þ | ANNUAL REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 |
For the fiscal year ended
|
December 31, 2005 | |
|
o | TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 |
Commission File Number
|
0-13814 | |
|
Ohio | 34-14511184 | |
(State or Other Jurisdiction of
Incorporation or Organization) |
(I.R.S. Employer
Identification No.) |
194 West Main Street, Cortland, Ohio | 44410 | |
(Address of Principal Executive Offices) | (Zip Code) |
Registrants telephone number, including area code:
|
(330) 637-8040 | |
|
Common Stock, no par value | ||
(Title of Class) |
Table of Contents
General (Continued)
Table of Contents
Pages in 2005
Annual Report
to Shareholders
32 & 33
32 & 33
39
Pages in 2005
Annual Report
to Shareholders
47 48
48 & 49
Table of Contents
Table of Contents
Pages in 2005
Annual Report
to Shareholders
43 & 44
42 - 45
22-24 & 55-56
Table of Contents
the general economic conditions;
governmental monetary policy;
regulatory policies;
rate of inflation;
rate of unemployment.
Table of Contents
historical experience;
economic conditions;
regular reviews of delinquencies and loan portfolio quality;
industry concentrations;
and results of regulatory examinations.
Table of Contents
Actual or anticipated variations in earnings;
Changes in analysts recommendations or projections;
Operating and stock performance of other companies deemed to be peers;
News reports of trends, concerns and other issues related to the financial services
industry;
Low volume of stock trades.
Table of Contents
Name
Age
Position Held
70
Interim President, Chief Executive
Officer and Director Emeritus
58
President, Chief Executive
Officer and Director
46
Senior Vice President, Secretary,
Chief Financial Officer and Director
44
Senior Vice President, Treasurer and
Chief Investment Officer
Table of Contents
II-1
Pages in 2005
Annual Report
to Shareholders
Market for Registrants Common Equity, Related
Shareholder Matters and Issuer Purchase of
Equity Securities
a) Market Information
30 & 61
b) Holders
61
c) Dividends
30, 35 & 61
Issuer Purchases of Equity Securities in The Fourth Quarter of 2005
NONE
Selected Financial Data
31
Managements Discussion and Analysis of
Financial Condition and Results of Operations
34-60
Quantitative and Qualitative
Disclosures About Market Risk
53-54,
58-59
Financial Statements and Supplementary Data
1-33
Changes in and Disagreements with Accountants
on Accounting and Financial Disclosures
None
Controls and Procedures
Table of Contents
III-1
Pages in Definitive
Proxy Statement
4 6
7
7
4
9
Item l2.
Security Ownership of Certain Beneficial Owners and Management and
Related Shareholders Matters
Security ownership of certain beneficial owners N/A
Security ownership of management Information relating to this item will
be set forth in the Corporations definitive proxy statement to be filed with the
Securities and Exchange Commission in connection with its annual meeting of
shareholders to be held April 11, 2006. Such information is incorporated herein
by reference. Page 3.
Changes in Control N/A
Securities authorized for issuance under equity compensation plans N/A
Item l3.
Certain Relationships and Related Transactions
Item l4.
Principal Accounting Fees and Services
Table of Contents
IV-1
Item l5.
Exhibits, Financial Statement Schedules
(a) l.
Financial Statements
Included in Part II of this report:
Item 8., Financial Statements and Accompanying Information,
is set forth in the Corporations 2005 Annual Report to
Shareholders and is incorporated by reference in Part II
of this report.
Pages in 2005
Annual Report
To Shareholders
6
7
8
9
10
11 30
(a) 2.
Financial Statement Schedules
Included in Part IV of this report as Exhibit 23:
Independent Accountants Consent
Schedules:
All schedules are omitted because they are not applicable.
(a) 3.
Exhibits Required by Item 601 of Regulation S-K
The exhibits filed or incorporated by reference as a part of
this report are listed in the Index to Exhibits which appears
at page IV-3 hereof and is incorporated herein by reference.
Exhibit 11 Statement regarding computation of earnings per share -
is set forth in the Corporations 2005 Annual Report to Shareholders
page 14, Note 1 SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES
Per Share Amounts and is incorporated herein by reference.
Table of Contents
IV-2
CORTLAND BANCORP
By
/s/Rodger W. Platt
Interim President and Chief
Executive Officer
Interim President and Director Emeritus
(Principal Executive Officer)
March 14, 2006
Date
Director
March 14, 2006
Date
Director
March 14, 2006
Date
Director
March 14, 2006
Date
Director
March 14, 2006
Date
Director
March 14, 2006
Date
Director
March 14, 2006
Date
Director
March 14, 2006
Date
Director
March 14, 2006
Date
Senior Vice President,
Secretary and Director
(Chief Financial
Officer)
March 14, 2006
Date
Table of Contents
IV-3
IV-4
IV-5
Restated Amended Articles of Cortland Bancorp reflecting amendment dated May
18, 1999. Note: filed for purposes of SEC reporting compliance only. This restated
document has not been filed with the State of Ohio. (Exhibit A)
Code of Regulations, as amended (filed herewith) (Exhibit B)
The rights of holders of equity securities are defined in portions of the
Articles of Incorporation and Code of Regulations as referenced in 3.1 and 3.2.
Group Term Carve Out Plan dated February 23,2001 and form of
endorsement entered into in 2001 by The Cortland Savings and Banking Company with each
executive officer other than Rodger W. Platt and with selected other officers, as
amended by the August 2002 letter amendment
Group Term Carve Out Plan Amended Split Dollar Policy Endorsement
entered into by The Cortland Savings and Banking Company on December 15, 2003 with
Stephen A. Telego, Sr.
Director Retirement Agreement between Cortland Bancorp and Jerry
A. Carleton, dated as of July 26, 2005
Director Retirement Agreement between Cortland Bancorp and David
C. Cole, dated as of March 1, 2001, as amended by letter amendment dated February 12,
2004
Director Retirement Agreement between Cortland Bancorp and George
E. Gessner, dated as of March 1, 2001, as amended by letter amendment dated February
12, 2004
Amended Director Retirement Agreement between Cortland Bancorp and
William A. Hagood, dated as of October 12, 2003
Director Retirement Agreement between Cortland Bancorp and James
E. Hoffman III, dated as of March 1, 2001, as amended by letter amendment dated
February 12, 2004
Director Retirement Agreement between Cortland Bancorp and Neil J.
Kaback, dated as of March 1, 2004
Director Retirement Agreement between Cortland Bancorp and K. Ray
Mahan, dated as of March 1, 2001
Amended and Restated Director Retirement Agreement between
Cortland Bancorp and Richard B. Thompson, dated as of May 1, 2004
Director Retirement Agreement between Cortland Bancorp and
Timothy K. Woofter, dated as of March 1, 2001, as amended by letter amendment dated
February 12, 2004
Table of Contents
Form of Split Dollar Agreement entered into by Cortland Bancorp
and each of Directors David C. Cole, George E. Gessner, William A. Hagood, James E.
Hoffman III, K. Ray Mahan, and Timothy K. Woofter as of February 23, 2001, as of March
1, 2004 with Director Neil J. Kaback, and as of October 1, 2001 with Director Richard
B. Thompson; and Split Dollar Agreement and Endorsement entered into by Cortland
Bancorp as of July 26, 2005 with Director Jerry A. Carleton
Split Dollar Agreement between The Cortland Savings and Banking
Company and Rodger W. Platt dated of as February 23, 2001, as amended on August 15,
2002 and September 29, 2005
Endorsement Split Dollar Agreement between The Cortland Savings
and Banking Company and Rodger W. Platt dated as of September 29, 2005
Form of Indemnification Agreement entered into by Cortland
Bancorp with each of its directors as of May 24, 2005
Amended Salary Continuation Agreement between The Cortland
Savings and Banking Company and Rodger W. Platt, dated as of August 15, 2002
Second Amended and Restated Salary Continuation Agreement between
The Cortland Savings and Banking Company and Timothy Carney, dated as of December 17,
2003
Second Amended and Restated Salary Continuation Agreement between
The Cortland Savings and Banking Company and Lawrence A. Fantauzzi, dated as of
December 16, 2003
Second Amended and Restated Salary Continuation Agreement between
The Cortland Savings and Banking Company and James M. Gasior, dated as of December 15,
2003
Amended Salary Continuation Agreement between The Cortland
Savings and Banking Company and Marlene Lenio, dated as of September 9, 2002
Salary Continuation Agreement between The Cortland Savings and
Banking Company and Craig Phythyon, dated as of December 15, 2003
Second Amended and Restated Salary Continuation Agreement between
The Cortland Savings and Banking Company and Stephen A. Telego, Sr., dated as of
December 15, 2003
Second Amended and Restated Salary Continuation Agreement between
The Cortland Savings and Banking Company and Danny L. White, dated as of December 15,
2003
Second Amended Split Dollar Agreement and Endorsement between The
Cortland Savings and Banking Company and Timothy Carney, dated as of December 17, 2003
Table of Contents
Second Amended Split Dollar Agreement and Endorsement between The
Cortland Savings and Banking Company and Lawrence A. Fantauzzi, dated as of December
16, 2003
Second Amended Split Dollar Agreement and Endorsement between The
Cortland Savings and Banking Company and James M. Gasior, dated as of December 15, 2003
Amended Split Dollar Agreement between The Cortland Savings and
Banking Company and Marlene Lenio, dated as of September 9, 2002
Split Dollar Agreement and Endorsement between The Cortland
Savings and Banking Company and Craig Phythyon, dated as of December 15, 2003
Second Amended Split Dollar Agreement and Endorsement between The
Cortland Savings and Banking Company and Stephen A. Telego, Sr., dated as of December
15, 2003
Second Amended Split Dollar Agreement and Endorsement between The
Cortland Savings and Banking Company and Danny L. White, dated as of December 15, 2003
Severance Agreement Due to Change in Control of Cortland Bancorp
entered by Cortland Bancorp and The Cortland Savings and Banking Company in January
2001 with each of Timothy Carney, Lawrence A. Fantauzzi, James M. Gasior, and Stephen
A. Telego, Sr.
Severance Agreement Due to Change in Control of Cortland Bancorp
entered by Cortland Bancorp and The Cortland Savings and Banking Company in January
2001 with each of Marlene Lenio, Barbara Sandrock, and Danny L. White
Annual Report to security holders (filed herewith)
Subsidiaries of the Registrant (filed herewith)
Consents of experts and counsel Consent of independent registered public
Accounting firm. (filed herewith)
Certification of the Chief Executive Officer under Rule 13a-14(a) (filed
herewith)
Certification of the Chief Financial Officer under Rule 13a-14(a) (filed
herewith)
Section 1350 Certification of Chief Executive Officer and Chief Financial Officer
required under section 906 of the Sarbanes-Oxley Act of 2002 (filed herewith)
*
Management contract or compensatory plan or arrangement (filed herewith)
Exhibit 3.1
EXHIBIT A
AMENDED ARTICLES
OF
CORTLAND BANCORP.
FIRST: The name of the corporation shall be Cortland Bancorp.
SECOND: The place in Ohio where the principal office of the corporation is to be located is in the City of Cortland, County of Trumbull.
THIRD: The purpose for which the corporation is formed is to engage in any lawful act or activity for which corporations may be formed under Sections 1701.01 to 1701.98 of the Ohio Revised Code.
FOURTH: The authorized number of shares of the corporation shall be twenty million (20,000,000), all of which shall be shares of common stock, each without par value.
FIFTH: The directors of the corporation shall have the power to cause the corporation from time to time and at any time to purchase, hold, sell, transfer or otherwise deal with (A) shares of any class or series issued by it, (B) any security or other obligation of the corporation which may confer upon the holder thereof the right to convert the same into shares of any class or series authorized by the articles of the corporation, and (C) any security or other obligation which may confer upon the holder thereof the right to purchase shares of any class or series authorized by the articles of the corporation. The corporation shall have the right to repurchase, if and when any shareholder desires to sell, or on the happening of any event is required to sell, shares of any class or series issued by the corporation.
The authority granted in this Article Fifth of these articles shall not limit the plenary authority of the directors to purchase, hold, sell, transfer or otherwise deal with shares of any class or series, securities, or other obligations issued by the corporation or authorized by its articles.
SIXTH: No shareholder of the corporation shall have, as a matter of right, the pre-emptive right to purchase or subscribe for shares of any class, now or hereafter authorized, or to purchase or subscribe for securities or other obligations convertible into or exchangeable for such shares or which by warrants or otherwise entitle the holders thereof to subscribe for or purchase any such shares.
SEVENTH: The right of every shareholder to vote cumulatively in the election of directors is eliminated, so that no shareholder of the corporation may cumulate his voting power.
EIGHTH: Chapter 1704 and Section 1701.831 of the Ohio Revised Code do not apply to the corporation.
NINTH: Notwithstanding any provision of the Ohio Revised Code now or hereafter in force requiring for any purpose the vote, consent, waiver or release of the holders of shares of the corporation entitling them to exercise two-thirds (2/3) or any other proportion of the voting power of the corporation or of any class or classes thereof, such action, unless expressly otherwise provided by statute, may be taken by the vote, consent, waiver or release of the holders of the shares entitling them to exercise not less than a majority of the voting power of the corporation or of such class or classes; provided, however, that unless two-thirds (2/3) of the whole authorized number of directors of the corporation shall recommend the approval of any of the following matters, the affirmative vote of the
holders of shares entitling them to exercise not less than eighty percent (80%) of the voting power of the corporation entitled to vote thereon shall be required to adopt:
(1) a proposed amendment to the articles of the corporation;
(2) proposed new regulations, or an alteration, amendment or repeal of the regulations of the corporation;
(3) an agreement of merger or consolidation providing for the merger or consolidation of the corporation with or into one or more other corporations;
(4) a proposed combination or majority share acquisition involving the issuance of shares of the corporation and requiring shareholder approval;
(5) a proposal to sell, lease, or exchange all or substantially all of the property and assets of the corporation;
(6) a proposed dissolution of the corporation; or
(7) a proposal to fix or change the number of directors by action of the shareholders of the corporation.
The written objection of a director to any such matter submitted to the president or secretary of the corporation not less than three days before the meeting of shareholders at which any such matter is to be considered shall be deemed to be an affirmative vote by such director against such matter.
TENTH: (A) In addition to any affirmative vote required by any provision of the Ohio Revised Code or by any other provision of these articles, the affirmative vote or consent of the holders of the greater of (i) four-fifths (4/5) of the outstanding common shares of the corporation entitled to vote thereon or (ii) that fraction of such
outstanding common shares having as the numerator a number equal to the sum of
(a) the number of outstanding common shares Beneficially Owned by Controlling
Persons (as hereinafter defined) plus (b) two-thirds (2/3) of the remaining
number of outstanding common shares, and as the denominator a number equal to
the total number of outstanding common shares entitled to vote, shall be
required for the adoption or authorization of a Business Combination (as
hereinafter defined) unless:
(1) The Business Combination will result in an involuntary sale, redemption, cancellation or other termination of ownership of all common shares of the corporation owned by shareholders who do not vote in favor of, or consent in writing to, the Business Combination and the cash or fair value of other readily marketable consideration to be received by such shareholders for such common shares shall at least be equal to the Minimum Price Per Share (as hereinafter defined); and
(2) A proxy statement responsive to the requirements of the Securities Exchange Act of 1934 shall be mailed to the shareholders of the corporation for the purpose of soliciting shareholder approval of the proposed Business Combination.
(B) For purposes of this Article TENTH, the following definitions shall apply:
(1) "Affiliate" shall mean a Person that directly or indirectly through one or more intermediaries, controls, or is controlled by, or is under common control with, another Person.
(2) "Associate" shall mean (a) any corporation or organization of which a
Person is an officer or partner or is, directly or indirectly, the
Beneficial Owner of ten percent (10%) or more of any class of equity
securities, (b) any trust or other estate in which a Person has a ten
percent (10%) or greater individual interest of any nature or as to
which a Person serves as trustee or in a similar fiduciary capacity,
(c) any spouse of a Person, and (d) any relative of a Person, or any
relative of a spouse of a Person, who has the same residence as such
Person or spouse.
(3) "Beneficial Ownership" shall include without limitation (a) all shares directly or indirectly owned by a Person, by an Affiliate of such Person or by an Associate of such Person or such Affiliate, (b) all shares which such Person, Affiliate or Associate has the right to acquire through the exercise of any option, warrant or right (whether or not currently exercisable), through the conversion of a security, pursuant to the power
to revoke a trust, discretionary account or similar arrangement, or pursuant to the automatic termination of a trust, discretionary account or similar arrangement; and (c) all shares as to which such Person, Affiliate or Associate directly or indirectly through any contract, arrangement, understanding, relationship or otherwise (including without limitation a written or unwritten agreement to act in concert) has or shares voting power (which includes the power to vote or to direct the voting of such shares) or investment power (which includes the power to dispose or direct the disposition of such shares) or both.
(4) "Business Combination" shall mean (a) any merger or consolidation of the corporation with or into a Controlling Person or an Affiliate of a Controlling Person or an Associate of such Controlling Person or Affiliate, (b) any sale, lease, exchange, transfer or other disposition, including without limitation a mortgage or any other security device, of all or any Substantial Part of the assets of the corporation, including without limitation any voting securities of a Subsidiary, or of the assets of a Subsidiary, to a Controlling Person or Affiliate of a Controlling Person or Associate of such Controlling Person or Affiliate, (c) any merger into the corporation or into a Subsidiary of a Controlling Person or an Affiliate of a Controlling Person or an Associate of such Controlling Person or Affiliate, (d) any sale, lease, exchange, transfer or other disposition to the corporation or a Subsidiary of all or any part of the assets of a Controlling Person or Affiliate of a Controlling Person or Associate of such Controlling Person or Affiliate but not including any disposition of assets which, if included with all other dispositions consummated during the same fiscal year of the corporation by the same Controlling Person or Affiliates thereof and Associates of such Controlling Person or Affiliates, would not result in dispositions during such year by all such Persons of assets having an aggregate fair value (determined at the time of disposition of the respective assets) in excess of one percent (1%) of the total consolidated assets of the corporation (as shown on its certified balance sheet as of the end of the fiscal year preceding the proposed disposition); provided, however, that in no event shall any disposition of assets be excepted from shareholder approval by reason of the preceding exclusion if such disposition when included with all other dispositions consummated during the same and immediately preceding four (4) fiscal years of the corporation by the same Controlling Person, Affiliates thereof and Associates of such Controlling Person or Affiliates, would result in disposition by all such Persons of assets having an aggregate fair value (determined at the time of disposition of the respective assets) in excess of two percent (2%) of the total consolidated assets of the corporation (as shown on its certified balance sheet as of the end of the fiscal year preceding the proposed disposition), (e) any reclassification of the common shares of the corporation, or any recapitalization involving common shares of the corporation, consummated within five (5) years after a Controlling Person becomes a
Controlling Person, and (f) any agreement, contract or other arrangement providing for any of the transactions described in the definitions of Business Combination.
(5) "Control" shall mean the possession, directly or indirectly, of the power to direct or cause the direction of the management and policies of a Person, whether through the ownership of voting securities, by contract or otherwise.
(6) "Controlling Person" shall mean any Person who Beneficially Owns shares of the corporation entitling that Person to exercise twenty percent (20%) or more of the voting power of the corporation entitled to vote in the election of directors.
(7) "Minimum Price Per Share" shall mean the sum of (a) the higher of
either (i) the highest gross per share price paid or agreed to be paid
to acquire any common shares of the corporation Beneficially Owned by
a Controlling Person, provided such payment or agreement to make
payment was made within five (5) years immediately prior to the record
date set to determine the shareholders entitled to vote or consent to
the Business Combination in question, or (ii) the highest per share
closing public market price for such common shares during such five
(5) year period, plus (b) the aggregate amount, if any, by which five
percent (5%) for each year, beginning on the date on which such
Controlling Person became a Controlling Person, of such higher per
share price exceeds the aggregate amount of all common share dividends
per share paid in cash since the date on which such Person became a
Controlling Person. The calculation of the Minimum Price Per Share
shall require appropriate adjustments for capital changes, including
without limitation stock splits, stock dividends and reverse stock
splits.
(8) "Person" shall mean an individual, a corporation, a partnership, an association, a joint-stock company, a trust, any unincorporated organization, a government or political subdivision thereof, and any other entity.
(9) "Securities Exchange Act of 1934" shall mean the Securities Exchange Act of 1934, as amended from time to time as well as any successor or replacement statute.
(10) "Subsidiary" shall mean any corporation more than twenty-five percent (25%) of whose outstanding securities entitled to vote for the election of directors are Beneficially Owned by the corporation and/or one or more Subsidiaries.
(11) "Substantial Part" shall mean more than ten percent (10%) of the total assets of the corporation in question, as shown on its certified balance
sheet as of the end of the most recent fiscal year ending prior to the time the determination is being made.
(C) During any period in which there are one or more Controlling Persons, this Article TENTH shall not be altered, changed or repealed unless the amendment effecting such alteration, change or repeal shall have received, in addition to any affirmative vote required by any provision of the Ohio Revised Code or by any other provision of these articles, the affirmative vote or consent of the holders of the greater of (i) four-fifths (4/5) of the outstanding common shares of the corporation entitled to vote thereon or (ii) that fraction of such outstanding common shares having as the numerator a number equal to the sum of (a) the number of outstanding common shares Beneficially Owned by Controlling Persons plus (b) two-thirds (2/3) of the remaining number of outstanding common shares, and as the denominator a number equal to the total number of outstanding common shares entitled to vote.
ELEVENTH: Any director or the entire Board of Directors may be removed only by the affirmative vote of the holders of shares then entitling them to exercise not less than 80% of the voting power of the corporation at an election of directors, and shareholders may effect such removal only for cause; provided, however, that if any class or series of shares shall entitle the holders thereof to elect one or more directors, any director or all the directors elected by such holders may be removed only by the affirmative vote of the holders of shares of such class or series then entitling them to exercise not less than 80% of the voting power of such class or series at any election of such directors, and such removal may be effected only for cause. Any such removal shall be deemed to create a vacancy in the Board of Directors.
TWELFTH: These amended articles supersede the articles of the corporation existing at the effective date of these amended articles, except for Article X which shall continue in effect until its repeal.
Exhibit 3.2
EXHIBIT B
CODE OF REGULATIONS
OF
CORTLAND BANCORP.
INDEX
SECTION CAPTION PAGE NO. ------- ------- -------- ARTICLE ONE MEETING OF SHAREHOLDERS 1.01 Annual Meetings 1 1.02 Calling of Meeting 1 1.03 Place of Meeting 1 1.04 Notice of Meetings 2 1.05 Waiver of Notice 3 1.06 Quorum 3 1.07 Votes Required 4 1.08 Order of Business 4 1.09 Shareholders Entitled to Vote 4 1.10 Cumulative Voting 5 1.11 Proxies 5 1.12 Inspectors of Election 5 ARTICLE TWO DIRECTORS 2.01 Authority and Qualifications 6 2.02 Number of Directors and Term of Office 6 2.03 Nomination and Election 8 2.04 Removal 10 2.05 Vacancies 10 2.06 Meetings 10 2.07 Notice of Meetings 11 2.08 Waiver of Notice 12 2.09 Quorum 12 2.10 Executive Committee 12 2.11 Compensation 13 2.12 By-Laws 14 |
SECTION CAPTION PAGE NO. ------- ------- -------- ARTICLE THREE OFFICERS 3.01 Officers 14 3.02 Tenure of Office 14 3.03 Duties of the Chairman of the Board 15 3.04 Duties of the President 15 3.05 Duties of the Vice Presidents 15 3.06 Duties of the Secretary 16 3.07 Duties of the Treasurer 16 ARTICLE FOUR SHARES 4.01 Certificates 17 4.02 Transfers 17 4.03 Transfer Agents and Registrars 19 4.04 Lost, Wrongfully Taken or Destroyed Certificates 19 4.05 Uncertificated Shares 19 ARTICLE FIVE INDEMNIFICATION AND INSURANCE 5.01 Mandatory Indemnification 20 5.02 Court-Approved Indemnification 21 5.03 Indemnification for Expenses 22 5.04 Determination Required 23 5.05 Advances for Expenses 24 5.06 Article Five Not Exclusive 25 5.07 Insurance 26 5.08 Certain Definitions 26 5.09 Venue 28 ARTICLE SIX MISCELLANEOUS 6.01 Amendments 28 6.02 Action by Shareholders or Directors without a Meeting 28 6.03 Seal 29 6.04 Regulations Supersede Prior By-Laws or Regulations 29 |
CODE OF REGULATIONS
OF
CORTLAND BANCORP.
ARTICLE ONE
MEETING OF SHAREHOLDERS
Section 1.01. Annual Meetings. The annual meeting of the shareholders for the election of directors, for the consideration of reports to be laid before such meeting and for the transaction of such other business as may properly come before such meeting, shall be held on the second Tuesday of April of each year or on such other date as may be fixed from time to time by the directors.
Section 1.02. Calling of Meetings. Meetings of the shareholders may be called only by the chairman of the board, the president, or, in case of the president's absence, death, or disability, the vice president authorized to exercise the authority of the president; the secretary; the directors by action at a meeting, or a majority of the directors acting without a meeting; or the holders of at least 50% of all shares outstanding and entitled to vote thereat.
Section 1.03. Place of Meetings. All meetings of shareholders shall be held at the principal office of the corporation, unless otherwise provided by action of the directors. Meetings of shareholders may be held at any place within or without the State of Ohio.
Section 1.04. Notice of Meetings. (A) Written notice stating the time, place and purposes of a meeting of the shareholders shall be given either by personal delivery or by mail not less than seven (7) nor more than sixty (60) days before the date of the meeting, (1) to each shareholder of record entitled to notice of the meeting, (2) by or at the direction of the president or the secretary. If mailed, such notice shall be addressed to the shareholder at his address as it appears on the records of the corporation. Notice of adjournment of a meeting need not be given if the time and place to which it is adjourned are fixed and announced at such meeting. In the event of a transfer of shares after the record date for determining the shareholders who are entitled to receive notice of a meeting of shareholders, it shall not be necessary to give notice to the transferee. Nothing herein contained shall prevent the setting of a record date in the manner provided by law, the articles or the regulations for the determination of shareholders who are entitled to receive notice of or to vote at any meeting of shareholders or for any purpose required or permitted by law.
(B) Following receipt by the president or the secretary of a request in writing, specifying the purpose or purposes for which the persons properly making such request have called a meeting of the shareholders, delivered either in person or by registered mail to such officer by any persons entitled to call a meeting of shareholders, such officer shall cause to be given to the shareholders entitled thereto notice of a meeting to be held on a date not less than seven (7) nor more than sixty
(60) days after the receipt of such request, as such officer may fix. If such notice is not given within thirty (30) days after the receipt of such request by the president or the secretary, then, and only then, the persons properly calling the meeting may fix the time of meeting and give notice thereof in accordance with the provisions of the regulations.
Section 1.05. Waiver of Notice. Notice of the time, place and purpose or purposes of any meeting of shareholders may be waived in writing, either before or after the holding of such meeting, by any shareholders, which writing shall be filed with or entered upon the records of such meeting. The attendance of any shareholder, in person or by proxy, at any such meeting without protesting the lack of proper notice, prior to or at the commencement of the meeting, shall be deemed to be a waiver by such shareholder of notice of such meeting.
Section 1.06. Quorum. At any meeting of shareholders, the holders of a majority of the voting shares of the corporation then outstanding and entitled to vote thereat, present in person or by proxy, shall constitute a quorum for such meeting. The holders of a majority of the voting shares represented at a meeting, whether or not a quorum is present, or the chairman of the board, the president, or the officer of the corporation acting as chairman of the meeting, may adjourn such meeting from time to time, and if a quorum is present at such adjourned meeting any business may be transacted as if the meeting had been held as originally called.
Section 1.07. Votes Required. At all elections of directors the candidates receiving the greatest number of votes shall be elected. Any other matter submitted to the shareholders for their vote shall be decided by the vote of such proportion of the shares, or of any class of shares, or of each class, as is required by law, the articles or the regulations.
Section 1.08. Order of Business. The order of business at any meeting of shareholders shall be determined by the officer of the corporation acting as chairman of such meeting unless otherwise determined by a vote of the holders of a majority of the voting shares of the corporation then outstanding, present in person or by proxy, and entitled to vote at such meeting.
Section 1.09. Shareholders Entitled to Vote. Each shareholder of record on the books of the corporation on the record date for determining the shareholders who are entitled to vote at a meeting of shareholders shall be entitled at such meeting to one vote for each share of the corporation standing in his name on the books of the corporation on such record date. The directors may fix a record date for the determination of the shareholders who are entitled to receive notice of and to vote at a meeting of shareholders, which record date shall not be a date earlier than the date on which the record date is fixed and which record date may be a maximum of sixty (60) days preceding the date of the meeting of shareholders.
Section 1.10. Cumulative Voting. The right of every shareholder to vote cumulatively in the election of directors is eliminated, so that no shareholder of the corporation may cumulate his voting power.
Section 1.11. Proxies. At meetings of the shareholders any shareholder of record entitled to vote thereat may be represented and may vote by a proxy or proxies appointed by an instrument in writing signed by such shareholder, but such instrument shall be filed with the secretary of the meeting before the person holding such proxy shall be allowed to vote thereunder. No proxy shall be valid after the expiration of eleven months after the date of its execution, unless the shareholder executing it shall have specified therein the length of time it is to continue in force.
Section 1.12. Inspectors of Election. In advance of any meeting of shareholders, the directors may appoint inspectors of election to act at such meeting or any adjournment thereof; if inspectors are not so appointed, the officer of the corporation acting as chairman of any such meeting may make such appointment. In case any person appointed as inspector fails to appear or act, the vacancy may be filled only by appointment made by the directors in advance of such meeting or, if not so filled, at the meeting by the officer of the corporation acting as chairman of such meeting. No other person or persons may appoint or require the appointment of inspectors of election.
ARTICLE TWO
DIRECTORS
Section 2.01. Authority and Qualifications. Except where the law, the articles or the regulations otherwise provide, all authority of the corporation shall be vested in and exercised by its directors. No person who has attained the age of seventy (70) shall be eligible for election as a director. Each director shall be the holder of shares of stock of the corporation in an amount equal to or greater than an aggregate par value or stated value of five hundred dollars, an aggregate shareholders equity of five hundred dollars, or an aggregate fair market value of five hundred dollars. Determination of such value may be based on the value of the shares of stock on the date such shares were purchased or on the date such person became a director, whichever value is greater.
Section 2.02. Number of Directors and Term of Office.
(A) Until changed in accordance with the provisions of the regulations, the number of directors of the corporation shall be ten (10).
(B) If recommended by two-thirds (2/3) of the whole authorized number of directors, the number of directors may be fixed or changed at a meeting of the shareholders called for the purpose of electing directors at which a quorum is present, only by the affirmative vote of the holders of not less than a majority of the voting shares which are represented at the meeting,
in person or by proxy, and entitled to vote on such proposal, provided, however, that the shareholders may not increase the number of directors to more than eleven (11) or reduce the number of directors to less than nine (9).
(C) The directors may fix or change the number of directors and may fill any director's office that is created by an increase in the number of directors; provided, however, that the directors may not increase the number of directors to more than eleven (11) nor reduce the number of directors to less than nine (9).
(D) The board of directors shall be divided into three classes as nearly equal in number as the then fixed number of directors permits, with the term of office of one class expiring each year. The election of each class of directors shall be a separate election. The directors elected at the annual meeting in 1990 shall hold office for a term expiring in 1993; the directors elected at the annual meeting in 1991 shall hold office for a term expiring in 1994; and the directors elected at the annual meeting in 1992 shall hold office for a term expiring in 1995. At each annual meeting of shareholders, successors to the class of directors whose term then expires shall be elected to hold office for a three-year term. A director shall hold office until the annual meeting for the year in which his term expires and
until his successor is duly elected and qualified, or until his earlier resignation, removal from office or death. In the event of any increase in the number of directors of the corporation, the additional directors shall be similarly classified in such a manner that each class of directors shall be as equal in number as possible. In the event of any decrease in the number of directors of the corporation, such decrease shall be effected in such a manner that each class of directors shall be as equal in number as possible.
(E) No reduction in the number of directors shall of itself have the effect of shortening the term of an incumbent director.
Section 2.03. Nomination and Election.
(A) At each annual meeting of shareholders for the election of directors, the successors to the directors whose terms shall expire in that year shall be elected, but if the annual meeting is not held or if one or more of such directors are not elected thereat, they may be elected at a special meeting called for that purpose.
(B) Any nominee for election as a director of the corporation may be proposed only by or at the direction of the board of directors or by any shareholder entitled to vote for the election of directors. Nominations, other than those made by or at the direction of the board of directors, shall be made in writing and shall be delivered or mailed to the president of the corporation
not less than fourteen days nor more than fifty days prior to any meeting of shareholders called for the election of directors; provided, however, that if less than twenty-one days' notice of the meeting is given to shareholders, such nomination shall be mailed or delivered to the president of the corporation not later than the close of business on the seventh day following the day on which the notice of meeting was mailed. Such notification shall contain the following information to the extent known to the notifying shareholder:
(1) the name and address of each proposed nominee;
(2) the principal occupation of each proposed nominee;
(3) the total number of shares of stock of the corporation that will be voted for each proposed nominee;
(4) the name and residence address of the notifying shareholder; and
(5) the number of shares of stock of the corporation beneficially owned by the notifying shareholder.
(C) If a shareholder shall attempt to nominate one or more persons for election as a director at any meeting at which directors are to be elected without having identified each such person in a written notice given as contemplated by, and/or without having provided therein the information specified in, division (B) of this section, each such attempted nomination shall be invalid and shall be disregarded unless the person acting as
chairman of the meeting determines that the facts warrant the acceptance of such nomination.
(D) The election of directors shall be by ballot.
Section 2.04. Removal. Any director or the entire board of directors may be removed only in accordance with the articles of the corporation.
Section 2.05. Vacancies. The remaining directors, though less than a majority of the whole authorized number of directors, may, by the vote of a majority of their number, fill any vacancy in the board for the unexpired term. A vacancy in the board exists within the meaning of this Section 2.05, consistent with the provisions in the amended articles and regulations of the corporation, when the shareholders increase the authorized number of directors but fail at the meeting at which such increase is authorized, or an adjournment thereof, to elect the additional directors provided for, when the shareholders fail at any time to elect the whole authorized number of directors, or when the shareholders remove a director for cause.
Section 2.06. Meetings. A meeting of the directors shall be held immediately following the adjournment of each annual meeting of shareholders at which directors are elected, and notice of such meeting need not be given. The directors shall hold such other meetings as may from time to time be called, and such other meetings of directors may be called only by the chairman of the board, the president, or any two directors. All meetings of directors shall be held at the principal office of the
corporation in Cortland, Ohio, or at such other place within or without the State of Ohio, as the directors may from time to time determine by a resolution. Meetings of the directors may be held through any communications equipment if all persons participating can hear each other and participation in a meeting pursuant to this provision shall constitute presence at such meeting.
Section 2.07. Notice of Meetings. Notice of the time and place of each meeting of directors for which such notice is required by law, the articles, the regulations or the by-laws shall be given to each of the directors by at least one of the following methods:
(A) In a writing mailed not less than three days before such meeting and addressed to the residence or usual place of business of a director, as such address appears on the records of the corporation; or
(B) By telegraph, cable, radio, wireless, or a writing sent or delivered to the residence or usual place of business of a director as the same appears on the records of the corporation, not later than the day before the date on which such meeting is to be held; or
(C) Personally or by telephone not later than the day before the date on which such meeting is to be held.
Notice given to a director by any one of the methods specified in the regulations shall be sufficient, and the method of giving notice to all directors need
not be uniform. Notice of any meeting of directors may be given only by the chairman of the board, the president or the secretary of the corporation. Any such notice need not specify the purpose or purposes of the meeting. Notice of adjournment of a meeting of directors need not be given if the time and place to which it is adjourned are fixed and announced at such meeting.
Section 2.08. Waiver of Notice. Notice of any meeting of directors may be waived in writing, either before or after the holding of such meeting, by any director, which writing shall be filed with or entered upon the records of the meeting. The attendance of any director at any meeting of directors without protesting, prior to or at the commencement of the meeting, the lack of proper notice, shall be deemed to be a waiver by him of notice of such meeting.
Section 2.09. Quorum. A majority of the whole authorized number of directors shall be necessary to constitute a quorum for a meeting of directors, except that a majority of the directors in office shall constitute a quorum for filling a vacancy in the board. The act of a majority of the directors present at a meeting at which a quorum is present is the act of the board, except as otherwise provided by law, the articles or the regulations.
Section 2.10. Executive Committee. The directors may create an executive
committee or any other committee of directors, to consist of not less than three
(3) directors, and may authorize the delegation to such executive committee or
other
committees of any of the authority of the directors, however conferred, other than that of filling vacancies among the directors or in the executive committee or in any other committee of the directors.
Such executive committee or any other committee of directors shall serve at the pleasure of the directors, shall act only in the intervals between meetings of the directors, and shall be subject to the control and direction of the directors. Such executive committee or other committee of directors may act by a majority of its members at a meeting or by a writing or writings signed by all of its members.
Any act or authorization of any act by the executive committee or any other committee within the authority delegated to it shall be as effective for all purposes as the act or authorization of the directors. No notice of a meeting of the executive committee or of any other committee of directors shall be required. A meeting of the executive committee or of any other committee of directors may be called only by the president or by a member of such executive or other committee of directors. Meetings of the executive committee or of any other committee of directors may be held through any communications equipment if all persons participating can hear each other and participation in such a meeting shall constitute presence thereat.
Section 2.11. Compensation. Directors shall be entitled to receive, as compensation for services rendered and expenses incurred as directors, such amounts as the directors may determine.
Section 2.12. By-Laws. The directors may adopt, and amend from time to time, by-laws for their own government, which by-laws shall not be inconsistent with the law, the articles or the regulations.
ARTICLE THREE
OFFICERS
Section 3.01. Officers. The officers of the corporation to be elected by the directors shall be a president, a secretary, a treasurer, and, if desired, one or more vice presidents and such other officers and assistant officers as the directors may from time to time elect. The directors may elect a chairman of the board, who must be a director. Officers need not be shareholders of the corporation, and may be paid such compensation as the board of directors may determine. Any two or more offices may be held by the same person, but no officer shall execute, acknowledge, or verify any instrument in more than one capacity if such instrument is required by law, the articles, the regulations or the By-Laws to be executed, acknowledged, or verified by two or more officers.
Section 3.02. Tenure of Office. The officers of the corporation shall hold office at the pleasure of the directors. Any officer of the corporation may be removed, either with or without cause, at any time, by the affirmative vote of a majority of all
the directors then in office. Such removal, however, shall be without prejudice to the contract rights, if any, of the person so removed.
Section 3.03. Duties of the Chairman of the Board. The chairman of the board, if any, shall preside at all meetings of the directors. He shall have such other powers and duties as the directors shall from time to time assign to him.
Section 3.04. Duties of the President. The president shall be the chief executive officer of the corporation and shall exercise supervision over the business of the corporation and shall have, among such additional powers and duties as the directors may from time to time assign to him, the power and authority to sign all certificates evidencing shares of the corporation and all deeds, mortgages, bonds, contracts, notes and other instruments requiring the signature of the president of the corporation. It shall be the duty of the president to preside at all meetings of shareholders.
Section 3.05. Duties of the Vice Presidents. In the absence of the president or in the event of his inability or refusal to act, the vice president, if any (or in the event there be more than one vice president, the vice presidents in the order designated, or in the absence of any designation, then in the order of their election), shall perform the duties of the president and, when so acting, shall have all the powers of and be subject to all restrictions upon the president. The vice presidents shall perform such other duties and have such other powers as the directors may from time to time prescribe.
Section 3.06. Duties of the Secretary. It shall be the duty of the secretary, or of an assistant secretary, if any, in case of the absence or inability to act of the secretary, to keep minutes of all the proceedings of the shareholders and the directors and to make a proper record of the same; to perform such other duties as may be required by law, the articles or the regulations; to perform such other and further duties as may from time to time be assigned to him by the directors or the president; and to deliver all books, paper and property of the corporation in his possession to his successor or to the president.
Section 3.07. Duties of the Treasurer. The treasurer, or an assistant treasurer, if any, in case of the absence or inability to act of the treasurer, shall receive and safely keep in charge all money, bills, notes, choses in action, securities and similar property belonging to the corporation, and shall do with or disburse the same as directed by the president or the directors; shall keep an accurate account of the finances and business of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, stated capital and shares, together with such other accounts as may be required and hold the same open for inspection and examination by the directors; shall give bond in such sum with such security as the directors may require for the faithful performance of his duties; shall, upon the expiration of his term of office, deliver all money and other property of the corporation in his possession or custody to his successor or the president; and shall
perform such other duties as from time to time may be assigned to him by the directors.
ARTICLE FOUR
SHARES
Section 4.01. Certificates. Certificates evidencing ownership of shares of the corporation shall be issued to those entitled to them. Each certificate evidencing shares of the corporation shall bear a distinguishing number; the signatures of the chairman of the board, the president, or a vice president, and of the secretary, an assistant secretary, the treasurer or an assistant treasurer (except that when any such certificate is countersigned by an incorporated transfer agent or registrar, such signatures may be facsimile, engraved, stamped or printed); and such recitals as may be required by law. Certificates evidencing shares of the corporation shall be of such tenor and design as the directors may from time to time adopt and may bear such recitals as are permitted by law.
Section 4.02. Transfers. Where a certificate evidencing a share or shares of the corporation is presented to the corporation or its proper agents which a request to register transfer, the transfer shall be registered as requested if:
(1) An appropriate person signs on each certificate so presented or signs on a separate document an assignment or transfer of shares evidenced by
each such certificate, or signs a power to assign or transfer such shares, or when the signature of an appropriate person is written without more on the back of each such certificate; and
(2) Reasonable assurance is given that the indorsement of each appropriate person is genuine and effective. The corporation or its agents may refuse to register a transfer of shares unless the signature of each appropriate person is guaranteed by a bank (as that term is defined in section 3(a) of the Federal Deposit Insurance Act [12 U.S.C. 1813 (a)]); a broker, dealer, municipal securities dealer, municipal securities broker, government securities dealer, government securities broker, national securities exchange, registered securities association or a clearing agency (as those terms are defined under the Securities Exchange Act of 1934, as amended); a credit union (as that term is defined in section 19(b)(1)(A) of the Federal Reserve Act [12 U.S.C. 461(b)]); or a savings association (as that term is defined in section 3(b) of the Federal Deposit Insurance Act; and such guarantee complies with the written standards of the transfer agent pertaining to the acceptance of guarantees; and
(3) All applicable laws relating to the collection of transfer or other taxes have been complied with; and
(4) The corporation or its agents are not otherwise required or permitted to refuse to register such transfer.
Section 4.03. Transfer Agents and Registrars. The directors may appoint one or more agents to transfer or to register shares of the corporation, or both.
Section 4.04. Lost, Wrongfully Taken or Destroyed Certificates. Except as otherwise provided by law, where the owner of a certificate evidencing shares of the corporation claims that such certificate has been lost, destroyed or wrongfully taken, the directors must cause the corporation to issue a new certificate in place of the original certificate if the owner:
(1) So requests before the corporation has notice that such original certificate has been acquired by a bona fide purchaser; and
(2) Files with the corporation, unless waived by the directors, an indemnity bond, with surety or sureties satisfactory to the corporation, in such sums as the directors may, in their discretion, deem reasonably sufficient as indemnity against any loss or liability that the corporation may incur by reason of the issuance of each such new certificate; and
(3) Satisfies any other reasonable requirements which may be imposed by the directors, in their discretion.
Section 4.05. Uncertificated Shares. Anything contained in this Article Fourth to the contrary notwithstanding, the directors may provide by resolution that some or
all of any or all classes and series of shares of the corporation shall be uncertificated shares, provided that such resolution shall not apply to (A) shares of the corporation represented by a certificate until such certificate is surrendered to the corporation in accordance with applicable provisions of Ohio law or (B) any certificated security of the corporation issued in exchange for an uncertificated security in accordance with applicable provisions of Ohio law. The rights and obligations of the holders of uncertificated shares and the rights and obligations of the holders of certificates representing shares of the same class and series shall be identical, except as otherwise expressly provided by law.
ARTICLE FIVE
INDEMNIFICATION AND INSURANCE
Section 5.01. Mandatory Indemnification. The corporation shall indemnify any officer or director of the corporation who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative (including, without limitation, any action threatened or instituted by or in the right of the corporation), by reason of the fact that he is or was a director, officer, employee or agent of the corporation, or is or was serving at the request of the corporation as a director, trustee, officer, employee or agent of another corporation (domestic or foreign, nonprofit or for
profit), partnership, joint venture, trust or other enterprise, against expenses (including, without limitation, attorneys' fees, filing fees, court reporters' fees and transcript costs), judgments, fines and amounts paid in settlement actually and reasonably incurred by him in connection with such action, suit or proceeding if he acted in good faith and in a manner he reasonably believed to be in or not opposed to the best interests of the corporation and, with respect to any criminal action or proceeding, he had no reasonable cause to believe his conduct was unlawful. A person claiming indemnification under this Section 5.01 shall be presumed, in respect of any act or omission giving rise to such claim for indemnification, to have acted in good faith and in a manner he reasonably believed to be in or not opposed to the best interests of the corporation and, with respect to any criminal matter, to have had no reasonable cause to believe his conduct was unlawful, and the termination of any action, suit or proceeding by judgment, order, settlement or conviction, or upon a plea of nolo contendere or its equivalent, shall not, of itself, rebut such presumption.
Section 5.02. Court-Approved Indemnification. Anything contained in the regulations or elsewhere to the contrary notwithstanding:
(A) the corporation shall not indemnify any officer or director of the corporation who was a party to any completed action or suit instituted by or in the right of the corporation to procure a judgment in its favor by reason of the fact that he is or was a director, officer, employee or
agent of the corporation, or is or was serving at the request of the corporation as a director, trustee, officer, employee or agent of another corporation (domestic or foreign, nonprofit or for profit), partnership, joint venture, trust or other enterprise, in respect of any claim, issue or matter asserted in such action or suit as to which shall have been adjudged to be liable for acting with reckless disregard for the best interests of the corporation or misconduct (other than negligence) in the performance of his duty to the corporation unless and only to the extent that the Court of Common Pleas of Trumbull County, Ohio or the court in which such action or suit was brought shall determine upon application that, despite such adjudication of liability, and, in view of all the circumstances of the case, he is fairly and reasonably entitled to such indemnity as such Court of Common Pleas or such other court shall deem proper; and
(B) the corporation shall promptly make any such unpaid indemnification as is determined by a court to be proper as contemplated by this Section 5.02.
Section 5.03. Indemnification for Expenses. Anything contained in the regulations or elsewhere to the contrary notwithstanding, to the extent that an officer or director of the corporation has been successful on the merits or otherwise in
defense of any action, suit or proceeding referred to in Section 5.01, or in defense of any claim, issue or matter therein, he shall be promptly indemnified by the corporation against expenses (including, without limitation, attorneys' fees, filing fees, court reporters' fees and transcript costs) actually and reasonably incurred by him in connection therewith.
Section 5.04. Determination Required. Any indemnification required under
Section 5.01 and not precluded under Section 5.02 shall be made by the
corporation only upon a determination that such indemnification of the officer
or director is proper in the circumstances because he has met the applicable
standard of conduct set forth in Section 5.01. Such determination may be made
only (A) by a majority vote of a quorum consisting of directors of the
corporation who were not and are not parties to, or threatened with, any such
action, suit or proceeding, or (B) if such a quorum is not obtainable or if a
majority of a quorum of disinterested directors so directs, in a written opinion
by independent legal counsel other than an attorney, or a firm having associated
with it an attorney, who has been retained by or who has performed services for
the corporation, or any person to be indemnified, within the past five years, or
(C) by the shareholders, or (D) by the Court of Common Pleas of Trumbull County,
Ohio or (if the corporation is a party thereto) the court in which such action,
suit or proceeding was brought, if any. Any such determination may be made by a
court under division (D) of this Section 5.04 at any time [including, without
limitation, any time before, during or after the time when any such determination may be requested of, be under consideration by or have been denied or disregarded by the disinterested directors under division (A) or by independent legal counsel under division (B) or by the shareholders under division (C) of this Section 5.04]. No failure for any reason to make any such determination, and no decision for any reason to deny any such determination, by the disinterested directors under division (A) or by independent legal counsel under division (B) or by shareholders under division (C) of this Section 5.04 shall be evidence in rebuttal of the presumption recited in Section 5.01. Any determination made by the disinterested directors under division (A) or by independent legal counsel under division (B) of this Section 5.04 to make indemnification in respect of any claim, issue or matter asserted in an action or suit threatened or brought by or in the right of the corporation shall be promptly communicated to the person who threatened or brought such action or suit. Within ten (10) days after receipt of such notification, such person shall have the right to petition the Court of Common Pleas of Trumbull County, Ohio or the court in which such action or suit was brought, if any, to review the reasonableness of such determination.
Section 5.05. Advances for Expenses. Expenses (including, without
limitation, attorneys' fees, filing fees, court reporters' fees and transcript
costs) incurred in defending any action, suit or proceeding referred to in
Section 5.01 shall be paid by
the corporation in advance of the final disposition of such action, suit or proceeding to or on behalf of the officer or director promptly as such expenses are incurred by him, but only if such officer or director shall first agree, in writing, to repay all amounts so paid in respect of any claim, issue or other matter asserted in such action, suit or proceeding in defense of which he shall not have been successful on the merits or otherwise:
(A) if it shall ultimately be determined as provided in Section 5.04 that he is not entitled to be indemnified by the corporation as provided under Section 5.01; or
(B) if, in respect of any claim, issue or other matter asserted by or in the right of the corporation in such action or suit, he shall have been adjudged to be liable for acting with reckless disregard for the best interests of the corporation or misconduct (other than negligence) in the performance of his duty to the corporation, unless and only to the extent that the Court of Common Pleas of Trumbull County, Ohio or the court in which such action or suit was brought shall determine upon application that, despite such adjudication of liability, and in view of all the circumstances, he is fairly and reasonably entitled to all or part of such indemnification.
Section 5.06. Article Five Not Exclusive. The indemnification provided by this Article Five shall not be exclusive of, and shall be in addition to, any other rights to which any person seeking indemnification may be entitled under the articles or the regulations or any agreement, vote of shareholders or disinterested directors, or otherwise, both as to action in his official capacity and as to action in another capacity while holding such office, and shall continue as to a person who has ceased to be an officer or director of the corporation and shall inure to the benefit of the heirs, executors, and administrators of such a person.
Section 5.07. Insurance. The corporation may purchase and maintain insurance or furnish similar protection, including but not limited to trust funds, letters of credit, or self-insurance, on behalf of any person who is or was a director, officer, employee or agent of the corporation, or is or was serving at the request of the corporation as a director, trustee, officer, employee, or agent of another corporation (domestic or foreign, nonprofit or for profit), partnership, joint venture, trust or their enterprise, against any liability asserted against him and incurred by him in any such capacity, or arising out of his status as such, whether or not the corporation would have the obligation or the power to indemnify him against such liability under the provisions of this Article Five. Insurance may be purchased from or maintained with a person in which the corporation has a financial interest.
Section 5.08. Certain Definitions. For purposes of this Article Five, and as examples and not by way of limitation:
(A) A person claiming indemnification under this Article 5 shall be deemed to have been successful on the merits or otherwise in defense of any action, suit or proceeding referred to in Section 5.01, or in defense of any claim, issue or other matter therein, if such action, suit or proceeding shall be terminated as to such person, with or without prejudice, without the entry of a judgment or order against him, without a conviction of him, without the imposition of a fine upon him and without his payment or agreement to pay any amount in settlement thereof (whether or not any such termination is based upon a judicial or other determination of the lack of merit of the claims made against him or otherwise results in a vindication of him); and
(B) References to an "other enterprise" shall include employee benefit plans; references to a "fine" shall include any excise taxes assessed on a person with respect to an employee benefit plan; and references to "serving at the request of the corporation" shall include any service as a director, officer, employee or agent of the corporation which imposes duties on, or involves services by, such director, officer, employee or agent with respect to an employee benefit plan, its participants or
beneficiaries. A person who acted in good faith and in a manner he reasonably believed to be in the best interests of the participants and beneficiaries of an employee benefit plan shall be deemed to have acted in a manner "not opposed to the best interests of the corporation" within the meaning of that term as used in this Article Five.
Section 5.09. Venue. Any action, suit or proceeding to determine a claim for indemnification under this Article Five may be maintained by the person claiming such indemnification, or by the corporation, in the Court of Common Pleas of Trumbull County, Ohio. The corporation and (by claiming such indemnification) each such person consent to the exercise of jurisdiction over its or his person by the Court of Common Pleas of Trumbull County, Ohio in any such action, suit or proceeding.
ARTICLE SIX
MISCELLANEOUS
Section 6.01. Amendments. The regulations of the corporation may only be amended or new regulations adopted in accordance with the provisions of the articles of the corporation or the law.
Section 6.02. Action by Shareholders or Directors Without a Meeting. Anything contained in the regulations to the contrary notwithstanding, except as
provided in Section 6.01, any action which may be authorized or taken at a meeting of the shareholders or of the directors or of a committee of the directors, as the case may be, may be authorized or taken without a meeting with the affirmative vote or approval of, and in a writing or writings signed by, all the shareholders who would be entitled to notice of a meeting of the shareholders held for such purpose, or all the directors, or all the members of such committee of the directors, respectively, which writings shall be filed with or entered upon the records of the corporation.
Section 6.03. Seal. The seal of the corporation shall be circular, about two inches in diameter, with the name of the corporation engraved around the margin and the word "SEAL" engraved across the center.
Section 6.04. Regulations Supersede Prior By-Laws or Regulations. These regulations supersede any by-laws or regulations existing at the date of adoption of these regulations.
EXHIBIT 10.1
THE CORTLAND SAVINGS & BANKING CO.
GROUP TERM CARVE OUT PLAN
THIS PLAN is made and entered into as of this 23rd day of February, 2001, by and between The Cortland Savings & Banking Co., an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and the Participant selected to participate in this Plan (the "Participant").
INTRODUCTION
The Bank wishes to attract and retain highly qualified executives. To further this objective, the Bank is willing to divide the death proceeds of certain life insurance policies which are owned by the Bank on the lives of the participating executives with the designated beneficiary of each insured participating executive. The Bank will pay the life insurance premiums from its general assets.
ARTICLE 1
DEFINITIONS
Whenever used in this Plan, the following terms shall have the meanings specified:
1.1 " Base Annual Salary" means the current base annual salary of the
Participant at the earliest of (1) the date of the Participant's death; (2) the
date of the Participant's Disability; (3) the date the Participant's employment
with Cortland Bancorp. or the Bank terminates within one year after a Change of
Control (except for Termination for Cause); (4) the Participant's Early
Retirement Date; or (5) the Participant's Normal Retirement Date. Current Base
Annual Salary shall be defined by reference to compensation of the type that
would be required to be reported by Securities and Exchange Commission Rule
228.402(b) (17 C.F.R. Section 228.402(b)), specifically column (c) of that
rule's Summary Compensation Table (or any successor provision).
1.2 "Change of Control" means any of the following events occur:
(a) The acquisition by a person or persons acting in concert of the power to vote twenty-five percent (25%) or more of a class of Cortland Bancorp.'s voting securities;
(b) The acquisition by a person of the power to direct Cortland Bancorp.'s management or policies, if the Board of Directors of Cortland Bancorp. has made a determination that such acquisition constitutes or will constitute an acquisition of control of Cortland Bancorp. for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder;
(c) During any period of two (2) consecutive years, individuals who at the beginning of such period constitute the Board of Directors of Cortland Bancorp. cease for
any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (c) - each director who is first elected by the Board of Cortland Bancorp. (or first nominated by that Board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period;
(d) Cortland Bancorp. shall have merged into or consolidated with another corporation, or merged another corporation into Cortland Bancorp., on a basis whereby less than fifty percent (50%) of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of Cortland Bancorp. immediately before such merger or consolidation; or
(e) Cortland Bancorp. shall have sold substantially all of its assets to another person.
For purposes of this Plan, the term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding this definition of Change of Control, a Change of Control of Cortland Bancorp. shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of Cortland Bancorp.'s voting securities as a result of the acquisition of Cortland Bancorp. voting securities by Cortland Bancorp. which reduces the number of Cortland Bancorp.'s voting securities outstanding; provided, that if after such acquisition by Cortland Bancorp. such person becomes the beneficial owner of additional Cortland Bancorp. voting securities that increases the percentage of outstanding Cortland Bancorp. voting securities beneficially owned by such person, a Change of Control of Cortland Bancorp shall then occur.
1.3 "Compensation Committee" means either the Compensation Committee designated from time to time by the Bank's Board of Directors (as of the date this Plan is created, the Bank identifies the board committee performing this function as the Executive Compensation Committee) or a majority of the Bank's Board of Directors, either of which shall hereinafter be referred to as the Compensation Committee.
1.4 "Disability" means, if the Participant is covered by a Bank-sponsored disability, policy, total disability as defined in such policy without regard to any waiting period. If the Participant is not covered by such a policy, Disability means the Participant suffering a sickness, accident or injury which, in the judgment of a physician satisfactory to the Bank, prevents the Participant from performing substantially all of the Participant's normal duties for the Bank. As a condition to any benefits, the Bank may require the Participant to submit to such physical or mental evaluations and tests as the Bank's Board of Directors deems appropriate. Any one of the following events also constitutes Disability: the total and irrecoverable loss of speech or hearing; the loss of sight of both eyes; the severance of both hands at or above the wrist; the severance of both feet at or above the ankles; or the severance of one entire hand and one entire foot.
1.5 "Early Retirement Age" means the Participant's attaining age 62.
1.6 "Early Termination" means the Termination of Employment before Early Retirement Age for reasons other than death, Disability, Termination for Cause or following a Change of Control.
1.7 "Early Termination Date" means the month, day and year in which Early Termination Occurs.
1.8 "Insured" means the individual whose life is insured.
1.9 "Insurer" means the insurance company issuing the life insurance policy on the life of the Insured.
1.10 "Normal Retirement Age" means the Participant attaining age 65.
1.11 "Normal Retirement Date" means the later of the Normal Retirement Age or the date that the Participant terminates or is terminated for any reason other than Termination for Cause.
1.12 "Participant" means the employee who is designated by the Compensation Committee as eligible to participate in the Plan, elects in writing to participate in the Plan using the form attached hereto as Exhibit A, and signs a Split Dollar Endorsement for the Policy in which he or she is the Insured.
1.13 "Policy" or "Policies" means the individual insurance policy or policies adopted by the Compensation Committee for purposes of insuring a Participant's life under this Plan.
1.14 "Plan" means this instrument, including all amendments thereto.
1.15 "Terminated for Cause" or "Termination for Cause" means that the Bank has terminated the Participant's employment for any of the following reasons:
(a) Gross negligence or gross neglect of duties;
(b) Commission of a felony or of a gross misdemeanor involving moral turpitude; or
(a) Fraud, disloyalty, dishonesty or willful violation of any law or significant Bank policy committed in connection with the Participant's employment and resulting in an adverse effect on the Bank. No act, or failure to act, on the Participant's part shall be considered "willful" unless he has acted, or failed to act, with an absence of good faith and without a reasonable belief that his action or failure to act was in the best interest of the Bank.
1.16 "Years of Service" means the total number of twelve-month periods during which
the Participant serves as an employee of the Bank.
ARTICLE 2
PARTICIPATION
2.1 Eligibility to Participate. The Compensation Committee in its sole discretion shall designate from time to time Participants that are eligible to participate in this Plan.
2.2 Participation. The eligible executive may participate in this Plan by executing an Election to Participate and a Split Dollar Endorsement. The Split Dollar Endorsement shall bind the Participant and his or her beneficiaries, assigns and transferees, to the terms and conditions of this Plan. An executive's participation is limited to only Policies where he or she is the Insured. Exhibit B attached hereto sets forth the original Insured Participants and the Policies on their lives.
2.3 Termination of Participation. A Participant's rights under this Plan shall cease and his or her participation in this Plan shall terminate if any of the following events occur:
(a) If the Participant is Terminated for Cause.
(b) If the Participant's employment with the Bank is terminated prior to the Early Retirement Age for reasons other than Disability or Change of Control.
(c) If the Participant terminates employment due to Disability and thereafter becomes gainfully employed with an entity other than the Bank.
In the event that the Bank decides to maintain the Policy after the Participant's termination of participation in the Plan, the Bank shall be the direct beneficiary of the entire death proceeds of the Policy.
2.4 Maintaining the Policy and Endorsement until Death. If any of the events listed below occur, the Bank shall maintain the Policy in full force and effect and, in no event, shall the Bank amend, terminate or otherwise abrogate the Participant's interest in the Policy, unless the Participant agrees pursuant to section 8.1. The Bank may replace the Policy with a comparable insurance policy to cover the benefit provided under this Agreement if the Bank and Participant execute a new Split Dollar Policy Endorsement for a comparable benefit, which Policy or any comparable policy shall be subject to the claims of the Bank's creditors.
(a) Disability. If the Participant's employment with the Bank is terminated due to Disability, except as set forth in section 2.3(c) herein.
(b) Retirement. If the Participant's employment with the Bank is terminated on or after Early Retirement Age.
(c) Change of Control. If the Participant's employment with Cortland Bancorp. or the Bank terminates within one year after a Change of Control (except for Termination for Cause).
ARTICLE 3
POLICY OWNERSHIP/INTERESTS
3.1 Participant's Interest. With respect to each Policy, the Participant or the Participant's assignee shall have the right to designate the beneficiary of one of the following death benefit amounts:
(a) Pre-Retirement Death Benefit. If the Participant was employed by the Bank at the time of death, the death benefit shall be the lesser of : (i) two times the Participant's Base Annual Salary, less the Participant's $50,000 group term life insurance benefit under the Bank's group term life insurance policy; or (ii) $500,000.
(b) Post-Retirement Death Benefit. If the Participant was no longer employed by the Bank at the time of death, but had terminated employment within one year after a Change of Control or had terminated employment due to Disability or on or after Early Retirement Age, the death benefit shall be the lesser of (i) one times the Participant's Base Annual Salary or (ii) $500,000.
The Participant shall also have the right to elect and change settlement options with the consent of the Bank and the Insurer.
3.2 Bank's Interest. The Bank shall own the Policies and shall have the right to exercise all incidents of ownership except that the Bank shall not sell, surrender or transfer ownership of a Policy so long as a Participant has an interest in the Policy during the time periods as described in section 3.1. This provision shall not impair the right of the Bank to terminate this Plan. With respect to each Policy, the Bank shall be the direct beneficiary of the remaining death proceeds of the Policy after the Participant's interest is determined according to section 3.1.
ARTICLE 4
PREMIUMS
4.1 Premium Payment. The Bank shall pay all premiums due on all Policies.
4.2 Imputed Income. The Bank shall impute income to the Participant in an amount equal to the current term rate for the Participant's age multiplied by the net death benefit payable to the Participant's beneficiary. The "current term rate" is the minimum amount required to be imputed under Revenue Rulings 64-328 and 66-110, or any subsequent applicable authority.
ARTICLE 5
ASSIGNMENT
Any Participant may assign without consideration all interests in his or her Policy and in this Plan to any person, entity or trust. In the event a Participant shall transfer all of his or her interest in the Policy, then all of that Participant's interest in his or her Policy and in the Plan shall be vested in his or her transferee, who shall be substituted as a party hereunder, and that Participant shall have no further interest in his or her Policy or in this Plan.
ARTICLE 6
INSURER
The Insurer shall be bound only by the terms of their corresponding Policy. Any payments the Insurer makes or actions it takes in accordance with a Policy shall fully discharge it from all claims, suits and demands of all persons relating to that Policy. The Insurer shall not be bound by the provisions of this Plan. The Insurer shall have the right to rely on the Bank's representations with regard to any definitions, interpretations, or Policy interests as specified under this Plan.
ARTICLE 7
CLAIMS PROCEDURE
7.1 Claims Procedure. The Bank shall notify any person or entity that makes a claim against this Plan (the "Claimant"), in writing, within ninety (90) days of Claimant's written application for benefits, of his or her eligibility or benefits under this Plan. If the Bank determines that Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of this Plan on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of this Plan's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed. If the Bank determines that there are special circumstances requiring additional time to make a decision, the Bank shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional ninety (90) days.
7.2 Review Procedure. If the Claimant is determined by the Bank not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Bank by filing a petition for review with the Bank within sixty (60) days after receipt of the notice issued by the Bank. Said petition shall state the specific reasons which the Claimant believes entitles him or her to benefits or to greater or different benefits. Within sixty (60) days after receipt by the Bank of the petition, the Bank shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Bank verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Bank shall notify the Claimant of its decision in writing within the sixty-day period, stating specifically the basis of its decision, written in a manner calculated to be understood by the Claimant and the specific provisions of this Plan on
which the decision is based. If, because of the need for a hearing, the sixty-day period is not sufficient, the decision may be deferred for up to another sixty (60) days at the election of the Bank, but notice of this deferral shall be given to the Claimant.
ARTICLE 8
AMENDMENTS AND TERMINATION
8.1 Amendment or Termination of Plan. Except as otherwise provided in section 2.4 and 8.2, (i) the Bank may amend or terminate the Plan at any time, and (ii) the Bank may amend or terminate a Participant's rights under the Plan at any time prior to a Participant's death by written notice to the Participant.
8.2 Amendment or Termination of Plan Upon Change of Control. Notwithstanding the provisions of section 8.1, in the event of a Change of Control, the Bank, or its successor, shall maintain in full force and effect each Policy that is in existence on the date the Change of Control occurs and shall not terminate or otherwise abrogate a Participant's interest in the Policy. However, the Bank may replace the Policy with a comparable insurance policy to cover the benefit provided under this Agreement. The Policy or any comparable policy shall be subject to the claims of the Bank's creditors. This section 8.2 shall apply to all Participants in the Plan on the date the Change of Control occurs, including but not limited to (i) a retired Participant who has an interest in a Policy; (ii) a disabled Participant who has an interest in the Policy; and (iii) a Participant whose employment is terminated as a result of a Change of Control.
8.3 Participant Waiver. A Participant may, in the Participant's sole and absolute discretion, waive his or her rights under the Plan at any time. Any waiver permitted under this section 8.3 shall be in writing and delivered to the Board of Directors of the Bank.
