UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
Form 6-K
REPORT OF FOREIGN PRIVATE ISSUER PURSUANT TO RULE 13a-16 OR 15d-16 UNDER THE SECURITIES EXCHANGE ACT OF 1934
For the month of April, 2019.
Commission File Number 001-13422
AGNICO EAGLE MINES LIMITED
(Translation of registrant's name into English)
145 King Street East, Suite 400, Toronto, Ontario M5C 2Y7
(Address of principal executive office)
Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F.
Form 20-F |
o | Form 40-F | ý |
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101 (b)(1) :
Note: Regulation S-T Rule 101 (b)(1) only permits the submission in paper of a Form 6-K if submitted solely to provide an attached annual report to security holders.
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101 (b)(7) :
Note: Regulation S-T Rule 101(b)(7) only permits the submission in paper of a Form 6-K if submitted to furnish a report or other document that the registrant foreign private issuer must furnish and make public under the laws of the jurisdiction in which the registrant is incorporated, domiciled or legally organized (the registrant's "home country"), or under the rules of the home country exchange on which the registrant's securities are traded, as long as the report or other document is not a press release, is not required to be and has not been distributed to the registrant's security holders, and, if discussing a material event, has already been the subject of a Form 6-K submission or other Commission filing on EDGAR.
Indicate by check mark whether the registrant by furnishing the information contained in this Form is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934.
Yes |
o | No | ý |
If "Yes" is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b) : 82- .
Exhibit No.
|
Exhibit Description | |
---|---|---|
99.1 | Agnico Eagle Mines Limited's Notice of Annual and Special Meeting of Shareholders and Management Information Circular dated March 12, 2019. | |
99.2 |
|
Form of Proxy |
2
Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
AGNICO EAGLE MINES LIMITED
(Registrant) |
||||
Date: April 1, 2019 |
|
By: |
|
/s/ R. GREGORY LAING R. Gregory Laing General Counsel, Sr. Vice-President, Legal and Corporate Secretary |
Exhibit Number 99.1 submitted with this Form 6-K is hereby incorporated by reference into Agnico Eagle Mines Limited's Registration Statements on Form F-10 (Reg. No. 333-189715), Form F-3D (Reg. Nos. 333-183723 and 333-190888) and Form S-8 (Reg. Nos. 333-130339 and 333-152004).
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TABLE OF CONTENTS
Exhibit 99.1
Notice of Annual and Special Meeting
of Shareholders
Friday, April 26, 2019
Management Information Circular
AGNICO EAGLE MINES LIMITED
Suite 400
145 King Street East
Toronto, Ontario
M5C 2Y7
NOTICE OF 2019 ANNUAL AND SPECIAL MEETING OF SHAREHOLDERS
Date: |
Friday, April 26, 2019 | |||
Time: |
11:00 a.m. (Toronto time) |
|||
Place: |
Arcadian Court
|
|||
Business of the Meeting: |
1. |
Receipt of the financial statements of Agnico Eagle Mines Limited (the "Company") for the year ended December 31, 2018 and the auditors' report on the statements; |
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2. |
Election of directors; |
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3. |
Appointment of auditors; |
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4. |
Consideration of and, if deemed advisable, the passing of an ordinary resolution approving an amendment to the Company's Incentive Share Purchase Plan; |
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5. |
Consideration of and, if deemed advisable, the passing of a non-binding, advisory resolution accepting the Company's approach to executive compensation; and |
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6. |
Consideration of any other business which may be properly brought before the Annual and Special Meeting of Shareholders. |
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By order of the Board of Directors |
|
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R. GREGORY LAING General Counsel, Senior Vice-President, Legal and Corporate Secretary March 12, 2019 |
To be effective at the meeting, proxies must be deposited with Computershare Trust Company of Canada no later than 48 hours prior to the commencement of the meeting.
MANAGEMENT INFORMATION CIRCULAR
This Management Information Circular (the "Circular") is provided in connection with the solicitation by the management of Agnico Eagle Mines Limited (the "Company") of proxies for use at the Annual and Special Meeting of Shareholders to be held on April 26, 2019 (the "Meeting"). Unless otherwise indicated, all information in this Circular is given as at March 12, 2019 and all dollar amounts are stated in United States dollars ("U.S. dollars", "$" or "US$").
Notes to Readers
Forward-Looking Statements
The information in this Circular has been prepared as at March 12, 2019. Certain statements contained in this Circular constitute "forward-looking statements" within the meaning of the United States Private Securities Litigation Reform Act of 1995 and "forward-looking information" under the provisions of Canadian provincial securities laws and are referred to herein as "forward-looking statements". When used in this Circular, the words "could", "estimate", "expect", "forecast", "future", "plan", "possible", "potential", "will" and similar expressions are intended to identify forward-looking statements. In particular, the Circular contains forward-looking statements pertaining to the Company's plans with respect to compensation plans and practices and statements concerning the Company's plans to build operations at Meliadine and Amaruq, and construct a shaft at Kittila, including the timing thereof. Forward-looking statements are necessarily based upon a number of factors and assumptions that, while considered reasonable by the Company as of the date of such statements, are inherently subject to significant business, economic and competitive uncertainties and contingencies. The material factors and assumptions used in the preparation of the forward-looking statements contained herein, which may prove to be incorrect, include, but are not limited to, the assumptions set forth herein and in the Company's management's discussion and analysis for the year ended December 31, 2018 (the "MD&A") and the Company's annual information form dated as of March 26, 2019 (the "AIF"). Many factors, known and unknown, could cause the actual results to be materially different from those expressed or
implied by such forward-looking statements. Other than as required by law, the Company does not intend, and does not assume any obligation, to update these forward-looking statements.
Note Concerning Estimates of Mineral Reserves and Mineral Resources
The mineral reserve and mineral resource estimates contained in this Circular have been prepared in accordance with the Canadian securities regulatory authorities' (the "CSA") National Instrument 43-101 Standards of Disclosure for Mineral Projects ("NI 43-101"). These standards are similar to those used by the United States Securities and Exchange Commission's (the "SEC") Industry Guide No. 7, as interpreted by Staff at the SEC ("Guide 7"). However, the definitions in NI 43-101 differ in certain respects from those under Guide 7. Accordingly, mineral reserve information contained or incorporated by reference herein may not be comparable to similar information disclosed by U.S. companies. Under the requirements of the SEC, mineralization may not be classified as a "reserve" unless the determination has been made that the mineralization could be economically and legally produced or extracted at the time the reserve determination is made. The SEC does not recognize measures of "mineral resource".
The mineral reserve and mineral resource data presented herein are estimates, and no assurance can be given that the anticipated tonnages and grades will be achieved or that the indicated level of recovery will be realized. The Company does not include equivalent gold ounces for by-product metals contained in mineral reserves in its calculation of contained ounces.
Cautionary Note Concerning Estimates of Measured and Indicated Mineral Resources
This Circular uses the terms "measured mineral resources" and "indicated mineral resources". Investors are advised that while those terms are recognized and required by Canadian regulations, the SEC does not recognize them. Investors are cautioned not to assume that any part or all of mineral deposits in these categories will ever be converted into mineral reserves.
Cautionary Note to Investors Concerning Estimates of Inferred Mineral Resources
This Circular uses the term "inferred mineral resources". Investors are advised that while this term is recognized and required by Canadian regulations, the SEC does not recognize it. "Inferred mineral resources" have a great amount of uncertainty as to their existence and as to their economic and legal feasibility. It cannot be assumed that any part or all of an inferred mineral resource will ever be upgraded to a higher category. Under Canadian regulations, estimates of inferred mineral resources may not form the basis of feasibility or pre-feasibility studies, except in rare cases. Investors are cautioned not to assume that any part or all of an inferred mineral resource exists, or is economically or legally mineable.
Note to Investors Concerning Certain Measures of Performance
For information about certain non-GAAP measures used in this Circular such as "total cash costs per ounce" and "all-in sustaining costs per ounce", please refer to the MD&A. For scientific and technical information about the Company's mines and projects, please refer to the AIF.
Who is soliciting my proxy?
The management of the Company is soliciting your proxy for use at the Annual and Special Meeting of Shareholders.
What will I be voting on?
You will be voting on:
What else will happen at the Meeting?
The financial statements for the year ended December 31, 2018, together with the auditors' report on such statements, will be presented at the Meeting.
How will these matters be decided at the Meeting?
A majority of votes cast, by proxy or in person, will constitute approval of each of the matters specified in this Circular.
How many votes do I have?
You will have one vote for each common share of the Company you own at the close of business on March 12, 2019, the record date for the Meeting. To vote common shares that you acquired after the record date, you must, no later than the commencement of the Meeting:
How many shares are eligible to vote?
At the close of business on March 12, 2019, there were 235,255,277 common shares of the Company outstanding. Each common share held at that date entitles its holder to one vote. Blackrock Inc. filed a report dated January 24, 2019 with securities regulators stating that it controls 29,644,140 (or approximately 12.6%) of the Company's common shares as at the date of the report. To the knowledge of the directors and officers of the Company, no other person or corporation owns or exercises control or direction over 10% or more of the outstanding common shares.
How do I vote?
If you are eligible to vote and your common shares are registered in your name, you can vote your common shares in person at the Meeting or by proxy, as explained below. If your common shares are registered in the name of an intermediary, such as a bank, trust company, securities broker or other financial institution, please see the instructions below under the heading "How can a non-registered shareholder vote?".
3
How can a registered shareholder vote by proxy?
In addition to voting in person at the Meeting, you may vote by mail by completing the form of proxy and returning it in the enclosed envelope to Computershare Trust Company of Canada (the "Transfer Agent"). You may also appoint a person (who need not be a shareholder), other than one of the directors or officers named in the proxy, to represent you at the Meeting by inserting the person's name in the blank space provided in the proxy and returning the proxy to the Transfer Agent no later than 48 hours prior to the commencement of the Meeting.
You may also vote by phone or via the Internet. To vote by phone, in Canada and the United States only, call the toll-free number listed on the proxy from a touch tone phone. When prompted, enter your Control Number listed on the proxy and follow the voting instructions. To vote via the Internet, go to the website specified on the proxy and enter your Control Number listed on the proxy and follow the voting instructions on the screen. If you vote by telephone or via the Internet, do not complete or return the proxy form.
How will my proxy be voted?
On the form of proxy, you can indicate how you would like your proxyholder to vote your common shares for any matter put to a vote at the Meeting and on any ballot, and your common shares will be voted accordingly. If you do not indicate how you want your common shares to be voted, the persons named in the proxy intend to vote your common shares in the following manner:
What if I want to revoke my proxy?
You can revoke your proxy at any time prior to its use. You may revoke your proxy by requesting, or having your authorized attorney request, in writing to revoke your proxy. This request must be delivered to the Company's address (as listed in this Circular) before the last business day preceding the day of the Meeting or to the Chairperson of the Meeting on the day of the Meeting or any adjournment.
How are proxies solicited?
The solicitation of proxies will be primarily by mail; however, proxies may be solicited personally or by telephone by directors, officers and regular employees of the Company. The cost of this solicitation will be paid by the Company.
How can a non-registered shareholder vote?
If your common shares are not registered in your name, they will be held by an intermediary such as a bank, trust company, securities broker or other financial institution. Each intermediary has its own procedures that should be carefully followed by non-registered shareholders to ensure that their common shares are voted at the Meeting, including when and where the proxy or voting instruction form is to be delivered. If you are a non-registered shareholder, you should have received this Circular, together with either (a) the voting instruction form from your intermediary to be completed and signed by you and returned to the intermediary in accordance with the instructions provided by the intermediary, or (b) a form of proxy, which has already been signed by the intermediary and is restricted as to the number of common shares beneficially owned by you, to be completed by you and returned to the Transfer Agent no later than 48 hours prior to the commencement of the Meeting. To vote in person at the Meeting, a non-registered shareholder should, in the case of a voting instruction form, follow the instructions set out on the voting
4
instruction form and, in the case of a form of proxy, insert his or her name in the blank space provided and return the form of proxy to the Transfer Agent no later than 48 hours prior to the commencement of the Meeting.
How are meeting materials delivered to shareholders?
Proxy materials are sent to registered shareholders directly. Proxy materials are sent to intermediaries to be forwarded to all non-registered shareholders. If you are a non-registered shareholder, and the Company or its agent has sent these materials directly to you, your name and address and information about your holdings of securities, have been obtained in accordance with applicable securities regulatory requirements from the intermediary holding such securities on your behalf. The Company pays the cost of delivery of proxy materials for all registered and non-registered shareholders, including to intermediaries for delivery to objecting non-registered shareholders.
5
SECTION 2: BUSINESS OF THE MEETING
The articles of the Company provide for a minimum of five and a maximum of fifteen directors. By special resolution of the shareholders of the Company approved at the annual and special meeting of the Company held on June 27, 1996, the shareholders authorized the board of directors of the Company (the "Board of Directors" or the "Board") to determine the number of directors within the minimum and maximum. The number of directors to be elected at the Meeting is ten, as determined by the Board of Directors by a resolution passed on March 8, 2018. The names of the proposed nominees for election as directors are set out below. Each nominee was elected as a director at last year's annual and special meeting of shareholders, and has consented to serve as a director if elected and will hold office until the next annual meeting of shareholders of the Company or until his or her successor is elected or appointed or the position is vacated. Management of the Company does not currently know of any reason why any director nominee will be unable to serve as a director but, if any nominee should be unable to serve for any reason prior to the Meeting, the persons named on the enclosed form of proxy reserve the right to vote in their discretion for other nominees as directors.
The Board of Directors does not have a mandatory retirement policy for directors based solely on age nor does it have any term limits or similar mechanisms in place for forcing the renewal or replacement of directors. Rather, while there are benefits to adding new perspectives to the Board of Directors from time to time, which the Company believes can happen naturally without mechanisms such as term limits (for instance, five out of the nine independent directors seeking re-election have joined the Board of Directors within the last eight years), there are also benefits that result from continuity and the experience and knowledge that comes from longer service on a board as the management of the Company believes is illustrated in the following chart which compares, over an approximate 15 year period, the total cumulative return on an absolute basis of an investment in the Company's common shares on the NYSE on January 1, 2003 with the XAU Index (being a precious metals index).
Due in part to the Company's practice of conducting annual evaluations of the Board of Directors, the committees of the Board ("Committees") and individual directors, the Board of Directors approved and adopted a resignation policy primarily based on the directors' performance, commitment, skills and experience. As set out in greater detail under "Board of Directors Governance Matters" and "Appendix A: Statement of Corporate Governance Practices Assessment of Directors" below, each of the directors' performances will continue to
6
be evaluated annually and the Company will use a rigorous identification and selection process for any new director nominees, and consider a variety of factors, including diversity and the desired skills, competencies and qualifications needed for potential nominees having regard to the strategies, needs and best interests of the Company and its Board of Directors and Committees.
The persons named on the enclosed form of proxy intend to VOTE FOR the election of each of the proposed nominees whose names are set out below and who are all currently directors of the Company unless a shareholder has specified in his or her proxy that his or her common shares are to be withheld from voting for the election of a proposed nominee. The security ownership amounts set out below reflect ownership of common shares and Restricted Share Units ("RSUs") under the Company's Restricted Share Unit Plan (the "RSU Plan") (as described below), as at March 12, 2019. The common share ownership set out below does not include common shares underlying unvested RSUs.
7
NOMINEES FOR ELECTION TO THE BOARD OF DIRECTORS
|
Dr. Leanne M. Baker | Age: 66 | Independent | ||||
Labadie, Missouri, U.S.A. | 2018 Voting Results: 87.06% | Director since 2003 | ||||
|
Dr. Baker is a consultant to, and board member in, the metals and mining industry since 2002. Dr. Baker was the President and Chief Executive Officer of Sutter Gold Mining Inc. from November 2011 to June 2013. Previously, Dr. Baker was employed by Salomon Smith Barney where she was one of the top-ranked mining sector equity analysts in the United States. Dr. Baker is a graduate of the Colorado School of Mines (M.S. and Ph.D. in mineral economics). |
|||||
Value of At-Risk Investment
(1)
$769,172 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||
---|---|---|---|---|
11,312 Common Shares
|
Board of Directors
Audit Committee (Chair) |
8/8 (100%)
5/5 (100%) |
||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
Sutter Gold Mining Inc. | | |||
Reunion Gold Corporation |
Audit Committee
Compensation and Corporate Governance Committee |
|||
McEwen Mining Inc. |
Audit Committee
Nominating and Corporate Governance Committee |
|||
|
Value of At-Risk Investment
(1)
$13,511,653 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||
---|---|---|---|---|
154,460 Common Shares
|
Board of Directors | 8/8 (100%) | ||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
| | |||
8
|
Value of At-Risk Investment
(1)
$971,414 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||||
---|---|---|---|---|---|---|
9,889 Common Shares
|
Board of Directors
Compensation Committee Corporate Governance Committee |
8/8 (100
7/7 (100 5/5 (100 |
%)
%) %) |
|||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
| | |||
|
Value of At-Risk Investment
(1)
$665,686 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||
---|---|---|---|---|
3,000 Common Shares
|
Board of Directors
Compensation Committee (Chair) |
8/8 (100%)
7/7 (100%) |
||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
Rogers Communications Inc. |
Audit and Risk Committee
Finance Committee |
|||
9
|
Value of At-Risk Investment
(1)
$711,574 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||
---|---|---|---|---|
10,034 Common Shares
|
Board of Directors
Audit Committee |
8/8 (100%)
5/5 (100%) |
||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
Morguard North American Residential REIT | Audit Committee (Chair) | |||
|
Value of At-Risk Investment
(1)
$813,247 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||
---|---|---|---|---|
6,325 Common Shares
|
Board of Directors
Health, Safety, Environment and Sustainable Development (Chair) |
8/8 (100%)
4/4 (100%) |
||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
| | |||
10
|
Value of At-Risk Investment
(1)
$1,690,621 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||||
---|---|---|---|---|---|---|
14,095 Common Shares
|
Chairman of the Board of Directors
Health, Safety, Environment and Sustainable Development Committee |
8/8 (100
4/4 (100 |
%)
%) |
|||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
| | |||
|
Value of At-Risk Investment
(1)
$854,519 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||||
---|---|---|---|---|---|---|
7,255 Common Shares
|
Board of Directors
Health, Safety, Environment and Sustainable Development Committee |
8/8 (100
4/4 (100 |
%)
%) |
|||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
| | |||
11
|
Value of At-Risk Investment
(1)
$1,213,590 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||||
---|---|---|---|---|---|---|
15,346 Common Shares
|
Board of Directors
Compensation Committee Corporate Governance Committee (Chair) |
8/8 (100
7/7 (100 3/3 (100%) |
%)
%) * |
|||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
Newport Exploration Limited | Audit Committee | |||
Rugby Mining Inc. | Audit Committee | |||
|
Value of At-Risk Investment
(1)
$1,248,650 |
Board/Committee Memberships
|
Attendance at Meetings during 2018
|
||||
---|---|---|---|---|---|---|
16,136 Common Shares
|
Board of Directors
Audit Committee Corporate Governance Committee |
8/8 (100
5/5 (100 5/5 (100 |
%)
%) %) |
|||
|
Other Public Board Directorships
|
Other Public Board Committee
Memberships |
||
---|---|---|---|---|
Probe Metals Inc. |
Compensation Committee (Chair)
Nominating and Corporate Governance Committee (Chair) |
|||
Royal Gold Inc. | Audit Committee | |||
12
Board Skills Sets and Expertise
As set out in the matrix below, the Company's director nominees have a wide and diverse set of skills and experience which the Company believes are well suited to fulfilling the needs and interests of the Company, its Board of Directors and Committees.
Overall Meeting Attendance
The attendance by each nominee for election as director at Board of Directors and Committee meetings in 2018 is indicated in the biography of each individual director. The overall meeting attendance in 2018 is set out below.
2018 Board and Committee Meetings
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Messrs. Howard Stockford and Pertti Voutilainen were directors and members of Committees (Mr. Stockford Compensation Committee and Health, Safety, Environment and Sustainable Development Committee; Mr. Voutilainen Corporate Governance Committee) until the end of April 2018, when they ceased to be directors as they did not stand for re-election.
Composition of Board Committees
The following table sets out the composition of each Committee.
Committee
|
Members | |
---|---|---|
Audit Committee |
Dr. Leanne Baker (Chair), Mel Leiderman, Jamie Sokalsky | |
Compensation Committee |
Rob Gemmell (Chair), Martine Celej, Merfyn Roberts | |
Corporate Governance Committee |
Merfyn Roberts (Chair), Martine Celej, Jamie Sokalsky | |
Health, Safety, Environment and Sustainable Development Committee |
Deborah McCombe (Chair), James Nasso, Sean Riley |
Compensation of Directors and Other Information
Mr. Boyd, who is a director and the Vice-Chairman and Chief Executive Officer of the Company, does not receive any remuneration for his services as a director of the Company.
