Virginia
(State or other jurisdiction
of incorporation)
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1-31420
(Commission File Number)
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54-1821055
(I.R.S. Employer
Identification No.)
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12800 Tuckahoe Creek Parkway
Richmond, Virginia
(Address of principal executive offices)
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23238
(Zip Code)
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Item 5.02.
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Departure of Directors or Certain Officers; Election of Directors; Appointment of Certain Officers; Compensatory Arrangements of Certain Officers.
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Appointment of Thomas W. Reedy as Chief Financial Officer
On October 18, 2010, the CarMax, Inc. (the “Company”) board of directors (the “Board”) appointed Thomas W. Reedy as Senior Vice President and Chief Financial Officer of the Company, effective immediately. Keith D. Browning, who had served as the Company’s Chief Financial Officer, will remain employed by the Company as Executive Vice President, Finance and will assist with Mr. Reedy’s transition to his new role.
Mr. Reedy, age 46, joined CarMax in 2003 as its Vice President and Treasurer and, in January 2010, was promoted to Senior Vice President, Finance. As Chief Financial Officer, Mr. Reedy will receive an annual base salary of $430,000 and his annual bonus target under CarMax’s Annual Performance-Based Bonus Plan will be 40% of his annual base salary. Pursuant to the terms of the CarMax, Inc. 2002 Stock Incentive Plan, as amended and restated, CarMax will grant to Mr. Reedy options to purchase CarMax common stock with an aggregate grant date fair value of $187,500 and market stock units (“MSUs”) with an aggregate grant date fair value of $62,500. In accordance with the Company’s Employee Equity Grant Policy, these equity awards will be granted on December 27, 2010, three business days after the Company releases its fiscal 2011 third quarter earnings release. The terms of Mr. Reedy’s employment with CarMax will continue to be governed by his CarMax, Inc. Severance Agreement, dated August 27, 2007, as amended.
In conjunction with the Company’s chief financial officer transition described above, Kim D. Orcutt, age 48, Vice President and Controller, has been appointed as the Company’s principal accounting officer, effective immediately. No compensatory changes were made related to this appointment.
There are no family relationships between either of Mr. Reedy or Ms. Orcutt and any director or executive officer of the Company. Neither Mr. Reedy nor Ms. Orcutt has any direct or indirect material interest in any transaction required to be disclosed pursuant to Item 404(a) of Regulation S-K.
Amendments to Form of Notice of Stock Option Grant and Form of Notice of MSU Grant
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On October 18, 2010, the Company’s Compensation and Personnel Committee approved amendments to the Company’s form of notice of stock option grant and the form of notice of MSU grant. The amendments to each of the forms of notice clarified the definition of “cause” in the context of a termination from employment. Pursuant to the terms of each of the forms of notice, if a CarMax associate is terminated for cause, his/her options or MSUs, as applicable, would be forfeited. |
Item 5.03.
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Amendments to Articles of Incorporation or Bylaws; Change in Fiscal Year.
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On October 18, 2010, the Board approved amendments to the Company’s Bylaws, as amended and restated (the “Bylaws”), principally to: (a) conform language used in the prior version of our Bylaws to the current related provisions of the Virginia Stock Corporation Act; (b) add emergency bylaw provisions to enable the ongoing operability of the Board during a catastrophic event; and (c) clarify and enhance the Company’s advance notice provisions related to nominations for director elections and shareholder proposals.
As a result of changes to the Company’s advance notice provisions, notices from shareholders of proposed items of business to be conducted or nominations of candidates to be elected as directors at the Company’s 2011 annual meeting must (a) be received by the Secretary of the Company not later than the close of business on January 14, 2011 and not earlier than the close of business on December 15, 2010 and (b) comply with Sections 1.3 or 2.3 of the Bylaws, as applicable.
The description of the amendments to the Bylaws herein does not purport to be complete and is qualified in its entirety by reference to the full text of the Bylaws, as amended and restated October 18, 2010, which is filed herewith as Exhibit 3.1 and incorporated by reference herein.
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Item 8.01.
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Other Events.
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On October 20, 2010, the Company issued a press release announcing the appointment of Mr. Reedy as the Company’s Senior Vice President and Chief Financial Officer. A copy of the Company’s press release is furnished with this Form 8-K and attached hereto as Exhibit 99.1. Exhibit 99.1 shall not be deemed “filed” for purposes of Section 18 of the Securities Exchange Act of 1934, as amended (the “Exchange Act”), or otherwise subject to the liabilities under that section, and shall not be deemed to be incorporated by reference into any Company filing under the Securities Act of 1933, as amended, or the Exchange Act.
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Item 9.01.
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Financial Statements and Exhibits.