ARTICLE 9
MISCELLANEOUS
9.1 Binding Effect. This Plan in conjunction with each Split Dollar Endorsement shall bind each Participant and the Bank, their beneficiaries, survivors, executors, administrators and transferees and any Policy beneficiary.
9.2 No Guarantee of Employment. This Plan is not an employment policy or contract. It does not give a Participant the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge a Participant. It also does not require a Participant to remain an employee nor interfere with a Participant's right to terminate employment at any time.
9.3 Applicable Law. The Plan and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
9.4 Notice. Any notice, consent or demand required or permitted to be given under the provisions of this Plan by one party to another shall be in writing, shall be signed by the party giving or making the same, and may be given either by delivering the same to such other party
personally, or by mailing the same, by United States certified mail, postage prepaid, to such party, addressed to his/her last known address as shown on the records of the Bank. The date of such mailing shall be deemed the date of such mailed notice, consent or demand.
9.5 Entire Agreement. This Plan constitutes the entire agreement between the Bank and the Participant as to the subject matter hereof. No rights are granted to the Participant by virtue of this Plan other than those specifically set forth herein.
9.6 Administration. The Bank shall have powers which are necessary to administer this Plan, including but not limited to:
(a) Interpreting the provisions of the Plan;
(b) Establishing and revising the method of accounting for the Plan;
(c) Maintaining a record of benefit payments; and
(d) Establishing rules and prescribing any forms necessary or desirable to administer the Plan.
9.7 Designated Fiduciary. For purposes of the Employee Retirement Income Security Act of 1974, if applicable, the Bank shall be the named fiduciary and plan administrator under the Agreement. The named fiduciary may delegate to others certain aspects of the management and operation responsibilities of the Plan including the employment of advisors and the delegation of ministerial duties to qualified individuals.
9.8 Severability. If for any reason any provision of this Agreement is held invalid such invalidity shall not affect any other provision of this Agreement not held so invalid, and each such other provision shall, to the full extent consistent with the law, continue in full force and effect. If any provision of this Agreement shall be held invalid in part, such invalidity shall in no way affect the rest of such provision, not held so invalid, and the rest of such provision, together with all other provisions of this Agreement shall, to the full extent consistent with the law, continue in full force and effect.
9.9 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
IN WITNESS WHEREOF, the Bank executes this Plan as of the date indicated above.
BANK:
THE CORTLAND SAVINGS & BANKING CO.
_____________, 2002
Name ___________________
Title __________________
The Cortland Savings & Banking Company
[ADDRESS LINE 1]
[ADDRESS LINE 2]
RE: PARTICIPATION IN GROUP TERM CARVE OUT PLAN OF THE CORTLAND SAVINGS &
BANKING COMPANY
Dear [NAME]:
The purpose of this notice is to inform you of certain changes for your participation in the Group Term Carve Out Plan dated February 23, 2001 (the "Plan"), which changes we, the Board of Directors of The Cortland Savings & Banking Company (the "Bank"), have agreed to. In accordance with the terms of the Plan, particularly Section 8.1 ("Amendment or Termination of Plan") thereof, Participants are hereby notified of the following amendments to the Plan. The changes as expressed in this letter are hereafter known as Amendment No. 1 of the Plan.
Except as expressly provided to the contrary herein, all terms defined in the Plan are used herein with the same meaning as provided therein. The changes we have agreed to are as follows:
1.2 Article 1.4 ("Disability") of the Plan shall be replaced in its entirety by the following:
"Disability" means the Participant's suffering a sickness, accident or injury which has been determined by the carrier of any individual or group disability insurance policy covering the Participant, or by the Social Security Administration, to be a disability rendering the Participant totally and permanently disabled. The Participant must submit proof to the Bank of the carrier's or Social Security Administration's determination upon the request of the Bank.
1.3 Article 7.1 ("Claims Procedure") of the Plan shall be replaced in its entirety by the following:
7.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Plan that he or she believes should be paid shall make a claim for such benefits as follows:
7.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
7.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
7.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
7.1.3.1 The specific reasons for the denial,
7.1.3.2 A reference to the specific provisions of the Plan on which the denial is based,
7.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
7.1.3.4 An explanation of the Plan's review procedures and the time limits applicable to such procedures, and
7.1.3.5 A statement of the claimant's right to bring a civil action under ERISA [Employees Retirement Income Security Act] Section 502(a) following an adverse benefit determination on review.
1.4 Article 7.2 of the Plan ("Review Procedure") shall be replaced in its entirety by the following:
7.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows:
7.2.1 Initiation - Written Request. To initiate the review, the claimant,
within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
7.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
7.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
7.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
7.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
7.2.5.1 The specific reason for the denial,
7.2.5.2 A reference to the specific provisions of the Plan on which the denial is based,
7.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
7.2.5.4 A statement of the claimant's right to bring a civil action
under ERISA Section 502(a).
WHEREAS, the Compensation Committee of the Board of Directors of the Bank has authorized the aforementioned changes to the Plan pursuant to action on April 16, 2002.
Except as expressly modified herein, all the terms, covenants, and provisions of the Plan shall continue in full force and effect.
THE CORTLAND SAVINGS & BANKING COMPANY
EXHIBIT A
ELECTION TO PARTICIPATE
I, _________________________________ , an eligible employee as determined in section 2.1 of the Cortland Savings and Banking Co. Group Term Carve Out Plan (the "Plan") dated as of ___ February 23, 2001, hereby elect to become a Participant of the Plan in accordance with Section 2.2 of the Plan. Additionally, I acknowledge that I have read the Plan document and agree to be bound by its terms.
Executed this _______________ day of _________________, 2001.
EXHIBIT B
LIST OF PARTICIPANTS
PARTICIPANT'S NAME INSURER POLICY NUMBER ------------------ ------- ------------- Marcel Arnal Great-West Life & Annuity Ins. Co 85998008 Douglas L. Blay Great-West Life & Annuity Ins. Co 85998009 Timothy Carney Great-West Life & Annuity Ins. Co 85998010 James Duff Great-West Life & Annuity Ins. Co 85998011 Deborah Eazor Great-West Life & Annuity Ins. Co 85998012 Thomas Elliott, IV Great-West Life & Annuity Ins. Co 85998013 Lawrence A. Fantauzzi Great-West Life & Annuity Ins. Co 85998014 James M. Gasior Great-West Life & Annuity Ins. Co 85998015 Robert Horvath Great-West Life & Annuity Ins. Co 85998016 Marlene Lenio Great-West Life & Annuity Ins. Co 85998017 Steve Mack Great-West Life & Annuity Ins. Co 85998018 Mark Mediate Great-West Life & Annuity Ins. Co 85998019 Keith Mrozek Great-West Life & Annuity Ins. Co 85998020 Pietro Pascale Great-West Life & Annuity Ins. Co 85998021 Craig Phythyon Great-West Life & Annuity Ins. Co 85998022 Karen Rudge Great-West Life & Annuity Ins. Co 85998023 Judy Russell Great-West Life & Annuity Ins. Co 85998024 Barbara Sandrock Great-West Life & Annuity Ins. Co 85998025 Frank Sedall Great-West Life & Annuity Ins. Co 85998026 Stephen A. Telego Great-West Life & Annuity Ins. Co 85998027 Kimberly Vogt Great-West Life & Annuity Ins. Co 85998028 Danny L. White Great-West Life & Annuity Ins. Co 85998029 |
(group term carve out plan. without split $ endorsement cortland )
EXHIBIT 10.2
GROUP TERM CARVE OUT PLAN
AMENDED SPLIT DOLLAR POLICY ENDORSEMENT
THE CORTLAND SAVINGS AND BANKING COMPANY
POLICY NO. 85998027 INSURED: Stephen A.Telego, Sr.
Supplementing and amending the application of The Cortland Savings and Banking Company (the "Bank") on January 5, 2001 to Great-West Life & Annuity Insurance Company (the "Insurer"), the applicant requests and directs that:
BENEFICIARIES
1. The beneficiary designated by the Insured, or his/her transferee shall be the beneficiary of one of the following death benefit amounts, subject to the provisions of paragraph 5 below:
(a) Pre-Retirement Death Benefit. If the Insured/Participant was employed by the Bank at the time of death, the death benefit shall be the lesser of : (1) two times the Participant's Base Annual Salary (defined in the Cortland Savings and Banking Company Group Term Carve Out Plan dated as of February 23, 2001, as amended (the "Plan")), less $50,000; or (2) $350,000.
(b) Post-Retirement Death Benefit. If the Insured/Participant was no longer employed by the Bank at the time of death, but terminated within one year after a Change of Control (defined in the Plan) or terminated due to Disability (defined in the Plan) or on or after Early Retirement Age (defined in the Plan), the death benefit shall be the lesser of: (1) one times the Participant's Base Annual Salary (defined in the Plan); or (2) $500,000.
The Insurer may rely on a certificate issued by an authorized officer of the Bank for a determination of the amount equal to one or two times Base Annual Salary of the Insured.
2. The beneficiary of any remaining death proceeds shall be The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio.
OWNERSHIP
3. The Owner of the Policy shall be the Bank. The Owner shall have all ownership rights in the Policy except as may be specifically granted to the Insured or his/her transferee in paragraph (4) of this endorsement.
4. The Insured or his/her transferee shall have the right to assign all rights and interests in the Policy with respect to that portion of the death proceeds designated in paragraph
(1) of this endorsement, and to exercise all settlement options with respect to such death proceeds.
5. Notwithstanding the provisions of paragraph (4) above, the Insured or the Insured's transferee shall have no rights or interests in the Policy with respect to that portion of the death proceeds designated in paragraph (1) of this endorsement if any of the following events occur:
(a) If the Insured/Participant is Terminated for Cause (as defined in the Plan).
(b) If the Insured/Participant's employment with the Bank is terminated prior to Early Retirement Age (as defined in the Plan), for reasons other than Disability (as defined in the Plan) or Change of Control (as defined in the Plan).
(c) If the Insured/Participant terminates employment due to Disability (defined in the Plan) and thereafter becomes gainfully employed with an entity other than the Bank.
MODIFICATION OF ASSIGNMENT PROVISIONS OF THE POLICY
6. Upon the death of the Insured, the interest of any collateral assignee of the Owner of the Policy designated in paragraph (3) above shall be limited to the portion of the proceeds described in paragraph (2) above.
OWNER'S AUTHORITY
7. The Insurer is hereby authorized to recognize the Owner's claim to rights hereunder without investigating the reason for any action taken by the Owner, including the Owner's statement of the amount of premiums the Owner has paid on the Policy. The signature of the Owner shall be sufficient for the exercise of any rights under this Endorsement and the receipt of the Owner for any sums received by it shall be a full discharge and release to the Insurer. The Insurer may rely on a sworn statement in form satisfactory to it furnished by the Owner, its successors or assigns, as to their interest and any payments made pursuant to such statement shall discharge the Bank accordingly.
8. Any transferee's rights shall be subject to this Endorsement.
9. The Owner accepts and agrees to this split dollar endorsement.
PRIOR ENDORSEMENTS ARE SUPERSEDED
10. This Amended Split Dollar Policy Endorsement supersedes any and all endorsements previously executed by the undersigned Insured under the Plan with respect to the above-referenced Policy.
DEATH BENEFIT FORMULA SUPERSEDES THE PLAN FORMULA
11. Death benefits payable under the Plan and this endorsement to the beneficiary(ies) designated by the Insured shall be calculated solely by reference to the pre-retirement death benefit formula and the post-retirement death benefit formula stated in paragraph (1) of this endorsement, notwithstanding that the Plan may provide for a different calculation or formula.
SIGNATURES
The undersigned is signing in a representative capacity on behalf of the Bank and warrants that he or she has the authority to bind the entity on whose behalf this document is being executed.
Signed by the Bank at Cortland, Ohio, this ______ day of ________________ , 200__.
THE CORTLAND SAVINGS AND BANKING COMPANY
ACCEPTANCE AND BENEFICIARY DESIGNATION
The Insured accepts and agrees to the foregoing and, subject to the rights
of the Owner as stated above, designates (relationship:
_____________________________________________________) as primary
beneficiary(ies) and (relationship:
_____________________________________________________ ) as secondary/contingent
beneficiary(ies) of the portion of the proceeds described in paragraph (1)
above.
Signed by the Insured at , Ohio, this ______ day of ________________ , 200__.
INSURED
EXHIBIT 10.3
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
THIS DIRECTOR RETIREMENT AGREEMENT (this "Agreement") is made as of ___, 2005, by and between Cortland Bancorp, a bank holding company located in Cortland, Ohio (the "Company") and Jerry A. Carleton (the "Director").
To encourage the Director to remain a member of the Company's board of directors, the Company is willing to provide retirement benefits to the Director. The Company will pay the benefits from its general assets. None of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Company, is contemplated insofar as the Company or the Cortland Savings and Banking Company is concerned.
AGREEMENT
In consideration of the foregoing premises and other good and valuable consideration, the receipt and acceptance of which are hereby acknowledged, the Director and the Company hereby agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Accrual Balance" means the liability that should be accrued by the Company under generally accepted accounting principles ("GAAP") for the Company's obligation to the Director under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP.
1.2 "Beneficiary" means each designated person, or the estate of the deceased Director, entitled to benefits, if any, upon the death of the Director, determined according to Article 4.
1.3 "Beneficiary Designation Form" means the form established from time to time by the Plan Administrator that the Director completes, signs, and returns to the Plan Administrator to designate one or more Beneficiaries.
1.4 "Change in Control" means any of the following events occur:
(a) the acquisition by a person or persons acting in concert of the power to vote 25% or more of a class of the Company's voting securities,
(b) during any period of two consecutive years, individuals who at the beginning of such period constitute the board of directors of the Company cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (b) - each director who is first elected by the board (or first nominated by the board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period,
(c) the Company shall have merged into or consolidated with another corporation, or merged another corporation into the Company, on a basis whereby less than 50% of the total voting power of the surviving corporation is held by persons who were shareholders of the Company immediately before the merger or consolidation, or
(d) the Company shall have sold substantially all of its assets to another person.
For purposes of this Agreement, the term "person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization, or other entity.
Notwithstanding this definition of Change in Control, a Change in Control shall not be deemed to have occurred solely because a person's beneficial ownership of more than 25% of the Company's voting securities is the result of the Company's acquisition of its voting securities, reducing the number of the Company's voting securities outstanding; provided, however, that if such person acquires additional voting securities of the Company, increasing the percentage of outstanding Company voting securities beneficially owned by that person, a Change in Control shall be deemed to have occurred.
1.5 "Code" means the Internal Revenue Code of 1986, as amended.
1.6 "Disability" means, if the Director is covered by a Company-sponsored disability policy, total disability as defined in such policy without regard to any waiting period. If the Director is not covered by such a policy, Disability means the Director suffers a sickness, accident or injury that, in the judgment of a physician satisfactory to the Company, prevents the Director from performing substantially all of the Director's normal duties for the Company. As a condition to receiving any Disability benefits, the Company may require the Director to submit to such physical or mental evaluations and tests as the Company's board of directors deems appropriate.
1.7 "Early Termination" means Termination of Service before the Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or following a Change in Control.
1.8 "Early Termination Date" means the month, day, and year of Early Termination.
1.9 "Effective Date" means March 1, 2005.
1.10 "Normal Retirement Age" means the Director's 70th birthday.
1.11 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.12 "Plan Administrator" means the plan administrator described in Article 7.
1.13 "Plan Year" means each twelve-month period from the Effective Date of this Agreement.
1.14 "Termination for Cause" means the Director is not nominated by the board or nominating committee for reelection as a director after the expiration of his current term, or the Director is removed from the board of directors, in either case -
(a) because of the Director's gross negligence or gross neglect of duties, or
(b) because of the Director's commission of a felony, or commission of a misdemeanor involving moral turpitude, or
(c) because of the Director's fraud, disloyalty, dishonesty, or willful violation of any law or significant policy of the Company committed in connection with the Director's service and resulting in an adverse effect on the Company, or
(d) because the Director is removed from service or permanently prohibited from participating in the Company's or the Cortland Savings and
Banking Company's affairs by an order issued under Section 8(e)(4) or
(g)(1) of the Federal Deposit Insurance Act [12 U.S.C. 1818(e)(4) or
(g)(1)].
1.15 "Termination of Service" means the Director ceases to be a member of the Company's board of directors for any reason whatsoever. For purposes of this Agreement, if there is a dispute over the service status of the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute right to decide the dispute unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Service on or after Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $10,000.
2.1.2 Payment of Benefit. The Company shall pay the annual benefit to the Director in 12 equal monthly installments payable on the first day of each month, beginning with the month after the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years.
2.2 Early Termination Benefit. After Early Termination, the Company shall pay to the Director the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1).
2.2.2 Payment of Benefit. The Company shall pay the annual benefit to the Director in 12 equal monthly installments payable on the first day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.3 Disability Benefit. If the Director terminates service because of Disability before the Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit set forth in Schedule A for the Plan Year ending immediately before the
date of Termination of Service (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1).
2.3.2 Payment of Benefit. The Company shall pay the annual benefit to the Director in 12 equal monthly installments payable on the first day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.4 Change in Control Benefit. If the Director's service with the Company
terminates within one year after a Change in Control (except for Termination for
Cause), the Company shall pay to the Director the benefit described in this
Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Accrual Balance on the date of the Director's Termination of Service.
2.4.2 Payment of Benefit. The Company shall pay this benefit to the Director in a lump sum within 3 days after the Director's Termination of Service.
2.5 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control. If the Plan Administrator changes the discount rate employed for purposes of calculating the Accrual Balance, the Plan Administrator shall prepare or cause to be prepared a revised Schedule A, which shall supersede and replace any and all Schedules A previously prepared under or attached to this Agreement.
2.6 Savings Clause Relating to Compliance with Code Section 409A. If any provision of this Agreement does not satisfy the requirements of Code section 409A or rules, regulations, and guidance of general application issued by the Department of the Treasury under Code section 409A, such provision shall be applied in a manner consistent with those requirements, notwithstanding any provision of this Agreement.
ARTICLE 3
DEATH BENEFITS
Instead of any other benefit under this Agreement, the Director's Beneficiary shall be entitled to receive the following benefits under Articles 3.1, 3.2, 3.3, or 3.4, depending on whether the Director's death occurs during or after active service and before or after Normal Retirement Age.
3.1 Death in Active Service Before Normal Retirement Age. If the Director dies before Normal Retirement Age while in the active service of the Company, the Company shall pay to the Director's Beneficiary a lump sum benefit in an amount equal to the Accrual Balance
on the date of the Director's death. The Company shall pay this benefit to the Director's Beneficiary in a lump sum within 30 days after the Director's death.
3.2 Death in Active Service After Normal Retirement Age. If the Director dies after Normal Retirement Age while in the active service of the Company, the Company shall for a period of 10 years pay to the Director's Beneficiary the Normal Retirement Benefit provided in Article 2.1.1.
3.3 Death After Termination of Service Before Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.2 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's Beneficiary at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.2 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's Beneficiary that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month after the date of the Director's death.
3.4 Death After Termination of Service After Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.1 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's Beneficiary at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.1 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's Beneficiary that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month after the date of the Director's death.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a Beneficiary by filing a written designation with the Company. The Director may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the Beneficiary predeceases the
Director or if the Director names a spouse as Beneficiary and the marriage is subsequently dissolved. If the Director dies without a valid beneficiary designation, the Director's estate shall be the Beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative, or person having the care or custody of such minor, incapacitated person, or incapable person. The Company may require proof of incapacity, minority, or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Company from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Company shall not pay any benefit under this Agreement and this Agreement shall terminate if the Director's Termination of Service is the result of Termination for Cause. Likewise, no benefits shall be paid under the Split Dollar Agreement and Endorsement between the Company and the Director and the Split Dollar Agreement and Endorsement also shall terminate if Termination of Service is the result of Termination for Cause. The board of directors or a duly authorized committee of the board shall have the sole and absolute right to determine whether the bases for denial of benefits for cause exist. Benefits may be denied for cause regardless of whether the Director continued to serve as a director after the board or committee made its determination not to nominate the Director for reelection.
5.2 Suicide or Misstatement. The Company shall not pay any benefit under this Agreement if the Director commits suicide within two years after the date of this Agreement, or if the Director has made any material misstatement of fact on any application for life insurance purchased by the Company.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement. If the Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed. If the Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the
special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the 60-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant.
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel, who may be counsel to the Company.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Director or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages,
expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination. This Agreement may be amended solely by a written agreement signed by the Company and by the Director. Except as provided in Article 5, this Agreement may be terminated solely by a written agreement signed by the Company and by the Director.
8.2 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators, and transferees.
8.3 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the right of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate service at any time.
8.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
8.5 Successors; Binding Agreement. The Company shall require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business or assets of the Company, by an assumption agreement in form and substance satisfactory to the Director, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Company would be required to perform this Agreement if no such succession had occurred.
8.6 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.8 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
8.9 Entire Agreement. This Agreement and the Split Dollar Agreement and Endorsement constitute the entire agreement between the Company and the Director concerning the subject matter hereof. No rights are granted to the Director under this Agreement other than those specifically set forth herein.
8.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision, and the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect to the full extent consistent with law.
8.11 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice. If to the Company, notice shall be given to the board of directors, Cortland Bancorp, 194 W. Main Street, P.O. Box 98, Cortland, Ohio 44410-1466, or to such other or additional person or persons as the Company shall have designated to the Director in writing. If to the Director, notice shall be given to the Director at the address of the Director appearing on the Company's records, or to such other or additional person or persons as the Director shall have designated to the Company in writing.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have executed this Agreement as of the date first written above.
DIRECTOR CORTLAND BANCORP By: ------------------------------------- ------------------------------------ Jerry A. Carleton Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
I, Jerry A. Carleton, designate the following as beneficiary of any death benefits under this Director Retirement Agreement:
Primary: ______________________________________________________________________
Contingent: ___________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: ______________________, 2005
Received by the Company this ___________ day of _________________, 2005.
SCHEDULE A
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
Director Jerry A. Carleton
Normal Retirement Age: 70
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT AT PAYABLE AT PAYABLE AT CHANGE-IN-CONTROL PLAN YEAR PLAN ACCRUAL NORMAL NORMAL BENEFIT ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN A FEBRUARY 28, END 6.75% (1) (2) (2) LUMP SUM (3) ------------ ---- --------- -------------- -------------- ----------------- 2006 63 $ 7,420 $ 1,602 $ 1,602 $ 7,420 2007 64 $15,358 $ 3,099 $ 3,099 $15,358 2008 65 $23,847 $ 4,499 $ 4,499 $23,847 2009 66 $32,928 $ 5,807 $ 5,807 $32,928 2010 67 $42,641 $ 7,031 $ 7,031 $42,641 2011 68 $53,031 $ 8,175 $ 8,175 $53,031 2012 69 $64,143 $ 9,244 $ 9,244 $64,143 November 70 $72,983(4) $10,000 $10,000 $72,983 2012 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the beginning of each month during retirement, beginning December 1, 2012.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
(3) The benefit payable under section 2.4 for Termination of Service after a Change in Control is the Accrual Balance on the date of the Director's Termination of Service. The benefit is shown for illustrative purposes only.
(4) Projected retirement occurs on November 22, 2012, with the first normal monthly retirement benefit commencing December 1, 2012.
If there is a contradiction between the terms of the Agreement and Schedule A concerning the actual amount of a particular benefit amount due the Executive under Section 2.2, 2.3, or 2.4 of the Agreement, then the actual amount of the benefit set forth in the Agreement shall control. If the Plan Administrator changes the discount rate employed for purposes of calculating the Accrual Balance, the Plan Administrator shall prepare or cause to be prepared a revised Schedule A, which shall supersede and replace any and all Schedules A previously prepared under or attached to the Agreement.
EXHIBIT 10.4
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
THIS AGREEMENT is made as of this lst day of March, 2001, by and between Cortland Bancorp., a bank holding company located in Cortland, Ohio (the "Company') and David C. Cole (the "Director").
To encourage the Director to remain a member of the Company's Board of Directors, the Company is willing to provide retirement benefits to the Director. The Company will pay the benefits from its general assets, None of the conditions or events included in the definition of the term "golden parachute payment?' that is set forth in Section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. Section 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.l (f)(1)(ii)] exists or, to the best knowledge of the Company, is contemplated insofar as the Company is concerned.
AGREEMENT
In consideration of the foregoing premises and other good and valuable consideration, the receipt and acceptance of which are hereby acknowledged, the Director and the Company hereby agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Change in Control" means that any of the following events occur:
(a) The acquisition by a person or persons acting in concert of the power to vote 25% or more of a class of the Company's voting securities;
(b) The acquisition by a person of the power to direct the Company's management or policies, if the Board of Directors of the Company has made a determination that such acquisition constitutes or will constitute an acquisition of control of the Company for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder,
(c) During any period of two consecutive years, individuals who at the beginning of such period constitute the Board of Directors of the Company cease for any reason to constitute at least a majority thereof provided. however, that -- for purposes of this clause (c) -- each director who is first elected by the Board of the Company (or first nominated by that Board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period;
(d) The Company shall have merged into or consolidated with another corporation, or merged another corporation into the Company, on a basis whereby less than 50% of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of the Company immediately before such merger or consolidation, or
(e) The Company shall have sold substantially all of its assets to another person.
For purposes of this Agreement, the term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding this definition of Change in Control, a Change in Control of the Company shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of the Company's voting securities as a result of the acquisition of the Company voting securities by the
Company which reduces the number of the Company's voting securities outstanding, provided, that if after such acquisition by the Company such person becomes the beneficial owner of additional Company voting securities that increases the percentage of outstanding Company voting securities beneficially owned by such person, a Change in Control of the Company shall then occur.
1.2 "Code" means the Internal Revenue Code of 1986, as amended.
1.3 "Disability" means, if the Director is covered by a Company-sponsored disability policy, total disability as defined in such policy without regard to any waiting period, If the Director is not covered by such a policy, Disability means the Director suffering a sickness, accident or injury, which, in the judgment of a physician satisfactory to the Company, prevents the Director from performing substantially all of the Director's normal duties for the Company. As a condition to receiving any Disability benefits, the Company may require the Director to submit to such physical or mental evaluations and tests as the Company's Board of Directors deems appropriate.
1.4 "Early Termination" means the Termination of Service before Normal Retirement Age for reasons other than death, Disability Termination for Cause or following a Change in Control
1.5 "Early Termination Date" means the month, day and year in which Early Termination occurs.
1.6 "Effective Date" means March 1, 2001,
1.7 "Normal Retirement Age" means the Director's 61st birthday.
1.8 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.9 "Plan Year" means each twelve-month period from the Effective Date of this Agreement
1.10 "Termination for Cause" See Section 5.2.
1.11 "Termination of Service" means that the Director ceases to be a member of the Company's Board of Directors for any reason whatsoever. For purposes of this Agreement, if there is a dispute over the service status of the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute tight to decide the dispute unless a Change in Control shall have occurred,
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. Upon Termination of Service on or after Normal Retirement Ag; the Company shall pay to the Director the benefit described in this Section 2.1 in lieu of any other benefit under this Agreement
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $10,000 (Ten Thousand Dollars). The Company's Board of Directors, in its sole discretion, may increase the annual benefit under this Section 2.1.1; however, any increase shall require the recalculation of Schedule A.
2.1.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years.
2.1.3 Benefit Increases. Commencing on the first anniversary of the first benefit payment, and continuing on each subsequent anniversary, the Company's Board of Directors, in its sole discretion, may increase the benefit
2.2 Early Termination Benefit. Upon Early Termination, the Company shall pay to the Director the
benefit described in this Section 2.2 in lieu of any other benefit under this Agreement
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 shall require the recalculation of this benefit on Schedule A.
2.2.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.2.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.3 Disability Benefit. If the Director terminates service due to Disability prior to Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.3 in lieu of any other benefit under this Agreement
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the date in which Termination of Service occurs (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.3.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.3.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.4 Change in Control Benefit. If the Director's service with the Company
terminates within one year after a Change in Control (except for Termination for
Cause), the Company shall pay to the Director the benefit described in this
Section 2.4 in lieu of any other benefit under this Agreement
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the benefit determined under Schedule A based on the date of the Director's Termination of Service, which is determined by vesting the Director in 100% of the Accrual Balance. Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.4.2 Payment of Benefit. The Company shall pay this benefit to the Director in a lump sum within 3 days following the Director's Termination of Service.
ARTICLE 3
DEATH BENEFITS
In lieu of any other benefit under this Agreement, the Director's beneficiary(ies) shall be entitled to receive the following benefits under Articles 3.1, 3.2, 3.3 or 3.4, depending on whether the Director's death occurs during or after active service and before or after Normal Retirement Age.
3.1 Death in Active Service Before Normal Retirement Age. If the Director dies before Normal Retirement Age while in the active service of the Company, the Company shall pay to the Director's beneficiary(ies) a lump sum benefit determined by vesting the Director in 100% of the Accrual Balance on the Director's date of death. The Company shall pay this benefit to the Director's beneficiary(ies) in a lump sum within 30 days following the Director's death.
3.2 Death in Active Service After Normal Retirement Age. If the Director dies after Normal Retirement Age while in the active service of the Company, the Company shall for a period of 10 years pay to the Director's beneficiary(ies) the Normal Retirement Benefit provided in Article 2.1.1.
3.3 Death After Termination of Service Before Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.2 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Directors beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived,
(b) Before Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.2 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
3.4 Death After Termination of Service After Normal Retirement Age. (a) After Payments Commence. 1f, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.1 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.1 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a beneficiary by filing a written designation with the Company. The Director may revoke or modi1~y the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Director or if the Director names a spouse as beneficiary and the marriage is subsequently dissolved, lithe Director dies without a valid beneficiary designation, the Director's estate shall be the beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Company may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit such distribution shall completely discharge the Company from all liability with respect to such benefit
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Company shall not pay any benefit under this Agreement if the Company terminates the Director's service for:
(a) Gross negligence or gross neglect of duties;
(b) Commission of a felony or of a gross misdemeanor involving moral turpitude; or
(c) Fraud, disloyally, dishonesty or willful violation of any law or significant Company policy committed in connection with the Director's service and resulting in an adverse effect on the Company.
5.2 Suicide or Misstatement. The Company shall not pay any benefit under this Agreement if the Director commits suicide within two years after the date of this Agreement, or if the Director has made any material misstatement of fact on any application for life insurance purchased by the Company.
5.3 Removal. If the Director is removed from service and/or permanently prohibited from participating in the conduct of the Company's affairs by an order issued under Section 8(e)(4) or (g)(l) of the Federal Deposit Insurance Act, 12 U.S.C. Section 18l8(e)(4) or (g)(1), all obligations of the Company under this Agreement shall terminate as of the effective date of the order.
ARTICLE 6
CLAIMS ANTI REVIEW PROCEDURES
6.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement lithe Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed, lithe Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the sixty-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant
ARTICLE 7
AMENDMENTS AND TERMINATION
This Agreement may be amended or terminated only by a written agreement signed by the Company and the Director.
ARTICLE 8
MISCELLANEOUS
8.1 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators and transferees.
8.2 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the rights of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate services at any time.
8.3 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached or encumbered in any manner.
8.4 Successors; Binding Agreement. The Company will require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business and/or assets of the Company, by an assumption agreement in form and substance satisfactory to the Director, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Company would be required to perform this Agreement if no such succession had taken place. Failure of the Company to obtain such assumption agreement prior to the effectiveness of any such succession shall be a breath of this Agreement and shall entitle the Director to the Change in Control Benefit provided in Section 2.4.
8.5 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement
8.6 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.7 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
8.8 Entire Agreement. This Agreement constitutes the entire agreement between the Company and the Director as to the subject matter hereof. No rights are granted to the Director by virtue of this Agreement other than those specifically set forth herein.
8.9 Administration. The Company shall have powers which are necessary to administer this Agreement, including but not limited to:
(a) Interpreting the provisions of the Agreement
(b) Establishing and revising the method of accounting for the Agreement,
(c) Maintaining a record of benefit payments; and
(d) Establishing riles and prescribing any forms necessary or desirable to administer the Agreement
8.10 Named Fiduciary. The Company shall be the named fiduciary and plan administrator under this Agreement. The named fiduciary may delegate to others certain aspects of the management and operation responsibilities of the plan including the employment of advisors and the delegation of ministerial duties to qualified individuals.
8.11 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held so invalid, and each such other provision shall, to the full -extent consistent with the law, continue in full force and effect. If any provision of this Agreement shall be held invalid in part, such invalidity shall in no way affect the rest of such provision, not held so invalid, and the rest of such provision, together with all other provisions of this Agreement shall, to the full extent consistent with the law,
continue in full force and effect
8.12 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement
8.13 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Company, to: Board of Directors Cortland Bancorp.
194W, Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Director, to: David C. Cole
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have signed this Agreement as of the day and year first written above.
DIRECTOR: COMPANY: CORTLAND BANCORP. By: ------------------------------------- ------------------------------------ David C. Cole Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP.
DIRECTOR RETIREMENT AGREEMENT
DAVID C. COLE
I designate the following as beneficiary of any death benefits under this Director Retirement Agreement:
Primary: _______________________________________________________________________
Contingent: ____________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company, I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Received by the Company this ______ day of _______,2001.
February __, 2004
Mr. David C. Cole
Director
Cortland Bancorp
194 West Main Street
Cortland, Ohio 44410-1466
RE: LETTER AMENDMENT OF DIRECTOR RETIREMENT AGREEMENT
Dear Mr. Cole:
The purpose of this letter is to memorialize in writing certain changes in your March 1, 2001 Director Retirement Agreement, which I refer to hereinafter as the "Agreement." Cortland Bancorp had been accruing for its liability under the Agreement using an 8.00% accrual rate assumption, but that assumed rate was changed to 6.75% effective on October 1, 2003, reflecting the decline in prevailing interest rates that has persisted since the Agreements were originally entered into. A similar change in the accrual rate assumption was recently made by Cortland Savings and Banking Company for its liability accruals under Salary Continuation Agreements with officers.
The changed accrual rate assumption affects anticipated benefit payment
amounts, both under the Agreements and under the officers' Salary Continuation
Agreements. Just as the Salary Continuation Agreements' Schedules A have been
updated to reflect this changed assumption, we propose to replace the Schedule A
attached to your Agreement with a new Schedule A. To make this process more
fluid if a similar change needs to be made in the future, we are also proposing
(a) to add to the Agreement a definition of the term "Accrual Balance," (b) to
add a provision clarifying that the Agreement's terms govern in all cases in
which there is a conflict between the text of the Agreement versus the benefits
reflected on Schedule A, and (c) to replace Sections 8.9 and 8.10 with a new
Article 9 that has to do with administration of the Agreement. These new
provisions make more clear the power of the administrator of the Agreement (the
board) to make decisions about important accounting and interpretive issues
under the Agreement, including changes in Schedule A of the Agreement.
The text of the amendment is set forth below. Following that text is a signature line. I ask that you sign and date the enclosed copy of this letter in the spaces provided, and that you return the executed copy to me. That will complete the amendment process. A revised Schedule A is also attached to this letter. Please retain the accompanying revised Schedule A. The revised Schedule A replaces and supersedes in its entirety the Schedule A currently associated with your Agreement. You may discard the old Schedule A.
FIRST AMENDMENT
A new definition of the term "Accrual Balance" is added to the Agreement as
Section 1.12, as follows:
1.12 "Accrual Balance" means the liability that should be accrued by the Company under generally accepted accounting principles ("GAAP") for the Company's obligation to the Director under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP. The Plan Administrator shall consist of the Company's board of directors or such committee or person(s) as the board shall appoint.
SECOND AMENDMENT
A new section 2.5 is added to the Agreement to clarify that the terms of the Agreement govern if there is a conflict between the text of the Agreement versus the benefits reflected on Schedule A attached to the Agreement, as follows:
2.5 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
THIRD AMENDMENT
The sections of the Agreement having to do with "Administration" (section 8.9) and "Named Fiduciary" (section 8.10) are hereby deleted in their entirety, and the sections that follow are renumbered accordingly sections 8.9 ("Severability"), 8.10 ("Headings"), and 8.11 ("Notices").
FOURTH AMENDMENT
A new Article 9 having to do with administration is added to the Agreement, as follows:
ARTICLE 9
ADMINISTRATION OF AGREEMENT
9.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
9.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Company.
9.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Director or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
9.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
9.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
Please signify your acceptance of and agreement to the foregoing changes by executing and dating the enclosed copy of this letter in the spaces provided and returning it to the undersigned. The changes become effective as an amendment of your Director Retirement Agreement upon receipt by Cortland Bancorp of this letter executed by you.
Cortland Bancorp
Accepted and agreed to this _____ day of _________ , 2004 by the undersigned director of Cortland Bancorp.
Director
SCHEDULE A
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
David C. Cole
Normal Retirement Age: 61
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- AT PAYABLE AT PAYABLE AT CONTROL PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN YEAR YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN ENDING FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM --------------- ---- --------- -------------- -------------- ---------- 2004 45 $ 5,478 $ 2,083 $ 2,083 $ 5,478 2005 46 $ 8,125 $ 2,889 $ 2,889 $ 8,125 2006 47 $10,956 $ 3,642 $ 3,642 $10,956 2007 48 $13,985 $ ,346 $ 4,346 $13,985 2008 49 $17,224 $ 5,004 $ 5,004 $17,224 2009 50 $20,689 $ 5,620 $ ,620 $20,689 2010 51 $24,395 $ 6,195 $ 6,195 $24,395 2011 52 $28,360 $ 6,733 $ 6,733 $28,360 2012 53 $32,600 $ 7,236 $ 7,236 $32,600 2013 54 $37,135 $ 7,706 $ 7,706 $37,135 2014 55 $41,987 $ 8,146 $ 8,146 $41,987 2015 56 $47,176 $ 8,557 $ 8,557 $47,176 2016 57 $52,726 $ 8,941 $ 8,941 $52,726 2017 58 $58,663 $ 9,300 $ 9,300 $58,663 2018 59 $65,013 $ 9,636 $ 9,636 $65,013 2019 60 $71,806 $ 9,950 $ 9,950 $71,806 April 2019 61 $72,983(3) $10,000 $10,000 $72,983 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the beginning of each month during retirement, beginning May 1, 2019.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
(3) Projected retirement occurs April 20, 2019, with the first the first normal monthly retirement benefit commencing May 2019. The accrual balance at the end of April 2019 will be $72,983.
EXHIBIT 10.5
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
THIS AGREEMENT is made as of this 1st day of March, 2001, by and between Cortland Bancorp., a bank holding company located in Cortland, Ohio (the "Company') and George E. Gessner (the "Director").
To encourage the Director to remain a member of the Company's Board of Directors, the Company is willing to provide retirement benefits to the Director. The Company will pay the benefits from its general assets, None of the conditions or events included in the definition of the term "golden parachute payment?' that is set forth in Section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. Section 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.l (f)(1)(ii)] exists or, to the best knowledge of the Company, is contemplated insofar as the Company is concerned.
AGREEMENT
In consideration of the foregoing premises and other good and valuable consideration, the receipt and acceptance of which are hereby acknowledged, the Director and the Company hereby agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Change in Control" means that any of the following events occur:
(a) The acquisition by a person or persons acting in concert of the power to vote 25% or more of a class of the Company's voting securities;
(b) The acquisition by a person of the power to direct the Company's management or policies, if the Board of Directors of the Company has made a determination that such acquisition constitutes or will constitute an acquisition of control of the Company for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder,
(c) During any period of two consecutive years, individuals who at the beginning of such period constitute the Board of Directors of the Company cease for any reason to constitute at least a majority thereof provided. however, that -- for purposes of this clause (c) -- each director who is first elected by the Board of the Company (or first nominated by that Board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period;
(d) The Company shall have merged into or consolidated with another corporation, or merged another corporation into the Company, on a basis whereby less than 50% of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of the Company immediately before such merger or consolidation, or
(e) The Company shall have sold substantially all of its assets to another person.
For purposes of this Agreement, the term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding this definition of Change in Control, a Change in Control of the Company shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of the Company's voting securities as a result of the acquisition of the Company voting securities by the Company which reduces the number of the Company's voting securities outstanding, provided, that if after such acquisition by the Company such person becomes the beneficial owner of additional Company voting securities that increases the percentage of outstanding Company voting securities beneficially owned by such person, a Change in Control of the Company shall then occur.
1.2 "Code" means the Internal Revenue Code of 1986, as amended.
1.3 "Disability" means, if the Director is covered by a Company-sponsored disability policy, total disability as defined in such policy without regard to any waiting period, If the Director is not covered by such a policy, Disability means the Director suffering a sickness, accident or injury, which, in the judgment of a physician satisfactory to the Company, prevents the Director from performing substantially all of the Director's normal duties for the Company. As a condition to receiving any Disability benefits, the Company may require the Director to submit to such physical or mental evaluations and tests as the Company's Board of Directors deems appropriate.
1.4 "Early Termination" means the Termination of Service before Normal Retirement Age for reasons other than death, Disability Termination for Cause or following a Change in Control
1.5 "Early Termination Date" means the month, day and year in which Early Termination occurs.
1.6 "Effective Date" means March 1, 2001,
1.7 "Normal Retirement Age" means the Director's 66st birthday.
1.8 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.9 "Plan Year" means each twelve-month period from the Effective Date of this Agreement
1.10 "Termination for Cause" See Section 5.2.
1.11 "Termination of Service" means that the Director ceases to be a member of the Company's Board of Directors for any reason whatsoever. For purposes of this Agreement, if there is a dispute over the service status of the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute tight to decide the dispute unless a Change in Control shall have occurred,
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. Upon Termination of Service on or after Normal Retirement Ag; the Company shall pay to the Director the benefit described in this Section 2.1 in lieu of any other benefit under this Agreement
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $10,000 (Ten Thousand Dollars). The Company's Board of Directors, in its sole discretion, may increase the annual benefit under this Section 2.1.1; however, any increase shall require the recalculation of Schedule A.
2.1.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years.
2.1.3 Benefit Increases. Commencing on the first anniversary of the first benefit payment, and continuing on each subsequent anniversary, the Company's Board of Directors, in its sole discretion, may increase the benefit
2.2 Early Termination Benefit. Upon Early Termination, the Company shall pay to the Director the benefit described in this Section 2.2 in lieu of any other benefit under this Agreement
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 shall require the recalculation of this benefit on Schedule A.
2.2.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.2.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.3 Disability Benefit. If the Director terminates service due to Disability prior to Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.3 in lieu of any other benefit under this Agreement
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the date in which Termination of Service occurs (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.3.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.3.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.4 Change in Control Benefit. If the Director's service with the Company
terminates within one year after a Change in Control (except for Termination for
Cause), the Company shall pay to the Director the benefit described in this
Section 2.4 in lieu of any other benefit under this Agreement
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the benefit determined under Schedule A based on the date of the Director's Termination of Service, which is determined by vesting the Director in 100% of the Accrual Balance. Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.4.2 Payment of Benefit. The Company shall pay this benefit to the Director in a lump sum within 3 days following the Director's Termination of Service.
ARTICLE 3
DEATH BENEFITS
In lieu of any other benefit under this Agreement, the Director's beneficiary(ies) shall be entitled to receive the following benefits under Articles 3.1, 3.2, 3.3 or 3.4, depending on whether the Director's death occurs during or after active service and before or after Normal Retirement Age.
3.1 Death in Active Service Before Normal Retirement Age. If the Director dies before Normal Retirement Age while in the active service of the Company, the Company shall pay to the Director's beneficiary(ies) a lump sum benefit determined by vesting the Director in 100% of the Accrual Balance on the Director's date of death. The Company shall pay this benefit to the Director's beneficiary(ies) in a lump sum within 30 days following the Director's death.
3.2 Death in Active Service After Normal Retirement Age. If the Director dies after Normal Retirement Age while in the active service of the Company, the Company shall for a period of 10 years pay to the Director's beneficiary(ies) the Normal Retirement Benefit provided in Article 2.1.1.
3.3 Death After Termination of Service Before Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.2 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Directors beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived,
(b) Before Payments Commence. If, a Termination of Service before Normal Retirement
Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.2 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
3.4 Death After Termination of Service After Normal Retirement Age. (a) After Payments Commence. 1f, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.1 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.1 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a beneficiary by filing a written designation with the Company. The Director may revoke or modi1~y the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Director or if the Director names a spouse as beneficiary and the marriage is subsequently dissolved, lithe Director dies without a valid beneficiary designation, the Director's estate shall be the beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Company may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit such distribution shall completely discharge the Company from all liability with respect to such benefit
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Company shall not pay any benefit under this Agreement if the Company terminates the Director's service for:
(a) Gross negligence or gross neglect of duties;
(b) Commission of a felony or of a gross misdemeanor involving moral turpitude; or
(c) Fraud, disloyally, dishonesty or willful violation of any law or significant Company policy committed in connection with the Director's service and resulting in an adverse effect on the Company.
5.2 Suicide or Misstatement. The Company shall not pay any benefit under this Agreement if the Director commits suicide within two years after the date of this Agreement, or if the Director has made any material misstatement of fact on any application for life insurance purchased by the Company.
5.3 Removal. If the Director is removed from service and/or permanently prohibited from participating in the conduct of the Company's affairs by an order issued under Section 8(e)(4) or (g)(l) of the Federal Deposit Insurance Act, 12 U.S.C. Section 18l8(e)(4) or (g)(1), all obligations of the Company under this Agreement shall terminate as of the effective date of the order.
ARTICLE 6
CLAIMS ANTI REVIEW PROCEDURES
6.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement lithe Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed, lithe Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the sixty-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant
ARTICLE 7
AMENDMENTS AND TERMINATION
This Agreement may be amended or terminated only by a written agreement signed by the Company and the Director.
ARTICLE 8
MISCELLANEOUS
8.1 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators and transferees.
8.2 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the rights of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate services at any time.
8.3 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached or encumbered in any manner.
8.4 Successors; Binding Agreement. The Company will require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business and/or assets of the Company, by an assumption agreement in form and substance satisfactory to the Director, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Company would be required to perform this Agreement if no such succession had taken place. Failure of the Company to obtain such assumption agreement prior to the effectiveness of any such succession shall be a breath of this Agreement and shall entitle the Director to the Change in Control Benefit provided in Section 2.4.
8.5 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement
8.6 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.7 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
8.8 Entire Agreement. This Agreement constitutes the entire agreement between the Company and the Director as to the subject matter hereof. No rights are granted to the Director by virtue of this Agreement other than those specifically set forth herein.
8.9 Administration. The Company shall have powers which are necessary to administer this Agreement, including but not limited to:
(a) Interpreting the provisions of the Agreement
(b) Establishing and revising the method of accounting for the Agreement,
(c) Maintaining a record of benefit payments; and
(d) Establishing riles and prescribing any forms necessary or desirable to administer the Agreement
8.10 Named Fiduciary. The Company shall be the named fiduciary and plan administrator under this Agreement. The named fiduciary may delegate to others certain aspects of the management and operation responsibilities of the plan including the employment of advisors and the delegation of ministerial duties to qualified individuals.
8.11 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held so invalid, and each such other provision shall, to the full -extent consistent with the law, continue in full force and effect. If any provision of this Agreement shall be held invalid in part, such invalidity shall in no way affect the rest of such provision, not held so invalid, and the rest of such provision, together with all other provisions of this Agreement shall, to the full extent consistent with the law, continue in full force and effect
8.12 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement
8.13 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Company, to: Board of Directors Cortland Bancorp.
194W, Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Director, to: George E. Gessner
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have signed this Agreement as of the day and year first written above.
DIRECTOR: COMPANY: CORTLAND BANCORP. ------------------------------------ By: George E. Gessner ------------------------------------ Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP.
DIRECTOR RETIREMENT AGREEMENT
GEORGE E. GESSNER
I designate the following as beneficiary of any death benefits under this Director Retirement Agreement:
Primary: _______________________________________________________________________
Contingent: ____________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company, I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Received by the Company this ______ day of _________ ,2001.
February __, 2004
Mr. George E. Gessner
Director
Cortland Bancorp
194 West Main Street
Cortland, Ohio 44410-1466
RE: LETTER AMENDMENT OF DIRECTOR RETIREMENT AGREEMENT
Dear Mr. Gessner:
The purpose of this letter is to memorialize in writing certain changes in your March 1, 2001 Director Retirement Agreement, which I refer to hereinafter as the "Agreement." Cortland Bancorp had been accruing for its liability under the Agreement using an 8.00% accrual rate assumption, but that assumed rate was changed to 6.75% effective on October 1, 2003, reflecting the decline in prevailing interest rates that has persisted since the Agreements were originally entered into. A similar change in the accrual rate assumption was recently made by Cortland Savings and Banking Company for its liability accruals under Salary Continuation Agreements with officers.
The changed accrual rate assumption affects anticipated benefit payment
amounts, both under the Agreements and under the officers' Salary Continuation
Agreements. Just as the Salary Continuation Agreements' Schedules A have been
updated to reflect this changed assumption, we propose to replace the Schedule A
attached to your Agreement with a new Schedule A. To make this process more
fluid if a similar change needs to be made in the future, we are also proposing
(a) to add to the Agreement a definition of the term "Accrual Balance," (b) to
add a provision clarifying that the Agreement's terms govern in all cases in
which there is a conflict between the text of the Agreement versus the benefits
reflected on Schedule A, and (c) to replace Sections 8.9 and 8.10 with a new
Article 9 that has to do with administration of the Agreement. These new
provisions make more clear the power of the administrator of the Agreement (the
board) to make decisions about important accounting and interpretive issues
under the Agreement, including changes in Schedule A of the Agreement.
The text of the amendment is set forth below. Following that text is a signature line. I ask that you sign and date the enclosed copy of this letter in the spaces provided, and that you return the executed copy to me. That will complete the amendment process. A revised Schedule A is also attached to this letter. Please retain the accompanying revised Schedule A. The revised Schedule A replaces and supersedes in its entirety the Schedule A currently associated with your Agreement. You may discard the old Schedule A.
FIRST AMENDMENT
A new definition of the term "Accrual Balance" is added to the Agreement as
Section 1.12, as follows:
1.12 "Accrual Balance" means the liability that should be accrued by the Company under generally accepted accounting principles ("GAAP") for the Company's obligation to the Director under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level
principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP. The Plan Administrator shall consist of the Company's board of directors or such committee or person(s) as the board shall appoint.
SECOND AMENDMENT
A new section 2.5 is added to the Agreement to clarify that the terms of the Agreement govern if there is a conflict between the text of the Agreement versus the benefits reflected on Schedule A attached to the Agreement, as follows:
2.5 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
THIRD AMENDMENT
The sections of the Agreement having to do with "Administration" (section 8.9) and "Named Fiduciary" (section 8.10) are hereby deleted in their entirety, and the sections that follow are renumbered accordingly sections 8.9 ("Severability"), 8.10 ("Headings"), and 8.11 ("Notices").
FOURTH AMENDMENT
A new Article 9 having to do with administration is added to the Agreement, as follows:
ARTICLE 9
ADMINISTRATION OF AGREEMENT
9.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
9.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Company.
9.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Director or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
9.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
9.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
Please signify your acceptance of and agreement to the foregoing changes by executing and dating the enclosed copy of this letter in the spaces provided and returning it to the undersigned. The changes become effective as an amendment of your Director Retirement Agreement upon receipt by Cortland Bancorp of this letter executed by you.
Cortland Bancorp
Accepted and agreed to this __________ day of ___________ , 2004 by the undersigned director of Cortland Bancorp.
Director
SCHEDULE A
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
George E. Gessner
Normal Retirement Age: 66
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- AT PAYABLE AT PAYABLE AT CONTROL PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN YEAR YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN ENDING FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM --------------- ---- --------- -------------- -------------- ------------- 2004 59 $15,560 $ 3,396 $ 3,396 $15,560 2005 60 $22,303 $ 4,551 $ 4,551 $22,303 2006 61 $29,516 $ 5,631 $ 5,631 $29,516 2007 62 $37,231 $ 6,640 $ 6,640 $37,231 2008 63 $45,483 $ 7,584 $ 7,584 $45,483 2009 64 $54,310 $ 8,466 $ 8,466 $54,310 2010 65 $63,752 $ 9,291 $ 9,291 $63,752 Jan 2011 66 $72,983(3) $10,000 $10,000 $72,983 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the beginning of each month during retirement, beginning February 1, 2011.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
(3) Projected retirement occurs January 24, 2011, with the first the first normal monthly retirement benefit commencing February 2011. The accrual balance at the end of January 2011 will be $72,983.
EXHIBIT 10.6
CORTLAND BANCORP
AMENDED DIRECTOR RETIREMENT AGREEMENT
THIS AMENDED DIRECTOR RETIREMENT AGREEMENT (this "Agreement") is made effective as of October 1, 2003, by and between Cortland Bancorp, a bank holding company located in Cortland, Ohio (the "Company") and William A. Hagood (the "Director").
WHEREAS, the Company and the Director entered into a Director Retirement Agreement dated as of March 1, 2001, which agreement provides for payment of retirement benefits to the Director after termination of his service,
WHEREAS, the March 1, 2001 Director Retirement Agreement provides for payment of $10,000 annually to the Director for 10 years if the Director retires on or after reaching the defined "Normal Retirement Age" of 73, and it provides for payment of reduced benefits if instead the Director retires before age 73,
WHEREAS, because the Company's Code of Regulations prohibits any person who has attained the age of 70 from standing for election as a director, and because the Director will be age 72 when his term expires at the Company's Annual Meeting of Shareholders to be held in 2004, the Company's Code of Regulations makes it impossible for the Director to attain the "Normal Retirement Age" defined in the March 1, 2001 Director Retirement Agreement before termination of his active director service with the Company,
WHEREAS, the Director has served the Company and subsidiaries as a member of the board of directors with distinction for more than 30 years, since 1972,
WHEREAS, the effect of the Code of Regulations' age limitation on director service was overlooked when the March 1, 2001 Director Retirement Agreement was entered into, and the intent of that March 1, 2001 Director Retirement Agreement was that the Director should be entitled to the full Normal Retirement Benefit of $10,000 annually for 10 years for retirement after reaching the mandatory retirement age limit under the Code of Regulations,
WHEREAS, the Company and the Director desire to correct that oversight by amending and restating in its entirety the March 1, 2001 Director Retirement Agreement by means of this Agreement, which shall supersede and replace the March 1, 2001 Director Retirement Agreement in its entirety on the effective date of this Agreement, and which shall, among other things, change the defined "Normal Retirement Age" from age 73 to age 72,
WHEREAS, the Director has stated his desire to retire from active director service effective on February 29, 2004,
WHEREAS, at the Company's request the Director has agreed to serve as Director Emeritus after termination of his active director service so that the board will continue to have the benefit of the Director's guidance and advice, and
WHEREAS, this Agreement supersedes and replaces in its entirety the March 1, 2001 Director Retirement Agreement, but the February 23, 2001 Split Dollar Agreement between the Company and the Director shall remain in full force and effect and shall not be amended, modified, or affected in any way by this Agreement.
NOW, THEREFORE, in consideration of these premises and the other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Company and the Director hereby agree as follows.
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Accrual Balance" means the liability that should be accrued by the Company under generally accepted accounting principles ("GAAP") for the Company's obligation to the Director under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP. The Plan Administrator shall consist of the Company's board of directors or such committee or person(s) as the board shall appoint.
1.2 "Effective Date" means the date first written above, October 1, 2003.
1.3 "Normal Retirement Age" means the Director's 72nd birthday.
1.4 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.5 "Plan Year" means each twelve-month period beginning on March 1 of each year and ending on the last day of February of each year.
1.6 "Termination of Service" means that the Director ceases to be a member of the Company's board of directors for any reason whatsoever. For purposes of this Agreement, if the Director serves as Director Emeritus he shall nevertheless be considered to have ceased to be a member of the Company's board of directors. For purposes of this Agreement, if there is a dispute over the service status of the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute right to decide the dispute unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
The Director having attained the Normal Retirement Age on August 25, 2003, upon Termination of Service the Company shall pay to the Director an annual benefit of $10,000. The annual benefit shall be payable to the Director in 12 equal monthly installments, payable on the first day of each month beginning with the month after the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years. Commencing on the first anniversary of the first benefit payment, and continuing on each subsequent anniversary, the Company's board of directors may, in its sole discretion, increase the benefit.
ARTICLE 3
DEATH BENEFITS
If the Director dies before receiving all benefit payments under Article 2 of this Agreement, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a beneficiary by filing a written designation with the Company. The Director may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the
beneficiary predeceases the Director or if the Director names a spouse as beneficiary and the marriage is subsequently dissolved. If the Director dies without a valid beneficiary designation, the Director's estate shall be the beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative, or person having the care or custody of such minor, incapacitated person, or incapable person. The Company may require proof of incapacity, minority, or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Company from all liability with respect to such benefit.
ARTICLE 5
CLAIMS AND REVIEW PROCEDURES
5.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement. If the Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed. If the Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
5.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the sixty-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant.
ARTICLE 6
MISCELLANEOUS
6.1 Amendment and Termination. This Agreement may be amended or terminated solely by a written agreement signed by the Company and the Director.
6.2 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators and transferees.
6.3 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the rights of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate services at any time.
6.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
6.5 Successors; Binding Agreement. The Company will require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business and/or assets of the Company, by an
assumption agreement in form and substance satisfactory to the Director, to
expressly assume and agree to perform this Agreement in the same manner and to
the same extent that the Company would be required to perform this Agreement if
no such succession had taken place.
6.6 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
6.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
6.8 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
6.9 Entire Agreement. This Agreement constitutes the entire agreement between the Company and the Director concerning the subject matter hereof. No rights are granted to the Director under this Agreement other than those specifically set forth herein. Effective as of the Effective Date of this Agreement, this Agreement supersedes and replaces in its entirety the Director Retirement Agreement between the Company and the Director dated as of March 1, 2001. However, the February 23, 2001 Split Dollar Agreement between the Company and the Director shall remain in full force and effect and shall not be amended, modified, or affected in any way by this Agreement.
6.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held so invalid, and each such other provision shall, to the full extent consistent with the law, continue in full force and effect. If any provision of this Agreement shall be held invalid in part, such invalidity shall in no way affect the rest of such provision, not held so invalid, and the rest of such provision, together with all other provisions of this Agreement shall, to the full extent consistent with the law, continue in full force and effect.
6.11 Headings. The headings and captions in this Agreement are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
6.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Company, to: Board of Directors Cortland Bancorp 194 W. Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Director, to: William A. Hagood Cortland Bancorp 194 W. Main Street
P.O. Box 98 Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Company.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. Neither the Director nor any beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have executed this Amended Director Retirement Agreement as of the date first written above.
DIRECTOR: COMPANY: Cortland Bancorp By: ------------------------------------- ------------------------------------ William A. Hagood Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP
AMENDED DIRECTOR RETIREMENT AGREEMENT
WILLIAM A. HAGOOD
I designate the following as beneficiary of any death benefits under this Director Retirement Agreement:
Primary: _______________________________________________________________________
Contingent: ____________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Received by the Company this _______ day of ______________, 2004.
EXHIBIT 10.7
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
THIS AGREEMENT is made as of this lst day of March, 2001, by and between Cortland Bancorp., a bank holding company located in Cortland, Ohio (the "Company') and James E. Hoffman III (the "Director").
To encourage the Director to remain a member of the Company's Board of Directors, the Company is willing to provide retirement benefits to the Director. The Company will pay the benefits from its general assets, None of the conditions or events included in the definition of the term "golden parachute payment?' that is set forth in Section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. Section 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.l (f)(1)(ii)] exists or, to the best knowledge of the Company, is contemplated insofar as the Company is concerned.
AGREEMENT
In consideration of the foregoing premises and other good and valuable consideration, the receipt and acceptance of which are hereby acknowledged, the Director and the Company hereby agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Change in Control" means that any of the following events occur:
(a) The acquisition by a person or persons acting in concert of the power to vote 25% or more of a class of the Company's voting securities;
(b) The acquisition by a person of the power to direct the Company's management or policies, if the Board of Directors of the Company has made a determination that such acquisition constitutes or will constitute an acquisition of control of the Company for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder,
(c) During any period of two consecutive years, individuals who at the beginning of such period constitute the Board of Directors of the Company cease for any reason to constitute at least a majority thereof provided. however, that -- for purposes of this clause (c) -- each director who is first elected by the Board of the Company (or first nominated by that Board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period;
(d) The Company shall have merged into or consolidated with another corporation, or merged another corporation into the Company, on a basis whereby less than 50% of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of the Company immediately before such merger or consolidation, or
(e) The Company shall have sold substantially all of its assets to another person.
For purposes of this Agreement, the term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding this definition of Change in Control, a Change in Control of the Company shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of the
Company's voting securities as a result of the acquisition of the Company voting securities by the Company which reduces the number of the Company's voting securities outstanding, provided, that if after such acquisition by the Company such person becomes the beneficial owner of additional Company voting securities that increases the percentage of outstanding Company voting securities beneficially owned by such person, a Change in Control of the Company shall then occur.
1.2 "Code" means the Internal Revenue Code of 1986, as amended.
1.3 "Disability" means, if the Director is covered by a Company-sponsored disability policy, total disability as defined in such policy without regard to any waiting period, If the Director is not covered by such a policy, Disability means the Director suffering a sickness, accident or injury, which, in the judgment of a physician satisfactory to the Company, prevents the Director from performing substantially all of the Director's normal duties for the Company. As a condition to receiving any Disability benefits, the Company may require the Director to submit to such physical or mental evaluations and tests as the Company's Board of Directors deems appropriate.
1.4 "Early Termination" means the Termination of Service before Normal Retirement Age for reasons other than death, Disability Termination for Cause or following a Change in Control
1.5 "Early Termination Date" means the month, day and year in which Early Termination occurs.
1.6 "Effective Date" means March 1, 2001,
1.7 "Normal Retirement Age" means the Director's 62st birthday.
1.8 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.9 "Plan Year" means each twelve-month period from the Effective Date of this Agreement
1.10 "Termination for Cause" See Section 5.2.
1.11 "Termination of Service" means that the Director ceases to be a member of the Company's Board of Directors for any reason whatsoever. For purposes of this Agreement, if there is a dispute over the service status of the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute tight to decide the dispute unless a Change in Control shall have occurred,
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. Upon Termination of Service on or after Normal Retirement Ag; the Company shall pay to the Director the benefit described in this Section 2.1 in lieu of any other benefit under this Agreement
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $10,000 (Ten Thousand Dollars). The Company's Board of Directors, in its sole discretion, may increase the annual benefit under this Section 2.1.1; however, any increase shall require the recalculation of Schedule A.
2.1.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years.
2.1.3 Benefit Increases. Commencing on the first anniversary of the first benefit payment, and continuing on each subsequent anniversary, the Company's Board of Directors, in its sole discretion, may increase the benefit
2.2 Early Termination Benefit. Upon Early Termination, the Company shall pay to the Director the benefit described in this Section 2.2 in lieu of any other benefit under this Agreement
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 shall require the recalculation of this benefit on Schedule A.
2.2.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.2.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.3 Disability Benefit. If the Director terminates service due to Disability prior to Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.3 in lieu of any other benefit under this Agreement
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the date in which Termination of Service occurs (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.3.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.3.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.4 Change in Control Benefit. If the Director's service with the Company
terminates within one year after a Change in Control (except for Termination for
Cause), the Company shall pay to the Director the benefit described in this
Section 2.4 in lieu of any other benefit under this Agreement
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the benefit determined under Schedule A based on the date of the Director's Termination of Service, which is determined by vesting the Director in 100% of the Accrual Balance. Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.4.2 Payment of Benefit. The Company shall pay this benefit to the Director in a lump sum within 3 days following the Director's Termination of Service.
ARTICLE 3
DEATH BENEFITS
In lieu of any other benefit under this Agreement, the Director's beneficiary(ies) shall be entitled to receive the following benefits under Articles 3.1, 3.2, 3.3 or 3.4, depending on whether the Director's death occurs during or after active service and before or after Normal Retirement Age.
3.1 Death in Active Service Before Normal Retirement Age. If the Director dies before Normal Retirement Age while in the active service of the Company, the Company shall pay to the Director's beneficiary(ies)
a lump sum benefit determined by vesting the Director in 100% of the Accrual Balance on the Director's date of death. The Company shall pay this benefit to the Director's beneficiary(ies) in a lump sum within 30 days following the Director's death.
3.2 Death in Active Service After Normal Retirement Age. If the Director dies after Normal Retirement Age while in the active service of the Company, the Company shall for a period of 10 years pay to the Director's beneficiary(ies) the Normal Retirement Benefit provided in Article 2.1.1.
3.3 Death After Termination of Service Before Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.2 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Directors beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived,
(b) Before Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.2 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
3.4 Death After Termination of Service After Normal Retirement Age. (a) After Payments Commence. 1f, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.1 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.1 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a beneficiary by filing a written designation with the Company. The Director may revoke or modi1~y the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Director or if the Director names a spouse as beneficiary and the marriage is subsequently dissolved, lithe Director dies without a valid beneficiary designation, the Director's estate shall be the beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Company may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit such distribution shall completely discharge the Company from all liability with respect to such benefit
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the
Company shall not pay any benefit under this Agreement if the Company terminates the Director's service for:
(a) Gross negligence or gross neglect of duties;
(b) Commission of a felony or of a gross misdemeanor involving moral turpitude; or
(c) Fraud, disloyally, dishonesty or willful violation of any law or significant Company policy committed in connection with the Director's service and resulting in an adverse effect on the Company.
5.2 Suicide or Misstatement. The Company shall not pay any benefit under this Agreement if the Director commits suicide within two years after the date of this Agreement, or if the Director has made any material misstatement of fact on any application for life insurance purchased by the Company.
5.3 Removal. If the Director is removed from service and/or permanently prohibited from participating in the conduct of the Company's affairs by an order issued under Section 8(e)(4) or (g)(l) of the Federal Deposit Insurance Act, 12 U.S.C. Section 18l8(e)(4) or (g)(1), all obligations of the Company under this Agreement shall terminate as of the effective date of the order.
ARTICLE 6
CLAIMS ANTI REVIEW PROCEDURES
6.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement lithe Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed, lithe Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the sixty-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant
ARTICLE 7
AMENDMENTS AND TERMINATION
This Agreement may be amended or terminated only by a written agreement signed by the Company and the Director.
ARTICLE 8
MISCELLANEOUS
8.1 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators and transferees.
8.2 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the rights of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate services at any time.
8.3 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached or encumbered in any manner.