The table below sets out the annual retainers (annual retainers for the Chairs of the Board of Directors and other Committees are in addition to the base annual retainer) paid to the directors during the year ended December 31, 2018. Directors do not receive meeting attendance or travel fees. The value of annual retainers is specified in US$ but, for all directors other than Dr. Baker and Mr. Roberts (who are paid in US$), the annual retainer fees are converted and paid in the equivalent Canadian dollar amount (see "Director Compensation Table 2018" on page 16 of this Circular).
|
Retainers payable for the year
ending December 31, 2018 |
|||
---|---|---|---|---|
Annual Board of Directors retainer (base) |
$ | 100,000 | ||
Additional Annual retainer for Chair of the Board of Directors |
$ | 125,000 | ||
Additional Annual retainer for Chair of the Audit Committee |
$ | 25,000 | ||
Additional Annual retainer for Chair of the Compensation Committee |
$ | 25,000 | ||
Additional Annual retainer for Chairs of other Board Committees |
$ | 15,000 |
Director compensation was amended in 2011 to more closely align the equity component of director compensation with shareholder interests by discontinuing the former practice of granting options ("Options") to purchase common shares of the Company pursuant to the Company's Stock Option Plan (the "Stock Option Plan") to non-executive directors and replacing such Option grants with grants of RSUs. As the value of RSUs tracks the value of the Company's common shares, the equity value of director compensation now corresponds directly with share price movements, thereby more closely aligning director and shareholder interests. Each non-executive director is currently entitled to receive an annual grant of 4,000 RSUs (8,000 RSUs for the Chairman of the Board of Directors). However, if a director meets the minimum common share ownership requirement (as described under "Director Shareholding Guidelines" below), he or she can elect to receive cash in lieu of a portion of the RSUs to be granted, subject to receipt of a minimum annual grant of 1,000 RSUs.
14
Director Shareholding Guidelines
To more closely align the interests of directors with those of shareholders, directors (other than Mr. Boyd, who is subject to the CEO shareholding requirements set out under "Share Ownership" on page 48 of this Circular) are required to own a minimum number of common shares of the Company and/or RSUs. On October 26, 2016, the Board amended the Minimum Shareholding Requirement Policy for the Board of Directors to increase the minimum holding amounts from 10,000 to 15,000 common shares of the Company and/or RSUs for non-executive directors (20,000 for the Chairman of the Board). In connection with such amendment, directors have a period of the later of: (i) three years from the date of adoption of the amended policy (that is, a compliance date of October 26, 2019) or (ii) for directors appointed after October 26, 2016, five years from the date of joining the Board of Directors, to achieve this ownership level through open market purchases of common shares or grants of RSUs.
As of March 12, 2019, all of the directors have satisfied the minimum share ownership requirement.
The following table sets out the number and the value of common shares and RSUs held by each director of the Company.
|
Aggregate common shares and RSUs owned by each director and
aggregate value thereof as of March 12, 2019 |
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---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name
|
Aggregate
Number of Common Shares |
Aggregate
Value of Common Shares (1) |
Aggregate
Number of RSUs |
Aggregate
Value of RSUs (1) |
Deadline to
meet Guideline |
|||||||||
|
(#)
|
($)
|
(#)
|
($)
|
|
|||||||||
Leanne M. Baker |
11,312 | 502,592 | 6,000 | 266,580 | Meets Guideline | |||||||||
Sean Boyd |
154,460 | 6,854,792 | 150,000 | 6,656,861 | Meets CEO Guideline (2) | |||||||||
Martine A. Celej |
9,889 | 438,865 | 12,000 | 532,549 | Meets Guideline | |||||||||
Robert J. Gemmell |
3,000 | 133,137 | 12,000 | 532,549 | Meets Guideline | |||||||||
Mel Leiderman |
10,034 | 445,300 | 6,000 | 266,274 | Meets Guideline | |||||||||
Deborah McCombe |
6,325 | 280,698 | 12,000 | 532,549 | Meets Guideline | |||||||||
James D. Nasso |
14,095 | 625,523 | 24,000 | 1,065,098 | Meets Guideline | |||||||||
Sean Riley |
7,255 | 321,970 | 12,000 | 532,549 | Meets Guideline | |||||||||
John Merfyn Roberts |
15,346 | 681,041 | 12,000 | 532,549 | Meets Guideline | |||||||||
Jamie C. Sokalsky |
16,136 | 716,101 | 12,000 | 532,549 | Meets Guideline |
The following table sets out the compensation provided to the members of the Board of Directors, other than Mr. Boyd, for the Company's most recently completed financial year.
15
Director Compensation Table 2018
Name
|
Fees Earned (1) |
Share-Based
Awards (2) |
Option-Based
Awards (3) |
Non-Equity
Incentive Plan Compensation (4) |
Pension
Value |
All Other
Compensation |
Total | |||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
|||||||||||
Leanne M. Baker |
125,000 | 46,270 | n/a | 135,643 | n/a | n/a | 306,913 | |||||||||||
Martine A. Celej |
100,831 | 179,529 | n/a | nil | n/a | n/a | 280,359 | |||||||||||
Robert Gemmell |
126,038 | 179,529 | n/a | nil | n/a | n/a | 305,567 | |||||||||||
Mel Leiderman |
100,831 | 44,882 | n/a | 135,643 | n/a | n/a | 281,355 | |||||||||||
Deborah McCombe |
115,955 | 179,529 | n/a | nil | n/a | n/a | 295,484 | |||||||||||
James D. Nasso |
226,869 | 359,057 | n/a | nil | n/a | n/a | 585,926 | |||||||||||
Sean Riley |
100,831 | 179,529 | n/a | nil | n/a | n/a | 280,359 | |||||||||||
John Merfyn Roberts |
107,500 | 179,529 | n/a | nil | n/a | n/a | 287,029 | |||||||||||
Jamie C. Sokalsky |
100,831 | 179,529 | n/a | nil | n/a | n/a | 280,359 |
The following table sets out the value vested during the most recently completed financial year of the Company of incentive plan awards granted to the directors of the Company, other than Mr. Boyd.
Incentive Plan Awards Table Value Vested During Fiscal Year 2018
Name
|
Option-Based Awards Value
Vested During the Year (1) |
Share-Based Awards Value
Vested During the Year (2) |
Non-Equity Incentive Plan
Compensation Value Earned During the Year (3) |
||||
---|---|---|---|---|---|---|---|
|
($)
|
($)
|
($)
|
||||
Leanne M. Baker |
nil | 79,875 | 135,801 | ||||
Martine A. Celej |
nil | 168,792 | nil | ||||
Robert Gemmell |
nil | 168,792 | nil | ||||
Mel Leiderman |
nil | 84,396 | 135,801 | ||||
Deborah McCombe |
nil | 168,792 | nil | ||||
James D. Nasso |
nil | 337,585 | nil | ||||
Sean Riley |
nil | 168,792 | nil | ||||
John Merfyn Roberts |
nil | 126,594 | nil | ||||
Jamie Sokalsky |
nil | 168,792 | nil |
16
The following table sets out the outstanding Option awards and RSUs of the directors of the Company, other than Mr. Boyd, as at December 31, 2018.
Outstanding Incentive Plan Awards Table 2018
|
Option-Based Awards | Share-Based Awards | |||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name
|
Number of
Securities Underlying Unexercised Options |
Option
Exercise Price |
Option
Expiration Date |
Value of
Unexercised In-The-Money Options |
Number of
Shares or Units of Shares that have not Vested |
Market or
Payout Value of Share-Based Awards that have not Vested (1) |
|||||||||
|
(#)
|
($)
|
|
($)
|
(#)
|
($)
|
|||||||||
Leanne M. Baker (2) |
nil | nil | nil | nil | 5,000 | 202,000 | |||||||||
Martine A. Celej |
nil | nil | nil | nil | 8,000 | 323,120 | |||||||||
Robert Gemmell |
nil | nil | nil | nil | 8,000 | 323,120 | |||||||||
Mel Leiderman |
nil | nil | nil | nil | 5,000 | 201,950 | |||||||||
Deborah McCombe |
nil | nil | nil | nil | 8,000 | 323,120 | |||||||||
James D. Nasso |
nil | nil | nil | nil | 16,000 | 646,240 | |||||||||
Sean Riley |
nil | nil | nil | nil | 8,000 | 323,120 | |||||||||
John Merfyn Roberts |
nil | nil | nil | nil | 8,000 | 323,120 | |||||||||
Jamie Sokalsky |
nil | nil | nil | nil | 8,000 | 323,120 |
The following table sets out the attendance of each of the directors to the Board of Directors meetings and the Committee meetings held in 2018.
Director
|
Board Meetings
Attended |
Committee Meetings
Attended |
|||||
---|---|---|---|---|---|---|---|
Leanne M. Baker |
8 of 8 | 5 of 5 | |||||
Sean Boyd |
8 of 8 | n/a | |||||
Martine A. Celej |
8 of 8 | 12 of 12 | |||||
Robert Gemmell |
8 of 8 | 7 of 7 | |||||
Mel Leiderman |
8 of 8 | 5 of 5 | |||||
Deborah McCombe |
8 of 8 | 4 of 4 | |||||
James D. Nasso |
8 of 8 | 4 of 4 | |||||
Sean Riley |
8 of 8 | 4 of 4 | |||||
John Merfyn Roberts |
8 of 8 | 12 of 12 | |||||
Jamie Sokalsky |
8 of 8 | 10 of 10 |
Cease Trade Orders and Bankruptcies
To the Company's knowledge, as at March 12, 2019 or within the last ten years, no proposed director of the Company is or has been:
17
except as follows:
Mr. Leiderman, a director of the Company, was a director of Colossus Minerals Inc. ("Colossus") from August 1, 2011 until his resignation on November 13, 2013. On February 7, 2014, Colossus filed a proposal to its creditors under the Bankruptcy and Insolvency Act (Canada). On April 30, 2014, Colossus announced that it had completed the implementation of the previously announced court-approved proposal and plan of reorganization filed under the Bankruptcy and Insolvency Act (Canada).
In addition, to the Company's knowledge, as at March 12, 2019 or within the last ten years, no proposed director of the Company has become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangements or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director.
Board of Directors Governance Matters
Majority Voting Policy
As part of its ongoing review of corporate governance practices, on February 20, 2008 the Board of Directors adopted a policy providing that in an uncontested election of directors, any nominee who receives a greater number of votes "withheld" than votes "for" will tender his or her resignation to the Chairman of the Board of Directors immediately following the shareholders' meeting. This policy was most recently updated by the Board of Directors on February 14, 2019. Under the updated policy, the Corporate Governance Committee will consider the offer of resignation and will make a recommendation to the Board of Directors on whether to accept it. The Board of Directors will accept the resignation absent exceptional circumstances that would warrant the director continuing to serve on the Board of Directors, as determined by the Board of Directors in accordance with its fiduciary duties to the Company. A resignation shall be effective immediately upon acceptance by the Board. The Board of Directors will make its final decision and announce it in a press release (including fully stating its reasons for rejecting the resignation, if applicable) within 90 days following the shareholders' meeting. A director who tenders his or her resignation pursuant to this policy will not participate in any meeting of the Board of Directors or the Corporate Governance Committee at which the resignation is considered.
Diversity
The Board of Directors recognizes that diversity is important to ensuring that the Board as a whole possesses the qualities, attributes, experience and skills to effectively oversee the strategic direction and management of the Company. The Board recognizes and embraces the benefits of being diverse, and has identified diversity within the Board as an essential element in attracting high caliber directors and maintaining a high functioning Board. The Board considers diversity to include different genders, ages, cultural backgrounds, races, ethnicities, geographic areas and other characteristics of its stakeholders and the communities in which the Company is present and conducts its business. To that end, in February 2015, the Board considered and, on the recommendation of the Corporate Governance Committee, adopted a Board of Directors Diversity Policy, setting out various diversity criteria the Board and Corporate Governance
18
Committee will consider in identifying, assessing and selecting potential nominees for the Board. Pursuant to the Policy, "diversity" includes the characteristics outlined above, and provides a framework and criteria for the Corporate Governance Committee and the Board to review and assess the composition of the Board and its Committees and to identify, evaluate and recommend potential new directors. In new director appointments and ongoing evaluations of the effectiveness of the Board, its Committees and each director, the Corporate Governance Committee and the Board will take into consideration diversity (specifically including gender) as one of the factors in order to maintain an appropriate mix and balance of diversity, attributes, skills, experience and background on the Board of Directors and its Committees. Ultimately, Board appointments are based on merit against objective criteria and with due regard to the benefits of diversity in board composition and the desire to maximize the effectiveness of corporate decision-making, having regard to the best interests of the Company and its strategies and objectives, including the interests of its shareholders and other stakeholders. The Corporate Governance Committee is charged with overseeing the implementation of the Diversity Policy and monitoring and annually reporting to the Board of Directors on the diversity of the Board and its Committees to determine the Diversity Policy's effectiveness and the Company's progress is fostering diversity at the board level.
The Board does not set any fixed percentages for any specific selection criteria as it believes that quotas or strict rules do not necessarily result in the identification or selection of the best candidates but, rather, all factors should be considered when assessing and determining the merits of an individual director and the composition of a high functioning Board. Assuming all nominated directors are elected at the Meeting, the proportion of women on the Board would be 33.3% (3 of 9) of the non-executive directors, the proportion of non-resident Canadians would be 22% (2 of 9) of the non-executive directors, the proportion of women on the entire Board of Directors would be 30% (3 of 10) of all directors and the proportion of women Committee chairs is currently 50% (2 of 4). The Board believes that the diversity represented by the directors seeking election at the Meeting in terms of gender, age, education, skills, geographic representation and competencies supports an efficient and effective Board.
Annual Director Assessments
The Board has a formal, comprehensive process to annually assess the performance of the Board as a whole, each Committee and each individual director, which is effected under the direction of the Corporate Governance Committee. A list of suggested topics for consideration is circulated to each director, which is followed by one-on-one meetings with the Board Chair. Various issues are reviewed and discussed, including Board and Committee structure and composition; succession planning; risk management; director skills, experience and competencies; individual director engagement and contributions; and Board and Committee process and effectiveness. These one-on-one meetings take place throughout the year and a summary of the comments is prepared. The summary is initially provided to the Chair of the Corporate Governance Committee and then shared with all directors and forms the basis for the annual Board/Committee/Director review and discussion at the Corporate Governance Committee meeting and the subsequent Board meeting held each December.
Resignation Policy
The Board does not currently have a director term limit policy or similar mechanisms in place for forcing the renewal or replacement of its directors. Rather, it has determined that the best means of ensuring director effectiveness is through rigorous annual performance evaluations and not adherence to arbitrary timelines. In conjunction with the annual performance evaluations, the Corporate Governance Committee will continue to monitor, evaluate and assess best corporate governance practices and proposals with respect to board renewal mechanisms having regard to, among other things, the performance of individual directors, the Board and to the best interests of the Company. As discussed in greater detail under "Appendix A: Statement of Corporate Governance Practices Assessment of Directors", the Board has adopted a resignation policy primarily based on the directors' performance, commitment, skills and experience in order to foster an appropriate level of renewal and diversity of perspectives at the board level.
19
Director Education
The Board believes in the importance of ongoing director education to enable directors to remain current with developments in the mining industry generally, with issues and challenges faced by the Company in particular and with evolving governance norms and practices.
In 2018, the following director education activities took place:
Date(s)
|
Activities
|
Attendance
|
||
---|---|---|---|---|
February 14, April 26, July 25 and October 24 |
Comprehensive updates by senior management at the quarterly Board and Committee meetings | All Directors | ||
July 24 |
Director Education Session (included presentations on cryptocurrency and block chain and on public and political views on mining, innovation and major initiatives) | All Directors | ||
October 22 and 23 |
Trip to Nunavut to visit the Meliadine project tour of the various facilities, meetings with local community leaders and meetings with, and presentations by, project personnel on the Meliadine and Amaruq projects | All Directors | ||
December 13 |
Full day presentations on strategic matters, status of projects, technical matters, innovation initiatives and leadership development programs | All Directors | ||
Shareholder Engagement
The Board and management recognize the importance of an open and consistent engagement process with the Company's shareholders and other stakeholders. This engagement process is effected by several means, including through the Company's annual and quarterly reports, annual information form, management proxy circular, annual report, annual general meeting of shareholders, quarterly conference calls, news releases, website, discussions with the investor stewardship or corporate governance departments of the Company's shareholders, industry conferences and an extensive and comprehensive program for members of senior management (and, on occasion, directors) to personally meet with the Company's existing and potential shareholders throughout the year (in 2018, meetings were held with representatives of entities holding, in aggregate, more than 50% of the outstanding shares of the Company).
Shareholders may provide comments directly to the Board by addressing correspondence to the Chair of the Board, Agnico Eagle Mines Limited, Suite 400, 145 King Street East, Toronto, Ontario, Canada, M5C 2Y7, which will be forwarded to the independent Chair (except for solicitations for purchase of sale of products or services, or similar correspondence) or by e-mail to board@agnicoeagle.com.
Women in Leadership
The Board and management view diversity and inclusion as essential to the growth and success of the Company. In support of this view, the Company implemented a Diversity and Inclusion Policy in December 2018. This policy values diversity and inclusion across all aspects of the Company.
In that context, the Company aims to create an inclusive environment where the diversity of perspectives, experiences, cultures, genders, age and skills of employees can be leveraged at every level and the Company believes that one of its strengths lies in its ability to leverage the diversity of its employees to drive innovation and to quickly adapt to the ongoing changes in the global market and the gold mining industry. With this in mind,
20
management has identified increasing the number of women in leadership positions within the Company as a priority to be achieved by focusing on the preparation and support of women in leadership positions, rather than the attainment of quotas.
The Company continues to identify and work to mitigate the systemic barriers to the participation and advancement of women in the mining industry in Canada, with a particular focus in the Company's Northern Operations on eliminating systematic barriers that affect Inuit women at the Company's sites in Nunavut. In addition, the Company is increasing awareness in the context of diversity and inclusion in the North, by building self-awareness and leadership skills to further the development of women.
The Company does not set any fixed percentages or quotas regarding women in executive officer positions as it does not believe that gender alone should be the overriding factor when selecting the best candidate, rather all factors should be considered when assessing and determining the merits of a potential executive officer. Traditionally, the mining industry has not had a large group of female professionals from which to draw upon. To address this issue, the Company has continued its efforts to increase the number of women entering its workforce. In 2018, women represented approximately 16% of the Company's global workforce (and 13% of the Company's corporate executives). As the Company plans for the future, efforts have been made and will be increased to include gender diverse candidates in the Company's succession planning and recruitment initiatives. In addition, management is developing a global long-term strategy of priorities for diversity and inclusion.
The persons named in the enclosed form of proxy intend to VOTE FOR the appointment of Ernst & Young LLP as the Company's auditors, and for the directors to fix the remuneration of the auditors unless a shareholder has specified in his or her proxy that his or her common shares are to be withheld from voting for the appointment of Ernst & Young LLP as the Company's auditors. Representatives of Ernst & Young LLP are expected to be present at the Meeting to respond to appropriate questions and make a statement if they wish to do so. Ernst & Young LLP became the Company's auditors in 1983. Fees paid to Ernst & Young LLP for 2018 and 2017 are set out below.
|
Year ended
December 31, 2018 (1) |
Year ended
December 31, 2017 (2) |
|||||
---|---|---|---|---|---|---|---|
|
($ thousands)
|
($ thousands)
|
|||||
Audit fees |
2,039 | 1,658 | |||||
Audit-related fees |
63 | 30 | |||||
Tax consulting fees |
802 | 753 | |||||
All other fees |
121 | 166 | |||||
Total |
3,025 | 2,607 | |||||
Audit fees were paid for professional services rendered by the auditors for the audit of the Company's annual financial statements and related statutory and regulatory filings and for the quarterly review of the Company's interim financial statements.
Audit-related fees consist of fees paid for assurance and related services performed by the auditors that are reasonably related to the performance of the audit of the Company's financial statements. This includes consultation with respect to financial reporting, accounting standards and compliance with Section 404 of the Sarbanes-Oxley Act of 2002 ("SOX").
21
Tax consulting fees were paid for professional services relating to tax compliance, tax advice and tax planning. These services included the review of tax returns and tax planning and advisory services in connection with international and domestic taxation issues.
All other fees were paid for services other than the services described above and include fees for the translation of securities regulatory filings required to comply with securities laws in certain Canadian jurisdictions.
No other fees were paid to auditors in the previous two years.
The Audit Committee has adopted a policy that requires the pre-approval of all fees paid to Ernst & Young LLP prior to the commencement of the specific engagement, and all fees referred to above were pre-approved in accordance with such policy.
The audited annual financial statements for the year ended December 31, 2018 have been mailed to the Company's shareholders with this Circular.
Amendments to the Incentive Share Purchase Plan
The Incentive Share Purchase Plan provides participants with an incentive to enhance shareholder value by providing a form of compensation that is tied to increases in the market value of the Company's common shares. Details on the Incentive Share Purchase Plan can be found on page 57 of this Circular.
