Table of Contents

UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
 
FORM 10-Q
 
QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF
THE SECURITIES EXCHANGE ACT OF 1934
 
For the quarterly period ended June 30, 2017
 
Commission file number 0-24000
 
 
ERIE INDEMNITY COMPANY
 
 
(Exact name of registrant as specified in its charter)
 
 
PENNSYLVANIA
 
25-0466020
 
 
(State or other jurisdiction of
 
(I.R.S. Employer
 
 
incorporation or organization)
 
Identification No.)
 
 
 
100 Erie Insurance Place, Erie, Pennsylvania
 
16530
 
 
(Address of principal executive offices)
 
(Zip Code)
 
 
 
 
 
 
 
(814) 870-2000
 
 
(Registrant’s telephone number, including area code)
 
 
Not applicable
 
 
(Former name, former address and former fiscal year, if changed since last report)
 
  
Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.
Yes [X]   No [  ]
 
Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).
Yes [X]   No [  ]
 
Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, smaller reporting company, or an emerging growth company.  See the definitions of "large accelerated filer," "accelerated filer," "smaller reporting company," and "emerging growth company" in Rule 12b-2 of the Exchange Act. (Check one):
 
Large accelerated filer [X]            Accelerated filer [  ]        Non-accelerated filer [  ]
                                    (Do not check if a smaller reporting company)
Smaller reporting company [  ]        Emerging growth company [  ]    
 
If an emerging growth company, indicate by check mark if the registrant has elected not to use the extended transition period for complying with any new or revised financial accounting standards provided pursuant to Section 13(a) of the Exchange
Act. [  ]

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act).
Yes [  ]   No [X]
 
The number of shares outstanding of the registrant’s Class A Common Stock as of the latest practicable date, with no par value and a stated value of $0.0292 per share, was 46,189,068 at July 14, 2017 .
 
The number of shares outstanding of the registrant’s Class B Common Stock as of the latest practicable date, with no par value and a stated value of $70 per share, was 2,542 at July 14, 2017 .


Table of Contents

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 

2

Table of Contents

PART I. FINANCIAL INFORMATION

ITEM 1.
FINANCIAL STATEMENTS

ERIE INDEMNITY COMPANY
STATEMENTS OF OPERATIONS (UNAUDITED)
(dollars in thousands, except per share data)

 
 
Three months ended
 
Six months ended
 
 
June 30,
 
June 30,
 
 
2017
 
2016
 
2017
 
2016
Operating revenue
 
 
 
 
 
 

 
 

Management fee revenue, net
 
$
441,319

 
$
416,665

 
$
833,377

 
$
784,123

Service agreement revenue
 
7,245

 
7,219

 
14,503

 
14,489

Total operating revenue
 
448,564

 
423,884

 
847,880

 
798,612

 
 
 
 
 
 
 
 
 
Operating expenses
 
 
 
 
 
 
 
 
Commissions
 
251,383

 
235,794

 
471,861

 
444,508

Salaries and employee benefits
 
60,774

 
55,025

 
120,514

 
108,314

All other operating expenses
 
53,363

 
47,306

 
105,927

 
92,366

Total operating expenses
 
365,520

 
338,125

 
698,302

 
645,188

Operating income
 
83,044

 
85,759

 
149,578

 
153,424

 
 
 
 
 
 
 
 
 
Investment income
 
 
 
 
 
 
 
 
Net investment income
 
6,236

 
4,891

 
12,214

 
9,553

Net realized investment gains (losses)
 
124

 
399

 
640

 
(689
)
Net impairment losses recognized in earnings
 
(61
)
 
0

 
(182
)
 
(345
)
Equity in earnings of limited partnerships
 
149

 
2,114

 
362

 
1,444

Total investment income
 
6,448

 
7,404

 
13,034

 
9,963

Interest expense, net
 
257

 

 
423

 

Income before income taxes
 
89,235

 
93,163

 
162,189

 
163,387

Income tax expense
 
30,708

 
31,854

 
55,786

 
56,183

Net income
 
$
58,527

 
$
61,309

 
$
106,403

 
$
107,204

 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Earnings Per Share
 
 
 
 
 
 

 
 

Net income per share
 
 
 
 
 
 

 
 

Class A common stock – basic
 
$
1.26

 
$
1.32

 
$
2.28

 
$
2.30

Class A common stock – diluted
 
$
1.12

 
$
1.17

 
$
2.03

 
$
2.04

Class B common stock – basic
 
$
189

 
$
197

 
$
343

 
$
345

Class B common stock – diluted
 
$
188

 
$
197

 
$
343

 
$
345

 
 
 
 
 
 
 
 
 
Weighted average shares outstanding – Basic
 
 
 
 
 
 

 
 

Class A common stock
 
46,180,852

 
46,188,867

 
46,184,666

 
46,188,967

Class B common stock
 
2,542

 
2,542

 
2,542

 
2,542

 
 
 
 
 
 
 
 
 
Weighted average shares outstanding – Diluted
 
 
 
 
 
 

 
 

Class A common stock
 
52,299,395

 
52,392,862

 
52,355,214

 
52,458,394

Class B common stock
 
2,542

 
2,542

 
2,542

 
2,542

 
 
 
 
 
 
 
 
 
Dividends declared per share
 
 
 
 
 
 

 
 

Class A common stock
 
$
0.7825

 
$
0.7300

 
$
1.5650

 
$
1.4600

Class B common stock
 
$
117.375

 
$
109.500

 
$
234.750

 
$
219.000

 
 
See accompanying notes to Financial Statements. See Note 10, "Accumulated Other Comprehensive Income (Loss)", for amounts reclassified out of accumulated other comprehensive income (loss) into the Statements of Operations. 

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Table of Contents

ERIE INDEMNITY COMPANY
STATEMENTS OF COMPREHENSIVE INCOME (UNAUDITED)
(in thousands)

 
 
Three months ended
 
Six months ended
 
 
June 30,
 
June 30,
 
 
2017
 
2016
 
2017
 
2016
Net income
 
$
58,527

 
$
61,309

 
$
106,403

 
$
107,204

 
 
 
 
 
 
 
 
 
Other comprehensive income, net of tax
 
 
 
 
 
 

 
 

Change in unrealized holding gains on available-for-sale securities
 
1,092

 
3,026

 
2,613

 
6,491

 
 
 
 
 
 
 
 
 
Comprehensive income
 
$
59,619

 
$
64,335

 
$
109,016

 
$
113,695

 
See accompanying notes to Financial Statements. See Note 10, "Accumulated Other Comprehensive Income (Loss)", for amounts reclassified out of accumulated other comprehensive income (loss) into the Statements of Operations.

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Table of Contents

ERIE INDEMNITY COMPANY
STATEMENTS OF FINANCIAL POSITION
(dollars in thousands, except per share data)

 
 
 
June 30,
 
December 31,
 
 
2017
 
2016
Assets
 
(Unaudited)
 
 
Current assets:
 
 
 
 
Cash and cash equivalents
 
$
144,709

 
$
189,072

Available-for-sale securities
 
72,057

 
56,138

Receivables from Erie Insurance Exchange and affiliates
 
411,422

 
378,540

Prepaid expenses and other current assets
 
36,023

 
30,169

Federal income taxes recoverable
 
0

 
5,260

Accrued investment income
 
6,874

 
6,337

Total current assets
 
671,085

 
665,516

 
 
 
 
 
Available-for-sale securities
 
672,625

 
657,153

Limited partnership investments
 
53,230

 
58,159

Fixed assets, net
 
71,119

 
69,142

Deferred income taxes, net
 
51,811

 
53,889

Note receivable from Erie Family Life Insurance Company
 
25,000

 
25,000

Other assets
 
22,355

 
20,096

Total assets
 
$
1,567,225

 
$
1,548,955

 
 
 
 
 
Liabilities and shareholders' equity
 
 
 
 
Current liabilities:
 
 
 
 
Commissions payable
 
$
232,905

 
$
210,559

Agent bonuses
 
62,845

 
114,772

Accounts payable and accrued liabilities
 
86,844

 
88,153

Dividends payable
 
36,441

 
36,441

Deferred executive compensation
 
9,898

 
19,675

Federal income taxes payable
 
2,088

 
0

Total current liabilities
 
431,021

 
469,600

 
 
 
 
 
Defined benefit pension plans
 
219,972

 
221,827

Employee benefit obligations
 
462

 
756

Deferred executive compensation
 
11,810

 
13,233

Long-term borrowings
 
49,742

 
24,766

Other long-term liabilities
 
1,004

 
1,863

Total liabilities
 
714,011

 
732,045

 
 
 
 
 
Shareholders’ equity
 
 
 
 
Class A common stock, stated value $0.0292 per share; 74,996,930 shares authorized; 68,299,200 shares issued; 46,189,068 shares outstanding
 
1,992

 
1,992

Class B common stock, convertible at a rate of 2,400 Class A shares for one Class B share, stated value $70 per share; 3,070 shares authorized; 2,542 shares issued and outstanding
 
178

 
178

Additional paid-in-capital
 
16,470

 
16,300

Accumulated other comprehensive loss
 
(118,768
)
 
(121,381
)
Retained earnings
 
2,099,432

 
2,065,911

Total contributed capital and retained earnings
 
1,999,304

 
1,963,000

Treasury stock, at cost; 22,110,132 shares held
 
(1,155,114
)
 
(1,155,846
)
Deferred compensation
 
9,024

 
9,756

Total shareholders’ equity
 
853,214

 
816,910

Total liabilities and shareholders’ equity
 
$
1,567,225

 
$
1,548,955

 
See accompanying notes to Financial Statements. 

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Table of Contents

ERIE INDEMNITY COMPANY
STATEMENTS OF CASH FLOWS (UNAUDITED)
(in thousands)

 
 
Six months ended
 
 
June 30,
 
 
2017
 
2016
Cash flows from operating activities
 
 
 
 
Management fee received
 
$
806,129

 
$
757,193

Service agreement fee received
 
14,503

 
14,489

Net investment income received
 
15,022

 
12,921

Limited partnership distributions
 
1,339

 
5,418

Decrease in reimbursements collected from affiliates
 
(5,633
)
 
(12,288
)
Commissions paid to agents
 
(386,400
)
 
(363,968
)
Agents bonuses paid
 
(115,056
)
 
(107,170
)
Salaries and wages paid
 
(95,462
)
 
(90,509
)
Pension contribution and employee benefits paid
 
(33,737
)
 
(31,631
)
General operating expenses paid
 
(113,122
)
 
(91,715
)
Income taxes paid
 
(47,767
)
 
(42,258
)
Interest paid
 
(325
)
 

Net cash provided by operating activities
 
39,491

 
50,482

 
 
 
 
 
Cash flows from investing activities
 
 
 
 
Purchase of investments:
 
 
 
 
Available-for-sale securities
 
(184,803
)
 
(161,835
)
Limited partnerships
 
(325
)
 
(367
)
Proceeds from investments:
 
 
 
 
Available-for-sale securities sales
 
57,851

 
42,358

Available-for-sale securities maturities/calls
 
100,042

 
69,672

Trading securities
 

 
3,146

Limited partnerships
 
4,344

 
11,246

Net purchase of fixed assets
 
(9,972
)
 
(7,257
)
Net (distributions) collections on agent loans
 
(3,083
)
 
1,770

Net cash used in investing activities
 
(35,946
)
 
(41,267
)
 
 
 
 
 
Cash flows from financing activities
 
 
 
 
Dividends paid to shareholders
 
(72,883
)
 
(67,993
)
Net proceeds from long-term borrowings
 
24,975

 

Net cash used in financing activities
 
(47,908
)
 
(67,993
)
 
 
 
 
 
Net decrease in cash and cash equivalents
 
(44,363
)
 
(58,778
)
Cash and cash equivalents, beginning of period
 
189,072

 
182,889

Cash and cash equivalents, end of period
 
$
144,709

 
$
124,111

  
See accompanying notes to Financial Statements.

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Table of Contents

NOTES TO FINANCIAL STATEMENTS (UNAUDITED)
 
Note 1.  Nature of Operations
 
Erie Indemnity Company ("Indemnity", "we", "us", "our") is a publicly held Pennsylvania business corporation that has since its incorporation in 1925 served as the attorney-in-fact for the subscribers (policyholders) at the Erie Insurance Exchange ("Exchange").  The Exchange, which also commenced business in 1925, is a Pennsylvania-domiciled reciprocal insurer that writes property and casualty insurance. We function solely as the management company and all insurance operations are performed by the Exchange.
 
Our primary function, as attorney-in-fact, is to perform certain services for the Exchange relating to the sales, underwriting, and issuance of policies on behalf of the Exchange.  This is done in accordance with a subscriber’s agreement (a limited power of attorney) executed individually by each subscriber (policyholder), which appoints us as their common attorney-in-fact to transact certain business on their behalf and to manage the affairs of the Exchange.  Pursuant to the subscriber’s agreement and for its services as attorney-in-fact, we earn a management fee calculated as a percentage of the direct and assumed premiums written by the Exchange.

The services we provide to the Exchange are related to the sales, underwriting and issuance of policies. The sales related services we provide include agent compensation and certain sales and advertising support services. Agent compensation includes scheduled commissions to agents based upon premiums written as well as additional commissions and bonuses to agents, which are earned by achieving targeted measures. The underwriting services we provide include underwriting and policy processing. The remaining services we provide include customer service and administrative support. We also provide information technology services that support all the functions listed above.

By virtue of its legal structure as a reciprocal insurer, the Exchange does not have the ability to enter into contractual relationships and therefore Indemnity serves as the attorney-in-fact on behalf of the Exchange for all claims handling services, investment management services, and certain other common overhead and service department functions in accordance with the subscriber’s agreement. The amounts Indemnity incurs on behalf of the Exchange in this capacity are reimbursed to Indemnity from the Exchange at cost.

Our results of operations are tied to the growth and financial condition of the Exchange. If any events occurred that impaired the Exchange’s ability to grow or sustain its financial condition, including but not limited to reduced financial strength ratings, disruption in the independent agency relationships, significant catastrophe losses, or products not meeting customer demands, the Exchange could find it more difficult to retain its existing business and attract new business. A decline in the business of the Exchange almost certainly would have as a consequence a decline in the total premiums paid and a correspondingly adverse effect on the amount of the management fees we receive. We also have an exposure to a concentration of credit risk related to the unsecured receivables due from the Exchange for its management fee. See Note 12, "Concentrations of Credit Risk" contained within this report.



7


Note 2.  Significant Accounting Policies

Basis of presentation
The accompanying unaudited financial statements have been prepared in accordance with accounting principles generally accepted in the United States of America ("GAAP") for interim financial information and the instructions to Form 10-Q and Article 10 of Regulation S-X. Accordingly, they do not include all the information and footnotes required by GAAP for complete financial statements. In the opinion of management, all adjustments (consisting of normal recurring accruals) considered necessary for a fair presentation have been included. Operating results for the six months ended June 30, 2017 are not necessarily indicative of the results that may be expected for the year ending December 31, 2017 . For further information, refer to the financial statements and footnotes included in our Form 10-K for the year ended December 31, 2016 as filed with the Securities and Exchange Commission on February 23, 2017 .

Use of estimates
The preparation of financial statements in conformity with GAAP requires us to make estimates and assumptions that affect the reported amounts of assets and liabilities and disclosure of contingent assets and liabilities at the date of the financial statements and the reported amounts of revenues and expenses during the reporting period.  Actual results could differ from those estimates.

Recently issued accounting standards
In March 2017, the FASB issued ASU 2017-07, "Compensation-Retirement Benefits", which requires the service cost component of net benefit costs to be reported with other compensation costs arising from services rendered by the pertinent employees during the period. The other components of net benefit costs are required to be presented separately from the service cost component and outside of income from operations. This amendment also allows only the service cost component to be eligible for capitalization when applicable. The guidance is effective for interim and annual periods beginning after December 15, 2017. While the presentation of the costs within the Statements of Operations will change, we do not expect a material impact on our financial statements.

In March 2017, the FASB issued ASU 2017-08, "Receivables-Nonrefundable Fees and Other Costs" , which shortens the amortization period for certain purchased callable debt securities held at a premium from maturity date to the earliest call date. ASU 2017-08 is effective for interim and annual reporting periods beginning after December 31, 2018. The guidance should be applied using a modified retrospective basis through a cumulative-effect adjustment directly to retained earnings as of the beginning of the period of adoption. Early adoption is permitted, including adoption in an interim period. We do not expect the adoption of this guidance to have a material impact on our financial statements.

In June 2016, the FASB issued ASU 2016-13, "Financial Instruments-Credit Losses" , which requires financial assets measured at amortized cost to be presented at the net amount expected to be collected through the use of a new forward-looking expected loss model and credit losses relating to available-for-sale debt securities to be recognized through an allowance for credit losses. ASU 2016-13 is effective for interim and annual reporting periods beginning after December 15, 2019. Early adoption for interim and annual periods beginning after December 15, 2018 is permitted. We are currently evaluating the impact of this guidance on our invested assets. Our current investments are not measured at amortized cost, which are the investments that require the use of a new expected loss model. Our available-for-sale debt securities will continue to be monitored for credit losses which would be reflected as an allowance for credit losses rather than a reduction of the carrying value of the asset. The other material financial assets subject to this guidance include our receivables from Erie Insurance Exchange and affiliates. Given the financial strength of the Exchange, demonstrated by its strong surplus position and industry ratings, it is unlikely these receivables would have significant, if any, credit loss exposure. We do not expect a material impact on our financial statements or related disclosures as a result of this guidance.

In February 2016, the FASB issued ASU 2016-02, "Leases" , which requires lessees to recognize assets and liabilities arising from operating leases on the statement of financial position and to disclose key information about leasing arrangements. ASU 2016-02 is effective for fiscal years beginning after December 15, 2018, including interim periods within those fiscal years. Leases are required to be recognized and measured at the beginning of the earliest period presented using a modified retrospective approach. Early adoption is permitted. We expect to adopt ASU 2016-02 as of January 1, 2019 using the modified retrospective method. Under existing guidance, we recognize lease expense as a component of operating expenses in the Statements of Operations. We are in the process of evaluating our existing lease contracts to determine the impact to our financial statements and disclosures.

In January 2016, the FASB issued ASU 2016-01, "Financial Instruments-Overall" .  ASU 2016-01 revises the accounting related to the classification and measurement of investments in equity securities and the presentation of certain fair value changes for financial liabilities measured at fair value.  ASU 2016-01 is effective for interim and annual reporting periods

8


beginning after December 15, 2017. As of June 30, 2017 our investments in equity securities have been liquidated which would result in no current impact to our financial statements upon adoption of this guidance. We will continue to monitor our investment portfolio as we may enter into investments in equity securities in subsequent periods; however, at this time we do not expect that recognizing the change in fair value of future equity investments through net income instead of accumulated other comprehensive income would be material.
 
In May 2014, the FASB issued ASU 2014-09, "Revenue from Contracts with Customers" . ASU 2014-09 requires an entity to recognize revenue to depict the transfer of goods or services to customers in an amount that reflects the consideration to which the entity expects to be entitled in exchange for those goods or services. The guidance is effective for fiscal years beginning after December 15, 2017, including interim periods within that reporting period with early application permitted beginning in the first interim period in 2017. We expect to adopt the ASU 2014-09 as of January 1, 2018 under the modified retrospective method where the cumulative effect is recognized at the date of initial application. Our evaluation of ASU 2014-09 is ongoing and not complete. The FASB has issued, and may issue in the future, interpretative guidance which may cause our evaluation to change. Based on the current guidance, we performed an analysis in accordance with the steps identified in the guidance around the recognition, measurement, and presentation of our two operating revenue streams; management fee revenue and service fee revenue. As a result of this analysis, we have preliminarily concluded that adoption of this guidance will not have a material impact on our revenue recognition patterns or our financial statements for these revenue streams. We are also reviewing agreements related to the amounts we receive as reimbursement for incurring costs on behalf of the Exchange, such as claims-related expenses, investment and other overhead expenses. While the expenses we incur are reimbursed to us at cost from the Exchange, we are evaluating if there are any performance obligations that would require consideration under this guidance. Additionally, we are currently evaluating the impact of the new disclosure requirements.



9


Note 3.  Earnings Per Share
 
Class A and Class B basic earnings per share and Class B diluted earnings per share are calculated under the two-class method. The two-class method allocates earnings to each class of stock based upon its dividend rights.  Class B shares are convertible into Class A shares at a conversion ratio of 2,400 to 1. See Note 9, "Capital Stock".

Class A diluted earnings per share are calculated under the if-converted method, which reflects the conversion of Class B shares to Class A shares. Diluted earnings per share calculations include the dilutive effect of assumed issuance of stock-based awards under compensation plans that have the option to be paid in stock using the treasury stock method.

A reconciliation of the numerators and denominators used in the basic and diluted per-share computations is presented as follows for each class of common stock:
 
 
 
Three months ended June 30,
 
 
2017
 
2016
(dollars in thousands, except per share data)
 
Allocated net income (numerator)
 
Weighted shares (denominator)
 
Per-share amount
 
Allocated net income (numerator)
 
Weighted shares (denominator)
 
Per-share amount
Class A – Basic EPS:
 
 
 
 
 
 
 
 
 
 
 
 
Income available to Class A stockholders
 
$
58,048

 
46,180,852

 
$
1.26

 
$
60,807

 
46,188,867

 
$
1.32

Dilutive effect of stock-based awards
 
0

 
17,743

 

 
0

 
103,195

 

Assumed conversion of Class B shares
 
479

 
6,100,800

 

 
502

 
6,100,800

 

Class A – Diluted EPS:
 
 
 
 
 
 
 
 
 
 
 
 
Income available to Class A stockholders on Class A equivalent shares
 
$
58,527

 
52,299,395

 
$
1.12

 
$
61,309

 
52,392,862

 
$
1.17

Class B – Basic EPS:
 
 
 
 
 
 
 
 
 
 
 
 
Income available to Class B stockholders
 
$
479

 
2,542

 
$
189

 
$
502

 
2,542

 
$
197

Class B – Diluted EPS:
 
 
 
 
 
 
 
 
 
 
 
 
Income available to Class B stockholders
 
$
479

 
2,542

 
$
188

 
$
502

 
2,542

 
$
197

 
 
Six months ended June 30,
 
 
2017
 
2016
(dollars in thousands, except per share data)
 
Allocated net income (numerator)
 
Weighted shares (denominator)
 
Per-share amount
 
Allocated net income (numerator)
 
Weighted shares (denominator)
 
Per-share amount
Class A – Basic EPS:
 
 

 
 

 
 

 
 

 
 

 
 

Income available to Class A stockholders
 
$
105,532

 
46,184,666

 
$
2.28

 
$
106,327

 
46,188,967

 
$
2.30

Dilutive effect of stock-based awards
 
0

 
69,748

 

 
0

 
168,627

 

Assumed conversion of Class B shares
 
871

 
6,100,800

 

 
877

 
6,100,800

 

Class A – Diluted EPS:
 
 

 
 

 
 

 
 

 
 

 
 

Income available to Class A stockholders on Class A equivalent shares
 
$
106,403

 
52,355,214

 
$
2.03

 
$
107,204

 
52,458,394

 
$
2.04

Class B – Basic EPS:
 
 

 
 

 
 

 
 

 
 

 
 

Income available to Class B stockholders
 
$
871

 
2,542

 
$
343

 
$
877

 
2,542

 
$
345

Class B – Diluted EPS:
 
 
 
 
 
 
 
 
 
 
 
 
Income available to Class B stockholders
 
$
871

 
2,542

 
$
343

 
$
877

 
2,542

 
$
345


10


Note 4. Fair Value
 
Our available-for-sale and trading securities are recorded at fair value, which is the price that would be received to sell the asset in an orderly transaction between willing market participants as of the measurement date.
 
Valuation techniques used to derive the fair value of our available-for-sale and trading securities are based upon observable and unobservable inputs.  Observable inputs reflect market data obtained from independent sources.  Unobservable inputs reflect our own assumptions regarding fair market value for these securities.  Although virtually all of our prices are obtained from third party sources, we also perform an internal pricing review on outliers, which include securities with price changes inconsistent with current market conditions. Financial instruments are categorized based upon the following characteristics or inputs to the valuation techniques:
 
Level 1 – Quoted prices (unadjusted) in active markets for identical assets or liabilities that the reporting entity can access at the measurement date.

Level 2 – Inputs other than quoted prices included within Level 1 that are observable for the asset or liability, either directly or indirectly.

Level 3 – Unobservable inputs for the asset or liability.
 
Estimates of fair values for our investment portfolio are obtained primarily from a nationally recognized pricing service.  Our Level 1 category includes those securities valued using an exchange traded price provided by the pricing service.  The methodologies used by the pricing service that support a Level 2 classification of a financial instrument include multiple verifiable, observable inputs including benchmark yields, reported trades, broker/dealer quotes, issuer spreads, two-sided markets, benchmark securities, bids, offers, and reference data.  Pricing service valuations for Level 3 securities are based upon proprietary models and are used when observable inputs are not available or in illiquid markets.
 
In limited circumstances we adjust the price received from the pricing service when, in our judgment, a better reflection of fair value is available based upon corroborating information and our knowledge and monitoring of market conditions such as a disparity in price of comparable securities and/or non-binding broker quotes.  In other circumstances, certain securities are internally priced because prices are not provided by the pricing service.
 
We perform continuous reviews of the prices obtained from the pricing service.  This includes evaluating the methodology and inputs used by the pricing service to ensure that we determine the proper classification level of the financial instrument.  Price variances, including large periodic changes, are investigated and corroborated by market data.  We have reviewed the pricing methodologies of our pricing service as well as other observable inputs, such as data, and transaction volumes and believe that their prices adequately consider market activity in determining fair value.  Our review process continues to evolve based upon accounting guidance and requirements.
 
When a price from the pricing service is not available, values are determined by obtaining broker/dealer quotes and/or market comparables.  When available, we obtain multiple quotes for the same security.  The ultimate value for these securities is determined based upon our best estimate of fair value using corroborating market information.  Our evaluation includes the consideration of benchmark yields, reported trades, issuer spreads, two-sided markets, benchmark securities, bids, offers, and reference data.
 



11


The following tables present our fair value measurements on a recurring basis by asset class and level of input:
 
 
 
At June 30, 2017
 
 
Fair value measurements using:
(in thousands)
 
 
Total
 
Quoted prices in
active markets for identical assets
Level 1
 
Observable inputs
Level 2
 
Unobservable inputs
Level 3
Available-for-sale securities:
 
 
 
 
 
 
 
 
U.S. treasury
 
$
5,051

 
$
0

 
$
5,051

 
$
0

States & political subdivisions
 
262,697

 
0

 
262,697

 
0

Corporate debt securities
 
350,180

 
0

 
340,885

 
9,295

Residential mortgage-backed securities
 
13,553

 
0

 
13,553

 
0

Commercial mortgage-backed securities
 
34,977

 
0

 
34,977

 
0

Collateralized debt obligations
 
76,224

 
0

 
76,224

 
0

Other debt securities
 
2,000

 
0

 
2,000

 
0

Total fixed maturities
 
744,682

 
0

 
735,387

 
9,295

Total available-for-sale securities
 
744,682

 
0

 
735,387

 
9,295

Other investments (1)
 
4,376

 

 

 

Total
 
$
749,058

 
$
0

 
$
735,387

 
$
9,295


 
 
At December 31, 2016
 
 
Fair value measurements using:
(in thousands)
 
 
Total
 
Quoted prices in
active markets for identical assets
Level 1
 
Observable inputs
Level 2
 
Unobservable inputs
Level 3
Available-for-sale securities:
 
 
 
 
 
 
 
 
U.S. treasury
 
$
5,031

 
$
0

 
$
5,031

 
$
0

Government sponsored entities
 
2,026

 
0

 
2,026

 
0

States & political subdivisions
 
253,132

 
0

 
253,132

 
0

Corporate debt securities
 
322,948

 
0

 
313,596

 
9,352

Residential mortgage-backed securities
 
16,102

 
0

 
16,102

 
0

Commercial mortgage-backed securities
 
36,849

 
0

 
36,849

 
0

Collateralized debt obligations
 
69,253

 
0

 
69,253

 
0

Other debt securities
 
2,000

 
0

 
2,000

 
0

Total fixed maturities
 
707,341

 
0

 
697,989

 
9,352

Common stock
 
5,950

 
5,950

 
0

 
0

Total available-for-sale securities
 
713,291

 
5,950

 
697,989

 
9,352

Other investments (1)
 
4,412

 

 

 

Total
 
$
717,703

 
$
5,950

 
$
697,989

 
$
9,352


(1)           Other investments measured at fair value represent real estate funds included on the balance sheet as limited partnership investments that are reported under the fair value option using the net asset value practical expedient. These amounts are not required to be categorized in the fair value hierarchy. The investments can never be redeemed with the funds. Instead, distributions are received when liquidation of the underlying assets of the funds occur. It is estimated that the underlying assets will generally be liquidated between 5 and 10 years from the inception of the funds. The fair value of these investments is based on the net asset value (NAV) information provided by the general partner. Fair value is based on our proportionate share of the NAV based on the most recent partners' capital statements received from the general partners, which is generally one quarter prior to our balance sheet date. These values are then analyzed to determine if the NAV represents fair value at our balance sheet date, with adjustment being made where appropriate. We consider observable market data and perform a review validating the appropriateness of the NAV at each balance sheet date. It is likely that all of the investments will be redeemed at a future date for an amount different than the NAV of our ownership interest in partners' capital as of June 30, 2017 and December 31, 2016 . During the six months ended June 30, 2017 , no contributions were made and no distributions were received from these investments. During the year ended December 31, 2016 , no contributions were made and distributions totaling $0.9 million were received from these investments. There were no unfunded commitments related to the investments as of June 30, 2017 , and $0.3 million as of December 31, 2016 .