8.4 Successors; Binding Agreement. The Company will require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business and/or assets of the Company, by an assumption agreement in form and substance satisfactory to the Director, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Company would be required to perform this Agreement if no such succession had taken place. Failure of the Company to obtain such assumption agreement prior to the effectiveness of any such succession shall be a breath of this Agreement and shall entitle the Director to the Change in Control Benefit provided in Section 2.4.
8.5 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement
8.6 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.7 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
8.8 Entire Agreement. This Agreement constitutes the entire agreement between the Company and the Director as to the subject matter hereof. No rights are granted to the Director by virtue of this Agreement other than those specifically set forth herein.
8.9 Administration. The Company shall have powers which are necessary to administer this Agreement, including but not limited to:
(a) Interpreting the provisions of the Agreement
(b) Establishing and revising the method of accounting for the Agreement,
(c) Maintaining a record of benefit payments; and
(d) Establishing riles and prescribing any forms necessary or desirable to administer the Agreement
8.10 Named Fiduciary. The Company shall be the named fiduciary and plan administrator under this Agreement. The named fiduciary may delegate to others certain aspects of the management and operation responsibilities of the plan including the employment of advisors and the delegation of ministerial duties to qualified
individuals.
8.11 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held so invalid, and each such other provision shall, to the full -extent consistent with the law, continue in full force and effect. If any provision of this Agreement shall be held invalid in part, such invalidity shall in no way affect the rest of such provision, not held so invalid, and the rest of such provision, together with all other provisions of this Agreement shall, to the full extent consistent with the law, continue in full force and effect
8.12 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement
8.13 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Company, to: Board of Directors Cortland Bancorp.
194W, Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Director, to: James E. Hoffman III
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have signed this Agreement as of the day and year first written above.
DIRECTOR: COMPANY: CORTLAND BANCORP. ------------------------------------- By: James E. Hoffman III ------------------------------------ Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP.
DIRECTOR RETIREMENT AGREEMENT
JAMES E. HOFFMAN III
I designate the following as beneficiary of any death benefits under this Director Retirement Agreement:
Primary: _______________________________________________________________________
Contingent: ____________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company, I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Received by the Company this ______ day of __________, 2001.
February __, 2004
Mr. James E. Hoffman III
Director
Cortland Bancorp
194 West Main Street
Cortland, Ohio 44410-1466
RE: LETTER AMENDMENT OF DIRECTOR RETIREMENT AGREEMENT
Dear Mr. Hoffman:
The purpose of this letter is to memorialize in writing certain changes in your March 1, 2001 Director Retirement Agreement, which I refer to hereinafter as the "Agreement." Cortland Bancorp had been accruing for its liability under the Agreement using an 8.00% accrual rate assumption, but that assumed rate was changed to 6.75% effective on October 1, 2003, reflecting the decline in prevailing interest rates that has persisted since the Agreements were originally entered into. A similar change in the accrual rate assumption was recently made by Cortland Savings and Banking Company for its liability accruals under Salary Continuation Agreements with officers.
The changed accrual rate assumption affects anticipated benefit payment
amounts, both under the Agreements and under the officers' Salary Continuation
Agreements. Just as the Salary Continuation Agreements' Schedules A have been
updated to reflect this changed assumption, we propose to replace the Schedule A
attached to your Agreement with a new Schedule A. To make this process more
fluid if a similar change needs to be made in the future, we are also proposing
(a) to add to the Agreement a definition of the term "Accrual Balance," (b) to
add a provision clarifying that the Agreement's terms govern in all cases in
which there is a conflict between the text of the Agreement versus the benefits
reflected on Schedule A, and (c) to replace Sections 8.9 and 8.10 with a new
Article 9 that has to do with administration of the Agreement. These new
provisions make more clear the power of the administrator of the Agreement (the
board) to make decisions about important accounting and interpretive issues
under the Agreement, including changes in Schedule A of the Agreement.
The text of the amendment is set forth below. Following that text is a signature line. I ask that you sign and date the enclosed copy of this letter in the spaces provided, and that you return the executed copy to me. That will complete the amendment process. A revised Schedule A is also attached to this letter. Please retain the accompanying revised Schedule A. The revised Schedule A replaces and supersedes in its entirety the Schedule A currently associated with your Agreement. You may discard the old Schedule A.
FIRST AMENDMENT
A new definition of the term "Accrual Balance" is added to the Agreement as
Section 1.12, as follows:
1.12 "Accrual Balance" means the liability that should be accrued by the Company under generally accepted accounting principles ("GAAP") for the Company's obligation to the Director under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP. The Plan Administrator shall consist of the Company's board of directors or such committee or person(s) as the board shall appoint.
SECOND AMENDMENT
A new section 2.5 is added to the Agreement to clarify that the terms of the Agreement govern if there is a conflict between the text of the Agreement versus the benefits reflected on Schedule A attached to the Agreement, as follows:
2.5 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
THIRD AMENDMENT
The sections of the Agreement having to do with "Administration" (section 8.9) and "Named Fiduciary" (section 8.10) are hereby deleted in their entirety, and the sections that follow are renumbered accordingly sections 8.9 ("Severability"), 8.10 ("Headings"), and 8.11 ("Notices").
FOURTH AMENDMENT
A new Article 9 having to do with administration is added to the Agreement, as follows:
ARTICLE 9
ADMINISTRATION OF AGREEMENT
9.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
9.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting
through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Company.
9.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Director or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
9.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
9.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
Please signify your acceptance of and agreement to the foregoing changes by executing and dating the enclosed copy of this letter in the spaces provided and returning it to the undersigned. The changes become effective as an amendment of your Director Retirement Agreement upon receipt by Cortland Bancorp of this letter executed by you.
Cortland Bancorp
Accepted and agreed to this _____ day of _________, 2004 by the undersigned director of Cortland Bancorp.
Director
SCHEDULE A
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
Mr. James E. Hoffman III
Normal Retirement Age: 62
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- AT PAYABLE AT PAYABLE AT CONTROL PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN YEAR YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN ENDING FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM --------------- ---- ---------- -------------- -------------- ---------- 2004 52 $10,608 $ 2,724 $ 2,724 $10,608 2005 53 $15,575 $ 3,740 $ 3,740 $15,575 2006 54 $20,888 $ 4,689 $ 4,689 $20,888 2007 55 $26,572 $ 5,576 $ 5,576 $26,572 2008 56 $32,651 $ 6,406 $ 6,406 $32,651 2009 57 $39,153 $ 7,182 $ 7,182 $39,153 2010 58 $46,108 $ 7,907 $ 7,907 $46,108 2011 59 $53,548 $ 8,585 $ 8,585 $53,548 2012 60 $61,505 $ 9,219 $ 9,219 $61,505 2013 61 $70,016 $ 9,811 $ 9,811 $70,016 June 2013 62 $72,983(3) $10,000 $10,000 $72,983 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the beginning of each month during retirement, beginning July 1, 2013.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
(3) Projected retirement occurs June 12, 2013, with the first the first normal monthly retirement benefit commencing July 2013. The accrual balance at the end of June 2013 will be $72,983.
EXHIBIT 10.8
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
THIS DIRECTOR RETIREMENT AGREEMENT (this "Agreement") is made as of March 1, 2004, by and between Cortland Bancorp, a bank holding company located in Cortland, Ohio (the "Company") and Neil J. Kaback (the "Director").
To encourage the Director to remain a member of the Company's board of directors, the Company is willing to provide retirement benefits to the Director. The Company will pay the benefits from its general assets. None of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Company, is contemplated insofar as the Company or the Cortland Savings and Banking Company is concerned.
AGREEMENT
In consideration of the foregoing premises and other good and valuable consideration, the receipt and acceptance of which are hereby acknowledged, the Director and the Company hereby agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Accrual Balance" means the liability that should be accrued by the Company under generally accepted accounting principles ("GAAP") for the Company's obligation to the Director under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP.
1.2 "Change in Control" means any of the following events occur:
(a) the acquisition by a person or persons acting in concert of the power to vote 25% or more of a class of the Company's voting securities,
(b) during any period of two consecutive years, individuals who at the beginning of such period constitute the board of directors of the Company cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (b) - each director who is first elected by the board (or first nominated by the board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period,
(c) the Company shall have merged into or consolidated with another corporation, or merged another corporation into the Company, on a basis whereby less than 50% of the total voting power of the surviving corporation is held by persons who were shareholders of the Company immediately before the merger or consolidation, or
(d) the Company shall have sold substantially all of its assets to another person.
For purposes of this Agreement, the term "person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization, or other entity.
Notwithstanding this definition of Change in Control, a Change in Control shall not be deemed to have occurred solely because a person's beneficial ownership of more than 25% of the Company's voting securities is the result of the Company's acquisition of its voting securities, reducing the number of the Company's voting securities outstanding; provided, however, that if such person acquires additional voting securities of the Company, increasing the percentage of outstanding Company voting securities beneficially owned by that person, a Change in Control shall be deemed to have occurred.
1.3 "Disability" means, if the Director is covered by a Company-sponsored disability policy, total disability as defined in such policy without regard to any waiting period. If the Director is not covered by such a policy, Disability means the Director suffers a sickness, accident or injury that, in the judgment of a physician satisfactory to the Company, prevents the Director from performing substantially all of the Director's normal duties for the Company. As a condition to receiving any Disability benefits, the Company may require the Director to submit to such physical or mental evaluations and tests as the Company's board of directors deems appropriate.
1.4 "Early Termination" means Termination of Service before the Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or following a Change in Control.
1.5 "Early Termination Date" means the month, day, and year of Early Termination.
1.6 "Effective Date" means March 1, 2004.
1.7 "Normal Retirement Age" means the Director's 67th birthday.
1.8 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.9 "Plan Administrator" means the plan administrator described in Article 7.
1.10 "Plan Year" means each twelve-month period from the Effective Date of this Agreement.
1.11 "Termination for Cause" means the Director is not nominated by the board or nominating committee for reelection as a director after the expiration of his current term, or the Director is removed from the board of directors, in either case -
(a) because of the Director's gross negligence or gross neglect of duties, or
(b) because of the Director's commission of a felony, or commission of a misdemeanor involving moral turpitude, or
(c) because of the Director's fraud, disloyalty, dishonesty, or willful violation of any law or significant policy of the Company committed in connection with the Director's service and resulting in an adverse effect on the Company, or
(d) because the Director is removed from service or permanently
prohibited from participating in the Company's or the Cortland Savings and
Banking Company's affairs by an order issued under Section 8(e)(4) or
(g)(1) of the Federal Deposit Insurance Act [12 U.S.C. 1818(e)(4) or
(g)(1)].
1.12 "Termination of Service" means the Director ceases to be a member of the Company's board of directors for any reason whatsoever. For purposes of this Agreement, if there is a dispute over the service status of
the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute right to decide the dispute unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Service on or after Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $10,000.
2.1.2 Payment of Benefit. The Company shall pay the annual benefit to the Director in 12 equal monthly installments payable on the first day of each month, beginning with the month after the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years.
2.2 Early Termination Benefit. After Early Termination, the Company shall pay to the Director the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit set forth in Schedule A for the Plan Year ending immediately prior to the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1).
2.2.2 Payment of Benefit. The Company shall pay the annual benefit to the Director in 12 equal monthly installments payable on the first day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.3 Disability Benefit. If the Director terminates service because of Disability before the Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit set forth in Schedule A for the Plan Year ending immediately prior to the date of Termination of Service (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1).
2.3.2 Payment of Benefit. The Company shall pay the annual benefit to the Director in 12 equal monthly installments payable on the first day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.4 Change in Control Benefit. If the Director's service with the Company
terminates within one year after a Change in Control (except for Termination for
Cause), the Company shall pay to the Director the benefit described in this
Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the benefit determined under Schedule A based on the date of the Director's Termination of Service, which is determined by vesting the Director in 100% of the Accrual Balance.
2.4.2 Payment of Benefit. The Company shall pay this benefit to the Director in a lump sum within 3 days after the Director's Termination of Service.
2.5 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
Instead of any other benefit under this Agreement, the Director's beneficiary(ies) shall be entitled to receive the following benefits under Articles 3.1, 3.2, 3.3, or 3.4, depending on whether the Director's death occurs during or after active service and before or after Normal Retirement Age.
3.1 Death in Active Service Before Normal Retirement Age. If the Director dies before Normal Retirement Age while in the active service of the Company, the Company shall pay to the Director's beneficiary(ies) a lump sum benefit determined by vesting the Director in 100% of the Accrual Balance on the Director's date of death. The Company shall pay this benefit to the Director's beneficiary(ies) in a lump sum within 30 days following the Director's death.
3.2 Death in Active Service After Normal Retirement Age. If the Director dies after Normal Retirement Age while in the active service of the Company, the Company shall for a period of 10 years pay to the Director's beneficiary(ies) the Normal Retirement Benefit provided in Article 2.1.1.
3.3 Death After Termination of Service Before Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.2 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.2 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month after the date of the Director's death.
3.4 Death After Termination of Service After Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.1 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.1 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month after the date of the Director's death.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a beneficiary by filing a written designation with the Company. The Director may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Director or if the Director names a spouse as beneficiary and the marriage is subsequently dissolved. If the Director dies without a valid beneficiary designation, the Director's estate shall be the beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative, or person having the care or custody of such minor, incapacitated person, or incapable
person. The Company may require proof of incapacity, minority, or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Company from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Company shall not pay any benefit under this Agreement, and this Agreement shall terminate, if the Director's Termination of Service is the result of Termination for Cause. Likewise, the Company shall not pay any benefits under the Split Dollar Agreement and Endorsement, and the Split Dollar Agreement and Endorsement also shall terminate, if Termination of Service is the result of Termination for Cause. The board of directors or a duly authorized committee of the board shall have the sole and absolute right to determine whether the bases for denial of benefits for cause exist. Benefits may be denied for cause regardless of whether the Director continued to serve as a director after the board or committee made its determination not to nominate the Director for reelection.
5.2 Suicide or Misstatement. The Company shall not pay any benefit under this Agreement if the Director commits suicide within two years after the date of this Agreement, or if the Director has made any material misstatement of fact on any application for life insurance purchased by the Company.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement. If the Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed. If the Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the 60-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant.
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and
authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel, who may be counsel to the Company.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Director or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination. This Agreement may be amended solely by a written agreement signed by the Company and by the Director. Except as provided in Article 5, this Agreement may be terminated solely by a written agreement signed by the Company and by the Director.
8.2 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators, and transferees.
8.3 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the rights of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate services at any time.
8.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
8.5 Successors; Binding Agreement. The Company shall require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business or assets of the Company, by an assumption agreement in form and substance satisfactory to the Director, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Company would be required to perform this Agreement if no such succession had occurred. Failure of the Company to obtain such assumption agreement before effectiveness of any such succession shall be a breach of this Agreement and shall entitle the Director to the Change in Control benefit provided in Section 2.4.
8.6 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.8 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
8.9 Entire Agreement. This Agreement and the Split Dollar Agreement and Endorsement constitute the entire agreement between the Company and the Director concerning the subject matter hereof. No rights are granted to the Director under this Agreement other than those specifically set forth herein.
8.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision, and the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect to the full extent consistent with law.
8.11 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice. If to the Company, notice shall be given to the board of directors, Cortland Bancorp, 194 W. Main Street, P.O. Box 98, Cortland, Ohio 44410-1466, or to such other or additional person or persons as the Company shall have designated to the Director in writing. If to the Director, notice shall be given to the Director at the address of the Director appearing on the Company's records, or to such other or additional person or persons as the Director shall have designated to the Company in writing.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have executed this Agreement as of the date first written above.
DIRECTOR CORTLAND BANCORP By: ------------------------------------- ------------------------------------ Neil J. Kaback Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
I, Neil J. Kaback, designate the following as beneficiary of any death benefits under this Director Retirement Agreement:
Primary: _______________________________________________________________________
Contingent: ____________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: __________________, 2004
Received by the Company this ________ day of _________, 2004.
SCHEDULE A
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
Neil J. Kaback
Normal Retirement Age: 67
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- AT PAYABLE AT PAYABLE AT CONTROL PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN YEAR YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN ENDING FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM --------------- ---- --------- -------------- -------------- ---------- 2005 44 $ 1,334 $ 822 $ 822 $ 1,334 2006 45 $ 2,761 $ 1,590 $ 1,590 $ 2,761 2007 46 $ 4,287 $ 2,308 $ 2,308 $ 4,287 2008 47 $ 5,919 $ 2,980 $ 2,980 $ 5,919 2009 48 $ 7,666 $ 3,608 $ 3,608 $ 7,666 2010 49 $ 9,533 $ 4,195 $ 4,195 $ 9,533 2011 50 $11,531 $ 4,744 $ 4,744 $11,531 2012 51 $13,668 $ 5,257 $ 5,257 $13,668 2013 52 $15,953 $ 5,736 $ 5,736 $15,953 2014 53 $18,398 $ 6,185 $ 6,185 $18,398 2015 54 $21,013 $ 6,604 $ 6,604 $21,013 2016 55 $23,810 $ 6,996 $ 6,996 $23,810 2017 56 $26,802 $ 7,362 $ 7,362 $26,802 2018 57 $30,002 $ 7,705 $ 7,705 $30,002 2019 58 $33,425 $ 8,025 $ 8,025 $33,425 2020 59 $37,086 $ 8,325 $ 8,325 $37,086 2021 60 $41,003 $ 8,605 $ 8,605 $41,003 2022 61 $45,191 $ 8,866 $ 8,866 $45,191 2023 62 $49,672 $ 9,111 $ 9,111 $49,672 2024 63 $54,464 $ 9,340 $ 9,340 $54,464 2025 64 $59,591 $ 9,554 $ 9,554 $59,591 2026 65 $65,074 $ 9,754 $ 9,754 $65,074 2027 66 $70,939 $ 9,940 $ 9,940 $70,939 June 2027 67 $72,983 (3) $10,000 $10,000 $72,983 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the beginning of each month during retirement, beginning July 1, 2027.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
(3) Projected retirement occurs on June 20, 2027, with the first normal monthly retirement benefit commencing July 1, 2027.
EXHIBIT 10.9
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
THIS AGREEMENT is made as of this lst day of March, 2001, by and between Cortland Bancorp., a bank holding company located in Cortland, Ohio (the "Company') and Karl R. Mahan (the "Director").
To encourage the Director to remain a member of the Company's Board of Directors, the Company is willing to provide retirement benefits to the Director. The Company will pay the benefits from its general assets, None of the conditions or events included in the definition of the term "golden parachute payment?' that is set forth in Section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. Section 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.l (f)(1)(ii)] exists or, to the best knowledge of the Company, is contemplated insofar as the Company is concerned.
AGREEMENT
In consideration of the foregoing premises and other good and valuable consideration, the receipt and acceptance of which are hereby acknowledged, the Director and the Company hereby agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Change in Control" means that any of the following events occur:
(a) The acquisition by a person or persons acting in concert of the power to vote 25% or more of a class of the Company's voting securities;
(b) The acquisition by a person of the power to direct the Company's management or policies, if the Board of Directors of the Company has made a determination that such acquisition constitutes or will constitute an acquisition of control of the Company for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder,
(c) During any period of two consecutive years, individuals who at the beginning of such period constitute the Board of Directors of the Company cease for any reason to constitute at least a majority thereof provided. however, that -- for purposes of this clause (c) -- each director who is first elected by the Board of the Company (or first nominated by that Board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period;
(d) The Company shall have merged into or consolidated with another corporation, or merged another corporation into the Company, on a basis whereby less than 50% of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of the Company immediately before such merger or consolidation, or
(e) The Company shall have sold substantially all of its assets to another person.
For purposes of this Agreement, the term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding this definition of Change in Control, a Change in Control of the Company shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of the Company's voting securities as a result of the acquisition of the Company voting securities by the Company which reduces the number of the Company's voting securities outstanding, provided, that if after such acquisition by the Company such person becomes the beneficial owner of additional Company voting securities that increases the percentage of outstanding Company voting securities beneficially owned by
such person, a Change in Control of the Company shall then occur.
1.2 "Code" means the Internal Revenue Code of 1986, as amended.
1.3 "Disability" means, if the Director is covered by a Company-sponsored disability policy, total disability as defined in such policy without regard to any waiting period, If the Director is not covered by such a policy, Disability means the Director suffering a sickness, accident or injury, which, in the judgment of a physician satisfactory to the Company, prevents the Director from performing substantially all of the Director's normal duties for the Company. As a condition to receiving any Disability benefits, the Company may require the Director to submit to such physical or mental evaluations and tests as the Company's Board of Directors deems appropriate.
1.4 "Early Termination" means the Termination of Service before Normal Retirement Age for reasons other than death, Disability Termination for Cause or following a Change in Control
1.5 "Early Termination Date" means the month, day and year in which Early Termination occurs.
1.6 "Effective Date" means March 1, 2001,
1.7 "Normal Retirement Age" means the Director's 63rd birthday.
1.8 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.9 "Plan Year" means each twelve-month period from the Effective Date of this Agreement
1.10 "Termination for Cause" See Section 5.2.
1.11 "Termination of Service" means that the Director ceases to be a member of the Company's Board of Directors for any reason whatsoever. For purposes of this Agreement, if there is a dispute over the service status of the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute tight to decide the dispute unless a Change in Control shall have occurred,
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. Upon Termination of Service on or after Normal Retirement Ag; the Company shall pay to the Director the benefit described in this Section 2.1 in lieu of any other benefit under this Agreement
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $10,000 (Ten Thousand Dollars). The Company's Board of Directors, in its sole discretion, may increase the annual benefit under this Section 2.1.1; however, any increase shall require the recalculation of Schedule A.
2.1.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years.
2.1.3 Benefit Increases. Commencing on the first anniversary of the first benefit payment, and continuing on each subsequent anniversary, the Company's Board of Directors, in its sole discretion, may increase the benefit
2.2 Early Termination Benefit. Upon Early Termination, the Company shall pay to the Director the benefit described in this Section 2.2 in lieu of any other benefit under this Agreement
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the Early Termination Date
(except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 shall require the recalculation of this benefit on Schedule A.
2.2.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.2.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.3 Disability Benefit. If the Director terminates service due to Disability prior to Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.3 in lieu of any other benefit under this Agreement
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the date in which Termination of Service occurs (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.3.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.3.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.4 Change in Control Benefit. If the Director's service with the Company
terminates within one year after a Change in Control (except for Termination for
Cause), the Company shall pay to the Director the benefit described in this
Section 2.4 in lieu of any other benefit under this Agreement
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the benefit determined under Schedule A based on the date of the Director's Termination of Service, which is determined by vesting the Director in 100% of the Accrual Balance. Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.4.2 Payment of Benefit. The Company shall pay this benefit to the Director in a lump sum within 3 days following the Director's Termination of Service.
ARTICLE 3
DEATH BENEFITS
In lieu of any other benefit under this Agreement, the Director's beneficiary(ies) shall be entitled to receive the following benefits under Articles 3.1, 3.2, 3.3 or 3.4, depending on whether the Director's death occurs during or after active service and before or after Normal Retirement Age.
3.1 Death in Active Service Before Normal Retirement Age. If the Director dies before Normal Retirement Age while in the active service of the Company, the Company shall pay to the Director's beneficiary(ies) a lump sum benefit determined by vesting the Director in 100% of the Accrual Balance on the Director's date of death. The Company shall pay this benefit to the Director's beneficiary(ies) in a lump sum within 30 days following the Director's death.
3.2 Death in Active Service After Normal Retirement Age. If the Director dies after Normal Retirement Age while in the active service of the Company, the Company shall for a period of 10 years pay to the Director's beneficiary(ies) the Normal Retirement Benefit provided in Article 2.1.1.
3.3 Death After Termination of Service Before Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.2 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Directors beneficiary(ies) at the same time and in the same
amounts they would have been paid to the Director had the Director survived,
(b) Before Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.2 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
3.4 Death After Termination of Service After Normal Retirement Age. (a) After Payments Commence. 1f, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.1 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.1 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a beneficiary by filing a written designation with the Company. The Director may revoke or modi1~y the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Director or if the Director names a spouse as beneficiary and the marriage is subsequently dissolved, lithe Director dies without a valid beneficiary designation, the Director's estate shall be the beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Company may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit such distribution shall completely discharge the Company from all liability with respect to such benefit
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Company shall not pay any benefit under this Agreement if the Company terminates the Director's service for:
(a) Gross negligence or gross neglect of duties;
(b) Commission of a felony or of a gross misdemeanor involving moral turpitude; or
(c) Fraud, disloyally, dishonesty or willful violation of any law or significant Company policy committed in connection with the Director's service and resulting in an adverse effect on the Company.
5.2 Suicide or Misstatement. The Company shall not pay any benefit under this Agreement if the Director commits suicide within two years after the date of this Agreement, or if the Director has made any material misstatement of fact on any application for life insurance purchased by the Company.
5.3 Removal. If the Director is removed from service and/or permanently prohibited from participating in the conduct of the Company's affairs by an order issued under Section 8(e)(4) or (g)(l) of the Federal
Deposit Insurance Act, 12 U.S.C. Section 18l8(e)(4) or (g)(1), all obligations of the Company under this Agreement shall terminate as of the effective date of the order.
ARTICLE 6
CLAIMS ANTI REVIEW PROCEDURES
6.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement lithe Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed, lithe Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the sixty-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant
ARTICLE 7
AMENDMENTS AND TERMINATION
This Agreement may be amended or terminated only by a written agreement signed by the Company and the Director.
ARTICLE 8
MISCELLANEOUS
8.1 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators and transferees.
8.2 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the rights of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate services at any time.
8.3 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached or encumbered in any manner.
8.4 Successors; Binding Agreement. The Company will require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business and/or assets of the Company, by an assumption agreement in form and substance satisfactory to the Director, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Company would be required to perform this Agreement if no such succession had taken place. Failure of the Company to obtain such
assumption agreement prior to the effectiveness of any such succession shall be a breath of this Agreement and shall entitle the Director to the Change in Control Benefit provided in Section 2.4.
8.5 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement
8.6 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.7 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
8.8 Entire Agreement. This Agreement constitutes the entire agreement between the Company and the Director as to the subject matter hereof. No rights are granted to the Director by virtue of this Agreement other than those specifically set forth herein.
8.9 Administration. The Company shall have powers which are necessary to administer this Agreement, including but not limited to:
(a) Interpreting the provisions of the Agreement
(b) Establishing and revising the method of accounting for the Agreement,
(c) Maintaining a record of benefit payments; and
(d) Establishing riles and prescribing any forms necessary or desirable to administer the Agreement
8.10 Named Fiduciary. The Company shall be the named fiduciary and plan administrator under this Agreement. The named fiduciary may delegate to others certain aspects of the management and operation responsibilities of the plan including the employment of advisors and the delegation of ministerial duties to qualified individuals.
8.11 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held so invalid, and each such other provision shall, to the full -extent consistent with the law, continue in full force and effect. If any provision of this Agreement shall be held invalid in part, such invalidity shall in no way affect the rest of such provision, not held so invalid, and the rest of such provision, together with all other provisions of this Agreement shall, to the full extent consistent with the law, continue in full force and effect
8.12 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement
8.13 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Company, to: Board of Directors
Cortland Bancorp. ` 194W, Main Street P.O. Box 98 Cortland, Ohio 44410-1466 |
(b) If to the Director, to: Karl R. Mahan
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have signed this Agreement as of the day and year first written above.
DIRECTOR: COMPANY: CORTLAND BANCORP. ------------------------------------- By: Karl R. Mahan ------------------------------------ Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP.
DIRECTOR RETIREMENT AGREEMENT
KARL R. MAHAN
I designate the following as beneficiary of any death benefits under this Director Retirement Agreement:
Primary: _______________________________________________________________________
Contingent: ____________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company, I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Received by the Company this ______ day of ____________________ ,2001.
SCHEDULE A
CORTLAND BANCORP. DIRECTOR RETIREMENT AGREEMENT
KARL R. MAHAN
CHANGE OF DISABILITY CONTROL VESTED EARLY ANNUAL LUMP SUM PLAN ACCRUAL VESTING ACCRUAL TERMINATION ANNUAL BENEFIT PAYABLE YEAR BALANCE SCHEDULE BALANCE BENEFIT PAYABLE AT 63 PAYABLE AT 63 IMMEDIATELY ---- ------- -------- ------- --------------------- ------------- ----------- 1 $32,974 100% $32,974 $ 5,199 $ 5,199 $32,974 2 $68,685 100% $68,685 $10,000 $10,000 $68,685 |
EXHIBIT 10.10
CORTLAND BANCORP
AMENDED AND RESTATED DIRECTOR RETIREMENT AGREEMENT
THIS AMENDED AND RESTATED DIRECTOR RETIREMENT AGREEMENT (this "Agreement") is made as of May 1, 2004, by and between Cortland Bancorp, a bank holding company located in Cortland, Ohio (the "Company") and Richard B. Thompson (the "Director").
WHEREAS, to encourage the Director to remain a member of the Company's Board of Directors, the Company desires to provide the Director with retirement benefits payable from the Company's general assets,
WHEREAS, for this purpose the Company and the Director entered into a Director Retirement Agreement dated as of October 1, 2001, which provides for specified retirement benefits for the Director after termination of his service,
WHEREAS, the Company's goal was to provide a largely uniform form of retirement agreement for its directors, but it has come to the Company's attention that the Director's October 1, 2001 Director Retirement Agreement provides in section 3.1 for no death benefit if the Director dies in active service to the Company, whereas other directors' retirement agreements provide for a death benefit in that circumstance that is based on the Accrual Balance existing on the date of the directors' death,
WHEREAS, the October 1, 2001 Director Retirement Agreement was amended in certain respects in February 2004 with inclusion of a definition of the term "Accrual Balance," addition of Article 9 having to do with plan administration, and miscellaneous other changes,
WHEREAS, the Company desires to correct the oversight in section 3.1 of the Director's October 1, 2001 Director Retirement Agreement and to incorporate into this Agreement any other changes made since the October 1, 2001 Director Retirement Agreement was entered into,
WHEREAS, the Company and the Director desire that this Agreement shall supersede and replace in its entirety the October 1, 2001 Director Retirement Agreement, effective immediately, and
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the Director and the Company hereby agree as follows -
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Accrual Balance" means the liability that should be accrued by the Company under generally accepted accounting principles ("GAAP") for the Company's obligation to the Director under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan
Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP. The Plan Administrator shall consist of the Company's board of directors or such committee or person(s) as the board shall appoint.
1.2 "Change in Control" means that any of the following events occur:
(a) The acquisition by a person or persons acting in concert of the power to vote 25% or more of a class of the Company's voting securities;
(b) The acquisition by a person of the power to direct the Company's management or policies, if the Board of Directors of the Company has made a determination that such acquisition constitutes or will constitute an acquisition of control of the Company for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder;
(c) During any period of two consecutive years, individuals who at the beginning of such period constitute the Board of Directors of the Company cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (c) - each director who is first elected by the Board of the Company (or first nominated by that Board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period;
(d) The Company shall have merged into or consolidated with another corporation, or merged another corporation into the Company, on a basis whereby less than 50% of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of the Company immediately before such merger or consolidation; or
(e) The Company shall have sold substantially all of its assets to another person.
For purposes of this Agreement, the term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding this definition of Change in Control, a Change in Control of the Company shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of the Company's voting securities as a result of the acquisition of the Company voting securities by the Company which reduces the number of the Company's voting securities outstanding; provided, that if after such acquisition by the Company such person becomes the beneficial owner of additional Company voting securities that increases the percentage of outstanding Company voting securities beneficially owned by such person, a Change in Control of the Company shall then occur.
1.3 "Code" means the Internal Revenue Code of 1986, as amended.
1.4 "Disability" means, if the Director is covered by a Company-sponsored disability policy, total disability as defined in such policy without regard to any waiting period. If the Director is not covered by such a policy, Disability means the Director suffering a sickness, accident or injury, which, in the judgment of a physician satisfactory to the Company, prevents the Director from performing substantially all of the Director's normal duties for the Company. As a condition to receiving any Disability benefits, the Company may require the Director to submit to such physical or mental evaluations and tests as the Company's Board of Directors deems appropriate.
1.5 "Early Termination" means the Termination of Service before Normal Retirement Age for reasons other than death, Disability, Termination for Cause or following a Change in Control.
1.6 "Early Termination Date" means the month, day and year in which Early Termination occurs.
1.7 "Effective Date" means October 1, 2001.
1.8 "Normal Retirement Age" means the Director's 70th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.10 "Plan Year" means each twelve-month period from the Effective Date of this Agreement.
1.11 "Termination for Cause" See Section 5.1.
1.12 "Termination of Service" means that the Director ceases to be a member of the Company's Board of Directors for any reason whatsoever. For purposes of this Agreement, if there is a dispute over the service status of the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute right to decide the dispute unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. Upon Termination of Service on or after Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.1 in lieu of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $10,000 (Ten Thousand Dollars). The Company's Board of Directors, in its sole discretion, may increase the annual benefit under this Section 2.1.1; however, any increase shall require the recalculation of Schedule A.
2.1.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years.
2.1.3 Benefit Increases. Commencing on the first anniversary of the first benefit payment, and continuing on each subsequent anniversary, the Company's Board of Directors, in its sole discretion, may increase the benefit.
2.2 Early Termination Benefit. Upon Early Termination, the Company shall pay to the Director the benefit described in this Section 2.2 in lieu of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 shall require the recalculation of this benefit on Schedule A.
2.2.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.2.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.3 Disability Benefit. If the Director terminates service due to Disability prior to Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.3 in lieu of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the date in which Termination of Service occurs (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.3.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.3.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.4 Change in Control Benefit. If the Director's service with the Company
terminates within one year after a Change in Control (except for Termination for
Cause), the Company shall pay to the Director the benefit described in this
Section 2.4 in lieu of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the benefit determined under Schedule A based on the date of the Director's Termination of Service, which is determined by vesting the Director in 100% of the Accrual Balance. Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.4.2 Payment of Benefit. The Company shall pay this benefit to the Director in a lump sum within 3 days following the Director's Termination of Service.
2.5 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
In lieu of any other benefit under this Agreement, the Director's beneficiary(ies) shall be entitled to receive the following benefits under Articles 3.1, 3.2, 3.3 or 3.4, depending on whether the Director's death occurs during or after active service and before or after Normal Retirement Age.
3.1 Death in Active Service Before Normal Retirement Age. If the Director dies before Normal Retirement Age while in the active service of the Company, the Company shall pay to the Director's beneficiary(ies) a lump sum benefit determined by vesting the Director in 100% of the Accrual Balance on the Director's date of death. The Company shall pay this benefit to the Director's beneficiary(ies) in a lump sum within 30 days following the Director's death.
3.2 Death in Active Service After Normal Retirement Age. If the Director dies after Normal Retirement Age while in the active service of the Company, the Company shall for a period of 10 years pay to the Director's beneficiary(ies) the Normal Retirement Benefit provided in Article 2.1.1.
3.3 Death After Termination of Service Before Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.2 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.2 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the
Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
3.4 Death After Termination of Service After Normal Retirement Age. (a) After Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.1 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.1 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a beneficiary by filing a written designation with the Company. The Director may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Director or if the Director names a spouse as beneficiary and the marriage is subsequently dissolved. If the Director dies without a valid beneficiary designation, the Director's estate shall be the beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Company may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Company from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Company shall not pay any benefit under this Agreement if the Company terminates the Director's service for:
(a) Gross negligence or gross neglect of duties;
(b) Commission of a felony or of a gross misdemeanor involving moral turpitude; or
(c) Fraud, disloyalty, dishonesty or willful violation of any law or significant Company policy committed in connection with the Director's service and resulting in an adverse effect on the Company.
5.2 Suicide or Misstatement. The Company shall not pay any benefit under this Agreement if the Director commits suicide within two years after the Effective Date of this Agreement, or if the Director has made any material misstatement of fact on any application for life insurance purchased by the Company.
5.3 Removal. If the Director is removed from service and/or permanently prohibited from participating in the conduct of the Company's affairs by an order issued under Section 8(e)(4) or (g)(1) of the
Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all obligations of the Company under this Agreement shall terminate as of the effective date of the order.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement. If the Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed. If the Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the sixty-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant.
ARTICLE 7
AMENDMENTS AND TERMINATION
This Agreement may be amended or terminated only by a written agreement signed by the Company and the Director.
ARTICLE 8
MISCELLANEOUS
8.1 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators and transferees.
8.2 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the rights of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate services at any time.
8.3 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached or encumbered in any manner.
8.4 Successors; Binding Agreement. The Company will require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business and/or assets of
the Company, by an assumption agreement in form and substance satisfactory to the Director, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Company would be required to perform this Agreement if no such succession had taken place. Failure of the Company to obtain such assumption agreement prior to the effectiveness of any such succession shall be a breach of this Agreement and shall entitle the Director to the Change in Control Benefit provided in Section 2.4.
8.5 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.6 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.7 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
8.8 Entire Agreement. This Agreement constitutes the entire agreement between the Company and the Director concerning the subject matter hereof. No rights are granted to the Director by this Agreement other than those specifically set forth herein. This Agreement supersedes and replaces in its entirety the October 1, 2001 Director Retirement Agreement, as amended, effective immediately.
8.9 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held so invalid, and each such other provision shall, to the full extent consistent with the law, continue in full force and effect. If any provision of this Agreement shall be held invalid in part, such invalidity shall in no way affect the rest of such provision, not held so invalid, and the rest of such provision, together with all other provisions of this Agreement shall, to the full extent consistent with the law, continue in full force and effect.
8.10 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.11 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice. If to the Company, notices, requests, demands and other communications hereunder shall be addressed to the Board of Directors, Cortland Bancorp, 194 West Main Street, P.O. Box 98, Cortland, Ohio 44410-1466, or to such other or additional person or persons as the Company shall have designated to the Director in writing by like notice. If to the Director, notices, requests, demands and other communications hereunder shall be addressed to the Director's address appearing on the Company's records, or to such other or additional person or persons as the Director shall have designated to the Company in writing by like notice.
ARTICLE 9
ADMINISTRATION OF AGREEMENT
9.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such other committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of
this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
9.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Company.
9.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Director or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
9.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
9.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have signed this Amended and Restated Director Retirement Agreement as of the date first written above.
DIRECTOR: COMPANY: CORTLAND BANCORP By: ------------------------------------- ------------------------------------ Richard B. Thompson Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP
AMENDED AND RESTATED DIRECTOR RETIREMENT AGREEMENT
RICHARD B. THOMPSON
I designate the following as beneficiary of any death benefits under this Amended and Restated Director Retirement Agreement -
Primary: _______________________________________________________________________
Contingent: ____________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Received by the Company this _________ day of ____________, 2004.
SCHEDULE A
CORTLAND BANCORP
AMENDED AND RESTATED DIRECTOR RETIREMENT AGREEMENT
Richard B. Thompson
Normal Retirement Age: 70
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT AT PAYABLE AT PAYABLE AT CHANGE-IN-CONTROL PLAN YEAR PLAN ACCRUAL NORMAL NORMAL BENEFIT ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN SEPTEMBER END 6.75% (1) (2) (2) A LUMP SUM --------- ---- --------- -------------- -------------- ----------------- 2004 56 $ 6,873 $ 2,417 $ 2,417 $ 6,873 2005 57 $ 9,813 $ 3,225 $ 3,225 $ 9,813 2006 58 $12,957 $ 3,982 $ 3,982 $12,957 2007 59 $16,320 $ 4,689 $ 4,689 $16,320 2008 60 $19,917 $ 5,350 $ 5,350 $19,917 2009 61 $23,764 $ 5,968 $ 5,968 $23,764 2010 62 $27,880 $ 6,545 $ 6,545 $27,880 2011 63 $32,282 $ 7,085 $ 7,085 $32,282 2012 64 $36,990 $ 7,590 $ 7,590 $36,990 2013 65 $42,027 $ 8,062 $ 8,062 $42,027 2014 66 $47,414 $ 8,504 $ 8,504 $47,414 2015 67 $53,176 $ 8,916 $ 8,916 $53,176 2016 68 $59,339 $ 9,302 $ 9,302 $59,339 2017 69 $65,932 $ 9,663 $ 9,663 $65,932 2018 70 $72,983 $10,000 $10,000 $72,983 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the beginning of each month during retirement, beginning October 1, 2018.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
EXHIBIT 10.11
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
THIS AGREEMENT is made as of this lst day of March, 2001, by and between Cortland Bancorp., a bank holding company located in Cortland, Ohio (the "Company') and Timothy K. Woofter (the "Director").
To encourage the Director to remain a member of the Company's Board of Directors, the Company is willing to provide retirement benefits to the Director. The Company will pay the benefits from its general assets, None of the conditions or events included in the definition of the term "golden parachute payment?' that is set forth in Section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. Section 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.l (f)(1)(ii)] exists or, to the best knowledge of the Company, is contemplated insofar as the Company is concerned.
AGREEMENT
In consideration of the foregoing premises and other good and valuable consideration, the receipt and acceptance of which are hereby acknowledged, the Director and the Company hereby agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified:
1.1 "Change in Control" means that any of the following events occur:
(a) The acquisition by a person or persons acting in concert of the power to vote 25% or more of a class of the Company's voting securities;
(b) The acquisition by a person of the power to direct the Company's management or policies, if the Board of Directors of the Company has made a determination that such acquisition constitutes or will constitute an acquisition of control of the Company for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder,
(c) During any period of two consecutive years, individuals who at the beginning of such period constitute the Board of Directors of the Company cease for any reason to constitute at least a majority thereof provided. however, that -- for purposes of this clause (c) -- each director who is first elected by the Board of the Company (or first nominated by that Board for election by shareholders) by a vote of at least two-thirds (2/3) of the directors then in office shall be deemed to have been a director at the beginning of the period;
(d) The Company shall have merged into or consolidated with another corporation, or merged another corporation into the Company, on a basis whereby less than 50% of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of the Company immediately before such merger or consolidation, or
(e) The Company shall have sold substantially all of its assets to another person.
For purposes of this Agreement, the term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding this definition of Change in Control, a Change in Control of the Company shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of the Company's voting securities as a result of the acquisition of the Company voting securities by the Company which reduces the number of the Company's voting securities outstanding, provided, that if after such acquisition by the Company such person becomes the beneficial owner of additional Company voting
securities that increases the percentage of outstanding Company voting securities beneficially owned by such person, a Change in Control of the Company shall then occur.
1.2 "Code" means the Internal Revenue Code of 1986, as amended.
1.3 "Disability" means, if the Director is covered by a Company-sponsored disability policy, total disability as defined in such policy without regard to any waiting period, If the Director is not covered by such a policy, Disability means the Director suffering a sickness, accident or injury, which, in the judgment of a physician satisfactory to the Company, prevents the Director from performing substantially all of the Director's normal duties for the Company. As a condition to receiving any Disability benefits, the Company may require the Director to submit to such physical or mental evaluations and tests as the Company's Board of Directors deems appropriate.
1.4 "Early Termination" means the Termination of Service before Normal Retirement Age for reasons other than death, Disability Termination for Cause or following a Change in Control
1.5 "Early Termination Date" means the month, day and year in which Early Termination occurs.
1.6 "Effective Date" means March 1, 2001,
1.7 "Normal Retirement Age" means the Director's 63rd birthday.
1.8 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Service.
1.9 "Plan Year" means each twelve-month period from the Effective Date of this Agreement
1.10 "Termination for Cause" See Section 5.2.
1.11 "Termination of Service" means that the Director ceases to be a member of the Company's Board of Directors for any reason whatsoever. For purposes of this Agreement, if there is a dispute over the service status of the Director or the date of the Director's Termination of Service, the Company shall have the sole and absolute tight to decide the dispute unless a Change in Control shall have occurred,
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. Upon Termination of Service on or after Normal Retirement Ag; the Company shall pay to the Director the benefit described in this Section 2.1 in lieu of any other benefit under this Agreement
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $10,000 (Ten Thousand Dollars). The Company's Board of Directors, in its sole discretion, may increase the annual benefit under this Section 2.1.1; however, any increase shall require the recalculation of Schedule A.
2.1.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following the Director's Normal Retirement Date. The annual benefit shall be paid to the Director for 10 years.
2.1.3 Benefit Increases. Commencing on the first anniversary of the first benefit payment, and continuing on each subsequent anniversary, the Company's Board of Directors, in its sole discretion, may increase the benefit
2.2 Early Termination Benefit. Upon Early Termination, the Company shall pay to the Director the benefit described in this Section 2.2 in lieu of any other benefit under this Agreement
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 shall require the recalculation of this benefit on Schedule A.
2.2.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.2.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.3 Disability Benefit. If the Director terminates service due to Disability prior to Normal Retirement Age, the Company shall pay to the Director the benefit described in this Section 2.3 in lieu of any other benefit under this Agreement
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability Annual Benefit set forth in Schedule A for the Plan Year ending immediately prior to the date in which Termination of Service occurs (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.3.2 Payment of Benefit. The Company shall pay this annual benefit to the Director in 12 equal monthly installments payable on the first day of each month commencing with the month following Normal Retirement Age. The annual benefit shall be paid to the Director for 10 years.
2.3.3 Benefit Increases. Benefit payments may be increased as provided in Section 2.1.3.
2.4 Change in Control Benefit. If the Director's service with the Company
terminates within one year after a Change in Control (except for Termination for
Cause), the Company shall pay to the Director the benefit described in this
Section 2.4 in lieu of any other benefit under this Agreement
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the benefit determined under Schedule A based on the date of the Director's Termination of Service, which is determined by vesting the Director in 100% of the Accrual Balance. Any increase in the annual benefit under Section 2.1.1 would require the recalculation of this benefit on Schedule A.
2.4.2 Payment of Benefit. The Company shall pay this benefit to the Director in a lump sum within 3 days following the Director's Termination of Service.
ARTICLE 3
DEATH BENEFITS
In lieu of any other benefit under this Agreement, the Director's beneficiary(ies) shall be entitled to receive the following benefits under Articles 3.1, 3.2, 3.3 or 3.4, depending on whether the Director's death occurs during or after active service and before or after Normal Retirement Age.
3.1 Death in Active Service Before Normal Retirement Age. If the Director dies before Normal Retirement Age while in the active service of the Company, the Company shall pay to the Director's beneficiary(ies) a lump sum benefit determined by vesting the Director in 100% of the Accrual Balance on the Director's date of death. The Company shall pay this benefit to the Director's beneficiary(ies) in a lump sum within 30 days following the Director's death.
3.2 Death in Active Service After Normal Retirement Age. If the Director dies after Normal Retirement Age while in the active service of the Company, the Company shall for a period of 10 years pay to the Director's beneficiary(ies) the Normal Retirement Benefit provided in Article 2.1.1.
3.3 Death After Termination of Service Before Normal Retirement Age. (a) After Payments
Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.2 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Directors beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived,
(b) Before Payments Commence. If, a Termination of Service before Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.2 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
3.4 Death After Termination of Service After Normal Retirement Age. (a) After Payments Commence. 1f, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director dies after benefit payments commence under Article 2.1 of this Agreement but before receiving all such payments, the Company shall pay the remaining benefits to the Director's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Director had the Director survived.
(b) Before Payments Commence. If, a Termination of Service on or after Normal Retirement Age having previously occurred, the Director is entitled to any benefit pursuant to Article 2.1 of this Agreement but dies before the benefit payments commence, the Company shall pay the same aggregate benefit payments to the Director's beneficiary(ies) that the Director was entitled to before death, except that the benefit payments shall commence on the first day of the month following the date of the Director's death.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Director shall designate a beneficiary by filing a written designation with the Company. The Director may revoke or modi1~y the designation at any time by filing a new designation. However, designations will only be effective if signed by the Director and received by the Company during the Director's lifetime. The Director's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Director or if the Director names a spouse as beneficiary and the marriage is subsequently dissolved, lithe Director dies without a valid beneficiary designation, the Director's estate shall be the beneficiary.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated or to a person incapable of handling the disposition of his or her property, the Company may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Company may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit such distribution shall completely discharge the Company from all liability with respect to such benefit
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Company shall not pay any benefit under this Agreement if the Company terminates the Director's service for:
(a) Gross negligence or gross neglect of duties;
(b) Commission of a felony or of a gross misdemeanor involving moral turpitude; or
(c) Fraud, disloyally, dishonesty or willful violation of any law or significant Company policy committed in connection with the Director's service and resulting in an adverse effect on the Company.
5.2 Suicide or Misstatement. The Company shall not pay any benefit under this Agreement if the Director commits suicide within two years after the date of this Agreement, or if the Director has made any material
misstatement of fact on any application for life insurance purchased by the Company.
5.3 Removal. If the Director is removed from service and/or permanently prohibited from participating in the conduct of the Company's affairs by an order issued under Section 8(e)(4) or (g)(l) of the Federal Deposit Insurance Act, 12 U.S.C. Section 18l8(e)(4) or (g)(1), all obligations of the Company under this Agreement shall terminate as of the effective date of the order.
ARTICLE 6
CLAIMS ANTI REVIEW PROCEDURES
6.1 Claims Procedure. The Company shall notify any person or entity that makes a claim for benefits under this Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or noneligibility for benefits under the Agreement lithe Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for such denial, (2) a specific reference to the provisions of the Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of the Agreement's claims review procedure and other appropriate information as to the steps to be taken if the Claimant wishes to have the claim reviewed, lithe Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have such claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. Said petition shall state the specific reasons, which the Claimant believes entitle him or her to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present his or her position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of its decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant and the specific provisions of the Agreement on which the decision is based. If, because of the need for a hearing, the sixty-day period is not sufficient, the decision may be deferred for up to another 60 days at the election of the Company, but notice of this deferral shall be given to the Claimant
ARTICLE 7
AMENDMENTS AND TERMINATION
This Agreement may be amended or terminated only by a written agreement signed by the Company and the Director.
ARTICLE 8
MISCELLANEOUS
8.1 Binding Effect. This Agreement shall bind the Director and the Company, and their beneficiaries, survivors, executors, successors, administrators and transferees.
8.2 No Guarantee of Service. This Agreement is not a contract for services. It does not give the Director the right to remain a Director of the Company, nor does the Agreement interfere with the rights of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. The Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate services at any time.
8.3 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached or encumbered in any manner.
8.4 Successors; Binding Agreement. The Company will require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business and/or assets of the Company, by an assumption agreement in form and substance satisfactory to the Director, to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Company would be required to perform this Agreement if no such succession had taken place. Failure of the Company to obtain such assumption agreement prior to the effectiveness of any such succession shall be a breath of this Agreement and shall entitle the Director to the Change in Control Benefit provided in Section 2.4.
8.5 Tax Withholding. The Company shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement
8.6 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.7 Unfunded Arrangement. The Director and beneficiary are general unsecured creditors of the Company for the payment of benefits under this Agreement. The benefits represent the mere promise by the Company to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Director's life is a general asset of the Company to which the Director and beneficiary have no preferred or secured claim.
8.8 Entire Agreement. This Agreement constitutes the entire agreement between the Company and the Director as to the subject matter hereof. No rights are granted to the Director by virtue of this Agreement other than those specifically set forth herein.
8.9 Administration. The Company shall have powers which are necessary to administer this Agreement, including but not limited to:
(a) Interpreting the provisions of the Agreement
(b) Establishing and revising the method of accounting for the Agreement,
(c) Maintaining a record of benefit payments; and
(d) Establishing riles and prescribing any forms necessary or desirable to administer the Agreement
8.10 Named Fiduciary. The Company shall be the named fiduciary and plan administrator under this Agreement. The named fiduciary may delegate to others certain aspects of the management and operation responsibilities of the plan including the employment of advisors and the delegation of ministerial duties to qualified individuals.
8.11 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held so invalid, and each such other provision shall, to the full -extent consistent with the law, continue in full force and effect. If any provision of this Agreement shall be held invalid in part, such invalidity shall in no way affect the rest of such provision, not held so invalid, and the rest of such provision, together with all other provisions of this Agreement shall, to the full extent consistent with the law, continue in full force and effect
8.12 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement
8.13 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Company, to: Board of Directors Cortland Bancorp.
194W, Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Director, to: Timothy K. Woofter
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have signed this Agreement as of the day and year first written above.
DIRECTOR: COMPANY: CORTLAND BANCORP. By: ------------------------------------- ------------------------------------ Timothy K. Woofter Title: --------------------------------- |
BENEFICIARY DESIGNATION
CORTLAND BANCORP.
DIRECTOR RETIREMENT AGREEMENT
TIMOTHY K. WOOFTER
I designate the following as beneficiary of any death benefits under this Director Retirement Agreement:
Primary: _______________________________________________________________________
Contingent: ____________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Company, I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Received by the Company this ______ day of ___________ ,2001.
February __ 2004
Mr. Timothy K. Woofter
Director
Cortland Bancorp
194 West Main Street
Cortland, Ohio 44410-1466
RE: LETTER AMENDMENT OF DIRECTOR RETIREMENT AGREEMENT
Dear Mr. Woofter:
The purpose of this letter is to memorialize in writing certain changes in your March 1, 2001 Director Retirement Agreement, which I refer to hereinafter as the "Agreement." Cortland Bancorp had been accruing for its liability under the Agreement using an 8.00% accrual rate assumption, but that assumed rate was changed to 6.75% effective October 1, 2003, reflecting the decline in prevailing interest rates that has persisted since the Agreements were originally entered into. A similar change in the accrual rate assumption was recently made by Cortland Savings and Banking Company for its liability accruals under Salary Continuation Agreements with officers.
The changed accrual rate assumption affects anticipated benefit payment
amounts, both under the Agreements and under the officers' Salary Continuation
Agreements. Just as the Salary Continuation Agreements' Schedules A have been
updated to reflect this changed assumption, we propose to replace the Schedule A
attached to your Agreement with a new Schedule A. To make this process more
fluid if a similar change needs to be made in the future, we are also proposing
(a) to add to the Agreement a definition of the term "Accrual Balance," (b) to
add a provision clarifying that the Agreement's terms govern in all cases in
which there is a conflict between the text of the Agreement versus the benefits
reflected on Schedule A, and (c) to replace Sections 8.9 and 8.10 with a new
Article 9 that has to do with administration of the Agreement. These new
provisions make more clear the power of the administrator of the Agreement (the
board) to make decisions about important accounting and interpretive issues
under the Agreement, including changes in Schedule A of the Agreement.
The text of the amendment is set forth below. Following that text is a signature line. I ask that you sign and date the enclosed copy of this letter in the spaces provided, and that you return the executed copy to me. That will complete the amendment process. A revised Schedule A is also attached to this letter. Please retain the accompanying revised Schedule A. The revised Schedule A replaces and supersedes in its entirety the Schedule A currently associated with your Agreement. You may discard the old Schedule A.
FIRST AMENDMENT
A new definition of the term "Accrual Balance" is added to the Agreement as
Section 1.12, as follows:
1.12 "Accrual Balance" means the liability that should be accrued by the Company under generally accepted accounting principles ("GAAP") for the Company's obligation to the Director under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP. The Plan Administrator shall consist of the Company's board of directors or such committee or person(s) as the board shall appoint.
SECOND AMENDMENT
A new section 2.5 is added to the Agreement to clarify that the terms of the Agreement govern if there is a conflict between the text of the Agreement versus the benefits reflected on Schedule A attached to the Agreement, as follows:
2.5 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
THIRD AMENDMENT
The sections of the Agreement having to do with "Administration" (section 8.9) and "Named Fiduciary" (section 8.10) are hereby deleted in their entirety, and the sections that follow are renumbered accordingly sections 8.9 ("Severability"), 8.10 ("Headings"), and 8.11 ("Notices").
FOURTH AMENDMENT
A new Article 9 having to do with administration is added to the Agreement, as follows:
ARTICLE 9
ADMINISTRATION OF AGREEMENT
9.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
9.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Company.
9.3 Binding Effect of Decisions. The decision or action of the Plan Administrator
with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Director or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
9.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
9.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
Please signify your acceptance of and agreement to the foregoing changes by executing and dating the enclosed copy of this letter in the spaces provided and returning it to the undersigned. The changes become effective as an amendment of your Director Retirement Agreement upon receipt by Cortland Bancorp of this letter executed by you.
Cortland Bancorp
Accepted and agreed to this _______ day of ____________, 2004 by the undersigned director of Cortland Bancorp.
Director
SCHEDULE A
CORTLAND BANCORP
DIRECTOR RETIREMENT AGREEMENT
Timothy K. Woofter
Normal Retirement Age: 63
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- AT PAYABLE AT PAYABLE AT CONTROL PLAN YEAR PLAN ACCRUAL NORMAL NORMAL BENEFIT ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM ---------- ---- --------- -------------- --------------- ----------- 2004 53 $10,654 $ 2,706 $ 2,706 $10,654 2005 54 $15,740 $ 3,737 $ 3,737 $15,740 2006 55 $21,179 $ 4,701 $ 4,701 $21,179 2007 56 $26,997 $ 5,602 $ 5,602 $26,997 2008 57 $33,221 $ 6,445 $ 6,445 $33,221 2009 58 $39,877 $ 7,233 $ 7,233 $39,877 2010 59 $46,998 $ 7,969 $ 7,969 $46,998 2011 60 $54,613 $ 8,658 $ 8,658 $54,613 2012 61 $62,760 $ 9,302 $ 9,302 $62,760 2013 62 $71,473 $ 9,904 $ 9,904 $71,473 April 2013 63 $72,983(3) $10,000 $10,000 $72,983 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the beginning of each month during retirement, beginning May 1, 2013.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
(3) Projected retirement occurs April 30, 2013, with the first the first normal monthly retirement benefit commencing May 2013. The accrual balance at the end of April 2013 will be $72,983.
EXHIBIT 10.12
CORTLAND BANCORP.
SPLIT DOLLAR AGREEMENT
THIS SPLIT DOLLAR AGREEMENT is made and entered into as of this 23rd day of February, 2001, by and between Cortland Bancorp., a bank holding company located in Cortland, Ohio (the "Company") and ________________ (the "Director"). This Split Dollar Agreement shall append the Split Dollar Endorsement entered into on even date herewith, or as subsequently amended, by and between the aforementioned parties.
To encourage the Director to remain a director of the Company, the Company is willing to divide the death proceeds of a life insurance policy on the Director's life. The Company will pay life insurance premiums from its general assets.
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Split Dollar Agreement shall have the same meaning as defined in the Salary Continuation Agreement of even date herewith. The following terms shall have the meanings specified:
1.1 "Insurer" means Great-West Life & Annuity Insurance Company.
1.2 "Policy" means insurance policy no. ________ issued by the Insurer.
1.3 "Insured" means the Director.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Company Ownership. The Company is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Company shall be the beneficiary of any death proceeds remaining after the Director's interest has been paid pursuant to Article 2.2 below.
2.2 Director's Interest. The Director shall have the right to designate the beneficiary of death proceeds in the amount of $100,000. The Director shall also have the right to elect and change settlement options specified in the Policy that may be permitted.
2.3 Option to Purchase. The Company shall not sell, surrender or transfer ownership of the Policy while this Split Dollar Agreement is in effect without first giving the Director or the Director's transferee a right of first refusal to purchase the Policy for the Policy's interpolated terminal reserve value. Such right of first refusal to purchase the Policy must be exercised within 60 days from the date the Company gives written notice of the Company's intention to sell, surrender or transfer ownership of the Policy. This provision shall not impair the right of the Company to terminate this Split Dollar Agreement.
2.4 Comparable Coverage. Upon execution of this Agreement, the Company shall maintain the Policy in full force and effect and in no event shall the Company amend, terminate or otherwise abrogate the Director's interest in the Policy, unless the Company replaces the Policy with a comparable insurance policy to cover the benefit provided under this Agreement and executes a new Split Dollar Agreement and Endorsement for said comparable insurance policy. The Policy or any comparable policy shall be subject to the claims of the Company's creditors.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Company shall pay any premiums due on the Policy.
3.2 Imputed Income. The Company shall impute income to the Director in an amount equal to the current term rate for the Director's age multiplied by the net death benefit payable to the Director's beneficiary. The "current term rate" is the minimum amount required to be imputed under Revenue Rulings 64-328 and 66-110, or any subsequent applicable authority.
ARTICLE 4
ASSIGNMENT
The Director may assign without consideration all interests in the Policy and in this Split Dollar Agreement to any person, entity or trust. If the Director transfers all of the Director's interest in the Policy, then all of the Director's interest in the Policy and in the Split Dollar Agreement shall be vested in the Director's transferee, who shall be substituted as a party hereunder, and the Director shall have no further interest in the Policy or in this Split Dollar Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound only by the terms of the Policy. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Split Dollar Agreement.
ARTICLE 6
CLAIMS PROCEDURE
6.1 Claims Procedure. The Company shall notify any person or entity making a claim under this Split Dollar Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or ineligibility for benefits under this Split Dollar Agreement. If the Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for denial, (2) a specific reference to the provisions of this Split Dollar Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or her claim, and a description of why it is needed, and (4) an explanation of this Split Dollar Agreement's claims review procedure and other appropriate information concerning the steps to be taken if the Claimant wishes to have the claim reviewed. If the Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have its claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. The petition shall state the specific reasons the Claimant believes it is entitled to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present its position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of the Company's decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant, and the specific provisions of this Split Dollar Agreement on which the decision is based. If, because of the need for a hearing, the 60-day period is not sufficient, the decision may be deferred for up to another 60-day period at the election of the Company, but notice of this deferral shall be given to the Claimant.
ARTICLE 7
AMENDMENTS AND TERMINATION
This Split Dollar Agreement may be amended or terminated only by a written agreement signed by the Company and the Director.
ARTICLE 8
MISCELLANEOUS
8.1 Binding Effect. This Split Dollar Agreement shall bind the Director and the Company and their beneficiaries, survivors, executors, administrators and transferees, and any Policy beneficiary.
8.2 No Guarantee of Service. This Split Dollar Agreement is not a service policy or contract. It does not give the Director the right to remain a director of the Company, nor does it interfere with the right of the Company's shareholders not to re-elect the Director or the right of shareholders or the Board to remove an individual as a director of the Company. This Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate service at any time.
8.3 Applicable Law. The Split Dollar Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.4 Entire Agreement. This Split Dollar Agreement constitutes the entire split dollar agreement between the Company and the Director as to the subject matter hereof. No rights are granted to the Director by virtue of this Split Dollar Agreement other than those specifically set forth herein.
8.5 Administration. The Company shall have the powers necessary to administer this Split Dollar Agreement, including but not limited to:
(a) Interpreting the provisions of the Split Dollar Agreement;
(b) Establishing and revising the method of accounting for the Split Dollar Agreement;
(c) Maintaining a record of benefit payments; and
(d) Establishing rules and prescribing any forms necessary or desirable to administer the Split Dollar Agreement.
8.6 Named Fiduciary. The Company shall be the named fiduciary and plan administrator under the Split Dollar Agreement. It may delegate to others certain aspects of the management and operational responsibilities, including the employment of advisors and the delegation of ministerial duties to qualified individuals.
8.7 Severability. If for any reason any provision of this Split Dollar Agreement is held invalid, such invalidity shall not affect any other provision of this Split Dollar Agreement not held so invalid, and each such other provision shall, to the full extent consistent with the law, continue in full force and effect. If any provision of this Split Dollar Agreement is held invalid in part, such invalidity shall in no way affect the remainder of such provision not held so invalid, and the remainder of such provision, together with all other provisions of this Split Dollar Agreement, shall continue in full force and effect to the full extent consistent with the law.
8.8 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Split Dollar Agreement.
8.9 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Company, to: Board of Directors Cortland Bancorp.
194 W. Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Director, to: ________________
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have executed this Agreement as of the day and year first written above.
DIRECTOR: COMPANY: CORTLAND BANCORP. By: ------------------------------------- ------------------------------------ Title: --------------------------------- |
SPLIT DOLLAR POLICY ENDORSEMENT
TO THE
CORTLAND BANCORP. SPLIT DOLLAR AGREEMENT
Policy No. __________________________ Insured: _______________________________
Supplementing and amending the application for insurance to _______________ ("Insurer") on January 8, 2001 (the application date), the applicant requests and directs that:
BENEFICIARIES
1. Cortland Bancorp., a bank holding company located in Cortland, Ohio (the "Company"), shall be the beneficiary of any death proceeds remaining after the Insured's interest has been paid pursuant to paragraph (2) below.
2. The Insured or the Insured's transferee shall designate the beneficiary of death proceeds in the amount of $100,000.
OWNERSHIP
3. The Owner of the Policy shall be the Company. The Owner shall have all ownership rights in the Policy except as may be specifically granted to the Insured or the Insured's transferee in paragraph (4) of this endorsement.
4. The Insured or the Insured's transferee shall have the right to assign his or her rights and interests in the Policy with respect to that portion of the death proceeds designated in paragraph (2) of this endorsement, and to exercise all settlement options with respect to such death proceeds.
MODIFICATION OF ASSIGNMENT PROVISIONS OF THE POLICY
Upon the death of the Insured, the interest of any collateral assignee of the Owner of the Policy designated in paragraph (3) above shall be limited to the portion of the proceeds described in paragraph (1) above.
OWNER'S AUTHORITY
The Insurer is hereby authorized to recognize the Owner's claim to rights hereunder without investigating the reason for any action taken by the Owner, including the Owner's statement of the amount of premiums the Owner has paid on the Policy. The signature of the Owner shall be sufficient for the exercise of any rights under this Endorsement, and the receipt of the Owner for any sums received by it shall be a full discharge and release therefor to the Insurer. The Insurer may rely on a sworn statement in form satisfactory to it furnished by the Owner, its successors or assigns, as to their interest, and any payments made pursuant to such statement shall discharge the Company accordingly.
Any transferee's rights shall be subject to this Endorsement.
The Owner accepts and agrees to this split dollar endorsement.
SPLIT DOLLAR POLICY ENDORSEMENT
TO THE
CORTLAND BANCORP. SPLIT DOLLAR AGREEMENT
The undersigned is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is being executed.
Signed at ___________________, Ohio, this _______ day of ___________, 2001.
CORTLAND BANCORP.
The Insured accepts and agrees to the foregoing and, subject to the rights of the Owner as stated above, designates ____________________________________, (relationship: ____________________) as primary beneficiary(s) and _____________ (relationship: ____________________________) as secondary beneficiary of the portion of the proceeds described in paragraph (2) above.
Signed at ___________________, Ohio, this _____ day of _____________, 2001.
THE INSURED
CORTLAND BANCORP
SPLIT DOLLAR AGREEMENT AND ENDORSEMENT
This SPLIT DOLLAR AGREEMENT AND ENDORSEMENT (this "Split Dollar Agreement") is made and entered into as of ________________________, 2005, by and between Cortland Bancorp, a bank holding company located in Cortland, Ohio (the "Company") and Jerry A. Carleton (the "Director"). This Split Dollar Agreement shall append the Split Dollar Endorsement entered into on even date herewith, or as subsequently amended, by and between the aforementioned parties.
