REGISTRATION STATEMENT UNDER
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THE SECURITIES ACT OF 1933
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o | |
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Pre-Effective Amendment No.
___
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o | |
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Post-Effective Amendment No. 60
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þ | |
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and/or
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REGISTRATION STATEMENT UNDER
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THE INVESTMENT COMPANY ACT OF 1940
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o | |
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Amendment No. 61
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þ | |
(Name and Address of Agent for Service) | Copy to: | |
Rodger D. Shay, Jr., President | Cathy G. OKelly, Esq. | |
Asset Management Fund | Vedder Price P.C. | |
230 West Monroe Street, Suite 2810 | 222 North LaSalle Street | |
Chicago, Illinois 60606 | Chicago, Illinois 60601-1003 |
|
o | immediately upon filing pursuant to paragraph (b); or | ||
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o | on (date) pursuant to paragraph (b); or | ||
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þ | 60 days after filing pursuant to paragraph (a)(1); or | ||
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o | on (date) pursuant to paragraph (a)(1); or | ||
|
o | 75 days after filing pursuant to paragraph (a)(2); or | ||
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o | on (date) pursuant to paragraph (a)(2) of Rule 485. |
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o | this post-effective amendment designates a new effective date for a previously filed post-effective amendment. |
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ii
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EX-99.(G)(1) | ||||||||
EX-99.(H)(1) | ||||||||
EX-99.(H)(2) | ||||||||
EX-99.(H)(3) | ||||||||
EX-99.(H)(4) | ||||||||
EX-99.(H)(5) | ||||||||
EX-99.(H)(6) |
iii
Shareholder Fees
|
None | |||
|
||||
Annual Fund Operating Expenses (as a percentage of average net assets)
|
||||
Advisory Fee
|
[0.15%] | *,** | ||
12b-1 Fees
|
[0.15%] | * | ||
Other Expenses
|
[0.13%] | |||
|
||||
Total Fund Operating Expenses
|
[0.43%] | * | ||
|
* | [This table and the following example have been prepared to illustrate Annual Fund Operating Expenses, assuming no fee waivers. For the fiscal year ended [October 31, 2009], the Adviser voluntarily waived a portion of its advisory fee so that the Advisory Fee for the Class I shares of the Money Market Fund during this period was [0.03%] of average daily net assets. For the fiscal year ended [October 31, 2009], the Distributor voluntarily waived [0.10%] of its 12b-1 Fee so that the 12b-1 Fees for the Class I Shares of the Money Market Fund was [0.05%] of average daily net assets.] | |
** | For the term of the advisory agreement which is subject to annual renewal on March 1 of each year, the Adviser has contractually agreed to reduce its advisory fee with respect to the Fund to the extent that the daily ratio of operating expenses to average daily net assets of the Fund exceeds [0.75%]. |
1 Year | 3 Years | 5 Years | 10 Years | |||||||||||
$ | | $ | | $ | | $ | |
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
i
1
2
3
4
5
6
7
8
9
10
11
12
13
14
i
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
A-1
A-2
Table of Contents
Annual Returns
6.10
%
3.73
%
1.42
%
0.94
%
1.19
%
3.05
%
4.96
%
5.12
%
1.79
%
[_.__
%]
Table of Contents
1 Year
5 Years
10 Years
[_.__%]
[_.__%]
[_.__%]
Table of Contents
None
[0.45%]
*
[0.25%]
*
[0.10%]
[0.80%]
*
*
[The fee table and the following example have been prepared to illustrate Annual Fund
Operating Expenses assuming no fee waivers. For the fiscal year ended [October 31,
2009], the Adviser and the Distributor voluntarily waived [0.20%] and [0.10%] of their
fees, respectively, so that the Advisory Fee, 12b- 1 Fees and Total Fund Operating
Expenses for the Fund were [0.25%], [0.15%] and [0.50%], respectively. The Adviser and
Distributor expect to continue these waivers throughout the year, but are not obligated
to do so.]
1 Year
3 Years
5 Years
10 Years
$
$
$
$
Table of Contents
Table of Contents
Table of Contents
Annual Returns
7.13
%
5.95
%
3.22
%
1.49
%
1.67
%
2.16
%
4.58
%
4.88
%
-20.62
%
[__.__
%]
Table of Contents
1 Year
5 Years
10 Years
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
*
After-tax returns are calculated using the applicable highest marginal individual federal
income tax rates and do not reflect the impact of state and local taxes. Actual after-tax
returns depend on an investors tax situation and may differ from those shown.
**
The Barclays Capital 6 Month T-Bill Bellwethers Index (formerly Lehman 6 Month T-Bill
Bellwethers Index) is an unmanaged index that measures the performance of six-month U.S.
Treasury Bills. The Index reflects no deduction for fees, expenses or taxes.
Table of Contents
None
[0.45%]
*
[0.25%]
*
[0.14%]
[0.84%]
*
*
[The fee table and the following example have been prepared to illustrate Annual Fund
Operating Expenses assuming no fee waivers. For the fiscal year ended [October 31,
2009], the Adviser and the Distributor voluntarily waived [0.20%] and [0.10%] of their
fees, respectively, so that the Advisory Fee, 12b- 1 Fees and Total Fund Operating
Expenses were [0.25%], [0.15%] and [0.54%], respectively. The Adviser and Distributor
expect to continue these waivers throughout the year, but are not obligated to do so.]
1
Year
3
Years
5
Years
10
Years
$
$
$
$
Table of Contents
Table of Contents
Table of Contents
Annual Returns
2.50
%
1.71
%
1.72
%
2.45
%
4.99
%
4.60
%
-32.57
%
[_.__
%]
Table of Contents
1 Year
5 Years
Since Inception*
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
*
The Fund commenced operations on November 14, 2001.
**
After-tax returns are calculated using the applicable highest marginal individual federal
income tax rates and do not reflect the impact of state and local taxes. Actual after-tax
returns depend on an investors tax situation and may differ from those shown.
***
The Barclays Capital 6 Month T-Bill Bellwethers Index (formerly Lehman 6 Month T-Bill
Bellwethers Index) is an unmanaged index that measures the performance of six-month U.S.
Treasury Bills. The Index reflects no deduction for fees, expenses or taxes.
Table of Contents
None
[0.25
%]*
[0.15
%]
[0.13
%]
[0.53
%]
*
[For the term of the advisory agreement which is subject to annual renewal on March 1
of each year, the Adviser has contractually agreed to reduce its advisory fee with
respect to the Fund to the extent that the daily ratio of operating expenses to average
daily net assets of the Fund exceeds [0.75%].]
1 Year
3 Years
5 Years
10 Years
$
$
$
Table of Contents
Table of Contents
Table of Contents
Annual Returns
7.74
%
7.35
%
4.63
%
1.87
%
1.46
%
2.27
%
4.33
%
5.74
%
-5.52
%
[_.__
%]
Table of Contents
1 Year
5 Years
10 Years
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
*
After-tax returns are calculated using the applicable highest marginal individual federal
income tax rates and do not reflect the impact of state and local taxes. Actual after-tax
returns depend on an investors tax situation and may differ from those shown.
**
The Barclays Capital 1-3 Year U.S. Government Bond Index (formerly Lehman Brothers 1-3 Year
Government Index) is an unmanaged index generally representative of government securities with
maturities of one to three years. The Index reflects no deduction for fees, expenses or
taxes.
Table of Contents
None
[0.35
%]
*,**
[0.15
%]
[0.11
%]
[0.61
%]
*
*
[The fee table and the following example have been prepared to illustrate Annual Fund
Operating Expenses assuming no fee waivers. For the fiscal year ended October 31,
2009], the Adviser voluntarily waived [0.10%] of its advisory fee, so that the Advisory
Fee and Total Fund Operating Expenses for the Fund were[ 0.25%] and [0.51%],
respectively. The Adviser expects to continue this waiver throughout the year, but is
not obligated to do so.]
**
[For the term of the advisory agreement which is subject to annual renewal on March 1
of each year, the Adviser has contractually agreed to reduce its advisory fee with
respect to the Fund to the extent that the daily ratio of operating expenses to average
daily net assets of the Fund exceeds [0.75%].]
1 Year
3 Years
5 Years
10 Years
$
$
$
Table of Contents
Table of Contents
Table of Contents
Annual Returns
9.74
%
7.27
%
5.63
%
1.55
%
2.16
%
2.00
%
4.66
%
3.35
%
-31.94
%
[_.__
%]
Table of Contents
1 Year
5 Years
10 Years
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
*
After-tax returns are calculated using the applicable highest marginal individual federal
income tax rates and do not reflect the impact of state and local taxes. Actual after-tax
returns depend on an investors tax situation and may differ from those shown.
**
The Barclays Capital 1-5 Year U.S. Government Bond Index (formerly Lehman 1-5 Year Government
Index) is an unmanaged index generally representative of government securities with maturities
of one to five years. The Index reflects no deduction for fees, expenses or taxes.
Table of Contents
None
[0.25
%]*
[0.15
%]
[0.12
%]
[0.52
%]
*
[For the term of the advisory agreement which is subject to annual renewal on March 1
of each year, the Adviser has contractually agreed to reduce its advisory fee with
respect to the Fund to the extent that the daily ratio of operating expenses to average
daily net assets of the Fund exceeds[ 0.75%].]
1 Year
3 Years
5 Years
10 Years
$
$
$
Table of Contents
Table of Contents
Table of Contents
(Graph)
Annual Returns
10.48
%
6.74
%
7.13
%
2.29
%
3.70
%
1.74
%
4.52
%
6.45
%
-6.92
%
[_.__
%]
Table of Contents
1
Year
5
Years
10
Years
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
[_.__%]
*
After-tax returns are calculated using the applicable highest marginal individual federal
income tax rates and do not reflect the impact of state and local taxes. Actual after-tax
returns depend on an investors tax situation and may differ from those shown.
**
The Barclays Capital U.S. MBS Fixed Rate Index (formerly Lehman Fixed Rate Mortgage Backed
Securities Index) is a broad-based unmanaged index that represents the general performance of
fixed rate mortgage bonds. The Index reflects no deduction for fees, expenses or taxes.
Table of Contents
Table of Contents
Table of Contents
Table of Contents
Table of Contents
[0.03%]
*,**
[0.25%]
*
[0.25%]
*
[0.25%]
**
[0.25%]
*,**
[0.25%]
**
*
[The Adviser voluntarily waived a portion of the advisory fees with respect to the Money
Market Fund, the Ultra Short Mortgage Fund, the Ultra Short Fund and the Intermediate Mortgage
Fund. Without such waivers, the fees would have been [0.15%], [0.45%],[ 0.45%] and [0.35%],
respectively.]
**
[For the term of the advisory agreement which is subject to annual renewal on March 1 of each
year, the Adviser has contractually agreed to reduce its advisory fee with respect to the
Money Market Fund, Short U.S. Government Fund, Intermediate Mortgage Fund and U.S. Government
Mortgage Fund to the extent that the daily ratio of operating expenses to average daily net
assets of such Fund exceeds [0.75%].]
Table of Contents
Table of Contents
Table of Contents
Table of Contents
Table of Contents
For all Funds other than the Money Market Fund:
Table of Contents
For the Money Market Fund:
A Federal Home Loan Bank
a savings association or a savings bank
a trust company or a commercial bank
a member firm of a domestic securities exchange or a registered securities
association
a credit union or other eligible guarantor institution
Table of Contents
Table of Contents
Table of Contents
Year Ended October 31,
2009
2008
2007
2006
2005
$
__.__
$
1.00
$
1.00
$
1.00
$
1.00
[__.__]
0.0250
0.0512
0.0465
0.0264
(a)
(a)
[__.__]
0.0250
0.0512
0.0465
0.0264
[__.__]
(0.0250
)
(0.0512
)
(0.0465
)
(0.0264
)
$
___.__
$
1.00
$
1.00
$
1.00
$
1.00
[__.__%]
2.53
%
5.24
%
4.76
%
2.68
%
$
[____]
$
32,568
$
131,720
$
110,021
$
81,311
[__.__%]
0.20
%
0.14
%
0.18
%
0.17
%
[__.__%]
2.82
%
5.12
%
4.68
%
2.84
%
[__.__%]
0.43
%
0.40
%
0.43
%
0.42
%
*
During the period, certain fees were voluntarily reduced. If such voluntary fee reductions
had not occurred, the ratios would have been as indicated.
(a)
Net realized losses per share were less than $0.00005.
Table of Contents
Year Ended October 31,
2009
2008
2007
2006
2005
$
[__.__]
$
9.62
$
9.68
$
9.69
$
9.83
[__.____]
0.4290
0.5107
0.4216
0.2706
[__.____]
(1.9116
)
(0.0686
)
0.0041
(a)
(0.0930
)
[__.____]
(1.4826
)
0.4421
0.4257
0.1776
[__.____]
(0.4174
)
(0.5021
)
(0.4357
)
(0.3176
)
[__.__]
(1.90
)
(0.06
)
(0.01
)
(0.14
)
$
[__.__]
$
7.72
$
9.62
$
9.68
$
9.69
[_.__%]
)
(15.95
%)
4.67
%
4.49
%
1.83
%
$
[________]
$
1,044,580
$
2,131,889
$
2,292,373
$
2,674,298
[__.__%]
0.50
%
0.46
%
0.46
%
0.46
%
[__.__%]
4.71
%
5.28
%
4.35
%
2.80
%
[__.__%]
0.80
%
0.76
%
0.76
%
0.76
%
[__%]
35
%
59
%
83
%
63
%
*
[During the period, certain fees were voluntarily reduced. If such voluntary fee reductions
had not occurred, the ratios would have been as indicated.]
(a)
The amount shown for a share outstanding throughout the period dues not accord with the
change in aggregate gains and losses in the portfolio of securities during the period because
of the timing of sales and purchases of fund shares in relation to fluctuating market values
during the period.
Table of Contents
Year Ended October 31,
2009
2008
2007
2006
2005
$
[__.__]
$
9.61
$
9.74
$
9.74
$
9.87
[__.____]
0.4667
0.5137
0.4462
0.2909
[__.____]
(2.7462
)
(0.1249
)
0.0185
(0.0832
)
[__.____]
(2.2795
)
0.3888
0.4647
0.2077
[__.____]
(0.4705
)
(0.5188
)
(0.4647
)
(0.3377
)
[__.__]
(2.75
)
(0.13
)
(0.13
)
$
[__.__]
$
6.86
$
9.61
$
9.74
$
9.74
[_.__%]
(24.99
%)
4.07
%
4.88
%
2.14
%
$
[_____]
$
39,750
$
195,161
$
204,662
$
231,797
[__.__%]
0.54
%
0.48
%
0.48
%
0.49
%
[__.__%]
5.16
%
5.29
%
4.57
%
2.99
%
[__.__%]
0.84
%
0.78
%
0.78
%
0.79
%
[__%]
32
%
36
%
89
%
36
%
*
During the period, certain fees were voluntarily reduced. If such voluntary fee reductions
had not occurred, the ratios would have been as indicated.
Table of Contents
Year Ended October 31,
2009
2008
2007
2006
2005
$
[__.__]
$
10.35
$
10.37
$
10.37
$
10.61
[_.__]
0.4301
0.5222
0.4370
0.3421
[_.__]
(1.0594
)
(0.0232
)
0.0209
(0.2035
)
[_.__]
(0.6293
)
0.4990
0.4579
0.1386
[_.__]
(0.4407
)
(0.5190
)
(0.4579
)
(0.3786
)
[_.__]
(1.07
)
(0.02
)
(0.24
)
$
[___.__]
$
9.28
$
10.35
$
10.37
$
10.37
[_.__%]
(6.71
%)
4.93
%
4.52
%
1.33
%
$
[_____]
$
60,534
$
132,727
$
162,250
$
156,322
[_.__%]
0.53
%
0.48
%
0.51
%
0.50
%
[_.__%]
4.33
%
5.04
%
4.22
%
3.24
%
[__%]
58
%
42
%
56
%
95
%
Year Ended October 31,
2009
2008
2007
2006
2005
$
[__.__]
$
9.12
$
9.29
$
9.28
$
9.57
[_.__]
0.4504
0.4810
0.4306
0.3792
[_.__]
(2.7388
)
(0.1774
)
0.0123
(0.2778
)
[_.__]
(2.2884
)
0.3036
0.4429
0.1014
[_.__]
(0.4416
)
(0.4736
)
(0.4329
)
(0.3914
)
[_.__]
(2.73
)
(0.17
)
0.01
(0.29
)
$
[__.__]
$
6.39
$
9.12
$
9.29
$
9.28
[_.__%]
(25.94
%)
3.31
%
4.90
%
1.07
%
$
[_____]
$
80,239
$
230,076
$
259,106
$
277,961
[_.__%]
0.51
%
0.48
%
0.48
%
0.48
%
[_.__%]
5.42
%
5.19
%
4.65
%
4.02
%
[_.__%]
0.61
%
0.58
%
0.58
%
0.58
%
[__%]
18
%
39
%
56
%
95
%
*
[During the period, certain fees were voluntarily reduced. If such voluntary fee reductions
had not occurred, the ratios would have been as indicated.]
