

For the month of
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April
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2022
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Commission File Number
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001-37400
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Shopify Inc.
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(Translation of registrant’s name into English)
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151 O’Connor Street, Ground Floor
Ottawa, Ontario, Canada K2P 2L8
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(Address of principal executive offices)
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Form 20-F
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Form 40-F
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X
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Exhibit
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Shopify Inc. – Notice of Annual General and Special Meeting and Management Information Circular
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Shopify Inc. – Proxy Form
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Certificate of Officer for Abridgement of Time pursuant to NI 54-101
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Shopify Inc. Announces Filing of Circular for Annual and Special Meeting of Shareholders
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Shopify Inc.
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(Registrant)
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Date:
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April 12, 2022 |
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By:
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/s/ Jessica Hertz
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Name:
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Jessica Hertz
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Title:
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General Counsel and Corporate Secretary
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SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | i |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | ii |
![]() | | | ![]() |
Robert Ashe | | | Gail Goodman |
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Colleen Johnston | | | Jeremy Levine |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | iii |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | iv |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | v |
| Voting Matter | | | Board Recommendation | | | For more information see the following sections in this Circular | |
| Election of directors | | | FOR each nominee | | | Section 2(1) | |
| Appointment of PricewaterhouseCoopers LLP as auditors | | | FOR | | | Section 2(2) | |
| Approval of the Arrangement | | | FOR | | | Section 2(3) | |
| Approval of the Share Split | | | FOR | | | Section 2(4) | |
| Advisory vote on executive compensation | | | FOR | | | Section 2(5) | |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | vi |
| Name | | | Age | | | Independent | | | Director Since | | | Position | | | Committees | | | Board and Standing Committee Attendance in 2021 | | | Other Public Boards | | | Votes FOR in 2021 | |
| Tobias Lütke | | | 41 | | | No | | | 2004 | | | CEO, Shopify | | | – None | | | 100%(1) | | | 1 | | | 99.16% | |
| Robert Ashe | | | 63 | | | Yes | | | 2014 | | | Corporate Director | | | – Lead Independent Director – Audit Committee – Compensation and Talent Management Committee – Nominating and Corporate Governance Committee (Chair) | | | 100% | | | 1 | | | 98.61% | |
| Gail Goodman | | | 61 | | | Yes | | | 2016 | | | Corporate Director | | | – Audit Committee – Compensation and Talent Management Committee (Chair) | | | 100% | | | 0 | | | 99.66% | |
| Colleen Johnston | | | 63 | | | Yes | | | 2019 | | | Corporate Director | | | – Audit Committee (Chair) – Nominating and Corporate Governance | | | 100% | | | 1 | | | 99.35% | |
| Jeremy Levine | | | 48 | | | Yes | | | 2011 | | | Partner at Bessemer Venture Partners | | | – Nominating and Corporate Governance | | | 89% | | | 1 | | | 99.3% | |
| John Phillips | | | 71 | | | Yes | | | 2010 | | | CEO, Klister Credit Corp. | | | – Compensation and Talent Management | | | 100%(1) | | | 0 | | | 95.85% | |
| Fidji Simo | | | 36 | | | Yes | | | 2021 | | | CEO, Instacart | | | – None | | | 100% | | | 0 | | | N/A | |
(1) | Does not include the March 5, 2021 meeting, which Messrs. Lütke and Phillips did not attend. Please see “Section 2(3): Business of the Meeting – Approval of the Arrangement – Background to the Arrangement – Formation of the Special Committee.” |
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SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | viii |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | 1 |
| | Year ended December 31 (CAD) | | | Three-month Period ended March 31 (CAD) | |||||||
| | 2021 | | | 2020 | | | 2019 | | | 2022 | |
Rate at end of Period | | | 1.2678 | | | 1.2732 | | | 1.2988 | | | 1.2496 |
Average rate during Period | | | 1.2535 | | | 1.3415 | | | 1.3269 | | | 1.2662 |
High during Period | | | 1.2942 | | | 1.4496 | | | 1.3600 | | | 1.2867 |
Low during Period | | | 1.2040 | | | 1.2718 | | | 1.2988 | | | 1.2470 |
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a) | the election of directors of the Company, who will serve until the end of the next annual shareholder meeting or until their successors are elected or appointed; |
b) | the appointment of PricewaterhouseCoopers LLP as the auditors of the Company and authorizing the directors to fix their remuneration; |
c) | the approval of a proposed plan of arrangement pursuant to Section 192 of the Canada Business Corporations Act (the “Arrangement”) to effect, among other things, certain updates to the Company's governance structure, including an amendment to our restated articles of incorporation to provide for the creation of a new class of share, designated as the Founder share, and the issuance of such Founder share to our Founder and Chief Executive Officer, Mr. Lütke; |
d) | the approval of an amendment to our restated articles of incorporation to effect a ten-for-one split of our Shares (the “Share Split”); |
e) | an advisory, non-binding resolution in respect of Shopify's approach to executive compensation; and |
f) | any other business that may properly come before the Meeting. |
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a) | the election of directors of the Company, who will serve until the end of the next annual shareholder meeting or until their successors are elected or appointed (see “Section 2(1): Business of the Meeting – Election of Directors”); |
b) | the appointment of PricewaterhouseCoopers LLP as the auditors of the Company and authorizing the directors to fix their remuneration (see “Section 2(2): Business of the Meeting – Appointment of Auditors”); |
c) | the approval of the Arrangement (see “Section 2(3): Business of the Meeting – Approval of the Arrangement”); |
d) | the approval of the Share Split (see “Section 2(4): Business of the Meeting – Approval of the Share Split”); |
e) | an advisory, non-binding resolution in respect of Shopify's approach to executive compensation (see “Section 2(5): Business of the Meeting – Advisory Resolution on Executive Compensation”); and |
f) | any other business that may properly come before the Meeting. |
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• | FOR the election of each of the seven (7) director nominees nominated in this Circular; |
• | FOR the appointment of PricewaterhouseCoopers LLP as auditors, and authorizing the directors to fix their remuneration; |
• | FOR the Arrangement; |
• | FOR the Share Split; and |
• | FOR the advisory, non-binding resolution in respect of Shopify's approach to executive compensation. |
• | submitting written notice to the Company at corporate@shopify.com not later than the last business day before the day of the Meeting or any adjournment or postponement thereof; |
• | submitting a new proxy or new voting instructions bearing a later date through any of the voting methods described above by no later than 10:00 am (Eastern Time) on June 3, 2022 (the proxy deadline); |
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• | with the Chair of the Meeting at corporate@shopify.com not later than the last business day before the day of the Meeting or any adjournment or postponement thereof; or |
• | in any other manner permitted by law. |
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![]() Tobias Lütke 41 Ontario, Canada Director since 2004 Non-Independent | | | Tobias Lütke co-founded Shopify in September 2004. Mr. Lütke has served as our Chief Executive Officer since April 2008. Prior to that, Mr. Lütke acted as our Chief Technology Officer between September 2004 and April 2008. Mr. Lütke worked on the core team of the Ruby on Rails framework and has created many popular open source libraries such as Active Merchant. Board and Committee Attendance Mr. Lütke is the Chair of the Board of Directors. Mr. Lütke does not sit on any committees. He attended each of the Board of Directors meetings held in 2021, other than the meeting on March 5, 2021 (see “Section 2(3): Business of the Meeting – Approval of the Arrangement – Background to the Arrangement – Formation of the Special Committee”). Current Public Directorships Mr. Lütke currently serves on the Board of Directors of Coinbase Global Inc. (Nasdaq). Share, Option and RSU Holdings Shares: 7,891,852 Class B multiple voting shares are currently held by Tobias Lütke and by 7910240 Canada Inc., which Tobias Lütke is deemed to beneficially own. 5,250 Class A subordinate voting shares are currently held by Mr. Lütke and by 7910240 Canada Inc. This represents 33.8% of votes attaching to all outstanding Shares. Options: Mr. Lütke also currently holds 147,839 options to purchase Class A subordinate voting shares under our Stock Option Plan (as defined herein). 2021 Annual and Special Meeting Votes In 2021, 99.16% of all votes cast at the annual and special meeting of shareholders were in favour of re-electing Mr. Lütke to the Board of Directors. |
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![]() Robert Ashe 63 Ontario, Canada Director since 2014 Independent | | | Robert Ashe held a variety of positions over 24 years with increasing responsibility at Cognos Incorporated, a business intelligence and performance management software company. Mr. Ashe ultimately served as Chief Executive Officer of Cognos Incorporated from 2005 to 2008 before the company was acquired by IBM. Mr. Ashe remained with IBM as a general manager of business analytics from 2008 to 2012. Mr. Ashe holds a Bachelor of Commerce from the University of Ottawa and is a Fellow of the Institute of Chartered Accountants of Ontario. Board and Committee Attendance Mr. Ashe is our Lead Independent Director, is Chair of our Nominating and Corporate Governance Committee and is a member of our Audit Committee and Compensation and Talent Management Committee. He attended every Board of Directors, Nominating and Corporate Governance, Compensation and Talent Management Committee and Audit Committee meeting held in 2021. Current Public Directorships Mr. Ashe currently serves on the Board of Directors of MSCI Inc. (NYSE). Share, Option and RSU Holdings Shares: Mr. Ashe currently owns 9,772 Class A subordinate voting shares. This represents less than 1% of votes attaching to all outstanding Shares. Options: Mr. Ashe currently holds 42,500 options for Class B multiple voting shares under our Legacy Option Plan, which options were granted on December 17, 2014 prior to our becoming a public company. Mr. Ashe currently holds 1,624 options to purchase Class A subordinate voting shares under our Stock Option Plan. RSUs: Mr. Ashe currently holds 259 Restricted Share Units (RSUs) under our LTIP. DSUs: Mr. Ashe currently holds 872 Deferred Share Units (DSUs) under our LTIP. 2021 Annual and Special Meeting Votes In 2021, 98.61% of all votes cast at the annual and special meeting of shareholders were in favour of re-electing Mr. Ashe to the Board of Directors. |
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![]() Gail Goodman 61 Massachusetts, United States Director since 2016 Independent | | | Gail Goodman is the former Chief Product Officer at Pepperlane, where she served from March 2019 to March 2021. Prior to Pepperlane, Ms. Goodman served as President and Chief Executive Officer of Constant Contact, a software company providing small businesses with online marketing tools to grow their businesses, for over 16 years. Over that time, Ms. Goodman served as a director and chairwoman of the board and led Constant Contact through its initial public offering and for eight years as a publicly traded company, until its acquisition by Endurance International Group Holdings, Inc. (NASDAQ) in February 2016. Ms. Goodman currently serves on the board of directors of a number of private companies and non-profits. Ms. Goodman holds a B.A. from the University of Pennsylvania and an M.B.A. from The Tuck School of Business at Dartmouth College. Board and Committee Attendance Ms. Goodman is Chair of our Compensation and Talent Management Committee and a member of our Audit Committee. She attended every Board of Directors, Compensation and Talent Management Committee and Audit Committee meeting held in 2021. Current Public Directorships None. Share, Option and RSU Holdings Shares: Ms. Goodman currently owns 2,683 Class A subordinate voting shares. This represents less than 1% of votes attaching to all outstanding Shares. Options: Ms. Goodman currently holds 9,802 options to purchase Class A subordinate voting shares under our Stock Option Plan. RSUs: Ms. Goodman currently holds 231 Restricted Share Units (RSUs) under our LTIP. 2021 Annual and Special Meeting Votes In 2021, 99.66% of all votes cast at the annual and special meeting of shareholders were in favour of re-electing Ms. Goodman to the Board of Directors. |
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![]() Colleen Johnston 63 Ontario, Canada Director since 2019 Independent | | | Colleen Johnston is the former Chief Financial Officer of Toronto-Dominion Bank. Prior to her retirement in 2018, Ms. Johnston spent 14 years at TD, ten of which she spent as Group Head, Finance, Sourcing, Corporate Communications and Chief Financial Officer. Prior to TD, Ms. Johnston held senior leadership roles at Scotiabank over the course of 15 years, including as CFO of Scotia Capital. Ms. Johnston currently serves on the board of directors of a number of private companies and non-profits, including her role as Chair of the Unity Health Toronto board of directors. Ms. Johnston holds a Bachelor of Business Administration from York University's Schulich School of Business and is a Fellow of the Institute of Chartered Accountants of Ontario. Board and Committee Attendance Ms. Johnston is Chair of our Audit Committee and a member of our Nominating and Corporate Governance Committee. She attended every Board of Directors, Audit Committee and Nominating and Corporate Governance Committee meeting held in 2021. Current Public Directorships Ms. Johnston currently serves on the Board of Directors of Q4 Inc. (TSX). Share, Option and RSU Holdings Shares: Ms. Johnston currently owns 1,022 Class A subordinate voting shares. This represents less than 1% of votes attaching to all outstanding Shares. RSUs: Ms. Johnston currently holds 231 Restricted Share Units (RSUs) under our LTIP. DSUs: Ms. Johnston currently holds 83 Deferred Share Units (DSUs) under our LTIP. 2021 Annual and Special Meeting Votes In 2021, 99.35% of all votes cast at the annual and special meeting of shareholders were in favour of re-electing Ms. Johnston to the Board of Directors. |
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![]() Jeremy Levine 48 New York, United States Director since 2011 Independent | | | Jeremy Levine has been a Partner at Bessemer Venture Partners since January 2007, a venture capital firm he joined in May 2001. Prior to joining Bessemer, Mr. Levine was Vice President of Operations at Dash.com Inc., an internet software publisher, from 1999 to 2001. Prior to that, Mr. Levine was an Associate at AEA Investors, a management buyout firm, where he specialized in consumer products and light industrials, from 1997 to 1999. Mr. Levine was with McKinsey & Company as a management consultant from 1995 to 1997. Mr. Levine holds a B.S. degree in Computer Science from Duke University. Board and Committee Attendance Mr. Levine is a member of our Nominating and Corporate Governance Committee. He attended 6/7 Board of Directors meetings and every Nominating and Corporate Governance Committee meeting held in 2021. Current Public Directorships Mr. Levine currently serves on the Board of Directors of Pinterest, Inc. (NYSE). Share, Option and RSU Holdings Shares: Mr. Levine currently owns 72,052 Class A subordinate voting shares. This represents less than 1% of votes attaching to all outstanding Shares. 2021 Annual and Special Meeting Votes In 2021, 99.30% of all votes cast at the annual and special meeting of shareholders were in favour of re-electing Mr. Levine to the Board of Directors. |
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![]() John Phillips 71 Ontario, Canada Director since 2010 Independent | | | John Phillips is currently Chief Executive Officer of Klister Credit Corp., an investment and consulting company, a position he has held since 1993. Mr. Phillips had a career in the legal profession working in private practice at Blake, Cassels & Graydon LLP for 20 years and as general counsel at Clearnet Communications Inc. for nearly six years. Mr. Phillips currently serves on the board of directors of a number of privately held companies and previously served on the board of directors of Clearnet Communications Inc. and Redknee Solutions Inc., both then public companies. Mr. Phillips holds a B.A. from Trinity College, University of Toronto and an L.L.B./J.D. from the Faculty of Law, University of Toronto. Board and Committee Attendance Mr. Phillips is a member of our Compensation and Talent Management Committee. He attended every Board of Directors and Compensation and Talent Management Committee meeting held in 2021, other than the meeting on March 5, 2021 (see “Section 2(3): Business of the Meeting – Approval of the Arrangement – Background to the Arrangement –Formation of the Special Committee”). Current Public Directorships None. Share, Option and RSU Holdings Shares: Mr. Phillips, is the Chief Executive Officer of Klister Credit Corp., and directly or indirectly beneficially owns 50% of Klister Credit Corp. and accordingly is considered to indirectly beneficially own 50% of our Shares owned by Klister Credit Corp. Catherine Phillips owns the remaining 50% of Klister Credit Corp. Klister Credit Corp. currently owns 3,750,000 Class B multiple voting shares and 16,998 Class A subordinate voting shares. This represents 16.1% of votes attaching to all outstanding Shares. 2021 Annual and Special Meeting Votes In 2021, 95.85% of all votes cast at the annual and special meeting of shareholders were in favour of re-electing Mr. Phillips to the Board of Directors. |
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![]() Fidji Simo 36 California, United States Director since 2021 Independent | | | Fidji Simo is the Chief Executive Officer and member of the board of directors of Instacart, an on-demand online grocery platform. Prior to joining Instacart, Ms. Simo held a variety of positions over 10 years with increasing responsibility at social networking company Facebook, ultimately serving as the Vice President and Head of the Facebook app. Ms. Simo began her career as a strategy manager at eBay. Ms. Simo is also a co-founder of Metrodora and serves as President of the Metrodora Foundation, and is the co-founder of Women in Product, a non-profit organization. Ms. Simo holds a Master of Management from HEC Paris. Board and Committee Attendance Ms. Simo was appointed to the Board of Directors on December 15, 2021 and does not sit on any committees at this time. Current Public Directorships None. Share, Option and RSU Holdings RSUs: Ms. Simo currently owns 576 Restricted Share Units (RSUs) under our LTIP. DSUs: Ms. Simo currently holds 17 Deferred Share Units (DSUs) under our LTIP. 2021 Annual and Special Meeting Votes N/A |
