UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, D.C. 20549
FORM 8-K
CURRENT REPORT
Pursuant to Section 13 OR 15(d)
of The Securities Exchange Act of 1934
Date of Report (Date of earliest event reported) October 1, 2018
Commission File Number |
Registrant, State of Incorporation, Address of Principal Executive Offices, Telephone Number, and IRS Employer Identification No. |
|
Northwest Natural Holding Company an Oregon corporation 220 N.W. Second Avenue Portland, Oregon 97209 Telephone (503) 226-4211 82-4710680 |
||
1-15973 |
Northwest Natural Gas Company an Oregon corporation 220 N.W. Second Avenue Portland, Oregon 97209 Telephone (503) 226-4211 93-0256722 |
Check the appropriate box below if the Form 8-K filing is intended to simultaneously satisfy the filing obligation of the registrant under any of the following provisions:
☐ |
Written communications pursuant to Rule 425 under the Securities Act (17 CFR 230.425) |
☐ |
Soliciting material pursuant to Rule 14a-12 under the Exchange Act (17 CFR 240.14a-12) |
☐ |
Pre-commencement communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR 240.14d-2(b)) |
☐ |
Pre-commencement communications pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR 240.13e-4(c)) |
Indicate by check mark whether the registrant is an emerging growth company as defined in Rule 405 of the Securities Act of 1933 (§230.405 of this chapter) or Rule 12b-2 of the Securities Exchange Act of 1934 (§240.12b-2 of this chapter).
Emerging growth company | ☐ |
If an emerging growth company, indicate by check mark if the registrant has elected not to use the extended transition period for complying with any new or revised financial accounting standards provided pursuant to Section 13(a) of the Exchange Act. ☐
Introductory Note
As previously disclosed, Northwest Natural Gas Company (NW Natural) has pursued the formation of a holding company to best position it to be able to respond to opportunities and risks in a manner that serves the best interests of its shareholders and customers. On October 1, 2018, the holding company restructuring was completed.
In order to effect the holding company restructuring, on October 1, 2018, under the terms of an agreement and plan of merger (Plan of Merger) between NW Natural, Northwest Natural Holding Company (NW Holdings) and NW Natural Merger Sub, Inc. (Merger Sub), Merger Sub merged into NW Natural (Merger) and each outstanding share of common stock of NW Natural converted into one share of common stock of NW Holdings. As a result of the Merger, the holders of NW Natural common stock immediately before the effective time of the Merger became holders of NW Holdings common stock, and NW Natural became a subsidiary of NW Holdings.
The conversion of shares in the Merger occurred automatically without an exchange of stock certificates. After the Merger, stock certificates that previously represented shares of NW Natural common stock now represent the same number of shares of NW Holdings common stock. Following the consummation of the Merger, shares of NW Holdings continue to trade on the New York Stock Exchange (NYSE) under the symbol NWN.
With the completion of the holding company restructuring, NW Holdings and its subsidiaries, considered together, hold all of the assets and have all of the liabilities, that NW Natural and its subsidiaries had immediately prior to the Merger. NW Natural continues to hold all of the assets and liabilities it had immediately prior to the Merger except that, as described below, certain subsidiaries of NW Natural have been transferred to NW Holdings and are no longer subsidiaries of NW Natural and NW Naturals obligations under certain stock compensation plans have been assumed by NW Holdings.
This Current Report on Form 8-K is being filed for the purpose of establishing NW Holdings as a successor issuer to NW Natural with respect to its common stock pursuant to Rules 12g-3(a) and 15d-5(a) under the Securities Exchange Act of 1934, as amended (Exchange Act), and to disclose events required to be disclosed on Form 8-K with respect to NW Holdings and NW Natural relating to the holding company restructuring. As a result of Exchange Act Rule 12g-3(a), the common stock of NW Holdings is now considered to be listed on the NYSE by NW Holdings as successor to NW Natural and NW Holdings is subject to the reporting and other applicable requirements of the Exchange Act pursuant to Section 12(b) of the Exchange Act. NW Natural continues to be subject to the reporting and other applicable requirements of the Exchange Act as a result of the registration and offering of its debt securities, including its first mortgage bonds.
2
Item 2.01. Completion of Acquisition or Disposition of Assets.
The information included in Item 8.01 under Completion of Holding Company Restructuring is incorporated herein by reference.
Item 3.03. Material Modification to Rights of Security Holders.
The information included in Item 8.01 under Completion of Holding Company Restructuring is incorporated herein by reference.
Item 5.02. Departure of Directors or Certain Officers; Election of Directors; Appointment of Certain Officers; Compensatory Arrangements of Certain Officers.
The directors of NW Natural immediately before the Merger became the directors of NW Holdings at the effective time of the Merger. The individuals serving as directors of NW Holdings are in the same classes, with terms expiring on the same dates, as were applicable to them as directors of NW Natural immediately prior to the effective time of the Merger. Such directors and their current committee positions are listed below:
Board and Committees
Director | Board | Audit |
Organization and
Executive Compensation |
Governance | Finance |
Public
Affairs |
||||||
David H. Anderson |
X | |||||||||||
Timothy P. Boyle |
X | X | ||||||||||
Martha L. Stormy Byorum |
X | X | X | Chair | Ex Officio 1 | |||||||
John D. Carter |
X | Chair | X | X | ||||||||
Mark S. Dodson |
X | X | X | |||||||||
C. Scott Gibson |
X | Chair | X | X | ||||||||
Tod R. Hamachek |
Chair | X | Chair | |||||||||
Jane L. Peverett |
X | X | X | |||||||||
Kenneth Thrasher |
X | X | X | Chair | ||||||||
Malia H. Wasson |
X | X | X | |||||||||
Charles A. Wilhoite |
X |
(1) |
Ms. Byorum also serves as a voting member of the Public Affairs and Environmental Policy Committee for purposes of its oversight of the Companys environmental liability and insurance recovery matters. |
3
The executive officers of NW Holdings and their positions are listed below:
Name |
Office |
|
David H. Anderson
|
President and Chief Executive Officer | |
Frank H. Burkhartsmeyer
|
Senior Vice President and Chief Financial Officer | |
MardiLyn Saathoff
|
Senior Vice President and General Counsel | |
Brody J. Wilson
|
Vice President, Treasurer, Chief Accounting Officer and Controller | |
Shawn M. Filippi
|
Vice President, Chief Compliance Officer and Corporate Secretary |
Information concerning each such director and officer is included in the Annual Report on Form 10-K for the fiscal year ended December 31, 2017 of NW Natural, which incorporates by reference certain portions of the definitive Proxy Statement for NW Naturals May 24, 2018 Annual Meeting of Shareholders.
Compensation Plans
NW Natural maintained two stock compensation plans that had previously been approved by the shareholders of NW Natural (Stock Plans). The Long Term Incentive Plan provided for the grant of incentive stock options, nonstatutory stock options, stock awards and performance-based awards to employees and directors of NW Natural and its subsidiaries. The Employee Stock Purchase Plan provided for the sale of stock to employees of NW Natural and designated subsidiaries in an arrangement intended to qualify under Section 423 of the Internal Revenue Code. Upon consummation of the Merger, NW Holdings assumed all of NW Naturals obligations under the Stock Plans, and the Stock Plans were restated as plans of NW Holdings. Each outstanding award of or option to purchase shares of NW Natural common stock granted under the Stock Plans was automatically converted into an award of or option to purchase the same number of shares of NW Holdings common stock with the same terms.
NW Natural also has deferred compensation plans payable in part in NW Natural common stock which were amended to relate to NW Holdings common stock rather than NW Natural common stock.
NW Natural entered into an amended and restated Change in Control Severance Agreement with each executive officer effective upon the consummation of the Merger.
NW Naturals compensation plans were amended to conform to the new holding company structure and, except as noted above, no substantive changes were made to any of the plans. The consummation of the Merger did not accelerate the vesting schedule of options, restricted stock units or other awards granted to NW Naturals executive officers.
4
Item 5.03. Amendments to Articles of Incorporation or Bylaws; Change in Fiscal Year.
On September 26, 2018, NW Holdings amended and restated its Articles of Incorporation and Bylaws to conform, in all material respects, to the Articles of Incorporation and Bylaws of NW Natural as in effect prior to the Merger. The amended and restated Articles and Bylaws are included in this filing as Exhibits 3.1 and 3.2, respectively.
As one of the ring-fencing measures by the regulatory orders authorizing the holding company restructuring, on October 1, 2018, NW Natural amended and restated its Articles of Incorporation to establish a new class of preferred stock consisting of one share of Limited Voting Junior Preferred Stock, $1 par value (Junior Preferred Stock). The amended and restated Articles of Incorporation are included in this filing as Exhibit 3.3. The Junior Preferred Stock is not entitled to receive or participate in any dividends and does not have any voting rights other than as required by law except that NW Natural may not commence a voluntary bankruptcy filing without the consent of the holder of the Junior Preferred Stock. The holder of the Junior Preferred Stock must be independent of NW Natural. On October 1, 2018, the single share of Junior Preferred Stock was issued to an entity which meets the eligibility requirements.
Item 7.01. Regulation FD Disclosure.
On October 1, 2018, NW Holdings and NW Natural issued a press release announcing the completion of the holding company restructuring. A copy of such press release is included in this filing as Exhibit 99.1.
Item 8.01. Other Events .
Completion of Holding Company Restructuring
As previously disclosed, NW Natural has pursued the formation of a holding company to best position it to be able to respond to opportunities and risks in a manner that serves the best interests of its shareholders and customers. On October 1, 2018, the holding company restructuring was completed.
In order to effect the holding company restructuring, on October 1, 2018, under the terms of the Plan of Merger, Merger Sub merged into NW Natural and each outstanding share of common stock of NW Natural converted into one share of common stock of NW Holdings. As a result of the Merger, the holders of NW Natural common stock immediately before the effective time of the Merger became holders of NW Holdings common stock, and NW Natural became a subsidiary of NW Holdings. The Plan of Merger is included in this filing as Exhibit 2.1.
The conversion of shares in the Merger occurred automatically without an exchange of stock certificates. After the Merger, stock certificates that previously represented shares of NW Natural common stock now represent the same number of shares of NW Holdings common stock. Following the consummation of the Merger, shares of NW Holdings continue to trade on the NYSE under the symbol NWN.
5
With the completion of the holding company restructuring, NW Holdings and its subsidiaries, considered together, hold all of the assets and have all of the liabilities, that NW Natural and its subsidiaries had immediately prior to the Merger. Each of NW Holdings subsidiaries is a separate legal entity with its own assets and liabilities. NW Natural continues to hold all of the assets and liabilities it had immediately prior to the Merger except that, as described herein, certain subsidiaries of NW Natural have been transferred to NW Holdings and are no longer subsidiaries of NW Natural and NW Naturals obligations under certain stock compensation plans have been assumed by NW Holdings.
The completion of the holding company restructuring has resulted in the following:
|
former holders of outstanding shares of NW Natural common stock hold shares of NW Holdings common stock; |
|
NW Holdings owns all of the outstanding shares of NW Natural common stock, and NW Natural continues to own Northwest Energy Corporation and its wholly owned subsidiary, which comprise part of NW Naturals regulated gas utility business (Utility Subsidiaries); |
|
all of the subsidiaries formerly owned by NW Natural, except the Utility Subsidiaries, are owned by NW Holdings; |
|
the outstanding first mortgage of NW Natural will continue to be obligations of NW Natural and will not be direct obligations of, or guaranteed by, NW Holdings; and |
|
stock options, restricted stock units and similar securities issued under executive compensation and other employee benefit plans will be satisfied with an equal number of shares of NW Holdings common stock and the plans were modified to relate to NW Holdings common stock. |
Information concerning the directors and executive officers of NW Holdings is included in Item 5.02 hereof. The directors and executive officers of NW Natural are the same persons, and hold the same positions, as had been the case at NW Natural immediately prior to the Merger except that, in accordance with the regulatory orders which authorized the holding company restructuring, an additional independent director of NW Natural who is not also on the NW Holdings Board of Directors has been appointed by the Board of Directors of NW Natural, effective as of October 2, 2018. The new director of NW Natural is Steven E. Wynne. Mr. Wynne has served since 2012 as the Executive Vice President of Moda, Inc., a diversified insurance and pharmacy company, and also serves on the board of directors of two public companies and three privately-held companies.
All of the exhibits filed by NW Natural with the Annual Report on Form 10-K for the fiscal year ended December 31, 2017 and Quarterly Reports on Form 10-Q for the interim periods during the fiscal year ended December 31, 2018, are considered to be exhibits applicable to NW Holdings as a successor to NW Natural except to the extent such exhibits are superseded.
6
On October 1, 2018, NW Natural notified the NYSE of the completion of the holding company restructuring. As a result of the conversion of the common stock of NW Natural to shares of the common stock of NW Holdings, the NYSE has informed NW Natural that it will file with the Securities and Exchange Commission (SEC) a notification on Form 25 to remove the common stock of NW Natural that had been listed on the NYSE from listing by NW Natural on the NYSE and from registration under Section 12(b) of the Exchange Act. As a result of Exchange Act Rule 12g-3(a), the common stock of NW Holdings is now considered to be listed on the NYSE by NW Holdings as successor to NW Natural and to be registered with the SEC under Section 12(b) of the Exchange Act.
In addition, NW Natural intends to file with the SEC a certification and notice of termination on Form 15 requesting that its reporting obligations under Section 13 and 15(d) of the Exchange Act with respect to its common stock be suspended and terminated. NW Natural will continue to be subject to the reporting and other applicable requirements of the Exchange Act as a result of the registration and offering of its debt securities, including its first mortgage bonds.
Registration Statements
As disclosed in our Current Report on Form 8-K filed September 24, 2018, following the completion of the holding company restructuring, NW Holdings and NW Natural intend to file a registration statement on Form S-3 and post-effective amendments to registration statements on Form S-8 with the SEC with respect to offerings from time to time of NW Holdings and NW Natural securities.
Description of NW Holdings Common Stock
General
The following is a summary of certain rights and privileges of NW Holdings common stock. For a complete description, reference is made to NW Holdings Amended and Restated Articles of Incorporation (the NW Holdings Articles) and its Amended and Restated Bylaws (the NW Holdings Bylaws), and to the Oregon Business Corporation Act (the OBCA).
Under the NW Holdings Articles, NW Holdings is authorized to issue 100,000,000 shares of common stock and 3,500,000 shares of preferred stock. The Board of Directors is authorized under the NW Holdings Articles to provide for the issuance from time to time of preferred stock in one or more series, and as to each series to fix and determine the relative rights and preferences, serial designation, dividend rate, redemption prices, voluntary and involuntary liquidation prices, sinking fund provisions for the redemption or purchase of shares, if any, and conversion provisions, if any, applicable to shares of such series.
7
Dividends and Liquidation Rights
Except as hereinafter stated, holders of NW Holdings common stock will be entitled to receive dividends declared by the Board of Directors and to receive ratably on liquidation any assets which remain after payment of liabilities. If the Board of Directors of NW Holdings fixes the rights of preferred stock and issues preferred stock, such preferred stock will be entitled, in preference to the common stock, (1) to cumulative dividends at the annual rate fixed for each series by the Board of Directors, and (2) in voluntary and involuntary liquidation, to the amounts fixed for each series by the Board of Directors, plus in each case, unpaid accumulated dividends.
If dividends on the preferred stock are in arrears, no dividends on the common stock may be paid or declared. Future series of the preferred stock could contain sinking fund, purchase or redemption obligations under which no dividends on the common stock may be paid or declared while such obligations are in default. Common stock dividends also may be restricted by the provisions of future instruments pursuant to which NW Holdings may issue long-term debt.
Voting Rights
Except as provided by law or as described below, only NW Holdings common stock has voting rights. Cumulative voting is permitted by the NW Holdings Articles to holders of common stock at elections of directors.
Classification of the Board of Directors
The Board of Directors of NW Holdings will consist of not less than nine nor more than 13 persons, as determined by the Board, divided into three classes as nearly equal in number as possible. Under the NW Holdings Articles, one class is elected for a three-year term at each annual meeting of shareholders. Vacancies, including those resulting from an increase in the size of the Board, may be filled by a majority vote of the directors then in office, to serve until the next annual meeting of shareholders. One or more of the directors may be removed, with or without cause, by the affirmative vote of the holders of not less than two-thirds of the shares entitled to vote thereon; provided, however, that if fewer than all of the directors should be candidates for removal, no one of them shall be removed if the votes cast against such directors removal would be sufficient to elect such director if then cumulatively voted at an election of the class of directors of which such director shall be a part. Except for those persons nominated by the Board, no person shall be eligible for election as a director unless a request from a shareholder entitled to vote in the election of directors that such person be nominated and such persons consent thereto shall be delivered to the Corporate Secretary of NW Holdings within the time period specified in advance of the meeting at which such election shall be held. The foregoing provisions may not be amended or repealed except by the affirmative vote of the holders of not less than two-thirds of the shares entitled to vote at an election of directors.
8
Transactions with Related Persons
Under the NW Holdings Articles, NW Holdings shall not enter into any business transaction with a related person or in which a related person shall have an interest (except proportionately as a shareholder of NW Holdings) without first obtaining both (1) the affirmative vote of the holders of not less than two-thirds of the outstanding shares of the capital stock of NW Holdings not held by such related person, and (2) the determination of a majority of the continuing directors that the cash or fair market value of the property, securities or other consideration to be received per share by the holders, other than such related person, of the shares of each class or series of the capital stock of NW Holdings in such business transaction shall not be less than the highest purchase price paid by such related person in acquiring any of its holdings of shares of the same class or series, unless the continuing directors by a majority vote shall either (a) have expressly approved the acquisition of the shares of the capital stock of NW Holdings that caused such related person to become a related person, or (b) have expressly approved such business transaction. As used in this paragraph: a business transaction includes a merger, consolidation, reorganization or recapitalization, a purchase, sale, lease, exchange, transfer, mortgage or other disposition of all or a substantial part (10% or more) of the property and assets of NW Holdings or a related person, an issuance, sale, exchange or other disposition of securities of NW Holdings and a liquidation, spin-off or dissolution; a related person includes a person, organization or group thereof owning 10% or more of the capital stock of NW Holdings; continuing directors are those whose nominations for directorship shall have been approved by a majority of the directors in office on the effective time of the Merger or by a majority of the then continuing directors. The foregoing provisions may not be amended or repealed except by the affirmative vote of the holders of not less than two-thirds of the shares of the capital stock of NW Holdings (other than shares held by related persons).
Preemptive Rights
The holders of NW Holdings common stock do not have preemptive rights.
Rights of Dissent
Under the OBCA, a shareholder is entitled to dissent from, and obtain payment of the fair value of the shareholders shares in the event of (only to the extent the shareholder is entitled to vote thereon) a merger, stock exchange, sale or exchange of all or substantially all of the property of the corporation other than in the usual and regular course of business (with certain exceptions), or certain specified charter amendments. Under the OBCA, dissenters rights do not apply to the holders of any class or series that were registered on a national securities exchange on the record date for the meeting of shareholders at which the corporate action giving rise to dissenters rights is to be approved.
9
Certain Anti-Takeover Matters
The NW Holdings Articles and NW Holdings Bylaws include a number of provisions that may have the effect of discouraging persons from acquiring large blocks of its stock or delaying or preventing a change in its control. The material provisions that may have such an effect include:
|
establishment of a classified Board of Directors, whereby one-third of the Board stands for election each year; |
|
limitations on certain business transactions (including mergers, consolidations, plans of exchange) with any person or entity and any persons or entities related thereto who beneficially own 10% or more of the capital stock of NW Holdings; |
|
authorization for NW Holdings Board of Directors (subject to any applicable law) to issue preferred stock in series and to fix rights and preferences of the series; |
|
advance notice procedures with respect to nominations of directors or proposals other than those adopted or recommended by NW Holdings Board of Directors; |
|
requirement that holders of not less than two-thirds of the shares entitled to vote are required to remove directors or to amend certain provisions of the NW Holdings Articles; and |
|
requirement that NW Holdings Bylaws may only be amended or repealed by resolution of a majority of the Board of Directors, subject to repeal or change by action of the shareholders. |
NW Holdings is subject to the provisions of sections 60.825 to 60.845 of the OBCA, which generally provide that if a person or entity acquires 15% or more of NW Holdings voting stock (interested shareholder), NW Holdings and such interested shareholder and any affiliate may not engage in the following business combinations for a period of three years following the date that person became an interested shareholder:
|
a merger or Plan of Merger; |
|
any sale, lease, mortgage or other disposition of the assets of the corporation where the assets have an aggregate market value equal to 10% or more of the aggregate market value of NW Holdings assets or outstanding capital stock; and |
|
transactions that result in the issuance of capital stock to the shareholder that acquired 15% or more of the voting stock. |
10
These restrictions do not apply if:
|
the Board of Directors approved the share acquisition or business combination that resulted in the person becoming an interested shareholder before the time such person became an interested shareholder; |
|
as a result of the share acquisition, the person became an interested shareholder and 85% owner of the voting stock, excluding shares owned by persons who are directors and also officers and shares owned by certain employee benefit plans; or |
|
the business combination transaction is approved by the Board of Directors and authorized by the affirmative vote of at least two-thirds of the outstanding voting stock not owned by the interested shareholder. |
NW Holdings is also subject to the provisions of the Oregon Control Share Act (OCSA), which generally provide that a person who acquires voting stock in a transaction which results in such person holding more than 20%, 33-1/3% or 50% of the total voting power cannot vote the shares it acquires in the acquisition unless voting rights are accorded to such control shares by the holders of a majority of the outstanding voting shares, excluding the control shares held by such person and shares held by officers and inside directors, and by the holders of a majority of the outstanding voting shares, including shares held by officers and inside directors. This vote would be required at the time an acquiring persons holdings exceed 20% of the total voting power, and again at the time the acquiring persons holdings exceed 33-1/3% and 50%, respectively. The acquiring person may, but is not required to, submit an acquiring person statement setting forth certain information about the acquiring person and its plans with respect to NW Natural. The acquiring person statement may also request that NW Natural call a special meeting of shareholders to determine whether the control shares will be allowed to retain voting rights. If the acquiring person does not request a special meeting of shareholders, the issue of voting rights of control shares will be considered at the next annual meeting or special meeting of shareholders that is held more than 60 days after the date of the acquisition of control shares. Shares are not deemed to be acquired in a control share acquisition if, among other things, they are acquired from the issuing corporation, or are issued pursuant to a plan of merger or exchange effected in compliance with the OBCA and the issuing corporation is a party to the merger or exchange agreement.
The OCSA and the OBCA have anti-takeover effects because they will encourage any potential acquirer to negotiate with NW Naturals Board of Directors and will also discourage potential acquirers unwilling to comply with the provisions of these laws. An Oregon corporation may provide in its articles of incorporation or bylaws that the laws described above do not apply to its shares. NW Natural has not adopted such a provision and neither the NW Holdings Articles nor the NW Holdings Bylaws contain such a provision.
NW Natural is also subject to Oregon Revised Statutes Chapter 757.511 which generally provides that no person, directly or indirectly, may acquire the power to exercise any substantial influence over the policies and actions of a public utility without first securing from the Public Utility Commission of Oregon (OPUC) an order authorizing such acquisition if such person is, or by such acquisition would become, an affiliated interest with such public utility as defined by
11
Oregon law. Any applicant requesting such an order bears the burden of showing that granting the application is in the public interest. This provision of Oregon law may have anti-takeover effects by subjecting potential acquisitions of NW Natural or NW Holdings to OPUC review and approval.
Limitation of Liability; Indemnification
Article VI of the NW Holdings Articles eliminates the personal liability of directors for conduct as a director to the full extent permitted under the OBCA. Article VII of the NW Holdings Articles provides for indemnification of directors. The NW Holdings Bylaws contain provisions indemnifying directors, officers, employees and agents against expenses, judgments, fines and amounts paid in settlement.
Item 9.01. Financial Statements and Exhibits.
(d) Exhibits.
See Exhibit Index.
12
Exhibit Index
13
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, each Registrant has duly caused this report to be signed on its behalf by the undersigned hereunto duly authorized. The signature for each undersigned company shall be deemed to relate only to matters having reference to such company or its subsidiaries.
Northwest Natural Holding Company | ||||
Date: October 1, 2018 | By: |
/s/ David H. Anderson |
||
Name: David H. Anderson Title: President and Chief Executive Officer |
Northwest Natural Gas Company | ||||
Date: October 1, 2018 | By: |
/s/ David H. Anderson |
||
Name: David H. Anderson Title: President and Chief Executive Officer |
14
Exhibit 2.1(b)
Amendment to Agreement and Plan of Merger
This Amendment, dated September 26, 2018, amends the Agreement and Plan of Merger, dated as of March 7, 2018 (the Merger Agreement ), between Northwest Natural Gas Company, an Oregon corporation ( NW Natural ), Northwest Natural Holding Company, an Oregon corporation and a wholly owned subsidiary of NW Natural ( NW Holding ), and NWN Merger Sub, Inc., an Oregon corporation and a wholly owned subsidiary of NW Holding ( Merger Sub ).
RECITALS
A. The board of directors and shareholders of each of NW Natural, NW Holding and Merger Sub have approved and adopted the Merger Agreement, including Annex I to the Merger Agreement, which specifies the form of the Amended and Restated Articles of Incorporation of NW Natural (the Annex I Articles ) that will be implemented in connection with the transactions contemplated by the Merger Agreement (the Reorganization ).
B. As a condition to the approval of the Reorganization by the Public Utility Commission of Oregon (OPUC) and the Washington Utilities and Transportation Commission (WUTC), NW Natural agreed that a voluntary bankruptcy by NW Natural would require, among other things, the vote of the holder of a Golden Share held by an independent third party.
C. The parties desire to amend the Merger Agreement to alter the Annex I Articles to (a) define the characteristics of a shareholder who is independent by referencing the stipulation approved by OPUC Order 17526 effective December 28, 2017 and any supplement or amendment to such stipulation and (b) provide that NW Natural may replace the holder of the Golden Share at any time before delivery of a notice of voluntary bankruptcy to the holder of the Golden Share.
D. Section 8.1 of the Merger Agreement provides that the Merger Agreement may be amended if the amendment would not, in the sole judgment of the board of directors of NW Natural, negatively affect the shareholders of NW Natural, and the board of directors of NW Natural has determined that the Amendment would not negatively affect the shareholders of NW Natural.
AGREEMENT
1. The Annex I Articles are amended and replaced in their entirety as set forth on the attached Annex I.
2. Except as and to the extent expressly modified by this Amendment, the Merger Agreement remains in full force and effect.
NW Natural, NW Holding and Merger Sub have each caused this Amendment to be executed by an authorized officer.
NORTHWEST NATURAL GAS COMPANY | ||
By: |
/s/ DAVID H. ANDERSON |
|
Name: | David H. Anderson | |
Title: | President and Chief Executive Officer |
NORTHWEST NATURAL HOLDING COMPANY
By: |
/s/ DAVID H. ANDERSON |
|
Name: | David H. Anderson | |
Title: | President and Chief Executive Officer |
NWN MERGER SUB, INC. | ||
By: |
/s/ DAVID H. ANDERSON |
|
Name: | David H. Anderson | |
Title: | President |
Annex I
AMENDED AND RESTATED ARTICLES OF INCORPORATION
OF
NORTHWEST NATURAL GAS COMPANY
These Amended and Restated Articles of Incorporation of Northwest Natural Gas Company (Restated Articles of Incorporation) supersede its theretofore existing articles of incorporation and all amendments thereto.
ARTICLE I
The name of this corporation is NORTHWEST NATURAL GAS COMPANY, and its duration shall be perpetual.
ARTICLE II
The purposes of the corporation are to engage in any lawful activity for which corporations may be organized under the Oregon Business Corporation Act.
ARTICLE III
A. |
The aggregate number of shares of capital stock which the corporation shall have authority to issue is 103,500,001 shares, divided into 3,500,000 shares of Preferred Stock, issuable in series as hereinafter provided, 100,000,000 shares of Common Stock, and one share of Limited Voting Junior Preferred Stock, $1 par value (the Junior Preferred Stock). |
B. |
A statement of the preferences, limitations and relative rights of each class of capital stock of the corporation, namely, the Preferred Stock, the Common Stock, and the Junior Preferred Stock, of the variations in the relative rights and preferences as between series of the Preferred Stock, insofar as the same are fixed by these Restated Articles of Incorporation, and of the authority vested in the board of directors of the corporation to establish series of Preferred Stock and to fix and determine the variations in the relative rights and preferences as between series insofar as the same are not fixed by these Restated Articles of Incorporation, is as follows: |
Preferred Stock
1. |
The shares of the Preferred Stock may be divided into and issued in series. Each series shall be so designated as to distinguish the shares thereof from the shares of all other series of the Preferred Stock and all other classes of capital stock of the corporation. To the extent that these Restated Articles of Incorporation shall not have established series of the Preferred Stock and fixed and determined the variations in the relative rights and preferences as between series, the board of directors shall have authority, and is hereby expressly vested with authority, to divide the Preferred Stock into series and, within the |
limitations set forth in these Restated Articles of Incorporation and such limitations as may be provided by law, to fix and determine the relative rights and preferences of any series of the Preferred Stock so established. Such action by the board of directors shall be expressed in a resolution or resolutions adopted by it prior to the issuance of shares of each series, which resolution or resolutions shall also set forth the distinguishing designation of the particular series of the Preferred Stock established thereby. Without limiting the generality of the foregoing, authority is hereby expressly vested in the board of directors so to fix and determine with respect to any series of the Preferred Stock: |
(a) |
The rate of dividend and the relative preference of each series in the payment of dividends; |
(b) |
The price at which and the terms and conditions on which shares may be redeemed; |
(c) |
The amount payable upon shares in the event of voluntary and involuntary liquidation and the relative preference of each series on liquidation; |
(d) |
Sinking fund provisions, if any, for the redemption or purchase of shares; |
(e) |
The terms and conditions, if any, on which shares may be converted if the shares of any series are issued with the privilege of conversion; and |
(f) |
Any other relative right or preference as permitted by law. |
All shares of the Preferred Stock of the same series shall be identical except that shares of the same series issued at different times may vary as to the dates from which dividends thereon shall be cumulative; and all shares of the Preferred Stock, irrespective of series, shall constitute one and the same class of stock and shall be identical except as to the designation thereof, the date or dates from which dividends on shares thereof shall be cumulative, and the relative rights and preferences set forth above in clauses (a) through (f) of this subdivision, as to which there may be variations between different series. Except as otherwise may be provided by law or by the resolutions establishing any series of Preferred Stock in accordance with the foregoing provisions of this subdivision, whenever the written consent, affirmative vote, or other action on the part of the holders of the Preferred Stock may be required for any purpose, such consent, vote or other action shall be taken by the holders of the Preferred Stock as a single class irrespective of series and not by different series.
2. |
The holders of shares of the Preferred Stock of each series shall be entitled to receive dividends, when and as declared by the board of directors, out of any funds legally available for the payment of dividends, at the annual rate fixed and determined with respect to each series either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1., and no more, payable quarterly on the 15th day of February, May, August and November in each year or on such other date or dates as the board of directors shall determine in the resolutions establishing such series. Such dividends shall be cumulative in the case of shares of each series either from the date of issuance of |
shares of such series or from the first day of the current dividend period within which shares of such series shall be issued, as the board of directors shall determine, so that if dividends on all outstanding shares of each particular series of the Preferred Stock, at the annual dividend rates fixed and determined either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1., shall not have been paid or declared and set apart for payment for all past dividend periods and for the then current dividend periods, the deficiency shall be fully paid or dividends equal thereto declared and set apart for payment at said rates before any dividends on the Common Stock shall be paid or declared and set apart for payment. No interest, or sum of money in lieu of interest, shall be payable in respect of any dividend payment or payments which may be in arrears. |
3. |
In the event of any dissolution, liquidation or winding up of the corporation, before any distribution or payment shall be made to the holders of the Common Stock, the holders of the Preferred Stock of each series then outstanding shall be entitled to be paid out of the net assets of the corporation available for distribution to its shareholders the respective amounts per share fixed and determined with respect to each series either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1., and no more. If upon dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, the net assets of the corporation available for distribution to its shareholders shall be insufficient to pay the holders of all outstanding shares of Preferred Stock of all series the full amounts to which they shall be respectively entitled as aforesaid, the net assets of the corporation so available for distribution shall be distributed to the holders of Preferred Stock in accordance with the relative preferences of each series of Preferred Stock established either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1. For the purposes of this subdivision, any dissolution, liquidation or winding up which may arise out of or result from the condemnation or purchase of all or a major portion of the properties of the corporation by (i) the United States Government or any authority, agency or instrumentality thereof (ii) a State of the United States or any political subdivision, authority, agency or instrumentality thereof, or (iii) a district, cooperative or other association or entity not organized for profit, shall be deemed to be an involuntary dissolution, liquidation or winding up; and a consolidation, merger or amalgamation of the corporation with or into any other corporation or corporations shall not be deemed to be a dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary. |
4. |
The holders of shares of the Preferred Stock shall have no right to vote in the election of directors or for any other purpose, except as may be otherwise provided by law or by resolutions establishing any series of Preferred Stock in accordance with subdivision III. B. 1. Holders of Preferred Stock shall be entitled to notice of each meeting of shareholders at which they shall have any right to vote, but shall not be entitled to notice of any other meeting of shareholders. |
Common Stock
5. |
Subject to the limitations set forth in subdivision III. B. 2. (and subject to the rights of any class of stock hereafter authorized), dividends may be paid upon the Common Stock when and as declared by the board of directors of the corporation out of any funds legally available for the payment of dividends. |
6. |
Subject to the limitations set forth in subdivision III. B. 3. (and subject to the rights of any other class of stock hereafter authorized), upon any dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, the net assets of the corporation shall be distributed ratably to the holders of the Common Stock. |
7. |
Except as may be otherwise provided by law or by the resolutions establishing any series of Preferred Stock in accordance with subdivision III. B. 1., the holders of the Common Stock shall have the exclusive right to vote for the election of directors and for all other purposes. In the election of directors of the corporation, every holder of record of any share or shares of the Common Stock of the corporation shall have the right to cast as many votes for one candidate as shall equal the number of such shares multiplied by the number of directors to be elected, or to distribute such number of votes among any two or more candidates for such election. |
8. |
Upon the issuance for money or other consideration of any shares of capital stock of the corporation, or of any security convertible into capital stock of the corporation, no holder of shares of the capital stock, irrespective of the class or kind thereof, shall have any preemptive or other right to subscribe for, purchase or receive any proportionate or other amount of such shares of capital stock, or such security convertible into capital stock, proposed to be issued; and the board of directors may cause the corporation to dispose of all or any of such shares of capital stock, or of any such security convertible into capital stock, as and when said board may determine, free of any such right, either by offering the same to the corporations then shareholders or by otherwise selling or disposing of such shares of other securities, as the board of directors may deem advisable. |
Junior Preferred Stock
9. |
The Junior Preferred Stock is not entitled to receive or participate in any dividends, and no dividends shall be paid thereon. |
10. |
Subject to the limitations set forth in these Restated Articles of Incorporation and subject to the rights of any other classes of stock of the corporation that may be senior in right to the Junior Preferred Stock, in the event of any dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, before any distribution or payment shall be made to the holders of the Common Stock, the holder of the Junior Preferred Stock shall be entitled to be paid out of the net assets of the corporation available for distribution to its shareholders one hundred dollars ($100.00) and no more. For purposes of this section, a consolidation, merger or amalgamation of the corporation with or into any other corporation or corporations shall not be deemed to be a dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary. |
11. |
So long as the share of Junior Preferred Stock is outstanding, the corporation shall not (a) file a petition for relief under the United States Bankruptcy Code or (b) authorize its subsidiaries (collectively, the Regulated Utilities) to file a petition for relief under the United States Bankruptcy Code (any of the foregoing a Voluntary Bankruptcy Filing) without the consent of the holder of the Junior Preferred Stock, which consent may be effected in the following manner: the corporation shall give the holder of the Junior Preferred Stock written notice (Notice) at least five business days before making any proposed Voluntary Bankruptcy Filing. The holder of the Junior Preferred Stock may object to and oppose the Voluntary Bankruptcy Filing by providing written notice of such objection and opposition (an Objection Notice) to the Secretary of the corporation within five business days after receipt of the Notice. The Objection Notice shall specify the reasons the holder of the Junior Preferred Stock does not consent to the proposed Voluntary Bankruptcy Filing. If the Secretary receives such an Objection Notice within the five business day period, then the corporation shall not submit or file or, with respect to any Regulated Utility, approve any such Voluntary Bankruptcy Filing. If the corporation does not receive an Objection Notice within the five business day period, the holder of the Junior Preferred Stock will be deemed to have consented to the Voluntary Bankruptcy Filing. |
12. |
No person other than the corporation and the holder of the Junior Preferred Stock will have any contractual rights with respect to the Junior Preferred Stock. Except as provided by applicable law, the holder of the Junior Preferred Stock is entitled to receive notice from the corporation of each meeting of shareholders at which any Voluntary Bankruptcy Filing is proposed to be considered, but shall not be entitled to notice of any other meeting or vote of the shareholders. Notwithstanding the foregoing provisions, the holder of the Junior Preferred Stock shall have no voting rights at any time when the Oregon Public Utilities Commission (the Commission) has consented to the redemption of the Junior Preferred Stock pursuant to subdivision III. B.13 below (and regardless of whether there may then exist any restriction not set forth in said subdivision III. B.13 on the corporations ability to redeem the Junior Preferred Stock). Except as provided herein or as otherwise provided by law, the holder of the Junior Preferred Stock has no voting rights for any other purpose. |
13. |
The Junior Preferred Stock may be redeemed by the corporation, at its election expressed by resolution of the Board of Directors, at any time; provided, that the corporation shall not redeem the Junior Preferred Stock without the prior consent of the Commission. The Junior Preferred Stock will be redeemed in full upon notice thereof given to the holder of the Junior Preferred Stock and the payment of the redemption price of one hundred dollars ($100.00). Following such redemption, the holder of the Junior Preferred Stock shall deliver the certificate representing the Junior Preferred Stock to the corporation for cancellation; provided, however, that the delivery of such certificate to the corporation shall not be required as a condition to the redemption, and the Junior Preferred Stock will cease to be outstanding and all rights and obligations of the holder thereof will cease upon notice and payment as aforesaid, whether or not the certificate representing the Junior Preferred Stock has been so delivered to the corporation. |
14. |
The holder of the Junior Preferred Stock must be, during the period of ownership,independent as defined in the stipulation approved by Oregon Public Utility Commission Order 17526 effective December 28, 2017 and any supplement or amendment to such stipulation (the Condition of Eligibility). If at any time the holder of the Junior Preferred Stock (a prior holder) (a) does not meet the Condition of Eligibility, as determined in good faith by the corporation, (b) gives notice to the corporation of such holders intent to resign, or (c) if the holder is natural person or is an entity that has only a single member or shareholder who is a natural person and the holder or its member or shareholder dies, become disabled, or otherwise is unable to effectively carry out the responsibilities of the holder of the Junior Preferred Stock, in each case as determined in good faith by the corporation, the corporation shall appoint another person to hold the Junior Preferred Stock (a successor holder). In addition, the corporation may appoint a successor holder, provided the successor holder meets the Condition of Eligibility, at any time prior to delivering a Notice. Upon notice to the prior holder by the corporation of the appointment of a successor holder and of the effective date thereof, the successor holder shall become the sole holder of the Junior Preferred Stock and the prior holder shall have no further rights and obligations with respect thereto. On or promptly following the effective date of the appointment of a successor holder, the prior holder shall deliver the certificate representing the Junior Preferred Stock to the corporation for reissuance to the successor holder; provided, however, that the delivery of such certificate to the corporation will not be required as a condition to the appointment of the successor holder. The holder of the Junior Preferred Stock shall give notice to the Secretary of the corporation of any failure to meet the Condition of Eligibility and of such holders desire to resign, and the authorized representative of such holder shall give notice to the Secretary of the corporation of the death or disability of such holder, promptly following the determination or occurrence thereof. The holder of the Junior Preferred stock shall have no right to transfer the Junior Preferred Stock to any person except as provided in this subdivision III.B.14 or as otherwise consented to by the corporation. The stock certificate or other evidence of ownership of the Junior Preferred Stock shall bear a legend or other prominent notice of the restrictions contained in this subdivision III.B.14. |
15. |
The Junior Preferred Stock shall not be convertible into Common Stock or any other class or series of securities issued by the corporation. |
16. |
Except as provided herein, if the corporation redeems, purchases or otherwise acquires the Junior Preferred Stock, the corporation shall cancel and not reissue the Junior Preferred Stock. |
ARTICLE IV
A. |
The business and affairs of the corporation shall be managed by a board of directors. Except as provided in subdivision B. below, the number of members of the board, their classifications and terms of office, and the manner of their election and removal shall be as follows: |
1. |
The number of directors shall be that number, not less than nine or more than thirteen, determined from time to time by resolution adopted by affirmative vote of a majority of |
the entire board of directors. The directors shall be divided into three classes, designated Class I, Class II, and Class III. Each class shall consist, as nearly as possible, of one-third of the total number of directors. At the 1984 annual meeting of shareholders, Class I directors shall be elected for a one-year term, Class II directors for a two-year term, and Class III directors for a three-year term. At each succeeding annual meeting of shareholders, successors to directors whose terms expire at that annual meeting shall be of the same class as the directors they succeed, and shall be elected for three-year terms. If the number of directors should be changed by resolution of the board of directors, any increase or decrease shall be apportioned among the classes so as to maintain the number of directors in each class as nearly equal as possible, but in no case shall a decrease in the number of directors shorten the term of any incumbent director. |
2. |
A director shall hold office until the annual meeting for the year in which his or her term shall expire and until his or her successor shall have been elected and qualified, subject, however, to prior death, resignation, retirement or removal from office. Any newly created directorship resulting from an increase in the number of directors and any other vacancy on the board of directors, however caused, may be filled by the affirmative vote of a majority of the directors then in office, although less than a quorum, or by a sole remaining director. |
3. |
One or more of the directors may be removed with or without cause by unanimous written consent of holders of the shares entitled to vote thereon or by the affirmative vote of the holders of not less than two-thirds of the shares entitled to vote thereon at a meeting of the shareholders called expressly for that purpose; provided, however, that for as long as the corporation shall have cumulative voting, if fewer than all the directors should be candidates for removal, no one of them shall be removed if the votes cast against his or her removal would be sufficient to elect him or her if then cumulatively voted at an election of the class of directors of which he or she shall be a part. |
4. |
No person, except those persons nominated by the board, shall be eligible for election as a director at any annual or special meeting of shareholders unless a written request that his or her name be placed in nomination shall be received from a shareholder of record entitled to vote at such election by the secretary of the corporation not later than the latter of (a) the thirtieth day prior to the date fixed for the meeting, or (b) the tenth day after the mailing of notice of that meeting, together with the written consent of the nominee to serve as a director. |
B. |
Notwithstanding the provisions of subdivision A. above, whenever the holders of any one or more classes of the capital stock of the corporation shall have the right, voting separately as a class or classes, to elect directors at an annual or special meeting of shareholders, the election, term of office, filling of vacancies and other features of such directorships shall be governed by the provisions of these Restated Articles of Incorporation applicable thereto. Directors so elected shall not be divided into classes unless expressly provided by such provisions, and during their prescribed terms of office, the board of directors shall consist of such directors in addition to the directors determined as provided in subdivision A. above. |
C. |
This Article IV may not be repealed or amended in any respect unless such action shall be approved by unanimous written consent of holders of the shares entitled to vote thereon or by the affirmative vote of the holders of not less than two-thirds of the shares entitled to vote at an election of directors determined as provided in subdivision A. above, at a meeting of the shareholders called expressly for that purpose. |
ARTICLE V
No director of the corporation shall be personally liable to the corporation or its shareholders for monetary damages for conduct as a director; provided that this Article VI shall not eliminate the liability of a director for any act or omission for which such elimination of liability is not permitted under the Oregon Business Corporation Act. No amendment to the Oregon Business Corporation Act that further limits the acts or omissions for which elimination of liability is permitted shall affect the liability of a director for any act or omission which occurs prior to the effective date of such amendment.
ARTICLE VI
The corporation shall indemnify to the fullest extent then permitted by law any person who is made, or threatened to be made, a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative, investigative or otherwise (including an action, suit or proceeding by or in the right of the corporation) by reason of the fact that the person is or was a director or officer of the corporation or is or was serving at the request of the corporation as a director or officer of another corporation, partnership, joint venture, trust or other enterprise against all judgments, amounts paid in settlement, fines and such expenses (including attorneys fees), actually and reasonably incurred in connection therewith. This Article shall not be deemed exclusive of any other provisions for indemnification of directors and officers that may be included in any statute, bylaw, agreement, vote of shareholders or directors or otherwise, both as to action in any official capacity and as to action in another capacity while holding an office.
ARTICLE VII
The initial physical address for the Corporation is One Pacific Square, 220 NW Second Avenue, Portland, Oregon 97209, Attn: General Counsel. David H. Anderson is an authorized individual with direct knowledge of the operations and business activities of the Corporation
Exhibit 3.1
AMENDED AND RESTATED ARTICLES OF INCORPORATION
OF
NORTHWEST NATURAL HOLDING COMPANY
These Amended and Restated Articles of Incorporation of Northwest Natural Holding Company (Restated Articles of Incorporation) supersede its theretofore existing articles of incorporation.
ARTICLE I
The name of this corporation is Northwest Natural Holding Company, and its duration shall be perpetual.
ARTICLE II
The purposes of the corporation are to engage in any lawful activity for which corporations may be organized under the Oregon Business Corporation Act.
ARTICLE III
A. |
The aggregate number of shares of capital stock which the corporation shall have authority to issue is 103,500,000 shares, divided into 3,500,000 shares of Preferred Stock, issuable in series as hereinafter provided, and 100,000,000 shares of Common Stock. |
B. |
A statement of the preferences, limitations and relative rights of each class of capital stock of the corporation, namely, the Preferred Stock and the Common Stock, of the variations in the relative rights and preferences as between series of the Preferred Stock, insofar as the same are fixed by these Restated Articles of Incorporation, and of the authority vested in the board of directors of the corporation to establish series of Preferred Stock and to fix and determine the variations in the relative rights and preferences as between series insofar as the same are not fixed by these Restated Articles of Incorporation, is as follows: |
Preferred Stock
1. |
The shares of the Preferred Stock may be divided into and issued in series. Each series shall be so designated as to distinguish the shares thereof from the shares of all other series of the Preferred Stock and all other classes of capital stock of the corporation. To the extent that these Restated Articles of Incorporation shall not have established series of the Preferred Stock and fixed and determined the variations in the relative rights and preferences as between series, the board of directors shall have authority, and is hereby expressly vested with authority, to divide the Preferred Stock into series and, within the limitations set forth in these Restated Articles of Incorporation and such limitations as may be provided by law, to fix and determine the relative rights and preferences of any series of the Preferred Stock so established. Such action by the board of directors shall be expressed in a resolution or resolutions adopted by it prior to the issuance of shares of each series, which resolution or resolutions shall also set forth the distinguishing |
designation of the particular series of the Preferred Stock established thereby. Without limiting the generality of the foregoing, authority is hereby expressly vested in the board of directors so to fix and determine with respect to any series of the Preferred Stock: |
(a) |
The rate of dividend and the relative preference of each series in the payment of dividends; |
(b) |
The price at which and the terms and conditions on which shares may be redeemed; |
(c) |
The amount payable upon shares in the event of voluntary and involuntary liquidation and the relative preference of each series on liquidation; |
(d) |
Sinking fund provisions, if any, for the redemption or purchase of shares; |
(e) |
The terms and conditions, if any, on which shares may be converted if the shares of any series are issued with the privilege of conversion; and |
(f) |
Any other relative right or preference as permitted by law. |
All shares of the Preferred Stock of the same series shall be identical except that shares of the same series issued at different times may vary as to the dates from which dividends thereon shall be cumulative; and all shares of the Preferred Stock, irrespective of series, shall constitute one and the same class of stock and shall be identical except as to the designation thereof, the date or dates from which dividends on shares thereof shall be cumulative, and the relative rights and preferences set forth above in clauses (a) through (f) of this subdivision, as to which there may be variations between different series. Except as otherwise may be provided by law or by the resolutions establishing any series of Preferred Stock in accordance with the foregoing provisions of this subdivision, whenever the written consent, affirmative vote, or other action on the part of the holders of the Preferred Stock may be required for any purpose, such consent, vote or other action shall be taken by the holders of the Preferred Stock as a single class irrespective of series and not by different series.