Table of Contents
Year Ended October 31,
2009
2008
2007
2006
2005
$
[_.__]
$
10.13
$
10.18
$
10.19
$
10.59
[_.__]
0.4898
0.5287
0.5038
0.4855
[_.__]
(1.2772
)
(0.0631
)
(0.0053
)
(0.3880
)
[_.__]
(0.7874
)
0.4656
0.4985
0.0975
[_.__]
(0.4826
)
(0.5156
)
(0.5085
)
(0.4975
)
[_.__]
(1.27
)
(0.05
)
(0.01
)
(0.40
)
$
[_.__]
$
8.86
$
10.13
$
10.18
$
10.19
[_.__%]
(8.11
%)
4.69
%
5.04
%
0.92
%
$
[_____]
$
59,835
$
131,070
$
164,088
$
166,048
[_.__%]
0.52
%
0.49
%
0.48
%
0.48
%
[_.__%]
4.96
%
5.20
%
4.98
%
4.66
%
[__%]
28
%
39
%
105
%
71
%
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230 West Monroe Street
Suite 2810
Chicago, Illinois 60606
230 West Monroe Street
Suite 2810
Chicago, Illinois 60606
and Dividend Agent
50 South LaSalle Street
Chicago, Illinois 60603
222 N. LaSalle Street
Chicago, Illinois 60601
50 South LaSalle Street
Chicago, Illinois 60603
41 South High Street
Columbus, Ohio 43215
Trustee and Chairman
Trustee and Vice Chairman
Trustee
Trustee
Trustee
Trustee
Trustee and President
Vice President and Assistant Treasurer
Treasurer
Secretary
Chief Compliance Officer
Assistant Secretary
Assistant Secretary
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1-800-527-3713
In Person:
Public Reference Room
Securities and Exchange Commission
Washington, D.C.
(Call 1-202-551-8090 for more information)
Shay Financial Services, Inc.
Attn: Asset Management Fund
230 West Monroe Street
Suite 2810
Chicago, IL 60606
By Internet:
http://www.amffunds.com
http://www.sec.gov (EDGAR Database)
Securities and Exchange Commission
Washington, D.C. 20549-0102
(a duplication fee is charged)
By E-mail:
publicinfo@sec.gov
(a duplication fee is charged)
Investment Company Act file number:
Asset Management Fund
811-03541
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Class H Shares
securities or passed on the accuracy or adequacy of this Prospectus. It is a
federal offense to suggest otherwise.
Page
1
1
1
2
2
3
3
3
4
4
4
5
5
5
5
6
6
7
7
7
8
8
9
9
9
10
10
10
10
11
11
11
11
12
12
13
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Class
Class
AMF
H
None
None
[0.65%]
[0.65%]
[0.25%]
*
[0.00%]
[0.16%]
[0.16%]
***
[0.01%]
**
[0.01%]
**
[1.07%]
***
[0.82%]
***
*
[This table and the following example have been prepared to illustrate Annual Fund
Operating Expenses, assuming no fee waivers. The Distributor is voluntarily waiving
[0.10%] of its fees for Class AMF Shares so that the 12b-1 Fees would be [0.15%].
With such waiver, the Total Fund Operating Expenses would be[ 0.97%] for Class AMF
Shares. The Distributor expects to continue this wavier through [December 31, 2010]
but is not contractually obligated to continue the waiver for any specified period.]
**
Includes indirect expenses of investment company securities.
***
[Reorganization expenses paid for by the Fund are not included in the above table.
If such expenses were included, total and net operating expenses are estimated to be
[0.97%] and [0.90%] for Class H Shares, respectively, and total operating expenses are
estimated to be [1.19%] for Class AMF Shares. For a period of one year following the
commencement of operations of Class H Shares, the Adviser has contractually agreed to
cap ordinary operating expenses of Class AMF Shares and Class H Shares to 1.30% and
0.90%, respectively.]
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1 year
3 years
5 years
10 years
$
$
$
$
$
$
$
$
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1 Year
5 Years
10 Years
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
[__.__%]
*
The performance shown above in the bar chart and accompanying table is based on the
performance of Class AMF shares of the Fund since its inception on January 8, 2007 and the
Predecessor Fund for periods before January 8, 2007. Class H shares commenced operations on
February 20, 2009.
**
After-tax returns are calculated using the applicable highest marginal individual federal
income tax rates and do not reflect the impact of state and local taxes. Actual after-tax
returns depend on an investors tax situation and may differ from those shown, and after-tax
returns shown are not relevant to investors who hold their Fund shares through tax-deferred
arrangements, such as 401(k) plans or individual retirement accounts.
***
The S&P 500 Index is the Standard & Poors Composite Index of 500 Stocks, which is a commonly
recognized unmanaged price index of 500 widely held common stocks. The Index reflects no
deduction for fees, expenses or taxes.
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a Federal Home Loan Bank
a savings association or a savings bank
a trust company or a commercial bank
a member firm of a domestic securities exchange or a registered securities
association
a credit union or other eligible guarantor institution
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Ten Months
Year Ended
Ended
October 31,
October 31,
Year Ended December 31,
2009
2008
2007*
2006
2005
2004
$
[_.__]
$
10.47
$
10.01
$
9.77
$
10.56
$
10.61
[_.__]
0.09
0.05
0.01
0.01
0.05
[_.__]
(2.57
)
0.46
1.35
(0.29
)
0.50
[_.__]
(2.48
)
0.51
1.36
(0.28
)
0.55
[_.__]
(0.12
)
(0.05
)
(0.02
)
(0.01
)
(0.05
)
[_.__]
(0.98
)
(1.10
)
(0.50
)
(0.55
)
[_.__]
(a)
[_.__]
(1.10
)
(0.05
)
(1.12
)
(0.51
)
(0.60
)
[_.__]
(3.58
)
0.46
0.24
(0.79
)
(0.05
)
$
[_.__]
$
6.89
$
10.47
$
10.01
$
9.77
$
10.56
[__.__%]
(26.23
%)
5.11
%
(b)
13.83
%
(2.70
%)
5.16
%
$
[_____]
$
39,428
$
57,461
$
66,161
$
83,632
$
91,059
[_.__%]
0.97
%
1.18
%
(c)
1.68
%
1.44
%
1.20
%
[_.__%]
1.08
%
0.60
%
(c)
0.09
%
0.11
%
0.46
%
[_.__%]
1.07
%
1.27
%
(c)
[_.__%]
14
%
13
%
10
%
23
%
14
%
*
In connection with the reorganization of the AMF Large Cap Equity Institutional Fund, Inc.
(the Predecessor Fund) into the Large Cap Equity Fund on January 8, 2007, the Net Asset Value
(NAV) of the Predecessor Fund changed to $10.00 per share. Shareholders received the number
of shares of Large Cap Equity Fund equal in value to the number of shares held in the
Predecessor Fund. The amounts presented prior to this date have been restated to reflect the
change in NAV during the reorganization.
**
During the period, certain fees were voluntarily reduced. If such voluntarily fee reductions
had not occurred, the ratios would have been as indicated.
(a)
Distributions per share were less than $0.005.
(b)
Not annualized.
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(c)
Annualized
Eight Months
Ended
October 31,
2008*
$
[__.__]
[_.__]
[_.__]
[_.__]
[_.__]
[_.__]
[_.__]
[_.__]
[_.__]
$
[__.__]
[_.__%]
b)
$
[______]
[_.__%]
c)
[_.__%]
c)
[_.__%]
c)
[___]
Table of Contents
230 West Monroe Street
Suite 2810
Chicago, Illinois 60606
230 West Monroe Street
Suite 2810
Chicago, Illinois 60606
Agent
50 South LaSalle Street
Chicago, Illinois 60603
222 N. LaSalle Street
Chicago, Illinois 60601
50 South LaSalle Street
Chicago, Illinois 60603
41 South High Street
Columbus, Ohio 43215
Trustee and Chairman
Trustee and Vice Chairman
Trustee
Trustee
Trustee
Trustee
Trustee and President
Vice President and Assistant Treasurer
Treasurer
Secretary
Chief Compliance Officer
Assistant Secretary
Assistant Secretary
Table of Contents
In Person:
Public Reference Room
Securities and Exchange Commission
Washington, D.C.
(Call 1-202-551-8090 for more information)
By Internet:
http://www.amffunds.com
http://www.sec.gov (EDGAR Database)
By E mail:
publicinfo@sec.gov
(a duplication fee is charged)
Asset Management Fund
811-03541
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Ultra Short Mortgage Fund
Ultra Short Fund
Short U.S. Government Fund
Intermediate Mortgage Fund
U.S. Government Mortgage Fund
Large Cap Equity Fund
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Page
1
1
15
22
22
32
37
40
41
42
43
47
48
49
49
50
50
A-1
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*
Pursuant to the Emergency Economic Stabilization Act of
2008, U.S. Congress increased applicable FDIC insurance limits from $100,000 to
$250,000. The new increased limits are currently due to expire on December 31,
2013.
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(1)
Limit its investments and investment techniques so as to qualify for investment
by national banks, federal savings associations, and federal credit unions.
(1)
Invest more than 5% of its total assets in the securities of any one issuer,
other than securities issued or guaranteed by the United States Government or its
agencies or instrumentalities, except that up to 25% of the value of the Funds total
assets may be invested without regard to this 5% limitation. (The Money Market Fund
considers loans of federal funds to be cash equivalents and not securities for purposes
of diversification.)
(2)
Lend any of its assets, except portfolio securities. This shall not prevent
the Fund from purchasing or holding debt obligations, entering into repurchase
agreements, and loaning Federal funds and other day(s) funds to FDIC Insured
Institutions (as defined in the Prospectus), in each case to the extent permitted by
the Funds investment objective and management policies.
(1)
Act as an underwriter of securities, except to the extent that the Trust may be
deemed to be an underwriter in connection with the purchase of securities for the
Fund directly from an issuer or an underwriter thereof.
(1)
Enter into reverse repurchase agreements exceeding in the aggregate one-third
of the market value of its total assets, less liabilities other than the obligations
created by reverse repurchase agreements.
(1)
Borrow money except from banks for temporary or emergency purposes and in an
amount not exceeding 10% of the value of the Funds net assets, or mortgage, pledge or
hypothecate its assets, except in connection with any such borrowing and in amounts not
in excess of 20% of the value of its net assets. The borrowing provision is not for
investment leverage, but solely to facilitate management of the Fund by enabling the
Fund to meet redemption requests when the liquidation of portfolio securities is
considered to be disadvantageous. The Funds net income will be reduced if the
interest expense of borrowings incurred to meet redemption requests and avoid
liquidation of
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portfolio securities exceeds the interest income of those securities. To the extent
that borrowings exceed 5% of the value of the Funds net assets, such borrowings
will be repaid before any investments are made. The Funds ability to enter into
reverse repurchase agreements is not restricted by this paragraph.
(2)
Invest more than 25% of the value of the Funds total assets in the securities
of issuers in any single industry; provided that there shall be no such limitation on
the purchase of obligations issued or guaranteed by the United States Government or its
agencies or instrumentalities, or time deposits (including certificates of deposit),
savings deposits and bankers acceptances of United States branches of United States
banks. (The Money Market Fund considers loans of federal funds to be cash equivalents
and not securities for purposes of diversification.)
(3)
Purchase securities on margin or make short sales of securities; write or
purchase put or call options or combinations thereof; or purchase or sell real estate,
real estate mortgage loans, real estate investment trust securities, commodities or
commodity contracts, or oil and gas interests.
(1)
Borrow money except from banks (a) for temporary or emergency purposes and in
an amount not exceeding 1/3 of the value of the Funds net assets, or (b) to meet
redemption requests without immediately selling any portfolio securities and in an
amount not exceeding in the aggregate one-third of the value of the Funds total
assets, less liabilities other than borrowing; or mortgage, pledge or hypothecate its
assets except in connection with any such borrowing and in amounts not in excess of 20%
of the value of its net assets. The borrowing provision of (b) above is not for
investment leverage, but solely to facilitate management of the Fund by enabling the
Fund to meet redemption requests when the liquidation of portfolio securities is
considered to be disadvantageous. The Funds net income will be reduced if the
interest expense of borrowings incurred to meet redemption requests and avoid
liquidation of portfolio securities exceeds the interest income of those securities.
To the extent that borrowings exceed 5% of the value of the Funds net assets, such
borrowings will be repaid before any investments are made. The Funds ability to enter
into reverse repurchase agreements, dollar rolls and similar techniques is not
restricted by this paragraph (1) and collateral arrangements with respect to margins
for interest rate futures contracts and options thereon are not deemed to be a pledge
of assets for the purpose of this paragraph (1).
(1)
Invest more than 25% of the value of the Funds total assets in the securities
of issuers in any single industry; provided that there shall be no such limitation on
investments in the mortgage and mortgage finance industry (in which more than 25% of
the value of the Funds total assets will, except for temporary defensive purposes, be
invested) or on the purchase of obligations issued or guaranteed by the United States
Government or its agencies or instrumentalities.
(1)
Borrow money except from banks (a) for temporary or emergency purposes and in
an amount not exceeding 10% of the value of the Funds net assets, or (b) to meet
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redemption requests without immediately selling any portfolio securities and in an
amount not exceeding in the aggregate one-third of the value of the Funds total
assets, less liabilities other than borrowing; or mortgage, pledge or hypothecate
its assets except in connection with any such borrowing and in amounts not in excess
of 20% of the value of its net assets. The borrowing provision of (b) above is not
for investment leverage, but solely to facilitate management of the Fund by enabling
the Fund to meet redemption requests when the liquidation of portfolio securities is
considered to be disadvantageous. The Funds net income will be reduced if the
interest expense of borrowings incurred to meet redemption requests and avoid
liquidation of portfolio securities exceeds the interest income of those securities.
To the extent that borrowings exceed 5% of the value of the Funds net assets, such
borrowings will be repaid before any investments are made.
(2)
Purchase securities on margin or make short sales of securities; write or
purchase put or call options or combinations thereof or purchase or sell real estate,
real estate mortgage loans (except that the Fund may purchase and sell Mortgage-Related
Securities), real estate investment trust securities, commodities or commodity
contracts, or oil and gas interests.
(1)
Borrow money except from banks (a) for temporary purposes and in an amount not
exceeding 10% of the value of the Funds net assets, or (b) to meet redemption requests
without immediately selling any portfolio securities and in an amount not exceeding in
the aggregate one-third of the value of the Funds total assets, less liabilities other
than such borrowing; or mortgage, pledge or hypothecate its assets except in connection
with any such borrowing and in amounts not in excess of 20% of the value of its net
assets provided that there shall be no such limitation on deposits made in connection
with the entering into and holding of interest rate futures contracts and options
thereon. The borrowing provision of (b) above is not for investment leverage, but
solely to facilitate management of the Fund by enabling the Fund to meet redemption
requests when the liquidation of portfolio securities is considered to be
disadvantageous. To the extent that borrowings exceed 5% of the value of the Funds
net assets, such borrowings will be repaid before any investments are made. The Funds
ability to enter into reverse repurchase agreements is not restricted by this paragraph
(1) and collateral arrangements with respect to margins for interest rate futures
contracts and options thereon are not deemed to be a pledge of assets for the purpose
of this paragraph (1).
(2)
Purchase securities on margin or make short sales of securities; write or
purchase put or call options or combinations thereof except that the Fund may write
covered call options and purchase call or put options on investments eligible for
purchase by the Fund; or purchase or sell real estate, real estate mortgage loans
(except that the Fund may purchase and sell Mortgage-Related Securities), real estate
investment trust securities, commodities or commodity contracts, or oil and gas
interests; except that the Fund may enter into interest rate futures contracts and may
write call options and purchase call and put options on interest rate futures contracts
if (a) as to interest rate futures contracts, each futures contract is (i) for the sale
of a financial instrument (a short position) to hedge the value of securities held by
the Fund or (ii) for the purchase of a financial instrument of the same type and for
the same delivery month as the financial instrument underlying a short position held by
the Fund (a long position offsetting a short position), (b) the sum of the aggregate
futures market prices of financial instruments required to be delivered under open
futures contract sales and the aggregate purchase
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prices under open futures contract purchases does not exceed 30% of the value of the
Funds total assets, and (c) immediately thereafter, no more than 5% of the Funds
total assets would be committed to margin. This ability to invest interest rate
futures contracts and options thereon is not for speculation, but solely to permit
hedging against anticipated interest rate changes.