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• | Jeremy Levine, who, until June 4, 2018, was a board member of Onestop Internet Inc., a corporation that made an assignment for the benefit of creditors on June 4, 2018. The sale of assets and the liquidation has been completed and any arrangements with creditors have been or are expected to be settled. Jeremy Levine was also a board member, until May 29, 2019, of Rabbit, Inc., a corporation that made an assignment for the benefit of creditors on May 24, 2019. The liquidation has been completed. |
• | Fidji Simo, who, until November 24, 2020, was a board member of Cirque du Soleil Entertainment Group, a corporation that filed for protection under the Companies' Creditors Arrangement Act (“CCAA”) in Canada and Chapter 15 in the United States on June 30, 2020. On November 24, 2020, the company announced the closing of a sale transaction with the company's secured creditors and its emergence from CCAA and Chapter 15 protection. |
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Audit Committee | | | Compensation and Talent Management Committee | | | Nominating and Corporate Governance Committee |
Colleen Johnston (Chair) | | | Gail Goodman (Chair) | | | Robert Ashe (Chair) |
Robert Ashe | | | Robert Ashe | | | Colleen Johnston |
Gail Goodman | | | John Phillips | | | Jeremy Levine |
(1) | Fidji Simo was appointed to the Company's Board of Directors on December 15, 2021, but does not sit on any committees at this time. |
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Fees | | | Fiscal Year 2021 | | | Fiscal Year 2020 |
Audit Fees | | | $1,664,000 | | | $1,461,000 |
Audit-Related Fees | | | $0 | | | $0 |
Tax Fees | | | $53,000 | | | $39,000 |
All Other Fees | | | $7,000 | | | $2,000 |
Total | | | $1,724,000 | | | $1,502,000 |
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• | a number of votes, when combined with the votes attached to the Class B multiple voting shares and any Class A subordinate voting shares resulting from a conversion of Class B multiple voting shares after the effective date of the Arrangement (and, in some circumstances, additional Class A subordinate voting shares acquired following a disposition of Class A subordinate voting shares resulting from a conversion of Class B multiple voting shares after the effective date of the Arrangement), beneficially owned or controlled by Mr. Lütke, his immediate family and affiliates, equal to 40% of the aggregate voting power attached to all of the Company's outstanding voting shares at such time; or |
• | a number of votes, when combined with the votes attached to the Class B multiple voting shares and all Class A subordinate voting shares beneficially owned or controlled by Mr. Lütke, his immediate family and affiliates, equal to 49.9% of the aggregate voting power attached to all of the Company's outstanding voting shares at such time; |
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| | | | | | | | Mr. Lütke's voting power after giving effect to the Arrangement | |||||||||||||
Illustrative Baseline | | | Net change in shares beneficially owned or controlled by Mr. Lütke other than the Founder share | | | Net change in total issued and outstanding shares other than the Founder share | | | Mr. Lütke's voting power under current governance structure after conversion of Klister shares | | | Percentage of votes attached to Mr. Lütke's Class A subordinate voting shares | | | Percentage of votes attached to Mr. Lütke's Class B multiple voting shares | | | Percentage of votes attached to the Founder share | | | Aggregate percentage of votes attached to all shares beneficially owned or controlled by Mr. Lütke |
No change to Mr. Lütke's shareholdings or the Company's issued and outstanding shares | | | — | | | — | | | 39.5% | | | < 0.01% | | | 39.1% | | | 0.9% | | | 40.0% |
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Illustrative Examples | | | | | | | | | | | | | | | |||||||
1. Mr. Lütke purchases 1MM additional Class A subordinate voting shares in the open market | | | 1MM Class A subordinate voting shares | | | — | | | 40.0% | | | 0.5% | | | 39.1% | | | 0.9% | | | 40.5% |
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2. Mr. Lütke converts and subsequently sells 1MM Class B multiple voting shares | | | (1MM Class B multiple voting shares) | | | — | | | 36.1% | | | < 0.01% | | | 33.9% | | | 6.1% | | | 40.0% |
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3. New issuance of 40MM Class A subordinate voting shares by the Company, triggering the Dilution Sunset and collapse of the Class B multiple voting shares | | | 7,891,852 Class A subordinate voting shares (7,891,852 Class B multiple voting shares) | | | 40MM Class A subordinate voting shares | | | 4.8% | | | 3.0% | | | — | | | 37.0% | | | 40.0% |
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4. Buyback of 10MM Class A subordinate voting shares by the Company | | | — | | | (10MM Class A subordinate voting shares) | | | 41.6% | | | < 0.01% | | | 41.5% | | | (1 vote)* | | | 41.6% |
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5. Mr. Lütke converts and subsequently sells 80% of his Class B multiple voting shares, triggering the collapse of the multi-voting share structure | | | 1,578,370 Class A subordinate voting shares (7,891,852 Class B multiple voting shares) | | | — | | | 1.3% | | | 1.3% | | | — | | | — | | | 1.3% |
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* | Founder share is worth only one vote if percentage of votes attached to Mr. Lütke's Class B multiple voting shares is over 40%. |
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• | effectively setting and preserving the voting power of Mr. Lütke's and his affiliates' existing Class B multiple voting shares (and any Class A subordinate voting shares issued in the future upon conversion of such Class B multiple voting shares and certain other Class A subordinate voting shares acquired after the Arrangement is implemented) at 40% of the aggregate voting power attached to all of the Company's outstanding voting shares when combined with the variable number of votes attached to the Founder share; |
• | introducing a new liquidity-based sunset that is triggered when the number of Class B multiple voting shares and Class A subordinate voting shares held by Mr. Lütke, his immediate family and affiliates is less than 30% of the Class B multiple voting shares currently held by Mr. Lütke and his affiliates (as adjusted to appropriately reflect any share split, consolidation, stock dividend, reorganization, recapitalization or similar event); |
• | introducing a new service-based sunset that is triggered (a) when Mr. Lütke is no longer providing services to Shopify as an executive officer (as defined by applicable securities laws) of Shopify or a consultant whose primary engagement is with Shopify and Mr. Lütke is no longer serving as a member of the Board of Directors or (b) upon Mr. Lütke's death or Disability; |
• | preventing Mr. Lütke and his affiliates from receiving a premium in connection with certain transactions involving the elimination of the Founder share or the Class B multiple voting shares; |
• | providing for a transition period, as determined by the Board of Directors, of not less than nine months and not more than 18 months following the occurrence of a Sunset Event; |
• | ensuring that Mr. Lütke maintains voting control over the Class B multiple voting shares held by Mr. Lütke and his affiliates; and |
• | prohibiting the transfer of the Founder share by Mr. Lütke. |
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• | the Special Committee, comprised entirely of independent directors, conducted an extensive review of the Initial Founder Proposal, the Second Founder Proposal and the Third Founder Proposal (the “Founder Proposals”) and oversaw the negotiation of the terms of the Arrangement, including the amendment to the restated articles of incorporation, the Conversion Notice and the Founder Agreement; |
• | the Special Committee retained and received advice from independent legal and financial advisors; |
• | the Special Committee, after consultation with its independent legal and financial advisors, considered a wide range of reasonably available alternatives, including maintaining Shopify's existing share capital and governance structure, the issuance of non-voting shares and various other features of governance structures based on a review of precedents in Canada and the United States; |
• | the Arrangement must be approved by (i) not less than two-thirds of the votes cast by all holders of Class A subordinate voting shares and Class B multiple voting shares present at the Meeting or represented by proxy, voting together as a single class and (ii) a majority of the votes cast by holders of Class A subordinate voting shares and Class B multiple voting shares present at the Meeting or represented by proxy excluding shares beneficially owned or controlled by Mr. Lütke and his associates and affiliates (see “ – Required Shareholder Approval – Securities Law Requirements and Minority Approval”); and |
• | the Arrangement must be approved by the Court, which will consider, among other things, the fairness and reasonableness of the Arrangement. |
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1) | the restated articles of incorporation of the Company shall be amended to create a new class of share, designated as the Founder share, of which a maximum number of one (1) share shall be authorized for issuance, and which shall carry the rights, privileges, restrictions and conditions as set forth in Schedule A to the Plan of Arrangement; |
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2) | the Klister shares shall be converted into an equal number of Class A subordinate voting shares pursuant to the Conversion Notice and in accordance with their terms; |
3) | the Founder Agreement shall become effective; and |
4) | the Company shall issue the Founder share to Mr. Lütke pursuant to the Founder Agreement. |
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• | offers a price per Class A subordinate voting share at least as high as the highest price per share paid or required to be paid pursuant to the take-over bid for the Class B multiple voting shares; |
• | provides that the percentage of outstanding Class A subordinate voting shares to be taken up (exclusive of shares owned immediately prior to the offer by the offeror or persons acting jointly or in concert with the offeror) is at least as high as the percentage of outstanding Class B multiple voting shares to be sold (exclusive of Class B multiple voting shares owned immediately prior to the offer by the offeror and persons acting jointly or in concert with the offeror); |
• | has no condition attached other than the right not to take up and pay for Class A subordinate voting shares tendered if no shares are purchased pursuant to the offer for Class B multiple voting shares; and |
• | is in all other material respects identical to the offer for Class B multiple voting shares. |
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• | not to Transfer, directly or indirectly, the Founder share; |
• | not to Transfer, directly or indirectly, the Class B multiple voting shares held by the Founder Holders to a Permitted Holder if such Transfer would result in the Founder not retaining Voting Control over such Class B multiple voting shares; |
• | that, other than in connection with the Founder's death or Disability, in the event a Transfer, directly or indirectly, of any Class B multiple voting shares held by the Founder Holders results in the Founder no longer retaining Voting Control over such Class B multiple voting shares, the applicable Founder Holder will as promptly as reasonably practicable convert or cause to be converted all such Class B multiple voting shares into Class A subordinate voting shares pursuant to and in accordance with subsection 1.4 of the Company's restated articles of incorporation, and the applicable Founder Holder will not vote any such |
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• | that, following the occurrence of a Sunset Event, the Founder Holders will convert or cause to be converted all Class B multiple voting shares held by the Founder Holders into Class A subordinate voting shares on or before the Sunset Date pursuant to and in accordance with subsection 1.4 of the Company's restated articles of incorporation. |
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(i) | not less than two-thirds of the votes cast by all holders of Class A subordinate voting shares and Class B multiple voting shares present or represented by proxy, voting together as a single class; and |
(ii) | a majority of the votes cast by all holders of Class A subordinate voting shares and Class B multiple voting shares, voting together as a single class, excluding, for the purpose of confirming that the requisite minority approval has been obtained, the votes attached to 5,250 Class A subordinate voting shares and 7,891,852 Class B multiple voting shares beneficially owned or controlled by Mr. Lütke and his associates and affiliates (each as defined in the Securities Act (Ontario)) (such number being based on our knowledge, after reasonable inquiry). |
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Tobias Lütke | | | Chief Executive Officer |
Amy Shapero | | | Chief Financial Officer |
Allan Leinwand | | | Chief Technology Officer |
Toby Shannan | | | Chief Operating Officer |
Harley Finkelstein | | | President |
Jean-Michel Lemieux(1) | | | Former Chief Technology Officer |
(1) | Mr. Lemieux, the Company's former Chief Technology Officer, departed from his role on June 30, 2021. |
| Growth | | | Our mission is to make commerce better for everyone, and we believe we can help merchants of nearly all retail verticals and sizes, from aspirational entrepreneurs to large enterprises, realize their potential at all stages of their business life cycle. In 2021, we grew our merchant base from approximately 1.7 million to over 2 million merchants from approximately 175 countries as of December 31, 2021. | |
| Strategy | | | We consider our merchants' success to be one of the most powerful drivers of our business model. When our merchants grow their sales and become more successful, they consume more of our merchant solutions, upgrade to higher subscription plans, and purchase additional apps. Key elements of our strategy include continuing to: grow our base of merchants, grow our merchants' revenue, expand our platform and introduce innovative solutions, grow and develop our ecosystem, expand our referral partner programs, and focus on building for the long term. | |
| People & Culture | | | We continued to grow, adding more than 3,000 employees to end the year with more than 10,000 employees and contractors worldwide. If you have ambitious goals, you need an equally ambitious team. Shopify is composed of highly talented, deeply caring individuals all working on making commerce better for everyone. Our culture is continuously being redefined with every person that joins our company, but, at our core, we value people who: are impactful; are merchant-obsessed; make great decisions quickly; thrive on change; are constant learners; and build for the long term. Shopify values continuous learning and personal development. We are a fast-growing company that is constantly striving to get better. We expect to see similar growth from everyone on our team. We offer opportunities to our employees to learn and grow so they feel engaged and are progressing in their careers. | |
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| | | In a 2021 company-wide employee survey, nearly three out of four respondents reported that Shopify motivates them to go above and beyond what they would in a similar role elsewhere. We consider our relationship with our employees to be excellent. | | |
| Innovation | | | Shopify strives on behalf of merchants to not just keep pace in this dynamic environment, but to bring to market new and better selling and buying experiences by leveraging what technology and connectivity have made possible. We look to do this for smaller merchants by simplifying their user experience and arming them with new and innovative ways to compete with larger, better-funded competitors, as well as for larger merchants seeking technology and support for higher volumes and global reach. As such, research and development at Shopify is currently focused on product management, product development, and product design to accomplish these goals. Some of our 2021 product launches and business highlights include: launching a Spotify channel, enabling artist-entrepreneurs on Spotify for Artist accounts with their Shopify online stores; introducing TikTok Shopping to merchants; launching the Shopify Global ERP program, allowing select ERP partners to build direct integrations into the Shopify App Store; opening a brick and mortar space in New York City, to serve as a hub where merchants can receive hands-on support, inspiration, and education to help grow their business; launching our All-New POS Pro software for android devices; expanding Shopify shipping to the United Kingdom; and launching Shop Pay Installments, a 'buy now, pay later' product that lets merchants offer their buyers more payment choice and flexibility at checkout, generally available to all eligible merchants in the United States. | |
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• | Provide market-competitive compensation opportunities to attract and retain talented, high-performing and experienced executive officers whose knowledge, skills and level of impact are critical to our success. |
• | Motivate these executive officers to deliver outstanding outcomes. |
• | Align the interests of our executive officers with those of Shopify by providing long-term incentives that tie directly to the long-term value and growth of our business. |
• | Provide long-term incentives that encourage appropriate levels of risk-taking by the executive team. |
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• | reviewed and advised on our compensation comparator group composed of industry-related, public companies with comparable revenue, revenue growth, market capitalization, and employee populations for use in executive and board compensation benchmarking; |
• | conducted executive and board compensation assessments against compensation for similarly situated executives and board members at our comparator group companies; |
• | assisted in reviewing the competitiveness and design of the Compensation and Talent Management Committee's recommended cash and equity compensation arrangements for our executives and members of the Board of Directors; |
• | assisted in designing the size and structure of new equity awards for our executives; |
• | assisted with the review and development of our broader equity compensation strategy; and |
• | attended and supported all Compensation and Talent Management Committee meetings. |
Year | | | Consulting Firm | | | Executive Compensation Consulting-Related Fees ($) | | | All Other Fees | | | Total Fees ($) | | | Currency |
2021 | | | Compensia | | | 175,337 | | | — | | | 175,337 | | | USD |
2020 | | | Compensia | | | 145,219 | | | — | | | 145,219 | | | USD |
Atlassian Corporation PLC | | | Pinterest Inc. | | | Twilio Inc. |
Autodesk, Inc. | | | RingCentral Inc. | | | Twitter Inc. |
