UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
SCHEDULE 14A INFORMATION
Proxy Statement Pursuant to Section 14(a) of the
Securities Exchange Act of 1934
(Amendment No. )
Filed by the Registrant ☒ Filed by a Party other than the Registrant ☐
Check the appropriate box:
☐ | Preliminary Proxy Statement | |||
☐ | Confidential, for Use of the Commission Only (as permitted by Rule 14a-6(e)(2)) | |||
☒ | Definitive Proxy Statement | |||
☐ | Definitive Additional Materials | |||
☐ | Soliciting Material under Rule 14a-12 | |||
FEDERAL REALTY INVESTMENT TRUST | ||||
(Name of registrant as specified in its charter) | ||||
(Name of person(s) filing proxy statement, if other than the registrant) | ||||
Payment of Filing Fee (Check the appropriate box): | ||||
☒ | No fee required | |||
☐ | Fee computed on table below per Exchange Act Rules 14a-6(i)(4) and 0-11 | |||
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☐ | Fee paid previously with preliminary materials. | |||
☐ | Check box if any part of the fee is offset as provided by Exchange Act Rule 0-11(a)(2) and identify the filing for which the offsetting fee was paid previously. Identify the previous filing by registration statement number, or the Form or Schedule and the date of its filing. | |||
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March 23, 2018
Dear Shareholder:
Please accept this invitation to attend our 2018 Annual Meeting of Shareholders on Wednesday, May 2, 2018 at 10:00 a.m. This years meeting will be held at AMP by Strathmore located at our Pike & Rose property, 11810 Grand Park Avenue, North Bethesda, Maryland.
The attached notice of the 2018 Annual Meeting of Shareholders and proxy statement provide important information about the annual meeting and the business to be conducted at the meeting. In addition, management will provide a review of 2017 operating results and discuss the outlook for the future. After the formal presentation, our Trustees and management will be available to answer any questions you may have.
Your vote is important to us. We urge you to read this proxy statement carefully. Whether or not you plan to attend the annual meeting in person, we urge you to vote promptly through the internet, by telephone or by mail.
Thank you for your continued support and we look forward to seeing you on May 2.
Sincerely,
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Joseph S. Vassalluzzo |
Donald C. Wood |
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Non-Executive Chairman of the Board |
President and Chief Executive Officer |
1626 East Jefferson Street, Rockville, Maryland 20852
NOTICE OF 2018 ANNUAL MEETING OF SHAREHOLDERS
For the Trustees:
Dawn M. Becker
Executive Vice PresidentGeneral Counsel and Secretary
March 23, 2018
HOW TO VOTE
Your vote is important to us. You are eligible to vote and receive notice of the meeting if you were a registered owner of record of our common shares of beneficial interest (Shares) at the close of business on the record date of March 14, 2018. A majority of the Shares entitled to vote at the Annual Meeting must be present in person or by proxy for us to proceed with the Annual Meeting.
If you own your Shares directly with our transfer agent, American Stock Transfer and Trust, LLC, you are a registered shareholder and can vote either in person at the Annual Meeting or by proxy without attending the Annual Meeting through one of the following methods:
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Visit www.voteproxy.com. You will need the control number on your Notice of Internet Availability, proxy card or voting instruction form. Votes must be submitted by 11:59pm EDT to be counted for the meeting. |
Call 1-800-Proxies (1-800-776-9437). You will need the control number on your Notice of Internet Availability, proxy card or voting instruction form. Votes must be submitted by 11:59pm EDT to be counted for the meeting. |
You can vote my marking, signing and dating your proxy card. |
You may revoke your proxy at any time before it is voted at the Annual Meeting by notifying the secretary in writing, submitting a proxy dated later than your original proxy, or attending the Annual Meeting and voting in person.
IMPORTANT NOTICE REGARDING THE AVAILABILITY OF PROXY MATERIALS FOR OUR ANNUAL MEETING. Our 2018 Proxy Statement and 2017 Annual Report to Shareholders, which includes our Annual Report on Form 10-K for the year ended December 31, 2017, are available at www.federalrealty.com.
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Proposal 2Advisory Vote on the Compensation of our Named Executive Officers |
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Deductibility of Executive Compensation in Excess of $1.0 Million |
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Federal Realty Investment Trust is a recognized leader in the ownership, operation and redevelopment of high-quality retail based real estate located primarily in major coastal markets from Washington, D.C. to Boston as well as San Francisco and Los Angeles. Founded in 1962, our mission is to deliver long term, sustainable growth through investing in densely populated, affluent communities where retail demand exceeds supply. Our expertise includes creating urban, mixed-use neighborhoods like Santana Row in San Jose, California, Pike & Rose in North Bethesda, Maryland and Assembly Row in Somerville, Massachusetts. These unique and vibrant environments combine shopping, dining, living and working and provide a destination experience that serves the needs of the broader surrounding community. Federal Realtys 104 properties include approximately 3,000 tenants, in approximately 24 million square feet, and over 2,300 residential units.
Throughout this proxy statement, we use the terms Federal, Company, Trust, we, our and us to refer to Federal Realty Investment Trust.
We are providing these proxy materials in connection with the 2018 Annual Meeting of the Shareholders of the Trust. These materials will assist you in voting your Shares by providing information on matters that will be presented at the Annual Meeting.
Meeting Date:
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Wednesday, May 2, 2018
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Meeting Time:
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10:00 a.m. local time
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Meeting Location:
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AMP by Strathmore, 11810 Grand Park Avenue, North Bethesda, Maryland
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Record Date:
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March 14, 2018
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The following matters are being presented for a vote at the 2018 Annual Meeting of Shareholders:
Proposal
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Board
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Vote Required
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Election of 7 Trustees to serve until our 2019 annual meeting
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FOR each nominee
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Majority of votes cast
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Advisory vote on the compensation of our named executive officers
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FOR
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Majority of votes cast
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Ratification of the appointment of Grant Thornton LLP as our auditors
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FOR
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Majority of votes cast
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NOTICE OF ELECTRONIC AVAILABILITY OF PROXY MATERIALS
We are furnishing proxy materials including this proxy statement and our 2017 Annual Report to Shareholders, which includes our Annual Report on Form 10-K for the year ended December 31, 2017 (Annual Report), to each shareholder by providing access to such documents on the Internet instead of mailing printed copies unless you previously requested to receive these materials by mail or e-mail. On or about March 23, 2018, we mailed to our shareholders who have not previously requested to receive these materials by mail or e-mail a Notice of Internet Availability of Proxy Materials (Notice) containing instructions on how to access and review this proxy statement and our Annual Report and how to submit your vote on the Internet or by telephone. You cannot vote by marking the Notice and returning it. If you received the Notice by mail, you will not automatically receive a printed copy of our proxy materials or Annual Report unless you follow the instructions for requesting these materials included in the Notice.
The Board is responsible for providing governance and oversight of the strategy, operations and management of the Trust on behalf of our shareholders. The Board has adopted the following key documents that form the governance framework for the Trust. Each of these documents is periodically reviewed and updated to comply with current regulatory and governance requirements.
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Corporate Governance Guidelines |
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Code of Business Conduct |
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Code of Ethics for Senior Financial Officers |
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Committee Charters |
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Declaration of Trust |
These documents are available under the Investors/Corporate Governance section of our website at www.federalrealty.com. Printed copies of these documents are also available free of charge upon written request to our Investor Relations Department at 1626 East Jefferson Street, Rockville, Maryland 20852.
CORPORATE GOVERNANCE PRACTICES
The Trust has a history of strong corporate governance and is committed to practices and policies that best serve the interests of our shareholders. Our practices and policies include, among other things, the following:
Governance Practice:
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Explanation:
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Annual Election of Trustees
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All of our Trustee positions are elected annually
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Shareholder Approval Required to Classify Board
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We have opted out of the provision of Maryland law that allows companies to amend their Bylaws without shareholder approval to adopt a classified board
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Majority Vote Standard for Trustee Elections
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In uncontested elections, each of our Trustees must receive a majority of votes cast to be elected to the Board
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No Shareholders Rights Plan
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We do not have a poison pill
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Independent Board
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All of our Trustees are independent other than our CEO. Our governance guidelines preclude us from having more than 1 non-independent Trustee
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Independent Board Committees
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All committees of our Board are made up entirely of independent Trustees
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Non-Executive Chairman
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We have an independent, Non-Executive Chairman of the Board
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Robust Annual Board Self-Assessment
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The Nominating Committee conducts an annual evaluation of the Board and of each individual trustee through written surveys as well as individual discussions with each Trustee to elicit and deliver feedback
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Equity Ownership Requirements for Trustees and Senior Executives
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Our named executive officers are required to hold equity with a value of least 3 times base and annual bonus for our CEO and 2.5 times for each of our other named executive officers. Our Trustees are required to hold equity with a value of at least 5 times the cash portion of their annual retainer. Officers and Trustees have 5 years after joining the Trust to meet these requirements.
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Prohibition on Hedging and Pledging
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Our Trustees and all employees are prohibited from hedging or pledging our Shares
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Our Board has been directed by a Non-Executive Chairman of the Board since 2003. The Board believes that having its own leadership separate from our Chief Executive Officer provides the Board with an effective way to ensure that it is fully informed and has the opportunity to fully debate all important issues as necessary to fulfill its oversight responsibilities and hold management accountable for the performance of the Trust. This also allows our Chief Executive Officer to focus his time on running our day-to-day business. Our Non-Executive Chairman presides at all meetings of the Board and helps to set the agendas for Board meetings.
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The Board reviews on an ongoing basis all relationships between us and each Trustee to determine whether each Trustee is independent or otherwise has any relationship to the Trust that could adversely affect the Trustees ability to exercise independent judgment. This review also determines whether each Trustee satisfies the independence requirements of the New York Stock Exchange (NYSE), the Securities and Exchange Commission (SEC), our Corporate Governance Guidelines and other applicable rules and regulations and whether we are in compliance with our Bylaws which provide that no more than one of our Trustees can fail to qualify as independent. Our Corporate Governance Guidelines include a standard that a Trustees position as a director, officer or owner of a company with which we do business does not constitute a material relationship so long as payments made by that company do not account for more than five percent (5%) of our gross revenues or more than ten percent (10%) of the gross revenues of that company.
The Board, on recommendation of the Nominating and Corporate Governance Committee, considered all relevant facts and circumstances and determined that all Trustees other than Mr. Wood, our Chief Executive Officer, are independent for purposes of Board and committee service under the standards of the NYSE, the SEC, our Corporate Governance Guidelines and applicable law. In making the independence determination, the Nominating and Corporate Governance Committee and the Board considered the following:
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Mr. Bortz occasional usage by Trust employees for business purposes of hotels owned by Pebblebrook Hotel Trust. Mr. Bortz is the CEO of Pebblebrook Hotel Trust. |
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Mr. Faeder a 1-year lease of space at a Trust property by an entity in which Mr. Faeder is a partner. That lease expired in January 2017. |
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Mr. Thompson the items described in Certain Relationships and Related Transactions section below. |
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Mr. Vassalluzzo five leases between Office Depot, Inc. and the Trust. Mr. Vassalluzzo is the Non-Executive Chairman of the Board of Office Depot, Inc. |
The Board of Trustees holds regularly scheduled in-person meetings and if needed, will also act through telephonic meetings, action by written consent and other communications with management. During 2017, the Board of Trustees held four in-person meetings and the non-management, independent Trustees held an executive session at each of those meetings. Mr. Vassalluzzo, the Non-Executive Chairman of the Board, presided over all Board meetings as well as all executive sessions of the non-management Trustees. The Non-Executive Chairman of the Board is expected to preside over all future Board meetings and executive sessions of non-management Trustees.
Each of the Trustees attended 100% of the meetings of the Board as well as 100% of all committee meetings, including committees on which the Trustee did not serve during 2017. It is the Trusts policy for all Trustees to attend our annual meeting of shareholders absent exceptional cause. All Trustees attended our 2017 Annual Meeting of Shareholders.
