|
☑
|
| | Filed by the Registrant | | |
☐
|
| | Filed by a Party other than the Registrant | |
| |
Check the appropriate box:
|
| | ||||
| |
☐
|
| | |
Preliminary Proxy Statement
|
| |
| |
☐
|
| | |
CONFIDENTIAL, FOR USE OF THE COMMISSION ONLY (AS PERMITTED BY RULE 14a-6(e)(2))
|
| |
| |
☑
|
| | |
Definitive Proxy Statement
|
| |
| |
☐
|
| | |
Definitive Additional Materials
|
| |
| |
☐
|
| | |
Soliciting Material under §.240.14a-12
|
| |
| |
Payment of Filing Fee (Check the appropriate box):
|
| | ||||
| |
☑
|
| | |
No fee required.
|
| |
| |
☐
|
| | |
Fee paid previously with preliminary materials.
|
| |
| |
☐
|
| | |
Fee computed on table in exhibit required by Item 25(b) per Exchange Act Rules 14a-6(i)(1) and 0-11.
|
| |
| | | |
Jennifer F. Francis
|
| | Phyllis M. Hollis | |
| | | |
John L. Harrington
|
| |
Adam D. Portnoy
|
|
| | | |
Lisa Harris Jones
|
| |
Jeffrey P. Somers
|
|
|
Location:
Live Webcast Accessible at
https://www.virtual shareholdermeeting.com/ DHC2024
Date:
Friday, May 31, 2024
Time:
9:30 a.m., Eastern time
|
| |
Agenda:
•
Elect the Trustee nominees identified in the accompanying Proxy Statement to our Board of Trustees;
•
Advisory vote to approve executive compensation;
•
Ratify the appointment of Deloitte & Touche LLP as our independent auditors to serve for the 2024 fiscal year; and
•
Transact such other business as may properly come before the meeting and at any postponements or adjournments of the meeting.
|
|
| | | |
Record Date: You can vote if you were a shareholder of record as of the close of business on March 22, 2024 (the “Record Date”).
|
|
| | | |
Attending Our 2024 Annual Meeting: To provide all of our shareholders an opportunity to participate in our 2024 Annual Meeting, our 2024 Annual Meeting will be a completely virtual meeting of shareholders which will be conducted exclusively by webcast. Shareholders will be able to listen, vote and submit questions during our 2024 Annual Meeting. In order to attend and participate in our 2024 Annual Meeting, shareholders must register in advance at www.proxyvote.com by 11:59 p.m. Eastern time, on May 30, 2024.
|
|
| | | |
•
Record Owners: If you are a shareholder as of the close of business on the Record Date who holds shares directly, you may participate in our 2024 Annual Meeting by visiting https://www.virtualshareholdermeeting.com/DHC2024 and entering the 16 digit control number located on your Notice Regarding the Availability of Proxy Materials or proxy card.
|
|
| | | |
•
Beneficial Owners: If you are a shareholder as of the close of business on the Record Date who holds shares indirectly through a brokerage firm, bank or other nominee, you may participate in our 2024 Annual Meeting by visiting https://www.virtualshareholdermeeting.com/DHC2024 and entering the 16 digit control number located on your Notice Regarding the Availability of Proxy Materials, proxy card or voting instruction form. Please follow the instructions from your bank, broker or nominee included with these proxy materials, or contact your bank, broker or nominee to request a control number if needed.
|
|
| | | |
Please see the accompanying Proxy Statement for additional information.
|
|
| | | |
By Order of our Board of Trustees,
![]()
Jennifer B. Clark
Secretary
March 26, 2024
|
|
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | |
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | | ||
| | | |
| |
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR OUR
2024 ANNUAL MEETING TO BE HELD ON FRIDAY, MAY 31, 2024. |
| |
| |
The Notice of 2024 Annual Meeting, Proxy Statement and Annual Report to Shareholders for the fiscal year ended December 31, 2023 are available at www.proxyvote.com.
|
| |
PROPOSAL
|
| |
MORE
INFORMATION |
| |
BOARD
RECOMMENDATION |
| |
VOTES REQUIRED
FOR APPROVAL |
|
1
Election of Trustees
|
| |
Page 24
|
| |
✓ FOR
|
| |
Plurality of all
votes cast* |
|
2
Advisory vote to approve executive compensation**
|
| |
Page 41
|
| |
✓ FOR
|
| |
Majority of all
votes cast |
|
3
Ratification of independent auditors**
|
| |
Page 54
|
| |
✓ FOR
|
| |
Majority of all
votes cast |
|
|
via the internet
![]() |
| |
Visit www.proxyvote.com and enter your 16 digit control number provided in your Notice Regarding the Availability of Proxy Materials, proxy card or voting instruction form before 11:59 p.m., Eastern time, on May 30, 2024 to authorize a proxy VIA THE INTERNET.
|
|
|
by phone
![]() |
| |
Call 1-800-690-6903 if you are a shareholder of record and 1-800-454-8683 if you are a beneficial owner before 11:59 p.m., Eastern time, on May 30, 2024 to authorize a proxy BY TELEPHONE. You will need the 16 digit control number provided on your Notice Regarding the Availability of Proxy Materials, proxy card or voting instruction form.
|
|
|
by mail
![]() |
| |
Sign, date and return your proxy card if you are a shareholder of record or voting instruction form if you are a beneficial owner to authorize a proxy BY MAIL.