CoStar Group | | | ServiceNow Inc. | | | Veeva Systems Inc. |
Docusign Inc. | | | Slack Technologies, Inc. | | | Workday Inc. |
Lyft Inc. | | | Snap Inc. | | | Zillow Group Inc. |
Okta Inc. | | | Splunk Inc. | | | Zoom Video Communications Inc. |
Palo Alto Networks Inc. | | | Block Inc. (formerly Square Inc.) | | |
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| Component | | | Form | | | Rationale | | | Review Process | | | Award Determination | |
| Base Salary | | | Cash | | | Provided as a fixed source of compensation | | | Reviewed annually Adjustments may be warranted throughout the year | | | Established based on the scope of the executive officer's responsibilities, impact, internal fairness, criticality, and market data. Takes into consideration: - Total compensation opportunity - Individual level of impact - Promotions or other changes in the scope or breadth of role or responsibilities - Desired positioning relative to market - Shopify performance on key business measures - Internal fairness | |
| Long-Term Incentive (Equity) | | | Stock Options and Restricted Share Units (RSUs) | | | Serves as an effective retention tool and focuses the executive officers on creating long term value over time | | | Reviewed annually Prior to November 2017, equity awards were subject to time-based vesting at a rate of 25% on the first anniversary of the vesting start date, the remainder vesting in equal quarterly instalments over the next three years. Equity awards are subject to time-based vesting at a rate of 33.33% on the first anniversary of the vesting start date, the remainder vesting in equal quarterly instalments over the next two years. | | | Size of equity awards and frequency of grants are based on: - Total compensation opportunity - Attraction and retention - Market competitiveness - CEO's recommendations for executives and leadership: - Individual level of impact - Changes in scope or breadth of role or responsibilities - Existing equity award holdings (including the unvested portion of such awards) - Internal fairness - Our available equity plan funding /dilution limitations - Review of market practices related to aggregate equity dilution metrics such as burn rate and compensation expense | |
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| Component | | | Form | | | Rationale | | | Review Process | | | Award Determination | |
| Employee Benefits & Perks | | | Flexible vacation, benefits and perks | | | Attraction and retention | | | Ongoing | | | Benefits include health, dental, life, and disability insurance benefits. Voluntary perquisites are limited and include flexible vacation and a flexible spending allowance. The same benefits and perks are offered to all Shopify employees. | |
Name | | | Effective Date | | | Base Salary ($US)(1) | | | Base Salary ($CAD) | | | Increase/(decrease) from prior base salary ($CAD) (%) |
Tobias Lütke | | | January 1, 2021 | | | 0.7888 | | | 1 | | | (100)% |
Amy Shapero(2) | | | January 1, 2021 | | | 600,000 | | | 760,649 | | | 1.4% |
Allan Leinwand | | | October 25, 2021 | | | 600,000 | | | 760,649 | | | n/a |
Toby Shannan | | | January 1, 2021 | | | 512,720 | | | 650,000 | | | 0% |
Harley Finkelstein | | | January 1, 2021 | | | 473,280 | | | 600,000 | | | 0% |
(1) | All base salaries are paid to our NEOs in Canadian dollars with the exception of Amy Shapero and Allan Leinwand. The 2021 base salary amounts reported in the above table, and the 2020 base salary amount used to calculate the percentage increase have been converted to U.S dollars using an exchange rate of C$1.00 = US$0.7888, which was the Bank of Canada average rate on December 31, 2021. |
(2) | Ms. Shapero received an increase in base salary in connection with her relocation to the United States. |
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Name | | | Share-based Awards(1) ($US) | | | Option-based Awards(2) ($US) |
Tobias Lütke | | | — | | | 20,000,457 |
Amy Shapero | | | 3,500,395 | | | 3,500,120 |
Allan Leinwand | | | 13,001,236 | | | — |
Toby Shannan | | | 3,001,070 | | | 3,000,256 |
Harley Finkelstein | | | 3,250,732 | | | 3,250,456 |
Jean-Michel Lemieux(3) | | | 4,001,000 | | | 4,000,520 |
(1) | The value of share-based awards shown for our NEOs are the grant date fair values for RSU awards granted under the LTIP, being equal to the number of share units granted multiplied by the weighted average trading price per Class A subordinate voting share on the NYSE for the five (5) trading days immediately preceding the grant date. This compensation has not actually been received by our NEOs and the actual value received may differ. |
(2) | The value of option-based awards shown for our NEOs are the grant date fair values for stock option awards granted under the Stock Option Plan, being equal to the number of stock options granted multiplied by the Black-Scholes value of the options at the time of grant. |
(3) | Mr. Lemieux's award was granted in March 2021, prior to his departure on June 30, 2021. The RSUs and stock options granted to Mr. Lemieux prior to such date were canceled and forfeited in accordance with the terms of the plans and the applicable grant agreements. |
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| Balance between short- and long-term performance objectives | | | ☑ | | | We do not offer annual / short-term incentives. We expect all employees to perform at a high level of impact and provide a base salary for this contribution. In addition to base salary we provide long-term incentives in the form of stock options and RSUs. While we take into account both short-term and individual performance, we want our primary focus to be on the long-term growth of Shopify. | |
| Preservation of Board discretion | | | ☑ | | | The Board of Directors has the ability to apply its discretion on base salary increases and the value, award mix and vesting of equity compensation. | |
| External independent advice | | | ☑ | | | The Compensation and Talent Management Committee has retained independent advisors to deliver independent advice on executive compensation and related matters. The majority of the Board of Directors (and 100% of the Compensation and Talent Management Committee) is independent. | |
| Stress testing and predictive modeling of equity program | | | ☑ | | | Equity plan outcomes are stress tested to ensure appropriate pay and performance alignment and retention. Predictive modeling of equity programs is reviewed quarterly. | |
| Vesting of equity awards | | | ☑ | | | Equity awards generally vest over three years at a rate of 33.33% on the first anniversary of the vesting start date, and the remainder vesting in equal quarterly installments over the next two years. | |
| No hedging | | | ☑ | | | All Shopify directors and employees are prohibited from purchasing financial instruments designed to hedge or offset a decrease in the market value of Shopify securities, may not buy Shopify securities on margin, and are strongly discouraged from using Shopify securities as collateral for loans. | |
| Regular monitoring of market practice/investor outreach | | | ☑ | | | The Compensation and Talent Management Committee reviews and considers evolving best compensation governance practices and policies. In 2021, at our annual general and special meeting, Shopify presented a non-binding advisory vote on the Company's approach to executive compensation. 93.97% of all votes cast at the annual and special meeting of shareholders were in favour of Shopify's approach to executive compensation. Shopify is presenting a non-binding advisory vote on the Company's approach to executive compensation again this year. We value feedback from our shareholders on our executive compensation program and corporate governance policies and welcome input, as it impacts our decision-making. In 2021, we met with shareholders owning 50% of Shopify's Class A subordinate voting shares, whose feedback indicated our shareholder outreach programs are aligned with their interests. We believe that ongoing engagement builds mutual trust with our shareholders and will continue to monitor feedback from our shareholders and may solicit feedback, as appropriate. | |
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Name and Principal Position | | | Year | | | Salary(1) ($) | | | Share- based Awards(2) ($) | | | Option- based Awards(3) ($) | | | Non-Equity Incentive Plan Compensation(4) ($) | | | Pension Value(5) ($) | | | All Other Compensation(6) ($) | | | Total Compensation ($) | |||
| Annual incentive plans ($) | | | Long-term incentive plans ($) | | ||||||||||||||||||||||
Tobias Lütke CEO | | | 2021 | | | 1 | | | — | | | 20,000,457 | | | — | | | — | | | — | | | — | | | 20,000,458 |
| 2020 | | | 104,721 | | | — | | | 15,000,456 | | | — | | | — | | | — | | | — | | | 15,105,177 | ||
| 2019 | | | 615,920 | | | — | | | 10,000,032 | | | — | | | — | | | — | | | — | | | 10,615,952 | ||
Amy Shapero CFO | | | 2021 | | | 596,850 | | | 3,500,395 | | | 3,500,120 | | | — | | | — | | | — | | | 13,277 | | | 7,610,642 |
| 2020 | | | 589,050 | | | 3,000,326 | | | 3,000,091 | | | — | | | — | | | — | | | — | | | 6,589,467 | ||
| 2019 | | | 538,930 | | | 2,000,053 | | | 2,000,023 | | | — | | | — | | | — | | | — | | | 4,539,006 | ||
Allan Leinwand Chief Technology Officer | | | 2021 | | | 112,500 | | | 13,001,236 | | | — | | | — | | | — | | | — | | | 100,000 | | | 13,213,736 |
| | | | | | | | | | | | | | | | | |||||||||||
Toby Shannan Chief Operating Officer | | | 2021 | | | 512,720 | | | 3,001,070 | | | 3,000,256 | | | — | | | — | | | — | | | — | | | 6,514,046 |
| 2020 | | | 373,719 | | | 4,000,226 | | | 4,000,143 | | | — | | | — | | | — | | | — | | | 8,374,088 | ||
| 2019 | | | 307,960 | | | 1,000,027 | | | 1,000,012 | | | — | | | — | | | — | | | — | | | 2,307,999 | ||
Harley Finkelstein President | | | 2021 | | | 473,280 | | | 3,250,732 | | | 3,250,456 | | | — | | | — | | | — | | | — | | | 6,974,468 |
| 2020 | | | 471,240 | | | 2,500,272 | | | 2,500,136 | | | — | | | — | | | — | | | — | | | 5,471,648 | ||
| 2019 | | | 423,445 | | | 2,000,053 | | | 2,000,023 | | | — | | | — | | | — | | | — | | | 4,423,521 | ||
Jean-Michel Lemieux Former Chief Technology Officer | | | 2021 | | | 276,080 | | | 4,001,000 | | | 4,000,520 | | | — | | | — | | | — | | | — | | | 8,277,600 |
| 2020 | | | 549,780 | | | 3,500,381 | | | 3,500,226 | | | — | | | — | | | — | | | — | | | 7,550,387 | ||
| 2019 | | | 384,950 | | | 1,000,027 | | | 1,000,012 | | | — | | | — | | | — | | | — | | | 2,384,989 |
(1) | Base salaries are paid to our NEOs in Canadian dollars with the exception of Amy Shapero and Allan Leinwand. The 2021 base salary amounts reported in the above table have been converted to U.S. dollars using an exchange rate of C$1.00 = US$0.7888, which was the Bank of Canada average rate on December 31, 2021. The 2020 base salary amounts reported in the above table have been converted to U.S. dollars using an exchange rate of C$1.00 = US$0.7854, which was the Bank of Canada average rate on December 31, 2020. The 2019 base salary amounts reported in the above table have been converted to U.S. dollars using an exchange rate of C$1.00 = US$0.7699, which was the Bank of Canada average rate on December 31, 2019. |
(2) | The value of share-based awards shown for our NEOs are the grant date fair values for RSU awards granted under the LTIP, being equal to the number of share units granted multiplied by the weighted average trading price per Class A subordinate voting share on the NYSE for the five (5) trading days immediately preceding the grant date. This compensation has not actually been received by our NEOs and the actual value received may differ. |
(3) | The value of option-based awards shown for our NEOs are the grant date fair values for stock option awards granted under the Stock Option Plan, being equal to the number of stock options granted multiplied by US$535.76 in 2021, either US$179.32 or US$392.73 in 2020 and US$84.38 in 2019. |
(4) | We do not currently offer non-equity incentive plan compensation. |
(5) | We do not currently offer a deferred compensation plan or pension plan. |
(6) | Mr. Leinwand received a one-time, lump sum signing bonus when he was hired in 2021, which was paid in U.S. dollars. Shopify also paid on behalf of Ms. Shapero fees from Deloitte LLP pertaining to tax preparation, which fees were paid in Canadian dollars and converted to U.S. dollars using an exchange rate of C$1.00 = US$0.7888, which was the Bank of Canada average rate on December 31, 2021. |
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Name and Principal Position | | | Option-Based Awards | | | Share-Based Awards | |||||||||||||||
| Number of Securities underlying unexercised options(1) (#) | | | Option Exercise Price ($) | | | Option expiration date | | | Value of Unexercised In-The- Money Options(2) ($) | | | Number of shares or units of shares that have not vested (#) | | | Market or payout value of share- based awards that have not vested(3) ($) | | | Market or payout value of vested share-based awards not paid out or distributed ($) | ||
Tobias Lütke CEO | | | 9,876 | | | 180.38 | | | February 25, 2029 | | | 11,821,671 | | | — | | | — | | | — |
| 34,855 | | | 465.60 | | | March 2, 2030 | | | 31,780,440 | | | — | | | — | | | — | ||
| 37,331 | | | 1,280.32 | | | March 3, 2031 | | | 3,623,720 | | | — | | | — | | | — | ||
Amy Shapero CFO | | | 15,952 | | | 180.38 | | | February 25, 2029 | | | 19,094,704 | | | 6,343 | | | 8,736,785 | | | — |
| 16,730 | | | 465.60 | | | March 2, 2030 | | | 15,254,247 | | | — | | | — | | | — | ||
| 6,533 | | | 1,280.32 | | | March 3, 2031 | | | 634,158 | | | — | | | — | | | — | ||
Allan Leinwand Chief Technology Officer | | | — | | | — | | | — | | | — | | | 8,329 | | | 11,472,281 | | | — |
Toby Shannan Chief Operating Officer | | | 2,500 | | | 22.44 | | | March 3, 2026 | | | 3,387,375 | | | 5,925 | | | 8,161,265 | | | — |
| 4,000 | | | 62.15 | | | February 24, 2027 | | | 5,260,960 | | | — | | | — | | | — | ||
| 7,066 | | | 136.55 | | | March 1, 2028 | | | 8,767,775 | | | — | | | — | | | — | ||
| 11,851 | | | 180.38 | | | February 25, 2029 | | | 14,185,766 | | | | | | | |||||
| 8,365 | | | 465.60 | | | March 2, 2030 | | | 7,627,123 | | | — | | | — | | | — | ||
| 6,366 | | | 938.11 | | | November 13, 2030 | | | 2,796,456 | | | — | | | — | | | — | ||
| 5,600 | | | 1,280.32 | | | March 3, 2031 | | | 543,592 | | | — | | | — | | | — | ||
Harley Finkelstein President | | | 16,070 | | | 62.15 | | | February 24, 2027 | | | 21,135,907 | | | 5,701 | | | 7,851,812 | | | — |
| 28,261 | | | 136.55 | | | March 1, 2028 | | | 35,067,379 | | | — | | | — | | | — | ||
| 23,702 | | | 180.38 | | | February 25, 2029 | | | 28,371,531 | | | — | | | — | | | — | ||
| 13,942 | | | 465.60 | | | March 2, 2030 | | | 12,712,176 | | | — | | | — | | | — | ||
| 6,067 | | | 1,280.32 | | | March 3, 2031 | | | 588,924 | | | — | | | — | | | — |
(1) | These stock options were granted under our Stock Option Plan and each such option is exercisable for one Class A subordinate voting share. For a description of the terms of stock options granted under our Stock Option Plan, see “Equity Plans - Stock Option Plan”, below. |
(2) | Options are “in-the-money” if the market price of the shares covered by the options is greater than the option exercise price. Stock options are granted in U.S. dollars and the values for stock options reflected in the above table are calculated based on the difference between the closing market price of Shopify's Class A subordinate voting shares on the NYSE on December 31, 2021, which was of US$1,377.39, and the exercise price. Actual value realized will be the difference between the market price and the option exercise price upon exercise of the options. |
(3) | RSUs were granted under the LTIP and each unit vests as one Class A subordinate voting share. For a description of the terms of RSUs granted under the LTIP, see “Equity Plans - Long-Term Incentive Plan”, below. Values are calculated based on the closing market price of Shopify's Class A subordinate voting shares on the NYSE on December 31, 2021, which was US$1,377.39. |
(4) | Mr. Lemieux, the company's former Chief Technology Officer, departed from his role on June 30, 2021. The RSUs and stock options granted to Mr. Lemieux prior to such date were canceled and forfeited in accordance with the terms of the plans and the applicable grant agreements. |
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Name | | | Option-Based Awards- Value Vested During the Year(1) ($) | | | Share-Based Awards- Value Vested During the Year(2) ($) | | | Non-Equity Incentive Plan Compensation Value Earned During the Year ($) |
Tobias Lütke | | | 120,268,980 | | | 7,123,133 | | | — |
Amy Shapero | | | 27,104,864 | | | 22,111,272 | | | — |
Allan Leinwand | | | — | | | — | | | — |
Toby Shannan | | | 15,238,172 | | | 7,658,044 | | | — |
Harley Finkelstein | | | 25,433,474 | | | 11,999,249 | | | — |
Jean-Michel Lemieux(3) | | | 13,735,592 | | | 6,453,390 | | | — |
(1) | Represents the value of potential gains from options that vested during 2021. Values are calculated based on the difference between closing market price of Shopify's Class A subordinate voting shares on the NYSE on the vesting date and the exercise price. Actual value realized will be the difference between the market price and the option exercise price upon exercise of the options. |
(2) | Represents the actual value of realized gains resulting from RSUs that vested during 2021. Gains reflect the received sale price of Shopify's Class A subordinate shares on the NYSE on the vesting date. |
(3) | Mr. Lemieux, our former Chief Technology Officer, departed from his role on June 30, 2021. For additional information on payments made on his departure, please refer to the All Other Compensation column in the Summary Compensation Table above, as well as the 2021 Outstanding Option-Based and Share-based Awards Table above. |
• | a termination payment equal to a period of 12 months of base salary, plus one additional month of base salary for each complete calendar year of service performed by him, up to a maximum termination payment equal to a period of 18 months; and |
• | continued benefits for such period of time, and all eligible bonuses. |
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• | a termination payment equal to 12 months of base salary, plus one additional week of base salary for each complete year of service; and |
• | a lump sum payment equal to the cost of six months of COBRA health benefit continuation coverage. |
• | a termination payment equal to 12 months of base salary, plus one additional week of base salary for each complete year of service; and |
• | a lump sum payment equal to the cost of six months of COBRA health benefit continuation coverage. |
• | In the case of termination of employment by Shopify without cause or resignation for good reason, Mr. Shannan is entitled to a termination payment equal to a period of 12 months plus one additional week of base salary for each year of service performed by him since June 14, 2010, dependent on him signing a full release of all claims against Shopify. |
• | The vesting of any unvested equity awarded to Mr. Shannan will be accelerated in the event of a termination by Shopify without cause or resignation for good reason within 12 months following a change in control of the Company, dependent on him signing a full release of all claims against Shopify. |
• | In the case of termination of employment by Shopify without cause or resignation for good reason, Mr. Finkelstein is entitled to a termination payment equal to 12 months of base salary, plus one additional week of base salary for each complete year of service performed by him, dependent on him signing a full release of all claims against Shopify. |