3
The Board has three standing committees the Audit Committee, the Compensation Committee and the Nominating and Corporate Governance Committee. Each committee operates under a written charter which is available in the Investors section of our website at www.federalrealty.com. Each committee member meets the independence, experience and, with respect to the Audit Committee, the financial literacy requirements, of the NYSE, the SEC and our Corporate Governance Guidelines. Information about each of these committees is included in the chart below:
(1) |
Committee chairperson |
(2) |
Financial expert |
(3) |
Ms. Gamble served on these committees from January 1, 2017 until she retired from the Board on May 2, 2017. Ms. Holland began her service on these committees on May 2, 2017. |
The Board is responsible for overseeing enterprise level risk of the Trust and does so directly as well as through its committees. As part of carrying out its risk oversight responsibilities, the entire Board regularly receives updates from management on the continued viability of our business plan, market conditions, capital position, and our business results and specifically reviews potential business risks from time to time. The Board reviews that information together with our quarterly and annual financial statements and operating results and short and long-term business prospects to assess the risks that we may encounter and to establish appropriate direction to avoid or minimize the potential impact of the identified risks. Some of the details that are discussed as part of the Boards review of potential risks facing us include, without limitation:
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the impact of market conditions on our business; |
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operational risks such as the ability of our tenants to be successful and the ability to grow the company through increasing rents and redeveloping our properties; |
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liquidity and credit risks, including our ability to access capital to run and grow our business and our overall cost of capital and the impact on our profitability; |
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investment risks from acquisitions and our development and redevelopment projects; |
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regulatory risks that may impact our profitability; |
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risks relating to our status as a real estate investment trust; |
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cybersecurity risks; and |
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general risks inherent in the real estate industry. |
4
In February 2018, our Compensation Committee reviewed our compensation policies and practices for all of our employees to determine whether any of such policies or programs created any risk that is reasonably likely to have a material adverse effect on the Trust. Based on that review, the Committee does not believe that our compensation programs encourage unnecessary or excessive risk taking. Specifically, the compensation of more than 96% of our corporate employees is based on corporate performance objectives. For the approximately, 4% of our employees who earn compensation by completing leasing transactions or closing acquisitions, they cannot complete any deals without first obtaining approvals from either the Board and/or one or more members of senior management whose compensation is tied to corporate performance.
Any shareholder or other interested party may communicate with the Board or any Trustee by sending the communication to the Trusts corporate offices at 1626 East Jefferson Street, Rockville, MD 20852 in care of the Trusts Secretary. All communications should identify the party to whom it is being sent, and any communication which indicates it is for the Board of Trustees or fails to identify a particular Trustee will be deemed to be a communication intended for the Trusts Non-Executive Chairman of the Board. The Trusts Secretary will promptly forward to the appropriate Trustee all communications she receives for the Board or any individual Trustee which relate to the Trusts business, operations, financial condition, management, employees or similar matters. The Trusts Secretary will not forward to any Trustee any advertising, solicitation or similar materials.
CERTAIN RELATIONSHIPS AND RELATED PARTY TRANSACTIONS
Review and Approval of Related Party Transactions
Our Code of Business Conduct requires that our Trustees and all of our employees deal with the Trust on an arms-length basis in any related party transaction. All transactions between us and any of our Trustees, our named executive officers or other vice presidents, or entity in which any of them has an ownership interest must be approved in advance by the Audit Committee. Audit Committee approval is not required for us to enter into a lease with an entity in which any of our Trustees is a director, employee or owner so long as the lease is entered into in the ordinary course of business and is negotiated at arms-length and on market terms.
Mr. Thompson, one of our Trustees, serves as the President and Chairman of the Board of Directors of Thompson Hospitality Corporation (THC). THC leases from us approximately 11,000 square feet for two restaurant locations. Those leases were negotiated at arms length, reflecting market conditions at the time they were negotiated, and are scheduled to expire on June 30, 2020 and December 31, 2021, subject to a tenant extension option. We anticipate receiving approximately $750,000 in rent and other related charges in 2018 from these two locations. In addition, during 2017 we had in place a partnership with THC pursuant to which our partnership leased a restaurant location from us in one of our properties. We owned 80% of the partnership and THC owned the remaining 20% of the partnership and acted as the manager of the restaurant and the partnership. The terms and structure of the partnership were negotiated at arms-length and reflected terms, structures and conditions consistent with other restaurant investments we have made. In 2017, we made the decision collectively with THC to terminate the partnership as well as the lease. This decision was based on the operating performance of the restaurant and not as a result of any disagreements between us and THC. We have finalized the dissolution of the partnership and termination of the lease and have already entered into a lease for the space with a new, unrelated restaurant tenant. The Board reviewed these relationships with Mr. Thompson and determined that Mr. Thompson met all independence requirements for his service as a Trustee during 2017 as described in the Independence of Trustees section above.
None of our named executive officers had or has any indebtedness to the Trust or any relationship with the Trust other than as an employee and shareholder. Employment and change-in-control arrangements between the Trust and the named executive officers are described in the Potential Payments on Termination of Employment and Change-in-Control section below.
5
PROPOSAL 1 ELECTION OF TRUSTEES
Our Board of Trustees currently has seven Trustees, all of whom have been nominated to stand for election at the 2018 Annual Meeting. All trustees elected at the meeting will hold office until the 2019 Annual Meeting of Shareholders and until their successors have been duly elected and qualified. You are entitled to cast one vote per Share for each of the seven named individuals. Proxies may not be voted for more than seven individuals. Our Bylaws provide that in uncontested elections such as this one, a nominee must receive a majority of votes cast in order to be elected. An abstention or broker non-vote will have no effect on the outcome of the vote for this proposal.
The Board recommends that you vote FOR each of the nominees.
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The Nominating and Corporate Governance Committee is responsible for identifying individuals who are qualified candidates to serve on our Board. The committee has identified the following seven individuals to stand for election at our 2018 Annual Meeting of Shareholders. Each of these nominees is currently a member of our Board.
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Elizabeth I. Holland
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Age: 52 Trustee since: 2017 Independent |
Business Experience: Chief Executive Officer of Abbell Credit Corporation and Abbell Associates, LLC (1997 present) Board of Trustees of the International Council of Shopping Centers (from 2004-2010 and 2015 to present), Chairman of the Board of Trustees (2016 2017) and Vice Chairman of the Board of Trustees (2015 2016) |
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Board Committees: |
Public Company Boards: |
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Compensation |
VICI Properties, Inc. (2017 present) |
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Nominating and Corporate Governance |
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Specific Qualifications and Skills: Ms. Holland brings to the Board a deep understanding of owning and investing in retail real estate from her experience as a private investor. Her insights into issues affecting many of our tenants learned from her experience as Chairman of the International Council of Shopping Centers also provides a valuable perspective for the Board to understand the Trusts business. |
7
Warren M. Thompson
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Age: 58 Trustee since: 2007 Independent |
Business Experience: President and Chairman of Thompson Hospitality Corporation since founding the company in October 1992 (1992 present) |
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Board Committees: |
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Audit |
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Nominating and Corporate Governance (Chair) | ||||
Specific Qualifications and Skills: Mr. Thompsons experience running restaurants owned by Thompson Hospitality provides the Board and management with a unique perspective that is shared by a large percentage of the Trusts retail tenants. |
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9
QUALIFICATIONS AND CHARACTERISTICS OF TRUSTEES
In determining who should stand for election as a Trustee, the Nominating and Corporate Governance Committee tries to ensure that the Board is composed of individuals whose backgrounds, skills and experiences, when taken together, will provide the Board with the range of skills and expertise to be able to effectively guide and oversee our strategy, operations and management. At a minimum, candidates should have the ability to exercise judgment in fulfilling his/her responsibilities, a professional background that would enable him/her to understand our business, public company, real estate, retail and/or other financial experience and a history of honesty, integrity and fair dealing with third parties. The skills and experience of the Trustees in areas we consider critical to our business are described in detail in the biographies above and summarized below:
Qualifications/Skills of Nominees
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Bortz
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Faeder
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Holland
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Steinel
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Thompson
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Vassalluzzo
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Wood
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Retailing Industry
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Operational Management
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Risk Oversight/Management
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The Nominating and Corporate Governance Committee also seeks geographic, age, gender and ethnic diversity on the Board. Although the Board has not adopted any specific policies on diversity, the Committee and the Board believe that diversity is a factor to be considered that is consistent with the goal of creating a Board that best serves the needs of the Trust and our shareholders. Our nominees reflect the Boards efforts and commitment to diversity with two women and one African American included in that group.
PROCESS FOR SELECTING TRUSTEES
In considering nominees to stand for election at the Annual Meeting, the Board and the Committee evaluate each persons background, qualifications and attributes to serve as a Trustee based on the criteria described above and for incumbent Trustees, their years of experience working together on the Board and the deep knowledge of the Trust they have developed as a result of such service on the Board. This is especially important in our company where real estate decisions and strategy often take years to develop and require a full understanding of history in setting strategies and making decisions. The Board and the committee also consider each incumbent Trustees contributions to the effectiveness of the Board and its committees based on the in-depth individual trustee evaluations completed each year for each Board member by each other Board member.
To identify, recruit and evaluate qualified new candidates for the Board, the Board first looks to individuals known to current Board members through business and other relationships. If the Board is not able to identify qualified candidates in that way, the services of a professional search firm would be used. Ms. Holland was identified by Board members through her participation and leadership position in the International Council of Shopping Centers, a key industry organization for the Trusts business. Prior to her nomination, Ms. Holland met separately with and was evaluated by our Non-Executive Chairman, the Chair of the Nominating and Corporate Governance Committee, our CEO as well as other Board members. It was only after this process was complete that Ms. Holland was nominated for the Board.
PROCESS FOR SHAREHOLDERS TO RECOMMEND TRUSTEE NOMINEES
Shareholders may propose a candidate to be nominated for election to the Board by following the procedures outlined in our Bylaws, a copy of which can be obtained by sending a written request to Investor Relations at 1626 East Jefferson Street, Rockville, Maryland 20852. If you want to recommend a nominee, you can submit a written recommendation in accordance with our Bylaws that includes the name, qualifications and other pertinent information about the nominee to the Trusts Secretary at our Rockville office. Any recommendation for a nominee to be considered at our 2019 Annual Meeting must be submitted no later than November 23, 2018.
10
Our non-employee Trustees receive the following compensation for their service on the Board:
Compensation Element
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Form of Payment
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Amount
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Non-Executive Chairman Annual Retainer
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Cash
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$106,000
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Non-Executive Chairman Annual Retainer
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Shares |
$159,000 (fully vested on grant date) |
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Non-Employee Trustee Annual Retainer
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Cash |
$76,000 |
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Non-Employee Trustee Annual Retainer
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Shares |
$114,000 (fully vested on grant date) |
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Committee Chair Fees |
Cash |
$20,000 for Audit Committee $10,000 for Compensation Committee $10,000 for Nominating Committee
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Equity Ownership Guidelines |
Trustees are required to maintain ownership of Trust stock having a value equal to 5 times the amount of the annual cash retainer. This requirement must be met within 5 years after joining the Board
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As of December 31, 2017, all Trustees then serving on the Board complied with the required level of stock ownership with the exception of Ms. Holland, who joined the Board in February 2017 and is expected to satisfy the requirement within the 5-year time frame.
In addition to the annual retainer described above, Mr. Vassalluzzo receives administrative support for both Trust business and personal use from our regional office in Wynnewood, Pennsylvania. There were no additional fees paid or services provided to any Trustee for service on any of the Board committees or for attendance at any Board or committee meetings other than those described above.
Total compensation awarded to Trustees for service in 2017 was as follows:
Annual Retainer
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Committee Chair Fees
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All Other Compensation
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Total
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Name
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Paid in Cash
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Paid in Shares (1)
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Jon E. Bortz
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$
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76,000
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$
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114,000
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$
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$
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$
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190,000
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David W. Faeder
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$
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76,000
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$
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114,000
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$
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10,000
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$
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$
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200,000
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Kristin Gamble (2)
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$
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63,507
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$
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$
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$
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$
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63,507
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Elizabeth I. Holland (3)
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$
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69,545
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$
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104,500
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$
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$
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$
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174,045
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Gail P. Steinel
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$
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76,000
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$
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114,000
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$
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20,000
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$
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$
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210,000
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Warren M. Thompson
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$
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76,000
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$
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114,000
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$
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10,000
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$
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$
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200,000
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Joseph S. Vassalluzzo (4)
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$
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106,000
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$
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159,000
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$
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$
|
7,500
|
|
$
|
272,500
|
|
|||||
Total
|
$
|
543,052
|
|
$
|
719,500
|
|
$
|
40,000
|
|
$
|
7,500
|
|
$
|
1,310,052
|
|
(1) |
Shares were issued on January 2, 2018 with the number of Shares received by each Trustee determined by dividing the amount to be paid in Shares by $132.81, the closing price of our Shares on the NYSE on December 29, 2017, the last business day prior to the date the Shares were issued. |
(2) |
Pro-rated for partial year of service through retirement from the Board on May 2, 2017. |
(3) |
Pro-rated for partial year of service beginning February 1, 2017. |
(4) |
Estimated value of the administrative services. We do not believe there is any incremental cost to us of providing this administrative support. |
11
EXECUTIVE OFFICER AND COMPENSATION INFORMATION
|
Our named executive officers (NEOs) are:
Name
|
Age
|
Position
|
||
Donald C. Wood
|
57
|
President and Chief Executive Officer
|
||
Daniel Guglielmone
|
51
|
Executive Vice President Chief Financial Officer and Treasurer
|
||
Dawn M. Becker
|
54
|
Executive Vice President General Counsel and Secretary
|
Donald C. Wood , Information for Mr. Wood is provided above in Proposal 1 Election of Trustees.