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
1
|
|
PROPOSAL
|
| |
BOARD RECOMMENDATION
|
| |
VOTES REQUIRED
FOR APPROVAL |
|
1
Election of Trustees
|
| |
✓ FOR
|
| |
Plurality of all
votes cast* |
|
2
Advisory vote to approve executive compensation**
|
| |
✓ FOR
|
| |
Majority of all
votes cast |
|
3
Ratification of independent auditors**
|
| |
✓ FOR
|
| |
Majority of all
votes cast |
|
|
2
|
| |
![]() |
| |
2024 Proxy Statement
|
|
NAME OF TRUSTEES
|
| |
INDEPENDENT
|
| |
COMMITTEE MEMBERSHIP
|
|
Christopher J. Bilotto | | | | | | None | |
John L. Harrington | | |
✓
|
| | Audit (Chair) | |
Lisa Harris Jones | | |
✓
|
| |
Audit
Compensation
Nominating and Governance
|
|
Phyllis M. Hollis | | |
✓
|
| |
Audit
Compensation (Chair)
|
|
Dawn K. Neher | | |
✓
|
| | None(1) | |
Adam D. Portnoy | | | | | | None | |
Jeffrey P. Somers | | |
✓
|
| |
Audit
Compensation
Nominating and Governance (Chair)
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
3
|
|
|
4
|
| |
![]() |
| |
2024 Proxy Statement
|
|
ISG Principle
|
| |
Our Practice
|
|
Principle 1:
Boards are accountable to shareholders.
|
| |
•
All of our Trustees stand for annual election.
•
We adopted a proxy access bylaw.
•
We have a resignation policy pursuant to which an incumbent Trustee who fails to receive a majority of votes cast in an uncontested election will offer to resign from our Board and, in such circumstance, our Board will decide whether to accept or reject the resignation offer.
|
|
Principle 2:
Shareholders should be entitled to voting rights in proportion to their economic interest.
|
| |
•
We do not have a dual class structure; each shareholder gets one vote per share.
|
|
Principle 3:
Boards should be responsive to shareholders and be proactive in order to understand their perspectives.
|
| |
•
In 2023, we had a proactive shareholder outreach and had active engagements with shareholders owning approximately 65% of our Common Shares.
•
Our engagement topics included business strategies, governance reform priorities, sustainability and social strategy, Board composition, leadership and refreshment, succession planning and executive compensation program disclosure.
|
|
Principle 4:
Boards should have a strong, independent leadership structure.
|
| |
•
We have a Lead Independent Trustee with clearly defined duties and robust responsibilities that are disclosed to shareholders.
•
Our Board considers the appropriateness of its leadership structure at least annually.
•
All of our committees are comprised solely of Independent Trustees.
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
5
|
|
ISG Principle
|
| |
Our Practice
|
|
Principle 5:
Boards should adopt structures and practices that enhance their effectiveness.
|
| |
•
71% of Board members are independent, assuming the election of our Trustee nominees.
•
Our Board includes members of underrepresented communities and, assuming the election of our Trustee nominees, our Board will be comprised of 43% women and 29% African American persons.
•
We have an active Board refreshment plan, including an ongoing engagement with an executive search and consulting firm to identify and evaluate candidates to expand and refresh our Board; four new independent Board members have joined our Board in the last four years if Dawn K. Neher is elected as an Independent Trustee by our shareholders at our 2024 Annual Meeting.
•
Our Trustees then in office attended at least 75% of all Board and applicable committee meetings in 2023, and each of our Trustees then in office attended the 2023 annual meeting of shareholders.
|
|
Principle 6:
Boards should develop management incentive structures that are aligned with the long term strategy of the company.
|
| |
•
Our Compensation Committee annually reviews and approves incentive compensation program design, goals and objectives for alignment with compensation and business strategies.
•
Although we do not pay any cash compensation directly to our officers and have no employees, we have adopted the Amended and Restated 2012 Equity Compensation Plan (the “Share Award Plan”) to reward our named executive officers and other employees of RMR who provide services to us and to align their interests with those of our shareholders.
•
RMR’s compensation is tied to our performance.
|
|
|
6
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
7
|
|
|
8
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
|
|
![]() |
| |
2024 Proxy Statement
|
| |
9
|
|
|
10
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
11
|
|
|
12
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
13
|
|
|
14
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
15
|
|
|
16
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
Risks
|
| | |
Opportunities
|
|
|
•
Over time, chronic or acute climate stressors such as extreme heat, increased precipitation, inland flooding or storm surges could lead to the need for capital investments to meet landlord commitments or improve asset resilience.
