UNITED STATES

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C.  20549

 

FORM 10-Q

 

[ X ]    QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF

THE SECURITIES EXCHANGE ACT OF 1934

For the Quarterly Period Ended November 30, 2014

 

OR

 

  [    ]    TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF

THE SECURITIES EXCHANGE ACT OF 1934

 

Commission File Number:  1-31420

 

CARMAX , INC.

(Exact name of registrant as specified in its charter)

 

 

 

VIRGINIA

54-1821055

(State or other jurisdiction of

(I.R.S. Employer

incorporation or organization)

Identification No.)

 

 

 

 

12800 TUCKAHOE CREEK PARKWAY, RICHMOND, VIRGINIA

23238

(Address of principal executive offices)

(Zip Code)

 

(804) 747-0422

(Registrant's telephone number, including area code)

 

N/A

(Former name, former address and former fiscal year, if changed since last report)

 

Indicate by check mark whether the registrant (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days.

 

 

Yes

No

 

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).   

 

 

Yes

No

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer or a smaller reporting company.  See definition of “large accelerated filer”, “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act.  (Check one):

.

 

 

Large accelerated filer

Accelerated filer

 

 

Non-accelerated filer

Smaller reporting company

 

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Act).

 

 

Yes

No

 

Indicate the number of shares outstanding of each of the issuer’s classes of common stock, as of the latest practicable date.

 

Class Outstanding as of December 31, 2014

 

 

 

Common Stock, par value $0.50

 

2 10 , 011,602

 

 

 

 

 

Page 1


 

CARMAX, INC. AND SUBSIDIARIES

 

TABLE OF CONTENTS

 

 

 

 

 

Page

No.

PART I.

FINANCIAL INFORMATION  

 

 

Item 1.

Financial Statements:

 

 

 

Consolidated Statements of Earnings –

 

 

 

Three Months and Nine months Ended November 30 , 2014 and 2013

3

 

 

 

 

 

 

Consolidated Statements of Comprehensive Income –

 

 

 

Three Months and Nine months Ended November 30 , 2014 and 2013

4

 

 

 

 

 

 

Consolidated Balance Sheets –

 

 

 

November 30 , 2014 and February 28, 2014

5

 

 

 

 

 

 

Consolidated Statements of Cash Flows –

 

 

 

Nine months Ended November 30 , 2014 and 2013

6

 

 

 

 

 

 

Notes to Consolidated Financial Statements

7

 

Item 2.

Management's Discussion and Analysis of Financial Condition and

Results of Operations

 

 

25

 

Item 3.

Quantitative and Qualitative Disclosures About Market Risk

3 8

 

Item 4.

Controls and Procedures

3 8

PART II.

OTHER INFORMATION

 

 

Item 1.

Legal Proceedings

39

 

Item 1A.

Risk Factors

39

 

Item 2.

Unregistered Sales of Equity Securities and Use of Proceeds

39

 

Item 5 .

 

Item 6.

Other Information

 

Exhibits

 

39

 

4 1

SIGNATURES

4 2

EXHIBIT INDEX

4 3

 

 

 

 

 

 

 

 

Page 2


 

 

 

 

PART I. FINANCIAL INFORMATION

 

ITEM 1. FINANCIAL STATEMENTS

 

CARMAX, INC. AND SUBSIDIARIES

Consolidated Statements of Earnings

(Unaudited)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

(In thousands except per share data)

 

2014

%   (1)

 

2013

%   (1)

 

2014

%   (1)

 

2013

%   (1)

SALES AND OPERATING REVENUES :

 

 

 

 

 

 

 

 

 

 

 

 

Used vehicle sales

$

2,794,515 
82.1 

$

2,396,840 
81.5 

$

8,775,021 
81.6 

$

7,738,118 
81.5 

New vehicle sales

 

54,561 
1.6 

 

50,073 
1.7 

 

194,294 
1.8 

 

162,502 
1.7 

Wholesale vehicle sales

 

481,676 
14.1 

 

437,272 
14.9 

 

1,557,191 
14.5 

 

1,402,838 
14.8 

Other sales and revenues

 

74,482 
2.2 

 

57,222 
1.9 

 

228,118 
2.1 

 

194,558 
2.0 

NET SALES AND OPERATING REVENUES

 

3,405,234 
100.0 

 

2,941,407 
100.0 

 

10,754,624 
100.0 

 

9,498,016 
100.0 

Cost of sales

 

2,958,614 
86.9 

 

2,559,686 
87.0 

 

9,342,934 
86.9 

 

8,233,456 
86.7 

GROSS PROFIT  

 

446,620 
13.1 

 

381,721 
13.0 

 

1,411,690 
13.1 

 

1,264,560 
13.3 

CARMAX AUTO FINANCE INCOME  

 

89,722 
2.6 

 

83,905 
2.9 

 

276,911 
2.6 

 

255,346 
2.7 

Selling, general and administrative expenses

 

316,632 
9.3 

 

284,366 
9.7 

 

927,716 
8.6 

 

857,761 
9.0 

Interest expense

 

7,338 
0.2 

 

7,649 
0.3 

 

22,290 
0.2 

 

23,288 
0.2 

Other expense

 

1,536 

 ―

 

411 

 ―

 

2,096 

 ―

 

1,243 

 ―

Earnings before income taxes

 

210,836 
6.2 

 

173,200 
5.9 

 

736,499 
6.8 

 

637,614 
6.7 

Income tax provision

 

80,787 
2.4 

 

66,748 
2.3 

 

282,279 
2.6 

 

244,237 
2.6 

NET EARNINGS  

$

130,049 
3.8 

$

106,452 
3.6 

$

454,220 
4.2 

$

393,377 
4.1 

WEIGHTED AVERAGE COMMON SHARES:

 

 

 

 

 

 

 

 

 

 

 

 

Basic

 

214,228 

 

 

223,259 

 

 

217,568 

 

 

223,831 

 

Diluted

 

217,025 

 

 

227,417 

 

 

220,585 

 

 

227,870 

 

NET EARNINGS PER SHARE:

 

 

 

 

 

 

 

 

 

 

 

 

Basic

$

0.61 

 

$

0.48 

 

$

2.09 

 

$

1.76 

 

Diluted

$

0.60 

 

$

0.47 

 

$

2.06 

 

$

1.73 

 

 

 

 

(1) C alculated as a percentage of net sales and operating revenues and may not equal totals due to rounding.

 

 

 

 

 

   

 

 

 

 

 

See accompanying notes to consolidated financial statements.

 

Page 3


 

 

 

 

 

 

CARMAX, INC. AND SUBSIDIARIES

Consolidated Statements of Comprehensive Income

(Unaudited)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

(In thousands)

2014

 

2013

 

 

2014

 

 

2013

 

NET EARNINGS

$

130,049 

 

$

106,452 

 

$

454,220 

 

$

393,377 

 

Other comprehensive (loss) income, net of taxes:

 

 

 

 

 

 

 

 

 

 

 

 

Net change in retirement benefit plan

 

 

 

 

 

 

 

 

 

 

 

 

unrecognized actuarial losses

 

214 

 

 

(25)

 

 

640 

 

 

501 

 

Net change in cash flow hedge

 

 

 

 

 

 

 

 

 

 

 

 

unrecognized losses

 

(1,605)

 

 

(3,193)

 

 

(227)

 

 

2,180 

 

Other comprehensive (loss) income, net of taxes

 

(1,391)

 

 

(3,218)

 

 

413 

 

 

2,681 

 

TOTAL COMPREHENSIVE INCOME

$

128,658 

 

$

103,234 

 

$

454,633 

 

$

396,058 

 

 

  

 

See accompanying notes to consolidated financial statements.

 

Page 4


 

 

CARMAX, INC. AND SUBSIDIARIES

Consolidated Balance Sheets

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(Unaudited)

 

 

 

 

 

 

As of November 30

As of February 28

(In thousands except share data)

 

2014

2014

ASSETS

 

 

 

 

 

 

 

 

CURRENT ASSETS:

 

 

 

 

 

 

 

 

Cash and cash equivalents

 

$

189,880 

 

$

627,901 

 

 

Restricted cash from collections on auto loan receivables

 

 

275,718 

 

 

259,299 

 

 

Accounts receivable, net

 

 

88,180 

 

 

79,923 

 

 

Inventory

 

 

1,964,673 

 

 

1,641,424 

 

 

Deferred income taxes

 

 

6,368 

 

 

7,866 

 

 

Other current assets

 

 

48,433 

 

 

26,811 

 

 

TOTAL CURRENT ASSETS  

 

 

2,573,252 

 

 

2,643,224 

 

 

Auto loan receivables, net

 

 

8,138,307 

 

 

7,147,848 

 

 

Property and equipment, net

 

 

1,833,600 

 

 

1,652,977 

 

 

Deferred income taxes

 

 

166,811 

 

 

152,199 

 

 

Other assets

 

 

131,436 

 

 

110,909 

 

 

TOTAL ASSETS  

 

$

12,843,406 

 

$

11,707,157 

 

 

 

 

 

 

 

 

 

 

LIABILITIES AND SHAREHOLDERS’ EQUITY

 

 

 

 

 

 

 

 

CURRENT LIABILITIES:

 

 

 

 

 

 

 

 

Accounts payable

 

$

459,929 

 

$

427,492 

 

 

Accrued expenses and other current liabilities

 

 

202,533 

 

 

202,588 

 

 

Accrued income taxes

 

 

424 

 

 

2,438 

 

 

Short-term debt

 

 

2,574 

 

 

582 

 

 

Current portion of finance and capital lease obligations

 

 

20,915 

 

 

18,459 

 

 

Current portion of non-recourse notes payable

 

 

241,807 

 

 

223,938 

 

 

TOTAL CURRENT LIABILITIES  

 

 

928,182 

 

 

875,497 

 

 

Long-term debt

 

 

300,000 

 

 

 ―

 

 

Finance and capital lease obligations, excluding current portion

 

 

311,771 

 

 

315,925 

 

 

Non-recourse notes payable, excluding current portion

 

 

7,938,626 

 

 

7,024,506 

 

 

Other liabilities

 

 

182,675 

 

 

174,232 

 

 

TOTAL LIABILITIES  

 

 

9,661,254 

 

 

8,390,160 

 

 

 

 

 

 

 

 

 

 

 

Commitments and contingent liabilities

 

 

 

 

 

 

 

 

SHAREHOLDERS’ EQUITY:

 

 

 

 

 

 

 

 

Common stock, $0.50 par value; 350,000,000 shares authorized;

 

 

 

 

 

 

 

 

210,918,281 and 221,685,984 shares issued and outstanding

 

 

 

 

 

 

 

 

as of November 30, 2014 and February 28, 2014, respectively

 

 

105,459 

 

 

110,843 

 

 

Capital in excess of par value

 

 

1,080,267 

 

 

1,038,209 

 

 

Accumulated other comprehensive loss

 

 

(45,858)

 

 

(46,271)

 

 

Retained earnings

 

 

2,042,284 

 

 

2,214,216 

 

 

TOTAL SHAREHOLDERS’ EQUITY  

 

 

3,182,152 

 

 

3,316,997 

 

 

TOTAL LIABILITIES AND SHAREHOLDERS’ EQUITY  

 

$

12,843,406 

 

$

11,707,157 

 

 

 

 

 

 

 

See accompanying notes to consolidated financial statements.

 

Page 5


 

CARMAX, INC. AND SUBSIDIARIES

Consolidated Statements of Cash Flows

(Unaudited)

 

 

 

 

 

 

 

 

 

 

 

 

Nine Months Ended November 30

(In thousands)

 

2014

 

2013

OPERATING ACTIVITIES:

 

 

 

 

 

 

 

Net earnings

 

$

454,220 

 

$

393,377 

 

Adjustments to reconcile net earnings to net cash

 

 

 

 

 

 

 

used in operating activities:

 

 

 

 

 

 

 

  Depreciation and amortization

 

 

84,994 

 

 

73,983 

 

  Share-based compensation expense

 

 

57,192 

 

 

54,948 

 

  Provision for loan losses

 

 

60,274 

 

 

48,993 

 

  Provision for cancellation reserves

 

 

53,764 

 

 

35,247 

 

Deferred income tax benefit

 

 

(13,347)

 

 

(4,576)

 

Loss on disposition of assets and other

 

 

2,486 

 –

 

1,844 

 

Net (increase) decrease in:

 

 

 

 

 

 

 

Accounts receivable, net

 

 

(8,257)

 

 

23,934 

 

Inventory

 

 

(323,249)

 

 

(38,464)

 

Other current assets

 

 

(22,061)

 

 

3,480 

 

Auto loan receivables, net

 

 

(1,050,733)

 

 

(1,045,386)

 

Other assets

 

 

(2,910)

 

 

(6,714)

 

Net (decrease) increase in:

 

 

 

 

 

 

 

Accounts payable, accrued expenses and other current

 

 

 

 

 

 

 

liabilities and accrued income taxes

 

 

(16,321)

 

 

1,707 

 

Other liabilities

 

 

(60,667)

 

 

(35,513)

 

NET CASH USED IN OPERATING ACTIVITIES

 

 

(784,615)

 

 

(493,140)

 

INVESTING ACTIVITIES:

 

 

 

 

 

 

 

Capital expenditures

 

 

(238,860)

 

 

(212,900)

 

Proceeds from sales of assets

 

 

5,833 

 

 

5,143 

 

Increase in restricted cash from collections on auto loan receivables

 

 

(16,419)

 

 

(22,508)

 

Increase in restricted cash in reserve accounts

 

 

(11,323)

 

 

(7,826)

 

Release of restricted cash from reserve accounts

 

 

6,340 

 

 

15,022 

 

Purchases of money market securities, net

 

 

(8,604)

 

 

(3,833)

 

Purchases of trading securities

 

 

(3,468)

 

 

(1,868)

 

Sales of trading securities

 

 

333 

 

 

71 

 

NET CASH USED IN INVESTING ACTIVITIES

 

 

(266,168)

 

 

(228,699)

 

FINANCING ACTIVITIES:

 

 

 

 

 

 

 

Increase in short-term debt, net

 

 

1,992 

 

 

932 

 

Issuances of long-term debt

 

 

300,000 

 

 

                   -

 

Cash paid for issuance of long-term debt

 

 

(496)

 

 

                   -

 

Payments on finance and capital lease obligations

 

 

(13,395)

 

 

(14,963)

 

Issuances of non-recourse notes payable

 

 

5,882,000 

 

 

5,300,000 

 

Payments on non-recourse notes payable

 

 

(4,950,011)

 

 

(4,185,021)

 

Repurchase and retirement of common stock

 

 

(688,619)

 

 

(196,748)

 

Equity issuances, net

 

 

47,330 

 

 

19,967 

 

Excess tax benefits from share-based payment arrangements

 

 

33,961 

 

 

13,066 

 

NET CASH PROVIDED BY FINANCING ACTIVITIES

 

 

612,762 

 

 

937,233 

 

(Decrease) increase in cash and cash equivalents

 

 

(438,021)

 

 

215,394 

 

Cash and cash equivalents at beginning of year

 

 

627,901 

 

 

449,364 

 

CASH AND CASH EQUIVALENTS AT END OF PERIOD

 

$

189,880 

 

$

664,758 

 

SUPPLEMENTAL DISCLOSURES OF CASH FLOW INFORMATION

 

 

 

 

 

 

 

Cash paid for interest

 

$

22,232 

 

$

23,339 

 

Cash paid for income taxes

 

$

287,905 

 

$

213,965 

 

Non-cash investing and financing activities:

 

 

 

 

 

 

 

Increase in accrued capital expenditures

 

$

16,538 

 

$

20,069 

 

Finance lease modifications

 

$

11,697 

 

$

 ―

 

 

 

 

 

 

 

See accompanying notes to consolidated financial statements.

 

Page 6


 

CARMAX, INC. AND SUBSIDIARIES

Notes to Consolidated Financial Statements

( Unaudited )

 

1. Background

 

CarMax, Inc. (“we,” “our,” “us,” “CarMax” and “the company”), including its wholly owned subsidiaries, is the largest retailer of used vehicles in the United States.  We operate in two reportable segments:  CarMax Sales Operations and CarMax Auto Finance (“CAF”).  Our CarMax Sales Operations segment consists of all aspects of our auto merchandising and service operations, excluding financing provided by CAF.  Our CAF segment consists solely of our own finance operation that provides vehicle financing through CarMax stores.

 

We were the first used vehicle retailer to offer a large selection of high quality used vehicles at low, no-haggle prices using a customer-friendly sales process in an attractive, modern sales facility.  We provide customers with a full range of related products and services, including the appraisal and purchase of vehicles directly from consumers; the financing of vehicle purchases through CAF and third-party financing providers; the sale of extended protection plan (“EPP”) products, which include extended service plans (“ESP”) and guaranteed asset protection (“GAP”); and vehicle repair service.  Vehicles purchased through the appraisal process that do not meet our retail standards are sold to licensed dealers through on-site wholesale auctions.  At select locations we also sell new vehicles under franchise agreements.

 

2. Accounting Policies

 

Basis of Presentation and Use of Estimates.  The accompanying interim unaudited consolidated financial statements include the accounts of CarMax and our wholly owned subsidiaries.  All significant intercompany balances and transactions have been eliminated in consolidation.  These consolidated financial statements have been prepared in conformity with U.S. generally accepted accounting principles (“GAAP”) for interim financial information.  Accordingly, they do not include all of the information and footnotes required by U.S. GAAP for complete financial statements.  In the opinion of management, such interim consolidated financial statements reflect all normal recurring adjustments considered necessary to present fairly the financial position and the results of operations and cash flows for the interim periods presented.  The results of operations for the interim periods are not necessarily indicative of the results to be expected for the full fiscal year.  These consolidated financial statements should be read in conjunction with the audited consolidated financial statements and footnotes included in our Annual Report on Form 10-K for the fiscal year ended February 28, 2014.

 

The preparation of financial statements in conformity with U.S. GAAP requires management to make estimates and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses and the disclosure of contingent assets and liabilities.  Actual results could differ from those estimates.  Certain prior year amounts have been reclassified to conform to current year’s presentation.  Amounts and percentages may not total due to rounding.

 

Cash and Cash Equivalents.  Cash equivalents of $ 159.3  million as of November 30 , 2014, and $607.0 million as of February 28, 2014, consisted of highly liquid investments with original maturities of three months or less.

 

Restricted Cash from Collections on Auto Loan Receivables.  Cash accounts totaling $ 275.7  million as of November 30 , 2014, and $ 259.3 million as of February 28, 2014, consisted of collections of principal and interest payments on securitized auto loan receivables that are restricted for payment to the securitization investors pursuant to the applicable securitization agreements.

 

Securitizations.  We maintain a revolving securitization program composed of two warehouse facilities (“warehouse facilities”) that we use to fund auto loan receivables originated by CAF until we elect to fund them through a term securitization or alternative funding arrangement.  We sell the auto loan receivables to a wholly owned, bankruptcy-remote, special purpose entity that transfers an undivided percentage ownership interest in the receivables, but not the receivables themselves, to entities formed by third-party investors.  These entities issue asset-backed commercial paper or utilize other funding sources supported by the transferred receivables, and the proceeds are used to finance the securitized receivables.

 

We typically use term securitizations to provide long-term funding for most of the auto loan receivables initially securitized through the warehouse facilities.  In these transactions, a pool of auto loan receivables is sold to a bankruptcy-remote, special purpose entity that, in turn, transfers the receivables to a special purpose securitization trust.  The securitization trust issues asset-backed securities, secured or otherwise supported by the transferred receivables, and the proceeds from the sale of the asset-backed securities are used to finance the securitized receivables.

 

Page 7


 

 

We are required to evaluate term securitization trusts for consolidation.  In our capacity as servicer, we have the power to direct the activities of the trusts that most significantly impact the economic performance of the trusts.  In addition, we have the obligation to absorb losses (subject to limitations) and the rights to receive any returns of the trusts, which could be significant.  Accordingly, we are the primary beneficiary of the trusts and are required to consolidate them.

 

We recognize transfers of auto loan receivables into the warehouse facilities and term securitizations (“securitization vehicles”) as secured borrowings, which result in recording the auto loan receivables and the related non-recourse notes payable to the investors on our consolidated balance sheets.

 

The securitized receivables can only be used as collateral to settle obligations of the securitization vehicles.  The securitization vehicles and investors have no recourse to our assets beyond the securitized receivables, the amounts on deposit in reserve accounts and the restricted cash from collections on auto loan receivables.  We have not provided financial or other support to the securitization vehicles that was not previously contractually required, and there are no additional arrangements, guarantees or other commitments that could require us to provide financial support to the securitization vehicles.

 

See Notes 4 and 10 for additional information on auto loan receivables and non-recourse notes payable.

 

Auto Loan Receivables, Net.  Auto loan receivables include amounts due from customers related to retail vehicle sales financed through CAF.  The receivables are presented net of an allowance for estimated loan losses.  The allowance for loan losses represents an estimate of the amount of net losses inherent in our portfolio of managed receivables as of the applicable reporting date and anticipated to occur during the following 12 months.  The allowance is primarily based on the credit quality of the underlying receivables, historical loss trends and forecasted forward loss curves.  We also take into account recent trends in delinquencies and losses, recovery rates and the economic environment.  The provision for loan losses is the periodic expense of maintaining an adequate allowance.

 

An account is considered delinquent when the related customer fails to make a substantial portion of a scheduled payment on or before the due date.  In general, accounts are charged-off on the last business day of the month during which the earliest of the following occurs:  the receivable is 120 days or more delinquent as of the last business day of the month, the related vehicle is repossessed and liquidated, or the receivable is otherwise deemed uncollectible.  For purposes of determining impairment, auto loans are evaluated collectively, as they represent a large group of smaller-balance homogeneous loans, and therefore, are not individually evaluated for impairment.  See Note 4 for additional information on auto loan receivables.

 

Interest income and expenses related to auto loans are included in CAF income.  Interest income on auto loan receivables is recognized when earned based on contractual loan terms.  All loans continue to accrue interest until repayment or charge ‑off.  Direct costs associated with loan originations are not considered material, and thus, are expensed as incurred.  See Note 3 for additional information on CAF income.

 

Property and Equipment, Net.  Property and equipment is reported net of accumulated depreciation and amortization of $ 799.1 million and $730.6 million as of November 30 , 2014 and February 28, 2014, respectively.

 

Other Assets.  Other assets includes amounts classified as restricted cash on deposit in reserve accounts and restricted investments.  The restricted cash on deposit in reserve accounts is for the benefit of holders of non-recourse notes payable, and these funds are not expected to be available to the company or its creditors.  In the event that the cash generated by the securitized receivables in a given period was insufficient to pay the interest, principal and other required payments, the balances on deposit in the reserve accounts would be used to pay those amounts.  Restricted cash on deposit in reserve accounts was $37.5 million as of November 30 , 2014, and $32.5 million as of February 28, 2014.

 

Restricted investments includes money market securities primarily held to satisfy certain insurance program requirements, as well as mutual fund investments held in a rabbi trust established to fund informally our executive deferred compensation plan.  The rabbi trust investments are classified as trading securities with realized and unrealized gains and losses reflected as a component of other expense.  Restricted investments totaled $ 52.4 million as of November 30 , 2014, and $40.2 million as of February 28, 2014.  

 

Revenue Recognition.     We recognize revenue when the earnings process is complete, generally either at the time of sale to a customer or upon delivery to a customer.  As part of our customer service strategy, we guarantee the retail vehicles we

 

Page 8


 

sell with a 5 ‑day, money-back guarantee.  We record a reserve for estimated returns based on historical experience and trends.

   

We sell EPP products on behalf of unrelated third parties to customers who purchase a vehicle.  In May 2014, the ESPs we offer on all used vehicles were modified to provide coverage of 60 months (subject to mileage limitations).  Prior to this modification, the ESPs we offered provided coverage up to 72 months.  GAP covers the customer for the term of their finance contract. We recognize commission revenue at the time of sale, net of a reserve for estimated customer cancellations.  Periodically, we may receive additional commissions based upon the level of underwriting profits of the third parties who administer the products.  These additional commissions are recognized as revenue when received.  The reserve for cancellations is evaluated for each product, and is based on forecasted forward cancellation curves utilizing historical experience, recent trends and credit mix of the customer base.  Our risk related to customer cancellations is limited to the commissions that we receive.  Cancellations fluctuate depending on the volume of EPP sales, customer financing default or prepayment rates, and shifts in customer behavior, including those related to changes in the coverage or term of the product.  The current portion of estimated cancellation reserves is recognized as a component of other current liabilities with the remaining amount recognized in other liabilities.  See Note 7 for additional information on cancellation reserves.

   

Customers applying for financing who are not approved , or are conditionally approved, by CAF may be evaluated by other financial institutions.  Depending on the credit profile of the customer, third-party finance providers generally either pay us or are paid a fixed, pre-negotiated fee per contract.  We recognize these fees at the time of sale.

   

We collect sales taxes and other taxes from customers on behalf of governmental authorities at the time of sale.  These taxes are accounted for on a net basis and are not included in net sales and operating revenues or cost of sales.

 

Derivative Instruments and Hedging Activities.  We enter into derivative instruments to manage exposures that arise from business activities that result in the future known receipt or payment of uncertain cash amounts, the values of which are impacted by interest rates.  We recognize the derivatives at fair value as either current assets or current liabilities on the consolidated balance sheets, and where applicable, such contracts covered by master netting agreements are reported net.  Gross positive fair values are netted with gross negative fair values by counterparty.  The accounting for changes in the fair value of derivatives depends on the intended use of the derivative, whether we have elected to designate a derivative in a hedging relationship and apply hedge accounting, and whether the hedging relationship has satisfied the criteria necessary to apply hedge accounting.  We may enter into derivative contracts that are intended to economically hedge certain risks, even though hedge accounting may not apply or we do not elect to apply hedge accounting.  See Note 5 for additional information on derivative instruments and hedging activities.

 

 

3. CarMax Auto Finance Income

 

CAF provides financing to qualified customers purchasing vehicles at CarMax stores.  CAF provides us the opportunity to capture additional sales, profits and cash flows while managing our reliance on third-party finance sources.  Management regularly analyzes CAF's operating results by assessing profitability, the performance of the auto loan receivables including trends in credit losses and delinquencies, and CAF direct expenses.  This information is used to assess CAF's performance and make operating decisions including resource allocation.

 

We typically use securitizations to fund loans originated by CAF, as discussed in Note 2.  CAF income primarily reflects the interest and fee income generated by the auto loan receivables less the interest expense associated with the debt issued to fund these receivables, a provision for estimated loan losses and direct CAF expenses.

 

CAF income does not include any allocation of indirect costs.  Although CAF benefits from certain indirect overhead expenditures, we present this information on a direct basis to avoid making subjective decisions regarding the indirect benefits or costs that could be attributed to CAF .  Examples of indirect costs not allocated to CAF include retail store expenses and corporate expenses such as human resources, administrative services, marketing, information systems, accounting, legal, treasury and executive payroll.  In addition, except for auto loan receivables, which are disclosed in Note 4, CAF assets are not separately reported nor do we allocate assets to CAF because such allocation would not be useful to management in making operating decisions.

 

Components of CAF Income

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

 

Page 9


 

(In millions)

2014

%   (1)

2013

%   (1)

 

2014

%   (1)

2013

%   (1)

Interest margin:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest and fee income

 

$

152.7 

 

7.6 

 

$

138.3 

 

8.1 

 

$

450.4 

 

7.8 

 

$

409.0 

 

8.4 

Interest expense

 

 

(24.8)

 

(1.2)

 

 

(22.2)

 

(1.3)

 

 

(71.8)

 

(1.2)

 

 

(67.6)

 

(1.4)

Total interest margin

 

 

127.9 

 

6.4 

 

 

116.1 

 

6.8 

 

 

378.6 

 

6.5 

 

 

341.4 

 

7.0 

Provision for loan losses

 

 

(24.1)

 

(1.2)

 

 

(19.7)

 

(1.2)

 

 

(60.3)

 

(1.0)

 

 

(49.0)

 

(1.0)

Total interest margin after

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

provision for loan losses

 

 

103.8 

 

5.2 

 

 

96.4 

 

5.7 

 

 

318.3 

 

5.5 

 

 

292.4 

 

6.0 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other income

 

 

 ―

 

 ―

 

 

 ―

 

 ―

 

 

 ―

 

 ―

 

 

0.1 

 

 ―

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Direct expenses:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Payroll and fringe benefit expense

 

 

(6.3)

 

(0.3)

 

 

(5.6)

 

(0.3)

 

 

(18.8)

 

(0.3)

 

 

(16.7)

 

(0.3)

Other direct expenses

 

 

(7.8)

 

(0.4)

 

 

(6.9)

 

(0.4)

 

 

(22.6)

 

(0.4)

 

 

(20.5)

 

(0.4)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total direct expenses

 

 

(14.1)

 

(0.7)

 

 

(12.5)

 

(0.7)

 

 

(41.4)

 

(0.7)

 

 

(37.2)

 

(0.8)

CarMax Auto Finance income

 

$

89.7 

 

4.5 

 

$

83.9 

 

4.9 

 

$

276.9 

 

4.8 

 

$

255.3 

 

5.2 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total average managed receivables

 

$

8,026.2 

 

 

 

$

6,805.3 

 

 

 

$

7,713.6 

 

 

 

$

6,491.4 

 

 

 

  (1) Annualized percentage of total average managed receivables.

 

4. Auto Loan Receivables

 

Auto loan receivables include amounts due from customers related to retail vehicle sales financed through CAF and are presented net of an allowance for estimated loan losses.  We use warehouse facilities to fund auto loan receivables originated by CAF until we elect to fund them through a term securitization or alternative funding arrangement.  The majority of the auto loan receivables serve as collateral for the related non-recourse notes payable of $ 8.18 billion as of November 30, 2014, and $7.25 billion as of February 28, 2014 .  See Notes 2 and 10 for additional information on securitizations and non-recourse notes payable.

 

Auto Loan Receivables, Net

 

 

 

 

 

 

 

 

As of November 30

As of February 28

(In millions)

 

2014

 

 

2014

 

Warehouse facilities

$

959.0 

 

$

879.0 

 

Term securitizations

 

6,979.6 

 

 

6,145.5 

 

Other receivables (1)

 

247.9 

 

 

159.9 

 

Total ending managed receivables

 

8,186.5 

 

 

7,184.4 

 

Accrued interest and fees

 

32.7 

 

 

26.3 

 

Other

 

(0.5)

 

 

7.0 

 

Less allowance for loan losses

 

(80.4)

 

 

(69.9)

 

Auto loan receivables, net

$

8,138.3 

 

$

7,147.8 

 

 

(1) Other receivables includes receivables not funded through the warehouse facilities or term securitizations.

 

Credit Quality.  When customers apply for financing, CAF’s proprietary scoring models rely on the customers’ credit history and certain application information to evaluate and rank their risk.  We obtain c redit histories and other credit data   that includes information such as number, age, type and payment history for prior or existing credit accounts.  The

 

Page 10


 

application information that is used includes income, collateral value and down payment.  The scoring models yield credit grades that represent the relative likelihood of repayment.  Customers assigned a grade of “A” are determined to have the highest probability of repayment, and customers assigned a lower grade are determined to have a lower probability of repayment.  For loans that are approved, the credit grade influences the terms of the agreement, such as the required loan-to-value ratio and interest rate.

 

CAF uses a combination of the initial credit grades and historical performance to monitor the credit quality of the auto loan receivables on an ongoing basis.  We validate the accuracy of the scoring models periodically.  Loan performance is reviewed on a recurring basis to identify whether the assigned grades adequately reflect the customers’ likelihood of repayment.

 

Ending Managed Receivables by Major Credit Grade

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As of November 30

 

As of February 28

(In millions)

 

 

2014 (1)

 

%   (2)

 

 

2014 (1)

 

%   (2)

A

 

$

4,020.4 

 

49.1 

 

$

3,506.0 

 

48.8 

B

 

 

2,969.7 

 

36.3 

 

 

2,658.5 

 

37.0 

C and other

 

 

1,196.4 

 

14.6 

 

 

1,019.9 

 

14.2 

Total ending managed receivables

 

$

8,186.5 

 

100.0 

 

$

7,184.4 

 

100.0 

 

(1) Classified based on credit grade assigned when customers were initially approved for financing.

(2) Percentage of total ending managed receivables.

 

Allowance for Loan Losses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

(In millions)

 

 

2014

 

%   (1)

 

 

2013

 

%   (1)

 

 

2014

 

%   (1)

 

 

2013

 

%   (1)

 

Balance as of beginning of period

 

$

77.8 

 

0.99 

 

$

65.9 

 

0.99 

 

$

69.9 

 

0.97 

 

$

57.3 

 

0.97 

 

Charge-offs

 

 

(43.8)

 

 

 

 

(36.3)

 

 

 

 

(112.7)

 

 

 

 

(94.5)

 

 

 

Recoveries

 

 

22.3 

 

 

 

 

18.6 

 

 

 

 

62.9 

 

 

 

 

56.1 

 

 

 

Provision for loan losses

 

 

24.1 

 

 

 

 

19.7 

 

 

 

 

60.3 

 

 

 

 

49.0 

 

 

 

Balance as of end of period

 

$

80.4 

 

0.98 

 

$

67.9 

 

0.98 

 

$

80.4 

 

0.98 

 

$

67.9 

 

0.98 

 

 

(1) Percentage of total ending managed receivables as of the corresponding reporting date.

 

The allowance for loan losses represents an estimate of the amount of net losses inherent in our portfolio of managed receivables as of the applicable reporting date and anticipated to occur during the following 12 months.  The allowance is primarily based on the credit quality of the underlying receivables, historical loss trends and forecasted forward loss curves.  We also take into account recent trends in delinquencies and losses, recovery rates and the economic environment.  The provision for loan losses is the periodic expense of maintaining an adequate allowance.

 

Past Due Receivables

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As of November 30

 

As of February 28

(In millions)

 

 

2014

 

%   (1)

 

2014

%   (1)

Total ending managed receivables

 

$

8,186.5 

 

100.0 

 

$

7,184.4 

 

100.0 

 

 

 

 

 

 

 

 

 

 

 

Delinquent loans:

 

 

 

 

 

 

 

 

 

 

31-60 days past due

 

$

173.6 

 

2.2 

 

$

126.6 

 

1.8 

61-90 days past due

 

 

60.0 

 

0.7 

 

 

42.6 

 

0.6 

Greater than 90 days past due

 

 

17.4 

 

0.2 

 

 

16.0 

 

0.2 

Total past due

 

$

251.0 

 

3.1 

 

$

185.2 

 

2.6 

 

 

Page 11


 

(1) Percentage of total ending managed receivable s.

 

5. Derivative Instruments and Hedging Activities

 

Risk Management Objective of Using Derivatives.  We are exposed to certain risks arising from both our business operations and economic conditions, particularly with regard to future issuances of fixed-rate debt and existing and future issuances of floating-rate debt.  Primary exposures include LIBOR and other rates used as benchmarks in our securitizations.  We enter into derivative instruments to manage exposures that arise from business activities that result in the future known receipt or payment of uncertain cash amounts, the values of which are impacted by interest rates.  Our derivative instruments are used to manage differences in the amount of our known or expected cash receipts and our known or expected cash payments principally related to the funding of our auto loan receivables.  In December 2014, we entered into an interest rate derivative contract related to the issuance of a $300 million floating rate term loan to manage exposure to variable interest rates associated with the term loan , as further discussed at Note 10.

 

We do not anticipate significant market risk from derivatives as they are predominantly used to match funding costs to the use of the funding.  However, disruptions in the credit or interest rate markets could impact the effectiveness of our hedging strategies.

 

Credit risk is the exposure to nonperformance of another party to an agreement.  We mitigate credit risk by dealing with highly rated bank counterparties.

 

Designated Cash Flow Hedges.  Our objectives in using interest rate derivatives are to add stability to CAF’s interest expense, to manage our exposure to interest rate movements and to better match funding costs to the interest received on the   receivables being securitized.  To accomplish these objectives, we primarily use interest rate swaps that involve the receipt of variable amounts from a counterparty in exchange for our making fixed-rate payments over the life of the agreements without exchange of the underlying notional amount.  These interest rate swaps are designated as cash flow hedges of forecasted interest payments in anticipation of permanent funding in the term securitization market or to hedge interest rate exposure related to floating rate notes .

 

For derivatives that are designated and qualify as cash flow hedges, the effective portion of changes in the fair value is initially recorded in accumulated other comprehensive loss (“AOCL”) and is subsequently reclassified into CAF income in the period that the hedged forecasted transaction affects earnings.  The ineffective portion of the change in fair value of the derivatives is recognized directly in CAF income.  Amounts reported in AOCL related to derivatives will be reclassified to CAF income as interest expense is incurred on our future issuances of fixed rate debt.  During the next 12 months, we estimate that an additional $ 11.1 million will be reclassified as a decrease to CAF income.

 

As of November 30, 2014 and February 28, 2014 we had interest rate swaps outstanding with combined notional amounts of $1,051.0 million and $869.0 million, respectively, which were designated as cash flow hedges of interest rate risk.

 

As of November 30, 2014   and February 2 8 , 2014 , we had no derivatives that were not designated as accounting hedges.

 

Fair Values of Derivative Instruments

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As of November 30, 2014

As of February 28, 2014

(In thousands)

Assets

Liabilities

Assets

Liabilities

Derivatives designated as accounting hedges:

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest rate swaps (1)

 

$

191 

 

$

 ―

 

$

 ―

 

$

 ―

 

Interest rate swaps (2)

 

$

 ―

 

$

(3,298)

 

$

 ―

 

$

(1,351)

 

Total

 

$

191 

 

$

(3,298)

 

$

 ―

 

$

(1,351)

 

 

 

    (1) Reported in other current assets on the consolidated balance sheets.

 (2) Reported in accounts payable on the consolidated balance sheets.

 

 

Page 12


 

 

Effect of Derivative Instruments on Comprehensive Income

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended

Nine Months Ended

 

 

November 30

November 30

(In thousands)

 

2014

2013

2014

2013

Derivatives designated as accounting hedges:

 

 

 

 

 

 

 

 

 

 

 

 

Loss recognized in AOCL (1)

 

$

(4,525)

 

$

(7,421)

 

$

(6,594)

 

$

(4,069)

Loss reclassified from AOCL into CAF income (1)

 

$

(1,881)

 

$

(2,155)

 

$

(6,220)

 

$

(7,665)

Gain recognized in CAF Income (2)

 

$

 ―

 

$

 ―

 

$

 ―

 

$

78 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  (1) Represents the effective portion.

(2) Represents the ineffective portion .

 

6. Fair Value Measurements

 

Fair value is defined as the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants in the principal market or, if none exists, the most advantageous market, for the specific asset or liability at the measurement date (referred to as the “exit price”).  The fair value should be based on assumptions that market participants would use, including a consideration of nonperformance risk.

 

We assess the inputs used to measure fair value using the three-tier hierarchy.  The hierarchy indicates the extent to which inputs used in measuring fair value are observable in the market.

 

Level 1 Inputs include unadjusted quoted prices in active markets for identical assets or liabilities that we can access at the measurement date.

 

Level 2 Inputs other than quoted prices included within Level 1 that are observable for the asset or liability, either directly or indirectly, including quoted prices for similar assets in active markets, quoted prices from identical or similar assets in inactive markets and observable inputs such as interest rates and yield curves.

 

Level 3 Inputs that are significant to the measurement that are not observable in the market and include management's judgments about the assumptions market participants would use in pricing the asset or liability (including assumptions about risk).

 

Our fair value processes include controls that are designed to ensure that fair values are appropriate.  Such controls include model validation, review of key model inputs, analysis of period-over-period fluctuations and reviews by senior management.

 

Valuation Methodologies

 

Money Market Securities.  Money market securities are cash equivalents, which are included in either cash and cash equivalents or other assets, and consist of highly liquid investments with original maturities of three months or less.  We use quoted market prices for identical assets to measure fair value.  Therefore, all money market securities are classified as Level 1.

 

Mutual Fund Investments.  Mutual fund investments consist of publicly traded mutual funds that primarily include diversified investments in large-, mid- and small-cap domestic and international companies.  The investments, which are included in other assets, are held in a rabbi trust established to fund informally our executive deferred compensation plan.  We use quoted active market prices for identical assets to measure fair value.  Therefore, all mutual fund investments are classified as Level 1.

 

Derivative Instruments.  The fair values of our derivative instruments are included in either other current assets or accounts payable.  As described in Note 5, as part of our risk management strategy, we utilize derivative instruments to manage differences in the amount of our known or expected cash receipts and our known or expected cash payments principally related to the funding of our auto loan receivables.  Our derivatives are not exchange-traded and are over-the-counter customized derivative instruments.  All of our derivative exposures are with highly rated bank counterparties.

 

 

Page 13


 

We measure derivative fair values assuming that the unit of account is an individual derivative instrument and that derivatives are sold or transferred on a stand-alone basis.  We estimate the fair value of our derivatives using quotes determined by the derivative counterparties and third-party valuation services.  Quotes from third-party valuation services and quotes received from bank counterparties project future cash flows and discount the future amounts to a present value using market-based expectations for interest rates and the contractual terms of the derivative instruments.  The models do not require significant judgment and model inputs can typically be observed in the liquid market; however, because the models include inputs other than quoted prices in active markets, all derivatives are classified as Level 2.

 

Our derivative fair value measurements consider assumptions about counterparty and our own nonperformance risk.  We monitor counterparty and our own nonperformance risk and, in the event that we determine that a party is unlikely to perform under terms of the contract, we would adjust the derivative fair value to reflect the nonperformance risk.

 

Page 14


 

 

Items Measured at Fair Value on a Recurring Basis

 

 

 

 

 

 

 

 

 

 

 

As of November 30, 2014

(In thousands)

Level 1

Level 2

Total

Assets:

 

 

 

 

 

 

 

 

 

Money market securities

$

202,540 

 

$

 ―

 

$

202,540 

 

Mutual fund investments

 

9,221 

 

 

 ―

 

 

9,221 

 

Derivative instruments

 

 ―

 

 

191 

 

 

191 

 

Total assets at fair value

$

211,761 

 

$

191 

 

$

211,952 

 

 

 

 

 

 

 

 

 

 

 

Percentage of total assets at fair value

 

99.9 

%

 

0.1 

%

 

100.0 

%

Percentage of total assets

 

1.7 

%

 

 ―

%

 

1.7 

%

 

 

 

 

 

 

 

 

 

 

Liabilities:

 

 

 

 

 

 

 

 

 

Derivative instruments

$

 ―

 

$

3,298 

 

$

3,298 

 

Total liabilities at fair value

$

 ―

 

$

3,298 

 

$

3,298 

 

 

 

 

 

 

 

 

 

 

 

Percentage of total liabilities

 

 ―

%

 

 ―

%

 

 ―

%

 

 

 

 

 

 

 

 

 

 

 

 

 

As of February 28, 2014

(In thousands)

Level 1

Level 2

Total

Assets:

 

 

 

 

 

 

 

 

 

Money market securities

$

641,622 

 

$

 ―

 

$

641,622 

 

Mutual fund investments

 

5,609 

 

 

 ―

 

 

5,609 

 

Total assets at fair value

$

647,231 

 

$

 ―

 

$

647,231 

 

 

 

 

 

 

 

 

 

 

 

Percentage of total assets at fair value

 

100.0 

%

 

 ―

%

 

100.0 

%

Percentage of total assets

 

5.5 

%

 

 ―

%

 

5.5 

%

 

 

 

 

 

 

 

 

 

 

Liabilities:

 

 

 

 

 

 

 

 

 

Derivative instruments

$

 ―

 

$

1,351 

 

$

1,351 

 

Total liabilities at fair value

$

 ―

 

$

1,351 

 

$

1,351 

 

 

 

 

 

 

 

 

 

 

 

Percentage of total liabilities

 

 ―

%

 

 ―

%

 

 ―

%

 

 

 

7. Cancellation Reserves

 

We recognize commission revenue for EPP products at the time of sale, net of a reserve for estimated contract cancellations.  Cancellations of these services may result from early termination by the customer, or default or prepayment on the finance contract.  The reserve for cancellations is evaluated for each product, and is based on forecasted forward cancellation curves utilizing historical experience, recent trends and credit mix of the customer base. 

Cancellation Reserves

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

(In millions)

 

 

2014

 

 

2013

 

 

2014

 

 

2013

 

Page 15


 

Balance as of beginning of period

 

$

86.0 

 

$

34.0 

 

$

72.5 

 

$

32.7 

Cancellations

 

 

(12.4)

 

 

(10.2)

 

 

(37.4)

 

 

(27.2)

Provision for future cancellations

 

 

15.3 

 

 

16.9 

 

 

53.8 

 

 

35.2 

Balance as of end of period

 

$

88.9 

 

$

40.7 

 

$

88.9 

 

$

40.7 

 

 

 

 

 

8. Income Taxes

 

We had $29.9 million of gross unrecognized tax benefits as of November 30 , 2014, and $26.3 million as of February 28, 2014.  There were no significant changes to the gross unrecognized tax benefits as reported for the year ended February 28, 2014, as all activity was related to positions taken on tax returns filed or intended to be filed in the current fiscal year.

 

9. Retirement Plans

 

Effective December 31, 2008, we froze both of our noncontributory defined benefit plans: our pension plan (the “pension plan”) and our unfunded, nonqualified plan (the “restoration plan”), which restores retirement benefits for certain associates who are affected by Internal Revenue Code limitations on benefits provided under the pension plan.  No additional benefits have accrued under these plans since that date.  In connection with benefits earned prior to December 31, 2008, we have a continuing obligation to fund the pension plan and will continue to recognize net periodic pension expense for both plans.  We use a fiscal year end measurement date for both the pension plan and the restoration plan.

 

Components of Net Pension Expense

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

(In thousands)

 

 

Pension Plan

 

 

Restoration Plan

 

 

Total

 

 

 

2014

 

 

2013

 

 

2014

 

 

2013

 

 

2014

 

 

2013

Interest cost

 

$

2,008 

 

$

1,896 

 

$

113 

 

$

128 

 

$

2,121 

 

$

2,024 

Expected return on plan assets

 

 

(2,257)

 

 

(1,979)

 

 

 ―

 

 

 ―

 

 

(2,257)

 

 

(1,979)

Recognized actuarial loss

 

 

340 

 

 

418 

 

 

 ―

 

 

 ―

 

 

340 

 

 

418 

Net pension expense

 

$

91 

 

$

335 

 

$

113 

 

$

128 

 

$

204 

 

$

463 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Nine Months Ended November 30

(In thousands)

 

 

Pension Plan

 

 

Restoration Plan

 

 

Total

 

 

 

2014

 

 

2013

 

 

2014

 

 

2013

 

 

2014

 

 

2013

Interest cost

 

$

6,024 

 

$

5,687 

 

$

339 

 

$

325 

 

$

6,363 

 

$

6,012 

Expected return on plan assets

 

 

(6,771)

 

 

(5,937)

 

 

 ―

 

 

 ―

 

 

(6,771)

 

 

(5,937)

Recognized actuarial loss

 

 

1,020 

 

 

1,255 

 

 

 ―

 

 

 ―

 

 

1,020 

 

 

1,255 

Net pension expense

 

$

273 

 

$

1,005 

 

$

339 

 

$

325 

 

$

612 

 

$

1,330 

 

 

We made $2.3 million in contributions to the pension plan during the nine months ended November 30 , 2014, and anticipate making no additional   contributions during the remainder of fiscal 2015.  The expected long-term rate of return on plan assets for the pension plan was 7.75% as of February 28, 2014.

 

10. Debt

 

 

 

 

 

 

 

 

 

 

 

 

As of November 30

As of February 28

(In thousands)

2014

2014

Short-term revolving credit facility

 

$

2,574 

 

$

582 

 

Current portion of finance and capital lease obligations

 

 

20,915 

 

 

18,459 

 

 

Page 16


 

Current portion of non-recourse notes payable

 

 

241,807 

 

 

223,938 

 

Total current debt

 

 

265,296 

 

 

242,979 

 

Long-term debt

 

 

300,000 

 

 

 ―

 

Finance and capital lease obligations, excluding current portion

 

 

311,771 

 

 

315,925 

 

Non-recourse notes payable, excluding current portion

 

 

7,938,626 

 

 

7,024,506 

 

Total debt, excluding current portion

 

 

8,550,397 

 

 

7,340,431 

 

Total debt

 

$

8,815,693 

 

$

7,583,410 

 

 

Revolving Credit Facility.     During the third quarter of fiscal 2015, we increased the borrowing capacity under our unsecured revolving credit facility (the “credit facility”) by $ 300 million to $ 1.0  b illion .  The terms of the credit facility were unchanged and the expiration date remains   August 2016 .  Borrowings under the credit facility are available for working capital and general corporate purposes.  Borrowings accrue interest at variable rates based on LIBOR, the federal funds rate, or the prime rate, depending on the type of borrowing, and we pay a commitment fee on the unused portions of the available funds.  As of November 30 , 2014, the unused capacity of approximately $ 997  m illion was fully available to us.

 

Finance and Capital Lease Obligations.  Finance and capital lease obligations relate primarily to stores subject to sale-leaseback transactions that did not qualify for sale accounting, and therefore, are accounted for as financings.  The leases were structured at varying interest rates and generally have initial lease terms ranging from 15 to 20 years with payments made monthly.  Payments on the leases are recognized as interest expense and a reduction of the obligations.  We have not entered into any sale-leaseback transactions since fiscal 2009.

 

Non-Recourse Notes Payable.  The non-recourse notes payable relate to auto loan receivables funded through term securitizations and our warehouse facilities.  The timing of principal payments on the non-recourse notes payable is based on the timing of principal collections and defaults on the securitized auto loan receivables.     The current portion of non-recourse notes payable represents principal payments that are due to be distributed in the following period.

 

As of November 30 , 2014, $ 7.22 billion of non-recourse notes payable was outstanding related to term securitizations.  These notes payable accrue interest predominantly at fixed rates and have scheduled maturities through May 2021 , but may mature earlier or later, depending upon the repayment rate of the underlying auto loan receivables. 

 

As of November 30 , 2014 , $ 959.0  m illion of non-recourse notes payable was outstanding related to our warehouse facilities.  The combined warehouse facility limit was $ 2.3  billion, and unused warehouse capacity totaled $ 1.34 billion.  We increased the combined limit of our warehouse facilities by $ 300 million in July 2014 and by an additional $ 200 million in November 2014 .     During the second quarter of fiscal 2015, we renewed our $800 million warehouse facility that was scheduled to expire in August 2014 for an additional 364 -day term.  Of the combined warehouse facility limit, $ 1. 5 billion will expire in February 2015 and $ 800 million will expire in July 2 015.  The return requirements of the warehouse facility investors could fluctuate significantly depending on market conditions.  At renewal, the cost, structure and capacity of the facilities could change.  These changes could have a significant impact on our funding costs.

 

See Notes 2 and 4 for additional information on the related securitized auto loan receivables.

 

Term Loan .     During the third quarter of fiscal 2015, we entered into a $300 million term loan with total outstanding principal due in November 2017 .  The term loan accrues interest at variable rates based on the LIBOR rate, the federal funds rate, or the prime rate.  As of November 30, 2014, $ 300 million remained outstanding and no repayments are scheduled to be made within the next 12 months.     Borrowings under the loan are available for working capital a nd general corporate purposes.  In December 2014, we entered into an interest rate derivative contract to manage our exposure to variable interest rates associated with this term loan.

 

Financial Covenants. The credit facility and term loan agreement s contain representations and warranties, conditions and covenants.  We must also meet financial covenants in conjunction with certain of the sale-leaseback transactions.  Our securitization agreements contain representations and warranties, financial covenants and performance triggers.  As of November 30 , 2014, we were in compliance with all financial covenants and our securitized receivables were in compliance with the related performance triggers.

 

 

Page 17


 

1 1 . Stock and Stock-Based Incentive Plans

 

(A) Share Repurchase Program

In fiscal 2013 , our board of directors authorized the repurchase of up to $ 800 million of our common stock .  On April 4, 2014, we announced that they had authorized the repurchase of up to an additional $1 billion of our common stock expiring on December 31, 2015.  On October 22, 2014, we announced that they had authorized the repurchase of up to an additional $2 billion of our common stock expiring on December 31, 2016.  During the nine months ended November 30, 2014, we exhausted the initial $800 million authorization and, as of November 30, 2014, $ 2.58  b illion was available for repurchase unde r the rem aining authorizations .    