Daniel Guglielmone , Executive Vice President Chief Financial Officer and Treasurer of the Trust (since August 2016) with responsibility for overseeing the Trusts capital markets, financial reporting, investor relations, corporate communications and East Coast acquisitions; Senior Vice President-Acquisitions & Capital Markets of Vornado Realty Trust (2003 2016); Director of the real estate and lodging group of Salomon Smith Barney / Citigroup (1993 2003) and the retail division of Douglas Elliman Commercial Real Estate (1989 to 1992).
Dawn M. Becker , Executive Vice President General Counsel and Secretary (since April 2002) with responsibility for overseeing various of the Trusts corporate functions including the Trusts Legal, Human Resources and Information Technology Departments; and prior to that time, various officer positions with the Trust, including Executive Vice President Managing Director Mixed Use Operations (2015 2016), Executive Vice President Chief Operating Officer (2010 2015) and Vice President Real Estate and Finance Counsel (2000 2002).
12
PROPOSAL 2 ADVISORY VOTE ON THE COMPENSATION OF OUR NAMED EXECUTIVE OFFICERS
You are being asked to approve on an advisory basis the compensation of our NEOs as described in the Compensation Discussion and Analysis (CD&A), the Summary Compensation Table, the supplemental tables and the disclosure narratives that follow. This is an opportunity to express your opinion regarding the decisions made by the Compensation Committee on the compensation of our NEOs for 2017; however, it will not affect any compensation already paid or awarded for 2017 and will not be binding on the Compensation Committee, the Board or the Trust. The Board and our Compensation Committee value the opinions of our shareholders and will review the results of this vote and take those results into consideration in addressing future compensation policies and decisions.
As described in more detail below, our compensation packages include base salaries, annual cash incentive compensation, long-term equity incentives and other market appropriate benefits and perquisites. We believe our compensation programs and policies are appropriate and effective in retaining and motivating our NEOs to achieve superior results for our shareholders and that it aligns those individuals with your interests as our shareholders. A few highlights of our compensation programs are:
|
A significant portion of our NEOs compensation is directly linked to our performance and the creation of long-term shareholder value through long-term incentive awards. The value of these awards is only recognized over a 6-year period that includes a 3-year performance period, an award date, plus a minimum 3-year vesting period after the award date. |
|
The compensation of our NEOs is strongly tied to our performance and to the performance of the individual. The annual incentive compensation is only paid if we achieve our annual FFO (see definition below in Compensation Discussion and Analysis) per share objective and long-term incentives are earned on the basis of our absolute and relative total shareholder returns as well as our return on invested capital. |
|
We have an appropriate balance of pay between short-term and long-term objectives. |
|
Our NEOs are incentivized to act in the best long-term interests of the Trust through stock ownership guidelines. |
|
We have no perquisites for our NEOs that are not widely available to other employees other than as described in the CD&A and the Potential Payments on Termination of Employment and Change-in Control section below. |
The affirmative vote of a majority of votes cast at the Annual Meeting, in person or by proxy, is required to approve this proposal. An abstention or broker non-vote will have no effect on the outcome of the vote for this proposal.
The Board recommends that you vote FOR this proposal on the compensation of our NEOs for 2017.
|
The text of the resolution if Proposal 2 is passed is:
RESOLVED, that the shareholders of the Trust hereby approve, on an advisory basis, the compensation of our NEOs as described in the CD&A, the Summary Compensation Table, the supplemental tables and the narrative disclosures accompanying these materials as required by Item 402 of Regulation S-K.
13
COMPENSATION DISCUSSION AND ANALYSIS
This Compensation Discussion and Analysis describes the Trusts compensation programs and compensation decisions for our NEOs for 2017.
The Trusts business plan of delivering long-term sustainable growth through investment in high quality, retail based properties located primarily in major coastal US markets resulted in record levels of performance in 2017 including total revenue, operating income and funds from operations (FFO) 1 per share. These record level results were achieved despite the headwinds from significant levels of retailer failures and store closures in 2017.
The sustained long-term growth in these and other financial metrics reflects the Trusts disciplined approach to investing in and operating its assets and provided the foundation for 2017 to have marked the 50 th consecutive year that the Trust increased its common dividend to shareholders, a milestone achieved by a small percentage of other US public companies and by no other real estate investment trust.
The ability to achieve these results during such uncertain times for any business that is tied to the retail industry was only possible because of the creation and execution of the long-term business plan developed by our Board of Trustees and management team focused on generating increasing streams of cash flow and the creation of long-term value for our shareholders during all kinds of economic cycles. Some of the key components of that business plan include:
|
Income diversification so that no one retailer accounts for more than approximately 3% of our income in any given year |
|
Income diversification through investment in retail and office uses in mixed-use environments that benefit from a strong retail base |
|
Investing and reinvesting in those locations where demand for retail exceeds supply |
|
Investing in those retailers who we believe have the best chance of adapting to changing trends for long-term success |
|
Managing the balance sheet for the long-term including raising capital opportunistically when market conditions are favorable despite short-term dilution |
1 |
FFO is a supplemental non-GAAP financial measure of a real estate companys operating performance. We follow the definition of FFO provided by the National Association of Real Estate Investment Trusts (NAREIT) which is included on Appendix A along with a reconciliation of net income to FFO available for common shareholders. |
14
Part of the Trusts long-term focused business plan includes its ongoing environmental, workplace and social initiatives. Since 2012, the Trust has invested more than $1.2 billion in building construction that has been certified as green by the United States Green Building Council and other similar groups. During that same time period, weve also invested nearly $35 million dollars in 22 active production solar photovoltaic systems with an additional $12 million dollars currently being invested in 10 more solar photovoltaic systems expected to be placed into service in 2018. In total, these 32 solar systems are projected to generate nearly 18.5 kWH of electricity on an annualized basis, offsetting nearly 30 million pounds of CO2 which is the equivalent of providing all electricity needs for more than 2,000 households for one year. In 2017, the Trust again participated in the Global Real Estate Sustainability benchmark report and achieved 4 Green Stars with an overall score of 78. In addition to the direct investment in sustainable development, social impact is pursued through innovative partnerships such as Up Top Acres where existing green roof infrastructure at properties is being farmed and producing vegetables used by restaurants in those properties, reflecting the Trusts commitment to enhancing the communities in which we do business. 2017 marked the 10 th consecutive year that the Trust received the Alliance for Workplace Excellence Seal of Approval for both Overall Workplace Excellence and Health and Wellness as well as the 7 th consecutive year of receiving the Workplace Excellence Seal of Approval for ECO Leadership. The company also expanded its charitable giving in 2017 by creating a program for employees to donate vacation days which the Trust converted to cash that was donated to help the victims of the 2017 hurricanes in addition to its other ongoing programs. We take our social responsibility seriously.
Significant portions of the total pay for our NEOs is variable incentive pay tied to shareholder returns and operational performance. Despite delivering record financial results in 2017, our three-year total return to shareholders on an absolute basis fell below our minimum acceptable level and our three-year total shareholder return relative to the other shopping center REITs in the Bloomberg REIT Shopping Center Index (BBRESHOP) was not as strong as it was in previous years. As a result, and even taking into account exceeding targeted performance on our annual operating goals, the total pay earned by our CEO in 2017 was lower than total pay earned by our CEO in 2016 by nearly 19%. This result is a reflection of the effectiveness of the design of our compensation programs to reward executives when we create value for our shareholders and not to reward our executives when we do not create value. Some specific decisions and results impacting 2017 compensation for our NEOs include:
|
No base pay increase for our CEO |
|
No change in the target compensation levels for our CEOs performance based compensation |
|
Payout under our annual bonus plan of 110.71% of target versus 100.00% of target in 2016 |
|
Payout under our long-term incentive plan of 93.75% of target in 2017 versus 146.29% of target in 2016 |
At each of our Annual Shareholder Meetings for the past three years, we have received at least 94% approval for our advisory say-on-pay vote. We believe this strong level of support reflects a high degree of shareholder confidence that our compensation plans are rewarding our executives appropriately and as a result, no changes were made to the basic plan design in 2017.
15
2017 Compensation and Compensation Components
We provide our NEOs with three primary components of compensation, each of which serves a unique purpose in compensating and rewarding our NEOs and creates alignment between our NEOs and our shareholders. Those primary compensation elements include base salary, annual cash bonus and long-term equity incentives.
Type and Form of Pay
|
Objectives
|
|||||||
Compensates executives for carrying out the duties of the job
|
||||||||
Fixed | Base Salary |
Recognizes individual experience, skills and performance
|
||||||
Provides value to attract and retain talented executives |
||||||||
At Risk Pay Tied to Performance |
Incentivizes accomplishment of annual business objectives
|
|||||||
Annual Bonus |
Aligns interests of executives with our shareholders
|
|||||||
Provides value to attract and retain talented executives |
||||||||
Incentivizes accomplishment of long-term business objectives critical to delivering shareholder value
|
||||||||
Long-Term Equity Incentive |
Aligns interests of executives with our shareholders
|
|||||||
Promotes executives ownership in the company
|
||||||||
Provides value to attract and retain talented executives |
We also provide various health and welfare related benefits to our NEOs that are generally the same as provided to all of our employees. These benefits are competitive with those offered by companies that we compete with for talent and provide another tool that allows us to attract and retain talented executives.
16
Annual compensation for our NEOs is paid in both cash and restricted stock with a significant portion at risk and contingent on achieving either annual or longer term performance goals. The total potential compensation for our named executive officers is established based on the scope of his/her individual responsibilities and contributions to our performance taking into account competitive market compensation paid for similar positions. Our Compensation Committee determines appropriate levels of total compensation for our NEOs by applying their individual understanding, experiences and judgments in the national marketplace of senior level real estate positions and related industry pay in both public and private companies that may compete for our executives while also considering the relative importance of various positions at the Trust given our business plan and organization compared with the business plans of our major competitors. The Compensation Committee also consults compensation surveys prepared for NAREIT (NAREIT Surveys) to confirm its assessment of appropriate market compensation for our NEOs, reviewing the information reported for each position by the 126 real estate investment trusts (REITs) that participated in the latest survey as well as by the approximately 28 retail focused REITs that participated in that survey. An individual compensation package is then created for each NEO using a combination of base salary, annual cash bonus and long-term equity incentives to provide the appropriate level of potential total annual compensation and the right balance of fixed versus at-risk compensation. For our CEO, approximately 87% of his total compensation earned for 2017 was at-risk and earned based on the level of attainment of our performance goals. Approximately 69% of the total compensation earned for 2017 by our NEOs other than the CEO was at risk.
2017 CEO Compensation Mix
|
2017 Other NEO Compensation Mix
|
|
Fixed Compensation Base Salary
Base salary is the only fixed component of the compensation paid to our NEOs. Because base salaries are just one component of total pay, we do not target base salaries to any specific level but do confirm that the base salaries for our NEOs are within market parameters using the NAREIT Survey and market knowledge. All base salary decisions for our NEOs are made at the first Compensation Committee meeting of the year and take effect on January 1 of that year. In 2017, neither Mr. Wood nor Ms. Becker received an increase in base salary. Mr. Guglielmones base salary was increased in January 2017 in accordance with the compensation package approved by the Compensation Committee when Mr. Guglielmone was hired in August 2016.