The Company currently has reserved 7,100,000 common shares for issuance under the Incentive Share Purchase Plan. The Compensation Committee considers the Incentive Share Purchase Plan to be an integral part of overall compensation in order to attract and retain employees with the skills and commitment needed to lead and grow the Company's business. The need to attract and retain skilled employees remains important in the competitive mining market. Accordingly, the Compensation Committee has recommended increasing the number of common shares reserved for issuance under the Incentive Share Purchase Plan by 1,000,000 common shares to 8,100,000 common shares. As at March 12, 2019, 6,443,125 common shares had been issued under the Incentive Share Purchase Plan, representing 2.74% of the 235,255,277 common shares issued and outstanding as of March 12, 2019. Accordingly, if the increase is approved, the number of common shares available for future common share issuance will be 1,656,875, representing 0.7% of the 235,255,277 common shares issued and outstanding as of March 12, 2019.
At the meeting, shareholders will be asked to consider an ordinary resolution (attached to this Circular as Appendix B) to approve the above amendments to the Incentive Share Purchase Plan. A copy of the Incentive Share Purchase Plan which has been amended and restated to reflect the proposed amendments is attached to this Circular as Appendix C.
The Incentive Share Purchase Plan does not limit the participation of insiders other than non-executive directors who are prohibited from participating in the Incentive Share Purchase Plan. The maximum amount a participant is permitted to contribute to the Incentive Share Purchase Plan is 10% of the participant's base salary and the Company is permitted to make a matching contribution of up to 50% of the participant's contributions. The aggregate number of the Company's common shares: (i) issued to insiders within any one year period, and (ii) issuable to insiders at any time under the Incentive Share Purchase Plan, could theoretically exceed 10% of the Company's issued and outstanding common shares and consequently TSX Rules provide that the votes attached to the securities held by all insiders eligible to participate in the Incentive Share Purchase Plan and their associates and affiliates (the "Eligible Insiders") must be excluded from the vote on the Incentive Share Purchase Plan resolution. Accordingly, shareholders of the Company, other than the Eligible Insiders, are being asked to approve the increase by a majority of the votes cast, by proxy or in person. As of March 12, 2019, 460,775 common shares were held by Eligible Insiders and will be excluded from the vote. In addition to shareholder approval, the increase in common shares available for future grants under the Incentive Share Purchase Plan is subject to regulatory approval. If you do not indicate how you want your
22
common shares to be voted, the persons named in the proxy intend to vote your common shares FOR the proposed amendment to the Company's Incentive Share Purchase Plan.
The Company has two security based compensation arrangements pursuant to which common shares may be issued from treasury:
Accordingly, if the resolution is approved, an aggregate number of 14,835,351 common shares will be issuable under all security based compensation arrangements of the Company, representing 6.3% of the Company's 235,255,277 issued and outstanding common shares as of March 12, 2019.
Three Year Burn Rate
The annual burn rate for each of the three most recently completed fiscal years for each security-based compensation arrangement (being the Stock Option Plan and Incentive Share Purchase Plan) are as follows:
|
2018 | 2017 | 2016 | |||||||
---|---|---|---|---|---|---|---|---|---|---|
Weighted Average Number of Outstanding Shares |
233,251,255 | 230,251,876 | 222,736,595 | |||||||
Number of Options Granted |
1,990,850 | 2,018,140 | 2,160,075 | |||||||
Number of Shares issued under the Incentive Share Purchase Plan |
515,432 | 382,663 | 344,778 |
Therefore, the burn rates for the Stock Option Plan have been: 2018 0.85%; 2017 0.88% and 2016 0.97%. The burn rates for the Incentive Share Purchase Plan have been: 2018 0.22%; 2017 0.17% and 2016 0.15%. The aggregate burn rates for the combined security-based compensation arrangements have been: 2018 1.07% dilution; 2017 1.04% dilution and 2016 1.12% dilution. The decreasing burn rates on Option grants and essentially stable aggregate burn rates for all plans demonstrate management's commitment to control the impact of compensation arrangements on dilution.
Advisory Vote on Approach to Executive Compensation
The Board of Directors believes that the Company's compensation program must be competitive with companies in its peer group, provide a strong incentive to its executives to achieve the Company's goals and align the interests of management with the interests of the Company's shareholders. A detailed discussion of the Company's executive compensation program is provided under "Compensation Discussion & Analysis" starting on page 27 of this Circular. In line with corporate governance best practices in respect of executive compensation, commonly known as "Say on Pay", the Board of Directors has determined to provide shareholders with a "Say on Pay" advisory vote at the Meeting to endorse or not endorse the Company's approach to executive compensation. At the Company's last annual and special meeting of shareholders held on April 27, 2018, 71.84% of shareholders voted in favour of the Company's non-binding resolution on executive compensation (down from the 86.51% at the April 28, 2017 meeting). Based on discussions with certain of the Company's shareholders, the Company believes that it understands the issues relating to the decrease in support in 2018. Accordingly, the Company has revised the short-term incentive plan for executives to, among other things, provide more clearly defined objective goals and to include more per share metrics as performance targets. The Company monitors, assesses and, when warranted, will refine this approach in an effort to continue to make the executive compensation practices of the Company acceptable to shareholders.
23
At the Meeting, shareholders will be asked to consider the following resolution, which is also attached to this Circular as Appendix F:
BE IT RESOLVED THAT, on an advisory basis and not to diminish the role and responsibilities of the Board of Directors of the Company, the shareholders accept the approach to executive compensation disclosed in this Circular.
Because this vote is advisory, it will not be binding upon the Board of Directors. However, the Board of Directors and the Compensation Committee will take the outcome of the vote into account in their ongoing review of executive compensation.
24
SECTION 3: COMPENSATION AND OTHER INFORMATION
Letter from the Compensation Committee
March 12, 2019
Dear Fellow Shareholders:
"Pay-for-performance" and "alignment with shareholders" are two philosophies which traditionally have formed the foundation of our executive compensation practices. While our performance in 2018 compared to our peer group remained strong (and has been for many years), we continue to take a measured approach to compensation to reflect not only our absolute and relative performance but the realities of prevailing market conditions.
This letter describes the performance of the Company in 2018, the changes made to the Company's Short-Term Incentive Plan ("STIP") to more fully align the Company's STIP with best market practices and shareholder interests, and comments on the alignment of long-term incentive value and efforts being made to limit dilution.
2018 Performance
The performance of the Company in 2018 remained strong. Annual gold production of 1,626,669 ounces at total cash costs per ounce of $637 and all-in sustaining costs per ounce of $877 meant that we have exceeded our production forecast and beat our cost guidance for the seventh consecutive year. 2018 was a transitional year as production levels at Meadowbank were at expected lower amounts (compared to prior years) as the mine moved from the last full year of mining at site while the Amaruq satellite deposit (which is expected to feed the Meadowbank mill beginning in 2019) and the Meliadine project were developed. With the lower production expected at Meadowbank, overall 2018 guidance was below the production level achieved in 2017. However, due to the work performed in 2018, the Meliadine and Amaruq projects were advanced in Nunavut with total expenditures tracking below budget and Meliadine production now expected one quarter earlier than previously scheduled, which has enabled the Company to increase 2019 production guidance. 2018 mineral reserves, net of 2018 production, increased by approximately 7% to 22.0 million ounces of gold and the reserve grade increased by approximately 8%. Mineral resources increased by approximately 19%. In addition, the Company's pipeline was enhanced with the completion of the acquisition of the remaining 50% interest in the Kirkland Lake and Hammond Reef projects not already owned by the Company.
2018 Compensation
Changes to Short-Term Incentive Plan
The results of our "Say on Pay" votes have been disappointing. In 2018, members of senior management engaged with representatives of some of our largest shareholders and discussed the concerns these shareholders had with respect to the structure of our compensation program, with particular emphasis on issues relating to the STIP. Having regard to these comments, as well as comments made by proxy advisory firms, we substantially revised and replaced our STIP. The new STIP now incorporates: (1) an emphasis on clear, easy to measure targets and measuring performance against these identified goals; (2) a greater emphasis on per share metrics (including cash flow per share, dividends per share, and mineral reserve and mineral resource replacement per share) and profitability measures (such as return on invested capital); and (3) a more detailed explanation of the rationale behind the performance metrics and actual results versus targets.
The STIP is broadly based on what the Company considers are three pillars of a successful company: (1) people the health and safety of our workforce is of the highest priority; positive relations with the communities in which we operate, working in an environmentally responsible manner and in accordance with best governance practices and the development of our personnel is crucial to long-term success; (2) performance the ability to execute in terms of both operations and financial results; and (3) pipeline
25
the need to build new mines efficiently, find new properties effectively and continually find more mineral reserves and mineral resources on properties we already own or through selective acquisitions. The Company believes these metrics are key factors in delivering value to shareholders and they are assessed and evaluated as follows:
These criteria were chosen as the Company believes they cover significant elements in operating a successful business. While some criteria may also be included in PSU metrics, there are different measurement periods and peer groups (for instance, under the STIP, Total Shareholder Return is measured over a one year period while under the PSU Plan, the measurement period is almost three years and the peer group is more diverse) or a different weighting (in the STIP, Total Shareholder Return has a much lower weighting, production has a slightly lower weighting and total cash costs and all-in sustaining costs have a slightly higher weighting than in the PSU Plan). The Company believes that as these metrics are key drivers of value, it is appropriate that they be incorporated in both short-term and long-term incentive plans.
Long-Term incentive value is directly tied to share price performance; attention to dilution
At the beginning of 2013, with the objective of more fully aligning management and shareholders interests in connection with the long-term incentive component of compensation, we decided to only grant RSUs (augmented by PSUs beginning in 2016) to the CEO (in addition, the President does not receive grants of Options); senior management would also receive RSUs (and PSUs) and Options, but the awards of Options are being gradually reduced over time (in 2018, officers received, in aggregate, 278,000 Options; 2017 349,000 Options; 2016 504,000 Options). Since 2013, the CEO has received a fixed, flat amount of RSUs annually (changed to 50% RSUs and 50% PSUs in 2016). Since 2017, the President also receives a fixed, flat amount of RSUs and PSUs (50% RSUs and 50% PSUs). Accordingly, as the number of RSUs and PSUs are fixed, the value of these awards fluctuates directly with changes in the share price. In 2018, 55% of the total compensation of the Named Executive Officers was comprised of the value of the long-term incentive awards. RSUs and PSUs are purchased in the market and therefore non-dilutive.
Conclusion
We understand that compensation programs are not static and we will continue to review and consider other metrics which could potentially be used as factors when assessing and evaluating performance in the context of compensation adjustments and awards.
The Board and Compensation Committee believe that the compensation practices of the Company achieve the objectives of "pay-for-performance" and "alignment with shareholders". The Board and management remains committed to delivering superior performance in a challenging environment, for the benefit of you, our owners.
We trust that you agree with our approach and we look forward to continuing to deliver value to you.
|
|
|
||
Robert Gemmell (Chair) |
Martine Celej | J. Merfyn Roberts |
26
Compensation Discussion & Analysis
Role of the Compensation Committee
The Compensation Committee exercises broad oversight responsibilities regarding Board, executive and senior management compensation. The Compensation Committee reviews, approves and recommends to the Board for its approval the Company's compensation policies. The Compensation Committee also reviews, approves and makes recommendations to the Board concerning the compensation proposed to be paid to the Board, Chief Executive Officer, President and other officers and senior management of the Company as well as awards proposed to be made to them under the Company's incentive plans. In conjunction with the Board, the Compensation Committee also reviews the Company's management development programs, its succession plans relating to senior management and performance goals and thresholds to be achieved under its incentive plans. As a means of assisting the Compensation Committee, management researches external sources for compensation data and external compensation consultants may be retained from time to time.
A key compensation objective of the Company is that compensation should be aligned with performance. In 2018, the Company, among other things:
Named Executive Officers
For purposes of the Compensation Discussion & Analysis section of this Circular, the focus will solely be on the Vice-Chairman and Chief Executive Officer, the Senior Vice-President, Finance and Chief Financial Officer and the three other most highly compensated officers of the Company (the "Named Executive Officers"). The following table sets out the Company's Named Executive Officers for 2018.
Name
|
Title | |
---|---|---|
Sean Boyd |
Vice-Chairman and CEO | |
Ammar Al-Joundi |
President | |
David Smith |
Senior Vice-President, Finance and Chief Financial Officer | |
Yvon Sylvestre |
Senior Vice-President, Northern Operations Canada and Europe | |
Jean Robitaille |
Senior Vice-President, Business Strategy and Technical Services |
27
Compensation Program Philosophy
The Named Executive Officers of the Company have a significant influence on corporate performance and creating shareholder value. With this in mind, the Company's philosophy regarding compensation is that it must:
Elements of Compensation
The compensation paid to the Company's Named Executive Officers has four components:
Compensation Considerations
The Compensation Committee begins to review corporate and management performance in October of each year and, after several meetings over the succeeding months, finalizes its review and analyses in early December and submits its compensation adjustment recommendations to the Board of Directors in mid-December. The Board of Directors considers the recommendations and, traditionally, the timing related to compensation matters is as follows: (i) base salary any adjustment becomes effective on January 1 of the next calendar year; (ii) bonus any bonus payment is made within that calendar year (which reflects performance relating to that year); and (iii) any long-term incentive grants (RSUs, PSUs or Options) relating to performance in the current year are awarded early in January of the next calendar year.
When conducting its evaluation of each Named Executive Officer, the Compensation Committee considers, among other things, executive compensation surveys, recommendations by any executive compensation consultant retained by the Compensation Committee, evaluations prepared by the Vice-Chairman and Chief Executive Officer for each Named Executive Officer other than the Vice-Chairman and Chief Executive Officer and an evaluation prepared by the Chairman for the Vice-Chairman and Chief Executive Officer. The Board of Directors reviews the recommendations made by the Compensation Committee and gives final approval on the compensation of the Named Executive Officers. The Board of Directors has complete discretion over the amount and composition of each Named Executive Officer's compensation.
In 2018, the Company's Human Resources department conducted an internal market analysis using publicly available information from the Company's peer group and surveys provided by different compensation firms, notably the 2018 Mercer Mining Industry Compensation Survey "Mining Industry Salary Survey Corporate Report" (the "Mercer Mining Survey"). This market information, among other things, was used by the Compensation Committee and the Board of Directors in recommending and approving the salary adjustments and the bonuses for the Company's officers.
Compensation Consultant
The Compensation Committee has retained Meridian Compensation Partners ("Meridian") as its independent executive compensation consultant. The engagement began in 2012. The mandate of the executive compensation consultant is to serve the Company and to work for the Compensation Committee in
28
its review of executive and director compensation and related governance matters. The nature and scope of services provided by Meridian to the Compensation Committee in 2018 included market practices relating to annual incentive plan design.
The Compensation Committee does not direct Meridian to perform the above services in any particular manner or under any particular method. It approves all invoices for executive compensation work performed by Meridian. The Compensation Committee has the final authority to hire and terminate Meridian as its executive compensation consultant. Meridian has not provided any other services to the Company other than executive and director compensation services. The aggregate fees related to the executive and directors compensation services paid to Meridian for the past two years were:
Executive Compensation-Related Fees
Type of Work
|
2018 (1) | 2017 (2) | ||
---|---|---|---|---|
Services related to executive and director compensation |
$6,136 | $29,371 | ||
All other fees |
nil | nil | ||
Total |
$6,136 | $29,371 |
Risk Considerations
The Company's total compensation plan is designed to drive long-term increases in shareholder value. The creation of an appropriate plan requires an understanding of the Company's objectives and the individuals charged with delivering the expected results. The Company strives to design its total compensation plan so that the plan does not result in or encourage behavior that is inconsistent with the goals and objectives of the Company.
The Company continues to experience changes in production, mineral reserves, mineral resources, operations, employees and the international scope of its business. The success of the Company in delivering value for shareholders is largely determined by the quality and consistency of its strategy and the execution thereof. In this regard, the Board believes that it is important to ensure that compensation programs are designed to attract, motivate and retain key employees in order to achieve or exceed the strategic objectives of the Company. In 2015, the Compensation Committee considered the implications of the risks (with specific regard to retention) associated with the Company's compensation policies and practices and looked at the long-term incentive structure for the Named Executive Officers and determined that PSUs should be added as a significant element in the long-term incentive component of their compensation going forward. Accordingly, the initial grant of PSUs was made to Named Executive Officers in January 2016, and these vested in 2018.
The Company has an anti-hedging policy, set out in the Company's Code of Business Conduct and Ethics, that prohibits all directors and officers from short-selling or trading in derivatives of the Company's securities. Named Executive Officers are required to own a minimum number of common shares to foster the alignment of management and shareholder interests (see "Share Ownership" on page 48 of this Circular).
Base Salary
To retain a competent, strong and effective executive management group, the salaries paid by the Company must be competitive with others in the industry generally, as well as within the regional markets in which the Named Executive Officer is located. Base salary levels take into account each Named Executive Officer's individual responsibilities, experience, performance and contribution to enhancing shareholder value.
29
The base salary policy is structured to provide a solid base compensation level for Named Executive Officers to encourage achievement of the Company's goals while aligning their interests with the interests of the Company's shareholders.
Annual base salaries are established using internal and external surveys of average base salaries paid to officers of other mining companies of similar characteristics as the Company. In its internal survey, the Company reviewed the 2018 publicly available information of nine mining companies: Barrick Gold Corporation, B2Gold Corp., Cameco Corporation, Goldcorp Inc., IAMGOLD Corporation, Kinross Gold Corporation, Newmont Mining Corporation, Teck Resources Limited and Yamana Gold Inc. The information reviewed reflected actual compensation paid in 2017.
The factors for selecting the companies in the internal survey generally included whether: (i) the company operates in the mining sector with a focus on exploration, development and production; (ii) the company is listed on a U.S. stock exchange; (iii) the company has operations in countries in addition to its home country; and (iv) the company's market capitalization is between approximately one-fifth to two times that of the Company (the Company's market capitalization ranked fourth out of the ten companies in the peer group survey as at December 31, 2018). With respect to revenue, the Company ranked sixth in the peer group and with respect to asset value, the Company ranked eighth in the peer group. The Company competes with these peer group companies and other gold and mining companies for shareholders, capital, personnel and mining properties and, accordingly, the Company believes that this survey is a good representation of primarily gold mining industry salaries and an appropriate basis for comparisons to the Company and reflects the companies with which the Company actively competes. The Company uses a different selection of peer group companies for different purposes: (1) assessment of the appropriate level of base salaries for the Named Executive Officers; (2) assessing relative Total Shareholder Return as a Short-Term Incentive Plan metric; and (3) assessing relative Total Shareholder Return and Multiple to Net Asset Value rank as PSU metrics. For the reasons behind these different selections, see footnote (8) on page 33 of the Circular for the peer group used as a Short-Term Incentive Plan metric and page 44 of the Circular for the peer group used for PSU metric purposes.
The external survey used was the Mercer Mining Survey. The Mercer Mining Survey reflected executive base salary remuneration at 45 Canadian mining companies as at April 1, 2018. Of these 45 companies, only a minority had NYSE listings and only three were larger than the Company, as measured by market capitalization.
The Company does not use the base salaries of top executives in peer group companies to set the Named Executive Officers base salaries; for instance, there is no policy or practice that the Named Executive Officers salaries must be within a certain quartile of the base salaries of top executives in peer group companies. Rather, the information from the Company's internal survey was used to test and validate the position for the Named Executive Officers and was adapted to evaluate the compensation of the other executive officers of the Company, while the information from the external survey was used to verify that the results of the internal survey are consistent with Canadian and U.S. industry standards. The base salaries of the Named Executive Officers increased in 2018 from 2017 levels to recognize the responsibilities, accomplishments and contributions made by these individuals towards the solid, and in some instances, record setting performance of the Company during 2017 (2017 performance included record gold production; record safety performance; mineral reserves increased 3.1%, mineral reserve grade increased 7.7% and net debt was reduced by $346 million). Because 2018 base salary adjustments (which reflect 2017 performance) are made at the beginning of 2018 but not disclosed in a management proxy circular until almost fifteen months later, there is sometimes a perceived disconnect between pay and performance.
Incentive Compensation
Incentive compensation is contingent upon the performance of the Company and the individual's contribution toward that performance. Incentive compensation may consist of cash bonuses and long-term incentive compensation in the form of grants of options under the Stock Option Plan, units under the Company's RSU Plan and units under the Company's PSU Plan. Any award or grant of incentive compensation is discretionary.
30
a. Short-Term Incentives
Philosophy
The Company's policy with respect to short-term incentives is to ensure that proper criteria are used to measure and reward the performance of senior executives and management within the organization.
The overall percentage of incentive compensation should reflect best market practices with respect to incentive compensation, as determined based on the review of external sources of compensation data from companies with which the Company most directly competes. It should also reflect the equity principles and practices that are adopted and fostered by the Company.
The short-term incentive policy links the contributions of the Named Executive Officers with business performance by rewarding achievements. Short-term incentive compensation is results-driven, and targets must be achieved for the incentive payout to be earned.