(1)
Borrow money except from banks (a) for temporary or emergency purposes and in
an amount not exceeding 10% of the value of the Funds net assets, or (b) to meet
redemption requests without immediately selling any portfolio securities and in an
amount not exceeding in the aggregate one-third of the value of the Funds total
assets, less liabilities other than borrowing; or mortgage, pledge or hypothecate its
assets except in connection with any such borrowing and in amounts not in excess of 20%
of the value of its net assets provided that there shall be no such limitation on
deposits made in connection with the entering into and holding of interest rate futures
contracts and options thereon. The borrowing provision of (b) above is not for
investment leverage, but solely to facilitate management of the Fund by enabling the
Fund to meet redemption requests when the liquidation of portfolio securities is
considered to be disadvantageous. The Funds net income will be reduced if the
interest expense of borrowings incurred to meet redemption requests and avoid
liquidation of portfolio securities exceeds the interest income of those securities.
To the extent that borrowings exceed 5% of the value of the Funds net assets, such
borrowings will be repaid before any investments are made. The Funds ability to enter
into reverse repurchase agreements is not restricted by this paragraph (1) and
collateral arrangements with respect to margins for interest rate futures contracts and
options thereon are not deemed to be a pledge of assets for the purpose of this
paragraph (1).
(2)
Purchase securities on margin or make short sales of securities; write or
purchase put or call options or combinations thereof except that the Fund may write
covered call options and purchase call or put options on securities in which the Fund
may invest; or purchase or sell real estate, real estate mortgage loans (except that
the Fund may purchase and sell Mortgage-Related Securities), real estate investment
trust securities, commodities or commodity contracts, or oil and gas interests except
that the Fund may enter into interest rate futures contracts and may write call options
and purchase call and put options on interest rate futures contracts if (a) as to
interest rate futures contracts, each futures contract is (i) for the sale of a
financial instrument (a short position) to hedge the value of securities held by the
Fund or (ii) for the purchase of a financial instrument of the same type and for the
same delivery month as the financial instrument underlying a short position held by the
Fund (a long position offsetting a short position), (b) the sum of the aggregate
futures market prices of financial instruments required to be delivered under open
futures contract sales and the aggregate purchase prices under open futures contract
purchases does not exceed 30% of the value of the Funds total assets, and (c)
immediately thereafter, no more than 5% of the Funds total assets would be committed
to margin. This ability to invest in interest rate futures contracts and options
thereon is not for speculation, but solely to permit hedging against anticipated
interest rate changes.
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(1)
Purchase securities of an issuer if such purchase would cause more than 25% of
the value of the Funds total assets (taken at current value) to be invested in the
securities of any one issuer or group of issuers in the same industry.
(2)
Purchase securities of an issuer if such purchase would cause more than 5% of
any class of securities of such issuer to be held by the Fund.
(3)
Invest in any issuer for the purpose of exercising control of management.
(4)
Underwrite securities of other issuers.
(5)
Purchase or sell real estate or real estate mortgage loans.
(6)
Deal in commodities or commodities contracts.
(7)
Purchase on margin or sell short any security, except that the Fund may obtain
such short-term credits as may be necessary for the clearance of purchases and sales of
securities.
(8)
Borrow money or mortgage or pledge any of its assets, except that the Fund may
borrow money from banks for temporary or emergency (but not leveraging) purposes in an
amount up to 5% of the Funds total assets when the borrowing is made (repayable in not
more than 60 days), and may pledge up to 15% of its assets to secure such borrowings.
(9)
Purchase or retain securities of an issuer if any officer, director or employee
of, or counsel for, the Fund is an officer, director or employee of such issuer.
(10)
Write, purchase or sell puts, calls or combinations thereof, except that the
Fund may write covered call options with respect to any or all of its portfolio
securities and enter into closing purchase transactions with respect to such options.
(1)
May not invest more than 15% (10% in the case of the Money Market Fund) of its
net assets in illiquid securities, including repurchase agreements maturing in more
than seven days.
(1)
Limit investments in certificates of deposit, time deposits or savings account
investments to those that are negotiable and have a remaining maturity of 90 days or
less.
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(1)
Limit investments in bankers acceptances to bankers acceptances with
maturities of ninety days or less issued by FDIC insured institutions that are eligible
for investment without specific statutory limitation by national banks, federal savings
associations and federal credit unions under current applicable federal regulations.
(2)
May not purchase obligations of Federal Land Banks, Federal Intermediate Credit
Banks, the Export-Import Bank of the United States, the Commodity Credit Corporation,
the National Credit Union Administration and the Tennessee Valley Authority.
(3)
Limit the use of repurchase agreements to repurchase agreements involving
obligations of the U.S. Government, including zero coupon Treasury securities that have
been stripped of either principal or interest by the U.S. Government so long as the
maturity of these securities does not exceed ten years, and obligations of the Federal
Home Loan Banks, Fannie Mae, the Government National Mortgage Association, the Federal
Farm Credit Banks, the Federal Financing Bank, the Student Loan Marketing Association
and Freddie Mac.
(4)
May not invest in reverse repurchase agreements, interest rate futures
contracts, options and options on interest rate futures contracts, in each case until
such time as federal credit unions may invest in them without limitation.
(1)
May not loan federal funds until such time as investors are limited to
institutions meeting the requirements of Regulation D of the Board of Governors of the
Federal Reserve System.
(1)
May not invest in foreign securities that are not U.S. dollar denominated.
(2)
May only invest in liquid corporate debt securities and may not invest more
than 30% of its total assets in corporate debt securities. In addition, the Fund may
not invest in convertible corporate debt securities that are exercisable at the option
of the issuer.
(1)
Will invest, under normal circumstances, at least 80% of its net assets (plus
the amount of any borrowings for investment purposes) in investments issued or
guaranteed by the U.S. Government or issued or guaranteed by U.S. Government agencies
or instrumentalities. In addition to Board approval, change of this non-fundamental
policy requires 60 days prior notice to shareholders as required by Rule 35d-1 under
the Investment Company Act of 1940.
(1)
Each Fund invests primarily in securities backed by or representing an
interest in mortgages on domestic residential housing or manufactured housing meeting
the definition of such assets for purposes of the qualified thrift lender (QTL) test
under the
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current Office of Thrift Supervision (OTS) Regulations. Pending any revisions of the
current OTS Regulations, each Mortgage Securities Fund expects that, absent
extraordinary market developments, at least 65% of its assets will qualify for QTL
purposes for savings associations, although actual percentages may be higher. In
addition, each Mortgage Securities Fund will not purchase any investments having a
risk-based weighting in excess of 20% under the current risk-based capital regulations
established by the OTS. Also, each Mortgage Securities Fund will not purchase any
investments having a risk-based weighting for banks in excess of 20% under current
federal regulations of the appropriate regulatory agencies. Furthermore, each Mortgage
Securities Fund limits its investments to those permissible without specific statutory
limitation for federal savings associations, national banks and federal credit unions
under current applicable federal regulations.
(1)
May not invest in interest rate caps and floors until such time as the
appropriateness of these investments for federal credit unions is clarified.
(1)
Will invest, under normal circumstances, at least 80% of its net assets (plus
the amount of any borrowing for investment purposes) in mortgage investments and
related instruments. In addition to Board approval, change of this non-fundamental
policy requires 60 days prior notice to shareholders as required by Rule 35d-1 under
the Investment Company Act of 1940.
(1)
May not loan federal funds until such time as investors are limited to
institutions meeting the requirements of Regulation D of the Board of Governors of the
Federal Reserve System.
(2)
Will invest, under normal circumstances, at least 80% of its net assets (plus
the amount of any borrowings for investment purposes) in mortgage-related investments
issued or guaranteed by the U.S. Government or issued or guaranteed by U.S. Government
agencies or instrumentalities. In addition to Board approval, change of this
non-fundamental policy requires 60 days prior notice to shareholders as required by
Rule 35d-1 under the Investment Company Act of 1940.
(1)
Will invest, under normal circumstances, at least 80% of its net assets in the
equity securities of large capitalization companies and, to the extent reasonably
practicable, the Fund will invest at least 80% of its net assets in common stock. In
addition to Board approval, change of this non-fundamental policy requires 60 days
prior notice to shareholders as required by Rule 35d-1 under the 1940 Act.
(2)
May not invest in securities of any other investment company, except for (i)
securities of investment companies acquired as part of a merger, consolidation or other
acquisition of assets, and (ii) equity securities of investment companies that operate
as money market funds maintaining a stable net asset value per share pursuant to the
rules of the Securities
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and Exchange Commission, which investments shall be subject to the limitations on
investments in other investment companies set forth in the 1940 Act.
(3)
May not purchase any security if, as a result of such transaction, more than
10% in the aggregate of the Funds total assets (at current value) would be invested in
(A) securities restricted as to disposition under federal securities laws and (B)
securities for which there are no readily available market quotations.
(4)
May not participate on a joint or joint and several basis in any trading
account in securities.
(5)
May not invest in the securities of issuers which, together with any
predecessors, have a record of less than three years of continuous operation.
Table of Contents
Position(s) Held
No. of
With Trust, Length
Principal Occupation(s) During Past
Portfolios
of Time Served and
Five Years, Prior Relevant Experience
in Trust
Name, Age and Address
Term of Office
and Other Directorships
Overseen
Age: [68]
17 Ledgewood Circle
Topsfield, MA 01983
Trustee since 1993
and from 1988 to
1989. Indefinite
Term of Office
Retired; Chairman of the Board,
Chief Executive Officer and
President, BostonFed Bancorp Inc.
from 1995 to 2005; Chairman of the
Board from 1989 to 2005 and Chief
Executive Officer from 1986 to
2005, Boston Federal Savings Bank;
Consultant, TD Banknorth 2005-2007;
Director, TD Banknorth
Massachusetts 2005-2007.
7
Age: [77]
4000 W. Brown Deer Road
Milwaukee, WI 53209
Vice Chairman of the
Board since 1997 and
Trustee since 1982.
Indefinite Term of
Office
Chairman since 1984 and Director
since 1963, Guaranty Bank (from
1959 to 1984, he held a series of
officers positions, including
President); Chairman, United States
League of Savings Institutions in
1986; Director, FISERV, Inc. since
1986; Director, Guaranty Financial
since 1992; Director, Federal Asset
Disposition Association from 1986
to 1989; Director from 2005 to 2007
and from 1978 to 1982, Vice
Chairman from 1980 to 1982, Federal
Home Loan Bank of Chicago; and
Member of Advisory Committee,
Federal Home Loan Mortgage
Corporation and Federal National
Mortgage Corporation from 1986 to
1987.
7
Table of Contents
Position(s) Held
No. of
With Trust, Length
Principal Occupation(s) During Past
Portfolios
of Time Served and
Five Years, Prior Relevant Experience
in Trust
Name, Age and Address
Term of Office
and Other Directorships
Overseen
Age: [73]
42 Dorothy Grace Road
Saugerties, NY 12477
Trustee since 2002.
Indefinite Term of
Office
Chairman Emeritus and Trustee since
2004, Chairman of the Board and
Chief Executive Officer from 1992
to 2004 and President from 1985 to
2001, Ridgewood Savings Bank;
Director, RSGroup Trust Company
since 2004; Director, Retirement
System Group, Inc. since 1998;
Trustee, Irish Educational
Development Foundation, Inc. since
2003; Trustee, The Catholic
University of America since 2002;
Trustee, RSI Retirement Trust since
1998; Director, St. Vincents
Services since 1986; Director, Boys
Hope Girls Hope since 1979;
Director, Calvary Hospital Fund
since 2000; Director, St. Aloysius
School since 2004; Director,
American Institute of Certified
Public Accountants since 2004;
Director, AMF Large Cap Equity
Institutional Fund, Inc. from 1989
to 2007; Director, M.S.B. Fund,
Inc. from 1988 to 2003; and
Director, TransVideo
Communications, Inc. since 2006.
7
Age: [62]
5615 Chesbro Avenue
San Jose, CA 95123
Trustee since 2005.
Indefinite Term of
Office
President and Chief Executive
Officer since 1995 and Chief
Financial Officer and Senior Vice
President of Operations from 1991
to 1995, Meriwest Credit Union;
Director, Meriwest Mortgage, LLC
since 1993; Vice President, Manager
Financial Markets Group, Westpac
Banking Corporation from 1983 to
1991.
7
Age: [62]
675 Third Avenue
New York City, NY 10017
Trustee since 2005.
Indefinite Term of
Office
President and Chief Executive
Officer, Maria Fiorini Ramirez,
Inc. (global economic and financial
consulting firm) since 1992;
Director, Independence Community
Bank from 2000 to 2006; Director,
Statewide Savings Bank, SLA from
1989 to 2000; Director, Schroder
Hedge Funds Bermuda since January
2004; Trustee, Pace University
since 2000 and Member of Paces
Lubin School of Business Advisory
Board since 1997; Trustee, Notre
Dame High School from 2001 to 2006;
Trustee, Big Brother and Big Sister
N.J. from 2003 to 2006; Director,
Sovereign Bank since 2006;
Director, Security Mutual Insurance
Co. since 2006; and Director,
Monavie, Inc. since 2007.
7
Table of Contents
Position(s) Held
No. of
With Trust, Length
Principal Occupation(s) During Past
Portfolios
of Time Served and
Five Years, Prior Relevant Experience
in Trust
Name, Age and Address
Term of Office
and Other Directorships
Overseen
Interested Trustees and Officers
Age: [73]
1000 Brickell Avenue
Miami, FL 33131
Chairman of the
Board since 1997,
Trustee since 1993
and Trustee from
1985 to 1990.
Indefinite Term of
Office
Chairman and Director, Shay
Investment Services, Inc. and Shay
Financial Services, Inc. since
1997; Chairman, Shay Assets
Management, Inc. since 1997;
President, Chief Executive Officer
and Member of the Managing Board,
Shay Assets Management Co. from
1990 to 1997; Director, Horizon
Bank, FSB from 1999 to 2005 and
Chairman from 1999 to 2002;
President, U.S. League Securities,
Inc. from 1986 to 1992 and Director
from 1986 to 1991; Vice President
and Assistant Secretary, AMF Large
Cap Equity Institutional Fund, Inc.
from 1995 to 2007; Vice President,
M.S.B. Fund, Inc. from 1995 to 2003
and Director from 2001 to 2003;
Director, First Home Savings Bank,
S.L.A. from 1990 to 1998;
President, Bolton Shay and Company
and Director and officer of its
affiliates from 1981 to 1985; and
employed by certain subsidiaries of
Merrill Lynch & Co. from 1955 to
1981 (where he served in various
executive positions including
Chairman of the Board, Merrill
Lynch Government Securities, Inc.;
and Managing Director, Debt Trading
Division of Merrill Lynch, Pierce,
Fenner & Smith Inc.).
7
Age: [50]
1000 Brickell Avenue
5th Floor
Miami, FL 33131
Trustee since 2002.
Indefinite Term of
Office
President since
2005. Term of
Office Expires 2010
President and Chief Executive
Officer, Shay Financial Services,
Inc. currently and from 1997 to
2007; President, Shay Assets
Management, Inc. from 2005 to 2008
and Senior Vice President from 1997
to 2005; Director, Family Financial
Holdings, LLC since 2000; Director,
First Financial Bank and Trust from
2003 to 2007; Director, First
Federal Savings and Loan of Memphis
from 1989 to 1991; Director, NCB
Holdings Inc. and New Century Bank
since 2007.
7
*
This Trustee is an interested person of the Trust
under the 1940 Act because he holds certain positions with the Trusts
Distributor and/or Investment Adviser and because of his financial interest in
Shay Investment Services, Inc., parent company of the Trusts Investment
Adviser, Shay Assets Management, Inc., and Distributor, Shay Financial
Services, Inc.
Rodger D. Shay, Jr., Trustee, is the son of Rodger D.
Shay, Chairman of the Board of Trustees and Trustee.
Table of Contents
Position(s) Held
No. of
With Trust, Length
Principal Occupation(s) During Past
Portfolios
of Time Served and
Five Years, Prior Relevant Experience
in Trust
Name, Age and Address
Term of Office
and Other Directorships
Overseen
Age: [65]
1000 Brickell Avenue
Miami, FL 33131
Vice President and
Assistant Treasurer
since 1998.
Term of Office
Expires 2010
Vice President, Shay Investment
Services, Inc. since 1990; Vice
President and Chief Compliance
Officer, Shay Financial Services,
Inc. since 1990 and 1997,
respectively; Vice President since
1990 and Chief Compliance Officer
from 1997 to 2004, Shay Assets
Management, Inc.; Chief Compliance
Officer, Shay Financial Services
Co. and Shay Assets Management Co.
from 1989 to 1997; and Director,
National Society of Compliance
Professionals from 1996 to 1999.
N/A
Age: [38]
4041 N. High Street
Suite 402
Columbus, OH 43214
Treasurer since 2009.
Term of Office
Expires 2010
Vice President, Beacon Hill Fund
Services, Inc. 2008 to present;
Senior Vice President of Citi Fund
Services Ohio, Inc. from 2007 to
2008; Vice President Citi Fund
Services Ohio, Inc. from 2004 to
2007.