2. |
The holders of shares of the Preferred Stock of each series shall be entitled to receive dividends, when and as declared by the board of directors, out of any funds legally available for the payment of dividends, at the annual rate fixed and determined with respect to each series either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1., and no more, payable quarterly on the 15th day of February, May, August and November in each year or on such other date or dates as the board of directors shall determine in the resolutions establishing such series. Such dividends shall be cumulative in the case of shares of each series either from the date of issuance of shares of such series or from the first day of the current dividend period within which shares of such series shall be issued, as the board of directors shall determine, so that if dividends on all outstanding shares of each particular series of the Preferred Stock, at the annual dividend rates fixed and determined either by these Restated Articles of |
Incorporation or in accordance with subdivision III. B. 1., shall not have been paid or declared and set apart for payment for all past dividend periods and for the then current dividend periods, the deficiency shall be fully paid or dividends equal thereto declared and set apart for payment at said rates before any dividends on the Common Stock shall be paid or declared and set apart for payment. No interest, or sum of money in lieu of interest, shall be payable in respect of any dividend payment or payments which may be in arrears. |
3. |
In the event of any dissolution, liquidation or winding up of the corporation, before any distribution or payment shall be made to the holders of the Common Stock, the holders of the Preferred Stock of each series then outstanding shall be entitled to be paid out of the net assets of the corporation available for distribution to its shareholders the respective amounts per share fixed and determined with respect to each series either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1., and no more. If upon dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, the net assets of the corporation available for distribution to its shareholders shall be insufficient to pay the holders of all outstanding shares of Preferred Stock of all series the full amounts to which they shall be respectively entitled as aforesaid, the net assets of the corporation so available for distribution shall be distributed to the holders of Preferred Stock in accordance with the relative preferences of each series of Preferred Stock established either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1. For the purposes of this subdivision, any dissolution, liquidation or winding up which may arise out of or result from the condemnation or purchase of all or a major portion of the properties of the corporation by (i) the United States Government or any authority, agency or instrumentality thereof (ii) a State of the United States or any political subdivision, authority, agency or instrumentality thereof, or (iii) a district, cooperative or other association or entity not organized for profit, shall be deemed to be an involuntary dissolution, liquidation or winding up; and a consolidation, merger or amalgamation of the corporation with or into any other corporation or corporations shall not be deemed to be a dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary. |
4. |
The holders of shares of the Preferred Stock shall have no right to vote in the election of directors or for any other purpose, except as may be otherwise provided by law or by resolutions establishing any series of Preferred Stock in accordance with subdivision III. B. 1. Holders of Preferred Stock shall be entitled to notice of each meeting of shareholders at which they shall have any right to vote, but shall not be entitled to notice of any other meeting of shareholders. |
Common Stock
5. |
Subject to the limitations set forth in subdivisions III. B. 2. (and subject to the rights of any class of stock hereafter authorized), dividends may be paid upon the Common Stock when and as declared by the board of directors of the corporation out of any funds legally available for the payment of dividends. |
6. |
Subject to the limitations set forth in subdivisions III. B. 3. (and subject to the rights of any other class of stock hereafter authorized), upon any dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, the net assets of the corporation shall be distributed ratably to the holders of the Common Stock. |
7. |
Except as may be otherwise provided by law or by the resolutions establishing any series of Preferred Stock in accordance with subdivision III. B. 1., the holders of the Common Stock shall have the exclusive right to vote for the election of directors and for all other purposes. In the election of directors of the corporation, every holder of record of any share or shares of the Common Stock of the corporation shall have the right to cast as many votes for one candidate as shall equal the number of such shares multiplied by the number of directors to be elected, or to distribute such number of votes among any two or more candidates for such election. |
8. |
Upon the issuance for money or other consideration of any shares of capital stock of the corporation, or of any security convertible into capital stock of the corporation, no holder of shares of the capital stock, irrespective of the class or kind thereof, shall have any preemptive or other right to subscribe for, purchase or receive any proportionate or other amount of such shares of capital stock, or such security convertible into capital stock, proposed to be issued; and the board of directors may cause the corporation to dispose of all or any of such shares of capital stock, or of any such security convertible into capital stock, as and when said board may determine, free of any such right, either by offering the same to the corporations then shareholders or by otherwise selling or disposing of such shares of other securities, as the board of directors may deem advisable. |
ARTICLE IV
A. |
The business and affairs of the corporation shall be managed by a board of directors. Except as provided in subdivision B. below, the number of members of the board, their classifications and terms of office, and the manner of their election and removal shall be as follows: |
1. |
The number of directors shall be that number, not less than nine or more than thirteen, determined from time to time by resolution adopted by affirmative vote of a majority of the entire board of directors. The directors shall be divided into three classes, designated Class I, Class II, and Class III. Each class shall consist, as nearly as possible, of one-third of the total number of directors. At each succeeding annual meeting of shareholders, successors to directors whose terms expire at that annual meeting shall be of the same class as the directors they succeed, and shall be elected for three-year terms. If the number of directors should be changed by resolution of the board of directors, any increase or decrease shall be apportioned among the classes so as to maintain the number of directors in each class as nearly equal as possible, but in no case shall a decrease in the number of directors shorten the term of any incumbent director. |
2. |
A director shall hold office until the annual meeting for the year in which his or her term shall expire and until his or her successor shall have been elected and qualified, subject, however, to prior death, resignation, retirement or removal from office. Any newly |
created directorship resulting from an increase in the number of directors and any other vacancy on the board of directors, however caused, may be filled by the affirmative vote of a majority of the directors then in office, although less than a quorum, or by a sole remaining director. |
3. |
One or more of the directors may be removed with or without cause by the affirmative vote of the holders of not less than two-thirds of the shares entitled to vote thereon at a meeting of the shareholders called expressly for that purpose; provided, however, that for as long as the corporation shall have cumulative voting, if fewer than all the directors should be candidates for removal, no one of them shall be removed if the votes cast against his or her removal would be sufficient to elect him or her if then cumulatively voted at an election of the class of directors of which he or she shall be a part. |
4. |
No person, except those persons nominated by the board, shall be eligible for election as a director at any annual or special meeting of shareholders unless a written request that his or her name be placed in nomination shall be received from a shareholder of record entitled to vote at such election by the secretary of the corporation not later than the latter of (a) the thirtieth day prior to the date fixed for the meeting, or (b) the tenth day after the mailing of notice of that meeting, together with the written consent of the nominee to serve as a director. |
B. |
Notwithstanding the provisions of subdivision A. above, whenever the holders of any one or more classes of the capital stock of the corporation shall have the right, voting separately as a class or classes, to elect directors at an annual or special meeting of shareholders, the election, term of office, filling of vacancies and other features of such directorships shall be governed by the provisions of these Restated Articles of Incorporation applicable thereto. Directors so elected shall not be divided into classes unless expressly provided by such provisions, and during their prescribed terms of office, the board of directors shall consist of such directors in addition to the directors determined as provided in subdivision A. above. |
C. |
This Article IV may not be repealed or amended in any respect unless such action shall be approved by the affirmative vote of the holders of not less than two-thirds of the shares entitled to vote at an election of directors determined as provided in subdivision A. above, at a meeting of the shareholders called expressly for that purpose. |
ARTICLE V
A. |
For purposes of this Article V: |
1. |
The term Affiliate, as used to indicate a relationship with a specified Persons (as hereinafter defined), shall mean a Person that directly or indirectly through one or more intermediaries, controls, or is controlled by, or is under common control with, the Person specified. |
2. |
The term Associate, as used to indicate a relationship with a specified Person, shall mean (a) any Person (other than the corporation) of which such specified Person is a director, officer, partner, trustee, guardian, fiduciary or official or is, directly or |
indirectly, the beneficial owner of 10% or more of any class of equity securities or any beneficial interest, (b) any Person who is a director, officer, partner, trustee, guardian, fiduciary or official or is, directly or indirectly, the beneficial owner of 10% or more of any class of equity securities or any beneficial interest of or in such specified Person (other than the corporation), and (c) any relative or spouse of such specified Person, or any relative of such spouse who has the same home as such specified Person. |
3. |
The term Beneficial Owner shall have the meaning set forth in Rule 13d-3 of the General Rules and Regulations under the Securities Exchange Act of 1934 as in effect on April 9, 1984; provided, however, that, notwithstanding the provisions of such Rule, a Person shall be deemed to be the Beneficial Owner of any share of the capital stock of the corporation that such Person shall have the right to acquire at any time pursuant to any agreement, contract, arrangement or understanding, or upon exercise of conversion rights, warrants or options, or otherwise, and any such share of capital stock shall be deemed to be outstanding for purposes of subdivision V.A.9. |
4. |
The term Business Transaction shall include, without limitation, (a) any merger, consolidation or plan of exchange of the corporation, or any Person controlled by or under common control with the corporation, with or into any Related Person (as hereinafter defined), (b) any merger, consolidation or plan of exchange of a Related Person with or into the corporation or any Person controlled by or under common control with the corporation, (c) any sale, lease, exchange, transfer or other disposition (in one transaction or a series of transactions) including without limitation a mortgage or any other security device, of all or any Substantial Part (as hereinafter defined) of the property and assets of the corporation, or any Person controlled by or under common control with the corporation, to or with a Related Person, (d) any purchase, lease, exchange, transfer or other acquisition (in one transaction or a series of transactions), including without limitation a mortgage or any other security device, of all or any Substantial Part of the property and assets of a Related Person, by or with the corporation or any Person controlled by or under common control with the corporation, (e) any recapitalization of the corporation that would have the effect of increasing the voting power of a Related Person, (f) the issuance, sale, exchange or other disposition of any securities of the corporation, or of any Person controlled by or under common control with the corporation, by the corporation or by any Person controlled by or under common control with the corporation, (g) any liquidation, spinoff, splitoff, splitup or dissolution of the corporation, and (h) any agreement, contract or other arrangement providing for any of the transactions described in this subdivision. |
5. |
The term Continuing Director shall mean a director who was a director of the corporation on the date the Restated Articles first became effective and a director who shall become a director subsequent thereto whose election, or whose nomination for election by the shareholders, shall have been approved by a vote of a majority of the then Continuing Directors. |
6. |
The term Highest Purchase Price shall mean, with respect to the shares of any class or series of the capital stock of the corporation, the highest amount of consideration paid by |
a Related Person for a share of the same class and series at any time regardless of whether the share was acquired before or after such Related Person became a Related Person; provided, however, that the Highest Purchase Price shall be appropriately adjusted to reflect the occurrence of any reclassification, recapitalization, stock split, reverse stock split or other readjustment in the number of outstanding shares of that class or series, or the declaration of a stock dividend thereon. The Highest Purchase Price shall include any brokerage commissions, transfer taxes and soliciting dealers fees paid by such Related Person with respect to any shares of the capital stock acquired by such Related Person. |
7. |
The term Other Consideration shall include, without limitation, capital stock to be retained by the shareholders of the corporation in a Business Transaction in which the corporation shall be the survivor. |
8. |
The term Person shall mean any natural person, corporation, partnership, trust, firm, association, government, governmental. agency or any other entity whether acting in an individual, fiduciary or other capacity. |
9. |
The term Related Person shall mean (a) any Person which, together with its Affiliates and Associates, shall be the Beneficial Owner in the aggregate of 10 percent or more of the capital stock of the corporation, and (b) any Affiliate or Associate (other than the corporation or a wholly owned subsidiary of the corporation) of any such Person. Two or more Persons acting in concert for the purpose of acquiring, holding or disposing of the capital stock of the corporation shall be deemed to be a Related Person. A Related Person shall be deemed to have acquired a share of capital stock at the time when such Related Person became the Beneficial Owner thereof. With respect to the shares of the capital stock of the corporation owned by any Related Person, if the price paid for such shares cannot be determined by a majority of the Continuing Directors, the price so paid shall be deemed to be the market price of the shares in question at the time when such Related Person became the Beneficial Owner thereof. |
10. |
The term Substantial Part shall mean 10% or more of the fair market value of the total assets of a Person, as reflected on the most recent balance sheet of such Person available to the Continuing Directors on the date of mailing of the notice of the meeting of shareholders called for the purpose of voting with respect to a Business Transaction involving the assets constituting any such Substantial Part. |
B. |
The corporation shall not enter into any Business Transaction with a Related Person or in which a Related Person shall have an interest (except proportionately as a shareholder of the corporation) without first obtaining both (1) the affirmative vote of the holders of not less than two-thirds of the outstanding shares of the capital stock of the corporation not held by such Related Person, and (2) the determination of a majority of the Continuing Directors that the cash or fair market value of the property, securities or Other Consideration to be received per share by the holders, other than such Related Person, of the shares of each class or series of the capital stock of the corporation in such Business Transaction shall not be less than the Highest Purchase Price paid by such Related Person in acquiring any of its holdings of shares |
of the same class or series, unless the Continuing Directors by a majority vote shall either (a) have expressly approved the acquisition of the shares of the capital stock of the corporation that caused such Related Person to become a Related Person, or (b) have expressly approved such Business Transaction. |
C. |
For the purposes of this Article V, a majority of the Continuing Directors shall have the power to make a good faith determination, on the basis of information known to them, of: (1) the number of shares of capital stock of the corporation of which any Person shall be the Beneficial Owner, (2) whether a Person is an Affiliate or Associate of another Person, (3) whether a Person has an agreement, contract, arrangement or understanding with another Person as to the matters referred to in subdivision V.A.3. or clause (h) of subdivision V.A.4., (4) the Highest Purchase Price paid by a Related Person for shares of any class or series of the capital stock, (5) whether the assets subject to any Business Transaction constitute a Substantial Part, (6) whether any Business Transaction is one in which a Related Person has an interest (except proportionately as a shareholder of the corporation), and (7) such other matters with respect to which a determination may be required under this Article V. |
D. |
In determining whether to give their approval as provided in subdivision V.B., the Continuing Directors shall give due consideration to all relevant factors involved, including, without limitation, (1) the value of the corporation in a freely negotiated transaction and its future value as an independent entity, (2) the recognition of gain or loss to the corporation for tax purposes or the postponement of such recognition in a tax-free transaction, (3) the anticipated developments of the business of the corporation not yet reflected in the price of its shares, and (4) the impact on employees, customers, suppliers and the public generally within the geographical area it serves. |
E. |
This Article V may not be repealed or amended in any respect unless such action shall be approved by the affirmative vote of the holders of not less than two-thirds of the capital stock of the corporation not held by a Related Person at a meeting of the shareholders called expressly for that purpose. |
ARTICLE VI
No director of the corporation shall be personally liable to the corporation or its shareholders for monetary damages for conduct as a director; provided that this Article VI shall not eliminate the liability of a director for any act or omission for which such elimination of liability is not permitted under the Oregon Business Corporation Act. No amendment to the Oregon Business Corporation Act that further limits the acts or omissions for which elimination of liability is permitted shall affect the liability of a director for any act or omission which occurs prior to the effective date of such amendment.
ARTICLE VII
The corporation shall indemnify to the fullest extent then permitted by law any person who is made, or threatened to be made, a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative, investigative or otherwise (including an action, suit or proceeding by or in the right of the corporation) by reason of the fact that the
person is or was a director or officer of the corporation or is or was serving at the request of the corporation as a director or officer of another corporation, partnership, joint venture, trust or other enterprise against all judgments, amounts paid in settlement, fines and such expenses (including attorneys fees), actually and reasonably incurred in connection therewith. This Article shall not be deemed exclusive of any other provisions for indemnification of directors and officers that may be included in any statute, bylaw, agreement, vote of shareholders or directors or otherwise, both as to action in any official capacity and as to action in another capacity while holding an office.
ARTICLE VIII
The initial physical address for the corporation is One Pacific Square, 220 NW Second Avenue, Portland, Oregon 97209, Attn: General Counsel. David H. Anderson is an authorized individual with direct knowledge of the operations and business activities of the corporation.
Exhibit 3.2
AMENDED AND RESTATED BYLAWS
OF
NORTHWEST NATURAL HOLDING COMPANY
ARTICLE I.
OFFICES
Section 1. Office. The principal office of the company shall be located in the City of Portland, Oregon. The company also may have offices at such other places both within and without the State of Oregon as the board of directors from time to time may determine.
Section 2. Registered Office. The registered office of the company required by law to be maintained in the state shall be at the same location as the principal office unless otherwise designated by resolution of the board of directors.
ARTICLE II.
MEETINGS OF SHAREHOLDERS
Section 1. Annual Meeting. The annual meeting of shareholders of the company for the election of directors and for the transaction of other business shall be held at the companys office in the City of Portland, Oregon, or such other place in that City as shall be determined by the board of directors, on the fourth Thursday of May in each year, unless such day shall be a legal holiday, in which event such meeting shall be held on the next business day. If such meeting shall not be held on such day in any year, it shall be held within 60 days thereafter on such day as shall be fixed by the board of directors and be specified in the notice of the meeting. Every such meeting shall be held at the hour of two oclock p.m., or at such other hour as shall be fixed by the board and specified in such notice.
Section 2. Special Meetings. Special meetings of the shareholders of the company may be called by the board of directors or the holders of not less than one-tenth of all shares entitled to vote at the meeting. Each special meeting shall be held for such purposes, at such place in the City of Portland, Oregon, and at such time as shall be specified in the notice thereof.
Section 3. Notice. Written or printed notice stating the place, day and hour of the meeting and, in case of a special meeting, the purpose or purposes for which the meeting is called, shall be delivered not less than 10 nor more than 50 days before the date of the meeting, either personally or by mail, by or at the direction of the board of directors or the persons calling the meeting, to each shareholder of record entitled to vote at such meeting.
Section 4. Fixing Record Date. For the purpose of determining shareholders entitled to notice of or to vote at any meeting of shareholders, or any adjournment thereof, or entitled to receive payment of any dividend, or in order to make a determination of shareholders for any other proper purpose, the board of directors may fix in advance a date as the record date for any
such determination of shareholders, such date in any case to be not more than 50 days and, in the case of a meeting of shareholders, not less than 10 days prior to the date on which the particular action requiring such determination of shareholders is to be taken. If no record date is fixed for the determination of shareholders entitled to notice of or to vote at a meeting of shareholders, or shareholders entitled to receive payment of a dividend, the date on which notice of the meeting is mailed or the date on which the resolution of the board declaring such dividend is adopted, as the case may be, shall be the record date for such determination of shareholders. When a determination of shareholders entitled to vote at any meeting of shareholders has been made as provided in this section, such determination shall apply to any adjournment thereof.
Section 5. Record of Shareholders. The officer or agent having charge of the transfer books for shares of the company shall make, at least 10 days before each meeting of shareholders, a complete record of the shareholders entitled to vote at such meeting or any adjournment thereof, arranged in alphabetical order with the address of and the number of shares held by each, which record, for a period of 10 days prior to such meeting, shall be kept on file at the registered office of the company and shall be subject to inspection by any shareholder at any time during usual business hours. Such record also shall be produced and kept open at the time and place of the meeting and shall be subject to the inspection of any shareholder during the whole time of the meeting. The original transfer books for shares shall be prima facie evidence as to who are the shareholders entitled to examine such record or transfer books or to vote at any meeting of the shareholders.
Section 6. Quorum. A majority of the shares of the company entitled to vote, represented in person or by proxy, shall constitute a quorum at all meetings of shareholders. If a quorum is present, in person or by proxy, the affirmative vote of a majority of the shares represented at the meeting and entitled to vote on the subject matter shall be the act of the shareholders, unless the vote of a greater number, or voting by classes, is required by law or the Restated Articles of Incorporation.
If a quorum shall not be represented at any meeting of shareholders, the shareholders represented may adjourn the meeting from time to time without further notice. At such adjourned meeting, at which a quorum shall be present or represented, any business may be transacted which might have been transacted at the meeting as originally noticed. The shareholders represented at a duly organized meeting may continue to transact business until adjournment, notwithstanding the withdrawal of enough shareholders to leave less than a quorum.
Section 7. Voting. Each outstanding share, regardless of class, shall be entitled to one vote on each matter submitted to a vote at a meeting of shareholders, except to the extent that the voting rights of the shares of any class or classes are limited or denied by law or the Restated Articles of Incorporation. At each election of directors holders of shares of common stock have the right to cumulative voting as provided for in the Restated Articles of Incorporation. A shareholder may vote either in person or by proxy. A shareholder may authorize a person or persons to act for the shareholder as proxy in any manner permitted by law. An authorization of a proxy is effective when received by the secretary of the company or other officer or agent authorized to tabulate votes.
2
Section 8. Conduct of Meetings. Every meeting of shareholders shall be presided over by the chairman of the board, in his or her absence by the president, in their absence by a vice president or, if none be present, by a chairman appointed by the shareholders present at the meeting. The minutes of such meeting shall be recorded by the secretary or an assistant secretary but, if neither be present, by a secretary appointed for that purpose by the chairman of the meeting. The board of directors may adopt by resolution such rules and regulations for the conduct of meetings of shareholders as it shall deem appropriate. Except to the extent inconsistent with such rules and regulations as adopted by the board of directors, the chairman of any meeting of shareholders shall have the exclusive right and authority to prescribe such rules, regulations and procedures and to do all such acts as, in the judgment of such chairman, are appropriate for the proper conduct of the meeting. Such rules, regulations or procedures, whether adopted by the board of directors or prescribed by the chairman of the meeting, may include, without limitation, the following: (a) the establishment of an agenda or order of business for the meeting; (b) rules and procedures for maintaining order at the meeting and the safety of those present; (c) limitations on attendance at or participation in the meeting to shareholders of record of the company, their duly authorized and constituted proxies or such other persons as the chairman of the meeting shall determine; (d) restrictions on entry to the meeting after the time fixed for the commencement thereof; and (e) limitations on the time allotted to questions or comments by participants. Unless and to the extent determined by the board of directors or the chairman of the meeting, meetings of shareholders shall not be required to be held in accordance with the rules of parliamentary procedure.
Section 9. Proper Business for Meetings. (a) No business shall be conducted at any meeting of shareholders that has not been properly brought before the meeting. To be properly brought before a special meeting of shareholders, business must be specified in the notice of meeting (or any supplement thereto) given by or at the direction of the board of directors or the persons calling the meeting. To be properly brought before an annual meeting of shareholders, business must be either (i) specified in the notice of meeting (or any supplement thereto) given by or at the direction of the board of directors, (ii) otherwise brought before the meeting by or at the direction of the board of directors or the chairman of the board, or (iii) otherwise properly brought before the meeting by a shareholder. In addition to any other applicable requirements, for business to be properly brought before an annual meeting by a shareholder, the shareholder must have given timely notice thereof in writing to the secretary of the company. To be timely, a shareholders notice must be delivered to the secretary at the principal executive office of the company not less than 90 days prior to the first anniversary of the previous years annual meeting of shareholders; provided, however, that in the event that the date of the annual meeting is advanced by more than 30 days or delayed (other than as a result of adjournment) by more than 30 days from the anniversary of the previous years annual meeting, notice by a shareholder to be timely must be delivered not later than the close of business on the later of the 90th day prior to such annual meeting or the 10th day following the day on which public announcement of the date of such meeting is first made. For purposes of this section, public announcement shall mean disclosure in a press release reported by the Dow Jones News Service, Associated Press or comparable national news service or in a document publicly filed by the company with the Securities and Exchange Commission; (b) A shareholders notice to the secretary shall set forth (i) one or more matters appropriate for shareholder action that the shareholder proposes to bring
3
before the meeting, (ii) a brief description of the matters desired to be brought before the meeting and the reasons for conducting such business at the meeting, (iii) the name and record address of the shareholder, (iv) the class and number of shares of the company that the shareholder owns or is entitled to vote and (v) any material interest of the shareholder in such matters; and (c) The chairman of the meeting shall have the power and duty (i) to determine whether any proposed business was properly brought before the meeting in accordance with the procedures set forth in this Section 9, and (ii) if the chairman determines that any proposed business was not brought before the meeting in compliance with this Section 9, to declare that such proposed business shall not be transacted.
ARTICLE III.
BOARD OF DIRECTORS
Section 1. Directors. The business and affairs of the company shall be managed by its board of directors. The number of members of the board, their classification and terms of office, and the manner of their election and removal shall be determined as provided by the Restated Articles of Incorporation. Directors need not be residents of the State of Oregon or shareholders of the company. Unless otherwise determined by the board of directors, no person who has reached the age of 75 years shall be eligible to be elected a director.
Section 2. Chairman of the Board. The board of directors may elect one of its members as chairman of the board. The chairman of the board, if that position be filled, shall preside at all meetings of the shareholders and the board of directors and shall have such other duties and responsibilities as may be prescribed by the board of directors. If there shall be no chairman of the board, or in his or her absence or disability, the chairman of the governance committee shall exercise the duties and responsibilities of that position. In the absence of the chairman of the governance committee, an independent board member designated by the chairman of the board shall exercise the duties and responsibilities of that position. In the event that neither the chairman of the board nor the chairman of the boards governance committee are present, and the chairman of the board has not otherwise designated an independent board member to preside at the meeting, the board, by vote of the majority of the board members present at the meeting, whether or not a quorum, shall appoint a non-management independent director to preside at the meeting.
Section 3. Compensation. Directors shall receive such reasonable compensation for their services as may be fixed from time to time by resolution of the board of directors, and shall be reimbursed for their expenses properly incurred in the performance of their duties as directors. No such payment shall preclude any director from serving the company in any other capacity and receiving such reasonable compensation for such services as may be fixed by resolution of the board.
4
ARTICLE IV.
MEETINGS OF THE BOARD OF DIRECTORS
Section 1. Regular Meetings. Regular meetings of the board of directors shall be held in the companys offices at two oclock p.m., Pacific Time, on the fourth Thursday of February, May, July and September, and on the third Thursday of December, or on such other date or at such other hour and place as shall be specified in the notice of meeting. The date, time and place for holding regular meetings of the board of directors may be changed upon the giving of notice to all directors by or at the request of the chairman of the board or the president. The board may provide by resolution the time and place either within or without the State of Oregon for holding of meetings or may omit the holding of any meeting without other notice than such resolution.
Section 2. Special Meetings. Special meetings of the board of directors may be called by or at the request of the chairman of the board, the chairman of the governance committee, the president or any two directors. The person or persons authorized to call special meetings of the board may fix any place, either within or without the State of Oregon, as the place for holding any special meeting of the board called by them. Notice of the time and place of special meetings shall be given to each director at least one day in advance by the secretary or other officer performing his or her duties.
Section 3. Waiver of Notice. Any director may waive notice of any meeting. The attendance of a director at any meeting shall constitute a waiver of notice of such meeting, except where a director attends a meeting for the express purpose of objecting to the transaction of any business because the meeting is not lawfully called or convened. Except as otherwise provided by law or the Restated Articles of Incorporation, neither the business to be transacted at, nor the purpose of, any regular or special meeting of the board of directors need be specified in the notice or waiver of notice of such meeting.
Section 4. Quorum. A majority of the number of directors at any time fixed by resolution adopted by the affirmative vote of a majority of the entire board of directors shall constitute a quorum for the transaction of business. If a quorum shall not be present at any meeting of directors, the directors present may adjourn the meeting from time to time without further notice until a quorum shall be present.
Section 5. Manner of Acting. Except as otherwise provided by law or the Restated Articles of Incorporation, the act of the majority of the directors present at a meeting at which a quorum is present shall be the act of the board of directors.
Section 6. Action Without a Meeting. Any action required or permitted to be taken at a meeting of the board of directors may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the directors entitled to vote with respect to the subject matter thereof.
5
ARTICLE V.
COMMITTEES OF THE BOARD
Section 1. Governance Committee. The board of directors at any time, by resolution adopted by a majority of the board of directors, may appoint a governance committee composed of three or more independent directors. The board shall designate one member of the committee as chairman. The committee shall have and may exercise all of the authority of the board of directors in the management of the company, except with respect to matters upon which by law only the board of directors may act. The committees responsibilities shall include serving as the nominating committee of the board; making recommendations to the board on board and board committee composition and structure, including recommendations with respect to committee and committee chairmanship assignments; and conducting periodic board self-assessments, peer reviews of individual directors and evaluations of committee effectiveness. The committee shall also perform such other functions as the board by resolution from time to time may direct.
Section 2. Audit Committee. The board of directors at any time, by resolution adopted by a majority of the board of directors, may appoint an audit committee composed of three or more independent directors. The board shall designate one member of the committee as chairman. The duties of the committee shall be to discuss and review with the companys independent auditors the annual audit of the company, including the scope of the audit, and report the results of this review to the board; to meet with the independent auditors at such other times as the committee shall deem to be advisable; and to perform such other functions as the board by resolution from time to time may direct.
Section 3. Organization and Executive Compensation Committee. The board of directors at any time, by resolution adopted by a majority of the board of directors, may appoint an organization and executive compensation committee composed of three or more independent directors. The board shall designate one member of the committee as chairman. The duties of the committee shall be to discuss and review the management of the affairs of the company relating to its organization and to executive personnel and their compensation, and to perform such other functions as the board by resolution from time to time may direct.
Section 4. Finance Committee. The board of directors at any time, by resolution adopted by a majority of the board of directors, may appoint a finance committee composed of three or more directors, a majority of whom shall not be officers or retired officers of the company. The board shall designate one member of the committee who is not an officer or retired officer of the company as chairman. The duties of the committee shall be to discuss and review the management of the affairs of the company relating to financing, including the development of financial planning goals and financial policy, and to perform such other functions as the board by resolution from time to time may direct.
Section 5. Public Affairs and Environmental Policy Committee. The board of directors at any time, by resolution adopted by a majority of the board of directors, may appoint from among its members a public affairs and environmental policy committee composed of three or more directors, a majority of whom shall not be officers or retired officers of the company.
6
The board shall designate one member of the committee who is not an officer or retired officer of the company as chairman. The duties of the committee shall be (i) to consider, review and monitor significant matters of public interest and societal trends, and the companys community affairs, charitable contributions, diversity and equal employment opportunity compliance programs, and (ii) to monitor significant environmental issues affecting the company and to recommend to the board appropriate environmental policies. The committee shall also perform such other functions as the board by resolution from time to time may direct.
Section 6. Other Committees. The board of directors at any time, by resolution adopted by a majority of the board of directors, may appoint from among its members such other committees and the chairmen thereof as it may deem to be advisable. Each such committee shall have such powers and authority as are set forth in the resolutions pertaining thereto from time to time adopted by the board.
Section 7. Changes of Size and Function. Subject to the provisions of law, the board of directors shall have the power at any time to increase or decrease the number of members of any committee, to fill vacancies thereon, to change any members thereof and to change the functions and terminate the existence thereof.
Section 8. Conduct of Meetings. Each committee shall conduct its meetings in accordance with the applicable provisions of these bylaws relating to the conduct of meetings of the board of directors. Each committee shall adopt such further rules and regulations regarding its conduct, keep such minutes and other records and appoint such subcommittees and assistants as it shall deem to be appropriate.
Section 9. Compensation. Persons serving on any committee shall receive such reasonable compensation for their services on such committee as may be fixed by resolution of the board of directors, provided that no person shall receive compensation for his or her services on any committee while serving as an officer of the company.
ARTICLE VI.
NOTICES
Section 1. Form and Manner. Whenever, under the provisions of law or the Restated Articles of Incorporation, notice is required to be given to any director or shareholder, unless otherwise specified, it shall be given in writing by mail addressed to such director or shareholder at his or her address as it appears on the stock transfer books or other records of the company, with postage thereon prepaid, and such notice shall be deemed to be delivered when deposited in the United States Mail. Notice to directors also may be given by telephone or in any other manner which is reasonably calculated to give adequate notice.
Section 2. Waiver. Whenever any notice whatever is required to be given under the provisions of law, the Restated Articles of Incorporation or these bylaws, a waiver thereof in writing signed by the person or persons entitled to such notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of such notice.
7
ARTICLE VII.
OFFICERS
Section 1. Election. The board of directors, at its first meeting following the annual meeting of shareholders each year, shall elect a president and a secretary. At such meeting, or at any other time it shall deem appropriate, the board may elect one or more vice presidents and a treasurer. The board also may elect or appoint such other officers and agents as it may deem necessary. Any two or more offices may be held by the same person, except the offices of president and secretary.
Section 2. Compensation. The officers of the company shall receive such reasonable compensation for their services as from time to time may be fixed by resolution of the board of directors.
Section 3. Term. The term of office of all officers shall commence upon their election or appointment and shall continue until the first meeting of the board of directors following the annual meeting of shareholders and thereafter until their successors shall be elected or until their resignation or removal. A vacancy occurring in any office of the company for whatever reason may be filled by the board.
Section 4. Removal. Any officer or agent elected or appointed by the board of directors may be removed by the board whenever in its judgment the best interests of the company will be served thereby but such removal shall be without prejudice to the contract rights, if any, of the officer or agent so removed.
Section 5. President. Unless otherwise determined by the board of directors, the president shall be the chief executive officer of the company and, subject to the control of the board of directors, shall be responsible for the general administration and operation of the company. He shall have such other duties and responsibilities as may pertain to such office or be prescribed by the board of directors. In the absence or disability of the president, an officer designated by the board shall exercise the duties and responsibilities of the president.
In the event the offices of chief executive officer and president are not held by the same person, the chief executive officer shall exercise the duties and responsibilities of the president described in these bylaws.
Section 6. Vice Presidents. Each vice president shall have such duties and responsibilities as may be prescribed by the board of directors and the president. The board or the president may confer a special title upon a vice president.
Section 7. Secretary. The secretary shall record and keep the minutes of the shareholders in one or more books provided for that purpose; see that all notices are duly given in accordance with the provisions of these bylaws or as required by law; and perform such other duties as may be prescribed by the board or the president. The secretary shall have custody of the corporate seal of the company and shall affix the seal to any instrument requiring it and attest the same by his or her signature.
8
The assistant secretaries shall have such duties as may be prescribed from time to time by the board, the president or the secretary. In the absence or disability of the secretary, his or her duties shall be performed by an assistant secretary.
Section 8. Treasurer. The treasurer shall have charge and custody and be responsible for all funds and securities of the company; deposit all moneys and other valuable effects in the name and to the credit of the company in such depositories as may be designated by the board of directors; and disburse the funds of the company as may be authorized by the board and take proper vouchers for such disbursements. The treasurer shall have such other duties as may be prescribed from time to time by the board or the president. In the absence or disability of the treasurer, his or her duties shall be performed by an assistant treasurer.
ARTICLE VIII.
CONTRACTS, LOANS, CHECKS AND DEPOSITS
Section 1. Contracts. The board of directors by resolution may authorize any officer or officers, agent or agents, to enter into any contract or execute and deliver any instrument in the name of and on behalf of the company, and such authority may be general or confined to specific instances.
Section 2. Loans. No loans shall be contracted on behalf of the company and no evidences of indebtedness shall be issued in its name unless authorized by a resolution of the board of directors. Such authority may be general or confined to specific instances.
Section 3. Checks and Drafts. All checks, drafts or other orders for the payment of money, notes or other evidences of indebtedness issued in the name of the company shall be signed by such officer or officers, agent or agents of the company and in such manner as shall from time to time be determined by resolution of the board of directors.
Section 4. Deposits. All funds of the company not otherwise employed shall be deposited from time to time to the credit of the company in such banks, trust companies or other depositories as the board of directors or officers of the company designated by the board may select, or be invested as authorized by the board.
ARTICLE IX.
CERTIFICATES FOR SHARES AND THEIR TRANSFER
Section 1. Certificates for Shares. The shares of the company shall be represented by certificates; provided, however, the board of directors may provide by resolution or resolutions that some or all of any or all classes or series of the companys shares shall be uncertificated
9
shares. When shares are not represented by certificates then within a reasonable time after the issuance or transfer of such shares, the company shall send or cause to be sent to the shareholder to whom such shares have been issued or transferred a written statement of the information required by the laws of the State of Oregon to be on certificates.
Certificates representing shares of the company shall be issued only for whole numbers of shares and shall be in such form as the board of directors may, from time to time, prescribe in accordance with the laws of the State of Oregon. Such certificates shall be signed by the president or a vice president and by the secretary or an assistant secretary and sealed with the corporate seal or a facsimile thereof. The signatures of such officers upon a certificate may be facsimiles thereof. In case of a lost, destroyed or mutilated certificate a new one may be issued therefor upon such terms and indemnity to the company as the board may authorize.
Section 2. Transfer. Shares of stock of the company shall be transferable on the books of the company by the holder of record thereof, or by his or her legal representative who shall furnish proper evidence of authority to transfer, or by his or her attorney thereunto authorized by duly executed power of attorney, and on surrender for cancellation of the certificates, if any, for such shares. The board of directors may appoint one or more transfer agents and registrars of stock of the company.
Section 3. Owner of Record. The company shall be entitled to recognize the exclusive right of a person registered on its books as the owner of shares to receive dividends and to vote as such owner and shall not be bound to recognize any equitable or other claim to or interest in such share or shares on the part of any other person, whether or not it shall have express or other notice thereof, except as otherwise provided by law.
ARTICLE X.
INDEMNIFICATION AND INSURANCE
Section 1. Indemnification. The company shall indemnify any person who was or is a party or is threatened to be made a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative or investigative, by reason of the fact that he or she is or was a director, officer, employee or agent of the company, or is or was serving at the request of the company as a director, officer, employee, agent or fiduciary of another corporation, partnership, joint venture, trust or other enterprise or any employee benefit plan, against expenses (including attorneys fees), judgments, fines and amounts paid in settlement actually and reasonably incurred by him or her in connection with the defense or settlement of such action, suit or proceeding to the fullest extent permissible under the Oregon Business Corporation Act or the indemnification provisions of any successor Act. The foregoing rights of indemnification shall not be exclusive of any other rights to which any such person so indemnified may be entitled, under any agreement, vote of shareholders or disinterested directors or otherwise, both as to action in his or her official capacity and as to action in another capacity while holding such office; shall continue as to a person who has ceased to be a director, officer, employee or agent; and shall inure to the benefit of the heirs, executors and administrators of such a person.
10
Section 2. Insurance. The company may purchase and maintain insurance (and pay the entire premium therefor) on behalf of any person who is or was a director, officer, employee or agent of the company, or is or was serving at the request of the company as a director, officer, employee or agent of another corporation, partnership, joint venture, trust or other enterprise against any liability asserted against him or her and incurred by him or her in any such capacity or arising out of his or her status as such, whether or not the company would have the power to indemnify him or her against such liability under the provisions of the Oregon Business Corporation Act or any successor Act; and on behalf of any person who is or was a fiduciary under the Employee Retirement Income Security Act of 1974 with regard to an employee benefit plan of the company against any liability asserted against him or her and incurred by him or her in his or her fiduciary capacity.
ARTICLE XI.
SEAL
The corporate seal of the company shall be circular in form and shall bear an inscription containing the name of the company, the year of its organization, the state of its incorporation and the words Corporate Seal.
ARTICLE XII.
AMENDMENTS
These bylaws, or any of them, may be altered, amended or repealed, or new bylaws adopted, by resolution of a majority of the board of directors, subject to repeal or change by action of the shareholders.
11
Exhibit 3.3
AMENDED AND RESTATED ARTICLES OF INCORPORATION
OF
NORTHWEST NATURAL GAS COMPANY
These Amended and Restated Articles of Incorporation of Northwest Natural Gas Company (Restated Articles of Incorporation) supersede its theretofore existing articles of incorporation and all amendments thereto.
ARTICLE I
The name of this corporation is NORTHWEST NATURAL GAS COMPANY, and its duration shall be perpetual.
ARTICLE II
The purposes of the corporation are to engage in any lawful activity for which corporations may be organized under the Oregon Business Corporation Act.
ARTICLE III
A. |
The aggregate number of shares of capital stock which the corporation shall have authority to issue is 103,500,001 shares, divided into 3,500,000 shares of Preferred Stock, issuable in series as hereinafter provided, 100,000,000 shares of Common Stock, and one share of Limited Voting Junior Preferred Stock, $1 par value (the Junior Preferred Stock). |
B. |
A statement of the preferences, limitations and relative rights of each class of capital stock of the corporation, namely, the Preferred Stock, the Common Stock, and the Junior Preferred Stock, of the variations in the relative rights and preferences as between series of the Preferred Stock, insofar as the same are fixed by these Restated Articles of Incorporation, and of the authority vested in the board of directors of the corporation to establish series of Preferred Stock and to fix and determine the variations in the relative rights and preferences as between series insofar as the same are not fixed by these Restated Articles of Incorporation, is as follows: |
Preferred Stock
1. |
The shares of the Preferred Stock may be divided into and issued in series. Each series shall be so designated as to distinguish the shares thereof from the shares of all other series of the Preferred Stock and all other classes of capital stock of the corporation. To the extent that these Restated Articles of Incorporation shall not have established series of the Preferred Stock and fixed and determined the variations in the relative rights and preferences as between series, the board of directors shall have authority, and is hereby expressly vested with authority, to divide the Preferred Stock into series and, within the limitations set forth in these Restated Articles of Incorporation and such limitations as may be provided by law, to fix and determine the relative rights and preferences of any |
series of the Preferred Stock so established. Such action by the board of directors shall be expressed in a resolution or resolutions adopted by it prior to the issuance of shares of each series, which resolution or resolutions shall also set forth the distinguishing designation of the particular series of the Preferred Stock established thereby. Without limiting the generality of the foregoing, authority is hereby expressly vested in the board of directors so to fix and determine with respect to any series of the Preferred Stock: |
(a) |
The rate of dividend and the relative preference of each series in the payment of dividends; |
(b) |
The price at which and the terms and conditions on which shares may be redeemed; |
(c) |
The amount payable upon shares in the event of voluntary and involuntary liquidation and the relative preference of each series on liquidation; |
(d) |
Sinking fund provisions, if any, for the redemption or purchase of shares; |
(e) |
The terms and conditions, if any, on which shares may be converted if the shares of any series are issued with the privilege of conversion; and |
(f) |
Any other relative right or preference as permitted by law. |
All shares of the Preferred Stock of the same series shall be identical except that shares of the same series issued at different times may vary as to the dates from which dividends thereon shall be cumulative; and all shares of the Preferred Stock, irrespective of series, shall constitute one and the same class of stock and shall be identical except as to the designation thereof, the date or dates from which dividends on shares thereof shall be cumulative, and the relative rights and preferences set forth above in clauses (a) through (f) of this subdivision, as to which there may be variations between different series. Except as otherwise may be provided by law or by the resolutions establishing any series of Preferred Stock in accordance with the foregoing provisions of this subdivision, whenever the written consent, affirmative vote, or other action on the part of the holders of the Preferred Stock may be required for any purpose, such consent, vote or other action shall be taken by the holders of the Preferred Stock as a single class irrespective of series and not by different series.