 

For the three months ended November 30 , 2014 , we repurchased 6,234,799 shares of common stock at an average purchase pric e of $52.48 per share.  For the nine months ended November 30, 2014, we repurchased 14,101,539 shares of common stock at an average purchase price of $49.80 per share. For the three months ended November 30 , 2013, we repurchased 313,042 shares of common stock at an average purchase price of $47.39 per share. For the nine months ended November 30, 2013, we purchased 4,305,293 shares of common stock at an average price of $43.69 per share. 

 

(B) Stock Incentive Plans

We maintain long-term incentive plans for management, key employees and the nonemployee members of our board of directors.  The plans allow for the granting of equity-based compensation awards, including nonqualified stock options, incentive stock options, stock appreciation rights, restricted stock awards, stock- and cash-settled restricted stock units, stock grants or a combination of awards.  To date, we have not awarded any incentive stock options.

 

The majority of associates who receive share-based compensation awards primarily receive cash-settled restricted stock units.  Senior management and other key associates receive awards of nonqualified stock options and stock-settled restricted stock units.  Nonemployee directors receive awards o f nonqualified stock options, stock grants and/or restricted stock awards.  Excluding stock grants, all share-based compensation awards, including any associated dividend rights, are subject to forfeiture.

 

Nonqualified Stock Options.  Nonqualified stock options are awards that allow the recipient to purchase shares of our common stock at a fixed price.  Stock options are granted at an exercise price equal to the fair market value of our common stock on the grant date.  The stock options generally vest annually in equal amounts over periods of one to four years.  These option s   expire no later than ten years after the date of the grant.

 

Cash-Settled Restricted Stock Units.  Also referred to as restricted stock units, or RSUs, these are awards that entitle the holder to a cash payment equal to the fair market value of a share of our common stock for each unit granted.  Conversion generally occurs at the end of a three -year vesting period.  However, the cash payment per RSU will not be greater than 200 % or less than 75 % of the fair market value of a share of our common stock on the grant date.  RSUs are liability awards and do not have voting rights.

 

Stock-Settled Restricted Stock Units.  Also referred to as market stock units, or MSUs, these are awards to eligible key associates that are converted into between zero and two shares of common stock for each unit granted.  Conversion generally occurs at the end of a three -year vesting period.  The conversion ratio is calculated by dividing the average closing price of our stock during the final forty trading days of the three-year vesting period by our stock price on the grant date, with the resulting quotient capped at two.  This quotient is then multiplied by the number of MSUs granted to yield the number of shares awarded.  MSU s   do not have voting rights.

 

Restricted Stock Awards .  Restricted stock awards (RSAs) are awards of our common stock that are subject to specified restrictions that lapse 1 year from the grant date.  Participants holding RSAs are entitled to vote on matters submitted to holders of our common stock for a vote.  During the nine months ended November 30, 2014, we granted to our board of directors RSAs of 22,860 shares at a fair value per share on the grant date of $51.18 No RSAs were outstanding during the nine months ended November 30, 2013.  The unrecognized compensation costs related to nonvested RSAs totaled $0.1 million as of November 30, 2014.  These costs are expected to be recognized on a straight-line basis over a weighted average period of 0.6 years.

 

(C) Share-Based Compensation

 

Composition of Share-Based Compensation Expense

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended

Nine Months Ended

 

 

November 30

November 30

 

Page 18


 

(In thousands)

 

2014

2013

2014

2013

Cost of sales

 

$

1,159 

 

$

1,037 

 

$

2,733 

 

$

2,896 

 

CarMax Auto Finance income

 

 

889 

 

 

790 

 

 

2,526 

 

 

2,302 

 

Selling, general and administrative expenses

 

 

17,637 

 

 

15,371 

 

 

52,846 

 

 

50,608 

 

Share-based compensation expense, before income taxes

 

$

19,685 

 

$

17,198 

 

$

58,105 

 

$

55,806 

 

 

Composition of Share-Based Compensation Expense – By Grant Type

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended

Nine Months Ended

 

 

November 30

November 30

(In thousands)

 

2014

2013

2014

2013

Nonqualified stock options

 

$

6,223 

 

$

5,946 

 

$

21,230 

 

$

18,765 

 

Cash-settled restricted stock units

 

 

10,121 

 

 

8,014 

 

 

24,342 

 

 

25,986 

 

Stock-settled restricted stock units

 

 

3,004 

 

 

2,986 

 

 

10,597 

 

 

9,697 

 

Employee stock purchase plan

 

 

271 

 

 

252 

 

 

913 

 

 

858 

 

Restricted stock awards to non-employee directors

 

 

66 

 

 

 ―

 

 

1,023 

 

 

 ―

 

Stock grants to non-employee directors

 

 

 ―

 

 

 ―

 

 

 ―

 

 

500 

 

Share-based compensation expense, before income taxes

 

$

19,685 

 

$

17,198 

 

$

58,105 

 

$

55,806 

 

 

We recognize compensati on expense for stock options, MSUs and RSAs on a straight-line basis (net of estimated forfeitures) over the requisite service period, which is generally the vesting period of the award.  The variable expense associated with RSUs is recognized over their vesting period (net of estimated forfeitures) and is calculated based on the volume-weighted average price of our common stock on the last trading day of each reporting period.  The total costs for matching contributions for our employee stock purchase plan are included in share-based compensation expense.  There were no capitalized share-based compensation costs as of or for the nine months ended November 30 , 2014 or 2013 .

 

Stock Option Activity

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Weighted

 

 

 

 

 

 

 

 

 

 

Average

 

 

 

 

 

 

 

 

Weighted

 

Remaining

 

Aggregate

 

Number of

Average

 

Contractual

 

Intrinsic

(Shares and intrinsic value in thousands)

Shares

Exercise Price

 

Life (Years)

 

Value

Outstanding as of February 28, 2014

 

10,018 

 

$

27.02 

 

 

 

 

 

 

 

 

 

Options granted

 

2,051 

 

 

45.02 

 

 

 

 

 

 

 

 

 

Options exercised

 

(3,035)

 

 

17.89 

 

 

 

 

 

 

 

 

 

Options forfeited or expired

 

(34)

 

 

36.95 

 

 

 

 

 

 

 

 

 

Outstanding as of November 30, 2014

 

9,000 

 

$

34.17 

 

 

 

4.2 

 

 

$

205,337 

 

Exercisable as of November 30, 2014

 

4,771 

 

$

28.47 

 

 

 

3.1 

 

 

$

136,009 

 

 

During the nine months ended November 30 , 2014 and 2013 , we granted nonqualified options to purchase 2,050,919 and 1,605,149 shares of common stock, respectively.  The total cash received as a result of stock option exercises for the nine months ended November 30 , 2014 and 2013 , was $ 54.3 million and $ 26.0 million, respectively.  We settle stock option exercises with authorized but unissued shares of our common stock.  The total intrinsic value of options exercised for the nine months ended November 30 , 2014 and 2013 , was $ 99.9 million and $ 34.7 million, respectively.  We realized related tax benefits of $ 40.2 million and $ 13.9 million during the nine months ended November 30 , 2014 and 2013 , respectively.

 

Outstanding Stock Options

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As of November 30, 2014

 

 

 

 

 

 

Options Outstanding

 

Options Exercisable

 

 

 

 

 

 

 

 

 

Weighted

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Average

Weighted

 

 

 

 

Weighted

 

 

 

 

 

 

 

 

 

Remaining

Average

 

 

 

 

Average

(Shares in thousands)

Number of

Contractual

Exercise

 

Number of

Exercise

 

Page 19


 

Range of Exercise Prices

Shares

Life (Years)

Price

 

Shares

Price

$

11.43 

 

 

 

 

 

458 

 

 

1.4 

 

$

11.43 

 

 

 

458 

 

$

11.43 

 

$

13.19 

-

$

19.82

 

 

358 

 

 

0.7 

 

$

15.65 

 

 

 

358 

 

$

15.65 

 

$

19.98 

-

$

25.39

 

 

1,250 

 

 

2.4 

 

$

25.18 

 

 

 

1,250 

 

$

25.18 

 

$

28.81 

-

$

32.69

 

 

3,340 

 

 

3.9 

 

$

32.09 

 

 

 

2,094 

 

$

32.21 

 

$

33.11 

-

$

49.25

 

 

3,594 

 

 

5.8 

 

$

43.90 

 

 

 

611 

 

$

42.69 

 

Total

 

 

 

 

 

 

9,000 

 

 

4.2 

 

$

34.17 

 

 

 

4,771 

 

$

28.47 

 

 

For stock options, the fair value of each award is estimated as of the date of grant using a binomial valuation model.  In computing the value of the option, the binomial model considers characteristics of fair-value option pricing that are not available for consideration under a closed-form valuation model (for example, the Black-Scholes model), such as the contractual term of the option, the probability that the option will be exercised prior to the end of its contractual life and the probability of termination or retirement of the option holder.  For this reason, we believe that the binomial model provides a fair value that is more representative of actual experience and future expected experience than the value calculated using a closed-form model.  Estimates of fair value are not intended to predict actual future events or the value ultimately realized by the recipients of share-based awards.

 

The weighted average fair value per share at the date of grant for options granted during the nine months ended November 30 , 2014 and 2013 , was $ 13.25 and $ 15.59 , respectively.  The unrecognized compensation costs related to nonvested options totaled $ 38.2 million as of November 30 , 2014 .  These costs are expected to be recognized on a straight-line basis over a weighted average period of 2.3 years.

 

Assumptions Used to Estimate Option Values

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Nine Months Ended November 30

 

 

2014

 

2013

Dividend yield

 

 

 

 

0.0 

%

 

 

 

 

0.0 

%

Expected volatility factor (1)  

 

25.2 

%

-

32.7 

%

 

27.9 

%

-

46.8 

%

Weighted average expected volatility

 

 

 

 

31.8 

%

 

 

 

 

44.7 

%

Risk-free interest rate (2)      

 

0.01 

%

-

2.7 

%

 

0.02 

%

-

2.6 

%

Expected term (in years)   (3)  

 

 

 

 

4.7 

 

 

 

 

 

4.7 

 

 

  (1) Measured using historical daily price changes of our stock for a period corresponding to the term of the options and the implied volatility derived from the market prices of traded options on our stock.

(2) Based on the U.S. Treasury yield curve in effect at the time of grant.

(3) Represents the estimated number of years that options will be outstanding prior to exercise.

 

Cash-Settled Restricted Stock Unit Activity

 

 

 

 

 

 

 

 

 

 

 

Weighted

 

 

 

 

Average

 

 

Number of

Grant Date

(Units in thousands)

 

Units

Fair Value

Outstanding as of February 28, 2014

 

1,531 

 

$

35.68 

 

Stock units granted

 

588 

 

$

44.96 

 

Stock units vested and converted

 

(470)

 

$

32.87 

 

Stock units cancelled

 

(91)

 

$

39.29 

 

Outstanding as of November 30, 2014

 

1,558 

 

$

39.82 

 

 

During the nine months ended November 30 , 2014 and 2013 , we granted 587,990   and 541,819 RSUs, respectively.  The initial fair market value per RSU at the date of grant for the RSUs granted during the nine months ended November 30 , 2014 and 2013 , was $ 44.96 and $ 42.68 , respectively.  The RSUs are cash-settled upon vesting.  During the nine months ended November 30 , 2014   and 2013, we paid $ 21.6 million and $ 23.3 million, respectively (before payroll tax withholdings) , to RSU holders upon the vesting of RSUs.  We realized tax benefits of $ 8.7 million and $ 9.3 million during the nine months ended November 30, 2014 and 2013 , respectively.

 

 

Page 20


 

Expected Cash Settlement Range Upon Restricted Stock Unit Vesting

 

 

 

 

 

 

 

 

 

 

As of November 30, 2014

(In thousands)

 

Minimum   (1)

Maximum (1)

Fiscal 2016

 

$

12,307 

 

$

32,820 

 

Fiscal 2017

 

 

14,028 

 

 

37,408 

 

Fiscal 2018

 

 

16,225 

 

 

43,266 

 

Total expected cash settlements

 

$

42,560 

 

$

113,494 

 

 

  (1) Net of estimated forfeitures.

 

Stock-Settled Restricted Stock Unit Activity

 

 

 

 

 

 

 

 

 

 

 

Weighted

 

 

 

 

Average

 

 

Number of

Grant Date

(Units in thousands)

 

Units

Fair Value

Outstanding as of February 28, 2014

 

852 

 

$

45.26 

 

Stock units granted

 

249 

 

$

55.42 

 

Stock units vested and converted

 

(296)

 

$

45.69 

 

Stock units cancelled

 

(5)

 

$

47.31 

 

Outstanding as of November 30, 2014

 

800 

 

$

48.25 

 

 

During the nine months ended November 30 , 2014 and 2013 , we granted 249,291   and 237,660   MSUs , respectively.  The weighted average fair value per MSU at the date of grant for MSUs granted during the nine months ended November 30 , 2014 and 2013 , was $ 55.42 and $ 52.02 , respectively.  The fair values were determined using a Monte-Carlo simulation and were based on the expected market price of our common stock on the vesting date and the expected number of converted common shares.  We realized related tax benefits of $ 7.5 million and $ 6.7 million for the nine months ended November 30, 2014 and 2013 , respectively, from the vesting of market stock units.  The unrecognized compensation costs related to nonvested MSUs totaled $ 16.2 million as of November 30 , 2014 .  These costs are expected to be recognized on a straight-line basis over a weighted average period of 1.2 years.

 

  1 2 . Net Earnings per Share

 

Basic net earnings per share is computed by dividing net earnings available for basic common shares by the weighted average number of shares of common stock outstanding .  Diluted net earnings per share is computed by dividing net earnings available for diluted common shares by the sum of weighted average number of shares of common stock outstanding and dilu tive potential commo n   stock .  

 

Basic and Dilutive Net Earnings Per Share Reconciliations

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended

Nine Months Ended

 

 

November 30

November 30

(In thousands except per share data)

 

2014

2013

2014

2013

Net earnings

 

$

130,049 

 

$

106,452 

 

$

454,220 

 

$

393,377 

 

Weighted average common shares outstanding

 

 

214,228 

 

 

223,259 

 

 

217,568 

 

 

223,831 

 

Dilutive potential common shares:

 

 

 

 

 

 

 

 

 

 

 

 

 

Stock options

 

 

2,105 

 

 

3,402 

 

 

2,382 

 

 

3,305 

 

Stock-settled restricted stock units and awards

 

 

692 

 

 

756 

 

 

635 

 

 

734 

 

Weighted average common shares and dilutive

 

 

 

 

 

 

 

 

 

 

 

 

 

potential common shares

 

 

217,025 

 

 

227,417 

 

 

220,585 

 

 

227,870 

 

Basic net earnings per share

 

$

0.61 

 

$

0.48 

 

$

2.09 

 

$

1.76 

 

Diluted net earnings per share

 

$

0.60 

 

$

0.47 

 

$

2.06 

 

$

1.73 

 

 

Page 21


 

 

Certain options to purchase shares of common stock were outstanding and not included in the calculation of diluted net earnings per share because their inclusion would have been antidilutive.  On a weighted average basis, f or the three months ended November 30, 2014 and 2013, options to purchase 1,707,581   shares and 1,309,282 shares of common stock, respectively, were not included.   For the nine months ended November 30, 2014 and 2013, options to purchase 2,617,453 shares and 1,175,274 shares , respectively, were not included.

  

1 3 . Accumulated Other Comprehensive Loss

 

Changes in Accumulated Other Comprehensive Loss by Component

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total

 

 

Net

 

 

 

 

 

Accumulated

 

 

Unrecognized

 

Net

 

Other

 

 

Actuarial

 

Unrecognized

 

Comprehensive

(In thousands, net of income taxes)

 

Losses

 

Hedge Losses

 

Loss

Balance as of February 28, 2014

 

$

(38,715)

 

 

$

(7,556)

 

 

$

(46,271)

 

Other comprehensive loss before reclassifications

 

 

 ―

 

 

 

(4,001)

 

 

 

(4,001)

 

Amounts reclassified from accumulated other comprehensive loss

 

 

640 

 

 

 

3,774 

 

 

 

4,414 

 

Other comprehensive income (loss)

 

 

640 

 

 

 

(227)

 

 

 

413 

 

Balance as of November 30, 2014

 

$

(38,075)

 

 

$

(7,783)

 

 

$

(45,858)

 

 

 

Page 22


 

Changes In and Reclassifications Out of Accumulated Other Comprehensive Loss

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

 

(In thousands)

 

2014

 

2013

 

2014

 

2013

 

 

 

 

 

 

 

 

 

 

 

Retirement Benefit Plans (Note 9):

 

 

 

 

 

 

 

 

 

Actuarial loss arising during the year

$

 ―

$

(458)

$

 ―

$

(458)

 

Tax benefit

 

 ―

 

171 

 

 ―

 

171 

 

   Amortized actuarial loss arising during the year, net

 

 

 

 

 

 

 

 

 

      of tax

 

 ―

 

(287)

 

 ―

 

(287)

 

Actuarial loss amortization reclassifications recognized

 

 

 

 

 

 

 

 

 

in net pension expense:

 

 

 

 

 

 

 

 

 

Cost of sales

 

139 

 

166 

 

415 

$

500 

 

CarMax Auto Finance income

 

 

 

23 

 

28 

 

Selling, general and administrative expenses

 

193 

 

243 

 

582 

 

727 

 

Total amortization reclassifications recognized

 

 

 

 

 

 

 

 

 

in net pension expense

 

340 

 

418 

 

1,020 

 

1,255 

 

Tax expense

 

(126)

 

(156)

 

(380)

 

(467)

 

Amortization reclassifications recognized in net

 

 

 

 

 

 

 

 

 

pension expense, net of tax

 

214 

 

262 

 

640 

 

788 

 

Net change in retirement benefit plan unrecognized

 

 

 

 

 

 

 

 

 

actuarial losses, net of tax

 

214 

 

(25)

 

640 

 

501 

 

 

 

 

 

 

 

 

 

 

 

Cash Flow Hedges (Note 5):

 

 

 

 

 

 

 

 

 

Effective portion of changes in fair value

 

(4,525)

 

(7,421)

 

(6,594)

 

(4,069)

 

Tax benefit

 

1,779 

 

2,922 

 

2,593 

 

1,602 

 

Effective portion of changes in fair value, net of tax

 

(2,746)

 

(4,499)

 

(4,001)

 

(2,467)

 

Reclassifications to CarMax Auto Finance income

 

1,881 

 

2,155 

 

6,220 

 

7,665 

 

Tax expense

 

(740)

 

(849)

 

(2,446)

 

(3,018)

 

Reclassification of hedge losses, net of tax

 

1,141 

 

1,306 

 

3,774 

 

4,647 

 

Net change in cash flow hedge unrecognized losses,

 

 

 

 

 

 

 

 

 

net of tax

 

(1,605)

 

(3,193)

 

(227)

 

2,180 

 

Total other comprehensive (loss) income, net of tax

$

(1,391)

$

(3,218)

$

413 

$

2,681 

 

 

Changes in the funded status of our retirement plans and the effective portion of changes in the fair value of derivatives that are designated and qualify as cash flow hedges are recognized in accumulated other comprehensive loss.  The cumulative balances are net of deferred taxes of $ 27.4   million as of November 30, 2014 , and $ 27.7 million as of February 28, 2014.

  

14. Contingent Liabilities

 

Litigation .   On April 2, 2008, Mr. John Fowler filed a putative class action lawsuit against CarMax Auto Superstores California, LLC and CarMax Auto Superstores West Coast, Inc. in the Superior Court of California, County of Los Angeles.  Subsequently, two other lawsuits, Leena Areso et al. v.  CarMax Auto Superstores California, LLC and Justin Weaver v. CarMax Auto Superstores California, LLC , were consolidated as part of the Fowler case.  The allegations in the consolidated case involved: (1) failure to provide meal and rest breaks or compensation in lieu thereof; (2) failure to pay wages of terminated or resigned employees related to meal and rest breaks and overtime; (3) failure to pay overtime; (4) failure to comply with itemized employee wage statement provisions; (5) unfair competition; and (6) California’s Labor Code Private Attorney General Act.  The putative class consisted of sales consultants, sales managers, and other hourly employees who worked for the company in California from April 2, 2004, to the present.  On May 12, 2009, the court

 

Page 23


 

dismissed all of the class claims with respect to the sales manager putative class.  On June 16, 2009, the court dismissed all claims related to the failure to comply with the itemized employee wage statement provisions.  The court also granted CarMax’s motion for summary adjudication with regard to CarMax’s alleged failure to pay overtime to the sales consultant putative class.  The plaintiffs appealed the court's ruling regarding the sales consultant overtime claim.  On May 20, 2011, the California Court of Appeal affirmed the ruling in favor of CarMax.  The plaintiffs filed a Petition of Review with the California Supreme Court, which was denied.  As a result, the plaintiffs’ overtime claims are no longer a part of the lawsuit.

 

The claims currently remaining in the lawsuit regarding the sales consultant putative class are: (1) failure to provide meal and rest breaks or compensation in lieu thereof; (2) failure to pay wages of terminated or resigned employees related to meal and rest breaks; (3) unfair competition; and (4) California’s Labor Code Private Attorney General Act.  On June 16, 2009, the court entered a stay of these claims pending the outcome of a California Supreme Court case involving unrelated third parties but related legal issues.  Subsequently, CarMax moved to lift the stay and compel the plaintiffs’ remaining claims into arbitration on an individual basis, which the court granted on November 21, 2011.  The plaintiffs appealed the court’s ruling to the California Court of Ap peal.  On March 26, 2013, th e California Court of Appeal reversed the trial court's order granting CarMax's motion to compel arbitration.  On October 8, 2013, CarMax filed a petition for a writ of certiorari seeking review in the United States Supreme Court.  On February 24, 2014, the United States Supreme Court granted CarMax's petition for certiorari, vacated the California Court of Appeal decision and remanded the case to the California Court of Appeal for further consideration.  The Fowler laws uit seeks compensator y and special damages, wages, interest, civil and statutory penalties, restitution, injunctive relief and the recovery of attorneys’ fees.  We are unable to make a reasonable estimate of the amount or range of loss that could result from an unfavorable outcome in these matters.

 

We are involved in various other legal proceedings in the normal course of business.  Based upon our evaluation of information currently available, we believe that the ultimate resolution of any such proceedings will not have a material effect, either individually or in the aggregate, on our financial condition, results of operations or cash flows.

 

Gain Contingency .   The Company is a class member in a consolidated and settled class action lawsuit ( In Re Toyota Motor Corp. Unintended Acceleration Marketing, Sales Practices, and Products Liability Litig. , Case No. 10-2151 (C.D. Cal.), consolidated as of April 9, 2010) against Toyota Motor Corp. and Toyota Motor Sales, USA, Inc. (collectively, “Toyota”) related to the economic loss associated with certain Toyota vehicles equipped with electronic throttle controls systems and the potential unintended acceleration of these vehicles.  On July 9, 2014, we received $20.9 million in the settlement of this matter and recorded the gain at the time of receipt.

 

 

 

Page 24


 

 

 

ITEM 2.

MANAGEMENT'S DISCUSSION AND ANALYSIS
OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

The following Management’s Discussion and Analysis of Financial Condition and Results of Operations (“MD&A”) is provided as a supplement to, and should be read in conjunction with, our audited consolidated financial statements, the accompanying notes and the MD&A included in our Annual Report on Form 10-K for the fiscal year ended February 2 8 , 201 4 (“fiscal 201 4 ”), as well as our consolidated financial statements and the accompanying notes included in Item 1 of this Form 10-Q.  Note references are to the notes to consolidated financial statements included in Item 1.  All references to net earnings per share are to diluted net earnings per share.  Amounts and percentages may not total due to rounding.

 

In this discussion, “we,” “our,” “us,” “CarMax,” “CarMax, Inc.” and “the company” refer to CarMax, Inc. and its wholly owned subsidiaries, unless the context requires otherwise. 

 

BUSINESS OVERVIEW

 

CarMax is the nation’s largest retailer of used vehicles.  We operate in two reportable segments:  CarMax Sales Operations and CarMax Auto Finance (“CAF”).  Our CarMax Sales Operations segment consists of all aspects of our auto merchandising and service operations, excluding financing provided by CAF.  Our CAF segment consists solely of our own finance operation that provides vehicle financing through CarMax store s.

 

We pioneered the used car superstore concept, opening our first store in 1993.  Our strategy is to revolutionize the auto retailing market by addressing the major sources of customer dissatisfaction with traditional auto retailers and to maximize operating efficiencies through the use of standardized operating procedures and store formats enhanced by sophisticated, proprietary management information systems.  As of November 30 , 2014, we operated 1 43 used car store s in 72 markets, comprising 51 mid-sized markets, 15 large markets and 6 small markets.  We define mid-sized markets as those with television viewing populations generally between 600,000 and 2.5 million people.  As of that date, w e also operated four new car franchises.  During fiscal 2014, we sold 526,929 used cars, representing 99 % of the total 534,690 vehicles we sold at retail.

 

We believe the CarMax consumer offer is distinctive within the auto retailing marketplace.  Our offer provides customers the opportunity to shop for vehicles the same way they shop for items at other big box retailers.  Our consumer offer features low, no ‑haggle prices; a broad selection of CarMax Quality Certified used vehicles; and superior customer service.  Our website, carmax.com, and related mobile apps are valuable tools for communicating the CarMax consumer offer, as well as sophisticated search engines and efficient channel s for customers who prefer to start their shopping online.  Our financial results are driven by retailing used vehicles and associated items including vehicle financing, extended protection plan (“EPP”) products, as well as wholesale vehicle sales and vehicle repair service. EPP products include extended service plans (“ESPs”) and guaranteed asset protection (“GAP”) , which is designed to cover the unpaid balance on an auto loan in the event of a total loss of the vehicle or unrecovered theft.

 

We seek to build customer satisfaction by offering high-quality retail vehicles.  Fewer than half of the vehicles acquired from consumers through our appraisal purchase process meet our standards for reconditioning and subsequent retail sale.  Those vehicles that do not meet our standards are sold through on-site wholesale auctions.  Vehicles repossessed and liquidated by CAF are also generally sold through our wholesale auctions.  Wholesale auctions are generally held on a weekly or bi-weekly basis, and as of November 30 , 2014, we conducted auctions at 63 used car store s.  During fiscal 2014, we sold 342,576 wholesale vehicles.  On average, the vehicles we wholesale are approximately 10 years old and have more than 100,000 miles.  Participation in our wholesale auctions is restricted to licensed automobile dealers, the majority of whom are independent dealers and licensed wholesalers.

 

We sell EPP s on behalf of unrelated third parties who are the primary obligors.  E P P revenue represents commissions earned on the sale of ESPs and GAP from the unrelated third parties.

 

We provide financing to qualified retail customers through CAF and our arrangements with several industry-leading financial institutions.  Depending on the credit profile of the customer, the third-party finance providers generally either pay us or are paid a fixed, pre-negotiated fee per contract.  The fee amount is independent of any finance term offered to the customer; it does not vary based on the amount financed, the term of the loan, the interest rate or the loan-to-value ratio.  We refer to the providers who pay us a fee as prime and nonprime providers, and we refer to the providers to whom we pay a fee as subprime

 

Page 25


 

 

providers.  We periodically test additional third-party providers.  We have no recourse liability for credit losses on retail installment contracts arranged with third-party providers.

 

We offer financing through CAF to qualified customers purchasing vehicles at CarMax stores .  CAF utilizes proprietary customized scoring models based upon the credit history of the customer, along with CAF’s historical experience, to predict the likelihood of customer repayment.  CAF offers customers an array of competitive rates and terms, allowing them to choose the ones that best fit their needs.  In addition, customers are permitted to refinance or pay off their contract with CAF or a third-party provider within three business days of a purchase without incurring any finance or related charges.  We test different credit offers and closely monitor acceptance rates, 3-day payoffs and the effect on sales to assess market competitiveness.  After the effect of 3 ‑day payoffs and vehicle returns, CAF financed 41 .2 % of our retail vehicle unit sales in the first nine months of fiscal 201 5 .  As of November 30 , 2014, CAF serviced approximately 597,000 customer accounts in its $8.19  billion portfolio of managed auto loan receivables.

 

Over the long term, we believe the primary driver for earnings growth will be vehicle unit sales growth from both new stores and stores included in our comparable store base.  We also believe that increased used vehicle unit sales will drive increased sales of wholesale vehicles and ancillary products and, over time, increased CAF income.  We target a dollar range of gross profit per used unit sold.  The gross profit dollar target for an individual vehicle is based on a variety of factors, including its probability of sale and its mileage relative to its age; however, it is not primarily based on the vehicle’s selling price. 

 

We currently plan to open 13 store s in fiscal 2015 and between 10 and 15 store s in each of the following two fi scal years.  While we currently have 143   store s, we are still in the midst of the national rollout of our retail concept, and as of November 30 , 2014, we had used car store s located in marke ts that comprised approximately 60 % of the U.S. population.

 

The principal challenges we face in expanding our store base include our ability to hire qualified associates and build our management bench strength to support our store growth , and our ability to procure suitable real estate at favorable terms.  We staff each newly opened store with associates who have extensive CarMax training.  Therefore, we must recruit, train and develop managers and associates to fill the pipeline necessary to support future store openings.

 

Fiscal 201 5   Third Q uarter Highlights

 

§

Net sales and operating revenues increased 15.8% to $ 3.41  billion from $ 2.94  billion in the third quarter of fiscal 201 4.  Net earnings grew 22.2 % to $1 30.0  million from $ 106.5  million in the prior year period, while net earnings per share grew 27.7 % to $0. 60 , compared with $0. 47 in the prior year period. 

§

U sed vehicle revenues increased 16.6 % to $ 2.79  billion from $ 2.40  billion in the third quarter of fiscal 201 4 .  Total used vehicle unit sales rose 14.0 %, reflecting the combination of a 7.4 % increase in comparable store used unit sales and sales from newer stores not yet included in the comparable store base.

§

W holesale vehicle revenues increased 10.2 % to $ 481.7  million from $ 437.3  million in the third quarter of fiscal 201 4 .  Wholesale unit sales rose 10.0 %, reflecting increased appraisal traffic and the growth of our store base.

§

O ther sales and revenues increased   30.2 % to $ 74.5  million from $ 57.2  million in the third quarter of fiscal 201 4 , primarily reflecting improvements in EPP revenues and net third-party finance fees .  Last year’s third quarter EPP revenues were reduced by an adjustment to the reserve for estimated cancellations of $8.8 million ($0.02 per share).  Excluding this adjustment, other sales and revenues increased 12.9%, primarily due to our growth in retail unit sales.    

§

Total g ross profit increased 17.0% to $ 446.6   million compared with $ 381.7  million in the third quarter of fiscal 201 4 , largely reflecting the increase s in used and wholesale vehicle unit sales. 

§

Selling, general and administrative (“SG&A”) expenses increased 11.3 % to $ 316.6  million from $ 284.4  million in the third quarter of fiscal 2014.  The increase was largely driven by the 16 % increase in our store base since the beginning of last year’s third quarter (representing the addition of 20 stores) and higher variable selling costs resulting from our 7.4% increase in comparable store used unit sales.  SG&A per retail unit declined $ 52 to $ 2 , 243, as our comparable store used unit sales growth generated overhead leverage

§

CAF income increased 6.9 % to $ 89.7  million compared with $ 83.9  million in the third quarter of fiscal 2014.  The improvement resulted from a 17.9 % increase in average managed receivables, partially offset by a lower total interest margin rate, which declined to 6 .4 % of average managed receivables from 6.8 % in the prior year ’s third quarter .

§

In the first nine months of fiscal 2015 , net cash used in operating activities totaled $ 784.6  million, compared with $ 493.1  million in the first nine months of fiscal 201 4 The change was primarily due to an increase in inventory in fiscal 2015 These amounts include increases in auto loan receivables of $ 1.05 b illion in both periods .  The majority

 

Page 26


 

 

of the increases in auto loan receivables are accompanied by increases in non-recourse notes payable, which are separately reflected as cash provided by financing activities.  Excluding the increases in auto loan receivables, net cash provided by operating activities would have been  $ 266.1  million in the first nine months of fiscal 201 5 versus $ 552.2  million in the first nine months of fiscal 201 4 .

 

CRITICAL ACCOUNTING POLICIES

 

For information on critical accounting policies, see “Critical Accounting Policies” in MD&A included in Item 7 of the Annual Report on Form 10-K for the fiscal year ended February 28, 2014 .  These policies relate to financing and securitization transactions, revenue recognition and income taxes.

 

RESULTS OF OPERATIONS – CARMAX SALES OPERATIONS

 

Net Sales And Operating Revenues

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

(In millions)

2014

2013

Change

2014

2013

Change

Used vehicle sales

$

2,794.5 

 

$

2,396.8 

 

16.6 

%

$

8,775.0 

 

$

7,738.1 

 

13.4 

%

New vehicle sales

 

54.6 

 

 

50.1 

 

9.0 

%

 

194.3 

 

 

162.5 

 

19.6 

%

Wholesale vehicle sales

 

481.7 

 

 

437.3 

 

10.2 

%

 

1,557.2 

 

 

1,402.8 

 

11.0 

%

Other sales and revenues:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Extended protection plan revenues

 

61.7 

 

 

48.8 

 

26.5 

%

 

188.4 

 

 

178.4 

 

5.6 

%

Service department sales

 

28.0 

 

 

26.1 

 

7.1 

%

 

84.9 

 

 

80.8 

 

5.0 

%

Third-party finance fees, net

 

(15.2)

 

 

(17.7)

 

14.2 

%

 

(45.1)

 

 

(64.6)

 

30.2 

%

Total other sales and revenues

 

74.5 

 

 

57.2 

 

30.2 

%

 

228.1 

 

 

194.6 

 

17.3 

%

Total net sales and operating revenues

$

3,405.2 

 

$

2,941.4 

 

15.8 

%

$

10,754.6 

 

$

9,498.0 

 

13.2 

%

 

Unit Sales

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

 

2014

2013

% Change

 

2014

2013

% Change

Used vehicles

 

139,158 

 

122,065 

 

14.0 

 

%

 

 

433,011 

 

394,073 

 

9.9 

%

New vehicles

 

2,009 

 

1,818 

 

10.5 

 

%

 

 

7,187 

 

5,954 

 

20.7 

%

Wholesale vehicles

 

90,988 

 

82,743 

 

10.0 

 

%

 

 

286,075 

 

262,342 

 

9.0 

%

 

Average Selling Prices

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

 

2014

2013

% Change

 

2014

2013

% Change

Used vehicles

$

19,914 

$

19,469 

 

2.3 

 

%

 

$

20,104 

$

19,480 

 

3.2 

%

New vehicles

$

27,056 

$

27,428 

 

(1.4)

 

%

 

$

26,926 

$

27,176 

 

(0.9)

%

Wholesale vehicles

$

5,124 

$

5,123 

 

0.0 

 

%

 

$

5,277 

$

5,185 

 

1.8 

%

 

Vehicle Sales Changes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

 

2014

2013

2014

2013

Used vehicle units

 

14.0 

%

 

15.4 

%

 

9.9 

%

 

19.6 

%

Used vehicle revenues

 

16.6 

%

 

15.9 

%

 

13.4 

%

 

20.0 

%

 

 

 

 

 

 

 

 

 

 

 

 

 

Wholesale vehicle units

 

10.0 

%

 

3.8 

%

 

9.0 

%

 

6.6 

%

Wholesale vehicle revenues

 

10.2 

%

 

2.2 

%

 

11.0 

%

 

5.3 

%

 

Page 27


 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Comparable store used unit sales growth is one of the key drivers of our profitability.  A store is included in comparable store retail sales in the store’s fourteenth full month of operation.

 

Comparable Store Used Vehicle Sales Changes

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

 

2014

2013

2014

2013

Used vehicle units

 

7.4 

%

 

9.9 

%

 

3.5 

%

 

14.3 

%

Used vehicle dollars

 

9.9 

%

 

10.5 

%

 

6.8 

%

 

14.7 

%

 

Change in Used Car Store Base

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

 

2014

2013

2014

2013

Used car stores, beginning of period

 

139 

 

 

123 

 

 

131 

 

 

118 

 

Store openings

 

 

 

 

 

12 

 

 

 

Used car stores, end of period

 

143 

 

 

126 

 

 

143 

 

 

126 

 

 

We opened 12 stores during the first nine months of fiscal 2015, including 9 stores in 8 new markets (1 store each in Rochester, New York; Dothan, Alabama; Spokane, Washington; Madison, Wisconsin; Lynchburg, Virginia; Tupelo, Mississippi; and Reno, Nevada, and 2 stores in Portland, Oregon) and 3 stores in existing markets (Harrisburg/Lancaster, Pennsylvania; Dallas, Texas; and Raleigh, North Carolina).  The Dothan, Lynchburg, and Tupelo stores are part of our test of smaller format stores in smaller markets, and they are anticipated to sell fewer vehicles compared with stores in larger markets.

 

Used Vehicle Sales.  The 16.6 % increase in used vehicle revenues in the third quarter of fiscal 2015 resulted from a 14.0 % increase in used unit sales and a 2.3% increase in average selling price .  The increase in used unit sales included a 7.4 % increase in comparable store used unit sales and sales from newer stores not yet included in the comparable store base.  Comparable store used unit sales benefited from our sixth consecutive quarter of growth in customer traffic and also from improved conversion .  The percentage of retail vehicles financed by third-party subprime providers, combined with those financed under the previously announced CAF loan origination test, declined from 17.7% in the third quarter of fiscal 2014 to 15.2% in this year’s third quarter.  The mix of our retail vehicles financed by CAF , prime, nonprime and subprime providers may vary from quarter to quarter depending on several factors including the credit quality of applicants, changes in p roviders’ credit decisioning and external market conditions.  Changes in originations by one tier of credit providers may also affect the originations made by providers in other tiers.  The increase in our average selling price primarily reflected an increase in the mix of our sales represented by later model, age 0-4 year-old vehicles.

 

The 13.4% increase in used vehicle revenues in the first nine months of fiscal 2015 resulted from a 9.9% increase in used unit sales and a 3.2% increase in average selling price.  The increase in used unit sales included a 3.5 % increase in comparable store used unit sales and sales from newer stores not yet included in the comparable store base.  T he comparable store used unit growth for the first nine months of the year was driven by improved customer traffic .  The percentage of retail vehicles financed by third-party subprime providers, combined with those financed under the previously announced CAF loan origination test, declined from 19.2% in the first nine months of fiscal 2014 to 15. 0 % in this year’s first nine months.  The increase in our average selling price for the first nine months of fiscal 2015 reflected an increase in the mix of later-model, age 0-4 year old vehicles, as well as higher industry wholesale pricing in the spring of calendar 2014, which increased our vehicle acquisition costs during this portion of the fiscal year.

 

Wholesale Vehicle Sales.  Our wholesale auction prices usually reflect the trends in the general wholesale market for the types of vehicles we sell, although they can also be affected by changes in vehicle mix or the average age, mileage or condition of the vehicles bought through our appraisal process and sold in our auctions.

 

The 10.2% increase in wholesale vehicle revenues in the third quarter of fiscal 2015 resulted from a corresponding increase in wholesale unit sales.  Wholesale unit sales primarily benefited from increased appraisal traffic and the growth in our store base.    

 

 

Page 28


 

 

The 11.0% increase in wholesale vehicle revenues in the first nine months of fiscal 2015 resulted from a 9.0% increase in wholesale unit sales and a 1.8% increase in average selling price.  The increase in wholesale unit sales primarily reflected the combination of the growth in our store base, as well as increased appraisal traffic and a higher buy rate at comparable stores.

 

Other Sales and Revenues.  Other sales and revenues include commissions on the sale of EPPs, net of a reserve for e stimated customer cancellations; service department sales ; and net third-party finance fees.  The fixed, per-vehicle fees paid to us by prime and nonprime third-party finance providers may vary, reflecting the providers’ differing levels of credit risk exposure.  The fixed, per-vehicle fees paid to the subprime providers are reflected as an offset to finance fee revenues received from prime and nonprime providers. 

 

Other sales and revenues increased $17.3 million, or 30.2%, in the third quarter of fiscal 2015.  E PP revenues rose $12.9 million, or 26.5% versus the prior year’s quarter.  Last year’s third quarter EPP revenues were reduced by an adjustment to the reserve for estimated cancellations of $8.8 million ($0.02 per share).  The remainder of the increase in EPP revenues reflected the growth in our retail unit sales, partially offset by a somewhat lower EPP penetration rate.  Net third-party finance fees improved $ 2.5  million versus last year’s third quarter   primarily due to increased originations by providers who pay us a fee and reduced penetration by providers to whom we pay a fee.

 

Other sales and revenues increased $33. 6  million, or 17.3%, in the first nine months of fiscal 2015.  EPP revenues rose $10.0 million compared with the first nine months of fiscal 2014.  T he year-over-year comparison also benefited from the $8.8 million adjustment to the cancellation reserve recorded in the prior year’s quarter.  The remainder of the increase in EPP revenues reflected the growth in our retail unit sales, largely offset by higher estimated cancellation reserve rates and a somewhat lower EPP penetration rate.  Net third-party finance fees improved $19.5 million versus the first nine months of fiscal 2014 primarily due to the mix shift among third-party providers. 

 

Seasonality.  Historically, our business has been seasonal.  Typically, our store s experience their strongest traffic and sales in the spring and summer quarters.  Sales are typically slowest in the fall quarter, when u sed vehicles generally experience proportionately more of their annual depreciation .  We believe this is partly the result of a decline in customer traffic , as well as discounts on model year closeouts that can pressure pricing for late-model used vehicles .  Customer traffic generally tends to slow in the fall as the weather changes and as customers shift their spending priorities.  We typically experience an increase in traffic and sales in February and March, coincident with tax refund season.

 

Gross Profit

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

(In millions)

2014

2013

Change

2014

2013

Change

Used vehicle gross profit

$

302.2 

 

$

262.4 

 

 

15.2 

%

$

947.8 

 

$

859.5 

 

 

10.3 

%

New vehicle gross profit

 

1.5 

 

 

1.1 

 

 

25.8 

%

 

5.4 

 

 

3.4 

 

 

55.9 

%

Wholesale vehicle gross profit

 

84.3 

 

 

73.4 

 

 

14.8 

%

 

271.5 

 

 

237.4 

 

 

14.4 

%

Other gross profit

 

58.6 

 

 

44.8 

 

 

30.9 

%

 

186.9 

 

 

164.3 

 

 

13.8 

%

Total

$

446.6 

 

$

381.7 

 

 

17.0 

%

$

1,411.7 

 

$

1,264.6 

 

 

11.6 

%

 

Gross Profit Per Unit

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

 

2014

2013

2014

2013

 

$ per unit (1)

% (2)

 

$ per unit (1)

% (2)

 

$ per unit (1)

% (2)

 

$ per unit (1)

% (2)

 

Used vehicle gross profit

$

2,172 

 

10.8 

 

$

2,149 

 

10.9 

 

$

2,189 

 

10.8 

 

$

2,181 

 

11.1 

 

New vehicle gross profit

$

724 

 

2.7 

 

$

636 

 

2.3 

 

$

747 

 

2.8 

 

$

578 

 

2.1 

 

Wholesale vehicle gross profit

$

927 

 

17.5 

 

$

887 

 

16.8 

 

$

949 

 

17.4 

 

$

905 

 

16.9 

 

Other gross profit

$

415 

 

78.7 

 

$

361 

 

78.3 

 

$

425 

 

82.0 

 

$

411 

 

84.4 

 

Total gross profit

$

3,164 

 

13.1 

 

$

3,081 

 

13.0 

 

$

3,207 

 

13.1 

 

$

3,161 

 

13.3 

 

 

(1) Calculated as category gross profit divided by each category’s respective units sold, except the other and total categories, which are calculated by dividing their respective gross profit by total retail units sold.

(2) Calculated as a percentage of its respective sales or revenue.

 

Page 29


 

 

 

Used Vehicle Gross Profit.  Used vehicle gross profit increased 15.2% in the third quarter and 10.3% in the first nine months of fiscal 2015.  These improvements were primarily driven by the increases of 14.0% and 9.9%, respectively, in used unit sales.  Used vehicle gross profit per unit was relatively consistent year-over-year in both the third quarter and the first nine months of the fiscal year.  We have been able to manage to a relatively consistent gross profit per used unit over the last several years.

 

Wholesale Vehicle Gross Profit.     W holesale vehicle gross profit increased 14.8% in the third quarter of fiscal 2015 driven by the combination of the 10.0% increase in wholesale unit sales and an improvement in wholesale vehicle gross profit per unit, which rose 4.5%, or $40 per unit. 

 

Wholesale gross profit increased 14.4% in the first nine months of fiscal 2015.  The improvement was driven by the combination of the 9. 0 % increase in wholesale unit sales and an improvement in wholesale vehicle gross profit per unit, which rose 4.9%, or $44 per unit.

 

Other Gross Profit.  Other gross profit includes profits related to EPP revenues, net third -party finance fees and service department operations, including used vehicle reconditioning .  We have no cost of sales related to E P P revenues or net third-party finance fees, as these represent commissions paid to us by certain third-party providers .  Third-party finance fees are reported net of the fees we pay to third-party subprime finance providers.  Accordingly, changes in the relative mix of the other gross profit components can affect the composition and amount of total other gross profit.

 

Other gross profit rose 30.9% in the third quarter and 13.8% in the first nine months of fiscal 2015.  In both periods, the increase in other gross profits primarily reflected the improvement in EPP revenues and net third-party finance fees.  For the nine - month period, service department gross profits were adversely affected by our modest comparable store used unit sales growth in the first half of fiscal 2015 and the resulting deleverage of service overhead costs. 

 

Impact of Inflation.  Historically, inflation has not had a significant impact on results.  Profitability is primarily affected by our ability to achieve targeted unit sales and gross profit dollars per vehicle rather than by changes in average retail prices.  However, increases in average vehicle selling prices benefit CAF income , to the extent the average amount financed also increases.    

 

 

Selling, General and Administrative Expenses

 

Components of SG&A Expense

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended

Nine Months Ended

 

November 30

November 30

(In millions, except per unit data)

2014

2013

Change

2014

2013

Change

Compensation and benefits (1)

$

179.6 

 

$

161.4 

 

 

11.3 

%

$

540.1 

 

$

494.4 

 

 

9.2 

%

Store occupancy costs

 

61.9 

 

 

53.9 

 

 

14.9 

%

 

180.1 

 

 

160.9 

 

 

12.0 

%

Advertising expense

 

28.3 

 

 

23.4 

 

 

21.2 

%

 

88.4 

 

 

77.0 

 

 

14.9 

%

Other overhead costs (2)

 

46.8 

 

 

45.7 

 

 

2.5 

%

 

119.1 

 

 

125.5 

 

 

(5.1)

%

Total SG&A expenses

$

316.6 

 

$

284.4 

 

 

11.3 

%

$

927.7 

 

$

857.8 

 

 

8.1 

%

SG&A per unit

$

2,243 

 

$

2,295 

 

$

(52)

 

$

2,107 

 

$

2,144 

 

$

(37)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

(1) Ex cludes compensation and benefits related to reconditioning and vehicle repair service, which is included in cost of sales.

(2) Includes IT expenses, insurance, non-CAF bad debt, travel, preopening and relocation costs, charitable contributions and other administrative expenses.  Costs for the three and nine months ended November 30, 2014, were reduced by $20.9 million in connection with the receipt of settlement proceeds in a class action lawsuit.

 

SG&A expenses increased 11.3% in the third quarter of fiscal 201 5.  The increase primarily reflected the 16% increase in our store base since the beginning of last year’s third quarter (representing the addition of 20 stores) and higher variable selling costs resulting from our 7.4% increase in comparable store used unit sales.  SG&A per retail unit for the third quarter declined $52 to $2,243, as our comparable store unit sales growth generated overhead leverage. 

 

 

Page 30


 

 

SG&A expenses increased 8. 1 % in the first nine months of fiscal 2015.  SG&A for the nine months ended November 30, 2014 was reduced by $20.9 million, which represented our receipt of settlement proceeds in a class action lawsuit related to the economic loss associated with certain Toyota vehicles.  Excluding this gain, SG&A expenses for the first nine months of fiscal 2015 increased 10.6% year-over-year.  T his increase was primarily due to the growth in our store base, which increased 21%, from 118 used car stores as of the beginning of fiscal 2014 to 143 stores as of November 30, 2014.  Excluding the settlement gain, SG &A per retail unit for the first nine months of the fiscal year rose $11 to $2,155. 

 

Income Taxes.     Our effective income tax rate was 3 8.3 % in both the third quarter and the first nine months of fiscal 2015 versus 3 8.5 % in the third quarter and 38.3% in the first nine months of fiscal 2014.    

 

RESULTS OF OPERATIONS     CARMAX AUTO FINANCE INCOME    

 

CAF provides financing to qualified customers purchasing vehicles at CarMax.  Because the purchase of a vehicle is generally reliant on the consumer’s ability to obtain on-the-spot financing, it is important to our business that financing be available to creditworthy customers.  While financing can also be obtained from third-party sources, we believe that total reliance on third parties can create unacceptable volatility and business risk.  Furthermore, we believe the company’s processes and systems, transparency of pricing, vehicle quality and the integrity of the information collected at the time the customer applies for credit provide a unique and ideal environment in which to procure high quality auto loans, both for CAF and for the third-party finance providers.

 

We believe CAF enables us to capture additional sales, profits and cash flows while managing our reliance on third-party finance sources.  Management regularly analyzes CAF's operating results by assessing the competitiveness of our consumer offer, profitability, the performance of the auto loan receivables including trends in credit losses and delinquencies, and CAF direct expenses.

 

CAF income primarily reflects the interest and fee income generated by the auto loan receivables less the interest expense associated with the debt issued to fund these receivables, a provision for estimated loan losses and direct CAF expenses.  CAF income does not include any allocation of indirect costs.  Although CAF benefits from certain indirect overhead expenditures, we present this information on a direct basis to avoid making subjective decisions regarding the indirect benefits or costs that could be attributed to CAF.  Examples of indirect costs not allocated to CAF include retail store expenses and corporate expenses such as human resources, administrative services, marketing, information systems, accounting, legal, treasury and executive payroll.

 

Components of CAF Income

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

(In millions)

2014

%   (1)

2013

%   (1)

 

2014

%   (1)

2013

%   (1)

Interest margin:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Interest and fee income

 

$

152.7 

 

7.6 

 

$

138.3 

 

8.1 

 

$

450.4 

 

7.8 

 

$

409.0 

 

8.4 

Interest expense

 

 

(24.8)

 

(1.2)

 

 

(22.2)

 

(1.3)

 

 

(71.8)

 

(1.2)

 

 

(67.6)

 

(1.4)

Total interest margin

 

 

127.9 

 

6.4 

 

 

116.1 

 

6.8 

 

 

378.6 

 

6.5 

 

 

341.4 

 

7.0 

Provision for loan losses

 

 

(24.1)

 

(1.2)

 

 

(19.7)

 

(1.2)

 

 

(60.3)

 

(1.0)

 

 

(49.0)

 

(1.0)

Total interest margin after

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

provision for loan losses

 

 

103.8 

 

5.2 

 

 

96.4 

 

5.7 

 

 

318.3 

 

5.5 

 

 

292.4 

 

6.0 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Other income

 

 

 ―

 

 ―

 

 

 ―

 

 ―

 

 

 ―

 

 ―

 

 

0.1 

 

 ―

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Direct expenses:

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Payroll and fringe benefit expense

 

 

(6.3)

 

(0.3)

 

 

(5.6)

 

(0.3)

 

 

(18.8)

 

(0.3)

 

 

(16.7)

 

(0.3)

Other direct expenses

 

 

(7.8)

 

(0.4)

 

 

(6.9)

 

(0.4)

 

 

(22.6)

 

(0.4)

 

 

(20.5)

 

(0.4)

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total direct expenses

 

 

(14.1)

 

(0.7)

 

 

(12.5)

 

(0.7)

 

 

(41.4)

 

(0.7)

 

 

(37.2)

 

(0.8)

CarMax Auto Finance income

 

$

89.7 

 

4.5 

 

$

83.9 

 

4.9 

 

$

276.9 

 

4.8 

 

$

255.3 

 

5.2 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Total average managed receivables

 

$

8,026.2 

 

 

 

$

6,805.3 

 

 

 

$

7,713.6 

 

 

 

$

6,491.4 

 

 

 

Page 31


 

 

 

(1) Annualized percent age of total average managed receivables.