12


We review the fair value hierarchy classifications each reporting period.  Transfers between hierarchy levels may occur due to changes in the available market observable inputs.  Transfers in and out of level classifications are reported as having occurred at the beginning of the quarter in which the transfers occurred.

There were no transfers between Level 1 and Level 2 for the three and six months ended June 30, 2017 and 2016 , respectively.

Level 3 Assets – Quarterly Change:
(in thousands)
 
 
Beginning balance at March 31, 2017
 
Included in earnings (1)
 
Included
in other comprehensive
income
 
Purchases
 
Sales
 
Transfers into Level 3 (2)
 
Transfers out of Level 3 (2)
 
Ending balance at June 30, 2017
Available-for-sale securities:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Corporate debt securities
 
$
9,803

 
$
29

 
$
(23
)
 
$
2,110

 
$
(1,283
)
 
$
3,626

 
$
(4,967
)
 
$
9,295

Total fixed maturities
 
9,803

 
29

 
(23
)
 
2,110

 
(1,283
)
 
3,626

 
(4,967
)
 
9,295

Total available-for-sale securities
 
9,803

 
29

 
(23
)
 
2,110

 
(1,283
)
 
3,626

 
(4,967
)
 
9,295

Total Level 3 assets
 
$
9,803

 
$
29

 
$
(23
)
 
$
2,110

 
$
(1,283
)
 
$
3,626

 
$
(4,967
)
 
$
9,295


Level 3 Assets – Year-to-Date Change:
(in thousands)
 
 
Beginning balance at December 31, 2016
 
Included in earnings (1)
 
Included
in other comprehensive
income
 
Purchases
 
Sales
 
Transfers into Level 3 (2)
 
Transfers out of Level 3 (2)
 
Ending balance at June 30, 2017
Available-for-sale securities:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Corporate debt securities
 
$
9,352

 
$
(21
)
 
$
(48
)
 
$
3,981

 
$
(3,132
)
 
$
5,811

 
$
(6,648
)
 
$
9,295

Total fixed maturities
 
9,352

 
(21
)
 
(48
)
 
3,981

 
(3,132
)
 
5,811

 
(6,648
)
 
9,295

Total available-for-sale securities
 
9,352

 
(21
)
 
(48
)
 
3,981

 
(3,132
)
 
5,811

 
(6,648
)
 
9,295

Total Level 3 assets
 
$
9,352

 
$
(21
)
 
$
(48
)
 
$
3,981

 
$
(3,132
)
 
$
5,811

 
$
(6,648
)
 
$
9,295


Level 3 Assets – Quarterly Change:
(in thousands)
 
 
Beginning balance at March 31, 2016
 
Included in earnings (1)
 
Included
in other
comprehensive
income
 
Purchases
 
Sales
 
Transfers into Level 3 (2)
 
Transfers out of Level 3 (2)
 
Ending balance at June 30, 2016
Available-for-sale securities:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Corporate debt securities
 
$
4,821

 
$
30

 
$
54

 
$
5,131

 
$
(551
)
 
$
1,660

 
$
(2,294
)
 
$
8,851

Commercial mortgage-backed securities
 
0

 
0

 
3

 
1,000

 
0

 
0

 
0

 
1,003

Collateralized debt obligations
 
12,037

 
0

 
0

 
1,200

 
0

 
0

 
(12,037
)
 
1,200

Total fixed maturities
 
16,858

 
30

 
57

 
7,331

 
(551
)
 
1,660

 
(14,331
)
 
11,054

Total available-for-sale securities
 
16,858

 
30

 
57

 
7,331

 
(551
)
 
1,660

 
(14,331
)
 
11,054

Total Level 3 assets
 
$
16,858

 
$
30

 
$
57

 
$
7,331

 
$
(551
)
 
$
1,660

 
$
(14,331
)
 
$
11,054


Level 3 Assets – Year-to-Date Change:
(in thousands)
 
 
Beginning balance at December 31, 2015
 
Included in earnings (1)
 
Included
in other
comprehensive
income
 
Purchases
 
Sales
 
Transfers into Level 3 (2)
 
Transfers out of Level 3 (2)
 
Ending balance at June 30, 2016
Available-for-sale securities:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Corporate debt securities
 
$
69

 
$
45

 
$
81

 
$
8,670

 
$
(606
)
 
$
2,956

 
$
(2,364
)
 
$
8,851

Commercial mortgage-backed securities
 
0

 
0

 
3

 
1,000

 
0

 
0

 
0

 
1,003

Collateralized debt obligations
 
8,577

 
4

 
(12
)
 
4,722

 
(54
)
 
0

 
(12,037
)
 
1,200

Total fixed maturities
 
8,646

 
49

 
72

 
14,392

 
(660
)
 
2,956

 
(14,401
)
 
11,054

Total available-for-sale securities
 
8,646

 
49

 
72

 
14,392

 
(660
)
 
2,956

 
(14,401
)
 
11,054

Total Level 3 assets
 
$
8,646

 
$
49

 
$
72

 
$
14,392

 
$
(660
)
 
$
2,956

 
$
(14,401
)
 
$
11,054

 
(1)
These amounts are reported in the Statements of Operations as net investment income and net realized investment gains (losses) for the each of the periods presented above.
(2)
Transfers in and/or (out) of Level 3 are primarily attributable to the availability of market observable information and the re-evaluation of the observability of pricing inputs.


13


Quantitative and Qualitative Disclosures about Unobservable Inputs

When a non-binding broker quote was the only input available, the security was classified within Level 3. Use of non-binding broker quotes totaled $9.3 million at June 30, 2017 . The unobservable inputs are not reasonably available to us.

The following table presents our fair value measurements on a recurring basis by pricing source:
 
(in thousands)
 
At June 30, 2017
 
 
Total
 
Level 1
 
Level 2
 
Level 3
Fixed maturities:
 
 
 
 
 
 
 
 
Priced via pricing services
 
$
744,682

 
$
0

 
$
735,387

 
$
9,295

Total fixed maturities
 
744,682

 
0

 
735,387

 
9,295

Other investments:
 
 
 
 
 
 
 
 
Priced via unobservable inputs (1)
 
4,376

 

 

 

Total other investments
 
4,376

 

 

 

Total
 
$
749,058

 
$
0

 
$
735,387

 
$
9,295

 


(1)
Other investments measured at fair value represent real estate funds included on the balance sheet as limited partnership investments that are reported under the fair value option using the net asset value practical expedient. These amounts are not required to be categorized in the fair value hierarchy. The fair value of these investments is based on the NAV information provided by the general partner.

There were no assets measured at fair value on a nonrecurring basis during the six months ended June 30, 2017 .



14


Note 5.  Investments
 
Available-for-sale securities
The following tables summarize the cost and fair value of our available-for-sale securities:
 
 
 
At June 30, 2017
 (in thousands)
 
Amortized
cost
 
Gross unrealized gains
 
Gross unrealized losses
 
Estimated fair value
Available-for-sale securities:
 
 
 
 
 
 
 
 
U.S. treasury
 
$
5,082

 
$
0

 
$
31

 
$
5,051

States & political subdivisions
 
255,244

 
8,211

 
758

 
262,697

Corporate debt securities
 
348,531

 
2,933

 
1,284

 
350,180

Residential mortgage-backed securities
 
13,641

 
58

 
146

 
13,553

Commercial mortgage-backed securities
 
35,638

 
92

 
753

 
34,977

Collateralized debt obligations
 
75,857

 
405

 
38

 
76,224

Other debt securities
 
2,000

 
0

 
0

 
2,000

Total fixed maturities
 
735,993

 
11,699

 
3,010

 
744,682

Total available-for-sale securities
 
$
735,993

 
$
11,699

 
$
3,010

 
$
744,682

 

 
 
At December 31, 2016
(in thousands)
 
Amortized
cost
 
Gross unrealized gains
 
Gross unrealized losses
 
Estimated fair value
Available-for-sale securities:
 
 
 
 
 
 
 
 
U.S. treasury
 
$
5,093

 
$
0

 
$
62

 
$
5,031

Government sponsored entities
 
2,004

 
22

 
0

 
2,026

States & political subdivisions
 
249,312

 
6,113

 
2,293

 
253,132

Corporate debt securities
 
321,041

 
3,293

 
1,386

 
322,948

Residential mortgage-backed securities
 
16,232

 
61

 
191

 
16,102

Commercial mortgage-backed securities
 
37,723

 
59

 
933

 
36,849

Collateralized debt obligations
 
68,998

 
351

 
96

 
69,253

Other debt securities
 
2,000

 
0

 
0

 
2,000

Total fixed maturities
 
702,403

 
9,899

 
4,961

 
707,341

Common stock
 
6,152

 
0

 
202

 
5,950

Total available-for-sale securities
 
$
708,555

 
$
9,899

 
$
5,163

 
$
713,291

 
 
The amortized cost and estimated fair value of fixed maturities at June 30, 2017 are shown below by remaining contractual term to maturity.  Mortgage-backed securities are allocated based upon their stated maturity dates.  Expected maturities may differ from contractual maturities because borrowers may have the right to call or prepay obligations with or without call or prepayment penalties.
 
 
 
At June 30, 2017
(in thousands)
 
Amortized
 
Estimated
 
 
cost
 
fair value
Due in one year or less
 
$
71,180

 
$
71,283

Due after one year through five years
 
330,763

 
334,532

Due after five years through ten years
 
223,344

 
227,888

Due after ten years
 
110,706

 
110,979

Total fixed maturities
 
$
735,993

 
$
744,682




15


Available-for-sale securities in a gross unrealized loss position are as follows.  Data is provided by length of time for securities in a gross unrealized loss position.
 
 
 
At June 30, 2017
(in thousands)
 
Less than 12 months
 
12 months or longer
 
Total
 
 
Fair
value
 
Unrealized losses
 
Fair
value
 
Unrealized losses
 
Fair
 value
 
Unrealized losses
 
No. of holdings
Available-for-sale securities:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
U.S. treasury
 
$
5,051

 
$
31

 
$
0

 
$
0

 
$
5,051

 
$
31

 
1

States & political subdivisions
 
50,085

 
721

 
1,123

 
37

 
51,208

 
758

 
24

Corporate debt securities
 
143,284

 
1,059

 
6,228

 
225

 
149,512

 
1,284

 
211

Residential mortgage-backed securities
 
4,489

 
56

 
4,097

 
90

 
8,586

 
146

 
8

Commercial mortgage-backed securities
 
19,545

 
292

 
7,702

 
461

 
27,247

 
753

 
26

Collateralized debt obligations
 
28,755

 
35

 
1,020

 
3

 
29,775

 
38

 
16

Total fixed maturities
 
251,209

 
2,194

 
20,170

 
816

 
271,379

 
3,010

 
286

Total available-for-sale securities
 
$
251,209

 
$
2,194

 
$
20,170

 
$
816

 
$
271,379

 
$
3,010

 
286

Quality breakdown of fixed maturities:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Investment grade
 
$
206,737

 
$
1,487

 
$
16,636

 
$
325

 
$
223,373

 
$
1,812

 
124

Non-investment grade
 
44,472

 
707

 
3,534

 
491

 
48,006

 
1,198

 
162

Total fixed maturities
 
$
251,209

 
$
2,194

 
$
20,170

 
$
816

 
$
271,379

 
$
3,010

 
286



 
 
At December 31, 2016
(in thousands)
 
Less than 12 months
 
12 months or longer
 
Total
 
 
Fair
value
 
Unrealized
losses
 
Fair
value
 
Unrealized
losses
 
Fair
value
 
Unrealized
losses
 
No. of
holdings
Available-for-sale securities:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
U.S. treasury
 
$
5,031

 
$
62

 
$
0

 
$
0

 
$
5,031

 
$
62

 
1

States & political subdivisions
 
84,611

 
2,293

 
0

 
0

 
84,611

 
2,293

 
40

Corporate debt securities
 
112,453

 
987

 
8,692

 
399

 
121,145

 
1,386

 
155

Residential mortgage-backed securities
 
7,451

 
60

 
4,974

 
131

 
12,425

 
191

 
13

Commercial mortgage-backed securities
 
26,509

 
437

 
4,319

 
496

 
30,828

 
933

 
28

Collateralized debt obligations
 
27,470

 
75

 
4,208

 
21

 
31,678

 
96

 
15

Total fixed maturities
 
263,525

 
3,914

 
22,193

 
1,047

 
285,718

 
4,961

 
252

Common stock
 
5,950

 
202

 
0

 
0

 
5,950

 
202

 
1

Total available-for-sale securities
 
$
269,475

 
$
4,116

 
$
22,193

 
$
1,047

 
$
291,668

 
$
5,163

 
253

Quality breakdown of fixed maturities:
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Investment grade
 
$
239,041

 
$
3,605

 
$
16,061

 
$
399

 
$
255,102

 
$
4,004

 
136

Non-investment grade
 
24,484

 
309

 
6,132

 
648

 
30,616

 
957

 
116

Total fixed maturities
 
$
263,525

 
$
3,914

 
$
22,193

 
$
1,047

 
$
285,718

 
$
4,961

 
252

 
 
The above securities have been evaluated and determined to be temporary impairments for which we expect to recover our entire principal plus interest.  The primary components of this analysis include a general review of market conditions and financial performance of the issuer along with the extent and duration at which fair value is less than cost.  Any securities that we intend to sell or will more likely than not be required to sell before recovery are included in other-than-temporary impairments with the impairment charges recognized in earnings.


16


Net investment income
Interest and dividend income are recognized as earned and recorded to net investment income.  Investment income, net of expenses, was generated from the following portfolios:
(in thousands)
 
Three months ended June 30,
 
Six months ended June 30,
 
 
2017
 
2016
 
2017
 
2016
Fixed maturities
 
$
6,220

 
$
4,858

 
$
12,124

 
$
9,384

Equity securities
 
17

 
47

 
49

 
82

Cash equivalents and other
 
395

 
321

 
916

 
645

Total investment income
 
6,632

 
5,226

 
13,089

 
10,111

Less: investment expenses
 
396

 
335

 
875

 
558

Net investment income
 
$
6,236

 
$
4,891

 
$
12,214

 
$
9,553

 
 
Realized investment gains (losses)
Realized gains and losses on sales of securities are recognized in income based upon the specific identification method. Realized gains (losses) on investments were as follows:
(in thousands)
 
Three months ended June 30,
 
Six months ended June 30,
 
 
2017
 
2016
 
2017
 
2016
Available-for-sale securities:
 
 

 
 

 
 

 
 

Fixed maturities:
 
 

 
 

 
 

 
 

Gross realized gains
 
$
507

 
$
438

 
$
1,087

 
$
572

Gross realized losses
 
(236
)
 
(209
)
 
(394
)
 
(1,792
)
Net realized gains (losses)
 
271

 
229

 
693

 
(1,220
)
Equity securities:
 


 
 

 
 

 
 

Gross realized losses
 
(145
)
 
0

 
(145
)
 
(34
)
Net realized losses
 
(145
)
 
0

 
(145
)
 
(34
)
Trading securities:
 


 
 

 
 

 
 

Common stock:
 


 
 

 
 

 
 

Gross realized gains
 
0

 
586

 
0

 
586

Decreases in fair value (1)
 
0

 
(416
)
 
0

 
(21
)
Net realized gains
 
0

 
170

 
0

 
565

Miscellaneous:
 


 


 


 


Gross realized gains
 
0

 
0

 
94

 
0

Gross realized losses
 
(2
)
 
0

 
(2
)
 
0

Net realized (losses) gains
 
(2
)
 
0

 
92

 
0

Net realized investment gains (losses)
 
$
124

 
$
399

 
$
640

 
$
(689
)
 
(1)
The fair value of our common stocks is determined based upon exchange traded prices provided by a nationally recognized pricing service.
 
 
Net impairment losses
The components of other-than-temporary impairments on investments were as follows:

(in thousands)
 
Three months ended June 30,
 
Six months ended June 30,
 
 
2017
 
2016
 
2017
 
2016
Fixed maturities
 
$
(61
)

$
0

 
$
(182
)
 
$
(345
)
Total other-than-temporary impairments
 
(61
)

0

 
(182
)
 
(345
)
Portion recognized in other comprehensive income
 
0


0

 
0

 
0

Net impairment losses recognized in earnings
 
$
(61
)

$
0

 
$
(182
)
 
$
(345
)
 
 
In considering if fixed maturity securities were credit-impaired, some of the factors considered include: potential for the default of interest and/or principal, level of subordination, collateral of the issue, compliance with financial covenants, credit ratings and industry conditions.  We have the intent to sell all credit-impaired fixed maturity securities; therefore, the entire amount of the impairment charges were included in earnings and no non-credit impairments were recognized in other comprehensive income.


17


Limited partnerships
The majority of our limited partnership holdings are considered investment companies where the general partners record assets at fair value. These limited partnerships are recorded using the equity method of accounting and are generally reported on a one-quarter lag; therefore, our year-to-date limited partnership results through June 30, 2017 are comprised of partnership financial results for the fourth quarter of 2016 and the first quarter of 2017.  Given the lag in reporting, our limited partnership results do not reflect the market conditions of the second quarter of 2017 . We also own some real estate limited partnerships that do not meet the criteria of an investment company. These partnerships prepare audited financial statements on a cost basis. We have elected to report these limited partnerships under the fair value option, which is based on the NAV from our partner's capital statement reflecting the general partner's estimate of fair value for the fund's underlying assets. Fair value provides consistency in the evaluation and financial reporting for these limited partnerships and limited partnerships accounted for under the equity method. Cash contributions made to and distributions received from the partnerships are recorded in the period in which the transaction occurs.

Amounts included in equity in earnings of limited partnerships by method of accounting are included below:
 
(in thousands)
 
Three months ended June 30,
 
Six months ended June 30,
 
 
2017
 
2016
 
2017
 
2016
 
 
 
 
 
 
 
 
 
Equity in earnings of limited partnerships accounted for under the equity method
 
$
149

 
$
2,058

 
$
399

 
$
1,342

Change in fair value of limited partnerships accounted for under the fair value option
 
0

 
56

 
(37
)
 
102

Equity in earnings of limited partnerships
 
$
149

 
$
2,114

 
$
362

 
$
1,444



The following table summarizes limited partnership investments by sector:

(in thousands)
 
At June 30, 2017
 
At December 31, 2016
Private equity
 
$
34,790

 
$
35,228

Mezzanine debt
 
4,908

 
6,010

Real estate
 
9,156

 
12,509

Real estate - fair value option
 
4,376

 
4,412

Total limited partnership investments
 
$
53,230

 
$
58,159



See also Note 13, "Commitments and Contingencies" for investment commitments related to limited partnerships.
 
 
 
 
 
 
 

 

18


Note 6.  Borrowing Arrangements
 
Bank line of credit
As of June 30, 2017 , we have access to a $100 million bank revolving line of credit with a $25 million letter of credit sublimit that expires on November 3, 2020 . As of June 30, 2017 , a total of $99.1 million remains available under the facility due to $0.9 million outstanding letters of credit, which reduce the availability for letters of credit to $24.1 million .  We had no borrowings outstanding on our line of credit as of June 30, 2017 .  Bonds with a fair value of $110.2 million were pledged as collateral on the line at June 30, 2017 . The securities pledged as collateral have no trading restrictions and are reported as available-for-sale securities in the Statements of Financial Position as of June 30, 2017 . The bank requires compliance with certain covenants, which include leverage ratios and debt restrictions, for our line of credit.  We are in compliance with all bank covenants at June 30, 2017 .

Term loan credit facility
On November 7, 2016, we entered into a credit agreement for a $100 million senior secured draw term loan credit facility ("Credit Facility") for the acquisition of real property and construction of an office building that will serve as part of our principal headquarters. Under the agreement, $25 million will be drawn on December 1, 2016, June 1, 2017, December 1, 2017, and June 1, 2018 ("Draw Period"). During the Draw Period, we will make monthly interest only payments under the Credit Facility and thereafter the Credit Facility converts to a fully-amortized term loan with monthly payments of principal and interest over a period of 28 years . Borrowings under the Credit Facility will bear interest at a fixed rate of 4.35% . In addition, we are required to pay a quarterly commitment fee of 0.08% on the unused portion of the Credit Facility during the Draw Period. We executed the second $25 million draw on June 1, 2017 per the agreement, for a total draw against the facility of $50 million as of June 30, 2017 . Bonds with a fair value of $109.2 million were pledged as collateral for the facility and are reported as available-for-sale securities in the Statements of Financial Position as of June 30, 2017 . The bank requires compliance with certain covenants, which include leverage ratios, debt restrictions and minimum net worth, for our Credit Facility. We are in compliance with all covenants at June 30, 2017 .
 
Amounts drawn from the Credit Facility are reported at carrying value on our Statements of Financial Position, net of unamortized loan origination and commitment fees. The estimated fair value of this borrowing at June 30, 2017 was $48.1 million . The estimated fair value was determined using estimates based upon interest rates and credit spreads and are classified as Level 3 in the fair value hierarchy as of June 30, 2017 .
 
The scheduled maturity of the $100 million Credit Facility begins on January 1, 2019 with annual principal payments of $1.9 million in 2019 , $2.0 million in 2020 , $2.0 million in 2021 , $2.1 million in 2022 and $92.0 million thereafter.



19


Note 7.  Postretirement Benefits
 
Pension plans
Our pension plans consist of a noncontributory defined benefit pension plan covering substantially all employees and an unfunded supplemental employee retirement plan for certain members of executive and senior management. Although we are the sponsor of these postretirement plans and record the funded status of these plans, the Exchange reimburses us for approximately 58% of the annual benefit expense of these plans, which represents pension benefits for our employees performing claims and life insurance functions and their share of service department costs.
 
A $19.0 million contribution was made to the defined benefit pension plan in the first quarter of 2017. We expect to make an additional $20 million contribution during the third quarter of 2017.

Prior to 2003, the employee pension plan purchased annuities from Erie Family Life Insurance Company ("EFL"), a wholly owned subsidiary of the Exchange, for certain plan participants that were receiving benefit payments under the pension plan. These are nonparticipating annuity contracts under which EFL has unconditionally contracted to provide specified benefits to beneficiaries; however, the pension plan remains the primary obligor to the beneficiaries. A contingent liability of $20.2 million at June 30, 2017 exists in the event EFL does not honor the annuity contracts.
 
The cost of our pension plans are as follows:
(in thousands)
 
Three months ended June 30,
 
Six months ended June 30,
 
 
2017
 
2016
 
2017
 
2016
Service cost for benefits earned
 
$
7,776

 
$
7,050

 
$
15,553

 
$
14,100

Interest cost on benefits obligation
 
8,568

 
8,282

 
17,137

 
16,563

Expected return on plan assets
 
(10,316
)
 
(9,880
)
 
(20,633
)
 
(19,760
)
Prior service cost amortization
 
218

 
174

 
436

 
348

Net actuarial loss amortization
 
2,325

 
2,027

 
4,650

 
4,055

Pension plan cost (1)
 
$
8,571

 
$
7,653

 
$
17,143

 
$
15,306

 
(1)
Pension plan costs represent the total cost before reimbursements to Indemnity from the Exchange and EFL.


Note 8.  Income Taxes

The effective tax rates differ from the statutory federal tax rate of 35% primarily due to permanent differences for tax exempt interest income.
 

Note 9.  Capital Stock
 
Class A and B common stock
Holders of Class B shares may, at their option, convert their shares into Class A shares at the rate of 2,400 Class A shares per Class B share.  There were no shares of Class B common stock converted into Class A common stock during the six months ended June 30, 2017 and the year ended December 31, 2016 . There is no provision for conversion of Class A shares to Class B shares, and Class B shares surrendered for conversion cannot be reissued.
 
Stock repurchases
In October 2011 , our Board of Directors approved a continuation of the current stock repurchase program for a total of $150 million , with no time limitation.  There were no shares repurchased under this program during the six months ended June 30, 2017 and the year ended December 31, 2016 . We had approximately $17.8 million of repurchase authority remaining under this program at June 30, 2017 .
 
During the six months ended June 30, 2017 , we purchased 55,935 shares of our outstanding Class A nonvoting common stock outside of our publicly announced share repurchase program at a total cost of $6.7 million . Of this amount, we purchased 3,785 shares for $0.4 million , or $111.55 per share, for stock-based awards in conjunction with our equity compensation plan. We purchased 5,266 shares for $0.6 million , or $118.56 per share, to fund the rabbi trust for the outside director deferred compensation plan. The remaining 46,884 shares were purchased at a total cost of $5.7 million , or $122.40 per share, for the vesting of stock-based awards in the long-term incentive plan.

20


Note 10.  Accumulated Other Comprehensive Income (Loss)
 
Changes in accumulated other comprehensive income ("AOCI") (loss) by component, including amounts reclassified to other comprehensive income ("OCI") (loss) and the related line item in the Statements of Operations where net income is presented, are as follows:
(in thousands)
 
Three months ended
 
Three months ended
 
 
June 30, 2017
 
June 30, 2016
 
 
Before Tax

Income Tax

Net

 
Before Tax

Income Tax

Net

Investment securities:
 
 
 
 
 
 
 
 
AOCI, beginning of period
 
$
6,293

$
2,202

$
4,091

 
$
9,219

$
3,227

$
5,992

OCI before reclassifications
 
1,746

611

1,135

 
4,885

1,710

3,175

Realized investment gains
 
(126
)
(44
)
(82
)
 
(229
)
(80
)
(149
)
Impairment losses
 
61

22

39

 
0

0

0

OCI
 
1,681

589

1,092

 
4,656

1,630

3,026

AOCI, end of period
 
$
7,974

$
2,791

$
5,183

 
$
13,875

$
4,857

$
9,018

 
 
 
 
 
 
 
 
 
Pension and other postretirement plans: (1)
 
 
 
 
 
 
 
 
AOCI (loss), beginning of period
 
$
(190,695
)
$
(66,744
)
$
(123,951
)
 
$
(152,910
)
$
(53,519
)
$
(99,391
)
AOCI (loss), end of period
 
$
(190,695
)
$
(66,744
)
$
(123,951
)
 
$
(152,910
)
$
(53,519
)
$
(99,391
)
 
 
 
 
 
 
 
 
 
Total
 
 
 
 
 
 
 
 
AOCI (loss), beginning of period
 
$
(184,402
)
$
(64,542
)
$
(119,860
)
 
$
(143,691
)
$
(50,292
)
$
(93,399
)
Investment securities
 
1,681

589

1,092

 
4,656

1,630

3,026

Pension and other postretirement plans
 
0

0

0

 
0

0

0

OCI
 
1,681

589

1,092

 
4,656

1,630

3,026

AOCI (loss), end of period
 
$
(182,721
)
$
(63,953
)
$
(118,768
)
 
$
(139,035
)
$
(48,662
)
$
(90,373
)

(in thousands)
 
Six months ended
 
Six months ended
 
 
June 30, 2017
 
June 30, 2016
 
 
Before Tax

Income Tax

Net

 
Before Tax

Income Tax

Net

Investment securities:
 
 
 
 
 
 
 
 
AOCI, beginning of period
 
$
3,954

$
1,384

$
2,570

 
$
3,888

$
1,361

$
2,527

OCI before reclassifications
 
4,386

1,535

2,851

 
8,388

2,936

5,452

Realized investment (gains) losses
 
(548
)
(192
)
(356
)
 
1,254

439

815

Impairment losses
 
182

64

118

 
345

121

224

OCI
 
4,020

1,407

2,613

 
9,987

3,496

6,491

AOCI, end of period
 
$
7,974

$
2,791

$
5,183

 
$
13,875

$
4,857

$
9,018

 
 
 
 
 
 
 
 
 
Pension and other postretirement plans: (1)
 
 
 
 
 
 
 
 
AOCI (loss), beginning of period
 
$
(190,695
)
$
(66,744
)
$
(123,951
)
 
$
(152,910
)
$
(53,519
)
$
(99,391
)
AOCI (loss), end of period
 
$
(190,695
)
$
(66,744
)
$
(123,951
)
 
$
(152,910
)
$
(53,519
)
$
(99,391
)
 
 
 
 
 
 
 
 
 
Total
 
 
 
 
 
 
 
 
AOCI (loss), beginning of period
 
$
(186,741
)
$
(65,360
)
$
(121,381
)
 
$
(149,022
)
$
(52,158
)
$
(96,864
)
Investment securities
 
4,020

1,407

2,613

 
9,987

3,496

6,491

Pension and other postretirement plans
 
0

0

0

 
0

0

0

OCI
 
4,020

1,407

2,613

 
9,987

3,496

6,491

AOCI (loss), end of period
 
$
(182,721
)
$
(63,953
)
$
(118,768
)
 
$
(139,035
)
$
(48,662
)
$
(90,373
)
 
(1)
There are no comprehensive income items or amounts reclassified out of accumulated other comprehensive loss related to postretirement plan items during interim periods.
  