2. |
The holders of shares of the Preferred Stock of each series shall be entitled to receive dividends, when and as declared by the board of directors, out of any funds legally available for the payment of dividends, at the annual rate fixed and determined with respect to each series either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1., and no more, payable quarterly on the 15th day of February, May, August and November in each year or on such other date or dates as the board of directors shall determine in the resolutions establishing such series. Such dividends shall be cumulative in the case of shares of each series either from the date of issuance of shares of such series or from the first day of the current dividend period within which shares of such series shall be issued, as the board of directors shall determine, so that if |
dividends on all outstanding shares of each particular series of the Preferred Stock, at the annual dividend rates fixed and determined either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1., shall not have been paid or declared and set apart for payment for all past dividend periods and for the then current dividend periods, the deficiency shall be fully paid or dividends equal thereto declared and set apart for payment at said rates before any dividends on the Common Stock shall be paid or declared and set apart for payment. No interest, or sum of money in lieu of interest, shall be payable in respect of any dividend payment or payments which may be in arrears. |
3. |
In the event of any dissolution, liquidation or winding up of the corporation, before any distribution or payment shall be made to the holders of the Common Stock, the holders of the Preferred Stock of each series then outstanding shall be entitled to be paid out of the net assets of the corporation available for distribution to its shareholders the respective amounts per share fixed and determined with respect to each series either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1., and no more. If upon dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, the net assets of the corporation available for distribution to its shareholders shall be insufficient to pay the holders of all outstanding shares of Preferred Stock of all series the full amounts to which they shall be respectively entitled as aforesaid, the net assets of the corporation so available for distribution shall be distributed to the holders of Preferred Stock in accordance with the relative preferences of each series of Preferred Stock established either by these Restated Articles of Incorporation or in accordance with subdivision III. B. 1. For the purposes of this subdivision, any dissolution, liquidation or winding up which may arise out of or result from the condemnation or purchase of all or a major portion of the properties of the corporation by (i) the United States Government or any authority, agency or instrumentality thereof (ii) a State of the United States or any political subdivision, authority, agency or instrumentality thereof, or (iii) a district, cooperative or other association or entity not organized for profit, shall be deemed to be an involuntary dissolution, liquidation or winding up; and a consolidation, merger or amalgamation of the corporation with or into any other corporation or corporations shall not be deemed to be a dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary. |
4. |
The holders of shares of the Preferred Stock shall have no right to vote in the election of directors or for any other purpose, except as may be otherwise provided by law or by resolutions establishing any series of Preferred Stock in accordance with subdivision III. B. 1. Holders of Preferred Stock shall be entitled to notice of each meeting of shareholders at which they shall have any right to vote, but shall not be entitled to notice of any other meeting of shareholders. |
Common Stock
5. |
Subject to the limitations set forth in subdivision III. B. 2. (and subject to the rights of any class of stock hereafter authorized), dividends may be paid upon the Common Stock when and as declared by the board of directors of the corporation out of any funds legally available for the payment of dividends. |
6. |
Subject to the limitations set forth in subdivision III. B. 3. (and subject to the rights of any other class of stock hereafter authorized), upon any dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, the net assets of the corporation shall be distributed ratably to the holders of the Common Stock. |
7. |
Except as may be otherwise provided by law or by the resolutions establishing any series of Preferred Stock in accordance with subdivision III. B. 1., the holders of the Common Stock shall have the exclusive right to vote for the election of directors and for all other purposes. In the election of directors of the corporation, every holder of record of any share or shares of the Common Stock of the corporation shall have the right to cast as many votes for one candidate as shall equal the number of such shares multiplied by the number of directors to be elected, or to distribute such number of votes among any two or more candidates for such election. |
8. |
Upon the issuance for money or other consideration of any shares of capital stock of the corporation, or of any security convertible into capital stock of the corporation, no holder of shares of the capital stock, irrespective of the class or kind thereof, shall have any preemptive or other right to subscribe for, purchase or receive any proportionate or other amount of such shares of capital stock, or such security convertible into capital stock, proposed to be issued; and the board of directors may cause the corporation to dispose of all or any of such shares of capital stock, or of any such security convertible into capital stock, as and when said board may determine, free of any such right, either by offering the same to the corporations then shareholders or by otherwise selling or disposing of such shares of other securities, as the board of directors may deem advisable. |
Junior Preferred Stock
9. |
The Junior Preferred Stock is not entitled to receive or participate in any dividends, and no dividends shall be paid thereon. |
10. |
Subject to the limitations set forth in these Restated Articles of Incorporation and subject to the rights of any other classes of stock of the corporation that may be senior in right to the Junior Preferred Stock, in the event of any dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary, before any distribution or payment shall be made to the holders of the Common Stock, the holder of the Junior Preferred Stock shall be entitled to be paid out of the net assets of the corporation available for distribution to its shareholders one hundred dollars ($100.00) and no more. For purposes of this section, a consolidation, merger or amalgamation of the corporation with or into any other corporation or corporations shall not be deemed to be a dissolution, liquidation or winding up of the corporation, whether voluntary or involuntary. |
11. |
So long as the share of Junior Preferred Stock is outstanding, the corporation shall not (a) file a petition for relief under the United States Bankruptcy Code or (b) authorize its subsidiaries (collectively, the Regulated Utilities) to file a petition for relief under the United States Bankruptcy Code (any of the foregoing a Voluntary Bankruptcy Filing) |
without the consent of the holder of the Junior Preferred Stock, which consent may be effected in the following manner: the corporation shall give the holder of the Junior Preferred Stock written notice (Notice) at least five business days before making any proposed Voluntary Bankruptcy Filing. The holder of the Junior Preferred Stock may object to and oppose the Voluntary Bankruptcy Filing by providing written notice of such objection and opposition (an Objection Notice) to the Secretary of the corporation within five business days after receipt of the Notice. The Objection Notice shall specify the reasons the holder of the Junior Preferred Stock does not consent to the proposed Voluntary Bankruptcy Filing. If the Secretary receives such an Objection Notice within the five business day period, then the corporation shall not submit or file or, with respect to any Regulated Utility, approve any such Voluntary Bankruptcy Filing. If the corporation does not receive an Objection Notice within the five business day period, the holder of the Junior Preferred Stock will be deemed to have consented to the Voluntary Bankruptcy Filing. |
12. |
No person other than the corporation and the holder of the Junior Preferred Stock will have any contractual rights with respect to the Junior Preferred Stock. Except as provided by applicable law, the holder of the Junior Preferred Stock is entitled to receive notice from the corporation of each meeting of shareholders at which any Voluntary Bankruptcy Filing is proposed to be considered, but shall not be entitled to notice of any other meeting or vote of the shareholders. Notwithstanding the foregoing provisions, the holder of the Junior Preferred Stock shall have no voting rights at any time when the Oregon Public Utilities Commission (the Commission) has consented to the redemption of the Junior Preferred Stock pursuant to subdivision III. B.13 below (and regardless of whether there may then exist any restriction not set forth in said subdivision III. B.13 on the corporations ability to redeem the Junior Preferred Stock). Except as provided herein or as otherwise provided by law, the holder of the Junior Preferred Stock has no voting rights for any other purpose. |
13. |
The Junior Preferred Stock may be redeemed by the corporation, at its election expressed by resolution of the Board of Directors, at any time; provided, that the corporation shall not redeem the Junior Preferred Stock without the prior consent of the Commission. The Junior Preferred Stock will be redeemed in full upon notice thereof given to the holder of the Junior Preferred Stock and the payment of the redemption price of one hundred dollars ($100.00). Following such redemption, the holder of the Junior Preferred Stock shall deliver the certificate representing the Junior Preferred Stock to the corporation for cancellation; provided, however, that the delivery of such certificate to the corporation shall not be required as a condition to the redemption, and the Junior Preferred Stock will cease to be outstanding and all rights and obligations of the holder thereof will cease upon notice and payment as aforesaid, whether or not the certificate representing the Junior Preferred Stock has been so delivered to the corporation. |
14. |
The holder of the Junior Preferred Stock must be, during the period of ownership,independent as defined in the stipulation approved by Oregon Public Utility Commission Order 17526 effective December 28, 2017 and any supplement or amendment to such stipulation (the Condition of Eligibility). If at any time the holder |
of the Junior Preferred Stock (a prior holder) (a) does not meet the Condition of Eligibility, as determined in good faith by the corporation, (b) gives notice to the corporation of such holders intent to resign, or (c) if the holder is natural person or is an entity that has only a single member or shareholder who is a natural person and the holder or its member or shareholder dies, become disabled, or otherwise is unable to effectively carry out the responsibilities of the holder of the Junior Preferred Stock, in each case as determined in good faith by the corporation, the corporation shall appoint another person to hold the Junior Preferred Stock (a successor holder). In addition, the corporation may appoint a successor holder, provided the successor holder meets the Condition of Eligibility, at any time prior to delivering a Notice. Upon notice to the prior holder by the corporation of the appointment of a successor holder and of the effective date thereof, the successor holder shall become the sole holder of the Junior Preferred Stock and the prior holder shall have no further rights and obligations with respect thereto. On or promptly following the effective date of the appointment of a successor holder, the prior holder shall deliver the certificate representing the Junior Preferred Stock to the corporation for reissuance to the successor holder; provided, however, that the delivery of such certificate to the corporation will not be required as a condition to the appointment of the successor holder. The holder of the Junior Preferred Stock shall give notice to the Secretary of the corporation of any failure to meet the Condition of Eligibility and of such holders desire to resign, and the authorized representative of such holder shall give notice to the Secretary of the corporation of the death or disability of such holder, promptly following the determination or occurrence thereof. The holder of the Junior Preferred stock shall have no right to transfer the Junior Preferred Stock to any person except as provided in this subdivision III.B.14 or as otherwise consented to by the corporation. The stock certificate or other evidence of ownership of the Junior Preferred Stock shall bear a legend or other prominent notice of the restrictions contained in this subdivision III.B.14. |
15. |
The Junior Preferred Stock shall not be convertible into Common Stock or any other class or series of securities issued by the corporation. |
16. |
Except as provided herein, if the corporation redeems, purchases or otherwise acquires the Junior Preferred Stock, the corporation shall cancel and not reissue the Junior Preferred Stock. |
ARTICLE IV
A. |
The business and affairs of the corporation shall be managed by a board of directors. Except as provided in subdivision B. below, the number of members of the board, their classifications and terms of office, and the manner of their election and removal shall be as follows: |
1. |
The number of directors shall be that number, not less than nine or more than thirteen, determined from time to time by resolution adopted by affirmative vote of a majority of the entire board of directors. The directors shall be divided into three classes, designated Class I, Class II, and Class III. Each class shall consist, as nearly as possible, of one-third |
of the total number of directors. At the 1984 annual meeting of shareholders, Class I directors shall be elected for a one-year term, Class II directors for a two-year term, and Class III directors for a three-year term. At each succeeding annual meeting of shareholders, successors to directors whose terms expire at that annual meeting shall be of the same class as the directors they succeed, and shall be elected for three-year terms. If the number of directors should be changed by resolution of the board of directors, any increase or decrease shall be apportioned among the classes so as to maintain the number of directors in each class as nearly equal as possible, but in no case shall a decrease in the number of directors shorten the term of any incumbent director. |
2. |
A director shall hold office until the annual meeting for the year in which his or her term shall expire and until his or her successor shall have been elected and qualified, subject, however, to prior death, resignation, retirement or removal from office. Any newly created directorship resulting from an increase in the number of directors and any other vacancy on the board of directors, however caused, may be filled by the affirmative vote of a majority of the directors then in office, although less than a quorum, or by a sole remaining director. |
3. |
One or more of the directors may be removed with or without cause by unanimous written consent of holders of the shares entitled to vote thereon or by the affirmative vote of the holders of not less than two-thirds of the shares entitled to vote thereon at a meeting of the shareholders called expressly for that purpose; provided, however, that for as long as the corporation shall have cumulative voting, if fewer than all the directors should be candidates for removal, no one of them shall be removed if the votes cast against his or her removal would be sufficient to elect him or her if then cumulatively voted at an election of the class of directors of which he or she shall be a part. |
4. |
No person, except those persons nominated by the board, shall be eligible for election as a director at any annual or special meeting of shareholders unless a written request that his or her name be placed in nomination shall be received from a shareholder of record entitled to vote at such election by the secretary of the corporation not later than the latter of (a) the thirtieth day prior to the date fixed for the meeting, or (b) the tenth day after the mailing of notice of that meeting, together with the written consent of the nominee to serve as a director. |
B. |
Notwithstanding the provisions of subdivision A. above, whenever the holders of any one or more classes of the capital stock of the corporation shall have the right, voting separately as a class or classes, to elect directors at an annual or special meeting of shareholders, the election, term of office, filling of vacancies and other features of such directorships shall be governed by the provisions of these Restated Articles of Incorporation applicable thereto. Directors so elected shall not be divided into classes unless expressly provided by such provisions, and during their prescribed terms of office, the board of directors shall consist of such directors in addition to the directors determined as provided in subdivision A. above. |
C. |
This Article IV may not be repealed or amended in any respect unless such action shall be approved by unanimous written consent of holders of the shares entitled to vote thereon or by the affirmative vote of the holders of not less than two-thirds of the shares entitled to vote at an election of directors determined as provided in subdivision A. above, at a meeting of the shareholders called expressly for that purpose. |
ARTICLE V
No director of the corporation shall be personally liable to the corporation or its shareholders for monetary damages for conduct as a director; provided that this Article VI shall not eliminate the liability of a director for any act or omission for which such elimination of liability is not permitted under the Oregon Business Corporation Act. No amendment to the Oregon Business Corporation Act that further limits the acts or omissions for which elimination of liability is permitted shall affect the liability of a director for any act or omission which occurs prior to the effective date of such amendment.
ARTICLE VI
The corporation shall indemnify to the fullest extent then permitted by law any person who is made, or threatened to be made, a party to any threatened, pending or completed action, suit or proceeding, whether civil, criminal, administrative, investigative or otherwise (including an action, suit or proceeding by or in the right of the corporation) by reason of the fact that the person is or was a director or officer of the corporation or is or was serving at the request of the corporation as a director or officer of another corporation, partnership, joint venture, trust or other enterprise against all judgments, amounts paid in settlement, fines and such expenses (including attorneys fees), actually and reasonably incurred in connection therewith. This Article shall not be deemed exclusive of any other provisions for indemnification of directors and officers that may be included in any statute, bylaw, agreement, vote of shareholders or directors or otherwise, both as to action in any official capacity and as to action in another capacity while holding an office.
ARTICLE VII
The initial physical address for the Corporation is One Pacific Square, 220 NW Second Avenue, Portland, Oregon 97209, Attn: General Counsel. David H. Anderson is an authorized individual with direct knowledge of the operations and business activities of the Corporation.
Exhibit 5.1
October 1, 2018
Board of Directors
Northwest Natural Holding Company
One Pacific Square
220 N.W. Second Avenue
Portland, Oregon 97209
We have acted as legal counsel for Northwest Natural Holding Company, an Oregon corporation (the Company), for purposes of delivering this opinion letter in connection with the filing of a Registration Statement on Form S-4 (the Registration Statement) under the Securities Act of 1933 covering 30,000,000 shares of Common Stock (the Shares) that will be issued to former shareholders of Northwest Natural Gas Company (NW Natural) pursuant to the Agreement and Plan of Merger dated March 7, 2018, between the Company, NW Natural and NWN Merger Sub, Inc.
We have reviewed the corporate actions of the Company in connection with this matter and have examined those documents, corporate records, and other instruments we deemed necessary for the purposes of this opinion. We have assumed all documents submitted to us were accurate, duly executed and not subsequently altered. As to certain factual matters, we have relied upon a certificate of an officer of the Company and have not sought to independently verify such matters. Our opinion is expressed only with respect to the Oregon Business Corporation Act.
Based on the foregoing, it is our opinion that the Shares are validly issued, fully paid and non-assessable.
We consent to the filing of this opinion as an exhibit to the Registration Statement.
Very truly yours,
/s/ Stoel Rives LLP
STOEL RIVES LLP
Exhibit 10.1
NORTHWEST NATURAL HOLDING COMPANY
LONG TERM INCENTIVE PLAN
(as amended as of October 1, 2018)
1. Purpose . The purpose of this Long Term Incentive Plan (the Plan) is to enable Northwest Natural Holding Company (the Company) to attract and retain the services of selected employees, officers and directors of the Company or of any subsidiary of the Company. The Plan was originally adopted by Northwest Natural Gas Company (Northwest Natural). Effective October 1, 2018, Northwest Natural became a wholly owned subsidiary of the Company and holders of Northwest Natural common stock became holders of Company common stock (Common Stock), and in connection with that transaction the Plan has been adopted and assumed by the Company and outstanding awards under the Plan have been assumed by the Company.
2. Shares Subject to the Plan . Subject to adjustment as provided below and in Section 9, the shares to be offered under the Plan shall consist of Common Stock of the Company, and the total number of shares of Common Stock that may be awarded under the Plan, including all shares of Northwest Natural common stock awarded under the Plan prior to its assumption by the Company, shall not exceed 1,100,000 shares. The shares awarded under the Plan may be authorized and unissued shares, reacquired shares or shares purchased on the open market for delivery to participants. If an option, Stock Award or Performance-based Award granted under the Plan expires, terminates or is cancelled, the shares subject to such option, Stock Award or Performance-based Award shall again be available under the Plan. If any shares delivered pursuant to a Stock Award or Performance-based Award under the Plan are forfeited to the Company, the number of shares forfeited shall again be available under the Plan.
3. Duration of Plan . The Plan shall continue in effect until all shares available for award under the Plan have been delivered to participants and all restrictions on such shares have lapsed; provided, however, that no awards shall be made under the Plan on or after the later of May 25, 2027 or the 10th anniversary of the last action after October 1, 2018 by the shareholders of the Company approving or re-approving the Plan. The Board of Directors may suspend or terminate the Plan at any time except with respect to awards and shares subject to restrictions then outstanding under the Plan. Termination shall not affect any outstanding awards or the forfeitability of shares awarded under the Plan.
4. Administration .
(a) Board of Directors. The Plan shall be administered by the Board of Directors of the Company, which shall determine and designate from time to time the individuals to whom awards shall be made, the amount of the awards and the other terms and conditions of the awards. Subject to the provisions of the Plan, the Board of Directors may from time to time adopt and amend rules and regulations relating to administration of the Plan, advance the lapse of any waiting period, accelerate any exercise date, waive or modify any restriction applicable to shares (except those restrictions imposed by law) and make all other determinations in the judgment of the Board of Directors necessary or desirable for the administration of the Plan. The interpretation and construction of the provisions of the Plan and related agreements by the Board of Directors shall be final and conclusive. The Board of Directors may correct any defect or supply any omission or reconcile any inconsistency in the Plan or in any related agreement in the manner and to the extent it shall deem expedient to carry the Plan into effect, and it shall be the sole and final judge of such expediency.
(b) Committee. The Board of Directors may delegate to a committee of the Board of Directors (the Committee) any or all authority for administration of the Plan. If authority is delegated to a Committee, all references to the Board of Directors in the Plan shall mean and relate to the Committee except (i) as otherwise provided by the Board of Directors, and (ii) that only the Board of Directors may amend or terminate the Plan as provided in Sections 3 and 10.
(c) No Dividends on Unvested Awards. No award granted under the Plan shall provide for the payment of dividends on shares subject to the award before the shares have Vested; provided, however, that dividends accumulated between the grant date of an award and the Vesting date on shares that become Vested under the award may be paid to the recipient at or after the time the shares become Vested. Vested means that shares have been delivered to the recipient and are no longer subject to a substantial risk of forfeiture (as defined in regulations under Section 83 of the Internal Revenue Code of 1986, as amended (IRC).
(d) Minimum Service Period. No award granted under the Plan on or after January 1, 2017 shall become Vested if the recipient does not remain in the service of the Company until the first anniversary of the date of grant, unless the recipients service is terminated as a result of the recipients death or physical disability (within the meaning of Section 22(e)(3) of the IRC), or such earlier Vesting occurs as a result of a Change in Control of the Company; provided, however, that the foregoing prohibition shall not apply to five percent of the sum of the number of shares available for awards under the Plan on January 1, 2017 plus the number of additional shares that thereafter become available.
(e) Change in Control Vesting. No award granted under the Plan on or after January 1, 2017 shall provide for any excuse from satisfaction of the continued service conditions of the award as a result of a Change in Control of the Company, except that an award agreement may excuse the recipient from the continued service obligation if:
(i) the recipients employment is terminated by the employer without cause or by the recipient for good reason in connection with the Change in Control under terms specified in the award agreement; or
(ii) the award is not converted into an award for stock of the surviving or acquiring corporation in the Change in Control transaction under terms specified in the award agreement.
(f) Change in Control Definition. For purposes of the Plan, a Change in Control shall mean the occurrence of any of the following events:
(i) The consummation of:
(1) any consolidation, merger or plan of share exchange involving the Company (a Merger) as a result of which the holders of outstanding securities of the Company ordinarily having the right to vote for the election of directors (Voting Securities) immediately prior to the Merger do not continue to hold at least 50% of the combined voting power of the outstanding Voting Securities of the surviving corporation or a parent corporation of the surviving corporation immediately after the Merger, disregarding any Voting Securities issued to or retained by such holders in respect of securities of any other party to the Merger;
(2) any consolidation, merger, plan of share exchange or other transaction involving NW Natural as a result of which the Company does not continue to hold, directly or indirectly. at least 50% of the outstanding securities of NW Natural ordinarily having the right to vote for the election of directors; or
(3) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of the Company or NW Natural;
2
(ii) At any time during a period of two consecutive years, individuals who at the beginning of such period constituted the Board (Incumbent Directors) shall cease for any reason to constitute at least a majority thereof; provided, however, that the term Incumbent Director shall also include each new director elected during such two-year period whose nomination or election was approved by two-thirds of the Incumbent Directors then in office; or
(iii) Any person (as such term is used in Section 14(d) of the Securities Exchange Act of 1934, other than the Company or any employee benefit plan sponsored by the Company) shall, as a result of a tender or exchange offer, open market purchases or privately negotiated purchases from anyone other than the Company, have become the beneficial owner (within the meaning of Rule 13d-3 under the Securities Exchange Act of 1934), directly or indirectly, of Voting Securities representing twenty percent (20%) or more of the combined voting power of the then outstanding Voting Securities.
5. Types of Awards; Eligibility . The Board of Directors may, from time to time, take the following actions, separately or in combination, under the Plan: (i) grant Stock Awards, including restricted stock and restricted stock units, as provided in Section 6; (ii) grant stock options as provided in Section 7; and (iii) grant Performance-based Awards as provided in Section 8. An award may be made to any employee, officer or director of the Company or any subsidiary of the Company, except that no stock option or Performance-based Award may be granted to any director who is not also an employee of the Company. The Board of Directors shall select the individuals to whom awards shall be made and shall specify the action taken with respect to each individual to whom an award is made.
6. Stock Awards, including Restricted Stock and Restricted Stock Units . The Board of Directors may grant shares as stock awards under the Plan (Stock Awards). No director of the Company who is not also an employee of the Company may be granted Stock Awards in any fiscal year for more than $300,000 in fair market value (as defined in Section 7(c)) of Common Stock. Stock Awards shall be subject to the terms, conditions and restrictions determined by the Board of Directors. The restrictions may include restrictions concerning transferability and forfeiture of the shares awarded, together with any other restrictions determined by the Board of Directors. Stock Awards subject to restrictions may be either restricted stock awards under which shares are delivered immediately upon grant subject to forfeiture if vesting conditions are not satisfied, or restricted stock unit awards under which shares are not delivered until after vesting conditions are satisfied. The Board of Directors may require the recipient to sign an agreement as a condition of the award, but may not require the recipient to pay any monetary consideration other than amounts necessary to satisfy tax withholding requirements. The agreement may contain any terms, conditions, restrictions, representations and warranties required by the Board of Directors. The certificates representing the shares awarded shall bear any legends required by the Board of Directors. The Company may require any recipient of a Stock Award to pay to the Company in cash or by check upon demand amounts necessary to satisfy any applicable federal, state or local tax withholding requirements. If the recipient fails to pay the amount demanded, the Company may withhold that amount from other amounts payable to the recipient, including salary, subject to applicable law. With the consent of the Board of Directors, a recipient may satisfy this obligation, in whole or in part, by instructing the Company to withhold from any shares to be received or by delivering to the Company other shares of Common Stock; provided, however, that the number of shares so withheld or delivered shall not exceed the minimum amount necessary to satisfy the required tax withholding obligation. Upon the delivery of shares under a Stock Award, the number of shares reserved for award under the Plan shall be reduced by the number of shares delivered, less the number of shares withheld or delivered to satisfy tax withholding obligations; provided, however, that effective for shares delivered on and after January 1, 2017, the adjustment for shares withheld or delivered to satisfy tax withholding obligations shall no longer apply.
3
7. Stock Options .
(a) Option Grants . Options granted under the Plan may be Incentive Stock Options as defined in Section 422 of the IRC, or Non-Statutory Stock Options. A Non-Statutory Stock Option means an option other than an Incentive Stock Option. The Board of Directors has the sole discretion to determine which options shall be Incentive Stock Options and which options shall be Non-Statutory Stock Options, and, at the time of grant, it shall specifically designate each option granted under the Plan as an Incentive Stock Option or a Non-Statutory Stock Option. In the case of Incentive Stock Options, all terms shall be consistent with the requirements of the IRC and applicable regulations. No Incentive Stock Option may be granted under the Plan on or after the tenth anniversary of the last action by the Board of Directors approving an increase in the number of shares available for issuance under the Plan, which action was subsequently approved within 12 months by the shareholders.
(b) Limitation on Amount of Grants . No employee may be granted options under the Plan for more than 200,000 shares of Common Stock in any fiscal year.
(c) Option Price . The option price per share under each option granted under the Plan shall be determined by the Board of Directors, but the option price for an Incentive Stock Option and a Non-Statutory Stock Option shall be not less than 100 percent of the fair market value of the shares covered by the option on the date the option is granted. Except as otherwise expressly provided, for purposes of the Plan, the fair market value shall be deemed to be the closing sales price for the Common Stock as reported by the New York Stock Exchange and published in the Wall Street Journal for the date of grant, or such other fair market value of the Common Stock as determined by the Board of Directors of the Company.
(d) Duration of Options . Each option granted under the Plan shall continue in effect for the period fixed by the Board of Directors, except that no Incentive Stock Option shall be exercisable after the expiration of 10 years from the date it is granted and no Non-Statutory Stock Option shall be exercisable after the expiration of 10 years plus seven days from the date it is granted.
(e) Nonassignability . Except as otherwise provided by the Board of Directors, each option granted under the Plan by its terms shall be nonassignable and nontransferable by the optionee except by will or by the laws of descent and distribution of the state or country of the optionees domicile at the time of death, and each option by its terms shall be exercisable during the optionees lifetime only by the optionee.
(f) Option Agreements . The Board of Directors shall determine the employees to whom options shall be granted and the number of shares, option price, the period of each option, the time or times at which options may be exercised, and any other term of the grant, all of which shall be set forth in an option agreement between the Company and the optionee.
(g) Effect on Shares Available . Upon the exercise of an option, the number of shares available for issuance under the Plan shall be reduced by the number of shares for which the option was exercised, without any adjustment for shares surrendered in payment of the option price or surrendered or withheld to satisfy tax withholding requirements.
(h) No Repricing . Except for actions approved by the shareholders of the Company or adjustments made pursuant to Section 9, the option price for an outstanding option granted under the Plan may not be decreased after the date of grant nor may the Company grant a new option or pay any cash or other consideration (including another award under the Plan) in exchange for any outstanding option granted under the Plan at a time when the option price of the outstanding option exceeds the fair market value of the shares covered by the option.
4
8. Performance-based Awards . The Board of Directors may grant awards intended to qualify as qualified performance-based compensation under Section 162(m) of the IRC and the regulations thereunder (Performance-based Awards). Performance-based Awards shall be denominated at the time of grant either in Common Stock (Stock Performance Awards) or in dollar amounts (Dollar Performance Awards). Payment under a Stock Performance Award or a Dollar Performance Award shall be made, at the discretion of the Board of Directors, in Common Stock (Performance Shares), or in cash or in any combination thereof. Performance-based Awards shall be subject to the following terms and conditions:
(a) Award Period. The Board of Directors shall determine the period of time for which a Performance-based Award is made (the Award Period).
(b) Performance Goals and Payment. The Board of Directors shall establish in writing objectives (Performance Goals) that must be met by the Company or any subsidiary, division or other unit of the Company (Business Unit) during the Award Period as a condition to payment being made under the Performance-based Award. The Performance Goals for each award shall be one or more targeted levels of performance with respect to one or more of the following objective measures with respect to the Company or any Business Unit: earnings, earnings per share, stock price increase, total shareholder return (stock price increase plus dividends), return on equity, return on assets, return on capital, economic value added, revenues, operating income, inventories, inventory turns, cash flows or any of the foregoing before the effect of acquisitions, divestitures, accounting changes, and restructuring and special charges (determined according to criteria established by the Board of Directors). The Board of Directors shall also establish the number of Performance Shares or the amount of cash payment to be made under a Performance-based Award if the Performance Goals are met or exceeded, including the fixing of a maximum payment (subject to Section 8(d)). The Board of Directors may establish other restrictions to payment under a Performance-based Award, such as a continued employment requirement, in addition to satisfaction of the Performance Goals. Some or all of the Performance Shares may be delivered to the participant at the time of the award as restricted shares subject to forfeiture in whole or in part if Performance Goals or, if applicable, other restrictions are not satisfied.
(c) Computation of Payment. During or after an Award Period, the performance of the Company or Business Unit, as applicable, during the period shall be measured against the Performance Goals. If the Performance Goals are not met, no payment shall be made under a Performance-based Award. If the Performance Goals are met or exceeded, the Board of Directors shall certify that fact in writing and certify the number of Performance Shares earned or the amount of cash payment to be made under the terms of the Performance-based Award.
(d) Maximum Awards. No participant may receive in any fiscal year Stock Performance Awards under which the aggregate amount payable under the Awards exceeds the equivalent of 50,000 shares of Common Stock or Dollar Performance Awards under which the aggregate amount payable under the Awards exceeds $1,000,000.
(e) Tax Withholding. Each participant who has received Performance Shares shall, upon notification of the amount due, pay to the Company in cash or by check amounts necessary to satisfy any applicable federal, state and local tax withholding requirements. If the participant fails to pay the amount demanded, the Company or the Employer may withhold that amount from other amounts payable to the participant, including salary, subject to applicable law. With the consent of the Board of Directors, a participant may satisfy this obligation, in whole or in part, by instructing the Company to
5
withhold from any shares to be received or by delivering to the Company other shares of Common Stock; provided, however, that the number of shares so delivered or withheld shall not exceed the minimum amount necessary to satisfy the required tax withholding obligation.
(f) Effect on Shares Available. The payment of a Performance-based Award in cash shall not reduce the number of shares of Common Stock reserved for award under the Plan. The number of shares of Common Stock reserved for award under the Plan shall be reduced by the number of shares delivered to the participant upon payment of an award, less the number of shares delivered or withheld to satisfy tax withholding obligations; provided, however, that effective for shares delivered on and after January 1, 2017, the adjustment for shares withheld or delivered to satisfy tax withholding obligations shall no longer apply.
9. Changes in Capital Structure. If the outstanding Common Stock of the Company is hereafter increased or decreased or changed into or exchanged for a different number or kind of shares or other securities of the Company by reason of any stock split, combination of shares or dividend payable in shares, recapitalization or reclassification, appropriate adjustment shall be made by the Board of Directors in the number and kind of shares available for grants under the Plan. In addition, the Board of Directors shall make appropriate adjustment in the number and kind of shares subject to outstanding awards, and in the exercise price of outstanding options, so that the recipients proportionate interest before and after the occurrence of the event is maintained. Notwithstanding the foregoing, the Board of Directors shall have no obligation to effect any adjustment that would or might result in the award of fractional shares, and any fractional shares resulting from any adjustment may be disregarded or provided for in any manner determined by the Board of Directors. Any such adjustments made by the Board of Directors shall be conclusive.
10. Amendment of Plan . The Board of Directors may at any time, and from time to time, modify or amend the Plan in such respects as it shall deem advisable because of changes in the law while the Plan is in effect or for any other reason. Except as provided in Section 9, however, no change in an award already granted shall be made without the written consent of the holder of such award.
11. Approvals . The obligations of the Company under the Plan are subject to the approval of state and federal authorities or agencies with jurisdiction in the matter. The Company will use its best efforts to take steps required by state or federal law or applicable regulations, including rules and regulations of the Securities and Exchange Commission and any stock exchange on which the Companys shares may then be listed, in connection with the grants under the Plan. The foregoing notwithstanding, the Company shall not be obligated to issue or deliver Common Stock under the Plan if such issuance or delivery would violate applicable state or federal securities laws.
12. Employment and Service Rights . Nothing in the Plan or any award pursuant to the Plan shall (i) confer upon any employee any right to be continued in the employment of the Company or any subsidiary or interfere in any way with the right of the Company or any subsidiary by whom such employee is employed to terminate such employees employment at any time, for any reason, with or without cause, or to decrease such employees compensation or benefits, or (ii) confer upon any person engaged by the Company any right to be retained or employed by the Company or to the continuation, extension, renewal, or modification of any compensation, contract, or arrangement with or by the Company.
13. Rights as a Shareholder . The recipient of any award under the Plan shall have no rights as a shareholder with respect to any Common Stock until the date the recipient becomes the holder of record of those shares. Except as otherwise expressly provided in the Plan, no adjustment shall be made for dividends or other rights for which the record date occurs prior to the date the recipient becomes the holder of record.
6
Exhibit 10.2
, 20
Re: |
Change in Control Severance Agreement |
Dear :
Northwest Natural Gas Company, an Oregon corporation (the Company), a wholly-owned subsidiary of Northwest Natural Holding Company, an Oregon corporation (Parent), considers the establishment and maintenance of a sound and vital management to be essential to protecting and enhancing the best interests of the Company. In this connection, the Company recognizes that, as is the case with many publicly held corporations like Parent, the possibility of a change in control may exist and that such possibility, and the uncertainty and questions which it may raise among management, may result in the departure or distraction of management personnel to the detriment of the Company, its customers and its shareholders. Accordingly, the Board of Directors of the Company (the Board) has determined that appropriate steps should be taken to reinforce and encourage the continued attention and dedication of members of the Companys management to their assigned duties without distraction in circumstances arising from the possibility of a change in control of Parent or the Company.
In order to induce you to remain in the employ of the Company, this letter agreement, which has been approved by the Board, sets forth severance benefits which the Company agrees will be provided to you in the event your employment with the Company is terminated in connection with a Change in Control (as defined in Section 3 hereof) under the circumstances described below. The Company and you have entered into a prior letter agreement regarding change in control severance benefits dated , 20 . Upon your signature of this letter agreement, the prior agreement shall be amended and restated in its entirety in the form of this agreement.
1. Agreement to Provide Services; Right to Terminate .
(i) Except as otherwise provided in paragraph (ii) below, the Company or you may terminate your employment at any time, subject to the Companys providing the benefits hereinafter specified in accordance with the terms hereof.
(ii) In the event of a Potential Change in Control (as defined in Section 3 hereof), you agree that you will not leave the employ of the Company (other than as a result of
Disability, as such term is hereinafter defined) and will render the services contemplated in the recitals to this Agreement until the earliest of (a) a date which is 270 days from the occurrence of such Potential Change in Control, or (b) a termination of your employment pursuant to which you become entitled under this Agreement to receive the benefits provided in Section 5(iii) below.
2. Term of Agreement . This Agreement shall commence on the date hereof and shall continue in effect until December 31, 2019; provided, however, that commencing on January 1, 2020 and each January 1 thereafter, the term of this Agreement shall automatically be extended for one additional year unless at least 90 days prior to such January 1 date, the Company or you shall have given notice that this Agreement shall not be extended (provided that no such notice may be given by the Company during the pendency of a Potential Change in Control); and provided, further, that this Agreement shall continue in effect for a period of twenty-four (24) months beyond the term provided herein if a Change in Control shall have occurred during such term. Notwithstanding anything in this Section 2 to the contrary, this Agreement shall terminate automatically if you or the Company terminate your employment prior to the earlier of Shareholder Approval (as defined in Section 3 hereof), if applicable, or the Change in Control. In addition, the Company may terminate this Agreement during your employment if, prior to the earlier of Shareholder Approval, if applicable, or the Change in Control, you cease to hold your current position with the Company, except by reason of a promotion.
3. Change in Control; Potential Change in Control; Shareholder Approval; Person.
(i) For purposes of this Agreement, a Change in Control shall mean the occurrence of any of the following events:
(A) The consummation of:
(1) any consolidation, merger or plan of share exchange involving Parent (a Merger) as a result of which the holders of outstanding securities of Parent ordinarily having the right to vote for the election of directors (Voting Securities) immediately prior to the Merger do not continue to hold at least 50% of the combined voting power of the outstanding Voting Securities of the surviving corporation or a parent corporation of the surviving corporation immediately after the Merger, disregarding any Voting Securities issued to or retained by such holders in respect of securities of any other party to the Merger;
(2) any consolidation, merger, plan of share exchange or other transaction involving the Company as a result of which Parent does not continue to hold, directly or indirectly, at least 50% of the outstanding securities of the Company ordinarily having the right to vote for the election of directors; or
Page 2
(3) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent or the Company;
(B) At any time during a period of two consecutive years, individuals who at the beginning of such period constituted the board of directors of Parent (Incumbent Directors) shall cease for any reason to constitute at least a majority thereof; provided, however, that the term Incumbent Director shall also include each new director elected during such two-year period whose nomination or election was approved by two-thirds of the Incumbent Directors then in office; or
(C) Any Person (as hereinafter defined) shall, as a result of a tender or exchange offer, open market purchases or privately negotiated purchases from anyone other than Parent, have become the beneficial owner (within the meaning of Rule 13d-3 under the Securities Exchange Act of 1934), directly or indirectly, of Voting Securities representing twenty percent (20%) or more of the combined voting power of the then outstanding Voting Securities.
Notwithstanding anything in the foregoing to the contrary, unless otherwise determined by the Board, no Change in Control shall be deemed to have occurred for purposes of this Agreement if (1) you acquire (other than on the same basis as all other holders of shares of Common Stock of Parent or the Company) an equity interest in an entity that acquires Parent or the Company in a Change in Control otherwise described under subparagraph (A) above, or (2) you are part of a group that constitutes a Person which becomes a beneficial owner of Voting Securities in a transaction that otherwise would have resulted in a Change in Control under subparagraph (C) above.
(ii) For purposes of this Agreement, a Potential Change in Control shall be deemed to have occurred if:
(A) Parent or the Company enters into an agreement, the consummation of which would result in the occurrence of a Change in Control;
(B) any Person (including Parent or the Company) publicly announces an intention to take or to consider taking actions which if consummated would constitute a Change in Control; or
(C) the Board adopts a resolution to the effect that, for purposes of this Agreement, a Potential Change in Control has occurred.
(iii) For purposes of this Agreement, Shareholder Approval shall be deemed to have occurred if the shareholders of Parent approve an agreement entered into by Parent, the consummation of which would result in the occurrence of a Change in Control.
Page 3
(iv) For purposes of this Agreement, the term Person shall mean and include any individual, corporation, partnership, group, association or other person, as such term is used in Section 14(d) of the Securities Exchange Act of 1934 (the Exchange Act), other than Parent or the Company or any employee benefit plan sponsored by Parent or the Company.
4. Termination Following Shareholder Approval or Change in Control . If a Change in Control occurs, you shall be entitled to the benefits provided in Section 5(iii) hereof in the event that (x) a Date of Termination (as defined in Section 4(v) below) of your employment with the Company occurred or occurs after the earlier of Shareholder Approval, if applicable, or the Change in Control and no later than twenty-four (24) months after the Change in Control, or (y) your employment with the Company is terminated by you for Good Reason (as defined below) based on an event occurring concurrent with or subsequent to the earlier of Shareholder Approval, if applicable, or the Change in Control and your Notice of Termination (as defined in Section 4(iv) below) in connection therewith shall have been given no later than twenty-four (24) months after the Change in Control; provided, however, that if any such termination is (a) because of your death, (b) by the Company for Cause (as defined below) or Disability, or (c) by you other than for Good Reason based on an event occurring concurrent with or subsequent to the earlier of Shareholder Approval, if applicable, or the Change in Control, then you shall not be entitled to the benefits provided in Section 5(iii) hereof.
(i) Disability . Termination by the Company of your employment based on Disability shall mean termination because of your absence from your duties with the Company on a full-time basis for one hundred eighty (180) consecutive days as a result of your incapacity due to physical or mental illness, unless within thirty (30) days after Notice of Termination is given to you following such absence you shall have returned to the full-time performance of your duties.
(ii) Cause . Termination by the Company of your employment for Cause shall mean termination upon (a) the willful and continued failure by you to perform substantially your assigned duties with the Company (other than any such failure resulting from your incapacity due to physical or mental illness) after a demand for substantial performance is delivered to you by the Chairman of the Board or Chief Executive Officer of the Company which specifically identifies the manner in which such executive believes that you have not substantially performed your duties or (b) the willful engaging by you in illegal conduct which is materially and demonstrably injurious to the Company. For purposes of this paragraph (ii), no act, or failure to act, on your part shall be considered willful unless done, or omitted to be done, by you in knowing bad faith and without reasonable belief that your action or omission was in, or not opposed to, the best interests of the Company. Any act, or failure to act, based upon authority given pursuant to a resolution duly adopted by the Board or based upon the advice of counsel for the Company shall be conclusively presumed to be done, or omitted to be done, by you in good faith and in the best interests of the Company. Notwithstanding the foregoing, you shall not be deemed to have been terminated for Cause unless and until there shall have been delivered to you a copy of a resolution duly adopted by the affirmative vote of not less than three-quarters of the entire membership of the Board at a meeting of the Board called and
Page 4
held for the purpose (after reasonable notice to you and an opportunity for you, together with your counsel, to be heard before the Board), finding that in the good faith opinion of the Board you were guilty of the conduct set forth above in (a) or (b) of this paragraph (ii) and specifying the particulars thereof in detail.
(iii) Good Reason . Termination by you of your employment with the Company for Good Reason shall mean termination by you of your employment with the Company based on any of the following events provided you give Notice of Termination after the occurrence of any of the following events and no later than 30 days after the later of (1) notice to you of such event, or (2) the Change in Control:
(A) a change in your status, title, position(s) or responsibilities as an officer of the Company which does not represent a promotion from your status, title, position(s) and responsibilities as in effect immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control, or the assignment to you of any duties or responsibilities which are inconsistent with such status, title or position(s), or any removal of you from or any failure to reappoint or reelect you to such position(s), except in connection with the termination of your employment for Cause or Disability or as a result of your death or by you other than for Good Reason;
(B) a reduction by the Company in your base salary as in effect immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control;
(C) the failure by the Company or Parent, as applicable, to continue in effect any Plan (as hereinafter defined) in which you are participating immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control (or Plans providing you with at least substantially similar benefits) other than as a result of the normal expiration of any such Plan in accordance with its terms as in effect immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control, or the taking of any action, or the failure to act, by the Company or Parent which would adversely affect your continued participation in any of such Plans on at least as favorable a basis to you as is the case immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control or which would materially reduce your benefits in the future under any of such Plans or deprive you of any material benefit enjoyed by you immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control;
(D) the failure by the Company to provide and credit you with the number of paid vacation days to which you are then entitled in accordance with the Companys normal vacation policy as in effect immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control;
(E) the Companys requiring you to be based more than 30 miles from where your office is located immediately prior to the earlier of Shareholder Approval, if
Page 5
applicable, or the Change in Control except for required travel on the Companys business to an extent substantially consistent with the business travel obligations which you undertook on behalf of the Company prior to the earlier of Shareholder Approval, if applicable, or the Change in Control;
(F) the failure by the Company to obtain from any Successor (as hereinafter defined) the assent to this Agreement contemplated by Section 7 hereof;
(G) any purported termination by the Company of your employment which is not effected pursuant to a Notice of Termination satisfying the requirements of paragraph (iv) below (and, if applicable, paragraph (ii) above); and for purposes of this Agreement, no such purported termination shall be effective; or
(H) the failure by the Company to pay you any portion of your current compensation, to credit your account under any deferred compensation plan in accordance with your previous election, or to pay you any portion of an installment of deferred compensation under any Plan in which you participated, within seven (7) days of the date such compensation is due.
For purposes of this Agreement, Plan shall mean any compensation plan such as an incentive, stock option or restricted stock plan or any employee benefit plan such as a savings, pension, profit sharing, deferred compensation, medical, disability, accident, life insurance, or relocation plan or policy or any other plan, program or policy of the Company or Parent intended to benefit employees of the Company.
(iv) Notice of Termination . Any purported termination by the Company or by you (other than termination due to your death, which shall terminate your employment automatically) following the earlier of Shareholder Approval, if applicable, or a Change in Control shall be communicated by Notice of Termination to the other party hereto. For purposes of this Agreement, a Notice of Termination shall mean a notice which shall indicate the specific termination provision in this Agreement relied upon and shall set forth in reasonable detail the facts and circumstances claimed to provide a basis for termination of your employment under the provision so indicated.
(A) With respect to any Notice of Termination given by you for Good Reason, such Notice of Termination may indicate that such termination for Good Reason shall be conditioned upon, and postponed until, the date on which it is finally determined, either by mutual written agreement of the parties or by the arbitrators in a proceeding as provided in Section 13 hereof, that Good Reason exists for such termination. If a Notice of Termination given by you for Good Reason indicates that such termination shall be so conditioned and postponed, then, if the Company disputes the existence of Good Reason, the Company shall, within thirty (30) days after the Notice of Termination is given, notify you that a dispute exists concerning the termination, whereupon Section 13 hereof shall apply to such dispute. If no such notice is given by the Company within such 30-day period, then a final determination that Good Reason exists shall be deemed to have occurred on the date thirty (30) days after the Notice of Termination for Good Reason is given.
Page 6
(B) Notwithstanding anything to the contrary in this Agreement:
(1) if, at any time before the Date of Termination determined pursuant to this Agreement with respect to any purported termination by you of your employment with the Company, there exists a basis for the Company to terminate your employment for Cause, then the Company may, regardless of whether or not you have given Notice of Termination for Good Reason and regardless of whether or not Good Reason exists, terminate your employment for Cause, in which event you shall not be entitled to the benefits provided in Section 5(iii) hereof, and
(2) if you die or your employment is terminated based on Disability after you have given Notice of Termination for Good Reason and before the Date of Termination determined under this Agreement with respect to that Notice of Termination, and it is subsequently finally determined that Good Reason existed at the time your employment terminated, then termination of your employment shall be deemed to have occurred for Good Reason (and not due to your death or Disability) and you shall be entitled to the benefits provided in Section 5(iii) hereof.
(v) Date of Termination . Date of Termination shall mean the date your employment with the Company is terminated following the earlier of Shareholder Approval, if applicable, or a Change in Control, which date shall be determined as follows:
(A) if your employment is to be terminated for Disability, thirty (30) days after Notice of Termination is given (provided that, if you shall have returned to the performance of your duties on a full-time basis during such thirty (30) day period, then the termination for Disability contemplated by the Notice of Termination shall not occur),
(B) if your employment is terminated due to your death, the date of your death,
(C) if your employment is to be terminated by the Company other than for Disability, or if your employment is to be terminated by you without a claim of Good Reason, the date specified in the Notice of Termination, and
(D) if your employment is to be terminated by you for Good Reason, the date ninety (90) days after the date on which a Notice of Termination is given, unless either:
(1) an earlier date has been agreed to by the Company either in advance of, or after, receiving such Notice of Termination (in which case such earlier date shall be the Date of Termination),
Page 7
(2) pursuant to and in accordance with Section 4(iv) you have indicated in your Notice of Termination that you are conditioning your termination upon (and postponing such termination until) the date on which it is finally determined that Good Reason exists for such termination (in which case the later of such date as determined in accordance with Section 4(iv) above, or the date otherwise determined under this Section 4(v)(D), shall be the Date of Termination),
(3) the Company shall not have notified you within fifteen (15) days after a Notice of Termination for Good Reason is given that it intends to fully correct the circumstances giving rise to Good Reason (in which case the date fifteen (15) days after the Notice of Termination shall be the Date of Termination), or
(4) if the Company gives notice as provided in Section 4(v)(D)(3) and if the circumstances giving rise to Good Reason are fully corrected on or prior to the date that is ninety (90) days after such Notice of Termination was given, then the termination for Good Reason contemplated by such Notice of Termination shall not occur.
(E) You shall not be obligated to perform any services after the Date of Termination that would prevent the termination of your employment on such Date of Termination from qualifying as a separation from service as defined in Treasury Regulations §1.409A-1(h).
5. Compensation Upon Termination or During Disability .
(i) During any period following the earlier of Shareholder Approval, if applicable, or a Change in Control that you fail to perform your duties as a result of incapacity due to physical or mental illness, you shall continue to receive your full base salary at the rate then in effect and any benefits or awards under any Plans shall continue to accrue during such period, to the extent not inconsistent with such Plans, until your employment is terminated pursuant to and in accordance with Sections 4(i) and 4(v) hereof. Thereafter, your benefits shall be determined in accordance with the Plans then in effect.
(ii) If your employment shall be terminated for Cause or as a result of death following the earlier of Shareholder Approval, if applicable, or a Change in Control, the Company shall pay you your full base salary through the Date of Termination at the rate in effect just prior to the time a Notice of Termination is given plus any benefits or awards which pursuant to the terms of any Plans have been earned or become payable, but which have not yet been paid to you. Thereupon the Company shall have no further obligations to you under this Agreement.
Page 8
(iii) If a Change in Control occurs and either (a) after the earlier of Shareholder Approval, if applicable, or the Change in Control and no later than twenty-four (24) months after the Change in Control, a Date of Termination of your employment with the Company occurred or occurs as a result of a termination by the Company other than for Cause or Disability, or (b) your employment with the Company is terminated by you for Good Reason based on an event occurring concurrent with or subsequent to the earlier of Shareholder Approval, if applicable, or the Change in Control and your Notice of Termination in connection therewith shall have been given no later than twenty-four (24) months after the Change in Control, then, by no later than the fifth day following the later of the Date of Termination or the Change in Control (except as may otherwise be provided), you shall be entitled, without regard to any contrary provisions of any Plan, to a severance benefit as follows:
(A) the Company shall pay your full base salary through the Date of Termination at the rate in effect just prior to the time a Notice of Termination is given plus any benefits or awards which pursuant to the terms of any Plans have been earned or become payable, but which have not yet been paid to you; provided, however, that with respect to a termination of your employment for Good Reason based on a reduction by the Company in your base salary as in effect immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control, the Company shall pay your full base salary through the Date of Termination at the rate in effect just prior to such reduction plus any benefits or awards which pursuant to the terms of any Plans have been earned or become payable, but which have not yet been paid to you;
(B) as severance pay and in lieu of any further salary for periods subsequent to the Date of Termination, the Company shall pay to you in a single payment an amount in cash equal to times the sum of (1) the greater of (i) your annual rate of base salary in effect on the Date of Termination or (ii) your annual rate of base salary in effect immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control and (2) the greater of (i) the average of the last three annual bonuses (annualized in the case of any bonus paid with respect to a partial year) paid to you preceding the Date of Termination or (ii) the average of the last three annual bonuses (annualized in the case of any bonus paid with respect to a partial year) paid to you preceding the earlier of Shareholder Approval, if applicable, or the Change in Control; provided, however, that if your age on the Date of Termination (your Age) is more than 61, the amount payable to you under this subparagraph (B) shall be reduced by multiplying the amount otherwise determined as set forth above by 90% if your Age is 62, by 60% if your Age is 63, by 30% if your Age is 64, and by 0% if your Age is 65 or more; and
(C) for a twenty-four (24) month period after the Date of Termination (specifically including a Date of Termination that occurs after Shareholder Approval and prior to a Change in Control), the Company shall arrange to provide you, your spouse and your dependents with life, accident and health insurance benefits substantially similar to those which you were receiving immediately prior to the earlier of Shareholder Approval, if applicable, or the Change in Control. Notwithstanding the foregoing, the Company
Page 9
shall not provide any benefit otherwise receivable by you pursuant to this subparagraph (C) to the extent that a similar benefit is actually received by you from a subsequent employer during such twenty-four (24) month period, and any such benefit actually received by you shall be reported to the Company.
(iv) The amount of any payment provided for in this Section 5 shall not be reduced, offset or subject to recovery by the Company by reason of any compensation earned by you as the result of employment by another employer after the Date of Termination, or otherwise. Your entitlements under Section 5(iii) are in addition to, and not in lieu of, any rights, benefits or entitlements you may have under the terms or provisions of any Plan.