Calculation
The short-term incentive amount is calculated as follows:
Target Incentive Levels
Target incentive levels are defined as a percentage of base salary and vary by role in the Company and position level. For the Named Executive Officers, the target incentive levels are as follows:
Name
|
Target Incentive
Level |
Maximum Incentive
Payout |
|||||
---|---|---|---|---|---|---|---|
Sean Boyd |
200% | 300% | |||||
Ammar Al-Joundi |
125% | 187.5% | |||||
David Smith |
80 - 100% | 120 - 150% | |||||
Yvon Sylvestre |
80 - 100% | 120 - 150% | |||||
Jean Robitaille |
80 - 100% | 120 - 150% |
Individual Performance Factor
The individual performance of each Named Executive Officer is assessed each year during the annual review process and an individual performance factor is set by the Compensation Committee with respect to the Chief Executive Officer and by the Chief Executive Officer with respect to the other Named Executive Officers. The individual performance factor is set between 0% and 150%.
The Compensation Committee can augment the bonus payout to the Chief Executive Officer to a discretionary amount by adjusting the maximum individual performance factor beyond 150%. The Chief Executive Officer can augment the bonus payout to the other Named Executive Officers to a discretionary amount by adjusting the maximum individual performance factor beyond 150%. Notwithstanding the exercise of such discretion, the total short-term incentive cannot exceed the maximum incentive payout for the given position. See below for details.
31
Corporate Performance Factor
Each year, specific corporate objectives are established by the Compensation Committee with an aim to fulfill the Company's strategy. It is anticipated that the key performance measures and relative weight applied to each key performance measure may vary from year to year to reflect the Company's then current focus, while always having regard to the Company's long-term strategy and compensation philosophy. The Corporate Performance is assessed by the CEO and President and approved by the Board against criteria determined by the Board.
2018 Corporate Performance Score
For 2018, the corporate objectives and performance were as follows:
Category
|
Key Performance Measure
|
Weight
|
2018 Performance
Objectives Target |
2018 Results
Assessment |
2019 Target
|
|||||
---|---|---|---|---|---|---|---|---|---|---|
People
|
Health & Safety Global Combined Frequency of Accidents (1) | 15% | 1.1 | 13 | 1.1 | |||||
|
Environmental, Social & Governance (2) | 5% | Judgment based | 5 | Judgment based | |||||
|
People Development (3) | 5% | Judgment based | 5 | Judgment based | |||||
Performance |
Production (4) | 10% | 1,530,000 | 10 | 1,750,000 | |||||
|
Total Cash Costs (4) | 7.5% | $625-$675 | 6 | $620-670 | |||||
Operational
|
All-In Sustaining Cash Costs (4) | 7.5% | $890-$940 | 7.5 | $875-925 | |||||
Performance
|
Operating Cash Flow Per Share (5) | 5% | Positive and increasing over time | 3 | Positive and increasing over time | |||||
(25%) |
Return on Invested Capital (6) | 5% | 10-15% | 0 | 10-15% | |||||
|
Dividends Per Share (7) | 5% | Growth over time | 4 | Growth over time | |||||
|
TSR (8) | 10% | Relative to peer group | 4 | Relative to peer group | |||||
Pipeline
|
Capital Project Execution (9) | 10% | On time and on budget | 10 | On time and on budget | |||||
|
Mineral Reserves Per Share (10) | 5% | Growth over time | 4 | Growth over time | |||||
|
Mineral Resources Per Share (11) | 5% | Growth over time | 5 | Growth over time | |||||
|
Corporate Development Pipeline (12) | 5% | Judgment based | 4 | Judgment based | |||||
Total Result |
80.5 | |||||||||
[lost time accidents + light duty
assignments] × 200,000
number of hours worked during the period
The result is then adjusted taking into account the occurrence of any fatalities at the Company's operations as well as other appropriate factors.
cash provided by operating activities before working capital adjustment
weighted average number of common shares outstanding (basic)
32
Adjusted NOPAT
average invested capital
Property, plant and mine development |
||
Add: |
Goodwill | |
Subtract: |
Long-term assets not subject to depreciation (excluding Goodwill) | |
Add: |
Current Assets | |
Subtract: |
Current Liabilities | |
Subtract: |
Cash & Cash Equivalents | |
Subtract: |
Short Term Investments | |
Invested Capital |
The Company competes with these peer group companies for, among other things, shareholders and capital, and, accordingly, the Company believes that this peer group is an appropriate comparator group for assessing Total Shareholder Return. The Company has selected a different peer group for purposes of assessing Total Shareholder Return as compared to the Internal Survey because: (i) the Internal Survey included mining companies that are outside of the gold mining industry; as a significant factor in Total Shareholder Return for gold mining companies is a result of the performance of the gold price over the relevant time period, the Company believes that limiting the Total Shareholder Return peer group to only gold mining companies acts as a control to ensure that relative performance is assessed fairly; and (ii) the Internal Survey included mining companies that are North American headquartered; while the Company believes that such geographic concentration is appropriate for the Internal Survey for purposes of competition for personnel, the Company believes that competition for shareholders and capital is less geographically focused and, accordingly, it is appropriate to include additional companies to include an international cross-section of gold mining companies.
Total Shareholder Return is defined as:
A+B
C
Where: "A" is equal to the volume weighted average trading price of the common shares of the company calculated by dividing the aggregate value by the aggregate volume of the common shares of the company traded on the TSX or, if the common shares are not traded on the TSX, on such other public stock exchange on which the common shares are listed that has the greatest volume of trading, for the five trading days immediately preceding the last day of the reference period; "B" is equal to the total value of dividends paid by the company per common share during the reference period; and "C" is equal to the volume weighted average trading price of the common shares of the company calculated by dividing the aggregate value by the aggregate volume of the common shares of the company traded on the TSX or, if the common shares are not traded on the TSX, on such other public stock exchange on which
33
the common shares are listed that has the greatest volume of trading, for the five trading days immediately preceding the first day of the reference period.
total mineral reserve additions
weighted average number of common shares outstanding (basic)
total measured and indicated mineral resource additions
weighted average number of common shares outstanding (basic)
and
total inferred mineral resource additions
weighted average number of common shares outstanding (basic)
People (25% weighting; performance assessment: 23%)
The health and safety of the Company's employees, including any contractors working on the Company's sites, is of the highest importance, as well as the Company's commitments to good environmental, social and governance practices and personnel development activities.
Health and Safety Global Combined Frequency of Accidents (15% of total weighting):
In 2018, almost 59% of accidents took place in Nunavut where approximately 30% of the workforce of the Company were located.
Significant safety efforts have been made to improve safety performance during the remaining construction and subsequent commissioning and operating stages in Nunavut.
34
Performance score 13 out of 15
Environmental, Social and Governance ("ESG") (5% of total weighting):
Performance score 5 out of 5
People Development (5% of total weighting):
Performance score 5 out of 5
Performance Operational (25% weighting; performance assessment: 23.5%)
Operational performance is assessed against the annual production, total cash costs and all-in sustaining cash costs guidance typically disclosed in the Company's news release issued in February of each year.
35
Production (10% of total weighting):
Performance score 10 out of 10
Total Cash Costs (7.5% of total weighting):
Performance score 6 out of 7.5
All-in Sustaining Costs (7.5% of total weighting):
Performance score 7.5 out of 7.5
Performance Financial (25% weighting; performance assessment: 11%)
Financial performance is assessed against operating cash flow per share, return on invested capital, dividends per share and total shareholder return.
36
Operating Cash Flow Per Share (5% of total weighting):
Performance score 3 out of 5
Return on Invested Capital (5% of total weighting):
It is expected that a strong project pipeline, combined with knowledge-based and disciplined capital allocation, will improve the Return on Invested Capital over time (subject to the gold price environment).
The Company had a net loss of $326.7 million in 2018, primarily as a result of impairment losses of $389.7 million in the fourth quarter of 2018 these included an impairment of goodwill relating to the Canadian Malartic mine of $250 million, an asset impairment relating to the El Barqueno project of $100.7 million and an impairment of goodwill relating to the La India mine of $39 million (goodwill is not amortized over the life of mine under International Financial Reporting Standards).
Performance score 0 out of 5
Dividends Per Share (5% of total weighting):
37
|
Dividend Yield | Rank | |||||
---|---|---|---|---|---|---|---|
Barrick Gold Corporation (1) |
0.84% | 5 | |||||
B2Gold Corp |
0.00% | 8 | |||||
Goldcorp Inc. |
0.77% | 7 | |||||
IAMGold Corporation |
0.00% | 8 | |||||
Kinross Gold Corporation |
0.00% | 8 | |||||
Newcrest Mining Limited |
1.13% | 3 | |||||
Newmont Mining Corporation |
1.62% | 2 | |||||
Randgold Resources (2) |
2.39% | 1 | |||||
Yamana Gold Inc. |
0.81% | 6 | |||||
Agnico Eagle Mines Limited |
1.07% | 4 |
Performance score 4 out of 5
Total Shareholder Return (10% of total weighting):
This measure is assessed against the Company's performance relative to a peer group of companies comprised of Barrick Gold Corporation, B2Gold Corp., Goldcorp Inc., IAMGOLD Corporation, Kinross Gold Corporation, Newcrest Mining Limited, Newmont Mining Corporation, Randgold Resources and Yamana Gold Inc.
|
TSR | Rank | |||||
---|---|---|---|---|---|---|---|
Barrick Gold Corporation |
2.7% | 2 | |||||
B2Gold Corp |
2.8% | 1 | |||||
Goldcorp Inc. |
-15.9% | 7 | |||||
IAMGold Corporation |
-31.7% | 10 | |||||
Kinross Gold Corporation |
-18.8% | 9 | |||||
Newcrest Mining Limited |
-3.4% | 3 | |||||
Newmont Mining Corporation |
-6.2% | 5 | |||||
Randgold Resources |
-11.5% | 6 | |||||
Yamana Gold Inc. |
-17.5% | 8 | |||||
Agnico Eagle Mines Limited |
-4.0% | 4 |
Performance score 4 out of 10
Pipeline (25% weighting; performance assessment: 23%)
Pipeline performance is assessed against the Company's performance with respect to searching out acquisition opportunities in low-risk regions that are well matched to the Company's skills and abilities, the identification and evaluation of early to mid-staged candidates for inclusion in the project pipeline, capital project execution and growth in mineral reserves and mineral resources per share.
38
Capital Project Execution (10% of total weighting):
Meliadine:
Amaruq:
Kittila:
39
Performance score 10 out of 10
Mineral Reserves Per Share (5% of total weighting):
Performance score 4 out of 5
Mineral Resources Per Share (5% of total weighting):
Performance score 5 out of 5
Corporate Development Pipeline (5% of total weighting):
Performance score 4 out of 5
2018 Individual Performance Factors for Named Executive Officers
The individual performance factor is determined each year during the annual review process and is set by the Compensation Committee with respect to the CEO and by the CEO with respect to the other Named Executive Officers. The individual performance factor is set between 0% and 150%.
40
The Compensation Committee can augment the bonus payout to the CEO to a discretionary amount by adjusting the maximum individual performance factor. The CEO can augment the bonus payout to the other Named Executive Officers to a discretionary amount by adjusting the maximum individual performance factor. Notwithstanding the exercise of such discretion, the total short-term incentive cannot exceed the maximum incentive payout for the given position and the Board has final approval of any amounts awarded.
Sean Boyd Vice-Chairman and Chief Executive Officer
In 2018, Mr. Boyd's responsibilities and objectives included: setting the Company's strategic direction while ensuring that the proper human and financial resources were in place to support and give effect to the direction set; achieving operating targets for production, costs, gold reserves and major project completion; developing and executing on corporate goals and objectives; and overseeing acquisition/divestiture initiatives and representing the Company before stakeholders. For 2018, the Compensation Committee awarded Mr. Boyd an individual performance factor of 148%.
Mr. Boyd's accomplishments relating to 2018 included:
David Smith Senior Vice-President, Finance and Chief Financial Officer
In 2018, Mr. Smith's objectives included overall responsibility for all financial aspects of the Company, including financial reporting, treasury, budgeting, internal audit and control and input on corporate strategy and acquisitions, oversight of the investor relations program and representing the Company before stakeholders. For 2018, the Compensation Committee awarded Mr. Smith an individual performance factor of 125%.
Mr. Smith's accomplishments relating to 2018 included:
Ammar Al-Joundi, President
In 2018, Mr. Al-Joundi's objectives included supporting the Chief Executive Officer and senior executives in designing and executing strategy, facilitating co-ordination and communication between the various business units to promote the effective execution of strategy and representing the Company before
41
stakeholders. For 2018, the Compensation Committee awarded Mr. Al-Joundi an individual performance factor of 135%.
Mr. Al-Joundi's accomplishments relating to 2018 included:
Yvon Sylvestre Senior Vice-President, Operations Canada and Europe
In 2018, Mr. Sylvestre's objectives included overseeing the effective operation of the Northern Business Unit and executing the business plan, establishing a cost reduction strategy and continuous improvement process, pursuing life-of-mine and budgeting process improvements and ensuring operation and optimization of each operation division. For 2018, the Compensation Committee awarded Mr. Sylvestre an individual performance factor of 145%.
Mr. Sylvestre's accomplishments relating to 2018 included:
Jean Robitaille Senior Vice-President, Business Strategy and Technical Services
In 2018, Mr. Robitaille's objectives included overseeing the business strategy and technical services business unit, focusing on the business strategy alignment and improved accountability for key initiatives related to the strategic plan, enhanced monitoring and follow-up of the Capital Allocation Process, the optimization of the analysis, efficiency and predictability of budget and long term planning, provision of technical support to all business units as well as spearheading the innovation platform. For 2018, the Compensation Committee awarded Mr. Robitaille an individual performance factor of 125%.
Mr. Robitaille's accomplishments relating to 2018 included:
42
Short-Term Incentive Calculation for Named Executive Officers
The following table sets out the calculation for the short-term incentive amount paid to each Named Executive Officer in 2018.
Name
|
Individual
Incentive Target |
x |
Individual
Performance Factor |
x |
Corporate
Performance Factor |
x | Base Salary | x |
Short-Term
Incentive Amount (1) |
|||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
|
|
|
|
|
|
($)
|
|
($)
|
|||||||||||||||
Sean Boyd |
200% | x | 148 | x | 80.5 | x | 1,351,175 | = | 3,227,378 | |||||||||||||||
Ammar Al-Joundi |
100 - 125% | x | 135 | x | 80.5 | x | 694,890 | = | 791,403 | |||||||||||||||
David Smith |
80 - 100% | x | 125 | x | 80.5 | x | 521,168 | = | 470,981 | |||||||||||||||
Yvon Sylvestre |
80 - 100% | x | 145 | x | 80.5 | x | 463,260 | = | 494,144 | |||||||||||||||
Jean Robitaille |
80 - 100% | x | 125 | x | 80.5 | x | 424,655 | = | 347,445 |
b. Long-Term Incentives
Philosophy
The purpose of long-term incentive awards are primarily to align management's and key employee's long-term interests with those of shareholders and to retain key management and employees.
Long-term incentives for the Chief Executive Officer and President may be provided through a combination of restricted share units ("RSUs") under the RSU Plan and/or performance share units ("PSUs") under the PSU Plan. Long-term incentives for officers (other than the Chief Executive Officer and President) may be provided through a combination of stock options granted under the Stock Option Plan, RSUs and/or PSUs.
Stock options, RSUs and PSUs provide a link between compensation and increases in the value of the Company's common shares, and therefore create an incentive to enhance shareholder value over the long term. Grants of stock options RSUs and PSUs are based on four factors:
The Company's practices with respect to the vesting of each of Options, RSUs and PSUs are set out below.
Options
Absent other circumstances, the Compensation Committee's policy is to recommend to award Options that vest such that a maximum of 25% of the Options granted vest 30 days after the date granted with the remaining Options vesting equally on the next three anniversaries of the date of the Option grant. Options have
43
a maximum term of five years from the grant date. A description of the Stock Option Plan is set out under "Stock Option Plan" beginning on page 53 of this Circular.
RSUs
Absent other circumstances, the Committee's policy is to recommend to award RSUs that vest on December 31 or the last trading day of the third calendar year following the year in respect to which the RSUs were granted. A description of the RSU Plan is set out under "RSU Plan" beginning on page 51 of this Circular.
PSUs
Absent other circumstances, the Committee's policy is to recommend to award PSUs that vest on December 31 or the last trading day of the third calendar year following the year in respect to which the PSUs were granted. A description of the PSU Plan is set out under "PSU Plan" beginning on page 52 of this Circular.
2018 PSU Payouts (2016 Grants)
PSUs were granted for the first time in 2016 and 2018 was the first year in which PSUs vested. PSUs form a minimum of 50% of the equity component of long-term incentive compensation for the CEO and the President and are gradually forming a larger component of long-term incentive compensation for the other Named Executive Officers as the size of Option grants continues to decrease.
The table below sets out the value of PSUs for each Named Executive Officer that vested in 2018, based on the Company's performance for the period 2016 2018:
Name
|
2016 Grant
Value (1) |
2016 PSU
Award |
x |
2016 PSU Performance
Factor |
x |
Share Price
at Vesting (2) |
PSU
Value (3) |
|||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
($)
|
(# of units)
|
|
(0 - 200%)
|
|
($)
|
($)
|
|||||||||||||||
Sean Boyd |
1,390,719 | 50,000 | 160.94% | 40.06 | 3,223,628 | |||||||||||||||||
David Smith |
347,680 | 12,500 | 160.94% | 40.06 | 805,907 | |||||||||||||||||
Ammar Al-Joundi |
834,431 | 30,000 | 160.94% | 40.06 | 1,934,177 | |||||||||||||||||
Yvon Sylvestre |
305,958 | 11,000 | 160.94% | 40.06 | 709,198 | |||||||||||||||||
Jean Robitaille |
305,958 | 11,000 | 160.94% | 40.06 | 709,198 |
The "Performance Measurement" for PSUs is based on four factors: (1) Relative Total Shareholder Return Rank (37.5%) ("TSR"); (2) Relative Multiple to NAV Rank (37.5%) ("Multiple"); (3) Production (12.5%) ("Production") and (4) AISC (12.5%).
The selection of peer group companies for purposes of TSR and Multiple calculations, is based on a number of criteria including industry (gold); business scope (exploration, development and production); size (market capitalization; revenue; assets); peers of peers (companies commonly used as peers of other companies) and volatility. The Company has selected a different peer group for purposes of assessing TSR and the Multiple as compared to the Internal Survey and for Total Shareholder Return in connection with the STIP. The TSR and Multiple comprise 75% of the weighting of PSU performance and are measured over a period of almost three years. A larger peer group is used (approximately twice as large) as the concern with a small peer group is that results can be very volatile because relative positioning is significantly affected by the high or low performance of one company within the group a larger group smoothes out the volatility and presents a more balanced picture of actual performance over the period being measured.
44
The peer group and information related to the selection criteria of the peer group for the 2018 PSU awards are set out in the tables below.
Alacer Gold Corp. |
Eldorado Gold Corporation | Newmont Mining Corporation | ||
Alamos Gold Inc. |
Endeavor Mining Corporation | OceanaGold Corporation | ||
Argonaut Gold Inc. |
Goldcorp Inc. | Primero Mining Corp. | ||
Barrick Gold Corporation |
IAMGOLD Corporation | SEMAFO Inc. | ||
B2Gold Corp. |
Kinross Gold Corporation | Yamana Gold Inc. | ||
Centerra Gold Inc. |
Kirkland Lake Gold Inc. | Agnico Eagle Mines Limited | ||
Detour Gold Corporation |
New Gold Inc. |
The calculation of PSU awards is determined, in part, based on the Company's TSR and Multiple relative to peer group companies.
Company TSR and Multiple Rank
|
Performance Factor
(% of PSUs vesting) |
|||
---|---|---|---|---|
1 |
200 | % | ||
2 or 3 |
175 | % | ||
4 or 5 |
150 | % | ||
6 or 7 |
125 | % | ||
8 or 9 |
100 | % | ||
10 or 11 |
75 | % | ||
12 or 13 |
50 | % | ||
14 or 15 |
25 | % | ||
Less than 15 |
0 | % |
45
For Production, the Payout Performance is as follows:
Production
|
Payout Percentage
|
|||
---|---|---|---|---|
Equal to or more than 6.0% above Production Guidance |
200% | |||
Equal to or more than 4.5% above Production Guidance |
175% | |||
Equal to or more than 3.0% above Production Guidance |
150% | |||
Equal to or more than 1.5% above Production Guidance |
125% | |||
Midpoint of Production Guidance |
100% | |||
Equal to or more than 1.5% below Production Guidance |
75% | |||
Equal to or more than 3.0% below Production Guidance |
50% | |||
Equal to or more than 4.5% below Production Guidance |
25% | |||
Equal to or more than 6.0% below Production Guidance |
0% | |||
For AISC, the Payout Performance is as follows:
AISC
|
Payout Percentage
|
|||
---|---|---|---|---|
Equal to or more than 6.0% below AISC Guidance |
200% | |||
Equal to or more than 4.5% below AISC Guidance |
175% | |||
Equal to or more than 3.0% below AISC Guidance |
150% | |||
Equal to or more than 1.5% below AISC Guidance |
125% | |||
Midpoint of AISC Guidance |
100% | |||
Equal to or more than 1.5% above AISC Guidance |
75% | |||
Equal to or more than 3.0% above AISC Guidance |
50% | |||
Equal to or more than 4.5% above AISC Guidance |
25% | |||
Equal to or more than 6.0% above AISC Guidance |
0% | |||
The Company performed well in the period 2016-2018, with the following results:
Final Calculation
The "Performance Measurement" for purposes of the 2016 grant of PSUs is equal to:
(37.5% × A) + (37.5% × B) + (12.5% × C) + (12.5% × D)
where:
A = Relative Total Shareholder Return Rank Payout Percentage
B = Relative Multiple to NAV Rank Payout Percentage
C = Production Guidance Payout Percentage
46
D = AISC Guidance Payout Percentage
|
|
Payout % | Weight |
|
||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|
A) |
TSR | 100 | % | 37.50 | % | 37.50 | % | |||||
B) |
Multiple | 200 | % | 37.50 | % | 75.00 | % | |||||
C) |
Production | 200 | % | 12.50 | % | 25.00 | % | |||||
D) |
AISC | 188 | % | 12.50 | % | 23.44 | % | |||||
|
Performance Measurement | 160.94 | % | |||||||||
Pensions
A description of the retirement benefits made available to the Company's Named Executive Officers is set out under "Pension Plan Benefits" beginning on page 58 of this Circular.