21


Note 11. Related Party

Office lease
We lease certain office space from the Exchange including the home office and three field office facilities.  On April 28, 2017, after securing approval from the Pennsylvania Insurance Department, a new home office lease was executed between the Exchange and Indemnity, which was retroactive to January 1, 2017, when the prior lease expired.  Under the new lease, rent is based on rental rates of like property in Erie, Pennsylvania and all operating expenses including utilities, cleaning, repairs, real estate taxes, property insurance and leasehold improvements will be the responsibility of the tenant (Indemnity).  This lease agreement expires December 31, 2021.  Under the previous lease, rents were determined considering returns on invested capital and included building operating and overhead costs.  Rent costs and related operating expenses of shared facilities are allocated between Indemnity, Exchange and EFL based upon usage or square footage occupied. Total rent and operating expenses are estimated at $17.4 million for 2017 and totaled $14.3 million in 2016.  In 2016, reimbursements from the Exchange and EFL related to the use of this space totaled $4.9 million .


Note 12. Concentrations of Credit Risk

Financial instruments could potentially expose us to concentrations of credit risk, including unsecured receivables from the Exchange. A large majority of our revenue and receivables are from the Exchange and affiliates. See also Note 1, "Nature of Operations". Management fee amounts and other reimbursements due from the Exchange and affiliates were $411.4 million and $378.5 million at June 30, 2017 and December 31, 2016 , respectively.


Note 13.  Commitments and Contingencies
 
We have contractual commitments to invest up to $16.3 million related to our limited partnership investments at June 30, 2017 .  These commitments are split among private equity securities of $6.6 million , mezzanine debt securities of $8.1 million , and real estate activities of $1.6 million .  These commitments will be funded as required by the limited partnership agreements.

We are involved in litigation arising in the ordinary course of conducting business.  In accordance with current accounting standards for loss contingencies and based upon information currently known to us, we establish reserves for litigation when it is probable that a loss associated with a claim or proceeding has been incurred and the amount of the loss or range of loss can be reasonably estimated.  When no amount within the range of loss is a better estimate than any other amount, we accrue the minimum amount of the estimable loss.  To the extent that such litigation against us may have an exposure to a loss in excess of the amount we have accrued, we believe that such excess would not be material to our financial condition, results of operations, or cash flows.  Legal fees are expensed as incurred.  We believe that our accruals for legal proceedings are appropriate and, individually and in the aggregate, are not expected to be material to our financial condition, results of operations, or cash flows.

We review all litigation on an ongoing basis when making accrual and disclosure decisions.  For certain legal proceedings, we cannot reasonably estimate losses or a range of loss, if any, particularly for proceedings that are in their early stages of development or where the plaintiffs seek indeterminate damages.  Various factors, including, but not limited to, the outcome of potentially lengthy discovery and the resolution of important factual questions, may need to be determined before probability can be established or before a loss or range of loss can be reasonably estimated.  If the loss contingency in question is not both probable and reasonably estimable, we do not establish an accrual and the matter will continue to be monitored for any developments that would make the loss contingency both probable and reasonably estimable.  In the event that a legal proceeding results in a substantial judgment against, or settlement by, us, there can be no assurance that any resulting liability or financial commitment would not have a material adverse effect on the financial condition, results of operations, or cash flows.


Note 14.  Subsequent Events
 
On July 10, 2017, we agreed to the guaranteed maximum price terms of an agreement with our construction manager for the construction of the office building that will serve as part of our principal headquarters. The total cost of the project will not exceed $100 million , which amount is subject to change based on agreed-upon changes to the scope of work. The expected date for substantial completion of the project is January 2020.


22


ITEM 2.
MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS
 
The following discussion of financial condition and results of operations highlights significant factors influencing Erie Indemnity Company ("Indemnity", "we", "us", "our").  This discussion should be read in conjunction with the historical financial statements and the related notes thereto included in Part I, Item 1. "Financial Statements" of this Quarterly Report on Form 10-Q, and with Item 7. "Management’s Discussion and Analysis of Financial Condition and Results of Operations" for the year ended December 31, 2016 , as contained in our Annual Report on Form 10-K filed with the Securities and Exchange Commission on February 23, 2017 .
 
 
INDEX
 
Page Number
 

CAUTIONARY STATEMENT REGARDING FORWARD-LOOKING INFORMATION
 
"Safe Harbor" Statement under the Private Securities Litigation Reform Act of 1995:
Statements contained herein that are not historical fact are forward-looking statements and, as such, are subject to risks and uncertainties that could cause actual events and results to differ, perhaps materially, from those discussed herein.  Forward-looking statements relate to future trends, events or results and include, without limitation, statements and assumptions on which such statements are based that are related to our plans, strategies, objectives, expectations, intentions, and adequacy of resources.  Examples of forward-looking statements are discussions relating to premium and investment income, expenses, operating results, and compliance with contractual and regulatory requirements.  Forward-looking statements are not guarantees of future performance and involve risks and uncertainties that are difficult to predict.  Therefore, actual outcomes and results may differ materially from what is expressed or forecasted in such forward-looking statements.  Among the risks and uncertainties, in addition to those set forth in our filings with the Securities and Exchange Commission, that could cause actual results and future events to differ from those set forth or contemplated in the forward-looking statements include the following:

dependence upon our relationship with the Exchange and the management fee under the agreement with the subscribers at the Exchange;
costs of providing services to the Exchange under the subscriber’s agreement and investments in new technology and systems;
credit risk from the Exchange;
dependence upon our relationship with the Exchange and the growth of the Exchange, including:
general business and economic conditions;
factors affecting insurance industry competition;
dependence upon the independent agency system; and
ability to maintain our reputation for customer service;
dependence upon our relationship with the Exchange and the financial condition of the Exchange, including:
the Exchange’s ability to maintain acceptable financial strength ratings;
factors affecting the quality and liquidity of the Exchange’s investment portfolio;
changes in government regulation of the insurance industry;
emerging claims and coverage issues in the industry; and
severe weather conditions or other catastrophic losses, including terrorism;
ability to attract and retain talented management and employees;
ability to maintain uninterrupted business operations and difficulties with technology or data security breaches, including cyber attacks;
factors affecting the quality and liquidity of our investment portfolio;

23

Table of Contents

our ability to meet liquidity needs and access capital; and
outcome of pending and potential litigation.

A forward-looking statement speaks only as of the date on which it is made and reflects our analysis only as of that date.  We undertake no obligation to publicly update or revise any forward-looking statement, whether as a result of new information, future events, changes in assumptions, or otherwise.


RECENT ACCOUNTING STANDARDS
 
See Part I, Item 1. "Financial Statements - Note 2, Significant Accounting Policies, of Notes to Financial Statements" contained within this report for a discussion of recently adopted as well as other recently issued accounting standards and the impact on our financial statements if known.


OPERATING OVERVIEW
 
Overview
We serve as the attorney-in-fact for the subscribers (policyholders) at the Exchange, a reciprocal insurer that writes personal and commercial property and casualty insurance. Our primary function is to perform certain services relating to the sales, underwriting and issuance of policies on behalf of the Exchange.
 
The Exchange is a reciprocal insurance exchange, which is an unincorporated association of individuals, partnerships and corporations that agree to insure one another. Each applicant for insurance to the Exchange signs a subscriber's agreement, which contains an appointment of Indemnity as their attorney-in-fact to transact business on their behalf. Pursuant to the subscriber’s agreement and for its services as attorney-in-fact, we earn a management fee calculated as a percentage of the direct and assumed premiums written by the Exchange.

Our earnings are primarily driven by the management fee revenue generated for the services we provide relating to certain sales, underwriting, and issuance of policies for the Exchange.  The sales related services we provide to the Exchange include agent compensation and certain sales and advertising support services. Agent compensation includes scheduled commissions to agents based upon premiums written as well as additional commissions and bonuses to agents, which are earned by achieving targeted measures. Agent compensation generally comprises approximately two-thirds of our expenses. The underwriting services we provide include underwriting and policy processing. The remaining services we provide include customer service and administrative support. We also provide information technology services that support all the functions listed above.

By virtue of its legal structure as a reciprocal insurer, the Exchange does not have the ability to enter into contractual relationships and therefore Indemnity serves as the attorney-in-fact on behalf of the Exchange for all claims handling services, investment management services, and certain other common overhead and service department functions in accordance with the subscriber’s agreement. The amounts Indemnity incurs on behalf of the Exchange in this capacity are reimbursed to Indemnity from the Exchange at cost.

Our results of operations are tied to the growth and financial condition of the Exchange as the Exchange is our sole customer, and our earnings are largely generated from management fees based on the direct and assumed premiums written by the Exchange. The Exchange generates revenue by insuring preferred and standard risks, with personal lines comprising 71% of the 2016 direct and assumed written premiums and commercial lines comprising the remaining 29% .  The principal personal lines products are private passenger automobile and homeowners.  The principal commercial lines products are commercial multi-peril, commercial automobile and workers compensation.


24

Table of Contents

Financial Overview
 
 
Three months ended June 30,
 
Six months ended June 30,
(dollars in thousands, except per share data)
 
2017
 
2016
 
% Change
 
2017
 
2016
 
% Change
 
 
(Unaudited)
 
 
 
 
(Unaudited)
 
 
 
Total operating revenue
 
$
448,564

 
$
423,884

 
5.8

%
 
$
847,880

 
$
798,612

 
6.2

%
Total operating expenses
 
365,520

 
338,125

 
8.1

 
 
698,302

 
645,188

 
8.2

 
Operating income
 
83,044

 
85,759

 
(3.2
)
 
 
149,578

 
153,424

 
(2.5
)
 
Total investment income
 
6,448

 
7,404

 
(12.9
)
 
 
13,034

 
9,963

 
30.8

 
Interest expense, net
 
257

 

 
NM

 
 
423

 

 
NM

 
Income before income taxes
 
89,235

 
93,163

 
(4.2
)
 
 
162,189

 
163,387

 
(0.7
)
 
Income tax expense
 
30,708

 
31,854

 
(3.6
)
 
 
55,786

 
56,183

 
(0.7
)
 
Net income
 
$
58,527

 
$
61,309

 
(4.5
)
%
 
$
106,403

 
$
107,204

 
(0.7
)
%
Net income per share - diluted
 
$
1.12

 
$
1.17

 
(4.4
)
%
 
$
2.03

 
$
2.04

 
(0.6
)
%
 
NM = not meaningful


Total operating revenue increased in both the second quarter and six months ended June 30, 2017 compared to the same periods in 2016 , driven by management fee revenue growth. The two components of management fee revenue are the management fee rate we charge, and the direct and assumed premiums written by the Exchange. The management fee rate was 25% for both 2017 and 2016 . The direct and assumed premiums written by the Exchange increased 5.7% to $1.8 billion in the second quarter of 2017 , compared to the second quarter of 2016 , and increased 6.2% to $3.3 billion for the six months ended June 30, 2017 , compared to the six months ended June 30, 2016 .

Total operating expenses increased 8.1% in the second quarter of 2017 , compared to the second quarter of 2016 , driven by higher commissions and information technology-related professional fees. Total operating expenses increased 8.2% for the six months ended June 30, 2017 , compared to the six months ended June 30, 2016 , driven by higher commissions, information technology-related professional fees, incentive compensation and underwriting costs.

Gross margin from operations was 18.5% and 20.2% in the second quarters of 2017 and 2016 , respectively, and 17.6% and 19.2% for the six months ended June 30, 2017 and 2016 , respectively.

Total investment income decreased $1.0 million in the second quarter of 2017 , compared to the second quarter of 2016 , driven by lower earnings from limited partnerships partially offset by higher net investment income. Total investment income increased $3.1 million for the six months ended June 30, 2017 , compared to the six months ended June 30, 2016 , driven by higher net investment income, coupled with realized investment gains.

General Conditions and Trends Affecting Our Business
Economic conditions
Unfavorable changes in economic conditions, including declining consumer confidence, inflation, high unemployment, and the threat of recession, among others, may lead the Exchange’s customers to modify coverage, not renew policies, or even cancel policies, which could adversely affect the premium revenue of the Exchange, and consequently our management fee.  Further, unanticipated increased inflation costs including medical cost inflation, construction and auto repair cost inflation, and tort issues may impact the estimated loss reserves and future premium rates. If any of these items impacted the financial condition or continuing operations of the Exchange, it could have an impact on our financial results.
 
Financial market volatility
Our portfolio of fixed maturity, equity security, and limited partnership investments is subject to market volatility especially in periods of instability in the worldwide financial markets.  Over time, net investment income could also be impacted by volatility and by the general level of interest rates, which impact reinvested cash flow from the portfolio and business operations. Depending upon market conditions, which are unpredictable and remain uncertain, considerable fluctuation could exist in the fair value of our investment portfolio and reported total investment income, which could have an adverse impact on our financial condition, results of operations, and cash flows.




25

Table of Contents

RESULTS OF OPERATIONS  
 
We earn management fee revenue from providing services relating to the sales, underwriting, and issuance of policies on behalf of the Exchange as a result of its attorney-in-fact relationship.   A summary of the financial results of these operations is as follows: 
 
Three months ended June 30,
 
Six months ended June 30,
(dollars in thousands)
2017
2016
% Change
 
2017
2016
% Change
 
(Unaudited)
 
 
 
(Unaudited)
 
 
Management fee revenue, net
$
441,319

$
416,665

5.9

%
 
$
833,377

$
784,123

6.3

%
Service agreement revenue
7,245

7,219

0.4

 
 
14,503

14,489

0.1

 
Total operating revenue
448,564

423,884

5.8

 
 
847,880

798,612

6.2

 
Total operating expenses
365,520

338,125

8.1

 
 
698,302

645,188

8.2

 
Operating income
$
83,044

$
85,759

(3.2
)
%
 
$
149,578

$
153,424

(2.5
)
%
Gross margin
18.5
%
20.2
%
(1.7
)
pts.
 
17.6
%
19.2
%
(1.6
)
pts.
 

Management fee revenue
Management fee revenue is based upon all direct and assumed premiums written by the Exchange and the management fee rate, which is determined by our Board of Directors at least annually.  The management fee rate was set at 25%, the maximum rate, for both 2017 and 2016 .  Changes in the management fee rate can affect our revenue and net income significantly. Management fee revenue is calculated by multiplying the management fee rate by the direct and assumed premiums written by the Exchange.  The following table presents the calculation of management fee revenue: 
 
Three months ended June 30,
 
Six months ended June 30,
(dollars in thousands)
2017
2016
% Change
 
2017
2016
% Change
 
(Unaudited)
 
 
 
(Unaudited)
 
 
Direct and assumed premiums written by the Exchange
$
1,772,877

$
1,677,059

5.7
%
 
$
3,345,908

$
3,151,691

6.2
%
Management fee rate
25
%
25
%
 
 
 
25
%
25
%
 
 
Management fee revenue, gross
443,219

419,265

5.7
 
 
836,477

787,923

6.2
 
Change in allowance for management fee returned on cancelled policies (1)
(1,900
)
(2,600
)
NM
 
 
(3,100
)
(3,800
)
NM
 
Management fee revenue, net of allowance
$
441,319

$
416,665

5.9
%
 
$
833,377

$
784,123

6.3
%
 
NM = not meaningful

(1)
Management fees are returned to the Exchange when policies are cancelled mid-term and unearned premiums are refunded.  We record an estimated allowance for management fees returned on mid-term policy cancellations.


Direct and assumed premiums written by the Exchange
Direct and assumed premiums include premiums written directly by the Exchange and premiums assumed from its wholly owned property and casualty subsidiaries. Direct and assumed premiums written by the Exchange increased 5.7% to $1.8 billion in the second quarter of 2017 compared to the second quarter of 2016 , driven by increases in both policies in force and average premium per policy.  Year-over-year policies in force for all lines of business increased 3.2% in the second quarter of 2017 as the result of continuing strong policyholder retention and an increase in new policies written, compared to 3.4% in the second quarter of 2016 .  The year-over-year average premium per policy for all lines of business increased 2.7% at June 30, 2017 , compared to 3.1% at June 30, 2016 .

Premiums generated from new business increased 10.4% to $221 million in the second quarter of 2017 , compared to an increase of 2.6% to $200 million in the second quarter of 2016 .  Underlying the trend in new business premiums was a 6.3% increase in new business policies written in the second quarter of 2017 , compared to a 1.6% increase in the second quarter of 2016 , while the year-over-year average premium per policy on new business increased 4.2% at June 30, 2017 , compared to 1.2% at June 30, 2016 . Premiums generated from renewal business increased 5.1% to $1.6 billion in the second quarter of 2017 , compared to an increase of 6.2% to $1.5 billion in the second quarter of 2016 .  Underlying the trend in renewal business premiums was an increase in year-over-year average premium per policy of 2.5% at June 30, 2017 , compared to 3.4% at June 30, 2016 , and steady policy retention ratios. 


26


Personal lines – Total personal lines premiums written increased 6.8% to $1.3 billion in the second quarter of 2017 , from $1.2 billion in the second quarter of 2016 , driven by an increase of 3.3% in total personal lines policies in force and an increase of 3.4% in the total personal lines year-over-year average premium per policy.

Commercial lines – Total commercial lines premiums written increased 3.2% to $513 million in the second quarter of 2017 , from $497 million in the second quarter of 2016 , driven by a 2.6% increase in total commercial lines policies in force and a 1.7% increase in the total commercial lines year-over-year average premium per policy. 

Future trends-premium revenue – The Exchange plans to continue its efforts to grow premiums and improve its competitive position in the marketplace.  Expanding the size of its agency force through a careful agency selection process and increased market penetration in our existing operating territories will contribute to future growth as existing and new agents build their books of business.

Changes in premium levels attributable to the growth in policies in force and rate changes directly affect the profitability of the Exchange and have a direct bearing on our management fee. Our continued focus on underwriting discipline and the maturing of pricing sophistication models has contributed to the Exchange's growth in new policies in force, steady policy retention ratios, and increased average premium per policy.

Service agreement revenue
Service agreement revenue includes service charges we collect from policyholders for providing extended payment terms on policies written and assumed by the Exchange, and late payment and policy reinstatement fees.  The service charges are fixed dollar amounts per billed installment.  Service agreement revenue totaled $7.2 million in both the second quarter of 2017 and 2016 , and $14.5 million for both the six months ended June 30, 2017 and 2016 .  While policies in force continue to grow, service agreement revenue remained comparable. This reflects the continued shift in policies to the monthly direct debit payment plan, which does not incur service charges, and the no-fee single payment plan, which offers a premium discount for certain payment methods.  The shift to these plans is driven by the consumers’ desire to avoid paying service charges and to take advantage of the discount in pricing offered for paid-in-full policies.

Cost of operations
 
Three months ended June 30,
 
Six months ended June 30,
(in thousands)
2017
2016
% Change
 
2017
2016
% Change
 
(Unaudited)
 
 
(Unaudited)
 
Commissions:
 
 
 
 
 
 
 
Total commissions
$
251,383

$
235,794

6.6
 %
 
$
471,861

$
444,508

6.2
 %
Non-commission expense:
 
 
 
 
 
 
 
Underwriting and policy processing
$
36,607

$
34,674

5.6
 %
 
$
72,055

$
68,162

5.7
 %
Information technology
35,362

28,216

25.3

 
70,162

56,600

24.0

Sales and advertising
17,056

17,554

(2.8
)
 
30,653

32,003

(4.2
)
Customer service
6,944

6,279

10.6

 
13,578

13,308

2.0

Administrative and other
18,168

15,608

16.4

 
39,993

30,607

30.7

Total non-commission expense
114,137

102,331

11.5

 
226,441

200,680

12.8

Total cost of operations
$
365,520

$
338,125

8.1
 %
 
$
698,302

$
645,188

8.2
 %


Commissions – Commissions increased $15.6 million in the second quarter of 2017 and $27.4 million for the six months ended June 30, 2017 , compared to the same respective periods in 2016 . The increases were primarily driven by the 5.7% and 6.2% increases in direct and assumed premiums written by the Exchange for the second quarter and six months ended June 30, 2017 , respectively. The remaining portion of the increase in the second quarter of 2017 was due to higher agent incentive costs related to profitable growth, compared to the second quarter of 2016 . The estimated agent incentive payout at June 30, 2017 is based on actual underwriting results for the two prior years and current year-to-date actual results and forecasted results for the remainder of 2017 . Therefore, fluctuations in the current quarter underwriting results can impact the estimated incentive payout on a quarter-to-quarter basis.

Non-commission expense – Non-commission expense increased $11.8 million in the second quarter of 2017 compared to the same period in 2016 .  Information technology costs increased $7.1 million primarily due to increased professional fees and personnel costs. Underwriting and policy processing costs increased $1.9 million primarily due to increased personnel costs and underwriting report costs. Administrative and other expenses increased $2.6 million driven by increased professional fees and personnel costs.

27


Non-commission expense increased $25.8 million for the six months ended June 30, 2017 compared to the same period in 2016 . Information technology costs increased $13.6 million primarily due to increased professional fees. Underwriting and policy processing costs increased $3.9 million primarily due to increased personnel costs and underwriting report costs. Administrative and other expenses increased $9.4 million primarily driven by increased personnel costs, including higher incentive plan costs and pension expenses.  The incentive plan cost increase was driven by the long-term incentive plan due to the increase in the company stock price during the first six months of 2017 .  Additionally, the employee incentive plan program was expanded to additional employee groups beginning in 2017.

Gross margin
The gross margin in the second quarter of 2017 was 18.5% compared to 20.2% in the second quarter of 2016 , and was 17.6% for the six months ended June 30, 2017 , compared to 19.2% for the six months ended June 30, 2016 .

Total investment income
A summary of the results of our investment operations is as follows:
(in thousands)
 
Three months ended June 30,
 
Six months ended June 30,
 
 
2017
 
2016
 
% Change
 
2017
 
2016
 
% Change
 
 
(Unaudited)
 
 
 
 
(Unaudited)
 
 
 
Net investment income
 
$
6,236

 
$
4,891

 
27.5

%
 
$
12,214

 
$
9,553

 
27.9

%
Net realized investment gains (losses)
 
124

 
399

 
(69.2
)
%
 
640

 
(689
)
 
NM

 
Net impairment losses recognized in earnings
 
(61
)
 
0

 
NM

 
 
(182
)
 
(345
)
 
47.3

%
Equity in earnings of limited partnerships
 
149

 
2,114

 
(93.0
)
%
 
362

 
1,444

 
(74.9
)
 
Total investment income
 
$
6,448

 
$
7,404

 
(12.9
)
%
 
$
13,034

 
$
9,963

 
30.8

%

NM = not meaningful

Net investment income
Net investment income primarily includes interest and dividends on our fixed maturity and equity security portfolios, net of investment expenses. 
 
Net investment income increased by $1.3 million in the second quarter of 2017, compared to the second quarter of 2016, and increased by $2.7 million for the six months ended June 30, 2017, compared to the six months ended June 30, 2016. The increase in net investment income in both periods was primarily due to an increase in the invested balances and yields of fixed maturity securities.

Net realized investments gains (losses)
A breakdown of our net realized investment gains (losses) is as follows:  
(in thousands)
 
Three months ended June 30,
 
Six months ended June 30,
 
 
2017
 
2016
 
2017
 
2016
Securities sold:
 
(Unaudited)
 
(Unaudited)
Fixed maturities
 
$
271

 
$
229

 
$
693

 
$
(1,220
)
Equity securities
 
(145
)
 
0

 
(145
)
 
(34
)
Common stock trading securities
 
0

 
586

 
0

 
586

Common stock decreases in fair value (1)
 
0

 
(416
)
 
0

 
(21
)
Miscellaneous
 
(2
)
 
0

 
92

 
0

Net realized investment gains (losses) (2)
 
$
124

 
$
399

 
$
640

 
$
(689
)
 

(1)
The fair value of our common stocks is determined based upon exchange traded prices provided by a nationally recognized pricing service.
 
(2)
See Part I, Item 1. "Financial Statements - Note 5, Investments, of Notes to Financial Statements" contained within this report for additional disclosures regarding net realized investment gains (losses.)

Net realized investment gains and losses include gains and losses resulting from the sales of our fixed maturity or equity securities, as well as changes in fair value of common stocks designated as trading securities. 

Net realized gains of $0.1 million during the second quarter of 2017 primarily reflected gains from sales of fixed maturity securities, partially offset by losses from sales of equity securities, while net realized gains of $0.4 million during the second quarter 2016 resulted from gains on sales of common stock and fixed maturity securities. Net realized gains of $0.6 million for the six months ended June 30, 2017 primarily reflected gains from sales of fixed maturity securities, partially offset by losses

28


from sales of equity securities, while net realized losses of $0.7 million for the six months ended June 30, 2016 primarily reflected losses from the sale of fixed maturity securities, partially offset by gains from sales of common stock.

Net impairment losses recognized in earnings
Net impairment losses recorded in earnings were $0.1 million in the second quarter of 2017. There were no impairment losses in the second quarter of 2016. Net impairment losses were $0.2 million and $0.3 million for the six months ended June 30, 2017 and 2016, respectively. Impairments were primarily related to securities in an unrealized loss position where we determined the loss was other-than-temporary based on credit factors. In 2017, impairments also included securities in an unrealized loss position that we intended to sell prior to expected recovery of our amortized cost basis.

Equity in earnings of limited partnerships
The components of equity in earnings of limited partnerships are as follows:
 
(in thousands)
 
Three months ended June 30,
 
Six months ended June 30,
 
 
2017
 
2016
 
2017
 
2016
 
 
(Unaudited)
 
(Unaudited)
Private equity
 
$
(323
)
 
$
(488
)
 
$
228

 
$
(1,797
)
Mezzanine debt
 
33

 
311

 
(113
)
 
94

Real estate
 
439

 
2,291

 
247

 
3,147

Total equity in earnings of limited partnerships
 
$
149

 
$
2,114

 
$
362

 
$
1,444

 
 
Limited partnership earnings pertain to investments in U.S. and foreign private equity, mezzanine debt, and real estate partnerships.  Valuation adjustments are recorded to reflect the changes in fair value of the underlying investments held by the limited partnerships.  These adjustments are recorded as a component of equity in earnings of limited partnerships in the Statements of Operations.