6. Parachute Payments . Notwithstanding any other provision in this Agreement or any other agreement or arrangement between the Company or Parent and you with respect to compensation or benefits (each an Other Arrangement), in the event that the provisions of Sections 280G and 4999 of the Internal Revenue Code of 1986, as amended, or any successor provisions (the Code), would cause you to receive a greater after-tax benefit from the Capped Benefit (as defined below) than from the amounts (including the monetary value of any non-cash benefits) otherwise payable pursuant to this Agreement or any Other Arrangement (the Specified Benefits), the Capped Benefit shall be paid to you in lieu of the Specified Benefits. The Capped Benefit shall equal the Specified Benefits, reduced by the amount necessary to prevent any portion of the Specified Benefits from being a parachute payment as defined in Section 280G(b)(2) of the Code. The Capped Benefit would therefore equal 2.99 multiplied by your applicable base amount as defined in Section 280G(b)(3) of the Code. For purposes of determining whether you would receive a greater after-tax benefit from the Capped Benefit than from the Specified Benefits, there shall be taken into account any excise tax that would be imposed under Section 4999 of the Code and all federal, state and local taxes required to be paid by you in respect of the receipt of such payments. The parties acknowledge that the application of Section 280G is uncertain in many respects and agree that the Company shall make all calculations and determinations under this section (including application and interpretation of the Code and related regulatory, administrative and judicial authorities) in good faith, which calculations and determinations shall be conclusive absent manifest error. The Company shall provide you with a reasonable opportunity to review and comment on the Companys calculations of the Capped Benefit and to request which of the Specified Benefits shall be reduced. If, after payment of any amount under this Agreement or any Other Arrangement, it is determined that the calculation of the Capped Benefit was calculated incorrectly, the amount of the Capped Benefit will be adjusted, the Company shall pay to you any additional amount that should have been paid to you, and you shall repay to the Company any amount that should not have been paid to you, in each case with interest at the discount rate applicable under Section 280G(d)(4) of the Code.
7. Successors; Binding Agreement .
(i) Upon your written request, the Company will seek to have any Successor (as hereinafter defined), by agreement in form and substance satisfactory to you, assent to the
Page 10
fulfillment by the Company of its obligations under this Agreement. For purposes of this Agreement, Successor shall mean any Person that succeeds to, or has the practical ability to control (either immediately or with the passage of time), the Companys business directly, by merger, consolidation or purchase of assets, or indirectly, by purchase of Parents or the Companys Voting Securities or otherwise.
(ii) This Agreement shall inure to the benefit of and be enforceable by your personal or legal representatives, executors, administrators, successors, heirs, distributees, devisees and legatees. If you should die while any amount would still be payable to you hereunder if you had continued to live, all such amounts, unless otherwise provided herein, shall be paid in accordance with the terms of this Agreement to your devisee, legatee or other designee or, if there be no such designee, to your estate.
8. Fees and Expenses . The Company shall pay to you all legal fees and related expenses incurred by you in good faith as a result of (i) your termination following the earlier of Shareholder Approval, if applicable, or a Change in Control (including all such fees and expenses, if any, incurred in contesting or disputing in good faith any such termination) or (ii) your seeking to obtain or enforce in good faith any right or benefit provided by this Agreement.
9. Survival . The respective obligations of, and benefits afforded to, the Company and you as provided in Sections 5, 6, 7(ii), 8 and 13 of this Agreement shall survive termination of this Agreement, but only with respect to a Change in Control occurring during the term of this Agreement.
10. Notice . For the purposes of this Agreement, notices and all other communications provided for in this Agreement shall be in writing and shall be deemed to have been duly given when delivered or mailed by United States registered mail, return receipt requested, postage prepaid and addressed to the address of the respective party set forth on the first page of this Agreement, provided that all notices to the Company shall be directed to the attention of the Chairman of the Board or Chief Executive Officer of the Company, with a copy to the Secretary of the Company, or to such other address as either party may have furnished to the other in writing in accordance herewith, except that notice of change of address shall be effective only upon receipt.
11. Miscellaneous . No provision of this Agreement may be modified, waived or discharged unless such modification, waiver or discharge is agreed to in a writing signed by you and the Chairman of the Board or Chief Executive Officer of the Company. No waiver by either party hereto at any time of any breach by the other party hereto of, or of compliance with, any condition or provision of this Agreement to be performed by such other party shall be deemed a waiver of similar or dissimilar provisions or conditions at the same or at any prior or subsequent time. No agreements or representations, oral or otherwise, express or implied, with respect to the subject matter hereof have been made by either party which are not expressly set forth in this Agreement. The validity, interpretation, construction and performance of this Agreement shall be governed by the laws of the State of Oregon.
Page 11
12. Validity . The invalidity or unenforceability of any provision of this Agreement shall not affect the validity or enforceability of any other provision of this Agreement, which shall remain in full force and effect.
13. Arbitration . Any dispute or controversy arising under or in connection with this Agreement shall be settled exclusively by arbitration in Portland, Oregon by three arbitrators in accordance with the rules of the American Arbitration Association then in effect. Judgment may be entered on the arbitrators award, which award shall be a final and binding determination of the dispute or controversy, in any court having jurisdiction; provided, however, that you shall be entitled to seek specific performance of your right to be paid until the Date of Termination during the pendency of any dispute or controversy arising under or in connection with this Agreement. The Company shall bear all costs and expenses of the arbitrators arising in connection with any arbitration proceeding pursuant to this Section 13.
14. Related Agreements. To the extent that any provision of any other agreement between the Company or any of its subsidiaries and you shall limit, qualify or be inconsistent with any provision of this Agreement, then for purposes of this Agreement, while the same shall remain in force, the provision of this Agreement shall control and such provision of such other agreement shall be deemed to have been superseded, and to be of no force or effect, as if such other agreement had been formally amended to the extent necessary to accomplish such purpose.
15. Counterparts . This Agreement may be executed in several counterparts, each of which shall be deemed to be an original, but all of which together will constitute one and the same instrument.
If this letter correctly sets forth our agreement on the subject matter hereof, kindly sign and return to the Company the enclosed copy of this letter which will then constitute our agreement on this subject.
Sincerely, | ||
NORTHWEST NATURAL GAS COMPANY |
By: | ||
Agreed to this day
of , 20 .
Page 12
Exhibit 10.3
NORTHWEST NATURAL GAS COMPANY
DEFERRED COMPENSATION PLAN FOR DIRECTORS AND EXECUTIVES
EFFECTIVE JANUARY 1, 2005
RESTATED EFFECTIVE OCTOBER 1, 2018
Page |
||||||
1. | Purpose; Effective Date | 1 | ||||
2. | Eligibility | 1 | ||||
3. | Deferral Elections | 1 | ||||
4. | Company Contributions for Executives | 3 | ||||
5. | FICA Withholding on Executives | 4 | ||||
6. | Accounts | 5 | ||||
7. | Payment of Benefits | 7 | ||||
8. | Supplemental Retirement Benefit | 10 | ||||
9. | Administration | 12 | ||||
10. | Claims Procedure | 13 | ||||
11. | Amendment and Termination of the Plan | 13 | ||||
12. | Miscellaneous | 14 |
NORTHWEST NATURAL GAS COMPANY
DEFERRED COMPENSATION PLAN FOR DIRECTORS AND EXECUTIVES
1. Purpose; Effective Date; Restatement . The Board of Directors (the Board) of Northwest Natural Gas Company (the Company) adopts this Deferred Compensation Plan for Directors and Executives (the Plan) for the purpose of providing an unfunded nonqualified deferred compensation plan for directors and a select group of top management personnel. The Plan was effective as of January 1, 2005, although initial deferral elections under the Plan could have been submitted at any time after November 30, 2004. Effective October 1, 2018, the Company became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Company common stock became holders of Parent common stock (Parent Common Stock). Under the terms of the Plan, Company Stock Accounts (as defined in Section 6(a) below) which were formerly denominated in shares of Company common stock are now denominated in shares of Parent Common Stock. The Plan was previously restated effective January 1, 2007, December 20, 2007, January 1, 2010, December 15, 2011, September 24, 2015 and July 28, 2016, and was restated effective as of February 28, 2008, except that the changes to Section 6(b) made by that restatement do not apply to deferral allocations made in Participation Agreements that were irrevocable on or prior to December 31, 2006. The Plan is further amended by this restatement on and effective as of October 1, 2018.
2. Eligibility . Persons eligible to defer compensation under the Plan shall consist of (a) each person who is a director of either the Company or Parent (Directors), and (b) a select group of management or highly compensated employees, which shall consist of each person who is an executive officer of the Company or Parent and such other employees of the Company or Parent as may be designated in writing by the Chief Executive Officer of the Company as eligible to defer compensation and receive Company contributions under the Plan for the applicable calendar year (Executives). Any person who is both a Director and an Executive at any time shall be considered an Executive, and not a Director, at such time. For all purposes of this Plan, a person who is an employee of a subsidiary of the Company shall be considered an employee of the Company.
3. Deferral Elections . A Director or Executive may elect to defer compensation under the Plan by submitting a Participation Agreement to the Company on a form specified by the Company no later than the applicable deferral deadline. The minimum annual aggregate deferral for all forms of compensation specified in a Participation Agreement shall be $2,000. Any Director or Executive who has submitted a Participation Agreement is hereafter referred to as a Participant. A Participation Agreement submitted by a Participant shall automatically continue from year to year and shall be irrevocable with respect to compensation once the deferral deadline for that compensation has passed, but the Participant may modify or terminate a Participation Agreement for compensation payable in any year by submitting a revised Participation Agreement or otherwise giving written notice to the Company at any time on or prior to the deferral deadline for that compensation.
1
(a) Elections by Directors .
(i) Cash Fees . A Director may elect to defer receipt of all or any whole percentage of the annual retainer, meeting fees and any other cash fees payable for service as a director (Fees). The deferral deadline for an election to defer Fees for services performed in any calendar year shall be the last day of the prior calendar year.
(ii) NEDSCP Shares . Prior to the termination of the Companys Non-Employee Directors Stock Compensation Plan (NEDSCP) in 2005 and the subsequent vesting of all remaining awards under the NEDSCP, Directors were permitted to elect to defer receipt of unvested shares (NEDSCP Shares) of common stock of the Company awarded to the Directors under the NEDSCP.
(iii) RSU Awards . A Director may elect to defer receipt of all or any whole percentage of compensation payable to the Director pursuant to a restricted stock unit award under Parents Long Term Incentive Plan (Director RSU). The deferral deadline for an election to defer compensation under a Director RSU shall be the last day of the calendar year prior to the grant date of the award.
(b) Elections by Executives .
(i) Salary . An Executive may elect to defer receipt of any whole percentage (up to a maximum of 50 percent) of the Executives base annual salary, specifically excluding other forms of compensation referred to below as well as commissions and any non-cash compensation (Salary). The deferral deadline for an election to defer Salary for services performed in any calendar year shall be the last day of the prior calendar year.
(ii) Bonus . An Executive may elect to defer receipt of all or any whole percentage of the Executives annual bonus payable under the Companys Executive Annual Incentive Plan or other similar annual incentive plan (Bonus). Payments under the Key Goals program shall not be considered Bonus and shall not be eligible for deferral under the Plan. The deferral deadline for an election to defer Bonus earned with respect to performance in any calendar year shall be the last day of the prior calendar year.
(iii) LTIP Compensation . An Executive may elect to defer receipt of all or any whole percentage of compensation payable to the Executive pursuant to an award under Parents Long Term Incentive Plan (LTIP Compensation); provided, however, that (1) a stock option shall not be considered LTIP Compensation eligible for deferral under the Plan, and (2) no election shall be permitted after December 31, 2008 to defer receipt of an award that consists of shares of Parent Common Stock issued subject to forfeiture if vesting conditions are not satisfied (Unvested LTIP Shares). The deferral deadline for an election to defer LTIP Compensation shall be (x) the last day of the calendar year prior to the commencement of the performance period if a performance period is specified in the award, or (y) the last day of the calendar year prior to the grant date of the award if no performance period is specified; provided, however, that for any award of LTIP Compensation for which the performance period ends on or before December 31, 2008, the deferral deadline shall be the last day of the calendar year prior to the last year of the performance period, and for any award of LTIP Compensation for which the
2
performance period ends on December 31, 2009 or December 31, 2010, the deferral deadline shall be December 31, 2008. If an Executive elects to defer less than 100 percent of an award of LTIP Compensation that becomes payable in increments over time, the deferral percentage elected by the Executive shall be applied uniformly to each increment.
(iv) 2012 RSU Grants . An Executive may elect to defer receipt of all or any whole percentage of LTIP Compensation payable to the Executive pursuant to a restricted stock unit award granted in February 2012 (a 2012 RSU); provided, however, that:
(1) the portion of the Executives 2012 RSU that is scheduled to vest before March 31, 2013 (the First Installment) shall not be eligible for deferral;
(2) as a precondition to any deferral election under this subparagraph (b)(iv), the Executive must agree to a modification of the terms of the Executives 2012 RSU under which all of the 2012 RSU other than the First Installment shall be forfeited if the Executives employment terminates before the first anniversary of the grant date of the 2012 RSU other than (x) as a result of death or disability (as defined in Treasury Regulations §1.409A-3(i)(4)) or (y) in circumstances that result in accelerated vesting of the 2012 RSU due to the occurrence of a change in control event (as defined in Treasury Regulations §1.409A-3(i)(5)); and
(3) a deferral election under this subparagraph (b)(iv) shall be void and have no effect if the Executives employment terminates before the first anniversary of the grant date of the 2012 RSU either (x) as a result of death or disability (as defined in Treasury Regulations §1.409A-3(i)(4)) or (y) in circumstances that result in accelerated vesting of the 2012 RSU due to the occurrence of a change in control event (as defined in Treasury Regulations §1.409A-3(i)(5)).
The deferral deadline for an election to defer LTIP Compensation payable under a 2012 RSU shall be 30 days after the grant date of the 2012 RSU. If an Executive elects to defer less than 100 percent of the Executives 2012 RSU, the deferral percentage elected by the Executive shall be applied uniformly to each installment of the 2012 RSU that vests over time, excluding the First Installment. LTIP Compensation payable pursuant to restricted stock unit awards granted after 2012 shall be eligible for deferral under subparagraph (b)(iii).
(c) New Directors and Executives . A person who first becomes a Director or Executive during a calendar year may elect to defer any of the types of compensation referred to in paragraphs (a) and (b) above that is payable solely for services performed after submission of the Participation Agreement, subject to all of the provisions of paragraphs (a) and (b), except that the deferral deadline for any such election shall be 30 days after the date the person becomes eligible under the Plan.
4. Company Contributions for Executives .
(a) Matching Contributions . The Company shall credit a Matching Contribution to each Executives Cash Account (as defined below) each year based on the Executives total Salary and Bonus and the amount of Salary and Bonus deferred under the Plan and the Companys Retirement K Savings Plan by the Executive during that year; provided,
3
however, that no Matching Contribution shall be made with respect to any Salary or Bonus deferred under the Plan at a time when the Executive is not a participant in the Retirement K Savings Plan. The amount of the Matching Contribution shall be equal to the excess of (i) the Match Percentage multiplied by the lesser of (1) the total amount of Executives Salary and Bonus deferred under the Plan and the Retirement K Savings Plan during the calendar year, or (2) the Maximum Match Percentage multiplied by the Executives total Salary and Bonus during such calendar year, over (ii) the amount that would have been contributed for such calendar year as a matching contribution for the Executive under the Retirement K Savings Plan if the Executive had deferred into the Retirement K Savings Plan the maximum amount of compensation permitted under that plan and applicable tax law for the year. The Match Percentage shall mean the first percentage set forth in Article IV, Section D.1 of the Retirement K Savings Plan, which as of the effective date of this restatement is sixty percent (60%), as such percentage may be modified from time to time. The Maximum Match Percentage shall mean the second percentage set forth in Article IV, Section D.1 of the Retirement K Savings Plan, which as of the effective date of this restatement is eight percent (8%), as such percentage may be modified from time to time. An Executive is not required to elect to defer Salary or Bonus under the Plan to be eligible to receive a Matching Contribution credit. Matching Contributions shall be credited to the Executives Account no later than January 31 of the year immediately following the calendar year in which the Matching Contribution was earned, and shall be fully vested at all times.
(b) Supplemental Contributions . For any Executive who is hired after December 31, 2006 and is therefore eligible to receive enhanced employer contributions under Article IV, Section E of the Retirement K Savings Plan, the Company shall credit a Supplemental Contribution to the Executives Cash Account each year in an amount equal to the Enhanced Contribution Percentage multiplied by the greater of (i) the Executives Salary and Bonus deferred under the Plan during the calendar year, or (ii) the excess, if any, of the Executives total Salary and Bonus during such calendar year over the limit provided by Section 401(a)(17) of the Internal Revenue Code on compensation counted under the Retirement K Savings Plan for that year. The Enhanced Contribution Percentage shall mean the percentage set forth in Article IV, Section E.1 of the Retirement K Savings Plan, which as of the effective date of this restatement is five percent (5%), as such percentage may be modified from time to time. A Supplemental Contribution shall be credited for an Executive whose total Salary and Bonus exceeds the Section 401(a)(17) limit whether or not the Executive defers compensation under the Plan. Supplemental Contributions shall be credited to the Executives Account no later than January 31 of the year immediately following the calendar year in which the Supplemental Contribution was earned. Supplemental Contributions for an Executive shall be vested if enhanced employer contributions for the Executive made for the same year would be vested under the terms of the Retirement K Savings Plan . Upon termination of an Executives employment, any unvested Supplemental Contributions, as well as any dividends or interest credited thereon, shall be forfeited and deducted from the Executives Accounts.
5. FICA Withholding on Executives . Under current law, all compensation, Matching Contributions and vested Supplemental Contributions credited to an Executives Accounts will be treated as wages subject to FICA tax, and the Company will be required to withhold FICA tax from the Executive. The amount required to be withheld for FICA tax with respect to any amount of deferred compensation or related Matching Contribution or
4
Supplemental Contribution shall be withheld from the non-deferred portion, if any, of the same compensation; provided, however, that if the non-deferred portion of the compensation is insufficient to cover the full required withholding, the Company shall withhold the remaining amount from other non-deferred compensation payable to the Executive unless the Executive otherwise pays such remaining amount to the Company.
(a) Accounts . The Company shall establish on its books one or two separate accounts (individually, an Account and collectively, the Accounts) for each Participant: a Company Stock Account, which shall be denominated in shares of Parent Common Stock, including fractional shares, and a Cash Account, which shall be denominated in U.S. dollars.
(b) Allocation of Deferrals Among Accounts . All NEDSCP Shares deferred by a Director were credited to the Company Stock Account. All compensation pursuant to a Director RSU payable in shares of Parent Common Stock that is deferred by a Director shall be credited to the Company Stock Account. All LTIP Compensation payable in shares of Parent Common Stock that is deferred by an Executive shall be credited to the Company Stock Account. All other compensation deferred by a Participant shall be credited to the Cash Account.
(c) Crediting of Deferrals . The credits for deferred Salary, Bonus, Fees and compensation pursuant to Director RSUs shall be entered on the Companys books of account at the time that such compensation would otherwise be paid. The credit for any LTIP Compensation deferred by an Executive consisting of Unvested LTIP Shares shall be entered on the Companys books of account as soon as practicable after such deferral is irrevocable. The credit for any other deferred LTIP Compensation shall be entered on the Companys books of account at the time that such compensation would otherwise be paid.
(d) Transfers Among Accounts . Participants may elect in writing to transfer amounts previously credited to the Cash Account to the Company Stock Account, but shall be limited to four such transfers per calendar year. No transfers may be made out of a Company Stock Account unless otherwise permitted under Section 6(i)(iv). The Committee may require that designated fees be deducted from amounts transferred to or from Company Stock Accounts.
(e) Valuation of Stock; Dividend Credits . Any dollar amount transferred or credited to a Company Stock Account shall be deemed to increase the number of shares of Parent Common Stock recorded as the balance of that Account based on the closing market price of the Parent Common Stock reported for the day of the transfer or credit or, if such day is not a trading day, the next trading day. As of each date for payment of dividends on the Parent Common Stock, each Company Stock Account shall be credited with the amount of dividends that would be paid on the number of shares recorded as the balance of that Account as of the record date for such dividend.
(f) Cash Account Interest . Interest shall be credited to the Cash Account of each Participant as of the last day of each calendar quarter. The rate of interest to be applied at the end of each calendar quarter shall be the quarterly equivalent of an annual yield that is equal
5
to the annual yield on Moodys Average Corporate Bond Yield for the preceding quarter, as published by the Moodys Investors Service, Inc. (or any successor thereto), or if such index is no longer published, a substantially similar index selected by the Board. Interest shall be calculated for each calendar quarter based upon the average daily balance of the Participants Cash Account during the quarter.
(g) Forfeitures . If any Unvested LTIP Shares deferred by an Executive under this Plan are forfeited under the terms of the Executives applicable award agreement, the Executives Company Stock Account shall be reduced by the number of shares so forfeited.
(h) Statement of Account . At the end of each calendar quarter, a report shall be issued by the Company to each Participant setting forth the balances of the Participants Accounts under the Plan.
(i) Effect of Corporate Transaction on Company Stock Accounts . At the time of consummation of a Corporate Transaction (as defined below), if any, the amount credited to a Participants Company Stock Account shall be converted into a credit for cash or common stock of the acquiring company (Acquiror Stock) based on the consideration received by shareholders of the Company in the Corporate Transaction, as follows:
(i) Stock Transaction . If holders of Parent Common Stock receive Acquiror Stock in the Corporate Transaction, then (1) the amount credited to each Participants Company Stock Account shall be converted into a credit for the number of shares of Acquiror Stock that the Participant would have received as a result of the Corporate Transaction if the Participant had actually held the Parent Common Stock credited to his or her Company Stock Account immediately prior to the consummation of the Corporate Transaction, and (2) Company Stock Accounts will thereafter be denominated in shares of Acquiror Stock and ongoing deferrals into Company Stock Accounts, if any, shall continue to be made in accordance with outstanding deferral elections into the Company Stock Accounts as so denominated.
(ii) Cash or Other Property Transaction . If holders of Parent Common Stock receive cash or other property in the Corporate Transaction, then the amount credited to a Participants Company Stock Account shall be transferred to the Participants Cash Account and converted into a cash credit for the amount of cash or the value of the property that the Participant would have received as a result of the Corporate Transaction if the Participant had actually held the Parent Common Stock credited to his or her Company Stock Account immediately prior to the consummation of the Corporate Transaction.
(iii) Combination Transaction . If holders of Parent Common Stock receive Acquiror Stock and cash or other property in the Corporate Transaction, then (1) the amount credited to each Participants Company Stock Account shall be converted in part into a credit for Acquiror Stock under Section 6(i)(i) and in part into a credit for cash under Section 6(i)(ii) in the same proportion as such consideration is received by shareholders, and (2) ongoing deferrals into Company Stock Accounts, if any, shall continue to be made in accordance with outstanding deferral elections into Company Stock Accounts in accordance with Section 6(i)(i).
6
(iv) Election Following Stock Transaction . For a period of 12 months following the consummation of any Corporate Transaction which results in Participants having Company Stock Accounts denominated in Acquiror Stock, each Participant shall have a one-time right to elect to transfer the entire amount in the Participants Company Stock Account into the Participants Cash Account; provided, however, that this election shall not be available if the Corporate Transaction results in holders of Parent Common Stock becoming holders of all of the outstanding common stock of a parent corporation of the Company. Such election shall be made by written notice to the Company and shall be effective on the date received by the Company. If such an election is made, the amount of cash to be credited to the Participants Cash Account shall be determined by multiplying the number of shares of Acquiror Stock in the Participants Company Stock Account by the closing market price of the Acquiror Stock reported for the effective date of the election or, if such day is not a trading day, the next trading day.
(v) For purposes of this Plan, a Corporate Transaction shall mean any of the following:
(1) any consolidation, merger or plan of share exchange involving Parent (a Merger) pursuant to which shares of Parent Common Stock would be converted into cash, securities or other property;
(2) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent; or
(3) the adoption of any plan or proposal for the liquidation or dissolution of Parent.
(a) Plan Benefits . The Company shall pay Plan benefits to each Participant equal to the Participants Accounts. Each Participation Agreement shall include an election by the Participant as to the term of benefit payments with respect to amounts deferred under the Participation Agreement, and Participation Agreements from Executives shall also include an election as to the commencement of benefit payments. The payment elections in a Participation Agreement shall also apply to Matching Contributions and Supplemental Contributions credited as a result of Salary or Bonus during the deferral period covered by the Participation Agreement, and shall also apply to any dividends or interest credited with respect to amounts deferred under the Participation Agreement and such Matching Contributions and Supplemental Contributions. If a Supplemental Contribution is credited to an Executives Account for a year that is not covered by a Participation Agreement, the Executive shall be deemed to have elected a single lump sum payment following Separation from Service as permitted by Sections 7(b) and 7(c) below with respect to benefits resulting from such Supplemental Contribution. Except as otherwise provided in this Section 7, payment elections shall be irrevocable with respect to compensation once the deferral deadline for that compensation has passed. Participants may make different payment elections with respect to subsequent deferrals of compensation, but no Participant may at any time have compensation deferred under the Plan payable under more than three different payment elections.
7
(b) Commencement of Payments . Payment of benefits to Directors shall commence in January of the year following the Directors Separation from Service (as defined below). Payment of benefits to Executives shall commence in the later of (i) January of the year following the Executives Separation from Service, or (ii) the seventh month following the month of the Executives Separation from Service; provided, however, that Executives may elect in their Participation Agreements to have benefits from their Accounts commence in January of a year specified by the Executive if such year is earlier than the year following the Executives Separation from Service. When used in this Plan, the term Separation from Service shall have the meaning ascribed to such term in Treasury Regulations §1.409A-1(h).
(c) Term of Payments . Participants may elect in their Participation Agreements to have benefits from their Accounts paid in (i) annual installments over 5, 10 or 15 years, (ii) a single lump sum payment, or (iii) a combination of a partial lump sum payment (expressed as a percentage) and the remainder in installments over 5, 10 or 15 years.
(d) Form of Payments . Benefits payable to a Participant from a Company Stock Account shall be paid as a distribution of Parent Common Stock plus cash for fractional shares. Benefits payable to a Participant from a Cash Account shall be paid in cash.
(e) Payment Timing and Valuation . All lump sum payments or installment payments due under the Plan in any year shall be paid on a date in January determined by the Company, except that if Section 7(b) requires benefits to commence in a month other than January, the initial payment shall be paid on a date in that month determined by the Company. All payments shall be based on Account balances as of the close of business on the last trading day of the immediately preceding month. Each partial lump sum payment and installment payment to a Participant shall be paid in the same proportion from each of the Accounts of the Participant subject to the applicable payment election. The amount of each installment payment from each Account shall be determined by dividing the Account balance by the number of remaining installments, including the current installment to be paid.
(f) Modification of Payment Elections .
(i) An Executive who has elected to have any benefit commence in a specified year prior to termination of employment as permitted in Section 7(b) may elect (after such election has otherwise become irrevocable) to specify a later year for commencement of such benefit, provided that for any such election submitted after December 31, 2008, (1) such election is made in writing delivered to the Company no later than, and becoming irrevocable on, the last day of the second year preceding the previously specified year, and (2) the later year so specified is at least 5 years later than the previously specified year.
(ii) After a Participants election under Section 7(c) regarding the term of any benefit payments has otherwise become irrevocable, the Participant may elect to change such term of payments, provided (1) the choice of annual installments over 15 years shall not be available for a change election under this subsection, (2) the term of any particular payments may be changed only once under this subsection, (3) such election must be made in writing delivered to the Company no later than, and becoming irrevocable on, the last day of the second year preceding the year in which the payments otherwise would have commenced (and shall not
8
be effective if a Separation from Service occurs on or before the date the election becomes irrevocable), and (4) the commencement of the affected payments shall be delayed for 5 years after the date the payments would have commenced under the terms of the previous payment election. Accordingly, for a Director who elects to change the term of any benefit payments, the commencement of those payments will be delayed until January of the year following the fifth anniversary of the Directors Separation from Service. Notwithstanding the foregoing, a Participant may elect on or prior to December 31, 2008 to change the term of any benefit payments that have not commenced as of that date without application of any of the limitations or restrictions set forth in this Section 7(f)(ii).
(g) Unforeseeable Emergency . Notwithstanding the foregoing provisions of this Section 7, an accelerated payment from a Participants Accounts may be made to the Participant in the sole discretion of the Committee based upon a finding that the Participant has suffered an Unforeseeable Emergency. For this purpose, Unforeseeable Emergency means a severe financial hardship to the Participant resulting from an illness or accident of the Participant, the Participants spouse or a dependent of the Participant, loss of the Participants property due to casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Participant. Unforeseeable Emergency shall be determined by the Committee on the basis of information supplied by the Participant in accordance with uniform guidelines promulgated from time to time by the Committee. The amount of any accelerated payment under this Section 7(g) shall be limited to the amount reasonably necessary to meet the Participants needs resulting from the Unforeseeable Emergency, after taking into account insurance and other potential sources of funds to meet such needs, plus the amount reasonably necessary to cover income and withholding taxes on the accelerated payment. Any such accelerated payment shall be paid as promptly as practicable following approval by the Committee and shall be paid pro-rata from the Participants Accounts based on the account balances as of the close of business on the day prior to the payment date.
(h) Designation of Beneficiaries; Death .
(i) Each Participant shall have the right, at any time, to designate any person or persons as the Participants beneficiary or beneficiaries (both primary as well as secondary) to whom benefits under this Plan shall be paid in the event of the Participants death prior to complete distribution of the benefits due under the Plan. If greater than fifty percent (50%) of the benefit is designated to a beneficiary other than the Participants spouse, such beneficiary designation shall be consented to by the Participants spouse. Each beneficiary designation shall be in written form prescribed by the Company and will be effective only if filed with the Company during the Participants lifetime. Such designation may be changed by the Participant at any time without the consent of a beneficiary, subject to the spousal consent requirement above. If no designated beneficiary survives the Participant, the balance of the Participants benefits shall be paid to the Participants surviving spouse or, if no spouse survives, to the Participants estate.
(ii) Upon the death of a Participant, notwithstanding any contrary provisions of Section 7(b) or 7(f), benefit payments to the Participants beneficiary shall commence no later than January of the year following the Participants death. Any benefits payable after the death of a Participant shall otherwise be paid in accordance with the payment elections for such benefits that would have applied if the Participant had not died.
9
(i) Payment to Guardian . If a benefit under the Plan is payable to a minor or a person declared incompetent or to a person incapable of handling the disposition of his property, the Committee may direct payment of such Plan benefit to the guardian, legal representative or person responsible for the care and custody of such minor, incompetent or person. The Committee may require proof of incompetence, minority, incapacity or guardianship as it may deem appropriate prior to distribution of the Plan benefit. Such distribution shall completely discharge the Committee and the Company from all liability with respect to such benefit.
(j) Withholding; Payroll Taxes . The Company shall withhold from payments made hereunder any taxes required to be withheld from such payments under federal, state or local law, with such tax withholding generally being required only for deferred compensation for services as an employee.
8. Supplemental Retirement Benefit . Any Executive who elects to defer compensation under this Plan and who also satisfies the eligibility requirements for payment of any benefit under the Companys Retirement Plan for Bargaining Unit and Non-Bargaining Unit Employees (the Retirement Plan) shall qualify for further payment by the Company of supplemental retirement benefits payable as a monthly annuity under this Plan, as provided below:
(a) Commencement .
(i) If the Executive is eligible to receive normal retirement benefits under the Retirement Plan based on having reached age 62 at the time of Separation from Service, the annuity shall commence with the first month following the Executives Separation from Service.
(ii) If the Executive is eligible to receive early retirement benefits under the Retirement Plan based on having satisfied the Rule of 70 at the time of Separation from Service, the annuity shall commence with the first month following the later of the Executives 55 th birthday or the Executives Separation from Service.
(iii) If the Executive is not eligible to receive normal retirement benefits or early retirement benefits as referred to in Section 8(a)(i) or (ii), but is eligible to receive vested benefits under the Retirement Plan, the annuity shall commence with the first month following the Executives 62 nd birthday.
(iv) If the Executives surviving spouse is eligible to receive death benefits under the Retirement Plan as a result of the Executives death before commencement of benefits under this Section 8, the annuity shall commence in the month that benefits would have commenced as provided in this Section 8(a) if the Executive had a Separation from Service on the date of death (or on the Executives actual Separation from Service, if earlier) and then survived until benefits had commenced.
10
(b) Form of Benefit .
(i) Annuity Form . If the Executive elects a form of annuity benefit under the Retirement Plan at least 30 days prior to the first day of the month in which the benefit under this Section 8 is required to commence, the benefit under this Section 8 shall be paid in the same annuity form as selected under the Retirement Plan. If the Executives benefit under this Section 8 commences earlier than the Executives benefit under the Retirement Plan, the Executive may, at least 30 days prior to the first day of the month in which the benefit under this Section 8 is required to commence and otherwise in accordance with the rules of the Retirement Plan, elect any of the standard or optional annuity forms of benefit described in 6.01 and 6.02 of the Retirement Plan, other than a joint and survivor annuity upon marriage or remarriage after the annuity starting date. If the Executive does not make a timely election under this Section 8(b), the benefit under this Section 8 shall be paid in the default annuity form applicable to the Executive under the Retirement Plan.
(ii) Small Benefit Cash Out . If the actuarial equivalent lump sum present value of the Executives benefit under this Section 8, based on the actuarial assumptions used for determining equivalent benefits under the Retirement Plan at the time of the Executives commencement of benefits, is no more than the applicable dollar amount under Internal Revenue Code section 402(g)(1)(B) (which is $18,500 in 2018), the benefit shall be paid as a lump sum in such amount at the time annuity payments would have otherwise commenced under Section 8(a).
(c) Amount . The amount payable by the Company each month to the Executive or Executives beneficiaries under the Retirement Plan shall be:
(i) The amount that would be payable at such time under the Retirement Plan assuming that (1) benefits had commenced on the date specified in Section 8(a), (2) benefits were payable in the annuity benefit form determined under Section 8(b), (3) all accrued benefits under the Retirement Plan were payable only in the annuity form as provided in Section 8(d), and (4) all Salary and Bonus deferred by the Executive under this Plan and under the Companys former Executive Deferred Compensation Plan (the Prior Plan) had been paid to or received by Executive in the year when the deferral was made, provided that all such deferred amounts shall be subject to the other applicable definitions and rules of the Retirement Plan relating to benefit determination; plus
(ii) The reduction, if any, in the amount of the monthly Social Security benefit payable to the Executive, provided that such reduction results from the fact that compensation deferred under this Plan causes the primary Social Security Benefit payable to the Executive to be reduced, with the amount under this Section 8(c)(ii) calculated assuming commencement of Social Security benefits at the earliest possible time, no earnings after Separation from Service and no projected increases in the national average wage index or cost of living between Separation from Service and commencement of benefits; minus
(iii) The amount that would actually be payable at such time under the Retirement Plan assuming that (1) benefits had commenced on the date specified in Section 8(a), (2) benefits were payable in the annuity benefit form determined under Section 8(b), and (3) all accrued benefits under the Retirement Plan were payable only in the annuity form as provided in Section 8(d).
11
(d) Retirement Plan Lump Sum Election Ignored . Notwithstanding any election by an Executive to receive a portion of Executives Retirement Plan benefit as a lump sum, the amount of the supplemental retirement benefit as determined under Section 8(c) shall be calculated and determined as if Executive were to receive Executives entire Retirement Plan accrued benefit in the annuity form determined under Section 8(b).
(e) Six-Month Minimum Delay . Notwithstanding the foregoing, no supplemental retirement benefit payments under this Section 8 shall be paid to any Executive until the seventh month following the month of the Executives Separation from Service. Any payments that would have been paid if not for this Section 8(e) shall be accumulated and paid in full in the seventh month following the month of the Executives Separation from Service together with interest from the date each payment otherwise would have been payable until the date actually paid. Interest for any period will be paid at the same rate applicable for that period under Section 6(f).
(f) Waiver of Comparable Benefits Under Prior Plan . Because amounts deferred under the Prior Plan are taken into account in calculating the benefits payable under this Section 8, acceptance of the benefits under this Section 8 shall be deemed to be a waiver of the comparable benefits set forth in Section 5.7 of the Prior Plan.
(a) Committee Duties . This Plan shall be administered by the Organization and Executive Compensation Committee of the Board (the Committee). The Committee shall have responsibility for the general administration of the Plan and for carrying out its intent and provisions. The Committee shall interpret the Plan and have such powers and duties as may be necessary to discharge its responsibilities. The Committee may, from time to time, employ other agents and delegate to them such administrative duties as it sees fit, and may from time to time consult with counsel who may be counsel to the Company.
(b) Tax Law Compliance . The Committee shall have the authority to cancel any Participation Agreement in whole or in part, and immediately distribute any compensation deferred under such Participation Agreement, but only to the extent the Committee determines that deferral of compensation in accordance with such Participation Agreement has or will violate Section 409A of the Internal Revenue Code and therefore has or will require immediate inclusion of such compensation in the income of the Participant.
(c) Binding Effect of Decisions . The decision or action of the Committee in respect of any question arising out of or in connection with the administration, interpretation and application of the Plan and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Plan.
12
(a) Claim . Any person claiming a benefit, requesting an interpretation or ruling under the Plan, or requesting information under the Plan shall present the request in writing to the Committee, which shall respond in writing as soon as practicable.
(b) Denial of Claim . If the claim or request is denied, the written notice of denial shall state:
(i) The reasons for denial, with specific reference to the Plan provisions on which the denial is based;
(ii) A description of any additional material or information required and an explanation of why it is necessary; and
(iii) An explanation of the Plans claim review procedure.
(c) Review of Claim . Any person whose claim or request is denied or who has not received a response within thirty (30) days may request review by notice given in writing to the Committee. The claim or request shall be reviewed by the Committee who may, but shall not be required to, grant the claimant a hearing. On review, the claimant may have representation, examine pertinent documents, and submit issues and comments in writing.
(d) Final Decision . The decision on review shall normally be made within sixty (60) days. If an extension of time is required for a hearing or other special circumstances, the claimant shall be notified and the time limit shall be one hundred twenty (120) days. The decision shall be in writing and shall state the reasons and the relevant Plan provisions. All decisions on review shall be final and bind all parties concerned.
11. Amendment and Termination of the Plan .
(a) Amendment . The Board may at any time amend the Plan in whole or in part; provided, however, that no amendment shall without the consent of each affected Participant (i) decrease or restrict the amount credited to any Account maintained under the Plan as of the date of amendment, or (ii) accelerate or decelerate the payment of benefits with respect to amounts credited to any Account as of the date of the amendment.
(b) Termination . The Board may at any time partially or completely terminate the Plan if, in its judgment, the tax, accounting, or other effects of the continuance of the Plan, or potential payments thereunder, would not be in the best interests of the Company.
(i) Partial Termination . The Board may partially terminate the Plan by instructing the Committee not to accept any additional Participation Agreements and terminating deferrals under all existing Participation Agreements. In the event of such a partial termination, the Plan shall continue to operate and be effective with regard to all compensation deferred prior to the effective date of such partial termination.
13
(ii) Complete Termination . The Board may completely terminate the Plan, provided such termination is covered by an exception (set forth in regulations or other guidance of the Internal Revenue Service) to the prohibition on acceleration of deferred compensation. In that event, on the effective date of the complete termination, the Plan shall cease to operate and the Company shall determine the balance of each Participants Accounts as of the close of business on such effective date. The Company shall pay out such Account balances to the Participants in a single lump sum payment as soon as practicable after such effective date.
(a) Unsecured General Creditor . The Accounts shall be established solely for the purpose of measuring the amounts owed to Participants or beneficiaries under the Plan. Participants and their beneficiaries, heirs, successors and assigns shall have no legal or equitable rights, interest or claims in any property or assets of the Company, nor shall they be beneficiaries of, or have any rights, claims or interests in any mutual funds, other investment products or the proceeds therefrom owned or which may be acquired by the Company. Except as may be provided in Section 12(b), such mutual funds, other investment products or other assets of the Company shall not be held under any trust for the benefit of the Participants, their beneficiaries, heirs, successors or assigns, or held in any way as collateral security for the fulfilling of the obligations of the Company under this Plan. Any and all of the Companys assets shall be, and remain, the general, unpledged, unrestricted assets of the Company. The Companys obligation under the Plan shall be that of an unfunded and unsecured promise to pay money in the future, and the rights of Participants and beneficiaries shall be no greater than those of unsecured general creditors of the Company.
(b) Trust Fund . The Company shall be responsible for the payment of all benefits provided under the Plan; provided, however, that upon request of the Company at any time, Parent shall pay benefits that are payable in Parent Common Stock by issuing such shares to the applicable Participants or beneficiaries. The Company shall establish one or more trusts, with such trustees as the Board may approve, for the purpose of providing for the payment of benefits under the Plan, but the Company shall have no obligation to contribute to such trusts except as specifically provided in the applicable trust documents. Such trust or trusts shall be irrevocable, but the assets thereof shall be subject to the claims of the Companys creditors. To the extent any benefits provided under the Plan are actually paid from any such trust, the Company shall have no further obligation with respect thereto, but to the extent not so paid, such benefits shall remain the obligation of, and shall be paid by, the Company.
(c) Non-assignability . Neither a Participant nor any other person shall have the right to commute, sell, assign, transfer, pledge, anticipate, mortgage or otherwise encumber, transfer, hypothecate or convey in advance of actual receipt the amounts, if any, payable hereunder, or any part thereof, which are, and all rights to which are, expressly declared to be non-assignable and nontransferable. No part of the amounts payable shall, prior to actual payment, be subject to seizure or sequestration for the payment of any debts, judgments, alimony or separate maintenance owed by a Participant or any other person, nor be transferable by operation of law in the event of a Participants or any other persons bankruptcy or insolvency.
14
(d) Not a Contract of Employment . The terms and conditions of this Plan shall not be deemed to constitute a contract of employment between the Company or Parent and any Participant, and the Participants (and their beneficiaries) shall have no rights against the Company or Parent except as may otherwise be specifically provided herein. Moreover, nothing in this Plan shall be deemed to give a Participant the right to be retained in the service of the Company or Parent or to interfere with the right of the Company or Parent to discipline or discharge the Participant at any time.
(e) Governing Law . The provisions of this Plan shall be construed and interpreted according to the laws of the State of Oregon, except as preempted by federal law.
(f) Validity . In case any provision of this Plan shall be held illegal or invalid for any reason, said illegality or invalidity shall not affect the remaining parts hereof, but this Plan shall be construed and enforced as if such illegal and invalid provisions had never been inserted herein.
(g) Notice . Any notice or filing required or permitted to be given to the Company or the Committee under the Plan shall be sufficient if in writing and hand delivered, or sent by registered or certified mail, to the Secretary of the Company. Such notice shall be deemed given as of the date of delivery or, if delivery is made by mail, as of the date shown on the postmark on the receipt for registration or certification.
(h) Successors . The provisions of this Plan shall bind and inure to the benefit of the Company, Parent and their respective successors and assigns. The term successors as used herein shall include any corporate or other business entity which shall, whether by merger, consolidation, purchase or otherwise acquire all or substantially all of the business and assets of the Company or Parent, and successors of any such corporation or other business entity. Parent did not acquire all or substantially all of the assets of the Company in the reorganization transaction, and therefore Parent is not a successor to any of the obligations of the Company under this Plan.
The foregoing restatement of the Plan was approved by the Board of Directors of Northwest Natural Gas Company effective as of October 1, 2018.
NORTHWEST NATURAL GAS COMPANY | ||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson, | ||
Chief Executive Officer |
Attest: | /s/ SHAWN M. FILIPPI | |
Shawn M. Filippi, | ||
Vice President, Chief Compliance Officer | ||
and Corporate Secretary |
15
Northwest Natural Holding Company hereby acknowledges and accepts its obligation under Section 12(b) of the Plan.
NORTHWEST NATURAL HOLDING COMPANY | ||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson, | ||
Chief Executive Officer |
Exhibit 10.4
NORTHWEST NATURAL GAS COMPANY
EXECUTIVE DEFERRED COMPENSATION PLAN
2018 RESTATEMENT
Effective January 1, 1987
Restated as of October 1, 2018
TABLE OF CONTENTS
PAGE | ||||||||
ARTICLE I | PURPOSE | 1 | ||||||
1.1 | Restatement | 1 | ||||||
1.2 | Purpose | 1 | ||||||
ARTICLE II | DEFINITIONS | 1 | ||||||
2.1 | Account | 1 | ||||||
2.2 | Acquiror Stock | 1 | ||||||
2.3 | Base Annual Salary | 1 | ||||||
2.4 | Beneficiary | 2 | ||||||
2.5 | Board | 2 | ||||||
2.6 | Bonus | 2 | ||||||
2.7 | Cash Compensation | 2 | ||||||
2.8 | Change in Control | 2 | ||||||
2.9 | Committee | 3 | ||||||
2.10 | Common Stock | 3 | ||||||
2.11 | Compensation | 3 | ||||||
2.12 | Corporate Transaction | 3 | ||||||
2.13 | Corporation | 3 | ||||||
2.14 | Deferral Commitment | 3 | ||||||
2.15 | Deferral Deadline | 3 | ||||||
2.16 | Deferred Cash Compensation | 4 | ||||||
2.17 | Deferred Compensation Account Benefit | 4 | ||||||
2.18 | Determination Date | 4 | ||||||
2.19 | Disability | 4 | ||||||
2.20 | Executive | 4 | ||||||
2.21 | Financial Hardship | 4 | ||||||
2.22 | Interest | 4 | ||||||
2.23 | LTIP Compensation | 5 | ||||||
2.24 | Matching Contribution | 5 | ||||||
2.25 | Participation Agreement | 5 | ||||||
2.26 | Plan Benefits | 5 | ||||||
2.27 | Retirement | 5 | ||||||
2.28 | Retirement Plan | 5 | ||||||
2.29 | Supplemental Retirement Benefit | 5 | ||||||
2.30 | Trust | 5 | ||||||
ARTICLE III | DEFERRAL COMMITMENTS | 5 | ||||||
3.1 | Participation | 5 | ||||||
3.2 | Deferral Election | 5 |
i
TABLE OF CONTENTS
(Continued)
PAGE | ||||||||
ARTICLE IV | DEFERRED COMPENSATION ACCOUNTS | 6 | ||||||
4.1 | Accounts | 6 | ||||||
4.2 | Matching Contribution | 6 | ||||||
4.3 | Stock Account | 7 | ||||||
4.4 | Cash Account | 7 | ||||||
4.5 | Effect of Corporate Transaction on Stock Accounts | 7 | ||||||
4.6 | Statement of Account | 8 | ||||||
ARTICLE V | PLAN BENEFITS | 8 | ||||||
5.1 | Plan Benefit | 8 | ||||||
5.2 | Commencement of Payments. | 8 | ||||||
5.3 | Lump Sum or Installment Payments. | 9 | ||||||
5.4 | Form of Benefit Payment | 9 | ||||||
5.5 | Hardship Distributions | 9 | ||||||
5.6 | Death Benefit | 10 | ||||||
5.7 | Supplemental Retirement Benefit | 10 | ||||||
5.8 | Withholding; Payroll Taxes | 11 | ||||||
5.9 | Payment to Guardian | 11 | ||||||
5.10 | Accelerated Distribution | 11 | ||||||
ARTICLE VI | BENEFICIARY DESIGNATION | 11 | ||||||
6.1 | Beneficiary Designation | 11 | ||||||
6.2 | Amendments | 11 | ||||||
6.3 | No Beneficiary Designation | 12 | ||||||
6.4 | Effect of Payment | 12 | ||||||
ARTICLE VII | ADMINISTRATION | 12 | ||||||
7.1 | Committee; Duties | 12 | ||||||
7.2 | Agents | 12 | ||||||
7.3 | Binding Effect of Decisions | 12 | ||||||
7.4 | Indemnity of Committee | 12 | ||||||
ARTICLE VIII | CLAIMS PROCEDURE | 12 | ||||||
8.1 | Claim | 12 | ||||||
8.2 | Denial of Claim | 12 | ||||||
8.3 | Review of Claim | 13 | ||||||
8.4 | Final Decision | 13 |
ii
TABLE OF CONTENTS
(Continued)
PAGE | ||||||||
ARTICLE IX | AMENDMENT AND TERMINATION OF THE PLAN | 13 | ||||||
9.1 | Amendment | 13 | ||||||
9.2 | Corporations Right to Terminate | 13 | ||||||
ARTICLE X | MISCELLANEOUS | 14 | ||||||
10.1 | Unfunded Plan | 14 | ||||||
10.2 | Unsecured General Creditor | 14 | ||||||
10.3 | Trust Fund | 15 | ||||||
10.4 | Nonassignability | 15 | ||||||
10.5 | Not a Contract of Employment | 15 | ||||||
10.6 | Protective Provision | 15 | ||||||
10.7 | Governing Law | 15 | ||||||
10.8 | Validity | 16 | ||||||
10.9 | Notice | 16 | ||||||
10.10 | Successors | 16 |
iii
NORTHWEST NATURAL GAS COMPANY
EXECUTIVE DEFERRED COMPENSATION PLAN
Effective as of January 1, 1987
Restated as of October 1, 2018
ARTICLE I
1.1 Restatement . Northwest Natural Gas Company adopted an Executive Deferred Compensation Plan (the Plan) effective January 1, 1987, which was previously restated effective as of January 1, 2001, January 1, 2003, December 15, 2005, January 1, 2007, February 28, 2008, and February 26, 2009. The Plan was partially terminated in accordance with Paragraph 9(b)(i) effective December 31, 2004, so deferrals of compensation are no longer being made under the Plan. Effective October 1, 2018, the Corporation became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Corporation common stock became holders of Parent common stock (Parent Common Stock). Under the terms of the Plan, Stock Accounts (as defined in Section 4.3 below) which were formerly denominated in shares of Corporation common stock are now denominated in shares of Parent Common Stock. The Plan is now amended and restated by this 2018 Restatement, effective as of October 1, 2018.