To encourage the Director to remain a director of the Company, the Company is willing to divide the death proceeds of a life insurance policy on the Director's life. The Company will pay life insurance premiums from its general assets.
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Split Dollar Agreement shall have the same meaning as defined in the Director Retirement Agreement of even date herewith between the Company and the Director. The following terms shall have the meanings specified:
1.1 "Insured" means the Director.
1.2 "Insurer" means each life insurance carrier for which there is a Split Dollar Policy Endorsement attached to this Split Dollar Agreement.
1.3 "Policy" means the specific life insurance policy or policies issued by the Insurer(s).
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Company Ownership. The Company is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Company shall be the beneficiary of any death proceeds remaining after the Director's interest has been paid pursuant to Article 2.2 below.
2.2 Director's Interest. The Director shall have the right to designate the beneficiary of death proceeds in the amount of $100,000. The Director shall also have the right to elect and change settlement options specified in the Policy that may be permitted.
2.3 Option to Purchase. The Company shall not sell, surrender or transfer ownership of the Policy while this Split Dollar Agreement is in effect without first giving the Director or the Director's transferee a right of first refusal to purchase the Policy for the Policy's interpolated terminal reserve value. Such right of first refusal to purchase the Policy must be exercised within 60 days from the date the Company gives written notice of the Company's intention to
sell, surrender or transfer ownership of the Policy. This provision shall not impair the right of the Company to terminate this Split Dollar Agreement.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Company shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Company shall determine the economic benefit attributable to the Director based on the life insurance premium factor for the Director's age multiplied by the aggregate death benefit payable to the Director's Beneficiary. The life insurance premium factor is the minimum amount required to be imputed under Internal Revenue Service Regulations, section 1.61-22(d)(3)(ii), or any subsequent applicable authority. The Company shall impute the economic benefit to the Director on an annual basis by adding the economic benefit to the Director's Form W-2 or, if applicable, Form 1099.
ARTICLE 4
ASSIGNMENT
The Director may assign without consideration all interests in the Policy and in this Split Dollar Agreement to any person, entity or trust. If the Director transfers all of the Director's interest in the Policy, then all of the Director's interest in the Policy and in the Split Dollar Agreement shall be vested in the Director's transferee, who shall be substituted as a party hereunder, and the Director shall have no further interest in the Policy or in this Split Dollar Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound only by the terms of the Policy. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Split Dollar Agreement.
ARTICLE 6
CLAIMS PROCEDURE
6.1 Claims Procedure. The Company shall notify any person or entity making a claim under this Split Dollar Agreement (the "Claimant") in writing, within 90 days of Claimant's written application for benefits, of his or her eligibility or ineligibility for benefits under this Split Dollar Agreement. If the Company determines that the Claimant is not eligible for benefits or full benefits, the notice shall set forth (1) the specific reasons for denial, (2) a specific reference to the provisions of this Split Dollar Agreement on which the denial is based, (3) a description of any additional information or material necessary for the Claimant to perfect his or
her claim, and a description of why it is needed, and (4) an explanation of this Split Dollar Agreement's claims review procedure and other appropriate information concerning the steps to be taken if the Claimant wishes to have the claim reviewed. If the Company determines that there are special circumstances requiring additional time to make a decision, the Company shall notify the Claimant of the special circumstances and the date by which a decision is expected to be made, and may extend the time for up to an additional 90 days.
6.2 Review Procedure. If the Claimant is determined by the Company not to be eligible for benefits, or if the Claimant believes that he or she is entitled to greater or different benefits, the Claimant shall have the opportunity to have its claim reviewed by the Company by filing a petition for review with the Company within 60 days after receipt of the notice issued by the Company. The petition shall state the specific reasons the Claimant believes it is entitled to benefits or to greater or different benefits. Within 60 days after receipt by the Company of the petition, the Company shall afford the Claimant (and counsel, if any) an opportunity to present its position to the Company verbally or in writing, and the Claimant (or counsel) shall have the right to review the pertinent documents. The Company shall notify the Claimant of the Company's decision in writing within the 60-day period, stating specifically the basis of its decision, written in a manner to be understood by the Claimant, and the specific provisions of this Split Dollar Agreement on which the decision is based. If, because of the need for a hearing, the 60-day period is not sufficient, the decision may be deferred for up to another 60-day period at the election of the Company, but notice of this deferral shall be given to the Claimant.
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Split Dollar Agreement shall be administered by a Plan Administrator consisting of the Company's board of directors or such committee or person(s) as the board shall appoint. The Director may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Split Dollar Agreement, as may arise in connection with this Split Dollar Agreement.
7.2 Agents. In the administration of this Split Dollar Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Company.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in this Split Dollar Agreement. No Director or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not
limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Company shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Split Dollar Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Company Information. To enable the Plan Administrator to perform its functions, the Company shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Service of the Director, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination. This Split Dollar Agreement may be amended solely by a written agreement signed by the Company and by the Director. This Split Dollar Agreement shall terminate if the Director commits suicide within two years after the date of this Split Dollar Agreement, or if the Director has made any material misstatement of fact on any application for life insurance purchased by the Company. Notwithstanding any provision of this Split Dollar Agreement to the contrary, this Split Dollar Agreement also shall terminate if the Director's Termination of Service is the result of Termination for Cause. The board of directors or a duly authorized committee of the board shall have the sole and absolute right to determine whether the bases for denial of benefits for cause exist. Benefits may be denied for cause regardless of whether the Director continued to serve as a director after the board or committee made its determination not to nominate the Director for reelection. For this purpose, "Termination for Cause" means the Director is not nominated by the board or nominating committee for reelection as a director after the expiration of his current term, or the Director is removed from the board of directors, in either case -
(a) because of the Director's gross negligence or gross neglect of duties, or
(b) because of the Director's commission of a felony, or commission of a misdemeanor involving moral turpitude, or
(c) because of the Director's fraud, disloyalty, dishonesty, or willful violation of any law or significant policy of the Company committed in connection with the Director's service and resulting in an adverse effect on the Company, or
(d) because the Director is removed from service or permanently
prohibited from participating in the Company's or the Cortland Savings and
Banking Company's affairs by an order issued under section 8(e)(4) or
(g)(1) of the Federal Deposit Insurance Act [12 U.S.C. 1818(e)(4) or
(g)(1)].
8.2 Binding Effect. This Split Dollar Agreement shall bind the Director and the Company and their beneficiaries, survivors, executors, administrators and transferees, and any Policy beneficiary.
8.3 No Guarantee of Service. This Split Dollar Agreement is not a service policy or contract. It does not give the Director the right to remain a director of the Company, nor does it interfere with the right of the Company's shareholders not to re-elect the Director or the right of shareholders or the board to remove an individual as a director of the Company. This Split Dollar Agreement also does not require the Director to remain a director nor interfere with the Director's right to terminate service at any time.
8.4 Applicable Law. The Split Dollar Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.5 Entire Agreement. This Split Dollar Agreement constitutes the entire agreement between the Company and the Director concerning the subject matter hereof. No rights are granted to the Director under this Split Dollar Agreement other than those specifically set forth herein.
8.6 Severability. If for any reason any provision of this Split Dollar Agreement is held invalid, such invalidity shall not affect any other provision of this Split Dollar Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Split Dollar Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and the remainder of such provision, together with all other provisions of this Split Dollar Agreement, shall continue in full force and effect to the full extent consistent with law.
8.7 Headings. Caption headings are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Split Dollar Agreement.
8.8 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice. If to the Company, notice shall be given to the board of directors, Cortland Bancorp, 194 W. Main Street, P.O. Box 98, Cortland, Ohio 44410-1466, or to such other or additional person or persons as the Company shall have designated to the Director in writing. If to the Director, notice shall be given to the Director at the address of the Director appearing on the Company's records, or to
such other or additional person or persons as the Director shall have designated to the Company in writing.
IN WITNESS WHEREOF, the Director and a duly authorized Company officer have executed this Split Dollar Agreement as of the date first written above.
DIRECTOR CORTLAND BANCORP By: ------------------------------------- ------------------------------------ Jerry A. Carleton Title: --------------------------------- |
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Jerry Carleton
Insurer: Midland National Life Insurance Company
Policy No. 688313
Pursuant to the terms of the Cortland Bancorp Split Dollar Agreement and Endorsement dated as of ______________________________, 2005, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at ___________________, Ohio, this _______ day of ___________, 2005.
INSURED: OWNER: Cortland Bancorp By: ------------------------------------- ------------------------------------ Jerry A. Carleton Its: ----------------------------------- |
EXHIBIT 10.13
THE CORTLAND SAVINGS & BANKING COMPANY
SPLIT DOLLAR AGREEMENT
(composite: Article 6 as amended by letter agreement dated August 15, 2002 and Section 2.4 as amended by Second Amendment dated as of September 29, 2005)
THIS SPLIT DOLLAR AGREEMENT is made and entered into as of this 23rd day of February, 2001, by and between The Cortland Savings & Banking Company, an Ohio-chartered bank located in Cortland, Ohio (the "Company") and Rodger W. Platt (the "Executive"). This Split Dollar Agreement shall append the Split Dollar Endorsement entered into on even date herewith, or as subsequently amended, by and between the aforementioned parties.
To encourage the Executive to remain an employee of the Company, the Company is willing to divide the death proceeds of a life insurance policy on the Executive's life. The Company will pay life insurance premiums from its general assets.
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Split Dollar Agreement shall have the same meaning as defined in the Salary Continuation Agreement of even date herewith. The following terms shall have the meanings specified:
1.1 "Insurer" means Great-West Life & Annuity Insurance Company.
1.2 "Policy" means insurance policy no. 85998035 issued by the Insurer.
1.3 "Insured" means the Executive.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Company Ownership. The Company is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Company shall be the beneficiary of any death proceeds remaining after the Executive's interest has been paid pursuant to Article 2.2 below.
2.2 Executive's Post-Retirement Death Benefit Interest. The Executive shall
have the right to designate the beneficiary of death proceeds in an amount equal
to 1 times the Executive's base annual salary at the time the Executive's
employment with the Company terminates by reason of retirement. Base annual
salary shall be defined by reference to compensation of the type (exclusive of
board fees) that would be required to be reported by Securities and Exchange
Commission Rule 228.402(b) (17 C.F.R. Section 228.402(b)), specifically, column
(c) of that rule's Summary Compensation Table (or any successor provision). For
purposes of this Split Dollar Agreement, base annual salary will be the highest
base annual salary amount achieved by the Executive during the Executive's last
ten (10) years of employment with the Company prior to retirement. The Executive
shall also have the right to elect and change settlement options specified in
the Policy that may be permitted.
2.3 Option to Purchase. The Company shall not sell, surrender or transfer ownership of the Policy while this Split Dollar Agreement is in effect without first giving the Executive or the Executive's transferee a right of first refusal to purchase the Policy for the Policy's interpolated terminal reserve value. Such right of first refusal to purchase the Policy must be exercised within 60 days from the date the Company gives written notice of the Company's intention to sell, surrender or transfer ownership of the Policy. This provision shall not impair the right of the Company to terminate this Split Dollar Agreement.
2.4 Company-Paid Death Benefit if the Company Cancels the Policy. If the Policy is cancelled, surrendered, terminated, or allowed to lapse, in any such case without replacement, provided that when the
Executive's employment with the Company terminates the Executive is entitled to
benefits under the August 15, 2002 Amended Salary Continuation Agreement in
effect at the time of employment termination, or if employment termination
occurs because of the Executive's death, then the Executive's beneficiary
designated in accordance with the Endorsement shall be entitled to death
proceeds payable by the Bank in an amount in cash equal to the sum of (1) the
amount specified in Section 2.2, measured at the time the Policy is cancelled,
surrendered, terminated, or allowed to lapse, plus (2) a tax gross-up payment to
compensate for federal and state income taxes imposed on the benefit specified
in clause (1) of this Section 2.4. The tax gross-up payment required under this
clause (2) of Section 2.4 shall be calculated in two steps, first by dividing
the total death benefit specified in clause (1) of this Section 2.4 by one minus
the sum of (x) the highest marginal individual federal income tax rate under the
Internal Revenue Code at the time of the Executive's death (offset or reduced to
account for the deductibility at the federal level of state income taxes), plus
(y) the highest marginal individual state income tax rate under Ohio law at the
time of the Executive's death. Second, the death benefit specified in clause (1)
of this Section 2.4 shall then be subtracted from the amount calculated in that
first step. The difference shall be the additional tax gross-up payment to be
made to compensate for taxes, regardless of whether it exceeds or is less than
taxes imposed on the Executive's estate for "income in respect of a decedent."
To illustrate with a simple hypothetical based on an assumed death benefit
amount of $100,000 paid directly by the Bank under clause (1) of this Section
2.4, the additional tax gross-up payment would be calculated as follows if the
highest marginal individual income tax rates are 35% (federal) and 7.5% (Ohio),
taking into account the deductibility at the federal level of state income
taxes:
First Step: $100,000 / divided by (1 - ((35% + 7.5%) - (35% x 7.5%)) = $100,000 / divided by (1 minus 39.875%) = $100,000 / divided by 60.125%, or .60125 = $166,320 Second Step: $166,320 minus $100,000 = $ 66,320, the amount of the additional tax gross-up payment ARTICLE 3 PREMIUMS |
3.1 Premium Payment. The Company shall pay any premiums due on the Policy.
3.2 Imputed Income. The Company shall impute income to the Executive in an amount equal to the current term rate for the Executive's age multiplied by the net death benefit payable to the Executive's beneficiary. The "current term rate" is the minimum amount required to be imputed under Revenue Rulings 64-328 and 66-110, or any subsequent applicable authority.
ARTICLE 4
ASSIGNMENT
The Executive may assign without consideration all interests in the Policy and in this Split Dollar Agreement to any person, entity or trust. If the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in the Split Dollar Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder, and the Executive shall have no further interest in the Policy or in this Split Dollar Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound only by the terms of the Policy. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Split Dollar Agreement.
ARTICLE 6
CLAIMS PROCEDURE
[Article 6 amended by Amendment No. 1 letter agreement dated August 15, 2002]
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA [Employees Retirement Income Security Act] Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional
60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
AMENDMENTS AND TERMINATION
This Split Dollar Agreement may be amended or terminated only by a written agreement signed by the Company and the Executive.
ARTICLE 8
MISCELLANEOUS
8.1 Binding Effect. This Split Dollar Agreement shall bind the Executive and the Company and their beneficiaries, survivors, executors, administrators and transferees, and any Policy beneficiary.
8.2 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Company, nor does it interfere with the Company's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.3 Applicable Law. This Split Dollar Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.4 Entire Agreement. This Split Dollar Agreement constitutes the entire split dollar agreement between the Company and the Executive as to the subject matter hereof. No rights are granted to the Executive by virtue of this Split Dollar Agreement other than those specifically set forth herein.
8.5 Administration. The Company shall have the powers necessary to administer this Split Dollar Agreement, including but not limited to:
(a) Interpreting the provisions of the Split Dollar Agreement;
(b) Establishing and revising the method of accounting for the Split Dollar Agreement;
(c) Maintaining a record of benefit payments; and
(d) Establishing rules and prescribing any forms necessary or desirable to administer the Split Dollar Agreement.
8.6 Named Fiduciary. The Company shall be the named fiduciary and plan administrator under the Split Dollar Agreement. It may delegate to others certain aspects of the management and operational responsibilities, including the employment of advisors and the delegation of ministerial duties to qualified individuals.
8.7 Severability. If for any reason any provision of this Split Dollar Agreement is held invalid, such invalidity shall not affect any other provision of this Split Dollar Agreement not held so invalid, and each such other provision shall, to the full extent consistent with the law, continue in full force and effect. If any provision of this Split Dollar Agreement is held invalid in part, such invalidity shall in no way affect the remainder of such provision not held so invalid, and the remainder of such provision, together with all other provisions of this Split Dollar Agreement, shall continue in full force and effect to the full extent consistent with the law.
8.8 Headings. The headings of Sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Split Dollar Agreement.
8.9 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Company, to: Board of Directors The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Executive, to: Rodger W. Platt 360 Cherry Hill Cortland, Ohio 44410
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Executive and a duly authorized Company officer have executed this Agreement as of the day and year first above written.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY /s/ Rodger W. Platt By: /s/ Lawrence A. Fantauzzi ------------------------------------- ------------------------------------ Rodger W. Platt Lawrence A. Fantauzzi Senior Vice President, Controller, Secretary-Treasurer and Chief Financial Officer |
EXHIBIT 10.14
THE CORTLAND SAVINGS AND BANKING COMPANY
ENDORSEMENT SPLIT DOLLAR AGREEMENT
THIS ENDORSEMENT SPLIT DOLLAR AGREEMENT is entered into as of this ______ day of ____________, 2005, by and between The Cortland Savings and Banking Company, an Ohio-chartered bank (the "Bank") and Rodger W. Platt (the "Executive").
WHEREAS, the Bank and the Executive entered into a Split Dollar Agreement dated as of February 23, 2001, as amended by letter amendment dated of as of August 15, 2002, which agreement grants to the Executive the right to designate the beneficiary of death proceeds from a policy on the Executive's life,
WHEREAS, the amount of death proceeds for which the Executive has the right to designate the beneficiary of death proceeds under the February 23, 2001 Split Dollar Agreement is equal to one times the Executive's base salary when the Executive's employment with the Bank terminates,
WHEREAS, the parties intend that the February 23, 2001 Split Dollar Agreement, as the same may have been or may hereafter be amended, shall remain in full force and effect, unaffected in any way by this Endorsement Split Dollar Agreement,
WHEREAS, the Bank and the Executive also entered into an Amended Salary Continuation Agreement and an associated Amended Split Dollar Agreement, each dated as of August 15, 2002,
WHEREAS, the August 15, 2002 Amended Salary Continuation Agreement provides for specified retirement benefits for the Executive after termination of his employment, and the associated August 15, 2002 Amended Split Dollar Agreement provides instead for a death benefit of $523,203 under an insurance policy on the Executive's life if the Executive dies in active service to the Bank,
WHEREAS, the August 15, 2002 Amended Split Dollar Agreement associated with the August 15, 2002 Amended Salary Continuation Agreement has terminated because the agreement provides that it shall terminate on the Executive's 70th birthday, which occurred in September 2005, and the Executive therefore no longer has any right to designate the beneficiary of $523,203 of the insurance policy death benefits under the August 15, 2002 Amended Split Dollar Agreement,
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and
WHEREAS, the Bank is willing to divide the death proceeds of a life insurance policy on the Executive's life.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows.
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Endorsement Split Dollar Agreement shall have the same meaning given in the August 15, 2002 Amended Salary Continuation Agreement. The following terms shall have the meanings specified -
1.1 Administrator means the administrator described in Article 7.
1.2 Executive's Interest means the benefit set forth in Section 2.2(a).
1.3 Insured means the Executive.
1.4 Insurer means each life insurance carrier in which there is a Split Dollar Policy Endorsement attached to this Agreement.
1.5 Net Death Proceeds means the total death proceeds of the Policy minus the cash surrender value.
1.6 Policy means the specific life insurance policy or policies issued by the Insurers.
1.7 Split Dollar Policy Endorsement means the form required by the Administrator or the Insurer to indicate the Executive's interest, if any, in a Policy on such Executive's life.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Bank shall be the beneficiary of any death proceeds remaining after the Executive's interest has been paid under Section 2.2 below.
2.2 Death Benefit. (a) Executive's Interest If the Policy Is Not Cancelled. The Executive shall have the right to designate the beneficiary of the Executive's Interest. Provided the Policy is not cancelled, surrendered, terminated, or allowed to lapse, if at the time of Termination of Employment the Executive is entitled to benefits under the August 15, 2002 Amended Salary Continuation Agreement in effect when Termination of Employment occurs, or if Termination of Employment occurs because of the Executive's death, then the Executive's beneficiary designated in accordance with the Split Dollar Policy Endorsement shall be entitled to the Net Death Proceeds less the amount of death proceeds for which the Executive has the right to designate the beneficiary under the February 23, 2001 Split Dollar Agreement. The amount to which the Executive's beneficiary is entitled is referred to in this Endorsement Split
Dollar Agreement as the "Executive's Interest." Whether under this Endorsement Split Dollar Agreement or the February 23, 2001 Split Dollar Agreement, in no case shall the Executive have the right to designate the beneficiary or beneficiaries of an amount of death proceeds in the aggregate exceeding the Net Death Benefit. The Executive or the Executive's transferee shall also have the right to elect and change settlement options that may be permitted for the Executive's Interest.
(b) If the Policy Is Cancelled. If the Policy is cancelled, surrendered,
terminated, or allowed to lapse, in any such case without replacement, provided
that at the time of Termination of Employment the Executive is entitled to
benefits under the August 15, 2002 Amended Salary Continuation Agreement in
effect at the time of Termination of Employment, or if Termination of Employment
occurs because of the Executive's death, then the Executive's beneficiary
designated in accordance with the Split Dollar Policy Endorsement shall be
entitled to death proceeds payable by the Bank in an amount in cash equal to the
sum of (1) the amount specified in paragraph (a) of this Section 2.2, measured
at the time the Policy is cancelled, surrendered, terminated, or allowed to
lapse, plus (2) a tax gross-up payment to compensate for federal and state
income taxes imposed on the benefit specified in clause (1) of this Section
2.2(b). The tax gross-up payment required under this clause (2) of Section
2.2(b) shall be calculated in two steps, first by dividing the total death
benefit specified in clause (1) of this Section 2.2(b) by one minus the sum of
(x) the highest marginal individual federal income tax rate under the Internal
Revenue Code at the time of the Executive's death (offset or reduced to account
for the deductibility at the federal level of state income taxes), plus (y) the
highest marginal individual state income tax rate under Ohio law at the time of
the Executive's death. Second, the death benefit specified in clause (1) of this
Section 2.2(b) shall then be subtracted from the amount calculated in that first
step. The difference shall be the additional tax gross-up payment to be made to
compensate for taxes, regardless of whether it exceeds or is less than taxes
imposed on the Executive's estate for "income in respect of a decedent." To
illustrate with a simple hypothetical based on an assumed death benefit amount
of $100,000 paid directly by the Bank under clause (1) of this Section 2.2(b),
the additional tax gross-up payment would be calculated as follows if the
highest marginal individual income tax rates are 35% (federal) and 7.5% (Ohio),
taking into account the deductibility at the federal level of state income
taxes:
First Step: $100,000/divided by (1-((35% + 7.5%) - (35% X 7.5%)) = $100,000/divided by (1 minus 39.875%) = $100,000/divided by 60.125%, or .60125 = $166,320
Second Step: $166,320 minus $ 100,000 = $66,320, the amount of the additional tax gross-up payment
2.3 Option to Purchase. The Bank shall not sell, surrender or transfer ownership of the Policy while this Endorsement Split Dollar Agreement is in effect without first giving the Executive or the Executive's transferee a right of first refusal to purchase the Policy for the Policy's interpolated terminal reserve value. Such right of first refusal to purchase the Policy must be exercised within 60 days from the date the Bank gives written notice of the Bank's
intention to sell, surrender or transfer ownership of the Policy. This provision shall not impair the right of the Bank to terminate this Endorsement Split Dollar Agreement.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Bank shall determine the economic benefit attributable to the Executive based on the life insurance premium factor for the Executive's age multiplied by the aggregate death benefit payable to the Executive's Beneficiary. The life insurance premium factor is the minimum amount required to be imputed under Internal Revenue Service Regulations, section 1.61-22(d)(3)(ii), or any subsequent applicable authority. The Bank shall impute the economic benefit to the Executive on an annual basis by adding the economic benefit to the Executive's Form W-2 or, if applicable, Form 1099.
ARTICLE 4
ASSIGNMENT
The Executive may assign without consideration all interests in the Policy and in this Endorsement Split Dollar Agreement to any person, entity or trust. If the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in the Endorsement Split Dollar Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder and the Executive shall have no further interest in the Policy or in this Endorsement Split Dollar Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound only by the terms of the Policy. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Endorsement Split Dollar Agreement.
ARTICLE 6
CLAIMS PROCEDURE
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under this Endorsement Split Dollar Agreement that he or she believes should be paid shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances
require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, before the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of this Endorsement Split Dollar Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of this Endorsement Split Dollar Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (the Employee Retirement Income Security Act of 1974) section 502(a) after an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, within 60 days after receiving the Bank's notice of denial the claimant must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. Upon request and free of charge, the Bank shall also provide the claimant reasonable access to and copies of all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim,
without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, before the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of this Endorsement Split Dollar Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Administrator Duties. This Endorsement Split Dollar Agreement shall be
administered by an Administrator, which shall consist of the board or such
committee as the board shall appoint. The Executive may be a member of the
Administrator. The Administrator shall also have the discretion and authority to
(a) make, amend, interpret, and enforce all appropriate rules and regulations
for the administration of this Endorsement Split Dollar Agreement and (b) decide
or resolve any and all questions, including interpretations of this Endorsement
Split Dollar Agreement, as may arise in connection with the Endorsement Split
Dollar Agreement.
7.2 Agents. In the administration of this Endorsement Split Dollar Agreement, the Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative) and may from time to time consult with counsel, who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of this Endorsement Split Dollar Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Endorsement Split Dollar Agreement.
7.4 Indemnity of Administrator. The Bank shall indemnify and hold harmless the members of the Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Endorsement Split Dollar Agreement, except in the case of willful misconduct by the Administrator or any of its members.
7.5 Information. To enable the Administrator to perform its functions, the Bank shall supply full and timely information to the Administrator on all matters relating to the date and circumstances of the retirement, death, or Termination of Employment of the Executive and such other pertinent information as the Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination. This Endorsement Split Dollar Agreement may be amended or terminated only by a written agreement signed by the Bank and the Executive.
8.2 Binding Effect. This Endorsement Split Dollar Agreement shall bind the Executive and the Bank and their beneficiaries, survivors, executors, administrators and transferees, and any Policy beneficiary.
8.3 No Guarantee of Employment. This Endorsement Split Dollar Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Successors; Binding Agreement. The Bank will require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business and/or assets of the Bank, by an assumption agreement in form and substance satisfactory to the Executive, to expressly assume and agree to perform this Endorsement Split Dollar Agreement in the same manner and to the same extent that the Bank would be required to perform this Endorsement Split Dollar Agreement if no such succession had taken place.
8.5 Applicable Law. This Endorsement Split Dollar Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.6 Entire Agreement. This Endorsement Split Dollar Agreement constitutes the entire agreement between the Bank and the Executive concerning the subject matter hereof.
However, nothing in this Endorsement Split Dollar Agreement affects in any way the February 23, 2001 Split Dollar Agreement, as the same may have been or may hereafter be amended, which agreement shall remain in full force and effect, unaffected in any way by this Endorsement Split Dollar Agreement. No rights are granted to the Executive under this Endorsement Split Dollar Agreement other than those specifically set forth herein.
8.7 Severability. If any provision of this Endorsement Split Dollar Agreement is held invalid, such invalidity shall not affect any other provision of this Endorsement Split Dollar Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Endorsement Split Dollar Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and the remainder of such provision, together with all other provisions of this Endorsement Split Dollar Agreement, shall continue in full force and effect to the full extent consistent with law.
8.8 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Endorsement Split Dollar Agreement.
8.9 Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice. Unless otherwise changed by notice, notice shall be properly addressed to the Executive if addressed to the address of the Executive on the books and records of the Bank at the time of the delivery of such notice, and properly addressed to the Bank if addressed to the Board of Directors, The Cortland Savings and Banking Company, 194 West Main Street, P.O. Box 98, Cortland, Ohio 44410-1466.
IN WITNESS WHEREOF, the Bank and the Executive have executed this Endorsement Split Dollar Agreement as of the date first set forth above.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY By: ------------------------------------- ------------------------------------ Roger W. Platt Lawrence A. Fantauzzi Its: Senior Vice President, Controller, Chief Financial Officer, and Secretary-Treasurer |
SPLIT DOLLAR POLICY ENDORSEMENT
THE CORTLAND SAVINGS AND BANKING COMPANY
Insured: Rodger W. Platt Insurer: Great-West Life & Annuity Insurance Company Policy No. 85998035
Pursuant to the terms of The Cortland Savings and Banking Company Endorsement Split Dollar Agreement dated as of _______________, 2005, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of the Owner's interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds the Owner is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive right to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph which are available under the terms of the policy and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise said rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is being executed.
Signed at _____________________, Ohio, this ______ day of __________, 2005.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Rodger W. Platt Lawrence A. Fantauzzi Its: Senior Vice President, Controller, Chief Financial Officer, and Secretary-Treasurer |
EXHIBIT 10.15
INDEMNIFICATION AGREEMENT
This Indemnification Agreement (this "Agreement") is made as of this __________ day of ______________, 2005, by and between Cortland Bancorp, an Ohio corporation (the "Corporation"), and ___________________, a director, officer, employee, agent, or representative (as hereinafter defined) of the Corporation (the "Indemnitee").
RECITALS:
A. The Corporation and the Indemnitee are each aware of the exposure to litigation officers, directors, employees, agents, and representatives of the Corporation have as they exercise their duties to the Corporation,
B. The Corporation and the Indemnitee are also aware of conditions in the insurance industry that have affected and may continue to affect the Corporation's ability to obtain appropriate liability insurance on an economically acceptable basis,
C. The Corporation desires to continue to benefit from the services of highly qualified, experienced, and otherwise competent persons such as the Indemnitee, and
D. The Indemnitee desires to serve or to continue to serve the Corporation as a director, officer, employee, or agent or as a director, officer, employee, agent, or trustee of another corporation, joint venture, trust, or other enterprise in which the Corporation has a direct or indirect ownership interest, for so long as the Corporation continues to provide, on an acceptable basis, adequate and reliable indemnification against liabilities and expenses that may be incurred by the Indemnitee.
NOW, THEREFORE, in consideration of the foregoing premises and the mutual covenants herein contained, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows.
1. INDEMNIFICATION. Subject to the exclusions contained in Section 9 of this Agreement, the Corporation shall indemnify the Indemnitee with respect to his activities as a director, officer, employee, or agent of the Corporation or as a person who is serving or has served at the request of the Corporation ("representative") as a director, officer, employee, agent, or trustee of another corporation, joint venture, trust, or other enterprise, domestic or foreign, in which the Corporation has a direct or indirect ownership interest (an "affiliated entity") against expenses (including, without limitation, attorneys' and experts' fees, judgments, fines, and amounts paid or payable in settlement) actually and reasonably incurred by him ("Expenses") in connection with any claim against Indemnitee that is the subject of any threatened, pending, or completed action, suit, or other type of proceeding, whether civil, criminal, administrative, investigative, or otherwise and whether formal or informal (a "Proceeding"), to which Indemnitee was, is, or is threatened to be made a party by reason of facts that include Indemnitee's being or having been such a director, officer, employee, agent, or representative, to the extent of the highest and most advantageous to the Indemnitee, as determined by the Indemnitee, of one or any combination of the following -
(a) The benefits provided by the Corporation's Articles of Incorporation ("Articles") or Regulations, or the Articles of Incorporation or Bylaws or Regulations of an affiliated entity of which the Indemnitee serves as a representative, in each case as in effect on the date hereof,
(b) The benefits provided by the Corporation's Articles or Regulations, or the Articles of Incorporation or Bylaws or Regulations of an affiliated entity of which the Indemnitee serves as a representative, in each case as in effect at the time Expenses are incurred by the Indemnitee,
(c) The benefits allowable under Ohio law in effect at the date hereof or as amended to increase the scope of indemnification,
(d) The benefits allowable under the law of the jurisdiction under which the Corporation exists at the time Expenses are incurred by the Indemnitee,
(e) The benefits available under any liability insurance obtained by the Corporation in effect when a claim is made against Indemnitee,
(f) The benefits available under any liability insurance obtained by the Corporation in effect at the time Expenses are incurred by the Indemnitee, and
(g) Such other benefits as are or may be otherwise available to Indemnitee.
A combination of two or more of the benefits provided by (a) through (g)
shall be available to the extent that the Applicable Document (as hereafter
defined) does not require that the benefits provided therein be exclusive of
other benefits. The document or law providing for the benefits listed in items
(a) through (g) above is called the "Applicable Document" in this Agreement. The
Corporation hereby undertakes to use its best efforts to assist Indemnitee in
all proper and legal ways to obtain the benefits selected by Indemnitee under
item (a) through (g) above.
For purposes of this Agreement, references to "other enterprises" shall include employee benefit plans for employees of the Corporation or of any affiliated entity, without regard to ownership of such plans; references to "fines" shall include any excise taxes assessed on the Indemnitee with respect to any employee benefit plan; references to "serving at the request of the Corporation" shall include any service as a director, officer, employee, or agent of the Corporation that imposes duties on or involves services by the Indemnitee with respect to an employee benefit plan, its participants, or beneficiaries; references to the masculine shall include the feminine; references to the singular shall include the plural and vice versa; and if the Indemnitee acted in good faith and in a manner he reasonably believed to be in the best interests of the participants and beneficiaries of an employee benefit plan, he shall be deemed to have acted in a manner consistent with the standards required for indemnification by the Corporation under the Applicable Documents.
2. INSURANCE. The Corporation shall maintain liability insurance for so long as Indemnitee's services are covered hereunder, provided and to the extent that such insurance is available on a basis acceptable to the Corporation. However, the Corporation agrees that the provisions hereof shall remain in effect regardless of whether liability or other insurance coverage is at any time obtained or retained by the Corporation. But payments made to Indemnitee under an insurance policy obtained or retained by the Corporation shall reduce the obligation of the Corporation to make payments hereunder by the amount of the payments made under any such insurance policy.
3. PAYMENT OF EXPENSES. At Indemnitee's request, after receipt of written notice under Section 5 hereof and an undertaking in the form of Exhibit A attached hereto by or on behalf of Indemnitee to repay such amounts so paid on Indemnitee's behalf if it shall ultimately be determined under the Applicable Document that Indemnitee is not entitled to be indemnified by the Corporation for such Expenses, the Corporation shall pay the Expenses as and when incurred by Indemnitee. That portion of Expenses representing attorneys' fees and other costs incurred in defending any proceeding shall be paid by the Corporation within 30 days after the Corporation receives the request and reasonable documentation evidencing the amount and nature of the Expenses, subject to its also having received such a notice and undertaking.
4. ADDITIONAL RIGHTS. The indemnification provided in this Agreement shall
not be exclusive of any other indemnification or right to which Indemnitee may
be entitled and shall continue after Indemnitee has ceased to occupy a position
as an officer, director, employee, agent, or representative as described in
Section 1 above with respect to Proceedings relating to or arising out of
Indemnitee's acts or omissions during his service in such position. The benefits
provided to Indemnitee under this Agreement for the Indemnitee's service as a
representative of an affiliated entity shall be payable if and only if and only
to the extent that reimbursement to Indemnitee by the affiliated entity with
which Indemnitee has served as a representative, whether pursuant to agreement,
applicable law, articles of incorporation or association, bylaws or regulations
of the entity, or insurance maintained by such affiliated entity, is
insufficient to compensate Indemnitee for Expenses actually incurred and
otherwise payable by the Corporation under this Agreement. Any payments in fact
made to or on behalf of the Indemnitee directly or indirectly by the affiliated
entity with which Indemnitee served as a representative shall reduce the
obligation of the Corporation hereunder.
5. NOTICE TO CORPORATION. Indemnitee shall provide to the Corporation prompt written notice of any Proceeding brought, threatened, asserted, or commenced against Indemnitee with respect to which Indemnitee may assert a right to indemnification hereunder; provided, however, that failure to provide such notice shall not in any way limit Indemnitee's rights under this Agreement.
6. COOPERATION IN DEFENSE AND SETTLEMENT. Indemnitee shall not make any admission or effect any settlement without the Corporation's written consent unless Indemnitee shall have determined to undertake his own defense in such matter and has waived the benefits of this Agreement. The Corporation shall not settle any Proceeding to which Indemnitee is a party in a manner that would impose any Expense on Indemnitee without his written consent. Neither Indemnitee nor the Corporation will unreasonably withhold consent to the proposed settlement. Indemnitee and the Corporation shall cooperate to the extent reasonably possible with each other and with the Corporation's insurers in attempts to defend or settle such Proceeding.
7. ASSUMPTION OF DEFENSE. Except as otherwise provided below, the Corporation jointly with any other indemnifying party similarly notified may assume Indemnitee's defense in any Proceeding, with counsel mutually satisfactory to Indemnitee and the Corporation. After notice from the Corporation to Indemnitee of the Corporation's election to assume such defense, the Corporation will not be liable to Indemnitee under this Agreement for Expenses subsequently incurred by Indemnitee in connection with the defense thereof, other than reasonable costs of investigation or as otherwise provided below. Indemnitee shall have the right to employ counsel in such Proceeding, but the fees and expenses of such counsel incurred after notice from the Corporation of its assumption of the defense thereof shall be at Indemnitee's expense unless:
(a) The employment of counsel by Indemnitee has been authorized by the Corporation,
(b) Counsel employed by the Corporation initially is unacceptable or later becomes unacceptable to Indemnitee and such unacceptability is reasonable under then existing circumstances,
(c) Indemnitee shall have reasonably concluded that there may be a conflict of interest between Indemnitee and the Corporation (or another party being represented jointly with the Corporation) in the conduct of the defense of such Proceeding, or
(d) The Corporation shall not have employed counsel promptly to assume the defense of such Proceeding,
in each of which cases the fees and expenses of counsel shall be at the expense of the Corporation and subject to payment pursuant to this Agreement. The Corporation shall not be entitled to assume the defense of Indemnitee in any Proceeding brought by or on behalf of the Corporation or as to which Indemnitee shall have made either of the conclusions provided for in clauses (b) or (c) above.
8. ENFORCEMENT. If a dispute or controversy arises under this Agreement between Indemnitee and the Corporation with respect to whether the Indemnitee is entitled to indemnification for any Proceeding or for Expenses incurred, then for each such dispute or controversy the Indemnitee may seek to enforce the Agreement through legal action or, at Indemnitee's sole option and written request, through arbitration. If the Indemnitee requests arbitration, the dispute or controversy shall be submitted by the parties to binding arbitration in Trumbull County, Ohio before a single arbitrator agreeable to both parties; provided, however, that indemnification for any claim, issue, or matter in a Proceeding brought against Indemnitee by or in the right of the Corporation and as to which Indemnitee is adjudged liable for negligence or misconduct in the performance of his duty to the Corporation shall be submitted to arbitration only to the extent permitted under the Applicable Document and applicable law then in effect. If the parties cannot agree on a designated arbitrator within 15 days after arbitration is requested in writing by the Indemnitee, the arbitration shall proceed in Trumbull County, Ohio before an arbitrator appointed by the American Arbitration Association. In either case, the arbitration proceeding shall commence promptly under the rules then in effect of that Association. And the arbitrator agreed to by the parties or appointed by that Association shall be an attorney other than an attorney who has been or is associated with a firm having associated with it an attorney who has been retained by or performed services for the Corporation or Indemnitee at any time during the five years preceding commencement of arbitration. The award shall be rendered in such form that judgment may be entered thereon in any court having jurisdiction thereof. The prevailing party shall be entitled to prompt reimbursement of any costs and expenses (including, without limitation, reasonable attorneys' fees) incurred in connection with such legal action or arbitration; provided, however, that the Indemnitee shall not be required to reimburse the Corporation unless the arbitrator or court resolving the dispute determines that Indemnitee acted in bad faith in bringing the action or arbitration.
9. EXCLUSIONS. Notwithstanding the scope of indemnification available to Indemnitees from time to time under any Applicable Document, no indemnification, reimbursement or payment shall be required of the Corporation hereunder with respect to -
(a) Any claim or any part thereof as to which Indemnitee shall have been determined by a court of competent jurisdiction, from which no appeal is or can be taken, by clear and convincing evidence, to have acted with deliberate intent to cause injury to the Corporation or with reckless disregard for the best interests of the Corporation,
(b) Any claim or any part thereof arising out of acts or omissions for which applicable law prohibits elimination of liability,
(c) Any claim or any part thereof arising under Section 16(b) of the Securities Exchange Act of 1934 pursuant to which Indemnitee shall be obligated to pay any penalty, fine, settlement or judgment,
(d) Any obligation of Indemnitee based upon or attributable to the Indemnitee gaining in fact any improper personal benefit, gain, profit, or advantage, or
(e) Any proceeding initiated by Indemnitee without the consent or authorization of the Board of Directors of the Corporation, provided that this exclusion shall not apply with respect to any claims brought by Indemnitee (1) to enforce his rights under this Agreement or (2) in any Proceeding initiated by another person or entity whether or not such claims were brought by Indemnitee against a person or entity who was otherwise a party to such proceeding.
Nothing in this Section 9 shall eliminate or diminish the Corporation's
obligations to advance that portion of Indemnitee's Expenses representing
attorneys' fees and other costs incurred in defending any proceeding pursuant to
Section 3 of this Agreement.
Furthermore, anything herein to the contrary notwithstanding, nothing in this Agreement requires indemnification, reimbursement or payment by the Corporation, and the Indemnitee shall not be entitled to demand indemnification, reimbursement or payment under this Agreement, if and to the extent indemnification, reimbursement, or payment constitutes a "prohibited indemnification payment" within the meaning of Federal Deposit Insurance Corporation Rule 359.1(l)(1) [12 CFR 359.1(l)(1)].
10. EXTRAORDINARY TRANSACTIONS. The Corporation covenants and agrees that in the event of any merger, consolidation, or reorganization in which the Corporation is not the surviving entity, any sale of all or substantially all of the assets of the Corporation, or any liquidation of the Corporation (each such event is hereinafter referred to as an "extraordinary transaction"), the Corporation shall -
(a) Have the obligations of the Corporation under this Agreement expressly assumed by the survivor, purchaser, or successor, as the case may be, in such extraordinary transaction, or
(b) Otherwise adequately provide for the satisfaction of the Corporation's obligations under this Agreement, in a manner acceptable to Indemnitee.
11. NO PERSONAL LIABILITY. Indemnitee agrees that neither the directors nor any officer, employee, representative, or agent of the Corporation shall be personally liable for the satisfaction of the Corporation's obligations under this Agreement, and Indemnitee shall look solely to the assets of the Corporation for satisfaction of any claims hereunder.
12. SEVERABILITY. If any provision, phrase, or other portion of this Agreement is determined by any court of competent jurisdiction to be invalid, illegal, or unenforceable, in whole or in part, and such determination becomes final, such provision, phrase, or other portion shall be deemed to be severed or limited, but only to the extent required to render the remaining provisions and portions of the Agreement enforceable, and the Agreement as thus amended shall be enforced to give effect to the intention of the parties insofar as that is possible.
13. SUBROGATION. If any payments are made under this Agreement, the Corporation shall be subrogated to the extent thereof to all rights to indemnification or reimbursement against any insurer or other entity or person vested in the Indemnitee, who shall execute all instruments and take all other actions as shall be reasonably necessary for the Corporation to enforce such rights.
14. GOVERNING LAW. The parties hereto agree that this Agreement shall be construed and enforced in accordance with and governed by the laws of the State of Ohio.
15. NOTICES. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice. If to the Corporation, notice shall be given to the board of directors, Cortland Bancorp, 194 W. Main Street, P.O. Box 98, Cortland, Ohio 44410-1466, or to such other or additional person or persons as the Corporation shall have designated to the Indemnitee in writing. If to the Indemnitee, notice shall be given to the Indemnitee at the address of the Indemnitee appearing on the Corporation's records, or to such other or additional person or persons as the Indemnitee shall have designated to the Corporation in writing.
16. TERMINATION. This Agreement may be terminated by either party upon not less than 60 days' prior written notice delivered to the other party, but such termination shall not diminish the obligations of the Corporation hereunder with respect to Indemnitee's activities before the effective date of termination.
17. AMENDMENTS AND BINDING EFFECT. This Agreement and the rights and duties of Indemnitee and the Corporation hereunder may not be amended, modified, or terminated except by written instrument signed and delivered by the parties hereto. This Agreement is binding upon and shall inure to the benefit of the parties hereto and their respective heirs, executors, administrators, successors, and assigns.
IN WITNESS WHEREOF, the undersigned have executed this Agreement as of the date first above written.
CORTLAND BANCORP
INDEMNITEE
EXHIBIT 1
FORM OF UNDERTAKING
THIS UNDERTAKING has been entered into by _______________ ("Indemnitee") pursuant to an Indemnification Agreement dated as of _______________________, 2005 (the "Indemnification Agreement"), by and between Cortland Bancorp, an Ohio corporation (the "Corporation"), and Indemnitee.
RECITALS:
A. Under the Indemnification Agreement, the Corporation has agreed to pay Expenses (within the meaning of the Indemnification Agreement) as and when incurred by Indemnitee in connection with any claim against Indemnitee that is the subject of any threatened, pending, or completed action, suit, or proceeding, whether civil, criminal, or investigative, to which Indemnitee was, is, or is threatened to be made a party by reason of facts that include Indemnitee's being or having been a director, officer, or representative (within the meaning of the Indemnification Agreement) of the Corporation,
B. Such a claim has arisen against Indemnitee and Indemnitee has notified the Corporation thereof in accordance with the terms of Section 5 of the Indemnification Agreement (hereinafter the "Proceeding"), and
C. Indemnitee believes that Indemnitee should prevail in the Proceeding, and it is in the interest of both Indemnitee and the Corporation to defend against the claims against Indemnitee thereunder.
NOW, THEREFORE, Indemnitee hereby agrees that in consideration of the Corporation's advance payment of Indemnitee's Expenses incurred before final disposition of the Proceeding, Indemnitee hereby undertakes to reimburse the Corporation for any and all expenses paid by the Corporation on behalf of Indemnitee before final disposition of the Proceeding if the Indemnitee is determined under the Applicable Document (within the meaning of the Indemnification Agreement) to be required to repay such amounts to the Corporation under the Indemnification Agreement and applicable law, provided that if Indemnitee is entitled under the Applicable Document to indemnification for some or a portion of such Expenses, Indemnitee's obligation to reimburse the Corporation shall only be for those Expenses for which Indemnitee is determined to be required to repay such amounts to the Corporation. Such reimbursement or arrangements for reimbursement by Indemnitee shall be consummated within 90 days after a determination that Indemnitee is required to repay such amounts to the Corporation under the Indemnification Agreement and applicable law.
Further, the Indemnitee agrees to reasonably cooperate with the Corporation concerning such proceeding.
IN WITNESS WHEREOF, the undersigned has set his hand this ______day of ______, 20_.
EXHIBIT 10.16
THE CORTLAND SAVINGS AND BANKING COMPANY
AMENDED SALARY CONTINUATION AGREEMENT
THIS AMENDED SALARY CONTINUATION AGREEMENT (this "Agreement") is made and entered into as of this ________ day of _________________ , 2002, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and Rodger W. Platt (the "Executive").
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank is willing to provide salary continuation benefits to the Executive, payable out of the Bank's general assets,
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned,
WHEREAS, the Bank and the Executive entered into a Salary Continuation Agreement dated as of March 1, 2001, providing for specified retirement benefits for the Executive after termination of his employment,
WHEREAS, regulations promulgated under ERISA (the Employees Retirement Income Security Act) that became effective on January 1, 2002 govern the regulation of claims procedures contained in the Executive's form of Salary Continuation Agreement,
WHEREAS, Clark/Bardes Consulting, a benefits consulting firm involved in the design and administration of the Executive's Salary Continuation Agreement, is recommending to its clients that the definition of disability should not create unwanted burdens under the revised ERISA regulations effective January 1, 2002,
WHEREAS, the revised disability definition in this Agreement, as well as the revised Claims and Review Procedure in Article 6 in this document, were drafted by ERISA counsel retained by Clark/Bardes Consulting, and
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the March 1, 2001 Salary Continuation Agreement, including but not limited to revision of the definition of "disability" and updating of the claims and review provisions of Article 6.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified --
1.1 "Accrual Balance" means the amount reflected in Schedule A, which is the amount required to be accrued by the Bank according to generally accepted accounting principles to account for benefits that may become payable to the Executive under this Agreement.
1.2 "Change in Control" means any of the following events occur:
(a) Acquisition of Significant Stock Ownership: a report on Schedule 13D or another form or schedule (other than Schedule 13G) is filed or is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934, if the schedule discloses that the filing person or persons acting in concert has or have become the
beneficial owner of 25% or more of a class of Cortland Bancorp's voting securities (but this clause (a) shall not apply to beneficial ownership of voting shares of Cortland Bancorp held by the Bank or another subsidiary of Cortland Bancorp in a fiduciary capacity). A Change in Control of Cortland Bancorp shall not be deemed to have occurred solely because acquisition by Cortland Bancorp of its own voting securities reduces the number of shares outstanding, causing a person's beneficial ownership to exceed 25% of Cortland Bancorp's voting securities; provided that, if after such acquisition by Cortland Bancorp such person becomes the beneficial owner of additional Cortland Bancorp voting securities, increasing the percentage of outstanding Cortland Bancorp voting securities beneficially owned by such person, a Change in Control of Cortland Bancorp shall be deemed to have occurred,
(b) Acquisition of Control under Federal Banking Law. a person acquires the power to direct Cortland Bancorp's management or policies, if Cortland Bancorp's board of directors determines that such acquisition constitutes or will constitute an acquisition of control of Cortland Bancorp for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder,
(c) Change in Board Composition: during any period of two consecutive years, individuals who constitute Cortland Bancorp's board of directors at the beginning of the two-year period cease for any reason to constitute at least a majority thereof, provided, however, that -- for purposes of this clause (c) -- each director who is first elected by the board (or first nominated by the board for election by stockholders) by a vote of at least two-thirds (2/3) of the directors who were directors at the beginning of the two-year period shall be deemed to have been a director at the beginning of the two-year period,
(d) Merger: Cortland Bancorp merges into or consolidates with another corporation, or merges another corporation into Cortland Bancorp, and as a result less than 50% of the total voting power of the surviving corporation immediately after the merger or consolidation is held by persons who were the stockholders of Cortland Bancorp's voting securities immediately before the merger or consolidation, or
(e) Sale of Assets: Cortland Bancorp sells to a third party all or substantially all of Cortland Bancorp's assets. For purposes of this Agreement, sale of all or substantially all of Cortland Bancorp's assets includes sale of the Bank alone.
1.3 "Disability" means the Executive suffers a sickness, accident or injury that is determined by the carrier of any individual or group disability insurance policy covering the Executive, or by the Social Security Administration, to be a disability rendering the Executive totally and permanently disabled. At the Bank's request, the Executive must submit to the Bank proof of the carrier's or Social Security Administration's determination.
1.4 "Early Retirement Age" means the Executive's 65th birthday.
1.5 "Early Termination" means Termination of Employment before Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or within one year after a Change in Control.
1.6 "Early Termination Date" means the month, day, and year in which Early Termination occurs.
1.7 "Effective Date" means March 1, 2001.
1.8 "Normal Retirement Age" means the Executive's 70th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Employment.
1.10 "Person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
1.11 "Plan Year" means a twelve-month period commencing on March 1 and ending on the last day of February of each year. The initial Plan Year shall commence on the Effective Date of this Agreement.
1.12 "Termination for Cause" means the Bank terminates the Executive's employment for any one of the following reasons --
(a) gross negligence or gross neglect of duties,
(b) commission of a felony or commission of a misdemeanor involving moral turpitude, or
(c) fraud, disloyalty, dishonesty, or willful violation of any law or significant Bank policy committed in connection with the Executive's employment and resulting in an adverse effect on the Bank.
1.13 "Termination of Employment" means that the Executive ceases to be employed by the Bank for any reason whatsoever, other than because of a leave of absence approved by the Bank. For purposes of this Agreement, if there is a dispute over the employment status of the Executive or the date of the Executive's Termination of Employment, the Bank shall have the sole and absolute right to decide the dispute, unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Employment on or after the Normal Retirement Age for reasons other than death, the Bank shall pay to the Executive the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $60,000. In its sole discretion, the Bank's board of directors may increase the annual benefit under this Section 2.1.1, but any increase shall require recalculation of Schedule A.
2.1.2 Payment of Benefit. The Bank shall pay the annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Executive's Normal Retirement Date. The annual benefit shall be paid to the Executive for 15 years.
2.2 Early Termination Benefit. For Early Termination on or after the Executive's Early Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). If the Bank's board of directors increases the annual benefit under Section 2.1.1, the increase shall require recalculation of the Early Termination annual benefit on Schedule A.
2.2.2 Payment of Benefit. The Bank shall pay the Early Termination annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.3 Disability Benefit. For Termination of Employment because of Disability before the Normal Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs (except during the first Plan Year, the benefit is the amount set forth for Plan
Year 1). If the Bank's board of directors increases the annual benefit under Section 2.1.1, the increase shall require recalculation of the Disability annual benefit on Schedule A.
2.3.2 Payment of Benefit. The Bank shall pay the Disability annual benefit amount to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.4 Change-in-Control Benefit. If the Executive's employment with Cortland Bancorp or the Bank terminates within one year after a Change in Control (excepting Termination for Cause), the Bank shall pay to the Executive the benefit described in this Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Change-in-Control benefit set forth in Schedule A. If the Bank's board of directors increases the annual benefit under Section 2.1.1, the increase shall require recalculation of the Change-in-Control lump sum benefit on Schedule A.
2.4.2 Payment of Benefit. The Bank shall pay the Change-in-Control benefit to the Executive in one lump sum within 3 days after the Executive's Termination of Employment.
2.5 Petition for Payment of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit. If the Executive is entitled to the normal retirement benefit provided by Section 2.1, the Early Termination benefit provided by Section 2.2, or the Disability benefit provided by Section 2.3, the Executive may petition the board of directors to have the Accrual Balance amount corresponding to that particular benefit paid to the Executive in a single lump sum after (a) deduction of any normal retirement benefits, Early Termination benefits, or Disability benefits already paid, and (b) addition of interest at the rate of 8.0% on the Accrual Balance not yet paid for the period from Termination of Employment to payment of the lump sum amount. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
2.6 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive at the Time of a Change in Control. If a Change in Control occurs at
any time during the entire 15-year salary continuation benefit payment period
and if at the time of that Change in Control the Executive is receiving the
benefit provided by Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank
shall pay the remaining salary continuation benefits to the Executive, his
beneficiaries, or estate in a lump sum within three days after the Change in
Control. The lump-sum payment due to the Executive, his beneficiaries, or estate
as a result of a Change in Control shall be an amount equal to the Accrual
Balance amount corresponding to that particular benefit then being paid to the
Executive, his estate, or beneficiaries under Section 2.1.2, Section 2.2.2, or
Section 2.3.2 after (a) deduction of any normal retirement benefits, Early
Termination benefits, or Disability benefits already paid, and (b) addition of
interest at the rate of 8.0% on the Accrual Balance not yet paid for the period
from Termination of Employment to payment of the lump sum amount.
2.7 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
3.1 Death During Active Service. If the Executive dies before the Normal Retirement Age while in the active service of the Bank, instead of any other benefit payable under this Agreement the Bank shall pay to the Executive's beneficiary(ies) the benefit described in the Amended Split Dollar Agreement and Endorsement attached to this Agreement as Addendum A.
3.2 Death During Benefit Period. If the Executive dies after benefit payments under Article 2 have commenced but before receiving all such payments, the Bank shall pay the remaining benefits to the Executive's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Executive had the Executive survived. In that case, no death benefit shall be payable under this Article 3.
3.3 Death After Termination of Employment But Before Benefit Payments Commence. If the Executive is entitled to benefit payments under Article 2 but dies before payments commence, the benefits shall be payable to the Executive's beneficiary(ies), but payments shall commence on the last day of the month after the date of the Executive's death.
3.4 Petition for Benefit Payments. If the Executive dies before receiving any or all benefit payments to which he is entitled under Section 2.1, Section 2.2, or Section 2.3, respectively, the Executive's beneficiary(ies) or estate may petition the board of directors to have the Accrual Balance corresponding to that particular benefit paid to the Executive's beneficiary(ies) or estate in a single lump sum after (a) deduction of any normal retirement benefits, Early Termination benefits, or Disability benefits already paid, and (b) addition of interest at the rate of 8.0% on the Accrual Balance not yet paid for the period from the Executive's Termination of Employment to payment of the lump sum amount. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
3.5 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive's Estate or Beneficiaries at the Time of a Change in Control. If a
Change in Control occurs at any time during the entire 15-year salary
continuation benefit payment period and if at the time of that Change in Control
the Executive's estate or beneficiary(ies) is receiving the benefit provided by
Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining
salary continuation benefits to the Executive's beneficiary(ies) or estate in a
lump sum within three days after the Change in Control. The lump-sum payment due
to the Executive's beneficiary(ies) or estate as a result of a Change in Control
shall be an amount equal to the Accrual Balance amount corresponding to that
particular benefit then being paid to the Executive's estate or beneficiary(ies)
under Section 2.1.2, Section 2.2.2, or Section 2.3.2 after (a) deduction of any
normal retirement benefits, Early Termination benefits, or Disability benefits
already paid, and (b) addition of interest at the rate of 8.0% on the Accrual
Balance not yet paid for the period from Termination of Employment to payment of
the lump sum amount.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Executive shall designate a beneficiary by filing a written designation with the Bank. The Executive may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Executive and accepted by the Bank during the Executive's lifetime. The Executive's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Executive, or if the Executive names a spouse as beneficiary and the marriage is subsequently dissolved. If the Executive dies without a valid beneficiary designation, all payments shall be made to the Executive's estate.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Bank may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Bank may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Bank from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Bank shall not pay any benefit under this Agreement if Termination of Employment is a result of Termination for Cause.
5.2 Suicide or Misstatement. The Bank shall not pay any benefit under this Agreement if the Executive commits suicide within two years after the Effective Date of this Agreement, or if the Executive has made any material misstatement of fact on any application for life insurance purchased by the Bank.
5.3 Removal. If the Executive is removed from office or permanently prohibited from participating in the conduct of the Bank's affairs by an order issued under section 8(e)(4) or (g)(1) of the Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all obligations of the Bank under this Agreement shall terminate as of the effective date of the order.
5.4 Insolvency. If the Superintendent of Financial Institutions appoints the Federal Deposit Insurance Corporation as receiver for the Bank pursuant to Ohio Revised Code section 1125.20, all obligations under this Agreement shall terminate as of the date of the Bank's declared insolvency, but vested rights of the contracting parties shall not be affected.
5.5 FDIC Open-Bank Assistance. All obligations under this Agreement shall be terminated, except to the extent determined that continuation of the contract is necessary for the continued operation of the Bank, at the time the Federal Deposit Insurance Corporation enters into an agreement to provide assistance to or on behalf of the Bank under the authority contained in section 13(c) of the Federal Deposit Insurance Act. 12 U.S.C. 1823(c). Any rights of the parties that have already vested, however, shall not be affected by such action.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows --
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth --
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed, 6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employees Retirement Income Security Act) Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows --
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth --
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
MISCELLANEOUS
7.1 Amendment and Termination. This Agreement may be amended or terminated only by a written agreement signed by the Bank and the Executive.
7.2 Binding Effect. This Agreement shall bind the Executive and the Bank, and their beneficiaries, survivors, executors, successors, administrators, and transferees.
7.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
7.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
7.5 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no such
succession had occurred. Failure of the Bank to obtain such assumption agreement
before effectiveness of any such succession shall be a breach of this Agreement
and shall entitle the Executive to the Change-in-Control benefit provided in
Section 2.4.
7.6 Tax Withholding. The Bank shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
7.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
7.8 Unfunded Arrangement. The Executive and beneficiary are general unsecured creditors of the Bank for the payment of benefits under this Agreement. The benefits represent the mere promise by the Bank to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Executive's life is a general asset of the Bank to which the Executive and beneficiary have no preferred or secured claim.
7.9 Entire Agreement. This Agreement constitutes the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein.
7.10 Administration. The Bank shall have powers which are necessary to administer this Agreement, including but not limited to --
(a) interpreting the provisions of this Agreement,
(b) establishing and revising the method of accounting for this Agreement,
(c) maintaining a record of benefit payments, and
(d) establishing rules and prescribing any forms necessary or desirable to administer this Agreement.
7.11 Named Fiduciary. The Bank shall be the named fiduciary and plan administrator under this Agreement. The named fiduciary may delegate to others certain aspects of the management and operation responsibilities of the plan, including the employment of advisors and the delegation of ministerial duties to qualified individuals.
7.12 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and to the full extent consistent with law the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect.
7.13 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
7.14 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to -- Board of Directors The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Executive, to -- Rodger W. Platt 360 Cherry Hill Cortland, Ohio 44410
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
7.15 Payment of Legal Fees. The Bank is aware that upon the occurrence of a Change in Control, then current management of the Bank may cause or attempt to cause the Bank to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Bank to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Executive the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Bank that the Executive not be required to incur the expenses associated with the enforcement of his rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Executive hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if after a Change in Control it should appear to Executive that (a) the Bank has failed to comply with any of its obligations under this Agreement, or (b) in the event that the Bank or any other person takes any action to declare this Agreement void or unenforceable, or institutes any litigation or other legal action designed to deny, diminish or to recover from, Executive the benefits intended to be provided to Executive hereunder, the Bank irrevocably authorizes Executive from time to time to retain counsel of his choice at the expense of the Bank as provided in this Section 7.15, to represent Executive in connection with the initiation or defense of any litigation or other legal action, whether by or against the Bank or any director, officer, stockholder or other person affiliated with the Bank, in any jurisdiction. The fees and expenses of counsel selected from time to time by Executive as herein above provided shall be paid or reimbursed to Executive by the Bank on a regular, periodic basis upon presentation by Executive of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000. Notwithstanding any existing or previous attorney-client relationship between the Bank or Cortland Bancorp and any counsel chosen by the Executive under this Section 7.15, the Bank irrevocably consents to the Executive's entering into an attorney-client relationship with that counsel, and the Bank and the Executive agree that a confidential relationship shall exist between the Executive and that counsel.
7.16 Cost of Living Adjustment for Section 7.15 Payment of Legal Fees. Upon the occurrence of a Change in Control, the $500,000 cap on legal fee reimbursement provided by Section 7.15 will be subject to a cost of living adjustment equal to the value of the expression A x B, in which expression --
A = $500,000; and
B = Cost of living adjustment or inflation factor. This is computed by dividing the Consumer Price Index for All Urban Consumers ("CPI-U") prepared by the U.S. Bureau of Labor Statistics, or any successor thereto, for the January of the year during which the Change in Control occurs by the CPI-U for January 2000.
The cost of living adjustment provided in this Section 7.16 shall be considered to be part of the Executive's payment of legal fees for purposes of this Agreement.
To explain the cost of living adjustment calculation for Payment of Legal Fees, we use the following example.
First, we determine the appropriate CPI-Us. The Agreement calls for the use of the CPI-Us for January 2000 and the January of the year during which the Change in Control occurs. Assume a Change in Control occurs in April 2009. For illustrative purposes only, the CPI-U for January 2000 is 156.7, and the CPI-U for January 2009 is 213.3.
Second, we calculate the cost of living adjustment or inflation factor. To do this, we divide the CPI-U for January 2009 (213.3) by the CPI-U for January 2000 (156.7). Our result is 1.361 (i.e., a 36.1 percent increase).
Finally, we calculate the raw cost of living adjustment. To do this, we multiply the base Payment of Legal Fees amount by the inflation factor. In our example, $500,000 multiplied by the inflation factor of 1.361 equals $680,500.
7.17 Modified 280G Gross Up. (a) Additional Payment to Account for Excise Taxes. If as a result of a Change in Control the Executive becomes entitled to acceleration of benefits under this Agreement or otherwise (collectively, the "Total Benefits"), and if any part of the Total Benefits is subject to the excise tax under section 280G and section 4999 of the Internal Revenue Code of 1986, as amended, (the "Excise Tax"), Cortland Bancorp shall pay to the Executive the following additional amounts, consisting of (1) a payment equal to the Excise Tax payable by the Executive under section 4999 on the Total Benefits (the "Excise Tax Payment") and (2) the "Gross-Up Payment" (collectively, the "Adjusted Gross-Up Payment Amount"). The Adjusted Gross-Up Payment Amount shall be calculated by first determining the full gross-up amount needed to provide the Excise Tax Payment net of all income, payroll, and excise taxes. The difference between the full gross-up amount (which includes the Excise Tax Payment) and the Excise Tax Payment shall then be multiplied by 80% to determine the Gross-Up Payment. Schedule B is an illustration of how the Gross-Up Payment and the Adjusted Gross-Up Payment Amount due the Executive are calculated. Payment of the Adjusted Gross-Up Payment Amount shall be made in addition to the amount set forth in Section 2.4.
(b) Calculating the Excise Tax. For purposes of determining whether any of the Total Benefits will be subject to the Excise Tax and for purposes of determining the amount of the Excise Tax,
(1) Determination of "Parachute Payments" Subject to the Excise Tax: any other payments or benefits received or to be received by the Executive in connection with a Change in Control or the Executive's Termination of Employment (whether under the terms of this Agreement or any other agreement, or other plan or arrangement with Cortland Bancorp, the Bank, any person whose actions result in a Change in Control or any person affiliated with Cortland Bancorp, the Bank, or such person) shall be treated as "parachute payments" within the meaning of section 280G(b)(2) of the Internal Revenue Code, and all "excess parachute payments" within the meaning of section 280G(b)(1) shall be treated as subject to the Excise Tax, unless in the opinion of the certified public accounting firm that is retained by Cortland Bancorp as of the date immediately before the Change in Control (the "Accounting Firm") such other payments or benefits do not constitute (in whole or in part) parachute payments, or such excess parachute payments represent (in whole or in part) reasonable compensation for services actually rendered within the meaning of section 280G(b)(4) of the Internal Revenue Code in excess (as defined in section 280G(b)(3) of the Internal Revenue Code), or are otherwise not subject to the Excise Tax,
(2) Calculation of Benefits Subject to Excise Tax: the amount of the Total Benefits that shall be treated as subject to the Excise Tax shall be equal to the lesser of (a) the total amount
of the Total Benefits reduced by the amount of such Total Benefits that in the opinion of the Accounting Firm are not parachute payments, or (b) the amount of excess parachute payments within the meaning of section 280G(b)(1) (after applying clause (1) above), and
(3) Value of Noncash Benefits and Deferred Payments: the value of any noncash benefits or any deferred payment or benefit shall be determined by the Accounting Firm in accordance with the principles of sections 280G(d)(3) and (4) of the Internal Revenue Code.