N/A
Age: [40]
230 West Monroe Street
Suite 2810
Chicago, IL 60606
Secretary since 1998.
Anti-Money
Laundering
Compliance Officer
since 2003.
Term of Office
Expires 2010
Vice President and Chief Compliance
Officer since 2004, Assistant Vice
President and Operations/Compliance
Officer from 2003 to 2004,
Operations Manager from 1997 to
2003, Shay Assets Management, Inc.;
Compliance Analyst, from 1996 to
2004, Vice President since 2004,
Shay Financial Services, Inc. and
Anti-money Laundering Compliance
Officer, AMF Large Cap Equity
Institutional Fund, Inc. from 2003
to 2007.
N/A
Age: [41]
4041 N. High Street
Suite 402
Columbus, OH 43214
Chief Compliance
Officer since 2009.
Term of Office
Expires 2010
Director, Beacon Hill Fund
Services, Inc. 2008 to present;
Chief Compliance officer of First
Focus Funds, Inc. since December
2009 to present; Vice President,
COO Services, Citi Fund Services,
Inc. from 2004 to 2008; Director,
Fund Administration, Citi Fund
Services Inc. from 1995 to 2004.
N/A
Age: [60]
230 West Monroe Street
Suite 2810
Chicago, IL 60606
Assistant Secretary
since 1999.
Term of Office
Expires 2010
Executive Secretary, Shay Assets
Management, Inc. since 1999;
Executive Secretary, Shay
Investment Services, Inc. from 1997
to 1999; Executive Secretary,
Chicago Bonding from 1991 to 1997.
N/A
Table of Contents
Position(s) Held
No. of
With Trust, Length
Principal Occupation(s) During Past
Portfolios
of Time Served and
Five Years, Prior Relevant Experience
in Trust
Name, Age and Address
Term of Office
and Other Directorships
Overseen
Age: [46]
4041 N. High Street
Suite 402
Columbus, OH 43214
Assistant Secretary
since 2009.
Term of Office
Expires 2010
Manager, Governance & Regulatory
Oversight Services, Beacon Hill
Fund Services, Inc. October 2009 to
present; Paralegal, Public Finance,
Squire, Sanders & Dempsey L.L.P.
from 2001-2009; Senior Paralegal at
BISYS Fund Services Ohio, Inc. from
2000-2001.
N/A
Pension or
Estimated
Retirement
Annual
Total
Aggregate
Benefits Accrued
Benefits
Compensation
Compensation
as Part of Trust
Upon
from Trust and
Trustee
From the Trust
Expenses
Retirement
Fund Complex
$
35,000
$
0
$
0
$
35,000
$
36,500
$
0
$
0
$
36,500
$
31,500
$
0
$
0
$
31,500
$
31,500
$
0
$
0
$
31,500
$
28,500
$
0
$
0
$
28,500
$
40,000
$
0
$
0
$
40,000
$
0
$
0
$
0
$
0
$
0
$
0
$
0
$
0
*
Mr. Amis resigned as a Board Member of the Trust on October 1, 2009.
Table of Contents
Dollar Range of Equity Securities in the Funds
Aggregate Dollar
Range of Equity
Securities in All
Registered
Investment
Short
U.S.
Companies
Ultra
U.S.
Govern-
Large
Overseen by
Money
Short
Ultra
Govern-
Inter-mediate
ment
Cap
Trustee in Family
Market
Mortgage
Short
ment
Mortgage
Mortgage
Equity
of Investment
Trustee
Fund
Fund
Fund
Fund
Fund
Fund
Fund
1
Companies
$
0
$
[10,001 50,000]
$
0
$
0
$
0
$
0
$
0
$
[10,001 50,000]
$
0
$
0
$
[10,001 50,00]0
3
$
0
$
0
$
0
$
0
$
[10,001 50,000]
$
[10,001 50,000]
$
[10,001 50,000]
$
[1-10,000]
$
0
$
0
$
0
$
0
$
[10,001 50,000]
$
[1-10,000]
$
[1-10,000]
4
$
[1-10,000]
$
[1-10,000]
$
[1-10,000]
$
[1-10,000]
$
[1-10,000]
$
[10,001 50,000]
$
[1-10,000]
$
0
$
0
$
0
$
0
$
0
$
0
$
[1-10,000]
$
0
$
0
$
0
$
[10,001-50,000]
$
0
$
0
$
0
$
0
[over $100,000]
[over $100,000]
$
0
$
0
$
0
$
0
$
[10,001-50,000]
[over $100,000]
(1)
The John Hancock Large Cap Select Fund was reorganized into the Large Cap Equity Fund on
February 20, 2009.
(2)
[
Mr. Amis had through an institution he serves as an officer shared voting and
investment power over 1,411,962.210 Class I shares of the Money Market Fund, 1,674,012.807
shares of the Ultra Short Mortgage Fund and 292,491.325 shares of the Short U.S. Government
Fund and disclaims beneficial ownership of those shares.]
Table of Contents
(3)
[Mr. Levy had through an institution he serves as an officer shared voting and investment
power over 100,000 shares of the Ultra Short Fund and disclaims beneficial ownership of those
shares.]
(4)
[
Mr. Owen had through an institution he serves as an officer shared voting and
investment power over 1,854,052.742 shares of the Ultra Short Mortgage Fund and disclaims
beneficial ownership of those shares.]
Percent of Funds
Outstanding
Name and Address of Record Owner
Fund
Number of Shares
Shares*
*
Percent of outstanding shares with respect to the applicable class for the Money Market Fund.
Table of Contents
Table of Contents
Investment Advisory Fees Paid
Fund
2009
2008
2007
$
[______]
$
32,655
$
0
[______]
4,153,054
5,530,179
[______]
312,551
500,131
[______]
268,043
364,857
[______]
394,919
622,923
[______]
233,664
359,452
[______]
319,622
325,695
Investment Advisory Fees Waived
Fund
2009
2008
2007
$
[______]
$
220,437
$
274,099
[______]
3,322,460
4,424,192
[______]
250,042
400,110
[______]
157,965
249,167
*
For the fiscal year ended October 31.
**
For the fiscal year and the ten-month period ended October 31 for 2008 and 2007,
respectively. Prior to the reorganization of the Predecessor Fund into the Large Cap Equity
Fund on January 8, 2007, the Predecessor Fund paid the Investment Adviser a fee from the
Predecessor Fund computed at the annual rate of 0.75% of the first $100,000,000 of the
Predecessor Funds average daily net assets and 0.50% of the Predecessor Funds average daily
net assets in excess of $100,000,000. The fee payable to the Investment Adviser was reduced
(but not below zero) to the extent the expenses of the Predecessor Fund (exclusive of
professional fees, such as legal and audit fees, directors fees and expenses and distribution
expenses, if any, payable under Rule 12b-1) exceeded 1.10% of the Predecessor Funds average
daily net assets during any fiscal year during the term of the Predecessor Funds agreement
with the Investment Adviser.
Table of Contents
Number of
Accounts
Managed with
Name of
Number of
Advisory Fee
Portfolio
Accounts
Total Assets
Based on
Manager
Type of Account
Managed
Managed
Performance
Registered investment companies:
0
0
0
Other pooled investment vehicles:
0
0
0
Other advisory accounts:
0
0
0
Registered investment companies:
0
0
0
Other pooled investment vehicles:
0
0
0
Other advisory accounts:
0
0
0
Registered investment companies:
0
0
0
Other pooled investment vehicles:
0
0
0
Other advisory accounts:
0
0
0
Registered investment companies:
0
0
0
Other pooled investment vehicles:
0
0
0
Other advisory accounts:
0
0
0
Registered investment companies:
1
[$40,000,000]
0
Other pooled investment vehicles:
0
0
0
Other advisory accounts:
0
0
0
Registered investment companies:
1
[$40,000,000]
0
Other pooled investment vehicles:
0
0
0
Other advisory accounts:
0
0
0
Table of Contents
Dollar Range of Equity Securities in the Funds
Ultra
U.S.
Large
Money
Short
Ultra
Short U.S.
Intermediate
Government
Cap
Market
Mortgage
Short
Government
Mortgage
Mortgage
Equity
Portfolio Manager
Fund
Fund
Fund
Fund
Fund
Fund
Fund
None
None
None
[$50,001-$100,000]
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
None
Table of Contents
Table of Contents
Distribution Fees Paid
Fund
2009
2008
2007
$
[_____]
314,011
$
304,904
[_____]
2,491,854
3,318,123
[_____]
187,532
300,080
[_____]
160,827
218,915
[_____]
236,953
373,756
[_____]
140,199
215,672
[_____]
73,759
72,702
Distribution Fees Waived
Fund
2009
2008
2007
$ [___]
$
146,867
$
171,168
[___]
1,661,200
2,212,056
[___]
125,019
200,051
[___]
49,172
47,862
*
For the fiscal year ended October 31.
**
For the fiscal year and the ten-month period ended October 31 for 2008 and 2007,
respectively.
Compensation
Employee
Other
Paid to Broker-
Compensation
Staff Travel &
Administrative
Fund
Advertising
Printing
Dealers
& Costs
Expense
Expense
$
[______]
$
[______]
$
[______]
$
[______]
$
[______]
$
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
[______]
Table of Contents
Table of Contents
FUND SERVICES FEES PAID (FEES WAIVED)
FUND
2008
2007
2006
$
50,619
$
54,818
$
37,083
431,131
521,187
544,307
37,507
60,015
66,251
32,166
43,782
46,584
47,391
74,749
79,701
28,040
43,138
49,210
14,752
16,098
92,450
*
For the fiscal year ended October 31.
**
For the fiscal year and the ten-month period ended October 31 for 2008 and 2007,
respectively, and for the fiscal year ended December 31 for 2006. The Large Cap Equity Funds
fees for 2006 are based on the
1
Citi provided transfer agency services through November
20, 2009.
Table of Contents
Administration Agreement between the Predecessor Fund and Citi. Prior to the reorganization
of the Predecessor Fund into the Large Cap Equity Fund on January 8, 2007, the Predecessor
Fund paid Citi for its services as administrator and fund accountant a fee computed at the
annual rate of 0.10% of the first $200 million of the Predecessor Funds average net assets,
0.075% of the next $200 million of the Predecessor Funds average net assets, 0.075% of the
next $200 million of average net assets, with further reductions in the applicable rate for
the net assets of $400 million, subject to a minimum annual charge of $80,400.
Table of Contents
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Table of Contents
Bond Rating
Explanation
Highest rating; extremely strong capacity to meet
its financial commitments.
High quality; very strong capacity to meet its
financial commitments.
Strong capacity to meet its financial commitments;
somewhat more susceptible to the adverse effects of
changing circumstances and economic conditions.
Adequate capacity to meet its financial commitments;
adverse economic conditions or changing
circumstances more likely to lead to a weakened
capacity to meet its financial commitments.
Table of Contents
Bond Rating
Explanation
Regarded as having significant speculative
characteristics; BB indicates the least degree
of speculation and C the highest; quality and
protective characteristics may be outweighed by
large uncertainties or major exposures to
adverse conditions.
In default.
Bond Rating
Explanation
Highest quality; minimal credit risk.
High quality; subject to very low credit risk.
Upper-medium grade obligations; subject to low
credit risk.
Medium-grade obligations; subject to moderate credit
risk; may possess certain speculative
characteristics.
More uncertain with speculative elements; subject to
substantial credit risk.
Considered speculative; subject to high credit risk.
Poor standing; subject to very high credit risk.
Highly speculative; likely in, or very near, default
with some prospect of recovery of principal and
interest.
Lowest-rated; typically in default with little
prospect for recovery of principal or interest.
Table of Contents
(a)
(1)
First Amended and Restated Declaration of
Trust dated September 22, 2006. (12)/
(2)
Certificate of Trust filed July 23, 1999. (3)/
(3)
Written Instrument Amending the First Amended
and Restated Declaration of Trust dated
January 27, 2007.(13)/
(4)
Written Instrument Amending the First Amended
and Restated Declaration of Trust dated July
18, 2009.(15)/
(b)
Amended and Restated By-Laws dated July 21, 2005.(9)/
(c)
Not applicable.
(d)
(1)
Investment Advisory Agreement dated December
8, 1997 between Registrant and Shay Assets
Management, Inc. (2)/
(2)
Form of Assignment of the Investment Advisory
Contract dated September 30, 1999. (4)/
(3)
Investment Advisory Agreement with respect to
the Ultra Short Portfolio. (6)/
(4)
Investment Advisory Agreement with respect to
the Large Cap Equity Fund. (12)/
(e)
(1)
Distribution Agreement. (1)/
(2)
Distribution Agreement dated December 8, 1997
between Registrant and Shay Financial
Services, Inc. (2)/
(3)
Form of Assignment of the Distribution
Agreement dated September 30, 1999. (4)/
(f)
Not applicable.
(g)
(1)
Custody Agreement between Registrant and The
Northern Trust Company dated November 1,
2009.*
Table of Contents
(h)
(1)
Transfer Agency and Service Agreement between
the Registrant and The Northern Trust Company
dated November 1, 2009.*
(2)
Fund Administration and Accounting Services
between the Registrant and The Northern Trust
Company dated November 1, 2009.*
(3)
Omnibus Fee Agreement between the Registrant
and The Northern Trust Company dated November
1, 2009.*
(4)
Fund Compliance Services Agreement between
the Registrant and Beacon Hill Fund Services,
Inc. dated November 1, 2009.*
(5)
Financial Controls Services Agreement between
the Registrant and Beacon Hill Fund Services,
Inc. dated November 1, 2009.*
(6)
Governance and Regulatory Oversight Services
Agreement between the Registrant and Beacon
Hill Fund Services, Inc. dated November 1,
2009.*
(i)
Opinion and Consent of Vedder Price P.C. dated February ___, 2010.
(j)
Consent of PricewaterhouseCoopers, LLP.
(k)
None.
(l)
None.
(m)
Amended and Restated 12b-1 Plan dated July 22, 1999, as amended October 15, 2006. (12)/
(n)
Multi-Class Plan, as amended, dated July 18, 2008. (15)/
(o)
(1)
None
(2)
Power of Attorney for David F. Holland dated October 15, 2006. (11)/
(3)
Power of Attorney for Gerald J. Levy dated October 15, 2006. (11)/
(4)
Power of Attorney for William A. McKenna, Jr. dated October 15, 2006. (11)/
(5)
Power of Attorney for Rodger D. Shay, Sr. dated October 15, 2006. (11)/
(6)
Power of Attorney for Rodger D. Shay, Jr. dated October 15, 2006. (11)/
(7)
Power of Attorney for Christopher M. Owen dated October 15, 2006. (11)/
(8)
Power of Attorney for Maria F. Ramirez dated October 15, 2006.(11)/
Table of Contents
(p)
(1)
Code of Ethics of Asset Management Fund and Shay Financial Services, Inc. dated
January 27, 2007.(13)/
(2)
Code of Ethics of Shay Assets Management, Inc. dated January 8, 2007.(14)/
(1)/
Previously filed with Post-Effective Amendment No. 27 on or about December 30, 1996 and
incorporated herein by reference.
(2)/
Previously filed with Post-Effective Amendment No. 28 on or about December 29, 1997 and
incorporated herein by reference.
(3)/
Previously filed with Post-Effective Amendment No. 34 on or about October 22, 1999 and
incorporated herein by reference.
(4)/
Previously filed with Post-Effective Amendment No. 37 on or about December 28, 2000 and
incorporated herein by reference.
(5)/
Previously filed with Post-Effective Amendment No. 39 on or about October 29, 2001 and
incorporated herein by reference.
(6)/
Previously filed with Post-Effective Amendment No. 42 on or about February 26, 2003 and
incorporated herein by reference.
(7)/
Previously filed with Post-Effective Amendment No. 44 on or about December 29, 2004 and
incorporated herein by reference.
(8)/
Previously filed with Post-Effective Amendment No. 45 on or about February 25, 2005 and
incorporated herein by reference.
(9)/
Previously filed with Post-Effective Amendment No. 46 on or about February 28, 2006 and
incorporated herein by reference.
(10)/
Previously filed with Post-Effective Amendment No. 47 on or about April 6, 2006 and
incorporated herein by reference.
(11)/
Previously filed with Post-Effective Amendment No. 48 on or about October 17, 2006 and
incorporated herein by reference.
(12)/
Previously filed with Post-Effective Amendment No. 54 on or about January 8, 2007 and
incorporated herein by reference.
(13)/
Previously filed with Post-Effective Amendment No. 55 on or about February 28, 2007 and
incorporated herein by reference.
(14)/
Previously filed with Post-Effective Amendment No. 56 on or about February 28, 2008 and
incorporated by reference.
(15)/
Previously filed with Post-Effective Amendment No. 57 on or about October 3, 2008 and
incorporated by reference.