 

CAF Origination Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

 

2014   (1)

2013 (1)

2014 (1)

2013 (1)

Net loans originated (in millions)

 

$

1,152.6 

 

$

960.6 

 

$

3,554.3 

 

$

3,168.7 

 

 

Vehicle units financed  

 

 

58,947 

 

 

50,326 

 

 

181,550 

 

 

164,771 

 

 

Penetration rate (2)

 

 

41.8 

%

 

40.6 

%

 

41.2 

%

 

41.2 

%

 

Weighted average contract rate

 

 

7.0 

%

 

7.0 

%

 

7.1 

%

 

6.9 

%

 

Weighted average credit score (3)

 

 

703 

 

 

703 

 

 

702 

 

 

703 

 

 

Weighted average loan-to-value (LTV) (4)

 

 

94.8 

%

 

93.9 

%

 

94.1 

%

 

93.7 

%

 

Weighted average term (in months)

 

 

65.3 

 

 

65.2 

 

 

65.3 

 

 

65.5 

 

 

 

(1) All information relates to all receivables originated by CAF net of estimated 3-day payoffs and vehicle returns .

(2) Vehicle units financed as a percentage of total retail units sold.

(3) The credit scores represent FICO scores, and r eflect only receivables with obligors that have a FICO score at the time of application.   The FICO score with respect to any receivable with co-obligors is calculated as the average of each obligor’s FICO score at the time of application.     FICO scores are not a significant factor in our prim ary scoring model which relies o n information from credit bureaus and other application information as discussed in N ote 4.     FICO® is a federally registered servicemark of Fair Isaac Corporation .

(4) LTV represents the ratio of the amount financed to the total collateral value, which is measured as the vehicle selling price plus applicable taxes, title and fees .

 

CAF income increased 6.9% in the third quarter and 8.4% in the first nine months of fiscal 2015.  In both periods, the improvement resulted from the growth in CAF’s average managed receivables, partially offset by a lower total interest margin rate. 

 

CAF’s average managed receivables increased 17.9% in the third quarter and 18.8% in the first nine months of fiscal 2015, driven by the rise in CAF loan originations in recent years.  Net loans originated increased 20.0% to $1.15 billion in the third quarter and 12.2% to $3.55 billion in the first nine months of the year.  The growth in net originations was similar to the increase in used vehicle sales. 

 

In January 2014, CAF launched a test to originate loans for customers who typically would be financed by our third-party subprime providers.  We plan to originate approximately $70 million of loans in this test, and as of November 30, 2014, we had originated $56.7 million.  We expect the loans originated in this test will have higher loss and delinquency rates compared with the remainder of the CAF portfolio.  The test is being funded separately from our current portfolio and is not included in our current securitization program.

 

The effect of the increase in managed receivables on CAF income was partially offset by a lower total interest margin rate.  The interest margin reflects the spread between interest and fees charged to consumers and our funding costs.  The interest margin declined to 6.4% of average managed receivables in the third quarter and 6.5% of average managed receivables in the first nine months of fiscal 2015, from 6.8% and 7.0%, respectively, in the comparable prior year periods.  T he current weighted average contract rate on loan originations is below that experienced in recent years, largely reflecting competitive conditions and c ontinued low fu nding costs.  Changes in the interest margin on new originations affect CAF income over time as these loans come to represent an increasing percentage of managed receivables.  Rising interest rates, which affect CAF’s funding costs, or further competitive pressure on consumer rates could result in further compression in the interest margin on new originations.

 

The provision for loan losses is the periodic expense of maintaining an adequate allowance for loan losses.  The provision for loan losses as a percentage of average managed receivables was comparable to the respective prior period in both the third quarter and the first nine months of fiscal 2015, reflecting both overall stability in the credit quality of originations during the last three years and a relatively consistent economic environment. 

 

Allowance for Loan Losses

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

 

Nine Months Ended November 30

 

 

Page 32


 

 

(In millions)

 

 

2014

 

%   (1)

 

 

2013

 

%   (1)

 

 

2014

 

%   (1)

 

 

2013

 

%   (1)

 

Balance as of beginning of period

 

$

77.8 

 

0.99 

 

$

65.9 

 

0.99 

 

$

69.9 

 

0.97 

 

$

57.3 

 

0.97 

 

Charge-offs

 

 

(43.8)

 

 

 

 

(36.3)

 

 

 

 

(112.7)

 

 

 

 

(94.5)

 

 

 

Recoveries

 

 

22.3 

 

 

 

 

18.6 

 

 

 

 

62.9 

 

 

 

 

56.1 

 

 

 

Provision for loan losses

 

 

24.1 

 

 

 

 

19.7 

 

 

 

 

60.3 

 

 

 

 

49.0 

 

 

 

Balance as of end of period

 

$

80.4 

 

0.98 

 

$

67.9 

 

0.98 

 

$

80.4 

 

0.98 

 

$

67.9 

 

0.98 

 

 

(1) Percent age of total ending managed receivables as of the corresponding reporting date.

 

The allowance for loan losses represents an estimate of the amount of net losses inherent in our portfolio of managed receivables as of the applicable reporting date and anticipated to occur during the following 12 months.  The allowance is primarily based on the credit quality of the underlying receivables, historical loss trends and forecasted forward loss curves.  We consider recent trends in delinquencies and losses, recovery rates and the economic environment in determining the adequacy of the allowance.  The increase in the dollar amount of the allowance largely reflected the growth in managed receivables.  Over the course of the last two fiscal years, the allowance for loan losses as a percentage of ending managed receivables has been consistent at approximately 1.0%.

 

Past Due Account Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

As of November 30

As of February 28

(In millions)

2014

2013

2014

2013

Accounts 31+ days past due

 

$

251.0 

 

$

201.1 

 

$

185.2 

 

$

154.2 

 

 

Ending managed receivables

 

$

8,186.5 

 

$

6,919.0 

 

$

7,184.4 

 

$

5,933.3 

 

 

Past due accounts as a percentage of ending

 

 

 

 

 

 

 

 

 

 

 

 

 

 

managed receivables

 

 

3.07 

%

 

2.91 

%

 

2.58 

%

 

2.60 

%

 

 

Credit Loss Information

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Three Months Ended November 30

Nine Months Ended November 30

(In millions)

2014

2013

2014

2013

Net credit losses on managed receivables

 

$

21.5 

 

$

17.7 

 

$

49.8 

 

$

38.4 

 

 

Total average managed receivables

 

$

8,026.2 

 

$

6,805.3 

 

$

7,713.6 

 

$

6,491.4 

 

 

Annualized net credit losses as a percentage of

 

 

 

 

 

 

 

 

 

 

 

 

 

 

total average managed receivables

 

 

1.07 

%

 

1.04 

%

 

0.86 

%

 

0.79 

%

 

Average recovery rate

 

 

51.9 

%

 

53.4 

%

 

54.7 

%

 

56.0 

%

 

 

Delinquency and loss rates will vary from quarter to quarter, reflecting normal seasonal patterns.

 

The average recovery rate represents the average percentage of the outstanding principal balance we receive when a vehicle is repossessed and liquidated, generally at our wholesale auctions.  The annual recovery rate has ranged from a low of 42% to a high of 60%, and it is primarily affected by changes in the wholesale market pricing environment.

 

 

PLANNED FUTURE ACTIVITIES

 

Planned Store Openings.  We plan to open a total of 1 3   s tores in fiscal 201 5 and between 10 and 15 s tores in each of the following two fiscal years.  We currently estimate capital expendit ures will total approximately $3 00 mil lion in fiscal 201 5 .

 

We currently plan to open the following s tores within 12 months from   November 30, 2014 :

 

 

 

 

 

 

Location

Television Market

Market Status

Planned Opening Date

Warrensville Heights, Ohio

Cleveland

New

Q4 Fiscal 2015

 

Page 33


 

 

Brooklyn Park, Minnesota

Minneapolis/St Paul

New

Q1 Fiscal 2016

Sicklerville, New Jersey

Philadelphia

Existing

Q1 Fiscal 2016

Gainesville, Florida

Gainesville

New

Q1 Fiscal 2016

Cranston, Rhode Island

Providence

Existing

Q2 Fiscal 2016

Parker, Colorado

Denver

Existing

Q2 Fiscal 2016

Loveland, Colorado

Denver

Existing

Q2 Fiscal 2016

Tallahassee, Florida

Tallahassee

New

Q2 Fiscal 2016

Richmond, Texas

Houston

Existing

Q2 Fiscal 2016

Gaithersburg, Maryland (1)

Washington/Baltimore

Existing

Q3 Fiscal 2016

Maplewood, Minnesota

Minneapolis/St Paul

Existing

Q3 Fiscal 2016

 

  (1) Represents a store relocation being made in connection with the expiration of the lease on our Rockville, Maryland, store.

 

Normal construction, permitting or other scheduling delays could shift the opening dates of any of these stores into a later period.

 

FINANCIAL CONDITION

 

Liquidity and Capital Resources .

Our primary ongoing cash requirements are to fund our existing operations, new store expansion (including capital expenditures and inventory purchases) and CAF.  Since fiscal 2013, we have also elected to use cash to repurchase stock as part of our share repurchase program.  As a result of these activities, over the last two years, we have reduced the cash and cash equivalents we hold and, during the third quarter of fiscal 2015, increased our borrowings.  Our primary ongoing sources of liquidity include existing cash balances, funds generated through operations, proceeds from securitization transactions or other funding arrangements, borrowings under our revolving credit facility or through other sources.

 

Operating Activities .  During the first nine months of the fiscal year, net cash used in operating activities totaled $784.6 million in fiscal 2015 versus $493.1 million in fiscal 2014.     These amounts include increases in auto loan receivables of $1.05 billion in both periods.  The majority of the increases in auto loan receivables are accompanied by increases in non-recourse notes payable, which are separately reflected as cash provided by financing activities.  Excluding the increases in auto loan receivables, net cash provided by operating activities would have been  $ 266.1  million in the first nine months of fiscal 201 5 versus $ 552.2  million in the first nine months of fiscal 201 4 , with the lower current year amount primarily driven by increases in inventory.

 

For the nine-months ending November 30, 2014, total inventory increased $323.2 million, or 19.7%, compared to $38.5 million, or 2.5%, for the first nine months of fiscal 2014.  This increase primarily reflected a combination of factors, including an intentional build in inventories during the third quarter, a greater number of new store openings and below-target inventories at the start of the fiscal year.     We built inventories during the third quarter of fiscal 2015 to better position us to take advantage of seasonal sales opportunities in late December and during the upcoming tax refund season.  At the start of fiscal 2015, inventory levels were somewhat below target due to disruptions in reconditioning activities caused by unusually severe weather.

 

Investing Activities .  During the first nine months of the fiscal year, net cash used in investing activities totaled $ 266.2  million in fiscal 201 5 compared with $ 228.7  million in fiscal 201 4 .  Capital expenditures were $ 238.9  million in   fiscal 201 5 versus $ 212.9  million in the prior year period.  Capital expenditures primarily include real estate acquisitions for planned future store openings and store construction costs.  We maintain a multi-year pipeline of sites to support our store growth, so portions of capital spending in any given year may relate to store s that we plan to open in subsequent fiscal years.  After ramping store growth in recent years, our store opening pace has become more consistent, with 13 stores opened in fiscal 2014, 13 stores planned for fiscal 2015, and 10 to 15 stores planned for each of the following 2 fiscal years.  Capital spending will vary from quarter to quarter, given variations in real estate costs in different markets, as well as variations in the timing of real estate acquisition and construction activity.

 

Historically, capital expenditures have been funded with internally generated funds, debt and sale-leaseback transactions.  No sale-leasebacks have been completed since fiscal 2009 .

 

Page 34


 

 

 

As of November 30, 2014 , we owned 86 and leased 57 of our 1 43   used car locations .

 

Financing Activities .  During the first nine months of the fiscal year, net cash provided by financing activities totaled $ 612.8  million in fiscal 201 5 compared with $ 937.2  million in fiscal 201 4.  Included in these amounts were net increases in total non-recourse notes payable of $932.0 million and $1.11 billion, respectively, which were used to provide the financing for the majority of the increases of $1.05 billion in auto loan receivables in both periods.  Also included were proceeds from the $300 million floating rate term loan we entered into during the third quarter of fiscal 2015.  During the first nine months of the fiscal year, cash provided by financing activities was reduced by $688.6 million of stock repurchases and retirements in fiscal 2015, versus $196.7 million in fiscal 2014.

 

Total Debt and Cash and Cash Equivalents

 

 

 

 

 

 

 

 

As of November 30

 

As of February 28

(In thousands)

2014

 

2014

Borrowings under revolving credit facility

$

2,574 

 

$

582 

Long-term debt

 

300,000 

 

 

 ―

Finance and capital lease obligations

 

332,686 

 

 

334,384 

Non-recourse notes payable

 

8,180,433 

 

 

7,248,444 

Total debt

$

8,815,693 

 

$

7,583,410 

Cash and cash equivalents

$

189,880 

 

$

627,901 

 

During the third quarter of fiscal 2015, we increased the capacity of our unsecured revolving credit facility by $300 million to a total of $1.0 billion.  This facility expires in August  2016.  Borrowings under this credit facility are available for working capital and general corporate purposes, and the unused portion is fully available to us.  See Note 10 for additional information on t he revolving credit facility agreement .

 

The credit facility agreement contains representations and warranties, conditions and covenants.  If these requirements were not met, all amounts outstanding or otherwise owed could become due and payable immediately and other limitations could be placed on our ability to use any available borrowing capacity. 

 

During the third quarter of fiscal 2015, we entered into a $300 million floating rate term loan, due in November 2017.  See Note 10 for additional information on the term loan.

 

CAF auto loan receivables are primarily funded through securitization transactions.  Our securitizations are structured to legally isolate the auto loan receivables, and we would not expect to be able to access the assets of our securitization vehicles, even in insolvency, receivership or conservatorship proceedings.  Similarly, the investors in the non-recourse notes payable have no recourse to our assets beyond the securitized receivables, the amounts on deposit in reserve accounts and the restricted cash from collections on auto loan receivables.  We do, however, continue to have the rights associated with the interest we retain in these securitization vehicles.  Loans originated in the previously announced CAF loan origination test are being funded using existing working capital. 

 

The timing of principal payments on the non-recourse notes payable is based on the timing of principal collections and defaults on the securitized auto loan receivables.     The current portion of the non-recourse notes payable represents principal payments that are due to be distributed in the following period. 

 

As of November 30, 2014 , $ 7.22  billion of non-recourse notes payable w as outstanding related to term securitizations.  These notes payable accrue interest predominantly at fixed rates and have scheduled mat urities throug h   May 2021, but may mature earlier, depending on the repayment rate of the underlying auto loan receivables.  During the first nine months of fiscal 2015, we completed three term securitizations, funding a total of $3.15 billion of auto loan receivables. 

 

As of November 30 , 2014 , $ 959.0 m illion of non-recourse notes payable was outstanding related to our warehouse facilities.  We have periodically increased our warehouse facility limit over time, as our store base, sales and CAF loan originations have grown.  During the first nine months of fiscal 2015, we increased the combined limit of our warehouse facilities by an additional $500 million.  As of November 30, 2014, t he combined warehouse facility limit was $ 2.3  billion , and unused warehouse capacity totaled $ 1.34 b illion.     Of the combined warehouse facility limit, $ 1. 5 billion will expire in February 2015  

 

Page 35


 

 

and $800 million will expire in July 2 015 .  The return requirements of the warehouse facility investors could fluctuate significantly depending on market conditions.  At renewal, the cost, structure and capacity of the facilities could change.  These changes could have a significant impact on our funding costs.     See Notes 2 and 10 for additional information on the warehouse facilities.  

 

The securitization agreements related to the warehouse facilities include various representations and warranties, covenants and performance triggers If these requirements are not met, we could be unable to continue to securitize receivables through the warehouse facilities.  In addition, the warehouse facility investors could charge us a higher rate of interest and could have us replaced as servicer.  Further, we could be required to deposit collections on the securitized receivables with the warehouse facility agents on a daily basis and deliver executed lockbox agreements to the warehouse facility agents.    

 

We expect that cash generated by operations and proceeds from securitization transactions or other funding arrangements, sale-leaseback transactions and borrowings under existing, new or expanded credit facilities will be sufficient to fund CAF, capital expenditures and working capital for the foreseeable future.  We anticipate that we will be able to enter into new, or renew or expand existing, funding arrangements to meet our future funding needs.  However, based on conditions in the credit markets, the cost for these arrangements could be materially higher than historical levels and the timing and capacity of these transactions could be dictated by market availability rather than our requirements.

 

In fiscal 2013 , our board of directors authorized the repurchase of up to $ 800 million of our common stock .  On April 4, 2014, we announced that they had authorized the repurchase of up to an additional $1.0 billion of our common stock, expiring on December 31, 2015 .  On October 22, 2014, we announced that they had authorized the repurchase of up to an additional $2.0 billion of common stock, expiring on December 31, 2016.

 

During the nine months ended November 30, 2014 , we repurchased 14,101,539 shares of common stock at an average purchase pric e of $49.80 per share.  During the nine months ended November 30, 2013, we repurchased 4,305,293 shares of common stock at an average purchase price of $43.69 per share. As of November 30, 2014 , $ 2.58 billion was available for repurchase unde r the authorization, of which $579.8 million expires on December 31, 2015, and $2.0 billion expires on December 31, 2016.  Amounts reported as the repurchase and retirement of common stock on our statement of cash flows may reflect timing differences in trade and settlement dates on stock repurchase transactions occurring at the end of a reporting period. 

 

Fair Value Measurements.  We report money market securities, mutual fund investments and derivative instruments at fair value.  See Note 6 for more information on fair value measurements.

 

Page 36


 

 

 

FORWARD-LOOKING STATEMENTS

We caution readers that the statements contained in this report about our future business plans, operations, opportunities, or prospects, including without limitation any statements or factors regarding expected sales, margins, expenditure s, CAF income, or earnings, are forward-looking statements made pursuant to the safe harbor provisions of the Private Securities Liti gation Reform Act of 1995.  Such forward-looking statements are based upon management’s current knowledge and assumptions about future events and involve risks and uncertainties that could cause actual results to differ materially from anticipated results.  We disclaim any intent or obligation to update these statements.  Among the factors that could cause actual results and outcomes to differ materially from those contained in the forward-looking statements are the following:

§

Changes in the competitive landscape and/or our failure to successfully adjust to such changes.

§

Changes in general or regional U.S. economic conditions.

§

Changes in the availability or cost of capital and working capital financing, including changes related to the asset-backed securitization market.

§

Changes in the attractiveness or availability of consumer credit provided by our third-party financing providers.

§

Events that damage our reputation or harm the perception of the quality of our brand.

§

Our inability to recruit, develop and retain associates and maintain positive associate relations.

§

The loss of key associates from our store, regional or corporate management teams   or a significant increase in labor costs.

§

Security breaches or other events that result in the misappropriation, loss or other unauthorized disclosure of confidential customer or associate information.

§

Significant changes in prices of new and   used vehicles.

§

A reduction in the availability of or access to sources of inventory or a failure to expeditiously liquidate inventory .

§

Factors related to the regulatory and legislative environment in which we operate.

§

Factors related to geographic growth, including the inability to acquire or lease suitable real estate at favorable terms or to effectively manage our growth.

§

The failure of key information systems.

§

The effect of various litigation matters.

§

Adverse conditions affecting one or more automotive manufacturers , and manufacturer recalls.

§

The inaccuracy of estimates and assumptions used in the preparation of our financial statements, or the effect of new accounting requirements or changes to U.S. generally accepted accounting principles.

§

Factors related to the seasonal fluctuations in our business.

§

The occurrence of severe weather events.

§

Factors related to the geographic concentration of our store s.

 

For more details on factors that could affect expectations, see Part II, Item 1A, “Risk Factors” on   Page 40 of t his report, our Annual Report on Form 10-K for the fiscal year ended February 28, 2014 , and our quarterly or current reports as filed with or furnished to the U.S. Securities and Exchange Commission (“SEC”).  Our filings are publicly available on our investor information home page at investor.carmax.com.  Requests for information may also be made to our Investor Relations Department by email to investor_relations@carmax.com or by calling 1-804-747-0422, ext. 4391 .  We undertake no obligation to update or revise any forward-looking statements after the date they are made, whether as a result of new information, future events or otherwise.

 

 

   

 

Page 37


 

 

 

Item 3. Quantitative and Qualitative Disclosures about Market Risk

There have been no material changes to our market risk since February 28, 2014 .  For information on our exposure to market risk, refer to Part II, Item 7A, “Quantitative and Qualitative Disclosures about Market Risk,” contained in our Annual Report on Form 10-K for the year ended February 28, 2014 .

Item 4. Controls and Procedures

Disclosure.   We maintain disclosure controls and procedures (as defined in Rule 13a-15(e) under the Securities Exchange Act of 1934 (“Exchange Act”)) that are designed to ensure that information required to be disclosed in our reports filed under the Exchange Act is recorded, processed, summarized and reported within the time periods specified in the SEC’s rules and forms.  Our disclosure controls and procedures are also designed to ensure that this information is accumulated and communicated to management, including the chief executive officer (“CEO”) and the chief financial officer (“CFO”), as appropriate to allow timely decisions regarding required disclosure.

As of the end of the period covered by this report, with the participation of the CEO and CFO, we evaluated the effectiveness of our disclosure controls and procedures.  Based upon that evaluation, the CEO and CFO concluded that our disclosure controls and procedures were effective as of the end of the period.

Internal Control over Financial Reporting.     There was no change in our internal control over financial reporting (as defined in Rule 13a-15(f) under the Exchange Act) that occurred during the quarter ended November 30 , 2014 , that has materially affected, or is reasonably likely to materially affect, our internal control over financial reporting.

 

 

Page 38


 

 

PART II.  OTHER INFORMATION

 

Item 1. Legal Proceedings

 

For a discussion of legal proceedings, see Note 14 to the consolidated financial statements included in Part I, Item 1 of this Quarterly Report on Form 10-Q.

 

Item 1A. Risk Factors

 

In connection with information set forth in this Form 10-Q, the factors discussed under “Risk Factors” in our Form 10-K for fiscal year ended February 28, 2014 , should be considered.  These risks could materially and adversely affect our business, financial condition, and results of operations.  There have been no material changes to the factors discussed in our Form 10 ‑K.

 

Item 2. Unregistered Sales of Equity Securities and Use of Proceeds

 

In fiscal 2013 , our board of directors authorized the repurchase of up to $ 800 million of our common stock .  On April 4, 2014, we announced that they had authorized the repurchase of up to an additional $1 billion of our common stock expir ing on December 31, 2015.  On October 22, 2014, we announced that they had authorized the repurchase of up to an additional $2 billion of our common stock expir ing on December 31, 2016.  During the nine months ended November 30, 2014, we exhausted the initial $800 million authorization and, as of November 30, 2014, $ 2,579.8 m illion was available for repurchase unde r the remaining authorizations .     Purchases may be made in open market or privately negotiated transactions at management’s discretion and the timing and amount of repurchases are determined based on share price, market conditions, legal requirements and other factors.  Shares repurchased are deemed authorized but unissued shares of common stock.  

 

The following table provides information relating to the company’s repurcha se of common stock for the third quarter of fiscal 2015 .  The table does not include transactions related to employee equity awards or the exercises of employee stock options.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Approximate

 

 

 

 

 

 

 

 

Dollar Value

 

 

 

 

 

 

Total Number

 

of Shares that

 

 

 

Total Number

Average

of Shares Purchased

 

May Yet Be

 

 

 

of Shares

Price Paid

as Part of Publicly

 

Purchased Under

Period

Purchased

per Share

Announced Program

 

the Program

 

 

 

 

 

 

 

 

 

September 1-30, 2014

1,367,230 

$

50.92 
1,367,230 

$

837,386,555 

October 1-31, 2014

1,926,420 

$

48.45 
1,926,420 

$

2,744,057,304 

November 1-30, 2014

2,941,149 

$

55.84 
2,941,149 

$

2,579,827,034 

Total

 

 

6,234,799 

 

 

6,234,799 

 

 

 

 

Item 5. Other Information

 

On January 6, 201 5 , we entered into a severance agreement with each of Thomas J. Folliard , President and Chief Executive Officer; Thomas W. Reedy , Executive Vice President and Chief Financial Officer; William D. Nash, Executive Vice President, Human Resources and Administrative Services; William C. Wood, Executive Vice President, Stores; and Eric M. Margolin, Senior Vice President, General Counsel and Corporate Secretary (the “Severance Agreements”) . These Severance Agreements replaced the previously outstanding employment agreement with Mr. Folliard and severance agreements with each of the other executive officers.  None of the Severance Agreements provide a guaranteed term of employment.

 

Under the terms of the Severance Agreements, the Compensation and Personnel Committee (the “Committee”) of our Board of Directors establishes and approves each executive officer’s annual base salary, which cannot be less than the minimum base salary set forth in each agreement unless across-the-board reductions in salary are

 

Page 39


 

 

implemented for all of our senior officers. Additionally, the Committee approves the performance measures and payment amounts that determine each executive officer’s annual incentive bonus under our bonus plan.

 

The Severance Agreements contain restrictive covenants relating to confidential information, non-competition and non-solicitation of our associates. They provide further that each of the executive officers is eligible to participate in our Stock Incentive Plan and to participate in all other incentive, compensation, benefit and similar plans available to our other executive officers.

 

Each Severance Agreement also provides for payments and other benefits in certain circumstances involving a termination of employment, including a termination of employment in connection with a change-in-control. Payments in connection with a change-in-control are subject to a “double trigger”; that is, the executive is not entitled to payment unless there is both a change-in-control and the executive is subsequently terminated without cause (or resigns for good reason).

 

The Severance Agreements remain in effect during the term of the executive officer’s employment with us. This summary is qualified by the terms of the Severance Agreements, which are filed as exhibits to this Quarterly Report on Form 10-Q.

 

 

Page 40


 

 

Item 6. Exhibits

10.1 First Amendment, dated October 30, 2014, to the Credit Agreement among CarMax Auto Superstores, Inc., CarMax, Inc., certain subsidiaries of CarMax named therein, Bank of America, N.A., as a lender and as administrative agent, and the other lending institutions named therein, filed herewith.

10.2 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and Thomas J. Folliard, filed herewith.

10.3 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and William D. Nash, filed herewith.

10.4 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and Thomas W. Reedy, filed herewith.

10.5 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and William C. Wood, filed herewith.

10.6 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and Eric M. Margolin, filed herewith.

31.1 Certification of the Chief Executive Officer Pursuant to Rule 13a-14(a), filed herewith.

31.2 Certification of the Chief Financial Officer Pursuant to Rule 13a-14(a), filed herewith.

32.1 Certification of the Chief Executive Officer Pursuant to 18 U.S.C. Section 1350, filed herewith.

32.2 Certification of the Chief Financial Officer Pursuant to 18 U.S.C. Section 1350, filed herewith.

101.INS XBRL Instance Document

101.SCH XBRL Taxonomy Extension Schema Document

101.CAL XBRL Taxonomy Extension Calculation Linkbase Document

101.DEF XBRL Taxonomy Extension Definition Linkbase Document

101.LAB XBRL Taxonomy Extension Label Linkbase Document

101.PRE XBRL Taxonomy Extension Presentation Linkbase Document

 

 

 

 

Page 41


 

 

SIGNATURES

 

Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned thereunto duly authorized.

 

 

 

 

 

CARMAX, INC.

 

 

 

 

 

 

 

By:

/s/  Thomas J. Folliard

 

 

Thomas J. Folliard

 

 

President and

 

 

Chief Executive Officer

 

 

 

 

 

 

 

 

 

 

By:

/s/  Thomas W. Reedy

 

 

Thomas W. Reedy

 

 

Executive Vice President and

 

 

Chief Financial Officer

 

January 8, 2015

 

 

Page 42


 

 

EXHIBIT INDEX

 

 

10.1 First Amendment, dated October 30, 2014, to the Credit Agreement among CarMax Auto Superstores, Inc., CarMax, Inc., certain subsidiaries of CarMax named therein, Bank of America, N.A., as a lender and as administrative agent, and the other lending institutions named therein, filed herewith.

10.2 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and Thomas J. Folliard, filed herewith.

10.3 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and William D. Nash, filed herewith.

10.4 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and Thomas W. Reedy, filed herewith.

10.5 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and William C. Wood, filed herewith.

10.6 CarMax, Inc. Severance Agreement, dated January 6, 2015, between CarMax, Inc. and Eric M. Margolin, filed herewith.

31.1 Certification of the Chief Executive Officer Pursuant to Rule 13a-14(a), filed herewith.

31.2 Certification of the Chief Financial Officer Pursuant to Rule 13a-14(a), filed herewith.

32.1 Certification of the Chief Executive Officer Pursuant to 18 U.S.C. Section 1350, filed herewith.

32.2 Certification of the Chief Financial Officer Pursuant to 18 U.S.C. Section 1350, filed herewith.

101.INS XBRL Instance Document

101.SCH XBRL Taxonomy Extension Schema Document

101.CAL XBRL Taxonomy Extension Calculation Linkbase Document

101.DEF XBRL Taxonomy Extension Definition Linkbase Document

101.LAB XBRL Taxonomy Extension Label Linkbase Document

101.PRE XBRL Taxonomy Extension Presentation Linkbase Document  

 

 

 

Page 43


EXHIBIT 10.1

 

 

 

October   29 , 2014

 

CarMax Auto Superstores, Inc.

12800 Tuckahoe Creek Parkway

Richmond, Virginia   23238

 

Re: First Amendment to Credit Agreement, dated as of August 26, 2011 (as amended, restated, extended, supplemented or otherwise modified in writing from time to time, the “ Credit A greement ”) among CarMax Auto Superstores, Inc., a Virginia corporation (the “ Revolving Borrower ”), CarMax, Inc., a Virginia corporation, the Designated Borrowers from time to time party thereto, the Lenders from time to time party thereto, Bank of America, N.A., as Administrative Agent, L/C Issuer, Swing Line Lender and New Vehicle Swing Line Lender, and JPMorgan Chase Bank, N.A., as L/C Issuer

 

Ladies and Gentlemen:

 

Reference is made to the Credit Agreement.  Capitalized terms used herein and not otherwise defined herein shall have the meanings assigned thereto in the Credit Agreement.

 

The parties hereto agree that :

 

1. Section 2.16(a) of the Credit Agreement is amended to change the reference to “ten Business Days” to “f ive Business Days”.

 

2. Section 7.0 8   of the Credit Agreement is amended to add the following proviso at the end thereof  

 

“; provided ,   however , the Company may use proceeds of the Credit Extensions to repurchase shares of its capital stock to the extent not otherwise prohibited by this Agreement so long as such repurchased shares are not held as treasury stock and such repurchase   does not violate Regulation U of the FRB ”.

 

The Credit Agreement remains in full force and effect as modified to the extent set forth herein.     This letter agreement may be executed in any number of counterparts, each of which shall constitute an original, but all of which when taken together shall constitute but one agreement.  Delivery of an executed counterpart of this letter by telecopy or other secure electronic format (.pdf) shall be effective as an original. This letter agreement shall be effective upon receipt by the Administrative Agent of counterparts of this letter agreement executed by the Loan Partie s and the Required Lenders .  This letter agreement is a Loan Document.

 

This letter shall be governed by and construed in accordance with the laws of the State of New York.

 

[ signature pages follow ]

 

 

 


 

 

Very truly yours,

 

bank of america, n.a. ,

as Administrative Agent

 

By: /s/ Linda Lov

Name: Linda Lov

Title: AVP

 

CARMAX

FIRST AMENDMENT

 


 

 

LENDERS: BANK OF AMERICA, N.A. , as a Lender, L/C Issuer,

Swing Line Lender and New Vehicle Swing Line

Lender

 

 

By:  /s/ K.W. Winston, III

Name:  K.W. Winston, III      

Title:    Senior Vice President

            Credit Products Manager  

 

CARMAX

FIRST AMENDMENT

 


 

 

JPMORGAN CHASE BANK, N.A. , as a Lender and

L/C Issuer

 

 

By:     /s/ Joon Hur

Name Joon Hur    

Title     Vice President

 

CARMAX

FIRST AMENDMENT

 


 

 

BANK OF THE WEST , as a Lender  

 

By:     /s/ Ryan Mauser

Name Ryan Mauser    

Title:      Vice President

 

CARMAX

FIRST AMENDMENT

 


 

 

BARCLAYS BANK PLC , as a Lender  

 

By:     /s/ Ronnie Glen

Name:  Ronnie Glen    

Title:      Vice President

CARMAX

FIRST AMENDMENT

 


 

 

ROYAL BANK OF CANADA , as a Lender  

 

By:     /s/ Scott Umbs

Name:  Scott Umbs    

Title:      Authorized Signatory

CARMAX

FIRST AMENDMENT

 


 

 

THE ROYAL BANK OF SCOTLAND plc , as a Lender  

 

By:     /s/ James Welch

Name:  James Welch    

Title:       Director

 

CARMAX

FIRST AMENDMENT

 


 

 

SUNTRUST BANK , as a Lender  

 

By:     /s/ Richard C. Wilson

Name:  Richard C. Wilson    

Title:      Managing Director

CARMAX

FIRST AMENDMENT

 


 

 

THE BANK OF NOVA SCOTIA , as a Lender  

 

By:     /s/ Kim Snyder

Name:  Kim Snyder    

Title:      Director

 

CARMAX

FIRST AMENDMENT

 


 

 

TOYOTA MOTOR CREDIT CORPORATION , as a

Lender

 

By:     /s/ Steven W. Gordon

Name:  Steven W. Gordon    

Title:      National Manager    

               National Accounts    

CARMAX

FIRST AMENDMENT

 


 

 

U.S. BANK NATIONAL ASSOCIATION , as a

Lender

 

By:     /s/ Noor H. Noordin

Name:  Noor H. Noordin    

Title:      Vice President

 

 

 

CARMAX

FIRST AMENDMENT

 


 

 

WELLS FARGO BANK, N.A. , as a Lender  

 

By:     /s/ Jeffrey Bullard

Name:  Jeffrey Bullard    

Title:      Senior Vice President

 

CARMAX

FIRST AMENDMENT

 


 

 

Accepted and Agreed to:

 

LOAN PARTIES : CARMAX, INC.

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

 

CARMAX AUTO SUPERSTORES, INC.

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

 

CARMAX OF LAUREL, LLC

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

 

CARMAX AUTO MALL, LLC

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

 

 

 

CARMAX AUTO SUPERSTORES CALIFORNIA, LLC

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

 

CARMAX BUSINESS SERVICES, LLC

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

CARMAX

FIRST AMENDMENT

 


 

 

CARMAX AUTO SUPERSTORES WEST COAST, INC.

 

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

 

CARMAX PROPERTIES, LLC

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

 

CARMAX AUTO SUPERSTORES SERVICES, INC.

 

By:     /s/ Thomas W. Reedy

Name:  Thomas W. Reedy

Title:    Chief Financial Officer

 

CARMAX

FIRST AMENDMENT

 


EXHIBIT 10.2

 

CARMAX , INC.

SEVERANCE AGREEMENT

 

 

THIS SEVERANCE AGREEMENT (“ Agreement ”) is entered into as of   January 6, 2015 (“ Effective Date ”) between CarMax , Inc., a Virginia corporation, and its affiliated companies (collectively, the “ Company ”), and Thomas J. Folliard   (the “ Executive ”).  

WHEREAS, the Company recognizes the Executive ’s intimate knowledge and experience in the business of the Company, and has appointed the Executive as President and Chief Executive Officer;

WHEREAS, the Executive will develop and come in contact with the Company’s proprietary and confidential information that is not readily available to the public, and that is of great importance to the Company and that is treated by the Company as secret and confidential information;

WHEREAS, the Company and the Executive desire to agree upon the terms, conditions, compensation and benefits of the Executive ’s future employment; and

WHEREAS, upon execution of this Agreement, any prior employment or severance agreement between the Executive and the Company, whether oral or written, will have no force and effect with respect to the terms and conditions of Executive ’s employment and will be replaced and superseded by the terms of this Agreement.

NOW, THEREFORE, in consideration of the Executive ’s   appointment and continued employment by the Company, and of the premises, mutual covenants and agreements of the parties set forth in this Agreement, and of other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, agree as follows:

Article 1. Employment Acceptance

The Company hereby agrees to employ the Executive and the Executive hereby accepts employment as President and Chief Executive Officer of the Company, in accordance with the terms and conditions set forth herein.

Article 2. Position and Responsibilities

During the term of the Executive ’s employment with the Company (“ Term ”), the Executive agrees to serve as President and Chief Executive Officer of the Company.  In his capacity as President and Chief Executive Officer, the Executive shall report directly to the Company’s Board of Directors (“ Board ”) and shall have the duties and responsibilities of President and Chief Executive Officer and such other duties and responsibilities not inconsistent with the performance of his duties as President and Chief Executive Officer   of the Company.  The Executive ’s principal work location shall be the corporate headquarters of the Company located in the Richmond, Virginia   metropolitan area.  

 


 

Article 3. Standard of Care

3.1 General .  During the Term, the Executive shall devote his full business time, attention, knowledge and skills to the Company’s business and interests.  The Executive covenants, warrants, and represents that he shall:

(a) Devote his best efforts and talents to the performance of his employment obligations and duties for the Company;

(b) Exercise the highest degree of loyalty and the highest standards of conduct in the performance of his duties;

(c) Observe and conform to the Company’s bylaws and other rules, regulations, and policies established or issued by the Company; and

(d) Refrain from taking advantage, for himself or others, of any corporate opportunities of the Company.

3.2 Forfeiture and Return of Incentive Compensation .  It is the Company’s expectation that the Executive will discharge his duties hereunder with utmost attention to the standards set forth in Section 3.1.  In the event the CarMax, Inc. Board of Directors (“ Board ”) determines that the Executive has engaged in conduct constituting Cause (as defined in Section 7.6(a)), which conduct directly results in the filing of a restatement of any financial statement previously filed with the Securities and Exchange Commission (or other governmental agency) under the Federal securities laws, the Executive shall immediately (a) forfeit all unpaid Affected Compensation (as defined below) and (b) upon demand by the Company repay to the Company all Affected Compensation received or realized by the Executive together with interest at the prime rate in effect from time to time as reported in The Wall Street Journal; provided, however, that the forfeiture and repayment provisions of this Section 3.2 shall not apply to conduct constituting “gross negligence” under Section 7.6(a)(ii) or to conduct under Section 7.6(a)(iii), Section 7.6(a)(vii) or Section 7.6(a)(viii).  “ Affected Compensation ” means any payment to the Executive , any award or vesting of any equity or other short-term or long-term incentive compensation to the Executive , or any before-tax proceeds of a sale of previously awarded equity compensation realized by the Executive , in any instance in which (i) the payment, award or vesting of the foregoing was expressly conditioned upon the achievement of certain financial results that were subsequently the subject of such restatement, and (ii) a lesser amount of payment, award or vesting or before-tax proceeds of a sale of any of the foregoing would have been made to, vested in or otherwise earned or realized by, the Executive based upon such restated financial results.

Article 4. Other Activities

During the Term, the Executive shall comply with the provisions of Article 8 herein.  Furthermore, during his employment, the Executive agrees to ob tain the written consent of the Board before entering into any other occupation, even if dissimilar to that of the Company, including, without limitation, service as a member of a board of directors of one or more other

 

 

 

 

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companies.  Such consent may be granted or withheld, in the Board’s sole discretion.  The Executive may participate on charitable and civic boards, and in educational, professional, community and industry affairs, without Board consent, provided that such participation does not interfere with the performance of his duties.

Article 5. Compensation and Benefits

As remuneration for all services to be rendered by the Executive during the Term, and as consideration for complying with the covenants herein during and after the termination or expiration of the Term, the Company shall pay and provide to the Executive the following compensation and benefits:

5.1 Base Salary .  During the Term, the Company shall pay the Executive a base salary (“ Base Salary ”) in an amount established and approved by the Compensation and Personnel Committee of the Board (“ Compensation Committee ”); provided, however, that such Base Salary shall be established at a rate of not less than  $ 1 , 195 , 446 .00 per year, except as otherwise provided in this Section 5.1 below.  This Base Salary shall be subject to all appropriate federal and state withholding taxes and payable in accordance with the normal payroll practices of the Company.  The Compensation Committee shall review and adjust the Base Salary as it deems appropriate at least annually during the Term; provided, however, that the Executive ’s Base Salary shall not be decreased without the Executive ’s written consent, other than across-the-board reductions applicable to all senior officers of the Company.  If adjusted, the Base Salary shall be so adjusted for all purposes of this Agreement.    

5.2 Annual Bonus .  In addition to his Base Salary, the Executive shall be entitled to participate in the Company’s Annual Performance-Based Bonus Plan (“ Annual Bonus Plan ”), as such Annual Bonus Plan may exist from time to time during the Term.  Under the Company’s Annual Bonus Plan, the Executive has the opportunity to earn an annual bonus with respect to any fiscal year of the Company (“ Annual Bonus ”).  The Annual Bonus will be determined by a formula approved each fiscal year by the Compensation Committee (the “ Annual Bonus Formula ”) in its sole discretion.  At the beginning of each fiscal year, the Compensation Committee will authorize, in accordance with the Annual Bonus Plan, the Executive ’s Annual Bonus for that fiscal year, which shall be targeted at one hundred fifty   percent ( 150 %) of the Executive ’s Base Salary for that fiscal year (“ Target Bonus Rate ”).  The specified Target Bonus Rate may be increased from time to time by the Compensation Committee but shall not be decreased without the Executive ’s written consent.  Depending upon the actual financial performance recorded by the Company for any given fiscal year, the Executive ’s Annual Bonus may be increased or decreased solely in accordance with the Annual Bonus Formula and otherwise in accordance with the Annual Bonus Plan.

5.3 Long-Term Incentives . During the Term, the Executive shall be eligible to participate in the Company’s 2002 Stock Incentive Plan, as amended and restated (or any successor incentive plan thereto), to the extent that the Compensation Committee, in its sole discretion, determines is appropriate.  The Compensation Committee will make its determination consistent with the methodology used by the Company for compensating the Executive ’s peer executives.  Additionally, the Executive shall be entitled to participate in all other incentive

 

 

 

 

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plans, whether equity-based or cash-based, applicable generally to his peer executives within the Company.

5.4 Retirement and Deferred Compensation Plans .  During the Term, the Executive shall be entitled to participate in all tax-qualified and nonqualified retirement and deferred compensation plans, policies and programs applicable generally to his peer executives within the Company, subject to the eligibility and participation requirements of such plans, policies and programs.

5.5 Welfare Benefit Plans .  During the Term, the Executive and the Executive ’s family will be entitled to participate in all welfare benefit plans, policies and programs, including those defined under Section 3(1) of the Employee Retirement Income Security Act of 1974, as amended, provided by the Company to his peer executives within the Company, subject to the eligibility requirements and other provisions of such plans, policies and programs.

5.6 Fringe Benefits .  During the Term, the Executive will be entitled to fringe benefits in accordance with the plans, policies and programs of the Company in effect for his peer executives within the Company.

5.7 Vacation .  During the Term, the Executive will be entitled to participate in the Company’s Time Away paid time off program for salaried employees (or successor paid time off program) as that program is administered by the Company and as it may be amended or modified from time to time; provided, in all events, the Executive will be entitled to not less than 30 days of paid vacation each fiscal year.

5.8 Right to Change Plans .  By reason of Sections 5.4, 5.5, 5.6 and 5.7 herein, the Company shall not be obligated to institute, maintain, or refrain from changing, amending, or discontinuing any benefit plan, policy or program, so long as such changes are similarly applicable to the Executive ’s peer executives.

Article 6. Expenses

During the Term, the Company shall pay or reimburse the Executive for all ordinary and necessary expenses, in a reasonable amount, that the Executive incurs in performing his duties under this Agreement including, but not limited to, travel, entertainment, professional dues and subscriptions, and all dues, fees, and expenses associated with membership in various professional, business, and civic associations and societies in which the Company finds that the Executive ’s participation is in the best interests of the Company.  The payment or reimbursement of expenses shall be subject to such rules concerning documentation of expenses and the type or magnitude of such expenses as the Compensation Committee or the Company, as applicable, may establish from time to time.

Article 7. Employment Termination

7.1 Date of Termination .  The Company or the Executive may terminate the Executive ’s employment in accordance with the provisions of this Article 7.  The “ Date of

 

 

 

 

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Termination ” of the Executive ’s employment shall be as determined in Sections 7.2, 7.3, 7.4, 7.5, 7.6, and 7.7 below.

7.2 Termination Due to Retirement or Death

(a) In the event the Executive ’s employment ends by reason of Retirement (as defined below), the Date of Termination shall be the date set forth in a notice by the Executive , which notice shall be given to the Company at least ninety (90) days prior to such date.  In the event of the Executive ’s death, the Date of Termination shall be the date of death.  In either case, the Executive ’s benefits shall be determined in accordance with the Company’s retirement, survivor’s benefits, insurance and other applicable plans and programs of the Company then in effect.  For the purposes of this Agreement, “ Retirement ” shall mean the Executive ’s voluntary termination of employment at a time during which he is eligible for “Normal Retirement” or “Early Retirement” as such terms are defined in the CarMax, Inc. Pension Plan as of the Effective Date.

(b) Upon the Date of Termination due to the Executive ’s Retirement or death, the Company shall be obligated to pay the Executive or, if applicable, the Executive ’s beneficiary or estate, the following “ Accrued Obligations ”: (i) any Base Salary that was accrued but not yet paid as of the Date of Termination; (ii) the unpaid Annual Bonus, if any, earned with respect to the fiscal year preceding the Date of Termination; (iii) any compensation previously deferred by the Executive by his own election; and (iv) all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans.  The Accrued Obligations payable under the above clauses (i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations payable under clauses (iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due. 

(c) Upon the Date of Termination due to the Executive ’s Retirement, the Executive shall be entitled to a pro rata share of the Annual Bonus based on actual performance for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of which is 365) (“ Pro Rata Actual Bonus ”).  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(d) Upon the Date of Termination due to the Executive ’s death, the Executive ’s beneficiary or estate shall be entitled to a pro rata share of the Annual Bonus at the Target Bonus Rate for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of which is 365) (“ Pro Rata Target Bonus ”).  The Pro Rata Target Bonus shall be paid to the Executive ’s beneficiary or estate in a lump sum cash payment within ten (10) days after the date of the Executive ’s death or as soon as practicable thereafter. 

 

 

 

 

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(e) Upon the termination of the Executive ’s employment due to his Retirement or death, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.2.

 

7.3 Termination Due to Disability

 

(a) The Company shall have the right to terminate the Executive ’s employment for his Disability (as defined below).  The Date of Termination due to Disability shall be the date set forth in a notice to the Executive , which notice shall be given by the Company at least thirty (30) days prior to such date.  For the purposes of this Agreement, “ Disability ” or “ Disabled ” shall mean any physical or mental illness or injury that causes the Executive (i) to be considered “disabled” for the purpose of eligibility to receive income-replacement benefits in accordance with the Company’s long-term disability plan in which the Executive is a participant, or (ii) if the Executive does not participate in any such plan, to be unable to substantially perform the duties of his position for 180 days in the aggregate during any period of twelve (12) consecutive months and a physician selected by the Company (and reasonably acceptable to the Executive ) shall have furnished to the Company certification that the return of the Executive to his normal duties is impossible or improbable.  The Board shall review the foregoing information and shall determine in good faith if the Executive is Disabled.  The Board’s decision shall be binding on the Executive .  Notwithstanding the foregoing, if the Executive incurs a physical or mental illness or injury that does not constitute a Disability, such physical or mental illness or injury shall not constitute a failure by the Executive to perform his duties hereunder and shall not be deemed a breach or default of this Agreement by the Executive .

 

(b) Upon the Date of Termination due to the Executive ’s Disability, the Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon as practicable thereafter.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(c) Upon the termination of the Executive ’s employment due to his Disability, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.3.

7.4 Voluntary Termination by the Executive Without Good Reason .  The Executive may terminate his employment at any time without Good Reason (as defined in Section 7.7)   by giving the Company at least forty five (45) days notice, which notice shall state the Date of Termination.  The Company reserves the right to require the Executive not to work during the

 

 

 

 

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notice period but shall pay the Executive his accrued and unpaid Base Salary, at the rate then in effect provided in Section 5.1 herein, through the Date of Termination (but not to exceed forty-five (45) days), and such payment shall be made to the Executive within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Company shall also pay the Executive any compensation previously deferred by the Executive by his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s voluntary termination of employment without Good Reason, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.4.  

7.5 Involuntary Termination by the Company Without Cause .  Upon notice to the Executive , the Company may terminate the Executive ’s employment at any time for any reason other than for Cause and other than due to Disability (“ Involuntary Termination Without Cause ”).  The Date of Termination shall be the date stated in such notice.

(a) In the event of the Executive ’s Involuntary Termination Without Cause, which occurs prior to the occurrence of ,   or after the conclusion of , a Change in Control Employment Pe riod (defined at Section 11.4) that relates to a “Change in Control Event” (as defined in Section 11.5(b)), the Executive   shall receive the following payments and benefits:

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day following the Executive ’s “Separation from Service” (as such term is defined in the Internal Revenue Code of 1986, as amended (“Code”) Section 409A), an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months.  The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2)

 

 

 

 

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the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of   $50,000 .  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Actual Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.5. 

(b) Amounts payable under this Section 7.5 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(c) In the event that the Company terminates the Executive ’s employment at any time for any reason (i) other than for Cause and other than due to Disability and (ii) after the Executive has attained age 65 or higher, such termination shall not be deemed an Involuntary Termination Without Cause.

7.6 Termination For Cause .  The Company may terminate the Executive ’s employment at any time for Cause, without notice or liability for doing so.  The Date of Termination shall be the date that Cause is determined as provided below.

(a) For purposes of this Agreement, “ Cause ” means a good faith determination by the Board that one (1) or more of the following has occurred:

(i) The Executive has committed a material breach of this Agreement, which breach was not cured or waived by the Company, within ten (10) days of receipt by the Executive of notice from the Company specifying the breach;

(ii) The Executive has committed gross negligence in the performance of his duties hereunder, intentionally fails to perform his duties, engages in intentional misconduct or intentionally refuses to abide by or comply wi th the directives of the Board

 

 

 

 

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or the Company’s policies and procedures, as applicable, which actions continued for a period of ten (10) days after receipt by the Executive of notice of the need to cure or cease;

(iii) The Executive has willfully and continuously failed to perform substantially his duties (other than any such failure resulting from the Executive ’s Disability or incapacity due to bodily injury or physical or mental illness), after a written demand for substantial performance is delivered to the Executive by the Board that specifically identifie s the manner in which the Board believes that the Executive has not substantially performed his duties;

(iv) The Executive has willfully violated a material requirement of the Company’s code of conduct or breached his fiduciary duty to the Company;  

(v) The Executive ’s conviction of (or a plea of guilty or nolo contendere to) a felony or any crime involving moral turpitude, dishonesty, fraud, theft or financial impropriety;

(vi) The Executive has engaged in illegal conduct, embezzlement or fraud with respect to the business or affairs of the Company;

(vii) The Executive has failed to disclose to the Board a conflict of interest of which the Executive knew or with reasonable diligence should have known in connection with any transaction entered into on behalf of the Company; or

(viii) The Executive has failed to agree to a modification of the Agreement pursuant to Section 17.3 hereof when the purpose of the modification is to comply with applicable federal, state or local laws or regulations, or when such modification is designed to further define the restrictions of Article 8 or otherwise enhance the enforcement of Article 8 without increasing the duration or scope of the Article 8 restrictions.

No act or failure to act on the Executive ’s part will be considered “willful” if conducted by the Executive in good faith and with a reasonable belief that the Executive ’s act or omission was in, and not opposed to, the best interests of the Company.