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• | The vesting of any unvested equity awarded to Mr. Finkelstein will be accelerated in the event of a termination by Shopify without cause or resignation for good reason within 12 months following a change in control of the Company, dependent on him signing a full release of all claims against Shopify. |
Name and Principal Position | | | Event | | | Severance(1) ($) | | | Options(2) ($) | | | Share- Based Awards(3) ($) | | | Total ($) |
Tobias Lütke CEO | | | Termination other than for cause | | | 1 | | | — | | | — | | | 1 |
| Change in control(4) | | | 1 | | | 47,225,072 | | | — | | | 47,225,073 | ||
Amy Shapero CFO | | | Termination other than for cause; Change in control(5) | | | 634,615 | | | 9,354,189 | | | 8,736,785 | | | 18,725,589 |
Allan Leinwand Chief Technology Officer | | | Termination other than for cause | | | 600,000 | | | — | | | — | | | 600,000 |
| Change in control(6) | | | 600,000 | | | — | | | 11,472,281 | | | 12,072,281 | ||
Toby Shannan Chief Operating Officer | | | Termination other than for cause | | | 621,180 | | | — | | | — | | | 621,180 |
| Change in control(7) | | | 621,180 | | | 6,768,510 | | | 8,161,265 | | | 15,550,955 | ||
Harley Finkelstein President | | | Termination other than for cause | | | 573,397 | | | — | | | — | | | 573,397 |
| Change in control(8) | | | 573,397 | | | 8,249,759 | | | 7,851,812 | | | 16,674,968 |
(1) | Severance payments are calculated based on the base salary we pay to the NEO, which is paid in Canadian dollars. The severance amounts reported in the table have been converted to U.S. dollars using an exchange rate of C$1.00 = US$0.7888, which was the Bank of Canada daily average rate on December 31, 2021. |
(2) | The value of unvested options is calculated based on the closing price on the NYSE of $1,377.39 on December 31, 2021 of our Class A subordinate voting shares. |
(3) | The value of unvested share-based awards is calculated based on the closing price on the NYSE of $1,377.39 on December 31, 2021 of our Class A subordinate voting shares. |
(4) | Mr. Lütke's employment agreement provides that the vesting of any unvested equity awarded will be accelerated in the event of a change in control transaction. |
(5) | Ms. Shapero's employment agreement provides that the vesting of any unvested equity awarded will be accelerated in the event of her involuntary termination of employment or resignation for good reason solely as a result, and within 12 months, after a change in control transaction. |
(6) | Mr. Leinwand's employment agreement provides that the vesting of any unvested equity awarded will be accelerated in the event of his termination of employment without cause or resignation for good reason solely as a result, and within 12 months, after a change in control transaction. |
(7) | Mr. Shannan's employment agreement, provides that the vesting of any unvested equity awarded will be accelerated in the event of his termination of employment without cause or resignation for good reason solely as a result, and within 12 months, after a change in control transaction. |
(8) | Mr. Finkelstein's employment agreement, provides that the vesting of any unvested equity awarded will be accelerated in the event of his termination of employment without cause or resignation for good reason solely as a result, and within 12 months, after a change in control transaction. |
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• | commensurate with the efforts we expect from our existing members of the Board of Directors; |
• | aligned with our Shareholders' interests as we grow; |
• | competitive in our industry to promote the attraction of the best possible candidates to assist the Company and its Shareholders to maximize the opportunity presented by that growth; and |
• | aligned relative to the practices of the same peer group used for executive compensation benchmarking |
Position | | | 2021 Fees |
Annual Board Member Retainer | | | $40,000 |
Audit Committee Chair | | | $20,000 |
Compensation and Talent Management Committee Chair | | | $15,000 |
Nominating and Corporate Governance Committee Chair | | | $10,000 |
Audit Committee Member | | | $10,000 |
Compensation and Talent Management Committee Member | | | $6,000 |
Nominating and Corporate Governance Committee Member | | | $3,000 |
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Director | | | Fee Earned(1) ($) | | | Deferred Share Units(2) ($) | | | Share Based Awards(3) ($) | | | Option Based Awards(4) ($) | | | Non- Equity Incentive Plan Compensation(5) ($) | | | Pension Value(6) | | | All Other Compensation(7) ($) | | | Total ($) |
Robert Ashe | | | — | | | 65,333 | | | 280,686 | | | — | | | — | | | — | | | — | | | 346,019 |
Gail Goodman | | | 61,250 | | | — | | | 250,342 | | | — | | | — | | | — | | | — | | | 311,592 |
Jeremy Levine | | | — | | | — | | | — | | | — | | | — | | | — | | | — | | | — |
Colleen Johnston | | | 63,000 | | | 15,746 | | | 250,342 | | | — | | | — | | | — | | | — | | | 329,088 |
John Phillips | | | — | | | — | | | — | | | — | | | — | | | — | | | — | | | — |
Fidji Simo(8) | | | — | | | — | | | — | | | — | | | — | | | — | | | — | | | — |
(1) | Messrs. Levine and Phillips declined fees in 2021. |
(2) | Mr. Ashe elected to defer his cash compensation in 2021 by converting 100% of such compensation into DSUs. Ms. Johnston's DSUs for 2021 are in relation to her Q4 2020 board fees. |
(3) | Messrs. Levine, and Phillips declined equity compensation awards in 2021. The value of share based awards shown for the other directors is the grant date fair value for RSU awards granted under the LTIP, being equal to the number of share units granted multiplied by the weighted average trading price per Class A subordinate voting share on the NYSE for the five (5) trading days immediately preceding the grant date. This compensation has not actually been received by the Directors, and the actual value received will differ. |
(4) | We do not currently offer option-based awards to our directors. |
(5) | We do not currently offer non-equity incentive plan compensation to our directors. |
(6) | We do not currently offer a pension plan to our directors. |
(7) | None of the directors are entitled to perquisites or other personal benefits which, in the aggregate, are worth over C$50,000 or over 10% of their fees. |
(8) | Ms. Simo was appointed to the Board of Directors on December 15, 2021 and received no awards in 2021. |
Director | | | Option-Based Awards | | | Share-Based Awards | |||||||||||||||
| Number of Securities underlying unexercised options (#) | | | Option Exercise Price ($) | | | Option Expiration Date | | | Value of Unexercised In-The- Money Options(3) ($) | | | Number of shares or units of shares that have not vested (#) | | | Market or payout value of share-based awards that have not vested(4) ($) | | | Market or payout value of vested share-based awards not paid out or distributed ($) | ||
Robert Ashe | | | 57,500(1) | | | 6.22 | | | December 17, 2024 | | | 78,842,275 | | | 259 | | | 356,744 | | | — |
| 1,624(2) | | | 137.72 | | | May 10, 2028 | | | 2,013,224 | | | 838 | | | — | | | 1,153,619 | ||
Gail Goodman | | | 7,143(2) | | | 39.72 | | | November 16, 2026 | | | 9,554,977 | | | 231 | | | 318,177 | | | — |
| 1,247(2) | | | 98.34 | | | November 15, 2027 | | | 1,594,975 | | | — | | | — | | | — | ||
| 1,412(2) | | | 137.72 | | | May 10, 2028 | | | 1,750,414 | | | — | | | — | | | — | ||
Jeremy Levine | | | — | | | — | | | — | | | — | | | — | | | — | | | — |
Colleen Johnston | | | — | | | — | | | — | | | — | | | 416 | | | 572,994 | | | — |
| — | | | — | | | — | | | — | | | 84 | | | — | | | 115,260 | ||
John Phillips | | | — | | | — | | | — | | | — | | | — | | | — | | | — |
Fidji Simo | | | — | | | — | | | — | | | — | | | — | | | — | | | — |
(1) | Stock options were granted under our Legacy Option Plan and each such option is exercisable for one Class B multiple voting share. Each Class B multiple voting share is convertible, at the option of the holder, into one Class A subordinate voting share. For a description of the terms of stock options granted under our Legacy Option Plan, see “Equity Plans - Legacy Option Plan”, below. |
(2) | Stock options were granted under our current Stock Option Plan and each such option is exercisable for one Class A subordinate voting share. For a description of the terms of stock options granted under our Stock Option Plan, see “Equity Plans - Stock Option Plan”, below. |
(3) | Values are calculated based on the difference between closing market price of Shopify's Class A subordinate voting shares on the NYSE on December 31, 2021, which was of US$1,377.39, and the exercise price. |
(4) | Value is calculated based on the closing market price of Shopify's Class A subordinate voting shares on NYSE on December 31, 2021, which was US$1,377.39. |
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Director | | | Option-Based Awards- Value Vested During the Year(1) ($) | | | Share-Based Awards- Value Vested During the Year(2) ($) |
Robert Ashe | | | — | | | 413,389 |
Gail Goodman | | | — | | | 368,903 |
Colleen Johnston | | | — | | | 1,405,949 |
(1) | Values are calculated based on the difference between closing market price of Shopify's Class A subordinate voting shares on the NYSE on the vesting date and the exercise price. |
(2) | Values are calculated based on the number of units vested and the actual realized sale price of Shopify's Class A subordinate shares on the NYSE on the vesting date. |
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• | amendments of a general housekeeping or clerical nature that clarify, correct or rectify any ambiguity, defective provision, error or omission; |
• | amendments to the provisions governing vesting, assignability and effect of termination of a participant's employment or office; |
• | the addition of a form of financial assistance and any amendment to a financial assistance provision which is adopted; |
• | a change to advance the date on which any option may be exercised under the Stock Option Plan; and |
• | a change to the eligible participants of the Stock Option Plan. |
• | any amendment which reduces the exercise price of any option after the options have been granted, or any cancellation of an option and the substitution of that option by a new option with a reduced price, except in the case of an adjustment pursuant to a change in capitalization; |
• | any amendment which extends the expiry date of any option beyond the original expiry date, except in case of an extension due to a blackout period; |
• | any increase to the maximum number of Class A subordinate shares issuable from treasury under the Stock Option Plan and any other treasury-based share compensation plans, other than an adjustment pursuant to a change in capitalization; |
• | any amendment to remove or to exceed the limits with respect to “Insiders” (as defined by the TSX) set out in the Stock Option Plan; and |
• | any amendment to the amendment provisions of the Stock Option Plan. |
Eligibility | | | The Stock Option Plan allows for the grant of Options to our Directors, Executive Officers, Employees, and Consultants. Eligibility is subject to an “insider participation limit”; a limit on grants to “Insiders” so that the maximum number of shares issued to insiders within any one year period, or issuable to Insiders at any time, under the Stock Option Plan, the Legacy Option Plan and any other security-based compensation arrangement of the Company, may not exceed 10% of the total number of issued and outstanding Class B multiple voting shares and Class A subordinate voting shares at such time. |
Expired / Cancelled / Forfeited Options | | | All of the Class A subordinate voting shares covered by expired, cancelled or forfeited options granted under the Stock Option Plan or units under the LTIP will automatically become available as Class A subordinate voting shares for the purposes of options or units that may be subsequently granted under the Stock Option Plan and the LTIP. |
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Exercise Price | | | All options granted under the Stock Option Plan will have an exercise price determined and approved by the Board of Directors at the time of grant, which shall not be less than the market price of the Class A subordinate voting shares at such time. |
Market Price | | | The market price of the Class A subordinate voting shares shall be the volume weighted average trading price of the Class A subordinate voting shares on the NYSE for the five trading days ending on the last trading day before the day on which the option is granted. |
Option Term | | | An option shall be exercisable during a period established by our Board of Directors which shall commence on the date of the grant and shall terminate not later than ten years after the date of the granting of the option. |
Vesting | | | Typically, are subject to time-based vesting at a rate of 33.33% on the first anniversary of the vesting start date, the remainder vesting in quarterly installments over the next two years. |
Blackout Period | | | The Stock Option Plan provides that the exercise period shall automatically be extended if the date on which it is scheduled to terminate shall fall during a blackout period. In such cases, the extended exercise period shall terminate ten business days after the last day of the blackout period. |
Plan Adjustments | | | The Stock Option Plan provides that appropriate adjustments will be made by our Board of Directors in order to maintain the optionees' economic rights in respect of their options in connection with a reclassification, reorganization or other change of shares, consolidation, distribution, merger or amalgamation or similar corporate transaction. Such adjustments could include adjustments to the exercise price and/or the number of Class A subordinate voting shares to which an optionee is entitled upon exercise of options, or permitting the immediate exercise of any outstanding options that are not otherwise exercisable. |
Termination | | | For cause: Forfeiture of all unvested options, cancellation of all unexercised options as of date of termination. |
| | Other than for cause (but excluding death or incapacity): Forfeiture of all unvested options, 90 days to exercise vested options. | |
| | Death or incapacity: Forfeiture of all unvested options, one year to exercise vested options. | |
Change In Control | | | A participant's grant agreement or any other written agreement between a participant and Shopify may provide that unvested options be subject to acceleration of vesting and exercisability in certain circumstances, including in the event of certain change of control transactions. Our Board of Directors may at its discretion accelerate the vesting of any outstanding options notwithstanding the previously established vesting schedule, regardless of any adverse or potentially adverse tax consequences resulting from such acceleration or, subject to applicable regulatory provisions and shareholder approval, extend the expiration date of any option, provided that the period during which an option is exercisable does not exceed ten years from the date such option is granted. |
Assignment | | | Except as specifically provided in an option agreement approved by our Board of Directors, options granted under the Stock Option Plan are generally not transferable; however, an optionee may, with the prior approval of the Company, transfer options to (i) such optionee's family or retirement savings trust, or (ii) registered retirement savings plans or registered retirement income funds of which the optionee is and remains the annuitant. |
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Eligibility | | | The 6RS Stock Option Plan allowed for the grant of options covering shares of the common stock of 6RS to eligible officers, employees, directors, consultants and other key persons of 6RS or any subsidiary. On October 17, 2019, Shopify acquired 6RS by way of merger (the “Merger”). Pursuant to the merger and subject to exercise of a consent agreement, each unvested 6RS option (each, a “6RS Option”) that was held by an individual who was employed by 6RS immediately prior to the closing of the merger (each, a “Continuing Employee”) was cancelled and in exchange each Continuing Employee received options exercisable for Class A subordinate voting shares of Shopify Inc (each, a “Substitute Option”). The number of Class A subordinate voting shares subject to each Substitute Option was determined based on an exchange ratio determined in accordance with the merger agreement (the “Exchange Ratio”). Only Continuing Employees received Substitute Options. In total 88,665 Class A subordinate shares were issuable to Continuing Employees on exercise of Substitute Options following the Merger. Following the Merger, no additional options have been or will be granted pursuant to the 6RS Stock Option Plan. |
Expired / Cancelled / Forfeited Options | | | None of the Class A subordinate voting shares covered by expired, cancelled or forfeited Substitute Options will become available as Class A subordinate voting shares for the purposes of options or units that may be subsequently granted under the 6RS Stock Option Plan, the Stock Option Plan or the LTIP. |
Exercise Price | | | The exercise price for each share of 6RS common stock covered by a 6RS Option was not less than 100% of the fair market value of the 6RS common stock on the date of grant. The per share exercise price of each Substitute Option was determined by dividing the per share exercise price of the applicable 6RS Option by the Exchange Ratio. The fair market value of the 6RS common stock was based on the reasonable application of a valuation method not inconsistent with 409A of the U.S. Internal Revenue Code of 1986 as amended. |
Option Term | | | Each Substitute Option has the same expiration date as its corresponding 6RS Option. Each 6RS Stock Option had an exercise term commencing on the date of grant and terminating not later than ten years from the date of grant. |
Vesting | | | Following the Merger, the Substitute Options are subject to the same vesting schedule applicable to the underlying 6RS Options. |
| | Typically the Substitute Options are subject to time-based vesting at a rate of 25% on the first anniversary of the vesting start date, the remainder vesting in monthly installments over the next three years. | |
Plan Adjustments | | | Appropriate adjustments will be made by our Board of Directors in order to maintain the optionees' economic rights in respect of the Substitute Options in connection with a reclassification, reorganization or other change of shares, consolidation, distribution, merger or amalgamation or similar corporate transaction. Such adjustments could include adjustments to the exercise price and/ or the number of Class A subordinate voting shares to which an optionee is entitled upon exercise of Substitute Options or permitting the immediate exercise of any outstanding options that are not otherwise exercisable. |
Termination | | | For cause: Forfeiture of all unvested options and, if provided in grant agreement, cancellation of all unexercised options as of date of termination. |
| | Other than for cause (but excluding death or incapacity): Forfeiture of all unvested options, right to exercise vested options continues until 90 days after termination on the expiration date of the award, whichever is earlier. | |
| | Death or incapacity: Forfeiture of all unvested options, right to exercise vested options continues until one year after termination on the expiration date of the award, whichever is earlier. | |
Change In Control | | | In connection with the Merger, each Continuing Employee agreed to waive any acceleration of vesting that would occur solely by reason of a change in control of Shopify following the Merger. In the event a change of control, the outstanding Substitute Options will terminate unless assumed or unless new awards are substituted therefor. In the event of termination in connection with a change of control, each holder of Substitute Options shall be permitted to exercise all such options. In a change of control, Shopify shall also have the right (but not the obligation) to make or provide for a cash payment to holders of the Substitute Options without their consent in exchange for cancellation of the Substitute Options. |