•
Increases in regional water stress may lead to water use restrictions and impact our operators’ and tenants’ ability to provide services to their guests and patrons.
•
Energy or emissions performance standards require capital investments to meet standards and offset regulatory fines.
•
Maintaining comfort for vulnerable populations may become more costly for SHOP managers.
•
Maintaining electrical power during climate disasters is critical.
|
| | |
•
Energy-efficient, low-carbon footprint and climate change resilient properties may be in high demand, increasing revenue potential.
•
On-site solar power generation can drive down utility expenses and provide clean energy and covered parking for tenants. Battery energy storage may further reduce operating expenses and contribute to an increase of localized grid reliability.
•
Innovative solutions such as smart buildings, healthy buildings and buildings with sought-after amenities such as and electric vehicle (EV) charging stations may attract high-quality, investment-grade tenants.
•
Senior living communities provide safe environments during climate-related emergencies.
|
|
| |
Code
|
| | |
Activity Metric
|
| | |
Value
|
| |
| | IF-RE-000.A | | | | Number of assets | | | |
Office Portfolio: 102
SHOP: 232
|
| |
| | IF-RE-000.B | | | | Leasable floor area (square meters) | | | |
Office Portfolio: 799,888
SHOP: 2,312,301
|
| |
| | IF-RE-000.C | | | |
Percentage of indirectly managed assets
|
| | |
Office Portfolio: 39.6%
SHOP: 100%
|
| |
| | IF-RE-000.D | | | | Average occupancy rate | | | |
Office Portfolio: 85.7%
SHOP: 78.1%
|
| |
|
![]() |
| |
2024 Proxy Statement
|
| |
17
|
|
|
Oversight of Strategy
|
| |
Oversight of Risk
|
| |
Succession Planning
|
|
| | | | | | | | | | | | |
| |
✓
Our Board oversees and monitors strategic planning.
✓
Business strategy is a key focus of our Board and embedded in the work of Board committees.
✓
Company management is charged with executing our business strategy and provides regular performance updates to our Board.
|
| | |
✓
Our Board oversees risk management.
✓
Board committees, which meet regularly and report back to our full Board, play significant roles in carrying out the risk oversight function.
✓
Company management is charged with managing risk, through robust internal processes and effective internal controls.
|
| | |
✓
Our Board oversees succession planning and talent development for senior executive positions.
✓
Our Nominating and Governance Committee makes an annual report to our Board on succession planning.
✓
In the event of a succession, our entire Board may work with our Nominating and Governance Committee, or the Independent Trustees, as applicable, to nominate and evaluate potential successors.
|
| |
|
18
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
19
|
|
|
20
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
21
|
|
|
22
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
23
|
|
|
DIVERSITY OF SKILLS AND EXPERIENCES
|
| |||
|
Risk oversight/management expertise
|
| |
Familiarity with the public capital markets
|
|
|
Accounting and finance experience, including a high level of financial literacy and understanding of the impact of financial market trends on the real estate industry
|
| |
Knowledge of the asset management industry, commercial real estate (“CRE”) industry and real estate investment trusts (“REITs”), including medical office, life sciences and senior living markets
|
|
|
Corporate Governance
|
| |
Understanding of healthcare policy, trends and regulations, and medical office, life science and healthcare business trends
|
|
|
Sustainability
|
| |
Service on other public company boards and committees
|
|
|
Experience at a strategic or policymaking level
in a business, government, non-profit or academic organization of high standing |
|
|
CORE QUALIFICATIONS AND EXPERIENCES
|
| |||
|
High standards of integrity and ethics
|
| |
Diverse perspectives, backgrounds and experiences, including professional background, gender, ethnicity and skills
|
|
|
Business acumen, practical wisdom, ability to exercise sound judgment in a congenial manner and ability to make independent analytical inquiries
|
| |
Commitment to serve on our Board over a period of years in order to develop knowledge about our operations and have sufficient time and availability to devote to Board and committee matters
|
|
|
Strong record of achievements, including work
experience with a proven record of success |
|
|
24
|
| |
![]() |
| |
2024 Proxy Statement
|
|
| |
Total Number of Trustees
|
| | |
6
|
| | ||||||||||||
| |
Part I: Gender Identity
|
| | |
Female
|
| | |
Male
|
| | |
Non-Binary
|
| | |
Did Not Disclose
Gender |
| |
| | Trustees | | | |
3
|
| | |
3
|
| | |
—
|
| | |
—
|
| |
| | Part II: Demographic Background | | | | | | | | | | | | | | | | | | |
| | African American or Black | | | |
2
|
| | |
—
|
| | |
—
|
| | |
—
|
| |
| | Alaskan Native or Native American | | | |
—
|
| | |
—
|
| | |
—
|
| | |
—
|
| |
| | Asian | | | |
—
|
| | |
—
|
| | |
—
|
| | |
—
|
| |
| | Hispanic or Latinx | | | |
—
|
| | |
—
|
| | |
—
|
| | |
—
|
| |
| | Native Hawaiian or Pacific Islander | | | |
—
|
| | |
—
|
| | |
—
|
| | |
—
|
| |
| | White | | | |
1
|
| | |
3
|
| | |
—
|
| | |
—
|
| |
| | Two or More Races or Ethnicities | | | |
—
|
| | |
—
|
| | |
—
|
| | |
—
|
| |
| | LGBTQ+ | | | | | | | | | | | |
—
|
| | | | | |
| | Did Not Disclose Demographic Background | | | | | | | | | | | |
—
|
| | | | | |
|
![]() |
| |
2024 Proxy Statement
|
| |
25
|
|
|
26
|
| |
![]() |
| |
2024 Proxy Statement
|
|
| Christopher J. Bilotto, 46, Nominee for Managing Trustee | | | | | |||||||
|
![]()
TRUSTEE NOMINEE
PRESIDENT AND CHIEF EXECUTIVE OFFICER SINCE 2024 BOARD COMMITTEES None |
| | |
PROFESSIONAL EXPERIENCE:
•
Our President and Chief Executive Officer since January 2024.