(b) If the Executive ’s employment is terminated for Cause during the Term, this Agreement will terminate without further obligation of the Company to the Executive other than (i) the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, and (ii) the payment of   any compensation previously deferred by the Executive by his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s termination of employment for Cause, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is

 

 

 

 

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equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.6.  

7.7 Termination for Good Reason .  At any time during the Term, the Executive may terminate his employment for Good Reason (as defined below) upon notice to the Company.  Such notice shall state the intended Date of Termination and shall be given to the Company at least forty-five (45) days prior to such date and shall set forth in detail the facts and circumstances claimed to provide grounds for such termination.  The Company shall have the right to cure the facts and circumstances giving rise to such grounds for termination for Good Reason.  If the Company does not so cure within such forty-five (45) day notice period, then the Executive ’s employment shall terminate on the Date of Termination stated in the notice. 

(a) For purposes of this Agreement, “ Good Reason ” shall mean, without the Executive ’s express written consent, the occurrence of any one (1) or more of the following:

(i) A reduction in the Executive ’s Base Salary (other than, prior to the occurrence of a Change in Control or Asset Sale, a reduction across-the-board affecting all senior officers in substantially like percentages of their base salaries) or Target Bonus Rate;

(ii) A material reduction in the Executive ’s duties or authority as President and Chief Executive Officer   of the Company, or any removal of the Executive from or any failure to reappoint or reelect the Executive to such positions (except in connection with the termination of the Executive ’s employment for Cause or Disability, as a result of the Executive ’s death or Retirement or by the Executive other than for Good Reason);

(iii) The Executive being required to relocate to a principal place of employment more than 35 miles from the Company’s headquarters except, prior to the occurrence of a Change in Control or Asset Sale, in connection with the relocation of substantially all senior Company executives pursuant to the relocation of the Company’s headquarters; or

(iv) The failure of the Company to obtain an agreement from any successor to all or substantially all of the assets or business of the Company to assume and agree to perform this Agreement within fifteen (15) days after a merger, consolidation, sale or similar transaction.

(b) In the event of the Executive ’s voluntary termination of employment for Good Reason, which occurs prior to the occurrence of, or after the conclusion of , a Change in Control Empl oyment Period that relates to a Change in Control Event, the Executive   shall receive the following payments and benefits:   

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day   following the Executive ’s Separation from Service, an amount equal to the product of two (2) times

 

 

 

 

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the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $50,000 .  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.    

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.7.

(vi) The Executive shall be entitled to a one-time payment in an amount equal to the Executive ’s Base Salary on the Date of Termination multiplied by one hundred fifty   percent ( 150 %) This one-time payment shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.

 

 

 

 

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(c) The Executive ’s right to terminate his employment for Good Reason shall not be affected by the Executive ’s incapacity due to physical or mental illness not constituting a Disability .     Amounts payable under this Section 7.7 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

7.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 7 are subject to the Executive ’s:

(a) Compliance with the provisions of Article 8, Article 9, Article 10 and Section 17.2 hereof;

(b) Except with respect to payment of the Executive ’s Accrued Obligations, delivery to the Company of an executed Agreement and General Release without the Executive having revoked such a greement , which shall be substantially in the form attached hereto as Exhibit A (with such changes or additions as needed under then applicable law to give effect to its intent and purpose) (“ Agreement and General Release ”) ,   satisfactory to the Company by the appropriate deadlines specified by the Company, provided that all such steps must be completed prior to the 60th day (or for purposes of Section 11.5(b), the 45th day) following the Executive ’s Separation from Service ; and

(c) Compliance with Code Section 409A.  Notwithstanding anything herein to the contrary, d istributions under Section 7.5(a )(i), 7.7(b)(i), 7.7(b)(vi), or 11.5(b) may not be made to a Key Employee (as defined below) upon his or her Separation from Service before the date which is six months after the date of the Key Employee’s Separation from Service (or, if earlier, the date of death of the Key Employee) (the “ Key Employee Delay ”).  Any payments that would otherwise be made during this period of delay shall be accumulated and paid on the first day of the seventh month following the Executive ’s Separation from Service (or, if earlier, the first day of the month after the Executive ’s death).  For purposes of this Section 7.8(c), “Key Employee” means an executive who, as of December 31 st of a calendar year, meets the requirements of Code Section 409A(a)(2)(B)(i) to be treated as a “specified employee” of the Company; i.e., a key employee (as defined in Code Section 416(i)(1)(A)(i), (ii) or (iii) applied in accordance with the regulations thereunder and disregarding Code Section 416(i)(5)).  An executive who meets the criteria in the preceding sentence will be considered a Key Employee for purposes of this Agreement for the 12-month period commencing on the next following April 1 .

After payment of all amounts and benefits under this Article 7, the Company thereafter shall have no further obligation under this Agreement.

Article 8. Covenant Not to Compete

The terms and provisions contained in this Article 8 comprise a covenant not to compete (the “ Covenant Not to Compete ”).  The Executive acknowledges and agrees as follows:

8.1 CarMax operates a unique business concept regarding the sale and servicing of new and used vehicles in a highly competitive industry.

 

 

 

 

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8.2 CarMax’s competitors have attempted to duplicate CarMax’s business concept in various markets throughout the United States, including markets where CarMax does not currently have a business location, and may continue to do so.

 

8.3 In connection with the Executive’s employment with CarMax, he will receive access to, and training regarding, CarMax’s business concept and will, accordingly, acquire commercially valuable knowledge of and insight into CarMax’s operations and CarMax’s proprietary and confidential information, any of which if made available to any Competitor (as defined below) could place CarMax at a competitive disadvantage. 

 

8.4 In order to protect CarMax’s legitimate business interests from Competitors (as defined below) and to protect CarMax’s critical interest in its proprietary and confidential information, the Executive covenants and agrees as follows:

 

During the Executive ’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive ’s employment (the “Restricted Period”), the Executive will not, directly or indirectly, compete with CarMax by acting “in a competitive capacity” (as defined below), for, or on behalf of, any person or entity operating or developing, during the Restricted Period, a business that provides or intends to provide activities, products or services that are the same or substantially similar to, and competitive with, the business of CarMax as of Executive ’s last day of employment with CarMax (each, a “Competitor”) within any Metropolitan Statistical Area (as defined by the United States Office of Management and Budget) in which CarMax has a retail store site as of Executive ’s last day of employment.  Such Competitors include, but are not limited to: Sonic Automotive, Inc.; Lithia Motors, Inc.; Group 1 Automotive, Inc.; AutoNation, Inc.; Penske Automotive Group, Inc.; Asbury Automotive Group, Inc.; Hendrick Automotive Group;  Auction Direct USA, L.P.; Car Sense Inc.; AutoAmerica, Inc.; Left Gate Property Holding, Inc. d/b/a Texas Direct Auto; Off Lease Only, Inc.; Carvana, LLC; Carvana Group, LLC; AutoMatch USA, LLC; DriveTime Car Sales Company, LLC; DriveTime Automotive Group, Inc.; CarLotz, Inc.; Hertz Global Holdings, Inc.; Enterprise Holdings, Inc.; Avis Budget Group, Inc.; Cox Automotive, Inc.; Classified Ventures, LLC; TrueCar, Inc.; E dmunds.com, Inc.; Dealertrack Technologies, Inc.; Dealer Dot Com, Inc.; CarGurus, LLC; Blinker, Inc.; and Beepi, Inc., and any automotive retail operation affiliated with, owned, operated, or controlled by Berkshire Hathaway Inc.; Home Depot, Inc.; Lowe’s Companies, Inc.; Target Corporation; Wal-Mart Stores, Inc.; Sears Holdings Corporation; Carrefour S.A.; Costco Wholesale Corporation; Royal Dutch Shell plc; Exxon Mobil Corporation; Chevron Corporation; and/or Gulliver International Co., Ltd.

 

8.5 A business, including any Competitor, or any of its respective subsidiaries or affiliates, will not be considered to be in competition with CarMax for purposes of Article 8 if the business, or operating unit of the business, or its respective subsidiaries or affiliates, by which the Executive will be or is employed (i) does not have within the twenty-four (24) months preceding the Executive’s termination of employment with CarMax, annual gross revenues

 

 

 

 

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(calculated on a rolling 12-month basis) of at least $5,000,000 derived from the sale and servicing of new or used vehicles; or (ii) is not projected (by the business or operating unit of the business) to have within the twenty-four (24) months following the Executive’s termination of employment with CarMax, annual gross revenues (regardless of how calculated) of at least $5,000,000 derived from the sale and servicing of new or used vehicles.

8.6 Acting “in a competitive capacity” shall mean providing to a Competitor, directly or indirectly, the same or substantially similar services that the Executive provided to CarMax at any time during Executive’s last twenty-four (24) months of employment. 

8.7 Nothing herein shall prevent or restrict the Executive from working for any person in any role or in any capacity that is not in competition with CarMax.

8.8 Notwithstanding the foregoing, nothing herein shall be deemed to prevent or limit the right of the Executive to invest in the capital stock or other securities of any corporation whose stock or securities are regularly traded on any public exchange.

8.9 Intellectual Property .  The Executive understands and acknowledges that any writing, invention, design, system, process, development or discovery (collectively, “ Intellectual Property ”) conceived, developed , created or made by the Executive, alone or with others, both during the Term of this Agreement and in the course of the Executive’s employment prior to the Term, is the sole and exclusive property of the Company to the extent such Intellectual Property is related to the Executive’s duties or is within the scope of the Company’s actual or anticipated business. The Executive agrees to assign to the Company any and all of his right, title, and interest in and to such Intellectual Property, including, but not limited to, patent, trademark and other rights. The Executive further agrees to cooperate fully with the Company to secure, maintain, enforce, or defend the Company’s ownership of and rights in such Intellectual Property.  The rights and remedies of this Section 8.9 are in addition to any rights and remedies available under applicable law.

8.10 The Executive and CarMax have examined in detail the Covenant Not to Compete contained in this Article 8 and each agrees that the restraint imposed upon the Executive is reasonable in light of the legitimate business interests of CarMax and is not unduly harsh or burdensome with respect to the Executive’s ability to earn a livelihood.  I f any provision of the Covenant Not to Compete relating to the time period, geographic area or scope of restricted activities shall be declared by a court of competent jurisdiction to exceed the maximum time period, geographic area or scope of activities, as applicable, that such court deems reasonable and enforceable, then such time period, geographic area or scope of activities shall be deemed to be, and thereafter shall become, the maximum time period, scope of activities or largest geographic area that such court deems reasonable and enforceable and this Agreement shall automatically be considered to have been amended and revised to reflect such determination.

8.11 The Executive and CarMax acknowledge that the Executive ’s services are of a special, extraordinary, and intellectual character that gives the Executive unique value, and that CarMax’s business is highly competitive, and that violation of the Covenant Not to Compete provided herein would cause immediate, immeasurable, and irreparable harm, loss, and damage

 

 

 

 

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to CarMax not adequately compensable by a monetary award.  In the event of any breach or threatened breach by the Executive of the Covenant Not to Compete, CarMax shall be entitled to such equitable and injunctive relief as may be available to restrain the Executive from violating the provisions hereof.  Nothing herein shall be construed as prohibiting CarMax from pursuing any other remedies available at law or in equity for such breach or threatened breach, including the recovery of damages and the immediate termination of the employment of the Executive hereunder for Cause.

Article 9.   Non-Solicitation of Employees

The Executive agrees that during the Executive’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive’s employment, the Executive shall not, directly or indirectly, solicit or induce, or attempt to solicit or induce, any employee of CarMax with whom the Executive had material business-related contact on behalf of CarMax, to leave employment with CarMax for any reason whatsoever (the “ Covenant Not to Solicit ”).  For purposes of this Article 9, employee shall mean any individual employed by CarMax.

Article 10. Confidentiality

The terms and provisions contained in this Article 10 comprise a covenant of confidentiality (the “ Covenant of Confidentiality ”).

 

The Executive understands and agrees that any and all Protected Information is the property of CarMax and is essential to the protection of CarMax’s goodwill and to the maintenance of CarMax’s competitive position and accordingly should be kept secret.  For purposes of this Agreement, “Protected Information” means trade secrets, confidential and proprietary business information of or about CarMax, and any other information of CarMax, including technical data, processes, know ‑how, financial data, analyses, forecasts, plans, operations information and data, customer lists (including potential customers) and information, marketing plans, materials and information, product and service information, accounts and billings information, sales transaction data, sales documents and information, discoveries, ideas, concepts, designs, drawings, specifications, techniques, models, information systems data and materials, computer software or hardware, data analyses and compilations, source code, object code, documentation, diagrams, flow charts, research, procedures, methods, systems, programs, price lists, pricing policies, supplier and distributor information, sources of supply, internal memoranda, promotional plans, internal policies, purchasing information, operating methods and procedures , training materials, and any products and services which may be developed from time to time by CarMax and its agents or employees, including the Executive; provided, however, that information that is in the public domain (other than as a result of a breach of this Agreement), approved for release by CarMax or lawfully obtained from third parties who are not bound by a confidentiality agreement with CarMax, is not Protected Information.

CarMax has advised the Executive and the Executive acknowledges that it is the policy of CarMax to maintain as secret and confidential all Protected Information, and that Protected Information has been and will be developed at substantial cost to and effort by CarMax.  The

 

 

 

 

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Executive agrees to hold in strict confidence and safeguard any and all Protected Information accessed or accessible by the Executive during the Executive’s employment.  The Executive shall not, without the prior written consent of CarMax, at any time, directly or indirectly, divulge, furnish, use, disclose or make accessible to any person, firm, corporation, association, or other entity (otherwise than as may be required in the regular course of the Executive’s employment with CarMax), any Protected Information, or cause any such Protected Information to enter the public domain.

Nothing contained in this Article 10 is intended to reduce in any way the protection available to CarMax pursuant to the Uniform Trade Secrets Act as adopted in Virginia or any other state or other applicable laws that prohibit the misuse or disclosure of confidential or proprietary information.  Unless lengthened by the application of the Virginia Uniform Trade Secret s Act or other applicable law, the restrictions in Article 10 shall remain in effect during Associate’s employment and for five (5) years thereafter .

Article 11. Change in Control; Sale of Assets

11.1 Purpose .  The Company recognizes that the possibility of a Change in Control or Asset Sale exists, and the uncertainty and questions that it may raise among management may result in the departure or distraction of management personnel to the detriment of the Company.  Accordingly, the purpose of this Article 11 is to encourage the Executive to continue employment after a Change in Control or Asset Sale by providing reasonable employment security to the Executive and to recognize the prior service of the Executive in the event of a termination of employment under certain circumstances after a Change in Control or Asset Sale.  This Article 11 shall not become effective, and the Company shall have no obligation hereunder, if the employment of the Executive with the Company terminates before a Change in Control or Asset Sale.

11.2 Definitions .

(a) Change in Control ” of the Company means the occurrence of either of the following events: (i) a third person, including a “group” as defined in Section 13(d)(3) of the Securities Exchange Act of 1934, as amended, becomes, or obtains the right to become, the beneficial owner of Company securities having twenty percent (20%) or more of the combined voting power of the then outstanding securities of the Company that may be cast for the election of directors to the Board of the Company (other than as a result of an issuance of securities initiated by the Company in the ordinary course of business); or (ii) as the result of, or in connection with, any cash tender or exchange offer, merger or other business combination, sale of assets or contested election, or any combination of the foregoing transactions, the persons who were directors of the Company before such transactions shall cease to constitute a majority of the board or of the board of directors of any successor to the Company.

(b) Asset Sale ” shall mean a sale of all or substantially all of the assets of the Company in a single transaction or a series of related transactions.

 

 

 

 

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11.3 Long-Term Incentive Compensation .  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences to the Executive upon the occurrence of a Change in Control or an Asset Sale or upon a termination of the Executive ’s employment thereafter. 

11.4 Continued Employment Following Change in Control or an Asset Sale .  If a Change in Control or an Asset Sale occurs and the Executive is employed by the Company on the date the Change in Control or Asset Sale occurs (the “ Change in Control Date ”), the period beginning on the Change in Control Date and ending on the second (2nd) anniversary of such date shall be the “ Change in Control Employment Period .”

11.5 Termination of Employment During Change in Control Employment Period .  The Executive will be entitled to the compensation and benefits described in this Section 11.5 if, during the Change in Control Employment Period, (a) the Company terminates his employment for any reason other than for Cause or due to Disability, or (b) the Executive voluntarily terminates his employment with the Company for Good Reason.  The compensation and benefits described in this Section 11.5 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.5 and 7.7 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.  Upon such a termination of employment, the Executive shall receive the following payments and benefits:

(a) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(b) The Company shall pay to the Executive an amount equal to 2.99 times the Executive ’s Final Compensation.  For purposes of this Agreement, “ Final Compensation ” means the Base Salary in effect at the Date of Termination, plus the higher Annual Bonus paid or payable for the two (2) most rec ently completed fiscal years.  If the Change in Control Employment Period relates to an event that also qualifies as a Change in Control Event, t his payment will be paid to the Executive in a lump sum cash payment on the forty-fifth (45th) day following the Executive ’s Separation from Service.  Otherwise, such payment shall be paid at the time and in the form set forth in Section 7.5.  For purposes of this Section 11.5(b), a “Change in Control Event” means an event described in IRS regulations or other guidance under Code Section 409A(a)(2)(A)(v) .

(c) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs. The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of COBRA.  If the

 

 

 

 

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Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(d) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $50,000 .  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

11.6 Death, Disability or Retirement Termination During Change In Control Employment Period.  If the Executive ’s employment ends by reason of Retirement, the Executive ’s death, or as a result of Disability during the Change in Control Employment Period, this Agreement will terminate without any further obligation on the part of the Company under this Agreement other than:

(a) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(b) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.6.

The compensation and benefits described in this Section 11.6 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive   pursuant to Sections 7.2 and 7.3 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

11.7 Termination for Cause and Termination Other Than For Good Reason Following a Change in Control

(a) If the Executive ’s employment is terminated for Cause during the Change in Control Employment Period, this Agreement will terminate without further obligation to the

 

 

 

 

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Executive other than the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, as well as any deferred compensation and other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans under which they are due.  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employm ent under this Section 11.7(a).  The compensation and benefits described in this Section 11.7 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.4 and 7.6 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(b) If the Executive terminates employment during the Change in Control Employment Period other than for Good Reason, this Agreement will terminate without further obligation to the Executive other than: 

(i) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(ii) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.7(b).

11.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 11 are subject to the provisions of Section 7.8 (including the Key Employee Delay in Section 7.8(c)) .  After payment of all amounts and benefits under this Article 11, the Company thereafter shall have no further obligation under this Agreement.

Article 12. Assignment

12.1 Assignment by Company .  This Agreement may and shall be assigned or transferred to, and shall be binding upon and shall inure to the benefit of, any successor of the Company, and any such successor shall be deemed substituted for all purposes of the “Company” under the terms of this Agreement.  As used in this Agreement, the term “ successor ” shall mean any person, firm, corporation, or business entity which, at any time, whether by merger, purchase, or otherwise, acquires all or substantially all, or control of all or substantially all, of the assets or the business of the Company.  Except as provided herein, the Company may not otherwise assign this Agreement.

 

 

 

 

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12.2 Assignment by the Executive .  The services to be provided by the Executive to the Company hereunder are personal to the Company and the Executive ’s duties may not be assigned by the Executive ; provided, however, that this Agreement shall inure to the benefit of and be enforceable by the Executive ’s personal or legal representatives, executors, and administrators, successors, heirs, distributees, devisees, and legatees.  If the Executive dies while any amounts payable to the Executive hereunder remain outstanding, all such amounts, unless otherwise provided herein, shall be paid in accordance with the terms of this Agreement to the Executive ’s devisee, legatee, or other designee or, in the absence of such designee, to the Executive ’s estate. 

Article 13. Dispute Resolution

Except for actions initiated by CarMax to enjoin a breach by the Executive , and/or recover damages from the Executive , related to the Covenant Not to Compete (Article 8), the Covenant Not to Solicit (Article 9) or the Covenant of Confidentiality (Article 10) (collectively, the “ Restrictive Covenants ”), which action(s) CarMax may bring in an appropriate court of law or equity, any disagreement between the Executive and CarMax concerning anything covered by this Agreement or concerning other terms or conditions of the Executive ’s employment or the termination of the Executive ’s employment will be settled by final and binding arbitration pursuant to CarMax’s Dispute Resolution Rules and Procedures in effect at the time the disagreement or dispute arises or at the time of termination in the event the Executive ’s employment terminated.  The decision of the arbitrator will be final and binding on both the Executive and CarMax and may be enforced in a court of appropriate jurisdiction. 

Article 14. Litigation By Third Parties

All litigation or inquiries by third parties (including, but not limited to, those by the Company’s shareholders or by government agencies) arising out of or in connection with the Executive ’s performance under this Agreement, against either the Company or the Executive or both, shall be jointly defended or opposed by the parties hereto to support this Agreement.  The Company shall appoint legal counsel for the parties and shall bear the costs, reasonable legal fees and expenses related to such litigation or inquiry. 

Article 15. Indemnity; Limitation of Liability

As an officer of the Company, the Executive shall be entitled to indemnity and limitation of liability as provided pursuant to the Company’s Articles of Incorporation, bylaws and any other governing document, as the same shall be amended from time to time.

Article 16. Notice

Any notices, requests, demands, or other communications provided for by this Agreement shall be in writing, and given by delivery in person or by registered or certified mail, postage prepaid (in which case notice will be deemed to have been given on the third day after mailing) or by overnight delivery by a reliable overnight courier service (in which case notice will be deemed to have been given on the day after delivery to such courier service).  Notices to the

 

 

 

 

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Executive shall be directed to the last address he has filed in writing with the Company.  Notices to the Company shall be directed to the Secretary of the Company.

Article 17. Miscellaneous

17.1 Entire Agreement .  This Agreement supersedes any prior agreements or understandings, oral or written, between the parties hereto, with respect to the subject matter hereof, and constitutes the entire agreement of the parties with respect thereto.  Without limiting the generality of the foregoing sentence, this Agreement completely supersedes any and all prior employment and severance agreements entered into by and between the Company, and the Executive , and all amendments thereto, in their entirety.

17.2 Return of Materials .  Upon the termination of the Executive ’s employment with the Company, however such termination is effected, the Executive shall promptly deliver to the Company all property (including Intellectual Property), records, materials, documents, and copies of documents concerning the Executive ’s business and/or its customers (hereinafter collectively “ Company Materials ”) which the Executive has in his possession or under his control at the time of termination of his employment.  The Executive further agrees not to take or extract any portion of Company Materials in written, computer, electronic or any other reproducible form without the prior written consent of the Board.

17.3 Modification .  This Agreement shall not be varied, altered, modified, canceled, changed, or in any way amended except by mutual agreement of the parties in a written instrument executed by the parties hereto or their legal representatives.

17.4 Severability .  It is the intention of the parties that the provisions of the restrictive covenants herein shall be enforceable to the fullest extent permissible under the applicable law.  If any clause or provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future laws effective during the Term hereof, then the remainder of this Agreement shall not be affected thereby, and in lieu of each clause or provision of this Agreement that is illegal, invalid or unenforceable, there shall be added, as a part of this Agreement, a clause or provision as similar in terms to such illegal, invalid or unenforceable clause or provision as may be possible and as may be legal, valid and enforceable.

17.5 Attorney’s Fees .  In any action arising under this Agreement, CarMax, so long as it prevails, shall be entitled to recover its reasonable attorney’s fees and costs.

17.6 Section 409A .  Notwithstanding any other provision of this Agreement, (i) to the extent applicable, this Agreement will be interpreted, operated and administered in accordance with the requirements of Code Section 409A, and (ii) if either the Company or the Executive determines that any provision of this Agreement may cause compensation payable to the Executive to be classified as income under Code Section 409A(a) or (b) and thereby results in tax penalties to the Executive , the Company or the Executive , as the case may be, shall notify the other party and the parties will amend the Agreement to avoid penalties under Code Section 409A .

 

 

 

 

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17.7 Counterparts .  This Agreement may be executed in one (1) or more counterparts, each of which shall be deemed to be an original, but all of which together will constitute one and the same Agreement.

17.8 Tax Withholding .  The Company may withhold from any benefits payable under this Agreement all federal, state, city, or other taxes as may be required pursuant to any law or governmental regulation or ruling.

17.9 Restrictive Covenants of the Essence The Restrictive Covenants in Article s 8, 9 and 10 of the Agreement are of   the essence of this Agreement.  In the event that the Executive has a claim or cause of action against CarMax (whether related to this Agreement or not), such claim or cause of action , including but not limited to a breach of this Agreement by CarMax, shall not prevent or otherwise constitute a defense to CarMax’s enforcement of the Restrictive Covenants   and shall not excuse the Executive’s performance of the Restrictive Covenants.  CarMax shall at all times maintain the right to seek enforcement of the Restrictive Covenants whether or not CarMax has previously refrained from seeking enforcement of any such Restrictive Covenant as to the Executive or any other peer Executive who has signed an agreement with similar covenants.  Notwithstanding any provision contained within this Agreement, the obligations of the Executive under Articles 8, 9, 10, 13 and 17 of this Agreement shall continue after the termination of this Agreement and the Executive ’s employment and shall be binding on the Executive ’s heirs, executors, legal representatives and assigns.

17.10 Beneficiaries .  The Executive may designate one (1) or more persons or entities as the primary or contingent beneficiaries of any amounts to be received under this Agreement.  Such designation must be in the form of a signed writing acceptable to the Company’s chief legal officer.  The Executive may make or change such designation at any time.

17.11 Full Settlement .  Except as set forth in this Agreement, the Company’s obligation to make the payments provided for in this Agreement and otherwise to perform its obligations hereunder shall not be affected by any circumstances, including without limitation, set-off, counterclaim, recoupment, defense or other claim, right or action which the Company may have against the Executive or others, except to the extent any amounts are due the Company or its subsidiaries or affiliates pursuant to a judgment against the Executive ; provided, however, in no event shall any judgment result in the offset of amounts subject to Code Section 409A.  In no event shall the Executive be obligated to seek other employment in mitigation of the amounts payable to the Executive under any of the provisions of this Agreement, nor shall the amount of any payment hereunder be reduced by any compensation earned by the Executive as a result of employment by another employer; provided, that continued health, dental and vision benefit plan partici pation pursuant to Section 7.5(a )(ii) or Section 11.5(c) herein shall be reduced to the extent that the Executive becomes eligible to such benefits from a subsequent employer.

17.12 Contractual Rights to Benefits .  This Agreement establishes and vests in the Executive a contractual right to the benefits to which he is entitled hereunder.  However, nothing herein contained shall require or be deemed to require, or prohibit or be deemed to prohibit, the Company to segregate, earmark, or otherwise set aside any funds or other assets in trust or otherwise to provide for any payments to be made or required hereunder.

 

 

 

 

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17.13 Resignations .  Upon the termination of the Executive ’s employment, however such termination is effected, he shall be deemed to have resigned as of the date of such termination all offices and directorships he may have held with the Company and all subsidiaries.

Article 18. Governing Law

This Agreement shall be governed by, construed and enforced in accordance with the laws of the Commonwealth of Virginia without regard to conflicts of laws principles thereof.  In the event of any litigation between CarMax and Executive related to the enforcement or enforceability of the Restrictive Covenants, the parties agree that the Circuit Court for the County of Henrico, Virginia, shall have mandatory and exclusive jurisdiction and venue of any such action.

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IN WITNESS WHEREOF, the Executive and the Company have executed this Agreement as of January 6, 2015.

 

 

CARMAX, INC.:

By: /s/ Eric M. Margolin    

 

 

 

EXECUTIVE:

  /s/ Thomas J. Folliard    

Thomas J. Folliard

President and Chief Executive Office

 

 

 

 

 

 

 

 

 

 

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EXHIBIT A

 

[ Form of Release ]

 

AGREEMENT AND GENERAL RELEASE

 

This Agreement and General Release (the “ Agreement and General Release ”), dated as of _______ _ _, 20__, is made by and between CarMax, Inc. , for itself and its affiliates, subsidiaries, divisions, successors and assigns in such capacity, and the current, future and former employees, officers, directors, trustees and agents thereof (collectively referred to throughout this Agreement as the “ Company ”) and _______________________ (“ Executive ”), for him/herself and his/her heirs, executors, administrators, successors and assigns (together with Executive, collectively referred to throughout this Agreement and General Release as “ Employee ”) agree:

 

1. Last Day of Employment .  The Executive ’s last day of employment with the Company is ____________, 20__.  In addition, effective as of ____________, 20__, the Executive resigns from the Executive ’s position as President and Chief Executive Officer of the Company, and will not be eligible for any benefits or compensation after ____________, 20__, other than as specifically provided in Articles 7 or 11, as applicable, of the Severance Agreement between the Company and the Executive dated as of __________ __, 20_ _ (“ Severance Agreement ”) and the Executive ’s continued right to indemnification and directors and officers liability insurance.  In addition, effective as of ____________, 20__, the Executive resigns from all offices, directorships, trusteeships, committee memberships and fiduciary capacities held with, or on behalf of, the Company or any benefit plans of the Company.  These resignations will become irrevocable as set forth in Section 3 below.

2. Consideration .  The parties acknowledge that this Agreement and General Release is being executed in accordance with Article 7 or Article 11 of the Severance Agreement, as applicable, and that this Agreement and General Release is a condition to the receipt by Employee of all payments and benefits thereunder.

3. Revocation .  The Executive may revoke this Agreement and General Release for a period of seven (7) calendar days following the day the Executive executes this Agreement and General Release.  Any revocation within this period must be submitted, in writing, to the Company and state, “I hereby revoke my acceptance of our Agreement and General Release.”  The revocation must be personally delivered to the Company’s _______________, or his/her designee, or mailed to the Company, _______________________________ and postmarked within seven (7) calendar days of execution of this Agreement and General Release.  This Agreement and General Release shall not become effective or enforceable until the revocation period has expired.  If the last day of the revocation period is a Saturday, Sunday, or legal holiday in Virginia, then the revocation period shall not expire until the next following day that is not a Saturday, Sunday, or legal holiday.

4. General Release of Claims .  Employee knowingly and voluntarily releases and forever discharges the Company from any and all claims, rights, causes of action, demands, damages, fees , costs, expenses, including attorneys’ fees, and liabilities of any kind whatsoever,

 

 

 

 

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whether known or unknown, against the Company, that Employee has, has ever had or may have as of the date of execution of this Agreement and General Release, including, but not limited to, any alleged violation of:

The Age Discrimination in Employment Act of 1967, as amended;

The Older Workers Benefit Protection Act of 1990;

Title VII of the Civil Rights Act of 1964, as amended;

The Civil Rights Act of 1991;

Sections 1981 through 1988 of Title 42 of the United States Code, as amended;

The Employee Retirement Income Security Act of 1974, as amended;

The Immigration Reform and Control Act, as amended;

The Americans with Disabilities Act of 1990, as amended;

The Worker Adjustment and Retraining Notification Act, as amended;

The Occupational Safety and Health Act, as amended;

The Family and Medical Leave Act of 1993;

All other federal, state or local civil or human rights laws, whistleblower laws, or any other local, state or federal law, regulations and ordinances;

All public policy, contract, tort, or common laws; and

All allegations for costs, fees, and other expenses including attorneys’ fees incurred in these matters.

Notwithstanding anything herein to the contrary, the sole matters to which the Agreement and General Release do not apply are: (i) Employee’s rights of indemnification and directors and officers liability insurance coverage to which the Executive was entitled immediately prior to __________ __, 20__ with regard to the Executive ’s service as an officer and director of the Company (including, without limitation, under Article 15 of the Severance Agreement); (ii) Employee’s rights under any tax-qualified pension plan or claims for accrued vested benefits under any other employee benefit plan, policy or arrangement maintained by the Company or under the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended; (iii) Employee’s rights under Article 7 or Article 11 of the Severance Agreement, as the case may be ;   (iv) Employee’s rights as a stockholder of the Company; (v) Employee’s right to file charges with the Equal Employment Opportunity Commission, or any government agency concerning claims of discrimination, although Employee waives the Executive’s right to recover any damages or other relief in any claim or suit brought by or through the Equal Employment

 

 

 

 

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Opportunity Commission or any other federal, state or local agency on behalf of Employee under the Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964 as amended, the Americans with Disabilities Act, or any other federal or state discrimination law, except where such waivers are prohibited by law ; and (vi) Employee’s rights that cannot be released by private agreement under applicable law .

5 . Affirmations .  Employee affirms that the Executive has been paid or has received all compensation, wages, bonuses, commissions, and/or benefits to which the Executive may be entitled and no other compensation, wages, bonuses, commissions and benefits are due to the Executive , except as provided in Article 7 or Article 11 of the Severance Agreement, as applicable.  The Employee also affirms the Executive has no known workplace injuries.

6 . Return of Property .  Employee represents that the Executive has returned to the Company all property belonging to the Company, including but not limited to any vehicle, laptop, cell phone, keys, access cards, phone cards and credit cards , and all Protected Information as defined in Article 10 of the Severance Agreement .

7 .   Cooperation .     Employee agrees to reasonably cooperate with the Company to provide truthful and accurate information in connection with any administrative proceeding, arbitration, or litigation relating to any matter that occurred during the Associate’s employment with the Company in which the Associate was involved or of which the Associate has knowledge.  Nothing herein, or in any other provision of this Agreement and General Release, shall affect or limit the Employee’s lawful opportunity to cooperate with or participate in any administrative proceeding or investigation by the Equal Employment Opportunity Commission, the National Labor Relations Board or any other federal, state of local administrative agency.

8.  Governing Law and Interpretation .  This Agreement and General Release shall be governed and construed   in accordance with the laws of the Commonwealth of Virginia, without reference to Virginia’s choice of law statutes or decisions.  In the event Employee or the Company breaches any provision of this Agreement and General Release, Employee and the Company acknowledge that   either may institute an action to specifically enforce any term or terms of this Agreement and General Release pursuant to the dispute resolution provisions of Article 13 of the Severance Agreement.  Should any provision of this Agreement and General Release be declared illegal or unenforceable by any court of competent jurisdiction and should the provision be incapable of being modified to be enforceable, such provision shall immediately become null and void, leaving the remainder of this Agreement and General Release in full force and effect.  Nothing herein, however, shall operate to void or nullify any enforceable general release language contained in this Agreement and General Release.

9 . No Admission of Wrongdoing .  Employee agrees neither this Agreement and General Release nor the furnishing of the consideration for this Agreement and General Release shall be deemed or construed at any time for any purpose as an admission by the Company of any liability or unlawful conduct of any kind.

 

 

 

 

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10 . Amendment .  This Agreement and General Release may not be modified, altered or changed except upon express written consent of both parties wherein specific reference is made to this Agreement and General Release.

1 1 . Entire Agreement .  This Agreement and General Release sets forth the entire agreement between the parties hereto and fully supersedes any prior agreements or understandings between the parties; provided, however, that notwithstanding anything in this Agreement and General Release, the provisions in the Severance Agreement that are intended to survive termination of the Severance Agreement, including but not limited to those contained in Articles 8, 9 and 10, 13 and in Section 17.2 thereof, shall survive and continue in full force and effect.  Employee acknowledges the Executive has not relied on any representations, promises, or agreements of any kind made to the Executive in connection with the Executive ’s decision to accept this Agreement and General Release.

EMPLOYEE HAS BEEN ADVISED THAT EXECUTIVE HAS UP TO TWENTY-ONE (21) CALENDAR DAYS TO REVIEW AND CONSIDER THIS AGREEMENT AND GENERAL RELEASE AND HAS BEEN ADVISED IN WRITING TO CONSULT WITH AN ATTORNEY PRIOR TO EXECUTION OF THIS AGREEMENT AND GENERAL RELEASE.

EMPLOYEE AGREES ANY MODIFICATIONS, MATERIAL OR OTHERWISE, MADE TO THIS AGREEMENT AND GENERAL RELEASE DO NOT RESTART OR AFFECT IN ANY MANNER THE ORIGINAL TWENTY-ONE (21) CALENDAR DAY CONSIDERATION PERIOD. 

HAVING ELECTED TO EXECUTE THIS AGREEMENT AND GENERAL RELEASE, TO FULFILL THE PROMISES SET FORTH HEREIN, AND TO RECEIVE THE SUMS AND BENEFITS SET FORTH IN THE SEVERANCE AGREEMENT, TO WHICH EMPLOYEE WOULD NOT OTHERWISE BE ENTITLED, EMPLOYEE FREELY AND KNOWINGLY, AND AFTER DUE CONSIDERATION, ENTERS INTO THIS AGREEMENT AND GENERAL RELEASE INTENDING TO WAIVE, SETTLE AND RELEASE ALL CLAIMS EMPLOYEE HAS OR MIGHT HAVE AGAINST THE COMPANY AS SET FORTH HEREIN .

[Signature Page Follows]

 

 

 

 

 

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IN WITNESS WHEREOF, the parties hereto knowingly and voluntarily executed this Agreement and General Release as of the date set forth below:

 

 

 

CARMAX, INC.:

 

 

By:

Name:_____________________________

Title:______________________________

 






 

EXECUTIVE/EMPLOYEE:

 

Name: _____________________________

 

 

 

 

 

 

 

 

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EXHIBIT 10.3

 

CARMAX , INC.

SEVERANCE AGREEMENT

 

 

THIS SEVERANCE AGREEMENT (“ Agreement ”) is entered into as of   January 6, 2015 (“ Effective Date ”) between CarMax , Inc., a Virginia corporation, and its affiliated companies (collectively, the “ Company ”), and William D. Nash   (the “ Executive ”) .    

WHEREAS, the Company recognizes the Executive ’s intimate knowledge and experience in the business of the Company, and has appointed the Executive as Executive Vice President, Human Resources and Administration ;

WHEREAS, the Executive will develop and come in contact with the Company’s proprietary and confidential information that is not readily available to the public, and that is of great importance to the Company and that is treated by the Company as secret and confidential information;

WHEREAS, the Company and the Executive desire to agree upon the terms, conditions, compensation and benefits of the Executive ’s future employment; and

WHEREAS, upon execution of this Agreement, any prior employment or severance agreement between the Executive and the Company, whether oral or written, will have no force and effect with respect to the terms and conditions of Executive ’s employment and will be replaced and superseded by the terms of this Agreement.

NOW, THEREFORE, in consideration of the Executive ’s   appointment and continued employment by the Company, and of the premises, mutual covenants and agreements of the parties set forth in this Agreement, and of other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, agree as follows:

Article 1. Employment Acceptance

The Company hereby agrees to employ the Executive and the Executive hereby accepts employment as Executive Vice President, Human Resources and Administration of the Company, in accordance with the terms and conditions set forth herein.

Article 2. Position and Responsibilities

During the term of the Executive ’s employment with the Company (“ Term ”), the Executive agrees to serve as Executive Vice President, Human Resources and Administration of the Company.  In his capacity as Executive Vice President, Human Resources and Administration, the Executive shall report directly to the Company’s President and Chief Executive Officer (“ CEO ”) and shall have the duties and responsibilities of Executive Vice President, Human Resources and Administration and such other duties and responsibilities not inconsistent with t he performance of his duties as Executive Vice President, Human Resources

 


 

and Administration of the Company.  The Executive ’s principal work location shall be the corporate headquarters of the Company located in the Richmond, Virginia metropolitan area.

Article 3. Standard of Care

3.1 General .  During the Term, the Executive shall devote his full business time, attention, knowledge and skills to the Company’s business and interests.  The Executive covenants, warrants, and represents that he shall:

(a) Devote his best efforts and talents to the performance of his employment obligations and duties for the Company;

(b) Exercise the highest degree of loyalty and the highest standards of conduct in the performance of his duties;

(c) Observe and conform to the Company’s bylaws and other rules, regulations, and policies established or issued by the Company; and

(d) Refrain from taking advantage, for himself or others, of any corporate opportunities of the Company.

3.2 Forfeiture and Return of Incentive Compensation .  It is the Company’s expectation that the Executive will discharge his duties hereunder with utmost attention to the standards set forth in Section 3.1.  In the event the CarMax, Inc. Board of Directors (“ Board ”) determines that the Executive has engaged in conduct constituting Cause (as defined in Section 7.6(a)), which conduct directly results in the filing of a restatement of any financial statement previously filed with the Securities and Exchange Commission (or other governmental agency) under the Federal securities laws, the Executive shall immediately (a) forfeit all unpaid Affected Compensation (as defined below) and (b) upon demand by the Company repay to the Company all Affected Compensation received or realized by the Executive together with interest at the prime rate in effect from time to time as reported in The Wall Street Journal; provided, however, that the forfeiture and repayment provisions of this Section 3.2 shall not apply to conduct constituting “gross negligence” under Section 7.6(a)(ii) or to conduct under Section 7.6(a)(iii), Section 7.6(a)(vii) or Section 7.6(a)(viii).  “ Affected Compensation ” means any payment to the Executive , any award or vesting of any equity or other short-term or long-term incentive compensation to the Executive , or any before-tax proceeds of a sale of previously awarded equity compensation realized by the Executive , in any instance in which (i) the payment, award or vesting of the foregoing was expressly conditioned upon the achievement of certain financial results that were subsequently the subject of such restatement, and (ii) a lesser amount of payment, award or vesting or before-tax proceeds of a sale of any of the foregoing would have been made to, vested in or otherwise earned or realized by, the Executive based upon such restated financial results.

Article 4. Other Activities

During the Term, the Executive shall comply with the provisions of Article 8 herein.  Furthermore, during his employment, the Executive agrees to obtain the written consent of the

 

 

 

 

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CEO before entering into any other occupation, even if dissimilar to that of the Company, including, without limitation, service as a member of a board of directors of one or more other companies.  Such consent may be granted or withheld, in the CEO’s sole discretion.  The Executive may participate on charitable and civic boards, and in educational, professional, community and industry affairs, without CEO consent, provided that such participation does not interfere with the performance of his duties.

Article 5. Compensation and Benefits

As remuneration for all services to be rendered by the Executive during the Term, and as consideration for complying with the covenants herein during and after the termination or expiration of the Term, the Company shall pay and provide to the Executive the following compensation and benefits:

5.1 Base Salary .  During the Term, the Company shall pay the Executive a base salary (“ Base Salary ”) in an amount established and approved by the Compensation and Personnel Committee of the Board (“ Compensation Committee ”); provided, however, that such Base Salary shall be established at a rate of not less than  $ 550 , 000   per year, except as otherwise provided in this Section 5.1 below.  This Base Salary shall be subject to all appropriate federal and state withholding taxes and payable in accordance with the normal payroll practices of the Company.  The Compensation Committee shall review and adjust the Base Salary as it deems appropriate at least annually during the Term; provided, however, that the Executive ’s Base Salary shall not be decreased without the Executive ’s written consent, other than across-the-board reductions applicable to all senior officers of the Company.  If adjusted, the Base Salary shall be so adjusted fo r all purposes of this Agreement.    

5.2 Annual Bonus .  In addition to his Base Salary, the Executive shall be entitled to participate in the Company’s Annual Performance-Based Bonus Plan (“ Annual Bonus Plan ”), as such Annual Bonus Plan may exist from time to time during the Term.  Under the Company’s Annual Bonus Plan, the Executive has the opportunity to earn an annual bonus with respect to any fiscal year of the Company (“ Annual Bonus ”).  The Annual Bonus will be determined by a formula approved each fiscal year by the Compensation Committee (the “ Annual Bonus Formula ”) in its sole discretion.  At the beginning of each fiscal year, the Compensation Committee will authorize, in accordance with the Annual Bonus Plan, the Executive ’s Annual Bonus for that fiscal year, which shall be targeted at seventy-five p ercent ( 75 %) of the Executive ’s Base Salary for that fiscal year (“ Target Bonus Rate ”).  The specified Target Bonus Rate may be increased from time to time by the Compensation Committee but shall not be decreased without the Executive ’s written consent.  Depending upon the actual financial performance recorded by the Company for any given fiscal year, the Executive ’s Annual Bonus may be increased or decreased solely in accordance with the Annual Bonus Formula and otherwise in accordance with the Annual Bonus Plan.

5.3 Long-Term Incentives . During the Term, the Executive shall be eligible to participate in the Company’s 2002 Stock Incentive Plan, as amended and restated (or any successor incentive plan thereto), to the extent that the Compensation Committee, in its sole discretion, determines is appropriate.  The Compensation Committee will make its determination

 

 

 

 

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consistent with the methodology used by the Company for compensating the Executive ’s peer executives.  Additionally, the Executive shall be entitled to participate in all other incentive plans, whether equity-based or cash-based, applicable generally to his peer executives within the Company.

5.4 Retirement and Deferred Compensation Plans .  During the Term, the Executive shall be entitled to participate in all tax-qualified and nonqualified retirement and deferred compensation plans, policies and programs applicable generally to his peer executives within the Company, subject to the eligibility and participation requirements of such plans, policies and programs.

5.5 Welfare Benefit Plans .  During the Term, the Executive and the Executive ’s family will be entitled to participate in all welfare benefit plans, policies and programs, including those defined under Section 3(1) of the Employee Retirement Income Security Act of 1974, as amended, provided by the Company to his peer executives within the Company, subject to the eligibility requirements and other provisions of such plans, policies and programs.

5.6 Fringe Benefits .  During the Term, the Executive will be entitled to fringe benefits in accordance with the plans, policies and programs of the Company in effect for his peer executives within the Company.

5.7 Vacation .  During the Term, the Executive will be entitled to participate in the Company’s Time Away paid time off program for salaried employees (or successor paid time off program) as that program is administered by the Company and as it may be amended or modified from time to time; provided, in all events, the Executive will be entitled to not less than 30 days of paid vacation each fiscal year.

5.8 Right to Change Plans .  By reason of Sections 5.4, 5.5, 5.6 and 5.7 herein, the Company shall not be obligated to institute, maintain, or refrain from changing, amending, or discontinuing any benefit plan, policy or program, so long as such changes are similarly applicable to the Executive ’s peer executives.

Article 6. Expenses

During the Term, the Company shall pay or reimburse the Executive for all ordinary and necessary expenses, in a reasonable amount, that the Executive incurs in performing his duties under this Agreement including, but not limited to, travel, entertainment, professional dues and subscriptions, and all dues, fees, and expenses associated with membership in various professional, business, and civic associations and societies in which the Company finds that the Executive ’s participation is in the best interests of the Company.  The payment or reimbursement of expenses shall be subject to such rules concerning documentation of expenses and the type or magnitude of such expenses as the Compensation Committee or the Company, as applicable, may establish from time to time.

 

 

 

 

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Article 7. Employment Termination

7.1 Date of Termination .  The Company or the Executive may terminate the Executive ’s employment in accordance with the provisions of this Article 7.  The “ Date of Termination ” of the Executive ’s employment shall be as determined in Sections 7.2, 7.3, 7.4, 7.5, 7.6, and 7.7 below.

7.2 Termination Due to Retirement or Death

(a) In the event the Executive ’s employment ends by reason of Retirement (as defined below), the Date of Termination shall be the date set forth in a notice by the Executive , which notice shall be given to the Company at least ninety (90) days prior to such date.  In the event of the Executive ’s death, the Date of Termination shall be the date of death.  In either case, the Executive ’s benefits shall be determined in accordance with the Company’s retirement, survivor’s benefits, insurance and other applicable plans and programs of the Company then in effect.  For the purposes of this Agreement, “ Retirement ” shall mean the Executive ’s voluntary termination of employment at a time during which he is eligible for “Normal Retirement” or “Early Retirement” as such terms are defined in the CarMax, Inc. Pension Plan as of the Effective Date.

(b) Upon the Date of Termination due to the Executive ’s Retirement or death, the Company shall be obligated to pay the Executive or, if applicable, the Executive ’s beneficiary or estate, the following “ Accrued Obligations ”: (i) any Base Salary that was accrued but not yet paid as of the Date of Termination; (ii) the unpaid Annual Bonus, if any, earned with respect to the fiscal year preceding the Date of Termination; (iii) any compensation previously deferred by the Executive by his own election; and (iv) all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans.  The Accrued Obligations payable under the above clauses (i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations payable under clauses (iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due. 

(c) Upon the Date of Termination due to the Executive ’s Retirement, the Executive shall be entitled to a pro rata share of the Annual Bonus based on actual performance for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of which is 365) (“ Pro Rata Actual Bonus ”).  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(d) Upon the Date of Termination due to the Executive ’s death, the Executive ’s beneficiary or estate shall be entitled to a pro rata share of the Annual Bonus at the Target Bonus Rate for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of

 

 

 

 

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which is 365) (“ Pro Rata Target Bonus ”).  The Pro Rata Target Bonus shall be paid to the Executive ’s beneficiary or estate in a lump sum cash payment within ten (10) days after the date of the Executive ’s death or as soon as practicable thereafter. 

(e) Upon the termination of the Executive ’s employment due to his Retirement or death, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.2.

 

7.3 Termination Due to Disability

 

(a) The Company shall have the right to terminate the Executive ’s employment for his Disability (as defined below).  The Date of Termination due to Disability shall be the date set forth in a notice to the Executive , which notice shall be given by the Company at least thirty (30) days prior to such date.  For the purposes of this Agreement, “ Disability ” or “ Disabled ” shall mean any physical or mental illness or injury that causes the Executive (i) to be considered “disabled” for the purpose of eligibility to receive income-replacement benefits in accordance with the Company’s long-term disability plan in which the Executive is a participant, or (ii) if the Executive does not participate in any such plan, to be unable to substantially perform the duties of his position for 180 days in the aggregate during any period of twelve (12) consecutive months and a physician selected by the Company (and reasonably acceptable to the Executive ) shall have furnished to the Company certification that the return of the Executive to his normal duties is impossible or improbable.  The Board shall review the foregoing information and shall determine in good faith if the Executive is Disabled.  The Board’s decision shall be binding on the Executive .  Notwithstanding the foregoing, if the Executive incurs a physical or mental illness or injury that does not constitute a Disability, such physical or mental illness or injury shall not constitute a failure by the Executive to perform his duties hereunder and shall not be deemed a breach or default of this Agreement by the Executive .

 

(b) Upon the Date of Termination due to the Executive ’s Disability, the Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon as practicable thereafter.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(c) Upon the termination of the Executive ’s employment due to his Disability, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.3.

 

 

 

 

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7.4 Voluntary Termination by the Executive Without Good Reason .  The Executive may terminate his employment at any time without Good Reason (as defined in Section 7.7)   by giving the Company at least forty five (45) days notice, which notice shall state the Date of Termination.  The Company reserves the right to require the Executive not to work during the notice period but shall pay the Executive his accrued and unpaid Base Salary, at the rate then in effect provided in Section 5.1 herein, through the Date of Termination (but not to exceed forty-five (45) days), and such payment shall be made to the Executive within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Company shall also pay the Executive any compensation previously deferred by the Executive by his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s voluntary termination of employment without Good Reason, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.4.  

7.5 Involuntary Termination by the Company Without Cause .  Upon notice to the Executive , the Company may terminate the Executive ’s employment at any time for any reason other than for Cause and other than due to Disability (“ Involuntary Termination Without Cause ”).  The Date of Termination shall be the date stated in such notice.

(a) In the event of the Executive ’s Involuntary Termination Without Cause, which occurs prior to the occurrence of ,   or after the conclusion of , a Change in Control Employment Pe riod (defined at Section 11.4) that relates to a “Change in Control Event” (as defined in Section 11.5(b)), the Executive   shall receive the following payments and benefits:

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day following the Executive ’s “Separation from Service” (as such term is defined in the Internal Revenue Code of 1986, as amended (“Code”) Section 409A), an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a

 

 

 

 

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portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months.  The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000. Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Actual Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.5. 

(b) Amounts payable under this Section 7.5 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(c) In the event that the Company terminates the Executive ’s employment at any time for any reason (i) other than for Cause and other than due to Disability and (ii) after the Executive has attained age 65 or higher, such termination shall not be deemed an Involuntary Termination Without Cause.

7.6 Termination For Cause .  The Company may terminate the Executive ’s employment at any time for Cause, without notice or liability for doing so.  The Date of Termination shall be the date that Cause is determined as provided below.