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Assignment | | | Substitute Options are generally not transferable; however, the grant agreement may provide that an optionee may gift options to such optionee's family, trusts for the benefit of family members or partnerships in which such family members are the only partners, provided the transferee agrees in writing to be bound by all terms and conditions of the 6RS Stock Option Plan. |
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• | amendments of a general housekeeping or clerical nature that, among others, clarify, correct or rectify any ambiguity, defective provision, error or omission in the LTIP; |
• | changes that alter, extend or accelerate the terms of vesting or settlement applicable to any LTIP Units; and |
• | a change to the eligible participants under the LTIP; |
• | increase the maximum number of Class A subordinate voting shares issuable under the LTIP, other than an adjustment pursuant to a change in capitalization; or |
• | amend the amendment provisions of the LTIP. |
• | any increase to the maximum number of Class A subordinate shares issuable from treasury under the LTIP and any other treasury-based share compensation plans, other than an adjustment pursuant to a change in capitalization; |
• | any amendment to remove or to exceed the limits with respect to “Insiders” (as defined by the TSX) set out in the LTIP; and |
• | any amendment to the amendment provisions of the LTIP. |
Eligibility | | | The LTIP allows for the grant of units to directors, executive officers, employees and consultants of the Company or any of its affiliates. Eligibility is subject to an “insider participation limit”; a limit on grants to “Insiders” (as defined by the TSX) so that the maximum number of shares issued to insiders within any one year period, or issuable to Insiders at any time, under the Stock Option Plan, the Legacy Option Plan and any other security-based compensation arrangement of the Company, may not exceed 10% of the total number of issued and outstanding Class B multiple voting shares and Class A subordinate voting shares at such time. |
Vesting | | | RSUs: Unless otherwise approved by our Board of Directors and except as otherwise provided in a participant's grant agreement or any other provision of the LTIP, RSUs will vest as to 1/3 on the first anniversary date of the grant, and will then vest in equal quarterly installments over the following two years. |
| | DSUs: Unless otherwise approved by our Board of Directors, DSUs recorded in a participant's DSU notional account shall vest on the day that the DSU participant ceases to be a director and, if applicable, an employee of the Company for any reason including as a result of retirement, death, voluntary or involuntary termination without cause, or incapacity. | |
| | PSUs: PSUs will vest upon achievement of the performance criteria described in a participant's grant agreement, provided the PSU participant is continuously employed by or in service with the Company, or any of its affiliates, from the grant date until such PSU vesting date. | |
Dividend Equivalents | | | In the event a dividend is paid on our Subordinate Voting Shares, then each participant's notional account shall, unless otherwise determined by the Board of Directors in respect of any grant of units, be credited with additional units (including fractional units) equivalent in value to the dollar amount that the participant would have received as dividends if the participant had on the dividend payment date held a number of Subordinate Voting Shares equal to the number of share units in such participant's account prior to the payment of such dividends. |
Black out period | | | In the event that a participant receives Class A subordinate voting shares in satisfaction of a grant of RSUs, PSUs or DSUs during a blackout period, such participant shall not be entitled to sell or otherwise dispose of such Class A subordinate voting share until such blackout period has expired. |
Plan Adjustments | | | The LTIP provides that appropriate adjustments, if any, will be made by our Board of Directors in connection with a reclassification, reorganization or other change of shares, consolidation, distribution, merger or amalgamation, in the Class A subordinate voting shares issuable or amounts payable to preclude a dilution or enlargement of the benefits under the LTIP. |
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Termination | | | Unless otherwise approved by our Board of Directors, unvested RSUs previously credited to the participant's account will expire when the participant ceases to be an eligible person under the LTIP. |
Assignment | | | Units granted under the LTIP are generally not transferable; however, a participant may, with the prior approval of the Company, transfer units to (i) such participant's family or any registered retirement savings plans or registered retirement income funds of which the participant is and remains the annuitant. |
Plan Category | | | Number of securities to be issued upon exercise of outstanding options, warrants and rights (a) ($) | | | Weighted average exercise price of outstanding options, warrants and rights(2) (b) ($) | | | Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a))(3) (c) (#) |
Equity Compensation Plans Approved by Shareholders(1) | |||||||||
Legacy Option Plan(4) | | | 247,437 | | | 4.76 | | | — |
Stock Option Plan(5) | | | 876,346 | | | 452.04 | | | see “Total” |
Long-Term Incentive Plan(5) | | | 844,739 | | | — | | | see “Total” |
Equity Compensation Plans Not Approved by Shareholders(1) | |||||||||
6RS Stock Option Plan(6) | | | 30,083 | | | 34.38 | | | — |
Total | | | 1,998,605 | | | n/a | | | 24,799,185(7) |
(1) | Each of the Legacy Option Plan, Stock Option Plan and LTIP were approved by shareholders at the Company's 2015 Annual General and Special Meeting. The Stock Option Plan and LTIP were further amended and restated and approved by shareholders at the Company's 2018 and 2021 Annual General and Special Meeting. The 6RS Stock Option Plan was assumed in connection with the Company's acquisition of 6RS on October 17, 2019. |
(2) | All outstanding options have an exercise price in U.S. dollars. |
(3) | No additional options were granted under the Legacy Option Plan after our May 2015 IPO. |
(4) | Options issued under the Legacy Option Plan are exercisable for Class B multiple voting shares. |
(5) | Options issued under the Stock Option Plan are exercisable for Class A subordinate voting shares. Each unit granted under the LTIP represents the right to receive one Class A subordinate voting shares in accordance with the terms of the plan. |
(6) | Options issued under the 6RS Stock Option Plan are exercisable for Class A subordinate voting shares. No post-acquisition options have been or will be granted under the 6RS Stock Option Plan. |
(7) | 6,294,857 additional securities were added on January 1, 2022, for a total of 31,094,042. |
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• | acted honestly and in good faith with a view to our best interests, or the best interests of the other entity for which the individual acted as director or officer or in a similar capacity at our request; and |
• | in the case of a criminal or administrative action or proceeding that is enforced by a monetary penalty, the individual had reasonable grounds for believing that his or her conduct was lawful. |
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• | appointing our Chief Executive Officer; |
• | developing the corporate goals and objectives that our Chief Executive Officer is responsible for meeting, and reviewing the performance of our Chief Executive Officer against the corporate goals and objectives; |
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• | taking steps to satisfy itself as to the integrity of our Chief Executive Officer and other executive officers and that our Chief Executive Officer and other executive officers create a culture of integrity throughout the organization; |
• | reviewing and approving our Code of Conduct and reviewing and monitoring compliance with the Code of Conduct and our enterprise risk management processes; |
• | reviewing and approving management's strategic and business plans and our financial objectives, plans and actions, including significant capital allocations and expenditures; and |
• | reviewing and approving material transactions not in the ordinary course of business. |
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• | an ability to read and understand fundamental financial statements, including a balance sheet, income statement and cash flow statement; |
• | an understanding of generally accepted accounting principles (“GAAP”) and financial statements; |
• | an ability to assess the general application of GAAP in connection with the accounting for estimates, accruals and reserves or provisions; |
• | experience in preparing, auditing, analyzing or evaluating financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of issues that can reasonably be expected to be raised by the Company's financial statements, or experience actively supervising one or more persons engaged in such activities; |
• | an understanding of internal controls and procedures for financial reporting; and |
• | an understanding of audit committee functions. |
• | the quality and integrity of our financial statements and related information; |
• | the independence, qualifications, appointment and performance of our external auditor; |
• | our disclosure controls and procedures, internal control over financial reporting and management's responsibility for assessing and reporting on the effectiveness of such controls; |
• | our compliance with applicable legal and regulatory requirements; and |
• | our enterprise risk management processes. |
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• | identifying individuals qualified to become members of our Board of Directors; |
• | selecting or recommending that our Board of Directors select director nominees for the next annual meeting of shareholders and determining the composition of our Board of Directors and its committees; |
• | developing and overseeing a process to assess our Board of Directors, the Chair of the Board of Directors, the committees of the Board of Directors, the chairs of the committees, individual directors and management; |
• | developing and implementing our corporate governance guidelines; and |
• | overseeing the Company's strategy and initiatives relating to environmental, social and corporate governance matters that are significant to the Company. |
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• | reviewing at least annually our executive compensation plans; |
• | evaluating at least annually our CEO's performance in light of the goals and objectives established by our Board of Directors and, based on such evaluation, and with appropriate input from other independent members of our Board of Directors, determining the CEO's annual compensation; |
• | reviewing on an annual basis the evaluation process and compensation structure for our executive officers and, in consultation with our CEO, reviewing the performance of the other executive officers in order to make recommendations to our Board of Directors with respect to the compensation of such officers; |
• | assessing the competitiveness and appropriateness of our policies relating to the compensation of executive officers on an annual basis; and |
• | reviewing and, if appropriate, recommending to our Board of Directors the approval of any adoption, amendment or termination of our incentive and equity-based incentive compensation plans (and the aggregate number of shares to be reserved for issuance thereunder), and overseeing their administration and discharging any duties imposed on the Compensation and Talent Management Committee by any of those plans. |
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• | in co-operation with the Chair, provide leadership to enable the Board of Directors to act effectively in carrying out its duties and responsibilities as described in the Board Charter and as otherwise may be appropriate; |
• | in consultation with the Chair, the CEO, the CFO, the Corporate Secretary's Office, and others as required, review the annual work plan and the meeting agendas so as to bring all required business before the Board of Directors; |
• | preside over executive sessions of independent directors, and serve as a liaison between the Chair and the independent directors; |
• | if the Chair is not present at meetings, the Lead Independent Director will chair such meetings; |
• | in consultation with the CEO, ensure that there is an effective relationship between management and the members of the Board of Directors; and |
• | as appropriate, carry out any other or special assignments or any functions as may be requested by the Chair or management. |
• | serve as a role model for Shopify's vision, values and rules of engagement, and foster a culture of integrity at Shopify; |
• | maintain perspective on Shopify's overall long-term goals, and effectively communicate these goals to all employees, provide leadership and overall guidance in the administration and operation of Shopify, and motivate a high-performing and innovative organization; |
• | provide high-level strategic and tactical leadership to the Board of Directors and the executive management team; |
• | work with the executive management team to develop, review and refine Shopify's business strategy; |
• | execute on Shopify's business strategy to improve and develop the platform and its products, develop and nurture new and existing merchants, partnerships, strategic alliances, and other market opportunities, and encourage growth in a responsible and profitable manner both organically and through mergers and acquisitions where appropriate; |
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• | provide the Board of Directors assurance that the proper systems are in place to identify and manage business risks and that such risks are acceptable and are within the guidelines established by the Audit Committee, if any; |
• | guide Shopify to be well positioned in the public marketplace and build relationships to provide the necessary resources to fund and grow Shopify; |
• | together with the CFO and other senior management, as appropriate, establish, maintain and oversee the implementation of Shopify's disclosure controls and procedures, internal controls over financial reporting, and processes for the certification of public disclosure documents as required; |
• | with the Nominating and Corporate Governance Committee and the Board of Directors, assemble and oversee an effective executive management team, allow the Board of Directors regular exposure to executive management team members, and put into place an effective plan of succession and development for the CEO and executive management team; recommend appointments to the executive management team, monitor performance of the executive management team members and provide feedback and training as appropriate; |
• | with the Nominating and Corporate Governance Committee and the Board of Directors, participate in refining the CEO position description and participate in developing CEO annual targets consisting of personal and corporate goals and objectives, present them to the Board of Directors for review and approval, and participate in the Board of Directors' annual evaluation of CEO performance against such goals and objectives; and |
• | carry out any other appropriate duties and responsibilities assigned by the Board of Directors. |
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• | relates primarily to the director's remuneration as a director, officer, employee, agent or mandatary of Shopify or an affiliate; |
• | is for indemnity or insurance otherwise permitted under the CBCA; or |
• | is with an affiliate. |
• | Maintain an inclusive environment with a commitment to attaining, maintaining and valuing diversity on the Board of Directors. |
• | Provide education and training to all members of the Board of Directors on diversity and inclusion-related issues. |
• | Ensure that the Nominating and Corporate Governance Committee periodically assesses the skills, experience, perspectives, and backgrounds of the members of the Board of Directors in light of the strategic needs of the Company and the environment in which it operates. |
• | Ensure that the Nominating and Corporate Governance Committee maintains an ongoing list of highly qualified diverse potential candidates, which includes candidates that are beyond the networks of existing members of the Board of Directors. |
• | Ensure that, in the event the Nominating and Corporate Governance Committee chooses to retain a search firm, that it directs any such firm to deliver a list of highly qualified diverse potential candidates. If the firm cannot find appropriately qualified diverse candidates, the Nominating and Corporate Governance Committee will inquire with the firm as to why it couldn't and as to the process the firm followed in putting together its recommendations. |
• | Ensure that the Nominating and Corporate Governance Committee, in selecting director candidates to propose to the Board of Directors, assesses candidates based on merit, competencies, education, experience, past performance, character, independence, and expected contribution to the performance of the Board of Directors. The Nominating and Corporate Governance Committee will take into account Shopify's diversity objectives and the diverse nature of the business environment in which Shopify operates. |
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| | Shopify Inc. | |
| | 151 O'Connor Street, Ground Floor | |
| | Ottawa, Ontario, K2P 1L8 | |
| | Canada | |
| | Attn: Board of Directors | |
| | By email: corporate@shopify.com |
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Name of Shareholder | | | Number of Class A Subordinate Voting Shares Owned, Controlled or Directed | | | Percentage of Outstanding Class A Subordinate Voting Shares Owned, Controlled or Directed | | | Number of Class B Multiple Voting Shares Owned, Controlled or Directed | | | Percentage of Outstanding Class B Multiple Voting Shares Owned, Controlled or Directed | | | Percentage of Votes Attaching to all Outstanding Shares Owned, Controlled or Directed |
Tobias Lütke(1) | | | 5,250 | | | 0.0% | | | 7,891,852 | | | 66.0% | | | 33.8% |
Klister Credit Corp.(2) | | | 16,998 | | | 0.01% | | | 3,750,000 | | | 31.4% | | | 16.1% |
(1) | As of the date hereof, 5,250 Class A Subordinate Voting Shares, 0.0%, 7,891,852 Class B multiple voting shares, 66.0% and 33.8%, respectively. Consists of 6,729,875 Class B multiple voting shares and 5,250 Class A subordinate voting shares held by 7910240 Canada Inc., which Tobias Lütke is deemed to beneficially own, and 1,161,977 Class B multiple voting shares held directly by Tobias Lütke. |
(2) | One of our directors, John Phillips, is the Chief Executive Officer of Klister, and directly or indirectly beneficially owns 50% of Klister and accordingly is considered to indirectly beneficially own 50% of the Shares owned by Klister. Catherine Phillips owns the remaining 50% of Klister. |
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1. | The arrangement (the “Arrangement”) under Section 192 of the Canada Business Corporations Act (the “CBCA”) of Shopify Inc. (the “Company”), as more particularly described and set forth in the management information circular of the Company dated April 11, 2022 (the “Circular”), and all transactions contemplated thereby, are hereby authorized, approved and adopted. |