(c) Assumed Marginal Income Tax Rate. For purposes of determining the Adjusted Gross-Up Payment Amount, the Executive shall be deemed to pay federal income taxes at the highest marginal rate of federal income taxation in the calendar years in which the Adjusted Gross-Up Payment Amount is to be made and state and local income taxes at the highest marginal rate of taxation in the state and locality of the Executive's residence on the date of Termination of Employment, net of the reduction in federal income taxes that can be obtained from deduction of such state and local taxes (calculated by assuming that any reduction under section 68 of the Internal Revenue Code in the amount of itemized deductions allowable to the Executive applies first to reduce the amount of such state and local income taxes that would otherwise be deductible by the Executive, and applicable federal FICA and Medicare withholding taxes).
(d) Return of Reduced Excise Tax Payment or Payment of Additional Excise Tax. If the Excise Tax is later determined to be less than the amount taken into account hereunder when the Executive's employment terminated, the Executive shall repay to Cortland Bancorp -- when the amount of the reduction in Excise Tax is finally determined -- the portion of the Adjusted Gross-Up Payment Amount attributable to the reduction (plus that portion of the Adjusted Gross-Up Payment Amount attributable to the Excise Tax, federal, state, and local income taxes and FICA and Medicare withholding taxes imposed on the Adjusted Gross-Up Payment Amount being repaid by the Executive to the extent that the repayment results in a reduction in Excise Tax, FICA, and Medicare withholding taxes and/or a federal, state, or local income tax deduction).
If the Excise Tax is later determined to be more than the amount taken into account hereunder when the Executive's employment terminated (due, for example, to a payment whose existence or amount cannot be determined at the time of the Adjusted Gross-Up Payment Amount), Cortland Bancorp shall make an additional Adjusted Gross-Up Payment Amount to the Executive for that excess (plus any interest, penalties, or additions payable by the Executive for the excess) when the amount of the excess is finally determined.
7.18 (a) Accounting Firm Gross-Up Determination. Subject to the provisions of Section 7.17, all determinations required to be made under this Section 7.18 -- including whether and when an Adjusted Gross-Up Payment Amount is required, the Adjusted Gross-Up Payment Amount and the assumptions to be used to arrive at the determination (collectively, the "Determination") -- shall be made by the Accounting Firm, which shall provide detailed supporting calculations both to Cortland Bancorp and the Executive within 15 business days after receipt of notice from Cortland Bancorp or the Executive that there has been an Adjusted Gross-Up Payment Amount, or such earlier time as is requested by Cortland Bancorp.
(b) Fees and Expenses of the Accounting Firm and Agreement with the Accounting Firm. All fees and expenses of the Accounting Firm shall be borne solely by Cortland Bancorp or the Bank. Cortland Bancorp and the Bank shall enter into any agreement requested by the Accounting Firm in connection with the performance of its services hereunder.
(c) Accounting Firm's Opinion. If the Accounting Firm determines that no Excise Tax is payable by the Executive, the Accounting Firm shall furnish the Executive with a written opinion to that effect, and to the effect that failure to report Excise Tax, if any, on the Executive's applicable federal income tax return will not result in the imposition of a negligence or similar penalty.
(d) Accounting Firm's Determination Is Binding. The Determination by the Accounting Firm shall be binding on Cortland Bancorp, the Bank, and the Executive.
(e) Underpayment and Overpayment. Because of the uncertainty in determining whether any of the Total Benefits will be subject to the Excise Tax at the time of the Determination, it is possible that an Adjusted Gross-Up Payment Amount that should have been made will not have been made by Cortland Bancorp ("Underpayment"), or that an Adjusted Gross-Up Payment Amount will be made that should not have been made by Cortland Bancorp ("Overpayment"), consistent with the calculations for the Adjusted Gross-Up Payment Amount required to be made hereunder.
If, after a Determination by the Accounting Firm, the Executive is required to make a payment of additional Excise Tax, the Accounting Firm shall determine the amount of the Underpayment that has occurred. The Underpayment (together with interest at the rate provided in section 1274(d)(2)(B) of the Internal Revenue Code) shall be paid promptly by Cortland Bancorp to or for the benefit of the Executive.
If the Adjusted Gross-Up Payment Amount exceeds the amount necessary to reimburse the Executive for his Excise Tax, the Accounting Firm shall determine the amount of the Overpayment that has been made. The Overpayment (together with interest at the rate provided in section 1274(d)(2)(B) of the Internal Revenue Code) shall be paid promptly by the Executive to or for the benefit of Cortland Bancorp. Provided that his expenses are reimbursed by Cortland Bancorp or the Bank, the Executive shall cooperate with any reasonable requests by Cortland Bancorp in any contests or disputes with the Internal Revenue Service relating to the Excise Tax.
(f) Accounting Firm Conflict of Interest. If the Accounting Firm is serving as accountant or auditor for the individual, entity, or group effecting the Change in Control, the Executive may appoint another nationally recognized public accounting firm to make the Determinations required hereunder (in which case the term "Accounting Firm" as used in this Agreement shall be deemed to refer to the accounting firm appointed by the Executive under this paragraph).
IN WITNESS WHEREOF, the Executive and a duly authorized Bank officer have signed this Amended Salary Continuation Agreement as of the date first written above.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY By: ------------------------------------- ------------------------------------ Rodger W. Platt By: ------------------------------------ Lawrence A. Fantauzzi Title: Senior Vice President, Controller, Chief Financial Officer, and Secretary-Treasurer |
BENEFICIARY DESIGNATION
THE CORTLAND SAVINGS AND BANKING COMPANY
AMENDED SALARY CONTINUATION AGREEMENT
RODGER W. PLATT
I designate the following as beneficiary of any death benefits under this Amended Salary Continuation Agreement:
Primary: __________________________________________________________________
Contingent: _______________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE
TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Bank. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: ___________ , 2002
Accepted by the Bank this _______ day of _____________, 2002.
SCHEDULE A
THE CORTLAND SAVINGS AND BANKING COMPANY
AMENDED SALARY CONTINUATION AGREEMENT
RODGER W. PLATT
EARLY TERMINATION CHANGE-IN-CONTROL ANNUAL DISABILITY LUMP SUM VESTED BENEFIT ANNUAL BENEFIT PLAN ACCRUAL ACCRUAL PAYABLE AT BENEFIT PAYABLE YEAR BALANCE BALANCE 70 PAYABLE AT 70 IMMEDIATELY (1) ------ -------- -------- ----------- ------------- ---------------- 1 $ 88,652 $ 88,652 $13,986 $13,986 $900,000 2 $184,661 $184,661 $26,899 $26,899 $900,000 3 $288,640 $288,640 $38,823 $38,823 $900,000 4 $401,248 $401,248 $49,834 $49,834 $900,000 5 $523,203 $523,203 $60,000 $60,000 $900,000 6 $900,000 7 $900,000 8 $900,000 9 $900,000 10 11 12 13 14 15 |
(1) This assumes the Executive remains employed by the Bank and has not availed of (i) the Normal Retirement benefit following retirement after attaining age 70, (ii) the Early Retirement benefit following retirement after attaining age 65, or (iii) the Disability benefit.
AMENDED SALARY CONTINUATION AGREEMENT SCHEDULE B
ILLUSTRATION OF SECTION 280G CALCULATION AND COST OF 80% SECTION 280G GROSS-UP
CORTLAND BANCORP
TRANSACTION DATE: 11/1/00
ADJUSTED 50% TOTAL PARACHUTE GROSS-UP PAYMENT DUE TOTAL VALUE OF PAYMENTS WITH FULL EXECUTIVE UNDER CHANGE-IN-CONTROL SECTION 280G SEVERANCE AGREEMENT PAYMENTS GROSS-UP SECTION 2(B) ----------------- ------------------ -------------------- BASE AMOUNT .................................... $ 83,014 TOTAL PARACHUTE PAYMENTS: Nonqualified benefits arising under SERP ............................... 411,103 Total parachute payments, before gross-up ................................. 411,103 Threshold amount ((3 x Base Amount - $1.00)) ... 249,041 Parachute payments in excess of threshold amount ...................................... $162,062 EXCISE TAX ON PARACHUTE PAYMENT: Total parachute payments .................... $411,103 Base Amount ................................. (83,014) Parachute payment subject to Excise Tax ........ 328,089 Multiplied by excise tax rate .................. x20% Initial Excise Tax on parachute payment ........ 65,618 GROSS-UP FOR TAXES, IF APPLICABLE: Federal income tax rate ..................... 39.6000% Excise Tax rate ............................. 20.0000% Ohio state income tax rate .................. 7.0000% Local income tax rate ....................... 2.0000% FICA rate ................................... 1.4500% Phase-out of itemized deductions ............ 1.1880% Federal tax benefit of state and local income tax ............................... (3.5640)% Gross-up marginal tax rate ..................... 67.6740% 100% minus gross-up marginal rate .............. 32.3260% Full payment to gross up for taxes ............. $202,988 ADJUSTED GROSS-UP PAYMENT AMOUNT: Full 100% gross-up amount ................... $202,988 Minus Excise Tax payment .................... (65,618) 137,370 Multiplied by 80% ........................... x80% 109,896 Plus Excise Tax payment ..................... 65,618 Adjusted Gross-Up Payment Amount ......... $175,514 |
EXHIBIT 10.17
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
THIS SECOND AMENDED SALARY CONTINUATION AGREEMENT (this "Agreement") is made and entered into as of this ________ day of _______, 200 _____, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and Timothy Carney, Senior Vice President and Chief Operations Officer of the Bank (the "Executive").
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank is willing to provide salary continuation benefits to the Executive, payable out of the Bank's general assets,
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned,
WHEREAS, the Bank and the Executive entered into an Amended Salary Continuation Agreement dated as of September 4, 2002, providing for specified retirement benefits for the Executive after termination of his employment,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the September 4, 2002 Amended Salary Continuation Agreement, effective immediately.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified -
1.1 "Accrual Balance" means the liability that should be accrued by the Bank under generally accepted accounting principles ("GAAP") for the Bank's obligation to the Executive under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP.
1.2 "Change in Control" means any of the following events occur:
(a) Acquisition of Significant Stock Ownership: a report on Schedule 13D or another form or schedule (other than Schedule 13G) is filed or is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934, if the schedule discloses that the filing person or persons acting in concert has or have become the beneficial owner of 25% or more of a class of Cortland Bancorp's voting securities (but this clause (a) shall not apply to beneficial ownership of voting shares of Cortland Bancorp held by the Bank or another subsidiary of Cortland Bancorp in a fiduciary capacity). A Change in Control of Cortland Bancorp shall not be deemed to have occurred solely because acquisition by Cortland Bancorp of its own voting securities reduces the number of shares outstanding, causing a person's beneficial ownership to exceed 25% of Cortland Bancorp's voting securities; provided that, if after such acquisition by Cortland Bancorp such person becomes the beneficial owner of additional
Cortland Bancorp voting securities, increasing the percentage of outstanding Cortland Bancorp voting securities beneficially owned by such person, a Change in Control of Cortland Bancorp shall be deemed to have occurred,
(b) Change in Board Composition: during any period of two consecutive years, individuals who constitute Cortland Bancorp's board of directors at the beginning of the two-year period cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (b) - each director who is first elected by the board (or first nominated by the board for election by stockholders) by a vote of at least two-thirds (2/3) of the directors who were directors at the beginning of the two-year period shall be deemed to have been a director at the beginning of the two-year period,
(c) Merger: Cortland Bancorp merges into or consolidates with another corporation, or merges another corporation into Cortland Bancorp, and as a result less than 50% of the total voting power of the surviving corporation immediately after the merger or consolidation is held by persons who were the holders of Cortland Bancorp's voting securities immediately before the merger or consolidation, or
(d) Sale of Assets: Cortland Bancorp sells to a third party all or substantially all of Cortland Bancorp's assets. For purposes of this Agreement, sale of all or substantially all of Cortland Bancorp's assets includes sale of the Bank alone.
1.3 "Disability" means the Executive suffers a sickness, accident or injury that is determined by the carrier of any individual or group disability insurance policy covering the Executive, or by the Social Security Administration, to be a disability rendering the Executive totally and permanently disabled. At the Bank's request, the Executive must submit to the Bank proof of the carrier's or Social Security Administration's determination.
1.4 "Early Retirement Age" means the Executive's 62nd birthday.
1.5 "Early Termination" means Termination of Employment before Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or within one year after a Change in Control.
1.6 "Early Termination Date" means the month, day, and year in which Early Termination occurs.
1.7 "Effective Date" means March 1, 2001.
1.8 "Normal Retirement Age" means the Executive's 65th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Employment.
1.10 "Person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
1.11 "Plan Administrator" means the plan administrator described in Article 7.
1.12 "Plan Year" means a twelve-month period commencing on March 1 and ending on the last day of February of each year. The initial Plan Year shall commence on the Effective Date of this Agreement.
1.13 "Termination for Cause" means the Bank terminates the Executive's employment for any one of the following reasons -
(a) gross negligence or gross neglect of duties,
(b) commission of a felony or commission of a misdemeanor involving moral turpitude, or
(c) fraud, disloyalty, dishonesty, or willful violation of any law or significant Bank policy committed in connection with the Executive's employment and resulting in an adverse effect on the Bank.
1.14 "Termination of Employment" means that the Executive ceases to be employed by the Bank for any reason whatsoever, other than because of a leave of absence approved by the Bank. For purposes of this
Agreement, if there is a dispute over the employment status of the Executive or the date of the Executive's Termination of Employment, the Bank shall have the sole and absolute right to decide the dispute, unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Employment on or after the Normal Retirement Age for reasons other than death, the Bank shall pay to the Executive the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $67,200.
2.1.2 Payment of Benefit. The Bank shall pay the annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Executive's Normal Retirement Date. The annual benefit shall be paid to the Executive for 15 years.
2.2 Early Termination Benefit. For Early Termination on or after the Executive's Early Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date.
2.2.2 Payment of Benefit. The Bank shall pay the Early Termination annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.3 Disability Benefit. For Termination of Employment because of Disability before the Normal Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs.
2.3.2 Payment of Benefit. The Bank shall pay the Disability annual benefit amount to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.4 Change-in-Control Benefit. If the Executive's employment with Cortland Bancorp or the Bank terminates within one year after a Change in Control (excepting Termination for Cause), the Bank shall pay to the Executive the benefit described in this Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Normal Retirement Age Accrual Balance required by Section 2.1, discounting the Normal Retirement Age Accrual Balance to present value using a discount rate of 6.75%, or a discount rate selected by the Plan Administrator if the Plan Administrator determines that a different discount rate is appropriate; provided, however, that the discount rate selected shall not exceed the discount rate employed at the time of the Change in Control for purposes of calculating the Accrual Balance.
2.4.2 Payment of Benefit. The Bank shall pay the Change-in-Control benefit to the Executive in one lump sum within 3 days after the Executive's Termination of Employment.
2.5 Petition for Payment of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit. If the Executive is entitled to the normal retirement benefit provided by Section 2.1, the Early Termination benefit provided by Section 2.2, or the Disability benefit provided by Section 2.3, the Executive may petition the board of directors to have the Accrual Balance amount corresponding to that particular benefit paid to the Executive in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
2.6 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit Being Paid to the Executive at the Time of a Change in Control. If a Change in Control occurs at any time during the entire 15-year salary continuation benefit payment period and if at the time of that Change in Control the Executive is receiving the benefit provided by Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining salary continuation benefits to the Executive in a lump sum within three days after the Change in Control. The lump-sum payment due to the Executive as a result of a Change in Control shall be an amount equal to the Accrual Balance amount corresponding to that particular benefit then being paid to the Executive under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
2.7 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
3.1 Death During Active Service. If the Executive dies before the Normal Retirement Age while in the active service of the Bank, instead of any other benefit payable under this Agreement the Bank shall pay to the Executive's beneficiary(ies) the benefit described in the Second Amended Split Dollar Agreement and Endorsement dated as of the date hereof and attached to this Agreement as Addendum A.
3.2 Death During Benefit Period. If the Executive dies after benefit payments under Article 2 have commenced but before receiving all such payments, the Bank shall pay the remaining benefits to the Executive's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Executive had the Executive survived. In that case, no death benefit shall be payable under this Article 3.
3.3 Death After Termination of Employment But Before Benefit Payments Commence. If the Executive is entitled to benefit payments under Article 2 but dies before payments commence, the benefits shall be payable to the Executive's beneficiary(ies), but payments shall commence on the last day of the month after the date of the Executive's death, and no death benefit shall be payable under this Article 3.
3.4 Petition for Benefit Payments. If the Executive dies before receiving any or all benefit payments to which he is entitled under Section 2.1, Section 2.2, or Section 2.3, respectively, the Executive's beneficiary(ies) or estate may petition the board of directors to have the Accrual Balance corresponding to that particular benefit paid to the Executive's beneficiary(ies) or estate in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
3.5 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive's Estate or Beneficiaries at the Time of a Change in Control. If a
Change in Control occurs at any time during the entire 15-year salary
continuation benefit payment period and if at the time of that Change in Control
the Executive's estate or beneficiary(ies) is receiving the benefit provided by
Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining
salary continuation benefits to the Executive's beneficiary(ies) or estate in a
lump sum within three days after the Change in Control. The lump-sum payment due
to the Executive's beneficiary(ies) or estate as a result of a Change in Control
shall be an amount equal to the Accrual Balance amount corresponding to that
particular benefit then being paid to the Executive's estate or beneficiary(ies)
under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Executive shall designate a beneficiary by filing a written designation with the Bank. The Executive may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Executive and accepted by the Bank during the Executive's lifetime. The Executive's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Executive, or if the Executive names a spouse as beneficiary and the marriage is subsequently dissolved. If the Executive dies without a valid beneficiary designation, all payments shall be made to the Executive's estate.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Bank may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Bank may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Bank from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause and Termination Before Vesting. Notwithstanding any provision of this Agreement to the contrary, the Bank shall not pay any benefit under this Agreement and this Agreement shall terminate if Termination of Employment is a result of Termination for Cause or if Early Termination benefits under Section 2.2 of this Agreement are neither paid nor payable because Early Termination occurred before vesting under Section 2.2 of this Agreement.
5.2 Suicide or Misstatement. The Bank shall not pay any benefit under this Agreement if the Executive commits suicide within two years after the Effective Date of this Agreement, or if the Executive has made any material misstatement of fact on any application for life insurance purchased by the Bank.
5.3 Removal. Notwithstanding any provision of this Agreement to the contrary, if the Executive is removed from office or permanently prohibited from participating in the conduct of the Bank's affairs by an order issued under section 8(e)(4) or (g)(1) of the Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all obligations of the Bank under this Agreement shall terminate as of the effective date of the order.
5.4 Default. Notwithstanding any provision of this Agreement to the contrary, if the Bank is in "default" or "in danger of default", as those terms are defined in of section 3(x) of the Federal Deposit Insurance Act, 12 U.S.C. 1813(x), all obligations under this Agreement shall terminate.
5.5 FDIC Open-Bank Assistance. All obligations under this Agreement shall be terminated, except to the extent determined that continuation of the contract is necessary for the continued operation of the Bank, at the time the Federal Deposit Insurance Corporation enters into an agreement to provide assistance to or on behalf of the Bank under the authority contained in section 13(c) of the Federal Deposit Insurance Act. 12 U.S.C. 1823(c). Any rights of the parties that have already vested shall not be affected by such action, however.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows -
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the
claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employee Retirement Income Security Act) Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows -
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Board or such committee or person(s) as the Board shall appoint. The Executive may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit, (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Executive or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Bank shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Bank Information. To enable the Plan Administrator to perform its functions, the Bank shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death or Termination of Employment of the Executive, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendments. This Agreement may be amended solely by a written agreement signed by the Bank and by the Executive.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank, and their beneficiaries, survivors, executors, successors, administrators, and transferees.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
8.5 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no such
succession had occurred. Failure of the Bank to obtain such assumption agreement
before effectiveness of any such succession shall be a breach of this Agreement
and shall entitle the Executive to the Change-in-Control benefit provided in
Section 2.4.
8.6 Tax Withholding. The Bank shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.8 Unfunded Arrangement. The Executive and beneficiary are general unsecured creditors of the Bank for the payment of benefits under this Agreement. The benefits represent the mere promise by the Bank to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Executive's life is a general asset of the Bank to which the Executive and beneficiary have no preferred or secured claim.
8.9 Entire Agreement. This Agreement and the Second Amended Split Dollar Agreement and Endorsement attached as Addendum A constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. This Agreement supersedes in its entirety the September 4, 2002 Amended Salary Continuation Agreement, effective immediately.
8.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and to the full extent consistent with law the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect.
8.11 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to - Board of Directors The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Executive, to - Timothy Carney The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
8.13 Payment of Legal Fees. The Bank is aware that upon the occurrence of a Change in Control, management of the Bank may cause or attempt to cause the Bank to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Bank to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Executive the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Bank that the Executive not be required to incur the expenses associated with the enforcement of his
rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Executive hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if after a Change in Control it appears to Executive that (a) the Bank has failed to comply with any of its obligations under this Agreement, or (b) the Bank or any other person has taken any action to declare this Agreement void or unenforceable, or instituted any litigation or other legal action designed to deny, diminish or to recover from, Executive the benefits intended to be provided to Executive hereunder, the Bank irrevocably authorizes Executive from time to time to retain counsel of his choice at the Bank's expense as provided in this Section 8.13, to represent Executive in connection with the initiation or defense of any litigation or other legal action, whether by or against the Bank or any director, officer, stockholder or other person affiliated with the Bank, in any jurisdiction. The fees and expenses of counsel selected from time to time by Executive as herein above provided shall be paid or reimbursed to Executive by the Bank on a regular, periodic basis upon presentation by Executive of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000. The Bank's obligation to pay the Executive's legal fees provided by this Section 8.13 operates separately from, and in addition to, any legal fee reimbursement obligation the Bank or the Bank's parent Cortland Bancorp may have with the Executive by virtue of a Severance Agreement by and among the Executive, the Bank, and Cortland Bancorp.
IN WITNESS WHEREOF, the Executive and a duly authorized Bank officer have executed this Second Amended Salary Continuation Agreement as of the date first written above.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY ------------------------------------- By: Timothy Carney ----------------------------------- Rodger W. Platt Title: President, Chairman of the Board and Chief Executive Officer |
BENEFICIARY DESIGNATION
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
TIMOTHY CARNEY
I designate the following as beneficiary of any death benefits under this Second Amended Salary Continuation Agreement:
Primary: __________________________________________________________________
Contingent: _______________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE
TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Bank. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: _____________, 200
Accepted by the Bank this _______ day of __________, 200 ____.
SCHEDULE A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
TIMOTHY CARNEY
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT AT PAYABLE AT PAYABLE AT CHANGE-IN-CONTROL PLAN YEAR PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN YEAR FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM ---- --------- ---- ---------- -------------- -------------- ----------------- 1 2002 36 $ 3,278 $ 0 $ 3,796 $ 38,861 2 2003 37 $ 6,828 $ 0 $ 7,301 $ 42,086 3 2004 38 $ 13,706 $ 0 $ 8,471 $108,734 4 2005 39 $ 22,590 $ 0 $13,126 $115,655 5 2006 40 $ 32,092 $ 0 $17,433 $123,707 6 2007 41 $ 42,255 $ 0 $21,460 $132,321 7 2008 42 $ 53,126 $ 0 $25,224 $141,534 8 2009 43 $ 64,754 $ 0 $28,744 $151,389 9 2010 44 $ 77,192 $ 0 $32,034 $161,930 10 2011 45 $ 90,496 $ 0 $35,111 $173,204 11 2012 46 $104,726 $ 0 $37,987 $185,264 12 2013 47 $119,946 $ 0 $40,675 $198,164 13 2014 48 $136,227 $ 0 $43,189 $211,962 14 2015 49 $153,641 $ 0 $45,539 $226,720 15 2016 50 $172,268 $ 0 $47,737 $242,506 16 2017 51 $192,192 $ 0 $49,791 $259,391 17 2018 52 $213,502 $ 0 $51,711 $277,452 18 2019 53 $236,297 $ 0 $53,507 $296,771 19 2020 54 $260,679 $ 0 $55,185 $317,434 20 2021 55 $286,759 $ 0 $56,754 $339,536 21 2022 56 $314,654 $ 0 $58,221 $363,178 22 2023 57 $344,492 $ 0 $59,593 $388,465 23 2024 58 $376,407 $ 0 $60,875 $415,513 24 2025 59 $410,544 $ 0 $62,074 $444,444 25 2026 60 $447,059 $ 0 $63,195 $475,390 26 2027 61 $486,115 $ 0 $64,243 $508,490 27 2028 62 $527,892 $65,223 $65,223 $543,896 |
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT AT PAYABLE AT PAYABLE AT CHANGE-IN-CONTROL PLAN YEAR PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN YEAR FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM ---- --------- ---- ---------- -------------- -------------- ----------------- 28 2029 63 $572,577 $66,139 $66,139 $581,766 29 2030 64 $620,373 $66,995 $66,995 $622,273 30 May 2030 65 $632,833 $67,200 $67,200 $632,833 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the end of each month during retirement, beginning June 30, 2030.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
EXHIBIT 10.18
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
THIS SECOND AMENDED SALARY CONTINUATION AGREEMENT (this "Agreement") is made and entered into as of this ________ day of _____________________________, 200_________, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and Lawrence A. Fantauzzi, Senior Vice President and Chief Financial Officer of the Bank (the "Executive").
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank is willing to provide salary continuation benefits to the Executive, payable out of the Bank's general assets,
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned,
WHEREAS, the Bank and the Executive entered into an Amended Salary Continuation Agreement dated as of November 6, 2002, providing for specified retirement benefits for the Executive after termination of his employment,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the November 6, 2002 Amended Salary Continuation Agreement, effective immediately.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified -
1.1 "Accrual Balance" means the liability that should be accrued by the Bank under generally accepted accounting principles ("GAAP") for the Bank's obligation to the Executive under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP.
1.2 "Change in Control" means any of the following events occur:
(a) Acquisition of Significant Stock Ownership: a report on Schedule 13D or another form or schedule (other than Schedule 13G) is filed or is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934, if the schedule discloses that the filing person or persons acting in concert has or have become the beneficial owner of 25% or more of a class of Cortland Bancorp's voting securities (but this clause (a) shall not apply to beneficial ownership of voting shares of Cortland Bancorp held by the Bank or another subsidiary of Cortland Bancorp in a fiduciary capacity). A Change in Control of Cortland Bancorp shall not be deemed to have occurred solely because acquisition by Cortland Bancorp of its own voting securities reduces the number of shares outstanding, causing a person's beneficial ownership to exceed 25% of Cortland Bancorp's voting securities; provided that, if after such acquisition by Cortland Bancorp such person becomes the beneficial owner of additional
Cortland Bancorp voting securities, increasing the percentage of outstanding Cortland Bancorp voting securities beneficially owned by such person, a Change in Control of Cortland Bancorp shall be deemed to have occurred,
(b) Change in Board Composition: during any period of two consecutive years, individuals who constitute Cortland Bancorp's board of directors at the beginning of the two-year period cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (b) - each director who is first elected by the board (or first nominated by the board for election by stockholders) by a vote of at least two-thirds (2/3) of the directors who were directors at the beginning of the two-year period shall be deemed to have been a director at the beginning of the two-year period,
(c) Merger: Cortland Bancorp merges into or consolidates with another corporation, or merges another corporation into Cortland Bancorp, and as a result less than 50% of the total voting power of the surviving corporation immediately after the merger or consolidation is held by persons who were the holders of Cortland Bancorp's voting securities immediately before the merger or consolidation, or
(d) Sale of Assets: Cortland Bancorp sells to a third party all or substantially all of Cortland Bancorp's assets. For purposes of this Agreement, sale of all or substantially all of Cortland Bancorp's assets includes sale of the Bank alone.
1.3 "Disability" means the Executive suffers a sickness, accident or injury that is determined by the carrier of any individual or group disability insurance policy covering the Executive, or by the Social Security Administration, to be a disability rendering the Executive totally and permanently disabled. At the Bank's request, the Executive must submit to the Bank proof of the carrier's or Social Security Administration's determination.
1.4 "Early Retirement Age" means the Executive's 62nd birthday.
1.5 "Early Termination" means Termination of Employment before Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or within one year after a Change in Control.
1.6 "Early Termination Date" means the month, day, and year in which Early Termination occurs.
1.7 "Effective Date" means March 1, 2001.
1.8 "Normal Retirement Age" means the Executive's 65th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Employment.
1.10 "Person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
1.11 "Plan Administrator" means the plan administrator described in Article 7.
1.12 "Plan Year" means a twelve-month period commencing on March 1 and ending on the last day of February of each year. The initial Plan Year shall commence on the Effective Date of this Agreement.
1.13 "Termination for Cause" means the Bank terminates the Executive's employment for any one of the following reasons -
(a) gross negligence or gross neglect of duties,
(b) commission of a felony or commission of a misdemeanor involving moral turpitude, or
(c) fraud, disloyalty, dishonesty, or willful violation of any law or significant Bank policy committed in connection with the Executive's employment and resulting in an adverse effect on the Bank.
1.14 "Termination of Employment" means that the Executive ceases to be employed by the Bank for any reason whatsoever, other than because of a leave of absence approved by the Bank. For purposes of this Agreement, if there is a dispute over the employment status of the Executive or the date of the Executive's
Termination of Employment, the Bank shall have the sole and absolute right to decide the dispute, unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Employment on or after the Normal Retirement Age for reasons other than death, the Bank shall pay to the Executive the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $85,700.
2.1.2 Payment of Benefit. The Bank shall pay the annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Executive's Normal Retirement Date. The annual benefit shall be paid to the Executive for 15 years.
2.2 Early Termination Benefit. For Early Termination on or after the Executive's Early Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date.
2.2.2 Payment of Benefit. The Bank shall pay the Early Termination annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.3 Disability Benefit. For Termination of Employment because of Disability before the Normal Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs.
2.3.2 Payment of Benefit. The Bank shall pay the Disability annual benefit amount to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.4 Change-in-Control Benefit. If the Executive's employment with Cortland Bancorp or the Bank terminates within one year after a Change in Control (excepting Termination for Cause), the Bank shall pay to the Executive the benefit described in this Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Normal Retirement Age Accrual Balance required by Section 2.1, discounting the Normal Retirement Age Accrual Balance to present value using a discount rate of 6.75%, or a discount rate selected by the Plan Administrator if the Plan Administrator determines that a different discount rate is appropriate; provided, however, that the discount rate selected shall not exceed the discount rate employed at the time of the Change in Control for purposes of calculating the Accrual Balance.
2.4.2 Payment of Benefit. The Bank shall pay the Change-in-Control benefit to the Executive in one lump sum within 3 days after the Executive's Termination of Employment.
2.5 Petition for Payment of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit. If the Executive is entitled to the normal retirement benefit provided by Section 2.1, the Early Termination benefit provided by Section 2.2, or the Disability benefit provided by Section 2.3, the Executive
may petition the board of directors to have the Accrual Balance amount corresponding to that particular benefit paid to the Executive in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
2.6 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit Being Paid to the Executive at the Time of a Change in Control. If a Change in Control occurs at any time during the entire 15-year salary continuation benefit payment period and if at the time of that Change in Control the Executive is receiving the benefit provided by Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining salary continuation benefits to the Executive in a lump sum within three days after the Change in Control. The lump-sum payment due to the Executive as a result of a Change in Control shall be an amount equal to the Accrual Balance amount corresponding to that particular benefit then being paid to the Executive under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
2.7 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
3.1 Death During Active Service. If the Executive dies before the Normal Retirement Age while in the active service of the Bank, instead of any other benefit payable under this Agreement the Bank shall pay to the Executive's beneficiary(ies) the benefit described in the Second Amended Split Dollar Agreement and Endorsement dated as of the date hereof and attached to this Agreement as Addendum A.
3.2 Death During Benefit Period. If the Executive dies after benefit payments under Article 2 have commenced but before receiving all such payments, the Bank shall pay the remaining benefits to the Executive's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Executive had the Executive survived. In that case, no death benefit shall be payable under this Article 3.
3.3 Death After Termination of Employment But Before Benefit Payments Commence. If the Executive is entitled to benefit payments under Article 2 but dies before payments commence, the benefits shall be payable to the Executive's beneficiary(ies), but payments shall commence on the last day of the month after the date of the Executive's death, and no death benefit shall be payable under this Article 3.
3.4 Petition for Benefit Payments. If the Executive dies before receiving any or all benefit payments to which he is entitled under Section 2.1, Section 2.2, or Section 2.3, respectively, the Executive's beneficiary(ies) or estate may petition the board of directors to have the Accrual Balance corresponding to that particular benefit paid to the Executive's beneficiary(ies) or estate in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
3.5 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive's Estate or Beneficiaries at the Time of a Change in Control. If a
Change in Control occurs at any time during the entire 15-year salary
continuation benefit payment period and if at the time of that Change in Control
the Executive's estate or beneficiary(ies) is receiving the benefit provided by
Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining
salary continuation benefits to the Executive's beneficiary(ies) or estate in a
lump sum within three days after the Change in Control. The lump-sum payment due
to the Executive's beneficiary(ies) or estate as a result of a Change in Control
shall be an amount equal to the Accrual Balance amount corresponding to that
particular benefit then being paid to the Executive's estate or beneficiary(ies)
under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Executive shall designate a beneficiary by filing a written designation with the Bank. The Executive may revoke or modify the designation at any time by filing a new
designation. However, designations will only be effective if signed by the Executive and accepted by the Bank during the Executive's lifetime. The Executive's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Executive, or if the Executive names a spouse as beneficiary and the marriage is subsequently dissolved. If the Executive dies without a valid beneficiary designation, all payments shall be made to the Executive's estate.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Bank may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Bank may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Bank from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause and Termination Before Vesting. Notwithstanding any provision of this Agreement to the contrary, the Bank shall not pay any benefit under this Agreement and this Agreement shall terminate if Termination of Employment is a result of Termination for Cause or if Early Termination benefits under Section 2.2 of this Agreement are neither paid nor payable because Early Termination occurred before vesting under Section 2.2 of this Agreement.
5.2 Suicide or Misstatement. The Bank shall not pay any benefit under this Agreement if the Executive commits suicide within two years after the Effective Date of this Agreement, or if the Executive has made any material misstatement of fact on any application for life insurance purchased by the Bank.
5.3 Removal. Notwithstanding any provision of this Agreement to the contrary, if the Executive is removed from office or permanently prohibited from participating in the conduct of the Bank's affairs by an order issued under section 8(e)(4) or (g)(1) of the Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all obligations of the Bank under this Agreement shall terminate as of the effective date of the order.
5.4 Default. Notwithstanding any provision of this Agreement to the contrary, if the Bank is in "default" or "in danger of default", as those terms are defined in of section 3(x) of the Federal Deposit Insurance Act, 12 U.S.C. 1813(x), all obligations under this Agreement shall terminate.
5.5 FDIC Open-Bank Assistance. All obligations under this Agreement shall be terminated, except to the extent determined that continuation of the contract is necessary for the continued operation of the Bank, at the time the Federal Deposit Insurance Corporation enters into an agreement to provide assistance to or on behalf of the Bank under the authority contained in section 13(c) of the Federal Deposit Insurance Act. 12 U.S.C. 1823(c). Any rights of the parties that have already vested shall not be affected by such action, however.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows -
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employee Retirement Income Security Act) Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows -
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Board or such committee or person(s) as the Board shall appoint. The Executive may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Executive or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Bank shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Bank Information. To enable the Plan Administrator to perform its functions, the Bank shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death, or Termination of Employment of the Executive, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendments. This Agreement may be amended solely by a written agreement signed by the Bank and by the Executive.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank, and their beneficiaries, survivors, executors, successors, administrators, and transferees.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
8.5 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no such
succession had occurred. Failure of the Bank to obtain such assumption agreement
before effectiveness of any such succession shall be a breach of this Agreement
and shall entitle the Executive to the Change-in-Control benefit provided in
Section 2.4.
8.6 Tax Withholding. The Bank shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.8 Unfunded Arrangement. The Executive and beneficiary are general unsecured creditors of the Bank for the payment of benefits under this Agreement. The benefits represent the mere promise by the Bank to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Executive's life is a general asset of the Bank to which the Executive and beneficiary have no preferred or secured claim.
8.9 Entire Agreement. This Agreement and the Second Amended Split Dollar Agreement and Endorsement attached to this Agreement as Addendum A constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. This Agreement supersedes in its entirety the November 6, 2002 Amended Salary Continuation Agreement, effective immediately.
8.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and to the full extent consistent with law the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect.
8.11 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to - Board of Directors The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Executive, to - Lawrence A. Fantauzzi The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
8.13 Payment of Legal Fees. The Bank is aware that upon the occurrence of a Change in Control, management of the Bank may cause or attempt to cause the Bank to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Bank to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Executive the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Bank that the Executive not be required to incur the expenses associated with the enforcement of his rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Executive hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if after a Change in Control it appears to Executive that (a) the Bank has failed to comply with any of its obligations under this
Agreement, or (b) the Bank or any other person has taken any action to declare this Agreement void or unenforceable or instituted any litigation or other legal action designed to deny, diminish or to recover from, Executive the benefits intended to be provided to Executive hereunder, the Bank irrevocably authorizes Executive from time to time to retain counsel of his choice at the Bank's expense as provided in this Section 8.13, to represent Executive in connection with the initiation or defense of any litigation or other legal action, whether by or against the Bank or any director, officer, stockholder or other person affiliated with the Bank, in any jurisdiction. The fees and expenses of counsel selected from time to time by Executive as herein above provided shall be paid or reimbursed to Executive by the Bank on a regular, periodic basis upon presentation by Executive of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000. The Bank's obligation to pay the Executive's legal fees provided by this Section 8.13 operates separately from, and in addition to, any legal fee reimbursement obligation the Bank or the Bank's parent Cortland Bancorp may have with the Executive under a severance or employment agreement by and among the Executive, the Bank, and Cortland Bancorp.
IN WITNESS WHEREOF, the Executive and a duly authorized Bank officer have executed this Second Amended Salary Continuation Agreement as of the date first written above.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY By: ------------------------ ------------------------------------ Lawrence A. Fantauzzi Rodger W. Platt Title: President, Chairman of the Board and Chief Executive Officer |
BENEFICIARY DESIGNATION
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
LAWRENCE A. FANTAUZZI
I designate the following as beneficiary of any death benefits under this Second Amended Salary Continuation Agreement:
Primary: __________________________________________________________________
Contingent: _______________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE
TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Bank. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: ________________, 200_
Accepted by the Bank this _____ day of _______________________, 200_.
SCHEDULE A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
LAWRENCE A. FANTAUZZI
EARLY TERMINATION DISABILITY ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- AGE AT PAYABLE AT PAYABLE AT CONTROL PLAN YEAR PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN YEAR FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM ---- --------- ------ --------- -------------- -------------- ---------- 1 2002 54 $ 26,903 $ 0 $ 7,416 $216,199 2 2003 55 $ 56,039 $ 0 $14,264 $234,144 3 2004 56 $105,404 $ 0 $19,946 $452,883 4 2005 57 $167,084 $ 0 $29,726 $481,707 5 2006 58 $233,060 $ 0 $38,764 $515,247 6 2007 59 $303,629 $ 0 $47,214 $551,123 7 2008 60 $379,111 $ 0 $55,115 $589,497 8 2009 61 $459,850 $ 0 $62,500 $630,542 9 2010 62 $546,210 $69,405 $69,405 $674,445 10 2011 63 $638,583 $75,861 $75,861 $721,406 11 2012 64 $737,388 $81,896 $81,896 $771,636 12 October 65 $807,051 $85,700 $85,700 $807,051 2012 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the end of each month during retirement, beginning November 30, 2012.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
Exhibit 10.19
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
THIS SECOND AMENDED SALARY CONTINUATION AGREEMENT (this "Agreement") is made and entered into as of this ______________ day of _____________, 200_________, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and James M. Gasior, Senior Vice President and Chief of Administration and Lending of the Bank (the "Executive").
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank is willing to provide salary continuation benefits to the Executive, payable out of the Bank's general assets,
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned,
WHEREAS, the Bank and the Executive entered into an Amended Salary Continuation Agreement dated as of November 21, 2002, providing for specified retirement benefits for the Executive after termination of his employment,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the November 21, 2002 Amended Salary Continuation Agreement, effective immediately.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified -
1.1 "Accrual Balance" means the liability that should be accrued by the Bank under generally accepted accounting principles ("GAAP") for the Bank's obligation to the Executive under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP.
1.2 "Change in Control" means any of the following events occur:
(a) Acquisition of Significant Stock Ownership: a report on Schedule 13D or another form or schedule (other than Schedule 13G) is filed or is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934, if the schedule discloses that the filing person or persons acting in concert has or have become the beneficial owner of 25% or more of a class of Cortland Bancorp's voting securities (but this clause (a) shall not apply to beneficial ownership of voting shares of Cortland Bancorp held by the Bank or another subsidiary of Cortland Bancorp in a fiduciary capacity). A Change in Control of Cortland Bancorp shall not be deemed to have occurred solely because acquisition by Cortland Bancorp of its own voting securities reduces the number of shares outstanding, causing a person's beneficial ownership to exceed 25% of Cortland Bancorp's voting securities; provided that, if after such acquisition by Cortland Bancorp such person becomes the beneficial owner of additional Cortland Bancorp voting securities, increasing the percentage of outstanding Cortland Bancorp voting securities beneficially owned by such person, a Change in Control of Cortland Bancorp shall be deemed to have occurred,
(b) Change in Board Composition: during any period of two consecutive years, individuals who constitute Cortland Bancorp's board of directors at the beginning of the two-year period cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (b) - each director who is first elected by the board (or first nominated by the board for election by stockholders) by a vote of at least two-thirds (2/3) of the directors who were directors at the beginning of the two-year period shall be deemed to have been a director at the beginning of the two-year period,
(c) Merger: Cortland Bancorp merges into or consolidates with another corporation, or merges another corporation into Cortland Bancorp, and as a result less than 50% of the total voting power of the surviving corporation immediately after the merger or consolidation is held by persons who were the holders of Cortland Bancorp's voting securities immediately before the merger or consolidation, or
(d) Sale of Assets: Cortland Bancorp sells to a third party all or substantially all of Cortland Bancorp's assets. For purposes of this Agreement, sale of all or substantially all of Cortland Bancorp's assets includes sale of the Bank alone.
1.3 "Disability" means the Executive suffers a sickness, accident, or injury that is determined by the carrier of any individual or group disability insurance policy covering the Executive, or by the Social Security Administration, to be a disability rendering the Executive totally and permanently disabled. At the Bank's request, the Executive must submit to the Bank proof of the carrier's or Social Security Administration's determination.
1.4 "Early Retirement Age" means the Executive's 62nd birthday.
1.5 "Early Termination" means Termination of Employment before Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or within one year after a Change in Control.
1.6 "Early Termination Date" means the month, day, and year in which Early Termination occurs.
1.7 "Effective Date" means March 1, 2001.
1.8 "Normal Retirement Age" means the Executive's 65th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Employment.
1.10 "Person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
1.11 "Plan Administrator" means the plan administrator described in Article 7.
1.12 "Plan Year" means a twelve-month period commencing on March 1 and ending on the last day of February of each year. The initial Plan Year shall commence on the Effective Date of this Agreement.
1.13 "Termination for Cause" means the Bank terminates the Executive's employment for any one of the following reasons -
(a) gross negligence or gross neglect of duties,
(b) commission of a felony or commission of a misdemeanor involving moral turpitude, or
(c) fraud, disloyalty, dishonesty, or willful violation of any law or significant Bank policy committed in connection with the Executive's employment and resulting in an adverse effect on the Bank.
1.14 "Termination of Employment" means that the Executive ceases to be employed by the Bank for any reason whatsoever, other than because of a leave of absence approved by the Bank. For purposes of this Agreement, if there is a dispute over the employment status of the Executive or the date of the Executive's Termination of Employment, the Bank shall have the sole and absolute right to decide the dispute, unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Employment on or after the Normal Retirement Age for reasons other than death, the Bank shall pay to the Executive the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $72,100.
2.1.2 Payment of Benefit. The Bank shall pay the annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Executive's Normal Retirement Date. The annual benefit shall be paid to the Executive for 15 years.
2.2 Early Termination Benefit. For Early Termination on or after the Executive's Early Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date.
2.2.2 Payment of Benefit. The Bank shall pay the Early Termination annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.3 Disability Benefit. For Termination of Employment because of Disability before the Normal Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs.
2.3.2 Payment of Benefit. The Bank shall pay the Disability annual benefit amount to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.4 Change-in-Control Benefit. If the Executive's employment with Cortland Bancorp or the Bank terminates within one year after a Change in Control (excepting Termination for Cause), the Bank shall pay to the Executive the benefit described in this Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Normal Retirement Age Accrual Balance required by Section 2.1, discounting the Normal Retirement Age Accrual Balance to present value using a discount rate of 6.75%, or a discount rate selected by the Plan Administrator if the Plan Administrator determines that a different discount rate is appropriate; provided, however, that the discount rate selected shall not exceed the discount rate employed at the time of the Change in Control for purposes of calculating the Accrual Balance.
2.4.2 Payment of Benefit. The Bank shall pay the Change-in-Control benefit to the Executive in one lump sum within 3 days after the Executive's Termination of Employment.
2.5 Petition for Payment of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit. If the Executive is entitled to the normal retirement benefit provided by Section 2.1, the Early Termination benefit provided by Section 2.2, or the Disability benefit provided by Section 2.3, the Executive may petition the board of directors to have the Accrual Balance amount corresponding to that particular benefit paid to the Executive in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
2.6 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit Being Paid to the Executive at the Time of a Change in Control. If a Change in Control occurs at any time during the entire 15-year salary continuation benefit payment period and if at the time of that Change in Control the Executive is receiving the benefit provided by Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining salary continuation benefits to the Executive in a lump sum within three days after the Change in Control. The lump-sum payment due to the Executive as a result of a Change in Control shall be an amount equal to the Accrual Balance amount corresponding to that particular benefit then being paid to the Executive under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
2.7 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
3.1 Death During Active Service. If the Executive dies before the Normal Retirement Age while in the active service of the Bank, instead of any other benefit payable under this Agreement the Bank shall pay to the Executive's beneficiary(ies) the benefit described in the Second Amended Split Dollar Agreement and Endorsement dated as of the date hereof and attached to this Agreement as Addendum A.
3.2 Death During Benefit Period. If the Executive dies after benefit payments under Article 2 have commenced but before receiving all such payments, the Bank shall pay the remaining benefits to the Executive's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Executive had the Executive survived. In that case, no death benefit shall be payable under this Article 3.
3.3 Death After Termination of Employment But Before Benefit Payments Commence. If the Executive is entitled to benefit payments under Article 2 but dies before payments commence, the benefits shall be payable to the Executive's beneficiary(ies), but payments shall commence on the last day of the month after the date of the Executive's death, and no death benefit shall be payable under this Article 3.
3.4 Petition for Benefit Payments. If the Executive dies before receiving any or all benefit payments to which he is entitled under Section 2.1, Section 2.2, or Section 2.3, respectively, the Executive's beneficiary(ies) or estate may petition the board of directors to have the Accrual Balance corresponding to that particular benefit paid to the Executive's beneficiary(ies) or estate in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
3.5 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive's Estate or Beneficiaries at the Time of a Change in Control. If a
Change in Control occurs at any time during the entire 15-year salary
continuation benefit payment period and if at the time of that Change in Control
the Executive's estate or beneficiary(ies) is receiving the benefit provided by
Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining
salary continuation benefits to the Executive's beneficiary(ies) or estate in a
lump sum within three days after the Change in Control. The lump-sum payment due
to the Executive's beneficiary(ies) or estate as a result of a Change in Control
shall be an amount equal to the Accrual Balance amount corresponding to that
particular benefit then being paid to the Executive's estate or beneficiary(ies)
under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Executive shall designate a beneficiary by filing a written designation with the Bank. The Executive may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Executive and accepted by the Bank during the Executive's lifetime. The Executive's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Executive, or if the Executive names a spouse as beneficiary and the marriage is subsequently dissolved. If the Executive dies without a valid beneficiary designation, all payments shall be made to the Executive's estate.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Bank may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Bank may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Bank from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause and Termination Before Vesting. Notwithstanding any provision of this Agreement to the contrary, the Bank shall not pay any benefit under this Agreement and this Agreement shall terminate if Termination of Employment is a result of Termination for Cause or if Early Termination benefits under Section 2.2 of this Agreement are neither paid nor payable because Early Termination occurred before vesting under Section 2.2 of this Agreement.
5.2 Suicide or Misstatement. The Bank shall not pay any benefit under this Agreement if the Executive commits suicide within two years after the Effective Date of this Agreement, or if the Executive has made any material misstatement of fact on any application for life insurance purchased by the Bank.
5.3 Removal. Notwithstanding any provision of this Agreement to the contrary, if the Executive is removed from office or permanently prohibited from participating in the conduct of the Bank's affairs by an order issued under section 8(e)(4) or (g)(1) of the Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all obligations of the Bank under this Agreement shall terminate as of the effective date of the order.
5.4 Default. Notwithstanding any provision of this Agreement to the contrary, if the Bank is in "default" or "in danger of default", as those terms are defined in of section 3(x) of the Federal Deposit Insurance Act, 12 U.S.C. 1813(x), all obligations under this Agreement shall terminate.
5.5 FDIC Open-Bank Assistance. All obligations under this Agreement shall be terminated, except to the extent determined that continuation of the contract is necessary for the continued operation of the Bank, at the time the Federal Deposit Insurance Corporation enters into an agreement to provide assistance to or on behalf of the Bank under the authority contained in section 13(c) of the Federal Deposit Insurance Act. 12 U.S.C. 1823(c). Any rights of the parties that have already vested shall not be affected by such action, however.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows -
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employee Retirement Income Security Act) Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows -
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Board or such committee or person(s) as the Board shall appoint. The Executive may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit, (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Executive or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Bank shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Bank Information. To enable the Plan Administrator to perform its functions, the Bank shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death or Termination of Employment of the Executive, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendments. This Agreement may be amended solely by a written agreement signed by the Bank and by the Executive.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank, their beneficiaries, survivors, executors, successors, administrators, and transferees.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
8.5 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no such
succession had occurred. Failure of the Bank to obtain such assumption agreement
before effectiveness of any such succession shall be a breach of this Agreement
and shall entitle the Executive to the Change-in-Control benefit provided in
Section 2.4.
8.6 Tax Withholding. The Bank shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.8 Unfunded Arrangement. The Executive and beneficiary are general unsecured creditors of the Bank for the payment of benefits under this Agreement. The benefits represent the mere promise by the Bank to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Executive's life is a general asset of the Bank to which the Executive and beneficiary have no preferred or secured claim.
8.9 Entire Agreement. This Agreement and the Second Amended Split Dollar Agreement and Endorsement attached as Addendum A constitute the entire agreement between the Bank and the Executive as to the
subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. This Agreement supersedes in its entirety the November 21, 2002 Amended Salary Continuation Agreement, effective immediately.
8.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and to the full extent consistent with law the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect.
8.11 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to - Board of Directors The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Executive, to - James M. Gasior The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
8.13 Payment of Legal Fees. The Bank is aware that upon the occurrence of a Change in Control, management of the Bank may cause or attempt to cause the Bank to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Bank to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Executive the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Bank that the Executive not be required to incur the expenses associated with the enforcement of his rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Executive hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if after a Change in Control it appears to Executive that (a) the Bank has failed to comply with any of its obligations under this Agreement, or (b) the Bank or any other person has taken any action to declare this Agreement void or unenforceable or instituted any litigation or other legal action designed to deny, diminish or to recover from, Executive the benefits intended to be provided to Executive hereunder, the Bank irrevocably authorizes Executive from time to time to retain counsel of his choice at the Bank's expense as provided in this Section 8.13, to represent Executive in connection with the initiation or defense of any litigation or other legal action, whether by or against the Bank or any director, officer, stockholder or other person affiliated with the Bank, in any jurisdiction. The fees and expenses of counsel selected from time to time by Executive as herein above provided shall be paid or reimbursed to Executive by the Bank on a regular, periodic basis upon presentation by Executive of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000. The Bank's obligation to pay the Executive's legal fees provided by this Section 8.13 operates separately from, and in addition to, any legal fee reimbursement obligation the Bank or the Bank's parent Cortland Bancorp may have with the Executive by virtue of a Severance Agreement by and among the Executive, the Bank, and Cortland Bancorp.
IN WITNESS WHEREOF, the Executive and a duly authorized Bank officer have executed this Second Amended Salary Continuation Agreement as of the date first written above.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY ------------------------------------- By: James M. Gasior ------------------------------------ Rodger W. Platt Title: President, Chairman of the Board and Chief Executive Officer |
BENEFICIARY DESIGNATION
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
JAMES M. GASIOR
I designate the following as beneficiary of any death benefits under this Second Amended Salary Continuation Agreement:
Primary: __________________________________________________________________
Contingent: _______________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE
TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Bank. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: ___________, 200_
Accepted by the Bank this ____________ day of ______________, 200_.
SCHEDULE A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
JAMES M. GASIOR
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- PLAN AT PAYABLE AT PAYABLE AT CONTROL YEAR PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN YEAR FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM ---- -------- ---- --------- -------------- -------------- ---------- 1 2002 42 $ 5,462 $ 0 $ 3,920 $ 60,751 2 2003 43 $ 11,377 $ 0 $ 7,539 $ 65,794 3 2004 44 $ 23,045 $ 0 $ 9,780 $169,882 4 2005 45 $ 38,171 $ 0 $15,231 $180,694 5 2006 46 $ 54,351 $ 0 $20,275 $193,276 6 2007 47 $ 71,658 $ 0 $24,991 $206,733 7 2008 48 $ 90,170 $ 0 $29,400 $221,128 8 2009 49 $109,970 $ 0 $33,522 $236,524 9 2010 50 $131,149 $ 0 $37,376 $252,993 10 2011 51 $153,803 $ 0 $40,979 $270,608 11 2012 52 $178,034 $ 0 $44,347 $289,450 12 2013 53 $203,953 $ 0 $47,496 $309,604 13 2014 54 $231,676 $ 0 $50,440 $331,161 14 2015 55 $261,329 $ 0 $53,193 $354,219 15 2016 56 $293,047 $ 0 $55,766 $378,883 16 2017 57 $326,974 $ 0 $58,172 $405,264 17 2018 58 $363,262 $ 0 $60,421 $433,481 18 2019 59 $402,078 $ 0 $62,523 $463,664 19 2020 60 $443,596 $ 0 $64,489 $495,948 20 2021 61 $488,005 $ 0 $66,327 $530,479 21 2022 62 $535,506 $68,045 $68,045 $567,416 22 2023 63 $586,314 $69,652 $69,652 $606,923 23 2024 64 $640,660 $71,154 $71,154 $649,182 24 October 2024 65 $678,977 $72,100 $72,100 $678,977 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the end of each month during retirement, beginning November 30, 2024.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
Exhibit 10.20
THE CORTLAND SAVINGS AND BANKING COMPANY
AMENDED SALARY CONTINUATION AGREEMENT
THIS AMENDED SALARY CONTINUATION AGREEMENT (this "Agreement") is made and entered into as of this _________ day of __________________, 2002, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and Marlene Lenio (the "Executive").
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank is willing to provide salary continuation benefits to the Executive, payable out of the Bank's general assets,
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned,
WHEREAS, the Bank and the Executive entered into a Salary Continuation Agreement dated as of March 1, 2001, providing for specified retirement benefits for the Executive after termination of her employment,
WHEREAS, regulations promulgated under ERISA (the Employees Retirement Income Security Act) that became effective on January 1, 2002 govern the regulation of claims procedures contained in the Executive's form of Salary Continuation Agreement,
WHEREAS, Clark/Bardes Consulting, a benefits consulting firm involved in the design and administration of the Executive's Salary Continuation Agreement, is recommending to its clients that the definition of disability should not create unwanted burdens under the revised ERISA regulations effective January 1, 2002,
WHEREAS, the revised disability definition in this Agreement, as well as the revised Claims and Review Procedure in Article 6 in this document, were drafted by ERISA counsel retained by Clark/Bardes Consulting, and
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the March 1, 2001 Salary Continuation Agreement, including but not limited to revision of the definition of "disability" and updating of the claims and review provisions of Article 6.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified --
1.1 "Accrual Balance" means the amount reflected in Schedule A, which is the amount required to be accrued by the Bank according to generally accepted accounting principles to account for benefits that may become payable to the Executive under this Agreement.
1.2 "Change in Control" means any of the following events occur:
(a) Acquisition of Significant Stock Ownership: a report on Schedule 13D or another form or schedule (other than Schedule 13G) is filed or is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934, if the schedule discloses that the filing person or persons acting in concert has or have become the
beneficial owner of 25% or more of a class of Cortland Bancorp's voting securities (but this clause (a) shall not apply to beneficial ownership of voting shares of Cortland Bancorp held by the Bank or another subsidiary of Cortland Bancorp in a fiduciary capacity). A Change in Control of Cortland Bancorp shall not be deemed to have occurred solely because acquisition by Cortland Bancorp of its own voting securities reduces the number of shares outstanding, causing a person's beneficial ownership to exceed 25% of Cortland Bancorp's voting securities; provided that, if after such acquisition by Cortland Bancorp such person becomes the beneficial owner of additional Cortland Bancorp voting securities, increasing the percentage of outstanding Cortland Bancorp voting securities beneficially owned by such person, a Change in Control of Cortland Bancorp shall be deemed to have occurred,
(b) Acquisition of Control under Federal Banking Law. a person acquires the power to direct Cortland Bancorp's management or policies, if Cortland Bancorp's board of directors determines that such acquisition constitutes or will constitute an acquisition of control of Cortland Bancorp for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder,
(c) Change in Board Composition: during any period of two consecutive years, individuals who constitute Cortland Bancorp's board of directors at the beginning of the two-year period cease for any reason to constitute at least a majority thereof, provided, however, that -- for purposes of this clause (c) -- each director who is first elected by the board (or first nominated by the board for election by stockholders) by a vote of at least two-thirds (2/3) of the directors who were directors at the beginning of the two-year period shall be deemed to have been a director at the beginning of the two-year period,
(d) Merger: Cortland Bancorp merges into or consolidates with another corporation, or merges another corporation into Cortland Bancorp, and as a result less than 50% of the total voting power of the surviving corporation immediately after the merger or consolidation is held by persons who were the stockholders of Cortland Bancorp's voting securities immediately before the merger or consolidation, or
(e) Sale of Assets: Cortland Bancorp sells to a third party all or substantially all of Cortland Bancorp's assets. For purposes of this Agreement, sale of all or substantially all of Cortland Bancorp's assets includes sale of the Bank alone.
1.3 "Disability" means the Executive suffers a sickness, accident or injury that is determined by the carrier of any individual or group disability insurance policy covering the Executive, or by the Social Security Administration, to be a disability rendering the Executive totally and permanently disabled. At the Bank's request, the Executive must submit to the Bank proof of the carrier's or Social Security Administration's determination.
1.4 "Early Retirement Age" means the Executive's 62nd birthday.
1.5 "Early Termination" means Termination of Employment before Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or within one year after a Change in Control.
1.6 "Early Termination Date" means the month, day, and year in which Early Termination occurs.
1.7 "Effective Date" means March 1, 2001.
1.8 "Normal Retirement Age" means the Executive's 65th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Employment.
1.10 "Person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
1.11 "Plan Year" means a twelve-month period commencing on March 1 and ending on the last day of February of each year. The initial Plan Year shall commence on the Effective Date of this Agreement.
1.12 "Termination for Cause" means the Bank terminates the Executive's employment for any one of the following reasons --
(a) gross negligence or gross neglect of duties,
(b) commission of a felony or commission of a misdemeanor involving moral turpitude, or
(c) fraud, disloyalty, dishonesty, or willful violation of any law or significant Bank policy committed in connection with the Executive's employment and resulting in an adverse effect on the Bank.
1.13 "Termination of Employment" means that the Executive ceases to be employed by the Bank for any reason whatsoever, other than because of a leave of absence approved by the Bank. For purposes of this Agreement, if there is a dispute over the employment status of the Executive or the date of the Executive's Termination of Employment, the Bank shall have the sole and absolute right to decide the dispute, unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Employment on or after the Normal Retirement Age for reasons other than death, the Bank shall pay to the Executive the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $12,500. In its sole discretion, the Bank's board of directors may increase the annual benefit under this Section 2.1.1, but any increase shall require recalculation of Schedule A.
2.1.2 Payment of Benefit. The Bank shall pay the annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Executive's Normal Retirement Date. The annual benefit shall be paid to the Executive for 15 years.
2.2 Early Termination Benefit. For Early Termination on or after the Executive's Early Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1). If the Bank's board of directors increases the annual benefit under Section 2.1.1, the increase shall require recalculation of the Early Termination annual benefit on Schedule A.
2.2.2 Payment of Benefit. The Bank shall pay the Early Termination annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.3 Disability Benefit. For Termination of Employment because of Disability before the Normal Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs (except during the first Plan Year, the benefit is the amount set forth for Plan
Year 1). If the Bank's board of directors increases the annual benefit under Section 2.1.1, the increase shall require recalculation of the Disability annual benefit on Schedule A.
2.3.2 Payment of Benefit. The Bank shall pay the Disability annual benefit amount to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.4 Change-in-Control Benefit. If the Executive's employment with Cortland Bancorp or the Bank terminates within one year after a Change in Control (excepting Termination for Cause), the Bank shall pay to the Executive the benefit described in this Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Change-in-Control benefit set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs (except during the first Plan Year the benefit is the amount set forth for Plan Year 1), determined by vesting the Executive in the Normal Retirement Benefit described in Section 2.1, calculating the present value of said benefit using a discount rate equal to 8% and monthly compounding. If the Bank's board of directors increases the annual benefit under Section 2.1.1, the increase shall require recalculation of the Change-in-Control lump sum benefit on Schedule A.
2.4.2 Payment of Benefit. The Bank shall pay the Change-in-Control benefit to the Executive in one lump sum within 3 days after the Executive's Termination of Employment.
2.5 Petition for Payment of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit. If the Executive is entitled to the normal retirement benefit provided by Section 2.1, the Early Termination benefit provided by Section 2.2, or the Disability benefit provided by Section 2.3, the Executive may petition the board of directors to have the Accrual Balance amount corresponding to that particular benefit paid to the Executive in a single lump sum after (a) deduction of any normal retirement benefits, Early Termination benefits, or Disability benefits already paid, and (b) addition of interest at the rate of 8.0% on the Accrual Balance not yet paid for the period from Termination of Employment to payment of the lump sum amount. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
2.6 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive at the Time of a Change in Control. If a Change in Control occurs at
any time during the entire 15-year salary continuation benefit payment period
and if at the time of that Change in Control the Executive is receiving the
benefit provided by Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank
shall pay the remaining salary continuation benefits to the Executive, her
beneficiaries, or estate in a lump sum within three days after the Change in
Control. The lump-sum payment due to the Executive, her beneficiaries, or estate
as a result of a Change in Control shall be an amount equal to the Accrual
Balance amount corresponding to that particular benefit then being paid to the
Executive, her estate, or beneficiaries under Section 2.1.2, Section 2.2.2, or
Section 2.3.2 after (a) deduction of any normal retirement benefits, Early
Termination benefits, or Disability benefits already paid, and (b) addition of
interest at the rate of 8.0% on the Accrual Balance not yet paid for the period
from Termination of Employment to payment of the lump sum amount.
2.7 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
3.1 Death During Active Service. If the Executive dies before the Normal Retirement Age while in the active service of the Bank, instead of any other benefit payable under this Agreement the Bank shall pay to the Executive's beneficiary(ies) the benefit described in the Amended Split Dollar Agreement and Endorsement attached to this Agreement as Addendum A.
3.2 Death During Benefit Period. If the Executive dies after benefit payments under Article 2 have commenced but before receiving all such payments, the Bank shall pay the remaining benefits to the Executive's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Executive had the Executive survived. In that case, no death benefit shall be payable under this Article 3.
3.3 Death After Termination of Employment But Before Benefit Payments Commence. If the Executive is entitled to benefit payments under Article 2 but dies before payments commence, the benefits shall be payable to the Executive's beneficiary(ies), but payments shall commence on the last day of the month after the date of the Executive's death.
3.4 Petition for Benefit Payments. If the Executive dies before receiving any or all benefit payments to which she is entitled under Section 2.1, Section 2.2, or Section 2.3, respectively, the Executive's beneficiary(ies) or estate may petition the board of directors to have the Accrual Balance corresponding to that particular benefit paid to the Executive's beneficiary(ies) or estate in a single lump sum after (a) deduction of any normal retirement benefits, Early Termination benefits, or Disability benefits already paid, and (b) addition of interest at the rate of 8.0% on the Accrual Balance not yet paid for the period from the Executive's Termination of Employment to payment of the lump sum amount. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
3.5 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive's Estate or Beneficiaries at the Time of a Change in Control. If a
Change in Control occurs at any time during the entire 15-year salary
continuation benefit payment period and if at the time of that Change in Control
the Executive's estate or beneficiary(ies) is receiving the benefit provided by
Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining
salary continuation benefits to the Executive's beneficiary(ies) or estate in a
lump sum within three days after the Change in Control. The lump-sum payment due
to the Executive's beneficiary(ies) or estate as a result of a Change in Control
shall be an amount equal to the Accrual Balance amount corresponding to that
particular benefit then being paid to the Executive's estate or beneficiary(ies)
under Section 2.1.2, Section 2.2.2, or Section 2.3.2 after (a) deduction of any
normal retirement benefits, Early Termination benefits, or Disability benefits
already paid, and (b) addition of interest at the rate of 8.0% on the Accrual
Balance not yet paid for the period from Termination of Employment to payment of
the lump sum amount.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Executive shall designate a beneficiary by filing a written designation with the Bank. The Executive may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Executive and accepted by the Bank during the Executive's lifetime. The Executive's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Executive, or if the Executive names a spouse as beneficiary and the marriage is subsequently dissolved. If the Executive dies without a valid beneficiary designation, all payments shall be made to the Executive's estate.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Bank may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Bank may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Bank from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause. Notwithstanding any provision of this Agreement to the contrary, the Bank shall not pay any benefit under this Agreement if Termination of Employment is a result of Termination for Cause.