1.2 Purpose . The purpose of this Executive Deferred Compensation Plan is to provide an unfunded deferred compensation plan for a select group of top management personnel.
ARTICLE II
For purposes of this Plan, the following words and phrases shall have the meanings indicated, unless the context clearly indicates otherwise:
2.1 Account . Account means the record or records maintained by the Corporation for each Executive in accordance with Article IV with respect to any deferral of Compensation pursuant to this Plan. An Account shall be either a Stock Account as described in Section 4.3 or a Cash Account as described in Section 4.4.
2.2 Acquiror Stock . Acquiror Stock is defined in Section 4.5.
2.3 Base Annual Salary . Base Annual Salary means the annual compensation payable to an Executive, excluding bonuses, commissions, LTIP Compensation and other noncash compensation.
PAGE 1 EXECUTIVE DEFERRED COMPENSATION PLAN
2.4 Beneficiary . Beneficiary means the person, persons or entity designated under Article VI to receive any Plan Benefits payable after an Executives death.
2.5 Board . Board means the Board of Directors of Northwest Natural Gas Company or any successor thereto.
2.6 Bonus . Bonus means the compensation derived under the Corporations Executive Annual Incentive Plan or other similar incentive plan and payable in any year in a lump sum to an Executive.
2.7 Cash Compensation . Cash Compensation means the total Base Annual Salary and Bonus remuneration payable by the Corporation to the Executive for services.
2.8 Change in Control . Change in Control means the occurrence of any of the following events:
(a) The consummation of:
(i) any consolidation, merger or plan of share exchange involving Parent (a Merger) as a result of which the holders of outstanding securities of Parent ordinarily having the right to vote for the election of directors (Voting Securities) immediately prior to the Merger do not continue to hold at least 50% of the combined voting power of the outstanding Voting Securities of the surviving corporation or a parent corporation of the surviving corporation immediately after the Merger, disregarding any Voting Securities issued to or retained by such holders in respect of securities of any other party to the Merger;
(ii) any consolidation, merger, plan of share exchange or other transaction involving the Corporation as a result of which Parent does not continue to hold, directly or indirectly. at least 50% of the outstanding securities of the Corporation ordinarily having the right to vote for the election of directors; or
(iii) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent or the Corporation;
(b) At any time during a period of two consecutive years, individuals who at the beginning of such period constituted the board of directors of Parent (Incumbent Directors) shall cease for any reason to constitute at least a majority thereof; provided, however, that the term Incumbent Director shall also include each new director elected during such two-year period whose nomination or election was approved by two-thirds of the Incumbent Directors then in office; or
(c) Any person (as such term is used in Section 14(d) of the Securities Exchange Act of 1934, other than Parent or the Corporation or any employee benefit plan sponsored by Parent or the Corporation) shall, as a result of a tender or exchange offer, open market purchases or privately negotiated purchases from anyone other than Parent, have become the beneficial owner (within the meaning of Rule 13d-3 under the Securities Exchange Act of 1934), directly or indirectly, of Voting Securities representing twenty percent (20%) or more of the combined voting power of the then outstanding Voting Securities.
PAGE 2 EXECUTIVE DEFERRED COMPENSATION PLAN
2.9 Committee . Committee means the Organization and Executive Compensation Committee, or such other Committee as may be designated by the Board.
2.10 Common Stock . Common Stock means common stock of Parent.
2.11 Compensation . Compensation means Cash Compensation and LTIP Compensation.
2.12 Corporate Transaction . Corporate Transaction means any of the following:
(a) any consolidation, merger or plan of share exchange involving Parent pursuant to which shares of Parent Common Stock would be converted into cash, securities or other property; or
(b) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent.
2.13 Corporation . Corporation means Northwest Natural Gas Company, an Oregon corporation.
2.14 Deferral Commitment . Deferral Commitment means a Deferral Commitment made by an Executive pursuant to Article III and for which a Participation Agreement has been submitted by the Executive to the Committee.
2.15 Deferral Deadline . Deferral Deadline means, for any Compensation payable to an Executive, the last day on which the Executive can submit a Participation Agreement to make a Deferral Commitment with respect to such Compensation. The Deferral Deadlines for various forms of Compensation shall be as follows:
(a) For Base Annual Salary payable in any calendar year, the Deferral Deadline shall be the last day of the previous calendar year; provided, however, that for a person who becomes an eligible Executive during a year, the Deferral Deadline for Base Annual Salary payable for the remainder of the year shall be 30 days after the person becomes an Executive and the Deferral Commitment shall only apply to Base Annual Salary payable after the Participation Agreement is submitted.
(b) For Bonus payable in any calendar year, including Bonus payable with respect to the Executives or the Corporations performance in the previous calendar year, the Deferral Deadline shall be the last day of the previous calendar year.
(c) For LTIP Compensation payable at any time, the Deferral Deadline shall be the date one year prior to the vesting date for time-based awards and the date one year prior to the last day of the award period for performance-based awards; provided, however, that the Deferral Deadline for any LTIP Compensation that becomes payable in any calendar year on an accelerated basis as a result of a Change in Control shall be the last day of the previous calendar year.
PAGE 3 EXECUTIVE DEFERRED COMPENSATION PLAN
2.16 Deferred Cash Compensation . Deferred Cash Compensation means the amount of Cash Compensation that the Executive elects to defer pursuant to a Deferral Commitment.
2.17 Deferred Compensation Account Benefit . Deferred Compensation Account Benefit means the benefit payable to an Executive as calculated pursuant to Article IV and payable under Sections 5.1 through 5.6.
2.18 Determination Date . Determination Date means the last day of each calendar quarter.
2.19 Disability . Disability means a physical or mental condition that, in the opinion of the Committee, prevents the Executive from satisfactorily performing the Executives usual duties for the Corporation. The Committees decision as to Disability will be based upon medical reports and/or other evidence satisfactory to the Committee.
2.20 Executive . Executive means one of a select group of management or highly compensated employees of the Corporation, which shall consist of all executive officers of the Corporation and any other employee of the Corporation designated in writing by the Chief Executive Officer of the Corporation for participation in the benefits of the Plan.
2.21 Financial Hardship . Financial Hardship means a severe financial hardship to the Executive resulting from a sudden and unexpected illness or accident of the Executive or of a dependent of the Executive, loss of the Executives property due to casualty, or other similar extraordinary and unforeseeable circumstances arising as a result of events beyond the control of the Executive. Financial Hardship shall be determined by the Committee on the basis of information supplied by the Executive in accordance with uniform guidelines promulgated from time to time by the Committee.
2.22 Interest . Interest is credited to Cash Accounts under the Plan and means the quarterly equivalent of an annual yield that is two percentage points (2%) higher than the annual yield on Moodys Average Corporate Bond Yield for the preceding quarter, as published by Moodys Investors Service, Inc. (or any successor thereto), or, if such index is no longer published, a substantially similar index selected by the Board. At no time shall such Interest rate be less than six percent (6%) annually.
Notwithstanding the foregoing provisions of this Section 2.22, effective as of January 1, 2017, the Interest rate shall equal the rate of interest for interest credited to cash accounts under the Corporations Deferred Compensation Plan for Directors and Executives, as such plan may be amended from time to time (the DCPDE), regardless of whether or not such rate of interest shall be more or less than six percent (6%) annually; provided, however, that if at any time on or after January 1, 2017 there is no interest credited to cash accounts under the DCPDE because the DCPDE shall have ceased to operate or for any other reason, then, at such time on or after January 1, 2017, the Interest rate shall equal the quarterly equivalent of an annual yield that is equal to the annual yield on Moodys Average Corporate Bond Yield for the preceding quarter, as published by Moodys Investors Service, Inc. (or any successor thereto), or, if such index is no longer published, a substantially similar index selected by the Board, regardless of whether or not such Interest rate shall be more or less than six percent (6%) annually. Any change in the Interest rate that occurs on January 1, 2017 or thereafter pursuant to the provisions of this paragraph shall not constitute a change in the definition of Interest within the meaning of Section 9.1(b) below.
PAGE 4 EXECUTIVE DEFERRED COMPENSATION PLAN
2.23 LTIP Compensation . LTIP Compensation means compensation paid to an Executive pursuant to an award under the Corporations Long Term Incentive Plan. LTIP Compensation may be payable to the Executive either in Common Stock (Stock LTIP Compensation) or in cash (Cash LTIP Compensation).
2.24 Matching Contribution . Matching Contribution means the contribution made by the Corporation and credited to the Executives Account under Section 4.2.
2.25 Participation Agreement . Participation Agreement means the agreement submitted by an Executive to the Committee no later than the applicable Deferral Deadline with respect to one or more Deferral Commitments.
2.26 Plan Benefits . Plan Benefits mean the Deferred Compensation Account Benefit and the Supplemental Retirement Benefit.
2.27 Retirement . Retirement means either early retirement, normal retirement, or disability retirement under the Retirement Plan.
2.28 Retirement Plan . Retirement Plan means the Corporations Retirement Plan for Bargaining Unit and Non-Bargaining Unit Employees.
2.29 Supplemental Retirement Benefit . Supplemental Retirement Benefit means the benefit payable to an Executive under Section 5.7.
2.30 Trust . Trust means the Northwest Natural Gas Company Umbrella Trust For Executives established by the Corporation in connection with this Plan.
ARTICLE III
3.1 Participation . An eligible Executive may elect to participate in the Plan by submitting a Participation Agreement to the Committee no later than the applicable Deferral Deadline. An election to defer Compensation by the Executive shall continue from year to year and shall be irrevocable with respect to Compensation once the Deferral Deadline for that Compensation has passed, but may be modified or terminated by written notice from the Executive at any time on or prior to the Deferral Deadline for that Compensation.
(a) Election to Defer Cash Compensation . An Executive may, no later than the applicable Deferral Deadline, elect to defer receipt of a certain whole percentage, up to fifty percent (50%), of the Base Annual Salary and a certain whole percentage, up to one hundred percent (100%), of any Bonus payable to the Executive as an employee of the Corporation.
PAGE 5 EXECUTIVE DEFERRED COMPENSATION PLAN
(b) Election to Defer LTIP Compensation . An Executive may, no later than the applicable Deferral Deadline, elect to defer receipt of a certain whole percentage, up to one hundred percent (100%), of any Stock LTIP Compensation and a certain whole percentage, up to one hundred percent (100%), of any Cash LTIP Compensation that becomes payable to the Executive.
(c) FICA Withholding . Under current law, all Compensation and Matching Contributions credited to an Executives Accounts will be treated as wages subject to FICA tax, and the Corporation will be required to withhold FICA tax from the Executive. The amount required to be withheld for FICA tax with respect to any amount of deferred Compensation or related Matching Contribution shall be withheld from the non-deferred portion, if any, of the same Compensation; provided, however, that if the non-deferred portion of the Compensation is insufficient to cover the full required withholding, the Corporation shall withhold the remaining amount from other non-deferred Compensation payable to the Executive unless the Executive otherwise pays such remaining amount to the Corporation.
(d) Financial Hardship . Termination of the Executives election to defer may, solely in the Committees discretion, become applicable as soon as practicable after the Committees determination that the Executive has incurred Financial Hardship, as evidenced by the Executive to the Committee.
ARTICLE IV
DEFERRED COMPENSATION ACCOUNTS
4.1 Accounts . The Corporation shall establish on its books one or two separate Accounts for each Executive who elects to defer Compensation under the Plan: a Cash Account and/or a Stock Account. Compensation deferred by an Executive shall be credited to the Stock Account or the Cash Account as elected by the Executive at the time the Executive elects to defer Compensation. Such election may be divided between the two Accounts in increments of twenty-five percent (25%) of the deferred Compensation covered by the election. An Executive may change the allocation of new deferrals of Compensation between the Stock Account and the Cash Account, but such change shall apply to new deferrals only if it is submitted on or prior to the Deferral Deadline for such new deferrals. Once Compensation has been credited to the Stock Account or the Cash Account, no transfers between the Stock Account and the Cash Account shall be permitted except as otherwise provided in Section 4.5(d). The credit for deferred Compensation shall be entered on the Corporations books of account at the time that Compensation not deferred is paid or payable to the Executive.
4.2 Matching Contribution . The Corporation shall credit a Matching Contribution to an Executives Account based on the amount of Deferred Cash Compensation elected by the Executive; provided, however, that no Matching Contributions shall be made to the Account of any Executive who is not eligible to participate in the Corporations Retirement K Savings Plan until such time of eligibility. The amount of the Matching Contribution shall be equal to the excess of (a) the lesser of (i) sixty percent (60%) of the Executives Deferred Cash Compensation during the calendar year, or (ii) three and six-tenths percent (3.6%) of the Executives Cash Compensation during such calendar year, over (b) the amount, if any, the
PAGE 6 EXECUTIVE DEFERRED COMPENSATION PLAN
Corporation has contributed for such calendar year as a matching contribution for the Executive to the Retirement K Savings Plan. Matching Contributions shall be credited to the Executives Account on the last day of the calendar year in which the Matching Contribution was earned, and shall be allocated between the Executives Cash Account and Stock Account in the same ratio as Deferred Cash Compensation is allocated for the year.
4.3 Stock Account . An Executives Stock Account shall be denominated in shares of Parent Common Stock, including fractional shares. With respect to Stock LTIP Compensation deferred to an Executives Stock Account, the number of deferred shares shall be credited to the Stock Account. With respect to each amount of Cash Compensation, Cash LTIP Compensation or Matching Contribution deferred to an Executives Stock Account, the amount of cash deferred shall be divided by the closing market price of the Parent Common Stock reported for the last trading day preceding the date on which the Stock Account is to be credited, and the resulting number of shares (including fractional shares) shall be credited to the Executives Stock Account. As of each date for payment of dividends on the Parent Common Stock, the Stock Accounts shall be credited with an additional number of shares (including fractional shares) equal to the amount of dividends that would be paid on the number of shares recorded as the balance of the Stock Account as of the record date for such dividend divided by closing market price of the Parent Common Stock reported for such payment date or, if such day is not a trading day, the next trading day.
4.4 Cash Account . An Executives Cash Account shall be denominated in dollars. With respect to each amount of Cash Compensation, Cash LTIP Compensation or Matching Contribution deferred to an Executives Cash Account, an equal amount of dollars shall be credited to the Executives Cash Account. With respect to Stock LTIP Compensation deferred to an Executives Cash Account, the number of deferred shares shall be multiplied by the closing market price of the Common Stock reported for the last trading day preceding the date on which the Cash Account is to be credited, and the resulting number of dollars shall be credited to the Executives Cash Account. Interest on each Cash Account shall be calculated as of each Determination Date based upon the average daily balance of the Cash Account since the preceding Determination Date and shall be credited to the Cash Account at that time.
4.5 Effect of Corporate Transaction on Stock Accounts . At the time of consummation of a Corporate Transaction, if any, the amount credited to an Executives Stock Account shall be converted into a credit for cash or common stock of the acquiring company (Acquiror Stock) based on the consideration received by shareholders of the Corporation in the Corporate Transaction, as follows:
(a) Stock Transaction . If holders of Parent Common Stock receive Acquiror Stock in the Corporate Transaction, then (i) the amount credited to each Executives Stock Account shall be converted into a credit for the number of shares of Acquiror Stock that the Executive would have received as a result of the Corporate Transaction if the Executive had actually held the Parent Common Stock credited to his or her Stock Account immediately prior to the consummation of the Corporate Transaction, and (ii) Stock Accounts will thereafter be denominated in shares of Acquiror Stock and ongoing deferrals of Compensation shall continue to be made in accordance with outstanding Deferral Commitments into the Stock Accounts as so denominated.
PAGE 7 EXECUTIVE DEFERRED COMPENSATION PLAN
(b) Cash or Other Property Transaction . If holders of Parent Common Stock receive cash or other property in the Corporate Transaction, then (i) the amount credited to an Executives Stock Account shall be transferred to the Executives Cash Account and converted into a cash credit for the amount of cash or the value of the property that the Executive would have received as a result of the Corporate Transaction if the Executive had actually held the Common Stock credited to his or her Stock Account immediately prior to the consummation of the Corporate Transaction, and (ii) Stock Accounts shall no longer exist under the Plan and all ongoing deferrals shall thereafter be made into Cash Accounts.
(c) Combination Transaction . If holders of Parent Common Stock receive Acquiror Stock and cash or other property in the Corporate Transaction, then (i) the amount credited to each Executives Stock Account shall be converted in part into a credit for Acquiror Stock under Section 4.5(a) and in part into a credit for cash under Section 4.5(b) in the same proportion as such consideration is received by shareholders, and (ii) ongoing deferrals into Stock Accounts pursuant to outstanding Deferral Commitments shall continue to be made into Stock Accounts in accordance with Section 4.5(a).
(d) Election Following Stock Transaction . For a period of 12 months following the consummation of any Corporate Transaction which results in Executives having Stock Accounts denominated in Acquiror Stock, each Executive shall have a one-time right to elect to transfer the entire amount in the Executives Stock Account into the Executives Cash Account; provided, however, that this election shall not be available if the Corporate Transaction results in holders of Parent Common Stock becoming holders of all of the outstanding common stock of a parent corporation of the Corporation. Such election shall be made by written notice to the Corporation and shall be effective on the date received by the Corporation. If such an election is made, the amount of cash to be credited to the Executives Cash Account shall be determined by multiplying the number of shares of Acquiror Stock in the Executives Stock Account by the closing market price of the Acquiror Stock reported for the last trading day preceding the effective date of the election.
4.6 Statement of Account . As soon as practicable after each Determination Date, a report shall be issued by the Corporation to each participating Executive setting forth the balances of the Executives Accounts under the Plan as of the immediately preceding Determination Date.
ARTICLE V
5.1 Plan Benefit . The Corporation shall pay Plan Benefits to each Executive pursuant to this Article V equal to the Executives Accounts.
5.2 Commencement of Payments .
(a) Payment of any Deferred Compensation Account Benefits under the Plan shall commence as of the earlier of:
(i) A date elected by the Executive as specified in the applicable Participation Agreement between the Corporation and the Executive; or
PAGE 8 EXECUTIVE DEFERRED COMPENSATION PLAN
(ii) A day in January of the year following the year of the Executives Retirement, total Disability or other termination of employment, with the specific day to be determined by the Corporation.
(b) Supplemental Retirement Benefits under Section 5.7 shall be made as of, or commence as of, the earliest date for which a monthly payment is payable to or for the Executive under the Retirement Plan.
5.3 Lump Sum or Installment Payments .
(a) At the time the Executive elects to defer Compensation, the Executive may also elect to receive Deferred Compensation Account Benefits either:
(i) In equal or approximately equal annual installments (the number of such installments not to exceed fifteen (15)) as designated by the Executive, with the amount of the installments being adjusted over the installment period to reflect changes in Interest or dividends credited to the Executives Accounts;
(ii) In a single sum payment; or
(iii) In a combination of partial lump sum payment, and remainder in installments.
(b) An Executive may elect to modify such election by filing a change of payment designation which shall supersede the prior form of payment designation in the Participation Agreement for Compensation deferred in any one (1) or more calendar years. If the Executives most recent change of payment designation has not been filed one (1) full calendar year prior to the year of Executives Retirement, Disability, other termination of employment or earlier date selected for commencement of payments, the prior election shall be used to determine the form of payment. For example, an Executive retiring in 2003 must file a written request with the Committee by December 31, 2001 to change the Executives form of payment designation.
5.4 Form of Benefit Payment . Benefits payable to an Executive from a Stock Account shall only be paid to such Executive as a distribution of Parent Common Stock (or Acquiror Stock, if applicable) plus cash for fractional shares. Benefits payable to an Executive from a Cash Account shall only be paid to such Executive in cash.
5.5 Hardship Distributions . Notwithstanding the foregoing provisions of this Article V, payment from the Executives Accounts may be made to the Executive in the sole discretion of the Committee based upon a finding that an Executive has suffered a Financial Hardship. The amount of such a withdrawal shall be limited to the amount reasonably necessary to meet the Executives needs resulting from the Financial Hardship. If payment is made due to Financial Hardship under this Plan, the Executives deferrals shall cease for a twelve (12) month period. Any resumption of the Executives deferrals under the Plan after such twelve (12) month period shall be made only at the election of the Executive in accordance with Article III herein.
PAGE 9 EXECUTIVE DEFERRED COMPENSATION PLAN
5.6 Death Benefit . Upon the death of the Executive or a former Executive prior to the receipt of the full amount of Deferred Compensation Account Benefits, the balance of such benefits shall be paid by Parent or the Corporation to the applicable surviving designated Beneficiary or Beneficiaries as soon as practicable in the manner elected in writing by the Executive, or, if no such election is made, by single sum payment.
5.7 Supplemental Retirement Benefit . Any Executive who elects to defer Compensation under this Plan and who also satisfies the eligibility requirements for payment of any benefit under the Retirement Plan shall qualify for further payment by the Corporation of Supplemental Retirement Benefits payable as an annuity under this Plan, as provided below:
(a) Amount . The amount payable by the Corporation each month during the time an annuity benefit is payable to the Executive or Executives Beneficiary(ies) under the Retirement Plan shall be:
(i) The amount that would be payable at such time under the Retirement Plan determined under Section 5.7(c) by treating all accrued benefits under the Retirement Plan as being payable only in the annuity form and by treating all Cash Compensation deferred by the Executive under this Plan as though it had been paid to or received by Executive in the year when the deferral was made, provided that all such deferred amounts shall be subject to the other applicable definitions and rules of the Retirement Plan relating to benefit determination; plus
(ii) The reduction, if any, in the amount of the primary Social Security Benefit which will actually be payable to the Executive, provided that such reduction results from the fact that Compensation deferred under this Plan causes the primary Social Security Benefit payable to the Executive to be reduced and that such reduction is not otherwise payable under Section 5.7(a)(i) above; minus
(iii) The amount actually payable at such time under the Retirement Plan as determined under Section 5.7(c) by treating all accrued benefits under the Retirement Plan as being payable only in the annuity form.
(b) Form and Duration . The form of Supplemental Retirement Benefit payable by the Corporation shall be the same annuity form, and shall be paid by the Corporation for the same duration, as the annuity benefit actually payable under the Retirement Plan. Such annuity benefit forms include (subject to any change in the Retirement Plan at the time payment begins) a standard life annuity (no survivorship benefit); a half (50%) or full (100%) joint and survivor annuity to the Executive and surviving spouse with or without a pop-up if the spouse dies before the Executive; a ten (10) year certain annuity which can provide death benefits to any surviving designated beneficiary; and a full (100%) joint and survivor benefit for the spouse of a vested married Executive who dies before retirement; and payees include the Executive and, if the operative form provides for payment after the Executives death, the Executives surviving spouse or other surviving designated Beneficiary(ies) or estate.
PAGE 10 EXECUTIVE DEFERRED COMPENSATION PLAN
(c) Retirement Plan Lump Sum Election Ignored . Notwithstanding any election by an Executive to receive a portion of Executives Retirement Plan benefit as a lump sum, the amount of the Supplemental Retirement Benefit as determined under Section 5.7(a) and the form and duration of the Supplemental Retirement Benefit as determined under Section 5.7(b) shall be calculated and determined as if Executive were to receive Executives entire Retirement Plan accrued benefit in the same annuity form that applies to the annuity portion of Executives Retirement Plan benefit.
5.8 Withholding; Payroll Taxes . The Corporation shall withhold from payments made hereunder any taxes required to be withheld from such payments under federal, state or local law. However, a Beneficiary may elect in writing not to have withholding for federal income tax purposes pursuant to Section 3405(a)(2) of the Internal Revenue Code, or any successor provision thereto.
5.9 Payment to Guardian . If a Plan Benefit is payable to a minor or a person declared incompetent or to a person incapable of handling the disposition of his or her property, the Committee may direct payment of such Plan Benefit to the guardian, legal representative or person having the care and custody of such minor, incompetent or person. The Committee may require proof of incompetence, minority, incapacity or guardianship as it may deem appropriate prior to distribution of the Plan Benefit. Such distribution shall completely discharge the Committee and the Corporation from all liability with respect to such benefit.
5.10 Accelerated Distribution . Notwithstanding any other provision of the Plan, an Executive shall be entitled to receive, upon written request to the Committee, a lump sum distribution equal to ninety percent (90%) of the balance in the Executives Accounts as of the Determination Date immediately preceding the date on which the Committee receives the written request. The remaining balance shall be forfeited by the Executive. An Executive who receives a distribution under this section shall be suspended from participation in the Plan for twelve (12) months. The amount payable under this section shall be paid in a lump sum within sixty-five (65) days following the receipt of the notice by the Committee from the Executive.
ARTICLE VI
6.1 Beneficiary Designation . Each Executive shall have the right, at any time, to designate any person or persons as the Executives Beneficiary or Beneficiaries (both primary as well as secondary) to whom benefits under this Plan shall be paid in the event of the Executives death prior to complete distribution of the benefits due under the Plan. If greater than fifty percent (50%) of the benefit is designated to a Beneficiary other than the Executives spouse, such Beneficiary designation shall be consented to by the Executives spouse. Each Beneficiary designation shall be in written form prescribed by the Committee and will be effective only when filed with the Committee during the Executives lifetime.
6.2 Amendments . Any Beneficiary designation may be changed by the Executive without the consent of any designated Beneficiary by the filing of a new Beneficiary designation with the Committee, subject to the spousal consent required in Section 6.1 above. The filing of a new Beneficiary designation form will cancel all Beneficiary designations previously filed.
PAGE 11 EXECUTIVE DEFERRED COMPENSATION PLAN
6.3 No Beneficiary Designation . In the absence of an effective Beneficiary designation, or if all designated Beneficiaries predecease the Executive or die prior to complete distribution of the Executives benefits, then the Executives designated Beneficiary shall be deemed to be the Executives estate.
6.4 Effect of Payment . The payment to the deemed Beneficiary shall completely discharge the Corporations obligations under this Plan.
ARTICLE VII
7.1 Committee; Duties . This Plan shall be administered by the Committee. The Committee shall have such powers as may be necessary to discharge its responsibilities. These powers shall include, but not be limited to, interpretation of the Plan provisions, determination of amounts due to any Executive, the rights of any Executive or Beneficiary under this Plan, the right to require any necessary information from any Executive, determine the amounts credited to Executives Accounts and Interest earned, and any other activities deemed necessary or helpful.
7.2 Agents . The Committee may, from time to time, employ other agents and delegate to them such administrative duties as it sees fit, and may from time to time consult with counsel who may be counsel to Parent or the Corporation.
7.3 Binding Effect of Decisions . The decision or action of the Committee with respect to any question arising out of or in connection with the administration, interpretation and application of the Plan and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Plan.
7.4 Indemnity of Committee . To the extent permitted by applicable law, the Corporation shall indemnify, hold harmless and defend the members of the Committee against any and all claims, loss, damage, expense or liability arising from any action or failure to act with respect to this Plan, provided that the members of the Committee were acting in accordance with the applicable standard of care.
ARTICLE VIII
8.1 Claim . Any person claiming a benefit, requesting an interpretation or ruling under the Plan, or requesting information under the Plan shall present the request in writing to the Committee, which shall respond in writing as soon as practicable.
8.2 Denial of Claim . If the claim or request is denied, the written notice of denial shall state:
(a) The reasons for denial, with specific reference to the Plan provisions on which the denial is based;
PAGE 12 EXECUTIVE DEFERRED COMPENSATION PLAN
(b) A description of any additional material or information required and an explanation of why it is necessary; and
(c) An explanation of the Plans claim review procedure.
8.3 Review of Claim . Any person whose claim or request is denied or who has not received a response within thirty (30) days may request review by notice given in writing to the Committee. The claim or request shall be reviewed by the Committee who may, but shall not be required to, grant the claimant a hearing. On review, the claimant may have representation, examine pertinent documents, and submit issues and comments in writing.
8.4 Final Decision . The decision on review shall normally be made within sixty (60) days. If an extension of time is required for a hearing or other special circumstances, the claimant shall be notified and the time limit shall be one hundred twenty (120) days. The decision shall be in writing and shall state the reasons and the relevant Plan provisions. All decisions on review shall be final and bind all parties concerned.
ARTICLE IX
AMENDMENT AND TERMINATION OF THE PLAN
9.1 Amendment . The Board may at any time amend the Plan in whole or in part, subject to the following:
(a) Upon a Change in Control, no amendment shall be effective to change the payout schedule in Section 9.2(b).
(b) No amendment shall be effective to decrease or restrict the amount credited to any Account maintained under the Plan as of the date of the amendment. Changes in the definition of Interest shall be subject to the following restrictions:
(i) Notice . A change shall not become effective before the first day of the calendar year which follows the adoption of the amendment and at least thirty (30) days written notice of the amendment to the Executive.
(ii) Change in Control . Any change in the definition of Interest after a Change in Control shall apply only to those amounts credited to the Executives Account after the Change in Control.
9.2 Corporation s Right to Terminate . The Board may at any time partially or completely terminate the Plan, if, in its judgment, the tax, accounting, or other effects of the continuance of the Plan, or potential payments thereunder, would not be in the best interests of the Corporation.
PAGE 13 EXECUTIVE DEFERRED COMPENSATION PLAN
(a) Partial Termination . The Board may partially terminate the Plan by instructing the Committee not to accept any additional Deferral Commitments. In the event of such a partial termination, the Plan shall continue to operate and be effective with regard to Deferral Commitments entered into prior to the effective date of such partial termination.
(b) Complete Termination . The Board may completely terminate the Plan by instructing the Committee not to accept any additional Deferral Commitments, and terminating all ongoing Deferral Commitments. The Plan shall cease to operate and the Committee shall pay out to each Executive the balance in the Executives Accounts in a lump sum or in equal annual installments amortized over the period listed in the payout schedule below based on the total balance in the Executives Accounts at the time of such complete termination:
PAYOUT SCHEDULE
Total Balance of Accounts |
Payout Period |
|
Less than $10,000 | Lump sum | |
$10,000 but less than $50,000 | Lesser of 5 years or period elected in Participation Agreement | |
More than $50,000 | Period elected in Participation Agreement |
Interest earned on the unpaid balance in the Executives Cash Account shall be the applicable Interest rate on the Determination Date immediately preceding the effective date of such complete termination.
ARTICLE X
10.1 Unfunded Plan . This Plan is intended to be an unfunded plan maintained primarily to provide deferred compensation benefits for a select group of management or highly-compensated employees within the meaning of Sections 201, 301, and 401 of the Employee Retirement Income Security Act of 1974, as amended (ERISA), and therefore to be exempt from the provisions of Parts 2, 3 and 4 of Title I of ERISA. Accordingly, the Plan shall terminate and no further benefits shall accrue hereunder in the event it is determined by a court of competent jurisdiction or by an opinion of counsel that the Plan constitutes an employee pension benefit plan within the meaning of Section 3(2) of ERISA which is not so exempt. In the event of a termination under this Section 10.1, all ongoing Deferral Commitments shall terminate, no additional Deferral Commitments will be accepted by the Committee, and the amount of each Executives Account balance shall be distributed to such Executive at such time and in such manner as the Committee, in its sole discretion, determines.
10.2 Unsecured General Creditor . The Accounts shall be established solely for the purpose of measuring the amounts owed to Executives or their Beneficiaries under this Plan. Executives and their Beneficiaries, heirs, successors and assigns shall have no legal or equitable rights, interest or claims in any property or assets of the Corporation, nor shall they be
PAGE 14 EXECUTIVE DEFERRED COMPENSATION PLAN
Beneficiaries of, or have any rights, claims or interests in any life insurance policies, annuity contracts or the proceeds therefrom owned or which may be acquired by the Corporation. Except as may be provided in Section 10.3, such policies, annuity contracts or other assets of the Corporation shall not be held under any trust for the benefit of the Executives, their Beneficiaries, heirs, successors or assigns, or held in any way as collateral security for the fulfilling of the obligations of the Corporation under this Plan. Any and all of the Corporations assets and policies shall be, and remain, the general, unpledged, unrestricted assets of the Corporation. The Corporations obligation under the Plan shall be that of an unfunded and unsecured promise to pay money in the future.
10.3 Trust Fund . The Corporation shall be responsible for the payment of all benefits provided under the Plan; provided, however, that upon request of the Corporation at any time, Parent shall pay benefits that are payable in Parent Common Stock by issuing such shares to the applicable Participants or beneficiaries. The Corporation shall establish the Trust, with such trustee or trustees as the Board may approve, for the purpose of providing for the payment of benefits under the Plan. The Trust shall be irrevocable, but the assets thereof shall be subject to the claims of the Corporations creditors. To the extent any benefits provided under the Plan are actually paid from the Trust, the Corporation shall have no further obligation with respect thereto, but to the extent not so paid, such benefits shall remain the obligation of, and shall be paid by, the Corporation.
10.4 Nonassignability . Neither an Executive nor any other person shall have the right to commute, sell, assign, transfer, pledge, anticipate, mortgage or otherwise encumber, transfer, hypothecate or convey in advance of actual receipt the amounts, if any, payable hereunder, or any part thereof, which are, and all rights to which are, expressly declared to be unassignable and nontransferable. No part of the amounts payable shall, prior to actual payment, be subject to seizure or sequestration for the payment of any debts, judgments, alimony or separate maintenance owed by an Executive or any other person, nor be transferable by operation of law in the event of an Executives or any other persons bankruptcy or insolvency.
10.5 Not a Contract of Employment . The terms and conditions of this Plan shall not be deemed to constitute a contract of employment between the Corporation or Parent and the Executive, and the Executive (or the Executives Beneficiary) shall have no rights against the Corporation or Parent except as may otherwise be specifically provided herein. Moreover, nothing in this Plan shall be deemed to give an Executive the right to be retained in the service of the Corporation or Parent or to interfere with the right of the Corporation or Parent to discipline or discharge the Executive at any time.
10.6 Protective Provision . An Executive will cooperate with the Corporation by furnishing any and all information requested by the Corporation, in order to facilitate the payment of benefits hereunder, and by taking such physical examinations as the Corporation may deem necessary and taking such other actions as may be requested by the Corporation.
10.7 Governing Law . The provisions of this Plan shall be construed and interpreted according to the laws of the State of Oregon, except as preempted by federal law.
PAGE 15 EXECUTIVE DEFERRED COMPENSATION PLAN
10.8 Validity . In case any provision of this Plan shall be held illegal or invalid for any reason, said illegality or invalidity shall not affect the remaining parts hereof, but this Plan shall be construed and enforced as if such illegal and invalid provisions had never been inserted herein.
10.9 Notice . Any notice or filing required or permitted to be given to the Committee under the Plan shall be sufficient if in writing and hand delivered, or sent by registered or certified mail, to any member of the Committee or the Secretary of the Corporation. Such notice shall be deemed given as of the date of delivery or, if delivery is made by mail, as of the date shown on the postmark on the receipt for registration or certification.
10.10 Successors . The provisions of this Plan shall bind and inure to the benefit of the Corporation, Parent and their respective successors and assigns. The term successors as used herein shall include any corporate or other business entity which shall, whether by merger, consolidation, purchase or otherwise, acquire all or substantially all of the business and assets of the Corporation or Parent, and successors of any such corporation or other business entity. Parent did not acquire all or substantially all of the assets of the Corporation in the reorganization transaction, and therefore Parent is not a successor to any of the obligations of the Corporation under this Plan.
The foregoing restatement of the Plan was approved by the Board of Directors of Northwest Natural Gas Company effective as of October 1, 2018.
NORTHWEST NATURAL GAS COMPANY | ||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson, | ||
Chief Executive Officer |
Attest: | /s/ SHAWN M. FILIPPI | |
Shawn M. Filippi | ||
Vice President, Chief Compliance Officer and Corporate Secretary |
PAGE 16 EXECUTIVE DEFERRED COMPENSATION PLAN
Northwest Natural Holding Company hereby acknowledges and accepts its obligation under Section 10.3 of the Plan.
NORTHWEST NATURAL HOLDING COMPANY | ||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson, | ||
Chief Executive Officer |
PAGE 17 EXECUTIVE DEFERRED COMPENSATION PLAN
Exhibit 10.5
NORTHWEST NATURAL GAS COMPANY
DIRECTORS DEFERRED COMPENSATION PLAN
EFFECTIVE JUNE 1, 1981
RESTATED AS OF OCTOBER 1, 2018
Table of Contents
Page | ||||||
1. | Restatement | 1 | ||||
2. | Election by Directors | 1 | ||||
3. | Accounts | 2 | ||||
4. | Interest | 4 | ||||
5. | Terms of Payment | 5 | ||||
6. | Death of Director | 6 | ||||
7. | Administration | 7 | ||||
8. | Definitions; Change in Control; Corporate Transaction | 7 | ||||
9. | Amendment and Termination of the Plan | 8 | ||||
10. | Miscellaneous | 9 |
-i-
NORTHWEST NATURAL GAS COMPANY
DIRECTORS DEFERRED COMPENSATION PLAN
1. Restatement . The Board of Directors (the Board) of Northwest Natural Gas Company (hereinafter, the Company) adopted a Directors Deferred Compensation Plan (hereinafter, the Plan) effective June 1, 1981, which was previously restated effective as of January 1, 1988, December 1, 1997, December 1, 2001, February 26, 2004, December 15, 2005, January 1, 2007, February 28, 2008, and February 26, 2009. The Plan was partially terminated in accordance with Paragraph 9(b)(i) effective December 31, 2004, so deferrals of compensation are no longer being made under the Plan. Effective October 1, 2018, the Company became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Company common stock became holders of Parent common stock (Parent Common Stock). Under the terms of the Plan, Company Stock Accounts (as defined in Section 6(a) below) which were formerly denominated in shares of Company common stock are now denominated in shares of Parent Common Stock. The Plan is now amended and restated by this Restatement, effective as of October 1, 2018.
(a) Eligibility . Any director of the Company or any corporation or other entity affiliated with or subsidiary to it (a Director) is eligible to elect to defer receipt of all or part of (i) the fees paid to him or her as a Director or as a member of a committee of the Board (Fees), or (ii) the shares (NEDSCP Shares) of restricted common stock of the Company (Common Stock) awarded to the Director under the Companys Non-Employee Directors Stock Compensation Plan (NEDSCP). In addition, a Director may elect under the NEDSCP to receive awards under that plan as deferred cash credits (NEDSCP Cash Credits) rather than as NEDSCP Shares.
(b) Deferral of Fees . Any Director may elect, prior to the beginning of any calendar year, to defer receipt of fees for that calendar year, whether or not the fees are actually payable in that calendar year; and any newly elected Director prior to assuming office may elect to defer receipt of fees commencing after the date on which the Director assumes office. Any election under the preceding sentence shall apply only to fees earned subsequent to the date the election is filed. Total deferrals of Fees by a Director in a calendar year must be at least $1,500.
(c) Deferral of NEDSCP Shares . Any Director may elect, prior to the beginning of any calendar year, to defer receipt of unvested NEDSCP Shares that are scheduled to vest in that calendar year; and any newly elected Director prior to assuming office may elect to defer receipt of NEDSCP Shares that will vest in the remainder of the calendar year after the date on which the Director assumes office. Total deferrals of NEDSCP Shares by a Director in a calendar year must be at least 100% of the NEDSCP Shares scheduled to vest in that year. No deferral shall be allowed of NEDSCP Shares as to which a Director has made an election under Section 83(b) of the Internal Revenue Code.
(d) Continuation and Modification . An election to defer Fees or NEDSCP Shares by a Director shall automatically continue from year to year unless the Director
-1-
terminates or modifies the election by written request. Any such termination or modification shall not become applicable until the calendar year following the year in which such written termination or modification is filed. In the event of a termination of a deferral election, any amounts already deferred by a Director shall not be paid until he or she ceases to serve as a Director, and then only pursuant to the terms, conditions, limitations and restrictions of the Plan.
(a) Accounts . The Company shall establish on its books one, two or three separate accounts (individually, an Account and collectively, the Accounts) for each Director who participates in the Plan: a Stock Account, a Cash Account, and/or for each person who is a Director as of January 1, 1998, a Retirement Benefit Account. The number of NEDSCP Shares deferred by a Director shall be credited to the Stock Account. Any NEDSCP Cash Credits shall be credited to the Cash Account. Fees deferred by a Director shall be credited to the Stock Account or the Cash Account as elected by the Director at the time the Director elects to defer Fees. Such election may be divided between the two Accounts in increments of 25 percent of the deferred Fees covered by the election. An election between the Stock Account and the Cash Account shall be irrevocable as to the deferred Fees covered by the election and no transfers between the Stock Account and the Cash Account shall be permitted except as otherwise provided in Paragraph 3(f)(iv). The credit for deferred Fees shall be entered on the Companys books of account each month at the time that Fees are paid to other Directors who do not elect to defer the payment of such Fees. The credit for deferred NEDSCP Shares shall be entered on the Companys books of account as soon as practicable after January 1 of the year subject to the deferral. The credit for an NEDSCP Cash Credit shall be entered on the Companys books of account effective as of the award date for such credit under the NEDSCP. No special fund shall be established nor shall any notes or securities be issued by the Company with respect to a Directors Accounts.
(b) Stock Account . A Directors Stock Account shall be denominated in shares of Parent Common Stock, including fractional shares. With respect to each amount of Fees deferred to a Directors Stock Account, the Stock Account shall be credited with a number of shares equal to the deferred Fees divided by the purchase price for shares of Parent Common Stock under the Companys Dividend Reinvestment and Direct Stock Purchase Plan (the DRSPP) on the Investment Date (as defined in the DRSPP) next succeeding the day the deferred Fees would have been paid if not for the deferral. As of each date for payment of dividends on the Parent Common Stock, the Stock Accounts shall be credited with an additional number of shares (including fractional shares) equal to the amount of dividends that would be paid on the number of shares recorded as the balance of the Stock Account as of the record date for such dividend divided by closing market price of the Parent Common Stock reported for such payment date or, if such day is not a trading day, the next trading day.
(c) Forfeiture of NEDSCP Shares or NEDSCP Cash Credits . If any NEDSCP Shares deferred by a Director under this Plan are forfeited under the terms of the NEDSCP, the Directors Stock Account shall be reduced by the number of shares so forfeited. If any NEDSCP Cash Credits of a Director are forfeited under the terms of the NEDSCP, the Directors Cash Account shall be reduced by the amount of NEDSCP Cash Credits so forfeited.
-2-
(d) Retirement Benefit Account . A Directors Retirement Benefit Account shall be denominated in shares of Parent Common Stock, including fractional shares. Effective as of January 1, 1998, Section 5 of Article III of the Companys Bylaws has been amended to eliminate with respect to all persons who are Directors as of January 1, 1998 a provision for a retirement benefit payable to Directors who retire from the Board at age 72 with at least 10 years of service. Effective as of January 1, 1998, the Retirement Benefit Account of each person who is a Director on that date shall be credited with a number a shares of Parent Common Stock determined by the Company as a replacement for the prior retirement benefit. As of each date for payment of dividends on the Parent Common Stock, the Retirement Benefit Accounts shall be credited with an additional number of shares (including fractional shares) equal to the amount of dividends that would be paid on the number of shares recorded as the balance of the Retirement Benefit Account as of the record date for such dividend divided by the purchase price for shares of Parent Common Stock under the DRSPP for dividends reinvested on such payment date. The Retirement Benefit Account of any Director who has not ceased to be a Director prior to February 28, 2008 shall be fully vested and noncancellable effective as of February 28, 2008.
(e) Statement of Account . At the end of each calendar quarter, a report shall be issued by the Company to each participating Director setting forth the balances of the Directors Accounts under the Plan. The credit entries made to a Directors Accounts constitute merely a general obligation of the Company to pay such Accounts to the Director, or to his or her beneficiary or estate when due under the Plan.
(f) Effect of Corporate Transaction on Stock Accounts and Retirement Benefit Accounts . At the time of consummation of a Corporate Transaction, if any, the amount credited to a Directors Stock Account and Retirement Benefit Account shall be converted into a credit for cash or common stock of the acquiring company (Acquiror Stock) based on the consideration received by shareholders of Parent in the Corporate Transaction, as follows:
(i) Stock Transaction . If holders of Parent Common Stock receive Acquiror Stock in the Corporate Transaction, then (1) the amount credited to each Directors Stock Account and/or Retirement Benefit Account shall be converted into a credit for the number of shares of Acquiror Stock that the Director would have received as a result of the Corporate Transaction if the Director had actually held the Parent Common Stock credited to his or her Stock Account and/or Retirement Benefit Account immediately prior to the consummation of the Corporate Transaction, and (2) Stock Accounts and Retirement Benefit Accounts will thereafter be denominated in shares of Acquiror Stock and ongoing deferrals of Fees and NEDSCP Shares, if any, shall continue to be made in accordance with outstanding deferral elections into the Stock Accounts as so denominated.
(ii) Cash or Other Property Transaction . If holders of Parent Common Stock receive cash or other property in the Corporate Transaction, then (1) the amount credited to a Directors Stock Account and/or Retirement Benefit Account shall be transferred to the Directors Cash Account and converted into a cash credit for the amount of cash or the value of the property that the Director would have received as a result of the Corporate Transaction if the Director had actually held the Parent Common Stock credited to his or her Stock Account and/or Retirement Benefit Account immediately prior to the consummation of the Corporate Transaction, and (2) Stock Accounts shall no longer exist under the Plan and all ongoing deferrals, if any, shall thereafter be made into Cash Accounts.
-3-
(iii) Combination Transaction . If holders of Parent Common Stock receive Acquiror Stock and cash or other property in the Corporate Transaction, then (1) the amount credited to each Directors Stock Account and/or Retirement Benefit Account shall be converted in part into a credit for Acquiror Stock under Paragraph 3(f)(i) and in part into a credit for cash under Paragraph 3(f)(ii) in the same proportion as such consideration is received by shareholders, and (2) ongoing deferrals of Fees and NEDSCP Shares, if any, shall continue to be made in accordance with outstanding deferral elections into Stock Accounts in accordance with Paragraph 3(f)(i).
(iv) Election Following Stock Transaction . For a period of 12 months following the consummation of any Corporate Transaction which results in Directors having Stock Accounts and/or Retirement Benefit Accounts denominated in Acquiror Stock, each Director shall have a one-time right to elect to transfer the entire amount in the Directors Stock Account and Retirement Benefit Account into the Directors Cash Account; provided, however, that this election shall not be available if the Corporate Transaction results in holders of Parent Common Stock becoming holders of all of the outstanding common stock of a parent corporation of the Company. Such election shall be made by written notice to the Company and shall be effective on the date received by the Company. If such an election is made, the amount of cash to be credited to the Directors Cash Account shall be determined by multiplying the number of shares of Acquiror Stock in the Directors Stock Account and Retirement Benefit Account by the closing market price of the Acquiror Stock reported for the last trading day preceding the effective date of the election.