Table of Contents
Table of Contents
Positions And
Name And Principal
Offices
Positions And Offices
Business Address
With Underwriter
With Fund
Chairman and
Chairman of the Board
Director
of Trustees and Trustee
President and Chief
Trustee and President
Executive Officer
Table of Contents
Positions And
Name And Principal
Offices
Positions And Offices
Business Address
With Underwriter
With Fund
Vice President and
Vice President and
Chief Compliance
Assistant Treasurer
Officer
Compliance Analyst
Secretary
230 West Monroe Street
Suite 2810
Chicago, Illinois 60606
1000 Brickell Avenue
Miami, Florida 33131
655 Third Avenue, Suite 816
New York, New York 10017
50 South LaSalle Street
Chicago, Illinois 60603
Table of Contents
Asset Management Fund
By:
/s/ Rodger D. Shay, Jr.
Rodger D. Shay, Jr., President
SIGNATURE
TITLE
DATE
Trustee and Chairman of the Board
Trustee and President (principal
December 29, 2009
executive officer)
Trustee
Trustee and Vice Chairman of the Board
Trustee
Trustee
Trustee
Treasurer (principal financial
December 29, 2009
and accounting officer)
*
Original powers of attorney authorizing Rodger D. Shay and Daniel K. Ellenwood, to execute
this Registration Statement, and amendments thereto, for each of the trustees of the Registrant on
whose behalf this Registration Statement is filed, have been executed and were previously filed as
exhibits to Post-Effective Amendment No. 48 on or about October 17, 2006.
Table of Contents
Exhibit
Number
Description
(1
)
Custody Agreement between Registrant and The Northern Trust
Company dated November 1, 2009.
(1
)
Transfer Agency and Service Agreement between the Registrant and
The Northern Trust Company dated November 1, 2009.
(2
)
Fund Administration and Accounting Services between the
Registrant and The Northern Trust Company dated November 1,
2009.
(3
)
Omnibus Fee Agreement between the Registrant and The Northern
Trust Company dated November 1, 2009.
(4
)
Fund Compliance Services Agreement between the Registrant and
Beacon Hill Fund Services, Inc. dated November 1, 2009.
(5
)
Financial Controls Services Agreement between the Registrant and
Beacon Hill Fund Services, Inc. dated November 1, 2009.
(6
)
Governance and Regulatory Oversight Services Agreement between
the Registrant and Beacon Hill Fund Services, Inc. dated November
1, 2009.
1. | Definitions. |
2
2. | Appointment of Custodian . |
3. | Appointment and Removal of Sub-Custodians . |
3
4. | Use of Sub-Custodians and Securities Depositories . |
4
5. | Compensation . |
6. | Custody of Cash and Securities . |
5
6
7
8
7. | Purchase and Sale of Securities . |
9
8. | Lending of Securities. |
9. | Investment in Futures, Options on Futures and Options . |
10
10. | Provisional Credits and Advancements . |
11
11. | Payment of Dividends or Distributions . |
12
12. | Sale and Redemption of Shares . |
13. | Indebtedness . |
13
14. | Corporate Actions . |
14
15. | Persons Having Access to the Portfolios . |
15
16
17
18
19
17. | Term and Termination . |
20
18. | Miscellaneous . |
21
22
23
Page | ||
1. Terms of Appointment and Duties
|
1 | |
|
||
2. Third Party Administrators for Defined Contribution Plans
|
5 | |
|
||
3. Fees and Expenses
|
6 | |
|
||
4. Representations and Warranties of the Transfer Agent
|
6 | |
|
||
5. Representations and Warranties of the Trust
|
6 | |
|
||
6. Wire Transfer Operating Guidelines
|
7 | |
|
||
7. Data Access and Proprietary Information
|
8 | |
|
||
8. Indemnification
|
10 | |
|
||
9. Standard of Care
|
11 | |
|
||
10. Confidentiality
|
11 | |
|
||
11. Covenants of the Trust and the Transfer Agent
|
12 | |
|
||
12. Termination of Agreement
|
13 | |
|
||
13. Assignment and Third Party Beneficiaries
|
14 | |
|
||
14. Subcontractors
|
15 | |
|
||
15. Miscellaneous
|
15 | |
|
||
16. Additional Funds
|
17 | |
|
||
17. Release
|
17 |
Schedule A
|
Fund List | |
Schedule B
|
AML Delegation | |
Schedule C
|
Third Party Administrator Procedures | |
Schedule D
|
Security Procedures |
1. Terms of Appointment and Duties . |
1.1 | Transfer Agency Services. Subject to the terms and conditions set forth in this Agreement, the Trust, on behalf of the Funds, hereby employs and appoints the Transfer Agent to act as, and the Transfer Agent agrees to act as its transfer agent for each Funds authorized and issued shares of beneficial interest (Shares), dividend disbursing agent, registrar and agent in connection with any accumulation, open-account or similar plan provided to the shareholders of each of the respective Funds of the Trust (Shareholders) and set out in the currently effective prospectus(es) and statement(s) of additional information (prospectus) of the Trust on behalf of the Funds, including without limitation any periodic investment plan or periodic withdrawal program. In accordance with procedures established from time to time by agreement between the Trust on behalf of the Funds, as applicable, and the Transfer Agent, the Transfer Agent agrees that it will perform the following services: |
(a) | Receive for acceptance, orders for the purchase of Shares, and deliver payment and appropriate documentation thereof as soon as reasonably practicable to the custodian of the Trust authorized by the Trust (the Custodian); | ||
(b) | Pursuant to purchase orders, issue the appropriate number of Shares and hold such Shares in the appropriate Shareholder account; | ||
(c) | Receive for acceptance redemption requests and redemption directions and effect redemptions. Deliver the appropriate instructions thereof to the Custodian. |
1
(d) | The Transfer Agent will execute transactions directly with those broker-dealers or intermediaries who have been approved in advance in writing by the distributor. In the event that a transaction is requested by a broker-dealer who has not been pre-approved in writing by the distributor, the Transfer Agent will notify the Trust and the distributor as soon as reasonably practicable of the request. The Transfer Agent may accept or reject the requested transaction in accordance with procedures established from time to time. The Trust shall be responsible for all losses or claims resulting from the Transfer Agent executing such transactions with any broker-dealers that have not been pre-approved in writing by the distributor, provided that the Transfer Agent acted in good faith and without negligence or willful misconduct; | ||
(e) | At the appropriate time as and when it receives monies paid to it from the custodian with respect to any redemption, pay over or cause to be paid over in the appropriate manner such monies as instructed by the redeeming Shareholders; | ||
(f) | Effect transfers of Shares by the registered owners thereof upon receipt of appropriate instructions; | ||
(g) | Prepare and transmit payments for dividends and distributions declared by the Trust on behalf of the applicable Fund; | ||
(h) | Issue replacement checks and place stop orders on original checks based on a Shareholders representation that a check was not received or was lost. Such stop orders and replacements will be deemed to have been made at the request of the Trust, and Trust shall be responsible for all losses or claims resulting from such replacement, provided that the Transfer Agent acted in good faith and without negligence or willful misconduct; | ||
(i) | Maintain records of account for and advise the Trust and its Shareholders as to the foregoing; | ||
(j) | Record the issuance of Shares of the Trust and maintain pursuant to SEC Rule 17Ad-l0(e) a record of the total number of Shares of the Trust which are authorized, based upon data provided to it by the Trust, and issued and outstanding. The Transfer Agent shall also provide the Trust on a regular basis with the total number of Shares which are authorized and issued and outstanding and shall have no obligation, when recording the issuance of Shares, to monitor the issuance of such Shares or to take cognizance of any laws relating to the issue or sale of such Shares, which functions shall be the sole responsibility of the Trust; and | ||
(k) | Accept any information, records, documents, data, certificates, transaction requests by machine readable input, facsimile, CRT data entry, electronic instructions, including e-mail communications, which have been prepared, maintained or performed by the Trust or any other person or firm on behalf of the Trust or from broker-dealers of record or third-party administrators on behalf of individual Shareholders. With respect to transaction requests, the Transfer Agent may rely on the Trust to ensure that the original source documentation is in good order, which includes compliance with Rule 22c-1 under the Investment |
2
Company Act of 1940, as amended, and the Trust will require the broker-dealers or TPAs to retain such documentation. E-mail exchanges on routine matters may be made directly with the Trusts contact at the Transfer Agent. The Transfer Agent will not act on any e-mail communications coming to it directly from Shareholders requesting transactions, including, but not limited to, monetary transactions, change of ownership, or beneficiary changes; | |||
(I) | Maintain such bank accounts as the Transfer Agent shall deem necessary to the performance of its duties hereunder, including but not limited to, the processing of Share purchases and redemptions and the payment of the Trust dividends; | ||
(m) | Report abandoned property to state authorities as authorized by the Trust in accordance with the policies and procedures agreed upon by the Trust and the Transfer Agent; provided that the Trust agrees to pay the Transfer Agent for the reasonable out-of-pocket expenses associated with such services; and | ||
(n) | Provide coordination and assistance with respect to proxy statements of the Trust and Shareholder meetings; | ||
(o) | Research and provide Shareholders with their account information through various means, including but not limited to, telephone calls and correspondence; | ||
(p) | Provide the Trust with periodic reports on trading activity in the Trust based on parameters provided to the Transfer Agent by the Trust, as amended from time to time. The services to be performed by the Transfer Agent For the Trust under this section 1.1(p) will be ministerial only and the Transfer Agent shall have no responsibility for monitoring or reviewing market timing activities; and | ||
(q) | Account for and administer the redemption fees if applicable on the redemption and exchange of Shares in accordance with written procedures agreed upon with the Trust; | ||
(r) | Answer telephone inquiries on such dates and times as the parties shall mutually agree. Such inquiries may include requests for information on account set-up and other general questions regarding operation of the Funds; and | ||
(s) | Process order or redemption requests received in proper form by the times specified in the Prospectus. |
1.2 | Additional Services. In addition to, and neither in lieu nor in contravention of, the services set forth in the above Section 1.1. the Transfer Agent shall perform the following services: |
(a) | Other Customary Services. Perform the customary services of a transfer agent, dividend disbursing agent, registrar and, as relevant, agent in connection with accumulation, open-account or similar plan (including without limitation any periodic investment plan or periodic withdrawal program), including but not limited to: maintaining all Shareholder accounts, mailing Shareholder reports, prospectuses and, upon request, statements of additional information to current Shareholders, withholding taxes on U.S. resident and non-resident alien accounts, preparing and filing U.S. Treasury |
3
Department Forms 1099 and other appropriate forms required with respect to dividends and distributions by federal authorities for all Shareholders, preparing and mailing confirmation forms and statements of account to Shareholders for all purchases and redemptions of Shares and other confirmable transactions in Shareholder accounts, preparing and mailing activity statements for Shareholders, providing Shareholder account information, and providing the Trust with all such reports as the Trust or its agents may reasonably require as the Transfer Agency system may support in accordance with the fee arrangement for such reports In the Fee Agreement (as defined below). | |||
(b) | Control Book (also known as Super Sheet). Maintain a daily record and produce a daily report for the Trust of all transactions and receipts and disbursements of money and securities and deliver a copy of such report for the Trust for each business day to the Trust no later than 10:00 AM Eastern Time on the next business day; | ||
(c) | National Securities Clearing Corporation (the NSCC). (i) accept and effectuate the registration and maintenance of accounts through Networking and the purchase, redemption, transfer and exchange of shares in such accounts through Fund/SERV (Networking and Fund/SERV being programs operated by the NSCC on behalf of NSCCs participants, including the Trust), in accordance with, instructions transmitted to and received by the Transfer Agent by transmission from NSCC on behalf of broker-dealers and banks which have been established by, or in accordance with instructions of authorized persons, as hereinafter defined on the dealer file maintained by the Transfer Agent; (ii) issue instructions to the Trusts banks for the settlement of transactions between the Trust and NSCC (acting on behalf of its broker- dealer and bank participants); (iii) provide account and transaction information from the Trusts records on the Transfer Agents system in accordance with NSCCs Networking and Fund/SERV rules for those broker-dealers; and (iv) maintain Shareholder accounts on such system through Networking; | ||
(d) | New Procedures. New procedures as to who shall provide certain of these services in Section 1 may be established in writing from time to time by agreement between the Trust and the Transfer Agent. The Transfer Agent may at times perform only a portion of these services and the Trust or its agent may perform these services on such Trusts behalf; | ||
(e) | Anti-Money Laundering (AML) Delegation. If the Trust elects to delegate to the Transfer Agent certain AML duties under this Agreement, the parties will agree to such duties and terms as stated in the attached schedule (Schedule B entitled AML Delegation) which may be changed from time to time subject to mutual written agreement between the parties. In consideration of the performance of the duties by the Transfer Agent pursuant to this Schedule B, the Trust agrees to pay the Transfer Agent the fees set forth in the Fee Agreement (as defined below); and | ||
(f) | Laws and Regulation. The Transfer Agent will take reasonable steps to stay informed of new securities and tax laws and regulations which apply to the Transfer Agents products and services hereunder and will take reasonable |
4
steps to update its products and/or services to comply with new securities and tax laws and regulations applicable to its transfer agency business in the time and manner as required by such laws and regulations. |
1.3 | Fiduciary Accounts. With respect to certain retirement plans or accounts (such as individual retirement accounts (IRAs), Roth IRAs and Coverdell IRAs, such accounts, Fiduciary Accounts), the Transfer Agent, at the request of the Trust, shall arrange for the provision of appropriate prototype plans as well as provide for or arrange for the provision of various services to such plans and/or accounts, which services may include custodial services, account set-up maintenance, and disbursements as well as such other services as the parties hereto shall mutually agree. | ||
1.4 | Service Quality. The Transfer Agent shall maintain a quality control process designed to provide a consistent level of quality and timeliness for its call center, correspondence services and transaction processing. |
2. | Third Party Administrators for Defined Contribution Plans |
2.1 | The Trust may decide to make available to certain of its customers, a. qualified plan program (the Program) pursuant to which the customers (Employers) may adopt certain plans of deferred compensation (Plan or Plans) for the benefit of the individual Plan participant (the Plan Participant), such Plan(s) being qualified under Section 401 (a) of the Internal Revenue Code of 1986, as amended (Code) and administered by third party administrators which may be plan administrators as defined in the Employee Retirement Income Security Act of 1974, as amended (the TPA(s)). | ||
2.2 | In accordance with the procedures established in the initial Schedule C entitled Third Party Administrator Procedures, as may be amended by the Transfer Agent and the Trust from time to time (Schedule C), the Transfer Agent shall: |
(a) | Treat Shareholder accounts established by the Plans in the name of the Plan trustees, Plans or TPAs as the case may be as omnibus accounts; | ||
(b) | Maintain omnibus accounts on its records in the name of the TPA or its designee as the Plan trustee for the benefit of the Plan; and | ||
(c) | Perform all services under Section 1 as transfer agent of the Trust and not as a record-keeper for the Plans. |
2.3 | Transactions identified under Section 2 of this Agreement shall be deemed exception services (Exception Services) when such transactions: |
(a) | Require the Transfer Agent to use methods and procedures other than those usually employed by the Transfer Agent to perform services under Section 1 of this Agreement. | ||
(b) | Involve the provision of information to the Transfer Agent after the commencement of the nightly processing cycle of the Transfer Agents system; or |
5
(c) | Require more manual intervention by the Transfer Agent, either in the entry of data or in the modification or amendment of reports generated by the Transfer Agents system than is usually required by non-retirement plan and pre-nightly transactions. |
4.1 | It is a trust company duly organized and existing and in good standing under the laws of Illinois and shall remain so as long as this Agreement is in effect. | ||
4.2 | It is duly qualified to carry on its business in each jurisdiction in which it does business where its activities would require such qualification. | ||
4.3 | It is empowered under applicable laws and by its Charter and By-Laws to enter into and perform this Agreement. | ||
4.4 | It is a transfer agent fully registered as a transfer agent pursuant to Section 17A(c)(2) of the Securities Exchange Act of 1934, as amended (the Exchange Act) and shall remain so during the term of this Agreement. | ||
4.5 | All requisite corporate actions have been taken to authorize it to enter into and perform this Agreement. | ||
4.6 | It has and will continue to have access to the necessary facilities, equipment and personnel to perform its duties and obligations under this Agreement. | ||
4.7 | It shall comply in all material respects with all laws, rules and regulations, including all provisions of the Exchange Act and the rules thereunder and all state laws, rules and regulations applicable to its transfer agency business. |
5. | Representations and Warranties of the Trust |
5.1 | It is a statutory trust duly organized and existing and in good standing under the laws of the State of Delaware. | ||
5.2 | It is empowered under applicable law and by its organizational documents to enter into and perform this Agreement. | ||
5.3 | All corporate actions required by said organizational documents have been taken to authorize it to enter into and perform this Agreement. |
6
5.4 | It is an open-end and diversified management investment company registered under the Investment Company Act of 1940, as amended. | ||
5.5 | A registration statement under the Securities Act of 1933, as amended is currently effective and will remain effective, and appropriate state securities taw filings have been made and will continue to be made, with respect to all Shares of the Funds being offered for sale. |
6. | Wire Transfer Operating Guidelines/Article 4 A of the Uniform Commercial Code |
6.1 | Obligation of Sender. The Transfer Agent is authorized to promptly debit the appropriate Trust account(s) upon the receipt of a payment order in compliance with the designated security procedure attached hereto as Schedule D chosen for Fund transfer (the Security Procedure) and in the amount of money that the Transfer Agent has been instructed to transfer. The Transfer Agent shall execute payment orders in compliance with the Security Procedure and with the Trusts instructions on the execution date provided that such payment order is received by the customary deadline for processing such a request, unless the payment order specifies a later time. All payment orders and communications received after the customary deadline will be deemed to have been received the next business day. | ||