2. | The plan of arrangement of the Company (as it has been or may be amended, modified or supplemented in accordance with its terms (the “Plan of Arrangement”)), the full text of which is set out in Schedule C to the Circular, is hereby authorized, approved and adopted. |
3. | The Company be and is hereby authorized to apply for a final order from Ontario Superior Court of Justice (Commercial List) (the “Court”) to approve the Arrangement on the terms set forth in the Plan of Arrangement (as they may be amended, modified or supplemented in accordance with its terms). |
4. | Notwithstanding that this resolution has been passed (and the Arrangement adopted) by the shareholders of the Company (the “Shareholders”) entitled to vote thereon or that the Arrangement has been approved by the Court, the directors of the Company are hereby authorized and empowered, without further notice to or approval of the Company Shareholders: (i) to amend, modify or supplement the Plan of Arrangement to the extent permitted by its terms; and (ii) not to proceed with the Arrangement and any related transactions. |
5. | Any officer or director of the Company is hereby authorized and directed for and on behalf of the Company to execute and deliver for filing with the Director under the CBCA articles of arrangement and such other documents as are necessary or desirable to give effect to the Arrangement, such determination to be conclusively evidenced by the execution and delivery of such articles of arrangement and any such other documents. |
6. | Any officer or director of the Company is hereby authorized and directed for and on behalf of the Company to execute or cause to be executed and to deliver or cause to be delivered all such other documents and instruments and to perform or cause to be performed all such other acts and things as such person determines may be necessary or desirable to give full effect to the foregoing resolution and the matters authorized thereby, such determination to be conclusively evidenced by the execution and delivery of such document or instrument or the doing of any such act or thing. |
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1. | Shopify Inc. (the “Company”) is authorized to amend its restated articles of incorporation pursuant to Section 173(1)(h) of the Canada Business Corporations Act (the “Act”) to change the number of Class A subordinate voting shares and Class B multiple voting shares in the capital of the Company, whether issued or unissued, on a ten-for-one basis, such that, when and if such amendment is given effect, every one existing Class A subordinate voting share and one Class B multiple voting share will become, respectively, ten Class A subordinate voting shares and ten Class B multiple voting shares (the “Share Split”). |
2. | The directors of the Company are hereby authorized, in their sole discretion, to give effect to the aforesaid amendment to the restated articles of incorporation and effect the Share Split on such date as may be determined by the directors of the Company by making such filings under the Act as are required by the Act. |
3. | The directors of the Company, in their sole discretion, if deemed appropriate and without any further approval from or notice to the shareholders of the Company, may choose not to act upon this resolution notwithstanding shareholder approval of the Share Split and are authorized to revoke this special resolution in their sole discretion at any time prior to effecting the Share Split. |
4. | Any officer or director of the Company is hereby authorized and directed for and on behalf of the Company to execute and deliver for filing with the Director under the CBCA articles of amendment and such other documents as are necessary or desirable to give effect to the Share Split, such determination to be conclusively evidenced by the execution and delivery of such articles of amendment and any such other documents. |
5. | Any officer or director of the Company is hereby authorized and directed for and on behalf of the Company to execute or cause to be executed and to deliver or cause to be delivered all such other documents and instruments and to perform or cause to be performed all such other acts and things as such person determines may be necessary or desirable to give full effect to the foregoing resolution and the matters authorized thereby, such determination to be conclusively evidenced by the execution and delivery of such document or instrument or the doing of any such act or thing. |
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1.1 | Definitions. |
(a) | “7910240” means 7910240 Canada Inc., a corporation incorporated under the CBCA; |
(b) | “Arrangement”, “herein”, “hereof”, “hereto”, “hereunder” and similar expressions mean and refer to the arrangement pursuant to Section 192 of the CBCA set forth in this Plan of Arrangement, subject to any amendments or variations made in accordance therewith or made at the direction of the Court in the Final Order with the prior written consent of the Corporation and the Founder, each acting reasonably, the whole as supplemented, modified or amended; |
(c) | “Arrangement Resolution” means the special resolution approving this Plan of Arrangement to be considered at the Meeting by the Shareholders; |
(d) | “Articles” means the Restated Articles of Incorporation of the Corporation dated May 27, 2015, as amended from time to time; |
(e) | “Articles of Arrangement” means the articles in respect of the Arrangement required under subsection 192(6) of the CBCA to be filed with the Director after the Final Order has been granted; |
(f) | “CBCA” means the Canada Business Corporations Act, R.S.C., 1985, c. C-44; |
(g) | “Certificate” means the certificate to be issued by the Director pursuant to subsection 192(7) of the CBCA giving effect to the Arrangement; |
(h) | “Class A Subordinate Voting Shares” means the Class A subordinate voting shares in the capital of the Corporation; |
(i) | “Class B Multiple Voting Shares” means the Class B multiple voting shares in the capital of the Corporation; |
(j) | “Conversion Notice” means the conditional notice dated April 8, 2022, delivered by Klister to the Corporation; |
(k) | “Corporation” means Shopify Inc., a corporation incorporated under the CBCA; |
(l) | “Court” means the Ontario Superior Court of Justice (Commercial List) located in the City of Toronto; |
(m) | “Director” means the director appointed under Section 260 of the CBCA; |
(n) | “Effective Date” means the effective date of the Arrangement, being the date shown on the Certificate; |
(o) | “Effective Time” means 12:01 a.m. (Toronto time) on the Effective Date; |
(p) | “Final Order” means the final order of the Court approving the Arrangement as such order may be amended or varied by the Court (with the consent of the Corporation and the Founder, each acting reasonably) at any time prior to the Effective Time or, if appealed, then, unless such appeal is withdrawn or denied, as affirmed or as amended (provided that such amendment is acceptable to the Corporation and the Founder, each acting reasonably) on appeal; |
(q) | “Founder” means Tobias Lütke; |
(r) | “Founder Agreement” means the Founder Agreement by and among the Corporation, the Founder and 7910240, effective as of the date and time set out in Section 3.1; |
(s) | “Founder Share” has the meaning set forth in Section 3.1(a); |
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(t) | “Governmental Entity” means (i) any international, multinational, national, federal, provincial, state, regional, municipal, local or other government, governmental or public department, central bank, court, tribunal, arbitral body, commission, board, bureau, commissioner, minister, cabinet, governor in council, ministry, agency or instrumentality, domestic or foreign, (ii) any subdivision, agent, commission, board or authority of any of the above, (iii) any quasigovernmental or private body exercising any regulatory, expropriation or taxing authority under or for the account of any of the foregoing or (iv) any stock exchange; |
(u) | “Interim Order” means the interim order of the Court, in a form acceptable to the Corporation and the Founder, each acting reasonably, concerning the Arrangement and providing for, among other things, declarations and directions with respect to the Arrangement and the holding of the Meeting, as such order may be amended by the Court with the consent of the Corporation and the Founder, each acting reasonably; |
(v) | “Klister” means Klister Credit Corp., a corporation incorporated under the Business Corporations Act (Ontario); |
(w) | “Klister Shares” means [to insert 3,750,000, as adjusted to reflect any subdivision of the Class B Multiple Voting Shares prior to the Effective Time] Class B Multiple Voting Shares, representing all of the Class B Multiple Voting Shares held by Klister at the Effective Time; |
(x) | “Meeting” means the annual and special meeting of the Shareholders, including any adjournment or postponement of such annual and special meeting, to be called and held in accordance with the Interim Order to consider, among other things, the Arrangement Resolution; |
(y) | “Person” includes an individual, limited or general partnership, limited liability company, limited liability partnership, trust, joint venture, association, body corporate, trustee, executor, administrator, legal representative, government (including any Governmental Entity) or any other entity, whether or not having legal status; |
(z) | “Plan of Arrangement” means this plan of arrangement under Section 192 of the CBCA, and any amendments or variations made in accordance therewith or made at the direction of the Court in the Final Order with the prior written consent of the Corporation and the Founder, each acting reasonably, the whole as supplemented, modified or amended; and |
(aa) | “Shareholders” means the registered and/or beneficial holders of the Class A Subordinate Voting Shares and the registered and/or beneficial holders of the Class B Multiple Voting Shares. |
1.2 | Headings, etc. The division of this Plan of Arrangement into articles and sections and the insertion of headings are for reference only and do not affect the construction or interpretation of this Plan of Arrangement. |
1.3 | References. Unless reference is specifically made to some other document or instrument, all references herein to articles and sections are to articles and sections of this Plan of Arrangement. |
1.4 | Certain Phrases, etc. Unless the context requires otherwise, words importing the singular number shall include the plural and vice versa; words importing any gender shall include all genders. |
1.5 | Statutes. References in this Plan of Arrangement to any statute or sections thereof shall include such statute as amended or substituted and any regulations promulgated thereunder from time to time in effect. |
1.6 | Governing Law. This Plan of Arrangement shall be governed by and construed in accordance with the laws of the Province of Ontario and the laws of Canada applicable therein. |
1.7 | Time References. References to time herein are to local time, Toronto, Ontario. |
2.1 | Upon the filing of the Articles of Arrangement and the issuance of the Certificate, this Plan of Arrangement shall become, at and after the Effective Time, effective and binding on: (a) all Shareholders, (b) the Corporation and (c) all other Persons, without any further formality required on the part of any Person, except as expressly provided herein. |
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3.1 | At the Effective Time, the following events shall occur and shall be deemed to occur sequentially in the following order without any further authorization, act or formality on the part of any Person, and with each event or transaction occurring and being deemed to occur immediately after the occurrence of the immediately preceding event or transaction: |
(a) | the Articles shall be amended to create a new class of share, designated as the Founder Share, of which a maximum number of one (1) share shall be authorized for issuance, and which shall carry the rights, privileges, restrictions and conditions as set forth in Schedule A to this Plan of Arrangement (the “Founder Share”); |
(b) | the Klister Shares shall be converted into an equal number of Class A Subordinate Voting Shares pursuant to the Conversion Notice and in accordance with their terms; |
(c) | the Founder Agreement shall become effective; and |
(d) | the Corporation shall issue the Founder Share to the Founder pursuant to the Founder Agreement. |
3.2 | The Arrangement and the amendment of the Articles by way of Articles of Arrangement shall not trigger any right of dissent for the Shareholders, whether under the CBCA or otherwise. |
3.3 | Each of the Founder, 7910240, Klister and the Corporation, with respect to each step set out in Section 3.1 applicable to such party, shall be deemed, at the time such step occurs, to have executed and delivered all necessary or required consents, releases, assignments, instruments, certificates, powers of attorney and waivers, statutory or otherwise, relating to or in connection with the completion of such step. |
3.4 | The Articles of Arrangement and the Certificate shall be filed and issued, respectively, with regard to this Arrangement in its entirety. The Certificate shall be conclusive evidence that the Arrangement has become effective and that each of the provisions of Section 3.1 has become effective in the sequence and at the times set out therein. |
4.1 | The Corporation and the Founder may amend, modify and/or supplement this Plan of Arrangement at any time and from time to time prior to the Effective Time, provided that each such amendment, modification or supplement must be agreed to in writing by each of the Corporation and the Founder and set out in writing and filed with the Court. |
4.2 | Any amendment, modification or supplement to this Plan of Arrangement, if agreed to by the Corporation and the Founder, may be made prior to the Effective Time by the Corporation without the approval of the Court or the Shareholders, provided that it concerns a matter which, in the reasonable opinion of the Corporation, is of an administrative nature required to give effect to the implementation of this Plan of Arrangement. |
4.3 | Subject to Section 4.2, any amendment to this Plan of Arrangement may, if agreed to by the Corporation and the Founder, be proposed by the Corporation at any time prior to or at the Meeting with or without any other prior notice or communication to Shareholders, and if so proposed and accepted by the Shareholders voting at the Meeting (other than as required by the Interim Order), shall become part of this Plan of Arrangement for all purposes. |
4.4 | Subject to Section 4.2, the Corporation may amend, modify and/or supplement this Plan of Arrangement at any time and from time to time after the Meeting and prior to the Effective Time with the approval of the Founder and the Court, and, if and as required by the Court, after communication to Shareholders. |
5.1 | Notwithstanding that the transactions and events set out herein shall occur and be deemed to occur in the order set out in in Section 3.1 and shall become effective without any further act or formality, the Corporation shall make, do and execute, or cause to be made, done and executed, all such further acts, deeds, agreements, transfers, assurances, instruments or documents as may reasonably be required by any of them in order to further document or evidence any of the transactions or events set out herein. |
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3. | Founder Share |
3.1. | Definitions. For purposes of this Section 3: |
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3.2. | Dividends; Rights on Liquidation, Dissolution, or Winding-Up. The Founder Share shall have no right to receive any dividends or to receive any property or assets of the Corporation on the liquidation, dissolution or winding-up of the Corporation, whether voluntarily or involuntarily, or any other distribution of assets of the Corporation among its shareholders for the purposes of winding up its affairs. |
3.3. | Meetings and Voting Rights. |
3.3.1. | The holder of the Founder Share shall be entitled to receive notice of and to attend all meetings of shareholders of the Corporation, except meetings at which only holders of another particular class or series shall have the right to vote. |
3.3.2. | Subject to the limitations set forth in subsection 3.3.3 and subsection 3.3.4, at each meeting of shareholders of the Corporation, the Founder Share shall entitle the holder thereof to the Specified Number of votes. |
3.3.3. | The Founder Share shall entitle the holder to only one (1) vote at any meeting of shareholders of the Corporation if either (i) the Founder MVS Percentage is equal to or greater than 40%, or (ii) the Founder Group MVS/SVS Percentage is equal to or greater than 49.9%. |
3.3.4. | The number of votes carried by the Founder Share shall be automatically and permanently reduced to one (1) vote on the Sunset Date. |
3.3.5. | The holder of the Founder Share shall vote together with the Multiple Voting Shares and the Subordinate Voting Shares as a single class, except as otherwise expressly provided herein or as provided by law, and shall not be entitled to vote separately as a class (i) upon a proposal to amend the articles of the Corporation in the case of an amendment referred to in paragraph (a) or (e) of subsection 176(1) of the Act or (ii) upon a proposal to amend the articles of the Corporation in the case of an amendment referred to in paragraph (b) of subsection 176(1) of the Act unless such exchange, reclassification or cancellation affects only the holder of the Founder Share. |
3.3.6. | The Corporation may, from time to time, establish such policies and procedures relating to the general administration of the Founder Share (including to aid in the calculation of the Specified Number) as it may deem necessary or advisable. The Corporation may also from time to time request that the holder of the Founder Share and/or the holders of Voting Shares who are members |
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3.4. | Subdivision or Consolidation. No subdivision or consolidation of the Founder Share shall be carried out. |
3.5. | Redemption following the Sunset Date. |
3.5.1. | Subject to the Act, the Corporation may, at any time on or after the Sunset Date, redeem the Founder Share by payment of $10 (the “Redemption Price”) to the holder of the Founder Share. |
3.5.2. | Unless the holder of the Founder Share has waived its right to receive a Redemption Notice (as defined below) pursuant to this subsection 3.5.2, the Secretary of the Corporation shall give not less than 10 days’ written notice of the redemption by sending to the holder of the Founder Share a notice (the “Redemption Notice”) of the intention of the Corporation to redeem the Founder Share. Such Redemption Notice shall be sent by ordinary prepaid post addressed to the last address of such holder as it appears on the records of the Corporation, (or at such holder’s recorded address by means of any electronic or other communication facility) or, in the event of the address of any such holder not appearing on the records of the Corporation, then to the last known address of such holder, or such other method as the Secretary of the Corporation may determine; provided, however, that accidental failure or omission to give any such notice shall not affect the validity of such redemption. Such Redemption Notice shall include (i) the Redemption Price, (ii) the date on which the redemption is to take place (the “Sunset Redemption Date”), (iii) the method of payment of the Redemption Price, (iv) the time, place and manner in which the holder of the Founder Share shall present and surrender to the Corporation the certificate representing the Founder Share if such share is certificated and (v) any other information that the Secretary of the Corporation determines. |