Limited partnership earnings tend to be cyclical based upon market conditions, the age of the partnership, and the nature of the investments.  Generally, limited partnership earnings are recorded on a quarter lag from financial statements we receive from our general partners.  As a consequence, earnings from limited partnerships reported at June 30, 2017 reflect investment valuation changes resulting from the financial markets and the economy in the fourth quarter of 2016 and the first quarter of 2017.

Equity in earnings of limited partnerships decreased by $2.0 million in the second quarter of 2017, compared to the second quarter of 2016, and decreased by $1.1 million for the six months ended June 30, 2017, compared to the six months ended June 30, 2016. The decrease in earnings during both periods was primarily due to lower earnings from real estate and mezzanine debt investments, partially offset by higher earnings from private equity investments.

Financial condition of Erie Insurance Exchange
Serving in the capacity of attorney-in-fact for the Exchange, we are dependent on the growth and financial condition of the Exchange, who is our sole customer. The strength of the Exchange and its wholly owned subsidiaries is rated annually by A.M. Best Company. Higher ratings of insurance companies generally indicate financial stability and a strong ability to pay claims. The ratings are generally based upon factors relevant to policyholders and are not directed toward return to investors. The Exchange and each of its property and casualty subsidiaries are rated A+ "Superior". On July 12, 2017, the outlook for the financial strength rating was affirmed as stable. According to A.M. Best, this second highest financial strength rating category is assigned to those companies that, in A.M. Best’s opinion, have achieved superior overall performance when compared to the standards established by A.M. Best and have a superior ability to meet obligations to policyholders over the long term. As of December 31, 2016 , only approximately 11% of insurance groups are rated A+ or higher, and the Exchange is included in that group.

The financial statements of the Exchange are prepared in accordance with statutory accounting principles prescribed by the Commonwealth of Pennsylvania. Financial statements prepared under statutory accounting principles focus on the solvency of the insurer and generally provide a more conservative approach than under GAAP. Statutory direct written premiums of the Exchange and its wholly owned property and casualty subsidiaries grew 6.2% to $3.3 billion for the six months ended June 30, 2017 from $3.2 billion for the six months ended June 30, 2016 . These premiums, along with investment income, are the major sources of cash that support the operations of the Exchange. Policyholders’ surplus, determined under statutory accounting principles, was $8.1 billion at June 30, 2017 , $7.7 billion at December 31, 2016 , and $7.4 billion at June 30, 2016 . The

29


Exchange and its wholly owned property and casualty subsidiaries' year-over-year policy retention ratio continues to be high at 89.6% at June 30, 2017 , and 89.8% at December 31, 2016 and June 30, 2016 .


FINANCIAL CONDITION
 
Investments
Our investment portfolio is managed with the objective of maximizing after-tax returns on a risk-adjusted basis.
 
Distribution of investments
 
 
 
Carrying value at
 
 
 
Carrying value at
 
 
(dollars in thousands)
 
June 30, 2017
 
% to total
 
December 31, 2016
 
% to total
 
 
(Unaudited)
 
 

 
 

Fixed maturities
 
$
744,682

 
93
%
 
$
707,341

 
90
%
Common stock
 
0

 
0

 
5,950

 
1

Limited partnerships:
 
 
 
 
 
 
 
 
Private equity
 
34,790

 
4

 
35,228

 
5

Mezzanine debt
 
4,908

 
1

 
6,010

 
1

Real estate
 
13,532

 
2

 
16,921

 
3

Real estate mortgage loans (1)
 
175

 
0

 
213

 
0

Total investments
 
$
798,087

 
100
%
 
$
771,663

 
100
%
(1)       Real estate mortgage loans are included with Other assets in the Statements of Financial Position.
    
We continually review our investment portfolio to evaluate positions that might incur other-than-temporary declines in value. We record impairment write-downs on investments in instances where the fair value of the investment is substantially below cost, and we conclude that the decline in fair value is other-than-temporary, which includes consideration for intent to sell.  For all investment holdings, general economic conditions and/or conditions specifically affecting the underlying issuer or its industry, including downgrades by the major rating agencies, are considered in evaluating impairment in value.  In addition to specific factors, other factors considered in our review of investment valuation are the length of time the fair value is below cost and the amount the fair value is below cost.
 
We individually analyze all positions with emphasis on those that have, in management’s opinion, declined significantly below cost.  In compliance with impairment guidance for debt securities, we perform further analysis to determine if a credit-related impairment has occurred.  Some of the factors considered in determining whether a debt security is credit impaired include potential for the default of interest and/or principal, level of subordination, collateral of the issue, compliance with financial covenants, credit ratings and industry conditions.  We have the intent to sell all credit-impaired debt securities; therefore, the entire amount of the impairment charges is included in earnings and no impairments are recorded in other comprehensive income.  For available-for-sale equity securities, a charge is recorded in the Statements of Operations for positions that have experienced other-than-temporary impairments.  (See the "Results of Operations" section contained within this report for further information.)  Management believes its investment valuation philosophy and accounting practices result in appropriate and timely measurement of value and recognition of impairment.

Fixed maturities
Under our investment strategy, we maintain a fixed maturity portfolio that is of high quality and well diversified within each market sector.  This investment strategy also achieves a balanced maturity schedule.  Our fixed maturity portfolio is managed with the goal of achieving reasonable returns while limiting exposure to risk.  Our municipal bond portfolio accounts for $262.7 million , or 35% , of the total fixed maturity portfolio at June 30, 2017 .  The overall credit rating of the municipal portfolio without consideration of the underlying insurance is AA+.

Fixed maturities classified as available-for-sale are carried at fair value with unrealized gains and losses, net of deferred taxes, included in shareholders’ equity.  Net unrealized gains on fixed maturities, net of deferred taxes, amounted to $5.6 million at June 30, 2017 , compared to $3.2 million at December 31, 2016 .
 

30


The following table presents a breakdown of the fair value of our fixed maturity portfolio by sector and rating: (1)  
 
 
At June 30, 2017
(in thousands)
 
(Unaudited)
Industry Sector
 
AAA
 
AA
 
A
 
BBB
 
Non- investment
grade
 
Fair
value
Basic materials
 
$
0

 
$
0

 
$
2,011

 
$
0

 
$
16,051

 
$
18,062

Communications
 
0

 
0

 
3,071

 
9,506

 
24,904

 
37,481

Consumer
 
0

 
1,068

 
2,531

 
28,477

 
48,758

 
80,834

Diversified
 
0

 
0

 
0

 
0

 
441

 
441

Energy
 
0

 
5,020

 
5,500

 
6,039

 
14,567

 
31,126

Financial
 
0

 
6,999

 
27,568

 
60,752

 
19,012

 
114,331

Government-municipal
 
109,164

 
147,746

 
5,787

 
0

 
0

 
262,697

Industrial
 
0

 
0

 
2,494

 
5,396

 
20,851

 
28,741

Structured securities (2)
 
71,167

 
30,207

 
12,646

 
4,738

 
7,996

 
126,754

Technology
 
0

 
3,987

 
4,158

 
5,772

 
13,841

 
27,758

U.S. treasury
 
5,051

 
0

 
0

 
0

 
0

 
5,051

Utilities
 
0

 
0

 
2,001

 
8,010

 
1,395

 
11,406

Total
 
$
185,382

 
$
195,027

 
$
67,767

 
$
128,690

 
$
167,816

 
$
744,682

 
(1)
  Ratings are supplied by S&P, Moody’s, and Fitch.  The table is based upon the lowest rating for each security.
 
(2)
Structured securities include residential mortgage-backed securities, commercial mortgage-backed securities, collateralized debt obligations, and asset-backed securities.


Common stock
At December 31, 2016, equity securities carried at a fair value of $5.9 million classified as available-for-sale included certain exchange traded funds with underlying holdings of fixed maturity securities. These securities met the criteria of a common stock under U.S. GAAP, and were included on the Statements of Financial Position as available-for-sale equity securities. Changes in unrealized gains and losses on these securities were reflected in other comprehensive income.  The net unrealized loss on these securities, net of deferred taxes, was $0.1 million at December 31, 2016 . There were no holdings in these securities as of June 30, 2017.

Limited partnerships
At June 30, 2017, investments in limited partnerships decreased from the investment levels at December 31, 2016 .  Changes in partnership values are a function of contributions and distributions, adjusted for market value changes in the underlying investments. The decrease in limited partnership investments was primarily due to net distributions received from the partnerships. We have made no new limited partnership commitments since 2006, and the balance of limited partnership investments is expected to decline over time as additional distributions are received. The results from our limited partnerships are based upon financial statements received from our general partners, which are generally received on a quarter lag.  As a result, the market values and earnings recorded during 2017 reflect the partnership activity experienced in the fourth quarter of 2016 and the first quarter of 2017.
 
 
 


31


LIQUIDITY AND CAPITAL RESOURCES
 
Sources and Uses of Cash
Liquidity is a measure of a company’s ability to generate sufficient cash flows to meet the short- and long-term cash requirements of its business operations and growth needs.  Our liquidity requirements have been met primarily by funds generated from management fee revenue and income from investments.  Cash provided from these sources is used primarily to fund the costs of our operations including commissions, salaries and wages, pension plans, share repurchases, dividends to shareholders, and the purchase and development of information technology.  We expect that our operating cash needs will be met by funds generated from operations.

Volatility in the financial markets presents challenges to us as we do occasionally access our investment portfolio as a source of cash.  Some of our fixed income investments, despite being publicly traded, are illiquid.  Volatility in these markets could limit our ability to sell certain of our fixed income securities or cause such securities to sell at deep discounts.  Additionally, our limited partnership investments are significantly less liquid.  We believe we have sufficient liquidity to meet our needs from sources other than the liquidation of securities.
 
Cash flow activities
The following table provides condensed cash flow information for the six months ended June 30 :
(in thousands)
 
2017
 
2016
 
 
(Unaudited)
Net cash provided by operating activities
 
$
39,491

 
$
50,482

Net cash used in investing activities
 
(35,946
)
 
(41,267
)
Net cash used in financing activities
 
(47,908
)
 
(67,993
)
Net decrease in cash and cash equivalents
 
$
(44,363
)
 
$
(58,778
)
 
 
Net cash provided by operating activities was $39.5 million in the first six months of 2017 , compared to $50.5 million in the first six months of 2016 .  Decreased cash provided by operating activities for the first six months of 2017 was primarily due to higher commissions and bonuses paid to agents and general operating expenses paid, compared to the first six months of 2016 . Cash paid for agent commissions and bonuses increased $30.3 million to $501.5 million in the first six months of 2017 due to higher scheduled commissions driven by premium growth and higher bonus award payments resulting from profitable underwriting results. Cash paid for general operating expenses increased $21.4 million to $113.1 million in the first six months of 2017 due to higher professional fees. Somewhat offsetting this decrease in cash provided was an increase in management fee revenue received, reflecting the increase in direct and assumed premiums written by the Exchange, compared to the first six months of 2016 . We contributed $19.0 million to our pension plan in the first quarter of 2017 , compared to $17.4 million in the first quarter of 2016 .  We expect to make an additional $20 million contribution during the third quarter of 2017. Our funding policy is generally to contribute an amount equal to the greater of the target normal cost for the plan year or the amount necessary to fund the plan to 100% plus interest to the date the contribution is made.  We are reimbursed approximately 58% of the net periodic benefit cost of the pension plans from the Exchange, which represents pension benefits for our employees performing claims and life insurance functions and their share of service department costs. At June 30, 2017 , we recorded a net deferred tax asset of $51.8 million .  There was no deferred tax valuation allowance recorded at June 30, 2017 .
 
Net cash used in investing activities totaled $35.9 million in the first six months of 2017 , compared to $41.3 million in the first six months of 2016 . The decrease in cash used for the first six months of 2017 , compared to the first six months of 2016 , was driven by more cash being generated from the sales, maturities and calls of available-for-sale securities. Also impacting our future investing activities are limited partnership commitments, which totaled $16.3 million at June 30, 2017 , and will be funded as required by the partnerships’ agreements.  Of this amount, the total remaining commitment to fund limited partnerships that invest in private equity securities was $6.6 million , mezzanine debt securities was $8.1 million and real estate activities was $1.6 million . Additionally, we have committed to incur future costs related to the construction of the building that will serve as part of our principal headquarters, which is not expected to exceed $100 million and is being funded by the senior secured draw term loan credit facility of the same amount.

Net cash used in financing activities totaled $47.9 million in the first six months of 2017 , compared to $68.0 million in the first six months of 2016 . The decrease in cash used was due to the scheduled draw on the senior secured draw term loan credit facility of $25 million on June 1, 2017, somewhat offset by an increase in cash paid for dividends to shareholders.  We increased both our Class A and Class B shareholder regular quarterly dividends by 7.2% for 2017 , compared to 2016 .  There are no regulatory restrictions on the payment of dividends to our shareholders. Future financing activities will include the cash

32


draws required under the senior secured draw term loan credit facility, which will increase the cash provided by financing activities by another $25 million in 2017 and $25 million in 2018, while principal payments will not commence until 2019.
 
No shares of our Class A nonvoting common stock were repurchased in the first six months of 2017 and 2016 in conjunction with our stock repurchase program. In October 2011 , our Board of Directors approved a continuation of the current stock repurchase program for a total of $150 million with no time limitation.  This repurchase authority includes, and is not in addition to, any unspent amounts remaining under the prior authorization.  We had approximately $17.8 million of repurchase authority remaining under this program at June 30, 2017 , based upon trade date.

In 2017, we purchased shares of our outstanding Class A nonvoting common stock outside of our publicly announced share repurchase program for certain stock-based incentive plans. In January 2017, we purchased 3,785 shares for $0.4 million, or $111.55 per share, for our equity compensation plan, for which the shares were delivered to plan participants in January 2017.
In February and May 2017, we purchased 2,662 and 2,604 shares, respectively, to fund the rabbi trust for the outside director deferred compensation plan. The shares purchased in February for $0.3 million, or $118.69 per share, were transferred to the rabbi trust in March 2017. The shares purchased in May for $0.3 million, or $118.43 per share, were transferred to the rabbi trust in May 2017. In June 2017, we purchased 46,884 shares for $5.7 million, or $122.40 per share, for the vesting of stock-based awards under the long-term incentive plan, which were delivered to plan participants in June 2017.

In May 2016, we purchased 2,041 shares of our outstanding Class A nonvoting common stock outside of our publicly announced share repurchase program at a total cost of $0.2 million, or $94.73 per share, to fund the rabbi trust for the outside director deferred compensation plan. These shares were transferred to the rabbi trust in May 2016. In May and June 2016, we purchased 7,661 shares of our outstanding Class A nonvoting common stock outside of our publicly announced share repurchase program at a total cost of $0.8 million, or $98.20 per share, for the vesting of stock-based awards in conjunction with our long-term incentive plan. These shares were delivered to plan participants in June 2016.

Capital Outlook
We regularly prepare forecasts evaluating the current and future cash requirements for both normal and extreme risk events.  Should an extreme risk event result in a cash requirement exceeding normal cash flows, we have the ability to meet our future funding requirements through various alternatives available to us.

Outside of our normal operating and investing cash activities, future funding requirements could be met through:
1) cash and cash equivalents, which total approximately $144.7 million at June 30, 2017 , 2) a $100 million bank revolving line of credit, and 3) liquidation of unpledged assets held in our investment portfolio, including investment grade bonds, which totaled approximately $356.0 million at June 30, 2017 .  Volatility in the financial markets could impair our ability to sell certain fixed income securities or cause such securities to sell at deep discounts.  Additionally, we have the ability to curtail or modify discretionary cash outlays such as those related to shareholder dividends and share repurchase activities.
 
As of June 30, 2017 , we have access to a $100 million bank revolving line of credit with a $25 million letter of credit sublimit that expires on November 3, 2020 . As of June 30, 2017 , a total of $99.1 million remains available under the facility due to $0.9 million outstanding letters of credit, which reduce the availability for letters of credit to $24.1 million .  We had no borrowings outstanding on our line of credit as of June 30, 2017 . Bonds with a fair value of $110.2 million were pledged as collateral on the line at June 30, 2017 . These securities have no trading restrictions and are reported as available-for-sale securities in the Statements of Financial Position.  The bank requires compliance with certain covenants, which include leverage ratios and debt restrictions.  We were in compliance with our bank covenants at June 30, 2017 .

Contractual Obligations
On July 10, 2017, we agreed to the guaranteed maximum price terms of an agreement with our construction manager for the construction of the office building that will serve as part of our principal headquarters. The total cost of the project will not exceed $100 million, which amount is subject to change based on agreed-upon changes to the scope of work. The expected date for substantial completion of the project is January 2020.

Balance Sheet Arrangements
Off-balance sheet arrangements include those with unconsolidated entities that may have a material current or future effect on our financial condition or results of operations, including material variable interests in unconsolidated entities that conduct certain activities.  We have no material off-balance sheet obligations or guarantees, other than the unused portion of the senior secured draw term loan credit facility and limited partnership investment commitments.


33


Surplus Note
We hold a surplus note for $25 million from EFL that is payable on demand on or after December 31, 2018 ; however, no principal or interest payments may be made without prior approval by the Pennsylvania Insurance Commissioner.  Interest payments are scheduled to be paid semi-annually. For each of the six months ended June 30, 2017 and 2016 , we recognized interest income on the note of $0.8 million.


TRANSACTIONS/AGREEMENTS WITH RELATED PARTIES

Leased Property
On April 28, 2017, after securing approval from the Pennsylvania Insurance Department, a new home office lease was executed between the Exchange and Indemnity, which was retroactive to January 1, 2017, when the prior lease expired.  Under the new lease, rent is based on rental rates of like property in Erie, Pennsylvania and all operating expenses including utilities, cleaning, repairs, real estate taxes, property insurance and leasehold improvements will be the responsibility of the tenant (Indemnity). Under the previous lease, rents were determined considering returns on invested capital and included building operating and overhead costs.  Rent costs and related operating expenses of shared facilities are allocated between Indemnity, Exchange and EFL based upon usage or square footage occupied.


CRITICAL ACCOUNTING ESTIMATES
 
We make estimates and assumptions that have a significant effect on the amounts and disclosures reported in the financial statements.  The most significant estimates relate to investment valuation and retirement benefit plans for employees.  While management believes its estimates are appropriate, the ultimate amounts may differ from estimates provided.  Our most critical accounting estimates are described in Item 7. "Management’s Discussion and Analysis of Financial Condition and Results of Operations" for the year ended December 31, 2016 of our Annual Report on Form 10-K as filed with the Securities and Exchange Commission on February 23, 2017 .  See Part I, Item 1. "Financial Statements - Note 4, Fair Value, of Notes to Financial Statements" contained within this report for additional information on our valuation of investments.


ITEM 3.
QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK
 
Our exposure to market risk is primarily related to fluctuations in prices and interest rates.  Quantitative and qualitative disclosures about market risk resulting from changes in prices, interest rates, and other risk exposures for the year ended December 31, 2016 are included in Item 7A. "Quantitative and Qualitative Disclosures About Market Risk", of our Annual Report on Form 10-K as filed with the Securities and Exchange Commission on February 23, 2017 .

There have been no material changes that impact our portfolio or reshape our periodic investment reviews of asset allocations during the six months ended June 30, 2017 .  For a recent discussion of conditions surrounding our investment portfolio, see the "Operating Overview", "Results of Operations", and "Financial Condition" discussions contained in Part I, Item 2. "Management’s Discussion and Analysis of Financial Condition and Results of Operations" contained within this report.


ITEM 4.
CONTROLS AND PROCEDURES
 
We carried out an evaluation, with the participation of management, including the Chief Executive Officer and Chief Financial Officer, of the effectiveness of our disclosure controls and procedures (pursuant to Rule 13a-15(e) under the Securities Exchange Act of 1934, as amended) as of the end of the period covered by this report.  Based upon that evaluation, the Chief Executive Officer and Chief Financial Officer concluded that our disclosure controls and procedures are effective.
 
Our management evaluated, with the participation of the Chief Executive Officer and Chief Financial Officer, any change in our internal control over financial reporting and determined there has been no change in our internal control over financial reporting during the six months ended June 30, 2017 that has materially affected, or is reasonably likely to materially affect, our internal control over financial reporting.


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Table of Contents

PART II. OTHER INFORMATION

ITEM 1.
LEGAL PROCEEDINGS

State Court Lawsuit Against Erie Indemnity Company
Erie Indemnity Company (“Indemnity”) was named as a defendant in a complaint filed on August 1, 2012 by alleged subscribers of the Erie Insurance Exchange (the “Exchange”) in the Court of Common Pleas Civil Division of Fayette County, Pennsylvania captioned Erie Insurance Exchange, an unincorporated association, by Joseph S. Sullivan and Anita Sullivan, Patricia R. Beltz, and Jenna L. DeBord, trustees ad litem v. Erie Indemnity Co. (the “ Sullivan ” lawsuit).

As subsequently amended, the complaint alleges that, beginning on September 1, 1997, Indemnity retained “Service Charges” (installment fees) and “Added Service Charges” (late fees and policy reinstatement charges) on policies written by Exchange and its insurance subsidiaries, which allegedly should have been paid to Exchange, in the amount of approximately $308 million. In addition to their claim for monetary relief on behalf of Exchange, Plaintiffs seek an accounting of all so-called intercompany transactions between Indemnity and Exchange from 1996 to date. Plaintiffs allege that Indemnity breached its contractual, fiduciary, and equitable duties by retaining Service Charges and Added Service Charges that should have been retained by Exchange. Plaintiffs bring these same claims under three separate derivative-type theories. First, Plaintiffs purport to bring suit as members of Exchange on behalf of Exchange. Second, Plaintiffs purport to bring suit as trustees ad litem on behalf of Exchange. Third, Plaintiffs purport to bring suit on behalf of Exchange pursuant to Rule 1506 of the Pennsylvania Rules of Civil Procedure, which allows shareholders to bring suit derivatively on behalf of a corporation or similar entity.

Indemnity filed a motion in the state court in November 2012 seeking dismissal of the lawsuit. On December 19, 2013, the court granted Indemnity’s motion in part, holding that the Pennsylvania Insurance Holding Company Act “provides the [Pennsylvania Insurance] Department with special competence to address the subject matter of plaintiff’s claims” and referring “all issues” in the Sullivan lawsuit to the Pennsylvania Insurance Department (the “Department”) for “its views and any determination.” The court stayed all further proceedings and reserved decision on all other grounds for dismissal raised by Indemnity. Plaintiffs sought reconsideration of the court’s order, and on January 13, 2014, the court entered a revised order affirming its prior order and clarifying that the Department “shall decide any and all issues within its jurisdiction.” On January 30, 2014, Plaintiffs asked the court to certify its order to permit an immediate appeal to the Superior Court of Pennsylvania and to stay any proceedings in the Department pending completion of any appeal. On February 18, 2014, the court issued an order denying Plaintiffs’ motion. On March 20, 2014, Plaintiffs filed a petition for review with the Superior Court, which was denied by the Superior Court on May 5, 2014.

The Sullivan matter was assigned to an Administrative Judge within the Department for determination. The parties agreed that an evidentiary hearing was not required, entered into a stipulated record, and submitted briefing to the Department. Oral argument was held before the Administrative Judge on January 6, 2015. On April 29, 2015, the Department issued a declaratory opinion and order: (1) finding that the transactions between Exchange and Indemnity in which Indemnity retained or received revenue from installment and other service charges from Exchange subscribers complied with applicable insurance laws and regulations and that Indemnity properly retained charges paid by Exchange policyholders for certain installment premium payment plans, dishonored payments, policy cancellations, and policy reinstatements; and (2) returning jurisdiction over the matter to the Fayette County Court of Common Pleas.

On May 26, 2015, Plaintiffs appealed the Department’s decision to the Pennsylvania Commonwealth Court. Oral argument was held before the Commonwealth Court en banc on December 9, 2015. On January 27, 2016, the Commonwealth Court issued an opinion vacating the Department’s ruling and directing the Department to return the case to the Court of Common Pleas, essentially holding that the primary jurisdiction referral of the trial court was improper at this time because the allegations of the complaint do not implicate the special competency of the Department.

On February 26, 2016, Indemnity filed a petition for allowance of appeal to the Pennsylvania Supreme Court seeking further review of the Commonwealth Court opinion. On March 14, 2016, Plaintiffs filed an answer opposing Indemnity’s petition for allowance of appeal; and, on March 28, 2016, Indemnity sought permission to file a reply brief in further support of its petition for allowance of appeal. On August 10, 2016, the Pennsylvania Supreme Court denied Indemnity’s petition for allowance of appeal; and the Sullivan lawsuit returned to the Court of Common Pleas of Fayette County.

On September 12, 2016, Plaintiffs filed a motion to stay the Sullivan lawsuit pending the outcome of the Federal Court Lawsuit they filed against Indemnity and former and current Directors of Indemnity on July 8, 2016. (See below.) Indemnity filed an opposition to Plaintiff’s motion to stay on September 19, 2016; and filed amended preliminary objections seeking dismissal of the Sullivan lawsuit on September 20, 2016. The motion to stay and the amended preliminary objections remain pending.


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Indemnity believes that it continues to have meritorious legal and factual defenses to the Sullivan lawsuit and intends to vigorously defend against all allegations and requests for relief.

Federal Court Lawsuit Against Erie Indemnity Company and Directors
On February 6, 2013, a lawsuit was filed in the United States District Court for the Western District of Pennsylvania, captioned Erie Insurance Exchange, an unincorporated association, by members Patricia R. Beltz, Joseph S. Sullivan and Anita Sullivan, and Patricia R. Beltz, on behalf of herself and others similarly situate v. Richard L. Stover; J. Ralph Borneman, Jr.; Terrence W. Cavanaugh; Jonathan Hirt Hagen; Susan Hirt Hagen; Thomas B. Hagen; C. Scott Hartz; Claude C. Lilly, III; Lucian L. Morrison; Thomas W. Palmer; Martin P. Sheffield; Elizabeth H. Vorsheck; and Robert C. Wilburn (the “ Beltz ” lawsuit), by alleged policyholders of Exchange who are also the plaintiffs in the Sullivan lawsuit. The individuals named as defendants in the Beltz lawsuit were the then-current Directors of Indemnity.

As subsequently amended, the Beltz lawsuit asserts many of the same allegations and claims for monetary relief as in the Sullivan lawsuit. Plaintiffs purport to sue on behalf of all policyholders of Exchange, or, alternatively, on behalf of Exchange itself. Indemnity filed a motion to intervene as a Party Defendant in the Beltz lawsuit in July 2013, and the Directors filed a motion to dismiss the lawsuit in August 2013. On February 10, 2014, the court entered an order granting Indemnity’s motion to intervene and permitting Indemnity to join the Directors’ motion to dismiss; granting in part the Directors’ motion to dismiss; referring the matter to the Department to decide any and all issues within its jurisdiction; denying all other relief sought in the Directors’ motion as moot; and dismissing the case without prejudice. To avoid duplicative proceedings and expedite the Department’s review, the Parties stipulated that only the Sullivan action would proceed before the Department and any final and non-appealable determinations made by the Department in the Sullivan action will be applied to the Beltz action.

On March 7, 2014, Plaintiffs filed a notice of appeal to the United States Court of Appeals for the Third Circuit. Indemnity filed a motion to dismiss the appeal on March 26, 2014. On November 17, 2014, the Third Circuit deferred ruling on Indemnity’s motion to dismiss the appeal and instructed the parties to address that motion, as well as the merits of Plaintiffs’ appeal, in the parties’ briefing. Briefing was completed on April 2, 2015. In light of the Department’s April 29, 2015 decision in Sullivan , the Parties then jointly requested that the Beltz appeal be voluntarily dismissed as moot on June 5, 2015. The Third Circuit did not rule on the Parties’ request for dismissal and instead held oral argument as scheduled on June 8, 2015. On July 16, 2015, the Third Circuit issued an opinion and judgment dismissing the appeal. The Third Circuit found that it lacked appellate jurisdiction over the appeal, because the District Court’s February 10, 2014 order referring the matter to the Department was not a final, appealable order.