17
A significant portion of the compensation of our NEOs is provided under our Annual Bonus Plan and Long-Term Incentive Award Plan both of which are at risk forms of compensation where the amount ultimately earned and paid is dependent on whether the company achieves short-term and longer-term performance objectives set by the Compensation Committee. The performance metrics and target pay for each of these plans is set forth below:
Incentive Pay Element
|
Performance Metric
|
Achievement Hurdles
|
||||||||||
Annual Bonus (annual cash incentive) |
75% Payout: | $5.82 FFO/share | ||||||||||
FFO Per Share | 100% Payout: | $5.88 FFO/share | ||||||||||
125% Payout: | $5.95 FFO/share | |||||||||||
Long-Term Incentive Plan (long-term restricted shares) |
3 Year TSR Relative to BBRESHOP (accounts for 50% of the total award) |
Threshold: | 40th Percentile | |||||||||
Target: | 60th Percentile | |||||||||||
Stretch: | 80th Percentile | |||||||||||
3 Year Absolute TSR (annualized) (accounts for 25% of the total award) |
Threshold: | 8% annualized return | ||||||||||
Target: | 10% annualized return | |||||||||||
Stretch: | 12% annualized return | |||||||||||
3 Year Return on Invested Capital (accounts for 25% of the total award) |
Threshold: | 7.50% return | ||||||||||
Target: | 7.75% return | |||||||||||
Stretch: | 8.00% return |
The Annual Bonus Plan is an annual cash incentive program with payment under the plan contingent on the Trusts achieving FFO per share within a range set by the Compensation Committee for that year. The Compensation Committee sets that range to reflect acceptable to exceptional levels of performance in light of our business objectives for the year after a thorough review and discussion of our budget and investor expectations for the year. The Compensation Committee believes that FFO per share is the appropriate measure to use for an annual program because it reflects the impacts of operational decisions, capital allocation decisions and balance sheet management for that year.
Target bonus payouts for our NEOs are set as a percentage of the NEOs base salary with the target at 150% of base salary for our CEO and at 75% of base salary for our other NEOs. Our NEOs can earn between 75% to 125% of their annual bonus target depending on where actual FFO per share for the year falls within the range set by the Compensation Committee. The bonus targets for our NEOs as a percentage of base salary were not changed in 2017. The Compensation Committee then determines the final payout to each NEO after evaluating his/her individual performance. The 2017 Annual Bonus calculation for each of our NEOs is set forth below.
Annual Bonus Plan
|
NEO Bonus targets Determined
|
FFO/share Range Established
|
Final Payout Calculated
|
|||||||||
Wood = 150% of base | 125% Payout: $5.95 FFO/sh | |||||||||||
2017 Plan | Becker = 75% of base |
|
100% Payout: $5.88 FFO/sh |
|
Final Payout to each NEO |
|||||||
Guglielmone = 75% of base |
75% Payout: $5.82 FFO/sh |
|||||||||||
Wood = $1,425,000 | Wood = $1,577,618 | |||||||||||
Final Calculation |
Becker = $337,500 |
|
110.71% payout: $5.91 FFO/share |
|
Becker = $373,646 | |||||||
Guglielmone = $356,250 |
Guglielmone = $394,404 |
In 2017, we reported FFO per share of $5.74 which included a charge of approximately $0.17 per share for early prepayment in December 2017 of higher rate debt due in 2020. The decision to repay that debt prior to its maturity date was made in December 2017 in order to opportunistically take advantage of favorable interest rates before the expected rate increases that occurred in 2018. Had bonus payouts been determined on the basis of reported FFO per share, no payments would have been made under our annual bonus plan for 2017. The Compensation Committee, however, determined that such a result
18
would not be appropriate and could potentially discourage management from making sound, long-term financing decisions in the future. Accordingly, the Compensation Committee determined that it would be appropriate and in the best interest of the Trusts shareholders to exclude that prepayment charge from the calculation of FFO per share for bonus purposes resulting in FFO per share for bonus purposes of $5.91 and a bonus payout of 110.71% of target. The $5.91 of FFO per share used for bonus purposes included the impact of all of the additional interest and other charges associated with the opportunistic capital raise completed in December 2017 other than the prepayment premium mentioned above. Based on their individual contributions to the Trust in 2017, the Compensation Committee awarded each of our NEOs the full annual bonus for which he/she was eligible.
The Annual Bonus plan for our NEOs is the same bonus plan that covers nearly 95% of our employees. The NEOs and approximately 80 other participants in the Annual Bonus plan have the option to receive up to 25% of the final bonus payout in the form of Shares that vest equally over three years with accelerated vesting on death, disability, change in control and termination without cause. In consideration of the extended payment period for this portion of the bonus already earned, the employee receives Shares valued at 120% of the portion of the Annual Bonus he/she elected to receive in Shares. For 2017, Mr. Wood elected to receive 25% of his bonus in Shares and our other NEOs elected to receive all of their annual bonus in cash. The cash portion of the 2017 annual bonuses is reflected in the Non-Equity Incentive Plan Compensation column in the Summary Compensation Table in this proxy statement. The portion Annual Bonus paid in Shares will be included in the Stock Awards column in the Summary Compensation Table and the Grants of Plan-Based Awards Table in next years proxy statement.
Long-Term Incentive Award Program
The largest portion of compensation for our NEOs comes from our equity based Long-Term Incentive Award Program. This program aligns the interests of our NEOs with shareholders by incentivizing our NEOs to identify and accomplish longer-term business objectives that generate value through stock price appreciation and dividend growth over a minimum 6-year time horizon comprised of a 3-year performance period followed by a minimum of a 3-year vesting period for shares and a 5-year vesting period for options.
Awards under this program are made in the form of restricted shares with time based vesting over a three year period; however, each NEO can elect to take up to 50% of his/her award in the form of options which vest over five years. The Compensation Committee believes that allowing NEOs to choose to receive a portion of his/her award in the form of options provides value to the NEO that outweighs any diminution in retention value from the granting of options in lieu of Shares. Each of our NEOs chose to receive the full value of his her 2017 LTIAP award in Shares. Dividends are paid on all Shares issued under the LTIAP.
The amount of LTIAP awards is determined based on how well the Trust performs on three performance metrics:
(a) Total shareholder return relative to the Bloomberg REIT Shopping Center index (BBRESHOP). Performance on this metric accounts for 50% of the total LTIAP award. The relative shareholder return metric reflects how well we have performed for our shareholders as compared to other companies facing the same general market dynamics. The Compensation Committee determined that the BBRESHOP is the best index to use given that it is an industry index made up of primarily companies that own and operate open are shopping centers whose businesses are most closely aligned with ours. Total shareholder return takes into account both stock price appreciation and dividends assuming all dividends are reinvested.
(b) Absolute total shareholder return. Performance on this metric accounts for 25% of the total LTIAP award and reflects whether we have actually created value and delivered acceptable returns to our shareholders over the 3-year performance period. Total shareholder return takes into account both stock price appreciation and dividends assuming all dividends are reinvested.
(c) Return on invested capital. Performance on this metric accounts for 25% of the total LTIAP award. Return on invested capital reflects how effectively we have allocated our shareholders capital during that time and incentivizes our executives to make sound, long-term investment decisions that will generate strong future returns to our shareholders.
Performance Period Award Made Vesting Period 2015 2016 2017 2018 2019 2020 2021 2022 2023 Shares Options
19
The target levels of payout for each of our NEOs in 2017 remain unchanged from prior years. Mr. Wood and Ms. Becker can earn an award equal to 50% of target for performance at the threshold level and an award of 150% of target for performance at the stretch level. Mr. Guglielmone can earn an award equal to 67% of target for threshold level performance and 133% of target for stretch level performance. Payout levels are interpolated for results falling between threshold, target and stretch levels.
The levels of performance and target payout percentages for the LTIAP awards for each of our NEOs and the performance actually achieved on each metric for the three year period from January 1, 2015 through December 31, 2017 are set forth in the chart below:
Based on the results achieved, the LTIAP awards for Mr. Wood (CEO) and Ms. Becker (GC) were paid at 93.75% of target and the award for Mr. Guglielmone (CFO) was paid at 87.50% of his target award. The Compensation Committee has the discretion to increase or decrease the award for each executive by up to 20% to in order to account for personal performance but did not adjust the awards for any of our NEOs for the performance period ending in 2017. The number of Shares actually awarded to each of our NEOs under the LTIAP is determined by dividing the amount of the award by the closing price of our stock on the NYSE on the date the awards are made. There is no amount included for 2017 in the Summary Compensation Table or Grants of Plan-Based Awards Table in this proxy statement for LTIAP awards earned for the 2015-2017 performance period. The LTIAP awards reflected for 2017 in the Summary Compensation Table and the Grants of Plan-Based Awards Table for our named executive officers in this proxy statement relate to awards made in February 2017 for the 3-year performance period ending December 31, 2016.
LTIAP Performance Period 2015-2017 Relative Total Return (50%) Absolute Total Return (25%) Return on Invested Capital (25%) Payout as % of Target Payout as % of Target Payout as % of Target Percentile Return Return 100th 80th 150% 133% Actual 65th 60th 100% 100% 40th 50% 67% Below 40th 0% 0% 12% 150% 133% 10% 100% 100% 8% 50% 67% Actual 2.60% Below 8% 0% 0% 8.00% 150% 133% Actual 8.30% 7.75% 100% 100% 7.50% 50% 67% Below 7.50% 0% 0% CEO/GC CFO CEO/GC CFO CEO/GC CFO
20
The following chart sets out the compensation earned by each of our named executive officers for 2017 based on company and individual performance for the 1 and 3-year periods ending December 31, 2017:
Compensation Component
|
Donald C. Wood
|
Daniel Guglielmone
|
Dawn M. Becker
|
|||||||||
Base Salary
|
$
|
950,000
|
|
$
|
475,000
|
|
$
|
450,000
|
|
|||
Target Bonus |
150% of base | 75% of base | 75% of base | |||||||||
Actual 2017 Bonus
|
$
|
1,577,618
|
|
$
|
394,404
|
|
$
|
373,646
|
|
|||
LTIAP |
||||||||||||
Threshold
|
$
|
2,500,000
|
|
$
|
600,000
|
|
$
|
300,000
|
|
|||
Target
|
$
|
5,000,000
|
|
$
|
900,000
|
|
$
|
600,000
|
|
|||
Stretch
|
$
|
7,500,000
|
|
$
|
1,200,000
|
|
$
|
900,000
|
|
|||
Actual 2017 LTIAP
|
$
|
4,687,500
|
|
$
|
787,500
|
|
$
|
562,500
|
|
|||
Total 2017 Comp
|
$
|
7,215,118
|
|
$
|
1,656,904
|
|
$
|
1,386,146
|
|
The amounts set forth above for the annual performance bonus and performance based, long-term equity program differ from the amounts shown for 2017 in the Summary Compensation Table because the chart above reflects the amount earned for the year while the Summary Compensation Table reflects these amounts in the year in which they are paid regardless of the time period during which those amounts were earned. We believe the chart above is helpful because it allows the actual compensation earned for 2017 to be understood in the context of the Trusts financial and other performance for the performance periods ending in 2017.
We provide other health and welfare benefits to our NEOs on the same basis as we provide those benefits to all employees. In addition to those benefits, we provide to Mr. Wood, his spouse and his dependents continuation of health coverage after Mr. Woods termination upon death, disability, retirement, change in control or otherwise (other than a termination with cause or resignation). This coverage will continue as to Mr. Wood and his spouse until their death, or with respect to his spouse until divorce, if earlier, and coverage continues for three of Mr. Woods children until that child is no longer a dependent as defined under Section 106 of the Internal Revenue Code and as to one of the children, until death. We are required to provide coverage of at least the same level as provided to Mr. Wood and his family at the time of his termination and such coverage will be secondary to certain other coverages that may be available to Mr. Wood and his family. This agreement has been in place and remained unchanged since 2008.
Other Compensation Considerations
Equity Ownership: Each of our NEOs is required to maintain a level of ownership of equity in the company equal to 3 times the sum of base salary and annual bonus for Mr. Wood and 2.5 times the sum of base salary and annual bonus for each of Mr. Guglielmone and Ms. Becker. Both Mr. Wood and Ms. Becker were in compliance with the equity ownership requirement as of December 31, 2017. Mr. Guglielmone who joined the Trust in August 2016 was not in compliance with the requirements as of December 31, 2017; however, is in compliance as of the date of this proxy statement.
Risk Assessment: As described in the Risk Management Oversight section, we have concluded that our compensation programs do not encourage excessive or unnecessary risk taking.
Timing of Equity Grants: Equity awards to our employees under our Annual Bonus Plan and LTIAP described above are made at the first Compensation Committee meeting of the year which generally occurs before we release year-end financial results for the prior fiscal year. We have no policy that times the granting of equity awards relative to the release of material non-public information. Equity awards to new hires are generally made on the first day on which the employee starts work and equity awards to employees who are promoted generally are made on the day on which the promotion has been fully approved. All of our options are awarded at the closing price of our Shares on the NYSE on the
21
date the award is made. The Compensation Committee has never re-priced options, granted options with an exercise price that is less than the closing price on the NYSE on the date of the grant or granted options which are priced on a date other than the grant date. Equity awards for our NEOs for the 3-year performance period ending on December 31, 2017 were made at the Compensation Committees meeting on February 7, 2018 based on the closing price of our Shares on the NYSE on that date.