Executive Incentive Compensation Recoupment Policy
The Company has adopted a recoupment policy (the "Recoupment Policy") to assist in the management of compensation related risk. Under the Recoupment Policy, the CEO and each executive that reports directly to the CEO (which includes the Chief Financial Officer, each an "Executive"), is subject to having his or her annual incentive compensation clawed back in circumstances where the financial statements of the Company are restated and the Executive has engaged in gross negligence, intentional misconduct or fraud which caused or contributed to such restatement.
Long-Term Incentive Compensation RSUs, PSUs and Options
RSUs, PSUs and, for officers other than the CEO and President, Options provide a link between officers' compensation and increases in the value of the Company's common shares, and therefore create an incentive to enhance shareholder value over the long term. Grants of RSUs, PSUs and Options are based on four factors:
The purpose of long-term incentive awards are primarily to align management's long-term interest with that of shareholders and to retain key management. The Compensation Committee believes direct ownership of shares more fully aligns management and shareholder interests and awards only RSUs and PSUs to the CEO and the President and has began a process of gradually allocating a greater proportion of RSU and PSU awards (compared to Option grants) to other members of senior management, to achieve this objective.
Long-term incentives for officers and key employees are provided through RSUs, PSUs and Options granted under the RSU Plan, the PSU Plan and the Stock Option Plan, respectively, and which vest as described in the paragraph below.
Long-term incentives are an integral part of the compensation strategy of the Company. The internal compensation survey, described above, compares the number of RSUs, PSUs and Options issued to the Company's executive officers relative to the companies surveyed. Based on these findings, the Company believes that the RSUs, PSUs and Options issued to the executives of the Company are generally in line with industry averages. Currently, there is no limit on the number of RSUs granted per year under the RSU Plan or PSUs granted per year under the PSU Plan. The maximum number of Options permitted to be granted per year under the terms of the Stock Option Plan is 2% of common shares outstanding (totaling 4,705,105 Options as at March 12, 2019). Absent other circumstances, the Compensation Committee's policy is to recommend to
47
award: (i) RSUs and PSUs that vest on December 31 or the last trading day of the third calendar year following the year in respect to which the RSUs and the PSUs were granted; and (ii) Options that vest such that a maximum of 25% of the Options granted vest 30 days after the date granted with the remaining Options vesting equally on the next three anniversaries of the date of the Option grant. Options have a maximum term of five years from the grant date.
The four factors outlined above provide a broad framework within which the Company evaluates the performance of the individual and assesses the potential value this individual can contribute to the future success of the Company. Long-term incentive grants are then awarded on this basis. There is no weighting of factors or specific measures that an individual must achieve; it is a comprehensive evaluation based on the performance, potential contributions and value of the individual to the business of the Company.
In connection with the evaluation of management's performance conducted near the end of each fiscal year, the Compensation Committee makes a recommendation with respect to the number of RSUs and PSUs and the number of Options (if any) to be granted to officers of the Company. If such recommendation is deemed acceptable to the Board of Directors, the Board of Directors approves: (i) the grant of the RSUs and PSUs as soon as practicable at the beginning of the next calendar year; and (ii) the grant of Options on the first trading day in January, with such grant becoming effective immediately with an exercise price equal to the closing price of the immediately preceding trading day.
Share Ownership
In order to align the interests of the Company and those of its officers and employees, the Company encourages ownership of common shares and facilitates this through its RSU Plan, PSU Plan, Stock Option Plan and Incentive Share Purchase Plan. Details of these plans can be found on pages 51 to 58 of this Circular. The Company has also adopted executive common share ownership policies: the CEO is required to have or own at least 125,000 common shares or RSUs of the Company. Mr. Boyd, the current CEO of the Company, meets this share ownership requirement. A new CEO would have five years after being appointed to that position to comply with this requirement. The President is required to have or own at least 90,000 common shares or RSUs of the Company, Senior Vice-Presidents of the Company are required to have or own at least 30,000 common shares or RSUs of the Company and Vice-Presidents of the Company are required to have or own at least 15,000 common shares or RSUs of the Company. The President, Senior Vice-Presidents and Vice-Presidents of the Company have five years from the date of appointment to meet this common share ownership requirement.
The following list sets out each officer's holdings of common shares and RSUs of the Company as at March 12, 2019:
Sean Boyd, Director, Vice-Chairman and Chief Executive Officer |
304,460 | |||
Ammar Al-Joundi, President |
181,974 | |||
David Smith, Senior Vice-President, Finance and Chief Financial Officer |
111,352 | |||
Donald G. Allan, Senior Vice-President, Corporate Development |
80,089 | |||
Alain Blackburn, Senior Vice-President, Exploration |
52,299 | |||
Louise Grondin, Senior Vice-President, Environment, Sustainable Development and People |
81,458 | |||
R. Gregory Laing, General Counsel, Senior Vice-President, Legal and Corporate Secretary |
90,240 | |||
Marc Legault, Senior Vice-President, Operations USA and Latin America |
85,294 | |||
Jean Robitaille, Senior Vice-President, Business Strategy and Technical Services |
122,946 | |||
Yvon Sylvestre, Senior Vice-President, Operations Canada and Europe |
46,623 |
48
The following graph compares the total cumulative return of $100 invested in the Company's common shares on December 31, 2013 with the cumulative total return for each of the S&P/TSX Composite Index and S&P/TSX Global Gold Index over the five-year period ended December 31, 2018 (in each case, assuming reinvestment of dividends). The graph below shows what a $100 investment in each of the above mentioned indices and in the Company's common shares, made at December 31, 2013, would be worth during the five years following the initial investment.
Agnico Eagle Mines Limited Stock Price
(1)
vs. S&P/TSX Composite and S&P/TSX Global Gold Index
Note:
The price of the Company's common shares has outperformed the S&P/TSX Global Gold Index and the S&P/TSX Composite Index during the five-year period ended December 31, 2018. The trend in compensation of the Named Executive Officers has generally been consistent with share price performance over this period. To illustrate, the total compensation of the CEO decreased despite the increased share price performance in 2014, increased with the increased share performance in each of 2015, 2016 and 2017 and decreased with the share price decrease in 2018 reflecting a strong alignment of pay and performance. A substantial element of Named Executive Officer compensation (an average of approximately 55%) is comprised of long-term incentives with the final value based on the future common share performance of the Company, directly aligning share price performance and compensation (see "Long-Term Incentive Compensation RSUs, PSUs and Options").
49
The following table sets out the name and title of each of the Company's officers.
Name
|
Title | |
---|---|---|
Sean Boyd |
Vice-Chairman and Chief Executive Officer | |
Ammar Al-Joundi |
President | |
David Smith |
Senior Vice-President, Finance and Chief Financial Officer | |
Donald G. Allan |
Senior Vice-President, Corporate Development | |
Alain Blackburn |
Senior Vice-President, Exploration | |
Louise Grondin |
Senior Vice-President, Environment, Sustainable Development and People | |
R. Gregory Laing |
General Counsel, Senior Vice-President, Legal and Corporate Secretary | |
Marc Legault |
Senior Vice-President, Operations USA and Latin America | |
Yvon Sylvestre |
Senior Vice-President, Northern Operations Canada and Europe | |
Jean Robitaille |
Senior Vice-President, Business Strategy and Technical Services |
The following summary compensation table sets out compensation during the three most recently completed fiscal years for the Named Executive Officers of the Company, measured by total compensation earned during the fiscal year ended December 31, 2018.
Summary Compensation Table
(1)
|
|
|
|
|
|
|
Non-Equity
Incentive Plan Compensation (2) |
|
|
|
|||||||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name and
Principal Position |
Year | Salary |
Share-
Based Awards (ISPP) (3) |
Share-
Based Awards (RSUs) (4) |
Share-
Based Awards (PSUs) (5) |
Option-
Based Awards (6) |
Annual
Incentive Plans |
Long-
Term Incentive Plans |
Pension
Value |
All Other
Compensation (7) |
Total
Compensation |
||||||||||||||||||||||
|
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
||||||||||||||||||||||
Sean Boyd |
2018 | 1,351,175 | | 2,244,109 | 2,244,109 | | 3,227,378 | n/a | 423,806 | 19,699 | 9,510,275 | ||||||||||||||||||||||
Vice-Chairman and |
2017 | 1,194,740 | | 2,244,955 | 2,244,955 | | 3,221,944 | n/a | 781,691 | 19,550 | 9,707,835 | ||||||||||||||||||||||
Chief Executive Officer |
2016 | 1,169,940 | | 1,390,719 | 1,390,719 | | 3,793,764 | n/a | 345,932 | 19,106 | 8,110,180 | ||||||||||||||||||||||
David Smith |
2018 | 521,168 | 25,093 | 718,115 | 718,115 | 410,541 | 470,981 | n/a | 148,822 | 20,556 | 3,008,298 | ||||||||||||||||||||||
Senior Vice-President, Finance |
2017 | 501,020 | 23,124 | 673,487 | 673,487 | 502,253 | 470,188 | n/a | 145,681 | 23,034 | 3,012,273 | ||||||||||||||||||||||
and Chief Financial Officer |
2016 | 452,880 | 21,134 | 347,680 | 347,680 | 435,218 | 449,106 | n/a | 135,298 | 22,300 | 2,211,296 | ||||||||||||||||||||||
Ammar Al-Joundi |
2018 | 694,890 | 32,814 | 1,458,671 | 1,458,671 | | 791,403 | n/a | 222,944 | 20,471 | 4,647,049 | ||||||||||||||||||||||
President |
2017 | 655,180 | 30,061 | 1,459,221 | 1,459,221 | | 763,092 | n/a | 212,741 | 20,321 | 4,599,836 | ||||||||||||||||||||||
|
2016 | 588,744 | 28,305 | 834,431 | 834,431 | | 700,454 | n/a | 193,380 | 18,317 | 3,198,063 | ||||||||||||||||||||||
Yvon Sylvestre |
2018 | 463,260 | 21,233 | 673,233 | 673,233 | 390,991 | 494,144 | n/a | 143,611 | 17,330 | 2,855,801 | ||||||||||||||||||||||
Senior Vice-President, |
2017 | 423,940 | 18,885 | 561,239 | 561,239 | 446,447 | 427,794 | n/a | 127,760 | 17,185 | 2,584,489 | ||||||||||||||||||||||
Operations Canada and Europe |
2016 | 369,852 | 17,549 | 305,958 | 305,958 | 391,696 | 380,419 | n/a | 112,541 | 16,036 | 1,900,009 | ||||||||||||||||||||||
Jean Robitaille |
2018 | 424,655 | 18,916 | 516,145 | 516,145 | 323,343 | 347,445 | n/a | 115,815 | 20,353 | 2,263,901 | ||||||||||||||||||||||
Senior Vice-President, Business Strategy and |
2017 | 377,692 | 18,384 | 493,890 | 493,890 | 446,447 | 343,006 | n/a | 108,105 | 22,711 | 2,304,125 | ||||||||||||||||||||||
Technical Services |
2016 | 360,040 | 17,549 | 305,958 | 305,958 | 391,696 | 317,771 | n/a | 101,672 | 21,296 | 1,821,939 |
50
estimated value of PSU grants when determining the value of proposed long-term incentive awards, and therefore this method of valuation is used here. Other compensation fair value amounts were used for accounting purposes (See Note 18(d) to the Notes to the Consolidated Financial Statements of the Company for the year ended December 31, 2018).
In 2018, the Named Executive Officers received, in aggregate, cash and non-cash compensation of $22,475,380 or 3.71% of the cash provided by operating activities of the Company during the year (as compared to $22,208,558 for the Named Executive Officers in 2017, or 2.89%, in 2017).
RSU Plan
The RSU Plan was established by the Company to assist in the retention of the Company's employees, officers and directors by providing non-dilutive common shares to reward the individual performance of participants. Grants of RSUs are determined by the Compensation Committee (for directors and officers) or the CEO (for employees). Where the grant of RSUs is given as a dollar value, the number of RSUs awarded to a participant is determined by dividing the dollar value by the "Market Price" on the grant date. For the purposes of the RSU Plan, the "Market Price" is the simple average of the high and low trading prices of the Company's common shares on the TSX for the 5-day trading period immediately prior to the grant date (or, if the common shares did not trade on the TSX, the simple average of the high and low trading prices of the common shares on the NYSE during such 5-day trading period, or if the common shares did not trade on the TSX or NYSE, the simple average of the high and low trading prices of the common shares on a stock exchange in Canada where the common shares are listed during such 5-day period, or if the common shares do not trade on any such stock exchange, the simple average of the bid and ask prices of the common shares on the TSX during such 5-day trading period). RSU vesting dates are specified in the RSU Plan. RSUs vest on December 31 (or the last business day) of the third calendar year following the year in respect of which the RSUs were granted. RSUs can vest on an earlier date than the vesting date as determined by the Compensation Committee in its sole discretion (for directors and officers) or the CEO in his sole discretion (for employees). The value of dividends declared on non-vested RSUs are paid to the participant as a lump-sum amount upon the vesting of the RSUs. Once vested, the common shares purchased by a third-party administrative agent on the open market underlying the RSUs are transferred to a participant's vested RSU account (net of applicable tax) and may be sold at the request of the participant.
If a participant's employment with the Company terminates as a result of a change of control or within a 12-month period following a change of control, the participant's RSUs vest immediately. If a participant's employment is terminated for cause (as defined in the RSU Plan), the participant immediately forfeits all rights in respect of any non-vested RSUs. If a participant's employment is terminated without cause, or if the participant retires, dies while in the service of the Company or becomes disabled and is terminated by the Company due to such disability, or if the participant is a director who resigns from the Board of Directors, the participant's non-vested RSUs vest immediately. If a participant (who is not a director) resigns from the service of the Company, the participant immediately forfeits all rights in respect of any non-vested RSUs, unless otherwise determined by the Compensation Committee (for officers) or the CEO (for employees).
In the event of a change of control of the Company, the RSU Plan requires the acquiring or surviving entity to assume all outstanding RSUs or substitute similar share units for the outstanding RSUs. If the acquiring or surviving entity fails to do so or if the Compensation Committee otherwise determines in its sole discretion, the RSU Plan will terminate and all outstanding RSUs will be deemed to be vested.
51
Except as required by law or marriage breakdown orders or agreements, the rights of a participant under the RSU Plan are non-transferrable. The rights and obligations of the Company under the RSU Plan may be assigned by the Company to a successor in the business of the Company, to any corporation resulting from any amalgamation, reorganization, combination, merger or arrangement of the Company or to any corporation acquiring all or substantially all of the assets or business of the Company. In the event of a merger, consolidation, spin-off or other distribution other than normal distributions to the Company's shareholders, the Board of Directors may in its sole discretion adjust the number or type of shares on which the RSUs are based or the number of RSUs granted to participants.
PSU Plan
The PSU Plan was established by the Company to assist in the retention of the Company's senior officers by providing non-dilutive common shares to reward the performance of senior officers and align the performance of senior officers with the Company's shareholders. Grants of PSUs are determined by the Compensation Committee. Where the grant of PSUs is given as a dollar value, the number of PSUs awarded to a participant is determined by dividing the dollar value by the "Market Price" on the grant date. For the purposes of the PSU Plan, the "Market Price" is the simple average of the high and low trading prices of the Company's common shares on the TSX for the 5-day trading period immediately prior to the grant date (or, if the common shares did not trade on the TSX, the simple average of the high and low trading prices of the common shares on the NYSE during such 5-day trading period, or if the common shares did not trade on the TSX or NYSE, the simple average of the high and low trading prices of the common shares on a stock exchange in Canada where the common shares are listed during such 5-day period, or if the common shares do not trade on any such stock exchange, the simple average of the bid and ask prices of the common shares on the TSX during such 5-day trading period). The value of dividends declared on non-vested PSUs (to a maximum amount of the initial PSU grant) are paid to the participant as a lump-sum payment upon the vesting of the PSUs. Once vested, the common shares purchased by a third-party administration agent on the open market underlying the PSUs are transferred to a participant's vested PSU account (net of applicable tax) and may be sold at the request of the participant.
PSUs vest on December 31 (or the last business day) of the third calendar year following the year in respect of which the PSUs were granted. After November 20 in the year of vesting, the Compensation Committee determines the "Performance Measurement" that will apply to the PSUs vesting on December 31 of such year. The "Performance Measurement" in respect of PSUs is determined by the Compensation Committee based on the following four factors: (1) "Relative Total Shareholder Return Rank", calculated by (a) adding (i) the volume weighted average trading price of the Company's common shares on the TSX (or, if the common shares did not trade on the TSX, such other public stock exchange on which the common shares are listed with the greatest volume of trading) for the 5-day trading period immediately preceding the last trading day before November 20 of the year of vesting and (ii) the total value of dividends paid by the Company per common share between January 1 of the year of grant and November 20 of the year of vesting, and (b) dividing the sum of (i) and (ii) by the volume weighted average trading price of the Company's common shares on the TSX (or, if the common shares did not trade on the TSX, such other public stock exchange on which the common shares are listed with the greatest volume of trading) for the 5-day trading period immediately preceding January 1 of the year of grant; (2) "Relative Multiple to NAV Rank", defined as the premium (or discount) at which a stock is valued in relation to its net asset value (calculated as the value of a company's assets less the value of its liabilities); (3) "Production", determined based on the Company's actual production for a calendar year as a percentage of the annual guidance for production published in the Company's February press release reporting its fourth quarter and year-end performance for the preceding year; and (4) "All-In Sustaining Costs", determined based on the Company's actual all-in sustaining costs for a calendar year as a percentage of the annual guidance for all-in sustaining costs published in the Company's February press release reporting its fourth quarter and year-end performance for the preceding year. The Relative Total Shareholder Return Rank and the Relative Multiple to NAV Rank are measured against a 19-company peer group, which may be modified by the Compensation Committee from time to time. Each of the Relative Total Shareholder Return Rank and the Relative Multiple to NAV Rank account for 37.5% of the Performance Measurement, and each of the Production and All-In Sustaining Costs metrics account for 12.5% of the Performance Measurement. On the basis of the Performance Measurement, potential payout ranges
52
from a minimum of 0% to a maximum of 200% of the initial PSU grant. Notwithstanding the relative rank of the Company within the Relative Total Shareholder Return Rank, should the absolute total shareholder return for the Company be negative, the PSU award for this this metric would be capped at a maximum amount of 100%.
If a participant's employment with the Company terminates as a result of a change of control or within a 12-month period following a change of control, the participant's PSUs vest immediately. If a participant's employment is terminated for cause (as defined in the PSU Plan), the participant immediately forfeits all rights in respect of any non-vested PSUs. If a participant retires or dies while in the service of the Company, the participant's non-vested PSUs vest immediately based on target performance. If a participant becomes disabled and is terminated by the Company due to such disability, the participant's non-vested PSUs will continue to vest following the participant's termination date. If a participant's employment is terminated without cause or if a participant resigns from the service of the Company, the participant forfeits all rights in respect of any non-vested PSUs, unless otherwise determined by the Compensation Committee.
In the event of a change of control of the Company, the PSU Plan requires the acquiring or surviving entity to assume all outstanding PSUs or substitute similar share units for the outstanding PSUs. If the acquiring or surviving entity fails to do so or if the Compensation Committee otherwise determines in its sole discretion, the PSU Plan will terminate and all outstanding PSUs will be deemed to be vested.
Except as required by law or marriage breakdown orders or agreements, the rights of a participant under the PSU Plan are non-transferrable. The rights and obligations of the Company under the PSU Plan may be assigned by the Company to a successor in the business of the Company, to any corporation resulting from any amalgamation, reorganization, combination, merger or arrangement of the Company or to any corporation acquiring all or substantially all of the assets or business of the Company. In the event of a merger, consolidation, spin-off or other distribution other than normal distributions to the Company's shareholders, the Board of Directors may in its sole discretion adjust the number or type of shares on which the PSUs are based or the number of PSUs granted to participants.