On July 8, 2016, the Beltz plaintiffs filed a new action labeled as a “Verified Derivative And Class Action Complaint” in the United States District Court for the Western District of Pennsylvania. The action is captioned Patricia R. Beltz, Joseph S. Sullivan, and Anita Sullivan, individually and on behalf of all others similarly situated, and derivatively on behalf of Nominal Defendant Erie Insurance Exchange v. Erie Indemnity Company; Kaj Ahlmann; John T. Baily; Samuel P. Black, III; J. Ralph Borneman, Jr.; Terrence W. Cavanaugh; Wilson C. Cooney; LuAnn Datesh; Patricia A. Goldman; Jonathan Hirt Hagen; Thomas B. Hagen; C. Scott Hartz; Samuel P. Katz; Gwendolyn King; Claude C. Lilly, III; Martin J. Lippert; George R. Lucore; Jeffrey A. Ludrof; Edmund J. Mehl; Henry N. Nassau; Thomas W. Palmer; Martin P. Sheffield; Seth E. Schofield; Richard L. Stover; Jan R. Van Gorder; Elizabeth A. Hirt Vorsheck; Harry H. Weil; and Robert C. Wilburn (the “ Beltz II ” lawsuit). The individual defendants are all present or former Directors of Indemnity (the “Directors”).

The allegations of the Beltz II lawsuit arise from the same fundamental, underlying claims as the Sullivan and prior Beltz litigation, i.e. , that Indemnity improperly retained Service Charges and Added Service Charges. The Beltz II lawsuit alleges that the retention of the Service Charges and Added Service Charges was improper because, for among other reasons, that retention constituted a breach of the Subscriber’s Agreement and an Implied Covenant of Good Faith and Fair Dealing by Indemnity, breaches of fiduciary duty by Indemnity and the other defendants, conversion by Indemnity, and unjust enrichment by defendants Jonathan Hirt Hagen, Thomas B. Hagen, Elizabeth A. Hirt Vorsheck, and Samuel P. Black, III, at the expense of Exchange. The Beltz II lawsuit requests, among other things, that a judgment be entered against the Defendants certifying the action as a class action pursuant to Rule 23 of the Federal Rules of Civil Procedure; declaring Plaintiffs as representatives of the Class and Plaintiffs’ counsel as counsel for the Class; declaring the conduct alleged as unlawful, including, but not limited to, Defendants’ retention of the Service Charges and Added Service Charges; enjoining Defendants from continuing to retain the Service Charges and Added Service Charges; and awarding compensatory and punitive damages and interest.

On September 23, 2016, Indemnity filed a motion to dismiss the Beltz II lawsuit. On September 30, 2016, the Directors filed their own motions to dismiss the Beltz II lawsuit. On July 17, 2017, the Court granted Indemnity’s and the Directors’ motions to dismiss the Beltz II lawsuit, dismissing the case in its entirety. The Court ruled that “the Subscriber’s Agreement does not govern the separate and additional charges at issue in the Complaint” and, therefore, dismissed the breach of contract claim against Indemnity for failure to state a claim.  The Court also ruled that the remaining claims, including the claims for breach of

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fiduciary duty against Indemnity and the Directors, are barred by the applicable statutes of limitation or fail to state legally cognizable claims. 

Indemnity believes it has meritorious legal and factual defenses and intends to vigorously defend against all allegations and requests for relief in the Beltz II lawsuit. The Directors have advised Indemnity that they intend to vigorously defend against the claims in the Beltz II lawsuit and have sought indemnification and advancement of expenses from the Company in connection with the Beltz II lawsuit.

For additional information on contingencies, see Part I, Item 1. "Financial Statements - Note 13, Commitments and Contingencies, of Notes to Financial Statements".


ITEM 1A.
RISK FACTORS
 
There have been no material changes from the risk factors previously disclosed in our Annual Report on Form 10-K for the fiscal year ended December 31, 2016 as filed with the Securities and Exchange Commission on February 23, 2017 .


ITEM 2.
UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS
 
Issuer Purchases of Equity Securities
In October 2011 , our Board of Directors approved a continuation of the current stock repurchase program, authorizing repurchases for a total of $150 million with no time limitation.  This repurchase authority included, and was not in addition to, any unspent amounts remaining under the prior authorization. There were no repurchases of our Class A common stock under this program during the quarter ending June 30, 2017 . We had approximately $17.8 million of repurchase authority remaining under this program at June 30, 2017 .

During the quarter ending June 30, 2017 , we purchased 2,604 shares of our outstanding Class A nonvoting common stock outside of our publicly announced share repurchase program at a total cost of $0.3 million, or $118.43 per share, to fund the rabbi trust for the outside director deferred compensation plan. These shares were transferred to the rabbi trust in May 2017. We also purchased 46,884 shares of our outstanding Class A nonvoting common stock outside of our publicly announced share repurchase program at a total cost of $5.7 million, or $122.40 per share, for the vesting of stock-based awards in conjunction with our long-term incentive plan, which were delivered to plan participants in June 2017.


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Table of Contents

ITEM 6.
EXHIBITS

Exhibit
 
 
Number
 
Description of Exhibit
 
 
 
10.1
 
Form of Indemnification Agreement by and between Erie Indemnity Company and each of Eugene C. Connell and Brian A. Hudson, Sr.  Such exhibit is incorporated by reference to the like titled exhibit in the Registrant’s Form 10-K that was filed with the Commission on February 26, 2009.
 
 
 
10.2*
 
AIA Document A133 - 2009, Standard Form of Agreement Between Owner and Construction Manager as Constructor, dated as of February 27, 2015, between Erie Insurance Exchange and P.J. Dick, Inc.
 
 
 
10.3*
 
Assignment Agreement, dated as of January 16, 2017, between Erie Insurance Exchange and Erie Indemnity Company.
 
 
 
10.4*
 
AIA Document A133 - 2009 Exhibit A, Guaranteed Maximum Price Amendment, dated as of July 10, 2017, between Erie Indemnity Company and P.J. Dick, Inc.
 
 
 
31.1*
 
Certification of Chief Executive Officer pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.
 
 
 
31.2*
 
Certification of Chief Financial Officer pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.
 
 
 
32*
 
Certification pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.
 
 
 
101.INS*
 
XBRL Instance Document.
 
 
 
101.SCH*
 
XBRL Taxonomy Extension Schema Document.
 
 
 
101.CAL*
 
XBRL Taxonomy Extension Calculation Linkbase Document.
 
 
 
101.DEF*
 
XBRL Taxonomy Extension Definition Linkbase Document.
 
 
 
101.LAB*
 
XBRL Taxonomy Extension Label Linkbase Document.
 
 
 
101.PRE*
 
XBRL Taxonomy Extension Presentation Linkbase Document.

* Filed herewith.


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SIGNATURES
 
Pursuant to the requirements of the Securities Exchange Act of 1934, the Registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.
 
 
 
 
Erie Indemnity Company
 
 
 
 
(Registrant)
 
 
 
 
 
 
 
 
 
 
 
Date:
July 27, 2017
By:
/s/ Timothy G. NeCastro
 
 
 
 
Timothy G. NeCastro, President & CEO
 
 
 
 
 
 
 
 
By:
/s/ Gregory J. Gutting
 
 
 
 
Gregory J. Gutting, Executive Vice President & CFO
 

39

Exhibit 10.2

 

LOGO   

Document A133™ – 2009

  

Standard Form of Agreement Between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price

 

EXECUTION VERSION with Additions, Deletions and Revisions

 

AGREEMENT made as of the 27th day of February in the year 2015

(In words, indicate day, month and year.)

 

BETWEEN the Owner:

(Name, legal status and address)

 

Erie Insurance Exchange, acting by and through its Attorney-in-Fact, Erie Indemnity Company, a Pennsylvania business corporation with principal offices and place of business at

144 East Sixth Street

Erie, PA 16530

 

and the Construction Manager:

(Name, legal status and address)

 

P.J. Dick, Inc.

P.O. Box 6774

225 North Shore Drive

Pittsburgh, Pennsylvania 15212

 

for the following Project:

(Name and address or location)

 

Construction of an approximately 340,000 square foot new office building at Erie

Insurance’s home office complex located in Erie, Pennsylvania at the following address:

125 East Sixth Street

Erie, PA 16501

  

ADDITIONS AND DELETIONS:

 

The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed. A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

 

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

 

AIA Document A201 ™ -2007, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use with other general conditions unless this document is modified.

 

The Architect:

(Name, legal status and address)

 

Albert Kahn Associates, Inc.

7430 Second Avenue

Detroit, Michigan 48202-2798

 

The Owner’s Designated Representative:

(Name, address and other information)

 

Kimberly H. Palmer

Erie Indemnity Company

Construction Project Manager

100 Erie Insurance Place

Erie, PA 16530

  

 

 

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1


The Construction Manager’s Designated Representative:

(Name, address and other information)

Jeffrey A. Thorla

Project Executive

P.J. Dick, Inc.

P.O. Box 6774

225 North Shore Drive

Pittsburgh, PA 15212

The Architect’s Designated Representative:

(Name, address and other information)

Richard Whedon

Project Manager

Albert Kahn Associates, Inc.

7430 Second Avenue

Detroit, Michigan 48202-2798

The Owner and Construction Manager (collectively, the “Parties”) agree as follows.

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
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2


TABLE OF ARTICLES

 

1   

GENERAL PROVISIONS

2   

CONSTRUCTION MANAGER’S RESPONSIBILITIES

3   

OWNER’S RESPONSIBILITIES

4   

COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES

5   

COMPENSATION FOR CONSTRUCTION PHASE SERVICES

6   

COST OF THE WORK FOR CONSTRUCTION PHASE

7   

PAYMENTS FOR CONSTRUCTION PHASE SERVICES

8   

INSURANCE AND BONDS

9   

DISPUTE RESOLUTION

10   

TERMINATION OR SUSPENSION

11   

MISCELLANEOUS PROVISIONS

12   

SCOPE OF THE AGREEMENT

EXHIBIT A GUARANTEED MAXIMUM PRICE AMENDMENT

ARTICLE 1 GENERAL PROVISIONS

§ 1.1 The Contract Documents

The Contract Documents consist of this Agreement, General Conditions of the Contract for Construction (AIA Document A201-2007), Drawings, Specifications, Addenda issued prior to the execution of this Agreement, other documents listed in this Agreement, and Modifications issued after execution of this Agreement, all of which form the Contract and are as fully a part of the Contract as if attached to this Agreement or repeated herein. Upon the Owner’s acceptance of the Construction Manager’s Guaranteed Maximum Price proposal, the Contract Documents will also include the documents described in Section 2.2.3 and identified in the Guaranteed Maximum Price Amendment and revisions prepared by the Architect and furnished by the Owner as described in Section 2.2.8. The Contract represents the entire and integrated agreement between the Parties hereto and supersedes prior negotiations, representations or agreements, either written or oral.

§ 1.2 Relationship of the Parties

The Construction Manager accepts the relationship of trust and confidence established by this Agreement and covenants with the Owner to cooperate with the Architect and exercise the Construction Manager’s skill and judgment in furthering the interests of the Owner; to furnish efficient construction administration, management services and supervision; to furnish at all times an adequate supply of workers and materials; and to perform the Work in an expeditious and economical manner consistent with the Owner’s interests. The Owner agrees to furnish or approve, in a timely manner, information required by the Construction Manager and to make payments to the Construction Manager in accordance with the requirements of the Contract Documents.

§ 1.3 General Conditions

For the Preconstruction Phase, AIA Document A201™—2007, General Conditions of the Contract for Construction, shall apply only as specifically provided in this Agreement. For the Construction Phase, the general conditions of the contract shall be as set forth in A201—2007, which document is incorporated herein by reference. The term “Contractor” as used in A201- 2007 shall mean the Construction Manager.

 

 

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3


ARTICLE 2 CONSTRUCTION MANAGER’S RESPONSIBILITIES

The Construction Manager’s Preconstruction Phase responsibilities are set forth in Sections 2.1 and 2.2. The Construction Manager’s Construction Phase responsibilities are set forth in Section 2.3. The Owner and Construction Manager may agree, in consultation with the Architect, for the Construction Phase to commence prior to completion of the Preconstruction Phase, in which case, both phases will proceed concurrently. The Construction Manager shall identify a representative authorized to act on behalf of the Construction Manager with respect to the Project.

§ 2.1 Preconstruction Phase

§ 2.1.1 The Construction Manager shall provide a preliminary evaluation of the Owner’s program, schedule and construction budget requirements, each in terms of the other.

§ 2.1.2 Consultation

The Construction Manager shall schedule and conduct meetings with the Architect and Owner to discuss such matters as procedures, progress, coordination, and scheduling of the Work. The Construction Manager shall advise the Owner and the Architect on proposed site use and improvements, selection of materials, and building systems and equipment. The Construction Manager shall also provide recommendations consistent with the Project requirements to the Owner and Architect on constructability; availability of materials and labor; time requirements for procurement, installation and construction; and factors related to construction cost including, but not limited to, costs of alternative designs or materials, preliminary budgets, life-cycle data, value engineering and possible cost reductions.

§ 2.1.3 When Project requirements in Section 3.1.1 have been sufficiently identified, the Construction Manager shall prepare and periodically update a Project schedule for the Architect’s review and the Owner’s acceptance. The Construction Manager shall obtain the Architect’s approval for the portion of the Project schedule relating to the performance of the Architect’s services. The Project schedule shall coordinate and integrate the Construction Manager’s services, the Architect’s services, other Owner consultants’ services, and the Owner’s responsibilities and identify items that could affect the Project’s timely completion. The updated Project schedule shall include the following: submission of the Guaranteed Maximum Price proposal; components of the Work; times of commencement and completion required of each Subcontractor; ordering and delivery of products, including those that must be ordered well in advance of construction; and the occupancy requirements of the Owner.

§ 2.1.4 Phased Construction

The Construction Manager shall provide recommendations with regard to accelerated or fast-track scheduling, procurement, or phased construction. The Construction Manager shall take into consideration cost reductions, cost information, constructability, provisions for temporary facilities and procurement and construction scheduling issues.

§ 2.1.5 Preliminary Cost Estimates

§ 2.1.5.1 Based on the preliminary design and other design criteria prepared by the Architect, the Construction Manager shall prepare preliminary estimates of the Cost of the Work or the cost of program requirements using area, volume or similar conceptual estimating techniques for the Architect’s review and Owner’s approval. If the Architect or Construction Manager suggests alternative materials and systems, the Construction Manager shall provide cost evaluations of those alternative materials and systems.

§ 2.1.5.2 As the Architect progresses with the preparation of the Schematic Design, Design Development and Construction Documents, the Construction Manager shall prepare and update, at appropriate intervals agreed to by the Owner, Construction Manager and Architect, estimates of the Cost of the Work of increasing detail and refinement and allowing for the further development of the design until such time as the Owner and Construction Manager agree on a Guaranteed Maximum Price for the Work. Such estimates shall be provided for the Architect’s review and the Owner’s approval. The Construction Manager shall inform the Owner and Architect when estimates of the Cost of the Work exceed the latest approved Project budget and make recommendations for corrective action.

§ 2.1.6 Subcontractors and Suppliers

§ 2.1.6.1 The Construction Manager shall develop bidders’ interest in the Project.

§ 2.1.6.2 The Construction Manager shall invite bids from, and enter into contracts and purchase orders with, only subcontractors and suppliers who have first been approved by the Owner. After receiving such bids, the Construction Manager shall analyze them and make recommendations for awards, accompanying its recommendations with all pertinent data required for decision upon the award, and certify that, to the best of its knowledge, the bid of the recommended subcontractor or supplier is bona fide, fair and reasonable.

 

 

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4


§ 2.1.6.3 When Owner has determined to award the subcontract or purchase order, the Construction Manager shall contract in its own name and behalf, and not in the name or on behalf of the Owner, with the approved subcontractor or supplier. Construction Manager’s subcontract and purchase order forms shall be subject to approval of Owner and shall provide that the subcontractor shall perform its portion of the Work and shall comply with all applicable provisions of this Agreement and the Contract Documents.

§ 2.1.6.4 The Construction Manager shall include in its agreements with subcontractors specific terms and conditions as required under the Contract Documents (see, e.g., Sections 7. 1.4, 9.3.4 and 9.6.2 of the General Conditions, AIA Document A201-2007). Additionally, when requested to do so by the Owner, the Construction Manager shall add other specific contract clauses to the standard subcontract and purchase order forms to be used for the Project. The Construction Manager shall submit its subcontract and purchase order forms to Owner for approval prior to use in connection with the Project, and shall promptly deliver to the Owner a copy of all executed subcontracts and purchase orders entered into in connection with the Project.

§ 2.1.7 The Construction Manager shall prepare, for the Architect’s review and the Owner’s acceptance, a procurement schedule for items that must be ordered well in advance of construction. The Construction Manager shall expedite and coordinate the ordering and delivery of materials that must be ordered well in advance of construction. If the Owner agrees to procure any items prior to the establishment of the Guaranteed Maximum Price, the Owner shall procure the items on terms and conditions reasonably acceptable to the Construction Manager. Upon the establishment of the Guaranteed Maximum Price, the Owner shall assign all contracts for these items to the Construction Manager and the Construction Manager shall thereafter accept responsibility for them.

§ 2.1.8 Extent of Responsibility

The Construction Manager shall exercise reasonable care in preparing schedules and estimates. The Construction Manager, however, does not warrant or guarantee estimates and schedules except as may be included as part of the Guaranteed Maximum Price proposal (which shall include the Guaranteed Maximum Price and the Contract Time(s) within which the Construction Manager is required to complete the Project and achieve Substantial Completion). The Construction Manager is not required to ascertain that the Drawings and Specifications are in accordance with applicable laws, statutes, ordinances, codes, rules and regulations, or lawful orders of public authorities, but the Construction Manager shall promptly report to the Architect and Owner any nonconformity discovered by or made known to the Construction Manager as a request for information or other written notice in such form as the Architect and/or Owner may require.

§ 2.1.9 Notices and Compliance with Laws

The Construction Manager shall comply with applicable laws, statutes, ordinances, codes, rules and regulations, and lawful orders, approvals, licenses or permits of public authorities applicable to its performance under this Contract, and with equal employment opportunity programs, and other programs as may be required by governmental and quasi-governmental authorities for inclusion in the Contract Documents.

§ 2.2 Guaranteed Maximum Price Proposal and Contract Time

§ 2.2.1 At a time to be mutually agreed upon by the Owner and the Construction Manager and in consultation with the Architect, the Construction Manager shall prepare a Guaranteed Maximum Price proposal for the Owner’s review and acceptance. The Guaranteed Maximum Price in the proposal shall be the sum of the Construction Manager’s estimate of the Cost of the Work, including contingencies described in Section 2.2.4, and the Construction Manager’s Fee.

§ 2.2.1.1 Although subject to mutual agreement of the Parties, the Parties now anticipate the bid packages for the Project will be issued and competitively bid in two primary phases, and the Guaranteed Maximum Price proposal for the Project will be provided in two phases generally as follows:

Phase I—In the first phase of bidding, the Parties intend to finalize bid packages and seek competitive bids for the following aspects of the Work (collectively, “Phase I Work”): site work, foundations work, structural work and procurement of certain long-lead time items (including elevators). The Parties thus intend that Construction Manager shall provide to the Owner, and the Parties will endeavor to finalize and agree to, a Guaranteed Maximum Price for the Phase I Work promptly after all such Work is competitively bid and the Parties reach agreement regarding which bidders will be awarded subcontracts for these aspects of the Work.

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
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Phase II -The Parties intend that bid packages for all remaining aspects of the Work (collectively, “Phase II Work”) generally will .be completed and issued for competitive bids in a second phase (after all Phase I Work is bid and awarded). After competitive bids are received for the majority of the Phase II Work and the Parties reach agreement regarding which bidders will be awarded subcontracts for such Work, the Construction Manager shall provide to the Owner Guaranteed Maximum Price proposal(s) for the entire Project in accordance with this article. If the Parties thereafter reach agreement on a final Guaranteed Maximum Price proposal, the Parties will execute a Guaranteed Maximum Price Amendment as provided herein.

§ 2.2.2 To the extent that the Drawings and Specifications are anticipated to require further development by the Architect, the Construction Manager shall provide in the Guaranteed Maximum Price for such further development consistent with the Contract Documents and/or reasonably inferable therefrom. Such further development does not include changes to the Drawings or Specifications that are not consistent with and/or reasonably inferable from the Contract Documents, such as changes in scope, systems, kinds and quality of materials, finishes or equipment, all of which, if required, shall be incorporated by Change Order.

§ 2.2.3 The Construction Manager shall include with the Guaranteed Maximum Price proposal a written statement of its basis, which shall include the following:

 

  .1 A list of the Drawings and Specifications, including all Addenda thereto, and the Conditions of the Contract;

 

  .2 A list of the clarifications and assumptions made by the Construction Manager in the preparation of the Guaranteed Maximum Price proposal, including assumptions under Section 2.2.2, to supplement the information provided by the Owner and contained in the Drawings and Specifications;

 

  .3 A statement of the proposed Guaranteed Maximum Price, including a statement of the estimated Cost of the Work organized by trade categories or systems, allowances, contingency, and the Construction Manager’s Fee;

 

  .4 A proposed Project schedule specifying the Contract Time within which Contractor shall achieve Substantial Completion (or the Contract Times, if the Project will be completed and achieve Substantial Completion in phases); and

 

  .5 A date by which the Owner must accept the Guaranteed Maximum Price.

§ 2.2.4 In preparing the Construction Manager’s Guaranteed Maximum Price proposal, the Construction Manager shall include its contingency for the Construction Manager’s exclusive use to cover those costs considered reimbursable as the Cost of the Work but not included in a Change Order.

§ 2.2.5 The Construction Manager shall meet with the Owner and Architect to review the Guaranteed Maximum Price proposal. In the event that the Owner and Architect discover any inconsistencies or inaccuracies in the information presented, they shall promptly notify the Construction Manager, who shall make appropriate adjustments to the Guaranteed Maximum Price proposal, its basis, or both.

§ 2.2.6 If the Owner notifies the Construction Manager that the Owner has accepted the Guaranteed Maximum Price proposal in writing before the date specified in the Guaranteed Maximum Price proposal, the Guaranteed Maximum Price proposal shall be deemed effective without further acceptance from the Construction Manager. Following acceptance of a Guaranteed Maximum Price proposal, the Owner and Construction Manager shall execute the Guaranteed Maximum Price Amendment amending this Agreement, a copy of which the Owner shall provide to the Architect. The Guaranteed Maximum Price Amendment shall set forth the agreed upon Guaranteed Maximum Price and the Contract Time(s), together with the information and assumptions upon which such are based.

§ 2.2.7 The Construction Manager shall not incur any cost to be reimbursed as part of the Cost of the Work prior to the commencement of the Construction Phase, unless the Owner provides prior written authorization for such costs.

§ 2.2.8 The Owner shall authorize the Architect to provide the revisions to the Drawings and Specifications to incorporate the agreed upon assumptions and clarifications contained in the Guaranteed Maximum Price Amendment. The Owner shall promptly furnish those revised Drawings and Specifications to the Construction Manager as they are revised. The Construction Manager shall notify the Owner and Architect of any inconsistencies between the Guaranteed Maximum Price Amendment and the revised Drawings and Specifications.

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
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§ 2.2.9 The Construction Manager shall include in the Guaranteed Maximum Price all sales, consumer, use and similar taxes for the Work provided by the Construction Manager that are legally enacted, whether or not yet effective, at the time the Guaranteed Maximum Price Amendment is executed.

§ 2.2.10 The Construction Manager acknowledges and recognizes that the Owner is entitled to full and beneficial occupancy and use of the Project by the date specified in the Guaranteed Maximum Price Amendment for achievement of Substantial Completion. The Construction Manager further acknowledges and agrees that if the Construction Manager fails to achieve Substantial Completion of the Project within the Contract Time, the Owner will sustain extensive damages and serious losses as a result of such failure, the amount and extent of which will be difficult to ascertain. In consideration of the foregoing, the Construction Manager agrees that if Substantial Completion has not been achieved within the Contract Time (as such may be amended by Change Orders), the Owner shall be entitled to retain or recover from the Construction Manager, as liquidated damages and not as a penalty, the sum of Five Thousand Dollars ($5,000.00) per day, commencing upon the first day following the required date of Substantial Completion and continuing until the actual date Substantial Completion is achieved. Construction Manager’s liability and Owner’s maximum recovery for liquidated damages for delayed completion shall be capped and limited to, and shall not in any event exceed, one-million dollars ($1,000,000.00). Liquidated damages shall be applicable and payable by Contractor even in the event of a proper termination for cause by Owner, meaning Owner shall be entitled to recover liquidated damages through the actual date of achievement of Substantial Completion with a replacement contractor, subject to Owner’s obligation to act reasonably to mitigate damages in undertaking to have the Work completed by others. The Owner and Construction Manager agree that the amount of the liquidated damages is a reasonable forecast of the damages Owner will incur if the Project does not reach Substantial Completion within the Contract Time. The Owner may deduct all or any part of the liquidated damages owed by the Construction Manager from any unpaid amounts then or thereafter due the Construction Manager under the Contract. If the Owner does not retain or recover the liquidated damages owed it by the Construction Manager by offsetting payments owed to the Construction Manager, the unpaid liquidated damages shall be due and payable to the Owner by the Construction Manager on demand.

§ 2.3 Construction Phase

§ 2.3.1 General

§ 2.3.1.1 For purposes of Section 8.1.2 of A201—2007, the date of commencement of the Work shall mean the date of commencement of the Construction Phase.

§ 2.3.1.2 The Construction Phase shall commence upon the Owner’s acceptance of the Construction Manager’s Guaranteed Maximum Price proposal or the Owner’s issuance of a Notice to Proceed, whichever occurs earlier.

§ 2.3.2 Administration

§ 2.3.2.1 Those portions of the Work that the Construction Manager does not customarily perform with the Construction Manager’s own personnel shall be performed under subcontracts or by other appropriate agreements with the Construction Manager. The Owner may designate specific persons from whom, or entities from which, the Construction Manager shall obtain bids. The Construction Manager shall obtain bids from Subcontractors and from suppliers of materials or equipment fabricated especially for the Work and shall deliver such bids to the Architect. The Owner shall then determine, with the advice of the Construction Manager and the Architect, which bids will be accepted. The Construction Manager shall not be required to contract with anyone to whom the Construction Manager has reasonable objection.

§ 2.3.2.2 If the Guaranteed Maximum Price has been established and when a specific bidder (1) is recommended to the Owner by the Construction Manager, (2) is qualified to perform that portion of the Work, and (3) has submitted a bid that fully conforms to the requirements of the Contract Documents without reservations or exceptions, but the Owner requires that another bid be accepted, then the Construction Manager may require that a Change Order be issued to adjust the Contract Time and the Guaranteed Maximum Price by the difference between the bid of the person or entity recommended to the Owner by the Construction Manager and the amount and time requirement of the subcontract or other agreement actually signed with the person or entity designated by the Owner.

§ 2.3.2.3 Subcontracts or other agreements shall conform to the applicable payment provisions of this Agreement, and shall not be awarded on the basis of cost plus a fee without the prior consent of the Owner. If the Subcontract is awarded on a cost plus a fee basis, the Construction Manager shall provide in the Subcontract for the Owner to receive the same audit rights with regard to the Subcontractor as the Owner receives with regard to the Construction Manager in Section 6.11 below.

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
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§ 2.3.2.4 If the Construction Manager recommends a specific bidder that may be considered a “related party” according to Section 6.10, then the Construction Manager shall promptly notify the Owner in writing of such relationship and notify the Owner of the specific nature of the contemplated transaction, according to Section 6.10.2.

§ 2.3.2.5 The Construction Manager shall schedule and conduct meetings to discuss such matters as procedures, progress, coordination, scheduling, and status of the Work. The Construction Manager shall prepare and promptly distribute minutes to the Owner and Architect.

§ 2.3.2.6 Upon the execution of the Guaranteed Maximum Price Amendment, the Construction Manager shall prepare and submit to the Owner and Architect a construction schedule for the Work and submittal schedule in accordance with Section 3.10 of A201-2007.

§ 2.3.2.7 [Intentionally omitted.]

§ 2.3.2.8 The Construction Manager shall develop a system of cost control for the Work, including regular monitoring of actual costs for activities in progress and estimates for uncompleted tasks and proposed changes. The Construction Manager shall identify variances between actual and estimated costs and report the variances to the Owner and Architect and shall provide this information in its monthly reports to the Owner and Architect, in accordance with Section 2.3.3.3 below.