Termination and Change-in-Control Arrangements: We have agreements in place with each of our NEOs providing for various payments and benefits to be made to them if there is a change in control or their employment with us is terminated for certain reasons. The circumstances in which payments may be made and the potential amounts of those payments are described in more detail in the Potential Payments on Termination of Employment and Change-in-Control section below. We believe that the payments provided for in these agreements are reasonable and appropriate as part of the total compensation packages available for our NEOs.
Deductibility of Executive Compensation in Excess of $1.0 Million: For tax years ending on or prior to December 31, 2017, Section 162(m) of the Internal Revenue Code generally prohibited any publicly held corporation from taking a federal income tax deduction for compensation in excess of $1 million in any taxable year paid to an executive officer who is named in the Summary Compensation Table. An exception was made for qualified performance-based compensation, among other things. Although the Compensation Committee considered the impact of Section 162(m) in structuring compensation programs, the Committees primary focus was on creating programs that addressed the needs and objectives of the company regardless of the impact of Section 162(m). As a result, the Compensation Committee made awards and structured programs that were non-deductible under Section 162(m).
The Tax Cuts and Jobs Act of 2017 modified Section 162(m) to, among other things, modify who is subject to the $1 million deduction limit and to eliminate the exception for performance based pay from the $1 million deduction limit starting with tax years ending after December 31, 2017. We do not anticipate these changes to Section 162(m) to have a material impact on us. We do not anticipate anyone other than our three NEOs being subject to the $1 million deduction limit and we anticipate our taxable income to only increase modestly on an annual basis as a result of the loss of the performance based compensation deduction. To maintain our status as a real estate investment trust, we are required to distribute at least 90% of our taxable income to our shareholders in the form of dividends. The modest increase in taxable income resulting from the change in Section 162(m) will be taken into account as our Board determines the amount of dividend to be paid to our shareholders in tax years ending after December 31, 2017.
The Compensation Committee of the Board has reviewed and discussed the CD&A required by Item 402(b) of Regulation S-K with management and, based on such review and discussions, the Compensation Committee recommended to the Board that the CD&A be included in this Proxy Statement.
Submitted by:
David W. Faeder, Chairman
Elizabeth I. Holland
Gail P. Steinel
Joseph S. Vassalluzzo
22
The following table summarizes the total compensation earned by each of our NEOs for the fiscal years ended December 31, 2017, 2016 and 2015, in accordance with current SEC rules. The Summary Compensation Table below does not include the value of the Shares issued to our NEOs on February 7, 2018 for the performance period ending December 31, 2017. The value of those Shares will appear in next years proxy statement in the Grants of Plan-Based Awards Table as well as the Stock Awards column of the Summary Compensation Table.
Name and Principal Position
|
Year
|
Salary (1)
|
Bonus
|
Stock Awards (2)
|
Non-Equity Incentive Plan Compensation (3)
|
All Other Compensation (4)
|
Total
|
|||||||||||||||||||||
Donald C. Wood, President and Chief Executive Officer (PEO) |
|
2017
|
|
$
|
950,000
|
|
$
|
|
|
$
|
6,927,569
|
|
$
|
1,183,213
|
|
$
|
17,000
|
|
$
|
9,077,782
|
|
|||||||
|
2016
|
|
$
|
950,000
|
|
$
|
|
|
$
|
7,462,223
|
|
$
|
1,068,750
|
|
$
|
15,767
|
|
$
|
9,496,740
|
|
||||||||
|
2015
|
|
$
|
850,000
|
|
$
|
|
|
$
|
3,462,159
|
|
$
|
1,155,437
|
|
$
|
15,435
|
|
$
|
5,483,031
|
|
||||||||
Daniel Guglielmone, Executive Vice President-Chief Financial Officer and Treasurer (PFO) (5) |
|
2017
|
|
$
|
475,000
|
|
$
|
250,000
|
|
$
|
899,958
|
|
$
|
394,404
|
|
$
|
38,701
|
|
$
|
2,058,064
|
|
|||||||
|
2016
|
|
$
|
164,423
|
|
$
|
|
|
$
|
1,500,080
|
|
$
|
337,500
|
|
$
|
20,802
|
|
$
|
2,022,805
|
|
||||||||
|
2015
|
|
$
|
|
|
$
|
|
|
$
|
|
|
$
|
|
|
$
|
|
|
$
|
|
|
||||||||
Dawn M. Becker, Executive Vice President-General Counsel and Secretary |
|
2017
|
|
$
|
450,000
|
|
$
|
|
|
$
|
979,017
|
|
$
|
373,646
|
|
$
|
11,073
|
|
$
|
1,813,737
|
|
|||||||
|
2016
|
|
$
|
450,000
|
|
$
|
|
|
$
|
798,719
|
|
$
|
253,125
|
|
$
|
10,307
|
|
$
|
1,512,151
|
|
||||||||
|
2015
|
|
$
|
450,000
|
|
$
|
|
|
$
|
565,500
|
|
$
|
407,801
|
|
$
|
10,384
|
|
$
|
1,433,685
|
|
(1) |
Amounts shown in the Salary column include all amounts deferred at the election of the NEOs into our non-qualified deferred compensation plan. |
(2) |
Amounts shown in the Stock Awards column reflect the aggregate grant date fair value of the awards calculated in accordance with FASB ASC Topic 718 for the fiscal years ended December 31, 2017, 2016 and 2015. For a discussion of the valuation of these awards, please refer to Note 12 in the notes to our consolidated financial statements in our Annual Report on Form 10-K filed on February 13, 2018. |
(3) |
Amounts shown in this column represent only the cash portion paid under our Annual Bonus Plan and include amounts deferred by our NEOs into our non-qualified deferred compensation plan. Mr. Wood received 75% of his Annual Bonus in cash for each of 2017, 2016 and 2015. Ms. Becker received 100% of her bonus in cash for 2017 and 2015 and 75% in cash for 2016. Mr. Guglielmone received 100% of his Annual Bonus in cash for 2017 and 2016. The remaining amounts earned under the Annual Bonus Plan in 2017, 2016 and 2015 were paid in Shares in an amount equal to 120% of the cash value in consideration of a 3-year vesting schedule. |
(4) |
The amounts shown in this column for the last fiscal year include: (a) payments for group term life insurance, long-term disability insurance and supplement life insurance of $10,250 for Mr. Wood, $2,932 for Mr. Guglielmone and $3,324 for Ms. Becker; (b) contributions to our 401(k) plan of $6,750 for each of our NEOs; and (c) for Mr. Guglielmone, $29,019 as the rental value of a temporary apartment we provided to him for one year as part of his initial hiring compensation package. |
(5) |
The bonus is a portion of the cash hiring bonus agreed to as part of Mr. Guglielmones initial hiring compensation package. |
23
GRANTS OF PLAN-BASED AWARDS TABLE
The following Share awards were made in 2017, all of which were earned based on the 1-year or 3-year performance period ending December 31, 2016. Awards made in 2018 to the NEOs under our Annual Bonus Plan and long-term incentive plan for the 1-year and 3-year performance periods ending December 31, 2017 will be reported in the Grants of Plan-Based Awards Table in next years proxy statement.
Name
|
Grant Date
|
All Other Stock Awards:
Stock or Units (3)
|
Grant Date Fair Value (4)
|
||||||||||||
Donald C. Wood
|
|
2/7/2017
|
(1)
|
|
3,061
|
|
$
|
427,560
|
|
||||||
|
2/7/2017
|
(2)
|
|
46,535
|
|
$
|
6,500,009
|
|
|||||||
Daniel Guglielmone
|
|
2/7/2017
|
(2)
|
|
6,443
|
|
$
|
899,958
|
|
||||||
Dawn M. Becker
|
|
2/7/2017
|
(1)
|
|
725
|
|
$
|
101,268
|
|
||||||
|
2/7/2017
|
(2)
|
|
6,284
|
|
$
|
877,749
|
|
(1) |
Issued under our Annual Bonus Plan. These Shares vest equally over 3 years. |
(2) |
Issued under our LTIAP. These Shares vest equally over 3 years. |
(3) |
Dividends are paid on all Shares issued at the same rate and time as paid to all other holders of our Shares as declared by our Board from time to time. |
(4) |
Represents the grant date fair value of Share awards as computed in accordance with FASB ASC Topic 718. The grant date fair value for these Share awards was based on the closing price of the Trusts Shares on the grant date. |
OUTSTANDING EQUITY AWARDS AT FISCAL YEAR-END TABLE
The following table sets forth information about outstanding equity awards held on December 31, 2017 by our NEOs:
Option Awards | Stock Awards | |||||||||||||||||||||||||||||
Name
|
Number of
|
Number of
|
Option
|
Option
|
Number of
|
Market Value of Shares or
Units of
|
||||||||||||||||||||||||
Donald C. Wood
|
|
104,788
|
|
|
0
|
|
$
|
43.48
|
|
|
2/17/2019
|
|
|
3,061
|
(1)
|
$
|
406,531
|
|
||||||||||||
|
46,535
|
(1)
|
$
|
6,180,313
|
|
|||||||||||||||||||||||||
|
2,023
|
(2)
|
$
|
268,675
|
|
|||||||||||||||||||||||||
|
30,633
|
(2)
|
$
|
4,068,369
|
|
|||||||||||||||||||||||||
|
1,083
|
(3)
|
$
|
143,833
|
|
|||||||||||||||||||||||||
|
7,027
|
(3)
|
$
|
933,256
|
|
|||||||||||||||||||||||||
Daniel Guglielmone
|
|
0
|
|
|
0
|
|
|
6,443
|
(1)
|
$
|
855,695
|
|
||||||||||||||||||
|
2,089
|
(4)
|
$
|
277,440
|
|
|||||||||||||||||||||||||
|
5,371
|
(5)
|
$
|
713,323
|
|
|||||||||||||||||||||||||
Dawn M. Becker
|
|
0
|
|
|
0
|
|
|
725
|
(1)
|
$
|
96,287
|
|
||||||||||||||||||
|
6,284
|
(1)
|
$
|
834,578
|
|
|||||||||||||||||||||||||
|
3,495
|
(2)
|
$
|
464,171
|
|
|||||||||||||||||||||||||
|
271
|
(3)
|
$
|
35,992
|
|
|||||||||||||||||||||||||
|
1,054
|
(3)
|
$
|
139,982
|
|
(1) |
One-third of these Shares vested on February 12, 2018 and the remaining Shares will vest on February 12, 2019 and 2020. |
(2) |
One-half of these Shares vested on February 12, 2018 and the remaining Shares will vest on February 12, 2019. |
(3) |
These shares vested on February 12, 2018. |
24
(4) |
One-third of these Shares vested on August 15, 2017 and the remaining Shares will vest on August 15, 2018 and 2019. |
(5) |
One-seventh of these Shares vested on August 15, 2017 and the remaining Shares will vest equally on August 15 of each of 2018 through 2023. |
(6) |
The market value of outstanding unvested Shares is based on $132.81, the closing price of our Shares on the NYSE on December 29, 2017. |
OPTION EXERCISES AND STOCK VESTED TABLE
The following table includes certain information with respect to options exercised in 2017 by each of our NEOs and Shares that vested during 2017.
Option Awards | Stock Awards | |||||||||||||||||||
Name
|
Number of
Shares
|
Value
|
Number of
Shares
|
Value
|
||||||||||||||||
Donald C. Wood
|
|
124,507
|
|
$
|
9,021,283
|
|
|
43,446
|
|
$
|
6,211,040
|
|
||||||||
Daniel Guglielmone
|
|
0
|
|
$
|
|
|
|
1,939
|
|
$
|
250,655
|
|
||||||||
Dawn M. Becker
|
|
26,627
|
|
$
|
1,545,694
|
|
|
7,323
|
|
$
|
1,046,896
|
|
(1) |
The value realized is based on the difference between the price at which the Shares were sold and the exercise price of the option. |
(2) |
The value realized is based on the closing price of a Share on the date of the Share vesting. |
NON-QUALIFIED DEFERRED COMPENSATION TABLE
We maintain a non-qualified deferred compensation plan that is open to participation by 34 members of our management team, including our NEOs. Each participant can elect to defer up to 100% of his or her base salary and cash payment under our Annual Bonus Plan with deferral elections made in December of each year for amounts to be earned in the following year. A number of widely available investment options are made available to each plan participant who then decides how to allocate amounts deferred among those investment options. The amount earned by plan participants on their deferrals is calculated by our third party plan administrator as if the amounts deferred had actually been invested in the investment options selected by each participant. We do not make any contributions to the deferred compensation plan for any individual nor do we guaranty any rate of return on amounts deferred. Amounts deferred into the plan, including amounts earned on the deferrals, are generally payable to the participant shortly after he or she retires or is otherwise no longer employed by us; however, there are a few other alternatives where amounts may be paid to a participant sooner. The amounts deferred by Ms. Becker and Mr. Wood into the plan in 2017, the earnings on plan investments in 2017 and aggregate withdrawals and distributions made in 2017 are described below. Mr. Guglielmone does not participate in our deferred compensation plan.