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(d)
Exhibits.
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Exhibit Number
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Description of Exhibit
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3.1
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CarMax, Inc. Bylaws, as amended and restated October 18, 2010
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10.1
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Form of Notice of Stock Option Grant between CarMax, Inc. and certain named and other executive officers
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10.2
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Form of Notice of Market Stock Unit Grant between CarMax, Inc. and certain named and other executive officers
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99.1
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Press release titled, “CarMax Announces Chief Financial Officer Transition: Tom Reedy Promoted to CFO”
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Exhibit
Number
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Exhibit
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3.1
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CarMax, Inc. Bylaws, as amended and restated October 18, 2010
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10.1
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Form of Notice of Stock Option Grant between CarMax, Inc. and certain named and other executive officers
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10.2
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Form of Notice of Market Stock Unit Grant between CarMax, Inc. and certain named and other executive officers
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99.1
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Press release titled, “CarMax Announces Chief Financial Officer Transition: Tom Reedy Promoted to CFO”
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ARTICLE I MEETINGS OF SHAREHOLDERS
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1.1
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Place and Time of Meetings
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1
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1.2
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Organization and Order of Business
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1
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1.3
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Annual Meeting
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1
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1.4
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Special Meetings
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3
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1.5
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Record Dates
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3
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1.6
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Notice of Meetings
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4
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1.7
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Waiver of Notice; Attendance at Meeting
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4
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1.8
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Quorum and Voting Requirements
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4
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1.9
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Proxies
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5
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ARTICLE II DIRECTORS
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2.1
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General Powers
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5
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2.2
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Number and Term
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5
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2.3
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Nomination of Directors
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5
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2.4
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Election
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7
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2.5
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Removal; Vacancies
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7
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2.6
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Annual and Regular Meetings
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8
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2.7
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Special Meetings
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8
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2.8
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Notice of Meetings
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8
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2.9
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Waiver of Notice; Attendance at Meeting
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8
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2.10
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Quorum; Voting
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9
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2.11
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Telephonic Meetings
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9
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2.12
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Action Without Meeting
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9
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2.13
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Compensation
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9
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2.14
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Chairman and Vice Chairman
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9
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ARTICLE III COMMITTEES OF DIRECTORS
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3.1
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Committees
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9
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3.2
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Authority of Committees
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10
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3.3
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Executive Committee
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10
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3.4
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Audit Committee
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10
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3.5
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Nominating and Governance Committee
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10
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3.6
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Compensation and Personnel Committee
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10
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3.7
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Committee Meetings; Miscellaneous
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10
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ARTICLE IV OFFICERS
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4.1
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Officers
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11
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4.2
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Election; Term
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11
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4.3
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Removal of Officers
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11
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4.4
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Duties of the President
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11
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4.5
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Duties of the Vice President
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11
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4.6
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Duties of the Secretary
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11
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4.7
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Duties of the Chief Financial Officer
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12
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4.8
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Duties of the Assistant Secretary
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12
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4.9
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Duties of Other Officers
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12
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4.10
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Voting Securities of Other Corporations
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12
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4.11
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Compensation
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12
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ARTICLE V EVIDENCE OF SHARES
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5.1
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Form
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13
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5.2
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Transfer
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13
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5.3
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Restrictions on Transfer
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13
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5.4
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Lost or Destroyed Share Certificates
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13
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5.5
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Registered Shareholders
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13
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ARTICLE VI MISCELLANEOUS PROVISIONS
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6.1
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Corporate Seal
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14
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6.2
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Fiscal Year
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14
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6.3
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Amendments
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14
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ARTICLE VII EMERGENCY BYLAWS
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7.1
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Application
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14
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7.2
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Operation
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14
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Number of Shares Subject to Option: | %%TOTAL_SHARES_GRANTED%-% |
Option Price Per Share: | %%OPTION_PRICE%-% |
1.
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Expiration. The Options will expire on %%EXPIRE_DATE_PERIOD1%-% (the “Expiration Date”).
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2.
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Termination Without Cause or, if applicable, for Good Reason; Immediate Vesting.
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3.
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Termination For Cause. Upon termination of your employment with the Company for Cause, and notwithstanding the terms of the “Age and Service Vesting” section set forth below, your unexercised vested and unvested Options will terminate immediately.
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4.
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Change in Full-Time Employment Status. In the event that your employment with the Company changes from full-time to part-time for any reason, and notwithstanding the terms of the “Age and Service Vesting” section set forth below, your unvested Options will expire on the date of the change. Your vested Options will be unaffected and remain subject to the terms of this Notice of Grant.
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5.