4. Interest . Interest shall be credited to the Cash Account balance (including both principal and interest) of each participating Director based on the balance at the end of each calendar quarter. The rate of interest to be applied at the end of each calendar quarter is set forth below in this Paragraph 4. The interest credit shall continue to be applied to the Cash Account of a Director, even if ceasing to serve as a Director, until all amounts credited to his or her Cash Account have been paid. Said interest shall be calculated quarterly, based upon the average daily balance of the Directors Cash Account since the preceding calendar quarter, after giving effect to any reduction in the Cash Account as a result of any payments. The remaining annual payments will be recomputed to reflect the additional interest credits.
The rate of interest to be applied at the end of each calendar quarter shall be the quarterly equivalent of an annual yield that is two percentage points (2%) higher than the annual yield on Moodys Average Corporate Bond Yield for the preceding quarter, as published by the Moodys Investors Service, Inc. (or any successor thereto), or if such index is no longer published, a substantially similar index selected by the Board. At no time shall the rate of interest be less than six percent (6%) annually. Notwithstanding the foregoing, effective as of January 1, 2017, the rate of interest to be applied at the end of each calendar quarter shall be the rate of interest for interest credited to cash accounts under the Companys Deferred Compensation Plan for Directors and Executives, as such plan may be amended from time to time (the DCPDE), regardless of whether or not such rate of interest shall be more or less than six percent (6%) annually; provided, however, that if at any time on or after January 1, 2017 there is no interest
-4-
credited to cash accounts under the DCPDE because the DCPDE shall have ceased to operate or for any other reason, then, at such time on or after January 1, 2017, the rate of interest to be applied at the end of each calendar quarter shall be the quarterly equivalent of an annual yield that is equal to the annual yield on Moodys Average Corporate Bond Yield for the preceding quarter, as published by Moodys Investors Service, Inc. (or any successor thereto), or, if such index is no longer published, a substantially similar index selected by the Board, regardless of whether or not such rate of interest shall be more or less than six percent (6%) annually. Any change in the rate of interest that occurs on January 1, 2017 or thereafter pursuant to the provisions of this paragraph shall not constitute an amendment affecting the interest rate within the meaning of Paragraph 9(a) below.
(a) Plan Benefits . The amounts contained in a Directors Accounts are subject to the terms of payment as set forth in this paragraph. When a Director ceases to serve as a Director of the Company, either by retirement or otherwise, the individual shall be entitled to payment of the amounts in his or her Accounts.
(b) Timing of Benefit Payment . At the time the Director elects to defer Fees or NEDSCP Shares or to receive NEDSCP Cash Credits in lieu of NEDSCP Shares, and with respect to Retirement Benefit Accounts before January 1, 1998, the Director may designate the number of annual installments, not to exceed ten, in which the applicable Account balance shall be paid, or the Director may elect to receive such Account balance in a lump sum payment, or in a combination of a partial lump sum and the remainder in installment payments. A Director may elect to modify such election by filing a change of payment designation which shall supersede the prior form of payment designation for any one (1) or more deferral periods; provided, however, that a Director may not file a change of payment designation with respect to amounts credited to his or her Retirement Benefit Account after December 31, 2008. If the Directors most recent change of payment designation has not been filed one (1) full calendar year prior to the year in which the Director ceases to serve as a Director of the Company, the prior election shall be used to determine the form of payment. For example, a Director leaving the Board in 2003 must file a written request with the Committee by December 31, 2001 to change his form of payment designation.
(c) Form of Benefit Payment . Benefits payable to a Director from a Stock Account or a Retirement Benefit Account shall only be paid to such Director as a distribution of Parent Common Stock plus cash for fractional shares. Benefits payable to a Director from a Cash Account shall only be paid to such Director in cash.
(d) Commencement of Payment . Any lump sum payment or the first annual installment payment owed to a Director shall be paid on a day in January of the year following the year in which he or she ceases to serve as a Director of the Company, with the specific day to be determined by the Company. In the event a Director terminates the election to defer Fees or NEDSCP Shares, any Fees or NEDSCP Shares already deferred shall not be payable to the Director until such time as he or she ceases to serve as a Director, and then only subject to the terms and conditions contained herein. The provisions of this paragraph are subject to the terms of Paragraph 6 covering the death of a Director and to the terms of Paragraph 8 covering a Change in Control.
-5-
(e) Payment to Guardian . If a benefit under the Plan is payable to a minor or a person declared incompetent or to a person incapable of handling the disposition of his property, the Committee may direct payment of such Plan benefit to the guardian, legal representative or person responsible for the care and custody of such minor, incompetent or person. The Committee may require proof of incompetence, minority, incapacity or guardianship as it may deem appropriate prior to distribution of the Plan benefit. Such distribution shall completely discharge the Committee and the Company from all liability with respect to such benefit.
(f) Withholding; Payroll Taxes . The Company shall withhold from payments made hereunder any taxes required to be withheld from such payments under federal, state or local law.
(g) Accelerated Distribution . Notwithstanding any other provision of the Plan, a Director shall be entitled to receive, upon written request to the Committee, a lump sum distribution equal to ninety percent (90%) of the total balance of the Directors Cash Account and Stock Account as of the last day of the calendar quarter immediately preceding the day on which the Committee receives the written request. The remaining balance of the Directors Cash Account and Stock Account shall be forfeited by the Director. No accelerated distribution under this section shall be available for amounts in Directors Retirement Benefit Accounts. A Director who receives a distribution under this section shall be suspended from participation in the Plan for 12 months, but such suspension shall not apply to crediting of NEDSCP Cash Credits. The amount payable under this section shall be paid in a lump sum within 65 days following the receipt of the notice by the Committee from the Director.
(a) Plan Death Benefit . Upon the death of a Director or a former Director prior to the receipt of the full amount credited to his or her Accounts, the balance of the Directors Accounts shall be paid to the designated beneficiary or beneficiaries in the manner elected in writing by the Director at the time of the deferral election, or if no such election is made, by lump sum payment.
(b) Beneficiary . At the time a Director elects to defer payment of Fees or NEDSCP Shares or to receive NEDSCP Cash Credits in lieu of NEDSCP Shares, and with respect to Retirement Benefit Accounts before January 1, 1998, the Director may designate a beneficiary or beneficiaries. If greater than 50% of the benefit is designated to a beneficiary other than the Directors spouse, such beneficiary designation shall be consented to by the Directors spouse. Such designation may be changed by the Director at any time without the consent of a beneficiary, subject to the spousal consent requirement above. If no designated beneficiary survives the Director or former Director, the balance of the Directors Accounts shall be paid to the Directors estate.
-6-
(a) Committee Duties . This Plan shall be administered by the Organization and Executive Compensation Committee of the Board (the Committee). The Committee shall have responsibility for the general administration of the Plan and for carrying out its intent and provisions. The Committee shall interpret the Plan and have such powers and duties as may be necessary to discharge its responsibilities. The Committee may, from time to time, employ other agents and delegate to them such administrative duties as it sees fit, and may from time to time consult with counsel who may be counsel to the Company.
(b) Binding Effect of Decisions . The decision or action of the Committee in respect of any question arising out of or in connection with the administration, interpretation and application of the Plan and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Plan.
(c) Indemnity of Committee . To the extent permitted by applicable law, the Company shall indemnify, hold harmless and defend the members of the Committee against any and all claims, loss, damage, expense or liability arising from any action or failure to act with respect to this Plan, provided that the members of the Committee were acting in accordance with the applicable standard of care.
8. Definitions; Change in Control; Corporate Transaction .
(a) For purposes of this Plan, a Change in Control shall mean the occurrence of any of the following events:
(i) The consummation of:
(A) any consolidation, merger or plan of share exchange involving Parent (a Merger) as a result of which the holders of outstanding securities of Parent ordinarily having the right to vote for the election of directors (Voting Securities) immediately prior to the Merger do not continue to hold at least 50% of the combined voting power of the outstanding Voting Securities of the surviving corporation or a parent corporation of the surviving corporation immediately after the Merger, disregarding any Voting Securities issued to or retained by such holders in respect of securities of any other party to the Merger;
(B) any consolidation, merger, plan of share exchange or other transaction involving the Company as a result of which Parent does not continue to hold, directly or indirectly. at least 50% of the outstanding securities of the Company ordinarily having the right to vote for the election of directors; or
(C) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent or the Company;
(ii) At any time during a period of two consecutive years, individuals who at the beginning of such period constituted the board of directors of Parent (Incumbent Directors) shall cease for any reason to constitute at least a majority thereof; provided, however,
-7-
that the term Incumbent Director shall also include each new director elected during such two-year period whose nomination or election was approved by two-thirds of the Incumbent Directors then in office; or
(iii) Any person (as such term is used in Section 14(d) of the Securities Exchange Act of 1934, other than Parent or the Company or any employee benefit plan sponsored by Parent or the Company) shall, as a result of a tender or exchange offer, open market purchases or privately negotiated purchases from anyone other than Parent, have become the beneficial owner (within the meaning of Rule 13d-3 under the Securities Exchange Act of 1934), directly or indirectly, of Voting Securities representing twenty percent (20%) or more of the combined voting power of the then outstanding Voting Securities.
(b) For purposes of this Plan, a Corporate Transaction shall mean any of the following:
(i) any consolidation, merger or plan of share exchange involving Parent pursuant to which shares of Parent Common Stock would be converted into cash, securities or other property; or
(ii) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent.
9. Amendment and Termination of the Plan .
(a) Amendment . The Board may at any time amend the Plan in whole or in part; provided, however, that upon a Change in Control, no amendment shall be effective to change the payout schedule in Paragraph 9(b)(ii), and further provided that no amendment shall decrease or restrict the amount credited to any Account maintained under the Plan as of the date of amendment. An amendment affecting the interest rate credited under Paragraph 4 shall not become effective before the first day of the calendar year which follows the adoption of the amendment and at least 30 days written notice of the amendment to the Director. An amendment affecting the interest rate credited under Paragraph 4 that is adopted after a Change in Control shall apply only to those amounts credited to Directors Accounts after the Change in Control.
(b) Termination . The Board may at any time partially or completely terminate the Plan if, in its judgment, the tax, accounting, or other effects of the continuance of the Plan, or potential payments thereunder, would not be in the best interests of the Company.
(i) Partial Termination . The Board may partially terminate the Plan by instructing the Committee not to accept any additional deferrals. In the event of such a partial termination, the Plan shall continue to operate and be effective with regard to deferrals entered into prior to the effective date of such partial termination.
-8-
(ii) Complete Termination . The Board may completely terminate the Plan by instructing the Committee not to accept any additional deferrals, and terminate all ongoing deferrals. The Plan shall cease to operate and the Committee shall pay out to each Director the balance in each of his or her Accounts in a lump sum or in equal annual installments amortized over the period listed in the payout schedule below based on the balance in the particular Account at the time of such complete termination:
Payout Schedule |
||
Appropriate Account Balance | Payout Period | |
|
||
Less than $10,000 | Lump sum | |
$10,000 but less than $50,000 | Lesser of 5 years or period elected in Participation Agreement | |
More than $50,000 | Period elected in Participation Agreement | |
|
Interest earned on the unpaid balance in the Directors Cash Account shall be the applicable interest rate at the end of the calendar quarter immediately preceding the effective date of such complete termination.
(a) Unsecured General Creditor . The Accounts shall be established solely for the purpose of measuring the amounts owed to a Director or beneficiary under the Plan. Directors and their beneficiaries, heirs, successors and assigns shall have no legal or equitable rights, interest or claims in any property or assets of the Company, nor shall they be beneficiaries of, or have any rights, claims or interests in any life insurance policies, annuity contracts or the proceeds therefrom owned or which may be acquired by the Company. Except as may be provided in Paragraph 10(b), such policies, annuity contracts or other assets of the Company shall not be held under any trust for the benefit of the Directors, their beneficiaries, heirs, successors or assigns, or held in any way as collateral security for the fulfilling of the obligations of the Company under this Plan. Any and all of the Companys assets and policies shall be, and remain, the general, unpledged, unrestricted assets of the Company. The Companys obligation under the Plan shall be that of an unfunded and unsecured promise to pay money in the future.
(b) Trust Fund . The Company shall be responsible for the payment of all benefits provided under the Plan; provided, however, that upon request of the Company at any time, Parent shall pay benefits that are payable in Parent Common Stock by issuing such shares to the applicable Directors or beneficiaries. At its discretion, the Company may establish one or more trusts, with such trustees as the Board may approve, for the purpose of providing for the payment of benefits under the Plan. Such trust or trusts may be irrevocable, but the assets thereof shall be subject to the claims of the Companys creditors. To the extent any benefits provided under the Plan are actually paid from any such trust, the Company shall have no further obligation with respect thereto, but to the extent not so paid, such benefits shall remain the obligation of, and shall be paid by, the Company.
(c) Nonassignability . No assignment or alienation may be made of any deferred fees or interest thereon, except in accordance with Paragraph 6.
-9-
(d) Governing Law . The provisions of this Plan shall be construed and interpreted according to the laws of the State of Oregon.
(e) Successors . The provisions of this Plan shall bind and inure to the benefit of the Company, Parent and their respective successors and assigns. The term successors as used herein shall include any corporate or other business entity which shall, whether by merger, consolidation, purchase or otherwise acquire all or substantially all of the business and assets of the Company or Parent, and successors of any such corporation or other business entity. Parent did not acquire all or substantially all of the assets of the Company in the reorganization transaction, and therefore Parent is not a successor to any of the obligations of the Company under this Plan.
The foregoing restatement of the Plan was approved by the Board of Directors of Northwest Natural Gas Company effective as of October 1, 2018.
NORTHWEST NATURAL GAS COMPANY | ||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson, | ||
Chief Executive Officer |
Attest: | /s/ SHAWN M. FILIPPI | |
Shawn M. Filippi | ||
Vice President, Chief Compliance Officer | ||
and Corporate Secretary |
Northwest Natural Holding Company hereby acknowledges and accepts its obligation under Section 10(b) of the Plan.
NORTHWEST NATURAL HOLDING COMPANY | ||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson, | ||
Chief Executive Officer |
-10-
Exhibit 10.6
NORTHWEST NATURAL GAS COMPANY
EXECUTIVE SUPPLEMENTAL RETIREMENT INCOME PLAN
(2018 Restatement)
NORTHWEST NATURAL GAS COMPANY
EXECUTIVE SUPPLEMENTAL RETIREMENT INCOME PLAN
(2018 RESTATEMENT)
TABLE OF CONTENTS
1 | ||||||
1.01 | Benefit Commencement Date | 1 | ||||
1.02 | Board of Directors | 1 | ||||
1.03 | Change in Control Severance Benefit | 1 | ||||
1.04 | Committee | 2 | ||||
1.05 | Company | 2 | ||||
1.06 | Effective Date | 2 | ||||
1.07 | Final Annual Compensation | 2 | ||||
1.08 | Normal Retirement Date | 3 | ||||
1.09 | Participant | 3 | ||||
1.10 | Plan | 3 | ||||
1.11 | Retirement Plan | 3 | ||||
1.12 | Separation from Service | 3 | ||||
1.13 | Service | 3 | ||||
1.14 | Surviving Beneficiary | 4 | ||||
1.15 | Total and Permanent Disability | 4 | ||||
4 | ||||||
2.01 | Normal Retirement Supplemental Income | 4 | ||||
2.02 | Early Retirement Supplemental Income | 6 | ||||
2.03 | Disability Retirement Supplemental Income | 7 | ||||
2.04 | Death Benefits | 7 | ||||
2.05 | Vested Benefits | 8 | ||||
2.06 | Post-Retirement Change in Retirement Plan Benefits | 9 | ||||
2.07 | Forfeiture of Benefits | 9 | ||||
2.08 | Change in Control Supplemental Income | 10 | ||||
10 | ||||||
3.01 | Form of Supplemental Payments | 10 | ||||
3.02 | Commencement of Supplemental Payments | 11 | ||||
3.03 | Six-Month Minimum Delay | 12 | ||||
3.04 | Source | 12 | ||||
3.05 | Key Man Insurance | 12 |
i
13 | ||||||
4.01 | Committee Discretion | 13 | ||||
4.02 | Company Right to Amend, Modify or Terminate | 13 | ||||
13 | ||||||
5.01 | No Effect on Employment | 13 | ||||
5.02 | Legally Binding | 13 | ||||
5.03 | Notice | 14 | ||||
5.04 | No Transfer of Benefits | 14 | ||||
5.05 | Disclosure to Participants | 14 | ||||
5.06 | Adoption | 14 | ||||
5.07 | Integration Clause | 14 |
2004 ESRIP Appendix
ii
NORTHWEST NATURAL GAS COMPANY
EXECUTIVE SUPPLEMENTAL RETIREMENT INCOME PLAN
(2018 RESTATEMENT)
PURPOSE; EFFECTIVE DATE
This Executive Supplemental Retirement Income Plan (Plan) was established effective January 1, 1981, and was later amended, to promote the best interests of the Company by enabling the Company (a) to attract to its key management positions persons of outstanding ability, and (b) to retain in its employ those persons of outstanding competence who occupy key executive positions and who in the past contributed and who continue in the future to contribute materially to the success of the business by their ability, ingenuity and industry. Participation in the Plan is limited to a select group of management and highly compensated employees. Effective September 1, 2004, participation is limited to Participants in the Plan as of September 1, 2004, and no new Participants will be added to the Plan after September 1, 2004. In order to comply with changes in applicable law and to clarify existing provisions, the Company adopted the 2007 Restatement on December 20, 2007 with a retroactive effective date of January 1, 2005; provided, however, that the amendments made in the 2007 Restatement shall not apply to any Participant whose Separation from Service occurred prior to January 1, 2005 and the benefits for those Participants shall be governed by the terms of the Plan in effect immediately prior to the 2007 Restatement. The Plan was further amended by the 2010 Restatement on December 17, 2009 effective as of January 1, 2010, and those amendments shall not apply to any Participant whose Separation from Service occurred prior to January 1, 2010. Effective October 1, 2018, the Company became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Company common stock became holders of Parent common stock. To make appropriate changes to the Plan in relation to the foregoing corporate transaction, the Company adopts this 2018 Restatement effective October 1, 2018.
The following words and phrases as used herein shall, for the purpose of this Plan and any subsequent amendment thereof, have the following meanings, unless a different meaning is plainly required by the context:
1.01 Benefit Commencement Date means the first day of the month in which Plan benefits are required to commence as provided under 3.02.
1.02 Board of Directors means the Board of Directors of the Company as constituted from time to time.
1.03 Change in Control Severance Benefit means, for any Participant who is party to a Change in Control Severance Agreement with the Company or Parent, the severance benefit provided for in such agreement; provided, however, that such severance benefit is a Change in Control Severance Benefit for purposes of this Plan only if, under the terms of the Participants Change in Control Severance Agreement, the Participant becomes entitled to the severance benefit (a) after a change in control of Parent or the Company has occurred, (b) because the
1
Participants employment with the Company or Parent has been terminated by the Participant for good reason in accordance with the terms and conditions of the Change in Control Severance Agreement or by the Company or Parent other than for cause or disability, and (c) because the Participant has satisfied any other conditions or requirements specified in the Change in Control Severance Agreement and necessary for the Participant to become entitled to receive the severance benefit. Under no circumstances will a Participant who is not party to a Change in Control Severance Agreement be deemed to become entitled to a Change in Control Severance Benefit for purposes of this Plan. For purposes of 1.03, the terms change in control, good reason, cause and disability shall have the meanings as may be set forth in the Participants Change in Control Severance Agreement, if any.
1.04 Committee means the Organization and Executive Compensation Committee of the Board of Directors, previously known as the Compensation Committee.
1.05 Company means Northwest Natural Gas Company and its subsidiaries.
1.06 Effective Date means January 1, 1981, subject to any later effective date of any specific section provided in any amendment hereto.
1.07 Final Annual Compensation means the annual average determined by taking the sum of the Participants Total Compensation for the five (5) consecutive Compensation Years out of the Participants final ten (10) Compensation Years with the Company which produce the highest total amount, and dividing such sum by five (5). If a Participant receives a Promotion (as defined below) and then has a Separation from Service before December 31 of the fourth Compensation Year that commenced on or after the effective date of such Promotion, Final Annual Compensation shall be based on a three (3) year average instead of a five (5) year average. If a Participant receives a Promotion and then has a Separation from Service on or after December 31 of the fourth Compensation Year, and before December 31 of the fifth Compensation Year, that commenced on or after the effective date of such Promotion, Final Annual Compensation shall instead be based on a four (4) year average. A Promotion shall include any promotion to the position of Chief Executive Officer, President or Chief Financial Officer or any other change in title that the Committee determines to include a significant increase in responsibilities. Notwithstanding the foregoing, if any Participant has a Separation from Service on or before December 31, 2010, Final Annual Compensation shall instead be based on a three (3) year average.
1.07-1 Total Compensation for any Compensation Year means the sum of (a) plus (b):
(a) The annual salary in effect during the Compensation Year; provided, however, that if a Participants salary is changed during a Compensation Year, the salary amount included in Total Compensation for that Compensation Year shall be the total amount of salary the Participant earned for services during that Compensation Year or would have earned for services during that Compensation Year if employment had continued at his or her final salary level for the full Compensation Year.
(b) The annual performance award for the prior calendar year approved by the beginning of the Compensation Year; provided, however, that the
2
amount of the annual performance award included in Total Compensation for any calendar year after 2009 shall not exceed 125% of the Participants target award; provided further, however, that if a Participant has a Separation from Service during the last 61 days of any Compensation Year, Total Compensation for each of the Participants final ten (10) Compensation Years shall also be calculated as the sum of the salary in effect for such Compensation Year as determined under (a) plus the annual performance award for the calendar year that ended during such Compensation Year, and these alternate Total Compensation calculations shall be used if the resulting Final Average Compensation is higher.
1.07-2 Compensation Year means the twelve (12) month period from March 1 to February 28/29, including any partial portion of such period preceding a Separation from Service.
1.08 Normal Retirement Date means the first day of the month next following the Participants 65th birthday.
1.09 Participant means an employee specifically designated by the Committee to be covered under this Plan and who continues to fulfill all requirements for participation. The initial designation of Participants shall be all executive officers of the Company elected by the Board of Directors (not including assistant officer positions). A list of Participants as of September 1, 2004 who were employed by the Company as of that date is included in the 2004 ESRIP Appendix. No new Participants shall enter the Plan after September 1, 2004.
1.10 Plan means the Executive Supplemental Retirement Income Plan herein set forth, as amended from time to time.
1.11 Retirement Plan means the Companys Retirement Plan for Bargaining Unit and Non-Bargaining Unit Employees, as amended from time to time.
1.12 Separation from Service shall have the meaning ascribed to such term in Treasury Regulations §1.409A-1(h).
1.13 Service depends on the context:
(a) Benefit Accrual . Service for benefit accrual under 2.01 means years of actual participation, including service credited under 1.13(c), after becoming a Participant under this Plan, plus any additional years of benefit accrual credit earned or awarded under 2.01-2(b)(2) and/or (3).
(b) Vesting Service . Service for vesting means all service with the Company or Parent from commencement of employment, including service credited under 1.13(c), plus any additional grant under 2.05-5.
(c) Other Service . To the extent service is not addressed by (a) or (b) above, Service includes all accredited years of service with the Company or Parent credited under the Retirement Plan and includes all periods of Company or Parent paid disability and long-term disability leave.
3
1.14 Surviving Beneficiary means the beneficiary or beneficiaries designated by the Participant on the form provided by the Company. Such beneficiary designation may be changed by the Participant at any time by written notice to the Committee. If no Surviving Beneficiary is designated, or if the designated Surviving Beneficiary dies before the Benefit Commencement Date, the Surviving Beneficiary shall be the Participants surviving spouse or, if none, the Participants estate.
1.15 Total and Permanent Disability means that the Participant is unable to engage in any substantial gainful activity by reason of any medically determinable physical or mental impairment that can be expected to result in death or can be expected to last for a continuous period of not less than 12 months.
ARTICLE II. AMOUNT OF BENEFITS; RIGHT TO RECEIVE BENEFITS
Each Participant or the Participants Surviving Beneficiary shall have the right to receive, and the Company shall pay, supplemental benefits as provided in this Article II, in the form and at the time provided in Article III:
2.01 Normal Retirement Supplemental Income . Upon Separation from Service at or after the Normal Retirement Date with at least ten (10) years of Service for vesting under 1.13(b), a Participant shall be entitled to receive, subject to 2.07, monthly supplemental retirement payments determined under 2.01-1 through 2.01-4:
2.01-1 Determining ESRIP Benefit Amount . The amount to be paid at the Normal Retirement Date under this Plan shall be determined by a three step process under the following (a), (b) and (c):
(a) Determine Target Benefit . The sum of the Participants accrued target percentage credits under 2.01-2 is multiplied by Final Annual Compensation.
(b) Determine Offset Amount . The amount to be paid at Normal Retirement Date from three other sources of retirement benefits shall be determined under 2.01-3.
(c) Determine Net Benefit. If the target benefit amount under (a) exceeds the total payments from the other three sources under (b), the excess shall be paid under 2.01-4.
2.01-2 Accrued Target Percentage . Participants accrued target percentage shall be the sum of the accruals at the rate specified below in (a) for each Year of Participation (defined below in (b)) credited under this Plan.
4
(a) Yearly Accrual Percentage Schedule :
(1) Years 1-15 . The yearly target percentage accrual for all Participants shall be:
Years of Participation |
Accrued Target Percentage for Each Year of Participation |
Maximum Total Target Percentage |
||
Years 1 through 15 | 4.33% per Year | 65% (15 Years times 4.33%) |
(2) Years 16-25 . In addition, each of the Participants who had at least six (6) Years of Participation as of September 1, 2004 as shown in the attached 2004 ESRIP Appendix shall be entitled to additional accruals for Years of Participation 16-25 as follows:
Years of Participation |
Accrued Target Percentage for Each Year of Participation |
Maximum Total Target Percentage |
||
Years 16 through 25 | 0.50% per Year |
70% (15 Years times 4.33% plus 10 Years times 0.50%) |
(b) Year of Participation means the sum of (1), (2) and (3):
(1) Each consecutive twelve (12) month period (including fractions calculated to the nearest hundredth of a year) of Service measured by each anniversary of the date of first becoming a Participant under this Plan.
(2) Any additional Years of Participation awarded to a Participant by the Committee in the exercise of its discretion, specifically including any additional Years of Participation reflected in the attached 2004 ESRIP Appendix as of September 1, 2004.
(3) Three (3) additional Years of Participation credit shall be awarded to any Participant who becomes entitled to a Change in Control Severance Benefit.
2.01-3 Payments From Other Sources . The total annual payments from the three sources listed below in (a), (b) and (c) shall be determined, all calculated as a single life annuity.
(a) the Retirement Plan.
(b) Social Security (as determined under 2.01-4(b)(2)).
(c) Supplemental retirement payments under Section 5.7 of the Companys Executive Deferred Compensation Plan and Section 8 of the Companys Deferred Compensation Plan for Directors and Executives.
2.01-4 Benefit Payable Under This Plan . The monthly payment under this Plan shall be determined under the formula of (a) minus (b) as follows:
(a) The target monthly benefit shall be one-twelfth (1/12) times Final Annual Compensation times the accrued target percentage determined under 2.01-2 above; provided, however, that if a Participants Separation from Service is after December 31, 2010 and the target monthly benefit for the Participant calculated as if the
5
Participants Separation from Service had been on December 31, 2010 is greater than the target monthly benefit calculated based on the Participants actual Separation from Service, then the target monthly benefit as of December 31, 2010 shall be used;
MINUS
(b) The sum of (1) plus (2) plus (3):
(1) The Participants monthly retirement benefit under the Retirement Plan assuming commencement of benefits in the month following Separation from Service and calculated as if the Participant had elected to have the entire benefit paid as a single life annuity;
PLUS
(2) One-twelfth (1/12) of the Participants annual primary Social Security benefit assuming commencement of benefits in the month following Separation from Service and determined in the same manner and based on the same earnings as are used to compute the actual Social Security benefit;
PLUS
(3) The Participants monthly supplemental retirement benefit under Section 5.7 of the Companys Executive Deferred Compensation Plan and/or Section 8 of the Companys Deferred Compensation Plan for Directors and Executives, calculated in each case as if the Participant had elected to have the benefit paid as a single life annuity.
2.02 Early Retirement Supplemental Income . Upon Separation from Service at or after age fifty-five (55) with at least ten (10) years of Service for vesting under 1.13(b), a Participant shall be entitled to receive, subject to 2.07, the reduced monthly supplemental retirement payments determined as follows:
2.02-1 First, the target monthly early retirement benefit shall be equal to one-twelfth (1/12) times the Participants Final Annual Compensation times the accrued target percentage determined under 2.01-2 based on the Participants Years of Participation at the time of Separation from Service; provided, however, that if a Participants Separation from Service is after December 31, 2010 and the target monthly early retirement benefit for the Participant calculated as if the Participants Separation from Service had been on December 31, 2010 is greater than the target monthly early retirement benefit calculated based on the Participants actual Separation from Service, then the target monthly early retirement benefit as of December 31, 2010 shall be used.
2.02-2 Second, the unreduced monthly supplemental payment under this Plan shall be determined under the formula in 2.01-4, using in 2.01-4(b)(1) the Participants monthly retirement benefit under the Retirement Plan assuming commencement of benefits in the month following the Participants Normal Retirement Date and a projected 2.5% annual increase in the Consumer Price Index between Separation from Service and Normal Retirement Date and
6
calculated as if the Participant had elected to have the entire benefit paid as a single life annuity, using in 2.01-4(b)(2) the Participants estimated monthly Social Security benefit payable at age 65 assuming no earnings after Separation from Service and no projected increases in the national average wage index or cost of living between Separation from Service and age 65, and using in 2.01-4(b)(3) the Participants monthly retirement benefit under Section 5.7 of the Companys Executive Deferred Compensation Plan and/or Section 8 of the Companys Deferred Compensation Plan for Directors and Executives, calculated in each case assuming that benefits could have been and were commenced in the month following the Participants Normal Retirement Date and as if the Participant had elected to have the benefit paid as a single life annuity.
2.02-3 Third, the unreduced monthly amount under 2.02-2 shall be reduced by one-half of one percent (0.50%) per month for each full or partial month by which the Benefit Commencement Date precedes the Participants 62nd birthday, as illustrated in the following table:
* This table shows the percentage reduction based on years prior to age 62. The actual percentage reduction will be further adjusted for each additional month by which the Participants age at the Benefit Commencement Date precedes the retirement age specified in the table.
2.03 Disability Retirement Supplemental Income . Upon a Participants Total and Permanent Disability while employed by the Company or Parent and with at least fifteen (15) years of Service for vesting under 1.13(b) and 1.13(c), a Participant shall be entitled to receive, subject to 2.07, monthly supplemental retirement payments determined in the same manner as early retirement payments under 2.02.
2.04 Death Benefits . If a Participant dies during employment or before the Benefit Commencement Date for any other benefit under this Plan, a monthly supplemental death benefit shall be paid to the Participants Surviving Beneficiary as follows:
2.04-1 Amount . The amount of the monthly supplemental death benefit shall be determined under either 2.01, 2.02, 2.03, 2.05 or 2.08, as applicable, assuming that (a) the Participant had a Separation from Service on the date of death (or on the Participants actual Separation from Service, if earlier), (b) the Participant had survived until the Benefit Commencement Date that would have been applicable under 3.02 based on the assumed date of Separation from Service, (c) the Participant had selected the form of annuity selected by the Surviving Beneficiary pursuant to 2.04-2, and (d) the Participant had died on the day after the Benefit Commencement Date.
7
2.04-2 Annuity Form . The Surviving Beneficiary may at any time prior to the applicable Benefit Commencement Date elect one of the available annuity forms under 3.01 for purposes of calculating and paying the death benefit under 2.04-1. If the Surviving Beneficiary does not make a timely election under this 2.04-2, the Surviving Beneficiary shall be deemed to have elected a 100% joint and survivor annuity (without the pop-up feature) if the Surviving Beneficiary is one individual; otherwise, the Surviving Beneficiary shall be deemed to have elected the life annuity with 120 guaranteed payments under 3.01-1.
2.04-3 Other Death Benefits . The supplemental death benefit under this Plan shall be in addition to any death benefit provided by any other Company or Parent sponsored plan or insurance program.
2.05 Vested Benefits . Upon Separation from Service with at least five (5) years of Service for vesting under 1.13(b), a Participant who is not eligible for benefits under 2.01, 2.02, 2.03 or 2.08, shall be entitled to receive, subject to 2.07, the reduced monthly supplemental retirement payments determined as follows:
2.05-1 First, the unreduced monthly supplemental payment under this Plan shall be determined in the same manner as such amount would be determined for early retirement payments under 2.02-1 and 2.02-2, except that in 2.01-4(b)(2) there shall be used the Participants estimated monthly Social Security benefit payable at age 65 assuming continuation of earnings after Separation from Service through age 65 at the Participants final salary level with the Company or Parent, but with no projected increases in the national average wage index or cost of living between Separation from Service and age 65.
2.05-2 Second, the vested portion of the unreduced monthly amount shall be determined by multiplying the unreduced monthly amount by the vested percentage set forth in the following table that corresponds to the Participants number of years of Service for vesting under 1.13(b):
Completed Years of Vesting Service | Vested Percentage | |
Years 1-4 | 0% | |
Year 5 | 50% | |
Year 6 | 60% | |
Year 7 | 70% | |
Year 8 | 80% | |
Year 9 | 90% | |
Year 10 and above | 100% |
8
2.05-3 Third, if the Participants Separation from Service occurs before age fifty-five (55), the vested portion of the unreduced monthly amount under 2.05-2 shall be reduced by one-half of one percent (0.50%) per month for each full or partial month by which the Benefit Commencement Date precedes the Participants 65th birthday, as illustrated in the following table:
If the Participants Separation from Service occurs at or after age 55, the vested portion of the unreduced monthly amount under 2.05-2 shall be reduced in the same manner as provided under 2.02-3 for early retirement benefits.
2.05-4 Vesting Service Credit . One year of vesting service is awarded for each period of 12 consecutive months of employment with the Company or Parent, with the first such period beginning on the Participants employment commencement date and subsequent periods beginning on each anniversary of the Participants employment commencement date.
2.05-5 Committee Discretion . For any specified Participant, the Committee may, in its discretion, grant additional vesting service credit, waive the minimum service requirement, reduce the early retirement reduction percentage for payments starting before age 65, or make any appropriate adjustment of the benefit amount under this Plan.
2.06 Post-Retirement Change in Retirement Plan Benefits .
2.06-1 Change in Benefit Formula . If, after supplemental payments start under this Plan, the benefit payable to a retired Participant is increased under the Retirement Plan by a change in the Retirement Plan benefit formula or its components, the supplemental payment under this Plan shall be reduced to reflect such increase, effective for and after the first month when such increase is paid. The supplemental benefit shall be recalculated under the benefit formula (2.01, 2.02, 2.03, 2.04, 2.05 or 2.08) applicable to the retiree by substituting such increased Retirement Plan benefit in the formula, with all other components of the formula to remain unchanged.
2.06-2 COLA Supplement . Any post-retirement increase to the Retirement Plan benefit that is not the result of a change of the Retirement Plan benefit formula or its components (such as a cost of living adjustment for retirees) shall not trigger a recalculation of benefits under 2.06-1 of this Plan.
2.07 Forfeiture of Benefits . Notwithstanding any other provision of this Plan to the contrary, Plan benefits shall be forfeited as follows:
2.07-1 Discharge for Cause . No Plan benefits shall be paid if the Participant is discharged from the Company or Parent for cause involving illegal or fraudulent acts or conduct detrimental to the interests of the Company or Parent.
9
2.07-2 Agreement Not to Compete . No Plan benefits shall be paid to a Participant unless, prior to the date Plan benefits are scheduled to commence, the Company receives Participants written agreement not to compete with the Company, its subsidiaries or Parent during the period of Plan benefit payments. Plan benefits shall be forfeited in whole or in part, as the Committee shall decide, for any breach of such agreement not to compete.
2.08 Change in Control Supplemental Income .
2.08-1 Benefit Calculation . A Participant who has a Separation from Service before the Normal Retirement Date and is or becomes entitled to a Change in Control Severance Benefit shall have a 100% vested right to receive, subject to 2.07, monthly supplemental retirement payments determined in the same manner as early retirement payments under 2.02, except that (a) the Participant shall be credited with additional Years of Participation as provided in 2.01-2(b)(3), and (b) in lieu of applying 2.02-3, the unreduced monthly amount under 2.02-2 shall be reduced by one-quarter of one percent (0.25%) per month for each full or partial month by which the Benefit Commencement Date precedes the Participants 62nd birthday.
2.08-2 Possible Benefit Recalculation . With respect to any Participant who is party to a Change in Control Severance Agreement, it may be the case that (a) the Participants employment with the Company or Parent is terminated prior to a change in control (as defined in the Participants Change in Control Severance Agreement), (b) a change in control occurs after such termination, and (c) the Participant then becomes entitled to a Change in Control Severance Benefit. If, after such termination of employment and prior to the time that the Participant becomes entitled to a Change in Control Severance Benefit, supplemental benefit payments to the Participant have started under the Plan, then, at such time thereafter as the Participant becomes entitled to a Change in Control Severance Benefit, the benefits payable to the Participant under the Plan shall be retroactively recalculated to reflect the benefit enhancements applicable under the Plan as a result thereof. To the extent that the amount of the supplemental benefit payments paid to the Participant prior to such recalculation is less than the amount of such payments as so recalculated, the difference will be paid to the Participant in a cash lump sum (without interest) as soon as practicable after the change in control.
ARTICLE III. PAYMENT OF BENEFITS
3.01 Form of Supplemental Payment s . Subject to 3.01-3, supplemental monthly payments to a Participant shall be made in the annuity form specified in 3.01-1; provided, however, that a Participant may elect at any time at least 30 days prior to the Benefit Commencement Date to have benefit payments made in one of the annuity forms specified in 3.01-2:
3.01-1 Life Annuity With One Hundred Twenty (120) Guaranteed Payments . Unless the Participant elects another annuity form under 3.01-2 , the Participants monthly supplemental benefit as determined under 2.01, 2.02, 2.03, 2.05 or 2.08 shall be paid as equal monthly payments for the Participants lifetime, except that if the Participant dies before receiving one hundred twenty (120) monthly payments, the balance of the one hundred twenty (120) payments shall be made monthly to the Participants Surviving Beneficiary.
10
3.01-2 Annuity Forms under Retirement Plan . The Participant may elect to receive supplemental monthly payments in any of the standard or optional annuity forms of benefit described in 6.01 and 6.02 of the Retirement Plan, other than a joint and survivor annuity upon marriage or remarriage after the annuity starting date. Any such alternate annuity shall be the actuarial equivalent of the benefit under 3.01-1 as determined by the Plans actuary based on the actuarial assumptions used for determining equivalent benefits under the Retirement Plan at the Benefit Commencement Date.
3.01-3 Small Benefit Cash Out . If the actuarial equivalent lump sum present value of a Participants benefits, based on the actuarial assumptions used for determining equivalent benefits under the Retirement Plan at the Benefit Commencement Date, is no more than the applicable dollar amount under Internal Revenue Code section 402(g)(1)(B) (which is $18,500 in 2018), the benefit shall be paid as a lump sum in such amount at the time annuity payments would have otherwise commenced under 3.02.
3.02 Commencement of Supplemental Payments .
3.02-1 Normal Retirement Supplemental Income . If a Participant is eligible for normal retirement benefits under 2.01, supplemental monthly payments under this Plan shall commence with the first month following the Participants Separation from Service.
3.02-2 Change in Control Supplemental Income . If a Participant is not eligible for normal retirement benefits under 2.01, but is eligible for change in control retirement benefits under 2.08, supplemental monthly payments under this Plan shall commence with the first month following the later of the Participants 55 th birthday or the Participants Separation from Service.
3.02-3 Disability Retirement Supplemental Income . If a Participant is not eligible for normal retirement benefits under 2.01 or change in control retirement benefits under 2.08, but is eligible for disability retirement benefits under 2.03, supplemental monthly payments under this Plan shall commence with the first month following the later of the Participants 55 th birthday or the Participants Total and Permanent Disability; provided, however, that a Participant may elect no later than December 31, 2008 to have any disability retirement benefits commence under this 3.02-3 with the first month following the later of the Participants Separation from Service or another specified birthday of the Participant that shall be no less than age 56 and no more than age 62.
3.02-4 Early Retirement Supplemental Income . If a Participant is not eligible for normal retirement benefits under 2.01, change in control retirement benefits under 2.08 or disability retirement benefits under 2.03, but is eligible for early retirement benefits under 2.02, supplemental monthly payments under this Plan shall commence with the first month following the later of the Participants 62 nd birthday or the Participants Separation from Service; provided, however, that a Participant may elect no later than December 31, 2008 to have any early retirement benefits commence under this 3.02-4 with the first month following the later of the Participants Separation from Service or another specified birthday of the Participant that shall be no less than age 55 and no more than age 61.
3.02-5 Vested Benefits . If a Participant is not eligible for normal retirement benefits under 2.01, change in control retirement benefits under 2.08, disability retirement
11
benefits under 2.03 or early retirement benefits under 2.02, but is eligible for vested benefits under 2.05, supplemental monthly payments under this Plan shall commence with the first month following the later of the Participants 65 th birthday or the Participants Separation from Service; provided, however, that a Participant may elect no later than December 31, 2008 to have any vested benefits commence under this 3.02-5 with the first month following the later of the Participants Separation from Service or another specified birthday of the Participant that shall be no less than age 55 and no more than age 64.
3.02-6 Death Benefits . If a Participants Surviving Beneficiary is eligible for death benefits under 2.04, supplemental monthly payments under this Plan shall commence in the month that benefits would have commenced under 3.02-1, 3.02-2, 3.02-3, 3.02-4 or 3.02-5, as applicable, if the Participant had a Separation from Service on the date of death (or on the Participants actual Separation from Service, if earlier) and then survived until benefits had commenced.
3.02-7 Modification of Elections . After December 31, 2008, a Participant who has made an election under 3.02-3, 3.02-4 or 3.02-5 may elect to change any or all of such elections provided that (a) such change election is made in writing submitted to the Company no later than one year before the birthday specified in the original election, (b) such change election shall not be effective if the Participants Separation from Service occurs less than one year after such change election, (c) the birthday specified in the change election is at least five years after the birthday specified in the original election (and therefore may be a higher age than that permitted in the original election), and (d) the election under any of 3.02-3, 3.02-4 or 3.02-5 may only be changed once under this 3.02-7.
3.03 Six-Month Minimum Delay . Notwithstanding the foregoing, no supplemental monthly payments under this Plan shall be paid to any Participant until the seventh month following the month of the Executives Separation from Service; provided, however, that this delay in commencement of benefits shall not apply to death benefits under 2.04. Any payments that would have been paid if not for this 3.03 shall be accumulated and paid in full in the seventh month following the month of the Participants Separation from Service together with interest from the date each payment otherwise would have been payable until the date actually paid. Interest for any period will be paid at the same rate applicable for that period under Section 6(f) of the Companys Deferred Compensation Plan for Directors and Executives.
3.04 Source . The commitment of the Company to pay supplemental retirement benefits under this Plan is an unsecured promise of the Company to make the payments. There is no asset or trust fund set aside for payment of benefits hereunder, except to the extent held under the Companys Umbrella Trust for Executives, which is subject to the claims of the Companys creditors under conditions specified therein.
3.05 Key Man Insurance . The Company shall purchase and own such key man life insurance as it chooses on the life of any Participant. No Participant, nor his or her beneficiaries, heirs, assigns, personal representative or estate, shall have any right to or interest in any such policy or the proceeds payable thereunder on his or her death. On death of the Participant, the proceeds shall be paid to the Company.
12
4.01 Committee Discretion . The Committee shall have full power and authority to interpret, construe and administer this Plan, to adopt appropriate procedures, and to make all decisions necessary or proper to carry out the terms of the Plan. The Committees interpretation and construction hereof, and actions hereunder, including any determination of benefit amount or designation of the person to receive supplemental payments, shall be binding and conclusive on all persons for all purposes. The timetable and procedure for notice of denial of benefit claims and for hearing on review of such denial shall be as set forth in Article XIII of the Retirement Plan, and the Committee shall make such final review and decision. The Companys vice president responsible for human resources shall act as the Committees agent in administering this Plan. Neither the Company, nor its officers, employees, directors or Committee, nor any member thereof, shall be liable to any person for any action taken or omitted in connection with the interpretation and administration of this Plan.
4.02 Company Right to Amend, Modify or Terminate . The Company, by action of the Board of Directors, reserves the exclusive right to amend, modify, or terminate this Plan in whole or in part without notice to any Participant. No such termination, modification or amendment shall (a) terminate or diminish any rights or benefits accrued by any Participant or Surviving Beneficiary prior thereto, or (b) accelerate the payment of any Plan benefits unless covered by an exception (set forth in regulations or other guidance of the Internal Revenue Service) to the prohibition on acceleration of deferred compensation. In addition, with respect to any Participant who is party to a Change in Control Severance Agreement with the Company or Parent, no such termination, modification or amendment during the pendency of a potential change in control of Parent(or, if a change in control of Parent occurs, during the 24-month period immediately following such change in control) shall, without the written consent of the Participant, terminate or diminish any rights or benefits to which the Participant may be entitled under the Plan. For purposes of 4.02, the terms potential change in control and change in control shall have the meanings as may be set forth in the Participants Change in Control Severance Agreement, if any.
5.01 No Effect on Employment . This Plan shall not be deemed to give any Participant or other person in the employ of the Company or Parent any right to be retained in the employment of the Company or Parent, or to interfere with the right of the Company or Parent to terminate any Participant or such other person at any time. The Company is authorized and empowered to treat the Participant or other person without regard to the effect which such treatment might have under the Plan.
5.02 Legally Binding . The rights, privileges, benefits and obligations under this Plan are intended to be legal obligations of the Company and binding upon the Company, its successors and assigns. The Company agrees it will not be a party to any merger, consolidation or reorganization, unless and until its obligations hereunder shall be expressly assumed by its successor or successors. The Company was the surviving corporation in the merger transaction by which Parent acquired all of the common stock of the Company, and therefore there was no successor to the Company in that transaction.
13
5.03 Notice . Any election, notice or filing required or permitted to be given to the Company or the Committee under this Plan shall be sufficient if in writing and hand delivered, or sent by registered or certified mail, to the Secretary of the Company. Such notice shall be deemed given as of the date of delivery or, if delivery is made by mail, as of the date shown on the postmark on the receipt for registration or certification.
5.04 No Transfer of Benefits . The interest of any Participant or beneficiary under this Plan shall not be transferred or transferable, voluntarily or by operation of law, by assignment, anticipation, hypothecation, pledge or other encumbrance, or by garnishment, attachment, levy, seizure or other execution, or by insolvency, receivership, bankruptcy or other debtor proceeding.
5.05 Disclosure to Participants . Each Participant shall receive a copy of this Plan, a copy of any written procedures for administering the Plan, and any amendments to the Plan or procedures.
5.06 Adoption . This Plan was approved by resolution of the Board of Directors at a regular meeting on April 16, 1981, to be effective as of January 1, 1981. Amendments shall take effect as specified in the implementing Board resolution.
5.07 Integration Clause . This written Plan document supersedes, and takes precedence over, any prior oral or written promises to Participants. The Plan may be amended or modified only by a written amendment adopted by the Companys Board of Directors.