Name
|
Executive
|
Registrant
|
Aggregate
|
Aggregate
|
Aggregate
Balance at
|
||||||||||||||||||||
Donald C. Wood
|
$
|
250,000
|
|
$
|
|
|
$
|
954,058
|
|
$
|
|
|
$
|
5,961,156
|
|
||||||||||
Dawn M. Becker
|
$
|
45,000
|
|
$
|
|
|
$
|
251,820
|
|
$
|
|
|
$
|
1,530,856
|
|
(1) |
All amounts in this column are included in either the Salary or Non-Equity Incentive Plan Compensation column of the Summary Compensation Table for 2017. |
POTENTIAL PAYMENTS ON TERMINATION OF EMPLOYMENT AND CHANGE-IN-CONTROL
We have entered into severance agreements with each of our NEOs that require us to make certain payments and provide certain benefits to them in the event of a termination of employment or change in control of the Trust. Regardless of the reason for an NEOs termination of employment, he or she will be entitled to receive upon termination all accrued but unused vacation pay and a distribution of any amounts in our non-qualified deferred compensation plan as described in the 2017 Non-Qualified Deferred Compensation section above. No NEO is entitled to receive a new award under the Annual Bonus Plan or the LTIAP for the year in which the termination occurs. The agreements with each of our NEOs contain
25
provisions restricting the executive from engaging in competing behavior and soliciting and/or hiring our employees for a period of time after termination. The payments that will be made to a NEO on termination vary depending on the reason for termination and may be conditioned on the signing of a release in favor of the Trust.
The amount of compensation payable to each of our NEOs under various termination scenarios is reflected below assuming that the separation of service was effective on December 31, 2017:
Cash
|
Medical
|
Accelerated
|
Other
|
Excise Tax
|
Total
|
|||||||||||||||||||
Donald C. Wood
|
||||||||||||||||||||||||
Death
|
$
|
|
|
$
|
2,095,000
|
|
$
|
12,000,977
|
|
$
|
|
|
|
N/A
|
|
$
|
14,095,977
|
|
||||||
Disability
|
$
|
1,358,701
|
|
$
|
2,662,160
|
|
$
|
12,000,977
|
|
$
|
|
|
|
N/A
|
|
$
|
16,021,838
|
|
||||||
TWOC
|
$
|
3,791,426
|
|
$
|
2,719,120
|
|
$
|
12,000,977
|
|
$
|
60,250
|
|
|
N/A
|
|
$
|
18,571,774
|
|
||||||
Termination for Cause
|
$
|
475,000
|
|
$
|
20,080
|
|
$
|
|
|
$
|
|
|
|
N/A
|
|
$
|
495,080
|
|
||||||
CIC (5)
|
$
|
7,582,853
|
|
$
|
2,809,481
|
|
$
|
12,000,977
|
|
$
|
167,165
|
|
$
|
|
|
$
|
22,560,475
|
|
||||||
Daniel Guglielmone
|
||||||||||||||||||||||||
Death
|
$
|
|
|
$
|
|
|
$
|
1,846,457
|
|
$
|
|
|
|
N/A
|
|
$
|
1,846,457
|
|
||||||
Disability
|
$
|
403,128
|
|
$
|
32,843
|
|
$
|
1,846,457
|
|
$
|
|
|
|
N/A
|
|
$
|
2,282,428
|
|
||||||
TWOC
|
$
|
869,404
|
|
$
|
32,843
|
|
$
|
1,846,457
|
|
$
|
60,250
|
|
|
N/A
|
|
$
|
2,808,955
|
|
||||||
Termination for Cause
|
$
|
|
|
$
|
|
|
$
|
|
|
$
|
|
|
|
N/A
|
|
$
|
|
|
||||||
CIC (5)
|
$
|
1,738,809
|
|
$
|
65,686
|
|
$
|
1,846,457
|
|
$
|
90,375
|
|
|
N/A
|
|
$
|
3,741,327
|
|
||||||
Dawn M. Becker
|
||||||||||||||||||||||||
Death
|
$
|
|
|
$
|
|
|
$
|
1,571,009
|
|
$
|
|
|
|
N/A
|
|
$
|
1,571,009
|
|
||||||
Disability
|
$
|
380,790
|
|
$
|
14,226
|
|
$
|
1,571,009
|
|
$
|
|
|
|
N/A
|
|
$
|
1,966,026
|
|
||||||
TWOC
|
$
|
857,801
|
|
$
|
10,670
|
|
$
|
1,571,009
|
|
$
|
60,250
|
|
|
N/A
|
|
$
|
2,499,730
|
|
||||||
Termination for Cause
|
$
|
225,000
|
|
$
|
7,113
|
|
$
|
|
|
$
|
|
|
|
N/A
|
|
$
|
232,113
|
|
||||||
CIC (5)
|
$
|
1,715,602
|
|
$
|
28,453
|
|
$
|
1,571,009
|
|
$
|
90,375
|
|
$
|
|
|
$
|
3,405,439
|
|
(1) |
For disability, payments are for 1 year in an amount equal to the difference between then current salary and the amount of any payments received under any disability policy we maintained plus a tax gross-up on non-tax exempt payments. The estimated tax gross-ups included in these amounts are $636,701 for Mr. Wood, $156,128 for Mr. Guglielmone and $158,790 for Ms. Becker. For termination without cause (TWOC), payment are 1.5 times the highest annual base salary and annual bonus paid during the prior 3-year period for Mr. Wood and 1.0 times that amount for Mr. Guglielmone and Ms. Becker. For termination for cause, the payments equal 1 month of base salary for each year of employment greater than 5 years, capped at a total of 6 months. For change in control (CIC), the payments equal 3.0 times the highest annual base salary and annual bonus paid during the prior 3-year period for Mr. Wood and 2.0 times that amount for Mr. Guglielmone and Ms. Becker. |
(2) |
Amounts in this column represent our estimate of the COBRA equivalent to provide the same benefits as being provided to each NEO at December 31, 2017 for a period of: (a) 1 year in the event of death or disability for each of our NEOs; (b) 6 months for Mr. Wood and Ms. Becker on a termination with cause; (c) 9 months for Mr. Wood and Ms. Becker and 12 months for Mr. Guglielmone on a TWOC; and (d) 3 years for Mr. Wood and 2 years for Mr. Guglielmone and Ms. Becker on a CIC. These estimates were determined by us with input from our health insurance broker and health coverage insurer to confirm that our estimate was consistent with the market cost of providing a stand-alone health insurance program with similar coverage. Because our health insurance program includes a self-insured retention, we use the COBRA equivalent as a reasonable estimate of the potential costs for these benefits. For Mr. Wood, this column also includes the following estimated costs (calculated in accordance with Generally Accepted Accounting Principles) pursuant to the Health Continuation Coverage Agreement with Mr. Wood: $2,095,000 in the event of death; $2,622,000 in the event of disability; and $2,689,000 in the event of termination without cause and change in control. |
(3) |
All unvested Shares and options held by our NEOs will vest in the event of death, disability, TWOC or CIC. Amounts in this column were calculated by multiplying the number of unvested Shares and options that vest on the occurrence of the specified event as of December 31, 2017 by the value for each Share and option determined in accordance with the |
26
FASB ASC Topic 718. Each NEO or NEO beneficiary has 2 years after the NEOs death or disability and 1 year after a TWOC or CIC to exercise any outstanding options, subject to the terms of the applicable option agreement. |
(4) |
Amounts in this column are estimated costs for the following: (a) a full-time administrative assistant and outplacement assistance for a period of 6 months in the event of a TWOC for each of our NEOs and for a period of 12 months for Mr. Wood and 9 months for Mr. Guglielmone and Ms. Becker in the event of a CIC; and (b) use of a company vehicle for three years for Mr. Wood in the event of a CIC should he choose to use that benefit. |
(5) |
Under our 2010 Plan, a CIC is deemed to have occurred when a person acquires a 20% interest in us, or our current Trustees, or those subsequently approved by our current Trustees, constitute less than 2/3 of our Board. Upon a CIC, each NEO is entitled to receive payments and benefits so long as he or she (a) is terminated from employment by the Trust other than for cause or leaves for good reason within 2 years after the change of control or (b) as to Mr. Wood and Ms. Becker only, he or she voluntarily leaves employment within the 30 day window following the 1-year anniversary of the CIC. |
COMPENSATION COMMITTEE INTERLOCKS AND INSIDER PARTICIPATION
The Compensation Committee consists of Mr. Faeder, Ms. Holland, Ms. Steinel and Mr. Vassalluzzo. There are no Compensation Committee interlocks and no member of the Compensation Committee serves, or has in the past served, as an employee or officer of the Trust.
Our compensation and benefit programs are substantially similar throughout the company and are designed to reward all employees who contribute to our success with a total compensation package that is competitive in the marketplace for each employees position and performance. We are required to calculate and disclose the compensation of our median paid employee as well as the ratio of the total compensation of our median paid employee to the compensation paid to our CEO. To determine our median paid employee, we used our employee population as of December 31, 2017, excluding our CEO, which included 318 full-time and part-time employees ranging from executive vice presidents to landscapers and maintenance technicians. We identified our median paid employee using annual base pay plus annual bonus at target levels plus overtime actually paid, the combination of which we believe most closely approximates the total annual direct compensation of our employees. For purposes of the calculation, base pay was annualized for the 46 employees who started with us in 2017. No other adjustments were made. The actual total annual compensation of our Chief Executive Officer and median paid employee was calculated in accordance with the requirements of the Summary Compensation Table included in this proxy statement. Based on this methodology, we have determined that the total annual compensation paid to our Chief Executive Officer in 2017 was $9,077,782 and the total annual compensation paid to our median paid employee in 2017 was $101,598 resulting in a ratio of 89:1 .
We calculated our pay ratio in accordance with SEC rules; however, those rules allow companies discretion in methodologies used to identify the median paid employee and the compensation used to determine the median paid employee. As a result, this ratio is unique to our company. Other companies may make their determinations differently and as a result, the ratio may not be comparable across companies. We believe our ratio is a reasonable estimate. Our ratio is very heavily influenced by what employees/services we choose to provide through employees as opposed to through third parties who are not taken into account in the calculation of the pay ratio.
EQUITY COMPENSATION PLAN INFORMATION
The following table provides information as of December 31, 2017 regarding our equity compensation plans, all of which were approved by our shareholders.
Plan Category
|
Number of securities to be issued upon exercise of outstanding options, warrants and rights (1) (Column A)
|
Weighted average exercise price of outstanding options, warrants and rights
|
Number of securities
(excluding
securities
|
||||||||||||
Equity compensation plans approved by security holders |
106,485 | $ | 44.18 | 1,602,719 | |||||||||||
Equity compensation plans not approved by security holders |
| | | ||||||||||||
Total |
106,485 | $ | 44.18 | 1,602,719 |
(1) |
Consists of Shares authorized for issuance under our 2001 Plan and our 2010 Plan. |
(2) |
Consists entirely of Shares authorized for issuance under our 2010 Plan. |
27
PROPOSAL 3 NON-BINDING RATIFICATION OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM
Shareholders are being asked to ratify in a non-binding vote the selection of Grant Thornton, LLP (GT) as our independent registered public accounting firm for the fiscal year ending December 31, 2018. Although shareholder ratification of GT is not required by our governance documents; the Board is submitting the selection of GT to shareholders to solicit shareholder views on our selection of GT as our independent registered public accounting firm. GT has served in this role since 2002 and the Board believes it is in the best interests of the Trust and our shareholders for GT to continue in this role. If the selection of GT is not ratified, the Audit Committee may reconsider whether to retain GT. Even if the selection of GT is ratified, the Audit Committee may change the appointment of GT at any time if it determines such a change would be in the best interests of the Trust and our shareholders.
A representative of GT will be present at the Annual Meeting and will have the opportunity to answer appropriate questions from shareholders.