•
Executive Vice President of RMR since 2023, where he is responsible for portfolio management oversight for all properties managed by RMR LLC, design, construction, development and redevelopment across the United States, oversight of acquisitions and dispositions, and senior living and hotel asset management. Prior to that, Mr. Bilotto served as Senior Vice President of RMR from 2020 to 2023 and Vice President from 2016 to 2020 after joining RMR in 2011. Mr. Bilotto’s prior responsibilities at RMR included serving as Senior Area Director of RMR LLC’s West Region.
•
Former chief executive officer of Office Properties Income Trust from October 2023 to December 2023, president from 2021 to December 2023, chief operating officer from 2020 to 2023 and vice president from 2019 to 2020.
•
Previously held various management roles for shopping malls and mixed-use assets in New Mexico, Arizona and California at General Growth Properties.
•
Member of the National Association of Office and Industrial Properties.
OTHER RMR PUBLIC CLIENT BOARDS(1):
•
None
OTHER NON-RMR MANAGED PUBLIC COMPANY BOARDS:
•
None
|
| ||||||
|
QUALIFICATIONS
Mr. Bilotto brings to our Board extensive professional skills and demonstrated management ability. Mr. Bilotto has experience in, and knowledge of, REITs and experience working in the CRE industry. Mr. Bilotto possesses institutional knowledge earned through prior service as an officer of Office Properties Income Trust and in leadership positions with RMR. Mr. Bilotto has professional skills and expertise in real estate matters and experience as a senior level executive officer. Mr. Bilotto identifies as Caucasian and as male. Mr. Bilotto qualifies as a Managing Trustee in accordance with the requirements of our governing documents.
|
|
|
Risk Oversight/Management
|
| |
Financial Literacy
|
| |
Human Capital Management
|
| |
Investment Expertise
|
|
|
REIT/Real Estate
|
| |
ESG
|
| |
Public Company Executive
|
| | | |
|
![]() |
| |
2024 Proxy Statement
|
| |
27
|
|
|
Risk Oversight/Management
|
| |
Human Capital Management
|
| |
Financial Expertise
|
| |
Public Company Board
|
|
|
REIT/Real Estate
|
| |
ESG
|
| |
Government/Public Policy
|
| | | |
|
28
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
Risk Oversight/Management
|
| |
Financial Literacy
|
| |
Public Company Board
|
| |
Investment Expertise
|
|
|
Legal/Regulatory
|
| |
Human Capital Management
|
| |
ESG
|
| |
REIT/Real Estate
|
|
|
Government/Public Policy
|
| | | | | | | | | |
|
![]() |
| |
2024 Proxy Statement
|
| |
29
|
|
|
Risk Oversight/Management
|
| |
Human Capital Management
|
| |
Financial Literacy
|
| |
Investment Expertise
|
|
|
ESG
|
| | | | | | | | | |
|
30
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
Risk Oversight/Management
|
| |
Financial Literacy
|
| |
Human Capital Management
|
| |
Investment Expertise
|
|
|
REIT/Real Estate
|
| |
ESG
|
| | | | | | |
|
![]() |
| |
2024 Proxy Statement
|
| |
31
|
|
|
Risk Oversight/Management
|
| |
Human Capital Management
|
| |
Financial Literacy
|
| |
Public Company Board
|
|
|
REIT/Real Estate
|
| |
Investment Expertise
|
| |
ESG
|
| |
Public Company Executive
|
|
|
Government/Public Policy
|
| | | | | | | | | |
|
32
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
Risk Oversight/Management
|
| |
Human Capital Management
|
| |
Financial Literacy
|
| |
REIT/Real Estate
|
|
|
ESG
|
| |
Legal/Regulatory
|
| |
Government/Public Policy
|
| |
Public Company Board
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
33
|
|
| | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| | | | | |
![]() |
| | | | | | |
Christopher J. Bilotto
Age: 46
|
| | | | | | |
President and Chief Executive Officer since 2024
|
| | | | | |
| | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| | | | | |
Mr. Bilotto’s background and qualifications are described above.