6.2 | Account Numbers. The Transfer Agent shall process all payment orders on the basis of the account number contained in the payment order. In the event of a discrepancy between any name indicated on the payment order and the account number, the account number shall take precedence and govern. | ||
6.3 | Rejection. The Transfer Agent reserves the right to decline to process or delay the processing of a payment which (a) is in excess of the collected balance in the account to be charged at the time of the Transfer Agents receipt of such payment order; (b) if initiating such payment order would cause the Transfer Agent, in the Transfer Agents sole judgment, to exceed any volume, aggregate dollar, network time, credit or similar limits which are applicable to the Transfer Agent; or (c) if the Transfer Agent, in good faith, is unable to satisfy itself that the transaction has been properly authorized. | ||
6.4 | Cancellation Amendment. The Transfer Agent shall use reasonable efforts to act on all authorized requests to cancel or amend payment orders received in compliance with the Security Procedure provided that such requests are received in a timely manner affording the Transfer Agent reasonable opportunity to act. However, in the absence of bad faith, negligence or willful misconduct, the Transfer Agent assumes no liability if the request for amendment or cancellation cannot be satisfied, provided that it has used reasonable efforts as set forth above. | ||
6.5 | Errors. The Transfer Agent shall assume no responsibility for failure to detect any erroneous payment order provided that the Transfer Agent complies with the payment order instructions as received and the Transfer Agent complies with the Security Procedure. The Security Procedure is established for the purpose of authenticating payment orders only and not for the detection of errors in payment orders. |
7
6.6 | Interest. Absent of bad faith, negligence or willful misconduct, the Transfer Agent shall assume no responsibility for lost interest with respect to the refundable amount of any unauthorized payment order, unless the Transfer Agent is notified of the unauthorized payment order within thirty (30) days of notification by the Transfer Agent of the acceptance of such payment order. | ||
6.7 | ACH Credit Entries/Provisional Payments. When the Trust initiates or receives Automated Clearing House credit and debit entries pursuant to these guidelines and the rules of the National Automated Clearing House Association, the Transfer Agent will act as an Originating Depositary Financial Institution and/or Receiving Depository Financial Institution, as the case may be, with respect to such entries. Credits given by the Transfer Agent with respect to an ACH credit entry are provisional until the Transfer Agent receives final settlement for such entry from the Federal Reserve Bank. If the Transfer Agent does not receive such final settlement, the Trust agrees that the Transfer Agent shall receive a refund of the amount credited to the Trust in connection with such entry, and the party making payment to the Trust via such entry shall not be deemed to have paid the amount of the entry. | ||
6.8 | Confirmation. Confirmation of Transfer Agents execution of payment orders shall be provided in accordance with Article 4A of the Uniform Commercial Code. |
7. | Data Access and Proprietary Information |
7.1 | The Trust acknowledges that the databases, computer programs, screen formats, report formats, interactive design techniques, and documentation manuals furnished to the Trust by the Transfer Agent as part of the Trusts ability to access certain Trust-related data (Customer Data) maintained by the Transfer Agent on databases under the control and ownership of the Transfer Agent or other third party (Data Access Services) constitute copyrighted, trade secret, or other proprietary information (collectively, Proprietary Information) of substantial value to the Transfer Agent or other third party. In no event shall Proprietary Information be deemed Customer Data. The Trust agrees to treat all Proprietary Information as proprietary to the Transfer Agent or other third party and further agrees that it shall not divulge any Proprietary Information to any person or organization except as may be provided hereunder. Without limiting the foregoing, the Trust agrees for itself and its employees and agents to: |
(a) | Use such programs and databases (i) solely on the Trusts or the Trusts service providers computers, or (ii) solely from equipment at the location agreed to between the Trust and the Transfer Agent; and (iii) solely in accordance with the Transfer Agents applicable user documentation; | ||
(b) | Refrain from copying or duplicating in any way (other than in the normal course of performing processing on the Trusts computers)), the Proprietary Information; | ||
(c) | Refrain from obtaining unauthorized access to any portion of the Proprietary Information, and if such access is inadvertently obtained, to inform the Transfer Agent in a timely manner of such fact and dispose of such information in accordance with the Transfer Agents instructions; |
8
(d) | Refrain from causing or allowing information transmitted from the Transfer Agents computer to the Trusts computer to be retransmitted to any other computer or other device except as expressly permitted by the Transfer Agent (such permission not to be unreasonably withheld); and | ||
(e) | Access only those authorized transactions as agreed to between the Trust and the Transfer Agent |
7.2 | Proprietary Information shall not include all or any portion of any of the foregoing items that: (i) are or become publicly available without breach of this Agreement; (ii) are released for general disclosure by a written release by the Transfer Agent; or (iii) are already in the possession of the receiving party at the time of receipt without obligation of confidentiality or breach of this Agreement. | ||
7.3 | The Trust acknowledges that its obligation to protect the Transfer Agents or other third partys Proprietary Information is essential to the business interest of the Transfer Agent or other third partys and that the disclosure of such Proprietary Information in breach of this Agreement would cause the Transfer Agent immediate, substantial and irreparable harm, the value of which would be extremely difficult to determine. Accordingly, the parties agree that, in addition to any other remedies that may be available in law, equity, or otherwise for the disclosure or use of the Proprietary Information in breach of this Agreement, the Transfer Agent shall be entitled to seek and obtain a temporary restraining order, injunctive relief, or other equitable relief against the continuance of such breach. | ||
7.4 | If the Trust notifies the Transfer Agent that any of the Data Access Services do not operate in material compliance with the most recently issued user documentation for such services, the Transfer Agent shall use all commercially reasonable efforts to correct such failure. Organizations from which the Transfer Agent may obtain certain data included in the Data Access Services are solely responsible for the contents of such data and the Trust agrees to make no claim against the Transfer Agent arising out of the contents of such third-party data, including, but not limited to, the accuracy thereof. DATA ACCESS SERVICES AND ALL COMPUTER PROGRAMS AND SOFTWARE SPECIFICATIONS USED IN CONNECTION THEREWITH ARE PROVIDED ON AN AS IS, AS AVAILABLE BASIS. THE TRANSFER AGENT EXPRESSLY DISCLAIMS ALL WARRANTIES EXCEPT THOSE EXPRESSLY STATED HEREIN INCLUDING, BUT NOT LIMITED TO, THE IMPLIED WARRANTIES OF MERCHANTABILITY AND FITNESS FOR A PARTICULAR PURPOSE. | ||
7.5 | If the transactions available to the Trust include the ability to originate any electronic instructions including in order to (but without limitation): (i) effect the transfer or movement of cash or Shares; (ii) transmit Shareholder information or other information; or (iii) establish new Shareholder accounts, then in such event the Transfer Agent shall be entitled to rely on the validity and authenticity of such instruction without undertaking any farther inquiry, the Trust in all cases shall be required to follow all security procedures reasonably established by the Transfer Agent from time to time, and Transfer Agent shall have no liability to the Trust or any Shareholder on account of any such action, in all cases, provided the Transfer Agent has acted in good faith and without negligence or willful misconduct. |
9
7.6 | Each party shall take reasonable efforts to advise its employees of their obligation pursuant to this Section 7. The obligations of this Section shall survive any earlier termination of this Agreement. |
8. | Indemnification |
8.1 | The Transfer Agent shall not be responsible for, and the Trust shall indemnify and hold the Transfer Agent, its directors, officers, employees and agents harmless from and against, any and all losses, damages, costs, charges, reasonable counsel fees (including the defense of any lawsuit in which the Transfer Agent or affiliate is a named party), payments, expenses and liability arising out of or attributable to: |
(a) | All actions of the Transfer Agent, its directors, officers, employees, agents or subcontractors required to be taken pursuant to this Agreement, provided that such actions are taken in good faith and without negligence or willful misconduct; | ||
(b) | The Trusts lack of good faith, negligence or willful misconduct in the performance of its duties and obligations under this Agreement; | ||
(c) | The reliance upon, and any subsequent use of or action taken or omitted, by the Transfer Agent, its directors, officers, employees, agents or subcontractors on: (i) any information, records, documents, data, or services, which are received by the Transfer Agent, its directors, officers, employees, agents or subcontractors by machine readable input, facsimile, CRT data entry, electronic instructions, or other similar means authorized by the Trust, and which have been prepared, maintained or performed by the Trust or any other person or firm on behalf of the Trust, including, but not limited to any broker-dealer, TPA or previous transfer agent; (ii) any instructions or requests of the Trust or any of its officers; (iii) any instructions or opinions of legal counsel with respect to any matter arising in connection with the services to be performed by the Transfer Agent under this Agreement which are provided to the Transfer Agent after consultation with such legal counsel; or (iv) any paper or document, reasonably believed to be genuine, authentic, or signed by the proper person or persons; | ||
(d) | The acceptance of e-mail and facsimile transaction requests on behalf of individual Shareholders received from broker-dealers, TPAs or the Trust, and the reliance by the Transfer Agent on the broker-dealer, TPA or the Trust to ensure that the original source documentation is in good order and properly retained; | ||
(e) | The offer or sale of Shares in violation of federal or state securities laws or regulations requiring that such Shares be registered or in violation of any stop order or other determination or ruling by any federal or any state agency with respect to the offer or sale of such Shares (unless such violation results from the Transfer Agents failure to comply with written instructions of the Trust or of any officer of the Trust that no offers or sales be input into the Trusts security holder records or to residents of such state); | ||
(f) | The negotiation and processing of any checks, wires and ACH payments including without limitation for deposit into the Trusts demand deposit account |
10
maintained by the Transfer Agent, provided that the Transfer Agent has acted in good faith and without negligence or willful misconduct; | |||
(g) | Upon the Trusts request entering into any agreements required by the NSCC for the transmission of Trust or Shareholder data through the NSCC clearing systems; or | ||
(h) | The Trusts use of the Data Access Services furnished by the Transfer Agent or any other third party including without limitation the Trusts origination of electronic transactions as described in Section 7.5 herein, provided that the Transfer Agent has acted in good faith withou.negligence or willful misconduct. |
8.2 | In order that the Indemnification provisions contained in this Section 8 shall apply, upon the assertion of a claim for which the Trust may be required to indemnify the Transfer Agent, the Transfer Agent shall promptly notify the Trust of such assertion, and shall keep the Trust advised with respect to all developments concerning such claim. The Trust shall have the option to participate with the Transfer Agent in the defense of such claim or to defend against said claim in its own name or in the name of the Transfer Agent. The Transfer Agent shall in no case confess any claim or make any compromise in any case in which the Trust may be required to indemnify the Transfer Agent except with the Trusts prior written consent. |
9. | Standard of Care | |
The Transfer Agent shall at all times act in good faith and agrees to use its best efforts within reasonable limits to ensure the accuracy of all services performed under this Agreement, but assumes no responsibility and shall not be liable for loss or damage due to errors, including encoding and payment processing errors, unless said errors are caused by its negligence, bad faith, or willful misconduct or that of its employees or agents. The parties agree that any encoding or payment processing errors shall be governed by this standard of care and Section 4-209 of the Uniform Commercial Code is superseded by Section 9 of this Agreement. This standard of care also shall apply to Exception Services, as defined in Section 2,3 herein, hut such application shall take into consideration the manual processing involved in, and time sensitive nature of, Exception Services. Notwithstanding the foregoing, the Transfer Agents aggregate liability, other than any liability caused directly by the Transfer Agents bad faith or willful misconduct (as determined by a court of competent jurisdiction), during any calendar year of this Agreement with respect to, arising from or arising in connection with this Agreement, or from all services provided or omitted to be provided by the Transfer Agent under this Agreement, whether in contract, or in tort, or otherwise, is limited to, and shall not exceed, $680,000. | ||
10. | Confidentiality |
10.1 | The Transfer Agent and the Trust agree that they will not, at any time during the term of this Agreement or after its termination, reveal, divulge, or make known to any person, firm, corporation or other business organization, any customers lists, trade secrets, cost figures and projections, profit figures and projections, or any other secret or confidential information whatsoever, whether of the Transfer Agent or of the Trust, used or gained by the Transfer Agent or the Trust during performance under this Agreement. The Trust and the Transfer Agent further covenant and agree to retain all such knowledge and information acquired during and after the term of |
11
this Agreement respecting such lists, trade secrets, or any secret or confidential information whatsoever in trust for the sole benefit of the Transfer Agent or the Trust and their successors and assigns. In the event of breach of the foregoing by either party, the remedies to the Transfer Agent provided by Section 7.3 shall be available to the party whose confidential information is disclosed. The above prohibition of disclosure shall not apply to the extent that the Transfer Agent must disclose such data to its subcontractor or the Trust agent for purposes of providing services under this Agreement. | |||
10.2 | In the event that any requests or demands are made for the inspection of the Shareholder records of the Trust other than request for records of Shareholders pursuant to standard subpoenas from state or federal government authorities (i.e., divorce and criminal actions), the Transfer Agent will endeavor to notify the Trust and to secure instructions from an authorized officer of the Trust as to such inspection. The Transfer Agent expressly reserves the right, however, to exhibit the Shareholder records to any person whenever it is advised by counsel that it may be held liable for the failure to exhibit the Shareholder records to such person or if required by law or court order. | ||
10.3 | Each party hereto acknowledges and agrees that, subject to the reuse and re- disclosure provisions of Regulation S-P, 17 CFR Part 248.11, it shall not disclose the non-public personal information of Shareholders obtained under this Agreement, except as necessary to carry out the services set forth in this Agreement or as otherwise permitted by law or regulation. |
11. | Covenants of the Trust and the Transfer Agent |
11.1 | The Trust shall promptly furnish to the Transfer Agent the following: |
(a) | A certified copy of the resolution of the Board of Trustees of the Trust authorizing the appointment of the Transfer Agent and the execution and delivery of this Agreement; | ||
(b) | A copy of the organizational documents of the Trust and all material amendments thereto; and | ||
(c) | A copy of the written AML Program of the Trust. |
11.2 | The Transfer Agent shall keep records relating to the services to be performed hereunder, in the form and manner as it may deem advisable, provided that the Transfer Agent shall comply with all laws, rules and regulations applicable to its transfer agency business with respect to the maintenance of such records. To the extent required by Section 31 of the Investment Company Act of 1940, as amended, and the Rules thereunder, the Transfer Agent agrees that all such records prepared or maintained by the Transfer Agent relating to the services to be performed by the Transfer Agent hereunder are the property of the Trust and will be preserved, maintained and made available in accordance with such Section and Rules, and will be surrendered promptly to the Trust on and in accordance with its request. | ||
11.3 | The Transfer Agent agrees to provide periodic reports and reasonable documentation to the Trusts Chief Compliance Officer in connection with Rule 38a-1 under the |
12
Investment Company Act of 1940, as amended, with respect to services provided by the Transfer Agent and the Transfer Agents compliance with its operating policies and procedures and hereby agrees to establish and maintain appropriate procedures for the production of checks. | |||
11.4 | The Transfer Agent shall provide assistance to and cooperate with the Trusts internal or external auditors in connection with any Trust-directed audits. The Transfer Agent shall provide such assistance in accordance with reasonable procedures and at reasonable frequencies, which shall not exceed twice each calendar year (and each such audit shall not exceed 5 business days) unless otherwise agreed to by the parties, and the Trust shall provide reasonable advance notice to the Transfer Agent of such audits. All costs and expenses incurred by Transfer Agent for any audits undertaken more frequently than twice each calendar year or any audit conducted lasting longer than five (5) business days, shall be paid for my the Trust upon demand unless otherwise agreed by the parties. For purposes of such audits, at the request of the Trust, the Transfer Agent will use reasonable efforts to make available, during normal business hours, all required records, data and operating processes for review by such auditors. On an annual basis, the Transfer Agent will provide the Trust with copies of its SAS 70 report. The Trust understands and agrees that its auditors will be required by the Transfer Agent to execute a confidentiality agreement prior to being given access to such records, data and operating processes. |
12. | Termination of Agreement |
12.1 | Term. Either party may terminate this Agreement upon one hundred eighty (180) days prior written notice from the Transfer Agent to the Trust or ninety (90) days prior written notice from the Trust to the Transfer Agent. Notwithstanding the termination of this Agreement, the terms and conditions of this Agreement shall continue to apply until the completion of Deconversion (as hereinafter defined). The notification requirements herein shall not apply to a termination for cause, which shall be governed by the provisions of Section 12.6 below. | ||
12.2 | Deconversion. In the event that this Agreement is terminated or not renewed for any reason, the Transfer Agent agrees that, in order to provide for uninterrupted service to the Trust, the Transfer Agent, at the Trusts request, shall offer reasonable assistance to the Trusts in converting the Trusts records from the Transfer Agents systems to whatever service or system provider is designated by the Trust (the Deconversion), subject to the recompense of the Transfer Agent for such reasonable assistance at its standard and customary rates and fees in effect at the time. As used herein reasonable assistance shall not include requiring the Transfer Agent (i) to assist any new service or system provider to modify, to alter, to enhance, or to improve such providers system, or to provide any new functionality to such providers system, (ii) to disclose any protected information of the Transfer Agent, or (iii) to develop Deconversion software, to modify any of the Transfer Agents software, or to otherwise alter the format of the data as maintained on any providers system. | ||