SIGNED pursuant to proper authority delegated by the Companys Board of Directors:
NORTHWEST NATURAL GAS COMPANY | ||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson | ||
Chief Executive Officer | ||
Date: October 1, 2018 |
14
2004 ESRIP APPENDIX
TO
NORTHWEST NATURAL GAS COMPANY
EXECUTIVE SUPPLEMENTAL RETIREMENT INCOME PLAN
(Effective September 1, 2004)
The following executives are Participants in the Plan as of September 1, 2004. No new Participants will enter the Plan after September 1, 2004. The Participants are entitled to the Years of Participation and Years of Vesting Service shown in the following table, as of September 1, 2004:
Executive | Birth Date | Hire Date | Years of Participation (9/1/04) | Years of Vesting Service (9/1/04) | ||||
DeBolt, Bruce R. | 12/07/47 | 2/15/80 | 24.55 | 24.55 | ||||
Dodson, Mark S. | 1/26/45 | 9/15/97 | 6.96 1 | 6.96 | ||||
Doolittle, Lea Anne | 1/12/55 | 10/30/00 | 3.83 | 3.83 | ||||
Feltz, Stephen P. | 8/26/55 | 10/25/82 | 5.50 | 21.83 | ||||
Kantor, Gregg S. | 4/30/57 | 9/15/96 | 6.67 | 7.96 | ||||
McCoy, Michael S. | 5/28/43 | 11/06/69 | 34.82 | 34.82 | ||||
Rue, Conrad J. | 11/25/45 | 10/29/74 | 29.85 | 29.85 | ||||
Ugoretz, Beth A. | 7/11/55 | 12/06/02 | 1.66 | 1.75 |
1 |
Benefits are subject to terms of Board-approved Employment Agreement. |
Exhibit 10.7
NORTHWEST NATURAL GAS COMPANY
SUPPLEMENTAL EXECUTIVE RETIREMENT PLAN
2018 RESTATEMENT
TABLE OF CONTENTS
Page | ||||||
1. | 1 | |||||
2. | 1 | |||||
3. | 1 | |||||
4. | 1 | |||||
5. | 3 | |||||
6. | 3 | |||||
7. | 4 | |||||
8. | 5 | |||||
9. | 6 | |||||
10. | 7 | |||||
11. | 7 | |||||
12. | 7 | |||||
13. | 8 |
-i-
INDEX OF TERMS
Term |
Section |
Page | ||||
Board | 1 | 1 | ||||
Change in Control Severance Benefit | 9(b) | 6 | ||||
Committee | 10(a) | 7 | ||||
Company | 1 | 1 | ||||
Deferred Comp Plan | 4(e)(ii) | 2 | ||||
Disability SERP | 6(e) | 4 | ||||
Early Retirement Date | 5(a) | 3 | ||||
Effective Date | 1 | 1 | ||||
Eligibility Date | 2 | 1 | ||||
ESRIP | 1 | 1 | ||||
Final Average Pay | 4(c) | 1 | ||||
Normal Retirement Date | 4(a) | 1 | ||||
Parent | 1 | 1 | ||||
Participant | 2 | 1 | ||||
Pension Offset | 4(e) | 2 | ||||
Plan SERP | 1 | 1 | ||||
Qualified Plan | 1 | 1 | ||||
Separation from Service | 3 | 1 | ||||
Short Service Factor | 4(d) | 2 | ||||
Tier 1 Participant | 2 | 1 | ||||
Tier 2 Participant | 2 | 1 | ||||
Year of Participation | 3 | 1 |
ii
NORTHWEST NATURAL GAS COMPANY
SUPPLEMENTAL EXECUTIVE RETIREMENT PLAN
2018 RESTATEMENT
1. Purpose; Effective Date . The Board of Directors (the Board) of Northwest Natural Gas Company (the Company) adopts this Supplemental Executive Retirement Plan (the Plan) in order to attract and retain highly effective executives by providing retirement benefits in excess of those provided by the Northwest Natural Gas Company Retirement Plan for Bargaining Unit and Non-Bargaining Unit Employees (the Qualified Plan). The Plan shall not apply to executives already covered by the Companys Executive Supplemental Retirement Income Plan (the ESRIP). The Plan is intended to constitute an unfunded plan maintained for the purpose of providing deferred compensation for a select group of management or highly compensated employees. The Plan was adopted effective as of September 1, 2004 (the Effective Date) and previously restated effective December 1, 2006 and January 1, 2010. In order to comply with changes in applicable law and to clarify existing provisions, the Company adopted the 2007 Restatement effective December 20, 2007, except the changes to the second sentence of 3, to 5(b), and to 6(b) were effective September 1, 2004 as though included in the original Plan. The Plan was further amended by the 2011 Restatement on September 22, 2011 with the clarifying changes to 5(b) effective September 1, 2004 as though included in the original Plan. Effective October 1, 2018, the Company became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Company common stock became holders of Parent common stock. To make appropriate changes to the Plan in relation to the foregoing corporate transaction, the Company adopts this 2018 Restatement effective October 1, 2018.
2. Eligibility . Each executive officer of the Company or Parent hired into such office after the Effective Date and each other executive employee of the Company or Parent designated by the Organization and Executive Compensation Committee of the Board shall be eligible to participate in the Plan (a Participant). Eligibility Date means the first date as of which the Participant became an executive officer of the Company or Parent or the effective date of designation to participate in the Plan, whichever applies. A Participant with an Eligibility Date before December 1, 2006 (a Tier 1 Participant) shall be provided full benefits under the Plan and a Participant with an Eligibility Date on or after that date (a Tier 2 Participant) shall be provided with Make-Up Benefits as described in 4(f), 5(d), 6(d), 7(d), and 8(d). Participants in the ESRIP shall not be eligible to participate in the Plan.
3. Years of Participation; Separation from Service . Vesting of benefits, accrual of benefits, and eligibility for retirement shall be based on the Participants Years of Participation. Year of Participation means a 12-month period elapsed between the Participants Eligibility Date and Separation from Service, including fractions of a year for any completed one-month periods. If participation is not continuous, whole and fractional months shall be aggregated and any remaining fractional month shall be disregarded. Separation from Service, when used in this Plan, shall have the meaning ascribed to such term in Treasury Regulations §1.409A-1(h).
4. Normal Retirement Benefit .
(a) Normal Retirement Date . A Participants Normal Retirement Date is the first of the month following Separation from Service at or after attainment of age 65 and completion of five Years of Participation.
(b) Amount of Benefit . A Tier 1 Participants benefit upon Normal Retirement Date shall be a lump sum equal to six times Final Average Pay (FAP) times the Short Service Factor (SSF) minus the Pension Offset (PO) as follows:
Lump sum = (6 x FAP x SSF) - PO
(c) Final Average Pay . Final Average Pay means the annual average determined by taking the sum of the Participants Total Compensation for the five (5) consecutive Compensation Years out of the Participants final ten (10) Compensation Years with the Company which produce the highest five (5) year total amount, and dividing such sum by five (5).
1
(i) Total Compensation for any Compensation Year means the sum of (A) plus (B):
(A) The annual salary in effect during the Compensation Year; provided, however, that if a Participants salary is changed during a Compensation Year, the salary amount included in Total Compensation for that Compensation Year shall be the total amount of salary the Participant earned for services during that Compensation Year or would have earned for services during that Compensation Year if employment had continued at his or her final salary level for the full Compensation Year.
(B) The annual performance award for the prior calendar year approved by the beginning of the Compensation Year; provided, however, that the amount of the annual performance award included in Total Compensation for any calendar year after 2009 shall not exceed 125% of the Participants target award; provided further, however, that if a Participant has a Separation from Service during the last 61 days of any Compensation Year, Total Compensation for each of the Participants final ten (10) Compensation Years shall also be calculated as the sum of the salary in effect for such Compensation Year as determined under (A) plus the annual performance award for the calendar year that ended during such Compensation Year, and these alternate Total Compensation calculations shall be used if the resulting Final Average Pay is higher.
(ii) Compensation Year means the twelve (12) month period from March 1 to February 28/29, including any partial portion of such period preceding a Separation from Service.
(d) Short Service Factor . Short Service Factor means a percentage calculated by dividing the Tier 1 Participants Years of Participation at Separation from Service by 15, not to exceed 100 percent.
(e) Pension Offset . Pension Offset means a lump sum amount equal to the combined actuarial equivalent value of the following:
(i) The Tier 1 Participants benefit payable at age 65 under the Qualified Plan in the normal form provided by that plan;
(ii) The make-up benefit payable at age 65 provided by any elective nonqualified deferred compensation plan of the Company (a Deferred Comp Plan) on account of the reduction in benefits under the Qualified Plan and under Social Security resulting from deferral of compensation under the Deferred Comp Plan; and
(iii) The Tier 1 Participants Social Security benefit payable at age 65, as estimated by the Committee based on the Tier 1 Participants total compensation in the most recent full calendar year and an assumed rate of increase over a full working career.
(f) Make-Up Benefit . A Tier 2 Participants benefit upon Normal Retirement Date shall be equal to the amount, if any, by which the Tier 2 Participants benefit under the Qualified Plan would be greater than the actual benefit payable under the Qualified Plan upon Normal Retirement Date in the absence of both the following limits:
(i) The limit provided by Section 401(a)(17) of the Internal Revenue Code on compensation counted under the Qualified Plan.
(ii) The limit provided by Section 415(b) of the Internal Revenue Code on benefits payable under the Qualified Plan.
2
(g) Deferred Compensation . The Tier 2 Participants Qualified Plan benefit calculated without the limits in (f)(i) and (ii) shall treat salary and bonus deferred by the Tier 2 Participant under the Northwest Natural Gas Company Deferred Compensation Plan for Directors and Executives or the predecessor to such plan as though it had been paid to or received by the Tier 2 Participant in the year when the deferral occurred, but only to the extent such salary and bonus is not counted in the calculation of a supplemental retirement benefit payable to the Tier 2 Participant under Section 8 of such plan.
(a) Early Retirement Date . A Participants Early Retirement Date is the first of the month following Separation from Service at or after attainment of age 55 and completion of 15 Years of Participation and before attainment of age 65.
(b) Amount of Benefit . A Tier 1 Participants benefit upon Early Retirement Date shall be a lump sum determined under the same formula in 4(b) as the benefit at Normal Retirement Date, with the same defined terms, subject to the following additional detail in the definition of Pension Offset. The value of the Qualified Plan benefit and the make-up benefit provided by the Deferred Comp Plan shall be based on the value at age 65 of the unadjusted normal retirement benefits payable under those plans, even if those benefits start before age 65. The value of the Social Security benefit shall be determined as of the later of the Tier 1 Participants Early Retirement Date or the date the Tier 1 Participant will attain age 62 assuming payments commence on that determination date and, if determined as of a future date, based on the assumptions of no earnings after Early Retirement Date and future increases in the national average wage index used to calculate Social Security benefits based on the intermediate assumptions in the most recent report of the Social Security trustees.
(c) Reduction for Commencement Before Age 60 . The Tier 1 Participants benefit upon Early Retirement Date shall be reduced by five percent for each year by which Early Retirement Date precedes the first of the month following the Tier 1 Participants 60th birthday, with interpolation for a partial year based on one-twelfth of the full five percent for each month.
(d) Make-Up Benefit . A Tier 2 Participants benefit upon Early Retirement Date shall be the same as the Tier 2 Participants benefit upon Normal Retirement Date, except the calculation shall be based on the Qualified Plan benefit as of the Early Retirement Date without the limits described in 4(f)(i) and (ii) and based on deferred salary and bonus as provided in 4(g).
(a) Vesting . A Participant shall become vested in benefits under the Plan upon completing five Years of Participation, upon suffering a Disability, or when entitled to a Change in Control Severance Benefit as provided in 9(a). A Participant whose employment with the Company terminates prior to vesting shall forfeit any right to benefits under the Plan, subject to reinstatement of such right upon rehire into a position with the Company eligible to participate in the Plan. A Participant whose Separation from Service with the Company occurs after becoming vested and before qualifying for Early or Normal Retirement Date shall be paid a termination benefit.
(b) Amount of Benefit . A Tier 1 Participants termination benefit shall be determined under the same formula in 4(b) as the benefit at Normal Retirement Date, with the same defined terms, subject to the following additional detail in the definition of Pension Offset. The Pension Offset shall be calculated the same as on Early Retirement Date, except the value of Social Security benefits shall be determined as of the date the Tier 1 Participant will attain age 65 assuming that payments commence on that date and based on the assumptions of future earnings continuing at the Participants last pay rate with the Company and future cost of living adjustments and increases in the national average wage index used to calculate Social Security benefits based on the intermediate assumptions in the most recent report of the Social Security trustees.
(c) Reduction for Commencement Before Age 60 . The Tier 1 Participants termination benefit shall be reduced by five percent for each year by which the first of the month following Separation from Service precedes the first of the month following the Participants 60th birthday, with interpolation for a partial year based on one-twelfth of the full five percent for each month. This paragraph (c) shall not reduce the Tier 1 Participants benefit below 40 percent of the amount payable at age 60.
3
(d) Make-Up Benefit . A Tier 2 Participants termination benefit shall be the same as the Tier 2 Participants benefit upon Normal Retirement Date, except the calculation shall be based on the Qualified Plan benefit, without the limits described in 4(f)(i) and (ii) and based on deferred salary and bonus as provided in 4(g), as of the date the Tier 2 Participants benefit commences as provided in 7(d).
(e) Disability . Disability means a termination of employment because of absence from duties with the Company for 180 consecutive days as a result of the Participants incapacity due to physical or mental illness or injury, unless within 30 days after a written notice of termination is given following such absence the Participant returns to full-time performance of Company duties.
7. Time and Form of Payment to Participant .
(a) Lump Sum . Except as provided in (b), (c), and (f), benefits shall be paid to a Tier 1 Participant in a lump sum of cash within 30 days following the Tier 1 Participants Separation from Service.
(b) Optional Annuity Forms . A Tier 1 Participant can receive payment of the Normal Retirement benefit described in Section 4 or the Early Retirement benefit described in Section 5 in any of the standard or optional annuity forms of benefit described in 6.01 and 6.02 of the Qualified Plan, other than a joint and survivor annuity upon marriage or remarriage after the annuity starting date.
(c) Election of Annuity Form . A Tier 1 Participant may elect to receive payment of the benefit amounts described in Sections 4 or 5 in an annuity form of benefit in lieu of a lump sum at any time by delivering written notice of the election to the Committee. The election shall take effect 12 months following the date on which it is delivered to the Committee. If the Tier 1 Participant has a Separation from Service less than 12 months following the date the election is delivered or if the total benefit is no more than the applicable dollar amount under Internal Revenue Code section 402(g)(1)(B) (which is $18,500 in 2018), benefits shall be paid in a lump sum. An election to receive an annuity form of benefit must specify a date for commencement of annuity payments that is at least five years after Separation from Service. However, a Tier 1 Participant may elect no later than December 31, 2008, to receive an annuity form of benefit in lieu of a lump sum commencing with the first month following Separation from Service without a five-year delay in commencement and such election shall be effective immediately without a 12-month delay in effectiveness. A Tier 1 Participant who has elected to receive an annuity form of benefit may choose which of the annuity forms described in (b) will be paid, and to change such choice, at any time at least 30 days before the first day of the month in which annuity payments commence. If the Tier 1 Participant does not make a timely election under this 7(c), the annuity benefit shall be paid in the default annuity form applicable to the Tier 1 Participant under the Qualified Plan.
(d) Make-Up Benefit . Except as provided in (f) and (g), benefits shall be paid to a Tier 2 Participant in one of the standard or optional annuity forms of benefit described in 6.01 and 6.02 of the Qualified Plan, other than a joint and survivor annuity upon marriage or remarriage after the annuity starting date, as selected by the Tier 2 Participant in accordance with the rules of the Qualified Plan, commencing upon a Separation from Service as follows:
(i) If the Tier 2 Participant is eligible to receive normal retirement benefits under the Qualified Plan based on having reached age 62 at the time of Separation from Service, and therefore receives an amount of benefits under this Plan calculated consistently therewith, the annuity shall commence with the first month following the Separation from Service.
(ii) If the Tier 2 Participant is eligible to receive early retirement benefits under the Qualified Plan based on having satisfied the Rule of 70 at the time of Separation from Service, and therefore receives an amount of benefits under this Plan calculated consistently therewith, the annuity shall commence with the first month following the later of the Tier 2 Participants 55 th birthday or the Tier 2 Participants Separation from Service.
4
(iii) If the Tier 2 Participant is not eligible to receive normal retirement benefits or early retirement benefits as referred to in (i) or (ii), but is eligible to receive termination benefits under this Plan, the annuity shall commence with the first month following the Tier 2 Participants 62 nd birthday.
(iv) If the Tier 2 Participants surviving spouse is eligible to receive death benefits under the Qualified Plan as a result of the Tier 2 Participants death before commencement of benefits under this Plan, the annuity shall commence in the month that benefits would have commenced as provided in this 7(d) if the Tier 2 Participant had a Separation from Service on the date of death (or on the Tier 2 Participants actual Separation from Service, if earlier) and then survived until benefits had commenced.
(v) If the Tier 2 Participant elects a form of annuity benefit under the Qualified Plan at least 30 days prior to the first day of the month in which the benefit under this 7(d) is required to commence, the annuity benefit shall be paid in the same annuity form as selected under the Qualified Plan. If the Tier 2 Participant does not make a timely election under this 7(d), the annuity benefit shall be paid in the default annuity form applicable to the Tier 2 Participant under the Qualified Plan.
(e) Actuarial Equivalency . The amount payable in any of the annuity forms provided in (b) shall be the actuarial equivalent of the lump sum in (a), or of the amount described in 4(f), 5(d), or 6(d), based on the actuarial assumptions used for determining equivalent benefits under the Qualified Plan at the time of the Participants commencement of benefits.
(f) 6-Month Delay for Specified Employees . For a Participant who is a key employee as defined in Section 416(i) of the Internal Revenue Code for the plan year of Separation from Service, payment of a lump sum or commencement of monthly annuity benefits shall be postponed until the first day of the seventh calendar month following the Participants Separation from Service. All amounts due before the first day of the seventh calendar month shall be paid to the Participant as soon as practicable after that day together with interest from the date each payment otherwise would have been payable until the date actually paid. Interest for any period will be paid at the same rate applicable for that period under Section 6(f) of the Companys Deferred Compensation Plan for Directors and Executives.
(g) Small Benefit Cash Out . If the actuarial equivalent lump sum present value of a Tier 2 Participants benefits, based on the actuarial assumptions used for determining equivalent benefits under the Qualified Plan at the time of the Participants commencement of benefits, is no more than the applicable dollar amount under Internal Revenue Code section 402(g)(1)(B) (which is $18,500 in 2018), the benefit shall be paid as a lump sum in such amount at the time annuity payments would have otherwise commenced under 7(d).
(a) Beneficiary . If a Tier 1 Participant dies before Separation from Service, a death benefit shall be paid to the Beneficiary designated by the Tier 1 Participant on a written form prescribed by the Committee. A designation made by the Tier 1 Participant shall remain in effect until changed by a subsequent designation. If no Beneficiary has been designated or no person designated by the Tier 1 Participant survives, the Beneficiary shall be the following in order of priority:
(i) The Participants surviving spouse.
(ii) The Participants surviving children in equal shares.
(iii) The Participants estate.
(b) Amount of Benefit . The death benefit shall have a lump sum value equal to 50 percent of the amount determined under the formula in 4(b) for the benefit at Normal Retirement Date, calculated on the basis of the Tier 1 Participants Final Average Pay, Years of Participation, and Pension Offset determined as of the day before death.
5
(c) Form of Payment . The amount calculated under (b) shall be converted to an actuarial equivalent single life annuity for the life of the Beneficiary commencing on the first of the month following the date of death, except as follows. If the lump sum value is no more than the applicable dollar amount under Internal Revenue Code section 402(g)(1)(B) (which is $18,500 in 2018), the lump sum shall be paid to the Beneficiary within 30 days after the date of death in lieu of a life annuity. Actuarial equivalency shall be based on the actuarial assumptions used for determining equivalent benefits under the Qualified Plan at the time of the Tier 1 Participants death.
(d) Make-Up Benefit . If a Tier 2 Participant dies with a surviving spouse entitled to a death benefit under the Qualified Plan, a death benefit shall be payable to the surviving spouse commencing at the date determined under 7(d) equal to the amount, if any, by which the Qualified Plan death benefit would be greater than the actual death benefit calculated as of that date under the Qualified Plan in the absence of the limits in 4(f)(i) and (ii) and based on deferred salary and bonus as provided in 4(g).
(a) Enhancements . Each Participant who becomes entitled to a Change in Control Severance Benefit shall be provided enhanced benefits as follows:
(i) All Participants shall be fully vested in benefits under the Plan, regardless of Years of Participation.
(ii) Tier 1 Participants shall be credited with three additional Years of Participation beyond those the Participant has actually completed.
(iii) The make-up benefit provided for Tier 2 Participants under 4(f), 5(d), 6(d), 7(d), and 8(d) shall be calculated by subtracting the Tier 2 Participants Qualified Plan benefit calculated as of the applicable benefit commencement date under 7(d) from a Qualified Plan benefit that is calculated as of the same date without the limits described in 4(f)(i) and (ii), that counts deferred salary and bonus as provided in 4(g), and that is based on the Tier 2 Participants actual years of service credited for benefits under the Qualified Plan plus three additional years.
(b) Change in Control Severance Benefit . Change in Control Severance Benefit means, for any Participant who is party to a Change in Control Severance Agreement with the Company or Parent, the severance benefit provided for in such agreement; provided, however, that such severance benefit is a Change in Control Severance Benefit for purposes of the Plan only if, under the terms of the Participants Change in Control Severance Agreement, the Participant becomes entitled to the severance benefit (i) after a change in control of Parent or the Company has occurred, (ii) because the Participants employment with the Company or Parent has been terminated by the Participant for good reason in accordance with the terms and conditions of the Change in Control Severance Agreement or by the Company or Parent other than for cause or disability, and (iii) because the Participant has satisfied any other conditions or requirements specified in the Change in Control Severance Agreement and necessary for the Participant to become entitled to receive the severance benefit. Under no circumstances will a Participant who is not party to a Change in Control Severance Agreement be deemed to become entitled to a Change in Control Severance Benefit for purposes of the Plan. For purposes of this Section 9(b), the terms change in control, good reason, cause and disability shall have the meanings as may be set forth in the Participants Change in Control Severance Agreement, if any.
(c) Possible Benefit Recalculation . With respect to any Participant who is party to a Change in Control Severance Agreement, it may be the case that (i) the Participants employment with the Company or Parent is terminated prior to a change in control (as defined in the Participants Change in Control Severance Agreement), (ii) a change in control occurs after such termination, and (iii) the Participant then becomes entitled to a Change in Control Severance Benefit. If, after such termination of employment and prior to the time that the Participant becomes entitled to a Change in Control Severance Benefit, benefit payments to the Participant have started under the Plan, then, at such time thereafter as the Participant becomes entitled to a Change in Control Severance Benefit, the benefits payable to the Participant under the Plan shall be retroactively recalculated to reflect the enhancements described in Section 9(a). To the extent that the amount of the benefit payments paid to the Participant prior to such recalculation is less than the amount of such payments as so recalculated, the difference will be paid to the Participant in a cash lump sum (without interest) as soon as practicable after the change in control.
6
(a) Committee Duties . This Plan shall be administered by the Organization and Executive Compensation Committee of the Board (the Committee). The Committee shall have responsibility for the general administration of the Plan and for carrying out its intent and provisions. The Committee shall interpret the Plan and have such powers and duties as may be necessary to discharge its responsibilities. The Committee may, from time to time, employ other agents and delegate to them such administrative duties as it sees fit, and may from time to time consult with counsel who may be counsel to the Company.
(b) Binding Effect of Decisions . The decision or action of the Committee in respect of any question arising out of or in connection with the administration, interpretation and application of the Plan and the rules and regulations promulgated hereunder shall be final and conclusive and binding upon all persons having any interest in the Plan.
(a) Claim . Any person claiming a benefit, requesting an interpretation or ruling under the Plan, or requesting information under the Plan shall present the request in writing to the Committee, which shall respond in writing as soon as practicable.
(b) Denial of Claim . If the claim or request is denied, the written notice of denial shall state:
(i) The reasons for denial, with specific reference to the Plan provisions on which the denial is based;
(ii) A description of any additional material or information required and an explanation of why it is necessary; and
(iii) An explanation of the Plans claim review procedure.
(c) Review of Claim . Any person whose claim or request is denied or who has not received a response within 30 days may request review by notice given in writing to the Committee. The claim or request shall be reviewed by the Committee who may, but shall not be required to, grant the claimant a hearing. On review, the claimant may have representation, examine pertinent documents, and submit issues and comments in writing.
(d) Final Decision . The decision on review shall normally be made within 60 days. If an extension of time is required for a hearing or other special circumstances, the claimant shall be notified and the time limit shall be 120 days. The decision shall be in writing and shall state the reasons and the relevant Plan provisions. All decisions on review shall be final and bind all parties concerned.
12. Amendment and Termination of the Plan .
(a) Amendment . The Board may at any time amend the Plan in whole or in part; provided, however, that no amendment shall without the consent of each affected Participant (i) decrease the Participants benefit accrued under 4 as of the date of amendment, or (ii) accelerate the payment of benefits under the Plan. The Board shall have the right to apply an amendment retroactively, including any amendment necessary to comply with restrictions on nonqualified deferred compensation provided by Section 409A of the Internal Revenue Code.
(b) Partial Termination . The Board may at any time partially terminate the Plan if, in its judgment, the tax, accounting, or other effects of the continuance of the Plan, or potential payments thereunder, would not be in the best interests of the Company. Upon partial termination, no further benefits shall accrue under the Plan, which shall continue for the purpose of paying benefits accrued under the Plan as of the partial termination date as they become payable.
7
(c) Complete Termination . The Board may completely terminate the Plan, provided such termination is covered by an exception (set forth in regulations or other guidance of the Internal Revenue Service) to the prohibition on acceleration of deferred compensation. In that event, on the effective date of the complete termination, the Plan shall cease to operate and the Company shall determine the lump sum present value of each Participants benefit rights under the Plan as of the close of business on such effective date. The Company shall pay out such present value to the Participant in a single lump sum as soon as practicable after such effective date.
(a) Unsecured General Creditor . Participants and their beneficiaries, heirs, successors and assigns shall have no legal or equitable rights, interest or claims in any property or assets of the Company, nor shall they be beneficiaries of, or have any rights, claims or interests in any mutual funds, other investment products or the proceeds therefrom owned or which may be acquired by the Company. Except as provided in (b), any and all of the Companys assets shall be, and remain, the general, unpledged, unrestricted assets of the Company. The Companys obligation under the Plan shall be that of an unfunded and unsecured promise to pay money in the future, and the rights of Participants and beneficiaries shall be no greater than those of unsecured general creditors of the Company.
(b) Trust Fund . The Company shall be responsible for the payment of all benefits provided under the Plan. The Company shall establish one or more trusts, with such trustees as the Board may approve, for the purpose of providing for the payment of such benefits, but the Company shall have no obligation to contribute to such trusts except as specifically provided in the applicable trust documents. Such trust or trusts shall be irrevocable, but the assets thereof shall be subject to the claims of the Companys creditors. To the extent any benefits provided under the Plan are actually paid from any such trust, the Company shall have no further obligation with respect thereto, but to the extent not so paid, such benefits shall remain the obligation of, and shall be paid by, the Company.
(c) Non-assignability . Neither a Participant nor any other person shall have the right to commute, sell, assign, transfer, pledge, anticipate, mortgage or otherwise encumber, transfer, hypothecate or convey in advance of actual receipt the amounts, if any, payable hereunder, or any part thereof, which are, and all rights to which are, expressly declared to be non-assignable and nontransferable. No part of the amounts payable shall, prior to actual payment, be subject to seizure or sequestration for the payment of any debts, judgments, alimony or separate maintenance owed by a Participant or any other person, nor be transferable by operation of law in the event of a Participants or any other persons bankruptcy or insolvency.
(d) Not a Contract of Employment . The terms and conditions of this Plan shall not be deemed to constitute a contract of employment between the Company or Parent and any Participant, and the Participants (and their Beneficiaries) shall have no rights against the Company or Parent except as may otherwise be specifically provided herein. Moreover, nothing in this Plan shall be deemed to give a Participant the right to be retained in the service of the Company or Parent or to interfere with the right of the Company or Parent to discipline or discharge the Participant at any time.
(e) Withholding; Payroll Taxes . The Company shall withhold from payments made hereunder any taxes required to be withheld from such payments under federal, state or local law. When the value of a Participants benefits under the Plan becomes subject to FICA tax, as determined by applicable law, the Participants share of FICA shall be withheld from other non-deferred compensation payable to the Participant. Any amount not covered by such withholding shall be paid by the Participant to the Company out of other funds.
(f) Payment to Guardian . If a benefit under the Plan is payable to a minor or a person declared incompetent or to a person incapable of handling the disposition of his property, the Committee may direct payment of such Plan benefit to the guardian, legal representative or person responsible for the care and custody of such minor, incompetent or person. The Committee may require proof of incompetence, minority, incapacity or guardianship as it may deem appropriate prior to distribution of the Plan benefit. Such distribution shall completely discharge the Committee and the Company from all liability with respect to such benefit.
8
(g) Governing Law . The provisions of this Plan shall be construed and interpreted according to the laws of the State of Oregon, except as preempted by federal law.
(h) Validity . In case any provision of this Plan shall be held illegal or invalid for any reason, said illegality or invalidity shall not affect the remaining parts hereof, but this Plan shall be construed and enforced as if such illegal and invalid provisions had never been inserted herein.
(i) Notice . Any notice or filing required or permitted to be given to the Company or the Committee under the Plan shall be sufficient if in writing and hand delivered, or sent by registered or certified mail, to the Secretary of the Company. Such notice shall be deemed given as of the date of delivery or, if delivery is made by mail, as of the date shown on the postmark on the receipt for registration or certification.
(j) Successors . The provisions of this Plan shall bind and inure to the benefit of the Company and its successors and assigns. The term successors as used herein shall include any corporate or other business entity which shall, whether by merger, consolidation, purchase or otherwise acquire all or substantially all of the business and assets of the Company, and successors of any such corporation or other business entity. Parent did not acquire all or substantially all of the assets of the Company in the reorganization transaction, and therefore Parent is not a successor.
The foregoing 2018 Restatement was approved by the Board of Directors of Northwest Natural Gas Company effective as of October 1, 2018.
NORTHWEST NATURAL GAS COMPANY
NORTHWEST NATURAL GAS COMPANY |
||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson, Chief Executive Officer |
Attest: | /s/ SHAWN M. FILIPPI | |
Shawn M. Filippi Vice President, Chief Compliance Officer and Corporate Secretary |
9
Exhibit 10.8
As amended
effective October 1, 2018
NORTHWEST NATURAL GAS COMPANY
EXECUTIVE ANNUAL INCENTIVE PLAN
This amended Executive Annual Incentive Plan (the Plan) is executed by Northwest Natural Gas Company, an Oregon corporation (the Company), effective October 1, 2018. Effective October 1, 2018, the Company became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Company common stock became holders of Parent common stock (Parent Common Stock).
PURPOSE OF PLAN
The success of the Company is dependent upon its ability to attract and retain the services of key executives of the highest competence and to provide incentives for superior performance. The purpose of the plan is to advance the interests of the Company and its shareholders through an incentive compensation program that will attract and retain key executives and motivate them to achieve performance goals.
PROGRAM TERM
This Plan is an annual incentive plan and each new calendar year commences a new Program Term. Each Program Term will begin on January 1 and conclude on December 31.
PARTICIPATION
All executive officers of the company and any other highly compensated employees as designated by the Companys Organization and Executive Compensation Committee (the Committee) are eligible to receive awards (Awards) under the Executive Annual Incentive Plan.
At the beginning of each Program Term, the Committee shall determine eligibility for Awards and establish for each participant, the target incentive level as a percentage of year-end annualized based salary (Target Award). This information will be set forth in Exhibit I of the Plan document for the Program Term. Each such participating employee shall be referred to as a Participant.
To be eligible for payout of an Award the Participant must have a minimum of three months of service during the Program Term. If the Participant is a new employee or is newly eligible to participate in the Plan, that Participant must be in an eligible position on or before September 30 of the Program Term and will receive a prorated Award. In addition, the Participant must be employed by the Company or Parent on December 31 of the Program Term to be eligible for payout of the Award for the Program Term unless the Participant is eligible for a prorated Award
as provided in the next sentence. Eligibility for a prorated Award occurs when a Participant has three or more months of participation in the Program Term but the Participants employment is terminated prior to December 31 of the Program Term due to one of the following: Retirement (unless such Retirement results from a termination of the Participants employment by the Company or Parent for Cause), disability and death. Prorated Awards will be determined by prorating the Participants final Award by the number of days employed during the Program Term.
Retirement shall mean termination of employment after Participant is (a) age 62 with at least five years of service as an employee of the Company and Parent, or (b) age 55 with age plus years of service (including fractions) as an employee of the Company and Parent totaling at least 70.
Cause shall mean (a) the willful and continued failure by a Participant to perform substantially the Participants assigned duties with the Company or Parent (other than any such failure resulting from incapacity due to physical or mental illness) after a demand for substantial performance is delivered to the Participant by the Company or Parent which specifically identifies the manner in which the Participant has not substantially performed such duties, (b) willful commission by a Participant of an act of fraud or dishonesty resulting in economic or financial injury to the Company or Parent, (c) willful misconduct by a Participant that substantially impairs the Companys or Parents business or reputation, or (d) willful gross negligence by a Participant in the performance of his or her duties.
In the event of a change in job position during the Program Term, the Committee may, in its discretion, increase or decrease the amount of a Participants Award to reflect such change.
INCENTIVE FORMULA
The formula for calculating Awards for each Program Term is as follows:
COMPANY PERFORMANCE FACTOR
The Company performance goals in the Plan are intended to align the interest of Participants with those of the shareholders. The goals and the formula for determining the Company Performance Factor will be established by the Committee at the start of each Program Term and set forth as Exhibit II. The Committee may, at any time, approve adjustments to the calculation of the results under any Company performance goal to take into account such unanticipated circumstances or significant, non-recurring or unplanned events as the Committee may determine in its sole discretion, and such adjustments may increase or decrease the results. Possible circumstances that may be the basis for adjustments shall include, but not be limited to, any
2
change in applicable accounting rules or principles; any gain or loss on the disposition of a business; impairment of assets; dilution caused by acquiring a business; tax changes and tax impacts of other changes; changes in applicable laws and regulations; changes in rate case timing; changes in the Companys structure; and any other circumstances outside of managements control.
PRIORITY/INDIVIDUAL PERFORMANCE FACTOR
The P/IPF weight used in calculating the Priority/Individual Performance Factor will be established for each Participant by the Committee at the beginning of the Program Term and set forth as part of Exhibit I. Also included in Exhibit I will be the CPF Factor Weight for the Company Performance Factor. Priority/Individual goals for each Participant will be established at the beginning of each Program Term and performance against these goals will be assessed by the Participants superior and approved by the C.E.O. at the end of the Program Term. This assessment will result in a rating on a scale of 0% to 175%. This rating is called the Priority/Individual Performance Factor. The Participant will not receive a payout under the Priority/Individual Performance component of an Award if the Priority/Individual Performance Factor is less than 50%.
ADMINISTRATION
Award payouts will be calculated and paid no later than the March 15 following the end of the Program Term. Award payouts are subject to tax withholding unless the Participant made a prior election to defer the Award payout under the terms of the Deferred Compensation Plan for Directors and Executives (DCP).
All Award payouts shall be audited by the Internal Audit department and approved by the Committee prior to payment.
The Plan shall be administered by the Committee. The Committee shall have the exclusive authority and responsibility for all matters in connection with the operation and administration of the Plan. Decisions by the Committee shall be final and binding upon all parties affected by the Plan, including the beneficiaries of Participants.
The Committee may rely on information and recommendations provided by management. The Committee may delegate to management the responsibility for decisions that it may make or actions that it may take under the terms of the Plan, subject to the Committees reserved right to review such decisions or actions and modify them when necessary or appropriate under the circumstances. The Committee shall not allow any employee to obtain control over decisions or actions that affect that employees Plan benefits.
RECOUPMENT ON EARNINGS RESTATEMENT
If at any time before a Change in Control and within three years after the payout of Awards for a Program Term, Parents financial statements for that Program Term are the subject of a restatement due to the Misconduct of any person, each Participant who received an Award
3
payout for that Program Term (whether or not such Participant was personally involved in such Misconduct) shall repay to the Company the Excess Bonus Compensation (as defined below). For purposes of the Plan, Excess Bonus Compensation for any Participant means the positive difference, if any, between (i) the Participants Award payout as originally calculated, and (ii) the Participants Award payout as recalculated with the results for Company performance goals being based on Parents financial statements as restated. Excess Bonus Compensation shall not include any amounts in respect of any individual performance goals or in respect of Company performance goals that are not measured in whole or in part on financial results reported in Parents financial statements. The Committee may, in its sole discretion, reduce the amount of Excess Bonus Compensation to be repaid by any Participant to take into account the tax consequences of such repayment for the Participant.
If any portion of an Award payout was deferred under the DCP, any Excess Bonus Compensation to be repaid with respect to that Award shall first be recovered by canceling all or a portion of the amount so deferred under the DCP and any interest credited under the DCP with respect to such cancelled amount. The Company may seek direct repayment from the Participant of any Excess Bonus Compensation not so recovered and may, to the extent permitted by applicable law, offset such Excess Bonus Compensation against any compensation or other amounts owed by the Company to the Participant. In particular, Excess Bonus Compensation may be recovered by offset against the after-tax proceeds of deferred compensation payouts under the DCP, the Companys Executive Supplemental Retirement Income Plan or the Companys Supplemental Executive Retirement Plan at the times such deferred compensation payouts occur under the terms of those plans. Excess Bonus Compensation that remains unpaid for more than 60 days after demand by the Company shall accrue interest at the rate used from time to time for crediting interest under the DCP.
Misconduct shall mean (a) willful commission by any person of an act of fraud or dishonesty or (b) willful gross negligence by any person in the performance of his or her duties.
Change in Control shall mean the occurrence of any of the following events:
(a) The consummation of:
(i) any consolidation, merger or plan of share exchange involving Parent (a Merger) as a result of which the holders of outstanding securities of Parent ordinarily having the right to vote for the election of directors (Voting Securities) immediately prior to the Merger do not continue to hold at least 50% of the combined voting power of the outstanding Voting Securities of the surviving corporation or a parent corporation of the surviving corporation immediately after the Merger, disregarding any Voting Securities issued to or retained by such holders in respect of securities of any other party to the Merger;
(ii) any consolidation, merger, plan of share exchange or other transaction involving the Company as a result of which Parent does not continue to hold, directly or indirectly. at least 50% of the outstanding securities of the Company ordinarily having the right to vote for the election of directors; or
4
(iii) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent or the Company;
(b) At any time during a period of two consecutive years, individuals who at the beginning of such period constituted Parents Board of Directors (Incumbent Directors) shall cease for any reason to constitute at least a majority thereof; provided, however, that the term Incumbent Director shall also include each new director elected during such two-year period whose nomination or election was approved by two-thirds of the Incumbent Directors then in office; or
(c) Any person (as such term is used in Section 14(d) of the Securities Exchange Act of 1934, other than Parent or any employee benefit plan sponsored by Parent) shall, as a result of a tender or exchange offer, open market purchases or privately negotiated purchases from anyone other than Parent, have become the beneficial owner (within the meaning of Rule 13d-3 under the Securities Exchange Act of 1934), directly or indirectly, of Voting Securities representing twenty percent (20%) or more of the combined voting power of the then outstanding Voting Securities.
AMENDMENTS AND TERMINATION
The Board has the power to terminate this Plan at any time or to amend this Plan at any time and in any manner that it may deem advisable.
IN WITNESS WHEREOF this Plan was duly amended effective as of October 1, 2018.
NORTHWEST NATURAL GAS COMPANY | ||
By: | /s/ DAVID H. ANDERSON | |
David H. Anderson, Chief Executive Officer |
5
Exhibit 10.9
NORTHWEST NATURAL GAS COMPANY
SUPPLEMENTAL TRUST
EFFECTIVE JANUARY 1, 2005
RESTATED AS OF OCTOBER 1, 2018
NORTHWEST NATURAL GAS COMPANY One Pacific Square 220 N.W. Second Avenue Portland, Oregon 97209 |
Company | |
WELLS FARGO BANK, NATIONAL ASSOCIATION Wells Fargo Institutional Retirement and Trust 100 North Main Street Winston-Salem, North Carolina 27101 |
Trustee |
TABLE OF CONTENTS
1 | ||||
Section 2. Payments to Plan Participants and Their Beneficiaries. |
2 | |||
Section 3. Trustee Responsibility Regarding Payments to Trust Beneficiary when Company Is Insolvent. |
3 | |||
4 | ||||
4 | ||||
6 | ||||
6 | ||||
7 | ||||
7 | ||||
8 | ||||
8 | ||||
9 | ||||
9 |
NORTHWEST NATURAL GAS COMPANY
SUPPLEMENTAL TRUST
EFFECTIVE JANUARY 1, 2005
RESTATED AS OF OCTOBER 1, 2018
NORTHWEST NATURAL GAS COMPANY One Pacific Square 220 N.W. Second Avenue Portland, Oregon 97209 |
Company |
WELLS FARGO BANK, NATIONAL ASSOCIATION Wells Fargo Institutional Retirement and Trust 100 North Main Street Winston-Salem, North Carolina 27101 |
Trustee |
The Company has adopted the nonqualified deferred compensation plans listed in Appendix A (the Plans). The parties established this trust (the Trust) effective as of January 1, 2005 pursuant to a Trust Agreement dated as of that date. The purpose of the Trust is to give Plan participants greater security by placing assets in trust for use only to pay benefits or, if the Company becomes Insolvent (as herein defined), to pay creditors. The Trust is intended to constitute an unfunded arrangement that shall not affect the status of the Plans as unfunded plans maintained for the purpose of providing deferred compensation for a select group of management or highly compensated employees for purposes of Title I of the Employee Retirement Income Security Act of 1974.
Effective October 1, 2018, the Company became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Company common stock became holders of Parent common stock. To make appropriate changes to the Trust in relation to the foregoing corporate transaction, the Company and the Trustee now hereby amend and restate the Trust effective as of October 1, 2018 on the following terms:
Section 1. Establishment of Trust
(a) The Trust was established effective as of January 1, 2005, at which time the Company deposited with the Trustee in trust shares of Northwest Natural Gas Company common stock (which have since been converted into shares of Parent common stock), which shares became the principal of the Trust and shall be held, administered and disposed of by the Trustee as provided in this Trust Agreement.
(b) The Trust shall be irrevocable.
(c) The Trust is intended to be a grantor trust, of which the Company is the grantor, within the meaning of subpart E, part I, subchapter J, chapter 1, subtitle A of the Internal Revenue Code of 1986, as amended, and shall be construed accordingly.
(d) The principal of the Trust, and any earnings thereon shall be held separate and apart from other funds of the Company and shall be used exclusively for the uses and purposes of Plan participants and general creditors as herein set forth. Plan participants and their beneficiaries shall have no preferred claim on, or any beneficial ownership interest in, any assets of the Trust. Any rights created under the Plans and this Trust document shall be mere unsecured contractual rights of Plan participants and their beneficiaries against the Company. Any assets held by the Trust will be subject to the claims of the Companys general creditors under federal and state law in the event of Insolvency, as defined in Section 3(a) herein.
(e) The Company, in its sole discretion, may at any time, or from time to time, make additional deposits of cash or other property in trust with the Trustee to augment the principal to be held, administered and disposed of by the Trustee as provided in this Trust Agreement. Neither the Trustee nor any Plan participant or beneficiary shall have any right to compel such additional deposits.
Section 2. Payments to Plan Participants and Their Beneficiaries.
(a) With respect to any benefit payments due to participants and beneficiaries under the Plans, the Company may make such payments and the Trustee shall, upon request of the Company either before or within 30 days after the payment date and upon receipt of evidence of such payments satisfactory to the Trustee, reimburse the Company from the Trust for such payments. Upon the direction of the Company, the Trustee shall pay benefits owed under a Plan. All such payments shall come from the applicable Subtrust (as defined in Section 5(a) hereof). If the principal of a Subtrust, and any earnings thereon, are not sufficient to make payments of benefits in accordance with the terms of the Plans, the Company shall make the balance of each such payment as it falls due. The Trustee shall notify the Company where principal and earnings are not sufficient. When the Company makes payments to participants and beneficiaries, the Company shall make any required income tax withholding and reporting, and shall pay amounts withheld to taxing authorities.
(b) Prior to a Change in Control (as defined in Section 13(d) hereof), the entitlement of a Plan participant or his or her beneficiaries to benefits under the Plans shall be determined by the Company or such party as it shall designate under the Plans, and any claim for such benefits shall be considered and reviewed under the procedures set out in the Plans.
(c) Upon a Change in Control, the Company shall deliver to the Trustee a schedule (the Payment Schedule) that indicates the amounts payable in respect of each Plan participant (and his or her beneficiaries), that provides a formula or other instructions acceptable to the Trustee for determining the amounts so payable, the form in which such amount is to be paid (as provided for or available under the Plans), and the time of commencement for payment of such amounts. After the Change in Control, the Trustee shall make payments upon application by the Plan participants and their beneficiaries from the applicable Subtrust in accordance with such Payment Schedule. The Trustee shall make provision for the reporting and withholding of any
2
federal, state or local taxes that may be required to be withheld with respect to the payment of benefits pursuant to the terms of the Plans and shall pay amounts withheld to the appropriate taxing authorities or determine that such amounts have been reported, withheld and paid by the Company. After the occurrence of a Change in Control, a participant or beneficiary may apply for payment of a Plan benefit by the Company under the procedures for benefit claims provided in the Plan or may apply for payment by the Trustee in accordance with the Payment Schedule.
Section 3. Trustee Responsibility Regarding Payments to Trust Beneficiary when Company Is Insolvent.
(a) The Trustee shall cease payment of benefits to Plan participants and their beneficiaries if the Company is Insolvent. The Company shall be considered Insolvent for purposes of this Trust Agreement if:
(1) the Company is unable to pay its debts as they become due, or
(2) the Company is subject to a pending proceeding as a debtor under the United States Bankruptcy Code.
(b) At all times during the continuance of this Trust, as provided in Section 1(d) hereof, the principal and income of the Trust shall be subject to claims of general creditors of the Company under federal and state law as set forth below.
(1) The Board of Directors and the Chief Executive Officer of the Company shall have the duty to inform the Trustee in writing of the Companys Insolvency. If a person claiming to be a creditor of the Company alleges in writing to the Trustee that the Company has become Insolvent, the Trustee shall determine whether the Company is Insolvent and, pending such determination, the Trustee shall discontinue payment of benefits to Plan participants or their beneficiaries.
(2) Unless the Trustee has actual knowledge of the Companys Insolvency, or has received notice from the Company or a person claiming to be a creditor alleging that the Company is Insolvent, the Trustee shall have no duty to inquire whether the Company is Insolvent. The Trustee may in all events rely on such evidence concerning the Companys solvency as may be furnished to the Trustee and that provides the Trustee with a reasonable basis for making a determination concerning the Companys solvency.
(3) If at any time the Trustee has determined that the Company is Insolvent, the Trustee shall discontinue payments to Plan participants or their beneficiaries and shall hold the assets of the Trust for the benefit of the Companys general creditors. Nothing in this Trust Agreement shall in any way diminish any rights of Plan participants or their beneficiaries to pursue their rights as general creditors of the Company with respect to benefits due under the Plans or otherwise.
(4) The Trustee shall resume the payment of benefits to Plan participants or their beneficiaries in accordance with Section 2 of the Trust Agreement only after the Trustee has determined that the Company is not Insolvent (or is no longer Insolvent).
3
(c) Provided that there are sufficient assets, if the Trustee discontinues the payment of benefits from the Trust pursuant to Section 3(b) hereof and subsequently resumes such payments, the first payment following such discontinuance shall include the aggregate amount of all payments due to Plan participants or their beneficiaries under the terms of the Plans for the period of such discontinuance, less the aggregate amount of any payments made to Plan participants or their beneficiaries by the Company in lieu of the payments provided for hereunder during any such period of discontinuance.
Section 4. Payments to Company.
(a) Except as provided in Sections 2(a), 3, and 4(b) hereof, after the Trust has become irrevocable, the Company shall have no right or power to direct the Trustee to return to the Company or to divert to others any of the Trust assets before all benefits have been paid to Plan participants and their beneficiaries pursuant to the terms of the Plans and all fees and expenses of this Trust have been paid.