|
| | | |||||||||||||||||||
| | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| | | | | |
![]() |
| | | | | | |
Matthew C. Brown
Age: 42
|
| | | | | | |
Chief Financial Officer and Treasurer since 2023
|
| | | | | |
| | | | | | | | | | | | | | | | | | | | | | | | | | | | |
| | | | | |
Mr. Brown has been a Senior Vice President of RMR since 2019 and has served in various finance and accounting leadership roles with RMR and its subsidiaries since 2007, including currently being responsible for the day to day oversight of the accounting and finance support functions and the tax department of RMR and various affiliates. Mr. Brown served as chief financial officer and treasurer of Office Properties Income Trust from 2019 until September 2023. Mr. Brown is a certified public accountant. Mr. Brown identifies as Caucasian and as male.
|
| | | | | | ||||||||||||||||
| | | | | | | | | | | | | | | | | | | | | | | | | | | | |
|
34
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
Members
John L. Harrington (Chair)
Lisa Harris Jones Phyllis M. Hollis Jeffrey P. Somers
8 meetings during 2023
|
| |
Our Audit Committee is comprised solely of Independent Trustees. Its primary role is to help our Board fulfill its oversight responsibilities related to the integrity of our financial statements and financial reporting process, the qualifications, independence and performance of our independent registered public accounting firm, the performance of our internal audit function, risk management and our compliance with legal and regulatory requirements. Our Audit Committee is responsible for the appointment, compensation, retention and oversight, and the evaluation of the qualifications, performance and independence, of our independent auditor and the resolution of disagreements between management and our independent auditor. Our independent auditor reports directly to our Audit Committee. Our Audit Committee reviews the overall audit scope and plans of the audit with our independent auditor. Our Audit Committee also reviews with management and our independent auditors our quarterly reports on Form 10-Q, annual reports on Form 10-K and earnings releases.
Our Board has determined that each member of our Audit Committee is financially literate and that Mr. Harrington is our Audit Committee’s “financial expert.”
Mr. LePage served as the Chair of our Audit Committee and Mr. Pierce served as a member of our Audit Committee until their resignations from our Board on September 25, 2023.
|
|
|
Members
Phyllis M. Hollis (Chair)
Lisa Harris Jones Jeffrey P. Somers
6 meetings during 2023
|
| |
Our Compensation Committee is comprised solely of Independent Trustees. Its primary responsibilities pertain to evaluating the performance and compensation of RMR and our executive officers, evaluating and approving any changes in our agreements with RMR and approving equity compensation awards. Our Compensation Committee recommends to our Board the cash compensation payable to our Trustees for Board and committee service. Our Compensation Committee determines and approves the equity based compensation payable to our Trustees for Board and committee service, and any compensation payable to the Lead Independent Trustee in his, her or their capacity as such. Our Compensation Committee administers our Share Award Plan and determines all awards granted pursuant to the Share Award Plan. It also reviews amounts payable by us to RMR under our business and property management agreements and approves any proposed amendments to or termination of those agreements.
Mr. Somers served as the Chair of our Compensation Committee until September 26, 2023. Mr. Pierce served on our Compensation Committee until his resignation from our Board on September 25, 2023.
|
|
|
Members
Jeffrey P. Somers (Chair)
Lisa Harris Jones
3 meetings during 2023
|
| |
Our Nominating and Governance Committee is comprised solely of Independent Trustees. Its primary role is to identify individuals qualified to become Board members, consistent with criteria approved by our Board, and to recommend candidates to our entire Board for nomination or selection as Board members for each annual meeting of shareholders or when vacancies occur, to perform certain assessments of our Board and Board committees, including to assess the independence of Trustees and Trustee nominees, and to develop and recommend to our Board governance principles for our Company. Under its charter, our Nominating and Governance Committee is also responsible for considering and reporting on our succession planning to our Board.
Mr. Harrington served as Chair of our Nominating and Governance Committee until September 26, 2023.