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Resignation; Leave. Except as otherwise provided in the “Age and Service Vesting” section set forth below, in the event that you resign your employment with the Company, you must exercise your vested Options within three (3) months of your resignation date or they will expire. Options that have not vested by your resignation date will expire on your resignation date. Employees on authorized leave (as determined under the Company’s authorized leave policy) will not be considered as having terminated merely by reason of the leave and will continue to be eligible to exercise and sell their Options during the period of the leave.
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1.
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If you have an effective severance or employment agreement with the Company (or a subsidiary of the Company), then “Cause” shall have the meaning set forth in your employment or severance agreement.
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2.
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If you do not have an effective severance or employment agreement with the Company (or a subsidiary of the Company), then “Cause” shall mean that the Company (or any of its subsidiaries) has any reason to believe any of the following:
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a)
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you have committed fraud, misappropriation of funds or property, embezzlement or other similar acts of dishonesty;
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b)
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you have been convicted of a felony or other crime involving moral turpitude (or pled nolo contendere thereto);
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c)
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you have used, possessed or distributed any illegal drug;
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d)
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you have committed any misconduct that may subject the Company to criminal or civil liability;
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e)
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you have breached your duty of loyalty to the Company, including, without limitation, the misappropriation of any of the Company’s corporate opportunities;
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f)
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you have committed a serious violation or violations of any Company policy or procedure;
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g)
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you refuse to follow the lawful instructions of Company management;
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h)
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you have committed any material misrepresentation in the employment application process;
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i)
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you have committed deliberate actions, including neglect or failure to perform the job, which are contrary to the best interest of the Company; or
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j)
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you have continually failed to perform substantially your duties with the Company.
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1.
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Giving written notice to the Company, signed by you, stating the number of shares you have elected to purchase; and
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2.
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Remitting payment of the purchase price in full (You may deliver Mature Shares of Company common stock that you own in satisfaction of all or any part of the purchase price or make other arrangements satisfactory to the Company and permitted by the Plan regarding payment of the purchase price); and
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3.
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Remitting payment to satisfy the income tax withholding requirements for non-statutory options or making other arrangements to satisfy such withholding that are satisfactory to the Company and permitted by the Plan.
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1.
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Attained 55 years of age and completed ten years of continuous employment with the Company;
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2.
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Attained 62 years of age and completed seven years of continuous employment with the Company; or
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3.
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Attained 65 years of age and completed five years of continuous employment with the Company;
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a)
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Your spouse, children, step-children, grandchildren, step-grandchildren or other lineal descendants (including relationships arising from legal adoptions). Such individuals are hereinafter referred to as “Immediate Family Members”.
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b)
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Trust(s) for the exclusive benefit of any one or more of your Immediate Family Members.
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c)
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Partnership(s), limited liability company(ies) or other entity(ies), the only partners, members or interest holder of which are among your Immediate Family Members.
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d)
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Pursuant to a court issued divorce decree or Domestic Relations Order (as defined in the Code or Title I of the Employee Retirement Income Security Act (or rules thereunder)).
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2.
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You may not receive any consideration in connection with the transfer.
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3.
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Transferees may not subsequently transfer their rights under the Option except by will or by the laws of descent or distribution.
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4.
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Following the transfer, the Option will continue to be subject to the same terms and conditions as were applicable immediately prior to transfer (except that the transferee may deliver the Option exercise notice and payment of the exercise price).
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5.
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You must give written notice of the transfer to the Company and the Company may require that any transfer is conditioned upon the transferee executing any document or agreement requested by the Company.
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·
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50% of your unvested Options shall vest upon the date of the Change of Control; and
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·
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50% of your unvested Options shall vest upon the one year anniversary of the date of the Change of Control. Notwithstanding the foregoing, in the event that any of your unvested Options would have vested sooner than the one year anniversary of the date of the Change of Control (based upon the vesting schedule set forth in the “Vesting of Options” section hereof or any other terms or conditions affecting vesting rights contained herein), such sooner vesting date shall apply to such unvested Options.
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1.
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The SARs shall only be exercisable if a Change of Control occurs. In such event, the SARs will be exercisable at any time during a period of 90 days beginning on the date the Change of Control occurs. To the extent that the SARs or their underlying Options are not exercised during an exercise period, the SARs will become unexercisable again until such time as another Change of Control occurs or %%EXPIRE_DATE_PERIOD1%-% , when they expire.
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2.
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When the SARs become exercisable, you may exercise the SARs by giving written notice to the Company, signed by you, stating the number of SARs that you are exercising.
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3.