5.2 Suicide or Misstatement. The Bank shall not pay any benefit under this Agreement if the Executive commits suicide within two years after the Effective Date of this Agreement, or if the Executive has made any material misstatement of fact on any application for life insurance purchased by the Bank.
5.3 Removal. If the Executive is removed from office or permanently prohibited from participating in the conduct of the Bank's affairs by an order issued under section 8(e)(4) or (g)(1) of the Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all obligations of the Bank under this Agreement shall terminate as of the effective date of the order.
5.4 Insolvency. If the Superintendent of Financial Institutions appoints the Federal Deposit Insurance Corporation as receiver for the Bank pursuant to Ohio Revised Code section 1125.20, all obligations under this Agreement shall terminate as of the date of the Bank's declared insolvency, but vested rights of the contracting parties shall not be affected.
5.5 FDIC Open-Bank Assistance. All obligations under this Agreement shall be terminated, except to the extent determined that continuation of the contract is necessary for the continued operation of the Bank, at the time the Federal Deposit Insurance Corporation enters into an agreement to provide assistance to or on behalf of the Bank under the authority contained in section 13(c) of the Federal Deposit Insurance Act. 12 U.S.C. 1823(c). Any rights of the parties that have already vested, however, shall not be affected by such action.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows --
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth --
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employees Retirement Income Security Act) Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows --
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth --
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
MISCELLANEOUS
7.1 Amendment and Termination. This Agreement may be amended or terminated only by a written agreement signed by the Bank and the Executive.
7.2 Binding Effect. This Agreement shall bind the Executive and the Bank, and their beneficiaries, survivors, executors, successors, administrators, and transferees.
7.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
7.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
7.5 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no such
succession had occurred. Failure of the Bank to obtain such assumption agreement
before effectiveness of any such succession shall be a breach of this Agreement
and shall entitle the Executive to the Change-in-Control benefit provided in
Section 2.4.
7.6 Tax Withholding. The Bank shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
7.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
7.8 Unfunded Arrangement. The Executive and beneficiary are general unsecured creditors of the Bank for the payment of benefits under this Agreement. The benefits represent the mere promise by the Bank to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Executive's life is a general asset of the Bank to which the Executive and beneficiary have no preferred or secured claim.
7.9 Entire Agreement. This Agreement constitutes the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein.
7.10 Administration. The Bank shall have powers which are necessary to administer this Agreement, including but not limited to --
(a) interpreting the provisions of this Agreement,
(b) establishing and revising the method of accounting for this Agreement,
(c) maintaining a record of benefit payments, and
(d) establishing rules and prescribing any forms necessary or desirable to administer this Agreement.
7.11 Named Fiduciary. The Bank shall be the named fiduciary and plan administrator under this Agreement. The named fiduciary may delegate to others certain aspects of the management and operation responsibilities of the plan, including the employment of advisors and the delegation of ministerial duties to qualified individuals.
7.12 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and to the full extent consistent with law the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect.
7.13 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
7.14 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to -- Board of Directors The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Executive, to -- Marlene Lenio 326 Russell Avenue Cortland, Ohio 44410
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
7.15 Payment of Legal Fees. The Bank is aware that upon the occurrence of a Change in Control, then current management of the Bank may cause or attempt to cause the Bank to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Bank to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Executive the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Bank that the Executive not be required to incur the expenses associated with the enforcement of her rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Executive hereunder, nor be bound to negotiate any settlement of her rights hereunder under threat of incurring such expenses. Accordingly, if after a Change in Control it should appear to Executive that (a) the Bank has failed to comply with any of its obligations under this Agreement, or (b) in the event that the Bank or any other person takes any action to declare this Agreement void or unenforceable, or institutes any litigation or other legal action designed to deny, diminish or to recover from, Executive the benefits intended to be provided to Executive hereunder, the Bank irrevocably authorizes Executive from time to time to retain counsel of her choice at the expense of the Bank as provided in this Section 7.15, to represent Executive in connection with the initiation or defense of any litigation or other legal action, whether by or against the Bank or any director, officer, stockholder or other person affiliated with the Bank, in any jurisdiction. The fees and expenses of counsel selected from time to time by Executive as herein above provided shall be paid or reimbursed to Executive by the Bank on a regular, periodic basis upon presentation by Executive of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000. The Bank's obligation to pay the Executive's legal fees provided by this Section 7.15 operates separately from, and in addition to, any legal fee reimbursement obligation the Bank or the Bank's parent Cortland Bancorp may have with the Executive by virtue of a Severance Agreement by and among the Executive, the Bank, and Cortland Bancorp.
IN WITNESS WHEREOF, the Executive and a duly authorized Bank officer have signed this Amended Salary Continuation Agreement as of the date first written above.
THE CORTLAND SAVINGS AND BANKING COMPANY By: ------------------------------------- ------------------------------------ Marlene Lenio Rodger W. Platt Title: President, Chairman of the Board and Chief Executive Officer |
BENEFICIARY DESIGNATION
THE CORTLAND SAVINGS AND BANKING COMPANY
AMENDED SALARY CONTINUATION AGREEMENT
MARLENE LENIO
I designate the following as beneficiary of any death benefits under this Amended Salary Continuation Agreement:
Primary: __________________________________________________________________
Contingent: _______________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE
TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Bank. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: _________, 2002
Accepted by the Bank this _________ day of ________________, 2002.
SCHEDULE A
THE CORTLAND SAVINGS AND BANKING COMPANY
AMENDED SALARY CONTINUATION AGREEMENT
MARLENE LENIO
EARLY TERMINATION DISABILITY VESTED ANNUAL ANNUAL CHANGE-IN-CONTROL PLAN ACCRUAL ACCRUAL BENEFIT BENEFIT LUMP SUM BENEFIT YEAR BALANCE BALANCE PAYABLE AT 65 PAYABLE AT 65 PAYABLE IMMEDIATELY ---- -------- -------- ------------- ------------- ------------------- 1 $ 2,827 $ 0 $ 0 $ 1,257 $ 28,103 2 $ 5,888 $ 0 $ 0 $ 2,418 $ 30,435 3 $ 9,203 $ 0 $ 0 $ 3,490 $ 32,961 4 $ 12,794 $ 0 $ 0 $ 4,480 $ 35,697 5 $ 16,682 $ 0 $ 0 $ 5,394 $ 38,660 6 $ 20,894 $ 0 $ 0 $ 6,238 $ 41,869 7 $ 25,455 $ 0 $ 0 $ 7,017 $ 45,344 8 $ 30,394 $ 0 $ 0 $ 7,737 $ 49,108 9 $ 35,743 $ 0 $ 0 $ 8,401 $ 53,183 10 $ 41,537 $ 0 $ 0 $ 9,014 $ 57,598 11 $ 47,811 $ 0 $ 0 $ 9,581 $ 62,378 12 $ 54,606 $ 0 $ 0 $10,104 $ 67,556 13 $ 61,965 $ 0 $ 0 $10,587 $ 73,163 14 $ 69,935 $ 69,935 $11,033 $11,033 $ 79,235 15 $ 78,566 $ 78,566 $11,445 $11,445 $ 85,812 16 $ 87,913 $ 87,913 $11,825 $11,825 $ 92,934 17 $ 98,037 $ 98,037 $12,176 $12,176 $100,647 18 $109,001 $109,001 $12,500 $12,500 $109,001 |
EXHIBIT 10.21
THE CORTLAND SAVINGS AND BANKING COMPANY
SALARY CONTINUATION AGREEMENT
THIS SALARY CONTINUATION AGREEMENT (this "Agreement") is made and entered into as of this day of _____________, 200__, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and Craig Phythyon, Vice President of the Bank (the "Executive").
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank is willing to provide salary continuation benefits to the Executive, payable out of the Bank's general assets,
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned, and
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified -
1.1 "Accrual Balance" means the liability that should be accrued by the Bank under generally accepted accounting principles ("GAAP") for the Bank's obligation to the Executive under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP.
1.2 "Change in Control" means any of the following events occur:
(a) Acquisition of Significant Stock Ownership: a report on Schedule 13D or another form or schedule (other than Schedule 13G) is filed or is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934, if the schedule discloses that the filing person or persons acting in concert has or have become the beneficial owner of 25% or more of a class of Cortland Bancorp's voting securities (but this clause (a) shall not apply to beneficial ownership of voting shares of Cortland Bancorp held by the Bank or another subsidiary of Cortland Bancorp in a fiduciary capacity). A Change in Control of Cortland Bancorp shall not be deemed to have occurred solely because acquisition by Cortland Bancorp of its own voting securities reduces the number of shares outstanding, causing a person's beneficial ownership to exceed 25% of Cortland Bancorp's voting securities; provided that, if after such acquisition by Cortland Bancorp such person becomes the beneficial owner of additional Cortland Bancorp voting securities, increasing the percentage of outstanding Cortland Bancorp voting securities beneficially owned by such person, a Change in Control of Cortland Bancorp shall be deemed to have occurred,
(b) Change in Board Composition: during any period of two consecutive years, individuals who constitute Cortland Bancorp's board of directors at the beginning of the two-year period cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (b) - each director who is first elected by the board (or first nominated by the board for election by stockholders) by a vote of at least two-thirds (2/3) of the directors who were directors at the beginning of the two-year period shall be deemed to have been a director at the beginning of the two-year period,
(c) Merger: Cortland Bancorp merges into or consolidates with another corporation, or merges another corporation into Cortland Bancorp, and as a result less than 50% of the total voting power of the surviving corporation immediately after the merger or consolidation is held by persons who were the holders of Cortland Bancorp's voting securities immediately before the merger or consolidation, or
(d) Sale of Assets: Cortland Bancorp sells to a third party all or substantially all of Cortland Bancorp's assets. For purposes of this Agreement, sale of all or substantially all of Cortland Bancorp's assets includes sale of the Bank alone.
1.3 "Disability" means the Executive suffers a sickness, accident or injury that is determined by the carrier of any individual or group disability insurance policy covering the Executive, or by the Social Security Administration, to be a disability rendering the Executive totally and permanently disabled. At the Bank's request, the Executive must submit to the Bank proof of the carrier's or Social Security Administration's determination.
1.4 "Early Retirement Age" means the Executive's 62nd birthday.
1.5 "Early Termination" means Termination of Employment before Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or within one year after a Change in Control.
1.6 "Early Termination Date" means the month, day, and year in which Early Termination occurs.
1.7 "Effective Date" means July 1, 2003.
1.8 "Normal Retirement Age" means the Executive's 65th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Employment.
1.10 "Person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
1.11 "Plan Administrator" means the plan administrator described in Article 7.
1.12 "Plan Year" means a twelve-month period commencing on March 1 and ending on the last day of February of each year. The initial Plan Year shall commence on the Effective Date of this Agreement.
1.13 "Termination for Cause" means the Bank terminates the Executive's employment for any one of the following reasons -
(a) gross negligence or gross neglect of duties,
(b) commission of a felony or commission of a misdemeanor involving moral turpitude, or
(c) fraud, disloyalty, dishonesty, or willful violation of any law or significant Bank policy committed in connection with the Executive's employment and resulting in an adverse effect on the Bank.
1.14 "Termination of Employment" means that the Executive ceases to be employed by the Bank for any reason whatsoever, other than because of a leave of absence approved by the Bank. For purposes of this Agreement, if there is a dispute over the employment status of the Executive or the date of the Executive's Termination of Employment, the Bank shall have the sole and absolute right to decide the dispute, unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Employment on or after the Normal Retirement Age for reasons other than death, the Bank shall pay to the Executive the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $20,300.
2.1.2 Payment of Benefit. The Bank shall pay the annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Executive's Normal Retirement Date. The annual benefit shall be paid to the Executive for 15 years.
2.2 Early Termination Benefit. For Early Termination on or after the Executive's Early Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1).
2.2.2 Payment of Benefit. The Bank shall pay the Early Termination annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.3 Disability Benefit. For Termination of Employment because of Disability before the Normal Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs (except during the first Plan Year, the benefit is the amount set forth for Plan Year 1).
2.3.2 Payment of Benefit. The Bank shall pay the Disability annual benefit amount to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.4 Change-in-Control Benefit. If the Executive's employment terminates within one year after a Change in Control (excepting Termination for Cause), the Bank shall pay to the Executive the benefit described in this Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Normal Retirement Age Accrual Balance required by Section 2.1, discounting the Normal Retirement Age Accrual Balance to present value using a discount rate of 6.75%, or a discount rate selected by the Plan Administrator
if the Plan Administrator determines that a different discount rate is appropriate; provided, however, that the discount rate selected shall not exceed the discount rate employed at the time of the Change in Control for purposes of calculating the Accrual Balance.
2.4.2 Payment of Benefit. The Bank shall pay the Change-in-Control benefit to the Executive in one lump sum within 3 days after the Executive's Termination of Employment.
2.5 Petition for Payment of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit. If the Executive is entitled to the normal retirement benefit provided by Section 2.1, the Early Termination benefit provided by Section 2.2, or the Disability benefit provided by Section 2.3, the Executive may petition the board of directors to have the Accrual Balance amount corresponding to that particular benefit paid to the Executive in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
2.6 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit Being Paid to the Executive at the Time of a Change in Control. If a Change in Control occurs at any time during the entire 15-year salary continuation benefit payment period and if at the time of that Change in Control the Executive is receiving the benefit provided by Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining salary continuation benefits to the Executive in a lump sum within three days after the Change in Control. The lump-sum payment due to the Executive as a result of a Change in Control shall be an amount equal to the Accrual Balance amount corresponding to that particular benefit then being paid to the Executive under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
2.7 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
3.1 Death During Active Service. If the Executive dies before the Normal Retirement Age while in the active service of the Bank, instead of any other benefit payable under this Agreement the Bank shall pay to the Executive's beneficiary(ies) the benefit described in the Split Dollar Agreement and Endorsement attached to this Agreement as Addendum A.
3.2 Death During Benefit Period. If the Executive dies after benefit payments under Article 2 have commenced but before receiving all such payments, the Bank shall pay the remaining benefits to the Executive's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Executive had the Executive survived. In that case, no death benefit shall be payable under this Article 3.
3.3 Death After Termination of Employment But Before Benefit Payments Commence. If the Executive is entitled to benefit payments under Article 2 but dies before payments commence, the benefits shall be payable to the Executive's beneficiary(ies), but payments shall commence on the last day of the month after the date of the Executive's death, and no death benefit shall be payable under this Article 3.
3.4 Petition for Benefit Payments. If the Executive dies before receiving any or all benefit payments to which he is entitled under Section 2.1, Section 2.2, or Section 2.3, respectively, the Executive's beneficiary(ies) or estate may petition the board of directors to have the Accrual Balance corresponding to that particular benefit paid to the Executive's beneficiary(ies) or estate in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
3.5 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive's Estate or Beneficiaries at the Time of a Change in Control. If a
Change in Control occurs at any time during the entire 15-year salary
continuation benefit payment period and if at the time of that Change in Control
the Executive's estate or beneficiary(ies) is receiving the benefit provided by
Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining
salary continuation benefits to the Executive's beneficiary(ies) or estate in a
lump sum within three days after the Change in Control. The lump-sum payment due
to the Executive's beneficiary(ies) or estate as a result of a Change in Control
shall be an amount equal to the Accrual Balance amount corresponding to that
particular benefit then being paid to the Executive's estate or beneficiary(ies)
under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Executive shall designate a beneficiary by filing a written designation with the Bank. The Executive may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Executive and accepted by the Bank during the Executive's lifetime. The Executive's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Executive, or if the Executive names a spouse as beneficiary and the marriage is subsequently dissolved. If the Executive dies without a valid beneficiary designation, all payments shall be made to the Executive's estate.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Bank may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Bank may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Bank from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause and Termination Before Vesting. Notwithstanding any provision of this Agreement to the contrary, the Bank shall not pay any benefit under this Agreement and this Agreement shall terminate if Termination of Employment is a result of Termination for Cause or if Early Termination benefits under Section 2.2 of this Agreement are neither paid nor payable because Early Termination occurred before vesting under Section 2.2 of this Agreement.
5.2 Suicide or Misstatement. The Bank shall not pay any benefit under this Agreement if the Executive commits suicide within two years after the Effective Date of this Agreement, or if the Executive has made any material misstatement of fact on any application for life insurance purchased by the Bank.
5.3 Removal. Notwithstanding any provision of this Agreement to the
contrary, if the Executive is removed from office or permanently prohibited from
participating in the Bank's affairs by an order issued under section 8(e)(4) or
(g)(1) of the Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all
obligations of the Bank under this Agreement shall terminate as of the effective
date of the order.
5.4 Default. Notwithstanding any provision of this Agreement to the contrary, if the Bank is in "default" or "in danger of default", as those terms are defined in of section 3(x) of the Federal Deposit Insurance Act, 12 U.S.C. 1813(x), all obligations under this Agreement shall terminate.
5.5 FDIC Open-Bank Assistance. All obligations under this Agreement shall terminate, except to the extent determined that continuation of the contract is necessary for the continued operation of the Bank, at the time the Federal Deposit Insurance Corporation enters into an agreement to provide assistance to or on behalf of the Bank
under the authority contained in section 13(c) of the Federal Deposit Insurance Act. 12 U.S.C. 1823(c). Any rights of the parties that have already vested shall not be affected by such action, however.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows -
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employee Retirement Income Security Act) section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows -
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Board or such committee or person(s) as the Board shall appoint. The Executive may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit, (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Executive or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Bank shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Bank Information. To enable the Plan Administrator to perform its functions, the Bank shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death or Termination of Employment of the Executive, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendments. This Agreement may be amended solely by a written agreement signed by the Bank and by the Executive.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank, their beneficiaries, survivors, executors, successors, administrators, and transferees.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
8.5 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no such
succession had occurred. Failure of the Bank to obtain such assumption agreement
before effectiveness of any such succession shall be a breach of this Agreement
and shall entitle the Executive to the Change-in-Control benefit provided in
Section 2.4.
8.6 Tax Withholding. The Bank shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.8 Unfunded Arrangement. The Executive and beneficiary are general unsecured creditors of the Bank for the payment of benefits under this Agreement. The benefits represent the mere promise by the Bank to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Executive's life is a general asset of the Bank to which the Executive and beneficiary have no preferred or secured claim.
8.9 Entire Agreement. This Agreement and the Split Dollar Agreement and Endorsement attached as Addendum A constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein.
8.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect to the full extent consistent with law.
8.11 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to - Board of Directors The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Executive, to - Craig Phythyon The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
8.13 Payment of Legal Fees. The Bank is aware that upon the occurrence of a Change in Control, management of the Bank may cause or attempt to cause the Bank to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Bank to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Executive the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Bank that the Executive not be required to incur the expenses associated with the enforcement of his rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Executive hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if after a Change in Control it appears to Executive that (a) the Bank has failed to comply with any of its obligations under this Agreement, or (b) the Bank or any other person has taken any action to declare this Agreement void or unenforceable, or instituted any litigation or other legal action designed to deny, diminish or to recover from, Executive the benefits intended to be provided to Executive hereunder, the Bank irrevocably authorizes Executive from time to time to retain counsel of his choice at the Bank's expense as provided in this Section 8.13, to represent Executive in connection with the initiation or defense of any litigation or other legal action, whether by or against the Bank or any director, officer, stockholder or other person affiliated with the Bank, in any jurisdiction. The fees and expenses of counsel selected from time to time by Executive as herein above provided shall be paid or reimbursed to Executive by the Bank on a regular, periodic basis upon presentation by Executive of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000. The Bank's obligation to pay the Executive's legal fees provided by this Section 8.13 operates separately from, and in addition to, any legal fee reimbursement obligation the Bank or the Bank's parent Cortland Bancorp may have with the Executive by virtue of a severance or employment agreement by and among the Executive, the Bank, and Cortland Bancorp.
IN WITNESS WHEREOF, the Executive and a duly authorized Bank officer have executed this Salary Continuation Agreement as of the date first written above.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY By: ------------------------------------- ------------------------------------ Craig Phythyon Rodger W. Platt Title: President, Chairman of the Board and Chief Executive Officer |
BENEFICIARY DESIGNATION
THE CORTLAND SAVINGS AND BANKING COMPANY
SALARY CONTINUATION AGREEMENT
CRAIG PHYTHYON
I designate the following as beneficiary of any death benefits under this Salary Continuation Agreement:
Primary: __________________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE
TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Bank. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: ____________________, 200_
Accepted by the Bank this _____ day of __________________, 200_.
SCHEDULE A
THE CORTLAND SAVINGS AND BANKING COMPANY
SALARY CONTINUATION AGREEMENT
CRAIG PHYTHYON
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT AT PAYABLE AT PAYABLE AT PLAN YEAR PLAN ACCRUAL NORMAL NORMAL CHANGE-IN-CONTROL PLAN ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE BENEFIT PAYABLE YEAR FEBRUARY END 6.75% (1) (2) (2) IN A LUMP SUM ---- --------- ---- --------- -------------- -------------- ----------------- 1 2004 42 $ 2,271 $ 0 $ 1,121 $ 41,109 2 2005 43 $ 5,874 $ 0 $ 2,712 $ 43,971 3 2006 44 $ 9,728 $ 0 $ 4,199 $ 47,033 4 2007 45 $ 13,850 $ 0 $ 5,589 $ 50,308 5 2008 46 $ 18,260 $ 0 $ 6,889 $ 53,810 6 2009 47 $ 22,976 $ 0 $ 8,104 $ 57,557 7 2010 48 $ 28,021 $ 0 $ 9,239 $ 61,565 8 2011 49 $ 33,417 $ 0 $10,301 $ 65,851 9 2012 50 $ 39,189 $ 0 $11,294 $ 70,436 10 2013 51 $ 45,363 $ 0 $12,223 $ 75,341 11 2014 52 $ 51,966 $ 0 $13,090 $ 80,587 12 2015 53 $ 59,029 $ 0 $13,902 $ 86,198 13 2016 54 $ 66,584 $ 0 $14,660 $ 92,199 14 2017 55 $ 74,666 $ 0 $15,369 $ 98,619 15 2018 56 $ 83,310 $ 0 $16,032 $105,486 16 2019 57 $ 92,555 $ 0 $16,652 $112,830 17 2020 58 $102,445 $ 0 $17,232 $120,687 18 2021 59 $113,023 $ 0 $17,773 $129,090 19 2022 60 $124,337 $ 0 $18,280 $138,078 20 2023 61 $136,440 $ 0 $18,753 $147,692 21 2024 62 $149,385 $19,196 $19,196 $157,976 22 2025 63 $163,231 $19,610 $19,610 $168,975 23 2026 64 $178,042 $19,997 $19,997 $180,740 24 December 65 $191,168 $20,300 $20,300 $191,168 2026 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the end of each month during retirement, beginning January 31, 2027.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
EXHIBIT 10.22
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
THIS SECOND AMENDED SALARY CONTINUATION AGREEMENT (this "Agreement") is made and entered into as of this ___ day of ________, 200 __, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and Stephen A. Telego, Sr., Senior Vice President of the Bank (the "Executive").
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank is willing to provide salary continuation benefits to the Executive, payable out of the Bank's general assets,
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned,
WHEREAS, the Bank and the Executive entered into an Amended Salary Continuation Agreement dated as of August 8, 2002, providing for specified retirement benefits for the Executive after termination of his employment,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the August 8, 2002 Amended Salary Continuation Agreement, effective immediately.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified -
1.1 "Accrual Balance" means the liability that should be accrued by the Bank under generally accepted accounting principles ("GAAP") for the Bank's obligation to the Executive under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP.
1.2 "Change in Control" means any of the following events occur:
(a) Acquisition of Significant Stock Ownership: a report on Schedule 13D or another form or schedule (other than Schedule 13G) is filed or is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934, if the schedule discloses that the filing person or persons acting in concert has or have become the beneficial owner of 25% or more of a class of Cortland Bancorp's voting securities (but this clause (a) shall not apply to beneficial ownership of voting shares of Cortland Bancorp held by the Bank or another subsidiary of Cortland Bancorp in a fiduciary capacity). A Change in Control of Cortland Bancorp shall not be deemed to have occurred solely because acquisition by Cortland Bancorp of its own voting securities reduces the number of shares outstanding, causing a person's beneficial ownership to exceed 25% of Cortland Bancorp's voting securities; provided that, if after such acquisition by Cortland Bancorp such person becomes the beneficial owner of additional
Cortland Bancorp voting securities, increasing the percentage of outstanding Cortland Bancorp voting securities beneficially owned by such person, a Change in Control of Cortland Bancorp shall be deemed to have occurred,
(b) Change in Board Composition: during any period of two consecutive years, individuals who constitute Cortland Bancorp's board of directors at the beginning of the two-year period cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (b) - each director who is first elected by the board (or first nominated by the board for election by stockholders) by a vote of at least two-thirds (2/3) of the directors who were directors at the beginning of the two-year period shall be deemed to have been a director at the beginning of the two-year period,
(c) Merger: Cortland Bancorp merges into or consolidates with another corporation, or merges another corporation into Cortland Bancorp, and as a result less than 50% of the total voting power of the surviving corporation immediately after the merger or consolidation is held by persons who were the holders of Cortland Bancorp's voting securities immediately before the merger or consolidation, or
(d) Sale of Assets: Cortland Bancorp sells to a third party all or substantially all of Cortland Bancorp's assets. For purposes of this Agreement, sale of all or substantially all of Cortland Bancorp's assets includes sale of the Bank alone.
1.3 "Disability" means the Executive suffers a sickness, accident or injury that is determined by the carrier of any individual or group disability insurance policy covering the Executive, or by the Social Security Administration, to be a disability rendering the Executive totally and permanently disabled. At the Bank's request, the Executive must submit to the Bank proof of the carrier's or Social Security Administration's determination.
1.4 "Early Retirement Age" means the Executive's 62nd birthday.
1.5 "Early Termination" means Termination of Employment before Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or within one year after a Change in Control.
1.6 "Early Termination Date" means the month, day, and year in which Early Termination occurs.
1.7 "Effective Date" means March 1, 2001.
1.8 "Normal Retirement Age" means the Executive's 65th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Employment.
1.10 "Person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
1.11 "Plan Administrator" means the plan administrator described in Article 7.
1.12 "Plan Year" means a twelve-month period commencing on March 1 and ending on the last day of February of each year. The initial Plan Year shall commence on the Effective Date of this Agreement.
1.13 "Termination for Cause" means the Bank terminates the Executive's employment for any one of the following reasons -
(a) gross negligence or gross neglect of duties,
(b) commission of a felony or commission of a misdemeanor involving moral turpitude, or
(c) fraud, disloyalty, dishonesty, or willful violation of any law or significant Bank policy committed in connection with the Executive's employment and resulting in an adverse effect on the Bank.
1.14 "Termination of Employment" means that the Executive ceases to be employed by the Bank for any reason whatsoever, other than because of a leave of absence approved by the Bank. For purposes of this Agreement, if there is a dispute over the employment status of the Executive or the date of the Executive's Termination of Employment, the Bank shall have the sole and absolute right to decide the dispute, unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Employment on or after the Normal Retirement Age for reasons other than death, the Bank shall pay to the Executive the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $74,500.
2.1.2 Payment of Benefit. The Bank shall pay the annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Executive's Normal Retirement Date. The annual benefit shall be paid to the Executive for 15 years.
2.2 Early Termination Benefit. For Early Termination on or after the Executive's Early Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date.
2.2.2 Payment of Benefit. The Bank shall pay the Early Termination annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.3 Disability Benefit. For Termination of Employment because of Disability before the Normal Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs.
2.3.2 Payment of Benefit. The Bank shall pay the Disability annual benefit amount to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.4 Change-in-Control Benefit. If the Executive's employment with Cortland Bancorp or the Bank terminates within one year after a Change in Control (excepting Termination for Cause), the Bank shall pay to the Executive the benefit described in this Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Normal Retirement Age Accrual Balance required by Section 2.1, discounting the Normal Retirement Age Accrual Balance to present value using a discount rate of 6.75%, or a discount rate selected by the Plan Administrator if the Plan Administrator determines that a different discount rate is appropriate; provided, however, that the discount rate selected shall not exceed the discount rate employed at the time of the Change in Control for purposes of calculating the Accrual Balance.
2.4.2 Payment of Benefit. The Bank shall pay the Change-in-Control benefit to the Executive in one lump sum within 3 days after the Executive's Termination of Employment.
2.5 Petition for Payment of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit. If the Executive is entitled to the normal retirement benefit provided by Section 2.1, the Early Termination benefit provided by Section 2.2, or the Disability benefit provided by Section 2.3, the Executive may petition the board of directors to have the Accrual Balance amount corresponding to that particular benefit paid to the Executive in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
2.6 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit Being Paid to the Executive at the Time of a Change in Control. If a Change in Control occurs at any time during the entire 15-year salary continuation benefit payment period and if at the time of that Change in Control the Executive is receiving the benefit provided by Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining salary continuation benefits to the Executive in a lump sum within three days after the Change in Control. The lump-sum payment due to the Executive as a result of a Change in Control shall be an amount equal to the Accrual Balance amount corresponding to that particular benefit then being paid to the Executive under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
2.7 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
3.1 Death During Active Service. If the Executive dies before the Normal Retirement Age while in the active service of the Bank, instead of any other benefit payable under this Agreement the Bank shall pay to the Executive's beneficiary(ies) the benefit described in the Second Amended Split Dollar Agreement and Endorsement dated as of the date hereof and attached to this Agreement as Addendum A.
3.2 Death During Benefit Period. If the Executive dies after benefit payments under Article 2 have commenced but before receiving all such payments, the Bank shall pay the remaining benefits to the Executive's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Executive had the Executive survived. In that case, no death benefit shall be payable under this Article 3.
3.3 Death After Termination of Employment But Before Benefit Payments Commence. If the Executive is entitled to benefit payments under Article 2 but dies before payments commence, the benefits shall be payable to the Executive's beneficiary(ies), but payments shall commence on the last day of the month after the date of the Executive's death, and no death benefit shall be payable under this Article 3.
3.4 Petition for Benefit Payments. If the Executive dies before receiving any or all benefit payments to which he is entitled under Section 2.1, Section 2.2, or Section 2.3, respectively, the Executive's beneficiary(ies) or estate may petition the board of directors to have the Accrual Balance corresponding to that particular benefit paid to the Executive's beneficiary(ies) or estate in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
3.5 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive's Estate or Beneficiaries at the Time of a Change in Control. If a
Change in Control occurs at any time during the entire 15-year salary
continuation benefit payment period and if at the time of that Change in Control
the Executive's estate or beneficiary(ies) is receiving the benefit provided by
Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining
salary continuation benefits to the Executive's beneficiary(ies) or estate in a
lump sum within three days after the Change in Control. The lump-sum payment due
to the Executive's beneficiary(ies) or estate as a result of a Change in Control
shall be an amount equal to the Accrual Balance amount corresponding to that
particular benefit then being paid to the Executive's estate or beneficiary(ies)
under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Executive shall designate a beneficiary by filing a written designation with the Bank. The Executive may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Executive and accepted by the Bank during the Executive's lifetime. The Executive's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Executive, or if the Executive names a spouse as beneficiary and the marriage is subsequently dissolved. If the Executive dies without a valid beneficiary designation, all payments shall be made to the Executive's estate.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Bank may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Bank may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Bank from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause and Termination Before Vesting. Notwithstanding any provision of this Agreement to the contrary, the Bank shall not pay any benefit under this Agreement and this Agreement shall terminate if Termination of Employment is a result of Termination for Cause or if Early Termination benefits under Section 2.2 of this Agreement are neither paid nor payable because Early Termination occurred before vesting under Section 2.2 of this Agreement.
5.2 Suicide or Misstatement. The Bank shall not pay any benefit under this Agreement if the Executive commits suicide within two years after the Effective Date of this Agreement, or if the Executive has made any material misstatement of fact on any application for life insurance purchased by the Bank.
5.3 Removal. Notwithstanding any provision of this Agreement to the contrary, if the Executive is removed from office or permanently prohibited from participating in the conduct of the Bank's affairs by an order issued under section 8(e)(4) or (g)(1) of the Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all obligations of the Bank under this Agreement shall terminate as of the effective date of the order.
5.4 Default. Notwithstanding any provision of this Agreement to the contrary, if the Bank is in "default" or "in danger of default", as those terms are defined in of section 3(x) of the Federal Deposit Insurance Act, 12 U.S.C. 1813(x), all obligations under this Agreement shall terminate.
5.5 FDIC Open-Bank Assistance. All obligations under this Agreement shall be terminated, except to the extent determined that continuation of the contract is necessary for the continued operation of the Bank, at the time the Federal Deposit Insurance Corporation enters into an agreement to provide assistance to or on behalf of the Bank under the authority contained in section 13(c) of the Federal Deposit Insurance Act. 12 U.S.C. 1823(c). Any rights of the parties that have already vested shall not be affected by such action, however.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows -
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the
claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employee Retirement Income Security Act) Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows -
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Board or such committee or person(s) as the Board shall appoint. The Executive may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit, (including acting through a duly appointed representative), and may from time to time consult with counsel, who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Executive or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Bank shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Bank Information. To enable the Plan Administrator to perform its functions, the Bank shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death or Termination of Employment of the Executive, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendments. This Agreement may be amended solely by a written agreement signed by the Bank and by the Executive.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank, and their beneficiaries, survivors, executors, successors, administrators, and transferees.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
8.5 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no such
succession had occurred. Failure of the Bank to obtain such assumption agreement
before effectiveness of any such succession shall be a breach of this Agreement
and shall entitle the Executive to the Change-in-Control benefit provided in
Section 2.4.
8.6 Tax Withholding. The Bank shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.8 Unfunded Arrangement. The Executive and beneficiary are general unsecured creditors of the Bank for the payment of benefits under this Agreement. The benefits represent the mere promise by the Bank to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Executive's life is a general asset of the Bank to which the Executive and beneficiary have no preferred or secured claim.
8.9 Entire Agreement. This Agreement and the Second Amended Split Dollar Agreement and Endorsement attached to this Agreement as Addendum A constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. This Agreement supersedes in its entirety the August 8, 2002 Amended Salary Continuation Agreement, effective immediately.
8.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and to the full extent consistent with law the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect.
8.11 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to - Board of Directors The Cortland Savings and Banking Company 194 West Main Street P.O. Box 98 Cortland, Ohio 44410-1466
(b) If to the Executive, to -
Stephen A. Telego, Sr.
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
8.13 Payment of Legal Fees. The Bank is aware that upon the occurrence of a Change in Control, management of the Bank may cause or attempt to cause the Bank to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Bank to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Executive the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Bank that the Executive not be required to incur the expenses associated with the enforcement of his
rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Executive hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if after a Change in Control it appears to Executive that (a) the Bank has failed to comply with any of its obligations under this Agreement, or (b) the Bank or any other person has taken any action to declare this Agreement void or unenforceable or instituted any litigation or other legal action designed to deny, diminish or to recover from, Executive the benefits intended to be provided to Executive hereunder, the Bank irrevocably authorizes Executive from time to time to retain counsel of his choice at the Bank's expense as provided in this Section 7.13, to represent Executive in connection with the initiation or defense of any litigation or other legal action, whether by or against the Bank or any director, officer, stockholder or other person affiliated with the Bank, in any jurisdiction. The fees and expenses of counsel selected from time to time by Executive as herein above provided shall be paid or reimbursed to Executive by the Bank on a regular, periodic basis upon presentation by Executive of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000. The Bank's obligation to pay the Executive's legal fees provided by this Section 8.13 operates separately from, and in addition to, any legal fee reimbursement obligation the Bank or the Bank's parent Cortland Bancorp may have with the Executive by virtue of a Severance Agreement by and among the Executive, the Bank, and Cortland Bancorp.
IN WITNESS WHEREOF, the Executive and a duly authorized Bank officer have executed this Second Amended Salary Continuation Agreement as of the date first written above.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY By: ------------------------------------- ------------------------------------ Stephen A. Telego, Sr. Rodger W. Platt Title: President, Chairman of the Board and Chief Executive Officer |
BENEFICIARY DESIGNATION
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
STEPHEN A. TELEGO, SR.
I designate the following as beneficiary of any death benefits under this Second Amended Salary Continuation Agreement:
Primary: __________________________________________________________________
Contingent: _______________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE
TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Bank. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: _________, 200__
Accepted by the Bank this ___ day of ___________, 200__.
SCHEDULE A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
STEPHEN A. TELEGO, SR.
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- AT PAYABLE AT PAYABLE AT CONTROL PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN PLAN YEAR YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN YEAR ENDING FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM ---- --------------- ---- --------- -------------- -------------- ---------- 1 2002 49 $ 13,025 $ 0 $ 5,794 $129,497 2 2003 50 $ 27,132 $ 0 $11,143 $140,246 3 2004 51 $ 50,446 $ 0 $13,669 $274,950 4 2005 52 $ 79,396 $ 0 $20,226 $292,449 5 2006 53 $110,363 $ 0 $26,284 $312,812 6 2007 54 $143,485 $ 0 $31,948 $334,592 7 2008 55 $178,914 $ 0 $37,244 $357,889 8 2009 56 $216,810 $ 0 $42,194 $382,808 9 2010 57 $257,344 $ 0 $46,823 $409,463 10 2011 58 $300,701 $ 0 $51,150 $437,973 11 2012 59 $347,076 $ 0 $55,195 $468,468 12 2013 60 $396,681 $ 0 $58,977 $501,086 13 2014 61 $449,739 $ 0 $62,513 $535,976 14 2015 62 $506,491 $65,819 $65,819 $573,295 15 2016 63 $567,196 $68,909 $68,909 $613,212 16 2017 64 $632,126 $71,799 $71,799 $655,909 17 2018 65 $701,578 $74,500 $74,500 $701,578 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the end of each month during retirement, beginning March 31, 2018.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
Exhibit 10.23
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
THIS SECOND AMENDED SALARY CONTINUATION AGREEMENT (this "Agreement") is made and entered into as of this _____ day of ________________, 200__, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and Danny L. White, Vice President of the Bank (the "Executive").
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank is willing to provide salary continuation benefits to the Executive, payable out of the Bank's general assets,
WHEREAS, none of the conditions or events included in the definition of the term "golden parachute payment" that is set forth in section 18(k)(4)(A)(ii) of the Federal Deposit Insurance Act [12 U.S.C. 1828(k)(4)(A)(ii)] and in Federal Deposit Insurance Corporation Rule 359.1(f)(1)(ii) [12 CFR 359.1(f)(1)(ii)] exists or, to the best knowledge of the Bank, is contemplated insofar as the Bank is concerned,
WHEREAS, the Bank and the Executive entered into an Amended Salary Continuation Agreement dated as of September 4, 2002, providing for specified retirement benefits for the Executive after termination of his employment,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the September 4, 2002 Amended Salary Continuation Agreement, effective immediately.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
DEFINITIONS
Whenever used in this Agreement, the following words and phrases shall have the meanings specified -
1.1 "Accrual Balance" means the liability that should be accrued by the Bank under generally accepted accounting principles ("GAAP") for the Bank's obligation to the Executive under this Agreement, by applying Accounting Principles Board Opinion No. 12, as amended by Statement of Financial Accounting Standards No. 106, and the calculation method and discount rate specified hereinafter. The Accrual Balance shall be calculated assuming a level principal amount and interest as the discount rate is accrued each period. The principal accrual is determined such that when it is credited with interest each month, the Accrual Balance at Normal Retirement Age equals the present value of the normal retirement benefits. The discount rate means the rate used by the Plan Administrator for determining the Accrual Balance. The rate is based on the yield on a 20-year corporate bond rated Aa by Moody's, rounded to the nearest 1/4%. The initial discount rate is 6.75%. However, the Plan Administrator, in its sole discretion, may adjust the discount rate to maintain the rate within reasonable standards according to GAAP.
1.2 "Change in Control" means any of the following events occur:
(a) Acquisition of Significant Stock Ownership: a report on Schedule 13D or another form or schedule (other than Schedule 13G) is filed or is required to be filed under Sections 13(d) or 14(d) of the Securities Exchange Act of 1934, if the schedule discloses that the filing person or persons acting in concert has or have become the beneficial owner of 25% or more of a class of Cortland Bancorp's voting securities (but this clause (a) shall not apply to beneficial ownership of voting shares of Cortland Bancorp held by the Bank or another subsidiary of Cortland Bancorp in a fiduciary capacity). A Change in Control of Cortland Bancorp shall not be deemed to have
occurred solely because acquisition by Cortland Bancorp of its own voting securities reduces the number of shares outstanding, causing a person's beneficial ownership to exceed 25% of Cortland Bancorp's voting securities; provided that, if after such acquisition by Cortland Bancorp such person becomes the beneficial owner of additional Cortland Bancorp voting securities, increasing the percentage of outstanding Cortland Bancorp voting securities beneficially owned by such person, a Change in Control of Cortland Bancorp shall be deemed to have occurred,
(b) Change in Board Composition: during any period of two consecutive years, individuals who constitute Cortland Bancorp's board of directors at the beginning of the two-year period cease for any reason to constitute at least a majority thereof, provided, however, that - for purposes of this clause (b) - each director who is first elected by the board (or first nominated by the board for election by stockholders) by a vote of at least two-thirds (2/3) of the directors who were directors at the beginning of the two-year period shall be deemed to have been a director at the beginning of the two-year period,
(c) Merger: Cortland Bancorp merges into or consolidates with another corporation, or merges another corporation into Cortland Bancorp, and as a result less than 50% of the total voting power of the surviving corporation immediately after the merger or consolidation is held by persons who were the holders of Cortland Bancorp's voting securities immediately before the merger or consolidation, or
(d) Sale of Assets: Cortland Bancorp sells to a third party all or substantially all of Cortland Bancorp's assets. For purposes of this Agreement, sale of all or substantially all of Cortland Bancorp's assets includes sale of the Bank alone.
1.3 "Disability" means the Executive suffers a sickness, accident or injury that is determined by the carrier of any individual or group disability insurance policy covering the Executive, or by the Social Security Administration, to be a disability rendering the Executive totally and permanently disabled. At the Bank's request, the Executive must submit to the Bank proof of the carrier's or Social Security Administration's determination.
1.4 "Early Retirement Age" means the Executive's 62nd birthday.
1.5 "Early Termination" means Termination of Employment before Normal Retirement Age for reasons other than death, Disability, Termination for Cause, or within one year after a Change in Control.
1.6 "Early Termination Date" means the month, day, and year in which Early Termination occurs.
1.7 "Effective Date" means March 1, 2001.
1.8 "Normal Retirement Age" means the Executive's 65th birthday.
1.9 "Normal Retirement Date" means the later of the Normal Retirement Age or Termination of Employment.
1.10 "Person" means an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
1.11 "Plan Administrator" means the plan administrator described in Article 7.
1.12 "Plan Year" means a twelve-month period commencing on March 1 and ending on the last day of February of each year. The initial Plan Year shall commence on the Effective Date of this Agreement.
1.13 "Termination for Cause" means the Bank terminates the Executive's employment for any one of the following reasons -
(a) gross negligence or gross neglect of duties,
(b) commission of a felony or commission of a misdemeanor involving moral turpitude, or
(c) fraud, disloyalty, dishonesty, or willful violation of any law or significant Bank policy committed in connection with the Executive's employment and resulting in an adverse effect on the Bank.
1.14 "Termination of Employment" means that the Executive ceases to be employed by the Bank for any reason whatsoever, other than because of a leave of absence approved by the Bank. For purposes of this Agreement, if there is a dispute over the employment status of the Executive or the date of the Executive's Termination of Employment, the Bank shall have the sole and absolute right to decide the dispute, unless a Change in Control shall have occurred.
ARTICLE 2
LIFETIME BENEFITS
2.1 Normal Retirement Benefit. For Termination of Employment on or after the Normal Retirement Age for reasons other than death, the Bank shall pay to the Executive the benefit described in this Section 2.1 instead of any other benefit under this Agreement.
2.1.1 Amount of Benefit. The annual benefit under this Section 2.1 is $41,500.
2.1.2 Payment of Benefit. The Bank shall pay the annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Executive's Normal Retirement Date. The annual benefit shall be paid to the Executive for 15 years.
2.2 Early Termination Benefit. For Early Termination on or after the Executive's Early Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.2 instead of any other benefit under this Agreement.
2.2.1 Amount of Benefit. The benefit under this Section 2.2 is the Early Termination annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the Early Termination Date.
2.2.2 Payment of Benefit. The Bank shall pay the Early Termination annual benefit to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.3 Disability Benefit. For Termination of Employment because of Disability before the Normal Retirement Age, the Bank shall pay to the Executive the benefit described in this Section 2.3 instead of any other benefit under this Agreement.
2.3.1 Amount of Benefit. The benefit under this Section 2.3 is the Disability annual benefit amount set forth in Schedule A for the Plan Year ending immediately before the date on which Termination of Employment occurs.
2.3.2 Payment of Benefit. The Bank shall pay the Disability annual benefit amount to the Executive in 12 equal monthly installments, payable on the last day of each month, beginning with the month after the Normal Retirement Age. The annual benefit shall be paid to the Executive for 15 years.
2.4 Change-in-Control Benefit. If the Executive's employment with Cortland Bancorp or the Bank terminates within one year after a Change in Control (excepting Termination for Cause), the Bank shall pay to the Executive the benefit described in this Section 2.4 instead of any other benefit under this Agreement.
2.4.1 Amount of Benefit. The benefit under this Section 2.4 is the Normal Retirement Age Accrual Balance required by Section 2.1, discounting the Normal Retirement Age Accrual Balance to
present value using a discount rate of 6.75%, or a discount rate selected by the Plan Administrator if the Plan Administrator determines that a different discount rate is appropriate; provided, however, that the discount rate selected shall not exceed the discount rate employed at the time of the Change in Control for purposes of calculating the Accrual Balance.
2.4.2 Payment of Benefit. The Bank shall pay the Change-in-Control benefit to the Executive in one lump sum within 3 days after the Executive's Termination of Employment.
2.5 Petition for Payment of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit. If the Executive is entitled to the normal retirement benefit provided by Section 2.1, the Early Termination benefit provided by Section 2.2, or the Disability benefit provided by Section 2.3, the Executive may petition the board of directors to have the Accrual Balance amount corresponding to that particular benefit paid to the Executive in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
2.6 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested Early Termination Benefit or Vested Disability Benefit Being Paid to the Executive at the Time of a Change in Control. If a Change in Control occurs at any time during the entire 15-year salary continuation benefit payment period and if at the time of that Change in Control the Executive is receiving the benefit provided by Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining salary continuation benefits to the Executive in a lump sum within three days after the Change in Control. The lump-sum payment due to the Executive as a result of a Change in Control shall be an amount equal to the Accrual Balance amount corresponding to that particular benefit then being paid to the Executive under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
2.7 Contradiction in Terms of Agreement and Schedule A. If there is a contradiction in the terms of this Agreement and Schedule A attached hereto concerning the benefits due under Section 2.2, 2.3, or 2.4 hereof, then the actual amount of benefits prescribed by this Agreement shall control.
ARTICLE 3
DEATH BENEFITS
3.1 Death During Active Service. If the Executive dies before the Normal Retirement Age while in the active service of the Bank, instead of any other benefit payable under this Agreement the Bank shall pay to the Executive's beneficiary(ies) the benefit described in the Second Amended Split Dollar Agreement and Endorsement dated as of the date hereof and attached to this Agreement as Addendum A.
3.2 Death During Benefit Period. If the Executive dies after benefit payments under Article 2 have commenced but before receiving all such payments, the Bank shall pay the remaining benefits to the Executive's beneficiary(ies) at the same time and in the same amounts they would have been paid to the Executive had the Executive survived. In that case, no death benefit shall be payable under this Article 3.
3.3 Death After Termination of Employment But Before Benefit Payments Commence. If the Executive is entitled to benefit payments under Article 2 but dies before payments commence, the benefits shall be payable to the Executive's beneficiary(ies), but payments shall commence on the last day of the month after the date of the Executive's death, and no death benefit shall be payable under this Article 3.
3.4 Petition for Benefit Payments. If the Executive dies before receiving any or all benefit payments to which he is entitled under Section 2.1, Section 2.2, or Section 2.3, respectively, the Executive's beneficiary(ies) or estate may petition the board of directors to have the Accrual Balance corresponding to that particular benefit paid to the Executive's beneficiary(ies) or estate in a single lump sum. The board of directors shall have sole and absolute discretion about whether to pay the remaining Accrual Balance in a lump sum. If the remaining Accrual Balance is paid in a single lump sum, the Bank shall have no further obligations under this Agreement.
3.5 Change-in-Control Payout of Vested Normal Retirement Benefit, Vested
Early Termination Benefit or Vested Disability Benefit Being Paid to the
Executive's Estate or Beneficiaries at the Time of a Change in Control. If a
Change in Control occurs at any time during the entire 15-year salary
continuation benefit payment period and if at the time of that Change in Control
the Executive's estate or beneficiary(ies) is receiving the benefit provided by
Section 2.1.2, Section 2.2.2, or Section 2.3.2, the Bank shall pay the remaining
salary continuation benefits to the Executive's beneficiary(ies) or estate in a
lump sum within three days after the Change in Control. The lump-sum payment due
to the Executive's beneficiary(ies) or estate as a result of a Change in Control
shall be an amount equal to the Accrual Balance amount corresponding to that
particular benefit then being paid to the Executive's estate or beneficiary(ies)
under Section 2.1.2, Section 2.2.2, or Section 2.3.2.
ARTICLE 4
BENEFICIARIES
4.1 Beneficiary Designations. The Executive shall designate a beneficiary by filing a written designation with the Bank. The Executive may revoke or modify the designation at any time by filing a new designation. However, designations will only be effective if signed by the Executive and accepted by the Bank during the Executive's lifetime. The Executive's beneficiary designation shall be deemed automatically revoked if the beneficiary predeceases the Executive, or if the Executive names a spouse as beneficiary and the marriage is subsequently dissolved. If the Executive dies without a valid beneficiary designation, all payments shall be made to the Executive's estate.
4.2 Facility of Payment. If a benefit is payable to a minor, to a person declared incapacitated, or to a person incapable of handling the disposition of his or her property, the Bank may pay such benefit to the guardian, legal representative or person having the care or custody of such minor, incapacitated person or incapable person. The Bank may require proof of incapacity, minority or guardianship as it may deem appropriate prior to distribution of the benefit. Such distribution shall completely discharge the Bank from all liability with respect to such benefit.
ARTICLE 5
GENERAL LIMITATIONS
5.1 Termination for Cause and Termination Before Vesting. Notwithstanding any provision of this Agreement to the contrary, the Bank shall not pay any benefit under this Agreement and this Agreement shall terminate if Termination of Employment is a result of Termination for Cause or if Early Termination benefits under Section 2.2 of this Agreement are neither paid nor payable because Early Termination occurred before vesting under Section 2.2 of this Agreement.
5.2 Suicide or Misstatement. The Bank shall not pay any benefit under this Agreement if the Executive commits suicide within two years after the Effective Date of this Agreement, or if the Executive has made any material misstatement of fact on any application for life insurance purchased by the Bank.
5.3 Removal. Notwithstanding any provision of this Agreement to the contrary, if the Executive is removed from office or permanently prohibited from participating in the conduct of the Bank's affairs by an order issued under section 8(e)(4) or (g)(1) of the Federal Deposit Insurance Act, 12 U.S.C. 1818(e)(4) or (g)(1), all obligations of the Bank under this Agreement shall terminate as of the effective date of the order.
5.4 Default. Notwithstanding any provision of this Agreement to the contrary, if the Bank is in "default" or "in danger of default", as those terms are defined in of section 3(x) of the Federal Deposit Insurance Act, 12 U.S.C. 1813(x), all obligations under this Agreement shall terminate.
5.5 FDIC Open-Bank Assistance. All obligations under this Agreement shall be terminated, except to the extent determined that continuation of the contract is necessary for the continued operation of the Bank, at the time the Federal Deposit Insurance Corporation enters into an agreement to provide assistance to or on behalf of the Bank under the authority contained in section 13(c) of the Federal Deposit Insurance Act. 12 U.S.C. 1823(c). Any rights of the parties that have already vested shall not be affected by such action, however.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under the Agreement that he or she believes should be paid shall make a claim for such benefits as follows -
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employee Retirement Income Security Act) Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows -
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional
60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth -
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of the Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Plan Administrator Duties. This Agreement shall be administered by a Plan Administrator consisting of the Board or such committee or person(s) as the Board shall appoint. The Executive may be a member of the Plan Administrator. The Plan Administrator shall also have the discretion and authority to (a) make, amend, interpret and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Plan Administrator may employ agents and delegate to them such administrative duties as it sees fit, (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Plan Administrator with respect to any question arising out of or in connection with the administration, interpretation and application of the Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement. No Executive or Beneficiary shall be deemed to have any right, vested or nonvested, regarding the continued use of any previously adopted assumptions, including but not limited to the discount rate and calculation method employed in the determination of the Accrual Balance.
7.4 Indemnity of Plan Administrator. The Bank shall indemnify and hold harmless the members of the Plan Administrator against any and all claims, losses, damages, expenses or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Plan Administrator or any of its members.
7.5 Bank Information. To enable the Plan Administrator to perform its functions, the Bank shall supply full and timely information to the Plan Administrator on all matters relating to the date and circumstances of the retirement, Disability, death or Termination of Employment of the Executive, and such other pertinent information as the Plan Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendments. This Agreement may be amended solely by a written agreement signed by the Bank and by the Executive.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank, and their beneficiaries, survivors, executors, successors, administrators, and transferees.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Non-Transferability. Benefits under this Agreement cannot be sold, transferred, assigned, pledged, attached, or encumbered in any manner.
8.5 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no such
succession had occurred. Failure of the Bank to obtain such assumption agreement
before effectiveness of any such succession shall be a breach of this Agreement
and shall entitle the Executive to the Change-in-Control benefit provided in
Section 2.4.
8.6 Tax Withholding. The Bank shall withhold any taxes that are required to be withheld from the benefits provided under this Agreement.
8.7 Applicable Law. The Agreement and all rights hereunder shall be governed by the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.8 Unfunded Arrangement. The Executive and beneficiary are general unsecured creditors of the Bank for the payment of benefits under this Agreement. The benefits represent the mere promise by the Bank to pay such benefits. The rights to benefits are not subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, attachment, or garnishment by creditors. Any insurance on the Executive's life is a general asset of the Bank to which the Executive and beneficiary have no preferred or secured claim.
8.9 Entire Agreement. This Agreement and the Second Amended Split Dollar Agreement and Endorsement attached as Addendum A constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. This Agreement supersedes in its entirety the September 4, 2002 Amended Salary Continuation Agreement, effective immediately.
8.10 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and to the full extent consistent with law the remainder of such provision, together with all other provisions of this Agreement, shall continue in full force and effect.
8.11 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.12 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to -
Board of Directors
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Executive, to -
Danny L. White
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
8.13 Payment of Legal Fees. The Bank is aware that upon the occurrence of a Change in Control, management of the Bank may cause or attempt to cause the Bank to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Bank to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Executive the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Bank that the Executive not be required to incur the expenses associated with the enforcement of his rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Executive hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if after a Change in Control it appears to Executive that (a) the Bank has failed to comply with any of its obligations under this Agreement, or (b) the Bank or any other person has taken any action to declare this Agreement void or unenforceable or instituted any litigation or other legal action designed to deny, diminish or to recover from, Executive the benefits intended to be provided to Executive hereunder, the Bank irrevocably authorizes Executive from time to time to retain counsel of his choice at the Bank's expense as provided in this Section 8.13, to represent Executive in connection with the initiation or defense of any litigation or other legal action, whether by or against the Bank or any director, officer, stockholder or other person affiliated with the Bank, in any jurisdiction. The fees and expenses of counsel selected from time to time by Executive as herein above provided shall be paid or reimbursed to Executive by the Bank on a regular, periodic basis upon presentation by Executive of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000. The Bank's obligation to pay the Executive's legal fees provided by this Section 8.13 operates separately from, and in addition to, any legal fee reimbursement obligation the Bank or the Bank's parent Cortland Bancorp may have with the Executive by virtue of a Severance Agreement by and among the Executive, the Bank, and Cortland Bancorp.
IN WITNESS WHEREOF, the Executive and a duly authorized Bank officer have executed this Second Amended Salary Continuation Agreement as of the date first written above.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY By: ------------------------------------- ------------------------------------ Danny L. White Rodger W. Platt Title: President, Chairman of the Board and Chief Executive Officer |
BENEFICIARY DESIGNATION
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
DANNY L. WHITE
I designate the following as beneficiary of any death benefits under this Second Amended Salary Continuation Agreement:
Primary: ________________________________________________________________
Contingent: _____________________________________________________________
NOTE: TO NAME A TRUST AS BENEFICIARY, PLEASE PROVIDE THE NAME OF THE
TRUSTEE(S) AND THE EXACT NAME AND DATE OF THE TRUST AGREEMENT.
I understand that I may change these beneficiary designations by filing a new written designation with the Bank. I further understand that the designations will be automatically revoked if the beneficiary predeceases me, or, if I have named my spouse as beneficiary and our marriage is subsequently dissolved.
Date: ________________________, 200__
Accepted by the Bank this _____ day of ________________, 200__.
SCHEDULE A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SALARY CONTINUATION AGREEMENT
DANNY L. WHITE
EARLY TERMINATION DISABILITY AGE ANNUAL BENEFIT ANNUAL BENEFIT CHANGE-IN- AT PAYABLE AT PAYABLE AT CONTROL PLAN YEAR PLAN ACCRUAL NORMAL NORMAL BENEFIT PLAN ENDING YEAR BALANCE @ RETIREMENT AGE RETIREMENT AGE PAYABLE IN YEAR FEBRUARY END 6.75% (1) (2) (2) A LUMP SUM ---- ----------- ---- --------- -------------- -------------- ---------- 1 2002 50 $ 3,505 $ 0 $ 1,329 $ 32,961 2 2003 51 $ 7,300 $ 0 $ 2,556 $ 35,697 3 2004 52 $ 21,005 $ 0 $ 5,145 $169,432 4 2005 53 $ 40,518 $ 0 $ 9,331 $180,215 5 2006 54 $ 61,390 $ 0 $13,217 $192,763 6 2007 55 $ 83,715 $ 0 $16,850 $206,185 7 2008 56 $107,594 $ 0 $20,246 $220,541 8 2009 57 $133,136 $ 0 $23,422 $235,897 9 2010 58 $160,456 $ 0 $26,391 $252,322 10 2011 59 $189,679 $ 0 $29,166 $269,891 11 2012 60 $220,936 $ 0 $31,761 $288,683 12 2013 61 $254,370 $ 0 $34,187 $308,783 13 2014 62 $290,132 $36,455 $36,455 $330,283 14 2015 63 $328,383 $38,575 $38,575 $353,280 15 2016 64 $369,298 $40,558 $40,558 $377,878 16 August 2016 65 $390,812 $41,500 $41,500 $390,812 |
(1) Calculations are approximations. Benefit calculations are based on prior year-end accrual balances. The accrual balance reflects payment at the end of each month during retirement, beginning September 30, 2016.
(2) Benefit is based on the present value of the current payment stream of the vested accrual balance using a standard discount rate (6.75%).
EXHIBIT 10.24
ADDENDUM A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT
THIS SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT (this "Agreement") is entered into as of this ________ day of ___________________, 200___ by and between The Cortland Savings and Banking Company, an Ohio-chartered commercial bank located in Cortland, Ohio (the "Bank"), and Timothy Carney, Senior Vice President and Chief Operations Officer of the Bank (the "Executive"). This Agreement shall append the Split Dollar Policy Endorsement entered into on even date herewith or as subsequently amended, by and between the aforementioned parties.
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank entered into an Amended Salary Continuation Agreement dated as of September 4, 2002 with the Executive, providing for specified retirement benefits for the Executive after termination of his employment, and an Amended Split Dollar Agreement attached thereto as Addendum A, providing for division of the death proceeds of a life insurance policy on the Executive's life to be effective until the Executive attains age 65 or until the Executive's employment terminates, whichever first occurs,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the Amended Salary Continuation Agreement and the Amended Split Dollar Agreement attached thereto as Addendum A,
WHEREAS, the Bank and the Executive are entering into a Second Amended Salary Continuation Agreement effective as of the date hereof, superseding and replacing in its entirety the September 4, 2002 Amended Salary Continuation Agreement, and the Bank and the Executive intend that this Second Amended Split Dollar Agreement and Endorsement shall be attached as Addendum A to the Second Amended Salary Continuation Agreement, superseding and replacing in its entirety the Amended Split Dollar Agreement attached as Addendum A to the September 4, 2002 Amended Salary Continuation Agreement.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Agreement are used herein as defined in the Second Amended Salary Continuation Agreement dated as of the date of this Agreement between the Bank and the Executive. The following terms shall have the meanings specified:
1.1 Administrator means the administrator described in Article 7.
1.2 Insured means the Executive.
1.3 Insurer means each life insurance carrier for which there is a Split Dollar Policy Endorsement attached to this Agreement.
1.4 Policy means the specific life insurance policy or policies issued by the Insurer(s).
1.5 Split Dollar Policy Endorsement means the form required by the Administrator or the Insurer to indicate the Executive's interest, if any, in a Policy on such Executive's life.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Bank shall be the beneficiary of the remaining death proceeds of the Policy after the Executive's interest is paid according to Section 2.2 below.
2.2 Executive's Interest. The Executive shall have the right to designate
the beneficiary of death proceeds in the amount of $632,833. The Executive or
the Executive's transferee shall also have the right to elect and change
settlement options that may be permitted. The Executive, the Executive's
transferee or the Executive's beneficiary shall have no rights or interests in
the Policy with respect to that portion of the death proceeds designated in this
Section 2.2 if the Executive is not in the full-time employment of the Bank at
the time of death, except for reason of a leave of absence approved by the Bank.
2.3 Option to Purchase. Upon termination of this Agreement, the Bank shall not sell, surrender, or transfer ownership of the Policy without first giving the Executive or the Executive's transferee the option to purchase the Policy for a period of 60 days from written notice of such intention. The purchase price shall be an amount equal to the cash surrender value of the Policy.
2.4 Comparable Coverage. The Bank may replace the Policy with a comparable insurance policy to cover the benefit provided under this Agreement, in which case the Bank and the Executive shall execute a new Split-Dollar Policy Endorsement for the comparable insurance policy.
2.5 Internal Revenue Code Section 1035 Exchanges. The Executive recognizes and agrees that the Bank may after this Agreement is adopted wish to exchange the Policy of life insurance on the Executive's life for another contract of life insurance insuring the Executive's life. Provided that the Policy is replaced (or intended to be replaced) with a comparable policy of life insurance, the Executive agrees to provide medical information and cooperate with medical insurance-related testing required by a prospective insurer for implementing the Policy or, if necessary, for modifying or updating to a comparable insurer.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Administrator shall annually determine the economic benefit attributable to the Executive based on the amount of the current term rate for the Executive's age multiplied by the aggregate death benefit payable to the Executive's beneficiary. The "current term rate" is the minimum amount required to be imputed under applicable Internal Revenue Service authority.
3.3 Imputed Income. The Bank shall impute the economic benefit to the Executive on an annual basis.
ARTICLE 4
ASSIGNMENT
The Executive may irrevocably assign without consideration all of the Executive's interest in the Policy and in this Agreement to any person, entity, or trust established by the Executive or the Executive's spouse. If the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in the Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder and the Executive shall have no further interest in this Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound by the terms of the Policy only. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits, and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Agreement.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. Any person or entity who has not received benefits under this Agreement that he or she believes should be paid (the "claimant") shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Administrator a written claim for the benefits.
6.1.2 Timing of Administrator Response. The Administrator shall respond to such claimant within 90 days after receiving the claim. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.1.3 Notice of Decision. If the Administrator denies part or all of the claim, the Administrator shall notify the claimant in writing of such denial. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of this Agreement on which the denial is based,
(c) A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
(d) An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
(e) A statement of the claimant's right to bring a civil action under ERISA Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Administrator denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Administrator of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Administrator's notice of denial, must file with the Administrator a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records, and other information relating to the claim. The Administrator shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Administrator shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Administrator Response. The Administrator shall respond in writing to such claimant within 60 days after receiving the request for review. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 60 days by notifying the claimant in writing before the end of the initial 60-day period that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.2.5 Notice of Decision. The Administrator shall notify the claimant in writing of its decision on review. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of the Agreement on which the denial is based,
(c) A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to and copies of all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
(d) A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Administrator Duties. This Agreement shall be administered by an Administrator, which shall consist of the Board or such committee as the Board shall appoint. The Executive may be a member of the Administrator. The Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of this Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement.
7.4 Indemnity of Administrator. The Bank shall indemnify and hold harmless the members of the Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Administrator or any of its members.
7.5 Information. To enable the Administrator to perform its functions, the Bank shall supply full and timely information to the Administrator on all matters relating to the date and circumstances of the retirement, death, or Termination of Employment of the Executive, and such other pertinent information as the Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination of Agreement. This Agreement may be amended or terminated solely by a written agreement signed by the Bank and the Executive. However, this Agreement shall terminate upon the first to occur of any of the following:
(a) Surrender, lapse, or other termination of the Policy by the Bank,
(b) Distribution of the death benefit proceeds in accordance with Section 2.2 above,
(c) Upon the Executive's 65th birthday, and
(d) Upon the Executive's Termination of Employment.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank and their beneficiaries, survivors, executors, administrators, and transferees, and any Policy beneficiary.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no
succession had occurred. The Bank's failure to obtain such an assumption
agreement before succession becomes effective shall be considered a breach of
the Agreement and shall entitle the Executive to the Change-in-Control benefit
payable under Section 2.4 of the Second Amended Salary Continuation Agreement
between the Bank and the Executive.
8.5 Applicable Law. This Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.6 Entire Agreement. This Agreement and the Second Amended Salary Continuation Agreement constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. Effective immediately, this Agreement supersedes in its entirety the Amended Split Dollar Agreement attached as Addendum A to the September 4, 2002 Amended Salary Continuation Agreement.
8.7 Reorganization. The Bank shall not merge or consolidate into or with another Bank, or reorganize, or sell substantially all of its assets to another Bank, firm, or person unless such succeeding or continuing Bank, firm, or person agrees to assume and discharge the Bank's obligations.
8.8 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of the provision not held invalid, and the remainder of the provision together with all other provisions of this Agreement shall continue in full force and effect to the full extent consistent with law.