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
35
|
|
|
36
|
| |
![]() |
| |
2024 Proxy Statement
|
|
Name
|
| |
Fees Earned or Paid
in Cash ($)(1) |
| |
Stock Awards ($)(2)
|
| |
All Other
Compensation ($) |
| |
Total ($)
|
| ||||||||||||
Jennifer F. Francis(3)(4) | | | | | — | | | | | | 34,800 | | | | | | — | | | | | | 34,800 | | |
John L. Harrington | | | | | 103,466 | | | | | | 34,800 | | | | | | — | | | | | | 138,266 | | |
Lisa Harris Jones | | | | | 152,500 | | | | | | 34,800 | | | | | | — | | | | | | 187,300 | | |
Phyllis M. Hollis(5) | | | | | 69,316 | | | | | | 44,600 | | | | | | | | | | | | 113,916 | | |
Daniel F. LePage(6) | | | | | 130,000 | | | | | | 34,800 | | | | | | — | | | | | | 164,800 | | |
David A. Pierce(6) | | | | | 110,000 | | | | | | 34,800 | | | | | | — | | | | | | 144,800 | | |
Adam D. Portnoy(3) | | | | | — | | | | | | 34,800 | | | | | | — | | | | | | 34,800 | | |
Jeffrey P. Somers | | | | | 100,000 | | | | | | 34,800 | | | | | | — | | | | | | 134,800 | | |
|
![]() |
| |
2024 Proxy Statement
|
| |
37
|
|
Name and Address
|
| |
Aggregate
Number of Shares Beneficially Owned* |
| |
Percent of
Outstanding Shares** |
| |
Additional Information
|
| |||
Adam D. Portnoy | | | | | 23,464,392 | | | |
9.76%
|
| |
Includes 23,250,019 Common Shares
owned by ABP Trust. Voting and investment power with respect to Common Shares owned by ABP Trust may be deemed to be shared by Adam D. Portnoy as ABP Trust’s sole trustee. |
|
Jennifer F. Francis(1) | | | | | 256,153 | | | |
Less than 1%
|
| | | |
Jeffrey P. Somers | | | | | 98,500 | | | |
Less than 1%
|
| | | |
Lisa Harris Jones | | | | | 90,297 | | | |
Less than 1%
|
| | | |
Richard W. Siedel Jr.(2) | | | | | 88,791 | | | |
Less than 1%
|
| | | |
John L. Harrington | | | | | 60,000 | | | |
Less than 1%
|
| | Includes 60,000 Common Shares owned by the John L. Harrington Revocable Trust. Mr. Harrington may be deemed to hold voting and investment power as a trustee and beneficiary of the John L. Harrington Revocable Trust. | |
Matthew C. Brown | | | | | 50,171 | | | |
Less than 1%
|
| | | |
Christopher J. Bilotto | | | | | 48,666 | | | |
Less than 1%
|
| | | |
Phyllis M. Hollis | | | | | 20,000 | | | |
Less than 1%
|
| | | |
Dawn K. Neher | | | | | 0 | | | |
Less than 1%
|
| | | |
All Trustees, the Trustee nominees and executive officers as a group (nine persons) | | | | | 24,088,179 | | | |
10.02%
|
| | | |
|
38
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
39
|
|
Name and Address
|
| |
Aggregate
Number of Shares Beneficially Owned |
| |
Percent of
Outstanding Shares* |
| |
Additional Information
|
| ||||||
Charles Schwab Investment Management, Inc. (“Charles Schwab”)
211 Main Street San Francisco, CA 94105 |
| | | | 14,346,995 | | | | | | 5.97% | | | |
Based on a Schedule 13G filed with the SEC on
February 9, 2024 by Charles Schwab reporting that, at December 31, 2023, Charles Schwab beneficially owned 14,346,995 Common Shares and had sole voting power over 14,346,995 Common Shares and sole dispositive power over 14,346,995 Common Shares. |
|
D.E. Shaw & Co., L.P.
(“DESCO”) 1166 Avenue of the Americas, 9th Floor New York, New York 10036 |
| | | | 13,768,926 | | | | | | 5.73% | | | |
Based on a Schedule 13D filed on October 5,
2023 by DESCO reporting that at September 29, 2023, DESCO beneficially owned 13,768,926 Common Shares and had shared voting power over 13,768,926 Common Shares and shared dispositive power over 13,768,926 Common Shares. |
|
|
40
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
PROPOSAL 2:
|
| | ADVISORY VOTE TO APPROVE EXECUTIVE COMPENSATION | |
|
![]() |
| |
2024 Proxy Statement
|
| |
41
|
|
|
42
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
The key principle of RMR’s compensation philosophy for all employees, including our named executive officers, is to pay for performance. RMR maintains a rigorous and thorough talent and compensation review process to ensure that its employees are in appropriate roles that maximize their full potential. This process also ensures that there is strong leadership guiding employees and that there is a succession and development plan for each role. RMR’s goal is to make employee and leadership development an integral part of its culture, supporting each employee and the continued success of RMR, our Company and other RMR Clients.