3.5.3. | On the Sunset Redemption Date, (i) the Corporation shall pay or cause to be paid the Redemption Price to the holder of the Founder Share and cancel the certificate, if any, representing the Founder Share and (ii) if the Founder Share is certificated, the holder of the Founder Share shall present and surrender to the Corporation the certificate representing the Founder Share. |
3.5.4. | From and after the Sunset Redemption Date, the holder of the Founder Share shall not be entitled to exercise any rights with respect to the Founder Share. |
3.6. | Optional Redemption. |
3.6.1. | Subject to the Act, the holder of the Founder Share shall be entitled, at such holder’s option, to require the Corporation to redeem the Founder Share at any time upon payment by the Corporation of the Redemption Price. |
3.6.2. | The holder of the Founder Share may, at any time, deliver to the Corporation at its registered office a written notice to the Secretary of the Corporation (the “Optional Redemption Notice”) specifying (i) that the holder of the Founder Share desires to have the Corporation unconditionally redeem the Founder Share as set forth in subsection 3.6.1, (ii) the date (which shall not be less than 10 days following the delivery of the Optional Redemption Notice) on which the holder of the Founder Share desires to have the Corporation unconditionally redeem the Founder Share (the “Optional Redemption Date”) and (iii) the desired method of payment of the Redemption Price. |
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3.6.3. | On the Optional Redemption Date, (i) the Corporation shall pay or cause to be paid the Redemption Price to the holder of the Founder Share and cancel the certificate, if any, representing the Founder Share and (ii) if the Founder Share is certificated, the holder of the Founder Share shall present and surrender to the Corporation the certificate representing the Founder Share. |
3.6.4. | From and after the Optional Redemption Date, the holder of the Founder Share shall not be entitled to exercise any rights with respect to the Founder Share. |
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3. | Founder Share |
3.1. | Definitions. For purposes of this Section 3: |
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3.2. | Dividends; Rights on Liquidation, Dissolution, or Winding-Up. The Founder Share shall have no right to receive any dividends or to receive any property or assets of the Corporation on the liquidation, dissolution or winding-up of the Corporation, whether voluntarily or involuntarily, or any other distribution of assets of the Corporation among its shareholders for the purposes of winding up its affairs. |
3.3. | Meetings and Voting Rights. |
3.3.1. | The holder of the Founder Share shall be entitled to receive notice of and to attend all meetings of shareholders of the Corporation, except meetings at which only holders of another particular class or series shall have the right to vote. |
3.3.2. | Subject to the limitations set forth in subsection 3.3.3 and subsection 3.3.4, at each meeting of shareholders of the Corporation, the Founder Share shall entitle the holder thereof to the Specified Number of votes. |
3.3.3. | The Founder Share shall entitle the holder to only one (1) vote at any meeting of shareholders of the Corporation if either (i) the Founder MVS Percentage is equal to or greater than 40%, or (ii) the Founder Group MVS/SVS Percentage is equal to or greater than 49.9%. |
3.3.4. | The number of votes carried by the Founder Share shall be automatically and permanently reduced to one (1) vote on the Sunset Date. |
3.3.5. | The holder of the Founder Share shall vote together with the Multiple Voting Shares and the Subordinate Voting Shares as a single class, except as otherwise expressly provided herein or as provided by law, and shall not be entitled to vote separately as a class (i) upon a proposal to amend the articles of the Corporation in the case of an amendment referred to in paragraph (a) or (e) of subsection 176(1) of the Act or (ii) upon a proposal to amend the articles of the Corporation in the case of an amendment referred to in paragraph (b) of subsection 176(1) of the Act unless such exchange, reclassification or cancellation affects only the holder of the Founder Share. |
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3.3.6. | The Corporation may, from time to time, establish such policies and procedures relating to the general administration of the Founder Share (including to aid in the calculation of the Specified Number) as it may deem necessary or advisable. The Corporation may also from time to time request that the holder of the Founder Share and/or the holders of Voting Shares who are members of the Founder Group furnish certifications, affidavits or other proof to the Corporation as it deems necessary (i) to verify the beneficial ownership of, or Voting Control over, the Multiple Voting Shares and the Subordinate Voting Shares held by the holder of the Founder Share and the Founder Group, (ii) to determine which Subordinate Voting Shares are to be included in the calculation of the Founder MVS Votes and the Founder Group MVS/SVS Votes, and (iii) to calculate the Specified Number. A determination by the Secretary of the Corporation of (a) the number of Multiple Voting Shares and Subordinate Voting Shares that the holder of the Founder Share and the Founder Group beneficially owns or exercises Voting Control over, and (b) the calculation of the Specified Number, shall in each case be conclusive and binding absent manifest error. |
3.4. | Subdivision or Consolidation. No subdivision or consolidation of the Founder Share shall be carried out. |
3.5. | Redemption following the Sunset Date. |
3.5.1. | Subject to the Act, the Corporation may, at any time on or after the Sunset Date, redeem the Founder Share by payment of $10 (the “Redemption Price”) to the holder of the Founder Share. |
3.5.2. | Unless the holder of the Founder Share has waived its right to receive a Redemption Notice (as defined below) pursuant to this subsection 3.5.2, the Secretary of the Corporation shall give not less than 10 days’ written notice of the redemption by sending to the holder of the Founder Share a notice (the “Redemption Notice”) of the intention of the Corporation to redeem the Founder Share. Such Redemption Notice shall be sent by ordinary prepaid post addressed to the last address of such holder as it appears on the records of the Corporation, (or at such holder’s recorded address by means of any electronic or other communication facility) or, in the event of the address of any such holder not appearing on the records of the Corporation, then to the last known address of such holder, or such other method as the Secretary of the Corporation may determine; provided, however, that accidental failure or omission to give any such notice shall not affect the validity of such redemption. Such Redemption Notice shall include (i) the Redemption Price, (ii) the date on which the redemption is to take place (the “Sunset Redemption Date”), (iii) the method of payment of the Redemption Price, (iv) the time, place and manner in which the holder of the Founder Share shall present and surrender to the Corporation the certificate representing the Founder Share if such share is certificated and (v) any other information that the Secretary of the Corporation determines. |
3.5.3. | On the Sunset Redemption Date, (i) the Corporation shall pay or cause to be paid the Redemption Price to the holder of the Founder Share and cancel the certificate, if any, representing the Founder Share and (ii) if the Founder Share is certificated, the holder of the Founder Share shall present and surrender to the Corporation the certificate representing the Founder Share. |
3.5.4. | From and after the Sunset Redemption Date, the holder of the Founder Share shall not be entitled to exercise any rights with respect to the Founder Share. |
3.6. | Optional Redemption. |
3.6.1. | Subject to the Act, the holder of the Founder Share shall be entitled, at such holder’s option, to require the Corporation to redeem the Founder Share at any time upon payment by the Corporation of the Redemption Price. |
3.6.2. | The holder of the Founder Share may, at any time, deliver to the Corporation at its registered office a written notice to the Secretary of the Corporation (the “Optional Redemption Notice”) specifying (i) that the holder of the Founder Share desires to have the Corporation unconditionally redeem the Founder Share as set forth in subsection 3.6.1, (ii) the date (which |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | F-5 |
3.6.3. | On the Optional Redemption Date, (i) the Corporation shall pay or cause to be paid the Redemption Price to the holder of the Founder Share and cancel the certificate, if any, representing the Founder Share and (ii) if the Founder Share is certificated, the holder of the Founder Share shall present and surrender to the Corporation the certificate representing the Founder Share. |
3.6.4. | From and after the Optional Redemption Date, the holder of the Founder Share shall not be entitled to exercise any rights with respect to the Founder Share. |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | F-6 |
1. | Definitions |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | G-2 |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | G-3 |
2. | Restrictions on Transfer |
(a) | The Founder agrees not to Transfer, directly or indirectly, the Founder Share. |
(b) | The Founder Holders agree not to Transfer, directly or indirectly, the Multiple Voting Shares held by such Founder Holders to a Permitted Holder if such Transfer would result in the Founder not retaining Voting Control over such Multiple Voting Shares. |
(c) | Other than in connection with the Founder’s death or Disability, the Founder Holders agree that, in the event a Transfer, directly or indirectly, of any Multiple Voting Shares held by such Founder Holders results in the Founder no longer retaining Voting Control over such Multiple Voting Shares, the applicable Founder Holder will as promptly as reasonably practicable convert or cause to be converted all such Multiple Voting Shares into Subordinate Voting Shares pursuant to and in accordance with subsection 1.4 of the Articles, and the applicable Founder Holder will not vote any such Multiple Voting Shares prior to the conversion into Subordinate Voting Shares unless approved to do so by a majority of Independent Directors then in office. |
(d) | The Company will not, and will direct its transfer agent not to, permit any indirect or direct Transfer of the Founder Share or the Multiple Voting Shares in contravention of this Agreement. |
3. | Permitted Holders |
(a) | The Founder Holders agree to cause their respective Permitted Holders to execute and deliver to the Secretary of the Company a counterpart signature to this Agreement prior to effectuating an indirect or direct Transfer of any Multiple Voting Shares to such Permitted Holder confirming that such Permitted Holder shall be bound by all the terms and conditions of this Agreement as a Founder Holder. Notwithstanding the foregoing, if the applicable Founder Holder is required to convert or cause to be converted the Multiple Voting Shares proposed to be Transferred to such Permitted Holder into Subordinate Voting Shares pursuant to and in accordance with Section 2(c) of this Agreement, such Founder Holder and Permitted Holder will not be required to comply with this Section 3(a). |
(b) | The Founder hereby represents and warrants to the Company that as of the Effective Date, 7910240 is the only Permitted Holder of the Founder that beneficially owns or exercises control or direction over Multiple Voting Shares. |
(c) | The Founder hereby represents and warrants to the Company that as of the Effective Date, the Founder retains the Voting Control over the Multiple Voting Shares held by the Founder Holders. |
4. | Certain Transactions |
(a) | In the event of a Multiple Voting Share Transaction, (i) each of the Founder Holders shall receive one Subordinate Voting Share in consideration for each Multiple Voting Share (as adjusted to appropriately reflect any share split, consolidation, stock dividend, reorganization, recapitalization or similar event approved by the Board affecting the number of outstanding Multiple Voting Shares and/or Subordinate Voting Shares) held by such Founder Holder and (ii) the holder of the Founder Share shall receive the Redemption Price in consideration for the Founder Share. For greater certainty, the Founder Holders shall not be entitled to receive, directly or indirectly, any economic premium, additional payment or collateral benefit in connection with a Multiple Voting Share Transaction. |
(b) | Each Founder Holder agrees not to make any short sale or engage in any hedging, monetization or derivative transaction with respect to such Founder Holder’s Multiple Voting Shares or MVS Conversion |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | G-4 |
5. | Voluntary Conversion following Sunset Event |
6. | Power of Attorney |
(a) | Subject to Section 6(b) of this Agreement, the Founder hereby constitutes the Secretary of the Company in office from time to time as true and lawful attorney for the Founder with respect to the Founder Share during any Incapacity Period, with full power of substitution, to vote for and on behalf of the Founder with respect to the Founder Share on all matters (including the right to act by written consent), provided that the Founder Share Attorney shall exercise pursuant to this Section 6(a) all voting rights attached to the Founder Share in accordance with the recommendations of management of the Company set forth in any notice of meeting and management proxy circular in respect of any matter to be voted on, including with respect to any amendments or variations to matters identified in any such notice of meeting and on any other items that may properly come before such a meeting or any adjournment thereof. |
(b) | At any time prior to the Founder’s death or Disability, the Founder may revoke the power of attorney granted under Section 6(a) of this Agreement and replace the Founder Share Attorney appointed under Section 6(a) of this Agreement by designating a Person approved by a majority of Independent Directors then in office as the true and lawful attorney for the Founder with respect to the Founder Share during any Incapacity Period to vote for and on behalf of the Founder with respect to the Founder Share on all matters (including the right to act by written consent) in such manner as the Founder Share Attorney determines in such Person’s sole discretion. |
(c) | The Parties acknowledge and agree that any power of attorney granted pursuant to this Section 6 shall have been coupled with an interest and given for valuable consideration (the receipt and adequacy of which are acknowledged) and shall survive, and not terminate upon, the legal or mental incapacity or death of the Founder. |
7. | Payment for the Founder Share |
8. | Term |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | G-5 |
9. | Notices |
| | (a) | | | If to the Company: | | | Shopify Inc. 151 O’Connor Street Ground Floor Ottawa, ON K2P 2L8 Attention: Corporate Secretary | |
| | | | | | ||||
| | (b) | | | If to the Founder, 7910240 or any other Founder Holder: | | | Tobias Lütke [Redacted] with a copy (which shall not constitute notice) to: Wilson Sonsini Goodrich & Rosati, P.C. 650 Page Mill Road Palo Alto, CA 94304 Attention: Katharine Martin Email: kmartin@wsgr.com |
10. | Miscellaneous |
(a) | This Agreement may be amended, varied, modified or terminated and the observance of any term hereof may be waived only by a written instrument executed by the Company with the approval of (i) all of the Independent Directors then in office, (ii) the Founder acting on behalf of all Founder Holders, (iii) the TSX, provided that the Subordinate Voting Shares are listed on the TSX at the time of such amendment, variation, modification, termination or waiver, (iv) at least two-thirds of the votes cast by holders of Subordinate Voting Shares present or represented at a meeting duly called for the purpose of considering such amendment, variation, modification, termination or waiver, and (v) a majority of the votes cast by holders of Subordinate Voting Shares and Multiple Voting Shares (excluding votes attached to any Subordinate Voting Shares and Multiple Voting Shares held directly or indirectly by the Founder Holders and any associate or affiliate (each as defined in the Securities Act (Ontario)) of the Founder Holders) present or represented at a meeting duly called for the purpose of considering such amendment, variation, modification, termination or waiver. |
(b) | Notwithstanding the provisions of Section 10(a), this Agreement may be amended without the approvals set forth in (iv) and (v) of Section 10(a) to correct or rectify any ambiguities, defective provisions, inconsistencies or omissions herein or to facilitate the operation of the provisions hereof provided the rights and interests of the holders of Subordinate Voting Shares and the holders of Multiple Voting Shares (other than the Founder Holders and any associate or affiliate (each as defined in the Securities Act (Ontario)) of the Founder Holders) are not prejudiced by such amendment and that such amendment has been approved by all of the Independent Directors then in office. |
(c) | Neither this Agreement nor any of the rights, interests or obligations hereunder shall be assigned (whether by operation of law or otherwise) and any purported assignment shall be void and unenforceable; provided, however, that the Company may assign or transfer this agreement to a successor entity in connection with any amalgamation, arrangement, merger or other similar transaction. |
(d) | This Agreement shall enure to the benefit of and be binding upon the Parties and their respective heirs, attorneys, guardians, estate trustees, executors, trustees, successors and permitted assigns. Nothing in this Agreement, express or implied, is intended to confer upon any person other than the Parties hereto or their respective heirs, attorneys, guardians, estate trustees, executors, trustees, successors and permitted assigns any rights, remedies, obligations or liabilities under or by reason of this Agreement, except as expressly provided in this Agreement. |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | G-6 |
(e) | The Founder Holders agree that, without prejudice to any and all remedies which may be available to the Company under this Agreement or at law or in equity, injunctive relief provides the only effective protection from a breach of this Agreement, and the Founder Holders agree that the Company shall be entitled to seek injunctive relief, including an interim or interlocutory injunction, in any court of competent jurisdiction, to enforce any or all of the terms of this Agreement upon breach or threatened breach thereof, together with reimbursement for all reasonable legal fees and other expenses incurred in connection therewith. |
(f) | This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein. |
(g) | This Agreement constitutes the entire agreement and supersedes all other prior agreements, understandings, negotiations and discussions, whether oral or written, pre-contractual or otherwise, between the Parties with respect to the subject matter of this Agreement. |
(h) | If, in any jurisdiction, any provision of this Agreement or its application to any Party or circumstance is restricted, prohibited or unenforceable, such provision shall, as to such jurisdiction, be ineffective only to the extent of such restriction, prohibition or unenforceability without invalidating the remaining provisions of this Agreement and without affecting the validity or enforceability of such provision in any other jurisdiction or without affecting its application to other Parties or circumstances. |