(a) For purposes of this Agreement, “ Cause ” means a good faith determination by the Board that one (1) or more of the following has occurred:

 

 

 

 

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(i) The Executive has committed a material breach of this Agreement, which breach was not cured or waived by the Company, within ten (10) days of receipt by the Executive of notice from the Company specifying the breach;

(ii) The Executive has committed gross negligence in the performance of his duties hereunder, intentionally fails to perform his duties, engages in intentional misconduct or intentionally refuses to abide by or comply with the directives of the Board, the CEO or the Company’s policies and procedures, as applicable, which actions continued for a period of ten (10) days after receipt by the Executive of notice of the need to cure or cease;

(iii) The Executive has willfully and continuously failed to perform substantially his duties (other than any such failure resulting from the Executive ’s Disability or incapacity due to bodily injury or physical or mental illness), after a written demand for substantial performance is delivered to the Executive by the Board or the CEO that specifically identifies the manner in which the Board or the CEO believes that the Executive has not substantially performed his duties;

(iv) The Executive has willfully violated a material requirement of the Company’s code of conduct or breached his fiduciary duty to the Company;  

(v) The Executive ’s conviction of (or a plea of guilty or nolo contendere to) a felony or any crime involving moral turpitude, dishonesty, fraud, theft or financial impropriety;

(vi) The Executive has engaged in illegal conduct, embezzlement or fraud with respect to the business or affairs of the Company;

(vii) The Executive has failed to disclose to the Board a conflict of interest of which the Executive knew or with reasonable diligence should have known in connection with any transaction entered into on behalf of the Company; or

(viii) The Executive has failed to agree to a modification of the Agreement pursuant to Section 17.3 hereof when the purpose of the modification is to comply with applicable federal, state or local laws or regulations, or when such modification is designed to further define the restrictions of Article 8 or otherwise enhance the enforcement of Article 8 without increasing the duration or scope of the Article 8 restrictions.

No act or failure to act on the Executive ’s part will be considered “willful” if conducted by the Executive in good faith and with a reasonable belief that the Executive ’s act or omission was in, and not opposed to, the best interests of the Company.

(b) If the Executive ’s employment is terminated for Cause during the Term, this Agreement will terminate without further obligation of the Company to the Executive other than (i) the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, and (ii) the payment of   any compensation previously deferred by the Executive by

 

 

 

 

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his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s termination of employment for Cause, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.6.  

7.7 Termination for Good Reason .  At any time during the Term, the Executive may terminate his employment for Good Reason (as defined below) upon notice to the Company.  Such notice shall state the intended Date of Termination and shall be given to the Company at least forty-five (45) days prior to such date and shall set forth in detail the facts and circumstances claimed to provide grounds for such termination.  The Company shall have the right to cure the facts and circumstances giving rise to such grounds for termination for Good Reason.  If the Company does not so cure within such forty-five (45) day notice period, then the Executive ’s employment shall terminate on the Date of Termination stated in the notice. 

(a) For purposes of this Agreement, “ Good Reason ” shall mean, without the Executive ’s express written consent, the occurrence of any one (1) or more of the following:

(i) A reduction in the Executive ’s Base Salary (other than, prior to the occurrence of a Change in Control or Asset Sale, a reduction across-the-board affecting all senior officers in substantially like percentages of their base salaries) or Target Bonus Rate;

(ii) A material reduction in the Executive ’s duties or authority as Executive Vice President, Human Resources and Administration   of the Company, or any removal of the Executive from or any failure to reappoint or reelect the Executive to such positions (except in connection with the termination of the Executive ’s employment for Cause or Disability, as a result of the Executive ’s death or Retirement or by the Executive other than for Good Reason);

(iii) The Executive being required to relocate to a principal place of employment more than 35 miles from the Company’s headquarters except, prior to the occurrence of a Change in Control or Asset Sale, in connection with the relocation of substantially all senior Company executives pursuant to the relocation of the Company’s headquarters; or

(iv) The failure of the Company to obtain an agreement from any successor to all or substantially all of the assets or business of the Company to assume and agree to perform this Agreement within fifteen (15) days after a merger, consolidation, sale or similar transaction.

(b) In the event of the Executive ’s voluntary termination of employment for Good Reason, which occurs prior to the occurrence of, or after the conclusion of , a Change in

 

 

 

 

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Control Empl oyment Period that relates to a Change in Control Event, the Executive   shall receive the following payments and benefits:   

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day   following the Executive ’s Separation from Service, an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 .  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.    

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.7.

 

 

 

 

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(vi) The Executive shall be entitled to a one-time payment in an amount equal to the Executive ’s Base Salary on the Date of Termination multiplied by seventy-five   percent ( 75 %).  This one-time payment shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.

(c) The Executive ’s right to terminate his employment for Good Reason shall not be affected by the Executive ’s incapacity due to physical or mental illness not constituting a Disability .     Amounts payable under this Section 7.7 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

7.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 7 are subject to the Executive ’s:

(a) Compliance with the provisions of Article 8, Article 9, Article 10 and Section 17.2 hereof;

(b) Except with respect to payment of the Executive ’s Accrued Obligations, delivery to the Company of an executed Agreement and General Release without the Executive having revoked such a greement , which shall be substantially in the form attached hereto as Exhibit A (with such changes or additions as needed under then applicable law to give effect to its intent and purpose) (“ Agreement and General Release ”) ,   satisfactory to the Company by the appropriate deadlines specified by the Company, provided that all such steps must be completed prior to the 60th day (or for purposes of Section 11.5(b), the 45th day) following the Executive ’s Separation from Service ; and

(c) Compliance with Code Section 409A.  Notwithstanding anything herein to the contrary, d istributions under Section 7.5(a )(i), 7.7(b)(i), 7.7(b)(vi), or 11.5(b) may not be made to a Key Employee (as defined below) upon his or her Separation from Service before the date which is six months after the date of the Key Employee’s Separation from Service (or, if earlier, the date of death of the Key Employee) (the “ Key Employee Delay ”).  Any payments that would otherwise be made during this period of delay shall be accumulated and paid on the first day of the seventh month following the Executive ’s Separation from Service (or, if earlier, the first day of the month after the Executive ’s death).  For purposes of this Section 7.8(c), “Key Employee” means an executive who, as of December 31 st of a calendar year, meets the requirements of Code Section 409A(a)(2)(B)(i) to be treated as a “specified employee” of the Company; i.e., a key employee (as defined in Code Section 416(i)(1)(A)(i), (ii) or (iii) applied in accordance with the regulations thereunder and disregarding Code Section 416(i)(5)).  An executive who meets the criteria in the preceding sentence will be considered a Key Employee for purposes of this Agreement for the 12-month period commencing on the next following April 1 .

After payment of all amounts and benefits under this Article 7, the Company thereafter shall have no further obligation under this Agreement.

 

 

 

 

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Article 8. Covenant Not to Compete

The terms and provisions contained in this Article 8 comprise a covenant not to compete (the “ Covenant Not to Compete ”).  The Executive acknowledges and agrees as follows:

8.1 CarMax operates a unique business concept regarding the sale and servicing of new and used vehicles in a highly competitive industry.

 

8.2 CarMax’s competitors have attempted to duplicate CarMax’s business concept in various markets throughout the United States, including markets where CarMax does not currently have a business location, and may continue to do so.

 

8.3 In connection with the Executive’s employment with CarMax, he will receive access to, and training regarding, CarMax’s business concept and will, accordingly, acquire commercially valuable knowledge of and insight into CarMax’s operations and CarMax’s proprietary and confidential information, any of which if made available to any Competitor (as defined below) could place CarMax at a competitive disadvantage. 

 

8.4 In order to protect CarMax’s legitimate business interests from Competitors (as defined below) and to protect CarMax’s critical interest in its proprietary and confidential information, the Executive covenants and agrees as follows:

 

During the Executive ’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive ’s employment (the “Restricted Period”), the Executive will not, directly or indirectly, compete with CarMax by acting “in a competitive capacity” (as defined below), for, or on behalf of, any person or entity operating or developing, during the Restricted Period, a business that provides or intends to provide activities, products or services that are the same or substantially similar to, and competitive with, the business of CarMax as of Executive ’s last day of employment with CarMax (each, a “Competitor”) within any Metropolitan Statistical Area (as defined by the United States Office of Management and Budget) in which CarMax has a retail store site as of Executive ’s last day of employment.  Such Competitors include, but are not limited to: Sonic Automotive, Inc.; Lithia Motors, Inc.; Group 1 Automotive, Inc.; AutoNation, Inc.; Penske Automotive Group, Inc.; Asbury Automotive Group, Inc.; Hendrick Automotive Group;  Auction Direct USA, L.P.; Car Sense Inc.; AutoAmerica, Inc.; Left Gate Property Holding, Inc. d/b/a Texas Direct Auto; Off Lease Only, Inc.; Carvana, LLC; Carvana Group, LLC; AutoMatch USA, LLC; DriveTime Car Sales Company, LLC; DriveTime Automotive Group, Inc.; CarLotz, Inc.; Hertz Global Holdings, Inc.; Enterprise Holdings, Inc.; Avis Budget Group, Inc.; Cox Automotive, Inc.; Classified Ventures, LLC; TrueCar, Inc.; E dmunds.com, Inc.; Dealertrack Technologies, Inc.; Dealer Dot Com, Inc.; CarGurus, LLC; Blinker, Inc.; and Beepi, Inc., and any automotive retail operation affiliated with, owned, operated, or controlled by Berkshire Hathaway Inc.; Home Depot, Inc.; Lowe’s Companies, Inc.; Target Corporation; Wal-Mart Stores, Inc.; Sears Holdings Corporation; Carrefour S.A.; Costco Wholesale Corporation; Royal Dutch Shell plc; Exxon Mobil Corporation; Chevron Corporation; and/or Gulliver International Co., Ltd.

 

 

 

 

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8.5 A business, including any Competitor, or any of its respective subsidiaries or affiliates, will not be considered to be in competition with CarMax for purposes of Article 8 if the business, or operating unit of the business, or its respective subsidiaries or affiliates, by which the Executive will be or is employed (i) does not have within the twenty-four (24) months preceding the Executive’s termination of employment with CarMax, annual gross revenues (calculated on a rolling 12-month basis) of at least $5,000,000 derived from the sale and servicing of new or used vehicles; or (ii) is not projected (by the business or operating unit of the business) to have within the twenty-four (24) months following the Executive’s termination of employment with CarMax, annual gross revenues (regardless of how calculated) of at least $5,000,000 derived from the sale and servicing of new or used vehicles.

8.6 Acting “in a competitive capacity” shall mean providing to a Competitor, directly or indirectly, the same or substantially similar services that the Executive provided to CarMax at any time during Executive’s last twenty-four (24) months of employment. 

8.7 Nothing herein shall prevent or restrict the Executive from working for any person in any role or in any capacity that is not in competition with CarMax.

8.8 Notwithstanding the foregoing, nothing herein shall be deemed to prevent or limit the right of the Executive to invest in the capital stock or other securities of any corporation whose stock or securities are regularly traded on any public exchange.

8.9 Intellectual Property .  The Executive understands and acknowledges that any writing, invention, design, system, process, development or discovery (collectively, “ Intellectual Property ”) conceived, developed , created or made by the Executive, alone or with others, both during the Term of this Agreement and in the course of the Executive’s employment prior to the Term, is the sole and exclusive property of the Company to the extent such Intellectual Property is related to the Executive’s duties or is within the scope of the Company’s actual or anticipated business. The Executive agrees to assign to the Company any and all of his right, title, and interest in and to such Intellectual Property, including, but not limited to, patent, trademark and other rights. The Executive further agrees to cooperate fully with the Company to secure, maintain, enforce, or defend the Company’s ownership of and rights in such Intellectual Property.  The rights and remedies of this Section 8.9 are in addition to any rights and remedies available under applicable law.

8.10 The Executive and CarMax have examined in detail the Covenant Not to Compete contained in this Article 8 and each agrees that the restraint imposed upon the Executive is reasonable in light of the legitimate business interests of CarMax and is not unduly harsh or burdensome with respect to the Executive’s ability to earn a livelihood.  I f any provision of the Covenant Not to Compete relating to the time period, geographic area or scope of restricted activities shall be declared by a court of competent jurisdiction to exceed the maximum time period, geographic area or scope of activities, as applicable, that such court deems reasonable and enforceable, then such time period, geographic area or scope of activities shall be deemed to be, and thereafter shall become, the maximum time period, scope of activities or largest

 

 

 

 

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geographic area that such court deems reasonable and enforceable and this Agreement shall automatically be considered to have been amended and revised to reflect such determination.

8.11 The Executive and CarMax acknowledge that the Executive ’s services are of a special, extraordinary, and intellectual character that gives the Executive unique value, and that CarMax’s business is highly competitive, and that violation of the Covenant Not to Compete provided herein would cause immediate, immeasurable, and irreparable harm, loss, and damage to CarMax not adequately compensable by a monetary award.  In the event of any breach or threatened breach by the Executive of the Covenant Not to Compete, CarMax shall be entitled to such equitable and injunctive relief as may be available to restrain the Executive from violating the provisions hereof.  Nothing herein shall be construed as prohibiting CarMax from pursuing any other remedies available at law or in equity for such breach or threatened breach, including the recovery of damages and the immediate termination of the employment of the Executive hereunder for Cause.

Article 9.   Non-Solicitation of Employees

The Executive agrees that during the Executive’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive’s employment, the Executive shall not, directly or indirectly, solicit or induce, or attempt to solicit or induce, any employee of CarMax with whom the Executive had material business-related contact on behalf of CarMax, to leave employment with CarMax for any reason whatsoever (the “ Covenant Not to Solicit ”).  For purposes of this Article 9, employee shall mean any individual employed by CarMax.

Article 10. Confidentiality

The terms and provisions contained in this Article 10 comprise a covenant of confidentiality (the “ Covenant of Confidentiality ”).

 

The Executive understands and agrees that any and all Protected Information is the property of CarMax and is essential to the protection of CarMax’s goodwill and to the maintenance of CarMax’s competitive position and accordingly should be kept secret.  For purposes of this Agreement, “Protected Information” means trade secrets, confidential and proprietary business information of or about CarMax, and any other in formation of CarMax, including technical data, processes, know ‑how, financial data, analyses, forecasts, plans, operations information and data, customer lists (including potential customers) and information, marketing plans, materials and information, product and service information, accounts and billings information, sales transaction data, sales documents and information, discoveries, ideas, concepts, designs, drawings, specifications, techniques, models, information systems data and materials, computer software or hardware, data analyses and compilations, source code, object code, documentation, diagrams, flow charts, research, procedures, methods, systems, programs, price lists, pricing policies, supplier and distributor information, sources of supply, internal memoranda, promotional plans, internal policies, purchasing information, operating methods and procedures , training materials, and any products and services which may be developed from time to time by CarMax and its agents or employees, including the Executive; provided, however, that

 

 

 

 

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information that is in the public domain (other than as a result of a breach of this Agreement), approved for release by CarMax or lawfully obtained from third parties who are not bound by a confidentiality agreement with CarMax, is not Protected Information.

CarMax has advised the Executive and the Executive acknowledges that it is the policy of CarMax to maintain as secret and confidential all Protected Information, and that Protected Information has been and will be developed at substantial cost to and effort by CarMax.  The Executive agrees to hold in strict confidence and safeguard any and all Protected Information accessed or accessible by the Executive during the Executive’s employment.  The Executive shall not, without the prior written consent of CarMax, at any time, directly or indirectly, divulge, furnish, use, disclose or make accessible to any person, firm, corporation, association, or other entity (otherwise than as may be required in the regular course of the Executive’s employment with CarMax), any Protected Information, or cause any such Protected Information to enter the public domain.

Nothing contained in this Article 10 is intended to reduce in any way the protection available to CarMax pursuant to the Uniform Trade Secrets Act as adopted in Virginia or any other state or other applicable laws that prohibit the misuse or disclosure of confidential or proprietary information.  Unless lengthened by the application of the Virginia Uniform Trade Secret s Act or other applicable law, the restrictions in Article 10 shall remain in effect during Associate’s employment and for five (5) years thereafter .

Article 11. Change in Control; Sale of Assets

11.1 Purpose .  The Company recognizes that the possibility of a Change in Control or Asset Sale exists, and the uncertainty and questions that it may raise among management may result in the departure or distraction of management personnel to the detriment of the Company.  Accordingly, the purpose of this Article 11 is to encourage the Executive to continue employment after a Change in Control or Asset Sale by providing reasonable employment security to the Executive and to recognize the prior service of the Executive in the event of a termination of employment under certain circumstances after a Change in Control or Asset Sale.  This Article 11 shall not become effective, and the Company shall have no obligation hereunder, if the employment of the Executive with the Company terminates before a Change in Control or Asset Sale.

11.2 Definitions .

(a) Change in Control ” of the Company means the occurrence of either of the following events: (i) a third person, including a “group” as defined in Section 13(d)(3) of the Securities Exchange Act of 1934, as amended, becomes, or obtains the right to become, the beneficial owner of Company securities having twenty percent (20%) or more of the combined voting power of the then outstanding securities of the Company that may be cast for the election of directors to the Board of the Company (other than as a result of an issuance of securities initiated by the Company in the ordinary course of business); or (ii) as the result of, or in connection with, any cash tender or exchange offer, merger or other business combination, sale of assets or contested election, or any combination of the foregoing transactions, the persons who

 

 

 

 

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were directors of the Company before such transactions shall cease to constitute a majority of the board or of the board of directors of any successor to the Company.

(b) Asset Sale ” shall mean a sale of all or substantially all of the assets of the Company in a single transaction or a series of related transactions.

11.3 Long-Term Incentive Compensation .  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences to the Executive upon the occurrence of a Change in Control or an Asset Sale or upon a termination of the Executive ’s employment thereafter. 

11.4 Continued Employment Following Change in Control or an Asset Sale .  If a Change in Control or an Asset Sale occurs and the Executive is employed by the Company on the date the Change in Control or Asset Sale occurs (the “ Change in Control Date ”), the period beginning on the Change in Control Date and ending on the second (2nd) anniversary of such date shall be the “ Change in Control Employment Period .”

11.5 Termination of Employment During Change in Control Employment Period .  The Executive will be entitled to the compensation and benefits described in this Section 11.5 if, during the Change in Control Employment Period, (a) the Company terminates his employment for any reason other than for Cause or due to Disability, or (b) the Executive voluntarily terminates his employment with the Company for Good Reason.  The compensation and benefits described in this Section 11.5 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.5 and 7.7 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.  Upon such a termination of employment, the Executive shall receive the following payments and benefits:

(a) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(b) The Company shall pay to the Executive an amount equal to 2.99 times the Executive ’s Final Compensation.  For purposes of this Agreement, “ Final Compensation ” means the Base Salary in effect at the Date of Termination, plus the higher Annual Bonus paid or payable for the two (2) most rec ently completed fiscal years.  If the Change in Control Employment Period relates to an event that also qualifies as a Change in Control Event, t his payment will be paid to the Executive in a lump sum cash payment on the forty-fifth (45th) day following the Executive ’s Separation from Service.  Otherwise, such payment shall be paid at the time and in the form set forth in Section 7.5.  For purposes of this Section 11.5(b), a “Change in

 

 

 

 

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Control Event” means an event described in IRS regulations or other guidance under Code Section 409A(a)(2)(A)(v) .

(c) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs. The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of COBRA.  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(d) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 .  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

11.6 Death, Disability or Retirement Termination During Change In Control Employment Period.  If the Executive ’s employment ends by reason of Retirement, the Executive ’s death, or as a result of Disability during the Change in Control Employment Period, this Agreement will terminate without any further obligation on the part of the Company under this Agreement other than:

(a) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(b) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.6.

The compensation and benefits described in this Section 11.6 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive   pursuant to Sections 7.2 and 7.3

 

 

 

 

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herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

11.7 Termination for Cause and Termination Other Than For Good Reason Following a Change in Control

(a) If the Executive ’s employment is terminated for Cause during the Change in Control Employment Period, this Agreement will terminate without further obligation to the Executive other than the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, as well as any deferred compensation and other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans under which they are due.  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employm ent under this Section 11.7(a).  The compensation and benefits described in this Section 11.7 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.4 and 7.6 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(b) If the Executive terminates employment during the Change in Control Employment Period other than for Good Reason, this Agreement will terminate without further obligation to the Executive other than: 

(i) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(ii) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.7(b).

11.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 11 are subject to the provisions of Section 7.8 (including the Key Employee Delay in Section 7.8(c)) .  After payment of all amounts and benefits under this Article 11, the Company thereafter shall have no further obligation under this Agreement.

 

 

 

 

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Article 12. Assignment

12.1 Assignment by Company .  This Agreement may and shall be assigned or transferred to, and shall be binding upon and shall inure to the benefit of, any successor of the Company, and any such successor shall be deemed substituted for all purposes of the “Company” under the terms of this Agreement.  As used in this Agreement, the term “ successor ” shall mean any person, firm, corporation, or business entity which, at any time, whether by merger, purchase, or otherwise, acquires all or substantially all, or control of all or substantially all, of the assets or the business of the Company.  Except as provided herein, the Company may not otherwise assign this Agreement.

12.2 Assignment by the Executive .  The services to be provided by the Executive to the Company hereunder are personal to the Company and the Executive ’s duties may not be assigned by the Executive ; provided, however, that this Agreement shall inure to the benefit of and be enforceable by the Executive ’s personal or legal representatives, executors, and administrators, successors, heirs, distributees, devisees, and legatees.  If the Executive dies while any amounts payable to the Executive hereunder remain outstanding, all such amounts, unless otherwise provided herein, shall be paid in accordance with the terms of this Agreement to the Executive ’s devisee, legatee, or other designee or, in the absence of such designee, to the Executive ’s estate. 

Article 13. Dispute Resolution

Except for actions initiated by CarMax to enjoin a breach by the Executive , and/or recover damages from the Executive , related to the Covenant Not to Compete (Article 8), the Covenant Not to Solicit (Article 9) or the Covenant of Confidentiality (Article 10) (collectively, the “ Restrictive Covenants ”), which action(s) CarMax may bring in an appropriate court of law or equity, any disagreement between the Executive and CarMax concerning anything covered by this Agreement or concerning other terms or conditions of the Executive ’s employment or the termination of the Executive ’s employment will be settled by final and binding arbitration pursuant to CarMax’s Dispute Resolution Rules and Procedures in effect at the time the disagreement or dispute arises or at the time of termination in the event the Executive ’s employment terminated.  The decision of the arbitrator will be final and binding on both the Executive and CarMax and may be enforced in a court of appropriate jurisdiction. 

Article 14. Litigation By Third Parties

All litigation or inquiries by third parties (including, but not limited to, those by the Company’s shareholders or by government agencies) arising out of or in connection with the Executive ’s performance under this Agreement, against either the Company or the Executive or both, shall be jointly defended or opposed by the parties hereto to support this Agreement.  The Company shall appoint legal counsel for the parties and shall bear the costs, reasonable legal fees and expenses related to such litigation or inquiry. 

 

 

 

 

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Article 15. Indemnity; Limitation of Liability

As an officer of the Company, the Executive shall be entitled to indemnity and limitation of liability as provided pursuant to the Company’s Articles of Incorporation, bylaws and any other governing document, as the same shall be amended from time to time.

Article 16. Notice

Any notices, requests, demands, or other communications provided for by this Agreement shall be in writing, and given by delivery in person or by registered or certified mail, postage prepaid (in which case notice will be deemed to have been given on the third day after mailing) or by overnight delivery by a reliable overnight courier service (in which case notice will be deemed to have been given on the day after delivery to such courier service).  Notices to the Executive shall be directed to the last address he has filed in writing with the Company.  Notices to the Company shall be directed to the Secretary of the Company.

Article 17. Miscellaneous

17.1 Entire Agreement .  This Agreement supersedes any prior agreements or understandings, oral or written, between the parties hereto, with respect to the subject matter hereof, and constitutes the entire agreement of the parties with respect thereto.  Without limiting the generality of the foregoing sentence, this Agreement completely supersedes any and all prior employment and severance agreements entered into by and between the Company, and the Executive , and all amendments thereto, in their entirety.

17.2 Return of Materials .  Upon the termination of the Executive ’s employment with the Company, however such termination is effected, the Executive shall promptly deliver to the Company all property (including Intellectual Property), records, materials, documents, and copies of documents concerning the Executive ’s business and/or its customers (hereinafter collectively “ Company Materials ”) which the Executive has in his possession or under his control at the time of termination of his employment.  The Executive further agrees not to take or extract any portion of Company Materials in written, computer, electronic or any other reproducible form without the prior written consent of the Board.

17.3 Modification .  This Agreement shall not be varied, altered, modified, canceled, changed, or in any way amended except by mutual agreement of the parties in a written instrument executed by the parties hereto or their legal representatives.

17.4 Severability .  It is the intention of the parties that the provisions of the restrictive covenants herein shall be enforceable to the fullest extent permissible under the applicable law.  If any clause or provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future laws effective during the Term hereof, then the remainder of this Agreement shall not be affected thereby, and in lieu of each clause or provision of this Agreement that is illegal, invalid or unenforceable, there shall be added, as a part of this Agreement, a clause or provision as similar in terms to such illegal, invalid or unenforceable clause or provision as may be possible and as may be legal, valid and enforceable.

 

 

 

 

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17.5 Attorney’s Fees .  In any action arising under this Agreement, CarMax, so long as it prevails, shall be entitled to recover its reasonable attorney’s fees and costs.

17.6 Section 409A .  Notwithstanding any other provision of this Agreement, (i) to the extent applicable, this Agreement will be interpreted, operated and administered in accordance with the requirements of Code Section 409A, and (ii) if either the Company or the Executive determines that any provision of this Agreement may cause compensation payable to the Executive to be classified as income under Code Section 409A(a) or (b) and thereby results in tax penalties to the Executive , the Company or the Executive , as the case may be, shall notify the other party and the parties will amend the Agreement to avoid penalties under Code Section 409A .

17.7 Counterparts .  This Agreement may be executed in one (1) or more counterparts, each of which shall be deemed to be an original, but all of which together will constitute one and the same Agreement.

17.8 Tax Withholding .  The Company may withhold from any benefits payable under this Agreement all federal, state, city, or other taxes as may be required pursuant to any law or governmental regulation or ruling.

17.9 Restrictive Covenants of the Essence The Restrictive Covenants in Article s 8, 9 and 10 of the Agreement are of the essence of this Agreement.  In the event that the Executive has a claim or cause of action against CarMax (whether related to this Agreement or not), such claim or cause of action , including but not limited to a breach of this Agreement by CarMax, shall not prevent or otherwise constitute a defense to CarMax’s enforcement of the Restrictive Covenants   and shall not excuse the Executive’s performance of the Restrictive Covenants.  CarMax shall at all times maintain the right to seek enforcement of the Restrictive Covenants whether or not CarMax has previously refrained from seeking enforcement of any such Restrictive Covenant as to the Executive or any other peer Executive who has signed an agreement with similar covenants.  Notwithstanding any provision contained within this Agreement, the obligations of the Executive under Articles 8, 9, 10, 13 and 17 of this Agreement shall continue after the termination of this Agreement and the Executive ’s employment and shall be binding on the Executive ’s heirs, executors, legal representatives and assigns.

17.10 Beneficiaries .  The Executive may designate one (1) or more persons or entities as the primary or contingent beneficiaries of any amounts to be received under this Agreement.  Such designation must be in the form of a signed writing acceptable to the Company’s chief legal officer.  The Executive may make or change such designation at any time.

17.11 Full Settlement .  Except as set forth in this Agreement, the Company’s obligation to make the payments provided for in this Agreement and otherwise to perform its obligations hereunder shall not be affected by any circumstances, including without limitation, set-off, counterclaim, recoupment, defense or other claim, right or action which the Company may have against the Executive or others, except to the extent any amounts are due the Company or its subsidiaries or affiliates pursuant to a judgment against the Executive ; provided, however, in no event shall any judgment result in the offset of amounts subject to Code Section 409A.  In no

 

 

 

 

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event shall the Executive be obligated to seek other employment in mitigation of the amounts payable to the Executive under any of the provisions of this Agreement, nor shall the amount of any payment hereunder be reduced by any compensation earned by the Executive as a result of employment by another employer; provided, that continued health, dental and vision benefit plan partici pation pursuant to Section 7.5(a )(ii) or Section 11.5(c) herein shall be reduced to the extent that the Executive becomes eligible to such benefits from a subsequent employer.

17.12 Contractual Rights to Benefits .  This Agreement establishes and vests in the Executive a contractual right to the benefits to which he is entitled hereunder.  However, nothing herein contained shall require or be deemed to require, or prohibit or be deemed to prohibit, the Company to segregate, earmark, or otherwise set aside any funds or other assets in trust or otherwise to provide for any payments to be made or required hereunder.

17.13 Resignations .  Upon the termination of the Executive ’s employment, however such termination is effected, he shall be deemed to have resigned as of the date of such termination all offices and directorships he may have held with the Company and all subsidiaries.

Article 18. Governing Law

This Agreement shall be governed by, construed and enforced in accordance with the laws of the Commonwealth of Virginia without regard to conflicts of laws principles thereof.  In the event of any litigation between CarMax and Executive related to the enforcement or enforceability of the Restrictive Covenants, the parties agree that the Circuit Court for the County of Henrico, Virginia, shall have mandatory and exclusive jurisdiction and venue of any such action.

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IN WITNESS WHEREOF, the Executive and the Company have executed this Agreement as of January 6, 2015.

 

 

 

 

 

CARMAX, INC.:

 

 

By: /s/ Thomas J. Folliard    

Thomas J. Folliard

President and Chief Executive Officer

 

 

 

EXECUTIVE:

 

  /s/ William D. Nash    

William D. Nash

Executive Vice President, Human Resources and Administration

 

 

 

 

 

 

 

 

 

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EXHIBIT A

 

[ Form of Release ]

 

AGREEMENT AND GENERAL RELEASE

 

This Agreement and General Release (the “ Agreement and General Release ”), dated as of _______ __, 20__, is made by and between CarMax, Inc. , for itself and its affiliates, subsidiaries, divisions, successors and assigns in such capacity, and the current, future and former employees, officers, directors, trustees and agents thereof (collectively referred to throughout this Agreement as the “ Company ”) and _______________________ (“ Executive ”), for him/herself and his/her heirs, executors, administrators, successors and assigns (together with Executive, collectively referred to throughout this Agreement and General Release as “ Employee ”) agree:

 

1. Last Day of Employment .  The Executive ’s last day of employment with the Company is ____________, 20__.  In addition, effective as of ____________, 20__, the Executive resigns from the Executive ’s position as Executive Vice President, Human Resources and Administration of the Company, and will not be eligible for any benefits or compensation after ____________, 20__, other than as specifically provided in Articles 7 or 11, as applicable, of the Severance Agreement between the Company and the Executive dated as of __________ __, 20_ _ (“ Severance Agreement ”) and the Executive ’s continued right to indemnification and directors and officers liability insurance.  In addition, effective as of ____________, 20__, the Executive resigns from all offices, directorships, trusteeships, committee memberships and fiduciary capacities held with, or on behalf of, the Company or any benefit plans of the Company.  These resignations will become irrevocable as set forth in Section 3 below.

2. Consideration .  The parties acknowledge that this Agreement and General Release is being executed in accordance with Article 7 or Article 11 of the Severance Agreement, as applicable, and that this Agreement and General Release is a condition to the receipt by Employee of all payments and benefits thereunder.

3. Revocation .  The Executive may revoke this Agreement and General Release for a period of seven (7) calendar days following the day the Executive executes this Agreement and General Release.  Any revocation within this period must be submitted, in writing, to the Company and state, “I hereby revoke my acceptance of our Agreement and General Release.”  The revocation must be personally delivered to the Company’s _______________, or his/her designee, or mailed to the Company, _______________________________ and postmarked within seven (7) calendar days of execution of this Agreement and General Release.  This Agreement and General Release shall not become effective or enforceable until the revocation period has expired.  If the last day of the revocation period is a Saturday, Sunday, or legal holiday in Virginia, then the revocation period shall not expire until the next following day that is not a Saturday, Sunday, or legal holiday.

4. General Release of Claims .  Employee knowingly and voluntarily releases and forever discharges the Company from any and all claims, rights, causes of action, demands, damages, fees , costs, expenses, including attorneys’ fees, and liabilities of any kind whatsoever,

 

 

 

 

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whether known or unknown, against the Company, that Employee has, has ever had or may have as of the date of execution of this Agreement and General Release, including, but not limited to, any alleged violation of:

The Age Discrimination in Employment Act of 1967, as amended;

The Older Workers Benefit Protection Act of 1990;

Title VII of the Civil Rights Act of 1964, as amended;

The Civil Rights Act of 1991;

Sections 1981 through 1988 of Title 42 of the United States Code, as amended;

The Employee Retirement Income Security Act of 1974, as amended;

The Immigration Reform and Control Act, as amended;

The Americans with Disabilities Act of 1990, as amended;

The Worker Adjustment and Retraining Notification Act, as amended;

The Occupational Safety and Health Act, as amended;

The Family and Medical Leave Act of 1993;

All other federal, state or local civil or human rights laws, whistleblower laws, or any other local, state or federal law, regulations and ordinances;

All public policy, contract, tort, or common laws; and

All allegations for costs, fees, and other expenses including attorneys’ fees incurred in these matters.

Notwithstanding anything herein to the contrary, the sole matters to which the Agreement and General Release do not apply are: (i) Employee’s rights of indemnification and directors and officers liability insurance coverage to which the Executive was entitled immediately prior to __________ __, 20__ with regard to the Executive ’s service as an officer and director of the Company (including, without limitation, under Article 15 of the Severance Agreement); (ii) Employee’s rights under any tax-qualified pension plan or claims for accrued vested benefits under any other employee benefit plan, policy or arrangement maintained by the Company or under the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended; (iii) Employee’s rights under Article 7 or Article 11 of the Severance Agreement, as the case may be ;   (iv) Employee’s rights as a stockholder of the Company; (v) Employee’s right to file charges with the Equal Employment Opportunity Commission, or any government agency concerning claims of discrimination, although Employee waives the Executive’s right to recover any damages or other relief in any claim or suit brought by or through the Equal Employment

 

 

 

 

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Opportunity Commission or any other federal, state or local agency on behalf of Employee under the Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964 as amended, the Americans with Disabilities Act, or any other federal or state discrimination law, except where such waivers are prohibited by law ; and (vi) Employee’s rights that cannot be released by private agreement under applicable law .

5 . Affirmations .  Employee affirms that the Executive has been paid or has received all compensation, wages, bonuses, commissions, and/or benefits to which the Executive may be entitled and no other compensation, wages, bonuses, commissions and benefits are due to the Executive , except as provided in Article 7 or Article 11 of the Severance Agreement, as applicable.  The Employee also affirms the Executive has no known workplace injuries.

6 . Return of Property .  Employee represents that the Executive has returned to the Company all property belonging to the Company, including but not limited to any vehicle, laptop, cell phone, keys, access cards, phone cards and credit cards , and all Protected Information as defined in Article 10 of the Severance Agreement .

7 .   Cooperation .     Employee agrees to reasonably cooperate with the Company to provide truthful and accurate information in connection with any administrative proceeding, arbitration, or litigation relating to any matter that occurred during the Associate’s employment with the Company in which the Associate was involved or of which the Associate has knowledge.  Nothing herein, or in any other provision of this Agreement and General Release, shall affect or limit the Employee’s lawful opportunity to cooperate with or participate in any administrative proceeding or investigation by the Equal Employment Opportunity Commission, the National Labor Relations Board or any other federal, state of local administrative agency.

8.  Governing Law and Interpretation .  This Agreement and General Release shall be governed and construed   in accordance with the laws of the Commonwealth of Virginia, without reference to Virginia’s choice of law statutes or decisions.  In the event Employee or the Company breaches any provision of this Agreement and General Release, Employee and the Company acknowledge that   either may institute an action to specifically enforce any term or terms of this Agreement and General Release pursuant to the dispute resolution provisions of Article 13 of the Severance Agreement.  Should any provision of this Agreement and General Release be declared illegal or unenforceable by any court of competent jurisdiction and should the provision be incapable of being modified to be enforceable, such provision shall immediately become null and void, leaving the remainder of this Agreement and General Release in full force and effect.  Nothing herein, however, shall operate to void or nullify any enforceable general release language contained in this Agreement and General Release.

9 . No Admission of Wrongdoing .  Employee agrees neither this Agreement and General Release nor the furnishing of the consideration for this Agreement and General Release shall be deemed or construed at any time for any purpose as an admission by the Company of any liability or unlawful conduct of any kind.

 

 

 

 

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10 . Amendment .  This Agreement and General Release may not be modified, altered or changed except upon express written consent of both parties wherein specific reference is made to this Agreement and General Release.

1 1 . Entire Agreement .  This Agreement and General Release sets forth the entire agreement between the parties hereto and fully supersedes any prior agreements or understandings between the parties; provided, however, that notwithstanding anything in this Agreement and General Release, the provisions in the Severance Agreement that are intended to survive termination of the Severance Agreement, including but not limited to those contained in Articles 8, 9 and 10, 13 and in Section 17.2 thereof, shall survive and continue in full force and effect.  Employee acknowledges the Executive has not relied on any representations, promises, or agreements of any kind made to the Executive in connection with the Executive ’s decision to accept this Agreement and General Release.

EMPLOYEE HAS BEEN ADVISED THAT EXECUTIVE HAS UP TO TWENTY-ONE (21) CALENDAR DAYS TO REVIEW AND CONSIDER THIS AGREEMENT AND GENERAL RELEASE AND HAS BEEN ADVISED IN WRITING TO CONSULT WITH AN ATTORNEY PRIOR TO EXECUTION OF THIS AGREEMENT AND GENERAL RELEASE.

EMPLOYEE AGREES ANY MODIFICATIONS, MATERIAL OR OTHERWISE, MADE TO THIS AGREEMENT AND GENERAL RELEASE DO NOT RESTART OR AFFECT IN ANY MANNER THE ORIGINAL TWENTY-ONE (21) CALENDAR DAY CONSIDERATION PERIOD. 

HAVING ELECTED TO EXECUTE THIS AGREEMENT AND GENERAL RELEASE, TO FULFILL THE PROMISES SET FORTH HEREIN, AND TO RECEIVE THE SUMS AND BENEFITS SET FORTH IN THE SEVERANCE AGREEMENT, TO WHICH EMPLOYEE WOULD NOT OTHERWISE BE ENTITLED, EMPLOYEE FREELY AND KNOWINGLY, AND AFTER DUE CONSIDERATION, ENTERS INTO THIS AGREEMENT AND GENERAL RELEASE INTENDING TO WAIVE, SETTLE AND RELEASE ALL CLAIMS EMPLOYEE HAS OR MIGHT HAVE AGAINST THE COMPANY AS SET FORTH HEREIN .

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IN WITNESS WHEREOF, the parties hereto knowingly and voluntarily executed this Agreement and General Release as of the date set forth below:

 

 

 

CARMAX, INC.:

 

 

By:

Name:_____________________________

Title:______________________________

 






 

EXECUTIVE/EMPLOYEE:

 

Name: _____________________________

 

 

 

 

 

 

 

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EXHIBIT 10.4

 

CARMAX , INC.

SEVERANCE AGREEMENT

 

 

THIS SEVERANCE AGREEMENT (“ Agreement ”) is entered into as of   January 6, 2015 (“ Effective Date ”) between CarMax , Inc., a Virginia corporation, and its affiliated companies (collectively, the “ Company ”), and Thomas W. Reedy   (the “ Executive ”) .    

WHEREAS, the Company recognizes the Executive ’s intimate knowledge and experience in the business of the Company, and has appointed the Executive as Executive Vice President and Chief Financial Officer;

WHEREAS, the Executive will develop and come in contact with the Company’s proprietary and confidential information that is not readily available to the public, and that is of great importance to the Company and that is treated by the Company as secret and confidential information;

WHEREAS, the Company and the Executive desire to agree upon the terms, conditions, compensation and benefits of the Executive ’s future employment; and

WHEREAS, upon execution of this Agreement, any prior employment or severance agreement between the Executive and the Company, whether oral or written, will have no force and effect with respect to the terms and conditions of Executive ’s employment and will be replaced and superseded by the terms of this Agreement.

NOW, THEREFORE, in consideration of the Executive ’s   appointment and continued employment by the Company, and of the premises, mutual covenants and agreements of the parties set forth in this Agreement, and of other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, agree as follows:

Article 1. Employment Acceptance

The Company hereby agrees to employ the Executive and the Executive hereby accepts employment as Executive Vice President and Chief Financial Officer of the Company, in accordance with the terms and conditions set forth herein.

Article 2. Position and Responsibilities

During the term of the Executive ’s employment with the Company (“ Term ”), the Executive agrees to serve as Executive Vice President and Chief Financial Officer of the Company.  In his capacity as Executive Vice President and Chief Financial Officer , the Executive shall report directly to the Company’s President and Chief Executive Officer (“CEO”) and shall have the duties and responsibilities of Executive Vice President and Chief Financial Officer and such other duties and responsibilities not inconsistent with the performance of his duties as Executive Vice President and Chief Financial Officer of the Company.  The

 


 

Executive ’s principal work location shall be the corporate headquarters of the Company located in the Richmond, Virginia metropolitan area.

Article 3. Standard of Care

3.1 General .  During the Term, the Executive shall devote his full business time, attention, knowledge and skills to the Company’s business and interests.  The Executive covenants, warrants, and represents that he shall:

(a) Devote his best efforts and talents to the performance of his employment obligations and duties for the Company;

(b) Exercise the highest degree of loyalty and the highest standards of conduct in the performance of his duties;

(c) Observe and conform to the Company’s bylaws and other rules, regulations, and policies established or issued by the Company; and

(d) Refrain from taking advantage, for himself or others, of any corporate opportunities of the Company.

3.2 Forfeiture and Return of Incentive Compensation .  It is the Company’s expectation that the Executive will discharge his duties hereunder with utmost attention to the standards set forth in Section 3.1.  In the event the CarMax, Inc. Board of Directors (“ Board ”) determines that the Executive has engaged in conduct constituting Cause (as defined in Section 7.6(a)), which conduct directly results in the filing of a restatement of any financial statement previously filed with the Securities and Exchange Commission (or other governmental agency) under the Federal securities laws, the Executive shall immediately (a) forfeit all unpaid Affected Compensation (as defined below) and (b) upon demand by the Company repay to the Company all Affected Compensation received or realized by the Executive together with interest at the prime rate in effect from time to time as reported in The Wall Street Journal; provided, however, that the forfeiture and repayment provisions of this Section 3.2 shall not apply to conduct constituting “gross negligence” under Section 7.6(a)(ii) or to conduct under Section 7.6(a)(iii), Section 7.6(a)(vii) or Section 7.6(a)(viii).  “ Affected Compensation ” means any payment to the Executive , any award or vesting of any equity or other short-term or long-term incentive compensation to the Executive , or any before-tax proceeds of a sale of previously awarded equity compensation realized by the Executive , in any instance in which (i) the payment, award or vesting of the foregoing was expressly conditioned upon the achievement of certain financial results that were subsequently the subject of such restatement, and (ii) a lesser amount of payment, award or vesting or before-tax proceeds of a sale of any of the foregoing would have been made to, vested in or otherwise earned or realized by, the Executive based upon such restated financial results.

Article 4. Other Activities

During the Term, the Executive shall comply with the provisions of Article 8 herein.  Furthermore, during his employment, the Executive agrees to obtain the written consent of the

 

 

 

 

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CEO before entering into any other occupation, even if dissimilar to that of the Company, including, without limitation, service as a member of a board of directors of one or more other companies.  Such consent may be granted or withheld, in the CEO’s sole discretion.  The Executive may participate on charitable and civic boards, and in educational, professional, community and industry affairs, without CEO consent, provided that such participation does not interfere with the performance of his duties.

Article 5. Compensation and Benefits

As remuneration for all services to be rendered by the Executive during the Term, and as consideration for complying with the covenants herein during and after the termination or expiration of the Term, the Company shall pay and provide to the Executive the following compensation and benefits:

5.1 Base Salary .     During the Term, the Company shall pay the Executive a base salary (“ Base Salary ”) in an amount established and approved by the Compensation and Personnel Committee of the Board (“ Compensation Committee ”); provided, however, that such Base Salary shall be established at a rate of not less than $ 595 , 793.61   per year, except as otherwise provided in this Section 5.1 below.  This Base Salary shall be subject to all appropriate federal and state withholding taxes and payable in accordance with the normal payroll practices of the Company.  The Compensation Committee shall review and adjust the Base Salary as it deems appropriate at least annually during the Term; provided, however, that the Executive ’s Base Salary shall not be decreased without the Executive ’s written consent, other than across-the-board reductions applicable to all senior officers of the Company.  If adjusted, the Base Salary shall be so adjusted for all purposes of this Agreement.    

5.2 Annual Bonus .  In addition to his Base Salary, the Executive shall be entitled to participate in the Company’s Annual Performance-Based Bonus Plan (“ Annual Bonus Plan ”), as such Annual Bonus Plan may exist from time to time during the Term.  Under the Company’s Annual Bonus Plan, the Executive has the opportunity to earn an annual bonus with respect to any fiscal year of the Company (“ Annual Bonus ”).  The Annual Bonus will be determined by a formula approved each fiscal year by the Compensation Committee (the “ Annual Bonus Formula ”) in its sole discretion.  At the beginning of each fiscal year, the Compensation Committee will authorize, in accordance with the Annual Bonus Plan, the Executive ’s Annual Bonus for that fiscal year, which shall be targeted at seventy-five percent ( 75 %) of the Executive ’s Base Salary for that fiscal year (“ Target Bonus Rate ”).  The specified Target Bonus Rate may be increased from time to time by the Compensation Committee but shall not be decreased without the Executive ’s written consent.  Depending upon the actual financial performance recorded by the Company for any given fiscal year, the Executive ’s Annual Bonus may be increased or decreased solely in accordance with the Annual Bonus Formula and otherwise in accordance with the Annual Bonus Plan.

5.3 Long-Term Incentives . During the Term, the Executive shall be eligible to participate in the Company’s 2002 Stock Incentive Plan, as amended and restated (or any successor incentive plan thereto), to the extent that the Compensation Committee, in its sole discretion, determines is appropriate.  The Compensation Committee will make its determination

 

 

 

 

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consistent with the methodology used by the Company for compensating the Executive ’s peer executives.  Additionally, the Executive shall be entitled to participate in all other incentive plans, whether equity-based or cash-based, applicable generally to his peer executives within the Company.

5.4 Retirement and Deferred Compensation Plans .  During the Term, the Executive shall be entitled to participate in all tax-qualified and nonqualified retirement and deferred compensation plans, policies and programs applicable generally to his peer executives within the Company, subject to the eligibility and participation requirements of such plans, policies and programs.

5.5 Welfare Benefit Plans .  During the Term, the Executive and the Executive ’s family will be entitled to participate in all welfare benefit plans, policies and programs, including those defined under Section 3(1) of the Employee Retirement Income Security Act of 1974, as amended, provided by the Company to his peer executives within the Company, subject to the eligibility requirements and other provisions of such plans, policies and programs.

5.6 Fringe Benefits .  During the Term, the Executive will be entitled to fringe benefits in accordance with the plans, policies and programs of the Company in effect for his peer executives within the Company.

5.7 Vacation .  During the Term, the Executive will be entitled to participate in the Company’s Time Away paid time off program for salaried employees (or successor paid time off program) as that program is administered by the Company and as it may be amended or modified from time to time; provided, in all events, the Executive will be entitled to not less than 30 days of paid vacation each fiscal year.

5.8 Right to Change Plans .  By reason of Sections 5.4, 5.5, 5.6 and 5.7 herein, the Company shall not be obligated to institute, maintain, or refrain from changing, amending, or discontinuing any benefit plan, policy or program, so long as such changes are similarly applicable to the Executive ’s peer executives.

Article 6. Expenses

During the Term, the Company shall pay or reimburse the Executive for all ordinary and necessary expenses, in a reasonable amount, that the Executive incurs in performing his duties under this Agreement including, but not limited to, travel, entertainment, professional dues and subscriptions, and all dues, fees, and expenses associated with membership in various professional, business, and civic associations and societies in which the Company finds that the Executive ’s participation is in the best interests of the Company.  The payment or reimbursement of expenses shall be subject to such rules concerning documentation of expenses and the type or magnitude of such expenses as the Compensation Committee or the Company, as applicable, may establish from time to time.

 

 

 

 

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Article 7. Employment Termination

7.1 Date of Termination .  The Company or the Executive may terminate the Executive ’s employment in accordance with the provisions of this Article 7.  The “ Date of Termination ” of the Executive ’s employment shall be as determined in Sections 7.2, 7.3, 7.4, 7.5, 7.6, and 7.7 below.

7.2 Termination Due to Retirement or Death

(a) In the event the Executive ’s employment ends by reason of Retirement (as defined below), the Date of Termination shall be the date set forth in a notice by the Executive , which notice shall be given to the Company at least ninety (90) days prior to such date.  In the event of the Executive ’s death, the Date of Termination shall be the date of death.  In either case, the Executive ’s benefits shall be determined in accordance with the Company’s retirement, survivor’s benefits, insurance and other applicable plans and programs of the Company then in effect.  For the purposes of this Agreement, “ Retirement ” shall mean the Executive ’s voluntary termination of employment at a time during which he is eligible for “Normal Retirement” or “Early Retirement” as such terms are defined in the CarMax, Inc. Pension Plan as of the Effective Date.

(b) Upon the Date of Termination due to the Executive ’s Retirement or death, the Company shall be obligated to pay the Executive or, if applicable, the Executive ’s beneficiary or estate, the following “ Accrued Obligations ”: (i) any Base Salary that was accrued but not yet paid as of the Date of Termination; (ii) the unpaid Annual Bonus, if any, earned with respect to the fiscal year preceding the Date of Termination; (iii) any compensation previously deferred by the Executive by his own election; and (iv) all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans.  The Accrued Obligations payable under the above clauses (i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations payable under clauses (iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due. 

(c) Upon the Date of Termination due to the Executive ’s Retirement, the Executive shall be entitled to a pro rata share of the Annual Bonus based on actual performance for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of which is 365) (“ Pro Rata Actual Bonus ”).  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(d) Upon the Date of Termination due to the Executive ’s death, the Executive ’s beneficiary or estate shall be entitled to a pro rata share of the Annual Bonus at the Target Bonus Rate for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of

 

 

 

 

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which is 365) (“ Pro Rata Target Bonus ”).  The Pro Rata Target Bonus shall be paid to the Executive ’s beneficiary or estate in a lump sum cash payment within ten (10) days after the date of the Executive ’s death or as soon as practicable thereafter. 

(e) Upon the termination of the Executive ’s employment due to his Retirement or death, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.2.

 

7.3 Termination Due to Disability

 

(a) The Company shall have the right to terminate the Executive ’s employment for his Disability (as defined below).  The Date of Termination due to Disability shall be the date set forth in a notice to the Executive , which notice shall be given by the Company at least thirty (30) days prior to such date.  For the purposes of this Agreement, “ Disability ” or “ Disabled ” shall mean any physical or mental illness or injury that causes the Executive (i) to be considered “disabled” for the purpose of eligibility to receive income-replacement benefits in accordance with the Company’s long-term disability plan in which the Executive is a participant, or (ii) if the Executive does not participate in any such plan, to be unable to substantially perform the duties of his position for 180 days in the aggregate during any period of twelve (12) consecutive months and a physician selected by the Company (and reasonably acceptable to the Executive ) shall have furnished to the Company certification that the return of the Executive to his normal duties is impossible or improbable.  The Board shall review the foregoing information and shall determine in good faith if the Executive is Disabled.  The Board’s decision shall be binding on the Executive .  Notwithstanding the foregoing, if the Executive incurs a physical or mental illness or injury that does not constitute a Disability, such physical or mental illness or injury shall not constitute a failure by the Executive to perform his duties hereunder and shall not be deemed a breach or default of this Agreement by the Executive .

 

(b) Upon the Date of Termination due to the Executive ’s Disability, the Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon as practicable thereafter.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(c) Upon the termination of the Executive ’s employment due to his Disability, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.3.