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Upon exercise of the SARs, you shall receive in exchange from the Company an amount equal to the excess of (x) the value of the Company’s common stock on the date of exercise, over (y) the exercise price of the underlying Option. For purposes of this paragraph, the value of the Company’s common stock shall be the Fair Market Value of the Company’s common stock on the date of exercise; provided, however, if the net after tax benefit to you, after considering all applicable taxes, interest and penalties, including taxes, interest and penalties imposed under Code section 409A, would be greater if the value was determined based on the highest closing price of the Company’s common stock, on the exchange on which it is then traded, during the 90 days immediately preceding the Change of Control, the value of the Company’s common stock shall be such higher amount. The determination of the net after tax benefit to you shall be made by the Company in its reasonable discretion.
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4.
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The Company’s obligation arising upon exercise of the SARs shall be paid in cash and shall be subject to required income tax withholdings.
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5.
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To the extent a SAR is exercised, the underlying Option must be surrendered. The underlying Option, to the extent surrendered, shall no longer be exercisable.
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Printed Name | Employee ID Number |
Dear | : |
Number of Market Stock Units: | |
Grant Date Fair Market Value: |
1.
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Termination Without Cause or, if applicable, for Good Reason.
If (a) the Company terminates your employment with the Company for any reason other than Cause (as defined in the “Cause” section below), or (b) you have an effective severance or employment agreement with the Company (or a subsidiary of the Company) and you terminate your employment for “Good Reason” (as defined in such agreement), if applicable, then all of your Market Stock Units will become immediately vested and nonforfeitable, effective as of the date of the termination of your employment. In such instance, the Payment Date shall be the Vesting Date.
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2.
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Termination For Cause. Upon termination of your employment with the Company for Cause, and notwithstanding the terms of the “Age and Service Vesting” section set forth below, your Market Stock Units will be immediately forfeited, effective as of the date of your termination.
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3.
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Change in Full-Time Employment Status. In the event that your employment with the Company changes from full-time to part-time for any reason, and notwithstanding the terms of the “Age and Service Vesting” section set forth below, your Market Stock Units will be immediately forfeited, effective as of the date of the change.
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4.
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Resignation; Leave. In the event that you resign your employment with the Company, your Market Stock Units will be immediately forfeited, effective as of your resignation date, except as otherwise provided in the “Age and Service Vesting” section set forth below. Employees on authorized leave (as determined under the Company’s authorized leave policy) will not be considered as having terminated merely by reason of the leave.
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1.
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If you have an effective severance or employment agreement with the Company (or a subsidiary of the Company), then “Cause” shall have the meaning set forth in your employment or severance agreement.
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2.
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If you do not have an effective severance or employment agreement with the Company (or a subsidiary of the Company), then “Cause” shall mean that the Company (or any of its subsidiaries) has any reason to believe any of the following:
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a)
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you have committed fraud, misappropriation of funds or property, embezzlement or other similar acts of dishonesty;
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b)
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you have been convicted of a felony or other crime involving moral turpitude (or pled nolo contendere thereto);
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c)
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you have used, possessed or distributed any illegal drug;
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d)
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you have committed any misconduct that may subject the Company to criminal or civil liability;
|
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e)
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you have breached your duty of loyalty to the Company, including, without limitation, the misappropriation of any of the Company’s corporate opportunities;
|
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f)
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you have committed a serious violation or violations of any Company policy or procedure;
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g)
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you refuse to follow the lawful instructions of Company management;
|
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h)
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you have committed any material misrepresentation in the employment application process;
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i)
|
you have committed deliberate actions, including neglect or failure to perform the job, which are contrary to the best interest of the Company; or
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j)
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you have continually failed to perform substantially your duties with the Company.
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1.
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The Grant Date Fair Market Value, which is set forth on page one of this Notice of Grant, shall be equal to the volume-weighted average trading price of the Company Stock occurring on the New York Stock Exchange on the Grant Date.
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2.
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The Payment Date Fair Market Value shall be equal to the average of the closing price of the Company Stock occurring on the New York Stock Exchange on the Payment Date and the 39 trading dates preceding the Payment Date.
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3.
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Notwithstanding the calculation set forth in the preceding paragraph, the Payment Date Fair Market Value shall be capped at two times the Grant Date Fair Market Value.
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1.
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Attained 55 years of age and completed ten years or more of continuous employment with the Company;
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2.
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Attained 62 years of age and completed seven years or more of continuous employment with the Company; or
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3.
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Attained 65 years of age and completed five years or more of continuous employment with the Company;
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·
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50% of your Market Stock Units shall vest effective upon the date of the Change of Control. In such instance, the Payment Date shall be the Vesting Date.
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·
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50% of your Market Stock Units shall vest effective upon the one-year anniversary of the date of the Change of Control. In such instance, the Payment Date shall be the Vesting Date.
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Printed Name | Employee ID Number |