The affirmative vote of a majority of votes cast at the Annual Meeting, in person or by proxy, is required to approve this proposal. An abstention or broker non-vote will have no effect on the outcome of the vote for this proposal.
The Board recommends that you vote FOR the non-binding ratification of the appointment of GT as our independent registered public accounting firm for 2018.
|
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The following Report of the Audit Committee does not constitute soliciting material and should not be deemed filed or incorporated by reference into any other Trust filing under the Securities Act of 1933 or the Exchange Act, except to the extent the Trust specifically incorporates this Report by reference therein.
The Audit Committee is made up entirely of trustees who meet all independence requirements under the SEC and NYSE and have the requisite financial competence to serve on the Audit Committee. The Audit Committee meets at least quarterly and operates pursuant to a written charter that is reviewed at least every three years. That charter can be accessed under the Investors section of our website at www.federalrealty.com . In 2017, the Audit Committee met four times and each meeting included an executive session with the Trusts independent registered public accounting firm and no members of management present.
The Audit Committee is directly responsible for the appointment, retention and oversight of GT, the independent registered public accounting firm retained to audit the Trusts financial statements, and also oversees management, including its internal audit firm, in their performance of its financial functions. Specifically, management is responsible for the financial reporting process, including the system of internal controls, for the preparation of consolidated financial statements in accordance with generally accepted accounting principles in the United States (GAAP) and for reporting on internal control over financial reporting. Management uses Pricewaterhouse Coopers, LLC (PwC) to provide its internal audit function, including oversight of the ongoing testing of the effectiveness of our internal controls. GT is responsible for auditing the consolidated financial statements of the Trust and expressing an opinion on the financial statements and the effectiveness of internal control over financial reporting.
During 2017, as part of its oversight function, the Audit Committee:
Ø |
Reviewed and discussed with management and GT, individually and collectively, all annual and quarterly financial statements and operating results prior to their issuance; |
Ø |
Discussed with GT matters required to be discussed pursuant to applicable audit standards, including the reasonableness of judgments and the clarity and completeness of financial disclosures; |
Ø |
Reviewed and discussed with GT and PwC, individually and collectively, the ongoing assessment and testing of the Trusts systems of internal controls and procedures; |
Ø |
Discussed with GT matters relating to GTs independence from the Trust and received written confirmation from GT that GT is not aware of any relationships, that in their professional judgment may impair their independence; and; |
Ø |
Monitored the non-audit services provided by GT to ensure that performance of such services did not adversely impact GTs independence. |
Based on the Audit Committees reviews and discussions with GT, PwC and management, the Audit Committee recommended to the Board of Trustees that the Board approve the inclusion of our audited financial statements in our Annual Report on Form 10-K for the fiscal year ended December 31, 2017 for filing with the SEC.
Submitted by the Audit Committee:
Gail P. Steinel, Chairperson
Jon E. Bortz
David W. Faeder
Warren M. Thompson
29
The following table sets forth the fees for services rendered by GT for the years ended December 31, 2017 and 2016:
2017 | 2016 | |||||||
Audit Fees (1) |
$ | 906,750 | $ | 652,808 | ||||
Audit-Related Fees (2) |
$ | 133,875 | $ | 61,950 | ||||
Tax Fees (3) |
$ | 239,980 | $ | 255,791 | ||||
All Other Fees |
$ | | $ | | ||||
Total Fees |
$ | 1,280,605 | $ | 970,549 |
(1) |
Audit fees include all fees and expenses for services in connection with: (a) the audit of our financial statements included in our annual reports on Form 10-K; (b) Sarbanes-Oxley Section 404 relating to our annual audit; (c) the review of the financial statements included in our quarterly reports on Form 10-Q; and (d) consents and comfort letters issued in connection with debt offerings and common share offerings. |
(2) |
Audit-related fees primarily include the audit of our employee benefit plan, which are paid by the plan and not the Trust, and certain property level audits. |
(3) |
$233,400 and $246,070 of the amounts shown for 2017 and 2016, respectively, relate solely to tax compliance and preparation, including the preparation of original and amended tax returns and refund claims and tax payment planning. These figures do not include $6,645 in 2016 we paid to GT as our 30% share of the cost of tax return preparation for our joint venture with affiliates of a discretionary fund created and advised by Clarion Partners. On January 13, 2016, we acquired the Clarion Partners interest in the joint venture arrangement. The remaining amounts relate to requested tax research, none of which research related to tax shelters. |
PROCEDURES FOR AUDIT COMMITTEE PRE-APPROVAL OF AUDIT AND PERMISSIBLE NON-AUDIT SERVICES
As required by its charter, the Audit Committee is responsible for reviewing and approving in advance all audit and permissible non-audit services to be provided by GT to the Trust. The Audit Committee approves such services only after concluding that the provision of these services would not affect the independence of GT. The Audit Committee approved all audit services provided by GT in 2017 and has pre-approved GT providing the following permissible non-audit services in 2018 up to specified maximum amounts that are consistent with prior years:
Ø |
Issuance of comfort letters and consent for capital markets transactions |
Ø |
Tax planning and other consultation for purposes of structuring investment or financing opportunities as well as consultation associated with financial reporting matters |
Ø |
Issuance of audit opinions related to acquisition audits required under Rule 3-14 of Regulation S-X (if any) |
Ø |
Limited review of the Trusts letter to the State of California Department of Environmental Quality |
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OWNERSHIP OF PRINCIPAL SHAREHOLDERS
Based upon our records and the information reported in filings with the SEC, the following were beneficial owners of more than 5% of our Shares as of March 14, 2018:
Name and Address of Beneficial Owner |
Amount and Nature
of Beneficial Ownership |
Percentage of Our Outstanding Shares (1) |
||
The Vanguard Group, Inc. (2) 100 Vanguard Blvd. Malvern, PA 19355 |
12,575,705 | 17.2% | ||
BlackRock, Inc. (3) 55 East 52 nd Street New York, NY 10055 |
7,899,850 | 10.8% | ||
State Street Corporation (4) State Street Financial Center, One Lincoln Street Boston, MA 02111 |
6,242,324 | 8.5% | ||
Vanguard Specialized Funds Vanguard REIT Index Fund (5) 100 Vanguard Blvd. Malvern, PA 19355 |
4,605,432 | 6.3% | ||
JPMorgan Chase & Co. (6) 270 Park Avenue New York, NY 10017 |
3,785,397 | 5.2% |
(1) |
The percentage of outstanding Shares is calculated by taking the number of Shares stated in the Schedule 13G or 13G/A, as applicable, filed with the SEC divided by 73,186,370, the total number of Shares outstanding on March 14, 2018. |
(2) |
Information based on a Schedule 13G/A filed with the SEC on February 9, 2018 by The Vanguard Group which states The Vanguard Group, an investment advisor, has sole voting power over 189,034 Shares, shared voting power over 113,832 Shares, sole dispositive power over 12,362,260 Shares and shared dispositive power over 213,445 Shares. |
(3) |
Information based on a Schedule 13G/A filed with the SEC on January 19, 2018 by BlackRock, Inc., which states BlackRock, Inc., a parent holding company, has sole voting power over 7,141,098 Shares and sole dispositive power over 7,899,850 Shares. |
(4) |
Information based on a Schedule 13G filed with the SEC on February 14, 2018 by State Street Corporation, which states that State Street Corporation, a parent holding company, has shared voting and dispositive power over 6,242,324 Shares. |
(5) |
Information based on a Schedule 13G/A filed with the SEC on February 2, 2018 by Vanguard Specialized Funds Vanguard REIT Index Fund which states that Vanguard Specialized Funds Vanguard REIT Index Fund, an investment company registered under Section 8 of the Investment Company Act of 1940, has sole voting power over 4,605,432 Shares. |
(6) |
Information based on a Schedule 13G filed with the SEC on January 10, 2018 by JPMorgan Chase & Co. which states that JPMorgan Chase & Co., a parent holding company, has sole voting power over 3,306,021 Shares, sole dispositive power over 3,771,226 Shares and shared dispositive power over 14,075 Shares. |
31
OWNERSHIP OF TRUSTEES AND EXECUTIVE OFFICERS
The table below reflects beneficial ownership of our Trustees and NEOs as of March 14, 2018 determined in accordance with Rule 13d-3 of the Securities Exchange Act of 1934, as amended (the Exchange Act). Unless noted in the footnotes following the table, each Trustee and NEO has sole voting and investment power as to all Shares listed.
Name and Address of Beneficial Owner (1)
|
Common
|
Unvested
|
Options Currently
|
Total Shares
Beneficially
|
Percentage of
|
|||||||||||||
Dawn M. Becker |
115,043 | 11,472 | 0 | 126,515 | * | |||||||||||||
Jon E. Bortz (3) |
9,659 | 0 | 0 | 9,659 | * | |||||||||||||
David W. Faeder |
9,316 | 0 | 0 | 9,316 | * | |||||||||||||
Daniel Guglielmone |
3,217 | 18,828 | 0 | 22,045 | * | |||||||||||||
Elizabeth I. Holland |
787 | 0 | 0 | 787 | * | |||||||||||||
Gail P. Steinel |
9,112 | 0 | 0 | 9,112 | * | |||||||||||||
Warren M. Thompson |
9,191 | 0 | 0 | 9,191 | * | |||||||||||||
Joseph S. Vassalluzzo |
21,198 | 0 | 0 | 21,198 | * | |||||||||||||
Donald C. Wood (4) |
284,529 | 95,744 | 104,788 | 485,061 | * | |||||||||||||
Trustees, trustee nominees and executive officers as a group (9 individuals) |
462,052 | 126,044 | 104,788 | 692,884 | * |
* |
Less than 1% |
(1) |
The address of each beneficial owner is 1626 East Jefferson Street, Rockville, MD 20852. |
(2) |
The percentage of outstanding Shares owned is calculated by taking the number of Shares reflected in the column titled Total Shares Beneficially Owned divided by 73,186,370, the total number of Shares outstanding on March 14, 2018, plus the number of options for such person or group reflected in the column titled Options Currently Exercisable or Exercisable Within 60 Days. |
(3) |
Voting and investment power is shared with Mr. Bortz wife. |
(4) |
Includes 53,879 Shares owned by Mr. Woods wife. |
SECTION 16(a) BENEFICIAL OWNERSHIP REPORTING COMPLIANCE
Our Trustees, executive officers and any persons who beneficially own more than 10% of our Shares are required by Section 16(a) of the Exchange Act to file reports of initial ownership and changes of ownership of our Shares with the SEC and with the NYSE. To our best knowledge, based solely on review of copies of such reports furnished to us and written representations that no other reports were required, the required filings of all such Trustees and executive officers were filed timely during 2017.
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You are receiving these materials because you owned our Shares as of March 14, 2018, the record date established by our Board of Trustees (Board) for our Annual Meeting. Everyone who owned our Shares as of this date, whether directly as a registered shareholder or indirectly through a broker or other nominee, is entitled to vote at the Annual Meeting. We had 73,186,370 Shares outstanding on March 14, 2018. A majority of the Shares entitled to vote at the Annual Meeting must be present in person or by proxy for us to proceed with the Annual Meeting.
If you own your Shares directly with our transfer agent, American Stock Transfer and Trust, LLC, you are a registered shareholder and can vote either in person at the Annual Meeting or by proxy without attending the Annual Meeting through one of the following methods:
|
||||
Visit www.voteproxy.com. You will need the control number on your Notice of Internet Availability, proxy card or voting instruction form. Votes must be submitted by 11:59pm EDT to be counted for the meeting. |
Call 1-800-Proxies (1-800-776-9437). You will need the control number on your Notice of Internet Availability, proxy card or voting instruction form. Votes must be submitted by 11:59pm EDT to be counted for the meeting. |
You can vote my marking, signing and dating your proxy card. |
For those of you holding your Shares indirectly in an account at a bank, brokerage firm, broker-dealer or nominee, you are a beneficial owner of Shares held in street name. You will receive all proxy materials directly from your bank, brokerage firm, broker-dealer or nominee and you must either direct them as to how to vote your Shares or obtain from them a proxy to vote at the Annual Meeting. Please refer to the notice of internet availability of proxy materials or the voter instruction form used by your bank, brokerage firm, broker-dealer or nominee for specific instructions on methods of voting. If you fail to give your bank, brokerage firm, broker-dealer or nominee specific instructions on how to vote your Shares with respect to Items 1 and 2, your vote will NOT be counted for those matters. It is important for every shareholders vote to be counted on these matters so we encourage you to provide your bank, brokerage firm, broker-dealer or nominee with voting instructions. If you fail to give your bank, brokerage firm, broker-dealer or nominee specific instructions on how to vote your Shares on Item 3, your bank, brokerage firm, broker-dealer or nominee will generally be able to vote on Item 3 as he, she or it determines.