 

 

 

 

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7.4 Voluntary Termination by the Executive Without Good Reason .  The Executive may terminate his employment at any time without Good Reason (as defined in Section 7.7)   by giving the Company at least forty five (45) days notice, which notice shall state the Date of Termination.  The Company reserves the right to require the Executive not to work during the notice period but shall pay the Executive his accrued and unpaid Base Salary, at the rate then in effect provided in Section 5.1 herein, through the Date of Termination (but not to exceed forty-five (45) days), and such payment shall be made to the Executive within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Company shall also pay the Executive any compensation previously deferred by the Executive by his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s voluntary termination of employment without Good Reason, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.4.  

7.5 Involuntary Termination by the Company Without Cause .  Upon notice to the Executive , the Company may terminate the Executive ’s employment at any time for any reason other than for Cause and other than due to Disability (“ Involuntary Termination Without Cause ”).  The Date of Termination shall be the date stated in such notice.

(a) In the event of the Executive ’s Involuntary Termination Without Cause, which occurs prior to the occurrence of ,   or after the conclusion of , a Change in Control Employment Pe riod (defined at Section 11.4) that relates to a “Change in Control Event” (as defined in Section 11.5(b)), the Executive   shall receive the following payments and benefits:

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day following the Executive ’s “Separation from Service” (as such term is defined in the Internal Revenue Code of 1986, as amended (“Code”) Section 409A), an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a

 

 

 

 

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portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months.  The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 .  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Actual Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.5. 

(b) Amounts payable under this Section 7.5 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(c) In the event that the Company terminates the Executive ’s employment at any time for any reason (i) other than for Cause and other than due to Disability and (ii) after the Executive has attained age 65 or higher, such termination shall not be deemed an Involuntary Termination Without Cause.

7.6 Termination For Cause .  The Company may terminate the Executive ’s employment at any time for Cause, without notice or liability for doing so.  The Date of Termination shall be the date that Cause is determined as provided below.

(a) For purposes of this Agreement, “ Cause ” means a good faith determination by the Board that one (1) or more of the following has occurred:

 

 

 

 

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(i) The Executive has committed a material breach of this Agreement, which breach was not cured or waived by the Company, within ten (10) days of receipt by the Executive of notice from the Company specifying the breach;

(ii) The Executive has committed gross negligence in the performance of his duties hereunder, intentionally fails to perform his duties, engages in intentional misconduct or intentionally refuses to abide by or comply with the directives of the Board, the CEO or the Company’s policies and procedures, as applicable, which actions continued for a period of ten (10) days after receipt by the Executive of notice of the need to cure or cease;

(iii) The Executive has willfully and continuously failed to perform substantially his duties (other than any such failure resulting from the Executive ’s Disability or incapacity due to bodily injury or physical or mental illness), after a written demand for substantial performance is delivered to the Executive by the Board or the CEO that specifically identifie s the manner in which the Board   or the CEO believes that the Executive has not substantially performed his duties;

(iv) The Executive has willfully violated a material requirement of the Company’s code of conduct or breached his fiduciary duty to the Company;  

(v) The Executive ’s conviction of (or a plea of guilty or nolo contendere to) a felony or any crime involving moral turpitude, dishonesty, fraud, theft or financial impropriety;

(vi) The Executive has engaged in illegal conduct, embezzlement or fraud with respect to the business or affairs of the Company;

(vii) The Executive has failed to disclose to the Board a conflict of interest of which the Executive knew or with reasonable diligence should have known in connection with any transaction entered into on behalf of the Company; or

(viii) The Executive has failed to agree to a modification of the Agreement pursuant to Section 17.3 hereof when the purpose of the modification is to comply with applicable federal, state or local laws or regulations, or when such modification is designed to further define the restrictions of Article 8 or otherwise enhance the enforcement of Article 8 without increasing the duration or scope of the Article 8 restrictions.

No act or failure to act on the Executive ’s part will be considered “willful” if conducted by the Executive in good faith and with a reasonable belief that the Executive ’s act or omission was in, and not opposed to, the best interests of the Company.

(b) If the Executive ’s employment is terminated for Cause during the Term, this Agreement will terminate without further obligation of the Company to the Executive other than (i) the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, and (ii) the payment of   any compensation previously deferred by the Executive by

 

 

 

 

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his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s termination of employment for Cause, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.6.  

7.7 Termination for Good Reason .  At any time during the Term, the Executive may terminate his employment for Good Reason (as defined below) upon notice to the Company.  Such notice shall state the intended Date of Termination and shall be given to the Company at least forty-five (45) days prior to such date and shall set forth in detail the facts and circumstances claimed to provide grounds for such termination.  The Company shall have the right to cure the facts and circumstances giving rise to such grounds for termination for Good Reason.  If the Company does not so cure within such forty-five (45) day notice period, then the Executive ’s employment shall terminate on the Date of Termination stated in the notice. 

(a) For purposes of this Agreement, “ Good Reason ” shall mean, without the Executive ’s express written consent, the occurrence of any one (1) or more of the following:

(i) A reduction in the Executive ’s Base Salary (other than, prior to the occurrence of a Change in Control or Asset Sale, a reduction across-the-board affecting all senior officers in substantially like percentages of their base salaries) or Target Bonus Rate;

(ii) A material reduction in the Executive ’s duties or authority as Executive Vice President and Chief Financial Officer   of the Company, or any removal of the Executive from or any failure to reappoint or reelect the Executive to such positions (except in connection with the termination of the Executive ’s employment for Cause or Disability, as a result of the Executive ’s death or Retirement or by the Executive other than for Good Reason);

(iii) The Executive being required to relocate to a principal place of employment more than 35 miles from the Company’s headquarters except, prior to the occurrence of a Change in Control or Asset Sale, in connection with the relocation of substantially all senior Company executives pursuant to the relocation of the Company’s headquarters; or

(iv) The failure of the Company to obtain an agreement from any successor to all or substantially all of the assets or business of the Company to assume and agree to perform this Agreement within fifteen (15) days after a merger, consolidation, sale or similar transaction.

(b) In the event of the Executive ’s voluntary termination of employment for Good Reason, which occurs prior to the occurrence of, or after the conclusion of , a Change in

 

 

 

 

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Control Empl oyment Period that relates to a Change in Control Event, the Executive   shall receive the following payments and benefits:   

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day   following the Executive ’s Separation from Service, an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25, 000.  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.    

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.7.

 

 

 

 

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(vi) The Executive shall be entitled to a one-time payment in an amount equal to the Executive ’s Base Salary on the Date of Termination multiplied by seventy-five percent ( 75 %).  This one-time payment shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.

(c) The Executive ’s right to terminate his employment for Good Reason shall not be affected by the Executive ’s incapacity due to physical or mental illness not constituting a Disability .     Amounts payable under this Section 7.7 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

7.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 7 are subject to the Executive ’s:

(a) Compliance with the provisions of Article 8, Article 9, Article 10 and Section 17.2 hereof;

(b) Except with respect to payment of the Executive ’s Accrued Obligations, delivery to the Company of an executed Agreement and General Release without the Executive having revoked such a greement , which shall be substantially in the form attached hereto as Exhibit A (with such changes or additions as needed under then applicable law to give effect to its intent and purpose) (“ Agreement and General Release ”) ,   satisfactory to the Company by the appropriate deadlines specified by the Company, provided that all such steps must be completed prior to the 60th day (or for purposes of Section 11.5(b), the 45th day) following the Executive ’s Separation from Service ; and

(c) Compliance with Code Section 409A.  Notwithstanding anything herein to the contrary, d istributions under Section 7.5(a )(i), 7.7(b)(i), 7.7(b)(vi), or 11.5(b) may not be made to a Key Employee (as defined below) upon his or her Separation from Service before the date which is six months after the date of the Key Employee’s Separation from Service (or, if earlier, the date of death of the Key Employee) (the “ Key Employee Delay ”).  Any payments that would otherwise be made during this period of delay shall be accumulated and paid on the first day of the seventh month following the Executive ’s Separation from Service (or, if earlier, the first day of the month after the Executive ’s death).  For purposes of this Section 7.8(c), “Key Employee” means an executive who, as of December 31 st of a calendar year, meets the requirements of Code Section 409A(a)(2)(B)(i) to be treated as a “specified employee” of the Company; i.e., a key employee (as defined in Code Section 416(i)(1)(A)(i), (ii) or (iii) applied in accordance with the regulations thereunder and disregarding Code Section 416(i)(5)).  An executive who meets the criteria in the preceding sentence will be considered a Key Employee for purposes of this Agreement for the 12-month period commencing on the next following April 1 .

After payment of all amounts and benefits under this Article 7, the Company thereafter shall have no further obligation under this Agreement.

 

 

 

 

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Article 8. Covenant Not to Compete

The terms and provisions contained in this Article 8 comprise a covenant not to compete (the “ Covenant Not to Compete ”).  The Executive acknowledges and agrees as follows:

8.1 CarMax operates a unique business concept regarding the sale and servicing of new and used vehicles in a highly competitive industry.

 

8.2 CarMax’s competitors have attempted to duplicate CarMax’s business concept in various markets throughout the United States, including markets where CarMax does not currently have a business location, and may continue to do so.

 

8.3 In connection with the Executive’s employment with CarMax, he will receive access to, and training regarding, CarMax’s business concept and will, accordingly, acquire commercially valuable knowledge of and insight into CarMax’s operations and CarMax’s proprietary and confidential information, any of which if made available to any Competitor (as defined below) could place CarMax at a competitive disadvantage. 

 

8.4 In order to protect CarMax’s legitimate business interests from Competitors (as defined below) and to protect CarMax’s critical interest in its proprietary and confidential information, the Executive covenants and agrees as follows:

 

During the Executive ’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive ’s employment (the “Restricted Period”), the Executive will not, directly or indirectly, compete with CarMax by acting “in a competitive capacity” (as defined below), for, or on behalf of, any person or entity operating or developing, during the Restricted Period, a business that provides or intends to provide activities, products or services that are the same or substantially similar to, and competitive with, the business of CarMax as of Executive ’s last day of employment with CarMax (each, a “Competitor”) within any Metropolitan Statistical Area (as defined by the United States Office of Management and Budget) in which CarMax has a retail store site as of Executive ’s last day of employment.  Such Competitors include, but are not limited to: Sonic Automotive, Inc.; Lithia Motors, Inc.; Group 1 Automotive, Inc.; AutoNation, Inc.; Penske Automotive Group, Inc.; Asbury Automotive Group, Inc.; Hendrick Automotive Group;  Auction Direct USA, L.P.; Car Sense Inc.; AutoAmerica, Inc.; Left Gate Property Holding, Inc. d/b/a Texas Direct Auto; Off Lease Only, Inc.; Carvana, LLC; Carvana Group, LLC; AutoMatch USA, LLC; DriveTime Car Sales Company, LLC; DriveTime Automotive Group, Inc.; CarLotz, Inc.; Hertz Global Holdings, Inc.; Enterprise Holdings, Inc.; Avis Budget Group, Inc.; Cox Automotive, Inc.; Classified Ventures, LLC; TrueCar, Inc.; E dmunds.com, Inc.; Dealertrack Technologies, Inc.; Dealer Dot Com, Inc.; CarGurus, LLC; Blinker, Inc.; and Beepi, Inc., and any automotive retail operation affiliated with, owned, operated, or controlled by Berkshire Hathaway Inc.; Home Depot, Inc.; Lowe’s Companies, Inc.; Target Corporation; Wal-Mart Stores, Inc.; Sears Holdings Corporation; Carrefour S.A.; Costco Wholesale Corporation; Royal Dutch Shell plc; Exxon Mobil Corporation; Chevron Corporation; and/or Gulliver International Co., Ltd.

 

 

 

 

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8.5 A business, including any Competitor, or any of its respective subsidiaries or affiliates, will not be considered to be in competition with CarMax for purposes of Article 8 if the business, or operating unit of the business, or its respective subsidiaries or affiliates, by which the Executive will be or is employed (i) does not have within the twenty-four (24) months preceding the Executive’s termination of employment with CarMax, annual gross revenues (calculated on a rolling 12-month basis) of at least $5,000,000 derived from the sale and servicing of new or used vehicles; or (ii) is not projected (by the business or operating unit of the business) to have within the twenty-four (24) months following the Executive’s termination of employment with CarMax, annual gross revenues (regardless of how calculated) of at least $5,000,000 derived from the sale and servicing of new or used vehicles.

8.6 Acting “in a competitive capacity” shall mean providing to a Competitor, directly or indirectly, the same or substantially similar services that the Executive provided to CarMax at any time during Executive’s last twenty-four (24) months of employment. 

8.7 Nothing herein shall prevent or restrict the Executive from working for any person in any role or in any capacity that is not in competition with CarMax.

8.8 Notwithstanding the foregoing, nothing herein shall be deemed to prevent or limit the right of the Executive to invest in the capital stock or other securities of any corporation whose stock or securities are regularly traded on any public exchange.

8.9 Intellectual Property .  The Executive understands and acknowledges that any writing, invention, design, system, process, development or discovery (collectively, “ Intellectual Property ”) conceived, developed , created or made by the Executive, alone or with others, both during the Term of this Agreement and in the course of the Executive’s employment prior to the Term, is the sole and exclusive property of the Company to the extent such Intellectual Property is related to the Executive’s duties or is within the scope of the Company’s actual or anticipated business. The Executive agrees to assign to the Company any and all of his right, title, and interest in and to such Intellectual Property, including, but not limited to, patent, trademark and other rights. The Executive further agrees to cooperate fully with the Company to secure, maintain, enforce, or defend the Company’s ownership of and rights in such Intellectual Property.  The rights and remedies of this Section 8.9 are in addition to any rights and remedies available under applicable law.

8.10 The Executive and CarMax have examined in detail the Covenant Not to Compete contained in this Article 8 and each agrees that the restraint imposed upon the Executive is reasonable in light of the legitimate business interests of CarMax and is not unduly harsh or burdensome with respect to the Executive’s ability to earn a livelihood.  I f any provision of the Covenant Not to Compete relating to the time period, geographic area or scope of restricted activities shall be declared by a court of competent jurisdiction to exceed the maximum time period, geographic area or scope of activities, as applicable, that such court deems reasonable and enforceable, then such time period, geographic area or scope of activities shall be deemed to be, and thereafter shall become, the maximum time period, scope of activities or largest

 

 

 

 

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geographic area that such court deems reasonable and enforceable and this Agreement shall automatically be considered to have been amended and revised to reflect such determination.

8.11 The Executive and CarMax acknowledge that the Executive ’s services are of a special, extraordinary, and intellectual character that gives the Executive unique value, and that CarMax’s business is highly competitive, and that violation of the Covenant Not to Compete provided herein would cause immediate, immeasurable, and irreparable harm, loss, and damage to CarMax not adequately compensable by a monetary award.  In the event of any breach or threatened breach by the Executive of the Covenant Not to Compete, CarMax shall be entitled to such equitable and injunctive relief as may be available to restrain the Executive from violating the provisions hereof.  Nothing herein shall be construed as prohibiting CarMax from pursuing any other remedies available at law or in equity for such breach or threatened breach, including the recovery of damages and the immediate termination of the employment of the Executive hereunder for Cause.

Article 9.   Non-Solicitation of Employees

The Executive agrees that during the Executive’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive’s employment, the Executive shall not, directly or indirectly, solicit or induce, or attempt to solicit or induce, any employee of CarMax with whom the Executive had material business-related contact on behalf of CarMax, to leave employment with CarMax for any reason whatsoever (the “ Covenant Not to Solicit ”).  For purposes of this Article 9, employee shall mean any individual employed by CarMax.

Article 10. Confidentiality

The terms and provisions contained in this Article 10 comprise a covenant of confidentiality (the “ Covenant of Confidentiality ”).

 

The Executive understands and agrees that any and all Protected Information is the property of CarMax and is essential to the protection of CarMax’s goodwill and to the maintenance of CarMax’s competitive position and accordingly should be kept secret.  For purposes of this Agreement, “Protected Information” means trade secrets, confidential and proprietary business information of or about CarMax, and any other i nformation of CarMax, including   technical data, processes, know ‑how, financial data, analyses, forecasts, plans, operations information and data, customer lists (including potential customers) and information, marketing plans, materials and information, product and service information, accounts and billings information, sales transaction data, sales documents and information, discoveries, ideas, concepts, designs, drawings, specifications, techniques, models, information systems data and materials, computer software or hardware, data analyses and compilations, source code, object code, documentation, diagrams, flow charts, research, procedures, methods, systems, programs, price lists, pricing policies, supplier and distributor information, sources of supply, internal memoranda, promotional plans, internal policies, purchasing information, operating methods and procedures , training materials, and any products and services which may be developed from time to time by CarMax and its agents or employees, including the Executive; provided, however, that

 

 

 

 

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information that is in the public domain (other than as a result of a breach of this Agreement), approved for release by CarMax or lawfully obtained from third parties who are not bound by a confidentiality agreement with CarMax, is not Protected Information.

CarMax has advised the Executive and the Executive acknowledges that it is the policy of CarMax to maintain as secret and confidential all Protected Information, and that Protected Information has been and will be developed at substantial cost to and effort by CarMax.  The Executive agrees to hold in strict confidence and safeguard any and all Protected Information accessed or accessible by the Executive during the Executive’s employment.  The Executive shall not, without the prior written consent of CarMax, at any time, directly or indirectly, divulge, furnish, use, disclose or make accessible to any person, firm, corporation, association, or other entity (otherwise than as may be required in the regular course of the Executive’s employment with CarMax), any Protected Information, or cause any such Protected Information to enter the public domain.

Nothing contained in this Article 10 is intended to reduce in any way the protection available to CarMax pursuant to the Uniform Trade Secrets Act as adopted in Virginia or any other state or other applicable laws that prohibit the misuse or disclosure of confidential or proprietary information.  Unless lengthened by the application of the Virginia Uniform Trade Secret s Act or other applicable law, the restrictions in Article 10 shall remain in effect during Associate’s employment and for five (5) years thereafter .

Article 11. Change in Control; Sale of Assets

11.1 Purpose .  The Company recognizes that the possibility of a Change in Control or Asset Sale exists, and the uncertainty and questions that it may raise among management may result in the departure or distraction of management personnel to the detriment of the Company.  Accordingly, the purpose of this Article 11 is to encourage the Executive to continue employment after a Change in Control or Asset Sale by providing reasonable employment security to the Executive and to recognize the prior service of the Executive in the event of a termination of employment under certain circumstances after a Change in Control or Asset Sale.  This Article 11 shall not become effective, and the Company shall have no obligation hereunder, if the employment of the Executive with the Company terminates before a Change in Control or Asset Sale.

11.2 Definitions .

(a) Change in Control ” of the Company means the occurrence of either of the following events: (i) a third person, including a “group” as defined in Section 13(d)(3) of the Securities Exchange Act of 1934, as amended, becomes, or obtains the right to become, the beneficial owner of Company securities having twenty percent (20%) or more of the combined voting power of the then outstanding securities of the Company that may be cast for the election of directors to the Board of the Company (other than as a result of an issuance of securities initiated by the Company in the ordinary course of business); or (ii) as the result of, or in connection with, any cash tender or exchange offer, merger or other business combination, sale of assets or contested election, or any combination of the foregoing transactions, the persons who

 

 

 

 

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were directors of the Company before such transactions shall cease to constitute a majority of the board or of the board of directors of any successor to the Company.

(b) Asset Sale ” shall mean a sale of all or substantially all of the assets of the Company in a single transaction or a series of related transactions.

11.3 Long-Term Incentive Compensation .  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences to the Executive upon the occurrence of a Change in Control or an Asset Sale or upon a termination of the Executive ’s employment thereafter. 

11.4 Continued Employment Following Change in Control or an Asset Sale .  If a Change in Control or an Asset Sale occurs and the Executive is employed by the Company on the date the Change in Control or Asset Sale occurs (the “ Change in Control Date ”), the period beginning on the Change in Control Date and ending on the second (2nd) anniversary of such date shall be the “ Change in Control Employment Period .”

11.5 Termination of Employment During Change in Control Employment Period .  The Executive will be entitled to the compensation and benefits described in this Section 11.5 if, during the Change in Control Employment Period, (a) the Company terminates his employment for any reason other than for Cause or due to Disability, or (b) the Executive voluntarily terminates his employment with the Company for Good Reason.  The compensation and benefits described in this Section 11.5 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.5 and 7.7 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.  Upon such a termination of employment, the Executive shall receive the following payments and benefits:

(a) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(b) The Company shall pay to the Executive an amount equal to 2.99 times the Executive ’s Final Compensation.  For purposes of this Agreement, “ Final Compensation ” means the Base Salary in effect at the Date of Termination, plus the higher Annual Bonus paid or payable for the two (2) most rec ently completed fiscal years.  If the Change in Control Employment Period relates to an event that also qualifies as a Change in Control Event, t his payment will be paid to the Executive in a lump sum cash payment on the forty-fifth (45th) day following the Executive ’s Separation from Service.  Otherwise, such payment shall be paid at the time and in the form set forth in Section 7.5.  For purposes of this Section 11.5(b), a “Change in

 

 

 

 

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Control Event” means an event described in IRS regulations or other guidance under Code Section 409A(a)(2)(A)(v) .

(c) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs. The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of COBRA.  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(d) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

11.6 Death, Disability or Retirement Termination During Change In Control Employment Period.  If the Executive ’s employment ends by reason of Retirement, the Executive ’s death, or as a result of Disability during the Change in Control Employment Period, this Agreement will terminate without any further obligation on the part of the Company under this Agreement other than:

(a) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(b) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.6.

The compensation and benefits described in this Section 11.6 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive   pursuant to Sections 7.2 and 7.3

 

 

 

 

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herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

11.7 Termination for Cause and Termination Other Than For Good Reason Following a Change in Control

(a) If the Executive ’s employment is terminated for Cause during the Change in Control Employment Period, this Agreement will terminate without further obligation to the Executive other than the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, as well as any deferred compensation and other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans under which they are due.  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employm ent under this Section 11.7(a).  The compensation and benefits described in this Section 11.7 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.4 and 7.6 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(b) If the Executive terminates employment during the Change in Control Employment Period other than for Good Reason, this Agreement will terminate without further obligation to the Executive other than: 

(i) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(ii) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.7(b).

11.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 11 are subject to the provisions of Section 7.8 (including the Key Employee Delay in Section 7.8(c)) .  After payment of all amounts and benefits under this Article 11, the Company thereafter shall have no further obligation under this Agreement.

 

 

 

 

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Article 12. Assignment

12.1 Assignment by Company .  This Agreement may and shall be assigned or transferred to, and shall be binding upon and shall inure to the benefit of, any successor of the Company, and any such successor shall be deemed substituted for all purposes of the “Company” under the terms of this Agreement.  As used in this Agreement, the term “ successor ” shall mean any person, firm, corporation, or business entity which, at any time, whether by merger, purchase, or otherwise, acquires all or substantially all, or control of all or substantially all, of the assets or the business of the Company.  Except as provided herein, the Company may not otherwise assign this Agreement.

12.2 Assignment by the Executive .  The services to be provided by the Executive to the Company hereunder are personal to the Company and the Executive ’s duties may not be assigned by the Executive ; provided, however, that this Agreement shall inure to the benefit of and be enforceable by the Executive ’s personal or legal representatives, executors, and administrators, successors, heirs, distributees, devisees, and legatees.  If the Executive dies while any amounts payable to the Executive hereunder remain outstanding, all such amounts, unless otherwise provided herein, shall be paid in accordance with the terms of this Agreement to the Executive ’s devisee, legatee, or other designee or, in the absence of such designee, to the Executive ’s estate. 

Article 13. Dispute Resolution

Except for actions initiated by CarMax to enjoin a breach by the Executive , and/or recover damages from the Executive , related to the Covenant Not to Compete (Article 8), the Covenant Not to Solicit (Article 9) or the Covenant of Confidentiality (Article 10) (collectively, the “ Restrictive Covenants ”), which action(s) CarMax may bring in an appropriate court of law or equity, any disagreement between the Executive and CarMax concerning anything covered by this Agreement or concerning other terms or conditions of the Executive ’s employment or the termination of the Executive ’s employment will be settled by final and binding arbitration pursuant to CarMax’s Dispute Resolution Rules and Procedures in effect at the time the disagreement or dispute arises or at the time of termination in the event the Executive ’s employment terminated.  The decision of the arbitrator will be final and binding on both the Executive and CarMax and may be enforced in a court of appropriate jurisdiction. 

Article 14. Litigation By Third Parties

All litigation or inquiries by third parties (including, but not limited to, those by the Company’s shareholders or by government agencies) arising out of or in connection with the Executive ’s performance under this Agreement, against either the Company or the Executive or both, shall be jointly defended or opposed by the parties hereto to support this Agreement.  The Company shall appoint legal counsel for the parties and shall bear the costs, reasonable legal fees and expenses related to such litigation or inquiry. 

 

 

 

 

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Article 15. Indemnity; Limitation of Liability

As an officer of the Company, the Executive shall be entitled to indemnity and limitation of liability as provided pursuant to the Company’s Articles of Incorporation, bylaws and any other governing document, as the same shall be amended from time to time.

Article 16. Notice

Any notices, requests, demands, or other communications provided for by this Agreement shall be in writing, and given by delivery in person or by registered or certified mail, postage prepaid (in which case notice will be deemed to have been given on the third day after mailing) or by overnight delivery by a reliable overnight courier service (in which case notice will be deemed to have been given on the day after delivery to such courier service).  Notices to the Executive shall be directed to the last address he has filed in writing with the Company.  Notices to the Company shall be directed to the Secretary of the Company.

Article 17. Miscellaneous

17.1 Entire Agreement .  This Agreement supersedes any prior agreements or understandings, oral or written, between the parties hereto, with respect to the subject matter hereof, and constitutes the entire agreement of the parties with respect thereto.  Without limiting the generality of the foregoing sentence, this Agreement completely supersedes any and all prior employment and severance agreements entered into by and between the Company, and the Executive , and all amendments thereto, in their entirety.

17.2 Return of Materials .  Upon the termination of the Executive ’s employment with the Company, however such termination is effected, the Executive shall promptly deliver to the Company all property (including Intellectual Property), records, materials, documents, and copies of documents concerning the Executive ’s business and/or its customers (hereinafter collectively “ Company Materials ”) which the Executive has in his possession or under his control at the time of termination of his employment.  The Executive further agrees not to take or extract any portion of Company Materials in written, computer, electronic or any other reproducible form without the prior written consent of the Board.

17.3 Modification .  This Agreement shall not be varied, altered, modified, canceled, changed, or in any way amended except by mutual agreement of the parties in a written instrument executed by the parties hereto or their legal representatives.

17.4 Severability .  It is the intention of the parties that the provisions of the restrictive covenants herein shall be enforceable to the fullest extent permissible under the applicable law.  If any clause or provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future laws effective during the Term hereof, then the remainder of this Agreement shall not be affected thereby, and in lieu of each clause or provision of this Agreement that is illegal, invalid or unenforceable, there shall be added, as a part of this Agreement, a clause or provision as similar in terms to such illegal, invalid or unenforceable clause or provision as may be possible and as may be legal, valid and enforceable.

 

 

 

 

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17.5 Attorney’s Fees .  In any action arising under this Agreement, CarMax, so long as it prevails, shall be entitled to recover its reasonable attorney’s fees and costs.

17.6 Section 409A .  Notwithstanding any other provision of this Agreement, (i) to the extent applicable, this Agreement will be interpreted, operated and administered in accordance with the requirements of Code Section 409A, and (ii) if either the Company or the Executive determines that any provision of this Agreement may cause compensation payable to the Executive to be classified as income under Code Section 409A(a) or (b) and thereby results in tax penalties to the Executive , the Company or the Executive , as the case may be, shall notify the other party and the parties will amend the Agreement to avoid penalties under Code Section 409A .

17.7 Counterparts .  This Agreement may be executed in one (1) or more counterparts, each of which shall be deemed to be an original, but all of which together will constitute one and the same Agreement.

17.8 Tax Withholding .  The Company may withhold from any benefits payable under this Agreement all federal, state, city, or other taxes as may be required pursuant to any law or governmental regulation or ruling.

17.9 Restrictive Covenants of the Essence The Restrictive Covenants in Article s 8, 9 and 10 of the Agreement are of   the essence of this Agreement.  In the event that the Executive has a claim or cause of action against CarMax (whether related to this Agreement or not), such claim or cause of action , including but not limited to a breach of this Agreement by CarMax, shall not prevent or otherwise constitute a defense to CarMax’s enforcement of the Restrictive Covenants   and shall not excuse the Executive’s performance of the Restrictive Covenants.  CarMax shall at all times maintain the right to seek enforcement of the Restrictive Covenants whether or not CarMax has previously refrained from seeking enforcement of any such Restrictive Covenant as to the Executive or any other peer Executive who has signed an agreement with similar covenants.  Notwithstanding any provision contained within this Agreement, the obligations of the Executive under Articles 8, 9, 10, 13 and 17 of this Agreement shall continue after the termination of this Agreement and the Executive ’s employment and shall be binding on the Executive ’s heirs, executors, legal representatives and assigns.

17.10 Beneficiaries .  The Executive may designate one (1) or more persons or entities as the primary or contingent beneficiaries of any amounts to be received under this Agreement.  Such designation must be in the form of a signed writing acceptable to the Company’s chief legal officer.  The Executive may make or change such designation at any time.

17.11 Full Settlement .  Except as set forth in this Agreement, the Company’s obligation to make the payments provided for in this Agreement and otherwise to perform its obligations hereunder shall not be affected by any circumstances, including without limitation, set-off, counterclaim, recoupment, defense or other claim, right or action which the Company may have against the Executive or others, except to the extent any amounts are due the Company or its subsidiaries or affiliates pursuant to a judgment against the Executive ; provided, however, in no event shall any judgment result in the offset of amounts subject to Code Section 409A.  In no

 

 

 

 

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event shall the Executive be obligated to seek other employment in mitigation of the amounts payable to the Executive under any of the provisions of this Agreement, nor shall the amount of any payment hereunder be reduced by any compensation earned by the Executive as a result of employment by another employer; provided, that continued health, dental and vision benefit plan partici pation pursuant to Section 7.5(a )(ii) or Section 11.5(c) herein shall be reduced to the extent that the Executive becomes eligible to such benefits from a subsequent employer.

17.12 Contractual Rights to Benefits .  This Agreement establishes and vests in the Executive a contractual right to the benefits to which he is entitled hereunder.  However, nothing herein contained shall require or be deemed to require, or prohibit or be deemed to prohibit, the Company to segregate, earmark, or otherwise set aside any funds or other assets in trust or otherwise to provide for any payments to be made or required hereunder.

17.13 Resignations .  Upon the termination of the Executive ’s employment, however such termination is effected, he shall be deemed to have resigned as of the date of such termination all offices and directorships he may have held with the Company and all subsidiaries.

Article 18. Governing Law

This Agreement shall be governed by, construed and enforced in accordance with the laws of the Commonwealth of Virginia without regard to conflicts of laws principles thereof.  In the event of any litigation between CarMax and Executive related to the enforcement or enforceability of the Restrictive Covenants, the parties agree that the Circuit Court for the County of Henrico, Virginia, shall have mandatory and exclusive jurisdiction and venue of any such action.

[Signature Page Follows]

 

 

 

 

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IN WITNESS WHEREOF, the Executive and the Company have executed this Agreement as of January 6, 2015.

 

 

 

 

 

CARMAX, INC.:

 

 

By: /s/ Thomas J. Folliard    

Thomas J. Folliard

President and Chief Executive Officer

 

 

EXECUTIVE:

 

  /s/ Thomas W. Reedy    

Thomas W. Reedy

Executive Vice President and

Chief Financial Officer

 

 

 

 

 

 

 

 

 

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EXHIBIT A

 

[ Form of Release ]

 

AGREEMENT AND GENERAL RELEASE

 

This Agreement and General Release (the “ Agreement and General Release ”), dated as of _______ __, 20__, is made by and between CarMax, Inc. , for itself and its affiliates, subsidiaries, divisions, successors and assigns in such capacity, and the current, future and former employees, officers, directors, trustees and agents thereof (collectively referred to throughout this Agreement as the “ Company ”) and _______________________ (“ Executive ”), for him/herself and his/her heirs, executors, administrators, successors and assigns (together with Executive, collectively referred to throughout this Agreement and General Release as “ Employee ”) agree:

 

1. Last Day of Employment .  The Executive ’s last day of employment with the Company is ____________, 20__.  In addition, effective as of ____________, 20__, the Executive resigns from the Executive ’s position as Executive Vice President and Chief Financial Officer of the Company, and will not be eligible for any benefits or compensation after ____________, 20__, other than as specifically provided in Articles 7 or 11, as applicable, of the Severance Agreement between the Company and the Executive dated as of __________ __, 20_ _ (“ Severance Agreement ”) and the Executive ’s continued right to indemnification and directors and officers liability insurance.  In addition, effective as of ____________, 20__, the Executive resigns from all offices, directorships, trusteeships, committee memberships and fiduciary capacities held with, or on behalf of, the Company or any benefit plans of the Company.  These resignations will become irrevocable as set forth in Section 3 below.

2. Consideration .  The parties acknowledge that this Agreement and General Release is being executed in accordance with Article 7 or Article 11 of the Severance Agreement, as applicable, and that this Agreement and General Release is a condition to the receipt by Employee of all payments and benefits thereunder.

3. Revocation .  The Executive may revoke this Agreement and General Release for a period of seven (7) calendar days following the day the Executive executes this Agreement and General Release.  Any revocation within this period must be submitted, in writing, to the Company and state, “I hereby revoke my acceptance of our Agreement and General Release.”  The revocation must be personally delivered to the Company’s _______________, or his/her designee, or mailed to the Company, _______________________________ and postmarked within seven (7) calendar days of execution of this Agreement and General Release.  This Agreement and General Release shall not become effective or enforceable until the revocation period has expired.  If the last day of the revocation period is a Saturday, Sunday, or legal holiday in Virginia, then the revocation period shall not expire until the next following day that is not a Saturday, Sunday, or legal holiday.

4. General Release of Claims .  Employee knowingly and voluntarily releases and forever discharges the Company from any and all claims, rights, causes of action, demands, damages, fees , costs, expenses, including attorneys’ fees, and liabilities of any kind whatsoever,

 

 

 

 

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whether known or unknown, against the Company, that Employee has, has ever had or may have as of the date of execution of this Agreement and General Release, including, but not limited to, any alleged violation of:

The Age Discrimination in Employment Act of 1967, as amended;

The Older Workers Benefit Protection Act of 1990;

Title VII of the Civil Rights Act of 1964, as amended;

The Civil Rights Act of 1991;

Sections 1981 through 1988 of Title 42 of the United States Code, as amended;

The Employee Retirement Income Security Act of 1974, as amended;

The Immigration Reform and Control Act, as amended;

The Americans with Disabilities Act of 1990, as amended;

The Worker Adjustment and Retraining Notification Act, as amended;

The Occupational Safety and Health Act, as amended;

The Family and Medical Leave Act of 1993;

All other federal, state or local civil or human rights laws, whistleblower laws, or any other local, state or federal law, regulations and ordinances;

All public policy, contract, tort, or common laws; and

All allegations for costs, fees, and other expenses including attorneys’ fees incurred in these matters.

Notwithstanding anything herein to the contrary, the sole matters to which the Agreement and General Release do not apply are: (i) Employee’s rights of indemnification and directors and officers liability insurance coverage to which the Executive was entitled immediately prior to __________ __, 20__ with regard to the Executive ’s service as an officer and director of the Company (including, without limitation, under Article 15 of the Severance Agreement); (ii) Employee’s rights under any tax-qualified pension plan or claims for accrued vested benefits under any other employee benefit plan, policy or arrangement maintained by the Company or under the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended; (iii) Employee’s rights under Article 7 or Article 11 of the Severance Agreement, as the case may be ;   (iv) Employee’s rights as a stockholder of the Company; (v) Employee’s right to file charges with the Equal Employment Opportunity Commission, or any government agency concerning claims of discrimination, although Employee waives the Executive’s right to recover any damages or other relief in any claim or suit brought by or through the Equal Employment

 

 

 

 

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Opportunity Commission or any other federal, state or local agency on behalf of Employee under the Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964 as amended, the Americans with Disabilities Act, or any other federal or state discrimination law, except where such waivers are prohibited by law ; and (vi) Employee’s rights that cannot be released by private agreement under applicable law .

5 . Affirmations .  Employee affirms that the Executive has been paid or has received all compensation, wages, bonuses, commissions, and/or benefits to which the Executive may be entitled and no other compensation, wages, bonuses, commissions and benefits are due to the Executive , except as provided in Article 7 or Article 11 of the Severance Agreement, as applicable.  The Employee also affirms the Executive has no known workplace injuries.

6 . Return of Property .  Employee represents that the Executive has returned to the Company all property belonging to the Company, including but not limited to any vehicle, laptop, cell phone, keys, access cards, phone cards and credit cards , and all Protected Information as defined in Article 10 of the Severance Agreement .

7 .   Cooperation .     Employee agrees to reasonably cooperate with the Company to provide truthful and accurate information in connection with any administrative proceeding, arbitration, or litigation relating to any matter that occurred during the Associate’s employment with the Company in which the Associate was involved or of which the Associate has knowledge.  Nothing herein, or in any other provision of this Agreement and General Release, shall affect or limit the Employee’s lawful opportunity to cooperate with or participate in any administrative proceeding or investigation by the Equal Employment Opportunity Commission, the National Labor Relations Board or any other federal, state of local administrative agency.

8.  Governing Law and Interpretation .  This Agreement and General Release shall be governed and construed   in accordance with the laws of the Commonwealth of Virginia, without reference to Virginia’s choice of law statutes or decisions.  In the event Employee or the Company breaches any provision of this Agreement and General Release, Employee and the Company acknowledge that   either may institute an action to specifically enforce any term or terms of this Agreement and General Release pursuant to the dispute resolution provisions of Article 13 of the Severance Agreement.  Should any provision of this Agreement and General Release be declared illegal or unenforceable by any court of competent jurisdiction and should the provision be incapable of being modified to be enforceable, such provision shall immediately become null and void, leaving the remainder of this Agreement and General Release in full force and effect.  Nothing herein, however, shall operate to void or nullify any enforceable general release language contained in this Agreement and General Release.

9 . No Admission of Wrongdoing .  Employee agrees neither this Agreement and General Release nor the furnishing of the consideration for this Agreement and General Release shall be deemed or construed at any time for any purpose as an admission by the Company of any liability or unlawful conduct of any kind.

 

 

 

 

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10 . Amendment .  This Agreement and General Release may not be modified, altered or changed except upon express written consent of both parties wherein specific reference is made to this Agreement and General Release.

1 1 . Entire Agreement .  This Agreement and General Release sets forth the entire agreement between the parties hereto and fully supersedes any prior agreements or understandings between the parties; provided, however, that notwithstanding anything in this Agreement and General Release, the provisions in the Severance Agreement that are intended to survive termination of the Severance Agreement, including but not limited to those contained in Articles 8, 9 and 10, 13 and in Section 17.2 thereof, shall survive and continue in full force and effect.  Employee acknowledges the Executive has not relied on any representations, promises, or agreements of any kind made to the Executive in connection with the Executive ’s decision to accept this Agreement and General Release.

EMPLOYEE HAS BEEN ADVISED THAT EXECUTIVE HAS UP TO TWENTY-ONE (21) CALENDAR DAYS TO REVIEW AND CONSIDER THIS AGREEMENT AND GENERAL RELEASE AND HAS BEEN ADVISED IN WRITING TO CONSULT WITH AN ATTORNEY PRIOR TO EXECUTION OF THIS AGREEMENT AND GENERAL RELEASE.

EMPLOYEE AGREES ANY MODIFICATIONS, MATERIAL OR OTHERWISE, MADE TO THIS AGREEMENT AND GENERAL RELEASE DO NOT RESTART OR AFFECT IN ANY MANNER THE ORIGINAL TWENTY-ONE (21) CALENDAR DAY CONSIDERATION PERIOD. 

HAVING ELECTED TO EXECUTE THIS AGREEMENT AND GENERAL RELEASE, TO FULFILL THE PROMISES SET FORTH HEREIN, AND TO RECEIVE THE SUMS AND BENEFITS SET FORTH IN THE SEVERANCE AGREEMENT, TO WHICH EMPLOYEE WOULD NOT OTHERWISE BE ENTITLED, EMPLOYEE FREELY AND KNOWINGLY, AND AFTER DUE CONSIDERATION, ENTERS INTO THIS AGREEMENT AND GENERAL RELEASE INTENDING TO WAIVE, SETTLE AND RELEASE ALL CLAIMS EMPLOYEE HAS OR MIGHT HAVE AGAINST THE COMPANY AS SET FORTH HEREIN .

[Signature Page Follows]

 

 

 

 

 

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IN WITNESS WHEREOF, the parties hereto knowingly and voluntarily executed this Agreement and General Release as of the date set forth below:

 

 

 

CARMAX, INC.:

 

 

By:

Name:_____________________________

Title:______________________________

 






 

EXECUTIVE/EMPLOYEE:

 

Name: _____________________________

 

 

 

 

 

 

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EXHIBIT 10.5

 

CARMAX , INC.

SEVERANCE AGREEMENT

 

 

THIS SEVERANCE AGREEMENT (“ Agreement ”) is entered into as of   January 6, 2015 (“ Effective Date ”) between CarMax , Inc., a Virginia corporation, and its affiliated companies (collectively, the “ Company ”), and William C. Wood, Jr.   (the “ Executive ”) .    

WHEREAS, the Company recognizes the Executive ’s intimate knowledge and experience in the business of the Company, and has appointed the Executive as Executive Vice President, Stores;

WHEREAS, the Executive will develop and come in contact with the Company’s proprietary and confidential information that is not readily available to the public, and that is of great importance to the Company and that is treated by the Company as secret and confidential information;

WHEREAS, the Company and the Executive desire to agree upon the terms, conditions, compensation and benefits of the Executive ’s future employment; and

WHEREAS, upon execution of this Agreement, any prior employment or severance agreement between the Executive and the Company, whether oral or written, will have no force and effect with respect to the terms and conditions of Executive ’s employment and will be replaced and superseded by the terms of this Agreement.

NOW, THEREFORE, in consideration of the Executive ’s   appointment and continued employment by the Company, and of the premises, mutual covenants and agreements of the parties set forth in this Agreement, and of other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, agree as follows:

Article 1. Employment Acceptance

The Company hereby agrees to employ the Executive and the Executive hereby accepts employment as Executive Vice President, Stores of the Company, in accordance with the terms and conditions set forth herein.

Article 2. Position and Responsibilities

During the term of the Executive ’s employment with the Company (“ Term ”), the Executive agrees to serve as Executive Vice President, Stores of the Company.  In his capacity as Executive Vice President, Stores, the Executive shall report directly to the Company’s President and Chief Executive Officer (“CEO”) and shall have the duties and responsibilities of Executive Vice President, Stores and such other duties and responsibilities not inconsistent with the performance of his duties as Executive Vice President, Stores of the Company.  The Executive ’s principal work location shall be the corporate headquarters of the Company located in the Richmond, Virginia metropolitan area.  

 


 

Article 3. Standard of Care

3.1 General .  During the Term, the Executive shall devote his full business time, attention, knowledge and skills to the Company’s business and interests.  The Executive covenants, warrants, and represents that he shall:

(a) Devote his best efforts and talents to the performance of his employment obligations and duties for the Company;

(b) Exercise the highest degree of loyalty and the highest standards of conduct in the performance of his duties;

(c) Observe and conform to the Company’s bylaws and other rules, regulations, and policies established or issued by the Company; and

(d) Refrain from taking advantage, for himself or others, of any corporate opportunities of the Company.

3.2 Forfeiture and Return of Incentive Compensation .  It is the Company’s expectation that the Executive will discharge his duties hereunder with utmost attention to the standards set forth in Section 3.1.  In the event the CarMax, Inc. Board of Directors (“ Board ”) determines that the Executive has engaged in conduct constituting Cause (as defined in Section 7.6(a)), which conduct directly results in the filing of a restatement of any financial statement previously filed with the Securities and Exchange Commission (or other governmental agency) under the Federal securities laws, the Executive shall immediately (a) forfeit all unpaid Affected Compensation (as defined below) and (b) upon demand by the Company repay to the Company all Affected Compensation received or realized by the Executive together with interest at the prime rate in effect from time to time as reported in The Wall Street Journal; provided, however, that the forfeiture and repayment provisions of this Section 3.2 shall not apply to conduct constituting “gross negligence” under Section 7.6(a)(ii) or to conduct under Section 7.6(a)(iii), Section 7.6(a)(vii) or Section 7.6(a)(viii).  “ Affected Compensation ” means any payment to the Executive , any award or vesting of any equity or other short-term or long-term incentive compensation to the Executive , or any before-tax proceeds of a sale of previously awarded equity compensation realized by the Executive , in any instance in which (i) the payment, award or vesting of the foregoing was expressly conditioned upon the achievement of certain financial results that were subsequently the subject of such restatement, and (ii) a lesser amount of payment, award or vesting or before-tax proceeds of a sale of any of the foregoing would have been made to, vested in or otherwise earned or realized by, the Executive based upon such restated financial results.

Article 4. Other Activities

During the Term, the Executive shall comply with the provisions of Article 8 herein.  Furthermore, during his employment, the Executive agrees to obtain the written consent of the CEO before entering into any other occupation, even if dissimilar to that of the Company, including, without limitation, service as a member of a board of directors of one or more other

 

 

 

 

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companies.  Such consent may be granted or withheld, in the CEO’s sole discretion.  The Executive may participate on charitable and civic boards, and in educational, professional, community and industry affairs, without CEO consent, provided that such participation does not interfere with the performance of his duties.

Article 5. Compensation and Benefits

As remuneration for all services to be rendered by the Executive during the Term, and as consideration for complying with the covenants herein during and after the termination or expiration of the Term, the Company shall pay and provide to the Executive the following compensation and benefits:

5.1 Base Salary .  During the Term, the Company shall pay the Executive a base salary (“ Base Salary ”) in an amount established and approved by the Compensation and Personnel Committee of the Board (“ Compensation Committee ”); provided, however, that such Base Salary shall be established at a rate of not less than  $ 595 , 793.61 per year, except as otherwise provided in this Section 5.1 below.  This Base Salary shall be subject to all appropriate federal and state withholding taxes and payable in accordance with the normal payroll practices of the Company.  The Compensation Committee shall review and adjust the Base Salary as it deems appropriate at least annually during the Term; provided, however, that the Executive ’s Base Salary shall not be decreased without the Executive ’s written consent, other than across-the-board reductions applicable to all senior officers of the Company.  If adjusted, the Base Salary shall be so adjusted for all purposes of this Agreement .    

5.2 Annual Bonus .  In addition to his Base Salary, the Executive shall be entitled to participate in the Company’s Annual Performance-Based Bonus Plan (“ Annual Bonus Plan ”), as such Annual Bonus Plan may exist from time to time during the Term.  Under the Company’s Annual Bonus Plan, the Executive has the opportunity to earn an annual bonus with respect to any fiscal year of the Company (“ Annual Bonus ”).  The Annual Bonus will be determined by a formula approved each fiscal year by the Compensation Committee (the “ Annual Bonus Formula ”) in its sole discretion.  At the beginning of each fiscal year, the Compensation Committee will authorize, in accordance with the Annual Bonus Plan, the Executive ’s Annual Bonus for that fiscal year, which shall be targeted at seventy-five   percent ( 75 %) of the Executive ’s Base Salary for that fiscal year (“ Target Bonus Rate ”).  The specified Target Bonus Rate may be increased from time to time by the Compensation Committee but shall not be decreased without the Executive ’s written consent.  Depending upon the actual financial performance recorded by the Company for any given fiscal year, the Executive ’s Annual Bonus may be increased or decreased solely in accordance with the Annual Bonus Formula and otherwise in accordance with the Annual Bonus Plan.

5.3 Long-Term Incentives . During the Term, the Executive shall be eligible to participate in the Company’s 2002 Stock Incentive Plan, as amended and restated (or any successor incentive plan thereto), to the extent that the Compensation Committee, in its sole discretion, determines is appropriate.  The Compensation Committee will make its determination consistent with the methodology used by the Company for compensating the Executive ’s peer executives.  Additionally, the Executive shall be entitled to participate in all other incentive

 

 

 

 

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plans, whether equity-based or cash-based, applicable generally to his peer executives within the Company.

5.4 Retirement and Deferred Compensation Plans .  During the Term, the Executive shall be entitled to participate in all tax-qualified and nonqualified retirement and deferred compensation plans, policies and programs applicable generally to his peer executives within the Company, subject to the eligibility and participation requirements of such plans, policies and programs.

5.5 Welfare Benefit Plans .  During the Term, the Executive and the Executive ’s family will be entitled to participate in all welfare benefit plans, policies and programs, including those defined under Section 3(1) of the Employee Retirement Income Security Act of 1974, as amended, provided by the Company to his peer executives within the Company, subject to the eligibility requirements and other provisions of such plans, policies and programs.

5.6 Fringe Benefits .  During the Term, the Executive will be entitled to fringe benefits in accordance with the plans, policies and programs of the Company in effect for his peer executives within the Company.

5.7 Vacation .  During the Term, the Executive will be entitled to participate in the Company’s Time Away paid time off program for salaried employees (or successor paid time off program) as that program is administered by the Company and as it may be amended or modified from time to time; provided, in all events, the Executive will be entitled to not less than 30 days of paid vacation each fiscal year.

5.8 Right to Change Plans .  By reason of Sections 5.4, 5.5, 5.6 and 5.7 herein, the Company shall not be obligated to institute, maintain, or refrain from changing, amending, or discontinuing any benefit plan, policy or program, so long as such changes are similarly applicable to the Executive ’s peer executives.

Article 6. Expenses

During the Term, the Company shall pay or reimburse the Executive for all ordinary and necessary expenses, in a reasonable amount, that the Executive incurs in performing his duties under this Agreement including, but not limited to, travel, entertainment, professional dues and subscriptions, and all dues, fees, and expenses associated with membership in various professional, business, and civic associations and societies in which the Company finds that the Executive ’s participation is in the best interests of the Company.  The payment or reimbursement of expenses shall be subject to such rules concerning documentation of expenses and the type or magnitude of such expenses as the Compensation Committee or the Company, as applicable, may establish from time to time.

Article 7. Employment Termination

7.1 Date of Termination .  The Company or the Executive may terminate the Executive ’s employment in accordance with the provisions of this Article 7.  The “ Date of

 

 

 

 

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Termination ” of the Executive ’s employment shall be as determined in Sections 7.2, 7.3, 7.4, 7.5, 7.6, and 7.7 below.

7.2 Termination Due to Retirement or Death

(a) In the event the Executive ’s employment ends by reason of Retirement (as defined below), the Date of Termination shall be the date set forth in a notice by the Executive , which notice shall be given to the Company at least ninety (90) days prior to such date.  In the event of the Executive ’s death, the Date of Termination shall be the date of death.  In either case, the Executive ’s benefits shall be determined in accordance with the Company’s retirement, survivor’s benefits, insurance and other applicable plans and programs of the Company then in effect.  For the purposes of this Agreement, “ Retirement ” shall mean the Executive ’s voluntary termination of employment at a time during which he is eligible for “Normal Retirement” or “Early Retirement” as such terms are defined in the CarMax, Inc. Pension Plan as of the Effective Date.

(b) Upon the Date of Termination due to the Executive ’s Retirement or death, the Company shall be obligated to pay the Executive or, if applicable, the Executive ’s beneficiary or estate, the following “ Accrued Obligations ”: (i) any Base Salary that was accrued but not yet paid as of the Date of Termination; (ii) the unpaid Annual Bonus, if any, earned with respect to the fiscal year preceding the Date of Termination; (iii) any compensation previously deferred by the Executive by his own election; and (iv) all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans.  The Accrued Obligations payable under the above clauses (i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations payable under clauses (iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due. 

(c) Upon the Date of Termination due to the Executive ’s Retirement, the Executive shall be entitled to a pro rata share of the Annual Bonus based on actual performance for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of which is 365) (“ Pro Rata Actual Bonus ”).  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(d) Upon the Date of Termination due to the Executive ’s death, the Executive ’s beneficiary or estate shall be entitled to a pro rata share of the Annual Bonus at the Target Bonus Rate for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of which is 365) (“ Pro Rata Target Bonus ”).  The Pro Rata Target Bonus shall be paid to the Executive ’s beneficiary or estate in a lump sum cash payment within ten (10) days after the date of the Executive ’s death or as soon as practicable thereafter. 