8.9 Headings. Caption headings and subheadings herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.10 Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to:
Board of Directors
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Executive, to:
Timothy Carney
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Executive and a duly authorized representative of the Bank have executed this Agreement as of the date first written above.
EXECUTIVE: BANK: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Timothy Carney Its: ----------------------------------- |
AGREEMENT TO COOPERATE WITH INSURANCE UNDERWRITING INCIDENT TO INTERNAL
REVENUE CODE SECTION 1035 EXCHANGE
I acknowledge that I have read the Second Amended Split Dollar Agreement and Endorsement and agree to be bound by its terms, particularly the covenant on my part set forth in section 2.5 of the Second Amended Split Dollar Agreement and Endorsement to provide medical information and cooperate with medical insurance-related testing required by an insurer to issue a comparable insurance policy to cover the benefit provided under this Second Amended Split Dollar Agreement and Endorsement.
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Timothy Carney
Insurer: Security Life of Denver
Policy No. 1567990
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of , 200 , the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at _______________________, Ohio this ___ day of ___________, 200__.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Timothy Carney Its: ----------------------------------- |
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Timothy Carney
Insurer: Great-West Life & Annuity Insurance Company
Policy No. 85998031
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of _________ , 200___ , the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at _______________________, Ohio this ___ day of ___________, 200__.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Timothy Carney Its: ----------------------------------- |
EXHIBIT 10.25
ADDENDUM A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT
THIS SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT (this "Agreement") is entered into as of this ___________ day of __________, 200___ by and between The Cortland Savings and Banking Company, an Ohio-chartered commercial bank located in Cortland, Ohio (the "Bank"), and Lawrence A. Fantauzzi, Senior Vice President and Chief Financial Officer of the Bank (the "Executive"). This Agreement shall append the Split Dollar Policy Endorsement entered into on even date herewith or as subsequently amended, by and between the aforementioned parties.
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank entered into an Amended Salary Continuation Agreement dated as of November 6, 2002 with the Executive, providing for specified retirement benefits for the Executive after termination of his employment, and an Amended Split Dollar Agreement attached thereto as Addendum A, providing for division of the death proceeds of a life insurance policy on the Executive's life to be effective until the Executive attains age 65 or until the Executive's employment terminates, whichever first occurs,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the Amended Salary Continuation Agreement and the Amended Split Dollar Agreement attached thereto as Addendum A,
WHEREAS, the Bank and the Executive are entering into a Second Amended Salary Continuation Agreement effective as of the date hereof, superseding and replacing in its entirety the November 6, 2002 Amended Salary Continuation Agreement, and the Bank and the Executive intend that this Second Amended Split Dollar Agreement and Endorsement shall be attached as Addendum A to the Second Amended Salary Continuation Agreement, superseding and replacing in its entirety the Amended Split Dollar Agreement attached as Addendum A to the November 6, 2002 Amended Salary Continuation Agreement.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Agreement are used herein as defined in the Second Amended Salary Continuation Agreement dated as of the date of this Agreement between the Bank and the Executive. The following terms shall have the meanings specified:
1.1 Administrator means the administrator described in Article 7.
1.2 Insured means the Executive.
1.3 Insurer means each life insurance carrier for which there is a Split Dollar Policy Endorsement attached to this Agreement.
1.4 Policy means the specific life insurance policy or policies issued by the Insurer(s).
1.5 Split Dollar Policy Endorsement means the form required by the Administrator or the Insurer to indicate the Executive's interest, if any, in a Policy on such Executive's life.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Bank shall be the beneficiary of the remaining death proceeds of the Policy after the Executive's interest is paid according to Section 2.2 below.
2.2 Executive's Interest. The Executive shall have the right to designate
the beneficiary of death proceeds in the amount of $807,051. The Executive or
the Executive's transferee shall also have the right to elect and change
settlement options that may be permitted. The Executive, the Executive's
transferee or the Executive's beneficiary shall have no rights or interests in
the Policy with respect to that portion of the death proceeds designated in this
Section 2.2 if the Executive is not in the full-time employment of the Bank at
the time of death, except for reason of a leave of absence approved by the Bank.
2.3 Option to Purchase. Upon termination of this Agreement, the Bank shall not sell, surrender, or transfer ownership of the Policy without first giving the Executive or the Executive's transferee the option to purchase the Policy for a period of 60 days from written notice of such intention. The purchase price shall be an amount equal to the cash surrender value of the Policy.
2.4 Comparable Coverage. The Bank may replace the Policy with a comparable insurance policy to cover the benefit provided under this Agreement, in which case the Bank and the Executive shall execute a new Split-Dollar Policy Endorsement for the comparable insurance policy.
2.5 Internal Revenue Code Section 1035 Exchanges. The Executive recognizes and agrees that the Bank may after this Agreement is adopted wish to exchange the Policy of life insurance on the Executive's life for another contract of life insurance insuring the Executive's life. Provided that the Policy is replaced (or intended to be replaced) with a comparable policy of life insurance, the Executive agrees to provide medical information and cooperate with medical insurance-related testing required by a prospective insurer for implementing the Policy or, if necessary, for modifying or updating to a comparable insurer.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Administrator shall annually determine the economic benefit attributable to the Executive based on the amount of the current term rate for the Executive's age multiplied by the aggregate death benefit payable to the Executive's beneficiary. The "current term rate" is the minimum amount required to be imputed under applicable Internal Revenue Service authority.
3.3 Imputed Income. The Bank shall impute the economic benefit to the Executive on an annual basis.
ARTICLE 4
ASSIGNMENT
The Executive may irrevocably assign without consideration all of the Executive's interest in the Policy and in this Agreement to any person, entity, or trust established by the Executive or the Executive's spouse. If the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in the Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder and the Executive shall have no further interest in this Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound by the terms of the Policy only. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits, and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Agreement.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. Any person or entity who has not received benefits under this Agreement that he or she believes should be paid (the "claimant") shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Administrator a written claim for the benefits.
6.1.2 Timing of Administrator Response. The Administrator shall respond to such claimant within 90 days after receiving the claim. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.1.3 Notice of Decision. If the Administrator denies part or all of the claim, the Administrator shall notify the claimant in writing of such denial. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of this Agreement on which the denial is based,
(c) A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
(d) An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
(e) A statement of the claimant's right to bring a civil action under ERISA Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Administrator denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Administrator of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Administrator's notice of denial, must file with the Administrator a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records, and other information relating to the claim. The Administrator shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Administrator shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Administrator Response. The Administrator shall respond in writing to such claimant within 60 days after receiving the request for review. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 60 days by notifying the claimant in writing before the end of the initial 60-day period that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.2.5 Notice of Decision. The Administrator shall notify the claimant in writing of its decision on review. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of the Agreement on which the denial is based,
(c) A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to and copies of all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
(d) A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Administrator Duties. This Agreement shall be administered by an Administrator, which shall consist of the Board or such committee as the Board shall appoint. The Executive may be a member of the Administrator. The Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of this Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement.
7.4 Indemnity of Administrator. The Bank shall indemnify and hold harmless the members of the Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Administrator or any of its members.
7.5 Information. To enable the Administrator to perform its functions, the Bank shall supply full and timely information to the Administrator on all matters relating to the date and circumstances of the retirement, death, or Termination of Employment of the Executive, and such other pertinent information as the Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination of Agreement. This Agreement may be amended or terminated solely by a written agreement signed by the Bank and the Executive. However, this Agreement shall terminate upon the first to occur of any of the following:
(a) Surrender, lapse, or other termination of the Policy by the Bank,
(b) Distribution of the death benefit proceeds in accordance with Section 2.2 above,
(c) Upon the Executive's 65th birthday, and
(d) Upon the Executive's Termination of Employment.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank and their beneficiaries, survivors, executors, administrators, and transferees, and any Policy beneficiary.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to
discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no
succession had occurred. The Bank's failure to obtain such an assumption
agreement before succession becomes effective shall be considered a breach of
the Agreement and shall entitle the Executive to the Change-in-Control benefit
payable under Section 2.4 of the Second Amended Salary Continuation Agreement
between the Bank and the Executive.
8.5 Applicable Law. This Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.6 Entire Agreement. This Agreement and the Second Amended Salary Continuation Agreement constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. Effective immediately, this Agreement supersedes in its entirety the Amended Split Dollar Agreement attached as Addendum A to the November 6, 2002 Amended Salary Continuation Agreement.
8.7 Reorganization. The Bank shall not merge or consolidate into or with another Bank, or reorganize, or sell substantially all of its assets to another Bank, firm, or person unless such succeeding or continuing Bank, firm, or person agrees to assume and discharge the Bank's obligations.
8.8 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of the provision not held invalid, and the remainder of the provision together with all other provisions of this Agreement shall continue in full force and effect to the full extent consistent with law.
8.9 Headings. Caption headings and subheadings herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.10 Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to:
Board of Directors
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Executive, to:
Lawrence A. Fantauzzi
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Executive and a duly authorized representative of the Bank have executed this Agreement as of the date first written above.
EXECUTIVE: BANK: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Lawrence A. Fantauzzi Its: ----------------------------------- |
AGREEMENT TO COOPERATE WITH INSURANCE UNDERWRITING INCIDENT TO INTERNAL
REVENUE CODE SECTION 1035 EXCHANGE
I acknowledge that I have read the Second Amended Split Dollar Agreement and Endorsement and agree to be bound by its terms, particularly the covenant on my part set forth in section 2.5 of the Second Amended Split Dollar Agreement and Endorsement to provide medical information and cooperate with medical insurance-related testing required by an insurer to issue a comparable insurance policy to cover the benefit provided under this Second Amended Split Dollar Agreement and Endorsement.
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Lawrence A. Fantauzzi
Insurer: Security Life of Denver
Policy No. 1567991
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of ______________, 200_, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at _______________________, Ohio this ____ day of ______, 200_.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Lawrence A. Fantauzzi Its: ----------------------------------- |
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Lawrence A. Fantauzzi
Insurer: Great-West Life & Annuity Insurance Company
Policy No. 85998032
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of _________________, 200_, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at ____________, Ohio this __________ day of ____________, 200___.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Lawrence A. Fantauzzi Its: ----------------------------------- |
EXHIBIT 10.26
ADDENDUM A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT
THIS SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT (this "Agreement") is entered into as of this ____ day of ____________, 200_ by and between The Cortland Savings and Banking Company, an Ohio-chartered commercial bank located in Cortland, Ohio (the "Bank"), and James M. Gasior, Senior Vice President and Chief of Administration and Lending of the Bank (the "Executive"). This Agreement shall append the Split Dollar Policy Endorsement entered into on even date herewith or as subsequently amended, by and between the aforementioned parties.
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank entered into an Amended Salary Continuation Agreement dated as of November 21, 2002 with the Executive, providing for specified retirement benefits for the Executive after termination of his employment, and an Amended Split Dollar Agreement attached thereto as Addendum A, providing for division of the death proceeds of a life insurance policy on the Executive's life to be effective until the Executive attains age 65 or until the Executive's employment terminates, whichever first occurs,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the Amended Salary Continuation Agreement and the Amended Split Dollar Agreement attached thereto as Addendum A,
WHEREAS, the Bank and the Executive are entering into a Second Amended Salary Continuation Agreement effective as of the date hereof, superseding and replacing in its entirety the November 21, 2002 Amended Salary Continuation Agreement, and the Bank and the Executive intend that this Second Amended Split Dollar Agreement and Endorsement shall be attached as Addendum A to the Second Amended Salary Continuation Agreement, superseding and replacing in its entirety the Amended Split Dollar Agreement attached as Addendum A to the November 21, 2002 Amended Salary Continuation Agreement.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Agreement are used herein as defined in the Second Amended Salary Continuation Agreement dated as of the date of this Agreement between the Bank and the Executive. The following terms shall have the meanings specified:
1.1 Administrator means the administrator described in Article 7.
1.2 Insured means the Executive.
1.3 Insurer means each life insurance carrier for which there is a Split Dollar Policy Endorsement attached to this Agreement.
1.4 Policy means the specific life insurance policy or policies issued by the Insurer(s).
1.5 Split Dollar Policy Endorsement means the form required by the Administrator or the Insurer to indicate the Executive's interest, if any, in a Policy on such Executive's life.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Bank shall be the beneficiary of the remaining death proceeds of the Policy after the Executive's interest is paid according to Section 2.2 below.
2.2 Executive's Interest. The Executive shall have the right to designate
the beneficiary of death proceeds in the amount of $678,977. The Executive or
the Executive's transferee shall also have the right to elect and change
settlement options that may be permitted. The Executive, the Executive's
transferee or the Executive's beneficiary shall have no rights or interests in
the Policy with respect to that portion of the death proceeds designated in this
Section 2.2 if the Executive is not in the full-time employment of the Bank at
the time of death, except for reason of a leave of absence approved by the Bank.
2.3 Option to Purchase. Upon termination of this Agreement, the Bank shall not sell, surrender, or transfer ownership of the Policy without first giving the Executive or the Executive's transferee the option to purchase the Policy for a period of 60 days from written notice of such intention. The purchase price shall be an amount equal to the cash surrender value of the Policy.
2.4 Comparable Coverage. The Bank may replace the Policy with a comparable insurance policy to cover the benefit provided under this Agreement, in which case the Bank and the Executive shall execute a new Split-Dollar Policy Endorsement for the comparable insurance policy.
2.5 Internal Revenue Code Section 1035 Exchanges. The Executive recognizes and agrees that the Bank may after this Agreement is adopted wish to exchange the Policy of life insurance on the Executive's life for another contract of life insurance insuring the Executive's life. Provided that the Policy is replaced (or intended to be replaced) with a comparable policy of life insurance, the Executive agrees to provide medical information and cooperate with medical insurance-related testing required by a prospective insurer for implementing the Policy or, if necessary, for modifying or updating to a comparable insurer.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Administrator shall annually determine the economic benefit attributable to the Executive based on the amount of the current term rate for the Executive's age multiplied by the aggregate death benefit payable to the Executive's beneficiary. The "current term rate" is the minimum amount required to be imputed under applicable Internal Revenue Service authority.
3.3 Imputed Income. The Bank shall impute the economic benefit to the Executive on an annual basis.
ARTICLE 4
ASSIGNMENT
The Executive may irrevocably assign without consideration all of the Executive's interest in the Policy and in this Agreement to any person, entity, or trust established by the Executive or the Executive's spouse. If the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in the Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder and the Executive shall have no further interest in this Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound by the terms of the Policy only. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits, and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Agreement.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. Any person or entity who has not received benefits under this Agreement that he or she believes should be paid (the "claimant") shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Administrator a written claim for the benefits.
6.1.2 Timing of Administrator Response. The Administrator shall respond to such claimant within 90 days after receiving the claim. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.1.3 Notice of Decision. If the Administrator denies part or all of the claim, the Administrator shall notify the claimant in writing of such denial. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of this Agreement on which the denial is based,
(c) A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
(d) An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
(e) A statement of the claimant's right to bring a civil action under ERISA Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Administrator denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Administrator of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Administrator's notice of denial, must file with the Administrator a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records, and other information relating to the claim. The Administrator shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Administrator shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Administrator Response. The Administrator shall respond in writing to such claimant within 60 days after receiving the request for review. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 60 days by notifying the claimant in writing before the end of the initial 60-day period that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.2.5 Notice of Decision. The Administrator shall notify the claimant in writing of its decision on review. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of the Agreement on which the denial is based,
(c) A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to and copies of all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
(d) A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Administrator Duties. This Agreement shall be administered by an Administrator, which shall consist of the Board or such committee as the Board shall appoint. The Executive may be a member of the Administrator. The Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of this Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement.
7.4 Indemnity of Administrator. The Bank shall indemnify and hold harmless the members of the Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Administrator or any of its members.
7.5 Information. To enable the Administrator to perform its functions, the Bank shall supply full and timely information to the Administrator on all matters relating to the date and circumstances of the retirement, death, or Termination of Employment of the Executive, and such other pertinent information as the Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination of Agreement. This Agreement may be amended or terminated solely by a written agreement signed by the Bank and the Executive. However, this Agreement shall terminate upon the first to occur of any of the following:
(a) Surrender, lapse, or other termination of the Policy by the Bank,
(b) Distribution of the death benefit proceeds in accordance with Section 2.2 above,
(c) Upon the Executive's 65th birthday, and
(d) Upon the Executive's Termination of Employment.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank and their beneficiaries, survivors, executors, administrators, and transferees, and any Policy beneficiary.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no
succession had occurred. The Bank's failure to obtain such an assumption
agreement before succession becomes effective shall be considered a breach of
the Agreement and shall entitle the Executive to the Change-in-Control benefit
payable under Section 2.4 of the Second Amended Salary Continuation Agreement
between the Bank and the Executive.
8.5 Applicable Law. This Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.6 Entire Agreement. This Agreement and the Second Amended Salary Continuation Agreement constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. Effective immediately, this Agreement supersedes in its entirety the Amended Split Dollar Agreement attached as Addendum A to the November 21, 2002 Amended Salary Continuation Agreement.
8.7 Reorganization. The Bank shall not merge or consolidate into or with another Bank, or reorganize, or sell substantially all of its assets to another Bank, firm, or person unless such succeeding or continuing Bank, firm, or person agrees to assume and discharge the Bank's obligations.
8.8 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of the provision not held invalid, and the remainder of the provision together with all other provisions of this Agreement shall continue in full force and effect to the full extent consistent with law.
8.9 Headings. Caption headings and subheadings herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.10 Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to:
Board of Directors
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Executive, to:
James M. Gasior
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Executive and a duly authorized representative of the Bank have executed this Agreement as of the date first written above.
EXECUTIVE: BANK: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ James M. Gasior Its: ----------------------------------- |
AGREEMENT TO COOPERATE WITH INSURANCE UNDERWRITING INCIDENT TO INTERNAL
REVENUE CODE SECTION 1035 EXCHANGE
I acknowledge that I have read the Second Amended Split Dollar Agreement and Endorsement and agree to be bound by its terms, particularly the covenant on my part set forth in section 2.5 of the Second Amended Split Dollar Agreement and Endorsement to provide medical information and cooperate with medical insurance-related testing required by an insurer to issue a comparable insurance policy to cover the benefit provided under this Second Amended Split Dollar Agreement and Endorsement.
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: James M. Gasior
Insurer: Security Life of Denver
Policy No. 1567992
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of _______, 200_, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at ________, Ohio this __________ day of _________, 200_.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ James M. Gasior Its: ----------------------------------- |
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: James M. Gasior
Insurer: Great-West Life & Annuity Insurance Company
Policy No. 85998033
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of ___________, 200_, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at ________, Ohio this __________ day of _________, 200_.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ James M. Gasior Its: ----------------------------------- |
EXHIBIT 10.27
ADDENDUM A
THE CORTLAND SAVINGS AND BANKING COMPANY
AMENDED SPLIT DOLLAR AGREEMENT
THIS AMENDED SPLIT DOLLAR AGREEMENT is made and entered into as of this _____ day of ______________, 2002, by and between The Cortland Savings and Banking Company, an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio (the "Bank") and Marlene Lenio (the "Executive"). This Amended Split Dollar Agreement shall append the Split Dollar Endorsement entered into on even date herewith, or as subsequently amended, by and between the aforementioned parties.
WHEREAS, the Executive has contributed substantially to the success of the Bank and its parent company, Cortland Bancorp, an Ohio corporation, and the Bank desires that the Executive continue in its employ,
WHEREAS, to encourage the Executive to remain an employee of the Bank, the
Bank is willing to divide the death proceeds of a life insurance policy on the
Executive's life to be effective until the Executive's Normal Retirement Age of
65. The Bank will pay life insurance premiums from its general assets,
WHEREAS, the Bank and the Executive entered into a Salary Continuation Agreement dated as of March 1, 2001, providing for specified retirement benefits for the Executive after termination of her employment, and a Split Dollar Agreement attached thereto as Addendum A, providing for division of the death proceeds of a life insurance policy on the Executive's life to be effective until the Executive's Normal Retirement Age of 65,
WHEREAS, regulations promulgated under ERISA (the Employees Retirement Income Security Act) that became effective on January 1, 2002 govern the regulation of claims procedures contained in the Executive's form of Salary Continuation Agreement and Split Dollar Agreement attached thereto as Addendum A,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the March 1, 2001 Salary Continuation Agreement and the Split Dollar Agreement attached thereto as Addendum A, including but not limited to revision of the definition of "disability" and updating of the claims and review provisions of Article 6,
WHEREAS, the revised definition of disability, as well as the revised Claims and Review Procedure in Article 6, were drafted by ERISA counsel retained by Clark/Bardes Consulting, and
WHEREAS, the Bank and the Executive are entering into an Amended Salary Continuation Agreement effective as of the date hereof, superseding and replacing in its entirety the March 1, 2001 Salary Continuation Agreement, and the Bank and the Executive intend that this Amended Split Dollar Agreement shall be attached as Addendum A to the Amended Salary Continuation Agreement, superseding and replacing in its entirety the Split Dollar Agreement attached as Addendum A to the March 1, 2001 Salary Continuation Agreement.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Amended Split Dollar Agreement shall have the same meaning as defined in the Amended Salary Continuation Agreement of even date herewith. The following terms shall have the meanings specified --
1.1 "Insurer" means Great-West Life & Annuity Insurance Company.
1.2 "Policy" means insurance policy no. 85998034 issued by the Insurer.
1.3 "Insured" means the Executive.
ARTICLE 2
POLICY OWNERSHIP / INTERESTS
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Bank shall be the beneficiary of any death proceeds remaining after the Executive's interest has been paid pursuant to Article 2.2 below.
2.2 Executive's Interest. The Executive shall have the right to designate the beneficiary of death proceeds in the amount of $109,001. The Executive shall also have the right to elect and change settlement options specified in the Policy that may be permitted. However, the Executive, the Executive's transferee or the Executive's beneficiary shall have no rights or interests in the Policy with respect to that portion of the death proceeds designated in this Section 2.2 if the Executive is not in the full-time employment of the Bank at the time of death, except for reason of a leave of absence approved by the Bank.
2.3 Option to Purchase. The Bank shall not sell, surrender or transfer ownership of the Policy while this Amended Split Dollar Agreement is in effect without first giving the Executive or the Executive's transferee a right of first refusal to purchase the Policy for the Policy's interpolated terminal reserve value. Such right of first refusal to purchase the Policy must be exercised within 60 days from the date the Bank gives written notice of the Bank's intention to sell, surrender or transfer ownership of the Policy. This provision shall not impair the right of the Bank to terminate this Amended Split Dollar Agreement.
2.4 Comparable Coverage. Upon execution of this Amended Split Dollar Agreement, the Bank shall maintain the Policy in full force and effect and in no event shall the Bank amend, terminate or otherwise abrogate the Executive's interest in the Policy, unless the Bank replaces the Policy with a comparable insurance policy to cover the benefit provided under this Amended Split Dollar Agreement and executes a new split dollar agreement and endorsement for said comparable insurance policy. The Policy or any comparable policy shall be subject to the claims of the Bank's creditors.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Imputed Income. The Bank shall impute income to the Executive in an amount equal to the current term rate for the Executive's age multiplied by the net death benefit payable to the Executive's beneficiary. The "current term rate" is the minimum amount required to be imputed under Revenue Rulings 64-328 and 66-110, or any subsequent applicable authority.
ARTICLE 4
ASSIGNMENT
The Executive may assign without consideration all interests in the Policy and in this Amended Split Dollar Agreement to any person, entity or trust. In the event the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in the Amended Split Dollar Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder and the Executive shall have no further interest in the Policy or in this Amended Split Dollar Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound only by the terms of the Policy. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Amended Split Dollar Agreement.
ARTICLE 6
CLAIMS PROCEDURE
6.1 Claims Procedure. A person or beneficiary ("claimant") who has not received benefits under this Amended Split Dollar Agreement that he or she believes should be paid shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Bank a written claim for the benefits.
6.1.2 Timing of Bank Response. The Bank shall respond to such claimant within 90 days after receiving the claim. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.1.3 Notice of Decision. If the Bank denies part or all of the claim, the Bank shall notify the claimant in writing of such denial. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
6.1.3.1 The specific reasons for the denial,
6.1.3.2 A reference to the specific provisions of this Amended Split Dollar Agreement on which the denial is based,
6.1.3.3 A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
6.1.3.4 An explanation of this Amended Split Dollar Agreement's review procedures and the time limits applicable to such procedures, and
6.1.3.5 A statement of the claimant's right to bring a civil action under ERISA (Employees Retirement Income Security Act) Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Bank denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Bank of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Bank's notice of denial, must file with the Bank a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Bank shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Bank shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Bank Response. The Bank shall respond in writing to such claimant within 60 days after receiving the request for review. If the Bank determines that special circumstances require additional time for processing the claim, the Bank can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Bank expects to render its decision.
6.2.5 Notice of Decision. The Bank shall notify the claimant in writing of its decision on review. The Bank shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
6.2.5.1 The specific reason for the denial,
6.2.5.2 A reference to the specific provisions of this Amended Split Dollar Agreement on which the denial is based,
6.2.5.3 A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
6.2.5.4 A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
MISCELLANEOUS
7.1 Amendment and Termination. This Amended Split Dollar Agreement may be amended or terminated only by a written agreement signed by the Bank and the Executive. However, unless otherwise agreed to by the Bank and the Executive, this Amended Split Dollar Agreement will automatically terminate upon the Executive's 65th birthday.
7.2 Binding Effect. This Amended Split Dollar Agreement shall bind the Executive and the Bank and their beneficiaries, survivors, executors, administrators and transferees, and any Policy beneficiary.
7.3 No Guarantee of Employment. This Amended Split Dollar Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
7.4 Successors; Binding Agreement. The Bank will require any successor (whether direct or indirect, by purchase, merger, consolidation or otherwise) to all or substantially all of the business and/or assets of the Bank, by an assumption agreement in form and substance satisfactory to the Executive, to expressly assume and agree to perform this Amended Split Dollar Agreement in the same manner and to the same extent that the Bank would be required to perform this Amended Split Dollar Agreement if no such succession had taken place. Failure of the Bank to obtain such assumption agreement prior to the effectiveness of any such succession shall be a breach of the Amended Split Dollar Agreement and shall entitle the Executive to the Change-in-Control benefit provided in Section 2.4 of the Amended Salary Continuation Agreement between the Bank and the Executive of even date herewith.
7.5 Applicable Law. This Amended Split Dollar Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
7.6 Entire Agreement. This Amended Split Dollar Agreement constitutes the entire split dollar agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive by virtue of this Amended Split Dollar Agreement other than those specifically set forth herein.
7.7 Administration. The Bank shall have powers which are necessary to administer this Amended Split Dollar Agreement, including but not limited to --
(a) interpreting the provisions of this Amended Split Dollar Agreement,
(b) establishing and revising the method of accounting for this Amended Split Dollar Agreement,
(c) maintaining a record of benefit payments, and
(d) establishing rules and prescribing any forms necessary or desirable to administer this Amended Split Dollar Agreement.
7.8 Named Fiduciary. The Bank shall be the named fiduciary and plan administrator under this Amended Split Dollar Agreement. It may delegate to others certain aspects of the management and operational responsibilities including the employment of advisors and the delegation of ministerial duties to qualified individuals.
7.9 Severability. If for any reason, any provision of this Amended Split Dollar Agreement is held invalid, such invalidity shall not affect any other provision of this Amended Split Dollar Agreement not held invalid, and to the full extent consistent with law each such other provision shall continue in full force and effect. If any provision of this Amended Split Dollar Agreement is held invalid in part, such invalidity shall not affect the remainder of such provision not held invalid, and to the full extent consistent with law the remainder of such provision, together with all other provisions of this Amended Split Dollar Agreement, shall continue in full force and effect.
7.10 Headings. The headings of sections herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Amended Split Dollar Agreement.
7.11 Notices. All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to --
Board of Directors
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Executive, to -- Marlene Lenio 326 Russell Avenue Cortland, Ohio 44410
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Bank has caused this Amended Split Dollar Agreement to be executed by its duly authorized officer and the Executive has hereunto set his/her hand as of the date and year first above written.
EXECUTIVE: BANK: THE CORTLAND SAVINGS AND BANKING COMPANY By: ------------------------------------- ------------------------------------ Marlene Lenio Rodger W. Platt Its: President, Chairman of the Board and Chief Executive Officer |
SPLIT DOLLAR POLICY ENDORSEMENT
THE CORTLAND SAVINGS AND BANKING COMPANY
AMENDED SPLIT DOLLAR AGREEMENT
Policy No. 85998034 Insured: Marlene Lenio
Supplementing and amending the application for insurance to Great-West Life & Annuity Insurance Company ("Insurer") on January 9, 2001 (the application date), the applicant requests and directs that:
BENEFICIARIES
1. The Cortland Savings and Banking Company, located in Cortland, Ohio (the "Bank"), shall be the beneficiary of any death proceeds remaining after the Insured's interest has been paid pursuant to paragraph (2) below.
2. The Insured or the Insured's transferee shall designate the beneficiary of death proceeds in the amount of $109,001, subject to the provisions of paragraph (5) below.
OWNERSHIP
3. The Owner of the Policy shall be the Bank. The Owner shall have all ownership rights in the Policy except as may be specifically granted to the Insured or the Insured's transferee in paragraph (4) of this endorsement.
4. The Insured or the Insured's transferee shall have the right to assign his or her rights and interests in the Policy with respect to that portion of the death proceeds designated in paragraph (2) of this endorsement, and to exercise all settlement options with respect to such death proceeds.
5. Notwithstanding the provisions of paragraph (4) above, the Insured, the Insured's transferee or the Insured's beneficiary shall have no rights or interests in the Policy with respect to that portion of the death proceeds designated in paragraph (2) of this endorsement if the Insured is not in the full-time employment of the Bank at the time of death, except for reason of a leave of absence approved by the Bank.
MODIFICATION OF ASSIGNMENT PROVISIONS OF THE POLICY
6. Upon the death of the Insured, the interest of any collateral assignee of the Owner of the Policy designated in (3) above shall be limited to the portion of the proceeds described in paragraph (1) above.
OWNER'S AUTHORITY
7. The Insurer is hereby authorized to recognize the Owner's claim to rights hereunder without investigating the reason for any action taken by the Owner, including the Owner's statement of the amount of premiums the Owner has paid on the Policy. The signature of the Owner shall be sufficient for the exercise of any rights under this Endorsement and the receipt of the Owner for any sums received by it shall be a full discharge and release therefore to the Insurer. The Insurer may rely on a sworn statement in form satisfactory to it furnished by the Owner, its successors or assigns, as to their interest and any payments made pursuant to such statement shall discharge the Bank accordingly.
8. Any transferee's rights shall be subject to this Split Dollar Endorsement.
9. The Owner accepts and agrees to this Split Dollar Endorsement.
10. The undersigned is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is being executed.
Signed at Cortland, Ohio, this _____ day of ___________, 2002.
THE CORTLAND SAVINGS AND BANKING COMPANY
The Insured accepts and agrees to the foregoing and, subject to the rights of the Owner as stated above, designates _____________________________________, (relationship: ____________________) as primary beneficiary(s) and ________________________________________________ (relationship: ____________) as secondary beneficiary of the portion of the proceeds described in (2) above.
Signed at _______________, Ohio, this _______ day of __________, 2002.
THE INSURED
EXHIBIT 10.28
ADDENDUM A
THE CORTLAND SAVINGS AND BANKING COMPANY
SPLIT DOLLAR AGREEMENT AND ENDORSEMENT
This SPLIT DOLLAR AGREEMENT AND ENDORSEMENT (this "Agreement") is entered into as of this day of _____________, 200__ by and between The Cortland Savings and Banking Company, an Ohio-chartered commercial bank located in Cortland, Ohio (the "Bank"), and Craig Phythyon, its Vice President (the "Executive"). This Agreement shall append the Split Dollar Policy Endorsement entered into on even date herewith or as subsequently amended, by and between the aforementioned parties.
To encourage the Executive to remain an employee of the Bank, the Bank is willing to divide the death proceeds of a life insurance policy on the Executive's life. The Bank will pay life insurance premiums from its general assets.
The Bank and the Executive agree as set forth herein.
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Agreement are used herein as defined in the Salary Continuation Agreement dated as of the date of this Agreement between the Bank and the Executive. The following terms shall have the meanings specified:
1.1 Administrator means the administrator described in Article 7.
1.2 Insured means the Executive.
1.3 Insurer means each life insurance carrier for which there is a Split Dollar Policy Endorsement attached to this Agreement.
1.4 Policy means the specific life insurance policy or policies issued by the Insurer(s).
1.5 Split Dollar Policy Endorsement means the form required by the Administrator or the Insurer to indicate the Executive's interest, if any, in a Policy on such Executive's life.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Bank shall be the beneficiary of the remaining death proceeds of the Policy after the Executive's interest has been paid according to Section 2.2 below.
2.2 Executive's Interest. The Executive shall have the right to designate
the beneficiary of death proceeds in the amount of $191,168. The Executive or
the Executive's transferee shall also have the right to elect and change
settlement options that may be permitted. The Executive, the Executive's
transferee or the Executive's beneficiary shall have no rights or interests in
the Policy with respect to that portion of the death proceeds designated in this
Section 2.2 if the Executive is not in the full-time employment of the Bank at
the time of death, except for reason of a leave of absence approved by the Bank.
2.3 Option to Purchase. Upon termination of this Agreement, the Bank shall not sell, surrender or transfer ownership of the Policy without first giving the Executive or the Executive's transferee the option to purchase the Policy for a period of 60 days from written notice of such intention. The purchase price shall be an amount equal to the cash surrender value of the Policy.
2.4 Comparable Coverage. The Bank may replace the Policy with a comparable insurance policy to cover the benefit provided under this Agreement, in which case the Bank and the Executive shall execute a new Split-Dollar Policy Endorsement for said comparable insurance policy.
2.5 Internal Revenue Code Section 1035 Exchanges. The Executive recognizes and agrees that the Bank may after this Split Dollar Agreement is adopted wish to exchange the Policy of life insurance on the Executive's life for another contract of life insurance insuring the Executive's life. Provided that the Policy is replaced (or intended to be replaced) with a comparable policy of life insurance, the Executive agrees to provide medical information and cooperate with medical insurance-related testing required by a prospective insurer for implementing the Policy or, if necessary, for modifying or updating to a comparable insurer.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Administrator shall annually determine the economic benefit attributable to the Executive based on the amount of the current term rate for the Executive's age multiplied by the aggregate death benefit payable to the Executive's beneficiary. The "current term rate" is the minimum amount required to be imputed under applicable Internal Revenue Service authority.
3.3 Imputed Income. The Bank shall impute the economic benefit to the Executive on an annual basis.
ARTICLE 4
ASSIGNMENT
The Executive may irrevocably assign without consideration all of the Executive's interest in the Policy and in this Agreement to any person, entity, or trust established by the Executive or the Executive's spouse. If the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in this Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder and the Executive shall have no further interest in this Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound only by the terms of the Policy. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Agreement.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. Any person or entity who has not received benefits under this Agreement that he or she believes should be paid (the "claimant") shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Administrator a written claim for the benefits.
6.1.2 Timing of Administrator Response. The Administrator shall respond to such claimant within 90 days after receiving the claim. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional
period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.1.3 Notice of Decision. If the Administrator denies part or all of the claim, the Administrator shall notify the claimant in writing of such denial. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of this Agreement on which the denial is based,
(c) A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
(d) An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
(e) A statement of the claimant's right to bring a civil action under ERISA Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Administrator denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Administrator of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Administrator's notice of denial, must file with the Administrator a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records and other information relating to the claim. The Administrator shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Administrator shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Administrator Response. The Administrator shall respond in writing to such claimant within 60 days after receiving the request for review. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 60 days by notifying the claimant in writing, prior to the end of the initial 60-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.2.5 Notice of Decision. The Administrator shall notify the claimant in writing of its decision on review. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of the Agreement on which the denial is based,
(c) A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
(d) A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Administrator Duties. This Agreement shall be administered by an Administrator, which shall consist of the Board or such committee as the Board shall appoint. The Executive may be a member of the Administrator. The Administrator shall also have the discretion and authority to (a) make, amend, interpret and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Administrator may employ agents and delegate to them such administrative duties as it sees fit, (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Administrator with respect to any question arising out of or in connection with the administration, interpretation and application of this Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement.
7.4 Indemnity of Administrator. The Bank shall indemnify and hold harmless the members of the Administrator against any and all claims, losses, damages, expenses or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Administrator or any of its members.
7.5 Information. To enable the Administrator to perform its functions, the Bank shall supply full and timely information to the Administrator on all matters relating to the date and circumstances of the retirement, death or Termination of Employment of the Executive, and such other pertinent information as the Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination of Agreement. This Agreement may be amended or terminated only by a written agreement signed by the Bank and the Executive. However, this Agreement shall terminate upon the first to occur of any of the following:
(a) Surrender, lapse, or other termination of the Policy by the Bank,
(b) Distribution of the death benefit proceeds in accordance with Section 2.2 above,
(c) Upon the Executive's 65th birthday, and
(d) Upon the Executive's Termination of Employment.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank and their beneficiaries, survivors, executors, administrators, and transferees, and any Policy beneficiary.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Successors; Binding Agreement. By an assumption agreement in form and substance satisfactory to the Executive, the Bank shall require any successor (whether direct or indirect, by purchase, merger,
consolidation, or otherwise) to all or substantially all of the business or assets of the Bank to expressly assume and agree to perform this Agreement in the same manner and to the same extent that the Bank would be required to perform this Agreement if no succession had occurred. The Bank's failure to obtain such an assumption agreement before succession becomes effective shall be considered a breach of the Agreement and shall entitle the Executive to the Change-in-Control benefit payable under Section 2.4 of the Salary Continuation Agreement between the Bank and the Executive.
8.5 Applicable Law. This Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.6 Entire Agreement. This Agreement and the Salary Continuation Agreement constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive by virtue of this Agreement other than those specifically set forth herein.
8.7 Reorganization. The Bank shall not merge or consolidate into or with another Bank, or reorganize, or sell substantially all of its assets to another Bank, firm or person unless such succeeding or continuing Bank, firm or person agrees to assume and discharge the obligations of the Bank.
8.8 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of the provision not held invalid, and the remainder of the provision together with all other provisions of this Agreement shall continue in full force and effect to the full extent consistent with law.
8.9 Headings. Caption headings and subheadings herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.10 Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to:
Board of Directors
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Executive, to:
Craig Phythyon
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Executive and a duly authorized representative of the Bank have executed this Agreement as of the date first written above.
EXECUTIVE: BANK: The Cortland Savings and Banking Company By: ----------------------------------- -------------------------------------- Craig Phythyon Its: ------------------------------------- |
AGREEMENT TO COOPERATE WITH INSURANCE UNDERWRITING INCIDENT TO INTERNAL
REVENUE CODE SECTION 1035 EXCHANGE
I acknowledge that I have read the Split Dollar Agreement and Endorsement and agree to be bound by its terms, particularly the covenant on my part set forth in section 2.5 of the Split Dollar Agreement and Endorsement to provide medical information and cooperate with medical insurance-related testing required by an insurer to issue a comparable insurance policy to cover the benefit provided under this Split Dollar Agreement and Endorsement.
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Craig Phythyon
Insurer: Security Life of Denver
Policy No. 1567993
Pursuant to the terms of The Cortland Savings and Banking Company Split Dollar Agreement and Endorsement dated as of _____________________, 200_, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive right to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph which are available under the terms of the policy and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise said rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is being executed.
Signed at ________________, Ohio this _________ day of ___, 200_.
INSURED: OWNER: The Cortland Savings and Banking Company By: ----------------------------------- -------------------------------------- Craig Phythyon Its: ------------------------------------- |
EXHIBIT 10.29
ADDENDUM A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT
THIS SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT (this "Agreement") is entered into as of this ______ day of _______________, 200__ by and between The Cortland Savings and Banking Company, an Ohio-chartered commercial bank located in Cortland, Ohio (the "Bank"), and Stephen A. Telego, Sr., Senior Vice President of the Bank (the "Executive"). This Agreement shall append the Split Dollar Policy Endorsement entered into on even date herewith or as subsequently amended, by and between the aforementioned parties.
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank entered into an Amended Salary Continuation Agreement dated as of August 8, 2002 with the Executive, providing for specified retirement benefits for the Executive after termination of his employment, and an Amended Split Dollar Agreement attached thereto as Addendum A, providing for division of the death proceeds of a life insurance policy on the Executive's life to be effective until the Executive attains age 65 or until the Executive's employment terminates, whichever first occurs,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the Amended Salary Continuation Agreement and the Amended Split Dollar Agreement attached thereto as Addendum A,
WHEREAS, the Bank and the Executive are entering into a Second Amended Salary Continuation Agreement effective as of the date hereof, superseding and replacing in its entirety the August 8, 2002 Amended Salary Continuation Agreement, and the Bank and the Executive intend that this Second Amended Split Dollar Agreement and Endorsement shall be attached as Addendum A to the Second Amended Salary Continuation Agreement, superseding and replacing in its entirety the Amended Split Dollar Agreement attached as Addendum A to the August 8, 2002 Amended Salary Continuation Agreement.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Agreement are used herein as defined in the Second Amended Salary Continuation Agreement dated as of the date of this Agreement between the Bank and the Executive. The following terms shall have the meanings specified:
1.1 Administrator means the administrator described in Article 7.
1.2 Insured means the Executive.
1.3 Insurer means each life insurance carrier for which there is a Split Dollar Policy Endorsement attached to this Agreement.
1.4 Policy means the specific life insurance policy or policies issued by the Insurer(s).
1.5 Split Dollar Policy Endorsement means the form required by the Administrator or the Insurer to indicate the Executive's interest, if any, in a Policy on such Executive's life.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Bank shall be the beneficiary of the remaining death proceeds of the Policy after the Executive's interest is paid according to Section 2.2 below.
2.2 Executive's Interest. The Executive shall have the right to designate
the beneficiary of death proceeds in the amount of $701,578. The Executive or
the Executive's transferee shall also have the right to elect and change
settlement options that may be permitted. The Executive, the Executive's
transferee or the Executive's beneficiary shall have no rights or interests in
the Policy with respect to that portion of the death proceeds designated in this
Section 2.2 if the Executive is not in the full-time employment of the Bank at
the time of death, except for reason of a leave of absence approved by the Bank.
2.3 Option to Purchase. Upon termination of this Agreement, the Bank shall not sell, surrender, or transfer ownership of the Policy without first giving the Executive or the Executive's transferee the option to purchase the Policy for a period of 60 days from written notice of such intention. The purchase price shall be an amount equal to the cash surrender value of the Policy.
2.4 Comparable Coverage. The Bank may replace the Policy with a comparable insurance policy to cover the benefit provided under this Agreement, in which case the Bank and the Executive shall execute a new Split-Dollar Policy Endorsement for the comparable insurance policy.
2.5 Internal Revenue Code Section 1035 Exchanges. The Executive recognizes and agrees that the Bank may after this Split Dollar Agreement is adopted wish to exchange the Policy of life insurance on the Executive's life for another contract of life insurance insuring the Executive's life. Provided that the Policy is replaced (or intended to be replaced) with a comparable policy of life insurance, the Executive agrees to provide medical information and cooperate with medical insurance-related testing required by a prospective insurer for implementing the Policy or, if necessary, for modifying or updating to a comparable insurer.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Administrator shall annually determine the economic benefit attributable to the Executive based on the amount of the current term rate for the Executive's age multiplied by the aggregate death benefit payable to the Executive's beneficiary. The "current term rate" is the minimum amount required to be imputed under applicable Internal Revenue Service authority.
3.3 Imputed Income. The Bank shall impute the economic benefit to the Executive on an annual basis.
ARTICLE 4
ASSIGNMENT
The Executive may irrevocably assign without consideration all of the Executive's interest in the Policy and in this Agreement to any person, entity, or trust established by the Executive or the Executive's spouse. If the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in the Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder and the Executive shall have no further interest in this Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound by the terms of the Policy only. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits, and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Agreement.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. Any person or entity who has not received benefits under this Agreement that he or she believes should be paid (the "claimant") shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Administrator a written claim for the benefits.
6.1.2 Timing of Administrator Response. The Administrator shall respond to such claimant within 90 days after receiving the claim. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.1.3 Notice of Decision. If the Administrator denies part or all of the claim, the Administrator shall notify the claimant in writing of such denial. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of this Agreement on which the denial is based,
(c) A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
(d) An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
(e) A statement of the claimant's right to bring a civil action under ERISA Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Administrator denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Administrator of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Administrator's notice of denial, must file with the Administrator a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records, and other information relating to the claim. The Administrator shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Administrator shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Administrator Response. The Administrator shall respond in writing to such claimant within 60 days after receiving the request for review. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 60 days by notifying the claimant in writing before the end of the initial 60-day period that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.2.5 Notice of Decision. The Administrator shall notify the claimant in writing of its decision on review. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of the Agreement on which the denial is based,
(c) A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to and copies of all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
(d) A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Administrator Duties. This Agreement shall be administered by an Administrator, which shall consist of the Board or such committee as the Board shall appoint. The Executive may be a member of the Administrator. The Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of this Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement.
7.4 Indemnity of Administrator. The Bank shall indemnify and hold harmless the members of the Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Administrator or any of its members.
7.5 Information. To enable the Administrator to perform its functions, the Bank shall supply full and timely information to the Administrator on all matters relating to the date and circumstances of the retirement, death, or Termination of Employment of the Executive, and such other pertinent information as the Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination of Agreement. This Agreement may be amended or terminated solely by a written agreement signed by the Bank and the Executive. However, this Agreement shall terminate upon the first to occur of any of the following:
(a) Surrender, lapse, or other termination of the Policy by the Bank,
(b) Distribution of the death benefit proceeds in accordance with Section 2.2 above,
(c) Upon the Executive's 65th birthday, and
(d) Upon the Executive's Termination of Employment.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank and their beneficiaries, survivors, executors, administrators, and transferees, and any Policy beneficiary.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no
succession had occurred. The Bank's failure to obtain such an assumption
agreement before succession becomes effective shall be considered a breach of
the Agreement and shall entitle the Executive to the Change-in-Control benefit
payable under Section 2.4 of the Second Amended Salary Continuation Agreement
between the Bank and the Executive.
8.5 Applicable Law. This Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.6 Entire Agreement. This Agreement and the Second Amended Salary Continuation Agreement constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. Effective immediately, this Agreement supersedes in its entirety the Amended Split Dollar Agreement attached as Addendum A to the August 8, 2002 Amended Salary Continuation Agreement.
8.7 Reorganization. The Bank shall not merge or consolidate into or with another Bank, or reorganize, or sell substantially all of its assets to another Bank, firm, or person unless such succeeding or continuing Bank, firm, or person agrees to assume and discharge the Bank's obligations.
8.8 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of the provision not held invalid, and the remainder of the provision together with all other provisions of this Agreement shall continue in full force and effect to the full extent consistent with law.
8.9 Headings. Caption headings and subheadings herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.10 Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to:
Board of Directors
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Executive, to:
Stephen A. Telego, Sr.
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Executive and a duly authorized representative of the Bank have executed this Second Amended Split Dollar Agreement and Endorsement as of the date first written above.
EXECUTIVE: BANK: The Cortland Savings and Banking Company By: ------------------------------------ ------------------------------------ Stephen A. Telego, Sr. Its: ----------------------------------- |
AGREEMENT TO COOPERATE WITH INSURANCE UNDERWRITING INCIDENT TO INTERNAL
REVENUE CODE SECTION 1035 EXCHANGE
I acknowledge that I have read the Second Amended Split Dollar Agreement and Endorsement. I agree to be bound by its terms, particularly the covenant on my part set forth in section 2.5 of the Second Amended Split Dollar Agreement and Endorsement to provide medical information and cooperate with medical insurance-related testing required by an insurer to issue a comparable insurance policy to cover the benefit provided under this Second Amended Split Dollar Agreement and Endorsement.
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Stephen A. Telego, Sr.
Insurer: Great-West Life & Annuity Insurance Company
Policy No. 85998036
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of _______________, 200__, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at ____________, Ohio this ____ day of _____________, 200__.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Stephen A. Telego, Sr. Its: ----------------------------------- |
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Stephen A. Telego, Sr.
Insurer: Great-West Life & Annuity Insurance Company
Policy No. 85998027
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of ________________, 200__, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at ____________, Ohio this ____ day of _____________, 200__.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Stephen A. Telego, Sr. Its: ----------------------------------- |
EXHIBIT 10.30
ADDENDUM A
THE CORTLAND SAVINGS AND BANKING COMPANY
SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT
THIS SECOND AMENDED SPLIT DOLLAR AGREEMENT AND ENDORSEMENT (this "Agreement") is entered into as of this ______ day of_________, 200__ by and between The Cortland Savings and Banking Company, an Ohio-chartered commercial bank located in Cortland, Ohio (the "Bank"), and Danny L. White, Vice President of the Bank (the "Executive"). This Agreement shall append the Split Dollar Policy Endorsement entered into on even date herewith or as subsequently amended, by and between the aforementioned parties.
WHEREAS, to encourage the Executive to remain an employee of the Bank, the Bank entered into an Amended Salary Continuation Agreement dated as of September 4, 2002 with the Executive, providing for specified retirement benefits for the Executive after termination of his employment, and an Amended Split Dollar Agreement attached thereto as Addendum A, providing for division of the death proceeds of a life insurance policy on the Executive's life to be effective until the Executive attains age 65 or until the Executive's employment terminates, whichever first occurs,
WHEREAS, the Bank and the Executive have negotiated and agreed to miscellaneous changes in the terms and conditions of the Amended Salary Continuation Agreement and the Amended Split Dollar Agreement attached thereto as Addendum A,
WHEREAS, the Bank and the Executive are entering into a Second Amended Salary Continuation Agreement effective as of the date hereof, superseding and replacing in its entirety the September 4, 2002 Amended Salary Continuation Agreement, and the Bank and the Executive intend that this Second Amended Split Dollar Agreement and Endorsement shall be attached as Addendum A to the Second Amended Salary Continuation Agreement, superseding and replacing in its entirety the Amended Split Dollar Agreement attached as Addendum A to the September 4, 2002 Amended Salary Continuation Agreement.
NOW THEREFORE, in consideration of the foregoing premises and other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto agree as follows:
ARTICLE 1
GENERAL DEFINITIONS
Capitalized terms not otherwise defined in this Agreement are used herein as defined in the Second Amended Salary Continuation Agreement dated as of the date of this Agreement between the Bank and the Executive. The following terms shall have the meanings specified:
1.1 Administrator means the administrator described in Article 7.
1.2 Insured means the Executive.
1.3 Insurer means each life insurance carrier for which there is a Split Dollar Policy Endorsement attached to this Agreement.
1.4 Policy means the specific life insurance policy or policies issued by the Insurer(s).
1.5 Split Dollar Policy Endorsement means the form required by the Administrator or the Insurer to indicate the Executive's interest, if any, in a Policy on such Executive's life.
ARTICLE 2
POLICY OWNERSHIP/INTERESTS
2.1 Bank Ownership. The Bank is the sole owner of the Policy and shall have the right to exercise all incidents of ownership. The Bank shall be the beneficiary of the remaining death proceeds of the Policy after the Executive's interest is paid according to Section 2.2 below.
2.2 Executive's Interest. The Executive shall have the right to designate
the beneficiary of death proceeds in the amount of $390,812. The Executive or
the Executive's transferee shall also have the right to elect and change
settlement options that may be permitted. The Executive, the Executive's
transferee or the Executive's beneficiary shall have no rights or interests in
the Policy with respect to that portion of the death proceeds designated in this
Section 2.2 if the Executive is not in the full-time employment of the Bank at
the time of death, except for reason of a leave of absence approved by the Bank.
2.3 Option to Purchase. Upon termination of this Agreement, the Bank shall not sell, surrender, or transfer ownership of the Policy without first giving the Executive or the Executive's transferee the option to purchase the Policy for a period of 60 days from written notice of such intention. The purchase price shall be an amount equal to the cash surrender value of the Policy.
2.4 Comparable Coverage. The Bank may replace the Policy with a comparable insurance policy to cover the benefit provided under this Agreement, in which case the Bank and the Executive shall execute a new Split-Dollar Policy Endorsement for the comparable insurance policy.
2.5 Internal Revenue Code Section 1035 Exchanges. The Executive recognizes and agrees that the Bank may after this Agreement is adopted wish to exchange the Policy of life insurance on the Executive's life for another contract of life insurance insuring the Executive's life. Provided that the Policy is replaced (or intended to be replaced) with a comparable policy of life insurance, the Executive agrees to provide medical information and cooperate with medical insurance-related testing required by a prospective insurer for implementing the Policy or, if necessary, for modifying or updating to a comparable insurer.
ARTICLE 3
PREMIUMS
3.1 Premium Payment. The Bank shall pay any premiums due on the Policy.
3.2 Economic Benefit. The Administrator shall annually determine the economic benefit attributable to the Executive based on the amount of the current term rate for the Executive's age multiplied by the aggregate death benefit payable to the Executive's beneficiary. The "current term rate" is the minimum amount required to be imputed under applicable Internal Revenue Service authority.
3.3 Imputed Income. The Bank shall impute the economic benefit to the Executive on an annual basis.
ARTICLE 4
ASSIGNMENT
The Executive may irrevocably assign without consideration all of the Executive's interest in the Policy and in this Agreement to any person, entity, or trust established by the Executive or the Executive's spouse. If the Executive transfers all of the Executive's interest in the Policy, then all of the Executive's interest in the Policy and in the Agreement shall be vested in the Executive's transferee, who shall be substituted as a party hereunder and the Executive shall have no further interest in this Agreement.
ARTICLE 5
INSURER
The Insurer shall be bound by the terms of the Policy only. Any payments the Insurer makes or actions it takes in accordance with the Policy shall fully discharge it from all claims, suits, and demands of all entities or persons. The Insurer shall not be bound by or be deemed to have notice of the provisions of this Agreement.
ARTICLE 6
CLAIMS AND REVIEW PROCEDURES
6.1 Claims Procedure. Any person or entity who has not received benefits under this Agreement that he or she believes should be paid (the "claimant") shall make a claim for such benefits as follows:
6.1.1 Initiation - Written Claim. The claimant initiates a claim by submitting to the Administrator a written claim for the benefits.
6.1.2 Timing of Administrator Response. The Administrator shall respond to such claimant within 90 days after receiving the claim. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 90 days by notifying the claimant in writing, prior to the end of the initial 90-day period, that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.1.3 Notice of Decision. If the Administrator denies part or all of the claim, the Administrator shall notify the claimant in writing of such denial. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of this Agreement on which the denial is based,
(c) A description of any additional information or material necessary for the claimant to perfect the claim and an explanation of why it is needed,
(d) An explanation of the Agreement's review procedures and the time limits applicable to such procedures, and
(e) A statement of the claimant's right to bring a civil action under ERISA Section 502(a) following an adverse benefit determination on review.
6.2 Review Procedure. If the Administrator denies part or all of the claim, the claimant shall have the opportunity for a full and fair review by the Administrator of the denial, as follows:
6.2.1 Initiation - Written Request. To initiate the review, the claimant, within 60 days after receiving the Administrator's notice of denial, must file with the Administrator a written request for review.
6.2.2 Additional Submissions - Information Access. The claimant shall then have the opportunity to submit written comments, documents, records, and other information relating to the claim. The Administrator shall also provide the claimant, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits.
6.2.3 Considerations on Review. In considering the review, the Administrator shall take into account all materials and information the claimant submits relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
6.2.4 Timing of Administrator Response. The Administrator shall respond in writing to such claimant within 60 days after receiving the request for review. If the Administrator determines that special circumstances require additional time for processing the claim, the Administrator can extend the response period by an additional 60 days by notifying the claimant in writing before the end of the initial 60-day period that an additional period is required. The notice of extension must set forth the special circumstances and the date by which the Administrator expects to render its decision.
6.2.5 Notice of Decision. The Administrator shall notify the claimant in writing of its decision on review. The Administrator shall write the notification in a manner calculated to be understood by the claimant. The notification shall set forth:
(a) The specific reasons for the denial,
(b) A reference to the specific provisions of the Agreement on which the denial is based,
(c) A statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to and copies of all documents, records, and other information relevant (as defined in applicable ERISA regulations) to the claimant's claim for benefits, and
(d) A statement of the claimant's right to bring a civil action under ERISA Section 502(a).
ARTICLE 7
ADMINISTRATION OF AGREEMENT
7.1 Administrator Duties. This Agreement shall be administered by an Administrator, which shall consist of the Board or such committee as the Board shall appoint. The Executive may be a member of the Administrator. The Administrator shall also have the discretion and authority to (a) make, amend, interpret, and enforce all appropriate rules and regulations for the administration of this Agreement and (b) decide or resolve any and all questions, including interpretations of this Agreement, as may arise in connection with the Agreement.
7.2 Agents. In the administration of this Agreement, the Administrator may employ agents and delegate to them such administrative duties as it sees fit (including acting through a duly appointed representative), and may from time to time consult with counsel who may be counsel to the Bank.
7.3 Binding Effect of Decisions. The decision or action of the Administrator with respect to any question arising out of or in connection with the administration, interpretation, and application of this Agreement and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Agreement.
7.4 Indemnity of Administrator. The Bank shall indemnify and hold harmless the members of the Administrator against any and all claims, losses, damages, expenses, or liabilities arising from any action or failure to act with respect to this Agreement, except in the case of willful misconduct by the Administrator or any of its members.
7.5 Information. To enable the Administrator to perform its functions, the Bank shall supply full and timely information to the Administrator on all matters relating to the date and circumstances of the retirement, death, or Termination of Employment of the Executive, and such other pertinent information as the Administrator may reasonably require.
ARTICLE 8
MISCELLANEOUS
8.1 Amendment and Termination of Agreement. This Agreement may be amended or terminated solely by a written agreement signed by the Bank and the Executive. However, this Agreement shall terminate upon the first to occur of any of the following:
(a) Surrender, lapse, or other termination of the Policy by the Bank,
(b) Distribution of the death benefit proceeds in accordance with Section 2.2 above,
(c) Upon the Executive's 65th birthday, and
(d) Upon the Executive's Termination of Employment.
8.2 Binding Effect. This Agreement shall bind the Executive and the Bank and their beneficiaries, survivors, executors, administrators, and transferees, and any Policy beneficiary.
8.3 No Guarantee of Employment. This Agreement is not an employment policy or contract. It does not give the Executive the right to remain an employee of the Bank, nor does it interfere with the Bank's right to discharge the Executive. It also does not require the Executive to remain an employee nor interfere with the Executive's right to terminate employment at any time.
8.4 Successors; Binding Agreement. By an assumption agreement in form and
substance satisfactory to the Executive, the Bank shall require any successor
(whether direct or indirect, by purchase, merger, consolidation, or otherwise)
to all or substantially all of the business or assets of the Bank to expressly
assume and agree to perform this Agreement in the same manner and to the same
extent that the Bank would be required to perform this Agreement if no
succession had occurred. The Bank's failure to obtain such an assumption
agreement before succession becomes effective shall be considered a breach of
the Agreement and shall entitle the Executive to the Change-in-Control benefit
payable under Section 2.4 of the Second Amended Salary Continuation Agreement
between the Bank and the Executive.
8.5 Applicable Law. This Agreement and all rights hereunder shall be governed by and construed according to the laws of the State of Ohio, except to the extent preempted by the laws of the United States of America.
8.6 Entire Agreement. This Agreement and the Second Amended Salary Continuation Agreement constitute the entire agreement between the Bank and the Executive as to the subject matter hereof. No rights are granted to the Executive under this Agreement other than those specifically set forth herein. Effective immediately, this Agreement supersedes in its entirety the Amended Split Dollar Agreement attached as Addendum A to the September 4, 2002 Amended Salary Continuation Agreement.
8.7 Reorganization. The Bank shall not merge or consolidate into or with another Bank, or reorganize, or sell substantially all of its assets to another Bank, firm, or person unless such succeeding or continuing Bank, firm, or person agrees to assume and discharge the Bank's obligations.
8.8 Severability. If for any reason any provision of this Agreement is held invalid, such invalidity shall not affect any other provision of this Agreement not held invalid, and each such other provision shall continue in full force and effect to the full extent consistent with law. If any provision of this Agreement is held invalid in part, such invalidity shall not affect the remainder of the provision not held invalid, and the remainder of the provision together with all other provisions of this Agreement shall continue in full force and effect to the full extent consistent with law.
8.9 Headings. Caption headings and subheadings herein are included solely for convenience of reference and shall not affect the meaning or interpretation of any provision of this Agreement.
8.10 Notices. All notices, requests, demands, and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
(a) If to the Bank, to:
Board of Directors
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
(b) If to the Executive, to:
Danny L. White
The Cortland Savings and Banking Company
194 West Main Street
P.O. Box 98
Cortland, Ohio 44410-1466
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
IN WITNESS WHEREOF, the Executive and a duly authorized representative of the Bank have executed this Agreement as of the date first written above.
EXECUTIVE: BANK: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Danny L. White Its: ----------------------------------- |
AGREEMENT TO COOPERATE WITH INSURANCE UNDERWRITING INCIDENT TO INTERNAL
REVENUE CODE SECTION 1035 EXCHANGE
I acknowledge that I have read the Second Amended Split Dollar Agreement and Endorsement and agree to be bound by its terms, particularly the covenant on my part set forth in section 2.5 of the Second Amended Split Dollar Agreement and Endorsement to provide medical information and cooperate with medical insurance-related testing required by an insurer to issue a comparable insurance policy to cover the benefit provided under this Second Amended Split Dollar Agreement and Endorsement.
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Danny L. White
Insurer: Security Life of Denver
Policy No. 1567995
Pursuant to the terms of The Cortland Savings and Banking Company Second Amended Split Dollar Agreement and Endorsement dated as of _______, 200___, the undersigned Owner requests that the above-referenced policy issued by the Insurer provides for the following beneficiary designation and limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at ______________, Ohio this ___ day of __________, 200__.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Danny L. White Its: ----------------------------------- |
SPLIT DOLLAR POLICY ENDORSEMENT
Insured: Danny L. White
Insurer: Great-West Life & Annuity Insurance Company
Policy No. 85998037
Pursuant to the terms of The Cortland Savings and Banking Company Second
Amended Split Dollar Agreement and Endorsement dated as of _________________ ,
200 __________ , the undersigned Owner requests that the above-referenced policy
issued by the Insurer provides for the following beneficiary designation and
limited contract ownership rights to the Insured:
1. Upon the death of the Insured, proceeds shall be paid in one sum to the Owner, its successors or assigns, to the extent of its interest in the policy. It is hereby provided that the Insurer may rely solely upon a statement from the Owner as to the amount of proceeds it is entitled to receive under this paragraph.
2. Any proceeds at the death of the Insured in excess of the amount paid under the provisions of the preceding paragraph shall be paid in one sum to:
The exclusive rights to change the beneficiary for the proceeds payable under this paragraph, to elect any optional method of settlement for the proceeds paid under this paragraph that is available under the terms of the policy, and to assign all rights and interests granted under this paragraph are hereby granted to the Insured. The sole signature of the Insured shall be sufficient to exercise the rights. The Owner retains all contract rights not granted to the Insured under this paragraph.
3. It is agreed by the undersigned that this designation and limited assignment of rights shall be subject in all respects to the contractual terms of the policy.
4. Any payment directed by the Owner under this endorsement shall be a full discharge of the Insurer, and such discharge shall be binding on all parties claiming any interest under the policy.
The undersigned for the Owner is signing in a representative capacity and warrants that he or she has the authority to bind the entity on whose behalf this document is executed.
Signed at ______________, Ohio this ___ day of __________, 200__.
INSURED: OWNER: The Cortland Savings and Banking Company By: ------------------------------------- ------------------------------------ Danny L. White Its: ----------------------------------- |
EXHIBIT 10.31
SEVERANCE AGREEMENT DUE TO CHANGE IN CONTROL
OF CORTLAND BANCORP.
This AGREEMENT is made and entered into this 26th day of December, 2000, by and among Cortland Bancorp. (the "Corporation"), a corporation organized under the laws of the State of Ohio, with its main office in Cortland, Ohio, The Cortland Savings and Banking Company (the "Bank"), an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio and Lawrence A. Fantauzzi (the "Employee"). Any reference to the "Board of Directors" herein shall mean the Board of Directors of the Corporation.
WHEREAS, the Employee has heretofore served in the position of Senior Vice President, Controller, Secretary-Treasurer and Chief Financial Officer of the Corporation and the Bank:
NOW THEREFORE, in consideration of the performance of the responsibilities of the Employee and upon the other terms and conditions hereinafter provided, the parties hereto agree as follows:
1. No Employment Contract
The parties hereto acknowledge and agree that this Agreement is not a management or employment agreement and that none of the terms and conditions contained herein shall be effective until such time as there is a Change in Control as hereinafter defined in this Agreement. Prior to a Change in Control, the Employee agrees and acknowledges that he is an employee-at-will of the Bank.
2. Term of Agreement
The term of this Agreement shall be a period of three years commencing on January 1, 2001 (the "anniversary"). On each anniversary of this Agreement, the term shall be extended for a period of one year in addition to the then-remaining term, provided that the Corporation has not given notice to the Employee in writing at least 90 days prior to such anniversary that the term of this Agreement shall not be extended ifirther. Unless sooner terminated as set forth herein, this contract shall terminate when the Employee reaches age sixty-five (65).
3. Termination for Cause
(a) The Employee shall have no right to receive severance or other benefits under this Agreement for any period after the date of termination for Cause. For purposes of this Agreement, termination by the Corporation or the Bank for "Cause" shall mean only the following events:
(i) personal dishonesty;
(ii) incompetence;
(iii) material breach of any provision of this Agreement;
(iv) breach of a fiduciary duty involving personal gain or profit;
(v) intentional failure to perform stated duties;
(vi) a willful and material breach of the policies and procedures for the operation of the Bank provided to the Employee by formal action of the Board of Directors;
(vii) willful violation of any law, rule, regulation (other than a law, rule or regulation relating to a traffic violation or similar offense) or final cease-and-desist order; or
(viii) willful misconduct.
(b) (i) For purposes of Paragraph 3(a)(ii), "incompetence" shall mean the Employee's performance of his duties as measured against the then prevailing standards in the Ohio banking industry.
(ii) For purposes of Paragraph 3(a)(vii) and 3(a)(viii), no act, or failure to act, on the Employee's part shall be considered "willful" unless he has acted, or failed to act, with an absence of good faith and without a reasonable belief that his action or failure to act was in the best interest of the Bank.