12.3 | Termination |
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A. | Outstanding Fees and Charges. In the event of termination or non-renewal of this Agreement, the Trust will promptly pay the Transfer Agent all fees and charges for the services provided under this Agreement which (i) have been accrued and remain unpaid as of the date of such notice of termination or non-renewal and (ii) which thereafter accrue for the period through and including the date of the Trusts Deconversion. |
B. | Deconversion Costs and Post-Deconversion Support Fees. In the event of termination or non-renewal of this Agreement, the Trust shall pay the Transfer Agent the Deconversion costs as noted in Section 12.2 and all reasonable and customary fees and expenses for providing any support services that the Trust requests the Transfer Agent to provide post Deconversion, including, but not limited to tax reporting and open issue resolution. |
12.4 | Confidential Information. Upon termination of this Agreement, each party shall return to the other party all copies of confidential or proprietary materials or information received from such other party hereunder, other than materials or information required to be retained by such party under applicable laws or regulation. | ||
12.5 | Bankruptcy. Either party hereto may terminate this Agreement by notice to the other party, effective at any time specified therein, in the event that (a) the other party ceases to carry on its business or (b) an action is commenced by or against the other party under Title 11 of the United States Code or a receiver, conservator or similar officer is appointed for the other party and such suit, conservatorship or receivership is not discharged within thirty (30) days. In the event of a termination by the Trust pursuant to this Section 12.5, the Trust shall not be obligated to pay the Early Termination Fee as defined in the Omnibus Fee Agreement. | ||
12.6 | Cause. If either of the parties hereto (a) breaches any material provision of this Agreement, or (b) is in default in the performance of its duties or obligations hereunder and such default has a material adverse effect on the other party, then in each case the non-defaulting party may give notice to the defaulting party specifying the nature of the default in sufficient detail to permit the defaulting party to identify and cure such default. If the defaulting party fails to cure such default within sixty (60) days of receipt of such notice or within such other period of time as the parties may agree is necessary for such cure, then the non-defaulting party may terminate this Agreement upon notice of not less than five (5) business days to the defaulting party. In the event of a termination by the Trust For cause, the Trust shall not be obligated to pay the Early Termination Fee as defined in the Omnibus Fee Agreement. |
13. | Assignment and Third Party Beneficiaries |
13.1 | Except as provided in Section 14.1 below, neither this Agreement nor any rights or obligations hereunder may be assigned by either party without the written consent of the other party. Any attempt to do so in violation of this Section shall be void. Unless specifically stated to the contrary in any written consent to an assignment, no |
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assignment will release or discharge the assignor from any duty or responsibility under this Agreement | |||
13.2 | Except as explicitly stated elsewhere in this Agreement, nothing under this Agreement shall be construed to give any rights or benefits in this Agreement to anyone other than the Transfer Agent and the Trust, and the duties and responsibilities undertaken pursuant to this Agreement shall be for the sole and exclusive benefit of the Transfer Agent and the Trust. This Agreement shall inure to the benefit of and be binding upon the parties and their respective permitted successors and assigns. | ||
13.3 | This Agreement does not constitute an agreement for a partnership or joint venture between the Transfer Agent and the Trust. Neither party shall make any commitments with third parties that are binding on the other party without the other partys prior written consent. |
14. | Subcontractors |
14.1 | The Transfer Agent may, without further consent on the part of the Trust, subcontract for the performance hereof with an affiliate of the Transfer Agent which is duly registered as a transfer agent pursuant to Section 17A(c)(2) of the Securities Exchange Act of 1934, as amended, or, with regard to print/mail services , with another affiliated or unaffiliated third party; provided, however that the Transfer Agent shall be fully responsible to the Trust for the acts and omissions of its affiliates as it is for its own acts and omissions. With regard to print/mail services or other services that are provided by a vendor not affiliated with the Transfer Agent, the Transfer Agent will use all reasonable commercial efforts to coordinate with such outside vendor and to timely and accurately provide all information requested by such vendor; provided, however, that the Transfer Agent shall not be held liable to the Trust or any affiliated party of the Trust for any act or failure to act by such outside vendor, provided, if the Transfer Agent selected such outside vendor, the Transfer Agent shall have exercised due care in selecting the same, and shall have acted without bad faith, negligence or willful misconduct. |
14.2 | For purposes of this Agreement, unaffiliated third parties include, by way of example and not limitation, Federal Express, United Parcel Services, Airborne Services, the US Mails, DTCC and telecommunication companies, shall not be deemed to be subcontractors of the Transfer Agent. |
15.1 | Amendment. This Agreement may be amended or modified by a written agreement executed by both parties and authorized or approved by a resolution of the Board of Trustees of the Trust. |
15.2 | Illinois Law to Apply. This Agreement shall be construed and the provisions thereof interpreted under and in accordance with the laws of The State of Illinois. |
15.3 | Force Majeure. In the event either party is unable to perform its obligations under the terms of this Agreement because of acts of God, strikes, equipment or transmission failure or damage reasonably beyond its control, or other causes |
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reasonably beyond its control, such party shall not be liable for damages to the other for any damages resulting from such failure to perform or otherwise from such causes. The foregoing provisions shall not relieve the Transfer Agent from any duty to act in accordance with the standard of care set forth in this Agreement in responding to an event of force majeure. In the event of a disaster rendering the Transfer Agents systems or facilities inoperable, the Transfer Agent will use all reasonable efforts to continue to provide services to the Trust in accordance with the Transfer Agents then current business continuity plan that complies with applicable laws, rules and regulations and includes such general back-up facilities as the Transfer Agent reasonably determines to be appropriate. The Transfer Agent will provide to the Trust information regarding its business continuity plan as the Board of Trustees of the Trust may reasonably request from time to time. | |||
15.4 | Consequential Damages. Neither party to this Agreement shall be liable to the other party for special, indirect or consequential damages under any provision of this Agreement or for any special, indirect or consequential damages arising out of any act or failure to act hereunder. | ||
15.5 | Survival. All provisions regarding indemnification, warranty, liability, and limits thereon, and confidentiality and/or protections of proprietary rights and trade secrets shall survive the termination of this Agreement. | ||
15.6 | Severability. If any provision or provisions of this Agreement shall he held invalid, unlawful, or unenforceable, the validity, legality, and enforceability of the remaining provisions shall not in any way be affected or impaired. | ||
15.7 | Priorities Clause. In the event of any conflict, discrepancy or ambiguity between the terms and conditions contained in this Agreement and any Schedules or attachments hereto, the terms and conditions contained in this Agreement shall take precedence. | ||
15.8 | Waiver. No waiver by either party or any breach or default of any of the covenants or conditions herein contained and performed by the other party shall be construed as a waiver of any succeeding breach of the same or of any other covenant or condition. | ||
15.9 | Merger of Agreement. This Agreement constitutes the entire agreement between the parties hereto and supersedes any prior agreement with respect to the subject matter hereof whether oral or written. | ||
15.10 | Counterparts. This Agreement may be executed by the parties hereto on any number of counterparts, and all of said counterparts taken together shall be deemed to constitute one and the same instrument. | ||
15.11 | Reproduction of Documents. This Agreement and all schedules, exhibits, attachments and amendments hereto may be reproduced by any photographic, photostatic, microfilm, micro-card, miniature photographic or other similar process. The parties hereto each agree that any such reproduction shall be admissible in evidence as the original itself in any judicial or administrative proceeding, whether or not the original is in existence and whether or not such reproduction was made by a party in the regular course of business, and that any enlargement, facsimile or further reproduction shall likewise be admissible in evidence. |
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15.12 | Notices. All notices and other communications as required or permitted hereunder shall be in writing and sent by first class mail, postage prepaid, addressed as follows or to such other address or addresses of which the respective party shall have notified the other. |
(a) | If to the Transfer Agent, to: | ||
The Northern Trust Company
50 S. LaSalle Street Chicago, Illinois 60603 Attention: Head of Transfer Agency Services |
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(b) | If to the Trust, to: | ||
Asset Management Fund
230 W. Monroe Chicago, Illinois 60606 Attention: |
16. | Additional Funds |
In the event that the Trust establishes one or more series of Shares, in addition to those listed on the attached Schedule A, with respect to which it desires to have the Transfer Agent render services as Transfer Agent under the terms hereof, it shall so notify the Transfer Agent in writing, and if the Transfer Agent agrees in writing to provide such services, such series of Shares shall become a Fund hereunder. |
17. | Release |
All parties hereto acknowledge and agree that any and all liabilities of the Trust arising, directly or indirectly, under this Agreement will be satisfied solely out of the assets of the Trust and that no Trustee or officer or shareholder of the Trust shall be personally liable for any such liabilities. All persons dealing with any Fund must look solely to the property belonging to the Fund for the enforcement of any claims against it. |
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[ILLEGIBLE] to the terms and conditions set forth in this Agreement, the Trust hereby [ILLEGIBLE] to the Transfer Agent those aspects of the Trusts Anti-Money Laundering [ILLEGIBLE] (the AML Program) for accounts of the Trust (the Accounts) that are set [ILLEGIBLE] in Section 4 below (the Delegated Duties). The Delegated Duties set forth in [ILLEGIBLE] 4 may be amended, from time to time, by mutual agreement of the Transfer [ILLEGIBLE] and the Trust upon the execution by such parties of a revised Schedule B bearing later date than the date hereof. | |||
The Transfer Agent agrees to perform such Delegated Duties, with respect to the Accounts for which the Transfer Agent maintains the applicable shareholder information, subject to and in accordance with the terms and conditions of this Agreement. | |||
Consent to Examination. In connection with the performance by the Transfer Agent of the Delegated Duties, the Transfer Agent understands and acknowledges that the Trust remains responsible for assuring compliance with the USA PATRIOT Act and its applicable implementing regulations and that the records the Transfer Agent maintains for the Trust relating to the Delegated Duties may be subject, from time to time, to examination and/or inspection by federal regulators in order that the regulators may evaluate such compliance. The Transfer Agent hereby consents to such examination and/or inspection and agrees to cooperate with such federal regulators in connection with their review. For purposes of such examination and/or inspection, the Transfer Agent will use its best efforts to make available, during normal business hours and on reasonable notice all required records and information for review by such regulators. | |||
Limitation on Delegation. The Trust acknowledges and agrees that in accepting the delegation hereunder, the Transfer Agent is agreeing to perform only the Delegated Duties, as may be amended from time to time, and is not undertaking and shall not be responsible for any other aspect of the AML Program for the Trust or for the overal compliance by the Trust with the USA PATRIOT Act or for any other matters that [ILLEGIBLE] not been delegated hereunder. Additionally, the parties acknowledge and agree that [ILLEGIBLE] Transfer Agent shall only be responsible for performing the Delegated Duties [ILLEGIBLE] respect to the ownership of, and transactions in, the Accounts for which the [ILLEGIBLE] Agent maintains the applicable shareholder information. |
4.1 | Consistent with the services provided by the Transfer Agent and with respect to ownership of shares in the Trust for which the Transfer Agent maintains the [ILLEGIBLE] shareholder information, the Transfer Agent shall: |
4.2 | In the event that the Transfer Agent detects activity as a result of the Foregoing procedures, which necessitates the filing by the Transfer Agent of a SAR, a Form 8300 or other similar report or notice to OFAC, then the Transfer Agent shall also immediately notify the Trust, unless prohibited by applicable law. |
1. | On each day on which both the New York Stock Exchange and the Trust are open for business (a Business Day), the TPA(s) shall receive, on behalf of and as agent of the Trust, Instructions (as hereinafter defined) from the Plan. Instructions shall mean as to the Trust (i) orders by the Plan for the purchases of Shares, and (ii) requests by the Plan for the redemption of Shares; in each case based on the Plans receipt of purchase orders and redemption requests by Participants in proper form by the time required by the terms of the Plan, but not later than the time of day at which the net asset value of the Trust is calculated, as described from time to time in the applicable Funds prospectus. Each Business Day on which the TPA receives Instructions shall be a Trade Date. | |
2. | The TPA(s) shall communicate the TPA(s)s acceptance of such Instructions to the applicable Plan. | |
3. | Or the next succeeding Business Day following the Trade Date on which it accepted Instructions for the purchase and redemption of Shares, (TD+1), the TPA(s) shall notify the Transfer Agent of the net amount of such purchases or redemptions, as the case may be, for each of the Plans In the case of net purchases by any Plan, the TPA(s) shall instruct the Trustees of such Plan to transmit the aggregate purchase price for Shares by wire transfer to the Transfer Agent on (TD+1). In the case of net redemptions by any Plan, the TPA(s) shall instruct the Trusts custodian to transmit the aggregate redemption proceeds for Shares by wire transfer to the Trustees of such Plan on (TD+1). The times at which such notification and transmission shall occur on (TD+1) shall be as mutually agreed upon by the Trust, the TPA(s), and the Transfer Agent. | |
4. | The TPA(s) shall maintain separate records for each Plan, which record shall reflect Shares purchased and redeemed, including the date and price for all transactions, and Share balances. The TPA(s) shall maintain on behalf of each of the Plans a single master account with the Transfer Agent and such account shall be in the name of that Plan, the TPA(s), or the nominee of either thereof as the record owner of Shares owned by such Plan. | |
5. | The TPA(s) shall maintain records of all proceeds of redemptions of Shares and all other distributions not reinvested in Shares. | |
6. | The TPA(s) shall prepare, and transmit to each of the Plans, periodic account statements showing the total number of Shares owned by that Plan as of the statement closing date, purchases and redemptions of Shares by the Plan during the period covered by the statement, and the dividends and other distributions paid to the Plan on Shares during the statement period (whether paid in cash or reinvested in Shares). | |
7. | The TPA(s) shall, at the request and expense of the Trust, transmit to the Plans prospectuses, proxy materials, reports, and other information provided by the Trust for delivery to its shareholders. | |
8. | The TPA(s) shall, at the request of the Trust, prepare and transmit to the Trust or any agent designated by it such periodic reports covering Shares of each Plan as the Trust shall |
| Account Name | |
| Account Number | |
| Mothers Maiden Name (for individuals) | |
| Account SSN or TIN |
(i)
- 1 -
- 2 -
- 3 -
- 4 -
- 5 -
- 6 -
- 7 -
- 8 -
- 9 -
- 10 -
| Prepare and review semi-annual and annual financial statements | ||
| Prepare and assist with auditors supporting work papers, schedules and letters | ||
| Provide office facilities for audits | ||
| Prepare schedule of investments for Form NQ (quarterly reporting) | ||
| Assist in the preparation of Form N-SAR and N-CSR | ||
| Compile financial information required in a proxy if shareholder meetings are required | ||
| Assist in the preparation of Rule 24f-2 filing |
| Calculate and review declaration of income distributions for income and excise tax distribution requirements | ||
| Calculate and review declaration of capital gain distributions for income and excise tax distribution requirements | ||
| Compute tax basis provisions for both excise and income tax purposes | ||
| Maintain records of wash losses and ongoing impact on the tax basis of investments | ||
| Provide information for year-end shareholder tax reporting (Northern Trust shall not be responsible for 10/31/09 audits or financial statement reporting, however) | ||
| Calculate Dividends Received Deduction for corporate shareholders | ||
| Prepare tax footnotes for financial statements | ||
| Request and maintain Form W-9 for Trustees and vendors | ||
| Prepare, mail and file Form 1099-Misc for Trustees and vendors |
| Perform independent daily/weekly/monthly/quarterly compliance testing in support of SEC 40-Act Rules and Diversification requirements, Fund prospectus and SAI requirements, IRS Qualification Requirements, Hedge Fund Offering Memorandum requirements and any general investment guideline monitoring requested. | ||
| Prepare monthly/quarterly compliance reports to the CCO and reports for inclusion in quarterly board packages. | ||
| Monitor regulatory environment |
A-1
| Prepare trustee fee checks for Board members | ||
| Prepare monthly expense reporting package for the advisor |
| Calculate daily Fund performance information, including after-tax returns, as required | ||
| Provide customized total return reporting to advisor | ||
| Oversee daily, weekly and monthly NAV and performance dissemination to reporting agencies | ||
| Prepare and file monthly, quarterly and annual questionnaires with reporting agencies | ||
| Distribute dividend and capital gain information to reporting agencies | ||
| Assist in the dissemination of monthly and quarterly portfolio holdings to Morningstar, Lipper, Thomson and others |
A-2
| Maintain the books and records for the Funds assets in accordance of U.S. GAAP. | ||
| Verify and record investment buy/sell transactions and compare to trade tickets received from the investment adviser for the Fund. | ||
| Identify and record all corporate actions. | ||
| Execute security pricing in accordance with the Funds pricing policy | ||
| Accounting for portfolio transactions, income, expenses, capital share activity, and income/capital distributions within the Fund. | ||