 

 

 

 

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(e) Upon the termination of the Executive ’s employment due to his Retirement or death, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.2.

 

7.3 Termination Due to Disability

 

(a) The Company shall have the right to terminate the Executive ’s employment for his Disability (as defined below).  The Date of Termination due to Disability shall be the date set forth in a notice to the Executive , which notice shall be given by the Company at least thirty (30) days prior to such date.  For the purposes of this Agreement, “ Disability ” or “ Disabled ” shall mean any physical or mental illness or injury that causes the Executive (i) to be considered “disabled” for the purpose of eligibility to receive income-replacement benefits in accordance with the Company’s long-term disability plan in which the Executive is a participant, or (ii) if the Executive does not participate in any such plan, to be unable to substantially perform the duties of his position for 180 days in the aggregate during any period of twelve (12) consecutive months and a physician selected by the Company (and reasonably acceptable to the Executive ) shall have furnished to the Company certification that the return of the Executive to his normal duties is impossible or improbable.  The Board shall review the foregoing information and shall determine in good faith if the Executive is Disabled.  The Board’s decision shall be binding on the Executive .  Notwithstanding the foregoing, if the Executive incurs a physical or mental illness or injury that does not constitute a Disability, such physical or mental illness or injury shall not constitute a failure by the Executive to perform his duties hereunder and shall not be deemed a breach or default of this Agreement by the Executive .

 

(b) Upon the Date of Termination due to the Executive ’s Disability, the Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon as practicable thereafter.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(c) Upon the termination of the Executive ’s employment due to his Disability, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.3.

7.4 Voluntary Termination by the Executive Without Good Reason .  The Executive may terminate his employment at any time without Good Reason (as defined in Section 7.7)   by giving the Company at least forty five (45) days notice, which notice shall state the Date of Termination.  The Company reserves the right to require the Executive not to work during the

 

 

 

 

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notice period but shall pay the Executive his accrued and unpaid Base Salary, at the rate then in effect provided in Section 5.1 herein, through the Date of Termination (but not to exceed forty-five (45) days), and such payment shall be made to the Executive within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Company shall also pay the Executive any compensation previously deferred by the Executive by his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s voluntary termination of employment without Good Reason, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.4.  

7.5 Involuntary Termination by the Company Without Cause .  Upon notice to the Executive , the Company may terminate the Executive ’s employment at any time for any reason other than for Cause and other than due to Disability (“ Involuntary Termination Without Cause ”).  The Date of Termination shall be the date stated in such notice.

(a) In the event of the Executive ’s Involuntary Termination Without Cause, which occurs prior to the occurrence of ,   or after the conclusion of , a Change in Control Employment Pe riod (defined at Section 11.4) that relates to a “Change in Control Event” (as defined in Section 11.5(b)), the Executive   shall receive the following payments and benefits:

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day following the Executive ’s “Separation from Service” (as such term is defined in the Internal Revenue Code of 1986, as amended (“Code”) Section 409A), an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months.  The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2)

 

 

 

 

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the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Actual Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.5. 

(b) Amounts payable under this Section 7.5 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(c) In the event that the Company terminates the Executive ’s employment at any time for any reason (i) other than for Cause and other than due to Disability and (ii) after the Executive has attained age 65 or higher, such termination shall not be deemed an Involuntary Termination Without Cause.

7.6 Termination For Cause .  The Company may terminate the Executive ’s employment at any time for Cause, without notice or liability for doing so.  The Date of Termination shall be the date that Cause is determined as provided below.

(a) For purposes of this Agreement, “ Cause ” means a good faith determination by the Board that one (1) or more of the following has occurred:

(i) The Executive has committed a material breach of this Agreement, which breach was not cured or waived by the Company, within ten (10) days of receipt by the Executive of notice from the Company specifying the breach;

(ii) The Executive has committed gross negligence in the performance of his duties hereunder, intentionally fails to perform his duties, engages in intentional misconduct or intentionally refuses to abide by or comply with the directives of the

 

 

 

 

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Board, the CEO or the Company’s policies and procedures, as applicable, which actions continued for a period of ten (10) days after receipt by the Executive of notice of the need to cure or cease;

(iii) The Executive has willfully and continuously failed to perform substantially his duties (other than any such failure resulting from the Executive ’s Disability or incapacity due to bodily injury or physical or mental illness), after a written demand for substantial performance is delivered to the Executive by the Board or the CEO that specifically identifies the manner in which the Board or the CEO believes that the Executive has not substantially performed his duties;

(iv) The Executive has willfully violated a material requirement of the Company’s code of conduct or breached his fiduciary duty to the Company;  

(v) The Executive ’s conviction of (or a plea of guilty or nolo contendere to) a felony or any crime involving moral turpitude, dishonesty, fraud, theft or financial impropriety;

(vi) The Executive has engaged in illegal conduct, embezzlement or fraud with respect to the business or affairs of the Company;

(vii) The Executive has failed to disclose to the Board a conflict of interest of which the Executive knew or with reasonable diligence should have known in connection with any transaction entered into on behalf of the Company; or

(viii) The Executive has failed to agree to a modification of the Agreement pursuant to Section 17.3 hereof when the purpose of the modification is to comply with applicable federal, state or local laws or regulations, or when such modification is designed to further define the restrictions of Article 8 or otherwise enhance the enforcement of Article 8 without increasing the duration or scope of the Article 8 restrictions.

No act or failure to act on the Executive ’s part will be considered “willful” if conducted by the Executive in good faith and with a reasonable belief that the Executive ’s act or omission was in, and not opposed to, the best interests of the Company.

(b) If the Executive ’s employment is terminated for Cause during the Term, this Agreement will terminate without further obligation of the Company to the Executive other than (i) the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, and (ii) the payment of   any compensation previously deferred by the Executive by his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s termination of employment for Cause, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is

 

 

 

 

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equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.6.  

7.7 Termination for Good Reason .  At any time during the Term, the Executive may terminate his employment for Good Reason (as defined below) upon notice to the Company.  Such notice shall state the intended Date of Termination and shall be given to the Company at least forty-five (45) days prior to such date and shall set forth in detail the facts and circumstances claimed to provide grounds for such termination.  The Company shall have the right to cure the facts and circumstances giving rise to such grounds for termination for Good Reason.  If the Company does not so cure within such forty-five (45) day notice period, then the Executive ’s employment shall terminate on the Date of Termination stated in the notice. 

(a) For purposes of this Agreement, “ Good Reason ” shall mean, without the Executive ’s express written consent, the occurrence of any one (1) or more of the following:

(i) A reduction in the Executive ’s Base Salary (other than, prior to the occurrence of a Change in Control or Asset Sale, a reduction across-the-board affecting all senior officers in substantially like percentages of their base salaries) or Target Bonus Rate;

(ii) A material reduction in the Executive ’s duties or authority as Executive Vice President, Stores   of the Company, or any removal of the Executive from or any failure to reappoint or reelect the Executive to such positions (except in connection with the termination of the Executive ’s employment for Cause or Disability, as a result of the Executive ’s death or Retirement or by the Executive other than for Good Reason);

(iii) The Executive being required to relocate to a principal place of employment more than 35 miles from the Company’s headquarters except, prior to the occurrence of a Change in Control or Asset Sale, in connection with the relocation of substantially all senior Company executives pursuant to the relocation of the Company’s headquarters; or

(iv) The failure of the Company to obtain an agreement from any successor to all or substantially all of the assets or business of the Company to assume and agree to perform this Agreement within fifteen (15) days after a merger, consolidation, sale or similar transaction.

(b) In the event of the Executive ’s voluntary termination of employment for Good Reason, which occurs prior to the occurrence of, or after the conclusion of , a Change in Control Empl oyment Period that relates to a Change in Control Event, the Executive   shall receive the following payments and benefits:   

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day   following the Executive ’s Separation from Service, an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus

 

 

 

 

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for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 .  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.    

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.7.

(vi) The Executive shall be entitled to a one-time payment in an amount equal to the Executive ’s Base Salary on the Date of Termination multiplied by seventy-five   percent (75%) .  This one-time payment shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.

 

 

 

 

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(c) The Executive ’s right to terminate his employment for Good Reason shall not be affected by the Executive ’s incapacity due to physical or mental illness not constituting a Disability .     Amounts payable under this Section 7.7 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

7.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 7 are subject to the Executive ’s:

(a) Compliance with the provisions of Article 8, Article 9, Article 10 and Section 17.2 hereof;

(b) Except with respect to payment of the Executive ’s Accrued Obligations, delivery to the Company of an executed Agreement and General Release without the Executive having revoked such a greement , which shall be substantially in the form attached hereto as Exhibit A (with such changes or additions as needed under then applicable law to give effect to its intent and purpose) (“ Agreement and General Release ”) ,   satisfactory to the Company by the appropriate deadlines specified by the Company, provided that all such steps must be completed prior to the 60th day (or for purposes of Section 11.5(b), the 45th day) following the Executive ’s Separation from Service ; and

(c) Compliance with Code Section 409A.  Notwithstanding anything herein to the contrary, d istributions under Section 7.5(a )(i), 7.7(b)(i), 7.7(b)(vi), or 11.5(b) may not be made to a Key Employee (as defined below) upon his or her Separation from Service before the date which is six months after the date of the Key Employee’s Separation from Service (or, if earlier, the date of death of the Key Employee) (the “ Key Employee Delay ”).  Any payments that would otherwise be made during this period of delay shall be accumulated and paid on the first day of the seventh month following the Executive ’s Separation from Service (or, if earlier, the first day of the month after the Executive ’s death).  For purposes of this Section 7.8(c), “Key Employee” means an executive who, as of December 31 st of a calendar year, meets the requirements of Code Section 409A(a)(2)(B)(i) to be treated as a “specified employee” of the Company; i.e., a key employee (as defined in Code Section 416(i)(1)(A)(i), (ii) or (iii) applied in accordance with the regulations thereunder and disregarding Code Section 416(i)(5)).  An executive who meets the criteria in the preceding sentence will be considered a Key Employee for purposes of this Agreement for the 12-month period commencing on the next following April 1 .

After payment of all amounts and benefits under this Article 7, the Company thereafter shall have no further obligation under this Agreement.

Article 8. Covenant Not to Compete

The terms and provisions contained in this Article 8 comprise a covenant not to compete (the “ Covenant Not to Compete ”).  The Executive acknowledges and agrees as follows:

8.1 CarMax operates a unique business concept regarding the sale and servicing of new and used vehicles in a highly competitive industry.

 

 

 

 

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8.2 CarMax’s competitors have attempted to duplicate CarMax’s business concept in various markets throughout the United States, including markets where CarMax does not currently have a business location, and may continue to do so.

 

8.3 In connection with the Executive’s employment with CarMax, he will receive access to, and training regarding, CarMax’s business concept and will, accordingly, acquire commercially valuable knowledge of and insight into CarMax’s operations and CarMax’s proprietary and confidential information, any of which if made available to any Competitor (as defined below) could place CarMax at a competitive disadvantage. 

 

8.4 In order to protect CarMax’s legitimate business interests from Competitors (as defined below) and to protect CarMax’s critical interest in its proprietary and confidential information, the Executive covenants and agrees as follows:

 

During the Executive ’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive ’s employment (the “Restricted Period”), the Executive will not, directly or indirectly, compete with CarMax by acting “in a competitive capacity” (as defined below), for, or on behalf of, any person or entity operating or developing, during the Restricted Period, a business that provides or intends to provide activities, products or services that are the same or substantially similar to, and competitive with, the business of CarMax as of Executive ’s last day of employment with CarMax (each, a “Competitor”) within any Metropolitan Statistical Area (as defined by the United States Office of Management and Budget) in which CarMax has a retail store site as of Executive ’s last day of employment.  Such Competitors include, but are not limited to: Sonic Automotive, Inc.; Lithia Motors, Inc.; Group 1 Automotive, Inc.; AutoNation, Inc.; Penske Automotive Group, Inc.; Asbury Automotive Group, Inc.; Hendrick Automotive Group;  Auction Direct USA, L.P.; Car Sense Inc.; AutoAmerica, Inc.; Left Gate Property Holding, Inc. d/b/a Texas Direct Auto; Off Lease Only, Inc.; Carvana, LLC; Carvana Group, LLC; AutoMatch USA, LLC; DriveTime Car Sales Company, LLC; DriveTime Automotive Group, Inc.; CarLotz, Inc.; Hertz Global Holdings, Inc.; Enterprise Holdings, Inc.; Avis Budget Group, Inc.; Cox Automotive, Inc.; Classified Ventures, LLC; TrueCar, Inc.; E dmunds.com, Inc.; Dealertrack Technologies, Inc.; Dealer Dot Com, Inc.; CarGurus, LLC; Blinker, Inc.; and Beepi, Inc., and any automotive retail operation affiliated with, owned, operated, or controlled by Berkshire Hathaway Inc.; Home Depot, Inc.; Lowe’s Companies, Inc.; Target Corporation; Wal-Mart Stores, Inc.; Sears Holdings Corporation; Carrefour S.A.; Costco Wholesale Corporation; Royal Dutch Shell plc; Exxon Mobil Corporation; Chevron Corporation; and/or Gulliver International Co., Ltd.

 

8.5 A business, including any Competitor, or any of its respective subsidiaries or affiliates, will not be considered to be in competition with CarMax for purposes of Article 8 if the business, or operating unit of the business, or its respective subsidiaries or affiliates, by which the Executive will be or is employed (i) does not have within the twenty-four (24) months preceding the Executive’s termination of employment with CarMax, annual gross revenues

 

 

 

 

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(calculated on a rolling 12-month basis) of at least $5,000,000 derived from the sale and servicing of new or used vehicles; or (ii) is not projected (by the business or operating unit of the business) to have within the twenty-four (24) months following the Executive’s termination of employment with CarMax, annual gross revenues (regardless of how calculated) of at least $5,000,000 derived from the sale and servicing of new or used vehicles.

8.6 Acting “in a competitive capacity” shall mean providing to a Competitor, directly or indirectly, the same or substantially similar services that the Executive provided to CarMax at any time during Executive’s last twenty-four (24) months of employment. 

8.7 Nothing herein shall prevent or restrict the Executive from working for any person in any role or in any capacity that is not in competition with CarMax.

8.8 Notwithstanding the foregoing, nothing herein shall be deemed to prevent or limit the right of the Executive to invest in the capital stock or other securities of any corporation whose stock or securities are regularly traded on any public exchange.

8.9 Intellectual Property .  The Executive understands and acknowledges that any writing, invention, design, system, process, development or discovery (collectively, “ Intellectual Property ”) conceived, developed , created or made by the Executive, alone or with others, both during the Term of this Agreement and in the course of the Executive’s employment prior to the Term, is the sole and exclusive property of the Company to the extent such Intellectual Property is related to the Executive’s duties or is within the scope of the Company’s actual or anticipated business. The Executive agrees to assign to the Company any and all of his right, title, and interest in and to such Intellectual Property, including, but not limited to, patent, trademark and other rights. The Executive further agrees to cooperate fully with the Company to secure, maintain, enforce, or defend the Company’s ownership of and rights in such Intellectual Property.  The rights and remedies of this Section 8.9 are in addition to any rights and remedies available under applicable law.

8.10 The Executive and CarMax have examined in detail the Covenant Not to Compete contained in this Article 8 and each agrees that the restraint imposed upon the Executive is reasonable in light of the legitimate business interests of CarMax and is not unduly harsh or burdensome with respect to the Executive’s ability to earn a livelihood.  I f any provision of the Covenant Not to Compete relating to the time period, geographic area or scope of restricted activities shall be declared by a court of competent jurisdiction to exceed the maximum time period, geographic area or scope of activities, as applicable, that such court deems reasonable and enforceable, then such time period, geographic area or scope of activities shall be deemed to be, and thereafter shall become, the maximum time period, scope of activities or largest geographic area that such court deems reasonable and enforceable and this Agreement shall automatically be considered to have been amended and revised to reflect such determination.

8.11 The Executive and CarMax acknowledge that the Executive ’s services are of a special, extraordinary, and intellectual character that gives the Executive unique value, and that CarMax’s business is highly competitive, and that violation of the Covenant Not to Compete provided herein would cause immediate, immeasurable, and irreparable harm, loss, and damage

 

 

 

 

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to CarMax not adequately compensable by a monetary award.  In the event of any breach or threatened breach by the Executive of the Covenant Not to Compete, CarMax shall be entitled to such equitable and injunctive relief as may be available to restrain the Executive from violating the provisions hereof.  Nothing herein shall be construed as prohibiting CarMax from pursuing any other remedies available at law or in equity for such breach or threatened breach, including the recovery of damages and the immediate termination of the employment of the Executive hereunder for Cause.

Article 9.   Non-Solicitation of Employees

The Executive agrees that during the Executive’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive’s employment, the Executive shall not, directly or indirectly, solicit or induce, or attempt to solicit or induce, any employee of CarMax with whom the Executive had material business-related contact on behalf of CarMax, to leave employment with CarMax for any reason whatsoever (the “ Covenant Not to Solicit ”).  For purposes of this Article 9, employee shall mean any individual employed by CarMax.

Article 10. Confidentiality

The terms and provisions contained in this Article 10 comprise a covenant of confidentiality (the “ Covenant of Confidentiality ”).

 

The Executive understands and agrees that any and all Protected Information is the property of CarMax and is essential to the protection of CarMax’s goodwill and to the maintenance of CarMax’s competitive position and accordingly should be kept secret.  For purposes of this Agreement, “Protected Information” means trade secrets, confidential and proprietary business information of or about CarMax, and any other information of CarMax, including technical data, processes, know ‑how, financial data, analyses, forecasts, plans, operations information and data, customer lists (including potential customers) and information, marketing plans, materials and information, product and service information, accounts and billings information, sales transaction data, sales documents and information, discoveries, ideas, concepts, designs, drawings, specifications, techniques, models, information systems data and materials, computer software or hardware, data analyses and compilations, source code, object code, documentation, diagrams, flow charts, research, procedures, methods, systems, programs, price lists, pricing policies, supplier and distributor information, sources of supply, internal memoranda, promotional plans, internal policies, purchasing information, operating methods and procedures , training materials, and any products and services which may be developed from time to time by CarMax and its agents or employees, including the Executive; provided, however, that information that is in the public domain (other than as a result of a breach of this Agreement), approved for release by CarMax or lawfully obtained from third parties who are not bound by a confidentiality agreement with CarMax, is not Protected Information.

CarMax has advised the Executive and the Executive acknowledges that it is the policy of CarMax to maintain as secret and confidential all Protected Information, and that Protected Information has been and will be developed at substantial cost to and effort by CarMax.  The

 

 

 

 

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Executive agrees to hold in strict confidence and safeguard any and all Protected Information accessed or accessible by the Executive during the Executive’s employment.  The Executive shall not, without the prior written consent of CarMax, at any time, directly or indirectly, divulge, furnish, use, disclose or make accessible to any person, firm, corporation, association, or other entity (otherwise than as may be required in the regular course of the Executive’s employment with CarMax), any Protected Information, or cause any such Protected Information to enter the public domain.

Nothing contained in this Article 10 is intended to reduce in any way the protection available to CarMax pursuant to the Uniform Trade Secrets Act as adopted in Virginia or any other state or other applicable laws that prohibit the misuse or disclosure of confidential or proprietary information.  Unless lengthened by the application of the Virginia Uniform Trade Secret s Act or other applicable law, the restrictions in Article 10 shall remain in effect during Associate’s employment and for five (5) years thereafter .

Article 11. Change in Control; Sale of Assets

11.1 Purpose .  The Company recognizes that the possibility of a Change in Control or Asset Sale exists, and the uncertainty and questions that it may raise among management may result in the departure or distraction of management personnel to the detriment of the Company.  Accordingly, the purpose of this Article 11 is to encourage the Executive to continue employment after a Change in Control or Asset Sale by providing reasonable employment security to the Executive and to recognize the prior service of the Executive in the event of a termination of employment under certain circumstances after a Change in Control or Asset Sale.  This Article 11 shall not become effective, and the Company shall have no obligation hereunder, if the employment of the Executive with the Company terminates before a Change in Control or Asset Sale.

11.2 Definitions .

(a) Change in Control ” of the Company means the occurrence of either of the following events: (i) a third person, including a “group” as defined in Section 13(d)(3) of the Securities Exchange Act of 1934, as amended, becomes, or obtains the right to become, the beneficial owner of Company securities having twenty percent (20%) or more of the combined voting power of the then outstanding securities of the Company that may be cast for the election of directors to the Board of the Company (other than as a result of an issuance of securities initiated by the Company in the ordinary course of business); or (ii) as the result of, or in connection with, any cash tender or exchange offer, merger or other business combination, sale of assets or contested election, or any combination of the foregoing transactions, the persons who were directors of the Company before such transactions shall cease to constitute a majority of the board or of the board of directors of any successor to the Company.

(b) Asset Sale ” shall mean a sale of all or substantially all of the assets of the Company in a single transaction or a series of related transactions.

 

 

 

 

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11.3 Long-Term Incentive Compensation .  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences to the Executive upon the occurrence of a Change in Control or an Asset Sale or upon a termination of the Executive ’s employment thereafter. 

11.4 Continued Employment Following Change in Control or an Asset Sale .  If a Change in Control or an Asset Sale occurs and the Executive is employed by the Company on the date the Change in Control or Asset Sale occurs (the “ Change in Control Date ”), the period beginning on the Change in Control Date and ending on the second (2nd) anniversary of such date shall be the “ Change in Control Employment Period .”

11.5 Termination of Employment During Change in Control Employment Period .  The Executive will be entitled to the compensation and benefits described in this Section 11.5 if, during the Change in Control Employment Period, (a) the Company terminates his employment for any reason other than for Cause or due to Disability, or (b) the Executive voluntarily terminates his employment with the Company for Good Reason.  The compensation and benefits described in this Section 11.5 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.5 and 7.7 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.  Upon such a termination of employment, the Executive shall receive the following payments and benefits:

(a) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(b) The Company shall pay to the Executive an amount equal to 2.99 times the Executive ’s Final Compensation.  For purposes of this Agreement, “ Final Compensation ” means the Base Salary in effect at the Date of Termination, plus the higher Annual Bonus paid or payable for the two (2) most rec ently completed fiscal years.  If the Change in Control Employment Period relates to an event that also qualifies as a Change in Control Event, t his payment will be paid to the Executive in a lump sum cash payment on the forty-fifth (45th) day following the Executive ’s Separation from Service.  Otherwise, such payment shall be paid at the time and in the form set forth in Section 7.5.  For purposes of this Section 11.5(b), a “Change in Control Event” means an event described in IRS regulations or other guidance under Code Section 409A(a)(2)(A)(v) .

(c) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs. The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of COBRA.  If the

 

 

 

 

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Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(d) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

11.6 Death, Disability or Retirement Termination During Change In Control Employment Period.  If the Executive ’s employment ends by reason of Retirement, the Executive ’s death, or as a result of Disability during the Change in Control Employment Period, this Agreement will terminate without any further obligation on the part of the Company under this Agreement other than:

(a) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(b) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.6.

The compensation and benefits described in this Section 11.6 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive   pursuant to Sections 7.2 and 7.3 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

11.7 Termination for Cause and Termination Other Than For Good Reason Following a Change in Control

(a) If the Executive ’s employment is terminated for Cause during the Change in Control Employment Period, this Agreement will terminate without further obligation to the

 

 

 

 

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Executive other than the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, as well as any deferred compensation and other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans under which they are due.  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employm ent under this Section 11.7(a).  The compensation and benefits described in this Section 11.7 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.4 and 7.6 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(b) If the Executive terminates employment during the Change in Control Employment Period other than for Good Reason, this Agreement will terminate without further obligation to the Executive other than: 

(i) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(ii) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.7(b).

11.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 11 are subject to the provisions of Section 7.8 (including the Key Employee Delay in Section 7.8(c)) .  After payment of all amounts and benefits under this Article 11, the Company thereafter shall have no further obligation under this Agreement.

Article 12. Assignment

12.1 Assignment by Company .  This Agreement may and shall be assigned or transferred to, and shall be binding upon and shall inure to the benefit of, any successor of the Company, and any such successor shall be deemed substituted for all purposes of the “Company” under the terms of this Agreement.  As used in this Agreement, the term “ successor ” shall mean any person, firm, corporation, or business entity which, at any time, whether by merger, purchase, or otherwise, acquires all or substantially all, or control of all or substantially all, of the assets or the business of the Company.  Except as provided herein, the Company may not otherwise assign this Agreement.

 

 

 

 

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12.2 Assignment by the Executive .  The services to be provided by the Executive to the Company hereunder are personal to the Company and the Executive ’s duties may not be assigned by the Executive ; provided, however, that this Agreement shall inure to the benefit of and be enforceable by the Executive ’s personal or legal representatives, executors, and administrators, successors, heirs, distributees, devisees, and legatees.  If the Executive dies while any amounts payable to the Executive hereunder remain outstanding, all such amounts, unless otherwise provided herein, shall be paid in accordance with the terms of this Agreement to the Executive ’s devisee, legatee, or other designee or, in the absence of such designee, to the Executive ’s estate. 

Article 13. Dispute Resolution

Except for actions initiated by CarMax to enjoin a breach by the Executive , and/or recover damages from the Executive , related to the Covenant Not to Compete (Article 8), the Covenant Not to Solicit (Article 9) or the Covenant of Confidentiality (Article 10) (collectively, the “ Restrictive Covenants ”), which action(s) CarMax may bring in an appropriate court of law or equity, any disagreement between the Executive and CarMax concerning anything covered by this Agreement or concerning other terms or conditions of the Executive ’s employment or the termination of the Executive ’s employment will be settled by final and binding arbitration pursuant to CarMax’s Dispute Resolution Rules and Procedures in effect at the time the disagreement or dispute arises or at the time of termination in the event the Executive ’s employment terminated.  The decision of the arbitrator will be final and binding on both the Executive and CarMax and may be enforced in a court of appropriate jurisdiction. 

Article 14. Litigation By Third Parties

All litigation or inquiries by third parties (including, but not limited to, those by the Company’s shareholders or by government agencies) arising out of or in connection with the Executive ’s performance under this Agreement, against either the Company or the Executive or both, shall be jointly defended or opposed by the parties hereto to support this Agreement.  The Company shall appoint legal counsel for the parties and shall bear the costs, reasonable legal fees and expenses related to such litigation or inquiry. 

Article 15. Indemnity; Limitation of Liability

As an officer of the Company, the Executive shall be entitled to indemnity and limitation of liability as provided pursuant to the Company’s Articles of Incorporation, bylaws and any other governing document, as the same shall be amended from time to time.

Article 16. Notice

Any notices, requests, demands, or other communications provided for by this Agreement shall be in writing, and given by delivery in person or by registered or certified mail, postage prepaid (in which case notice will be deemed to have been given on the third day after mailing) or by overnight delivery by a reliable overnight courier service (in which case notice will be deemed to have been given on the day after delivery to such courier service).  Notices to the

 

 

 

 

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Executive shall be directed to the last address he has filed in writing with the Company.  Notices to the Company shall be directed to the Secretary of the Company.

Article 17. Miscellaneous

17.1 Entire Agreement .  This Agreement supersedes any prior agreements or understandings, oral or written, between the parties hereto, with respect to the subject matter hereof, and constitutes the entire agreement of the parties with respect thereto.  Without limiting the generality of the foregoing sentence, this Agreement completely supersedes any and all prior employment and severance agreements entered into by and between the Company, and the Executive , and all amendments thereto, in their entirety.

17.2 Return of Materials .  Upon the termination of the Executive ’s employment with the Company, however such termination is effected, the Executive shall promptly deliver to the Company all property (including Intellectual Property), records, materials, documents, and copies of documents concerning the Executive ’s business and/or its customers (hereinafter collectively “ Company Materials ”) which the Executive has in his possession or under his control at the time of termination of his employment.  The Executive further agrees not to take or extract any portion of Company Materials in written, computer, electronic or any other reproducible form without the prior written consent of the Board.

17.3 Modification .  This Agreement shall not be varied, altered, modified, canceled, changed, or in any way amended except by mutual agreement of the parties in a written instrument executed by the parties hereto or their legal representatives.

17.4 Severability .  It is the intention of the parties that the provisions of the restrictive covenants herein shall be enforceable to the fullest extent permissible under the applicable law.  If any clause or provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future laws effective during the Term hereof, then the remainder of this Agreement shall not be affected thereby, and in lieu of each clause or provision of this Agreement that is illegal, invalid or unenforceable, there shall be added, as a part of this Agreement, a clause or provision as similar in terms to such illegal, invalid or unenforceable clause or provision as may be possible and as may be legal, valid and enforceable.

17.5 Attorney’s Fees .  In any action arising under this Agreement, CarMax, so long as it prevails, shall be entitled to recover its reasonable attorney’s fees and costs.

17.6 Section 409A .  Notwithstanding any other provision of this Agreement, (i) to the extent applicable, this Agreement will be interpreted, operated and administered in accordance with the requirements of Code Section 409A, and (ii) if either the Company or the Executive determines that any provision of this Agreement may cause compensation payable to the Executive to be classified as income under Code Section 409A(a) or (b) and thereby results in tax penalties to the Executive , the Company or the Executive , as the case may be, shall notify the other party and the parties will amend the Agreement to avoid penalties under Code Section 409A .

 

 

 

 

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17.7 Counterparts .  This Agreement may be executed in one (1) or more counterparts, each of which shall be deemed to be an original, but all of which together will constitute one and the same Agreement.

17.8 Tax Withholding .  The Company may withhold from any benefits payable under this Agreement all federal, state, city, or other taxes as may be required pursuant to any law or governmental regulation or ruling.

17.9 Restrictive Covenants of the Essence The Restrictive Covenants in Article s 8, 9 and 10 of the Agreement are of   the essence of this Agreement.  In the event that the Executive has a claim or cause of action against CarMax (whether related to this Agreement or not), such claim or cause of action , including but not limited to a breach of this Agreement by CarMax, shall not prevent or otherwise constitute a defense to CarMax’s enforcement of the Restrictive Covenants   and shall not excuse the Executive’s performance of the Restrictive Covenants.  CarMax shall at all times maintain the right to seek enforcement of the Restrictive Covenants whether or not CarMax has previously refrained from seeking enforcement of any such Restrictive Covenant as to the Executive or any other peer Executive who has signed an agreement with similar covenants.  Notwithstanding any provision contained within this Agreement, the obligations of the Executive under Articles 8, 9, 10, 13 and 17 of this Agreement shall continue after the termination of this Agreement and the Executive ’s employment and shall be binding on the Executive ’s heirs, executors, legal representatives and assigns.

17.10 Beneficiaries .  The Executive may designate one (1) or more persons or entities as the primary or contingent beneficiaries of any amounts to be received under this Agreement.  Such designation must be in the form of a signed writing acceptable to the Company’s chief legal officer.  The Executive may make or change such designation at any time.

17.11 Full Settlement .  Except as set forth in this Agreement, the Company’s obligation to make the payments provided for in this Agreement and otherwise to perform its obligations hereunder shall not be affected by any circumstances, including without limitation, set-off, counterclaim, recoupment, defense or other claim, right or action which the Company may have against the Executive or others, except to the extent any amounts are due the Company or its subsidiaries or affiliates pursuant to a judgment against the Executive ; provided, however, in no event shall any judgment result in the offset of amounts subject to Code Section 409A.  In no event shall the Executive be obligated to seek other employment in mitigation of the amounts payable to the Executive under any of the provisions of this Agreement, nor shall the amount of any payment hereunder be reduced by any compensation earned by the Executive as a result of employment by another employer; provided, that continued health, dental and vision benefit plan partici pation pursuant to Section 7.5(a )(ii) or Section 11.5(c) herein shall be reduced to the extent that the Executive becomes eligible to such benefits from a subsequent employer.

17.12 Contractual Rights to Benefits .  This Agreement establishes and vests in the Executive a contractual right to the benefits to which he is entitled hereunder.  However, nothing herein contained shall require or be deemed to require, or prohibit or be deemed to prohibit, the Company to segregate, earmark, or otherwise set aside any funds or other assets in trust or otherwise to provide for any payments to be made or required hereunder.

 

 

 

 

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17.13 Resignations .  Upon the termination of the Executive ’s employment, however such termination is effected, he shall be deemed to have resigned as of the date of such termination all offices and directorships he may have held with the Company and all subsidiaries.

Article 18. Governing Law

This Agreement shall be governed by, construed and enforced in accordance with the laws of the Commonwealth of Virginia without regard to conflicts of laws principles thereof.  In the event of any litigation between CarMax and Executive related to the enforcement or enforceability of the Restrictive Covenants, the parties agree that the Circuit Court for the County of Henrico, Virginia, shall have mandatory and exclusive jurisdiction and venue of any such action.

[Signature Page Follows]

 

 

 

 

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IN WITNESS WHEREOF, the Executive and the Company have executed this Agreement as of January 6, 2015.

 

 

 

 

 

CARMAX, INC.:

 

 

By: /s/ Thomas J. Folliard    

Thomas J. Folliard

President and Chief Executive Officer

 

 

EXECUTIVE:

 

  /s/ William C. Wood, Jr.    

William C. Wood, Jr.

Executive Vice President, Stores

 

 

 

 

 

 

 

 

 

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EXHIBIT A

 

[ Form of Release ]

 

AGREEMENT AND GENERAL RELEASE

 

This Agreement and General Release (the “ Agreement and General Release ”), dated as of _______ __, 20__, is made by and between CarMax, Inc., for itself and its affiliates, subsidiaries, divisions, successors and assigns in such capacity, and the current, future and former employees, officers, directors, trustees and agents thereof (collectively referred to throughout this Agreement as the “ Company ”) and _______________________ (“ Executive ”), for him/herself and his/her heirs, executors, administrators, successors and assigns (together with Executive, collectively referred to throughout this Agreement and General Release as “ Employee ”) agree:

 

1. Last Day of Employment .  The Executive ’s last day of employment with the Company is ____________, 20__.  In addition, effective as of ____________, 20__, the Executive resigns from the Executive ’s position as Executive Vice President, Stores of the Company, and will not be eligible for any benefits or compensation after ____________, 20__, other than as specifically provided in Articles 7 or 11, as applicable, of the Severance Agreement between the Company and the Executive dated as of __________ __, 20_ _ (“ Severance Agreement ”) and the Executive ’s continued right to indemnification and directors and officers liability insurance.  In addition, effective as of ____________, 20__, the Executive resigns from all offices, directorships, trusteeships, committee memberships and fiduciary capacities held with, or on behalf of, the Company or any benefit plans of the Company.  These resignations will become irrevocable as set forth in Section 3 below.

2. Consideration .  The parties acknowledge that this Agreement and General Release is being executed in accordance with Article 7 or Article 11 of the Severance Agreement, as applicable, and that this Agreement and General Release is a condition to the receipt by Employee of all payments and benefits thereunder.

3. Revocation .  The Executive may revoke this Agreement and General Release for a period of seven (7) calendar days following the day the Executive executes this Agreement and General Release.  Any revocation within this period must be submitted, in writing, to the Company and state, “I hereby revoke my acceptance of our Agreement and General Release.”  The revocation must be personally delivered to the Company’s _______________, or his/her designee, or mailed to the Company, _______________________________ and postmarked within seven (7) calendar days of execution of this Agreement and General Release.  This Agreement and General Release shall not become effective or enforceable until the revocation period has expired.  If the last day of the revocation period is a Saturday, Sunday, or legal holiday in Virginia, then the revocation period shall not expire until the next following day that is not a Saturday, Sunday, or legal holiday.

4. General Release of Claims .  Employee knowingly and voluntarily releases and forever discharges the Company from any and all claims, rights, causes of action, demands, damages, fees , costs, expenses, including attorneys’ fees, and liabilities of any kind whatsoever,

 

 

 

 

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whether known or unknown, against the Company, that Employee has, has ever had or may have as of the date of execution of this Agreement and General Release, including, but not limited to, any alleged violation of:

The Age Discrimination in Employment Act of 1967, as amended;

The Older Workers Benefit Protection Act of 1990;

Title VII of the Civil Rights Act of 1964, as amended;

The Civil Rights Act of 1991;

Sections 1981 through 1988 of Title 42 of the United States Code, as amended;

The Employee Retirement Income Security Act of 1974, as amended;

The Immigration Reform and Control Act, as amended;

The Americans with Disabilities Act of 1990, as amended;

The Worker Adjustment and Retraining Notification Act, as amended;

The Occupational Safety and Health Act, as amended;

The Family and Medical Leave Act of 1993;

All other federal, state or local civil or human rights laws, whistleblower laws, or any other local, state or federal law, regulations and ordinances;

All public policy, contract, tort, or common laws; and

All allegations for costs, fees, and other expenses including attorneys’ fees incurred in these matters.

Notwithstanding anything herein to the contrary, the sole matters to which the Agreement and General Release do not apply are: (i) Employee’s rights of indemnification and directors and officers liability insurance coverage to which the Executive was entitled immediately prior to __________ __, 20__ with regard to the Executive ’s service as an officer and director of the Company (including, without limitation, under Article 15 of the Severance Agreement); (ii) Employee’s rights under any tax-qualified pension plan or claims for accrued vested benefits under any other employee benefit plan, policy or arrangement maintained by the Company or under the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended; (iii) Employee’s rights under Article 7 or Article 11 of the Severance Agreement, as the case may be ;   (iv) Employee’s rights as a stockholder of the Company; (v) Employee’s right to file charges with the Equal Employment Opportunity Commission, or any government agency concerning claims of discrimination, although Employee waives the Executive’s right to recover any damages or other relief in any claim or suit brought by or through the Equal Employment

 

 

 

 

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Opportunity Commission or any other federal, state or local agency on behalf of Employee under the Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964 as amended, the Americans with Disabilities Act, or any other federal or state discrimination law, except where such waivers are prohibited by law ; and (vi) Employee’s rights that cannot be released by private agreement under applicable law .

5 . Affirmations .  Employee affirms that the Executive has been paid or has received all compensation, wages, bonuses, commissions, and/or benefits to which the Executive may be entitled and no other compensation, wages, bonuses, commissions and benefits are due to the Executive , except as provided in Article 7 or Article 11 of the Severance Agreement, as applicable.  The Employee also affirms the Executive has no known workplace injuries.

6 . Return of Property .  Employee represents that the Executive has returned to the Company all property belonging to the Company, including but not limited to any vehicle, laptop, cell phone, keys, access cards, phone cards and credit cards , and all Protected Information as defined in Article 10 of the Severance Agreement .

7 .   Cooperation .     Employee agrees to reasonably cooperate with the Company to provide truthful and accurate information in connection with any administrative proceeding, arbitration, or litigation relating to any matter that occurred during the Associate’s employment with the Company in which the Associate was involved or of which the Associate has knowledge.  Nothing herein, or in any other provision of this Agreement and General Release, shall affect or limit the Employee’s lawful opportunity to cooperate with or participate in any administrative proceeding or investigation by the Equal Employment Opportunity Commission, the National Labor Relations Board or any other federal, state of local administrative agency.

8.  Governing Law and Interpretation .  This Agreement and General Release shall be governed and construed   in accordance with the laws of the Commonwealth of Virginia, without reference to Virginia’s choice of law statutes or decisions.  In the event Employee or the Company breaches any provision of this Agreement and General Release, Employee and the Company acknowledge that   either may institute an action to specifically enforce any term or terms of this Agreement and General Release pursuant to the dispute resolution provisions of Article 13 of the Severance Agreement.  Should any provision of this Agreement and General Release be declared illegal or unenforceable by any court of competent jurisdiction and should the provision be incapable of being modified to be enforceable, such provision shall immediately become null and void, leaving the remainder of this Agreement and General Release in full force and effect.  Nothing herein, however, shall operate to void or nullify any enforceable general release language contained in this Agreement and General Release.

9 . No Admission of Wrongdoing .  Employee agrees neither this Agreement and General Release nor the furnishing of the consideration for this Agreement and General Release shall be deemed or construed at any time for any purpose as an admission by the Company of any liability or unlawful conduct of any kind.

 

 

 

 

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10 . Amendment .  This Agreement and General Release may not be modified, altered or changed except upon express written consent of both parties wherein specific reference is made to this Agreement and General Release.

1 1 . Entire Agreement .  This Agreement and General Release sets forth the entire agreement between the parties hereto and fully supersedes any prior agreements or understandings between the parties; provided, however, that notwithstanding anything in this Agreement and General Release, the provisions in the Severance Agreement that are intended to survive termination of the Severance Agreement, including but not limited to those contained in Articles 8, 9 and 10, 13 and in Section 17.2 thereof, shall survive and continue in full force and effect.  Employee acknowledges the Executive has not relied on any representations, promises, or agreements of any kind made to the Executive in connection with the Executive ’s decision to accept this Agreement and General Release.

EMPLOYEE HAS BEEN ADVISED THAT EXECUTIVE HAS UP TO TWENTY-ONE (21) CALENDAR DAYS TO REVIEW AND CONSIDER THIS AGREEMENT AND GENERAL RELEASE AND HAS BEEN ADVISED IN WRITING TO CONSULT WITH AN ATTORNEY PRIOR TO EXECUTION OF THIS AGREEMENT AND GENERAL RELEASE.

EMPLOYEE AGREES ANY MODIFICATIONS, MATERIAL OR OTHERWISE, MADE TO THIS AGREEMENT AND GENERAL RELEASE DO NOT RESTART OR AFFECT IN ANY MANNER THE ORIGINAL TWENTY-ONE (21) CALENDAR DAY CONSIDERATION PERIOD. 

HAVING ELECTED TO EXECUTE THIS AGREEMENT AND GENERAL RELEASE, TO FULFILL THE PROMISES SET FORTH HEREIN, AND TO RECEIVE THE SUMS AND BENEFITS SET FORTH IN THE SEVERANCE AGREEMENT, TO WHICH EMPLOYEE WOULD NOT OTHERWISE BE ENTITLED, EMPLOYEE FREELY AND KNOWINGLY, AND AFTER DUE CONSIDERATION, ENTERS INTO THIS AGREEMENT AND GENERAL RELEASE INTENDING TO WAIVE, SETTLE AND RELEASE ALL CLAIMS EMPLOYEE HAS OR MIGHT HAVE AGAINST THE COMPANY AS SET FORTH HEREIN .

[Signature Page Follows]

 

 

 

 

 

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IN WITNESS WHEREOF, the parties hereto knowingly and voluntarily executed this Agreement and General Release as of the date set forth below:

 

 

 

CARMAX, INC.:

 

 

By:  

Name:_____________________________

Title:______________________________

 






EXECUTIVE/EMPLOYEE:

 

 

Name: _____________________________

 

 

 

 

 

 

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EXHIBIT 10.6

 

CARMAX , INC.

SEVERANCE AGREEMENT

 

 

THIS SEVERANCE AGREEMENT (“ Agreement ”) is entered into as of   January 6, 201 5 (“ Effective Date ”) between CarMax , Inc., a Virginia corporation, and its affiliated companies (collectively, the “ Company ”), and Eric M. Margolin   (the “ Executive ”) .  

WHEREAS, the Company recognizes the Executive ’s intimate knowledge and experience in the business of the Company, and has appointed the Executive as Senior Vice President, General Counsel and Corporate Secretary ;

WHEREAS, the Executive will develop and come in contact with the Company’s proprietary and confidential information that is not readily available to the public, and that is of great importance to the Company and that is treated by the Company as secret and confidential information;

WHEREAS, the Company and the Executive desire to agree upon the terms, conditions, compensation and benefits of the Executive ’s future employment; and

WHEREAS, upon execution of this Agreement, any prior employment or severance agreement between the Executive and the Company, whether oral or written, will have no force and effect with respect to the terms and conditions of Executive ’s employment and will be replaced and superseded by the terms of this Agreement.

NOW, THEREFORE, in consideration of the Executive ’s   appointment and continued employment by the Company, and of the premises, mutual covenants and agreements of the parties set forth in this Agreement, and of other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the parties hereto, intending to be legally bound, agree as follows:

Article 1. Employment Acceptance

The Company hereby agrees to employ the Executive and the Executive hereby accepts employment as Senior Vice President, General Counsel and Corporate Secretary   of the Company, in accordance with the terms and conditions set forth herein.

Article 2. Position and Responsibilities

During the term of the Executive ’s employment with the Company (“ Term ”), the Executive agrees to serve as Senior Vice President, General Counsel and Corporate Secretary   of the Company.  In his capacity as Senior Vice President, General Counsel and Corporate Secretary ,   the Executive shall report directly to the Company’s President and Chief Executive Officer (“CEO”) and shall have the duties and responsibilities of Senior Vice President, General Counsel and Corporate Secretary   and such other duties and responsibilities not inconsistent with the performance of his duties as Senior Vice President, General Counsel and Corporate Secretary  

 


 

of the Company.  The Executive ’s principal work location shall be the corporate headquarters of the Company located in the Richmond, Virginia   metropolitan area.

Article 3. Standard of Care

3.1 General .  During the Term, the Executive shall devote his full business time, attention, knowledge and skills to the Company’s business and interests.  The Executive covenants, warrants, and represents that he shall:

(a) Devote his best efforts and talents to the performance of his employment obligations and duties for the Company;

(b) Exercise the highest degree of loyalty and the highest standards of conduct in the performance of his duties;

(c) Observe and conform to the Company’s bylaws and other rules, regulations, and policies established or issued by the Company; and

(d) Refrain from taking advantage, for himself or others, of any corporate opportunities of the Company.

3.2 Forfeiture and Return of Incentive Compensation .  It is the Company’s expectation that the Executive will discharge his duties hereunder with utmost attention to the standards set forth in Section 3.1.  In the event the CarMax, Inc. Board of Directors (“ Board ”) determines that the Executive has engaged in conduct constituting Cause (as defined in Section 7.6(a)), which conduct directly results in the filing of a restatement of any financial statement previously filed with the Securities and Exchange Commission (or other governmental agency) under the Federal securities laws, the Executive shall immediately (a) forfeit all unpaid Affected Compensation (as defined below) and (b) upon demand by the Company repay to the Company all Affected Compensation received or realized by the Executive together with interest at the prime rate in effect from time to time as reported in The Wall Street Journal; provided, however, that the forfeiture and repayment provisions of this Section 3.2 shall not apply to conduct constituting “gross negligence” under Section 7.6(a)(ii) or to conduct under Section 7.6(a)(iii), Section 7.6(a)(vii) or Section 7.6(a)(viii).  “ Affected Compensation ” means any payment to the Executive , any award or vesting of any equity or other short-term or long-term incentive compensation to the Executive , or any before-tax proceeds of a sale of previously awarded equity compensation realized by the Executive , in any instance in which (i) the payment, award or vesting of the foregoing was expressly conditioned upon the achievement of certain financial results that were subsequently the subject of such restatement, and (ii) a lesser amount of payment, award or vesting or before-tax proceeds of a sale of any of the foregoing would have been made to, vested in or otherwise earned or realized by, the Executive based upon such restated financial results.

Article 4. Other Activities

During the Term, the Executive shall comply with the provisions of Article 8 herein.  Furthermore, during his employment, the Executive agrees to obtain the written consent of the

 

 

 

 

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CEO before entering into any other occupation, even if dissimilar to that of the Company, including, without limitation, service as a member of a board of directors of one or more other companies.  Such consent may be granted or withheld, in the CEO’s sole discretion.  The Executive may participate on charitable and civic boards, and in educational, professional, community and industry affairs, without CEO   consent, provided that such participation does not interfere with the performance of his duties.

Article 5. Compensation and Benefits

As remuneration for all services to be rendered by the Executive during the Term, and as consideration for complying with the covenants herein during and after the termination or expiration of the Term, the Company shall pay and provide to the Executive the following compensation and benefits:

5.1 Base Salary .  During the Term, the Company shall pay the Executive a base salary (“ Base Salary ”) in an amount established and approved by the Compensation and Personnel Committee of the Board (“ Compensation Committee ”); provided, however, that such Base Salary shall be established at a rate of not less than $ 490 , 135.1 0   per year, except as otherwise provided in this Section 5.1 below.  This Base Salary shall be subject to all appropriate federal and state withholding taxes and payable in accordance with the normal payroll practices of the Company.  The Compensation Committee shall review and adjust the Base Salary as it deems appropriate at least annually during the Term; provided, however, that the Executive ’s Base Salary shall not be decreased without the Executive ’s written consent, other than across-the-board reductions applicable to all senior officers of the Company.  If adjusted, the Base Salary shall be so adjusted for all purposes of this Agreement .    

5.2 Annual Bonus .  In addition to his Base Salary, the Executive shall be entitled to participate in the Company’s Annual Performance-Based Bonus Plan (“ Annual Bonus Plan ”), as such Annual Bonus Plan may exist from time to time during the Term.  Under the Company’s Annual Bonus Plan, the Executive has the opportunity to earn an annual bonus with respect to any fiscal year of the Company (“ Annual Bonus ”).  The Annual Bonus will be determined by a formula approved each fiscal year by the Compensation Committee (the “ Annual Bonus Formula ”) in its sole discretion.  At the beginning of each fiscal year, the Compensation Committee will authorize, in accordance with the Annual Bonus Plan, the Executive ’s Annual Bonus for that fiscal year, which shall be targeted at fifty   percent ( 50%) of the Executive ’s Base Salary for that fiscal year (“ Target Bonus Rate ”).  The specified Target Bonus Rate may be increased from time to time by the Compensation Committee but shall not be decreased without the Executive ’s written consent.  Depending upon the actual financial performance recorded by the Company for any given fiscal year, the Executive ’s Annual Bonus may be increased or decreased solely in accordance with the Annual Bonus Formula and otherwise in accordance with the Annual Bonus Plan.

5.3 Long-Term Incentives . During the Term, the Executive shall be eligible to participate in the Company’s 2002 Stock Incentive Plan, as amended and restated (or any successor incentive plan thereto), to the extent that the Compensation Committee, in its sole discretion, determines is appropriate.  The Compensation Committee will make its determination

 

 

 

 

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consistent with the methodology used by the Company for compensating the Executive ’s peer executives.  Additionally, the Executive shall be entitled to participate in all other incentive plans, whether equity-based or cash-based, applicable generally to his peer executives within the Company.

5.4 Retirement and Deferred Compensation Plans .  During the Term, the Executive shall be entitled to participate in all tax-qualified and nonqualified retirement and deferred compensation plans, policies and programs applicable generally to his peer executives within the Company, subject to the eligibility and participation requirements of such plans, policies and programs.

5.5 Welfare Benefit Plans .  During the Term, the Executive and the Executive ’s family will be entitled to participate in all welfare benefit plans, policies and programs, including those defined under Section 3(1) of the Employee Retirement Income Security Act of 1974, as amended, provided by the Company to his peer executives within the Company, subject to the eligibility requirements and other provisions of such plans, policies and programs.

5.6 Fringe Benefits .  During the Term, the Executive will be entitled to fringe benefits in accordance with the plans, policies and programs of the Company in effect for his peer executives within the Company.

5.7 Vacation .  During the Term, the Executive will be entitled to participate in the Company’s Time Away paid time off program for salaried employees (or successor paid time off program) as that program is administered by the Company and as it may be amended or modified from time to time; provided, in all events, the Executive will be entitled to not less than 30 days of paid vacation each fiscal year.

5.8 Right to Change Plans .  By reason of Sections 5.4, 5.5, 5.6 and 5.7 herein, the Company shall not be obligated to institute, maintain, or refrain from changing, amending, or discontinuing any benefit plan, policy or program, so long as such changes are similarly applicable to the Executive ’s peer executives.

Article 6. Expenses

During the Term, the Company shall pay or reimburse the Executive for all ordinary and necessary expenses, in a reasonable amount, that the Executive incurs in performing his duties under this Agreement including, but not limited to, travel, entertainment, professional dues and subscriptions, and all dues, fees, and expenses associated with membership in various professional, business, and civic associations and societies in which the Company finds that the Executive ’s participation is in the best interests of the Company.  The payment or reimbursement of expenses shall be subject to such rules concerning documentation of expenses and the type or magnitude of such expenses as the Compensation Committee or the Company, as applicable, may establish from time to time.