(iii) For purposes of Paragraph 3(a)(vii), a cease-and- desist order shall not become final until consent by the Corporation or the Bank, as the case may be, to such order, or the exhaustion or lapse of all (administrative and judicial) appeal rights in relation thereto.
4. Voluntary Termination of Agreement
This Agreement may be terminated by the Employee at any time upon ninety (90) days' written notice to either the Bank or the Corporation or upon such shorter period as may be agreed upon between the Employee and the Board of Directors.
5. Change in Control
(a) If, during the term of this Agreement, there is a Change in Control of the Corporation, the Employee shall be entitled to a termination or severance payment. The amount of this severance payment shall be the benefits specified in Paragraph 6 of this Agreement.
(b) For purposes of this Agreement, a "Change in Control of the Corporation"
shall mean any one or more of the following:
(i) The acquisition by a person or persons acting in concert of the power to vote twenty-five percent (25%) or more of a class of the Corporation's voting securities;
(ii) the acquisition by a person of the power to direct the Corporation's management or policies, if the Board of Directors has made a determination that such acquisition constitutes or will constitute an acquisition of control of the Corporation for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder;
(iii) during any period of two (2) consecutive years during the term of this Agreement, individuals who at the beginning of such period constitute the Board of Directors of the Bank or the Corporation cease for any reason to constitute at least a majority thereof, unless the election of each director who was not a director at the beginning of such period has been approved in advance by directors representing at least two-thirds (2/3) of the directors then in office;
(iv) the Corporation shall have merged into or consolidated with another corporation, or merged another corporation into the Corporation, on a basis whereby less than fifty percent (50%) of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of the Corporation immediately before such merger or consolidation;
(v) the Corporation shall have sold substantially all of its assets to another person.
The term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding the foregoing, a Change in Control of the Corporation shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of the Corporation voting securities as a result of the acquisition of Corporation voting securities by the Corporation which reduces the number of Corporation's voting securities outstanding; provided, that if after such acquisition by the Corporation such person becomes the beneficial owner of additional Corporation voting securities that increases the percentage of outstanding Corporation voting securities beneficially owned by such person, a Change in Control of the Corporation shall then occur.
6. Termination Benefits
(a) Upon the occurrence of a Change in Control, the Corporation shall
pay Employee, or in the event of his subsequent death, his beneficiary or
beneficiaries, or his estate, as the case may be, as severance pay or liquidated
damages, or both, a lump-sum cash payment equal to one (1) year of Compensation
(as defined in the next sentence). As used herein, "Compensation" shall mean the
sum of Employee's then current annual base salary paid during the year the
Change in Control of the Corporation occurs plus any bonuses earned for the last
whole calendar year preceding the year in which the Change in Control of the
Corporation occurs (regardless of whether the bonus earned for that year's
service is paid that year). Bonuses refers to compensation of the type that
would be required to be reported by Securities and Exchange Commission Rule
228.402(b) (17 C.F.R. Section 228.402(b), specifically column (d) of that rule's
Summary Compensation Table (or any successor provision) and identified by the
Corporation in its 2000 Schedule 14A as the Profit Sharing Program.
(b) In the event that the Employee becomes entitled to the benefits or
payments set forth under this Paragraph 6 or other benefits, including, without
limitation, by reason of the accelerated vesting of stock options under a
certain stock option agreement(s) entered into between the Employee and the
Corporation (the "Stock Option Agreement"), the acceleration of benefits under a
certain Salary Continuation Agreement entered into between the Employee and the
Bank (the "SERP") or under a certain Split Dollar Policy Endorsement between the
Bank and the Employee pursuant to The Cortland Savings and Banking Company Group
Term Carve Out Plan or otherwise (together, the "Total Benefits"), and in the
event that any of the Total Benefits will be subject to the Excise Tax as set
forth in Section 2800 of the Internal Revenue Code (herein the "Excise Tax"),
the Corporation shall pay to the Employee the following additional amounts which
consist of (i) a payment equal to the Excise Tax payable by the Employee
pursuant to Section 4999 on the Total Benefits (the "Excise Tax Payment") and
(ii) the "Gross-Up Payment" (collectively, the "Adjusted Gross-Up Payment
Amount"). The Adjusted Gross-Up Payment Amount shall be calculated by first
determining the full gross up amount needed to provide the Excise Tax Payment
net of all income, payroll and excise taxes. The difference between the full
gross up amount (which includes the Excise Tax Payment) and the Excise Tax
Payment shall then be multiplied by eighty percent (80%) to determine the
Gross-Up Payment. Exhibit A is an illustration of how the Gross-Up Payment and
the Adjusted Gross-Up Payment Amount due the Employee are calculated. Payment of
the Adjusted Gross-Up Payment Amount shall be made in addition to the amount set
forth in Paragraph 6(a) hereof.
For purposes of determining whether any of the Total Benefits will be subject to the Excise Tax and the amount of such Excise Tax, (i) any other payments or benefits received or to be received by the Employee in connection with a Change in Control or the Employee's termination of employment (whether pursuant to the terms of this Agreement or any other agreement, the Stock Option Agreement, the SERP, or other plan or arrangement with the Bank or the Corporation, any Person whose actions result in a Change in Control or any Person affiliated with the Corporation or such Person) shall be treated as "parachute payments" within the meaning of Section 280G(b)(2) of the Internal Revenue Code, and all "excess parachute payments" within the meaning of Section 280G(b)(l) shall be treated as subject to the Excise Tax, unless in the opinion of the certified public accounting firm that is retained by the Corporation as of the date immediately prior to the Change in Control (the "Accounting Firm"), such other
payments or benefits (in whole or in part) represent reasonable compensation for services actually rendered within the meaning of Section 280G(b)(4) of the Internal Revenue Code in excess (as defined in Section 2800(b)(3) of the Internal Revenue Code), or are otherwise not subject to the Excise Tax, (ii) the amount of the Total Benefits which shall be treated as subject to the Excise Tax shall be equal to the lesser of(A) the total amount of the Total Benefits reduced by the amount of such Total Benefits that in the opinion of the Accounting Firm are not parachute payments, or (B) the amount of excess parachute payments within the meaning of Section 280G(b)(l) (after applying clause (i), above), and (Hi) the value of any non cash benefits or any deferred payment or benefit shall be determined by the Corporation's Accounting Firm in accordance with the principles of Sections 280G(d)(3) and (4) of the Internal Revenue Code. For purposes of determining the Adjusted Gross-Up Payment Amount, the Employee shall be-deemed to pay federal income taxes at the highest marginal rate of federal income taxation in the calendar years in which the Adjusted Gross-Up Payment Amount is to be made and state and local income taxes at the highest marginal rate of taxation in the state and locality of the Employee's residence on the date of termination of employment, net of the reduction in federal income taxes which could be obtained from deduction of such state and local taxes (calculated by assuming that any reduction under Section 68 of the Internal Revenue Code in the amount of itemized deductions allowable to the Employee applies first to reduce the amount of such state and local income taxes that would otherwise be deductible by the Employee, and applicable federal FICA and Medicare withholding taxes.)
In the event that the Excise Tax is subsequently determined to be less than the amount taken into account hereunder at the time of termination of the Employee's employment, the Employee shall repay to the Corporation, at the time that the amount of such reduction in Excise Tax is finally determined, the portion of the Adjusted Gross-Up Payment Amount attributable to such reduction (plus that portion of the Adjusted Gross-Up Payment Amount attributable to the Excise Tax, federal, state and local income taxes and FICA and Medicare withholding taxes imposed on the Adjusted Gross-Up Payment Amount being repaid by the Employee to the extent that such repayment results in a reduction in Excise Tax, FICA and Medicare withholding taxes and/or a federal, state or local income tax deduction). In the event that the Excise Tax is subsequently determined to be more than the amount taken in account hereunder at the time of the termination of the Employee's employment (including by reason of any payment the existence or amount of which cannot be determined at the time of the Adjusted Gross-Up Payment Amount), the Corporation shall make an additional Adjusted Gross-Up Payment Amount to the Employee in respect of such excess (plus any interest, penalties or additions payable by the Employee with respect to such excess) at the time that the amount of such excess is finally determined.
(c) Subject to the provisions of Paragraph 6(b), all determinations required to be made under this Paragraph 6(c), including whether and when an Adjusted Gross-Up Payment Amount is required, the Adjusted Gross-Up Payment Amount and the assumptions to be utilized in arriving at such determination, shall be made by the Accounting Firm which shall provide detailed supporting calculations both to the Corporation and the Employee within fifteen (15) business days of the receipt of notice from the Corporation or the Employee that there has been an Adjusted Gross-Up Payment Amount, or such earlier time as is requested by the Corporation (collectively, the "Determination"). In the event that the Accounting Firm is serving
as accountant or auditor for the individual, entity or group effecting the Change in Control, the Employee may appoint another nationally recognized public accounting firm to make the determinations required hereunder (which accounting firm shall then be referred to as the Accounting Firm hereunder). All fees and expenses of the Accounting Firm shall be borne solely by the Corporation and the Corporation shall enter into any agreement requested by the Accounting Firm in connection with the performance of its services hereunder. If the Accounting Firm determines that no Excise Tax is payable by the Employee, it shall furnish the Employee with a written opinion to such effect, and to the effect that failure to report Excise Tax, if any, on the Employee's applicable federal income tax return will not result in the imposition of a negligence or similar penalty. The Determination by the Accounting Firm shall be binding upon the Corporation and the Employee. As a result of the uncertainty in determining whether any of the Total Benefits will be subject to the Excise Tax at the time of the Determination, it is possible that an Adjusted Gross-Up Payment Amount which will not have been made by the Corporation should have been made ("Underpayment") or an Adjusted Gross-Up Payment Amount is made by the Corporation which should not have been made ("Overpayment"), consistent with the calculations for the Adjusted Gross-Up Payment Amount required to be made hereunder. In the event that the Employee thereafter is required to make payment of any additional Excise Tax, the Accounting Firm shall determine the amount of the Underpayment that has occurred and any such Underpayment (together with interest at the rate provided in Section l274(d)(2)(B) of the Internal Revenue Code) shall be promptly paid by the Corporation to or for the benefit of the Employee. In the event the Adjusted Gross-Up Payment Amount exceeds the amount necessary to reimburse the Employee for his Excise Tax, the Accounting Firm shall determine the amount of the Overpayment that has been made and any such Overpayment (together with interest at the rate provided in Section 1274(d)(2)(B) of the Internal Revenue Code) shall be promptly paid by the Employee to or for the benefit of the Corporation. The Employee shall cooperate, to the extent his expenses are reimbursed by the Corporation, with any reasonable requests by the Corporation in connection with any contests or disputes with the Internal Revenue Service in connection with the Excise Tax.
(d) Upon the Employee's termination of employment arising within one
(1) year after the occurrence of a Change in Control of the Corporation, the
Corporation will continue to provide, for three years after Employee's
termination of employment, the Employee (and the Employee's dependents if
applicable) with the same level of club memberships and medical, dental,
accident, disability and life insurance benefits upon substantially the same
terms and conditions (including cost of coverage to the Employee) as existed
prior to Employee's severance; provided that, if the Employee cannot continue to
participate in the Corporation's plans providing such benefits, the Corporation
shall otherwise provide such benefits on the same after-tax basis as if
continued participation had been permitted. Notwithstanding the foregoing, in
the event the Employee becomes reemployed with another employer, and becomes
eligible to receive welfare benefits from such employer, the welfare benefits
described herein shall be secondary to such benefits during the period of the
Employee's eligibility, but only to the extent that the Corporation reimburses
the Employee for any increased cost and provides any additional benefits
necessary to give the Employee the benefits hereunder.
7. Payment of Legal Fees
(a) The Corporation is aware that upon the occurrence of a Change in Control, then current management of the Corporation may cause or attempt to cause the Corporation to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Corporation to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Employee the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Corporation that Employee not be required to incur the expenses associated with the enforcement of his rights under this Agreement by litigation or other legal action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Employee hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if following a Change in Control of the Corporation it should appear to Employee that (i) the Corporation has failed to comply with any of its obligations under this Agreement, or (ii) the Corporation or the Bank, as the case may be, has failed to comply with any other plan or arrangement maintained by the Corporation or the Bank under which the Employee is or may be entitled to receive benefits or (iii) in the event that the Corporation or any other person takes any action to declare this Agreement void or unenforceable, or institutes any litigation or other legal action designed to deny, diminish or to recover from, Employee the benefits intended to be provided to Employee hereunder, the Corporation irrevocably authorizes Employee from time to time to retain counsel of his choice at the expense of the Corporation as provided in this Paragraph 7, to represent Employee in connection with the initiation or defense of any litigation or other legal action, whether by or against the Corporation or any director, officer, stockholder or other person affiliated with the Corporation, in any jurisdiction. The fees and expenses of counsel selected from time to time by Employee as hereinabove provided shall be paid or reimbursed to Employee by the Corporation on a regular, periodic basis upon presentation by Employee of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000.
(b) Upon the occurrence of a Change in Control, the $500,000 cap on legal fee reimbursement will be subject to a cost of living adjustment equal to the value of the expression A x B, in which expression:
A = $500,000; and
B= Cost of living adjustment or inflation factor. This is computed by dividing the Consumer Price Index for All Urban Consumers ("CPI-U") prepared by the U.S. Bureau of Labor Statistics, or any successor thereto, for the CPI-U for January of the year during which the Change in Control occurs by the CPI-U for January 2000.
The cost of living adjustment provided in this Paragraph 7(b) shall be considered to be part of Employee's payment of legal fees for purposes of this Agreement.
(c) Illustration. To explain the cost of living adjustment calculation for
Payment of Legal Fees, we will use the following example.
First, we determine the appropriate CPI-Us. The Agreement calls for the use of the CPI-Us for January 2000 and the January of the year during which the Change in Control occurs. Assume a Change in Control occurs in April 2009. For illustrative purposes only, the CPI-U for January 2000 is 156.7, and the CPI-U for January 2009 is 213.3.
Second, we calculate the cost of living adjustment or inflation factor. To do this, we divide the CPI-U for January 2009 (213.3) by the CPI-U for January 2000 (156.7). Our result is 1.361 (i.e., a 36.1 percent increase).
Finally, we calculate the raw cost of living adjustment. To do this, we multiply the base Payment of Legal Fees amount by the inflation factor. In our example, $500,000 multiplied by the inflation factor of 1.361 equals $680,500.
8. Provision for Out Placement and Financial Planning Services
(a) In the event of Employee's termination of employment following a Change in Control of the Corporation, Employee shall be entitled to one year of out placement services following termination of employment. Such services shall include employment counseling, resume services, executive placement services and similar services generally provided to executives by professional executive out placement service providers. All costs of such out placement services shall be paid for by the Corporation.
(b) In the event of Employee's termination of Employment following a Change in Control of the Corporation, Employee shall be entitled to three years of financial planning services following termination of Employment. All costs of such financial planning services shall be paid for by the Corporation. Financial planning services paid for by the Corporation shall assist the Employee in tax preparation and financial planning with respect to the Employee's receipt of Total Benefits and their impact on the Employee's economic standing.
9. Successor Organization
The obligations of the Corporation and the Bank as set forth herein shall continue to be the obligation of any successor organization, any organization which purchases substantially all of the liabilities of the Corporation or the Bank, as well as any organization which assumes substantially all of the liabilities of the Corporation or the Bank whether by merger, consolidation, or other form of business combination. This Agreement is personal to the Employee and the Employee may not delegate his duties hereunder.
10. Notices
All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to
such other address as either party may designate by like notice.
A. If to the Corporation, to:
Board of Directors
Cortland Bancorp.
194 West Main Street
Cortland, Ohio 44410
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
11. No Mitigation Required
There shall be no requirement that Employee mitigate any damages or reduce the amount of any payment provided for in this Paragraph 6 by seeking other employment or otherwise, nor shall the amount of any payment provided for in this Paragraph 6 be reduced by any compensation earned by Employee as the result of employment by any other employer after the date of termination or otherwise.
12. Amendments
No amendments or additions to this Agreement shall be binding unless in writing and signed by both parties, except as herein otherwise provided.
13. Paragraph Headings
The paragraph headings used in this Agreement are included solely for convenience and shall not effect, or be used in connection with, the interpretation of this Agreement.
14. Severability
The provisions of this Agreement shall be deemed severable and the invalidity or unenforceability of any provision shall not affect the validity or enforceability of the other provisions hereof
15. Governing Law
This Agreement shall, except to the extent that federal law shall be deemed to apply, be governed by and construed and enforced in accordance with the laws of Ohio.
16. Arbitration
Any dispute or controversy arising under or in connection with this Agreement shall be settled exclusively by arbitration in accordance with the rules of the American Arbitration Association then in effect. Judgment may be entered on the arbitrator's award in any court having jurisdiction.
IN WITNESS WHEREOF, the parties have executed this Agreement on the say and year first hereinabove written.
WITNESSES: CORTLAND BANCORP. By: ------------------------------------- ------------------------------------ Its: ------------------------------------- ----------------------------------- WITNESSES: THE CORTLAND SAVINGS & BANKING COMPANY By: ------------------------------------- ------------------------------------ Its: Chairman of the Board of ------------------------------------- Directors/CEO |
WITNESSES:
EXHIBIT 10.32
SEVERANCE AGREEMENT DUE TO CHANGE IN CONTROL
OF CORTLAND BANCORP.
This AGREEMENT is made and entered into this ___ day of _________, 2001, by and among Cortland Bancorp. (the "Corporation"), a corporation organized under the laws of the State of Ohio, with its main office in Cortland, Ohio, The Cortland Savings and Banking Company (the "Bank"), an Ohio-chartered, FDIC-insured member bank with its main offices in Cortland, Ohio and Marlene Lenio (the "Employee"). Any reference to the "Board of Directors" herein shall mean the Board of Directors of the Corporation.
WHEREAS, the Employee has heretofore served the Bank in the position of Vice President, Manager of Computer Operations:
NOW THEREFORE, in consideration of the performance of the responsibilities of the Employee and upon the other terms and conditions hereinafter provided, the parties hereto agree as follows:
1. No Employment Contract
The parties hereto acknowledge and agree that this Agreement is not a management or employment agreement and that none of the terms and conditions contained herein shall be effective until such time as there is a Change in Control as hereinafter defined in this Agreement. Prior to a Change in Control, the Employee agrees and acknowledges that he is an employee-at-will of the Bank.
2. Term of Agreement
The term of this Agreement shall be a period of three years commencing on January 1, 2001 (the "anniversary"). On each anniversary of this Agreement, the term shall be extended for a period of one year in addition to the then-remaining term, provided that the Corporation has not given notice to the Employee in writing at least 90 days prior to such anniversary that the term of this Agreement shall not be extended further. Unless sooner terminated as set forth herein, this contract shall terminate when the Employee reaches age sixty-five (65).
3. Termination for Cause
(a) The Employee shall have no right to receive severance or other benefits under this Agreement for any period after the date of termination for Cause. For purposes of this Agreement, termination by the Corporation or the Bank for "Cause" shall mean only the following events:
(i) personal dishonesty;
(ii) incompetence;
(iii) material breach of any provision of this Agreement;
(iv) breach of a fiduciary duty involving personal gain or profit;
(v) intentional failure to perform stated duties;
(vi) a willful and material breach of the policies and procedures for the operation of the Bank provided to the Employee by formal action of the Board of Directors;
(vii) willful violation of any law, rule, regulation (other than a law, rule or regulation relating to a traffic violation or similar offense) or final cease-and-desist order; or
(viii) willful misconduct.
(b) (i) For purposes of Paragraph 3(a)(ii), "incompetence" shall mean the Employee's performance of his duties as measured against the then prevailing standards in the Ohio banking industry.
(ii) For purposes of Paragraph 3(a)(vii) and 3(a)(viii), no act, or failure to act, on the Employee's part shall be considered "willful" unless he has acted, or failed to act, with an absence of good faith and without a reasonable belief that his action or failure to act was in the best interest of the Bank.
(iii) For purposes of Paragraph 3(a)(vii), a cease-and- desist order shall not become final until consent by the Corporation or the Bank, as the case may be, to such order, or the exhaustion or lapse of all (administrative and judicial) appeal rights in relation thereto.
4. Voluntary Termination of Agreement
This Agreement may be terminated by the Employee at any time upon ninety (90) days' written notice to either the Bank or the Corporation or upon such shorter period as may be agreed upon between the Employee and the Board of Directors.
5. Change in Control
(a) If, during the term of this Agreement, there is a Change in Control of the Corporation, the Employee shall be entitled to a termination or severance payment. The amount of this severance payment shall be the benefits specified in Paragraph 6 of this Agreement.
(b) For purposes of this Agreement, a "Change in Control of the Corporation" shall mean any one or more of the following:
(i) The acquisition by a person or persons acting in concert of the power to vote twenty-five percent (25%) or more of a class of the Corporation's voting securities;
(ii) the acquisition by a person of the power to direct the Corporation's management or policies, if the Board of Directors has made a determination that such acquisition constitutes or will constitute an acquisition of control of the Corporation for the purposes of the Bank Holding Company Act or the Change in Bank Control Act and the regulations thereunder;
(iii) during any period of two (2) consecutive years during the term of this Agreement, individuals who at the beginning of such period constitute the Board of Directors of the Bank or the Corporation cease for any reason to constitute at least a majority thereof, unless the election of each director who was not a director at the beginning of such period has been approved in advance by directors representing at least two-thirds (2/3) of the directors then in office;
(iv) the Corporation shall have merged into or consolidated with another corporation, or merged another corporation into the Corporation, on a basis whereby less than fifty percent (50%) of the total voting power of the surviving corporation is represented by shares held by persons who were shareholders of the Corporation immediately before such merger or consolidation;
(v) the Corporation shall have sold substantially all of its assets to another person.
The term "person" refers to an individual, corporation, partnership, trust, association, joint venture, pool, syndicate, sole proprietorship, unincorporated organization or other entity.
Notwithstanding the foregoing, a Change in Control of the Corporation shall not be deemed to occur solely because any person acquires beneficial ownership of more than 25% of the Corporation voting securities as a result of the acquisition of Corporation voting securities by the Corporation which reduces the number of Corporation's voting securities outstanding; provided, that if after such acquisition by the Corporation such person becomes the beneficial owner of additional Corporation voting securities that increases the percentage of
outstanding Corporation voting securities beneficially owned by such person, a Change in Control of the Corporation shall then occur.
6. Termination Benefits
(a) Upon the occurrence of a Change in Control, the Corporation shall
pay Employee, or in the event of his subsequent death, his beneficiary or
beneficiaries, or his estate, as the case may be, as severance pay or liquidated
damages, or both, a lump-sum cash payment equal to one (1) year of Compensation
(as defined in the next sentence). As used herein, "Compensation" shall mean the
sum of Employee's then current annual base salary paid during the year the
Change in Control of the Corporation occurs plus any bonuses earned for the last
whole calendar year preceding the year in which the Change in Control of the
Corporation occurs (regardless of whether the bonus earned for that year's
service is paid that year). Bonuses refers to compensation of the type that
would be required to be reported by Securities and Exchange Commission Rule
228.402(b) (17 C.F.R. Section 228.402(b), specifically column (d) of that rule's
Summary Compensation Table (or any successor provision) and identified by the
Corporation in its 2000 Schedule 14A as the Profit Sharing Program.
(b) Upon the Employee's termination of employment arising within one
(1) year after the occurrence of a Change in Control of the Corporation, the
Corporation will continue to provide, for three years after Employee's
termination of employment, the Employee (and the Employee's dependents if
applicable) with the same level of club memberships and medical, dental,
accident, disability and life insurance benefits upon substantially the same
terms and conditions (including cost of coverage to the Employee) as existed
prior to Employee's severance; provided that, if the Employee cannot continue to
participate in the Corporation's plans providing such benefits, the Corporation
shall otherwise provide such benefits on the same after-tax basis as if
continued participation had been permitted. Notwithstanding the foregoing, in
the event the Employee becomes reemployed with another employer, and becomes
eligible to receive welfare benefits from such employer, the welfare benefits
described herein shall be secondary to such benefits during the period of the
Employee's eligibility, but only to the extent that the Corporation reimburses
the Employee for any increased cost and provides any additional benefits
necessary to give the Employee the benefits hereunder.
1. Payment of Legal Fees
(a) The Corporation is aware that upon the occurrence of a Change in Control, then current management of the Corporation may cause or attempt to cause the Corporation to refuse to comply with its obligations under this Agreement, or may cause or attempt to cause the Corporation to institute, or may institute, litigation seeking to have this Agreement declared unenforceable, or may take, or attempt to take, other action to deny Employee the benefits intended under this Agreement. In these circumstances, the purpose of this Agreement could be frustrated. It is the intent of the Corporation that Employee not be required to incur the expenses associated with the enforcement of his rights under this Agreement by litigation or other legal
action because the cost and expense thereof would substantially detract from the benefits intended to be extended to Employee hereunder, nor be bound to negotiate any settlement of his rights hereunder under threat of incurring such expenses. Accordingly, if following a Change in Control of the Corporation it should appear to Employee that (i) the Corporation has failed to comply with any of its obligations under this Agreement, or (ii) the Corporation or the Bank, as the case may be, has failed to comply with any other plan or arrangement maintained by the Corporation or the Bank under which the Employee is or may be entitled to receive benefits or (iii) in the event that the Corporation or any other person takes any action to declare this Agreement void or unenforceable, or institutes any litigation or other legal action designed to deny, diminish or to recover from, Employee the benefits intended to be provided to Employee hereunder, the Corporation irrevocably authorizes Employee from time to time to retain counsel of his choice at the expense of the Corporation as provided in this Paragraph 7, to represent Employee in connection with the initiation or defense of any litigation or other legal action, whether by or against the Corporation or any director, officer, stockholder or other person affiliated with the Corporation, in any jurisdiction. The fees and expenses of counsel selected from time to time by Employee as hereinabove provided shall be paid or reimbursed to Employee by the Corporation on a regular, periodic basis upon presentation by Employee of a statement or statements prepared by such counsel in accordance with such counsel's customary practices, up to a maximum aggregate amount of $500,000.
(b) Upon the occurrence of a Change in Control, the $500,000 cap on legal fee reimbursement will be subject to a cost of living adjustment equal to the value of the expression A x B, in which expression:
A = $500,000; and
B= Cost of living adjustment or inflation factor. This is computed by dividing the Consumer Price Index for All Urban Consumers ("CPI-U") prepared by the U.S. Bureau of Labor Statistics, or any successor thereto, for the CPI-U for January of the year during which the Change in Control occurs by the CPI-U for January 2000.
The cost of living adjustment provided in this Paragraph 7(b) shall be considered to be part of Employee's payment of legal fees for purposes of this Agreement.
(c) Illustration. To explain the cost of living adjustment calculation for Payment of Legal Fees, we will use the following example.
First, we determine the appropriate CPI-Us. The Agreement calls for the use of the CPI-Us for January 2000 and the January of the year during which the Change in Control occurs. Assume a Change in Control occurs in April 2009. For illustrative purposes only, the CPI-U for January 2000 is 156.7, and the CPI-U for January 2009 is 213.3.
Second, we calculate the cost of living adjustment or inflation factor. To do this,
we divide the CPI-U for January 2009 (213.3) by the CPI-U for January 2000
(156.7). Our result is 1.361 (i.e., a 36.1 percent increase).
Finally, we calculate the raw cost of living adjustment. To do this, we multiply the base Payment of Legal Fees amount by the inflation factor. In our example, $500,000 multiplied by the inflation factor of 1.361 equals $680,500.
8. Provision for Out Placement and Financial Planning Services
(a) In the event of Employee's termination of employment following a Change in Control of the Corporation, Employee shall be entitled to one year of out placement services following termination of employment. Such services shall include employment counseling, resume services, executive placement services and similar services generally provided to executives by professional executive out placement service providers. All costs of such out placement services shall be paid for by the Corporation.
(b) In the event of Employee's termination of Employment following a Change in Control of the Corporation, Employee shall be entitled to three years of financial planning services following termination of Employment. All costs of such financial planning services shall be paid for by the Corporation. Financial planning services paid for by the Corporation shall assist the Employee in tax preparation and financial planning with respect to the Employee's receipt of Total Benefits and their impact on the Employee's economic standing.
9. Successor Organization
The obligations of the Corporation and the Bank as set forth herein shall continue to be the obligation of any successor organization, any organization which purchases substantially all of the liabilities of the Corporation or the Bank, as well as any organization which assumes substantially all of the liabilities of the Corporation or the Bank whether by merger, consolidation, or other form of business combination. This Agreement is personal to the Employee and the Employee may not delegate his duties hereunder.
10. Notices
All notices, requests, demands and other communications hereunder shall be in writing and shall be deemed to have been duly given if delivered by hand or mailed, certified or registered mail, return receipt requested, with postage prepaid, to the following addresses or to such other address as either party may designate by like notice.
A. If to the Corporation, to:
Board of Directors
Cortland Bancorp.
194 West Main Street
Cortland, Ohio 44410
B. If to the Employee, to:
Ms. Marlene Lenio
and to such other or additional person or persons as either party shall have designated to the other party in writing by like notice.
11. No Mitigation Required
There shall be no requirement that Employee mitigate any damages or reduce the amount of any payment provided for in this Paragraph 6 by seeking other employment or otherwise, nor shall the amount of any payment provided for in this Paragraph 6 be reduced by any compensation earned by Employee as the result of employment by any other employer after the date of termination or otherwise.
12. Amendments
No amendments or additions to this Agreement shall be binding unless in writing and signed by both parties, except as herein otherwise provided.
13. Paragraph Headings
The paragraph headings used in this Agreement are included solely for convenience and shall not effect, or be used in connection with, the interpretation of this Agreement.
14. Severability
The provisions of this Agreement shall be deemed severable and the invalidity or unenforceability of any provision shall not affect the validity or enforceability of the other provisions hereof.
15. Governing Law
This Agreement shall, except to the extent that federal law shall be deemed to apply, be governed by and construed and enforced in accordance with the laws of Ohio.
16. Arbitration
Any dispute or controversy arising under or in connection with this Agreement shall be settled exclusively by arbitration in accordance with the rules of the American Arbitration Association then in effect. Judgment may be entered on the arbitrator's award in any court having jurisdiction.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day and year first hereinabove written.
WITNESSES: CORTLAND BANCORP. By: ------------------------------------- ------------------------------------ Its: ------------------------------------- ----------------------------------- WITNESSES: THE CORTLAND SAVINGS & BANKING COMPANY By: ------------------------------------- ------------------------------------ Its: ------------------------------------- ----------------------------------- |
WITNESSES:
2 |
3 |
4 |
Rodger W. Platt Interim President and Chief Executive Officer |
James M. Gasior Secretary Chief Financial Officer |
|
Cortland, Ohio
February 3, 2006 |
5 |
|
Packer Thomas |
6 |
2005 | 2004 | 2003 | ||||||||||||||
Interest income
|
||||||||||||||||
Interest and fees on loans
|
$ | 12,941 | $ | 12,383 | $ | 13,039 | ||||||||||
Interest and dividends on investment securities:
|
||||||||||||||||
Taxable interest
|
4,387 | 3,501 | 3,068 | |||||||||||||
Nontaxable interest
|
2,162 | 2,553 | 2,473 | |||||||||||||
Dividends
|
167 | 135 | 132 | |||||||||||||
Interest on mortgage-backed securities
|
3,810 | 3,633 | 4,009 | |||||||||||||
Interest on trading account securities
|
69 | |||||||||||||||
Other interest income
|
119 | 83 | 117 | |||||||||||||
Total interest income
|
23,586 | 22,288 | 22,907 | |||||||||||||
Interest expense
|
||||||||||||||||
Deposits
|
6,159 | 5,787 | 5,819 | |||||||||||||
Borrowed funds
|
2,506 | 2,223 | 2,313 | |||||||||||||
Total interest expense
|
8,665 | 8,010 | 8,132 | |||||||||||||
Net interest income
|
14,921 | 14,278 | 14,775 | |||||||||||||
Provision for loan losses (Note 4)
|
545 | 415 | 240 | |||||||||||||
Net interest income after provision for loan losses
|
14,376 | 13,863 | 14,535 | |||||||||||||
Other income
|
||||||||||||||||
Fees for other customer services
|
2,254 | 2,327 | 1,636 | |||||||||||||
Investment securities gains - net
|
308 | 1,052 | 946 | |||||||||||||
Trading securities gains - net
|
265 | |||||||||||||||
Gain on sale of loans - net
|
89 | 54 | 470 | |||||||||||||
Other real estate losses - net
|
(3 | ) | (171 | ) | ||||||||||||
Other non-interest income
|
467 | 569 | 532 | |||||||||||||
Total other income
|
3,115 | 3,831 | 3,849 | |||||||||||||
Other expenses
|
||||||||||||||||
Salaries and employee benefits
|
7,052 | 6,722 | 6,586 | |||||||||||||
Net occupancy and equipment expense
|
1,870 | 1,853 | 1,963 | |||||||||||||
State and local taxes
|
548 | 544 | 524 | |||||||||||||
Office supplies
|
338 | 346 | 347 | |||||||||||||
Legal and litigation expense (Note 16)
|
119 | 103 | 152 | |||||||||||||
Bank exam and audit expense
|
427 | 515 | 349 | |||||||||||||
Marketing expense
|
245 | 182 | 177 | |||||||||||||
Other operating expenses
|
1,601 | 1,596 | 1,431 | |||||||||||||
Total other expenses
|
12,200 | 11,861 | 11,529 | |||||||||||||
Income before federal income taxes
|
5,291 | 5,833 | 6,855 | |||||||||||||
Federal income taxes (Note 10)
|
957 | 990 | 1,371 | |||||||||||||
Net income
|
$ | 4,334 | $ | 4,843 | $ | 5,484 | ||||||||||
Net income per share, both basic and diluted
(Note 1)
|
$ | 1.00 | $ | 1.13 | $ | 1.26 | ||||||||||
Dividends declared per share
|
$ | 1.07 | $ | 1.04 | $ | 1.01 | ||||||||||
7 |
8
Table of Contents
Accumulated
Total
Additional
Other
Share-
Common
Paid-In
Retained
Comprehensive
Treasury
holders
Stock
Capital
Earnings
Income (Loss)
Stock
Equity
$
20,617
$
13,323
$
17,810
$
3,165
$
(2,876
)
$
52,039
5,484
5,484
(962
)
(962
)
4,522
230
(2,550
)
(2,320
)
(3,485
)
(3,485
)
(864
)
(864
)
617
2,916
(3,533
)
(11
)
(11
)
21,234
16,469
15,401
2,203
(5,426
)
49,881
4,843
4,843
(1,142
)
(1,142
)
3,701
30
232
262
(3,547
)
(3,547
)
(890
)
(890
)
635
2,032
(2,667
)
(9
)
(9
)
21,869
18,531
13,131
1,061
(5,194
)
49,398
4,334
4,334
(1,938
)
(1,938
)
2,396
(184
)
1,352
1,168
(3,701
)
(3,701
)
(929
)
(929
)
654
1,864
(2,518
)
(7
)
(7
)
$
22,523
$
20,211
$
10,310
$
(877
)
$
(3,842
)
$
48,325
2005
2004
2003
the period net of tax of $(894), $(231), and $(174)
$
(1,735
)
$
(448
)
$
(338
)
net of tax of $105, $358, and $322,
203
694
624
$
(1,938
)
$
(1,142
)
$
(962
)
9
Table of Contents
2005
2004
2003
$
4,334
$
4,843
$
5,484
1,469
2,176
2,382
545
415
240
50
(129
)
135
(308
)
(1,052
)
(946
)
(89
)
(54
)
(470
)
3
171
(6,618
)
(3,993
)
(25,757
)
6,707
4,150
28,146
(341
)
148
131
(30
)
(111
)
49
(1,447
)
818
(2,346
)
4,275
7,382
7,048
(19,593
)
(68,146
)
(64,960
)
(47,280
)
(43,601
)
(62,165
)
1,479
32,523
8,114
53,082
73,934
93,982
2,462
(2,812
)
(866
)
22
815
21
(316
)
(127
)
(333
)
(10,144
)
(7,414
)
(26,207
)
5,456
7,363
1,798
10,222
3
1,217
(4,637
)
(4,446
)
(4,360
)
(3
)
(1,032
)
(3,641
)
1,171
1,294
1,321
12,209
3,182
(3,665
)
6,340
3,150
(22,824
)
12,897
9,747
32,571
$
19,237
$
12,897
$
9,747
10
Table of Contents
11
Table of Contents
12
Table of Contents
13
Table of Contents
Years Ended December 31,
2005
2004
2003
$
4,334
$
4,843
$
5,484
4,330,483
4,278,628
4,337,472
$
1.00
$
1.13
$
1.26
$
1.00
$
1.13
$
1.26
14
Table of Contents
15
Table of Contents
Gross
Gross
Estimated
Amortized
Unrealized
Unrealized
Fair
Cost
Gains
Losses
Value
December 31, 2005
Investment securities available for sale
$
14,010
$
34
$
196
$
13,848
11,372
506
6
11,872
61,494
314
1,174
60,634
24,307
50
857
23,500
111,183
904
2,233
109,854
3,393
3,393
$
114,576
$
904
$
2,233
$
113,247
Investment securities held to maturity
$
148
$
2
$
$
150
66,057
5
943
65,119
32,842
1,307
23
34,126
22,358
14
372
22,000
$
121,405
$
1,328
$
1,338
$
121,395
December 31, 2004
Investment securities available for sale
$
1,192
$
254
$
$
1,446
21,687
215
40
21,862
10,900
741
11,641
66,643
802
302
67,143
16,081
22
87
16,016
116,503
2,034
429
118,108
3,240
3,240
$
119,743
$
2,034
$
429
$
121,348
$
152
$
5
$
$
157
46,210
172
192
46,190
34,048
1,870
21
35,897
24,083
103
220
23,966
$
104,493
$
2,150
$
433
$
106,210
16
Table of Contents
December 31, 2005
Amortized
Estimated
Cost
Fair Value
$
$
11,082
11,001
3,381
2,690
35,226
35,529
49,689
49,220
61,494
60,634
$
111,183
$
109,854
$
48
$
47
3,217
3,145
34,453
34,256
61,329
61,947
99,047
99,395
22,358
22,000
$
121,405
$
121,395
2005
2004
2003
$
13,563
$
43,339
$
20,115
308
1,074
948
22
2
17
Table of Contents
Less than 12 Months
12 Months or More
Total
Fair
Unrealized
Fair
Unrealized
Fair
Unrealized
Value
Losses
Value
Losses
Value
Losses
$
53,229
$
734
$
19,359
$
405
$
72,588
$
1,139
893
8
857
21
1,750
29
33,976
522
32,556
1,024
66,532
1,546
9,928
840
2,996
17
12,924
857
$
98,026
$
2,104
$
55,768
$
1,467
$
153,794
$
3,571
Less than 12 Months
12 Months or More
Total
Fair
Unrealized
Fair
Unrealized
Fair
Unrealized
Value
Losses
Value
Losses
Value
Losses
$
14,692
$
135
$
8,099
$
97
$
22,791
$
232
859
21
859
21
27,317
247
19,591
275
46,908
522
7,004
61
2,000
26
9,004
87
$
49,013
$
443
$
30,549
$
419
$
79,562
$
862
18
Table of Contents
December 31,
2005
2004
$
59,910
$
61,238
90,983
94,019
6,714
6,087
19,767
19,188
10,828
11,245
$
188,202
$
191,777
December 31,
2005
2004
2003
$
2,629
$
2,408
$
3,134
(1,119
)
(264
)
(1,120
)
113
70
154
(1,006
)
(194
)
(966
)
545
415
240
$
2,168
$
2,629
$
2,408
19
Table of Contents
December 31,
2005
2004
$
703
$
692
5,668
5,550
9,430
9,263
281
281
16,082
15,786
11,994
11,417
$
4,088
$
4,369
20
Table of Contents
December 31,
2005
2004
$
29,677
$
28,723
17,866
18,971
86,359
90,432
109,488
113,522
45,203
34,877
$
288,593
$
286,525
December 31,
2005
2004
Certificates
Other Time
Certificates
Other Time
of Deposit
Deposits
Total
of Deposit
Deposits
Total
$
10,760
$
100
$
10,860
$
7,480
$
805
$
8,285
11,521
334
11,855
4,397
263
4,660
6,428
350
6,778
4,490
100
4,590
7,195
1,647
8,842
9,250
1,523
10,773
1,829
5,039
6,868
1,899
4,670
6,569
$
37,733
$
7,470
$
45,203
$
27,516
$
7,361
$
34,877
21
Table of Contents
Weighted
Average
December 31,
Interest
Rate
2005
2004
4.6000
%
$
5,000
$
4.6600
%
2,000
4.2580
%
10,000
6,000
5.6340
%
5,000
5,000
5.1600
%
10,000
10,000
5.9293
%
13,500
13,500
4.9553
%
9,500
9,500
5.1235
%
55,000
44,000
2.9570
%
2,336
2,675
3.9520
%
775
1,214
3.2049
%
3,111
3,889
5.0207
%
$
58,111
$
47,889
22
Table of Contents
$
188
83
27
$
298
23
Table of Contents
December 31,
2005
2004
amounts represent credit risk:
$
2,101
$
1,506
39,180
30,400
1,195
1,455
24
Table of Contents
Years Ended
December 31,
2005
2004
2003
$
907
$
1,119
$
1,236
50
(129
)
135
$
957
$
990
$
1,371
December 31,
2005
2004
2003
$
413
$
570
$
495
29
29
641
494
386
28
6
(2
)
452
(547
)
(1,135
)
(387
)
(389
)
(343
)
(498
)
(434
)
(389
)
$
678
$
(271
)
$
(988
)
25
Table of Contents
Years Ended
December 31,
2005
2004
2003
$
1,798
$
1,983
$
2,331
(921
)
(1,084
)
(1,052
)
80
91
92
$
957
$
990
$
1,371
December 31, 2005
December 31, 2004
Carrying
Estimated
Carrying
Estimated
Amount
Fair Value
Amount
Fair Value
$
14,587
$
14,587
$
9,397
$
9,397
4,650
4,650
3,500
3,500
234,652
234,642
225,841
227,558
186,034
184,389
189,148
188,508
$
195,684
$
195,684
$
196,520
$
196,520
154,691
154,608
148,399
150,362
55,000
54,957
44,000
44,305
3,111
3,111
3,889
3,889
26
Table of Contents
(Amounts in thousands)
December 31,
December 31,
2005
2004
Amount
Ratio
Amount
Ratio
$
51,220
$
50,793
21.16
%
22.07
%
$
49,031
$
48,129
20.25
%
20.91
%
11.05
%
10.88
%
27
Table of Contents
$
630
1,335
(115
)
$
1,850
December 31,
2005
2004
$
3,102
$
3,201
587
836
42,435
43,368
15
15
2,447
2,336
$
48,586
$
49,756
$
261
$
358
22,523
21,869
20,211
18,531
10,310
13,131
(877
)
1,061
(3,842
)
(5,194
)
48,325
49,398
$
48,586
$
49,756
28
Table of Contents
Years ended December 31,
2005
2004
2003
$
3,500
$
3,500
$
4,000
56
166
180
0
88
192
70
81
77
(270
)
(299
)
(184
)
undistributed net income of subsidiaries
3,356
3,536
4,265
72
12
(63
)
906
1,295
1,282
$
4,334
$
4,843
$
5,484
Years ended December 31,
2005
2004
2003
$
4,334
$
4,843
$
5,484
(906
)
(1,295
)
(1,282
)
(88
)
(192
)
3
38
31
(7
)
(7
)
(24
)
(148
)
(570
)
95
3,276
2,921
4,112
(356
)
(3,007
)
2,295
1,204
on securities
450
1,305
94
2,295
(498
)
(4,637
)
(4,446
)
(4,360
)
1,168
262
(2,320
)
(3,469
)
(4,184
)
(6,680
)
(99
)
1,032
(3,066
)
3,201
2,169
5,235
$
3,102
$
3,201
$
2,169
29
Table of Contents
Weighted
Average
Number of
Cost of
Price
Date Board
Date
Shares
Shares
Per
Program
Authorized
Expired
Repurchased
Repurchased
Share
2000 Program
January 26, 2000
February 3, 2001
138,218
$
2,284
$
16.51
2001 Program
January 23, 2001
February 6, 2002
51,321
987
19.32
2002 Program
January 22, 2002
February 6, 2003
114,073
2,848
25.02
2003 Program
January 28, 2003
February 6, 2004
137,869
4,170
30.24
Total
441,481
$
10,289
$
23.31
30
Table of Contents
31
Table of Contents
2005
Average
Interest
Yield
Balance
Earned
or
Outstanding
or Paid
Rate
$
3,619
$
119
3.3
%
Government agencies and corporations
67,402
3,259
4.8
%
pass through certificates
84,928
3,810
4.5
%
subdivisions (Note 1, 2, 3)
44,756
3,184
7.1
%
24,758
1,294
5.2
%
221,844
11,547
5.2
%
192,873
13,040
6.8
%
418,336
$
24,706
5.9
%
9,417
4,316
12,418
$
444,487
$
49,355
$
389
0.8
%
89,107
647
0.7
%
144,793
5,123
3.5
%
283,255
6,159
2.2
%
428
15
3.5
%
2,540
59
2.3
%
599
21
3.5
%
46,365
2,411
5.2
%
49,932
2,506
5.0
%
333,187
$
8,665
2.6
%
58,320
3,315
49,665
$
444,487
$
16,041
3.3
%
3.8
%
Note 1
Includes both taxable and tax exempt securities.
Note 2
The amounts are presented on a fully taxable equivalent basis
using the statutory tax rate of 34% in 2005, 2004 and 2003, and
have been adjusted to reflect the effect of disallowed interest
expense related to carrying tax exempt assets. Tax-free income
from states of the U.S. and political subdivisions, and loans
amounted to $2,156 and $209 for 2005, $2,545 and $193 for 2004
and $2,466 and $214 for 2003, respectively.
Note 3
Average balance outstanding includes the average amount
outstanding of all nonaccrual investment securities and loans.
States and political subdivisions consist of average total
principal adjusted for amortization of premium and accretion of
discount less average allowance for estimated losses, and
include both taxable and tax exempt securities. Loans consist of
average total loans less average unearned income.
32
Table of Contents
(Fully taxable equivalent basis in thousands of dollars)
2004
2003
Average
Interest
Yield
Average
Interest
Yield
Balance
Earned
or
Balance
Earned
or
Outstanding
or Paid
Rate
Outstanding
or Paid
Rate
$
5,623
$
83
1.5%
$
10,338
$
118
1.1%
62,418
2,920
4.7%
52,587
2,640
5.0%
85,357
3,634
4.3%
89,652
4,009
4.5%
53,832
3,764
7.0%
51,363
3,649
7.1%
14,953
716
4.8%
10,997
559
5.1%
216,560
11,034
5.1%
204,599
10,857
5.3%
193,927
12,474
6.4%
191,392
13,141
6.9%
1,190
68
5.7%
416,110
$
23,591
5.7%
407,519
$
24,184
5.9%
9,276
10,140
4,637
5,119
14,252
13,461
$
444,275
$
436,239
$
48,945
$
263
0.5%
$
50,714
$
249
0.5%
90,584
501
0.6%
88,953
540
0.6%
147,662
5,023
3.4%
139,568
5,030
3.6%
287,191
5,787
2.0%
279,235
5,819
2.1%
289
4
1.4%
57
1
1.8%
2,698
26
1.0%
1,999
17
0.9%
2,781
37
1.3%
3,671
160
4.4%
40,325
2,156
5.3%
39,178
2,135
5.4%
46,093
2,223
4.8%
44,905
2,313
5.2%
333,284
$
8,010
2.4%
324,140
$
8,132
2.5%
56,778
55,898
4,385
4,394
49,828
51,807
$
444,275
$
436,239
$
15,581
$
16,052
3.3%
3.4%
3.7%
3.9%
Note 4
Interest earned on loans includes net loan fees of $242 in 2005,
$203 in 2004 and $241 in 2003.
Note 5
Net interest rate spread represents the difference between the
yield on earning assets and the rate paid on interest bearing
liabilities.
Note 6
Net interest margin is calculated by dividing the difference
between total interest earned and total interest expensed by
total interest-earning assets.
33
Table of Contents
34
Table of Contents
Years Ended
December 31,
2005
2004
$
4,334
$
4,843
(308
)
(1,052
)
(89
)
(54
)
3
171
243
19
51
311
$
4,234
$
4,238
*
Includes one-time cash bonus declared in recognition of the
Banks performance under the retiring C.E.O.
35
Table of Contents
2005
2004
2003
13.1
%
12.8
%
12.8
%
63.7
64.6
64.0
0.7
0.7
0.5
10.6
9.7
9.8
0.7
1.0
1.0
11.2
11.2
11.9
100.0
%
100.0
%
100.0
%
43.4
%
43.7
%
43.9
%
49.9
48.7
47.1
0.8
1.3
2.4
2.5
2.3
1.9
3.4
4.0
4.7
100.0
%
100.0
%
100.0
%
36
Table of Contents
2005
2004
2003
2002
2001
$
719
$
661
$
529
$
474
$
293
2,472
2,734
1,538
600
368
210
327
129
41
5
32
304
7
3,746
3,395
2,067
1,406
829
82
986
811
170
3,828
3,395
3,053
2,217
999
26
134
$
3,828
$
3,395
$
3,053
$
2,243
$
1,133
2005
2004
2003
2002
2001
percentage of total loans
1.99%
1.77%
1.09%
0.73%
0.40%
percentage of total assets
0.83%
0.76%
0.70%
0.51%
0.23%
0.83%
0.76%
0.70%
0.51%
0.26%
7.58%
6.52%
5.84%
4.07%
2.12%
37
Table of Contents
NET INTEREST MARGIN FOR YEAR ENDED
December 31, 2005
December 31, 2004
Average
Average
Average
Average
Balance(1)
Interest
Rate
Balance(1)
Interest
Rate
$
3,619
$
119
3.3%
$
5,623
$
83
1.5%
221,844
11,547
5.2%
216,560
11,034
5.1%
192,873
13,040
6.8%
193,927
12,474
6.4%
$
418,336
$
24,706
5.9%
$
416,110
$
23,591
5.7%
$
49,355
$
389
0.8%
$
48,945
$
263
0.5%
89,107
647
0.7%
90,584
501
0.6%
144,793
5,123
3.5%
147,662
5,023
3.4%
283,255
6,159
2.2%
287,191
5,787
2.0%
428
15
3.5%
289
4
1.4%
49,504
2,491
5.0%
45,804
2,219
4.8%
$
333,187
$
8,665
2.6%
$
333,284
$
8,010
2.4%
$
16,041
$
15,581
3.3%
3.3%
3.8%
3.7%
(2)
Tax exempt interest is shown on a
tax equivalent basis for proper comparison using a statutory
federal income tax rate of 34%.
(3)
Includes loan origination and
commitment fees.
(4)
Interest rate spread represents the
difference between the yield on earning assets and the rate paid
on interest bearing liabilities.
(5)
Interest margin is calculated by dividing the difference between
total interest earned and total interest expensed by total
interest-earning assets.
38
Table of Contents
2005 Compared to 2004
2004 Compared to 2003
Volume
Rate
Total
Volume
Rate
Total
Increase (Decrease) in Interest Income:
$
(38
)
$
74
$
36
$
(64
)
$
29
$
(35
)
239
100
339
469
(189
)
280
(18
)
194
176
(188
)
(187
)
(375
)
(645
)
65
(580
)
173
(58
)
115
507
71
578
191
(34
)
157
(68
)
(68
)
(68
)
634
566
172
(839
)
(667
)
(23
)
1,138
1,115
685
(1,278
)
(593
)
Increase (Decrease) in Interest Expense:
2
124
126
(9
)
23
14
(8
)
154
146
10
(49
)
(39
)
(99
)
199
100
283
(290
)
(7
)
3
8
11
3
3
(1
)
34
33
7
2
9
(44
)
28
(16
)
(32
)
(91
)
(123
)
315
(60
)
255
62
(41
)
21
168
487
655
324
(446
)
(122
)
$
(191
)
$
651
$
460
$
361
$
(832
)
$
(471
)
39
Table of Contents
Other Income
2005
2004
2003
$
2,254
$
2,327
$
1,636
89
54
470
265
(3
)
(171
)
467
569
532
2,807
2,779
2,903
308
1,052
946
Total other income
$
3,115
$
3,831
$
3,849
Non-Interest Expense
2005
2004
2003
$
7,052
$
6,722
$
6,586
1,870
1,853
1,963
548
544
524
338
346
347
245
182
177
119
103
152
427
515
349
1,601
1,596
1,431
$
12,200
$
11,861
$
11,529
40
Table of Contents
Analysis of Changes in Salaries & Benefits
Amounts
Percent
2005
2004
2003
2005
2004
2003
$
317
$
(28
)
$
67
6.1
%
(1.14
)%
1.3
%
(29
)
85
112
(1.7
)
5.2
7.3
(336
)
(100.0
)
288
57
(157
)
4.2
0.8
(2.2
)
42
79
(55
)
23.3
30.5
27.0
$
330
$
136
$
(212
)
4.9
%
2.1
%
(3.1
%)
December 31,
2005
2004
2003
$
1,798
$
1,983
$
2,331
(921
)
(1,084
)
(1,052
)
80
91
92
$
957
$
990
$
1,371
41
Table of Contents
2005
2004
For the Quarter Ended
For the Quarter Ended
Dec. 31
Sept. 30
June 30
March 31
Dec. 31
Sept. 30
June 30
March 31
$
6,212
$
5,884
$
5,829
$
5,661
$
5,660
$
5,649
$
5,439
$
5,540
2,439
2,197
2,024
2,005
2,046
2,024
1,974
1,966
3,773
3,687
3,805
3,656
3,614
3,625
3,465
3,574
(135
)
(160
)
(138
)
(112
)
(140
)
(175
)
(25
)
(75
)
2
302
378
366
76
232
4
30
28
22
9
13
18
12
11
(3
)
(3
)
(52
)
(116
)
665
700
677
679
739
762
704
691
(2,990
)
(3,288
)
(2,972
)
(2,950
)
(2,999
)
(2,986
)
(2,919
)
(2,957
)
1,340
971
1,396
1,584
1,605
1,607
1,261
1,360
247
120
264
326
300
292
179
219
$
1,093
$
851
$
1,132
$
1,258
$
1,305
$
1,315
$
1,082
$
1,141
$
0.25
$
0.20
$
0.26
$
0.29
$
0.30
$
0.31
$
0.25
$
0.27
$
1,075
$
990
$
1,116
$
1,053
$
1,047
$
1,064
$
1,058
$
1,057
$
0.25
$
0.23
$
0.26
$
0.24
$
0.25
$
0.24
$
0.25
$
0.25
(tax equivalent basis)
$
4,049
$
3,964
$
4,088
$
3,939
$
3,936
$
3,960
$
3,793
$
3,892
3.3%
3.3%
3.4%
3.2%
3.3%
3.3%
3.2%
3.3%
3.8%
3.8%
3.9%
3.8%
3.7%
3.8%
3.6%
3.8%
42
Table of Contents
2005
2004
2003
2002
2001
$
2,629
$
2,408
$
3,134
$
2,998
$
2,974
(87
)
(80
)
(101
)
(97
)
(10
)
(734
)
(108
)
(589
)
(203
)
(66
)
(160
)
(157
)
(168
)
(89
)
(10
)
(270
)
(187
)
(94
)
(6
)
(3
)
(1,119
)
(264
)
(1,120
)
(441
)
(275
)
5
40
100
65
108
93
69
13
5
6
24
3
2
113
70
154
117
79
(1,006
)
(194
)
(966
)
(324
)
(196
)
545
415
240
460
220
$
2,168
$
2,629
$
2,408
$
3,134
$
2,998
average net loans outstanding
0.53%
0.10%
0.51%
0.16%
0.10%
1.15%
1.37%
1.27%
1.64%
1.45%
43
Table of Contents
2005
2004
2003
2002
2001
$
203
$
238
$
217
$
338
$
407
1,173
1,623
1,740
2,047
1,927
149
42
48
100
162
322
475
144
359
312
3
1
1
21
20
318
250
258
269
170
$
2,168
$
2,629
$
2,408
$
3,134
$
2,998
44
Table of Contents
2005
2004
2003
2002
2001
Balance
%
Balance
%
Balance
%
Balance
%
Balance
%
$
59,910
31.8
$
61,238
31.9
$
57,854
30.6
$
62,365
32.6
$
77,478
37.6
90,983
48.3
94,019
49.0
92,822
49.0
86,929
45.4
83,753
40.6
6,714
3.6
6,087
3.2
7,231
3.8
9,792
5.1
14,850
7.2
19,767
10.5
19,188
10.0
21,711
11.5
22,016
11.5
22,230
10.8
10,828
5.8
11,245
5.9
9,541
5.0
8,353
4.4
7,944
3.8
103
0.1
2,022
1.0
$
188,202
$
191,777
$
189,262
$
191,477
$
206,255
1 Year
1 to
Over
or Less
5 Years
5 Years
Total
$
12,416
$
5,550
$
1,801
$
19,767
10,828
10,828
$
23,244
$
5,550
$
1,801
$
30,595
1 Year
Over
or Less
1 Year
Total
$
21,063
$
3,192
$
24,255
1,166
5,174
6,340
$
22,229
$
8,366
$
30,595
45
Table of Contents
2005
2004
$
7.6
$
8.0
$
6.6
$
4.0
46
Table of Contents
2005
2004
% of
% of
Sector
Balances
Portfolio
Balances
Portfolio
$
15,005
13.65
%
$
16,043
14.2
%
5,669
5.16
%
5,818
5.1
%
5,317
4.84
%
7,183
6.3
%
3,721
3.38
%
4,370
3.9
%
1,747
1.59
%
3,699
3.3
%
1,366
1.24
%
1,898
1.7
%
135
0.12
%
2,623
2.3
%
47
Table of Contents
December 31,
2005
2004
2003
$
80,053
$
69,670
$
62,524
82,992
91,226
92,499
44,714
45,689
53,503
26,893
19,256
14,249
$
234,652
$
225,841
$
222,775
December 31, 2005
Book
Weighted
Type and Maturity Grouping
Value
Average Yield(1)
$
2,048
3.670
%
17,021
4.421
26,895
5.382
34,089
5.842
$
80,053
5.330
%
$
49,272
4.716
%
30,940
4.759
1,430
4.620
1,350
4.520
$
82,992
4.727
%
$
47
8.178
%
932
7.845
5,108
7.376
38,627
7.270
$
44,714
7.295
%
$
13,946
5.885
%
8,007
5.344
1,547
7.182
3,393
5.809
$
26,893
5.789
%
(1)
The weighted average yield has been computed by dividing the
total interest income adjusted for amortization of premium or
accretion of discount over the life of the security by the
amortized cost of the securities outstanding. The weighted
average yield of tax-exempt obligations of states of the U.S.
and political subdivisions has been calculated on a fully
taxable equivalent basis. The amounts of adjustments to interest
which are based on the statutory tax rate of 34% were $1, $23,
$118 and $862 for the four ranges of maturities.
48
Table of Contents
49
Table of Contents
COMPARED TO FOURTH QUARTER 2004
50
Table of Contents
NET INTEREST MARGIN FOR QUARTER ENDED
December 31, 2005
December 31, 2004
Average
Average
Average
Average
Balance(1)
Interest
Rate
Balance(1)
Interest
Rate
(Unaudited)
$
4,409
$
44
3.9%
$
10,159
$
48
1.9%
232,498
3,104
5.3%
218,495
2,805
5.2%
190,592
3,340
7.0%
192,851
3,129
6.4%
$
427,499
$
6,488
6.1%
$
421,505
$
5,982
5.7%
$
50,587
$
136
1.1%
$
51,625
$
84
0.6%
86,974
209
1.0%
91,001
127
0.6%
148,925
1,398
3.7%
149,395
1,274
3.4%
286,486
1,743
2.4%
292,021
1,485
2.0%
644
7
4.2%
54,642
689
5.0%
44,419
561
5.0%
$
341,772
$
2,439
2.8%
$
336,440
$
2,046
2.4%
$
4,049
$
3,936
3.3%
3.3%
3.8%
3.7%
(1)
Includes both taxable and tax exempt securities.
(2)
Tax exempt interest is shown on a tax equivalent basis for
proper comparison using a statutory federal income tax rate of
34%.
(3)
Includes loan origination and commitment fees.
(4)
Interest rate spread represents the difference between the yield
on earning assets and the rate paid on interest bearing
liabilities.
(5)
Interest margin is calculated by dividing the difference between
total interest earned and total interest expensed by total
interest-earning assets.
51
Table of Contents
Three Months
Ended Dec. 31,
2005
2004
$
6,212
$
5,660
2,439
2,046
3,773
3,614
(135
)
(140
)
378
30
13
(3
)
665
739
(2,990
)
(2,999
)
1,340
1,605
247
300
$
1,093
$
1,305
$
0.25
$
0.30
Three Months Ended
December 31,
2005
2004
$
1,093
$
1,305
(378
)
(30
)
(13
)
3
9
133
$
1,075
$
1,047
Three
Twelve
Months
Months
December 31,
December 31,
2005
2005
$
34
$
13,563
308
52
Table of Contents
Maturity or Repricing Interval
Non Rate
Sensitive
3 Months
3 to 12
1 to 5
or
>
5
or Less
Months
Years
Years
Total
$
38,991
$
34,612
$
100,348
$
60,701
$
234,652
64,554
31,478
70,717
21,453
188,202
4,650
4,650
108,195
66,090
171,065
82,154
427,504
32,197
32,197
$
108,195
$
66,090
$
171,065
$
114,351
$
459,701
$
29,677
$
$
$
$
29,677
17,866
17,866
86,359
86,359
21,390
34,150
33,941
20,007
109,488
11,338
18,633
8,364
6,868
45,203
2,336
2,336
775
775
5,000
2,000
38,500
9,500
55,000
174,741
54,783
80,805
36,375
346,704
61,782
61,782
2,890
2,890
48,325
48,325
$
174,741
$
54,783
$
80,805
$
149,372
$
459,701
$
(66,546
)
$
11,307
$
90,260
$
45,779
$
(66,546
)
$
(55,239
)
$
35,021
$
80,800
(14.5
)%
(12.0
)%
7.6
%
17.6
%
53
Table of Contents
54
Table of Contents
December 31,
2005
2004
2003
$
4,334
$
4,843
$
5,484
1,469
2,176
2,382
545
415
240
(308
)
(1,052
)
(946
)
3
171
103
1,919
(1,270
)
1,270
(500
)
(2,500
)
(498
)
(44
)
469
$
4,275
$
7,382
$
7,048
55
Table of Contents
(a)
Excludes present and future accrued interest.
(b)
Variable rate obligations reflect interest rates in effect at
December 31, 2005.
Expected Maturities of Commitments
as of December 31, 2005
One
One to
Three
Over
Year
Three
to Five
Five
or Less
Years
Years
Years
Total
$
28,473
$
1,024
$
10
$
1,799
$
31,306
306
306
9,102
9,102
6,191
6,191
567
567
1,195
1,195
56
Table of Contents
Risk-Based Capital
December 31,
December 31,
2005
2004
$
49,031
$
48,129
2,189
2,664
$
51,220
$
50,793
$
242,106
$
230,133
20.25%
20.91%
21.16%
22.07%
11.05%
10.88%
Actual Regulatory
Regulatory Capital Ratio
Capital Ratios as of:
requirements to be:
Dec. 31,
Dec. 31,
Well
Adequately
2005
2004
Capitalized
Capitalized
21.16%
22.07%
10.00%
8.00%
20.25%
20.91%
6.00%
4.00%
11.05%
10.88%
5.00%
4.00%
57
Table of Contents
58
Table of Contents
Simulated Net Interest Income Sensitivity
For the Twelve Months Ending December 31, 2006
Net Interest
Change in Interest Rates
Income
$ Change
% Change
$
15,385
$
8
0.1
%
15,377
14,643
(734
)
(4.8
)%
59
Table of Contents
60
Table of Contents
HIGH OR LOW TRADING PRICE PER QUARTER
Price Per Share
Cash
Dividends
High
Low
Per Share
$
20.39
$
17.50
$
0.44
20.39
18.45
0.21
21.75
19.42
0.21
22.58
20.58
0.21
$
23.57
$
20.41
$
0.44
23.33
19.94
0.20
25.69
20.74
0.20
28.76
24.52
0.20
$
28.83
$
27.34
$
0.44
30.67
27.69
0.19
29.98
24.72
0.19
24.94
23.21
0.19
61
Table of Contents
62
Table of Contents
63
Table of Contents
64
Name | Incorporated | |
1) The Cortland Savings and Banking Company
|
Ohio | |
2) New Resources Leasing Company
|
Ohio |
Youngstown, Ohio
March 14, 2006 |
Packer Thomas |
a) Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared; | ||
b) Designed such internal controls over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles; | ||
c) Evaluated the effectiveness of the registrants disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and | ||
d) Disclosed in this report any change in the registrants internal control over financial reporting that occurred during the registrants most recent fiscal quarter(the registrants fourth quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrants internal control over financial reporting; and |
a) All significant deficiencies and material weaknesses in the design or operation of internal controls over financial reporting which are reasonably likely to adversely affect the registrants ability to record, process, summarize and report financial information; and | ||
b) Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrants internal control over financial reporting. |
/s/ Rodger W. Platt | ||||
Rodger W. Platt | ||||
Title: | Interim Chief Executive Officer | |||
a) Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared; | ||
b) Designed such internal controls over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles; | ||
c) Evaluated the effectiveness of the registrants disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and | ||
d) Disclosed in this report any change in the registrants internal control over financial reporting that occurred during the registrants most recent fiscal quarter (the registrants fourth quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrants internal control over financial reporting; and |
a) All significant deficiencies and material weaknesses in the design or operation of internal controls over financial reporting which are reasonably likely to adversely affect the registrants ability to record, process, summarize and report financial information; and | ||
b) Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrants internal control over financial reporting. |
/s/ James M. Gasior | ||||
James M. Gasior, | ||||
Title: | Chief Financial Officer | |||
(1) | The Report fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934; and | |
(2) | The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company. |
/s/ Rodger W. Platt * | ||||
Print Name: | Rodger W. Platt | |||
Title: | Interim Chief Executive Officer | |||
Date: | March 14, 2006 | |||
(1) | The Report fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934; and |
(2) | The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company. |
/s/ James M. Gasior * | ||||
Print Name: | James M. Gasior | |||
Title: | Chief Financial Officer | |||
Date: | March 14, 2006 | |||