Stock Option Plan
Under the Stock Option Plan, Options to purchase common shares may be granted to officers, employees and consultants of the Company. The exercise price of Options granted may be denominated in Canadian dollars or United States dollars, but generally may not be less than the closing market price for the common shares of the Company on the TSX (for Options with an exercise price denominated in Canadian dollars) or the NYSE (for Options with an exercise price denominated in United States dollars) on the trading day prior to the date of grant. The maximum term of Options granted under the Stock Option Plan is five years and the maximum number of Options that can be issued in any year is 2% of the Company's outstanding common shares. In addition, a maximum of 25% of the Options granted in an Option grant vest upon 30 days after the date granted with the remaining Options vesting equally on the next three anniversaries of the Option grant date. The number of common shares which may be reserved for issuance to any one person pursuant to Options (under the Stock Option Plan or otherwise), warrants, share purchase plans or other compensation arrangements may not exceed 5% of the outstanding common shares. Additionally, the number of common shares which may be issuable to insiders of the Company pursuant to Options (under the Stock Option Plan or otherwise), warrants, share purchase plans or other compensation arrangements, at any time, cannot exceed 10% of outstanding common shares and the number of common shares issued to insiders of the Company pursuant to Options (under the Stock Option Plan or otherwise), warrants, share purchase plans or other compensation arrangements, within any one year period, cannot exceed 10% of the outstanding common shares.
The Stock Option Plan provides for the termination of an Option held by an Option holder in the following circumstances:
53
An Option granted under the Stock Option Plan may only be assigned to eligible assignees, including a spouse, a minor child, a minor grandchild, a trust governed by a registered retirement savings plan of such participant, a corporation controlled by such participant and of which all other shareholders are eligible assignees or a family trust of which such participant is a trustee and of which all beneficiaries are eligible assignees. Assignments must be approved by the Board of Directors and any stock exchange or other authority.
The Board of Directors may amend or revise the terms of the Stock Option Plan without the approval of shareholders as permitted by law and subject to any required approval by any stock exchange or other authority, including amendments of a "housekeeping" nature, amendments necessary to comply with applicable law (including, without limitation, the rules, regulations and policies of the TSX), amendments respecting administration of the Stock Option Plan (provided such amendment does not entail an extension beyond the original expiry date), any amendment to the vesting provisions of the Stock Option Plan or any Option, any amendment to the early termination provisions of the Stock Option Plan or any Option, whether or not such Option is held by an insider (provided such amendment does not entail an extension beyond the original expiry date), the addition or modification of a cashless exercise feature, amendments necessary to suspend or terminate the Stock Option Plan and any other amendment, whether fundamental or otherwise, not requiring shareholder approval under applicable law (including, without limitation, the rules, regulations and policies of the TSX). No amendment or revision to the Stock Option Plan which adversely affects the rights of any Option holder under any Option granted under the Stock Option Plan can be made without the consent of the Option holder whose rights are being affected.
In addition, no amendments to the Stock Option Plan to increase the maximum number of common shares reserved for issuance, to reduce the exercise price for any Option, to extend the term of an Option, to increase any limit on grants of Options to insiders of the Company, to amend the designation of who is an eligible participant or eligible assignee or to grant additional powers to the Board of Directors to amend the Stock Option Plan or entitlements can be made without first obtaining the approval of the Company's shareholders. In response to a TSX staff notice regarding amendments to security based compensation arrangements, the Stock Option Plan was amended in 2007 such that where the Company has imposed a blackout period that falls within ten trading days of the expiry of an Option, such Option's expiry date shall be the tenth day following the termination of the blackout period. The Stock Option Plan does not expressly entitle participants to convert an Option into a stock appreciation right.
Under the Stock Option Plan, only eligible persons who are not officers of the Company are entitled to receive loans (on a non-recourse or limited recourse basis or otherwise), guarantees or other support arrangements from the Company to facilitate Option exercises. During 2018, no loans, guarantees or other financial assistance were provided under the Stock Option Plan.
The total number of common shares available for issuance under the Stock Option Plan is 35,700,000 and 22,521,524 common shares have been issued in connection with the exercise of Options since the inception of the Stock Option Plan, representing 15.18% and 9.57% of the Company's 235,255,277 common shares issued and outstanding as of March 12, 2019.
The number of common shares currently available for issuance under the Stock Option Plan is 13,178,476 common shares (comprised of 8,200,337 common shares relating to Options issued but unexercised and 4,978,139 common shares relating to Options available to be issued), representing 5.6% of the Company's 235,255,277 common shares issued and outstanding as at March 12, 2019.
In 2018, officers exercised Options to receive notional proceeds of, in aggregate, $3,943,147 (seven people); ($5,226,142 (seven people) in 2017; $32,479,829 (ten people) in 2016). In 2018, the Company received proceeds from the exercise of Options by officers in the amount of $4,600,208; $9,293,915 in 2017; $56,489,357 in 2016. These amounts were originally denominated in Canadian dollars and were converted to U.S. dollars using the average of the daily exchange rates reported by the Bank of Canada, being C$1.00 equals US$0.7721 in 2018, C$1.00 equals US$0.7708 in 2017 and C$1.00 equals US$0.7548 in 2016.
The following table sets out the value vested during the most recently completed financial year of the Company of incentive plan awards granted to the Named Executive Officers.
54
Incentive Plan Awards Table Value Vested or Earned During Fiscal Year 2018
Name
|
Option-Based Awards
Value Vested During the Year (1) |
Share-Based Awards
Value Vested During the Year (2) |
Non-
Equity Incentive Plan Compensation Value Earned During the Year (3) |
|||||
---|---|---|---|---|---|---|---|---|
|
($)
|
($)
|
($)
|
|||||
Sean Boyd (4) |
nil | 5,506,855 | 3,227,378 | |||||
David Smith |
700,478 | 1,376,714 | 470,981 | |||||
Ammar Al-Joundi (5) |
nil | 3,304,113 | 791,403 | |||||
Yvon Sylvestre |
655,934 | 1,211,508 | 494,114 | |||||
Jean Robitaille |
655,934 | 1,211,508 | 347,445 |
In 2018, Messrs. Smith, Sylvestre and Robitaille (Messrs. Boyd and Al-Joundi do not receive Options) exercised Options to receive notional proceeds of, in aggregate, $1,291,933; the Company received proceeds from the exercise of these Options of $1,794,052. These amounts were originally denominated in Canadian dollars and were converted to U.S. dollars using the average of the daily 2018 exchange rates reported by the Bank of Canada, being C$1.00 equals US$0.7721.
The following table sets out the outstanding Option and Share-Based awards of the Named Executive Officers as at December 31, 2018 (Messrs. Boyd and Al-Joundi do not receive Options).
55
Outstanding Incentive Plan Awards Table
|
Option-Based Awards | Share-Based Awards | ||||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Name
|
Number of
Securities Underlying Unexercised Options |
Option
Exercise Price (1) |
Option
Expiration Date |
Value of
Unexercised In-The-Money Options (2) |
Number of
Shares or Units of Shares that have not Vested (3) |
Market or
Payout Value of Share Based Awards that have not Vested (2) |
Market or
Payout Value of Vested Share Based Awards not Paid Out or Distributed |
|||||||||||||
|
(#)
|
($)
|
|
($)
|
(#)
|
($)
|
($)
|
|||||||||||||
Sean Boyd |
| | | | 200,000 | 8,077,660 | nil | |||||||||||||
David Smith |
27,500 | 28.92 | 1/2/2020 | 527,723 | 62,000 | 2,504,075 | nil | |||||||||||||
|
60,000 | 36.37 | 1/2/2021 | 823,745 | ||||||||||||||||
|
45,000 | 56.45 | 1/3/2022 | nil | ||||||||||||||||
|
42,000 | 58.04 | 1/2/2023 | nil | ||||||||||||||||
Ammar Al-Joundi |
| | | | 130,000 | 5,250,479 | nil | |||||||||||||
Yvon Sylvestre |
41,000 | 28.92 | 1/2/2020 | 786,788 | 55,000 | 2,221,357 | nil | |||||||||||||
|
54,000 | 36.37 | 1/2/2021 | 741,371 | ||||||||||||||||
|
40,000 | 56.45 | 1/3/2022 | nil | ||||||||||||||||
|
40,000 | 58.04 | 1/2/2023 | nil | ||||||||||||||||
Jean Robitaille |
62,000 | 28.92 | 1/2/2020 | 1,189,776 | 45,000 | 1,817,474 | nil | |||||||||||||
|
54,000 | 36.37 | 1/2/2021 | 741,371 | ||||||||||||||||
|
40,000 | 56.45 | 1/3/2022 | nil | ||||||||||||||||
|
34,000 | 58.04 | 1/2/2023 | nil |
The following table sets out, as at March 12, 2019, compensation plans under which equity securities of the Company are authorized for issuance from treasury. The information has been aggregated by plans approved by shareholders and plans not approved by shareholders (of which there are none).
Equity Compensation Plan Information
Plan Category
|
Number of
securities to be issued on exercise of outstanding options |
Weighted
average exercise price of outstanding options (C$) |
Weighted
average remaining term of outstanding options |
Number of
securities remaining available for future issuances under equity compensation plans |
Number of
equity awards outstanding other than stock options |
|||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
Equity compensation plans approved by shareholders |
8,200,337 | (1) | $ | 49.86 | (2) | 3.15 years | (3) | 5,635,014 | (4) | nil | (5) | |||||
Equity compensation plans not approved by shareholders |
nil | nil | nil | nil | nil |
56
Incentive Share Purchase Plan
In 1997, the shareholders of the Company approved the Incentive Share Purchase Plan to encourage directors, officers and full-time employees of the Company to purchase common shares of the Company. In 2009, the Incentive Share Purchase Plan was amended to prohibit non-executive directors from participating in the plan. Full-time employees who have been continuously employed by the Company or its subsidiaries for at least twelve months are eligible at the beginning of each fiscal year to elect to participate in the Incentive Share Purchase Plan. Eligible employees may contribute up to 10% of their base annual salary through monthly payroll deductions or quarterly payments by cheque. The Company makes a matching contribution equal to no more than 50% of the participant's contributions to the Incentive Share Purchase Plan. On March 31, June 30, September 30 and December 31 of each year (or if such day is not a business day, on the immediately following business day), the Company issues common shares to each participant equal in value to the total contributions on the participant's behalf under the Incentive Share Purchase Plan (i.e., participant and Company contributions) converted into common shares at the "Market Price" on the date of issuance (rounded down to the lowest number of whole common shares). For the purposes of the Incentive Share Purchase Plan, the "Market Price" is the simple average of the high and low trading prices of the Company's common shares on the TSX for the 5-day trading period immediately prior to the issuance date (or, if the common shares did not trade on the TSX, the simple average of the high and low trading prices of the common shares on the NYSE during such 5-day trading period, or if the common shares did not trade on the TSX or NYSE, the simple average of the high and low trading prices of the common shares on a stock exchange in Canada where the common shares are listed during such 5-day period, or if the common shares do not trade on any such stock exchange, the simple average of the bid and ask prices of the common shares on the TSX during such 5-day trading period).
There is a one-year restricted period during which the participant is not permitted to sell, transfer or otherwise dispose of the common shares acquired through the Incentive Share Purchase Plan. During the one-year restricted period, participants will have the right to: (i) exercise the votes attached to the participant's common shares, (ii) all cash dividends declared and paid in respect of the participant's common shares and (iii) transfer, sell or tender any or all of the participant's common shares pursuant to a bona fide third party take-over bid. The one-year restricted period commences on the date the common shares are issued to the participant under the Incentive Share Purchase Plan. The CEO will have discretion to waive the one-year restricted period in respect of the common shares issued under the Incentive Share Purchase Plan held by all participants other than the CEO. The Compensation Committee will have discretion to waive the one-year restricted period in respect of the common shares issued under the Incentive Share Purchase Plan held by the CEO. All benefits and rights accruing to any participant pursuant to the Incentive Share Purchase Plan shall not be transferrable unless provided under the Incentive Share Purchase Plan. All restrictions on the sale, transfer or other disposal of common shares issued under the Incentive Share Purchase Plan immediately lapse on termination of employment or death. The one-year restricted period for common shares acquired through the Incentive Share Purchase Plan will not be applicable to U.S. participants.
A participant's participation in the Incentive Share Purchase Plan ceases on termination of employment (whether voluntary or involuntary) or in the event of the death of the participant. The Incentive Share Purchase Plan permits the CEO to grant permission to participants (other than the CEO) to withdraw from the Incentive Share Purchase Plan during a plan year for which the participant has elected to participate. The Compensation Committee will have the ability to grant permission to the CEO to withdraw from the Incentive Share Purchase Plan in a plan year for which the CEO has elected to participate. In the event of a subdivision, consolidation or reclassification of the Company's common shares or other capital adjustment, the number of common shares
57
reserved for issuance under the Incentive Share Purchase Plan may be adjusted accordingly and any other adjustments may be made as deemed necessary or reasonable by the Compensation Committee.
Examples of amendments to the Incentive Share Purchase Plan that will require shareholder approval include: (i) amendments to the amending provisions, (ii) amendments to increase the maximum number of common shares reserved for issuance under the Incentive Share Purchase Plan, (iii) amendments to the contribution limits for participants, and (iv) amendments to the contribution limits for the Company. Examples of amendments that may be made by the Compensation Committee without shareholder approval will include, but are not limited to: (i) amendments to ensure continuing compliance with applicable laws and regulations, (ii) amendments of a housekeeping nature, (iii) amendments to change the class of participants eligible to participate in the Incentive Share Purchase Plan, (iv) amendments to change the terms of any financial assistance provided to participants, and (v) amendments to change the restrictions on the sale, transfer or other disposal of common shares.
The Company may provide loans to participants (excluding directors and officers of the Company) to facilitate the purchase of common shares by the participant under the Incentive Share Purchase Plan. Each loan is evidenced by a promissory note with a maximum term of ten years. Each loan will become due and payable on the earliest of: (i) the maturity date of the loan; (ii) the second anniversary of the participant's termination of employment; and (iii) the date the participant becomes a director or officer of the Company. The common shares purchased by the participant under the Incentive Share Purchase Plan are pledged as security for the amounts loaned by the Company to the participant. During 2018, no loans were provided under the Incentive Share Purchase Plan.
In 2015, the shareholders of the Company approved an amendment to the Incentive Share Purchase Plan to increase the number of common shares available under such plan to 7,100,000 common shares. Of the 7,100,000 common shares approved, the Company has, as at March 12, 2019, 656,875 common shares remaining for issuance under the Incentive Share Purchase Plan, representing 0.28% of the common shares issued and outstanding as of March 12, 2019. At the Meeting, shareholders will be asked to consider an ordinary resolution (attached to this Circular as Appendix B) to approve an increase in common shares reserved for issuance under the Incentive Share Purchase Plan by 1,000,000 common shares. If this resolution is approved, the number of common shares available for issuance in the future will be 1,656,875, representing 0.7% of the 235,255,277 common shares issued and outstanding as at March 12, 2019.
Pension Plan Benefits
The Company's basic defined contribution pension plan (the "Basic Plan") provides pension benefits to employees of the Company generally, including the Named Executive Officers. Under the Basic Plan, the Company contributes an amount equal to 5% of each employee's pensionable earnings (including salary and annual incentive compensation) to the Basic Plan. The Company's contributions cannot exceed the money purchase limit, as defined in the Income Tax Act (Canada). Upon termination of employment, the Company's contribution to the Basic Plan ceases and the participant is entitled to a pension benefit in the amount of the account balance under the Basic Plan. Contributions to the Basic Plan are invested in a variety of funds offered by the plan administrator, at the direction of the participant.
In addition to the Basic Plan, effective January 1, 2008, in line with the Company's compensation policy that compensation must be competitive in order to help attract and retain the executives needed to lead and grow the Company's business and to address the weakness of the Company's retirement benefits when compared to its peers in the gold production industry, the Company adopted a supplemental defined contribution plan (the "Supplemental Plan") for executives at the level of Vice-President or above. On December 31 of each year, the Company credits each executive's account an amount equal to 15% of the executive's pensionable earnings for the year (including salary and annual incentive compensation), less the Company's contribution to the Basic Plan. In addition, on December 31 of each year, the Company will credit each executive's account a notional investment return equal to the balance of such executive's account at the beginning of the year multiplied by the yield rate for Government of Canada marketable bonds with average yields over ten years. Upon retirement, after attaining the minimum age of 55, the executive's account will be paid out in either: (a) five annual installments subsequent to the date of retirement, or (b) by way of lump sum
58
payment, at the executive's option. If the executive's employment is terminated prior to reaching the age of 55, such executive will receive, by way of lump sum payment, the total amount credited to his or her account.
The individual Retirement Compensation Arrangement Plan (the "Executives Plan") for Mr. Boyd provides pension benefits which are generally equal (on an after-tax basis) to what the pension benefits would be if they were provided directly from a registered pension plan. There are no pension benefit limits under the Executives Plan. The Executives Plan provides an annual pension at age 60 equal to 2% of Mr. Boyd's final three-year average pensionable earnings (less the annual pension payable under the Basic Plan in each of the final three years) times the number of years of continuous service with the Company. The pensionable earnings for the purposes of the Executives Plan consists of all basic remuneration and do not include benefits, bonuses, automobile or other allowances, or unusual payments. Payments under the Executives Plan are secured by a letter of credit from a Canadian chartered bank. Mr. Boyd may retire early, any time after reaching age 55, with a benefit based on service and final average earnings at the date of retirement, with no early retirement reduction. The Company does not have a policy to grant extra years of service under its pension plans.
The following table sets out the benefits to Mr. Boyd and the associated costs to the Company in excess of the costs under the Company's Basic Plan.
Defined Benefit Plan Table
(1)
|
|
Annual Benefits
Accrued |
|
|
|
|
||||||||||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
|
Accrued
Obligation at the Start of the Year (3) |
|
|
|
|||||||||||||||||
Name
|
Number of
Years of Service (2) |
At Year
End (2) |
At Next
Year End |
Compensatory
Change (4) |
Non-
Compensatory Change (5) |
Accrued
Obligation at Year End (6) |
||||||||||||||||
|
(#)
|
($)
|
($)
|
($)
|
($)
|
($)
|
($)
|
|||||||||||||||
Sean Boyd |
33 | 798,583 | 854,715 | 13,122,612 | 403,345 | -558,306 | 12,967,651 |
The following tables set out summary information about the Basic Plan and the Supplemental Plan for each of the Named Executive Officers as at December 31, 2018.
59
Defined Contribution Plan Table Basic Plan
(1)
Name
|
Accumulated Value
at Start of Year |
Compensatory (2) |
Non-
Compensatory (3) |
Accumulated Value
at Year End |
|||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
($)
|
($)
|
($)
|
($)
|
|||||||||
Sean Boyd |
652,321 | 20,461 | -14,822 | 657,960 | |||||||||
David Smith |
307,991 | 20,461 | -20,978 | 307,473 | |||||||||
Ammar Al-Joundi |
66,909 | 20,461 | -791 | 86,578 | |||||||||
Yvon Sylvestre |
263,425 | 20,461 | -3,592 | 280,294 | |||||||||
Jean Robitaille |
506,854 | 20,461 | -9,918 | 517,397 |
Defined Contribution Plan Table Supplemental Plan
(1)
Name
|
Accumulated Value
at Start of Year |
Compensatory (2) |
Non-
Compensatory (3) |
Accumulated Value
at Year End |
|||||||||
---|---|---|---|---|---|---|---|---|---|---|---|---|---|
|
($)
|
($)
|
($)
|
($)
|
|||||||||
Sean Boyd (4) |
nil | nil | nil | nil | |||||||||
David Smith |
830,445 | 128,362 | 17,605 | 976,412 | |||||||||
Ammar Al-Joundi |
502,483 | 202,483 | 10,653 | 715,619 | |||||||||
Yvon Sylvestre |
551,397 | 123,150 | 11,690 | 686,236 | |||||||||
Jean Robitaille |
755,239 | 95,354 | 16,011 | 866,604 |
Employment Contracts/Termination Arrangements
The Company has employment agreements with all of its executives that provide for an annual base salary, discretionary bonus and certain pension, health, dental and other insurance and automobile benefits. These amounts may be increased at the discretion of the Board of Directors upon the recommendation of the Compensation Committee. For the 2018 base salary for each Named Executive Officer, see "Summary Compensation Table" above. If the individual agreements are terminated other than for cause, death or disability, or upon their resignation following certain events, all of the Named Executive Officers would be entitled to a payment equal to two times their annual base salary at the date of termination plus an amount equal to two times their annual incentive compensation (averaged over the preceding two years, but not including Options, RSUs or PSUs) and a continuation of benefits for up to two years (or, at the election of the employee, the amount equal to the Company's cost in providing such benefits) or until the individual commences new employment. Certain events that would trigger a severance payment are:
60
If a severance payment triggering event had occurred on December 31, 2018, the severance payments that would be payable to each of the Named Executive Officers, would be approximately as follows: Mr. Boyd $9,294,636; Mr. Smith $2,031,252; Mr. Al-Joundi $3,011,695; Mr. Sylvestre $1,907,237 and Mr. Robitaille $1,594,320. These amounts were initially calculated in Canadian dollars and then converted into US$ using the average of the daily 2018 exchange rates reported by the Bank of Canada, being C$1.00 equals US$0.7721.