| Maintain historical tax lots for each security. | ||
| Reconcile positions, entitlements, accruals, and cash with custody records. All breaks will be documented and provided on request. | ||
| Update and report cash availability as required by the Adviser with beginning cash balance available for investment purposes. | ||
| Calculation of the Funds Net Asset Value (NAV) according to deadlines. | ||
| Deliver Funds Net Asset Value (NAV) to appropriate parties through predetermined methods (Email, Electronic Transmission) | ||
| Create and deliver reporting package/s to appropriate parties on predetermined schedules. | ||
| Deliver Fund specific data to identified agencies. (NASDAQ, ICI, etc.) |
B-l
| Normal out-of-pocket custody related fees that are part of the normal course of activity, including, but not limited to, the pricing services of Bear Stearns, Interactive Data and Standard & Poors and any other pricing services utilized by Northern, for normal pricing feeds. | ||
| Normal transfer agent out-of-pocket expenses, including, but not limited to, audio response, check writing, NSCC, CIP-related database searches, data communications equipment, disaster recovery, escheatment, express mail and delivery services, federal wire charges, forms and production, freight, household tape processing, lost shareholder searches, lost shareholder tracking, manual check pulls, microfiche, network products, postage, P.O. box rental, print/mail services (except for proxy costs included under Other Out-of-Pocket Expenses), programming hours, regulatory compliance fee per CUSIP, returned checks, special mailing (except for proxy costs included under Other Out-of-Pocket Expenses), statements, confirmations, supplies, tax reporting (federal and state), telephone (telephone and fax lines), transcripts, travel, and year-end processing. | ||
| Normal out-of-pocket expenses associated with fund administration and accounting. |
Other Out-of-Pocket Expenses are defined as the following: |
| Blue sky registration fees and related check fees. | ||
| Proxy costs production and mailing. | ||
| Retention of records charges. | ||
| Additional pricing feeds if per the direction of the Trust, Northern is required to obtain a pricing feed not already utilized by Northern or as listed above. | ||
| Special performance or financial reporting. | ||
| Out-of-pocket expenses associated with services not provided in the normal course of activity. |
1. | Fund Compliance Services. | ||
(a) | Rule 38a-l Compliance Services . The Trust has adopted written compliance policies and procedures which, in the aggregate, are deemed by the Board of Trustees (the Board) to be reasonably designed to prevent the Trust from violating the Federal Securities Laws applicable to the Trust (the Fund Compliance Program). In support of the Fund Compliance Program, Beacon Hill agrees to provide the compliance services outlined in Schedule A. | ||
2. | Executive Officers. | ||
(a) | Provision of Chief Compliance Officer . Beacon Hill agrees to make available to the Trust a person to serve as the Trusts chief compliance officer responsible for |
1
administering the Fund Compliance Program as provided in paragraph (a)(4) of Rule 38a-1 (the Chief Compliance Officer), subject to the election of the Board. Beacon Hill shall provide an appropriately qualified employee or agent of Beacon Hill (or its affiliates) who, in the exercise of his or her duties to the Trust, shall act in good faith and in the best interests of the Trust. | |||
(b) | Termination of Chief Compliance Officer . In the event such person is: (1) terminated as Chief Compliance Officer by the Board, or (2) terminated as a Beacon Hill employee, Beacon Hill will employ reasonable good faith efforts to promptly make another qualified person available to serve as the Chief Compliance Officer, at the request of the Board. Should the Board choose not to elect such replacement Chief Compliance Officer designated by Beacon Hill, the Agreement shall terminate. Payment for compliance services fees described in Schedule B should be paid in full, up to and including the date of termination of the compliance services. | ||
(c) | Compensation of Chief Compliance Officer . Beacon Hill shall pay a level of total compensation to such person as is consistent with Beacon Hills compensation of employees having similar duties, similar seniority, and working at the same or similar geographical location. Beacon Hill shall not be obligated to pay any compensation to a Chief Compliance Officer which exceeds that set forth in the previous sentence. | ||
(d) | Trust Obligations to Chief Compliance Officer . The Trust will provide copies of the Fund Compliance Program, related policies and procedures, and all other books and records of the Trust as the Chief Compliance Officer deems necessary or desirable in order to carry out his or her duties hereunder on behalf of the Trust. The Trust shall cooperate with the Chief Compliance Officer and use reasonable efforts to request the cooperation of the Service Providers to the Trust, as well as Trust counsel, independent Trustee counsel and the Trusts independent accountants (collectively, the Other Providers), and assist the Chief Compliance Officer and Beacon Hill in preparing, implementing and carrying out the duties of the Chief Compliance Officer under the Fund Compliance Program and Rule 38a-1. In addition, the Trust shall provide the Chief Compliance Officer with appropriate access to the executive officers and Board of the Trust, and to representatives of and to any records, files and other documentation prepared by, Service Providers and Other Providers, which are or may be related to the Fund Compliance Program. | ||
(e) | Additional Provisions Concerning Executive Officers. It is mutually agreed and acknowledged by the parties that the Chief Compliance Officer contemplated in this Agreement will each be an executive officer of the Trust (Executive Officer) either through incorporation documents or specifically through board resolutions. The Trusts governing documents (including its Agreement and Declaration of Trust and By-Laws) and/or resolutions of its Board shall contain mandatory indemnification provisions that are applicable to each Executive Officer, that are designed and intended to have the effect of fully indemnifying |
2
him or her and holding him or her harmless with respect to any claims, liabilities and costs arising out of or relating to his or her service in good faith in a manner reasonably believed to be in the best interests of the Trust, except to the extent he or she would otherwise be liable to the Trust by reason of willful misfeasance, bad faith, gross negligence or reckless disregard of the duties involved in the conduct of his or her office, as determined in accordance with the governing documents of the Trust. |
3. | Fees and Expenses. |
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4. | Information to be Furnished by the Trust. |
(a) | The Trust has furnished or shall promptly furnish to Beacon Hill copies of the various policies and procedures of the Trust that have been adopted through the date hereof which pertain to compliance matters that are required to be covered by the Fund Compliance Program, including the compliance programs of Service Providers other than Beacon Hill, or other information as reasonably requested by Beacon Hill or as necessary under Rule 38a-1 for inclusion in the Fund Compliance Program. | |
(b) | The Trust shall furnish Beacon Hill written copies of any amendments to, or changes in, any of the items referred to in Section 4 hereof, forthwith upon such amendments or changes becoming effective. In addition, the Trust agrees that no amendments will be made to the Fund Compliance Program which will have the effect of changing the procedures employed by Beacon Hill in providing the services agreed to hereunder or which amendment will affect the duties of Beacon Hill hereunder unless the Trust first notifies Beacon Hill of such amendments or changes. | |
(c) | Beacon Hill may rely on all documents furnished to it by the Trust and its agents in connection with the services to be provided under this Agreement, including any amendments to or changes in any of the items to be provided by the Trust pursuant to Section 4. |
5. | Term and Termination. |
6. | Notice |
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7. | Governing Law and Matters Relating to the Trust as a Delaware Statutory Trust. |
8. | Representations and Warranties. | |
(a) | Each party represents and warrants to the other that this Agreement has been duly authorized and, when executed and delivered by it, will constitute a legal, valid and binding obligation of it, enforceable against it in accordance with its terms, subject to bankruptcy, insolvency, reorganization, moratorium and other laws of general application affecting the rights and remedies of creditors and secured parties. | |
(b) | The Trust represents that it is duly organized and validly existing in accordance with applicable law. The Trust warrants that it will take all necessary steps to ensure that it remains in good-standing. | |
(c) | Beacon Hill represents that it is a services company duly organized and in good standing under applicable law. Beacon Hill is a wholly-owned subsidiary of a publicly-held company, as described in Schedule C, and hereby notifies the Trust of such affiliation. | |
9. | Indemnification. | |
(a) | Each party (an Indemnitor) shall indemnify and hold harmless the other party, each of such other partys control persons, and the directors, officers, employees and agents of such other party (Indemnified Parties), against any and all losses, damages, or liabilities or any pending or completed actions, claims, suits complaints or investigations (including all reasonable expenses of litigation or arbitration), judgments, fines or amounts paid in any settlement consented by the Indemnitor to which any Indemnified Party may become subject to as a result or |
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arising out of or relating to: (1) any negligent acts, omissions, bad faith or willful misconduct in the performance of Indemnitors duties and obligations hereunder; (2) any breach of the Indemnitors representations or warranties contained in this Agreement; (3) Indemnitors failure to comply with any terms of this Agreement; or (4) any action of an Indemnified Party, upon instructions believed in good faith by the Indemnified Party to have been executed by a duly authorized officer or representative of the Indemnitor. | ||
(b) | The indemnifying party shall be entitled to participate at its own expense or, if it acknowledges its responsibility to indemnify the other party, it may elect to assume the defense of any suit brought to enforce any claims subject to this indemnity provision. If the indemnifying party elects to assume the defense of any such claim, the defense shall be conducted by counsel chosen by the indemnifying party and satisfactory to the indemnified party, whose approval shall not be unreasonably withheld. In the event that the indemnifying party elects to assume the defense of any suit and retain counsel, the indemnified party shall bear the fees and expenses of any additional counsel retained by it. If the indemnifying party does not elect to assume the defense of a suit, it will reimburse the indemnified party for the reasonable fees and expenses of any counsel retained by the indemnified party. | |
10. | Confidentiality. |
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11. | Intellectual Property. |
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12. | Certain Records. |
13. | Miscellaneous. | |
(a) | No amendment, modification to or assignment of this Agreement shall be valid unless made in writing and executed by both parties hereto. | |
(b) | Each of the parties acknowledges and agrees that this Agreement and the arrangements described in this Agreement are intended to be non-exclusive and that Beacon Hill is free to enter into similar agreements and arrangements with other entities. | |
(c) | No party to this Agreement will be responsible for delays resulting from acts beyond the reasonable control of such party, provided that the nonperforming party uses commercially reasonable efforts to avoid or remove such causes of nonperformance and continues performance hereunder as soon as practicable as soon as such causes are avoided, rectified or removed. | |
(d) | Paragraph headings in this Agreement are included for convenience only and are not to be used to construe or interpret this Agreement. | |
(e) | This Agreement may be executed in counterparts, each of which shall be an original but all of which, taken together, shall constitute one and the same agreement. | |
(f) | This Agreement, together with the schedules, sets forth the entire understanding of the parties and supersedes any and all prior discussions, representations and understandings between the parties related to the subject matter of this Agreement. |
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ASSET MANAGEMENT FUND | BEACON HILL FUND SERVICES, INC. | |||||||||
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/s/ Rodger D. Shay, Jr. | /s/ Scott Englehart | |||||||||
Name:
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Rodger D. Shay, Jr. | Name: | Scott Englehart | |||||||
Title:
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President | Title: | President | |||||||
Address:
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230 West Monroe Street, Suite 281 | Address: | 4041 N. High St., Suite 402 | |||||||
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Chicago, IL 60606 | Columbus, OH 43214 |
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(a) | evaluate and/or create an ongoing risk assessment; | ||
(b) | objective review and testing of service provider policies and procedures and critical operations; | ||
(c) | investment advisor, fund accountant, transfer agent, administrator; | ||
(d) | oversee compliance of all Rule 38a-1 requirements; | ||
(e) | as requested by the Board, develop a formal work plan to assist the Board in guiding the direction and priorities of the CCO and compliance program; | ||
(f) | maintain compliance calendar to track regulatory and compliance activities; | ||
(g) | maintain compliance log that provides detailed tracking and descriptions of exceptions, material compliance matters and operational issues. |
(a) | the Chief Compliance Officers assessment of the operation of the policies and procedures of the Trust and each Service Provider, any material changes made to those policies and procedures since the date of the last report, and any material changes to the policies and procedures recommended as a result of the annual review conducted; | ||
(b) | each Material Compliance Matter (as defined under Rule 38a-1) that occurred since the date of the last report; and | ||
(c) | the Chief Compliance Officers assessment of the adequacy of the policies and procedures and the effectiveness of their implementation. |
1. Fund Compliance Services Fees |
$115,000 annual fee |
2. Out-of-Pocket Expenses, including but not limited to the following: |
ASSET MANAGEMENT FUND
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/s/ Rodger D. Shay, Jr.
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Title: President
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BEACON HILL FUND SERVICES, INC.
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/s/ Scott Englehart
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Name: Scott Englehart
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Title: President
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ASSET MANAGEMENT FUND
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/s/ Rodger D. Shay, Jr. | /s/ Scott Englehart | |||||
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Title: President
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Title: President | |||||
Address: 230 West Monroe Street, Suite 2810
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Chicago, IL 60606
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1. | Prepare Sarbanes-Oxley documents for the review of the designated officers of the Trust (Fund Review Officers) prior to the date the relevant Shareholder Report is to be filed. In connection with their review and evaluations, the Fund Review Officers shall establish a schedule to ensure that all required disclosures in Forms N-CSR and N-Q and in the financial statements for the fund are identified and prepared in a timeframe sufficient to allow review by the Fund Review Officers. | ||
2. | Coordinate a meeting of the Fund Review Officers (Disclosure Controls and Procedures DCP meeting) before the filing date of each Report to review the accuracy and completeness of the relevant Report and record the considerations and conclusions in a written memorandum sufficient to support conclusions as required by Forms N-CSR and N-Q. | ||
3. | Review and sign as Chief Financial Officer relevant shareholder communications and SEC Filings such as Forms N-CSR and N-Q. | ||
4. | Design and implement disclosure controls and procedures for financial statements to ensure that all relevant fund financial information is properly disclosed to the executive officers and the board. | ||
5. | Review the Trusts accounting policies; create and review policies with the investment adviser, Trusts auditors and accountant and propose changes for approval by the Trusts board. | ||
6. | Conduct periodic risk-based reviews of the funds service provider operations to ensure compliance with fund policies and accounting procedures. | ||
7. | Oversee the budgeting process and authorize the procedures and authorities under which the fund administrator will make expense payments on behalf of the funds. | ||
8. | Represent the funds as Chief Financial Officer at SEC examinations, as required. | ||
9. | Present materials to the funds board, audit committees and senior management, as required or requested. |
1. | Financial Controls Services Fees |
2. | Out-of-Pocket Expenses, including but not limited to the following: |
ASSET MANAGEMENT FUND
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/s/ Rodger D. Shay, Jr.
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Title: President
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BEACON HILL FUND SERVICES, INC.
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/s/ Scott Englehart
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Title: President
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ASSET MANAGEMENT FUND
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BEACON HILL FUND SERVICES, INC. | |
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/s/ Rodger D. Shay, Jr.
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/s/ Scott Englehart | |
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Name: Rodger D. Shay, Jr.
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Name: Scott Englehart | |
Title: President
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Title: President | |
Address:
230 West Monroe Street, Suite 2810 Chicago, IL 60606 |
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| Coordinate and monitor activities of the third party service providers to the Funds. | ||
| Manage the process of filing amendments to the Funds registration statement and other reports to shareholders. | ||
| Coordinate the filing process for regulatory reports including the preparation, coordination of comments and filing of regulatory filings of the Trust including Forms N-CSR, N-SAR, N-Q, N-PX and 24f-2. | ||
| Coordinate the preparation and filing of proxy material, review tabulations and conduct shareholder meetings as required. | ||
| Maintain compliance calendar for Board meetings. | ||
| Coordinate the Board book preparation process including preparation, compilation and distribution of material for all Board meetings, attendance at meetings and drafting of minutes. | ||
| Provide support for new funds, mergers, conversions, and reorganizations. | ||
| Coordinate the-monitoring of compliance portfolio compliance and limitations, compliance with IRS diversification requirements, maintain compliance checklists and related Board reporting. |
| Maintain all books and records of each fund as is required by the Federal Securities Laws. | ||
| Prepare and file registrations and exemptions to affect the sale of Fund shares in various states and jurisdictions. |
/s/ Rodger D. Shay, Jr.
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Title: President
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BEACON HILL FUND SERVICES, INC.
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/s/ Scott Englehart
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Name: Scott Englehart
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Title: President
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