§ 2.3.2.9 The Construction Manager shall establish, manage, utilize and maintain for the entire duration of the Project an Internet-based, document management system (e.g., SharePoint, Share File or Aconex) to store and organize all Project documentation, such as drawings, specifications, building information modeling, submittals, requests for information, project correspondence, Change Orders, punch lists, and other Project records (“Document Repository”). The Document Repository shall be accessible by the Owner, the Architect, the Architect’s consultants and other appropriate Project participants, and it shall have features and functionality as reasonably requested by the Owner. The Construction Manager shall maintain the Document Repository and ensure that all Project records are properly maintained, indexed and accessible on the site. Contemporaneous notifications shall be given to the appropriate Project participants when new documents are uploaded to the Document Repository.

§ 2.3.3 Project Records

§ 2.3.3.1 Daily Reports The Construction Manager shall prepare and post to the Document Repository a Daily Report for each calendar day during the entire duration of the Project. For all days on which no Work was planned or scheduled or actually performed (e.g., holidays and weekend days), the Daily Report shall so state. For all days on which any work was planned and/or actually performed, the Daily Report shall accurately document and reflect daily construction conditions, activities and progress, including, without limitation, the following: (a) weather conditions at the site; (b) Construction Manager’s personnel who were at the site; ( c) all Subcontractors ( at any tier) that performed (or were scheduled to perform) any Work; (d) the specific work activities performed by each Subcontractor (at any tier); (e) if a Subcontractor (at any tier) was scheduled to but did not perform any work, the reason(s) why; (t) the equipment and manpower each such Subcontractor (at any tier) had at the site; (g) all deliveries (including of materials, equipment or supplies to be incorporated into the Project or any construction equipment or supplies); (h) all inspections and/or tests performed; (i) problems or issues that may adversely affect timely and proper progress of the Work; G) any accidents or injuries experienced on the Project; and (k) all visitors to the Project site.

§ 2.3.3.1.1 The Construction Manager shall prepare the Daily Reports on a daily basis, and such reports shall be fully completed no later than the next working day after the day the report covers. Such reports shall be available at the site for review and inspection by the Owner and/or Architect at all times. Further, the Construction Manager shall post to the Document Repository and thereby make fully available to the Project team copies of its Daily Reports no less than once per week.

§ 2.3.3.2 Photos The Construction Manager shall further document the conditions, progress and quality of the Project by way of regular and comprehensive progress photographs and/or video. All photographs and videos shall be digital, shall accurately reflect on the face of the photograph or video the date and time the photo or video was taken, and shall be accompanied by a log or description identifying the item or condition reflected in the photo or video. The

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
  User Notes:   (1699436662)

 

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Construction Manager shall take a comprehensive set of progress photographs depicting the overall progress of the Work no less than weekly, and must, in addition, take progress photographs to document major and milestone activities. Photographs and videos taken by the Construction Manager shall be posted to the Document Repository (and thereby made available for review by the Owner, the Architect and other appropriate Project participants) promptly after taken.

§ 2.3.3.3 Monthly Progress Reports The Construction Manager shall prepare and submit to the Owner and the Architect a written Monthly Progress Report for each calendar month during the entire duration of the Project. Each Monthly Progress Report shall include the following: (a) a summary of all significant design, procurement, construction, commissioning and testing activities that occurred on the Project during the subject calendar month; (b) a summary and update as to any events or conditions that occurred or existed during the subject calendar month that adversely affected the timely and proper progress of the Work (or which have the potential to do so in the future); (c) an updated Project budget, reflecting actual Cost of the Work to date and the Construction Manager’s current projection as to the final, total Cost of the Work; (d) an updated CPM schedule, together with a schedule narrative summarizing the following: all significant changes to the schedule, logic or sequences or the durations of activities; progress of the Work; delays encountered; opportunities taken (or available) to expedite the Work; and any issues or items that the Construction Manager believes will or may require a Change Order modifying the Contract Time(s ); ( e) a compilation of progress photographs, together with a listing or description of what each photograph depicts; and (f) any other information or compilations that the Owner may reasonably request. Each Monthly Progress Report shall be finalized and hard copies of same shall be issued to the Owner and the Architect no later than the fourteenth (14 th ) day of the month following the calendar month the report covers. Each Monthly Report shall also be posted to the Document Repository upon issuance.

§ 2.4 Professional Services

Section 3.12.10 of A201—2007 shall apply to both the Preconstruction and Construction Phases.

§ 2.5 Hazardous Materials

Section 10.3 of A201-2007 shall apply to both the Preconstruction and Construction Phases.

ARTICLE 3 OWNER’S RESPONSIBILITIES

§ 3.1 Information and Services Required of the Owner

§ 3.1.1 The Owner shall provide information with reasonable promptness, regarding requirements for and limitations on the Project, including a written program which shall set forth the Owner’s objectives, constraints, and criteria, including schedule, space requirements and relationships, flexibility and expandability, special equipment, systems, sustainability and site requirements.

§ 3.1.2 The Project will be financed through the capital budget of the Owner or Erie Indemnity Company (or an affiliate thereof). Prior to execution of the Guaranteed Maximum Price Amendment, the Owner will provide to the Construction Manager confirmation of the particular Erie Insurance entity that will finance the Project through its capital budget.

§ 3.1.3 The Owner shall establish and periodically update the Owner’s budget for the Project, including (I)  the budget for the Cost of the Work as defined in Section 6. 1.1, (2) the Owner’s other costs, and (3) reasonable contingencies related to all of these costs. If the Owner significantly increases or decreases the Owner’s budget for the Cost of the Work, the Owner shall notify the Construction Manager and Architect. The Owner and the Architect, in consultation with the Construction Manager, shall thereafter agree to a corresponding change in the Project’s scope and quality.

§ 3.1.4 Structural and Environmental Tests, Surveys and Reports. To the extent necessary for performance of the Work, during the Preconstruction Phase, the Owner shall furnish the following information or services with reasonable promptness. The Owner shall also furnish any other information or services under the Owner’s control and relevant to the Construction Manager’s performance of the Work with reasonable promptness after receiving the Construction Manager’s written request for such information or services. The Construction Manager shall be entitled to rely on the accuracy of information and services furnished by the Owner but shall exercise proper precautions relating to the safe performance of the Work.

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
  User Notes:   (1699436662)

 

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§ 3.1.4.1 The Owner shall furnish tests, inspections and reports required by law and as otherwise agreed to by the Parties, such as structural, mechanical, and chemical tests, tests for air and water pollution, and tests for hazardous materials.

§ 3.1.4.2 The Owner shall furnish surveys describing physical characteristics, legal limitations and utility locations for the site of the Project, and a legal description of the site. The surveys and legal information shall include, as applicable, the following items, to the extent necessary for performance of the Work: grades and lines of streets, alleys, pavements and adjoining property and structures; designated wetlands; adjacent drainage; rights-of-way, restrictions, easements, encroachments, zoning, deed restrictions, boundaries and contours of the site; locations, dimensions and necessary data with respect to existing buildings, other improvements and trees; and information concerning available utility services and lines, both public and private, above and below grade, including inverts and depths. All the information on the survey shall be referenced to a Project benchmark.

§ 3.1.4.3 Upon request by the Construction Manager, and provided such is needed for completion of the Project, the Owner shall furnish services of geotechnical engineers, which may include but are not limited to test borings, test pits, determinations of soil bearing values, percolation tests, evaluations of hazardous materials, seismic evaluation, ground corrosion tests and resistivity tests, including necessary operations for anticipating subsoil conditions, with written reports and appropriate recommendations.

§ 3.1.4.4 During the Construction Phase, the Owner shall furnish information or services required of the Owner by the Contract Documents with reasonable promptness. The Owner shall also furnish any other information or services under the Owner’s control and relevant to the Construction Manager’s performance of the Work with reasonable promptness after receiving the Construction Manager’s written request for such information or services.

§ 3.2 Owner’s Designated Representative

The Owner shall identify a representative authorized to act on behalf of the Owner with respect to the Project. The Owner’s representative shall render decisions promptly and furnish information expeditiously, so as to avoid unreasonable delay in the services or Work of the Construction Manager. Except as otherwise provided in Section 4.2.1 of A201-2007, the Architect does not have such authority. The term “Owner” means the Owner or the Owner’s authorized representative.

§ 3.2.1 Legal Requirements. The Owner shall furnish all legal, insurance and accounting services, including auditing services, that may be reasonably necessary at any time for the Project to meet the Owner’s needs and interests.

§ 3.3 Architect

The Owner shall retain an Architect to provide services, duties and responsibilities similar to those described in AJA Document BlOI™-2007, Standard Form of Agreement Between Owner and Architect, including any additional services requested by the Construction Manager that are necessary for the Preconstruction and Construction Phase services under this Agreement.

ARTICLE 4 COMPENSATION AND PAYMENTS FOR PRECONSTRUCTION PHASE SERVICES

§ 4.1 Compensation

§ 4.1.1 For the Construction Manager’s Preconstruction Phase services, the Owner shall compensate the Construction Manager as follows:

§ 4.1.2 For the Construction Manager’s Preconstruction Phase services described in Sections 2.1 and 2.2:

(Insert amount of, or basis for, compensation and include a list of reimbursable cost items, as applicable.)

In consideration for full and proper performance of Preconstruction Phase services, the Owner shall pay the Construction Manager for actual time reasonably and properly incurred performing such services at the hourly rates specified in the Construction Manager’s proposal for Preconstruction Phase services, dated February 2, 2015, a copy of which is attached hereto as Exhibit 4.1.2; provided, however, that in no event shall the total compensation payable to the Construction Manager exceed two-hundred thirty four thousand four-hundred and ninety dollars ($234,490), unless the Owner agree to pay additional compensation by way of an executed Change Order.

 

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
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§ 4.1.3 If the Construction Phase services covered by this Agreement have not commenced by September 30, 2015, through no fault of the Construction Manager, the Construction Manager’s compensation for Preconstruction Phase services shall be equitably adjusted.

§ 4.1.4 Compensation based on Direct Personnel Expense includes the direct salaries of the Construction Manager’s personnel providing Preconstruction Phase services on the Project and the Construction Manager’s costs for the mandatory and customary contributions and benefits related thereto, such as employment taxes and other statutory employee benefits, insurance, sick leave, holidays, vacations, employee retirement plans and similar contributions.

§ 4.2 Payments

§ 4.2.1 Unless otherwise agreed, payments for services shall be made monthly in proportion to services performed.

§ 4.2.2 Payments are due and payable within thirty (30) days of the date the Construction Manager submits to the Owner an approved invoice that fully conforms to the requirements of the Contract Documents. Amounts unpaid five (5) days after the due date shall bear interest at the rate entered (Paragraphs deleted) below (see also Section 7.1.3):

Simple interest at the rate of three percent (3%) per annum.

ARTICLE 5 COMPENSATION FOR CONSTRUCTION PHASE SERVICES

§ 5.1 For the Construction Manager’s performance of the Work as described in Section 2.3, the Owner shall pay the Construction Manager the Contract Sum in current funds. The Contract Sum is the Cost of the Work as defined in Section 6.1.1 plus the Construction Manager’s Fee.

§ 5.1.1 The Construction Manager’s Fee:

(State a lump sum, percentage of Cost of the Work or other provision for determining the Construction Manager’s Fee.)

The Construction Manager’s Fee is Two and One-quarter percent (2.25%) of the Cost of the Work.

§ 5.1.2 The method of adjustment of the Construction Manager’s Fee for changes in the Work:

Two and One-quarter percent (2.25%); provided, however, the total Contract Sum payable to the Construction Manager shall in no event exceed the Guaranteed Maximum Price (as such may be adjusted by Change Orders).

§ 5.1.3 Limitations, if any, on a Subcontractor’s overhead and profit for increases in the cost of its portion of the Work:

5% Overhead and 5% Profit

§ 5.1.4 Rental rates for Construction Manager-owned equipment shall not exceed the standard rate paid at the place of the Project by more than five percent (5%).

§ 5.1.5 Unit prices, if any:

(Identify and state the unit price; state the quantity limitations, if any, to which the unit price will be applicable.)

 

Item

   Units and Limitations    Price per Unit ($0.00)

§ 5.2 Guaranteed Maximum Price

§ 5.2.1 The Construction Manager guarantees that the Contract Sum shall not exceed the Guaranteed Maximum Price set forth in the Guaranteed Maximum Price Amendment, as it is amended from time to time. To the extent the Cost of the Work plus the Construction Manager’s fee exceeds the Guaranteed Maximum Price, the Construction Manager shall bear such costs in excess of the Guaranteed Maximum Price without reimbursement or additional compensation from the Owner.

(Insert specific provisions if the Construction Manager is to participate in any savings.)

 

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
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Except as provided in § 5.2.4, if the actual Cost of the Work plus Construction Manager’s Construction Phase Fee is less than the Guaranteed Maximum Price, then such savings shall be split sixty percent (60%) to the Owner and forty percent ( 40%) to the Construction Manager. For items identified as in the Guaranteed Maximum Price Amendment as “allowances,” one hundred percent (100%) of any unused allowances shall belong to the Owner. The Cost of Work included in the allowances shall be determined in accordance with § 3.8 of the AIA A201-2007. Any increase to allowance amounts based upon estimates by the Construction Manager, which increases exceed such allowance amounts, shall not result in any increase to the Construction Manager’s Fee.

§ 5.2.2 The Guaranteed Maximum Price is subject to additions and deductions by Change Order as provided in the Contract Documents and the Contract Time(s) and required date of Substantial Completion shall be subject to adjustment as provided in the Contract Documents.

§ 5.2.3 The Owner shall be entitled to one hundred percent (100%) of any unexpended contingencies or allowances or of the savings resulting from any design or construction changes reducing the scope of Work.

§ 5.2.4 The Construction Manager shall not obtain any shared savings in the event the Project does not achieve Substantial Completion within the required Contract Time(s).

§ 5.2.5 In addition to any other compensation payable hereunder, the Owner shall have the option, in its sole and unrestricted discretion, to pay (or not to pay) to the Construction Manager a discretionary bonus (in an amount to be determined by the Owner in its sole and unrestricted discretion) for performance by the Construction Manager that the Owner, in its discretion, deems to be exceptional.

§ 5.3 Changes in the Work

§ 5.3.1 The Owner may, without invalidating the Contract, order changes in the Work within the general scope of the Contract consisting of additions, deletions or other revisions. The Owner shall issue such changes in writing. The Architect may make minor changes in the Work as provided in Section 7.4 of AJA Document A201—2007, General Conditions of the Contract for Construction. The Construction Manager may be entitled to an equitable adjustment in the Contract Time as a result of changes in the Work in accordance with Articles 7 and 8 of AIA Document A201-2007.

§ 5.3.2 Adjustments to the Guaranteed Maximum Price on account of changes in the Work subsequent to the execution of the Guaranteed Maximum Price Amendment may be determined by any of the methods listed in Section 7.3.3 of AIA Document A201—2007, General Conditions of the Contract for Construction.

§ 5.3.3 In calculating adjustments to subcontracts (except those awarded with the Owner’s prior consent on the basis of cost plus a fee), the terms “cost” and “fee” as used in Section 7.3 .3 .3 of AIA Document A201—2007 and the term “costs” as used in Section 7.3.7 of AIA Document A201-2007 shall have the meanings assigned to them in AJA Document A201—2007 and shall not be modified by Sections 5.1 and 5.2, Sections 6.1 through 6.7, and Section 6.8 of this Agreement. Adjustments to subcontracts awarded with the Owner’s prior consent on the basis of cost plus a fee shall be calculated in accordance with the terms of those subcontracts.

§ 5.3.4 In calculating adjustments to the Guaranteed Maximum Price, the terms “cost” and “costs” as used in the above-referenced provisions of AIA Document A201—2007 shall mean the Cost of the Work as defined in Sections 6.1 to 6.7 of this Agreement and the term “fee” shall mean the Construction Manager’s Fee as defined in Section 5.1 of this Agreement.

§ 5.3.5 [Intentionally omitted.]

ARTICLE 6 COST OF THE WORK FOR CONSTRUCTION PHASE

§ 6.1 Costs to Be Reimbursed

§ 6.1.1 The term Cost of the Work shall mean reasonable costs necessarily incurred by the Construction Manager in the proper performance of the Work. Such costs shall be at rates not higher than the standard paid at the place of the Project except with prior consent of the Owner. The Cost of the Work shall include only the items set forth in Sections 6.1 through 6. 7.

 

 

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§ 6.1.2 Where any cost is subject to the Owner’s prior approval, the Construction Manager shall obtain this approval prior to incurring the cost. The Parties shall endeavor to identify any such costs prior to executing Guaranteed Maximum Price Amendment.

§ 6.2 Labor Costs

§ 6.2.1 Wages of construction workers directly employed by the Construction Manager to perform the construction of the Work at the site or, with the Owner’s prior approval, at off-site workshops.

§ 6.2.1.1 Cost to be reimbursed will be the actual wages paid to the individuals performing the Work and the actual wages will be subject to wage maximums which shall be subject to the approval of the Owner.

§ 6.2.2 Wages or salaries of the Construction Manager’s supervisory and administrative personnel when stationed at the site and working exclusively on the Project with the Owner’s prior approval. Excepting only an emergency or exigent circumstance (discussed below), the Parties shall reach agreement on all-inclusive reimbursable rates (including, without limitation, all taxes, insurance, benefits, information technology support, vehicle costs, per diem, and all other costs and burdens) for all members of the Construction Manager’s on-site management staff(e.g., project manager, project engineer, general superintendent, inspectors and support staff) before each such individual begins working on the Project. The Parties shall agree to such reimbursable rates and burdens for the planned Project staff in connection with agreeing to the Guaranteed Maximum Price Amendment. The Parties acknowledge that, in the event necessary due to an emergency or exigent circumstance that arises during the Project, the Construction Manager may, with Owner’s approval (which shall not be unreasonably withheld), need to assign individual(s) to work on the Project before the Parties can agree on applicable all-inclusive, reimbursable rate(s). In such event, the Parties shall agree upon all-inclusive, reimbursable rates for such individual(s) as promptly as practical after the individual begins working on the Project.

§ 6.2.2.1 Construction Manager’s personnel who are stationed at the Construction Manager’s home or branch offices shall not be charged to the Cost of the Work, unless the Owner approves such charges in advance and the authorization is documented in the Guaranteed Maximum Price Amendment or a properly approved Change Order. All of Construction Manager’s support personnel who are not based in the field office, and who will provide services and advice from time to time throughout the job, will be considered to be covered by the Construction Manager’s Fee, unless specifically authorized by the Guaranteed Maximum Price Amendment or an approved Change Order to charge time to the Project.

§ 6.2.3 Wages and salaries of the Construction Manager’s supervisory or administrative personnel engaged at factories, workshops or on the road, in inspecting or expediting the production or transportation of materials or equipment required for the Work, but only for that portion of their time required for the Work.

§ 6.2.4 Subject to the provisions in Sections 6.2.2 and 6.2.4.5, costs paid or incurred by the Construction Manager for taxes, insurance, contributions, assessments and benefits required by law or collective bargaining agreements and, for personnel not covered by such agreements, customary benefits such as sick leave, medical and health benefits, holidays, vacations and pensions, provided such costs are based on wages and salaries included in the Cost of the Work under Sections 6.2.1 through 6.2.3.

§ 6.2.4.1 Actual costs chargeable to the Cost of the Work for payroll taxes shall be computed giving proper consideration to (1) the annual limitations of the wages subject to certain payroll taxes and (2) appropriate allocation of such payroll taxes to all jobs on which the individual works in a given year.

§ 6.2.4.2 Cost of the Work shall include the actual net cost to the Construction Manager for worker’s compensation insurance attributed to the wages chargeable to the Cost of the Work per this Contract. The actual cost of worker’s compensation, shall take into consideration all cost adjustments due to experience modifiers, premium discounts, policy dividends, retrospective rating plan premium adjustments, assigned risk pool rebates, etc.

§ 6.2.4.3 Overtime wages paid to salaried personnel (if approved in advance in writing by the Owner) will be reimbursed at the actual rate of overtime pay paid to the individual. No time charged for overtime hours worked on the Project will be allowed if the individual is not actually paid for overtime worked.

 

 

 

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§ 6.2.4.4 Any overtime premium or shift differential expense to be incurred by the Construction Manager for hourly workers shall require Owner’s advance written approval before the incremental cost of the overtime premium or shift differential will be considered a reimbursable cost. If the Construction Manager is required to work overtime as a result of an inexcusable delay or other performance problems of the Construction Manager or anyone for whom the Construction Manager is responsible ( e.g., Subcontractors of any tier), the overtime premium and/or shift differential expense portion of the payroll expense and related labor burden costs will not be reimbursed as a proper cost of the Work, except as provided in Section 6.3 below.

§ 6.2.4.5 Any payroll burden cost to be reimbursed which are not required by law shall be subject to advance written approval by Owner to be considered reimbursable. Fringe benefit costs typically falling into this category include, but are not limited to, pension, employee stock option plans, bonuses, medical and dental benefits, life and accident insurance, etc. The Construction Manager shall submit to the Owner a detailed breakdown of all such payroll burden costs along with a detailed proposal as to which payroll burdens the Construction Manager proposes to include as a reimbursable Cost of the Work and how such reimbursable costs will be computed. Such information must be reviewed and approved in writing by Owner before Construction Manager may include such items as reimbursable costs.

§ 6.2.4.6 The Parties shall endeavor to agree to the following for all personnel employed by or otherwise working for the Construction Manager who will perform compensable services on the Project: (1) wage or salary rates; and (2) rates or amounts for all payroll taxes, burdens and benefits as set forth in this Section 6.2.4.

§ 6.2.5 Bonuses, profit sharing, incentive compensation and any other discretionary payments paid to anyone hired by the Construction Manager or paid to any Subcontractor or vendor, subject to obtaining the Owner’s prior written approval.

§ 6.3 Subcontract Costs

Payments properly and reasonably made by the Construction Manager to Subcontractors in accordance with the requirements of the subcontracts. Any amounts paid to a Subcontractor ( of any tier), by way of a subcontract, Change Order or otherwise, that was necessitated by inexcusable delay or other unexcused performance problems by the Construction Manager or any Subcontractors ( of any tier) shall not be allowed as a reimbursable Cost of the Work, except as provided below:

 

  (a) Reasonable costs paid to one Subcontractor (or reasonable costs incurred directly by the Construction Manager for self-performed work) to accelerate or make corrections to the Work as a direct result of inexcusable delay or performance failure by a Subcontractor (at any tier) shall be allowable as a proper Cost of the Work in the amount and to the extent such extra costs can be recovered (by way of back charge or otherwise) from the Subcontractor that is responsible for the inexcusable delay or other unexcused performance failure. For clarity, in this situation, there would be zero net increase in the Cost of the Work because the amounts paid to accelerate or correct Work would be fully offset by a back charge, credit or other recovery from the responsible Subcontractor.

 

  (b) Reasonable costs outlined in Section 6.3(a) also may be allowable as a Cost of the Work, even if such costs are not fully recovered from the responsible Subcontractor(s), provided the Construction Manager, with the approval of the Owner (which approval shall not be unreasonably withheld), (i) after due consideration, determines that continuing efforts to obtain full recovery from the responsible Subcontractor(s) are unlikely to achieve significant additional recoveries and (ii) thus recommends resolving or settling the back charge/credit at an amount less than full recovery; provided, further, however, that any unrecovered costs shall be covered by the Construction Manager’s contingency and shall not result in any increase in the Guaranteed Maximum Price.

§ 6.3.1 The Construction Manager (with respect to its suppliers, Subcontractors and all Sub-subcontractors) shall provide Owner advance written notice and shall obtain Owner’s approval for any proposed subcontract change order, material purchase order, or other financial commitment in an amount in excess often thousand dollars ($10,000.00) prior to placing such order or entering into such agreement (regardless of whether or not any such commitment will affect the Guaranteed Maximum Price). It is agreed that sums applicable to any subcontract change order, purchase order or other financial commitment entered into in violation of the above notice and approval requirement shall not be included in the amounts owing to Construction Manager or Subcontractors ( of any tier) whether as Costs of the Work or as reasonable termination costs in the event of termination. The Construction Manager also shall provide to the Owner copies of all final, executed Change Orders with any Subcontractors.

 

 

 

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§ 6.4 Costs of Materials and Equipment Incorporated in the Completed Construction

§ 6.4.1 Costs, including transportation and storage, of materials and equipment incorporated or to be incorporated in the completed construction.

§ 6.4.2 Costs of materials described in the preceding Section 6.4.1 in excess of those actually installed to allow for reasonable waste and spoilage. Unused excess materials, if any, shall become the Owner’s property at the completion of the Work or, at the Owner’s option, shall be sold by the Construction Manager. Any amounts realized from such sales shall be credited to the Owner as a deduction from the Cost of the Work.

§ 6.5 Costs of Other Materials and Equipment, Temporary Facilities and Related Items

§ 6.5.1 Costs of transportation, storage, installation, maintenance, dismantling and removal of materials, supplies, temporary facilities, machinery, equipment and hand tools not customarily owned by construction workers that are provided by the Construction Manager at the site and fully consumed in the performance of the Work. Costs of materials, supplies, temporary facilities, machinery, equipment and tools that are not fully consumed shall be based on the reasonable rental cost or the cost or value of the item at the time it is first used on the Project site less the value of the item when it is no longer used at the Project site. Costs for items not fully consumed by the Construction Manager shall mean fair market value.

§ 6.5.2 Rental charges for temporary facilities, machinery, equipment and hand tools not customarily owned by construction workers that are provided by the Construction Manager at the site and costs of transportation, installation, minor repairs, dismantling and removal. The total rental cost of any Construction Manager-owned item may not exceed either of the following: (a) the then current, fair market reasonable rental cost, plus five percent (5%); or (b) the purchase price of any comparable item.

§ 6.5.2.1 Proposed rental rates and related fair market values for Construction Manager-owned equipment (including any equipment owned by any “related party” as defined in Section 6.10.1) shall be submitted to and approved by Owner prior to being used in connection with the Work. The projected usage for each piece of equipment proposed to be rented and estimated total rentals shall be submitted for approval in advance in a form satisfactory to Owner so that an appropriate lease versus buy decision can be made.

§ 6.5.2.2 Each piece of equipment to be rented shall have hourly, daily, weekly and monthly rates submitted to and approved by Owner in advance before equipment rental charges will be considered reimbursable.

§ 6.5.2.3 Fair market value for used equipment as referred to in this Agreement shall mean the estimated price a reasonable purchaser would pay to purchase the used material or equipment at the time it was initially needed for the job. Such price should ( of course) be lower than the price a reasonable purchaser would pay for similar new construction material or construction equipment.

§ 6.5.2.4 Rental charges for equipment which is not owned by Construction Manager ( or any “related parties”) and is rented from third parties for reasonable and proper use in completion of the Work shall be considered reimbursable, will be reimbursed at actual costs, as long as rental rates are consistent with those prevailing in the locality. For any lease/purchase arrangement where any of the lease/purchase rental charges were charged to Owner as reimbursable Cost of the Work, appropriate credit adjustments to costs will be made for an appropriate pro rata share of the fair market value of the equipment at the time it was last used on the job.

§ 6.5.2.5 The Construction Manager shall be required to maintain a detailed inventory of all job-owned equipment ( either purchased and charged to job cost or job-owned through aggregate rentals) and such inventory shall be submitted to Owner each month. For each piece of equipment, such inventory should contain a minimum: (1) original purchase price or acquisition cost; (2) acquisition date; (3) approved for monetary value at the time the piece of equipment was first used on the job; and (4) final disposition. At the completion of the Project, the Construction Manager shall transfer title and possession of all remaining job-owned equipment to the Owner, or at Owner’s option, Construction Manager shall sell or may keep any such equipment for an appropriate credit to job cost, which will be mutually agreed to by Owner and Construction Manager. ·

§ 6.5.3 Costs of removal of debris from the site of the Work and its proper and legal disposal.

 

 

 

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§ 6.5.4 Costs of document reproductions, facsimile transmissions and long-distance telephone calls, postage and parcel delivery charges, telephone service at the site and reasonable and proper petty cash expenses of the site office.