If you do not vote your Shares, your Shares will not be counted and we may not be able to hold the Annual Meeting. We encourage you to vote by proxy using one of the methods described above even if you plan to attend the Annual Meeting in person so that we will know as soon as possible whether enough votes will be present.
In the future, if you own your Shares directly and would like to receive proxy materials by email, you may register to do so at www.astfinancial.com in which case you will receive an email containing links to our proxy materials. If you own Shares through a bank, brokerage firm, broker-dealer or other similar nominee and want to receive proxy materials via email, you must contact your bank, brokerage firm, broker-dealer or other similar nominee for instructions. Your election to receive your proxy materials by email delivery will remain in effect for all future annual meetings until you revoke it.
Shareholders can access this Proxy Statement, our Annual Report and our other filings with the SEC on the Investors page of our website at www.federalrealty.com. A copy of our Annual Report, including the financial statements and financial statement schedules (Form 10-K) is being provided to shareholders along with this Proxy Statement. The Form 10-K includes certain exhibits, which we will provide to you only upon request addressed to Investor Relations at 1626 East Jefferson Street, Rockville, Maryland 20852. The request must be accompanied by payment of a fee to cover our reasonable expenses for copying and mailing the Form 10-K. If you elected to receive our shareholder materials via the Internet or email, you may request paper copies, without charge, by written request addressed to the address set forth above.
The SECs rules permit us to deliver a single Notice or single set of Annual Meeting materials to one address shared by two or more of our shareholders unless we have received contrary instructions from shareholders. This procedure, referred to as householding, reduces the volume of duplicate information shareholders receive and can result in significant savings on mailing and printing costs. To take advantage of this opportunity, only one Notice, Proxy Statement and Annual Report is
33
being delivered to multiple shareholders who share a single address, unless any shareholder residing at that address gave contrary instructions. If any shareholder sharing an address with another shareholder wants to receive a separate copy of this Proxy Statement and the Annual Report or wishes to receive a separate proxy statement and annual report in the future, or receives multiple copies of the proxy statement and Annual Report and wishes to receive a single copy, the shareholder should provide such instructions by calling our Investor Relations Department at (800) 937-5449, by writing to Investor Relations at 1626 East Jefferson Street, Rockville, Maryland 20852, or by sending an e-mail to Investor Relations at IR@federalrealty.com.
Questions regarding the Notice, voting or email delivery should be directed to our Investor Relations Department at (800) 937-5449 or by email at IR@federalrealty.com.
SOLICITATION OF PROXIES, SHAREHOLDER PROPOSALS AND OTHER MATTERS
The Board of Trustees is soliciting your proxy to vote on matters that will be presented at our Annual Meeting and the cost of this solicitation of proxies will be borne by us. We may solicit proxies through the mail, Internet, in person and by telephone or facsimile, and may request brokerage houses and other custodians, nominees and fiduciaries to forward soliciting materials to the beneficial owners of Shares and reimburse them for their reasonable expenses. We may also hire a proxy solicitation firm at a standard industry compensation rate. The Trustees know of no other business to be presented at the Annual Meeting. If other matters properly come before the meeting, the persons named as proxies will vote on them in their discretion.
Proposals of shareholders intended to be presented at the 2019 Annual Meeting of Shareholders, including nominations for persons for election to the Board of Trustees, must be received by us no later than November 23, 2018 to be considered for inclusion in our proxy statement and form of proxy relating to such meeting.
You are urged to vote either by telephone (1-800-PROXIES or 1-800-776-9437) or on the Internet (www.voteproxy.com) by following the instructions on your Notice. For those of you who have elected email delivery, please follow the instructions for voting provided in the email. If you elect to receive your proxy materials by mail, please make sure to complete, sign, date and return your proxy card promptly to make certain your Shares will be voted at the Annual Meeting.
For the Trustees, |
|
Dawn M. Becker |
Executive Vice President General |
Counsel and Secretary |
YOUR PROXY IS IMPORTANT REGARDLESS OF THE NUMBER OF SHARES YOU OWN.
PLEASE SUBMIT IT TODAY.
34
The National Association of Real Estate Investment Trusts (NAREIT) defines FFO as follows: net income, computed in accordance with U.S. GAAP, plus real estate related depreciation and amortization and excluding extraordinary items and gains and losses on the sale of real estate, and impairment write-downs of depreciable real estate. We compute FFO in accordance with the NAREIT definition, and we have historically reported our FFO available for common shareholders in addition to our net income and net cash provided by operating activities. We consider FFO available for common shareholders a meaningful, additional measure of operating performance primarily because it excludes the assumption that the value of the real estate assets diminishes predictably over time, as implied by the historical cost convention of GAAP and the recording of depreciation. We use FFO primarily as one of several means of assessing our operating performance in comparison with other REITs.
The reconciliation of net income to FFO available for common shareholders is as follows:
(1) |
For the year ended December 31, 2017, dividends on our Series 1 preferred stock are not deducted in the calculation of FFO available to common shareholders, as the related shares are dilutive and included in weighted average common shares, diluted. The weighted average common shares used to compute FFO per diluted common share also includes operating partnership units that were excluded from the computation of diluted EPS. Conversion of these operating partnership units is dilutive in the computation of FFO per diluted common share but is anti-dilutive for the computation of diluted EPS for the periods presented. |
(2) |
If the $12.3 million early extinguishment of debt charge incurred in 2017 was excluded, our FFO available for common shareholders would have been $432.2 million and FFO available for common shareholders, per diluted share would have been $5.91. |
35
The undersigned, a shareholder of FEDERAL REALTY INVESTMENT TRUST
(the Turst) hereby
THIS PROXY IS SOLICITED ON BEHALF OF THE BOARD OF TRUSTEES
constitutes and appoints DAWN M. BECKER and DANIEL GUGLIELMONE, or either of them, as the true and lawful attorneys and proxies of the undersigned, with full power of substitution
in each of them, for and in the name of the undersigned, to vote and otherwise act at the Annual Meeting of Shareholders of the Trust to be held at AMP by Strathmore, 11810 Grand Park Avenue, North Bethesda, Maryland on Wednesday, May 2, 2018 at
10:00 a.m., or at any postponement or adjournment thereof, with respect to all of the Common Shares of Beneficial Interest of the Trust which the undersigned would be entitled to vote, with all the powers the undersigned would possess if personally
present, on the following matters. The undersigned hereby ratifies and confirms all that the aforesaid attorneys and proxies may do hereunder. The undersigned hereby acknowledges receipt of the Notice of Annual Meeting and of the accompanying Proxy
Statement and revokes any proxy previously given with respect to the Annual Meeting. (Continued and to be singed on the reverse side) 14475 1.1
ANNUAL MEETING OF SHAREHOLDERS OF FEDERAL REALTY INVESTMENT TRUST
May 2, 2018 GO GREEN
e-Consent
makes it easy to go paperless. With
e-Consent,
you can quickly access your proxy material, statements and other eligible documents
online, while reducing costs, clutter and paper waste. Enroll today via www.astfinancial.com to enjoy online access. NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIAL: The Annual Report/Form
10-K/Notice &
Proxy Statement Wrap is available at: http://ir.federalrealty.com/phoenix.zhtml?c=84166&p=proxy Please sign, date and mail your proxy card in the envelope provided as soon as
possible. Please detach along perforated line and mail in the envelope provided. 00003333333030300000 4 050218 THIS PROXY WHEN PROPERLY EXECUTED WILL BE VOTED AS DIRECTED BY THE UNDERSIGNED SHAREHOLDER. IF NO DIRECTION IS GIVEN, THIS PROXY WILL BE
VOTED FOR ALL NOMINEES IN PROPOSAL 1, FOR PROPOSALS 2 AND 3 AND THE PROXIES WILL VOTE IN THEIR SOLE JUDGMENT UPON ANY OTHER MATTERS PROPERLY COMING BEFORE THE MEETING OR ANY POSTPONEMENT OR ADJOURNMENT THEREOF. PLEASE SIGN,
AND RETURN PROMPTLY IN THE ENCLOSED ENVELOPE. PLEASE MARK YOUR VOTE IN BLUE OR BLACK INK AS SHOWN HERE ELECTRONIC ACCESS TO FUTURE DOCUMENTS exclusively, and no longer receive any material by mail please visit http://www.astfinancial.com. Click on
Shareholder Account Access to enroll. Pl3
ease enter your account number and tax identification number to log in, then select Receive Company Mailings via
E-Mail
and provide your
e-mail
address. 1. To elect the following Trustees as set forth in the accompanying Proxy Statement: FOR AGAINST ABSTAIN Jon E. Bortz David W. Faeder
Elizabeth I. Holland Gail P. Steinel Warren M. Thompson Joseph S. Vassalluzzo Donald C. Wood FOR AGAINST ABSTAIN 2. To hold an advisory vote approving the compensation of our named executive officers. registered public accounting firm for the fiscal
year ending December 31, 2018. FOR AGAINST ABSTAIN 3. to ratify the appointment of grant Thornton LLP as our independent registarted public accounting firm for the fiscal year ending December31, 2018 4. To consider and act upon any other
matters properly coming before the meeting or any postponement or adjournment thereof. To indicate changes change your to the the new address registered address on name(s) your in the account, address on the please account space check above may not
the . Please be box submitted at note right and that via this method. Signature of Shareholder Date: Signature of Shareholder Date: full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer,
giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.
FEDERAL ANNUAL REALTY MEETING OF INVESTMENT SHAREHOLDERS OF TRUST May 2, 2018 PROXY VOTING INSTRUCTIONS INTERNETAccess www.voteproxy.com and follow the on-screen instructions or scan the QR code with your smartphone. Have your proxy card available when you access the web page.TELEPHONECall toll-free 1-800-PROXIES (1-800-776-9437) in the United States or 1-718-921-8500 from foreign countries from any touch-tone telephone and follow the instructions. Have your proxy card available when you call.Vote online/phone until 11:59 PM EDT the day before the meeting. MAILSign, date and mail your proxy card in the envelope provided as soon as possible. IN PERSONYou may vote your shares in person by attending the Annual Meeting. GO GREENe-Consent makes it easy to go paperless. With e-Consent, you can quickly access your proxy material, statements and other eligible documents online, while reducing costs, clutter and paper waste. Enroll today via www.astfinancial.com to enjoy online access. COMPANY NUMBER ACCOUNT NUMBER NOTICE OF INTERNET AVAILABILITY OF PROXY MATERIAL: The Annual Report/Form 10-K/Notice & Proxy Statement Wrap is available at: http://ir.federalrealty.com/phoenix.zhtml?c=84166&p=proxy Please detach along perforated line and mail in the envelope provided IF you are not voting via telephone or the Internet. 00003333333030300000 4 050218 PLEASE SIGN, AND THE DATE PROXIES AND WILL RETURN VOTE IN THEIR PROMPTLY SOLE JUDGMENT IN THE UPON ENCLOSED ANY OTHER MATTERS ENVELOPE PROPERLY . COMING PLEASE BEFORE MARK THE MEETING YOUR OR VOTE ANY POSTPONEMENT IN BLUE OR OR BLACK ADJOURNMENT INK AS THEREOF SHOWN . HERE ELECTRONIC ACCESS TO FUTURE DOCUMENTS If you would like to receive future shareholder communications over the Internet exclusively, and no longer receive any material by mail please visit http://www.astfinancial.com. Click on Shareholder Account Access to enroll. Please enter your account number and tax identification number to log in, then select Receive Company Mailings via E-Mail and provide your e-mail address. 1. To elect the following Trustees as set forth in the accompanying Proxy Statement: FOR AGAINST ABSTAIN Jon E. Bortz David W. Faeder Elizabeth I. Holland Gail P. Steinel Warren M. Thompson Joseph S. Vassalluzzo Donald C. Wood FOR AGAINST ABSTAIN executive officers. 3. To ratify the appointment of Grant Thornton LLP as our independent registered public accounting firm for the fiscal year ending December 31, 2018. FOR AGAINST ABSTAIN indicate changes this method your to the . new registered address name(s) in the address on the account space above may not . Please be submitted note that via 4. To consider and act upon any other matters properly coming before the meeting or any postponement or adjournment thereof. Signature of Shareholder Date: Signature of Shareholder Date: full title as such. If the signer is a corporation, please sign full corporate name by duly authorized officer, giving full title as such. If signer is a partnership, please sign in partnership name by authorized person.