|
| |
![]() |
|
|
![]() |
| |
2024 Proxy Statement
|
| |
43
|
|
Compensation Element
|
| |
What It Does
|
| |
Key Measures
|
|
Base Salary | | |
•
Provides a level of fixed pay appropriate to an executive’s role and responsibilities
•
Evaluated on an annual basis
|
| |
•
Experience, duties and scope of responsibility
•
Internal and external market factors
|
|
Discretionary Cash Bonus | | |
•
Provides a competitive annual cash incentive opportunity
•
Links executives’ interests with shareholders’ interests
•
Incentivizes and rewards superior group, individual and Company performance
|
| |
•
Based on holistic performance evaluation
|
|
Equity Compensation | | |
•
Links executives’ interests with long-term interests of shareholders
•
Incentivizes and rewards superior group, individual and Company performance
|
| |
•
Based on holistic performance evaluation
|
|
|
44
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
45
|
|
|
46
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
47
|
|
Name and Principal Position
|
| |
Year
|
| |
Salary
|
| |
Bonus
|
| |
Stock Awards ($)(1)
|
| |
All Other
Compensation ($)(2) |
| |
Total ($)
|
| ||||||||||||
Jennifer F. Francis(3)(4)
Former President and Chief Executive Officer |
| | | | 2023 | | | |
—
|
| |
—
|
| | | | 174,600 | | | | | | 4,110 | | | | | | 178,710 | | |
| | | 2022 | | | |
—
|
| |
—
|
| | | | 120,800 | | | | | | 3,195 | | | | | | 123,995 | | | ||
| | | 2021 | | | |
—
|
| |
—
|
| | | | 278,600 | | | | | | 1,824 | | | | | | 280,424 | | | ||
Matthew C. Brown(3)(5)
Chief Financial Officer and Treasurer |
| | | | 2023 | | | |
—
|
| |
—
|
| | | | 34,950 | | | | | | 1,030 | | | | | | 35,980 | | |
| | | 2022 | | | |
—
|
| |
—
|
| | | | — | | | | | | — | | | | | | — | | | ||
| | | 2021 | | | |
—
|
| |
—
|
| | | | — | | | | | | — | | | | | | — | | | ||
Richard W. Siedel Jr.(3)(6)
Former Chief Financial Officer and Treasurer |
| | | | 2023 | | | |
—
|
| |
—
|
| | | | — | | | | | | 2,200 | | | | | | 2,200 | | |
| | | 2022 | | | |
—
|
| |
—
|
| | | | 52,000 | | | | | | 1,845 | | | | | | 53,845 | | | ||
| | | 2021 | | | |
—
|
| |
—
|
| | | | 102,300 | | | | | | 1,189 | | | | | | 103,489 | | |
|
48
|
| |
![]() |
| |
2024 Proxy Statement
|
|
Name
|
| |
Grant Date
|
| |
All Other Stock Awards:
Number of Shares of Stock or Units (#) |
| |
Grant Date Fair Value of
Stock and Option Awards ($)(1) |
| |||||||||
Jennifer F. Francis | | | | | 9/13/2023 | | | | | | 60,000 | | | | | | 139,800 | | |
Matthew C. Brown | | | | | 9/13/2023 | | | | | | 15,000 | | | | | | 34,950 | | |
Richard W. Siedel Jr.(2) | | | | | — | | | | | | — | | | | | | — | | |
| | | | | | | | |
Stock Awards
|
| |||||||||
Name
|
| |
Year Granted
|
| |
Number of Shares or Units
of Stock That Have Not Vested (#)(1) |
| |
Market Value of Shares or
Units of Stock That Have Not Vested ($)(2) |
| |||||||||
Jennifer F. Francis
|
| | | | 2023 | | | | | | 48,000 | | | | | | 179,520 | | |
| | | 2022 | | | | | | 36,000 | | | | | | 134,640 | | | ||
| | | 2021 | | | | | | 24,000 | | | | | | 89,760 | | | ||
| | | 2020 | | | | | | 6,000 | | | | | | 22,440 | | | ||
Matthew C. Brown(3)
|
| | | | 2023 | | | | | | 12,000 | | | | | | 44,880 | | |
| | | 2022 | | | | | | 9,000 | | | | | | 33,660 | | | ||
| | | 2021 | | | | | | 6,000 | | | | | | 22,440 | | | ||
| | | 2020 | | | | | | 1,600 | | | | | | 5,984 | | | ||
Richard W. Siedel Jr.(4)
|
| | | | 2023 | | | | | | — | | | | | | — | | |
| | | 2022 | | | | | | 24,000 | | | | | | 89,760 | | | ||
| | | 2021 | | | | | | 12,000 | | | | | | 44,880 | | | ||
| | | 2020 | | | | | | 4,000 | | | | | | 14,960 | | |
|
![]() |
| |
2024 Proxy Statement
|
| |
49
|
|
| | |
Stock Awards
|
| |||||||||
Name
|
| |
Number of Shares Acquired
on Vesting (#) |
| |
Value Realized on
Vesting ($)(1) |
| ||||||
Jennifer F. Francis(2) | | | | | 45,000 | | | | | | 106,770 | | |
Matthew C. Brown(3) | | | | | 11,200 | | | | | | 26,574 | | |
Richard W. Siedel Jr.(4) | | | | | 20,000 | | | | | | 47,920 | | |
Name
|
| |
Number of Shares Vested Upon
Termination Event (#) |
| |
Value Realized on Termination Event
as of December 31, 2023 ($)(1) |