 

 

 

 

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Article 7. Employment Termination

7.1 Date of Termination .  The Company or the Executive may terminate the Executive ’s employment in accordance with the provisions of this Article 7.  The “ Date of Termination ” of the Executive ’s employment shall be as determined in Sections 7.2, 7.3, 7.4, 7.5, 7.6, and 7.7 below.

7.2 Termination Due to Retirement or Death

(a) In the event the Executive ’s employment ends by reason of Retirement (as defined below), the Date of Termination shall be the date set forth in a notice by the Executive , which notice shall be given to the Company at least ninety (90) days prior to such date.  In the event of the Executive ’s death, the Date of Termination shall be the date of death.  In either case, the Executive ’s benefits shall be determined in accordance with the Company’s retirement, survivor’s benefits, insurance and other applicable plans and programs of the Company then in effect.  For the purposes of this Agreement, “ Retirement ” shall mean the Executive ’s voluntary termination of employment at a time during which he is eligible for “Normal Retirement” or “Early Retirement” as such terms are defined in the CarMax, Inc. Pension Plan as of the Effective Date.

(b) Upon the Date of Termination due to the Executive ’s Retirement or death, the Company shall be obligated to pay the Executive or, if applicable, the Executive ’s beneficiary or estate, the following “ Accrued Obligations ”: (i) any Base Salary that was accrued but not yet paid as of the Date of Termination; (ii) the unpaid Annual Bonus, if any, earned with respect to the fiscal year preceding the Date of Termination; (iii) any compensation previously deferred by the Executive by his own election; and (iv) all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans.  The Accrued Obligations payable under the above clauses (i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations payable under clauses (iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due. 

(c) Upon the Date of Termination due to the Executive ’s Retirement, the Executive shall be entitled to a pro rata share of the Annual Bonus based on actual performance for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of which is 365) (“ Pro Rata Actual Bonus ”).  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(d) Upon the Date of Termination due to the Executive ’s death, the Executive ’s beneficiary or estate shall be entitled to a pro rata share of the Annual Bonus at the Target Bonus Rate for the fiscal year in which the Date of Termination occurs (such proration to be based on the fraction, the numerator of which is the number of full completed days of employment during the fiscal year through the Date of Termination, and the denominator of

 

 

 

 

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which is 365) (“ Pro Rata Target Bonus ”).  The Pro Rata Target Bonus shall be paid to the Executive ’s beneficiary or estate in a lump sum cash payment within ten (10) days after the date of the Executive ’s death or as soon as practicable thereafter. 

(e) Upon the termination of the Executive ’s employment due to his Retirement or death, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.2.

 

7.3 Termination Due to Disability

 

(a) The Company shall have the right to terminate the Executive ’s employment for his Disability (as defined below).  The Date of Termination due to Disability shall be the date set forth in a notice to the Executive , which notice shall be given by the Company at least thirty (30) days prior to such date.  For the purposes of this Agreement, “ Disability ” or “ Disabled ” shall mean any physical or mental illness or injury that causes the Executive (i) to be considered “disabled” for the purpose of eligibility to receive income-replacement benefits in accordance with the Company’s long-term disability plan in which the Executive is a participant, or (ii) if the Executive does not participate in any such plan, to be unable to substantially perform the duties of his position for 180 days in the aggregate during any period of twelve (12) consecutive months and a physician selected by the Company (and reasonably acceptable to the Executive ) shall have furnished to the Company certification that the return of the Executive to his normal duties is impossible or improbable.  The Board shall review the foregoing information and shall determine in good faith if the Executive is Disabled.  The Board’s decision shall be binding on the Executive .  Notwithstanding the foregoing, if the Executive incurs a physical or mental illness or injury that does not constitute a Disability, such physical or mental illness or injury shall not constitute a failure by the Executive to perform his duties hereunder and shall not be deemed a breach or default of this Agreement by the Executive .

 

(b) Upon the Date of Termination due to the Executive ’s Disability, the Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon as practicable thereafter.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(c) Upon the termination of the Executive ’s employment due to his Disability, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.3.

 

 

 

 

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7.4 Voluntary Termination by the Executive Without Good Reason .  The Executive may terminate his employment at any time without Good Reason (as defined in Section 7.7)   by giving the Company at least forty five (45) days notice, which notice shall state the Date of Termination.  The Company reserves the right to require the Executive not to work during the notice period but shall pay the Executive his accrued and unpaid Base Salary, at the rate then in effect provided in Section 5.1 herein, through the Date of Termination (but not to exceed forty-five (45) days), and such payment shall be made to the Executive within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Company shall also pay the Executive any compensation previously deferred by the Executive by his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s voluntary termination of employment without Good Reason, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.4.  

7.5 Involuntary Termination by the Company Without Cause .  Upon notice to the Executive , the Company may terminate the Executive ’s employment at any time for any reason other than for Cause and other than due to Disability (“ Involuntary Termination Without Cause ”).  The Date of Termination shall be the date stated in such notice.

(a) In the event of the Executive ’s Involuntary Termination Without Cause, which occurs prior to the occurrence of ,   or after the conclusion of , a Change in Control Employment Pe riod (defined at Section 11.4) that relates to a “Change in Control Event” (as defined in Section 11.5(b)), the Executive   shall receive the following payments and benefits:

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day following the Executive ’s “Separation from Service” (as such term is defined in the Internal Revenue Code of 1986, as amended (“Code”) Section 409A), an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a

 

 

 

 

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portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months.  The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000.  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Actual Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.  The Pro Rata Actual Bonus, if any, shall be paid to the Executive when annual bonuses are paid to other senior officers of the Company for such fiscal year.

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.5. 

(b) Amounts payable under this Section 7.5 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(c) In the event that the Company terminates the Executive ’s employment at any time for any reason (i) other than for Cause and other than due to Disability and (ii) after the Executive has attained age 65 or higher, such termination shall not be deemed an Involuntary Termination Without Cause.

7.6 Termination For Cause .  The Company may terminate the Executive ’s employment at any time for Cause, without notice or liability for doing so.  The Date of Termination shall be the date that Cause is determined as provided below.

(a) For purposes of this Agreement, “ Cause ” means a good faith determination by the Board that one (1) or more of the following has occurred:

 

 

 

 

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(i) The Executive has committed a material breach of this Agreement, which breach was not cured or waived by the Company, within ten (10) days of receipt by the Executive of notice from the Company specifying the breach;

(ii) The Executive has committed gross negligence in the performance of his duties hereunder, intentionally fails to perform his duties, engages in intentional misconduct or intentionally refuses to abide by or comply with the directives of the Board, the CEO or the Company’s policies and procedures, as applicable, which actions continued for a period of ten (10) days after receipt by the Executive of notice of the need to cure or cease;

(iii) The Executive has willfully and continuously failed to perform substantially his duties (other than any such failure resulting from the Executive ’s Disability or incapacity due to bodily injury or physical or mental illness), after a written demand for substantial performance is delivered to the Executive by the Board or the CEO that specifically identifies the manner in which the Board or the CEO believes that the Executive has not substantially performed his duties;

(iv) The Executive has willfully violated a material requirement of the Company’s code of conduct or breached his fiduciary duty to the Company;  

(v) The Executive ’s conviction of (or a plea of guilty or nolo contendere to) a felony or any crime involving moral turpitude, dishonesty, fraud, theft or financial impropriety;

(vi) The Executive has engaged in illegal conduct, embezzlement or fraud with respect to the business or affairs of the Company;

(vii) The Executive has failed to disclose to the Board a conflict of interest of which the Executive knew or with reasonable diligence should have known in connection with any transaction entered into on behalf of the Company; or

(viii) The Executive has failed to agree to a modification of the Agreement pursuant to Section 17.3 hereof when the purpose of the modification is to comply with applicable federal, state or local laws or regulations, or when such modification is designed to further define the restrictions of Article 8 or otherwise enhance the enforcement of Article 8 without increasing the duration or scope of the Article 8 restrictions.

No act or failure to act on the Executive ’s part will be considered “willful” if conducted by the Executive in good faith and with a reasonable belief that the Executive ’s act or omission was in, and not opposed to, the best interests of the Company.

(b) If the Executive ’s employment is terminated for Cause during the Term, this Agreement will terminate without further obligation of the Company to the Executive other than (i) the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, and (ii) the payment of   any compensation previously deferred by the Executive by

 

 

 

 

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his own election and all other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination, all in accordance with the terms of the applicable plan or plans under which they are due.  In the event of the Executive ’s termination of employment for Cause, the terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.6.  

7.7 Termination for Good Reason .  At any time during the Term, the Executive may terminate his employment for Good Reason (as defined below) upon notice to the Company.  Such notice shall state the intended Date of Termination and shall be given to the Company at least forty-five (45) days prior to such date and shall set forth in detail the facts and circumstances claimed to provide grounds for such termination.  The Company shall have the right to cure the facts and circumstances giving rise to such grounds for termination for Good Reason.  If the Company does not so cure within such forty-five (45) day notice period, then the Executive ’s employment shall terminate on the Date of Termination stated in the notice. 

(a) For purposes of this Agreement, “ Good Reason ” shall mean, without the Executive ’s express written consent, the occurrence of any one (1) or more of the following:

(i) A reduction in the Executive ’s Base Salary (other than, prior to the occurrence of a Change in Control or Asset Sale, a reduction across-the-board affecting all senior officers in substantially like percentages of their base salaries) or Target Bonus Rate;

(ii) A material reduction in the Executive ’s duties or authority as Senior Vice President, General Counsel and Corporate Secretary of the Company, or any removal of the Executive from or any failure to reappoint or reelect the Executive to such positions (except in connection with the termination of the Executive ’s employment for Cause or Disability, as a result of the Executive ’s death or Retirement or by the Executive other than for Good Reason);

(iii) The Executive being required to relocate to a principal place of employment more than 35 miles from the Company’s headquarters except, prior to the occurrence of a Change in Control or Asset Sale, in connection with the relocation of substantially all senior Company executives pursuant to the relocation of the Company’s headquarters; or

(iv) The failure of the Company to obtain an agreement from any successor to all or substantially all of the assets or business of the Company to assume and agree to perform this Agreement within fifteen (15) days after a merger, consolidation, sale or similar transaction.

(b) In the event of the Executive ’s voluntary termination of employment for Good Reason, which occurs prior to the occurrence of, or after the conclusion of , a Change in

 

 

 

 

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Control Empl oyment Period that relates to a Change in Control Event, the Executive   shall receive the following payments and benefits:   

(i) The Company shall pay to the Executive , in equal monthly installments over the twenty-four (24) month period beginning on the 60 th day   following the Executive ’s Separation from Service, an amount equal to the product of two (2) times the sum of (x) the Executive ’s Base Salary and (y) the amount of the last Annual Bonus for the Executive as determined by the Compensation Committee   in accordance with the Annual Bonus Plan, regardless of the Date of Termination.  

(ii) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs.  The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended (“ COBRA ”).  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the Company’s health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(iii) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 .  Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

(iv) The Executive shall be entitled to his Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.    

(v) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 7.7.

 

 

 

 

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(vi) The Executive shall be entitled to a one-time payment in an amount equal to the Executive ’s Base Salary on the Date of Termination multiplied by fifty   percent ( 50% ).  This one-time payment shall be paid to the Executive in a lump sum cash payment on the tenth day after the Date of Termination or as soon thereafter as may be practicable.

(c) The Executive ’s right to terminate his employment for Good Reason shall not be affected by the Executive ’s incapacity due to physical or mental illness not constituting a Disability .     Amounts payable under this Section 7.7 shall be in lieu of any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

7.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 7 are subject to the Executive ’s:

(a) Compliance with the provisions of Article 8, Article 9, Article 10 and Section 17.2 hereof;

(b) Except with respect to payment of the Executive ’s Accrued Obligations, delivery to the Company of an executed Agreement and General Release without the Executive having revoked such a greement , which shall be substantially in the form attached hereto as Exhibit A (with such changes or additions as needed under then applicable law to give effect to its intent and purpose) (“ Agreement and General Release ”) ,   satisfactory to the Company by the appropriate deadlines specified by the Company, provided that all such steps must be completed prior to the 60th day (or for purposes of Section 11.5(b), the 45th day) following the Executive ’s Separation from Service ; and

(c) Compliance with Code Section 409A.  Notwithstanding anything herein to the contrary, d istributions under Section 7.5(a )(i), 7.7(b)(i), 7.7(b)(vi), or 11.5(b) may not be made to a Key Employee (as defined below) upon his or her Separation from Service before the date which is six months after the date of the Key Employee’s Separation from Service (or, if earlier, the date of death of the Key Employee) (the “ Key Employee Delay ”).  Any payments that would otherwise be made during this period of delay shall be accumulated and paid on the first day of the seventh month following the Executive ’s Separation from Service (or, if earlier, the first day of the month after the Executive ’s death).  For purposes of this Section 7.8(c), “Key Employee” means an executive who, as of December 31 st of a calendar year, meets the requirements of Code Section 409A(a)(2)(B)(i) to be treated as a “specified employee” of the Company; i.e., a key employee (as defined in Code Section 416(i)(1)(A)(i), (ii) or (iii) applied in accordance with the regulations thereunder and disregarding Code Section 416(i)(5)).  An executive who meets the criteria in the preceding sentence will be considered a Key Employee for purposes of this Agreement for the 12-month period commencing on the next following April 1 .

After payment of all amounts and benefits under this Article 7, the Company thereafter shall have no further obligation under this Agreement.

 

 

 

 

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Article 8. Covenant Not to Compete

The terms and provisions contained in this Article 8 comprise a covenant not to compete (the “ Covenant Not to Compete ”).  The Executive acknowledges and agrees as follows:

8.1 CarMax operates a unique business concept regarding the sale and servicing of new and used vehicles in a highly competitive industry.

 

8.2 CarMax’s competitors have attempted to duplicate CarMax’s business concept in various markets throughout the United States, including markets where CarMax does not currently have a business location, and may continue to do so.

 

8.3 In connection with the Executive’s employment with CarMax, he will receive access to, and training regarding, CarMax’s business concept and will, accordingly, acquire commercially valuable knowledge of and insight into CarMax’s operations and CarMax’s proprietary and confidential information, any of which if made available to any Competitor (as defined below) could place CarMax at a competitive disadvantage. 

 

8.4 In order to protect CarMax’s legitimate business interests from Competitors (as defined below) and to protect CarMax’s critical interest in its proprietary and confidential information, the Executive covenants and agrees as follows:

 

During the Executive ’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive ’s employment (the “Restricted Period”), the Executive will not, directly or indirectly, compete with CarMax by acting “in a competitive capacity” (as defined below), for, or on behalf of, any person or entity operating or developing, during the Restricted Period, a business that provides or intends to provide activities, products or services that are the same or substantially similar to, and competitive with, the business of CarMax as of Executive ’s last day of employment with CarMax (each, a “Competitor”) within any Metropolitan Statistical Area (as defined by the United States Office of Management and Budget) in which CarMax has a retail store site as of Executive ’s last day of employment.  Such Competitors include, but are not limited to: Sonic Automotive, Inc.; Lithia Motors, Inc.; Group 1 Automotive, Inc.; AutoNation, Inc.; Penske Automotive Group, Inc.; Asbury Automotive Group, Inc.; Hendrick Automotive Group;  Auction Direct USA, L.P.; Car Sense Inc.; AutoAmerica, Inc.; Left Gate Property Holding, Inc. d/b/a Texas Direct Auto; Off Lease Only, Inc.; Carvana, LLC; Carvana Group, LLC; AutoMatch USA, LLC; DriveTime Car Sales Company, LLC; DriveTime Automotive Group, Inc.; CarLotz, Inc.; Hertz Global Holdings, Inc.; Enterprise Holdings, Inc.; Avis Budget Group, Inc.; Cox Automotive, Inc.; Classified Ventures, LLC; TrueCar, Inc.; E dmunds.com, Inc.; Dealertrack Technologies, Inc.; Dealer Dot Com, Inc.; CarGurus, LLC; Blinker, Inc.; and Beepi, Inc., and any automotive retail operation affiliated with, owned, operated, or controlled by Berkshire Hathaway Inc.; Home Depot, Inc.; Lowe’s Companies, Inc.; Target Corporation; Wal-Mart Stores, Inc.; Sears Holdings Corporation; Carrefour S.A.; Costco Wholesale Corporation; Royal Dutch Shell plc; Exxon Mobil Corporation; Chevron Corporation; and/or Gulliver International Co., Ltd.

 

 

 

 

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8.5 A business, including any Competitor, or any of its respective subsidiaries or affiliates, will not be considered to be in competition with CarMax for purposes of Article 8 if the business, or operating unit of the business, or its respective subsidiaries or affiliates, by which the Executive will be or is employed (i) does not have within the twenty-four (24) months preceding the Executive’s termination of employment with CarMax, annual gross revenues (calculated on a rolling 12-month basis) of at least $5,000,000 derived from the sale and servicing of new or used vehicles; or (ii) is not projected (by the business or operating unit of the business) to have within the twenty-four (24) months following the Executive’s termination of employment with CarMax, annual gross revenues (regardless of how calculated) of at least $5,000,000 derived from the sale and servicing of new or used vehicles.

8.6 Acting “in a competitive capacity” shall mean providing to a Competitor, directly or indirectly, the same or substantially similar services that the Executive provided to CarMax at any time during Executive’s last twenty-four (24) months of employment. 

8.7 Nothing herein shall prevent or restrict the Executive from working for any person in any role or in any capacity that is not in competition with CarMax.

8.8 Notwithstanding the foregoing, nothing herein shall be deemed to prevent or limit the right of the Executive to invest in the capital stock or other securities of any corporation whose stock or securities are regularly traded on any public exchange.

8.9 Intellectual Property .  The Executive understands and acknowledges that any writing, invention, design, system, process, development or discovery (collectively, “ Intellectual Property ”) conceived, developed , created or made by the Executive, alone or with others, both during the Term of this Agreement and in the course of the Executive’s employment prior to the Term, is the sole and exclusive property of the Company to the extent such Intellectual Property is related to the Executive’s duties or is within the scope of the Company’s actual or anticipated business. The Executive agrees to assign to the Company any and all of his right, title, and interest in and to such Intellectual Property, including, but not limited to, patent, trademark and other rights. The Executive further agrees to cooperate fully with the Company to secure, maintain, enforce, or defend the Company’s ownership of and rights in such Intellectual Property.  The rights and remedies of this Section 8.9 are in addition to any rights and remedies available under applicable law.

8.10 The Executive and CarMax have examined in detail the Covenant Not to Compete contained in this Article 8 and each agrees that the restraint imposed upon the Executive is reasonable in light of the legitimate business interests of CarMax and is not unduly harsh or burdensome with respect to the Executive’s ability to earn a livelihood.  I f any provision of the Covenant Not to Compete relating to the time period, geographic area or scope of restricted activities shall be declared by a court of competent jurisdiction to exceed the maximum time period, geographic area or scope of activities, as applicable, that such court deems reasonable and enforceable, then such time period, geographic area or scope of activities shall be deemed to be, and thereafter shall become, the maximum time period, scope of activities or largest

 

 

 

 

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geographic area that such court deems reasonable and enforceable and this Agreement shall automatically be considered to have been amended and revised to reflect such determination.

8.11 The Executive and CarMax acknowledge that the Executive ’s services are of a special, extraordinary, and intellectual character that gives the Executive unique value, and that CarMax’s business is highly competitive, and that violation of the Covenant Not to Compete provided herein would cause immediate, immeasurable, and irreparable harm, loss, and damage to CarMax not adequately compensable by a monetary award.  In the event of any breach or threatened breach by the Executive of the Covenant Not to Compete, CarMax shall be entitled to such equitable and injunctive relief as may be available to restrain the Executive from violating the provisions hereof.  Nothing herein shall be construed as prohibiting CarMax from pursuing any other remedies available at law or in equity for such breach or threatened breach, including the recovery of damages and the immediate termination of the employment of the Executive hereunder for Cause.

Article 9.   Non-Solicitation of Employees

The Executive agrees that during the Executive’s employment with CarMax and for a period of twenty-four (24) months following the last day of the Executive’s employment, the Executive shall not, directly or indirectly, solicit or induce, or attempt to solicit or induce, any employee of CarMax with whom the Executive had material business-related contact on behalf of CarMax, to leave employment with CarMax for any reason whatsoever (the “ Covenant Not to Solicit ”).  For purposes of this Article 9, employee shall mean any individual employed by CarMax.

Article 10. Confidentiality

The terms and provisions contained in this Article 10 comprise a covenant of confidentiality (the “ Covenant of Confidentiality ”).

 

The Executive understands and agrees that any and all Protected Information is the property of CarMax and is essential to the protection of CarMax’s goodwill and to the maintenance of CarMax’s competitive position and accordingly should be kept secret.  For purposes of this Agreement, “Protected Information” means trade secrets, confidential and proprietary business information of or about CarMax, and any other i nformation of CarMax, including   technical data, processes, know ‑how, financial data, analyses, forecasts, plans, operations information and data, customer lists (including potential customers) and information, marketing plans, materials and information, product and service information, accounts and billings information, sales transaction data, sales documents and information, discoveries, ideas, concepts, designs, drawings, specifications, techniques, models, information systems data and materials, computer software or hardware, data analyses and compilations, source code, object code, documentation, diagrams, flow charts, research, procedures, methods, systems, programs, price lists, pricing policies, supplier and distributor information, sources of supply, internal memoranda, promotional plans, internal policies, purchasing information, operating methods and procedures , training materials, and any products and services which may be developed from time to time by CarMax and its agents or employees, including the Executive; provided, however, that

 

 

 

 

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information that is in the public domain (other than as a result of a breach of this Agreement), approved for release by CarMax or lawfully obtained from third parties who are not bound by a confidentiality agreement with CarMax, is not Protected Information.

CarMax has advised the Executive and the Executive acknowledges that it is the policy of CarMax to maintain as secret and confidential all Protected Information, and that Protected Information has been and will be developed at substantial cost to and effort by CarMax.  The Executive agrees to hold in strict confidence and safeguard any and all Protected Information accessed or accessible by the Executive during the Executive’s employment.  The Executive shall not, without the prior written consent of CarMax, at any time, directly or indirectly, divulge, furnish, use, disclose or make accessible to any person, firm, corporation, association, or other entity (otherwise than as may be required in the regular course of the Executive’s employment with CarMax), any Protected Information, or cause any such Protected Information to enter the public domain.

Nothing contained in this Article 10 is intended to reduce in any way the protection available to CarMax pursuant to the Uniform Trade Secrets Act as adopted in Virginia or any other state or other applicable laws that prohibit the misuse or disclosure of confidential or proprietary information.  Unless lengthened by the application of the Virginia Uniform Trade Secret s Act or other applicable law, the restrictions in Article 10 shall remain in effect during Associate’s employment and for five (5) years thereafter .

Article 11. Change in Control; Sale of Assets

11.1 Purpose .  The Company recognizes that the possibility of a Change in Control or Asset Sale exists, and the uncertainty and questions that it may raise among management may result in the departure or distraction of management personnel to the detriment of the Company.  Accordingly, the purpose of this Article 11 is to encourage the Executive to continue employment after a Change in Control or Asset Sale by providing reasonable employment security to the Executive and to recognize the prior service of the Executive in the event of a termination of employment under certain circumstances after a Change in Control or Asset Sale.  This Article 11 shall not become effective, and the Company shall have no obligation hereunder, if the employment of the Executive with the Company terminates before a Change in Control or Asset Sale.

11.2 Definitions .

(a) Change in Control ” of the Company means the occurrence of either of the following events: (i) a third person, including a “group” as defined in Section 13(d)(3) of the Securities Exchange Act of 1934, as amended, becomes, or obtains the right to become, the beneficial owner of Company securities having twenty percent (20%) or more of the combined voting power of the then outstanding securities of the Company that may be cast for the election of directors to the Board of the Company (other than as a result of an issuance of securities initiated by the Company in the ordinary course of business); or (ii) as the result of, or in connection with, any cash tender or exchange offer, merger or other business combination, sale of assets or contested election, or any combination of the foregoing transactions, the persons who

 

 

 

 

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were directors of the Company before such transactions shall cease to constitute a majority of the board or of the board of directors of any successor to the Company.

(b) Asset Sale ” shall mean a sale of all or substantially all of the assets of the Company in a single transaction or a series of related transactions.

11.3 Long-Term Incentive Compensation .  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences to the Executive upon the occurrence of a Change in Control or an Asset Sale or upon a termination of the Executive ’s employment thereafter. 

11.4 Continued Employment Following Change in Control or an Asset Sale .  If a Change in Control or an Asset Sale occurs and the Executive is employed by the Company on the date the Change in Control or Asset Sale occurs (the “ Change in Control Date ”), the period beginning on the Change in Control Date and ending on the second (2nd) anniversary of such date shall be the “ Change in Control Employment Period .”

11.5 Termination of Employment During Change in Control Employment Period .  The Executive will be entitled to the compensation and benefits described in this Section 11.5 if, during the Change in Control Employment Period, (a) the Company terminates his employment for any reason other than for Cause or due to Disability, or (b) the Executive voluntarily terminates his employment with the Company for Good Reason.  The compensation and benefits described in this Section 11.5 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.5 and 7.7 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.  Upon such a termination of employment, the Executive shall receive the following payments and benefits:

(a) The Executive shall be entitled to his Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid to the Executive in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due.

(b) The Company shall pay to the Executive an amount equal to 2.99 times the Executive ’s Final Compensation.  For purposes of this Agreement, “ Final Compensation ” means the Base Salary in effect at the Date of Termination, plus the higher Annual Bonus paid or payable for the two (2) most rec ently completed fiscal years.  If the Change in Control Employment Period relates to an event that also qualifies as a Change in Control Event, t his payment will be paid to the Executive in a lump sum cash payment on the forty-fifth (45th) day following the Executive ’s Separation from Service.  Otherwise, such payment shall be paid at the time and in the form set forth in Section 7.5.  For purposes of this Section 11.5(b), a “Change in

 

 

 

 

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Control Event” means an event described in IRS regulations or other guidance under Code Section 409A(a)(2)(A)(v) .

(c) The Executive ’s participation in the Company’s health, dental, and vision plans will end on the last day of the month in which the Date of Termination occurs. The Executive may elect to continue coverage under the health, dental and/or vision plans for himself and his eligible dependents in accordance with the terms and procedures of COBRA.  If the Executive elects COBRA coverage, the Executive shall be responsible for remitting the COBRA premium to the Company (or to a COBRA administrator designated by the Company) in accordance with the terms of the health, dental and vision plans and applicable COBRA requirements.  If the Executive elects COBRA coverage, the Company shall reimburse the Executive for a portion of the cost of such coverage until the end of the COBRA coverage period, up to a maximum period of eighteen (18) months. The amount of the Company’s reimbursement shall be equal to the sum of (1) the amount the Company would have otherwise paid for such coverage if the Executive had remained an active employee of the Company, and (2) the COBRA administration fee.  If the Executive does not elect COBRA coverage, the Company shall have no obligation to the Executive with respect to health, dental and vision benefits following the Date of Termination.

(d) The Company shall provide the Executive with reasonable outplacement services not to exceed a cost of $25,000 Such services shall be provided no later than the expiration of the two-year period following the Executive ’s Separation from Service.

11.6 Death, Disability or Retirement Termination During Change In Control Employment Period.  If the Executive ’s employment ends by reason of Retirement, the Executive ’s death, or as a result of Disability during the Change in Control Employment Period, this Agreement will terminate without any further obligation on the part of the Company under this Agreement other than:

(a) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations and a Pro Rata Target Bonus.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) and the Pro Rata Target Bonus shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(b) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.6.

The compensation and benefits described in this Section 11.6 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive   pursuant to Sections 7.2 and 7.3

 

 

 

 

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herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

11.7 Termination for Cause and Termination Other Than For Good Reason Following a Change in Control

(a) If the Executive ’s employment is terminated for Cause during the Change in Control Employment Period, this Agreement will terminate without further obligation to the Executive other than the payment to the Executive of his accrued and unpaid Base Salary through the Date of Termination, as well as any deferred compensation and other employee welfare and retirement benefits to which the Executive is entitled on the Date of Termination in accordance with the terms of the applicable plan or plans under which they are due.  The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employm ent under this Section 11.7(a).  The compensation and benefits described in this Section 11.7 are in lieu of, and not in addition to, any compensation and benefits provided to the Executive pursuant to Sections 7.4 and 7.6 herein and any amounts otherwise payable under any severance plan or agreement covering senior officers of the Company.

(b) If the Executive terminates employment during the Change in Control Employment Period other than for Good Reason, this Agreement will terminate without further obligation to the Executive other than: 

(i) The Executive (or his beneficiary or his estate in the event of his death) will be entitled to the payment of the Executive ’s Accrued Obligations.  The Accrued Obligations provided under Section 7.2(b)(i) and (ii) shall be paid in a lump sum cash payment within ten (10) days after the Date of Termination or as soon thereafter as may be practicable.  The Accrued Obligations provided under Section 7.2(b)(iii) and (iv) shall be paid in accordance with the terms of the plan under which they are due; and

(ii) The terms and conditions of the awards and agreements applicable to the Executive ’s outstanding stock options, stock grants, stock appreciation rights, performance-based grants, and all other forms of long-term incentive compensation, regardless of whether such compensation is equity or cash based, will govern the consequences of the termination of the Executive ’s employment under this Section 11.7(b).

11.8 Conditions on Company Obligations .  All payments and benefits made or provided pursuant to Article 11 are subject to the provisions of Section 7.8 (including the Key Employee Delay in Section 7.8(c)) .  After payment of all amounts and benefits under this Article 11, the Company thereafter shall have no further obligation under this Agreement.

 

 

 

 

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Article 12. Assignment

12.1 Assignment by Company .  This Agreement may and shall be assigned or transferred to, and shall be binding upon and shall inure to the benefit of, any successor of the Company, and any such successor shall be deemed substituted for all purposes of the “Company” under the terms of this Agreement.  As used in this Agreement, the term “ successor ” shall mean any person, firm, corporation, or business entity which, at any time, whether by merger, purchase, or otherwise, acquires all or substantially all, or control of all or substantially all, of the assets or the business of the Company.  Except as provided herein, the Company may not otherwise assign this Agreement.

12.2 Assignment by the Executive .  The services to be provided by the Executive to the Company hereunder are personal to the Company and the Executive ’s duties may not be assigned by the Executive ; provided, however, that this Agreement shall inure to the benefit of and be enforceable by the Executive ’s personal or legal representatives, executors, and administrators, successors, heirs, distributees, devisees, and legatees.  If the Executive dies while any amounts payable to the Executive hereunder remain outstanding, all such amounts, unless otherwise provided herein, shall be paid in accordance with the terms of this Agreement to the Executive ’s devisee, legatee, or other designee or, in the absence of such designee, to the Executive ’s estate. 

Article 13. Dispute Resolution

Except for actions initiated by CarMax to enjoin a breach by the Executive , and/or recover damages from the Executive , related to the Covenant Not to Compete (Article 8), the Covenant Not to Solicit (Article 9) or the Covenant of Confidentiality (Article 10) (collectively, the “ Restrictive Covenants ”), which action(s) CarMax may bring in an appropriate court of law or equity, any disagreement between the Executive and CarMax concerning anything covered by this Agreement or concerning other terms or conditions of the Executive ’s employment or the termination of the Executive ’s employment will be settled by final and binding arbitration pursuant to CarMax’s Dispute Resolution Rules and Procedures in effect at the time the disagreement or dispute arises or at the time of termination in the event the Executive ’s employment terminated.  The decision of the arbitrator will be final and binding on both the Executive and CarMax and may be enforced in a court of appropriate jurisdiction. 

Article 14. Litigation By Third Parties

All litigation or inquiries by third parties (including, but not limited to, those by the Company’s shareholders or by government agencies) arising out of or in connection with the Executive ’s performance under this Agreement, against either the Company or the Executive or both, shall be jointly defended or opposed by the parties hereto to support this Agreement.  The Company shall appoint legal counsel for the parties and shall bear the costs, reasonable legal fees and expenses related to such litigation or inquiry. 

 

 

 

 

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Article 15. Indemnity; Limitation of Liability

As an officer of the Company, the Executive shall be entitled to indemnity and limitation of liability as provided pursuant to the Company’s Articles of Incorporation, bylaws and any other governing document, as the same shall be amended from time to time.

Article 16. Notice

Any notices, requests, demands, or other communications provided for by this Agreement shall be in writing, and given by delivery in person or by registered or certified mail, postage prepaid (in which case notice will be deemed to have been given on the third day after mailing) or by overnight delivery by a reliable overnight courier service (in which case notice will be deemed to have been given on the day after delivery to such courier service).  Notices to the Executive shall be directed to the last address he has filed in writing with the Company.  Notices to the Company shall be directed to the Secretary of the Company.

Article 17. Miscellaneous

17.1 Entire Agreement .  This Agreement supersedes any prior agreements or understandings, oral or written, between the parties hereto, with respect to the subject matter hereof, and constitutes the entire agreement of the parties with respect thereto.  Without limiting the generality of the foregoing sentence, this Agreement completely supersedes any and all prior employment and severance agreements entered into by and between the Company, and the Executive , and all amendments thereto, in their entirety.

17.2 Return of Materials .  Upon the termination of the Executive ’s employment with the Company, however such termination is effected, the Executive shall promptly deliver to the Company all property (including Intellectual Property), records, materials, documents, and copies of documents concerning the Executive ’s business and/or its customers (hereinafter collectively “ Company Materials ”) which the Executive has in his possession or under his control at the time of termination of his employment.  The Executive further agrees not to take or extract any portion of Company Materials in written, computer, electronic or any other reproducible form without the prior written consent of the Board.

17.3 Modification .  This Agreement shall not be varied, altered, modified, canceled, changed, or in any way amended except by mutual agreement of the parties in a written instrument executed by the parties hereto or their legal representatives.

17.4 Severability .  It is the intention of the parties that the provisions of the restrictive covenants herein shall be enforceable to the fullest extent permissible under the applicable law.  If any clause or provision of this Agreement is held to be illegal, invalid, or unenforceable under present or future laws effective during the Term hereof, then the remainder of this Agreement shall not be affected thereby, and in lieu of each clause or provision of this Agreement that is illegal, invalid or unenforceable, there shall be added, as a part of this Agreement, a clause or provision as similar in terms to such illegal, invalid or unenforceable clause or provision as may be possible and as may be legal, valid and enforceable.

 

 

 

 

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17.5 Attorney’s Fees .  In any action arising under this Agreement, CarMax, so long as it prevails, shall be entitled to recover its reasonable attorney’s fees and costs.

17.6 Section 409A .  Notwithstanding any other provision of this Agreement, (i) to the extent applicable, this Agreement will be interpreted, operated and administered in accordance with the requirements of Code Section 409A, and (ii) if either the Company or the Executive determines that any provision of this Agreement may cause compensation payable to the Executive to be classified as income under Code Section 409A(a) or (b) and thereby results in tax penalties to the Executive , the Company or the Executive , as the case may be, shall notify the other party and the parties will amend the Agreement to avoid penalties under Code Section 409A .

17.7 Counterparts .  This Agreement may be executed in one (1) or more counterparts, each of which shall be deemed to be an original, but all of which together will constitute one and the same Agreement.

17.8 Tax Withholding .  The Company may withhold from any benefits payable under this Agreement all federal, state, city, or other taxes as may be required pursuant to any law or governmental regulation or ruling.

17.9 Restrictive Covenants of the Essence The Restrictive Covenants in Article s 8, 9 and 10 of the Agreement are of   the essence of this Agreement.  In the event that the Executive has a claim or cause of action against CarMax (whether related to this Agreement or not), such claim or cause of action , including but not limited to a breach of this Agreement by CarMax, shall not prevent or otherwise constitute a defense to CarMax’s enforcement of the Restrictive Covenants   and shall not excuse the Executive’s performance of the Restrictive Covenants.  CarMax shall at all times maintain the right to seek enforcement of the Restrictive Covenants whether or not CarMax has previously refrained from seeking enforcement of any such Restrictive Covenant as to the Executive or any other peer Executive who has signed an agreement with similar covenants.  Notwithstanding any provision contained within this Agreement, the obligations of the Executive under Articles 8, 9, 10, 13 and 17 of this Agreement shall continue after the termination of this Agreement and the Executive ’s employment and shall be binding on the Executive ’s heirs, executors, legal representatives and assigns.

17.10 Beneficiaries .  The Executive may designate one (1) or more persons or entities as the primary or contingent beneficiaries of any amounts to be received under this Agreement.  Such designation must be in the form of a signed writing acceptable to the Company’s chief legal officer.  The Executive may make or change such designation at any time.

17.11 Full Settlement .  Except as set forth in this Agreement, the Company’s obligation to make the payments provided for in this Agreement and otherwise to perform its obligations hereunder shall not be affected by any circumstances, including without limitation, set-off, counterclaim, recoupment, defense or other claim, right or action which the Company may have against the Executive or others, except to the extent any amounts are due the Company or its subsidiaries or affiliates pursuant to a judgment against the Executive ; provided, however, in no event shall any judgment result in the offset of amounts subject to Code Section 409A.  In no

 

 

 

 

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event shall the Executive be obligated to seek other employment in mitigation of the amounts payable to the Executive under any of the provisions of this Agreement, nor shall the amount of any payment hereunder be reduced by any compensation earned by the Executive as a result of employment by another employer; provided, that continued health, dental and vision benefit plan partici pation pursuant to Section 7.5(a )(ii) or Section 11.5(c) herein shall be reduced to the extent that the Executive becomes eligible to such benefits from a subsequent employer.

17.12 Contractual Rights to Benefits .  This Agreement establishes and vests in the Executive a contractual right to the benefits to which he is entitled hereunder.  However, nothing herein contained shall require or be deemed to require, or prohibit or be deemed to prohibit, the Company to segregate, earmark, or otherwise set aside any funds or other assets in trust or otherwise to provide for any payments to be made or required hereunder.

17.13 Resignations .  Upon the termination of the Executive ’s employment, however such termination is effected, he shall be deemed to have resigned as of the date of such termination all offices and directorships he may have held with the Company and all subsidiaries.

Article 18. Governing Law

This Agreement shall be governed by, construed and enforced in accordance with the laws of the Commonwealth of Virginia without regard to conflicts of laws principles thereof.  In the event of any litigation between CarMax and Executive related to the enforcement or enforceability of the Restrictive Covenants, the parties agree that the Circuit Court for the County of Henrico, Virginia, shall have mandatory and exclusive jurisdiction and venue of any such action.

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IN WITNESS WHEREOF, the Executive and the Company have executed this Agreement as of January 6, 2015.

 

 

 

 

 

CARMAX, INC.:

 

 

By: /s/ Thomas J. Folliard  

Thomas J. Folliard

President and Chief Executive Officer

 

 

EXECUTIVE:

 

  /s/ Eric M. Margolin  

Eric M. Margolin

Senior Vice President, General Counsel and

Corporate Secretary

 

 

 

 

 

 

 

 

 

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EXHIBIT A

 

[ Form of Release ]

 

AGREEMENT AND GENERAL RELEASE

 

This Agreement and General Release (the “ Agreement and General Release ”), dated as of _______ _ _, 20__, is made by and between CarMax, Inc. , for itself and its affiliates, subsidiaries, divisions, successors and assigns in such capacity, and the current, future and former employees, officers, directors, trustees and agents thereof (collectively referred to throughout this Agreement as the “ Company ”) and _______________________ (“ Executive ”), for him/herself and his/her heirs, executors, administrators, successors and assigns (together with Executive, collectively referred to throughout this Agreement and General Release as “ Employee ”) agree:

 

1. Last Day of Employment .  The Executive ’s last day of employment with the Company is ____________, 20__.  In addition, effective as of ____________, 20__, the Executive resigns from the Executive ’s position as Senior Vice President, General Counsel and Corporate Secretary of the Company, and will not be eligible for any benefits or compensation after ____________, 20__, other than as specifically provided in Articles 7 or 11, as applicable, of the Severance Agreement between the Company and the Executive dated as of __________ __, 20_ _ (“ Severance Agreement ”) and the Executive ’s continued right to indemnification and directors and officers liability insurance.  In addition, effective as of ____________, 20__, the Executive resigns from all offices, directorships, trusteeships, committee memberships and fiduciary capacities held with, or on behalf of, the Company or any benefit plans of the Company.  These resignations will become irrevocable as set forth in Section 3 below.

2. Consideration .  The parties acknowledge that this Agreement and General Release is being executed in accordance with Article 7 or Article 11 of the Severance Agreement, as applicable, and that this Agreement and General Release is a condition to the receipt by Employee of all payments and benefits thereunder.

3. Revocation .  The Executive may revoke this Agreement and General Release for a period of seven (7) calendar days following the day the Executive executes this Agreement and General Release.  Any revocation within this period must be submitted, in writing, to the Company and state, “I hereby revoke my acceptance of our Agreement and General Release.”  The revocation must be personally delivered to the Company’s _______________, or his/her designee, or mailed to the Company, _______________________________ and postmarked within seven (7) calendar days of execution of this Agreement and General Release.  This Agreement and General Release shall not become effective or enforceable until the revocation period has expired.  If the last day of the revocation period is a Saturday, Sunday, or legal holiday in Virginia, then the revocation period shall not expire until the next following day that is not a Saturday, Sunday, or legal holiday.

4. General Release of Claims .  Employee knowingly and voluntarily releases and forever discharges the Company from any and all claims, rights, causes of action, demands, damages, fees , costs, expenses, including attorneys’ fees, and liabilities of any kind whatsoever,

 

 

 

 

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whether known or unknown, against the Company, that Employee has, has ever had or may have as of the date of execution of this Agreement and General Release, including, but not limited to, any alleged violation of:

The Age Discrimination in Employment Act of 1967, as amended;

The Older Workers Benefit Protection Act of 1990;

Title VII of the Civil Rights Act of 1964, as amended;

The Civil Rights Act of 1991;

Sections 1981 through 1988 of Title 42 of the United States Code, as amended;

The Employee Retirement Income Security Act of 1974, as amended;

The Immigration Reform and Control Act, as amended;

The Americans with Disabilities Act of 1990, as amended;

The Worker Adjustment and Retraining Notification Act, as amended;

The Occupational Safety and Health Act, as amended;

The Family and Medical Leave Act of 1993;

All other federal, state or local civil or human rights laws, whistleblower laws, or any other local, state or federal law, regulations and ordinances;

All public policy, contract, tort, or common laws; and

All allegations for costs, fees, and other expenses including attorneys’ fees incurred in these matters.

Notwithstanding anything herein to the contrary, the sole matters to which the Agreement and General Release do not apply are: (i) Employee’s rights of indemnification and directors and officers liability insurance coverage to which the Executive was entitled immediately prior to __________ __, 20__ with regard to the Executive ’s service as an officer and director of the Company (including, without limitation, under Article 15 of the Severance Agreement); (ii) Employee’s rights under any tax-qualified pension plan or claims for accrued vested benefits under any other employee benefit plan, policy or arrangement maintained by the Company or under the Consolidated Omnibus Budget Reconciliation Act of 1985, as amended; (iii) Employee’s rights under Article 7 or Article 11 of the Severance Agreement, as the case may be ;   (iv) Employee’s rights as a stockholder of the Company; (v) Employee’s right to file charges with the Equal Employment Opportunity Commission, or any government agency concerning claims of discrimination, although Employee waives the Executive’s right to recover any damages or other relief in any claim or suit brought by or through the Equal Employment

 

 

 

 

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Opportunity Commission or any other federal, state or local agency on behalf of Employee under the Age Discrimination in Employment Act, Title VII of the Civil Rights Act of 1964 as amended, the Americans with Disabilities Act, or any other federal or state discrimination law, except where such waivers are prohibited by law ; and (vi) Employee’s rights that cannot be released by private agreement under applicable law .

5 . Affirmations .  Employee affirms that the Executive has been paid or has received all compensation, wages, bonuses, commissions, and/or benefits to which the Executive may be entitled and no other compensation, wages, bonuses, commissions and benefits are due to the Executive , except as provided in Article 7 or Article 11 of the Severance Agreement, as applicable.  The Employee also affirms the Executive has no known workplace injuries.

6 . Return of Property .  Employee represents that the Executive has returned to the Company all property belonging to the Company, including but not limited to any vehicle, laptop, cell phone, keys, access cards, phone cards and credit cards , and all Protected Information as defined in Article 10 of the Severance Agreement .

7 .   Cooperation .     Employee agrees to reasonably cooperate with the Company to provide truthful and accurate information in connection with any administrative proceeding, arbitration, or litigation relating to any matter that occurred during the Associate’s employment with the Company in which the Associate was involved or of which the Associate has knowledge.  Nothing herein, or in any other provision of this Agreement and General Release, shall affect or limit the Employee’s lawful opportunity to cooperate with or participate in any administrative proceeding or investigation by the Equal Employment Opportunity Commission, the National Labor Relations Board or any other federal, state of local administrative agency.

8.  Governing Law and Interpretation .  This Agreement and General Release shall be governed and construed   in accordance with the laws of the Commonwealth of Virginia, without reference to Virginia’s choice of law statutes or decisions.  In the event Employee or the Company breaches any provision of this Agreement and General Release, Employee and the Company acknowledge that   either may institute an action to specifically enforce any term or terms of this Agreement and General Release pursuant to the dispute resolution provisions of Article 13 of the Severance Agreement.  Should any provision of this Agreement and General Release be declared illegal or unenforceable by any court of competent jurisdiction and should the provision be incapable of being modified to be enforceable, such provision shall immediately become null and void, leaving the remainder of this Agreement and General Release in full force and effect.  Nothing herein, however, shall operate to void or nullify any enforceable general release language contained in this Agreement and General Release.

9 . No Admission of Wrongdoing .  Employee agrees neither this Agreement and General Release nor the furnishing of the consideration for this Agreement and General Release shall be deemed or construed at any time for any purpose as an admission by the Company of any liability or unlawful conduct of any kind.

 

 

 

 

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10 . Amendment .  This Agreement and General Release may not be modified, altered or changed except upon express written consent of both parties wherein specific reference is made to this Agreement and General Release.

1 1 . Entire Agreement .  This Agreement and General Release sets forth the entire agreement between the parties hereto and fully supersedes any prior agreements or understandings between the parties; provided, however, that notwithstanding anything in this Agreement and General Release, the provisions in the Severance Agreement that are intended to survive termination of the Severance Agreement, including but not limited to those contained in Articles 8, 9 and 10, 13 and in Section 17.2 thereof, shall survive and continue in full force and effect.  Employee acknowledges the Executive has not relied on any representations, promises, or agreements of any kind made to the Executive in connection with the Executive ’s decision to accept this Agreement and General Release.

EMPLOYEE HAS BEEN ADVISED THAT EXECUTIVE HAS UP TO TWENTY-ONE (21) CALENDAR DAYS TO REVIEW AND CONSIDER THIS AGREEMENT AND GENERAL RELEASE AND HAS BEEN ADVISED IN WRITING TO CONSULT WITH AN ATTORNEY PRIOR TO EXECUTION OF THIS AGREEMENT AND GENERAL RELEASE.

EMPLOYEE AGREES ANY MODIFICATIONS, MATERIAL OR OTHERWISE, MADE TO THIS AGREEMENT AND GENERAL RELEASE DO NOT RESTART OR AFFECT IN ANY MANNER THE ORIGINAL TWENTY-ONE (21) CALENDAR DAY CONSIDERATION PERIOD. 

HAVING ELECTED TO EXECUTE THIS AGREEMENT AND GENERAL RELEASE, TO FULFILL THE PROMISES SET FORTH HEREIN, AND TO RECEIVE THE SUMS AND BENEFITS SET FORTH IN THE SEVERANCE AGREEMENT, TO WHICH EMPLOYEE WOULD NOT OTHERWISE BE ENTITLED, EMPLOYEE FREELY AND KNOWINGLY, AND AFTER DUE CONSIDERATION, ENTERS INTO THIS AGREEMENT AND GENERAL RELEASE INTENDING TO WAIVE, SETTLE AND RELEASE ALL CLAIMS EMPLOYEE HAS OR MIGHT HAVE AGAINST THE COMPANY AS SET FORTH HEREIN .

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IN WITNESS WHEREOF, the parties hereto knowingly and voluntarily executed this Agreement and General Release as of the date set forth below:

 

 

 

CARMAX, INC.:

 

 

By:    

Name:_____________________________ 

Title:______________________________ 






 

 

EXECUTIVE/EMPLOYEE:

 

   

Name: _____________________________ 

 

 

 

 

 

 

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EXHIBIT 31.1

Certification of the Chief Executive Officer

Pursuant to Rule 13a-14(a)

 

 

I, Thomas J. Folliard, certify that:

 

1. I have reviewed this quarterly report on Form 10-Q of CarMax, Inc.;

 

2. Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;

 

4. The registrant's other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) and internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have:

 

a) designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;

 

b) designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;

 

c) evaluated the effectiveness of the registrant's disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and

 

d) disclosed in this report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and

   

5. The registrant's other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant's auditors and the audit committee of the registrant's board of directors (or persons performing the equivalent functions):

 

a) all significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant's ability to record, process, summarize and report financial information; and

 

b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant's internal control over financial reporting.

 

 

Date:  January  8 , 201 5

/s/  Thomas J. Folliard

Thomas J. Folliard

President and

Chief Executive Officer


EXHIBIT 31.2

Certification of the Chief Financial Officer

Pursuant to Rule 13a-14(a)

 

 

I, Thomas W. Reedy , certify that:

 

1. I have reviewed this quarterly report on Form 10-Q of CarMax, Inc.;

 

2. Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;

 

3. Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;

 

4. The registrant's other certifying officer and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) and internal control over financial reporting (as defined in Exchange Act Rules 13a-15(f) and 15d-15(f)) for the registrant and have:

 

a) designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designed under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;

 

b) designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;

 

c) evaluated the effectiveness of the registrant's disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation; and

 

d) disclosed in this report any change in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting; and

   

5. The registrant's other certifying officer and I have disclosed, based on our most recent evaluation of internal control over financial reporting, to the registrant's auditors and the audit committee of the registrant's board of directors (or persons performing the equivalent functions):

 

a) all significant deficiencies and material weaknesses in the design or operation of internal control over financial reporting which are reasonably likely to adversely affect the registrant's ability to record, process, summarize and report financial information; and

 

b) any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant's internal control over financial reporting.

 

 

Date:  January  8 , 201 5

/s/  Thomas W. Reedy

Thomas W. Reedy

Executive   Vice President and

Chief Financial Officer


EXHIBIT 32.1

 

CERTIFICATION OF THE CHIEF EXECUTIVE OFFICER

PURSUANT TO 18 U.S.C. SECTION 1350

 

 

In connection with the CarMax, Inc. (the "company") Quarterly Report on Form 10 -Q for the period ended  

November  3 0 , 2014 , as filed with the Securities and Exchange Commission on the date hereof (the "Report"), I, Thomas   J.   Folliard, President and Chief Executive Officer of the company, certify pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, that, to my knowledge:

 

1.  The Report fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934, as amended; and

 

2.  The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the company as of, and for, the periods presented in the Report.

 

 

Date:  January  8 , 201 5

By:

/s/  Thomas J. Folliard

 

 

Thomas J. Folliard

 

 

President and

 

 

Chief Executive Officer

 

 


EXHIBIT 32.2

 

CERTIFICATION OF THE CHIEF FINANCIAL OFFICER

PURSUANT TO 18 U.S.C. SECTION 1350

 

 

In connection with the CarMax, Inc. (the "company") Quarterly Report on Form 10 -Q for the period ended

November  3 0 , 2014 , as filed with the Securities and Exchange Commission on the date hereof (the "Report"), I, Thomas   W. Reedy ,   Executive Vice President and Chief Financial Officer of the company, certify pursuant to 18   U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, that, to my knowledge:

 

1.  The Report fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934, as amended; and

 

2.  The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the company as of, and for, the periods presented in the Report.

 

 

Date:  January  8 , 201 5

By:

    /s/  Thomas W. Reedy

 

 

Thomas W. Reedy

 

 

Executive Vice President and

 

 

Chief Financial Officer