§ 6.5.5 That portion of the reasonable expenses of the Construction Manager’s supervisory or administrative personnel incurred while traveling in discharge of duties connected with the Work.

§ 6.5.6 Costs of materials and equipment suitably stored off the site at a mutually acceptable location, subject to the Owner’s prior approval.

§ 6.6 Miscellaneous Costs

§ 6.6.1 The Cost of the Work shall include an all-inclusive charge equal to one percent (1%) of the Cost of the Work to cover the cost of all insurance required of the Construction Manager as specified in Section 2 of Exhibit 8.1 here to, except workers’ compensation insurance. Cost of the Work shall also include costs, in amounts to be agreed between the Parties, for procurement of surety bonds and/or subcontractor default insurance, as required under Section 4 of Exhibit 8.1 or otherwise hereafter agreed by the Parties.

§ 6.6.2 Sales, use or similar taxes imposed by a governmental authority that are related to the Work and for which the Construction Manager is liable.

§ 6.6.3 Fees and assessments for the building permit and for other permits, licenses and inspections for which the Construction Manager is required by the Contract Documents to pay.

§ 6.6.4 Fees of laboratories for tests required by the Contract Documents, except those related to defective or nonconforming Work for which reimbursement is excluded by Section 13.5.3 of AIA Document A201—2007 or by other provisions of the Contract Documents, and which do not fall within the scope of Section 6.7.3.

§ 6.6.5 Royalties and license fees paid for the use of a particular design, process or product required by the Contract Documents; the cost of defending suits or claims for infringement or violation of patent rights, copyrights or other intellectual property rights arising from such requirement of the Contract Documents; and payments made in accordance with legal judgments against the Construction Manager resulting from such suits or claims and payments of settlements made with the Owner’s consent. However, such costs of legal defenses, judgments and settlements shall not be included in the calculation of the Construction Manager’s Fee or subject to the Guaranteed Maximum Price. In the event Construction Manager incurs any royalties, fees, costs of defense of any lawsuits or judgments as a result of improper use or violation of intellectual property rights by the Construction Manager or any Subcontractor (or any tier), which use or violation was not required by the Contract Documents, such costs shall not be reimbursable as a Cost of the Work. Furthermore, if such royalties, fees, costs or judgments are excluded by the next to the last sentence of Section 3 .17 of AIA Document A201-2007 or other provisions of the Contract Documents, then they shall not be included in the Cost of the Work.

§ 6.6.6 Cost of the Work shall include an all-inclusive one thousand dollar ($1,000.00) per month, lump-sum charge to cover the costs of data processing and Constructware for the Project. No other costs for electronic equipment and/or software shall be allowed as a Cost of the Work, unless the Owner approves such costs in advance.

§ 6.6.7 Deposits lost for causes other than the Construction Manager’s negligence or failure to fulfill a specific responsibility in the Contract Documents.

§ 6.6.8 Legal, mediation and arbitration costs, including attorneys’ fees, reasonably incurred by the Construction Manager in connection with disputes with Subcontractors ( of any tier) after the execution of this Agreement in the performance of the Work and with the Owner’s prior approval, which shall not be unreasonably withheld; provided, however, that such legal fees and costs shall not be considered a reimbursable Cost of the Work to the extent such costs are incurred as a result of negligence or inexcusable performance failures by the Construction Manager; provided, further, that any such legal fees and costs shall not be allowed as a reimbursable Cost of the Work to the extent such are covered by any insurance.

§ 6.6.9 Subject to the Owner’s prior approval, expenses incurred in accordance with the Construction Manager’s standard written personnel policy for relocation and temporary living allowances of the Construction Manager’s personnel required for the Work.

 

 

 

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§ 6. 7 Other Costs and Emergencies

§ 6.7.1 Other costs incurred in the performance of the Work if, and to the extent, approved in advance in writing by the Owner.

§ 6.7.2 Costs incurred in taking action to prevent threatened damage, injury or Joss in case of an emergency affecting the safety of persons and property, as provided in Section 10.4 of AIA Document A201-2007.

§ 6.7.3 Costs of repairing or correcting damaged or nonconforming Work executed by the Construction Manager, Subcontractors or suppliers, provided that such damaged or nonconforming Work was not caused by negligence or failure to fulfill a specific responsibility of the Construction Manager and only to the extent that the cost of repair or correction is not recovered from insurance, sureties, Subcontractors, suppliers, or others.

§ 6.7.4 [Intentionally omitted.]

§ 6.8 Costs Not To Be Reimbursed

§ 6.8.1 The Cost of the Work shall not include the items listed below:

 

  .1 Salaries and other compensation of the Construction Manager’s personnel stationed at the Construction Manager’s principal office or offices other than the site office, except as specifically provided in Section 6.2 or the Guaranteed Maximum Price Amendment;

 

  .2 Expenses of the Construction Manager’s principal office and offices other than the site office;

 

  .3 Overhead and general expenses, except as may be expressly included in Sections 6.1 to 6. 7;

 

  .4 The Construction Manager’s capital expenses, including interest on the Construction Manager’s capital employed for the Work;

 

  .5 Except as provided in Section 6.7.3 of this Agreement, costs due to the negligence or failure of the Construction Manager, Subcontractors and suppliers or anyone directly or indirectly employed by any of them or for whose acts any of them may be liable to fulfill a specific responsibility of the Contract;

 

  .6 Any cost not specifically and expressly described in Sections 6.1 to 6.7;

 

  .7 Costs, other than costs included in Change Orders approved by the Owner, that would cause the Guaranteed Maximum Price to be exceeded; and

 

  .8 Costs for services incurred during the Preconstruction Phase.

§ 6.9 Discounts, Rebates and Refunds

§ 6.9.1 Cash discounts obtained on payments made by the Construction Manager shall accrue to the Owner if(l) before making the payment, the Construction Manager included them in an Application for Payment and received payment from the Owner, or (2) the Owner has deposited funds with the Construction Manager with which to make payments; otherwise, cash discounts shall accrue to the Construction Manager. Trade discounts, rebates, refunds and amounts received from sales of surplus materials and equipment shall accrue to the Owner, and the Construction Manager shall make provisions so that they can be obtained.

§ 6.9.1.1 The Cost of the Work shall include the final, total costs incurred for any payment, performance, maintenance or other surety bonds obtained for the Project, accounting for all adjustments (reductions or increases) to the costs for such bonds. ·

§ 6.9.2 Amounts that accrue to the Owner in accordance with the provisions of Section 6.9 .1 shall be credited to the Owner as a deduction from the Cost of the Work.

§ 6.10 Related Party Transactions

§ 6.10.1 For purposes of Section 6.10, the term “related party” shall mean a parent, subsidiary, affiliate or other person or entity having common ownership or management with the Construction Manager; any entity in which any stockholder in, or management employee of, the Construction Manager owns any interest in excess of ten percent in the aggregate; or any person or entity which has the right to control the business or affairs of the Construction Manager. The term “related party” includes any member of the immediate family of any person identified above.

§ 6.10.2 If any of the costs to be reimbursed arise from a transaction between the Construction Manager and a related party, the Construction Manager shall notify the Owner of the specific nature of the contemplated transaction, including the identity of the related party and the anticipated cost to be incurred, before any such transaction is

 

 

 

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consummated or cost incurred. If the Owner, after such notification, authorizes the proposed transaction, then the cost incurred shall be included as a cost to be reimbursed, and the Construction Manager shall procure the Work, equipment, goods or service from the related party, as a Subcontractor, according to the terms of Sections 2.1.6, 2.3.2.1, 2.3.2.2 and 2.3.2.3. If the Owner fails to authorize the transaction, the Construction Manager shall procure the Work, equipment, goods or service from some person or entity other than a related party according to the terms of Sections 2.1.6, 2.3.2.1, 2.3.2.2 and 2.3.2.3.

§ 6.11 Accounting Records

The Construction Manager shall keep full and detailed records and accounts related to the Cost of the Work and exercise such controls as may be necessary for proper financial management under this Contract and to substantiate all costs incurred. The accounting and control systems shall be satisfactory to the Owner. The Owner, the Owner’s representative, the Owner’s outside representative and/or the Owner’s auditors shall, during regular business hours and upon reasonable notice, be afforded full access to, and shall be permitted to audit and copy, all of the Construction Manager’s records and accounts, including, without limitation, complete documentation supporting accounting entries, books, correspondence, instructions, drawings, receipts, subcontracts, Subcontractor’s proposals, purchase orders, vouchers, memoranda and other data relating to this Contract. The Construction Manager shall preserve these records for a period of three years after final payment, or for such longer period as may be required by law.

§ 6.11.1 The Owner or its designee may conduct such audits or inspections throughout the term of this Contract and for a period of three years after final payment or longer if required by law. Construction Manager’s records and accounts as referred to in this Contract shall include any and all information, materials and data of every kind and character, including, without limitation, records, books, documents, subscriptions, recordings, agreements, purchase orders, leases, contracts, commitments, arrangements, notes, daily diaries, superintendent reports, drawings, receipts, vouchers and memoranda, and any and all other agreements, sources of information and matters that may in the owner’s judgment have any bearing on or pertain to any matters, rights, duties or obligations under or covered by any Contract Documents. Such records shall be provided in both hard copy and computer readable format, if reasonably available in such forms, and shall include written policies and procedures, time sheets, payroll registers, payroll records, canceled payroll checks, subcontract files (including proposals of successful and unsuccessful bidders, bid recaps, etc.), original estimates, estimating worksheets, correspondence, change order files (including documentation covering negotiated settlements), back charge logs and supporting documentation, invoices and related payment documentation, general ledger entries detailing cash and trade discounts earned, insurance rebates and dividends, and any other Construction Manager records or accounts that may have a bearing on matters of interest to the Owner in connection with the Construction Manager’s dealings with the Owner (all foregoing hereinafter referred to as “Records”) to the extent necessary to adequately permit evaluation and verification of:

(a) Construction Manager compliance with Contract requirements,

(b) Compliance with Owner’s business ethics policies, and

(c) Compliance with provisions for pricing change orders, invoices or claims submitted by the Construction Manager or any Subcontractors ( of any tier) or other Construction Manager payees ( collectively, “payees”).

§ 6.11.2 The Construction Manager shall require all payees that are being compensated on a cost-reimbursable or time and materials basis (hereinafter, “Cost-Reimbursable Payees”) to comply with the provisions of this article by including the requirements hereof in a written contract agreement between Construction Manager and its Cost-Reimbursable Payees. Construction Manager will cooperate fully and will cause all related parties and all of Construction Manager’s Cost-Reimbursable Payees to cooperate fully in furnishing or in making available to Owner from time to time whenever requested, in an expeditious manner, any and all such Records or accounts.

ARTICLE 7 PAYMENTS FOR CONSTRUCTION PHASE SERVICES

§ 7.1 Progress Payments

§ 7.1.1 Based upon Applications for Payment submitted to the Owner and Architect by the Construction Manager and Certificates for Payment, the Owner shall make progress payments on account of the Contract Sum to the Construction Manager as provided below and elsewhere in the Contract Documents.

§ 7.1.2 The period covered by each Application for Payment shall be one calendar month ending on the last day of the month.

 

 

 

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§ 7.1.3 The Construction Manager shall prepare and submit to the Owner and Architect its Applications for Payment in accordance with Section 9.3 of AIA Document A201-2007 (General Conditions) and this Article 7. The Owner and/or the Architect shall respond to each Application for Payment within ten (10) business days of receipt in accordance with Sections 9.4, 9.5 and 9.6 of AIA Document A201-2007 (General Conditions) by issuance of a Certificate of Payment or other response. Upon receipt of a Certificate of Payment approving an Application for Payment in whole or in part, the Construction Manager shall submit to Owner an invoice for payment in accordance with the Certificate of Payment and the Owner’s invoice procedures as provided in AIA Document A201-2007, Section 9.3.1 and Exhibit 9.3.1. Provided the Construction Manager has submitted its Application for Payment and invoice for payment in full accordance with and has satisfied all conditions precedent to payment specified in the Contract Documents, Owner shall pay to the Construction Manager in full the amount approved for payment in the Certificate of Payment within fifteen (15) calendar days after the date Construction Manager submits its approved invoice for payment to Owner as required by AIA Document A201-2007, Section 9.3.1 and Exhibit 9.3.1. Any amounts properly certified as due and payable that are not paid within five (5) days after the due date identified above shall bear simple interest at the rate of three percent (3%) per annum.

§ 7.1.4 With each Application for Payment, the Construction Manager shall submit payrolls, petty cash accounts, receipted invoices or invoices with check vouchers attached, and any other evidence required by the Owner or Architect to demonstrate that cash disbursements already made by the Construction Manager on account of the Cost of the Work equal or exceed progress payments already received by the Construction Manager, less that portion of those payments attributable to the Construction Manager’s Fee, plus payrolls for the period covered by the present Application for Payment.

§ 7.1.5 Each Application for Payment shall be based on the most recent schedule of values submitted by the Construction Manager in accordance with the Contract Documents. The schedule of values shall allocate the entire Guaranteed Maximum Price among the various portions of the Work, except that the Construction Manager’s Fee shall be shown as a single separate item. The schedule of values shall be prepared in such form and supported by such data to substantiate its accuracy as the Owner and/or Architect may require. This schedule, unless objected to by the Owner and/or Architect, shall be used as a basis for reviewing the Construction Manager’s Applications for Payment.

§ 7.1.6 Applications for Payment shall show the percentage of completion of each portion of the Work as of the end of the period covered by the Application for Payment. The percentage of completion shall be the lesser of (1) the percentage of that portion of the Work which has actually been completed, or (2) the percentage obtained by dividing (a) the expense that has actually been incurred by the Construction Manager on account of that portion of the Work for which the Construction Manager has made or intends to make actual payment prior to the next Application for Payment by (b) the share of the Guaranteed Maximum Price allocated to that portion of the Work in the schedule of values.

§ 7.1. 7 Subject to other provisions of the Contract Documents, the amount of each progress payment shall be computed as follows:

 

  .1 Determine the amounts payable each month on account of properly completed Work performed or supplied by Subcontractors. This determination shall be made based upon criteria mutually agreed by the Owner and Construction Manager, but in general shall be done as follows for each Subcontractor each month. For each Subcontract, a schedule of values shall be developed, which shall allocate the Subcontract price to various aspects of the Work. The amount payable to each Subcontractor for completed work shall be computed by multiplying the percentage of completion of each portion of the Work by the share of the Subcontract price allocated to that portion of the Work in the schedule of values. Pending final determination of cost to the Owner of changes in the Work, amounts not in dispute shall be included as provided in Section 7.3.9 of AIA Document A201—2007;

 

  .2 Add that portion of the Guaranteed Maximum Price properly allocable to self-perform Work (if any) properly completed by the Construction Manager;

 

  .3 Add that portion of the Guaranteed Maximum Price properly allocable to the Construction Manager’s general conditions costs properly incurred and completed;

 

  .4 Add that portion of the Guaranteed Maximum Price properly allocable to materials and equipment delivered and suitably stored at the site for subsequent incorporation in the Work, or if approved in advance by the Owner, suitably stored off the site at a location agreed upon in writing; including, transfer of ownership (bill-of-sale) and insurance coverage at the place of storage;

 

 

 

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  .5 Subtract retainage of ten percent (10%) in accordance with Section 7.1. 8 from items .1, .2, .3 and .4 above;

 

  .6 Add the Construction Manager’s Fee, less retainage of zero percent (0%). The Construction Manager’s Fee shall be computed upon the Cost of the Work at the rate stated in Section 5.1 or, if the Construction Manager’s Fee is stated as a fixed sum in that Section, shall be an amount that bears the same ratio to that fixed-sum fee as the Cost of the Work bears to a reasonable estimate of the probable Cost of the Work upon its completion;

(Paragraph deleted)

 

  .7 Subtract the aggregate of previous payments made by the Owner;

 

  .8 Subtract the shortfall, if any, indicated by the Construction Manager in the documentation required by Section 7.1.4 to substantiate prior Applications for Payment, or resulting from errors subsequently discovered by the Owner’s auditors in such documentation; and

 

  .9 Subtract amounts, if any, for which the Owner and/or Architect has withheld or nullified a Certificate for Payment as provided in Section 9.5 of AIA Document A201- 2007 or as otherwise allowed by the Contract Documents.

§ 7.1.8 The Owner and Construction Manager shall agree upon a mutually acceptable procedure for review and approval of payments to Subcontractors and to the Construction Manager for self-perform work. Retainage specified in this Agreement shall be retained, on an individual Subcontractor basis (and for discrete scopes of work for self-perform work by the Construction Manager), until each Subcontractor (or the Construction Manager for self-perform work) has completed fifty percent (50%) of its Work (as adjusted by approved Change Orders), and thereafter, upon written approval of the Owner, no additional retainage will be withheld for Work completed by each Subcontractor ( or the Construction Manager for self-perform work) to the continuing satisfaction of the Owner. If the Owner determines that the Construction Manager or any Subcontractor is not making satisfactory progress or that the Construction Manager or any Subcontractor is otherwise in default under the terms of the Contract Documents, the Owner may continue to retain or reinstate retention (or portions thereof) from any or all payments of up to ten percent (10%) of the Cost of the Work, upon written notice to the Construction Manager.

§ 7.1.9 Except with the Owner’s prior approval, the Construction Manager shall not make advance payments to suppliers for materials or equipment which have not been delivered and stored at the site.

§ 7.1.10 In taking action on the Construction Manager’s Applications for Payment, the Owner and Architect shall be entitled to rely on the accuracy and completeness of the information furnished by the Construction Manager and shall not be deemed to represent that the Owner or Architect has made a detailed examination, audit or arithmetic verification of the documentation submitted in accordance with Section 7 .1.4 or other supporting data; that the Owner or Architect has made exhaustive or continuous on-site inspections; or that the Owner or Architect has made examinations to ascertain how or for what purposes the Construction Manager has used amounts previously paid on account of the Contract. Such examinations, audits and verifications, if required by the Owner, will be performed by the Owner’s auditors acting in the sole interest of the Owner.

§ 7.2 Final Payment

§ 7.2.1 Final payment, constituting the entire unpaid balance of the Contract Sum, shall be made by the Owner to the Construction Manager when

 

  .1 the Construction Manager has fully performed the Contract, including the Construction Manager’s responsibility to correct known and identified defective Work as provided in Section 12.2.2 of AJA

 

  .2 Document A201- 2007; the Construction Manager has submitted a final accounting for the Cost of the Work and a final Application for Payment;

 

  .3 a final Certificate for Payment has been issued by the Architect; and

 

  .4 all requirements and conditions precedent to final payment, as specified in Section 9 .10 of AIA Document A201-2007 (General Conditions) have been fully satisfied.

The Owner’s final payment to the Construction Manager shall be made no later than 30 days after the issuance of the final Certificate for Payment. ·

 

 

 

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§ 7.2.2 The Owner’s auditors will review and report in writing on the Construction Manager’s final accounting within thirty (30) days after delivery of the final accounting to the Architect by the Construction Manager. Based upon such Cost of the Work as the Owner’s auditors report to be substantiated by the Construction Manager’s final accounting, and provided the other conditions of Section 7.2.1 have been met, the Owner or Architect will, within seven days after receipt of the written report of the Owner’s auditors, either issue a final Certificate for Payment, or notify the Construction Manager in writing of the reasons for withholding a certificate as provided in Section 9.5 of the AIA Document A201-2007. The time periods stated in this Section supersede those stated in Section 9.4.1 of the AIA Document A201-2007. The Architect is not responsible for verifying the accuracy of the Construction Manager’s final accounting.

§ 7.2.3 If the Owner’s auditors report the Cost of the Work as substantiated by the Construction Manager’s final accounting to be less than claimed by the Construction Manager, the Parties shall promptly meet and confer in an effort to resolve all discrepancies and agree to a final payment amount. If the Parties cannot resolve their differences within ten (10) days, the Construction Manager may thereafter commence dispute resolution procedures (i.e., Executive Negotiations) in accordance with Article 9 of this Agreement, without seeking an initial decision pursuant to Section 15.2 of A201-2007. The Construction Manager shall commence Executive Negotiations within forty (40) days after the Construction Manager’s receipt of a copy of the final Certificate for Payment. Failure to request Executive Negotiations within this 40-day period shall result in the substantiated amount reported by the Owner’s auditors becoming binding on the Construction Manager. Pending a final resolution of the disputed amount, the Owner shall pay the Construction Manager the undisputed amounts.

§ 7.2.4 If, subsequent to final payment and at the Owner’s request, the Construction Manager incurs costs described in Section 6. 1.1 and not excluded by Section 6.8 to correct defective or nonconforming Work, the Owner shall reimburse the Construction Manager such costs and the Construction Manager’s Fee applicable thereto on the same basis as if such costs had been incurred prior to final payment, but not in excess of the Guaranteed Maximum Price. If the Construction Manager has participated in savings as provided in Section 5.2.1, the amount of such savings shall be recalculated and appropriate credit given to the Owner in determining the net amount to be paid by the Owner to the Construction Manager.

ARTICLE 8 INSURANCE AND BONDS

(Paragraphs deleted)

§ 8.1 For all phases of the Project, the Construction Manager and the Owner shall purchase and maintain insurance and bonds as specified in Exhibit 8.1 attached hereto. The requirements specified in Exhibit 8.1 supersede any conflicting provisions set forth in Article 11 of AIA Document A201—2007.

(Table deleted)

ARTICLE 9 DISPUTE RESOLUTION

§ 9.1 General. Any dispute, claim, question or disagreement between the Parties arising from or relating to the Project, this Agreement or Work provided hereunder, or a claimed breach of the Contract (hereinafter, a “Dispute” or collectively “Disputes”), shall be resolved in accordance with the dispute resolution process set forth in this Article 9 of this Agreement. The dispute provisions set forth in this Article 9 supersede and replace in their entirety the dispute resolution provisions set forth in Sections 15.3 and 15.4 of the General Conditions (AIA Document A201 -2007).

§ 9.2

(Paragraphs deleted)

Continued Performance. During the pendency of any Dispute, the Construction Manager shall continue to diligently perform the obligations imposed upon it by the Contract Documents to the fullest extent possible and the Owner shall continue to pay any uncontested invoices ( or portions thereof) in accordance with the terms of the Contract.

§ 9.3 Initial Decision Maker. In the event a Dispute arises between the Parties that cannot be resolved in the normal course by the Project representatives, either party may seek an initial decision from the Initial Decision maker. The Architect will serve as the Initial Decision Maker pursuant to Section 15.2 of AIA Document A201—2007 for any Disputes or Claims arising from or relating to the Construction Manager’s Construction Phase services, unless the Parties hereafter appoint another individual, not a party to the Agreement, to serve as the Initial Decision

(Paragraphs deleted)

Maker; provided, however, that the Initial Decision Maker process shall not apply to, and shall not be required for, any Disputes concerning the Construction Manager’s application for Final Payment.

 

 

 

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§ 9.4 Executive Negotiations. Commencement and completion of the process for seeking an initial decision from the Initial Decision Maker (where such is applicable) is a condition precedent to commencement of Executive Negotiations under this Section 9.4. In the event a Dispute is referred to the Initial Decision Maker, but is not resolved through that process (either by a decision that becomes binding or otherwise), the Parties shall first use their best efforts to resolve the Dispute by negotiations between executives (who are not involved in the Project on a regular basis) in accordance with this Section 9.4 (“Executive Negotiations”). Either party may commence Executive Negotiations by making a written request to the other party, which request shall include: (1) a statement of the Dispute and the relief the party seeks; (2) a summary of the party’s positions and arguments, including references to the relevant contract provisions and applicable legal authorities; (3) copies of or references to key Project records and documents substantiating the party’s positions and arguments; and (4) the name and job title of the executive and other persons who will participate in the Executive Negotiations. Within twenty-one (21) days, the party receiving the request shall provide a written response that includes content similar to that outlined above for the request. After exchange of the request and the response, the Parties (including the designated executives) shall promptly (but in any event within twenty-one (21) days of the date the response is sent) meet, consult and negotiate with each other in good faith and, recognizing their mutual interests, attempt to reach a just and equitable solution satisfactory to both Parties. If, after request and demand, one party is unable or unwilling to meet and negotiate within forty-two (42) days of the date the written request for Executive Negotiations was sent, the Executive Negotiations requirement of this Section 9.4 shall be deemed satisfied.

§ 9.5 Mediation. The Parties may, at any time during the pendency of dispute resolution under Article 9, endeavor to resolve Disputes by way of mediation. Any such mediation shall be conducted in accordance with terms mutually agreed by the Parties. Unless specifically agreed otherwise, the Parties shall share the mediator’s fee and expenses equally. The mediation shall be held in the place where the Project is located, unless another location is mutually agreed upon.

§ 9.6 Arbitration. Commencement and good faith pursuit of Executive Negotiations in accordance with Section 9.4 is a condition precedent to arbitration. If any Disputes remain unresolved more than fifty (50) days after a proper written request for Executive Negotiations was served on a party under Section 9.4, either party may commence arbitration in accordance with this Section 9.6; provided, however, that, if either party fails and refuses to make a good faith effort to engage in Executive Negotiations, that party cannot commence arbitration, unless and until it makes a good faith effort to engage in the Executive Negotiations as contemplated by Section 9.4. Any Disputes that are not resolved by Executive Negotiations or otherwise shall be finally resolved by binding arbitration administered by the American Arbitration Association (“AAA”) in accordance with the provisions of its Construction Industry Arbitration Rules (“AAA Rules”) then in effect and this Section 9.6. Judgment on the award rendered by the arbitrator(s) shall be final and may be entered in any court having jurisdiction thereof.

§ 9.6.1 For statute of limitations purposes, receipt of a written demand for arbitration by the AAA shall constitute the institution of legal or equitable proceedings based on the Dispute, claim, or other matter in question. This agreement to arbitrate and other agreements to arbitrate with an additional person or entity duly consented to by Parties to this Agreement shall be specifically enforceable in accordance with applicable law in any court having jurisdiction thereof.

§ 9.6.2 Number of Arbitrators. Notwithstanding any provisions in the AAA Rules to the contrary, if the claim or counterclaim of any party equals or exceeds $1,500,000.00 (one million five hundred thousand dollars), exclusive of interest, arbitration fees and costs, arbitrator fees and costs, and attorneys’ fees and costs ( collectively, “Interest/Fees/Costs”), the Disputes shall be heard and determined by three (3) arbitrators. If the claim and counterclaim of the respective Parties each are less than $1,500,000 (one million five hundred thousand dollars), exclusive of lnterest/Fees/Costs, the disputes shall be heard and determined by one arbitrator.

§ 9.6.3 Composition of Arbitration Panel. All non-lawyer arbitrators shall have at least fifteen (15) years of professional experience in development, design, engineering, construction management and/or construction of commercial projects (and preferably some experience with projects involving work similar to the Work required under the Contract). All arbitrators who are practicing lawyers shall have at least fifteen (15) years of legal practice specializing in construction law and/or other professional experience in design, engineering, construction management and/or construction (and preferably some experience with projects involving work similar to the Work required under the Contract). Where a panel of three arbitrators is required, at least one arbitrator shall be a lawyer and the chairman of the arbitration panel shall be a lawyer. Where a sole arbitrator is required, the arbitrator shall be a lawyer.

 

 

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§ 9.6.4 Location of Arbitration. The place of the arbitration shall be Erie, Pennsylvania.

§ 9.6.5 Injunctive Relief; Specific Performance. Either party may apply to the arbitrators, seeking injunctive relief or specific performance until the final arbitration award is rendered or the Dispute is otherwise resolved. Either party also may, without waiving any remedy under this Agreement, seek from any court having jurisdiction any interim or provisional relief that is necessary to protect the rights or property of that party, pending the establishment of the arbitral tribunal or pending the arbitral tribunal’s determination of the merits of the Dispute.

§ 9.6.6 Document Discovery. The Parties shall exchange documents (including electronically stored information) in accordance with the AAA Rules and orders of the arbitrators. If the Parties cannot agree on any aspects of document exchanges and productions, the arbitrators shall resolve such disagreements. In resolving disagreements regarding document exchanges and productions (including exchanges of electronically stored information), the arbitrators shall endeavor to fashion orders regarding the scope, nature and form of required document productions that strike a reasonable balance, considering the relevance and materiality of the documents requested, the cost and burden of document productions, and the dollar value of the claims at issue.