(i) | The Parties acknowledge that they have entered into this Agreement willingly with full knowledge of the obligations imposed by the terms of this Agreement. The Parties further acknowledge that they have been afforded the opportunity to obtain independent legal advice and confirm by the execution of this Agreement that they have either done so or waived their right to do so, and agree that this Agreement constitutes a binding legal obligation and that they are estopped from raising any claim on the basis that they have not obtained such advice. |
(j) | This Agreement may be executed in two or more counterparts (including by facsimile or PDF), each of which shall be deemed to be an original, but all of which together shall constitute one and the same instrument. |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | G-7 |
| | |||||
| | TOBIAS LÜTKE | ||||
| | | | |||
| | 7910240 CANADA INC. | ||||
| | | | |||
| | By: | | | ||
| | | | Name: Tobias Lütke | ||
| | | | Title: CEO |
| | SHOPIFY INC. | ||||
| | | | |||
| | By: | | | ||
| | | | Name: | ||
| | | | Title: |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | G-8 |
Requirement Under Form 58-101F1 | | | Comments |
Board of Directors | |||
Disclose the identity of directors who are independent. | | | The Board has determined that all of the directors of the Company, with the exception of Mr. Lütke, are independent. See disclosure under the “Director Independence” section in Section 2 of the Circular. All of the Committees of the Board are composed entirely of independent directors. |
| | ||
Disclose the identity of directors who are not independent, and describe the basis for that determination. | | | The Board has determined that Mr. Lütke is not independent as he is the Chief Executive Officer of the Company. See disclosure under the “Director Independence” section in Section 2 of the Circular. |
| | ||
Disclose whether or not a majority of directors are independent. If a majority of directors are not independent, describe what the Board of Directors (the “Board”) does to facilitate its exercise of independent judgment in carrying out its responsibilities. | | | All director nominees, with the exception of Mr. Lütke, are independent. See disclosure under the “Director Independence” section in Section 2 of the Circular. |
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If a director is presently a director of any other issuer that is a reporting issuer (or the equivalent) in a jurisdiction or a foreign jurisdiction, identify both the director and the other issuer. | | | All other directorships have been disclosed in the “Election of Directors” section of this Circular. |
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Disclose whether or not the independent directors hold regularly scheduled meetings at which non-independent directors and members of management are not in attendance. If the independent directors hold such meetings, disclose the number of meetings held since the beginning of the issuer's most recently completed financial year. If the independent directors do not hold such meetings, describe what the Board does to facilitate open and candid discussion among its independent directors. | | | In camera non-executive sessions of the Board are held at each Board and Committee meetings. See “Election of Directors” in Section 2 and “Director Independence” and “Meetings of Independent Directors” in Section 4 of this Circular. |
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Disclose whether or not the chair of the Board is an independent director. If the Board has a chair or lead director who is an independent director, disclose the identity of the independent chair or lead director, and describe his or her role and responsibilities. If the Board has neither a chair that is independent nor a lead director that is independent, describe what the Board does to provide leadership for its independent directors. | | | The Chair of the Board is Mr. Lütke, who is not an independent director. The Lead Independent Director is Mr. Ashe, who is an independent director. See “Lead Independent Director” in Section 4 of this Circular. The Board has developed and approved a position description for the Lead Independent Director which can be found on the Company's website at investors.shopify.com/governance. |
| | ||
Disclose the attendance record of each director for all | | | Each director standing for re-election has attended at least |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | H-1 |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | H-2 |
Requirement Under Form 58-101F1 | | | Comments |
describe how the Board monitors compliance with its code, or if the Board does not monitor compliance, explain whether and how the Board satisfies itself regarding compliance with its code; and | | | The Board receives quarterly reports from the General Counsel as to compliance with the Code of Conduct and is notified of any reported issues. The Chair of the Audit Committee is automatically notified if there are any reports made to Shopify's anonymous whistleblowing hotline. |
| | ||
provide a cross-reference to any material change report filed since the beginning of the issuer's most recently completed financial year that pertains to any conduct of a director or executive officer that constitutes a departure from the code. | | | To the Company's knowledge there has been no conduct by our directors or executive officers that constitutes a departure from our Code of Conduct since January 1, 2021 and, accordingly, no material change reports related thereto have been required. |
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Describe any steps the Board takes to ensure directors exercise independent judgment in considering transactions and agreements in respect of which a director or executive officer has a material interest. | | | See “Conflicts of Interest” in Section 4 of this Circular. |
Describe any other steps the Board takes to encourage and promote a culture of ethical business conduct. | | | See “Code of Conduct”, “Monitoring Compliance with the Code of Conduct” and “Complaint Reporting” in Section 4 of this Circular. |
Nomination of Directors | |||
Describe the process by which the Board identifies new candidates for Board nomination. | | | See “Nominating and Corporate Governance Committee” and “Diversity” in Section 4 of this Circular. |
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Disclose whether or not the Board has a nominating committee composed entirely of independent directors. If the Board does not have a nominating committee composed entirely of independent directors, describe what steps the Board takes to encourage an objective nomination process. | | | The Nominating and Corporate Governance Committee is composed entirely of independent directors. |
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If the Board has a nominating committee, describe the responsibilities, powers and operation of the nominating committee. | | | The responsibilities, powers and operation of the Nominating and Corporate Governance Committee are set out in its charter, which is available on the Company's website at investors.shopify.com/governance. |
Compensation | |||
Describe the process by which the Board determines the compensation for the issuer's directors and officers. | | | See “Compensation of Executives” and “Compensation of Directors” in Section 3 of this Circular. |
| | ||
Disclose whether or not the Board has a Compensation and Talent Management Committee composed entirely of independent directors. If the Board does not have a Compensation and Talent Management Committee composed entirely of independent directors, describe what steps the Board takes to ensure an objective process for determining such compensation. | | | The Compensation and Talent Management Committee is composed entirely of independent directors. |
| |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | H-3 |
Requirement Under Form 58-101F1 | | | Comments |
If the Board has a Compensation and Talent Management Committee, describe the responsibilities, powers and operation of the Compensation and Talent Management Committee. | | | The responsibilities, powers and operation of the Compensation and Talent Management Committee are set out in its charter, which is available on the Company's website at investors.shopify.com/governance. |
Other Board Committees | |||
If the Board has standing committees other than the audit, compensation and nominating committees, identify the committees and describe their function. | | | The Board has no standing committees other than the Audit Committee, the Compensation and Talent Management Committee and the Nominating and Corporate Governance Committee. |
Assessments | |||
Disclose whether or not the Board, its committees and individual directors are regularly assessed with respect to their effectiveness and contribution. If assessments are regularly conducted, describe the process used for the assessments. If assessments are not regularly conducted, describe how the Board satisfies itself that the Board, its committees, and its individual directors are performing effectively. | | | See “Board, Committee and Director Evaluations” in Section 4 of this Circular. |
| | ||
Director Term Limits and Other Mechanisms of Board Renewal | |||
Disclose whether or not the issuer has adopted term limits for the directors on its board or other mechanisms of board renewal and, if so, include a description of those director term limits or other mechanisms of board renewal. If the issuer has not adopted director term limits or other mechanisms of board renewal, disclose why it has not done so. | | | We have not adopted term limits for directors on our Board or other automatic mechanisms of Board renewal. See “Mechanisms of Board Renewal” in Section 4 of this Circular, for a discussion as to why we have not done so. |
| | ||
Policies Regarding the Representation of Women on the Board | |||
(a) Disclose whether the issuer has adopted a written policy relating to the identification and nomination of women directors. If the issuer has not adopted such a policy, disclose why it has not done so. (b) If an issuer has adopted a policy referred to in (a), disclose the following in respect of the policy: a short summary of its objectives and key provisions, the measures taken to ensure that the policy has been effectively implemented,annual and cumulative progress by the issuer in achieving the objectives of the policy, and whether and, if so, how the board or its nominating committee measures the effectiveness of the policy. | | | The Board has a Board Diversity Policy relating to the identification and nomination of diverse directors. Gender is one axis of diversity considered in this policy. See “Diversity” in Section 4 of this Circular, for more information about the Board Diversity Policy. |
| |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | H-4 |
Requirement Under Form 58-101F1 | | | Comments |
Consideration of the Representation of Women in Director Identification and Selection Process | |||
Disclose whether and, if so, how the board or nominating committee considers the level of representation of women on the board in identifying and nominating candidates for election or re-election to the board. If the issuer does not consider the level of representation of women on the board in identifying and nominating candidates for election or re-election to the board, disclose the issuer's reasons for not doing so. | | | See “Diversity” in Section 4 of this Circular, for a discussion as to how the Board and Nominating and Corporate Governance Committee considers the level of representation of women on the Board in identifying and nominating candidates for election or re-election to the Board. |
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Consideration Given to the Representation of Women in Executive Officer Appointments | |||
Disclose whether and, if so, how the issuer considers the level of representation of women in executive officer positions when making executive officer appointments. If the issuer does not consider the level of representation of women in executive officer positions when making executive officer appointments, disclose the issuer's reason for not doing so. | | | See “Diversity” in Section 4 of this Circular, for a discussion as to how we consider the level of representation of women in executive officer positions when making executive officer appointments. |
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Issuer's Targets Regarding the Representation of Women on the Board and in Executive Officer Positions | |||
(a) For purposes of this Item, a “target” means a number of percentage, or a range of numbers or percentages, adopted by the issuer of women on the issuer's board or in executive officer positions of the issuer by a specific date. (b) Disclose whether the issuer has adopted a target regarding women on the issuer's board. If the issuer has not adopted a target, disclose why it has not done so. (c) Disclose whether the issuer has adopted a target regarding women in executive officer positions of the issuer. If the issuer has not adopted a target, disclose why it has not done so. (d) If the issuer has adopted a target referred to in either (b) or (c), disclose: the target, and the annual and cumulative progress of the issuer in achieving the target. | | | We have not adopted a target regarding women on our Board. See “Diversity” in Section 4 of this Circular, for a discussion as to why we have not done so. We have not adopted a target regarding women in executive officer positions. See “Diversity” in Section 4 of this Circular, for a discussion as to why we have not done so. |
| | ||
Number of Women on the Board and in Executive Officer Positions | |||
Disclose the number and proportion (in percentage terms) of directors on the issuer's board who are women. | | | Currently, there are three women on our board, representing 43% of Shopify's seven directors. After the Meeting, we expect there will be three women on our board, representing 43% of Shopify's seven directors. |
Disclose the number and proportion (in percentage terms) of executive officers of the issuer, including all major subsidiaries of the issuer, who are women. | | | Currently, we have two executive officers who are women, representing 29% of Shopify's seven executive positions. |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | H-5 |
I. | Purpose |
II. | Access to Information and Authority |
III. | Composition and Meetings |
IV. | Responsibilities and Duties of the Board |
1. | Appointing the Chief Executive Officer (“CEO”) and, together with the CEO, developing a written position description for the role of the CEO. |
2. | Developing the corporate goals and objectives that the CEO is responsible for meeting and reviewing the performance of the CEO against such corporate goals and objectives. |
3. | Taking steps to satisfy itself as to the integrity of the CEO and other executive officers and that the CEO and other executive officers create a culture of integrity throughout the organization. |
4. | Succession planning for the CEO and other key personnel. |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | I-1 |
5. | Approving: |
• | the annual financial statements and related Management's Discussion and Analysis or MD&A, and their filing and disclosure; and |
• | the Company's annual earnings press releases, including any pro forma or non-GAAP information included therein, and their filing and disclosure. |
6. | Reviewing and monitoring, with the assistance of the Audit Committee: |
• | the quality and integrity of the Company's financial statements; |
• | the external reporting of the Company's financial and operating performance in compliance with all regulatory and statutory requirements; and |
• | the appointment and performance of the external auditor. |
7. | Reviewing and monitoring, with the assistance of the Audit Committee: |
• | the adequacy and effectiveness of the Company's system of internal controls over financial reporting, including any significant deficiencies and significant changes in internal controls; and |
• | the quality and integrity of the Company's external financial reporting processes. |
8. | Reviewing and approving the Company's code of conduct (“Code of Conduct”). |
9. | Reviewing and monitoring: |
• | compliance with the Code of Conduct and other ethical standards adopted by the Company; |
• | the Company's compliance with applicable legal and regulatory requirements, though notwithstanding the foregoing and subject to applicable law, nothing contained in this Charter is intended to require the Board to ensure the Company's compliance with applicable laws or regulations; and |
• | the Company's enterprise risk management processes. |
10. | Reviewing and approving management's strategic and business plans. |
11. | Reviewing and approving the Company's financial objectives, plans, and actions, including significant capital allocations and expenditures. |
12. | Reviewing and approving material transactions not in the ordinary course of business. |
13. | In consultation with management, oversee and review the Company's procedures with respect to the Company's public disclosure to ensure that communications with the public are timely, factual, accurate and broadly disseminated in accordance with all applicable legal and regulatory requirements. |
14. | Providing an orientation program for new Directors to the Board and continuing education opportunities for all Directors. |
15. | Overseeing the assessment by the Nominating and Governance Committee of the Board, each committee and each director. |
16. | Developing and overseeing a method for interested parties to communicate directly with the Board. |
17. | Performing any other activities consistent with this Charter, the Company's by-laws, and governing laws that the Board determines are necessary or appropriate. |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | I-2 |
V. | Responsibilities and Duties of the Chair |
• | chair meetings of the Board; |
• | chair the annual meeting, and any special meetings, of the shareholders; |
• | in consultation with the Corporate Secretary, determine the frequency, dates and locations of meetings of the Board; |
• | in consultation with the Lead Independent Director, the CEO, the CFO, the Corporate Secretary's Office and others as required, review the annual work plan and the meeting agendas so as to bring all required business before the Board; and |
• | as appropriate, carry out any other or special assignments or any functions as may be requested by the Board or management. |
VI. | Limitation on the Board's Duties |
VII. | Review of Charter |
SHOPIFY MANAGEMENT INFORMATION CIRCULAR | | | I-3 |
TO: |
The Canadian Securities Regulatory Authorities
|
RE: |
Abridgement of time pursuant to National Instrument 54-101 – Communication with Beneficial Owners of Securities of a Reporting Issuer (“NI 54-101”)
|
(a)
|
the Company has arranged to have proxy-related materials for the annual general and special meeting of shareholders of the Company to be held on June 7, 2022 to be sent in compliance with the timing
requirements in sections 2.9 and 2.12 of NI 54-101;
|
(b)
|
the Company has arranged to carry out all of the requirements in NI 54-101 in addition to those described in paragraph (a) above; and
|
(c)
|
the Company is relying upon section 2.20 of NI 54-101.
|
SHOPIFY INC.
|
||
By:
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/s/ Jessica Hertz
|
|
Name:
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Jessica Hertz
|
|
Title:
|
General Counsel and Secretary
|