Succession Planning
The Company continually evaluates succession plans for its executive management team and takes pro-active steps to ensure potential succession candidates have the requisite skills and experience to transition to new roles. In addition to the formal succession planning activities described below, this also includes inviting potential successors to formal Board of Directors or Committee meetings where they make presentations and engage in discussions with directors and encouraging them to attend informal social functions where they may interact with directors in a more relaxed setting. This allows directors to make a comprehensive assessment of such candidates.
The CEO prepares succession planning reports on executive management team members and discusses succession matters in in camera sessions with the Compensation Committee and the Board of Directors. The Board of Directors is responsible for:
Indebtedness of Directors and Officers
There is no outstanding indebtedness to the Company by any of its officers or directors. The Company's policy is not to make any loans to directors or officers.
Corporate Governance
Under the rules of the Canadian Securities Administrators (the "CSA"), the Company is required to disclose information relating to its system of corporate governance. The Company's corporate governance disclosure is set out in Appendix A to this Circular. In addition to describing the Company's governance practices with reference to the CSA rules, Appendix A to this Circular indicates how these governance practices align with the requirements of the SEC regulations under SOX and the standards of the NYSE.
Directors' and Officers' Liability Insurance
The Company has purchased, at its expense, directors' and officers' liability insurance policies to provide insurance against possible liabilities incurred by its directors and officers in their capacity as directors and officers of the Company. The premium for these policies for the period from December 31, 2018 to December 31, 2019 is C$1,073,020. The policies provide coverage of up to C$160 million per occurrence to a maximum of C$160 million per annum, subject to certain deductibles and sub-limits. There is no deductible for
61
directors and officers and a C$2,000,000 deductible for each claim made by the Company (C$2,500,000 million deductible for M&A claims). The insurance applies in circumstances where the Company may not indemnify its directors and officers for their acts or omissions.
Additional Information
The Company is a reporting issuer under the securities acts of each of the provinces and territories of Canada and a registrant under the United States Securities Exchange Act of 1934 and is therefore required to file certain documents with various securities commissions. Additional financial information for the Company's most recently completed financial year is provided in the Audited Annual Financial Statements and Management's Discussion and Analysis referred to below. To obtain a copy of any of the following documents, please contact the Vice-President, Investor Relations:
Alternatively, these documents may be viewed at the Company's website at www.agnicoeagle.com , on the SEDAR website at www.sedar.com or on the EDGAR website at www.sec.gov .
Information concerning the Company's Audit Committee, required to be provided by National Instrument 52-110F1, can be found in the Company's Annual Information Form which may be obtained as described above.
General
Management knows of no matters to come before the Meeting other than matters referred to in this Circular. However, if any other matters which are not now known to management should properly come before the Meeting, the proxy will be voted on such matters in accordance with the best judgment of the person or persons voting the proxy.
Directors' Approval
The Board of Directors of the Company has approved the content and sending of this Management Information Circular.
|
|
March 12, 2019 |
|
|
|
|
R. GREGORY LAING
|
62
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APPENDIX A
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
The Board and management have been following the developments in corporate governance requirements and best practices standards in both Canada and the United States. As these requirements and practices have evolved, the Company has responded in a positive and proactive way by assessing its practices against these requirements and modifying, or targeting for modification, its practices to bring them into compliance with these corporate governance requirements and best practices standards. The Company revises, from time to time, the Board Mandate and the charters for the Audit Committee, the Compensation Committee, the Corporate Governance Committee and the Health, Safety, Environment and Sustainable Development Committee to reflect the new and evolving corporate governance requirements and what it believes to be best practices standards in Canada and the United States.
The Board believes that effective corporate governance contributes to improved corporate performance and enhanced shareholder value. The Company's governance practices reflect the Board's assessment of the governance structure and process which can best serve to realize these objectives in the Company's particular circumstance. The Company's governance practices are subject to review and evaluation through the Board's Corporate Governance Committee to ensure that, as the Company's business evolves, changes in structure and process necessary to ensure continued good governance are identified and implemented.
The Company is required under the rules of the Canadian Securities Administrators (the "CSA") to disclose its corporate governance practices and provide a description of the Company's system of corporate governance. This Statement of Corporate Governance Practices has been prepared by the Board's Corporate Governance Committee and approved by the Board.
Board of Directors
Director Independence
The Board currently consists of ten directors. The Board has made an affirmative determination that nine of the ten directors to be considered for election at the Meeting are "independent" within the meaning of the CSA rules and the standards of the New York Stock Exchange. With the exception of Mr. Boyd, all directors are independent of management. All directors are free from any interest or any business that could materially interfere with their ability to act as a director with a view to the best interests of the Company. In reaching this determination, the Board considered the circumstances and relationships with the Company and its affiliates of each of its directors. In determining that all directors except Mr. Boyd are independent, the Board took into consideration the facts that none of the remaining directors is an officer or employee of the Company or party to any material contract with the Company and that none receives remuneration from the Company other than directors' fees and RSU grants for service on the Board. Mr. Boyd is considered related because he is an officer of the Company.
The Board may meet independently of management at the request of any director or may excuse members of management from all or a portion of any meeting where a potential conflict of interest arises or where otherwise appropriate. The Board also meets without management before or after each Board meeting, including after each Board meeting held to consider interim and annual financial statements. In 2018, the Board met without management at each Board meeting, being eight separate occasions, including the four regularly scheduled quarterly meetings.
To promote the exercise of independent judgment by directors in considering transactions and agreements, any director or officer who has a material interest in the matter being considered may not be present for discussions relating to the matter and any such director may not participate in any vote on the matter.
Additional information on each director standing for election, including other public company boards on which they serve and their attendance record for all Board and Committee meetings during 2018, can be found on pages 8 to 12 of the Circular.
A-1
Chairman
Mr. Nasso is the Chairman of the Board and Mr. Boyd is the Vice Chairman and Chief Executive Officer of the Company. Mr. Nasso is not a member of management. The Board believes that the separation of the offices of Chairman and Chief Executive Officer enhances the ability of the Board to function independently of management and does not foresee that the offices of Chairman and Chief Executive Officer will be held by the same person.
The Board has adopted a position description for the Chairman of the Board. The Chairman's role is to provide leadership to directors in discharging their duties and obligations as set out in the mandate of the Board. The specific responsibilities of the Chairman include providing advice, counsel and mentorship to the Chief Executive Officer, appointing the Chair of each of the Board's committees and promoting the delivery of information to the members of the Board on a timely basis to keep them fully apprised of all matters which are material to them at all times. The Chairman's responsibilities also include scheduling, overseeing and presiding over meetings of the Board and presiding over meetings of the Company's shareholders.
Board Mandate
The Board's mandate is to provide stewardship of the Company, to oversee the management of the Company's business and affairs, to maintain its strength and integrity, to oversee the Company's strategic direction, its organization structure and succession planning of senior management and to perform any other duties required by law. The Board's strategic planning process consists of an annual review of the Company's future business plans and, from time to time (and at least annually), a meeting focused on strategic planning matters. As part of this process, the Board reviews and approves the corporate objectives proposed by the Chief Executive Officer and advises management on the development of a corporate strategy to achieve those objectives. The Board also reviews the principal risks inherent in the Company's business, including environmental, industrial and financial risks, and assesses the systems to manage these risks. The Board also monitors the performance of senior management against the business plan through a periodic review process (at least every quarter) and reviews and approves promotion and succession matters.
The Board holds management responsible for the development of long-term strategies for the Company. The role of the Board is to review, question, validate and ultimately approve the strategies and policies proposed by management. The Board relies on management to perform the data gathering, analysis and reporting functions which are critical to the Board for effective corporate governance. In addition, the Vice-Chairman and Chief Executive Officer, the President, the Senior Vice-President, Finance and Chief Financial Officer, the Senior Vice-President, Corporate Development, the Senior Vice-President, Exploration and the Senior Vice-Presidents responsible for operational matters report to the Board at least every quarter on the Company's progress in the preceding quarter and on the strategic, operational and financial issues facing the Company.
Management is authorized to act, without Board approval, on all ordinary course matters relating to the Company's business. Management seeks the Board's prior approval for significant changes in the Company's affairs such as major capital expenditures, financing arrangements and significant acquisitions and divestitures. Board approval is required for any venture outside of the Company's existing businesses and for any change in senior management. Recommendations of committees of the Board require the approval of the Board before being implemented. In addition, the Board oversees and reviews significant corporate plans and initiatives, including the annual business plans and budget and significant matters of corporate strategy or policy. The Company's authorization policy and risk management policy ensure compliance with good corporate governance practices. Both policies formalize controls over the management or other employees of the Company by stipulating internal approval processes for transactions, investments, commitments and expenditures and, in the case of the risk management policy, establishing objectives and guidelines for metal price hedging, foreign exchange and short-term investment risk management and insurance. The Board, directly and through its Audit Committee, also assesses the integrity of the Company's internal control and management information systems.
The Board oversees the Company's approach to communications with shareholders and other stakeholders and approves specific communications initiatives from time to time. The Company conducts an
A-2
active investor relations program. The program involves responding to shareholder inquiries, briefing analysts and fund managers with respect to reported financial results and other announcements by the Company and meeting with individual investors and other stakeholders. Senior management reports regularly to the Board on these matters. The Board reviews and approves the Company's major communications with shareholders and the public, including quarterly and annual financial results, the annual report and the management information circular. The Board has approved a Disclosure Policy which establishes standards and procedures relating to contacts with analysts and investors, news releases, conference calls, disclosure of material information, trading restrictions and blackout periods.
The Board's mandate can be accessed through the Company's website under "About Agnico Governance Board Mandate" at www.agnicoeagle.com.
Position Descriptions
Chief Executive Officer
The Board has adopted a position description for the Chief Executive Officer, who has full responsibility for the day-to-day operation of the Company's business in accordance with the Company's strategic plan and current year operating and capital expenditure budgets as approved by the Board. In discharging his responsibility for the day-to-day operation of the Company's business, subject to the oversight by the Board, the Chief Executive Officer's specific responsibilities include:
The Chief Executive Officer is to consult with the Chairman on matters of strategic significance to the Company and alert the Chairman on a timely basis of any material changes or events that may impact upon the risk profile, financial affairs or performance of the Company.
A-3
Chairs of Board Committees
The Board has adopted written position descriptions for each of the Chairs of the Board's committees, which include the Audit Committee, the Corporate Governance Committee, the Compensation Committee and the Health, Safety, Environment and Sustainable Development Committee. The role of each of the Chairs is to ensure the effective functioning of his or her committee and provide leadership to its members in discharging the mandate as set out in the committee's charter. The responsibilities of each Chair include, among others:
Each of the Chairs is also responsible for carrying out other duties as requested by the Board, depending on need and circumstances.
Orientation and Continuing Education
The Corporate Governance Committee is responsible for overseeing the development and implementation of orientation programs for new directors and continuing education for all directors.
The Company maintains a collection of director orientation materials, which include the Board Mandate, the charters of the Board's committees, a memorandum on the duties of a director of a public company and a glossary of mining and accounting terms, as well as copies of the Company's other corporate governance policies, strategic and financial plans, and the Company's most recent continuous disclosure filings. A copy of such materials is given to each director and updated periodically.
The Company holds periodic educational sessions with its directors and legal counsel to review and assess the Board's corporate governance policies. This allows new directors to become familiar with the corporate governance policies of the Company as they relate to its business. In addition, the Company provides extensive reports on all operations to the directors at each quarterly Board meeting and endeavors to conduct yearly site tours for the directors at a different mine or project site each year.
For instance, during 2018, in addition to the quarterly Board and Committee meetings where comprehensive updates are provided, the Board attended a two day site visit (October 22 and 23) to the Meliadine project site in Nunavut (tour of the Meliadine project site and facility, meetings with local community leaders and presentations by management on Meliadine and Amaruq) and attended a full day of management presentations on strategic matters, the status of projects, technical matters, innovation initiatives and leadership development programs on December 12, 2018. On July 24, 2018, the Board attended an education session where there were presentations on cryptocurrency and blockchain and on public and political views on mining, innovation and major initiatives. Periodic briefings, site visits and development sessions also underpin and support the Board of Directors' work in monitoring and overseeing progress towards the Company's objectives and strategies and assist in continuously building directors' knowledge to ensure the Board of Directors and its Committees remain up to date with developments and trends within the Company's business and operating segments, as well as developments within the markets and mining industry within which the Company operates.
Under the supervision of the Corporate Governance Committee, an annual review and assessment with each individual director is conducted that addresses the performance of the Board, the Board's committees and each of the directors. These assessments help identify opportunities for continuing Board and director development. In addition, it is open to any director to take a continuing education course related to the skill and knowledge necessary to meet his or her obligations as a director at the expense of the Company.
A-4
Ethical Business Conduct
The Board has adopted a Code of Business Conduct and Ethics and an Anti-Corruption and Anti-Bribery Policy, which provide a framework for directors, officers and employees on the conduct and ethical decision making integral to their work. In addition, the Board has adopted a Code of Business Conduct and Ethics for Consultants and Contractors. The Audit Committee is responsible for monitoring compliance with these codes of ethics and policy through reports at the quarterly Committee meetings (when warranted) and any waivers or amendments thereto can only be made by the Board or a Board committee. These codes and the policy are available on www.sedar.com.
The Board has also adopted a Confidential Anonymous Complaint Reporting Policy, which provides procedures for officers and employees who believe that a violation of the Code of Business Conduct and Ethics or Anti-Corruption and Anti-Bribery Policy has occurred to report this violation on a confidential and anonymous basis. Complaints can be made internally to the General Counsel, Senior Vice-President, Legal and Corporate Secretary or the Senior Vice-President, Finance and Chief Financial Officer. Complaints can also be made anonymously by telephone, e-mail or postal letter through a hotline provided by an independent third party service provider. The General Counsel, Senior Vice-President, Legal and Corporate Secretary periodically submits a report to the Audit Committee regarding the complaints, if any, received through these procedures.
The Board believes that providing a procedure for employees and officers to raise concerns about ethical conduct on an anonymous and confidential basis fosters a culture of ethical conduct within the Company.
Nomination of Directors
The Corporate Governance Committee, which is comprised entirely of independent directors, is responsible for participating in the recruitment and recommendation of new nominees for appointment or election to the Board. When considering a potential candidate, the Corporate Governance Committee considers the diversity, qualities and skills that the Board, as a whole, should have and assesses the competencies and skills of the current members of the Board, including diversity criteria established under the Board of Directors Diversity Policy as discussed in greater detail in the Circular under "Board of Directors Governance Matters". Based on the talent already represented on the Board, the Corporate Governance Committee then identifies the specific skills, personal qualities or experiences that a candidate should possess in light of the opportunities and risks facing the Company. The Corporate Governance Committee may maintain a list of potential director candidates for its future consideration and may engage outside advisors to assist in identifying potential candidates. Potential candidates are screened to ensure that they possess the requisite qualities, including integrity, business judgment and experience, business or professional expertise, independence from management, international experience, financial literacy, excellent communications skills, diversity and the ability to work well in a team situation. The Corporate Governance Committee also considers the existing commitments of a potential candidate to ensure that such candidate will be able to fulfill his or her duties as a Board member.
Compensation
Remuneration is paid to the Company's directors based on several factors, including time commitments, risk, workload and responsibility demanded by their positions. The Compensation Committee periodically reviews and fixes the amount and composition of the compensation of directors. For a summary of remuneration paid to directors, please see "Section 2: Business of the Meeting Compensation of Directors and Other Information" in the Circular and the description of the Compensation Committee below.
Board Committees
The Board has four Committees: the Audit Committee, the Compensation Committee, the Corporate Governance Committee and the Health, Safety, Environment and Sustainable Development Committee.
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Audit Committee
The Audit Committee is composed entirely of directors who are unrelated to and independent from the Company (currently, Dr. Baker (Chair), Mr. Leiderman and Mr. Sokalsky), each of whom is financially literate, as the term is used in the CSA's Multilateral Instrument 52-110 Audit Committees. In addition, Mr. Leiderman and Mr. Sokalsky are Chartered Accountants; Mr. Leiderman is currently in private practice and Mr. Sokalsky, while retired, was formerly the Chief Financial Officer of Barrick Gold Corporation and the Board has determined that both of them qualify as audit committee financial experts, as the term is defined in the rules of the United States Securities and Exchange Commission (the "SEC"). The education and experience of each member of the Audit Committee is set out under "Section 2: Business of the Meeting Nominees for Election to the Board of Directors" in the Circular. Fees paid to the Company's auditors, Ernst & Young LLP, are set out under "Section 2: Business of the Meeting Appointment of Auditors" in the Circular. The Audit Committee met five times in 2018.
The Audit Committee has two primary objectives. The first is to advise the Board of Directors in its oversight responsibilities regarding:
The second primary objective of the Audit Committee is to prepare the reports required to be included in the management information circular in accordance with applicable laws or the rules of applicable securities regulatory authorities.
The Board has adopted an Audit Committee charter, which provides that each member of the Audit Committee must be unrelated to and independent from the Company as determined by the Board in accordance with the applicable requirements of the laws governing the Company, the stock exchanges on which the Company's securities are listed and applicable securities regulatory authorities. In addition, each member must be financially literate and at least one member of the Audit Committee must be an audit committee financial expert, as the term is defined in the rules of the SEC. The Audit Committee must pre-approve all audit and permitted non-audit services to be provided by the external auditors to the Company.
The Audit Committee is responsible for reviewing all financial statements prior to approval by the Board, all other disclosure containing financial information and all management reports which accompany any financial statements. The Audit Committee is also responsible for all internal and external audit plans, any recommendation affecting the Company's internal controls, the results of internal and external audits and any changes in accounting practices or policies. The Audit Committee reviews any accruals, provisions, estimates or related party transactions that have a significant impact on the Company's financial statements and any litigation, claim or other contingency that could have a material effect upon the Company's financial statements. In addition, the Audit Committee is responsible for assessing management's programs and policies relating to the adequacy and effectiveness of internal controls over the Company's accounting and financial systems. The Audit Committee reviews and discusses with the Chief Executive Officer and Chief Financial Officer the procedures undertaken in connection with their certifications for annual filings in accordance with the requirements of applicable securities regulatory authorities. The Audit Committee is also responsible for recommending to the Board the external auditor to be nominated for shareholder approval who will be responsible for preparing audited financial statements and completing other audit, review or attest services. The Audit Committee also recommends to the Board the compensation to be paid to the external
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auditor and directly oversees its work. The Company's external auditor reports directly to the Audit Committee. The Audit Committee reports directly to the Board of Directors.
The Audit Committee is entitled to retain (at the Company's expense) and determine the compensation of any independent counsel, accountants or other advisors to assist the Audit Committee in its oversight responsibilities.
Compensation Committee
The Compensation Committee is composed entirely of directors who are unrelated to and independent from the Company (currently, Mr. Gemmell (Chair), Ms. Celej and Mr. Roberts). The Compensation Committee met seven times in 2018.
The Compensation Committee is responsible for, among other things:
The Compensation Committee reports directly to the Board. The charter of the Compensation Committee provides that each member of the Compensation Committee must be unrelated and independent.
The Board considers Messrs. Gemmell, Ms. Celej and Mr. Roberts particularly well-qualified to serve on the Compensation Committee given the expertise they have accrued during their business careers: Mr. Gemmell as a senior manager of divisions of a major financial services company (where part of his duties included assessing personnel and setting compensation rates); Ms. Celej as a manager of a team in a major financial corporation where part of her duties includes reviewing the executive compensation practices of various public companies as part of assessing investment suitability and also assessing internal personnel and setting compensation rates for her team and Mr. Roberts who has served on the compensation committees of several publicly listed companies in the resource sector.
Corporate Governance Committee
The Corporate Governance Committee is composed entirely of directors who are unrelated to and independent from the Company (currently, Mr. Roberts (Chair), Ms. Celej and Mr. Sokalsky). The Corporate Governance Committee met five times in 2018.
The Corporate Governance Committee is responsible for, among other things:
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The Corporate Governance Committee also provides a forum for a discussion of matters not readily discussed in a full Board meeting. The charter of the Corporate Governance Committee provides that each member of the Corporate Governance Committee must be independent, as such term is defined in the CSA rules.
Health, Safety, Environment and Sustainable Development Committee
The Health, Safety, Environment and Sustainable Development Committee is comprised of three directors who are unrelated to and independent from the Company (currently Ms. McCombe (Chair), Mr. Nasso and Mr. Riley). The Health, Safety, Environment and Sustainable Development Committee met four times in 2018.
The Health, Safety, Environment and Sustainable Development Committee is responsible for, among other things:
The Health, Safety, Environment and Sustainable Development Committee reports directly to the Board and provides a forum to review sustainable development, health, safety and environmental issues in a more thorough and detailed manner than could be adopted by the full Board. The Health, Safety, Environment and Sustainable Development Committee charter provides that a majority of the members of the Committee be unrelated and independent.