§ 9.6.7 Depositions. In any matter where the claim or counterclaim of any party (exclusive of Interest/Fees/Costs) exceeds $500,000.00 (five hundred thousand dollars) but is less than $1,500,000.00 (one million five hundred thousand dollars), each party shall be entitled to notice and take a maximum of six ( 6) depositions, one of which may be a deposition of a corporation or organization. In any matter where the claim or counterclaim of any party (exclusive of lnterest/Fees/Costs) equals or exceeds $1,500,000.00 (one million five hundred thousand dollars), each party shall be entitled to notice and take a maximum of eleven (11) depositions, one of which may be a deposition of a corporation or organization. Any deposition of a corporation or organization shall be conducted generally in accordance with Federal Rule of Civil Procedure, Rule 30(b)(6). Unless otherwise agreed by the Parties, additional depositions will be allowed only with the permission of the arbitration panel, and only for good cause shown. All objections are reserved for the arbitration hearing, except for objections based on privilege and proprietary or confidential information.

§ 9.6.8 Expert Discovery. In any matter where the claim or counterclaim of any party ( exclusive of Interest/Fees/Costs) exceeds $500,000.00 (five hundred thousand dollars), and where any party will offer testimony of an expert at the hearings, the Parties shall be entitled to expert discovery as specified in this Section 9.6.8. The Parties shall agree to, or absent such agreement, the arbitrators shall set, a schedule for expert discovery.

§ 9.6.8.1 Any party that intends to offer expert testimony in support of its affirmative claims shall provide to the opposing party and the arbitrators a written affirmative report of its expert(s) (prepared and signed by the expert(s)), which shall contain: (i) a statement of the testimony and opinions the expert intends to offer at the hearings; (ii) the facts, data and information considered by the expert in forming his/her opinions; (iii) a statement of the expert’s qualifications; (iv) a list of all publications the expert authored in the prior ten (10) years; (v) a list of all matters in which the expert has testified as an expert witness (at trial, at arbitration hearings or in a deposition) within the last six (6) years; and (vi) a complete statement of all compensation paid and to be paid to the expert in connection with the Disputes at issue in the arbitration.

§ 9.6.8.2 Any party that intends to offer expert testimony in rebuttal to any affirmative expert testimony offered by another party shall provide a written rebuttal report of its expert(s) (prepared and signed by the expert(s)). Such rebuttal expert report(s) shall contain the same information specified in subsection 9.6.8.1 above for affirmative reports (i.e., items (i) through (vi)).

§ 9.6.8.3 After expert reports are exchanged, each party shall be entitled to depose each expert witness offered by another party. Each party shall depose each expert for a maximum of eight (8) hours. Depositions of experts shall be in addition to the depositions allowed under Section 9.6.7.

§ 9.6.9 Duration of Arbitration Proceeding. For matters governed by the AAA’s Fast Track Procedures, the “Time Standard” thereunder shall be amended to provide that the hearings shall be closed no later than one-hundred twenty (120) days after the date of the preliminary hearing telephone conference. For matters not governed by the AAA’s

 

 

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Fast Tract Procedures and where the amount of each party’s claim or counterclaim (excluding Interest/Fees/Costs) is less than $ 1,500,000.00 (one million five hundred thousand dollars), the arbitration award shall be made and issued to the Parties within fifteen (15) months of the date the of the initial preliminary hearing, and the arbitrators shall agree to comply with this schedule before accepting appointment. For matters where the claim or counterclaim of either party (excluding Interest/Fees/Costs) equals or exceeds $1,500,000.00 (one million five hundred thousand dollars), the arbitration award shall be made and issued to the Parties within twenty-four (24) months of the date of the initial preliminary hearing, and the arbitrators shall agree to comply with this schedule before accepting appointment. These time limits may be extended only by agreement of the Parties or, in exceptional circumstances, by the arbitrators, upon a showing of good cause.

§ 9.6.10 Remedies. The arbitrators have no authority to award punitive or other damages not measured by the prevailing party’s actual damages. The arbitrator(s) shall not award consequential damages to the Owner, Architect or Construction Manager, except as expressly provided or allowed under the Contract Documents (see, for example, Section 2.2.10 above and AJA Document A201-2007, Section I 0.3 .5). To the extent properly allowable under applicable law, any monetary award made in an arbitration initiated hereunder shall include pre-award interest, calculated as simple interest at the rate of three percent (3%) per annum.

§ 9.6.11 Arbitration Award. For any matter where the claim or counterclaim of any party equals or exceeds $1,500,000.00 ( one million five hundred thousand dollars), the award of the arbitrators shall be accompanied by a reasoned opinion and shall be signed by a majority of the arbitrators. Any award obtained in arbitration may be filed as a judgment in a court of record in any county or other jurisdiction in which the parties are subject to suit and such filing will have the impact, force and effect of a judgment or a decree of such court. Judgment upon any award rendered in any arbitration under this Agreement may be entered in any court having jurisdiction over the relevant parties.

§ 9.6.12 Consolidation or Joinder

§ 9.6.12.1 The Owner, at its sole discretion, may consolidate an arbitration conducted under this Agreement with any arbitration with the Architect related to the Project or any other arbitration to which the party seeking consolidation is a party provided that (I) the arbitration agreement governing the other arbitration permits consolidation; and (2) the arbitrations to be consolidated involve common questions of law or fact.

§ 9.6.12.2 The Owner, at its sole discretion, may include by joinder the Architect or any other persons or entities involved in a common question of law or fact, provided the arbitration agreement with such party allows for joinder or the party sought to be joined otherwise consents in writing to such joinder. Consent to arbitration involving an additional person or entity shall not constitute consent to arbitration of any claim, dispute or other matter in question not described in the written consent. ARTICLE 10 TERMINATION OR SUSPENSION

§ 10.1 Termination Prior to Establishment of the Guaranteed Maximum Price

§ 10.1.1 Prior to the execution of the Guaranteed Maximum Price Amendment, the Owner may terminate this Agreement upon not less than seven days’ written notice to the Construction Manager for the Owner’s convenience and without cause, and the Construction Manager may terminate this Agreement, upon not less than seven days’ written notice to the Owner, for the reasons set forth in Section 14.1.1 of A201—2007.

§ 10.1.2 In the event of termination of this Agreement pursuant to Section 10.1.1, the Construction Manager shall be equitably compensated for Preconstruction Phase services performed prior to receipt of a notice of termination. In no event shall the Construction Manager’s compensation under this Section exceed the compensation set forth in Section 4.1.

§ 10.1.3 If the Owner terminates the Contract pursuant to Section 10.1.1 after the commencement of the Construction Phase but prior to the execution of the Guaranteed Maximum Price Amendment, the Owner shall pay to the Construction Manager an amount calculated as follows, which amount shall be in addition to any compensation paid to the Construction Manager under Section 10.1.2:

 

  .1 Take the Cost of the Work incurred by the Construction Manager to the date of termination;

 

  .2 Add the Construction Manager’s Fee computed upon the Cost of the Work to the date of termination at the rate stated in Section 5.1 or, if the Construction Manager’s Fee is stated as a fixed sum in that Section, an amount that bears the same ratio to that fixed-sum Fee as the Cost of the Work at the time of termination bears to a reasonable estimate of the probable Cost of the Work upon its completion; and

 

  .3 Subtract the aggregate of previous payments made by the Owner for Construction Phase services.

 

 

 

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The Owner shall also pay the Construction Manager fair compensation, either by purchase or rental at the election of the Owner, for any equipment owned by the Construction Manager which the Owner elects to retain and which is not otherwise included in the Cost of the Work under Section 10.1.3.1. To the extent the Owner elects to take legal assignment of subcontracts and purchase orders (including rental agreements), the Construction Manager shall, as a condition of receiving the payments referred to in this Article 10, execute and deliver all such papers and take all such steps, including the legal assignment of such subcontracts and other contractual rights of the Construction Manager, as the Owner may require for the purpose of fully vesting in the Owner the rights and benefits of the Construction Manager under such subcontracts or purchase orders. All Subcontracts, purchase orders and rental agreements entered into by the Construction Manager will contain provisions allowing for assignment to the Owner as described above.

If the Owner accepts assignment of subcontracts, purchase orders or rental agreements as described above, the Owner will reimburse or indemnify the Construction Manager for all costs arising under the subcontract, purchase order or rental agreement, if those costs would have been reimbursable as Cost of the Work if the contract had not been terminated. If the Owner chooses not to accept assignment of any subcontract, purchase order or rental agreement that would have constituted a Cost of the Work had this agreement not been terminated, the Construction Manager shall, in consultation with the Owner, terminate the subcontract, purchase order or rental agreement and otherwise act reasonably to mitigate costs. The Owner will pay the Construction Manager the costs necessarily incurred by the Construction Manager because of such termination.

§ 10.2 Termination Subsequent to Establishing Guaranteed Maximum Price

Following execution of the Guaranteed Maximum Price Amendment and subject to the provisions of Section 10.2.1 and 10.2.2 below, the Contract may be terminated as provided in Article 14 of AIA Document A201-2007.

§ 10.2.1 If the Owner terminates the Contract after execution of the Guaranteed Maximum Price Amendment, the amount payable to the Construction Manager pursuant to Sections 14.2 and 14.4 of A201- 2007 shall not exceed the amount the Construction Manager would otherwise have received pursuant to Sections 10.1.2 and 10.1.3 of this Agreement.

§ 10.2.2 If the Construction Manager terminates the Contract after execution of the Guaranteed Maximum Price Amendment, the amount payable to the Construction Manager under Section 14.1.3 of A201—2007 shall not exceed the amount the Construction Manager would otherwise have received under Sections 10.1.2 and 10.1.3 above, except that the Construction Manager’s Fee shall be calculated as if the Work had been fully completed by the Construction Manager, utilizing as necessary a reasonable estimate of the Cost of the Work for Work not actually completed.

§ 10.3 Suspension

The Work may be suspended by the Owner as provided in Article 14 of AIA Document A201—2007. In such case, the Guaranteed Maximum Price and Contract Time shall be equitably adjusted as provided in Section 14.3.2 of AIA Document A201- 2007, except that the term “profit” shall be understood to mean the Construction Manager’s Fee as described in Sections 5.1 and 5.3.5 of this Agreement.

ARTICLE 11 MISCELLANEOUS PROVISIONS

§ 11.1 Unless otherwise defined herein, terms in this Agreement shall have the same meaning as those in A201—2007.

§ 11.2 Ownership and Use of Documents

Section 1.5 of A201—2007 shall apply to both the Preconstruction and Construction Phases.

§ 11.3 Governing Law

Section 13.1 of A201- 2007 shall apply to both the Preconstruction and Construction Phases.

§ 11.4 Assignment

The Owner and Construction Manager, respectively, bind themselves, their agents, successors, assigns and legal representatives to this Agreement. Neither the Owner nor the Construction Manager shall assign this Agreement without the written consent of the other, except that the Owner may assign this Agreement to companies related to or affiliated with the Owner, and/or Erie Indemnity Company, and/or any companies related to or affiliated with Erie Indemnity Company and/or to any lender providing financing for the Project if the lender agrees to assume the

 

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
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25


Owner’s rights and obligations under this Agreement. Except as provided in Section 13.2.2 of A201-2007, neither party to the Contract shall assign the Contract as a whole without written consent of the other. If either party attempts to make such an assignment without such consent, that party shall nevertheless remain legally responsible for all obligations under the Contract.

§ 11.5 Other provisions:

The Owner and Construction Manager have identified the following individuals employed by the Construction Manager as key personnel for the Project:

Jeffrey A. Thorla – Project Executive

Jon Revtai – Project Manager

Matt Baker – BIM Manager

Daniel J. Sterling – Director of Field Operations

ARTICLE 12 SCOPE OF THE AGREEMENT

§ 12.1 This Agreement represents the entire and integrated agreement between the Owner and the Construction Manager and supersedes all prior negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both Owner and Construction Manager.

§ 12.2 The following documents comprise the Agreement:

 

  .1 AIA Document Al33-2009, Standard Form of Agreement between Owner and Construction Manager as Constructor where the basis of payment is the Cost of the Work Plus a Fee with a Guaranteed Maximum Price (with additions, deletions and revisions) and all Exhibits thereto;

 

  .2 AIA Document A201-2007, General Conditions of the Contract for Construction (with additions, deletions and revisions) and all Exhibits thereto; and

 

  .3

(Paragraphs deleted)

Addendum Number 1 – Building Information Modeling and Digital Data.

This Agreement is entered into as of the day and year first written above.

 

/s/ Gregory J. Gutting

    

/s/ Jeffrey D. Turconi

OWNER (Signature)      CONSTRUCTION MANAGER (Signature)

Gregory J. Gutting, EVP and Chief Financial Officer

    

Jeffrey D. Turconi, President

(Printed name and title)      (Printed name and title)

 

 

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  AIA Document A133™ - 2009 (formerly A121™ CMc - 2003). Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 17:13:00 on 12/28/2016 under Order No.0424170655_1 which expires on 04/01/2017, and is not for resale.
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26



Exhibit 10.3



ASSIGNMENT AGREEMENT

This ASSIGNMENT AGREEMENT ("Agreement") is entered into as of January 16, 2017 (“Effective Date”) by and between:
Erie Insurance Exchange, a reciprocal insurance exchange organized under the provisions of Article X of the Insurance Company Law of 1921 of the Commonwealth of Pennsylvania, as amended, acting by and through its Attorney-in-Fact, Erie Indemnity Company, a Pennsylvania business corporation (“Exchange”), and
Erie Indemnity Company, a Pennsylvania business corporation (“Indemnity”).
The foregoing parties are referred to herein individually as a “Party” and collectively as the “Parties.”
RECITALS

A. Exchange and P.J. Dick, Inc. (“P. J. Dick”) entered into a Standard Form of Agreement Between Owner and Construction Manager (AIA Document A133-2009), as modified, and dated as of February 27, 2015 (the “P.J. Dick Agreement”), which is comprised of the executed AIA Document A133-2009 and all other documents and Exhibits referenced in Section 12.2 thereof.

B. Pursuant to the P.J. Dick Agreement, P.J. Dick agreed to perform construction management services for the construction of an approximately 340,000 square foot office building (the “Project”), which will become part of Erie Insurance’s home office campus located in Erie, Pennsylvania (“HOC”).

C. Under the terms of the P.J. Dick Agreement, P.J. Dick agreed that Exchange has the right, in its sole discretion, to transfer and assign the P.J. Dick Agreement to Indemnity.

D. Exchange has sold, assigned and conveyed to Indemnity ownership of the real property that comprises the land upon which the office building will be built.

E. Exchange now wishes to transfer and assign to Indemnity all of its rights, benefits, interests and obligations in and under the P.J. Dick Agreement, and Indemnity wishes to accept all such rights, benefits, interests and obligations.

AGREEMENT

NOW, THEREFORE, in consideration for the mutual promises and consideration provided for herein, and other good and valuable consideration, the sufficiency of which is hereby acknowledged, and intending to be legally bound, the Parties hereby agree as follows:

1. Incorporation of Recitals . The Recitals stated above are incorporated herein and form a part of the contractual Agreement between the Parties.

2. Assignment and Assumption . Exchange hereby conveys, transfers, assigns and delegates to Indemnity the P.J. Dick Agreement (in its entirety) and all of its rights, benefits, interests, liabilities, duties and obligations in, to and under the P.J. Dick Agreement, or which arise out of or relate to the P.J. Dick Agreement, of whatever kind or nature, including, without limitation, all rights, interests and benefits in, to and under any insurance policy or additional insured coverage that may provide coverage relative to the P.J. Dick Agreement and/or the Project (collectively, the “Assigned Rights/Obligations”). Indemnity hereby accepts, assumes and acquires all of the Assigned Rights/Obligations, and agrees to





fully perform and assume all liabilities, duties and obligations under the P.J. Dick Agreement, of whatever kind or nature.

3. Effective . This Agreement and the assignment and assumption provided for in Section 2 above is and shall be effective as of the Effective Date stated above.

4. Further Assurances . The Parties will execute, acknowledge and deliver all such other and additional instruments, notices, releases and other documents and will do all such other acts as may be necessary or advisable to fully transfer, assign and delegate to Indemnity all of the Assigned Rights/Obligations and to fully carry out their respective obligations under this Agreement.

5. Representations . Each Party hereby represents and warrants to the other Party that the execution, delivery and performance of this Agreement are within its corporate powers and have been duly authorized by all necessary corporate or other action, and that this Agreement constitutes its legal, valid and binding obligation.

6. Severability . The invalidity or unenforceability of any portion or provision of this Agreement shall in no way affect the validity or enforceability of any other portion or provision hereof. Any invalid or unenforceable portion or provision shall be deemed severed from this Agreement and the balance of the Agreement shall be construed and enforced as if the Agreement did not contain such invalid or unenforceable portion or provision. If any provision of this Agreement is so declared invalid, the Parties shall promptly negotiate in good faith new provisions to eliminate such invalidity and to restore this Agreement as near as possible to its original intent and effect.

7. Governing Law . This Agreement and the Parties’ performance hereunder shall be governed by and construed in accordance with the laws of the Commonwealth of Pennsylvania applicable to contracts made and performed in Pennsylvania without giving effect to any choice of law principles that would require or permit the application of the laws of another jurisdiction.

8. Counterpart Execution . This Agreement may be executed by the Parties hereto in any number of counterparts (and by each of the Parties hereto on separate counterparts), each of which when so executed and delivered shall be an original, but all such counterparts shall together constitute but one and the same instrument.

IN WITNESS WHEREOF, the Parties have caused this Agreement to be executed as of the date first above written.

Erie Insurance Exchange, by its Attorney-in-
Fact, Erie Indemnity Company


By: /s/ Gregory J. Gutting    
Gregory J. Gutting, EVP and CFO


Erie Indemnity Company


/s/ Sean J. McLaughlin    
By: Sean J. McLaughlin
Title: EVP and General Counsel


Page 2 of 2

Exhibit 10.4

 

LOGO    Document A133 – 2009 Exhibit A

Guaranteed Maximum Price Amendment

for the following PROJECT:

(Name and address or location)

 

Construction of an approximately 340,000 square foot new office building at Erie

Insurance’s home office complex located in Erie, Pennsylvania at the following address:

125 East Sixth Street

Erie, PA 16501

 

THE OWNER:

 

(Name, legal status and address)

 

Erie Indemnity Company, a Pennsylvania business corporation with its principal offices and place of business at

144 East Sixth Street

Erie, PA 16530

 

THE CONSTRUCTION MANAGER:

 

(Name, legal status and address)

 

P.J. Dick, Inc.

P.O. Box 6774

225 North Shore Drive

Pittsburgh, Pennsylvania 15212

 

ARTICLE A.1

 

§ A.1.1 Acceptance Of Guaranteed Maximum Price Proposal

 

In accordance with Section 2.2 of the Agreement, Construction Manager submitted to Owner its Guaranteed Maximum Price Proposal, dated June 30, 2017 (the “GMP Proposal”), a copy of which is attached hereto. Owner hereby accepts the GMP Proposal, and the Owner and Construction Manager hereby amend the Agreement, pursuant to Section 2.2.6 of the Agreement, to establish a Guaranteed Maximum Price and a guaranteed schedule for the Project as set forth below and in the GMP Proposal. Except as expressly amended by this Amendment, the Agreement shall remain in full force and effect and is otherwise unchanged by this Amendment.

 

ADDITIONS AND DELETIONS:

 

The author of this document has added information needed for its completion. The author may also have revised the text of the original AIA standard form. An Additions and Deletions Report that notes added information as well as revisions to the standard form text is available from the author and should be reviewed . A vertical line in the left margin of this document indicates where the author has added necessary information and where the author has added to or deleted from the original AIA text.

 

This document has important legal consequences. Consultation with an attorney is encouraged with respect to its completion or modification.

 

AIA Document A201 2007, General Conditions of the Contract for Construction, is adopted in this document by reference. Do not use

with other general conditions unless this document is modified.

 

ARTICLEA.2

 

§ A.2.1 Guaranteed Maximum Price

 

Pursuant to Section 2.2.6 of the Agreement, the Owner and Construction Manager hereby amend the Agreement to establish a Guaranteed Maximum Price. As agreed by the Owner and Construction Manager, the Guaranteed Maximum Price is an amount that the Contract Sum shall not exceed. The Contract Sum consists of the Construction Manager’s Fee plus the Cost of the Work, as that term is defined in Article 6 of this Agreement.

 

 

 

§ A . 2.1.1 The Contract Sum is guaranteed by the Construction Manager not to exceed Ninety Nine Million, Eight Hundred Seventy Five Thousand, Five Hundred Thirty-One U.S. Dollars ($99,875,531.00), subject to additions and deductions by Change Order as provided in the Contract Documents.

 

§ A.2.1.2 Itemized Statement of the Guaranteed Maximum Price. An itemized statement of the Guaranteed Maximum Price organized by trade categories, allowances, contingencies, alternates, the Construction Manager’s Fee and other items that comprise the Guaranteed Maximum Price, is set forth in Section 2 of the GMP Proposal.

 

 

 

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   AIA Document A133 – 2009 Exhibit A. Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 10:43:17 on 07/02/2017 under Order No.8590459320_ 1 which expires on 10/31/201 7, and is not for resale.
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1


§ A.2.1.3 The GMP Proposal includes various Alternates specified in Section 3. Owner is not, at this time, accepting any of the Alternates, but shall have the right to do so (by written notice to Construction Manager) for the Alternate prices stated in the GMP Proposal through and including December 31, 2017.

§ A.2.1.4 Allowances included in the Guaranteed Maximum Price are specified in Section 6 of the GMP Proposal.

§ A.2.1.5 The Guaranteed Maximum Price and this Amendment are based upon the Qualifications and Exclusions contained in Section 4 of the GMP Proposal and other clarifications stated therein.

§ A.2.1.6 The Guaranteed Maximum Price is based upon the Drawings and Specifications issued for the Project through Issue 114 and Architect’s response to all Requests for Information (RFI’s) received through June 8, 2017, as more fully specified in the GMP Proposal.

§ A.2.1.7 The Guaranteed Maximum Price is based upon the assumption that Associated Finish Systems (“AFS”), the lowest, qualified bidder and the subcontractor selected by Construction Manager for performance of Drywall and General Trades work, will execute Construction Manager’s subcontract and be able to obtain and furnish a payment and performance bond for the prospective AFS subcontract. In the event AFS fails to execute its subcontract or is unable to obtain and furnish appropriate surety bonding for its prospective subcontract, Construction Manager shall negotiate with the other subcontractors that provided bids for the Drywall and General Trades work and, subject to Owner approval (which shall not be unreasonably withheld), shall enter into a subcontract with the next lowest, qualified bidder for performance of the Drywall and General Trades work (“Replacement Subcontractor”). In such event, Owner and Construction Manager shall execute a Change Order, amending the Guaranteed Maximum Price as follows:

(a) In the event the subcontract price with the Replacement Subcontractor exceeds the AFS bid price, the Change Order shall provide for an increase in the Guaranteed Maximum Price in an amount equal to fifty percent (50%) of the difference between the Replacement Subcontractor subcontract price and the AFS bid amount.

(b) In the event the subcontract price for the Replacement Subcontractor is less than the AFS bid price, the Change Order shall provide for a decrease in the Guaranteed Maximum Price equal to the difference between the Replacement Subcontractor subcontract price and the AFS bid amount.

ARTICLE A.3

§ A.3.1 Construction Schedule

Construction Manager hereby agrees that the guaranteed date for achievement of Substantial Completion established by this Amendment is January 20, 2020 and the date for achievement of Final Completion is April 20, 2020, as such may be adjusted hereafter by Change Order. The construction Schedule, with a data date of June 19, 2017, which is included in Section 7 of the GMP Proposal (a native Phoenix Project Manager file of which has been provided to Owner), shall be the baseline Schedule for this Agreement.

 

/s/ Gregory J. Gutting

    

/s/ Jeffrey D. Turconi

OWNER (Signature)      CONSTRUCTION MANAGER (Signature)

Gregory J. Gutting, EVP and Chief Financial Officer

    

Jeffrey D. Turconi, President

(Printed name and title)      (Printed name and title)
(Table deleted)     

 

 

lnit.     /

   AIA Document A133™ – 2009 Exhibit A. Copyright © 1991, 2003 and 2009 by The American Institute of Architects. All rights reserved. WARNING: This AIA ® Document is protected by U.S. Copyright Law and International Treaties. Unauthorized reproduction or distribution of this AIA ® Document, or any portion of it, may result in severe civil and criminal penalties, and will be prosecuted to the maximum extent possible under the law. This document was produced by AIA software at 10:43:17 on 07/02/2017 under Order No.8590459320_1 which expires on 10/31/2017, and is not for resale.
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2



Exhibit 31.1
 
CERTIFICATION OF CHIEF EXECUTIVE OFFICER
PURSUANT TO SECTION 302
OF THE SARBANES-OXLEY ACT OF 2002
 
I, Timothy G. NeCastro, certify that:
 
1.                I have reviewed this quarterly report on Form  10-Q of Erie Indemnity Company;
 
2.                Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;
 
3.                Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;
 
4.                The registrant's other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) and internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have:
 
a.                Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;
 
b.               Designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;
 
c.                Evaluated the effectiveness of the registrant's disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and
 
d.               Disclosed in this report any change in the registrant's internal control over financial reporting that occurred during the registrant's most recent fiscal quarter that has materially affected or is reasonably likely to materially affect the registrant's internal control over financial reporting; and
 
5.                The registrant's other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant's auditors and the audit committee of the registrant's board of directors:
 
a.                All significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant's ability to record, process, summarize and report financial information; and
 
b.               Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant's internal control over financial reporting.
 
Date:
July 27, 2017
 
 
 
 
 
 
/s/ Timothy G. NeCastro
 
 
Timothy G. NeCastro
 
 
President & CEO




Exhibit 31.2
 
CERTIFICATION OF CHIEF FINANCIAL OFFICER
PURSUANT TO SECTION 302
OF THE SARBANES-OXLEY ACT OF 2002
 
I, Gregory J. Gutting, certify that:
 
1.                I have reviewed this quarterly report on Form  10-Q of Erie Indemnity Company;
 
2.                Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;
 
3.                Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;
 
4.                The registrant's other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) and internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have:
 
a.                Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;
 
b.               Designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;
 
c.                Evaluated the effectiveness of the registrant's disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and
 
d.               Disclosed in this report any change in the registrant's internal control over financial reporting that occurred during the registrant's most recent fiscal quarter that has materially affected or is reasonably likely to materially affect the registrant's internal control over financial reporting; and
 
5.                The registrant's other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant's auditors and the audit committee of the registrant's board of directors:
 
a.                All significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant's ability to record, process, summarize and report financial information; and
 
b.               Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant's internal control over financial reporting.
 
Date:
July 27, 2017
 
 
 
 
 
 
/s/ Gregory J. Gutting
 
 
Gregory J. Gutting
 
 
Executive Vice President & CFO




Exhibit 32
 
CERTIFICATION PURSUANT TO
18 U.S.C. SECTION 1350,
AS ADOPTED PURSUANT TO
SECTION 906 OF THE SARBANES-OXLEY ACT OF 2002
 
We, Timothy G. NeCastro, Chief Executive Officer of the Erie Indemnity Company (the "Company"), and Gregory J. Gutting, Chief Financial Officer of the Company, certify, pursuant to § 906 of the Sarbanes-Oxley Act of 2002, 18 U.S.C. § 1350, that:
 
(1)
The Quarterly Report on Form  10-Q of the Company for the quarterly period ended June 30, 2017 (the "Report") fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m); and

(2)
The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company.


/s/ Timothy G. NeCastro
 
Timothy G. NeCastro
 
President & CEO
 
 
 
/s/ Gregory J. Gutting
 
Gregory J. Gutting
 
Executive Vice President & CFO
 
 
 
 
 
July 27, 2017
 
 






















A signed original of this written statement required by Section 906, or other document authenticating, acknowledging, or otherwise adopting the signature that appears in typed form within the electronic version of this written statement required by Section 906, has been provided to the Company and will be retained by the Company and furnished to the Securities and Exchange Commission or its staff upon request.