| ||||||
Jennifer F. Francis | | | | | 114,000 | | | | | | 426,360 | | |
Matthew C. Brown | | | | | 28,600 | | | | | | 106,964 | | |
Richard W. Siedel Jr.(2) | | | | | 40,000 | | | | | | 149,600 | | |
|
50
|
| |
![]() |
| |
2024 Proxy Statement
|
|
| Pay Versus Performance | | ||||||||||||||||||||||||||||||||||||||||||
| Year | | | Summary Compensation Table Total for Principal Executive Officer (“PEO”) | | | Compensation Actually Paid to PEO(1) | | | Average Summary Compensation Table Total for Non-PEO NEOs | | | Average Compensation Actually Paid to Non-PEOs NEOs(2)(3) | | | Value of Initial Fixed $100 Investment Based on: | | | Net Income (Loss) ($000s) | | ||||||||||||||||||||||||
| Total Shareholder Return | | | Peer Group Total Shareholder Return** | | |||||||||||||||||||||||||||||||||||||||
| 2023 | | | | | $178,710 | | | | | | $508,007 | | | | | | $19,090 | | | | | | $139,720 | | | | | | $50.07 | | | | | | $92.56 | | | | | | $(293,572) | | |
| 2022 | | | | | 123,995 | | | | | | (75,701)* | | | | | | 53,845 | | | | | | (61,296)* | | | | | | 8.38 | | | | | | 81.72 | | | | | | (15,774) | | |
| 2021 | | | | | 280,424 | | | | | | 231,125 | | | | | | 103,489 | | | | | | 71,960 | | | | | | 39.15 | | | | | | 104.54 | | | | | | 179,926 | | |
| 2020 | | | | | 116,421 | | | | | | 58,298 | | | | | | 78,157 | | | | | | 27,432 | | | | | | 51.69 | | | | | | 90.08 | | | | | | (134,307) | | |
| PEO Compensation Actually Paid | | |||||||||||||||||||||||||||||||||||||||||||||
| Year | | | PEO Name | | | Total Compensation Per Summary Compensation Table Less Amount | | | Year End Fair Value of Equity Awards Granted and Unvested During Applicable Year | | | Change in Fair Value as of Year End of Any Prior Year Awards that Remain Unvested as of Year End | | | Awards Granted and Vested in the Same Year, at Fair Value as of the Vesting Date | | | Change in Fair Value as of Year End of Any Prior Year Awards that Vested During Applicable Year | | | Total Equity Value Reflected in Compensation Actually Paid | | | Compensation Actually Paid to PEO | | |||||||||||||||||||||
| 2023 | | | Jennifer F. Francis | | | | | $4,110 | | | | | | $179,520 | | | | | | $204,151 | | | | | | $62,760 | | | | | | $57,466 | | | | | | $503,897 | | | | | | $508,007 | | |
| Average Non-PEO NEOs—Compensation Actually Paid | | |||||||||||||||||||||
| Year | | | Total Compensation Per Summary Compensation Table Less Amount | | | Year End Fair Value of Equity Awards Granted and Unvested During Applicable Year | | | Change in Fair Value as of Year End of Any Prior Year Awards that Remain Unvested as of Year End | | | Awards Granted and Vested in the Same Year, at Fair Value as of the Vesting Date | | | Change in Fair Value as of Year End of Any Prior Year Awards that Vested During Applicable Year | | | Total Equity Value Reflected in Compensation Actually Paid | | | Compensation Actually Paid to Non-PEO NEOs | |
| 2023 | | | $1,615 | | | $22,440 | | | $87,538 | | | $3,495 | | | $24,632 | | | $138,105 | | | $139,720 | |
|
![]() |
| |
2024 Proxy Statement
|
| |
51
|
|
|
52
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
PROPOSAL 3:
|
| |
RATIFICATION OF THE APPOINTMENT OF
DELOITTE & TOUCHE LLP AS INDEPENDENT AUDITORS |
|
| | |
2023 Fees
|
| |
2022 Fees
|
| ||||||
Audit Fees | | | | $ | 1,514,850 | | | | | $ | 1,403,477 | | |
Audit Related Fees | | | | | 31,200 | | | | | | — | | |
Tax Fees | | | | | 21,000 | | | | | | 28,350 | | |
All Other Fees | | | | | 948 | | | | | | 948 | | |
|
54
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
55
|
|
|
56
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
57
|
|
|
58
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
59
|
|
|
60
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
61
|
|
|
62
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
63
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
A-1
|
|
|
A-2
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
A-3
|
|
|
A-4
|
| |
![]() |
| |
2024 Proxy Statement
|
|
|
![]() |
| |
2024 Proxy Statement
|
| |
A-5
|
|
|
A-6
|
| |
![]() |
| |
2024 Proxy Statement
|
|