Assessment of Directors
The Company's Corporate Governance Committee (see description of the Corporate Governance Committee above) is responsible for the assessment of the effectiveness of the Board as a whole and participates in the recruitment and recommendation of new nominees for appointment or election to the Board of Directors.
The Board has a formal, comprehensive process to annually assess the performance of the Board as a whole, each Committee and each individual director, which is effected under the direction of the Corporate Governance Committee. A list of suggested topics for consideration is circulated to each director, which is followed by one-on-one meetings with the Board Chair. Various issues are reviewed and discussed, including Board and Committee structure and composition; succession planning; risk management; director skills, experience and competencies; individual director engagement and contributions and Board and Committee process and effectiveness. These one-on-one meetings take place throughout the year and a summary of the comments is prepared. The summary is initially provided to the Chair of the Corporate Governance Committee and then shared with all directors and forms the basis for the annual Board/Committee/Director review and discussion at the Corporate Governance Committee meeting and the subsequent Board meeting held each December.
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AMENDED AND RESTATED SHARE PURCHASE PLAN RESOLUTION
BE IT RESOLVED AS AN ORDINARY RESOLUTION THAT:
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AMENDED AND RESTATED INCENTIVE SHARE PURCHSE PLAN
ARTICLE 1
INTRODUCTION
The purpose of this incentive share purchase plan (the "Plan") is to encourage equity participation in Agnico Eagle Mines Limited by its directors, officers and employees through the purchase of common shares of Agnico Eagle Mines Limited (the "Shares").
As used herein, unless the context otherwise requires, the term "Company" refers collectively to Agnico Eagle Mines Limited and its subsidiary companies.
Subject to Sections 2.10 to 2.13 and applicable laws, all directors of the Company, excluding non-executive directors, and all officers and full- time employees of the Company who have been continuously employed by the Company for at least 12 consecutive months are eligible to participate in the Plan (such persons are referred to herein as "Participants"). The Committee (defined in Section 3.7 hereof) shall have the right, in its absolute discretion, to waive such 12 month period or refuse any person or group of persons the right of participation or continued participation in the Plan.
A Participant may elect to participate in the Plan during a calendar year (a "Plan Year") by delivering to the Company not later than December 10 of the preceding calendar year (the "Enrolment Date") a written direction in the form attached hereto as Appendix "A". If the Plan's payroll deduction feature is selected, such form will authorize the Company to deduct an amount from the Participant's basic annual salary from the Company, before deductions and exclusive of any overtime pay, bonuses or allowances of any kind whatsoever (the "Basic Annual Salary"), in equal instalments based on the applicable payroll schedule. Alternatively, a Participant may elect to make contributions to the Plan on a quarterly basis in four equal instalments by cheque payable to the Company. The amounts so deducted by or paid to the Company (the "Participant's Contribution") will be applied to the purchase of Shares pursuant to the Plan and shall be held by the Company in trust for the purposes of the Plan.
Except in the case of Participants who are directors of the Company, the Participant's Contribution during a Plan Year shall not exceed 10% of the Participant's Basic Annual Salary for the calendar year in which the Enrolment Date falls. The Participant's Contribution during a Plan Year of any director of the Company electing to participate in the Plan shall not exceed such director's annual board and committee retainer fees for the calendar year in which the Enrolment Date falls. No adjustment shall be made to the Participant's Contribution until the following Enrolment Date and then only if a new written direction has been delivered to the Company.
Plan participation by payroll deduction is not available to Participants who are full-time employees on short-term or long-term disability, workers' compensation or parental leave. For such Participants, payment of their Participant's Contribution will be accepted by cheque, subject to the satisfaction of all other requirements of the Plan.
The failure by a Participant to make any required contributions under the terms of the Plan shall, at the option of the Company, be deemed to be a cancellation of such Participant's election to participate in the Plan. The deemed cancellation will be effective at the close of business on the last business day of the month in
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which the deemed cancellation occurs. The defaulting Participant will be notified of such cancellation by notice in writing mailed to such Participant and any Participant's Contribution held by the Company in trust for such Participant shall be returned to the defaulting Participant. No Shares will be issuable to a Participant where his or her Participant's Contribution has not been made in accordance with the terms of the Plan.
Immediately prior to the date any Shares are issued to a Participant in accordance with Section 2.6 hereof, the Company will credit the Participant with and thereafter hold in trust for the Participant an amount (the "Company's Contribution") equal to no more than 50% of the Participant's Contribution then held in trust by the Company.
The Participant's Contribution plus the Company's Contribution shall be the "Aggregate Contribution". The Company shall not be required to segregate the Participant's Contribution or the Aggregate Contribution from its own corporate funds or to pay interest thereon to any Participant.
On March 31, June 30, September 30 and December 31 in each Plan Year, or if any such day is not a business day, then on the preceding business day (each, an "Issue Date"), the Company will issue to each Participant fully paid and non-assessable Shares equal, as nearly as possible, in value to the Aggregate Contribution held in trust on such date by the Company for each such Participant converted into Shares at the Market Price (as defined below) on such Issue Dates. If such conversion would otherwise result in the issue to a Participant of a fraction of a Share, the Company will issue only such number of whole Shares as may be purchased with such Aggregate Contribution. Until the Shares are issued, Participants shall have none of the rights or obligations of a shareholder with respect to such Shares.
In this Section 2.6, "Market Price" on any Issue Date shall be the simple average of the high and low trading prices of the Shares on The Toronto Stock Exchange (the "TSX") for each of the five trading days immediately prior to such Issue Date (a "Pricing Period"). If the Shares did not trade on the TSX during the Pricing Period, Market Price shall be the simple average of the high and low trading prices of the Shares on the New York Stock Exchange (the "NYSE") during such Pricing Period converted into Canadian dollars at the rate at which United States dollars may be exchanged into Canadian dollars using the inverse Noon Buying Rate. If the Shares did not trade on the TSX or NYSE during the Pricing Period, Market Price shall be the simple average of the high and low trading prices of the Shares on such stock exchange in Canada on which the Shares are listed during such Pricing Period as may be selected by the Committee for such purpose. If the Shares do not trade on such day on any such stock exchange, the Market Price shall be the simple average of the bid and ask prices of the Shares on the TSX during such Pricing Period.
The Company shall hold any unused balance of the Aggregate Contribution in trust for a Participant until such balance is utilized in accordance with the Plan.
Within two months after each Issue Date, each Participant shall be furnished with a record of the Shares purchased on such Issue Date, the applicable Market Price and the balance remaining in his or her account, together with an electronic notification of the number of the Shares issued to and registered in the name of the Participant.
The Plan is intended to provide Shares for investment by Participants (through the holding of Shares in an attempt to align the interests of Participants and shareholders) and not for immediate resale; accordingly, the Participants must hold the Shares purchased under the Plan for one year. For the one-year period commencing on an Issue Date and ending on the first anniversary of such Issue Date (the "Restricted Period"),
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the Shares issued to a Participant on such Issue Date may not be sold, transferred or otherwise disposed of by the Participant. The Participant shall be the registered holder of the Shares during the Restricted Period until such time as the Shares are sold or otherwise disposed of by the Participant following the expiration of the Restricted Period. During the Restricted Period the Participant shall be entitled to all of the rights of a shareholder of the Company including, without limitation, the Participant shall have (a) the right to exercise the votes attaching to his or her Shares; and (b) all cash dividends and other cash distributions declared and paid by the Company in respect of any Shares shall be paid to or to the order of the Participant. During the Restricted Period, a Participant may transfer, sell or tender any or all of the Shares held by the Participant which are subject to a Restricted Period pursuant to a bona fide third party take-over bid made to all shareholders of the Company or similar acquisition transaction provided that, if the take-over bid or acquisition transaction is not completed, any Shares held by the Participant shall remain subject to the prohibitions on sale, transfer or other disposition until the expiration of the applicable Restricted Period. The Chief Executive Officer of the Company may elect, in his or her absolute discretion, to waive any Restricted Period applicable to the Shares held by a Participant. In respect of the waiver of any Restricted Period applicable to the Shares held by the Chief Executive Officer of the Company, the Committee shall make such election, in its absolute discretion.
The Restricted Period and the related restrictions on the sale, transfer or other disposition of the Shares by a Participant as set out in this Section 2.8 shall not be applicable to any Participants who are "U.S. Participants" employed by the Company in the United States. In this Section 2.8, a "U.S. Participant" shall include any Participant who is a U.S. person, as defined in Rule 902 of Regulation S under the United States Securities Act of 1933, as amended.
In the event that a Participant ceases to be eligible for participation in the Plan by virtue of the termination of his or her relationship with the Company for any reason, whether voluntary or involuntary, or in the event of the death of the Participant while participating in the Plan, no further purchases of Shares will be made and the Participant's Contribution then held by the Company for the Participant shall be paid to the Participant or his or her estate or otherwise as directed by a court of competent jurisdiction, as the case may be, and the Company's Contribution then held in trust for the Participant shall be paid to the Company. In addition, any Restricted Period covering the Shares then held by the Participant shall immediately lapse and be of no further force or effect. Unless granted permission by the Chief Executive Officer of the Company in the case of a Participant other than the Chief Executive Officer, or by the Committee in the case of the Chief Executive Officer, a Participant is not permitted to withdraw from the Plan during a Plan Year in which the Participant has elected to participate in the Plan.
Termination of the Plan shall not affect the rights of the Participant's to the Shares purchased by them pursuant to the Plan. In the event of termination of the Plan, the Company shall pay to each Participant the Participant's Contribution then held in trust by the Company for such Participant.
If a Participant who is not a director or officer of the Company (a "Non-Management Participant") desires to obtain one or more loans from the Company in order to assist him or her to pay the purchase price of any Shares acquired under the Plan, he or she may so advise the Company by request in writing and, in such event, the Committee may consider the request and, if thought fit by the Committee, cause the Company, subject to compliance with all applicable laws, to make a loan to him or her concurrently with one or more scheduled dates for payment of such Non-Management Participant's Contribution, the principal amount of any such loan will be the amount approved by the Committee.
Each loan made to a Non-Management Participant shall be evidenced by a promissory note and shall have a term not exceeding ten years from the date such loan is advanced to the Non-Management Participant. In addition, if such Non-Management Participant should cease to be an employee of the Company for any reason, whether voluntary or involuntary (including, without limitation, by reason of death, resignation,
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discharge, illness, disability or otherwise), each loan made to such Non-Management Participant which is then outstanding shall become due and payable in full on the date which is the earliest of:
The Committee shall have the right, in its sole discretion and at any time and from time to time, subject to regulatory approval, to change the foregoing provisions relating to the repayment of loans (save and except that the time in which any such loan must be repaid shall not exceed ten years from the date of the advance thereof). The respective terms and conditions pertaining to the repayment of loans from time to time outstanding need not be the same.
If a loan is made to a Non-Management Participant, such Non-Management Participant shall, concurrently with the making of each loan to him or her, create a security interest in, pledge and hypothecate to and in favour of the Company, as continuing security for the repayment of the principal amount of such loan and all interest accruing thereon and any expenses incurred by the Company described below in (c), together with any other loans made by the Company to the Non-Management Participant from time to time, all interest accruing thereon and any expenses incurred by the Company in connection therewith, all of the shares (the "Pledged Shares") purchased by him or her with part or all of the proceeds of such loan and all proceeds of such Pledged Shares. Certificates representing the Pledged Shares shall be issued to and registered in the name of the Non-Management Participant and held by the Company (or an agent of the Company as stipulated by the Committee). Certificates representing Shares or other securities issued as stock dividends in respect of the Pledged Shares shall be issued to and registered in the name of the Non-Management Participant and held by the Company (or an agent of the Company as stipulated by the Committee) and shall form part of the Pledged Shares. All certificates representing the Pledged Shares shall be accompanied by irrevocable stock transfer powers duly endorsed in blank by such Non-Management Participant in respect of the Pledged Shares represented by such certificates.
Upon payment in full of all loans and all interest due thereon, the Company shall deliver to such Non-Management Participant certificates representing the Pledged Shares.
The occurrence of either of the following events shall constitute an Event of Default under any loan: (a) a Non-Management Participant defaults in the payment of the principal amount of any loan and/or the payment of interest due thereon and such default is not cured within 10 days of the occurrence thereof: or (b) a Non-Management Participant, or any third party in respect of such Non-Management Participant, files, institutes or commences any application, assignment, petition, proposal or proceeding under any bankruptcy, insolvency, liquidation, debt restructuring or similar law now or hereafter in effect seeking bankruptcy, liquidation or readjustment of debt or the appointment of a trustee, custodian, liquidator or similar official. Upon an Event of Default under any loan, the Company, in addition to any other legal or equitable rights it may have, shall at any time thereafter be entitled to:
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If there is a sale of any Pledged Shares and the proceeds from the sale of such Pledged Shares are sufficient to repay the expenses of such sale and the outstanding principal balance of any loan and/or interest thereon, the Company shall deliver the balance, if any, of the Pledged Shares and certificates therefore, if any, and/or the balance of the proceeds of such sale, if any, as the case may be, to the Non-Management Participant. If the proceeds from the sale of any Pledged Shares are insufficient to repay the expenses of such sale and the outstanding principal balance of any loan and/or any interest accruing thereon, the Non-Management Participant shall forthwith pay to the Company the amount of the deficiency. If any Pledged Shares which otherwise would be sold by the Company pursuant to the foregoing would be an "odd lot", the Company may in its discretion sell such greater number of Pledged Shares as is necessary to effect a sale consisting of one or more "board lots".
So long as an Event of Default has not occurred: (a) each Non-Management Participant to whom any loan has been made shall have the right to exercise the votes attaching to his or her Pledged Shares; and (b) all cash dividends and other cash distributions declared and paid by the Company in respect of any Pledged Shares shall be paid to or to the order of the Non-Management Participant.
All benefits and rights accruing to any Participant in accordance with the terms and conditions of the Plan shall not be transferable unless specifically provided herein. During the lifetime of a Participant, all benefits and rights may only be exercised by the Participant.
Nothing contained in the Plan or in any benefit or right granted hereunder shall confer upon any Participant any right with respect to service or continuance of service with the Company, or interfere in any way with the right of the Company to terminate the Participant service with the Company at any time. Participation in the Plan by a Participant is voluntary.
The Company shall maintain a register in which shall be recorded the name and address of each Participant and all Participant's Contributions.
The Plan, and the obligations of the Company to issue and deliver any Shares in accordance with the Plan, are subject to the approval of any regulatory authority having jurisdiction over the securities of the Company. If any Shares cannot be issued to any Participant for any reason whatsoever, the obligation of the Company to issue such Shares shall terminate and any Participant's Contribution held in trust for a Participant will be returned to the Participant.
The maximum number of Shares which may be reserved for issuance under the Plan shall be 8,100,000 Shares, which number may only be increased with the approval of the shareholders of the Company.
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authorized to be reserved under the Plan shall be increased or reduced proportionately and such other adjustments shall be made as may be deemed necessary or equitable by the Committee.
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The Company makes no representation or warranty as to the future market value of any Shares issued in accordance with the Plan.
The Plan will be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein.
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APPENDIX D
ADVISORY RESOLUTION ON APPROACH TO EXECUTIVE COMPENSATION
BE IT RESOLVED AS AN ADVISORY RESOLUTION THAT:
D-1
Exhibit 99.2
lomputershare 8th Floor, 1 DO University Avenue Toronto. Ontario M5J 2Y1 www.computershare.com AGNICO EAGLE AGEQ 000001 SAM SAMPLE 123 SAMPLES STREET SAMPLETOWN SSX9X X9X CANADA Security Class COMMON Holder Account Number C9999999999 IND Fold Form of Proxy·Annual and Special Meeting to be held on April26, 2019 This Form of Proxy is solicited by and on behalf of Management. Notes to proxy 1. Every holder has the right to appoint some other person or company of their choice, who need not be a holder,to attend and act on their behalf at the meeting or any adjournment or postponement thereof. If you wish to appoint a person or company other than the persons whose names are printed herein, please insert the name of your chosen proxyholder in the space provided (see reverse). 2. If the securities are registered in the name of more than one owner (for example, joint ownership, trustees, executors, etc.), then all those registered should sign this proxy. If you are voting on behalf of a corporation or another individual you must sign this proxy with signing capacity stated, and you may be required to provide documentation evidencing your power to sign this proxy. This proxy should be signed in the exact manner as the name(s) appea s) on the proxy. If this proxy is not dated, it will be deemed to bear the date on which it is mailed by Management to the holder. The securities represented by this proxy will be voted as directed by the holder, however, if such a direction is not made in respect of any matter,this proxy will be voted as recommended by Management The securities represented by this proxy will be voted in favour or withheld from voting or voted against each of the matters described herein, as applicable, in accordance with the instructions of the holder, on any ballot that may be called for and, if the holder has specified a choice with respect to any matter to be acted on, the securities will be voted accordingly. This proxy confers discretionary authority in respect of amendments or variations to matters identified in the Notice of Meeting or other matters that may properly come before the meeting or any adjournment or postponement thereof. This proxy should be read in conjunction with the accompanying documentation provided by Management. 3. 4. 5. 6. 7. Fold 8. Proxies submitted must be received by 11:00 a.m., Toronto time, on April24, 2019. VOTE USING THE TELEPHONE OR INTERNET 24 HOURS A DAY 7 DAYS A WEEK! _@ 1!1 You can enroll to receive future securityholder www.investorcentre.com and clicking at the bottom of Call the number listed BELOW from a touch tone telephone. 1-866-732-VOTE (8683) Toll Free Go to the following web site: www.investorvote.com Smartphone? Scan the QR code to vote now. " communications electronically by visiting 1!1 --the page. If you vote by telephone or the Internet, DO NOT mail back this proxy. Voting by mail may be the only method for securities held in the name of a corporation or securities being voted on behalf of another individual. Voting by mail or by Internet are the only methods by which a holder may appoint a person as proxyholder other than the Management nominees named on the reverse of this proxy. Instead of mailing this proxy, you may choose one of the two voting methods outlined above to vote this proxy. To vote by telephone or the Internet,you will need to provide your CONTROL NUMBER listed below. CONTROL NUMBER 23456 78901 23456 AGEQ_PRX_288934/000001/000001/i To Receive Documents Electronical To Vote Using the Internet & To Vote Using the Telephone
+ + C9999999999 SAM SAMPLE C12 IND Appointment of Proxyholder Print the name of the person you are 1/We, being holder(s) of common shares of Agnico Eagle Mines Limited (the "Company") hereby appoint: Sean Boyd, Vice-Cha1rman and Chief E:xecutive Officer of the Company, or failing him, R. Gregory Laing, General Counsel, Senior Vice-President legal and Corporate Secretary of the Company OR appointing ifthis person is someone other than the Management Nominees listed herein. as mylour proxyholder with full power of substitution and to attend, act and to vote for and on behalf of the shareholder in accordance with the following direction (or if no directions have been given, as the proxyholder sees fit) and all other matters that mayf.roperly come before the Annual and Special Meeting of the Company to be held at the Arcadian Court, 401 Bay Street, Simpson Tower, 8th Floor, Toronto, Ontario on April26, 2019 at 1:00 a.m. (Toronto time) and at any adJournment or postponement thereof. VOTING RECOMMENDATIONS ARE INDICATED BY OVER THE BOXES. 1. Election of Directors II:!l D D D D Withhold II:!l D D D Withhold II:!l D D D Withhold D D D D D D D D D D 01. Dr. Leanne M. Baker 02. Sean Boyd 03. Martine A. Celej Fold 04. Robert J. Gemmell 05. Mel Leiderman 06. Deborah McCombs 07. James D. Nasso 08. Dr. Sean Riley 09. J. Merfyn Roberts 10. Jamie C. Sokalsky Withhold 2. Appointment of Auditors Appointment of Ernst & Young LLP as Auditors of the Company for the ensuing year and authorizing the Directors to fix their remuneration. DO 3. Incentive Share Purchase Plan Consideration of and, if deemed advisable, the passing of an ordinary resolution approving an amendment to the Company's Incentive Share Purchase Plan. DO 4. Executive Compensation Consideration of and, if deemed advisable, the passing of a non-bindary, advisory resolution accepting the Company's approach to executive compensation. DO Fold Signature(s) Date Authorized Signature(s) This section must be completed for your instructions to be executed. IIWe authorize you to act in accordance with mylour instructions set out above. IIWe hereby revoke any proxy previously given with respect to the Meeting. If no voting instructions are indicated above, this Proxy willbe voted as recommended by Management. I I D D Interim FinancialStatements-Mark this box if you would AnnualFinancialStatements-Mark this box if you would like to receive the Annual Financial Statements and accompanying Management's Discussion and Analysis by mail. like to receive Interim Financial Statements and accompanying Management's Discussion and Analysis by mail. If you are not mailing back your proxy, you may register online to receive the above financialreport(s) by mail at www.computershare.com/mailinglist. 99999 + 2 8 8 9 3 4 AGEQ 1 P I Z A R 1 HIGHLIGHTED TEXT