(b) In the event any Subtrust holds Excess Assets, the Company may direct the Trustee to return part or all of the Excess Assets to the Company. Excess Assets are assets of the Subtrust exceeding 125 percent of the present value of all the benefits owed to participants and beneficiaries under the Plan funded through that Subtrust. For purposes of this 4(b), the present value of benefits owed to participants and beneficiaries under a Plan with individual accounts shall be the total value of those accounts. The present value of benefits owed to participants and beneficiaries under a Plan without individual accounts shall be calculated on the basis of assumptions with respect to interest, mortality, and other factors selected by the actuarial firm engaged by the Company from time to time to provide valuations of the Plan for financial reporting purposes. After a Change in Control, the assumptions shall continue to be selected by the actuarial firm engaged at the time of such Change in Control, even though the Company engages a different actuarial firm for subsequent work.
Section 5. Investment Authority.
(a) Contributions to the Trust shall be designated by the Company to one of the Subtrusts described in (1), (2), and (3) below. A Subtrust shall be accounted for as a separate portion of the Trust assets, and shall include earnings thereon. Assets of different Subtrusts may be commingled for investment as long as the value held for each Subtrust is accounted for. Assets generally may not be transferred among Subtrusts, except as follows. Assets in a Subtrust for benefits described in (3) shall be transferred to a Subtrust for benefits described in (2) to correspond to transfers by participants between investment alternatives under the Plans upon direction from the Company prior to a Change in Control or by action of the Trustee without direction after a Change in Control. The Subtrusts are established to fund:
(1) Benefits owed under Plans that do not have individual accounts.
(2) Benefits payable in Parent common stock under Plans that have individual accounts.
4
(3) Benefits not described in (2) that are owed under Plans that have individual accounts.
Upon a Change in Control, a new separate Subtrust for each category of benefit described in (1), (2), and (3) shall be established for participants who are not covered by the Plans at the time of the Change in Control and their beneficiaries. The new Subtrust shall hold only contributions designated to it by the Company or transferred from a parallel new Subtrust under this Section 5(a), and earnings thereon.
(b) Prior to a Change in Control, the Company shall have the right, subject to this Section 5(b), to direct the Trustee with respect to investments.
(1) The Company may at any time direct the Trustee to segregate all or a portion of any Subtrust in a separate investment account or accounts and may appoint one or more investment managers and/or an investment committee established by the Company to direct the investment and reinvestment of each such investment account or accounts. In such event, the Company shall notify the Trustee of the appointment of each such investment manager and/or investment committee. No such investment manager shall be related, directly or indirectly, to the Company, but members of the investment committee may be employees of the Company.
(2) Thereafter (until a Change in Control), the Trustee shall make every sale or investment with respect to such investment account as directed in writing by the investment manager or investment committee. It shall be the duty of the Trustee to act strictly in accordance with each direction. The Trustee shall be under no duty to question any such direction of the investment manager or investment committee, to review any securities or other property held in such investment account or accounts acquired by it pursuant to such directions or to make any recommendations to the investment managers or investment committee with respect to such securities or other property.
(3) Notwithstanding the foregoing, the Trustee, without obtaining prior approval or direction from an investment manager or investment committee, shall invest cash balances held by it from time to time in short term cash equivalents including, but not limited to, through the medium of any short term common, collective or commingled trust fund established and maintained by the Trustee subject to the instrument establishing such trust fund, U.S. Treasury Bills, commercial paper (including such forms of commercial paper as may be available through the Trustees Trust Department), certificates of deposit (including certificates issued by the Trustee in its separate corporate capacity), and similar type securities, with a maturity not to exceed one year; and, furthermore, sell such short term investments as may be necessary to carry out the instructions of an investment manager or investment committee regarding more permanent type investments and directed distributions.
(4) The Trustee shall neither be liable nor responsible for any loss resulting to the Trust assets by reason of any sale or purchase of an investment directed by an investment manager or investment committee nor by reason of the failure to take any action with respect to any investment which was acquired pursuant to any such direction in the absence of further directions of such investment manager or investment committee.
5
(c) Following a Change in Control, the Trustee shall have the sole and absolute discretion in the management of the Trust assets. In investing the Trust assets, the Trustee shall consider:
(1) the needs of the Plans;
(2) the need for matching of the Trust assets with the liabilities of the Plans; and
(3) the duty of the Trustee to act solely in the best interests of the participants and their beneficiaries.
(d) The Trustee shall have the right, in its sole discretion, to delegate its investment responsibility to an investment manager who may be an affiliate of the Trustee. In the event the Trustee shall exercise this right, the Trustee shall remain, at all times responsible for the acts of an investment manager. The Trustee shall have the right to purchase an insurance policy or an annuity to fund the benefits of the Plans.
(e) The Company shall have the right at any time, and from time to time in its sole discretion, to substitute assets (other than securities issued by the Trustee or the Company) of equal fair market value for any asset held by the Trust. This right is exercisable by the Company in a nonfiduciary capacity without the approval or consent of any person in a fiduciary capacity; provided, however, that, following a Change in Control, no such substitution shall be permitted unless the Trustee determines that the fair market values of the substituted assets are equal.
Section 6. Disposition of Income.
During the term of the Trust, all income received by the Trust, net of expenses and taxes, shall be accumulated and reinvested.
Section 7. Accounting by Trustee.
The Trustee shall keep accurate and detailed records of all investments, receipts, disbursements, and all other transactions required to be made, including such specific records as shall be agreed upon in writing between the Company and the Trustee. Within 45 days following the close of each calendar year and within 45 days after the removal or resignation of the Trustee, the Trustee shall deliver to the Company a written account of its administration of the Trust during such year or during the period from the close of the last preceding year to the date of such removal or resignation, setting forth all investments, receipts, disbursements and other transactions effected by it, including a description of all securities and investments purchased and sold with the cost or net proceeds of such purchases or sales (accrued interest paid or receivable being shown separately), and showing all cash, securities and other property held in the Trust at the end of such year or as of the date of such removal or resignation, as the case may be.
6
Section 8. Responsibility of Trustee.
(a) The Trustee shall act with the care, skill, prudence and diligence under the circumstances then prevailing that a prudent person acting in like capacity and familiar with such matters would use in the conduct of an enterprise of a like character and with like aims, provided, however, that the Trustee shall incur no liability to any person for any action taken pursuant to a direction, request or approval given by the Company which is contemplated by, and in conformity with, the terms of the Plans or this Trust and is given in writing by the Company. In the event of a dispute between the Company and a party, the Trustee may apply to a court of competent jurisdiction to resolve the dispute .
(b) If the Trustee undertakes or defends any litigation arising in connection with this Trust or to protect a participants or beneficiarys rights under the Plans, the Company agrees to indemnify the Trustee against the Trustees costs, reasonable expenses and liabilities (including, without limitation, attorneys fees and expenses) relating thereto and to be primarily liable for such payments. If the Company does not pay such costs, expenses and liabilities in a reasonably timely manner, the Trustee may obtain payment from the Trust.
(c) Prior to a Change in Control, the Trustee may consult with legal counsel (who may also be counsel for the Company generally) with respect to any of its duties or obligations hereunder. Following a Change in Control, the Trustee shall select independent legal counsel and may consult with counsel or other persons with respect to its duties and with respect to the rights of participants or their beneficiaries under the Plans.
(d) The Trustee may hire agents, accountants, actuaries, investment advisors, financial consultants or other professionals to assist it in performing any of its duties or obligations hereunder and may rely on any determinations made by such agents and information provided to it by the Company.
(e) The Trustee shall have, without exclusion, all powers conferred on the Trustee by applicable law, unless expressly provided otherwise herein, provided, however, that if an insurance policy is held as an asset of the Trust, the Trustee shall have no power prior to a Change in Control to name a beneficiary of the policy other than the Trust, to assign the policy (as distinct from conversion of the policy to a different form) other than to a successor Trustee, or to loan to any person the proceeds of any borrowing against such policy.
(f) Notwithstanding any powers granted to the Trustee pursuant to this Trust Agreement or to applicable law, the Trustee shall not have any power that could give this Trust the objective of carrying on a business and dividing the gains therefrom, within the meaning of section 301.7701-2 of the Procedure and Administrative Regulations promulgated pursuant to the Internal Revenue Code.
Section 9. Compensation and Expenses of Trustee.
The Trustee shall be reimbursed for all expenses and shall be paid a reasonable fee fixed by it from time to time. No increase in the fee shall be effective before 90 days after the Trustee
7
gives notice to the Company of the increase. The Company shall pay the Trustees fees and expenses. If not so paid, the Trustee shall take payment of the fees and expenses from the Trust assets, which shall be charged to the Subtrusts in proportion to the assets held in each. The Company shall reimburse the Trust for any fees and expenses paid out of it.
Section 10. Resignation and Removal of Trustee.
(a) Prior to a Change in Control, the Trustee may resign at any time by written notice to the Company, which shall be effective 60 days after receipt of such notice unless the Company and the Trustee agree otherwise. After a Change in Control, the Trustee may resign only after the appointment of a successor Trustee.
(b) The Trustee may be removed by the Company on 60 days notice or upon shorter notice accepted by the Trustee prior to a Change in Control. After a Change in Control, the Trustee may only be removed by the Company with written consent from the number of participants described in Section 12(a)(1).
(c) If the Trustee seeks to resign or is removed after a Change in Control, a successor Trustee that qualifies under Section 11(a) shall be selected by one of the following:
(1) The Trustee;
(2) The Company, if written consent for the removal was given by the number of participants described in Section 12(a)(1); or
(3) Upon Trustee application, by a court of competent jurisdiction.
(d) Upon resignation or removal of the Trustee and appointment of a successor Trustee, all assets shall subsequently be transferred to the successor Trustee. The transfer shall be completed within 60 days after receipt of notice of resignation, removal or transfer, unless the Company extends the time limit.
(e) If the Trustee resigns or is removed before any Change in Control, the Company shall appoint a successor in accordance with Section 11 hereof, by the effective date of resignation or removal. If no such appointment has been made, the Trustee may apply to a court of competent jurisdiction for appointment of a successor or for instructions. All expenses of the Trustee in connection with the proceeding shall be allowed as administrative expenses of the Trust.
Section 11. Appointment of Successor.
(a) Any third party, such as a bank trust department or other party that may be granted corporate trustee powers under state law and that has total assets in excess of $50 million, may be appointed as a successor to replace the Trustee upon resignation or removal. The appointment shall be effective when accepted in writing by the new Trustee, who shall have all of the rights and powers of the former Trustee, including ownership rights in the Trust assets. The former Trustee shall execute any instrument necessary or reasonably requested by the Company or the successor Trustee to evidence the transfer.
8
(b) The successor trustee need not examine the records and acts of any prior Trustee and may retain or dispose of existing Trust assets, subject to Sections 7 and 8 hereof. The successor Trustee shall not be responsible for and the Company shall indemnify and defend the successor Trustee from any claim or liability resulting from any action or inaction of any prior Trustee or from any other past event, or any condition existing at the time it becomes successor Trustee.
Section 12. Amendment or Termination.
(a) This Trust Agreement may be amended by a written instrument executed by the Trustee and the Company in accordance with any of the following:
(1) A written consent to the amendment is given by participants who constitute a majority in number of all the participants in the Plans and who are owed at least two-thirds of the present value of the accrued benefits under the Plans.
(2) The amendment will not have a material adverse effect on the rights of any participant in the Plans.
(3) The amendment is necessary to comply with any law, regulation, or other legal requirement.
Notwithstanding the foregoing, no such amendment shall conflict with the terms of the Plans or shall make the Trust revocable after it has become irrevocable in accordance with Section 1(b) hereof.
(b) The Trust shall not terminate until the date on which Plan participants and their beneficiaries are no longer entitled to benefits pursuant to the terms of the Plans. Upon termination of the Trust, any assets remaining in the Trust shall be returned to the Company after all fees and expenses of the Trust have been paid.
(c) Upon written approval of all participants and beneficiaries entitled to payment of benefits owed from a Subtrust, the Company may terminate that Subtrust prior to the time all benefits owed from the Subtrust have been paid and the assets of that Subtrust shall be returned to the Company.
(a) Any provision of this Trust Agreement prohibited by law shall be ineffective to the extent of any such prohibition, without invalidating the remaining provisions hereof.
(b) Benefits payable to Plan participants and their beneficiaries under this Trust Agreement may not be anticipated, assigned (either at law or in equity), alienated, pledged, encumbered or subjected to attachment, garnishment, levy, execution or other legal or equitable process.
9
(c) This Trust Agreement shall be governed by and construed in accordance with the laws of Oregon.
(d) For purposes of this Trust, Change in Control shall mean the occurrence of any of the following events:
(1) The consummation of:
(A) any consolidation, merger or plan of share exchange involving Parent (a Merger) as a result of which the holders of outstanding securities of Parent ordinarily having the right to vote for the election of directors (Voting Securities) immediately prior to the Merger do not continue to hold at least 50% of the combined voting power of the outstanding Voting Securities of the surviving corporation or a parent corporation of the surviving corporation immediately after the Merger, disregarding any Voting Securities issued to or retained by such holders in respect of securities of any other party to the Merger;
(B) any consolidation, merger, plan of share exchange or other transaction involving the Company as a result of which Parent does not continue to hold, directly or indirectly. at least 50% of the outstanding securities of the Company ordinarily having the right to vote for the election of directors; or
(C) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent or the Company;
(2) At any time during a period of two consecutive years, individuals who at the beginning of such period constituted the board of directors of Parent (Incumbent Directors) shall cease for any reason to constitute at least a majority thereof; provided, however, that the term Incumbent Director shall also include each new director elected during such two-year period whose nomination or election was approved by two-thirds of the Incumbent Directors then in office; or
(3) Any Person (as hereinafter defined) shall, as a result of a tender or exchange offer, open market purchases or privately negotiated purchases from anyone other than Parent, have become the beneficial owner (within the meaning of Rule 13d-3 under the Securities Exchange Act of 1934 (the Exchange Act)), directly or indirectly, of Voting Securities representing 20 percent or more of the combined voting power of the then outstanding Voting Securities. Person shall mean and include any individual, corporation, partnership, group, association or other person, as such term is used in Section 14(d) of the Exchange Act, other than Parent or any employee benefit plan sponsored by the Company or Parent.
10
NORTHWEST NATURAL GAS COMPANY |
WELLS FARGO BANK, NATIONAL ASSOCIATION |
|||||||
By: | /s/ DAVID H. ANDERSON |
|
|
|
||||
By: | /s/ Alan C. Frazier | |||||||
Its: | Chief Executive Officer | Its: | Senior Vice President |
Date Signed: October 1, 2018 | Date Signed: | September 27, 2018 |
APPENDIX A
List of Plans covered by Northwest Natural Gas Company Supplemental Trust as of January 1, 2005:
Northwest Natural Gas Company Deferred Compensation Plan for Directors and Executives
Northwest Natural Gas Company Supplemental Executive Retirement Plan
11
Exhibit 10.10
NORTHWEST NATURAL GAS COMPANY
UMBRELLA TRUST FOR EXECUTIVES
Effective January 1, 1988
Restated as of October 1, 2018
NORTHWEST NATURAL GAS COMPANY One Pacific Square 220 N.W. 2nd Portland, Oregon 97209 |
Company | |
WELLS FARGO BANK, NATIONAL ASSOCIATION Wells Fargo Institutional Retirement and Trust 100 North Main Street Winston-Salem, North Carolina 27101 |
Trustee |
TABLE OF CONTENTS
Page | ||||||||
Preamble | ||||||||
ARTICLE I Effective Date; Duration | 2 | |||||||
1.01 | Effective Date | 2 | ||||||
1.02 | Duration | 2 | ||||||
1.03 | Revocability | 3 | ||||||
1.04 | Change in Control | 3 | ||||||
ARTICLE II Trust Fund | 5 | |||||||
2.01 | Contributions | 5 | ||||||
2.02 | Investments | 6 | ||||||
2.03 | Recapture of Excess Assets | 9 | ||||||
2.04 | Subtrusts | 9 | ||||||
2.05 | Substitution of Other Property | 9 | ||||||
2.06 | Administrative Powers of Trustee | 10 | ||||||
ARTICLE III Administration | 13 | |||||||
3.01 | Committee | 13 | ||||||
3.02 | Payment of Benefits | 13 | ||||||
3.03 | Records | 14 | ||||||
3.04 | Accountings | 14 | ||||||
3.05 | Expenses and Fees | 15 | ||||||
ARTICLE IV Liability | 15 | |||||||
4.01 | Indemnity | 15 | ||||||
4.02 | Bonding | 15 | ||||||
ARTICLE V Insolvency | 15 | |||||||
5.01 | Determination of Insolvency | 15 | ||||||
5.02 | Insolvency Administration | 16 | ||||||
5.03 | Termination of Insolvency Administration | 17 | ||||||
5.04 | Creditors Claims During Solvency | 17 | ||||||
ARTICLE VI Successor Trustees | 17 | |||||||
6.01 | Resignation and Removal | 17 | ||||||
6.02 | Appointment of Successor | 18 | ||||||
6.03 | Accountings; Continuity | 18 |
i
TABLE OF CONTENTS
(Continued)
Page | ||||||||
ARTICLE VII General Provisions | 18 | |||||||
7.01 | Interests Not Assignable | 18 | ||||||
7.02 | Amendment | 18 | ||||||
7.03 | Applicable Law | 19 | ||||||
7.04 | Agreement Binding on All Parties | 19 | ||||||
7.05 | Notices and Directions | 19 | ||||||
7.06 | No Implied Duties | 19 |
EXHIBIT A
ii
INDEX OF TERMS
TERM |
PROVISION |
PAGE |
||
Acquiror Stock | 2.02-3 | 7 | ||
Act | 1.04-2(c) | 4 | ||
Board | 1.02-3 | 2 | ||
Cash Benefits | 2.01-1 | 5 | ||
Change in Control | 1.04-2 | 4 | ||
Code | 1.02-3 | 2 | ||
Committee | Preamble | 1 | ||
Company | Heading | 1 | ||
Contract(s) | 2.02-1 | 6 | ||
Corporate Transaction | 1.04-3 | 4 | ||
EDCP | Preamble | 2 | ||
ERISA Funding | 1.02-4 | 3 | ||
ESRIP | Preamble | 2 | ||
Excess Assets | 2.03-2 | 9 | ||
Experts | 2.06-2 | 11 | ||
Incumbent Directors | 1.04-2(b) | 3 | ||
Insolvency Administration | 5.01-3 | 16 | ||
Insolvent | 5.01-1 | 15 | ||
Insurer | 2.02-1 | 6 | ||
Merger | 1.04-2(a) | 4 | ||
Parent | Preamble | 1 | ||
Parent Common Stock | Preamble | 1 | ||
Plans | Preamble | 1 | ||
Potential Change In Control | 2.01-3 | 5 | ||
Solvency | 5.04-2 | 17 | ||
Subtrusts | 2.04 | 9 | ||
Tax Funding | 1.02-5 | 3 | ||
Triggering Event | 2.01-3 | 5 | ||
Trustee | Heading | 1 | ||
Voting Securities | 1.04-2(a) | 4 | ||
Written Consent of Participants | 1.02-6 | 3 |
iii
NORTHWEST NATURAL GAS COMPANY
UMBRELLA TRUST FOR EXECUTIVES
Effective January 1, 1988
Restated as of October 1, 2018
NORTHWEST NATURAL GAS COMPANY One Pacific Square 220 N.W. 2nd Portland, Oregon 97209 |
Company | |
WELLS FARGO BANK, NATIONAL ASSOCIATION Wells Fargo Institutional Retirement and Trust 100 North Main Street Winston-Salem, North Carolina 27101 |
Trustee |
The Company has adopted the following plans (the Plans) for the benefit of eligible executive employees of the Company and its affiliates:
Northwest Natural Gas Executive Deferred Compensation Plan (EDCP)
Northwest Natural Gas Executive Supplemental Retirement Income Plan (ESRIP)
The Plans are administered by an administrative committee (the Committee) appointed by the Company. If the Plans are administered by more than one Committee at any time, references in this Trust Agreement to the Committee which relate to a particular Plan shall refer to the Committee which administers that Plan, and, if the reference does not relate to a particular Plan, shall refer to all of such Committees. The purpose of this trust is to give Plan participants greater security by placing assets in trust for use only to pay benefits or, if the Company becomes insolvent, to pay creditors. The trust is intended to be a grantor trust, the income of which is taxable to the Company. No contribution to or income of the trust is to be taxable to Plan participants until benefits are distributed to them.
The Company and the original trustee of this trust established this trust effective as of January 1, 1988 pursuant to a Trust Agreement dated as of that date. The Company and the Trustee restated this trust effective as of January 1, 2001, amended it effective as of February 27, 2003 pursuant to an Amendment No. 1 dated as of that date and amended it again effective as of February 24, 2005 pursuant to an Amendment No. 2 dated as of that date. The Company and the Trustee amended and restated this trust effective as of December 15, 2005.
1
Effective October 1, 2018, the Company became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Company common stock became holders of Parent common stock (Parent Common Stock). To make appropriate changes to the Trust in relation to the foregoing corporate transaction, the Company and the Trustee now hereby amend and restate the Trust effective as of October 1, 2018 on the following terms:
Effective Date; Duration
This trust shall be effective January 1, 1988. The trust year shall coincide with the Companys fiscal year, which is the calendar year.
1.02-1 This trust shall continue in effect until all the assets of the trust fund are exhausted through distribution of benefits to participants, reimbursement of benefits paid by the Company pursuant to Section 3.02-5, payment to general creditors in the event of insolvency, payment of fees and expenses of the Trustee, and return of remaining funding of a Subtrust pursuant to 1.02-2.
1.02-2 Except as provided in 1.03, the trust shall be irrevocable with respect to amounts contributed to it for a Plan until all benefit rights covered by the Subtrust for that Plan are satisfied. The Trustee shall then return to the Company any assets remaining in the Subtrust for that Plan.
1.02-3 If the existence of this trust is held to be ERISA Funding or Tax Funding by a federal court and appeals from that holding are no longer timely or have been exhausted, this trust shall terminate. The Board of Directors of the Company (the Board) may also terminate this trust if it determines, based on an opinion of legal counsel which is satisfactory to the Trustee, that either (i) judicial authority or the opinion of the U.S. Department of Labor, Treasury Department or Internal Revenue Service (as expressed in proposed or final regulations, advisory opinions or rulings, or similar administrative announcements) creates a significant risk that the trust will be held to be ERISA Funding or Tax Funding, or (ii) ERISA or the Internal Revenue Code (the Code) requires the trust to be amended in a way that creates a significant risk that the trust will be held to be ERISA Funding or Tax Funding, and failure to so amend the trust could subject the Company to material penalties. Upon such determination, the assets of each Subtrust remaining after payment of the Trustees fees and expenses shall be distributed as follows:
(a) Such assets shall be transferred to a new trust established by the Company which is not deemed to be ERISA Funding or Tax Funding, but which is similar in all other respects to this trust, if the Company determines that it is possible to establish such a trust.
(b) If the Company determines that it is not possible to establish the trust in (a) above, then the assets shall be distributed to the Company if the Written Consent of Participants, as defined in 1.02-6, is obtained for such distribution.
2
(c) If the Company determines that it is not possible to establish the trust in (a) above and the Written Consent of Participants is not obtained to distribute the assets to the Company, then the assets shall be allocated in proportion to the accrued and vested benefits of the participants and distributed to them in lump sums. Any assets remaining shall be distributed to the Company.
(d) Notwithstanding the foregoing, the Trustee shall distribute funds to a participant to the extent that a federal court has held that the interest of the participant in this trust is includible for federal income tax purposes in the gross income of the participant prior to actual payment of Plan benefits to the participant and appeals from that holding are no longer timely or have been exhausted. This provision shall also apply to any beneficiary of a participant.
1.02-4 This trust is ERISA Funding if it prevents any of the Plans from meeting the unfunded criterion of the exceptions to various requirements of Title I of the Employee Retirement Income Security Act of 1974 (ERISA) for plans that are unfunded and maintained primarily for the purpose of providing deferred compensation for a select group of management or highly compensated employees.
1.02-5 This trust is Tax Funding if it causes the interest of a participant in this trust to be includible for federal income tax purposes in the gross income of the participant prior to actual payment of Plan benefits to the participant.
1.02-6 Written Consent of Participants means, for the purposes of this trust, consent in writing by participants who (i) are a majority in number and (ii) have at least sixty-six and two-thirds percent (66-2/3%) in value of the accrued benefits of all participants in the Plans which are subject to this trust on the date of such consent.
1.03-1 This trust shall become irrevocable upon the issuance by the Internal Revenue Service of a private letter ruling establishing that its existence and ownership of assets do not cause the benefit rights of participants under the Plans to be taxable currently. If such a ruling is denied or if the Internal Revenue Service declines to issue such a ruling, the Company may revoke the trust and take possession of all assets held by the Trustee for the trust.
1.03-2 Notwithstanding the provisions of 1.03-1, if any of the events described in 2.01-4 has occurred, the Company may declare the trust to be irrevocable.
1.04-1 On a Change in Control described in 1.04-2, the trust assets shall be held for participants who had benefit rights under the Plans before the Change in Control occurred. If the Company makes contributions for benefits owed to new participants under a Plan following a Change in Control, such contributions and any insurance contracts or other assets purchased with them shall be held in a new Subtrust separate from the existing Subtrust for previous participants. The existing Subtrust shall cover all the benefits provided by the Plan for a previous participant, including benefits accrued after the Change in Control.
3
1.04-2 A Change in Control means the occurrence of any of the following events:
(a) The consummation of:
(i) any consolidation, merger or plan of share exchange involving Parent (a Merger) as a result of which the holders of outstanding securities of Parent ordinarily having the right to vote for the election of directors (Voting Securities) immediately prior to the Merger do not continue to hold at least 50% of the combined voting power of the outstanding Voting Securities of the surviving corporation or a parent corporation of the surviving corporation immediately after the Merger, disregarding any Voting Securities issued to or retained by such holders in respect of securities of any other party to the Merger;
(ii) any consolidation, merger, plan of share exchange or other transaction involving the Company as a result of which Parent does not continue to hold, directly or indirectly. at least 50% of the outstanding securities of the Company ordinarily having the right to vote for the election of directors; or
(iii) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent or the Company;
(b) At any time during a period of two consecutive years, individuals who at the beginning of such period constituted the board of directors of Parent (Incumbent Directors) shall cease for any reason to constitute at least a majority thereof; provided, however, that the term Incumbent Director shall also include each new director elected during such two-year period whose nomination or election was approved by two-thirds of the Incumbent Directors then in office; or
(c) Any person (as such term is used in Section 14(d) of the Securities Exchange Act of 1934 (the Act), other than Parent or the Company or any employee benefit plan sponsored by Parent or the Company) shall, as a result of a tender or exchange offer, open market purchases or privately negotiated purchases from anyone other than Parent, have become the beneficial owner (within the meaning of Rule 13d-3 under the Act), directly or indirectly, of Voting Securities representing twenty percent (20%) or more of the combined voting power of the then outstanding Voting Securities.
1.04-3 Corporate Transaction means any of the following:
(a) any consolidation, merger or plan of share exchange involving Parent pursuant to which shares of Parent Common Stock would be converted into cash, securities or other property; or
(b) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent.
4
Trust Fund
2.01-1 The Company shall contribute to the trust such amounts as the Committee shall reasonably decide are necessary to provide for all benefits payable under the Plans in cash (Cash Benefits). The time of payment of such contributions shall be decided by the Committee, except as provided in 2.01-3.
2.01-2 If, pursuant to an election by a participant in the EDCP, shares of Parent Common Stock awarded to the participant under the Companys Long Term Incentive Plan are deferred under the EDCP into the participants Stock Account (as defined in the EDCP), the Company shall cause the Parent Common Stock subject to such deferral to be transferred to the Trustee as a contribution to this trust. If, pursuant to an election by a participant in the EDCP, Cash Compensation, Cash LTIP Compensation or Matching Contributions (all as defined in the EDCP) are deferred under the EDCP into the participants Stock Account (as defined in the EDCP), the amount of such Cash Compensation, Cash LTIP Compensation and/or Matching Contributions deferred to the participants Stock Account shall be contributed by the Company to the trust as soon as practicable after the time that such amount is credited under the EDCP to the participants Stock Account.
2.01-3 The Company shall, upon the occurrence of any of the events described in 2.01-4 (Triggering Event) and annually thereafter if the Triggering Event results in a Change in Control, contribute to the trust the sum of the following:
(a) The present value of the remaining premiums and the interest on any policy loan on insurance contracts held in the trust.
(b) The amount by which the present value of all Cash Benefits payable under the Plans exceeds the value of all trust assets other than those required under 2.02-2 or 2.02-3 to be invested in Parent Common Stock or Acquiror Stock. Each participants Cash Benefit for purposes of calculating present value shall be the highest Cash Benefit the participant would have under the Plan within the 24 months following the Triggering Event, assuming that no changes are made in the participants level of income or deferral, that employment continues for 24 months at the same rate of compensation, and that the participant receives any benefit enhancement provided by the Plans upon a Change in Control. The insurance contracts shall be valued at cash surrender value, and other assets of the trust shall be valued at their fair market value.
(c) A reasonable estimate provided by the Trustee of its fees due over the remaining duration of the trust.
Any contribution to the trust under 2.01-3 due to a Triggering Event shall be returned to the Company one year after delivery of such contribution to the Trustee unless a Change in Control shall have occurred during such one-year period, if the Company requests
5
such return within forty-five days after such one-year period. If no such request is made within the forty-five day period, then, subject to 2.03-1, the contribution shall become a permanent part of the trust fund. The one-year period shall start over again in the event of and upon the date of any subsequent Potential Change in Control. A Potential Change in Control shall include the events described in 2.01-4(a) or (b).
2.01-4 The events referred to in 2.01-3 shall include the following:
(a) The Company becomes aware that preliminary or definitive copies of a proxy statement and information statement or other information have been filed with the Securities and Exchange Commission pursuant to Rule 14a-6, Rule 14c-5, or Rule 14f-1 under the Act relating to a Potential Change in Control of Parent.
(b) The delivery to Parent pursuant to Rule 14d-3 under the Act of a Tender Offer Statement relating to Voting Securities of Parent.
(c) The termination of any of the Plans by the Company or any amendment to any of the Plans which would reduce the accrued benefits currently provided for under any of such Plans.
(d) Failure by the Company to contribute, within 60 days of receipt of a written notice from the Trustee, the full amount of any insufficiency in trust assets that is required to pay any benefit that is payable upon a direction from the Committee pursuant to 3.02-2.
2.01-5 The calculations required under 2.01-3 shall be based on the actuarial assumptions set forth in the attached Exhibit A, which, prior to a Change in Control, may be revised by the Committee from time to time. For purposes of 2.01-3(a), the discount rate shall be the same as the rate applied to determine the present value of all Cash Benefits payable under the Plans.
2.01-6 The Trustee shall accept the contributions made by the Company and shall hold them as a trust fund for the payment of benefits under the Plans. The Trustee shall not be responsible for determining the required amount of contributions or for collecting any contribution not voluntarily paid. Contributions may be in cash or in kind.
2.02-1 Except as provided in 2.02-2 or 2.02-3, the trust fund may be invested in insurance contracts (Contracts). Such Contracts may be purchased by the Company and transferred to the Trustee as in-kind contributions or may be purchased by the Trustee with the proceeds of cash contributions. The purchase and holding of such Contracts shall be an investment directed by the Company, pursuant to 2.02-5. The Trustee shall have the power to exercise all rights, privileges, options and elections granted by or permitted under any Contract or under the rules of the insurance company (Insurer). Prior to the occurrence of any of the events referred to in 2.01-4, the exercise by the Trustee of any incidents of ownership under any Contract shall be subject to the direction of the Committee.
6
Notwithstanding anything contained herein to the contrary, neither the Company nor the Trustee shall be liable for the refusal of any Insurer to issue or change any Contract or Contracts or to take any other action requested by the Trustee; nor for the form, genuineness, validity, sufficiency or effect of any Contract or Contracts held in the trust; nor for the act of any person or persons that may render any such Contract or Contracts null and void; nor for failure of any Insurer to pay the proceeds of any such Contract or Contracts as and when the same shall become due and payable; nor for any delay in payment resulting from any provision contained in any such Contract or Contracts; nor for the fact that for any reason whatsoever (other than its own negligence or willful misconduct) any Contract or Contracts shall lapse or otherwise become uncollectible.
2.02-2 To the extent that contributions of Parent Common Stock are made to this trust under 2.01-2, the trust fund shall continue to be invested in such shares of Parent Common Stock. Any cash contributions made to this trust under 2.01-2 shall be invested by the Trustee in Parent Common Stock by purchasing Parent Common Stock in the public market as soon as practicable, with related brokerage commissions paid by the Company . All dividends received on Parent Common Stock held in the trust under this 2.02-2 shall be reinvested in Parent Common Stock pursuant to Parents Dividend Reinvestment and Direct Stock Purchase Plan. The purchase and holding of Parent Common Stock under this 2.02-2 shall be an investment directed by the Company, pursuant to 2.02-5.
2.02-3 Notwithstanding 2.02-2, following a Corporate Transaction, the trust fund shall no longer be invested in Parent Common Stock. Except as provided below, if Parent Common Stock is converted or exchanged in the Corporate Transaction in whole or in part for common stock of the acquiring company (Acquiror Stock), then (a) the trust fund shall continue to be invested in such shares of Acquiror Stock, (b) any cash contributions thereafter made to this trust under 2.01-2 shall be invested by the Trustee in Acquiror Stock by purchasing Acquiror Stock in the public market as soon as practicable, with related brokerage commissions paid by the Company, and (c) the purchase and holding of Acquiror Stock under this 2.02-3 shall be an investment directed by the Company, pursuant to 2.02-5. If a participant elects pursuant to Section 4.5(d) of the EDCP to transfer the amount credited in the participants Stock Account to the participants Cash Account, then the Trustee shall sell the number of shares of Acquiror Stock equal to the number of shares then credited to the participants Stock Account, in the public market as soon as practicable following the effectiveness of such election, with related brokerage commissions paid by the Company.
2.02-4 If the Trustee is required to invest cash contributions by purchasing Parent Common Stock or Acquiror Stock in the public market or is required to sell Parent Common Stock or Acquiror Stock in the public market, the following provisions shall apply:
(a) Purchases and sales of Parent Common Stock or Acquiror Stock shall be made on the date on which the Trustee receives from the Company in good order all information and documentation necessary to accurately effect such purchases and sales (or, in the case of purchases, the subsequent date on which the Trustee has received a wire transfer of the funds necessary to make such purchases). Purchases and sales of Parent Common Stock or Acquiror Stock shall be made on the open market on such day unless the following applies:
(i) The Trustee is unable to determine the number of shares required to be purchased or sold on such day; or
7
(ii) If the Trustee is unable to purchase or sell the total number of shares required to be purchased or sold on such day as a result of market conditions; or
(iii) If the Trustee is prohibited by the Securities and Exchange Commission, the New York Stock Exchange, or any other regulatory body from purchasing or selling any or all of the shares required to be purchased or sold on such day.
(b) In the event of the occurrence of the circumstances described in (i), (ii) or (iii) above, the Trustee shall purchase or sell such shares as soon as possible thereafter and shall determine the price of such purchases or sales to be the average purchase or sale price of all such shares purchased or sold. The Trustee may follow written directions from the Company to deviate from the above purchase procedures.
2.02-5 Except as otherwise required by 2.02-2 or 2.02-3, the Trustee shall invest the trust fund in accordance with written directions by the Committee. The Trustee shall act only as an administrative agent in carrying out the directed investment transactions and shall not be responsible for the investment decision. If a directed transaction violates the duty to diversify, to maintain liquidity or to meet any other investment standard under this trust or applicable law, the entire responsibility shall rest upon the Company. The Trustee shall be fully protected in acting upon or complying with any investment objectives, guidelines, restrictions or directions provided in accordance with this paragraph.
2.02-6 If the Trustee does not receive instructions from the Committee for the investment of part or all of the trust fund, the Trustee shall invest it in securities or other property in accordance with applicable law. Permissible investments shall include, but not be limited to, the following:
(a) Preferred or common stocks, notes, debentures, bonds or other securities.
(b) Mutual funds, money market funds, commercial paper, savings and loan accounts, certificates of deposit and savings accounts, including deposits bearing a reasonable rate of interest in the savings department of the Trustee.
(c) Real estate or mortgages.
2.02-7 The Company shall be responsible for filing appropriate registration forms and all other reports required under Federal or state securities laws with respect to the ownership by this trust of Parent Common Stock, including, without limitation, any reports required under Section 13 or 16 of the Act, and shall immediately notify the Trustee in writing of any requirement to stop purchases of Parent Common Stock pending the filing of any report. The Company shall be responsible for the registration of any Plan interests required under Federal or state securities laws.
8
2.03 Recapture of Excess Assets
2.03-1 In the event any Subtrust shall hold Excess Assets, the Committee, at its option, may direct the Trustee to return part or all of such Excess Assets to the Company.
2.03-2 Excess Assets are (a) assets of any Subtrust (other than those required under 2.02-2 or 2.02-3 to be invested in Parent Common Stock or Acquiror Stock) exceeding one hundred twenty-five percent (125%) of the present value of the Cash Benefits due participants in such Subtrust, (b) shares of Parent Common Stock required by 2.02-2 to be held in any Subtrust in excess of the number of shares of Parent Common Stock then credited to the Stock Accounts of all participants under the EDCP, and (c) shares of Acquiror Stock required by 2.02-3 to be held in any Subtrust in excess of the number of shares of Acquiror Stock then credited to the Stock Accounts of all participants under the EDCP.
2.03-3 The calculation required by 2.03-2 shall be based on the terms of the Plans and the actuarial assumptions set forth in Exhibit A. Before a Change in Control, the calculations shall be made by an actuary selected by the Company. After a Change in Control, the calculations shall be made by an actuary selected by the Trustee, provided the Committee may select the actuary with the Written Consent of Participants.
2.04-1 The Trustee shall establish a Subtrust for each Plan to which it shall credit contributions for that Plan. The account shall reflect an undivided interest in assets of the trust fund and shall not require any segregation of particular assets, except that an insurance contract covering benefits of a particular Plan shall be held in the Subtrust for that Plan and Parent Common Stock or Acquiror Stock covering benefits of a particular Plan shall be held in the Subtrust for that Plan.
2.04-2 The Trustee shall allocate investment earnings and losses of the trust fund among the Subtrusts in proportion to their balances, except that changes in the value of an insurance contract shall be allocated to the Subtrust for which it is held and changes in the value of, and dividends paid on, Parent Common Stock or Acquiror Stock shall be allocated to the Subtrust for which it is held. Payments to general creditors during Insolvency Administration under 5.02 shall be charged against the Subtrusts in proportion to their balances, except that the payment of benefits to a Plan participant as a general creditor shall be charged against the Subtrust for that Plan.
2.05 Substitution of Other Property
2.05-1 The Company shall have the power to reacquire part or all of the trust fund (other than fund assets required under 2.02-2 or 2.02-3 to be invested in Common Stock or Acquiror Stock) at any time, by substituting for it other property of equivalent value. Such power is exercisable in a nonfiduciary capacity.
2.05-2 The value of any insurance contracts reacquired under 2.05-1 shall be the present value of future projected cash flow of benefits payable under the Contract. The projection shall include death benefits based on reasonable mortality assumptions. The value of all other assets in the trust fund shall be at their fair market value. Values shall be determined by the Trustee.
9
2.06 Administrative Powers of Trustee
2.06-1 Subject in all respects to applicable provisions of this Trust Agreement and the Plans, the Trustee shall have the rights, powers and privileges of an absolute owner when dealing with property of the trust, including (without limiting the generality of the foregoing) the powers listed below:
(a) To sell, convey, transfer, exchange, partition, lease, and otherwise dispose of any of the assets of the trust at any time held by the Trustee under this Trust Agreement;
(b) To exercise any option, conversion privilege or subscription right given the Trustee as the owner of any security held in the trust; to vote any corporate stock, including Parent Common Stock or Acquiror Stock, either in person or by proxy, with or without power of substitution; to consent to or oppose any reorganization, consolidation, merger, readjustment of financial structure, sale, lease or other disposition of the assets of any corporation or other organization, the securities of which may be an asset of the trust; and to take any action in connection therewith and receive and retain any securities resulting therefrom;
(c) To deposit any security with any protective or reorganization committee, and to delegate to such committee such power and authority with respect thereto as the Trustee may deem proper, and to agree to pay out of the trust such portion of the expenses and compensation of such committee as the Trustee, in its discretion, shall deem appropriate;
(d) To cause any property of the trust to be issued, held or registered in the name of the Trustee as trustee, or in the name of one or more of its nominees, or one or more nominees of any system for the central handling of securities, or in such form that title will pass by delivery, provided that the records of the Trustee shall in all events indicate the true ownership of such property;
(e) To renew or extend the time of payment of any obligation due or to become due;
(f) To commence or defend lawsuits or legal or administrative proceedings; to compromise, arbitrate or settle claims, debts or damages in favor of or against the trust; to deliver or accept, in either total or partial satisfaction of any indebtedness or other obligation, any property; to continue to hold for such period of time as the Trustee may deem appropriate any property so received; and to pay all costs and reasonable attorneys fees in connection therewith out of the assets of the trust;
(g) To grant options to purchase or to acquire options to purchase any real property;
10
(h) To foreclose any obligation by judicial proceeding or otherwise;
(i) To manage any real property in the trust in the same manner as if the Trustee were the absolute owner thereof, including the power to lease the same for such term or terms within or beyond the existence of the trust and upon such conditions, including (but not by way of limitation) agreements for the purchase or disposal of buildings thereon and options to the tenant to renew such lease from time to time, or to purchase such property, as the Trustee may deem proper;
(j) To borrow money from any person in such amounts, upon such terms and for such purposes as the Trustee, in its discretion, may deem appropriate; and in connection therewith, to execute promissory notes, mortgages or other obligations and to pledge or mortgage any trust assets as security; and to lend money on a secured or unsecured basis to any person other than a party in interest;
(k) To appoint one or more persons or entities as ancillary trustee or sub-trustee for the purpose of investing in and holding title to real or personal property or any interest therein located outside the State of North Carolina; provided that any such ancillary trustee or sub-trustee shall act with such power, authority, discretion, duties, and functions of the Trustee as shall be specified in the instrument establishing such ancillary or sub-trust, including (without limitation) the power to receive, hold and manage property, real or personal, or undivided interests therein; and the Trustee may pay the reasonable expenses and compensation of such ancillary trustees or sub-trustees out of the trust;
(l) To deposit any securities held in the trust with a securities depository;
(m) To hold such part of the assets of the trust uninvested for such limited periods of time as may be necessary for purposes of orderly account administration or pending required directions, without liability for payment of interest;
(n) To determine how all receipts and disbursements shall be credited, charged or apportioned as between income and principal, and the decision of the Trustee shall be final and not subject to question by any participant or beneficiary of the trust; and
(o) Generally to do all acts, whether or not expressly authorized, which the Trustee may deem necessary or desirable for the orderly administration or protection of the trust fund.
2.06-2 The Trustee may engage one or more independent attorneys, accountants, actuaries, appraisers or other experts (the Experts) for any purpose, including the determination of Excess Assets. The determination of the Experts shall be final and binding on the Company, the Trustee, and all of the participants unless within 30 days after receiving a determination deemed by any participant to be adverse, any participant initiates suit in a court of competent jurisdiction seeking appropriate relief. The Trustee shall have no duty to oversee or independently evaluate the determination of the Experts. The Trustee shall be authorized to pay the fees and expenses of any Experts out of the assets of the trust fund.
11
2.06-3 The Company shall from time to time pay taxes (references in this Trust Agreement to the payment of taxes shall include interest and applicable penalties) of any and all kinds whatsoever which at any time are lawfully levied or assessed upon or become payable in respect of the trust fund, the income or any property forming a part thereof, or any security transaction pertaining thereto. To the extent that any taxes levied or assessed upon the trust fund are not paid by the Company or contested by the Company pursuant to the last sentence of this paragraph, the Trustee shall pay such taxes out of the trust fund, and the Company shall upon demand by the Trustee deposit into the trust fund an amount equal to the amount paid from the trust fund to satisfy such tax liability. If requested by the Company, the Trustee shall, at the Companys expense, contest the validity of such taxes in any manner deemed appropriate by the Company or its counsel, but only if it has received an indemnity bond or other security satisfactory to it to pay any expenses of such contest. Alternatively, the Company may itself contest the validity of any such taxes, but any such contest shall not affect the Companys obligation to reimburse the trust fund for taxes paid from the trust fund.
2.06-4 In the event a participants beneficiary designation results in a participant or the participants spouse being deemed to have made a generation-skipping transfer as defined in Section 2611 of the Code, then to the extent that the participant or participants executor, as said term is defined in the Code (or the spouse of the participant or said spouses statutory executor in the case of a generation-skipping transfer deemed to have been made by a participants spouse), have not previously used the total generation-skipping transfer exemption that is available under Section 2631 of the Code to such transferor, such unused exemption shall be allocated in the manner prescribed by Section 2632 of the Code, except that (a) any generation-skipping transfer resulting from said beneficiary designation shall be excluded from the allocation; and (b) the method of allocation under Section 2632 shall be reversed so that such unused portion of said transferors exemption shall be applied first to trusts or trust equivalents of which transferor is the deemed transferor and from which taxable distributions occur and, second, to direct skips occurring at said transferors death. Any portion of said transferors total generation-skipping transfer exemption not used pursuant to the provisions of the previous sentence shall be allocated to the transfer resulting from the beneficiary designation that gives rise to the generation-skipping transfer hereunder.
Notwithstanding any provisions in the Plans or this Trust Agreement to the contrary, the Company and the Trustee may withhold any benefits payable to a beneficiary as a result of the death of the participant or any other beneficiary until such time as (a) the Company or Trustee is able to determine whether a generation-skipping transfer tax, as defined in Chapter 13 of the Code, or any substitute provision therefor, is payable by the Company or Trustee; and (b) the Company or Trustee has determined the amount of generation-skipping transfer tax that is due, including interest thereon. If any such tax is payable, the Company or Trustee shall reduce the benefits otherwise payable hereunder to such beneficiary by the amount necessary to provide said beneficiary with a benefit equal to the amounts that would have been payable if the original benefits had been calculated on the basis of a present value at the time of the generation-skipping transfer equal to the then present value of the originally contemplated benefit less an amount equal to the generation-skipping transfer tax and any interest thereon that is payable as a result of the death in question. The Company or Trustee may also withhold from distribution by further reduction of the then net present value of benefits calculated in accordance with the terms of the previous sentence such amounts as the Company or Trustee feels are
12
reasonably necessary to pay additional generation-skipping transfer tax and interest thereon from amounts initially calculated to be due. Any amounts so withheld shall be payable as soon as there is a final determination of the applicable generation-skipping tax and interest thereon. No interest shall be payable by the Company or Trustee to any beneficiary for the period of time that is required from the date of death to the time when the aforementioned generation-skipping transfer tax determinations are made and the amount of benefits payable to a beneficiary can be fully determined.
Administration
3.01-1 The Committee is the plan administrator for the Plans and has general responsibility to interpret the Plans and determine the rights of participants and beneficiaries.
3.01-2 The Trustee shall be given the names and specimen signatures of the Chairman, Secretary and members of the Committee. The Trustee shall accept and rely upon the names and signatures until notified of change. Instructions to the Trustee shall be signed for the Committee by the Chairman or such other person as the Committee may designate.
3.02-1 Except as provided in 3.02-5, the Trustee shall pay benefits to participants and beneficiaries on behalf of the Company in satisfaction of its obligations under the Plans. Benefit payments from a Subtrust shall be made in full until the assets of the Subtrust are exhausted. Payments due on the date the Subtrust is exhausted shall be covered pro rata. The Companys obligation shall not be limited to the trust fund and a participant shall have a claim against the Company for any payment not made by the Trustee.
3.02-2 The Trustee shall make payments in accordance with written direction from the Committee. The Trustee shall make any required income tax withholding and shall pay amounts withheld to taxing authorities on the Companys behalf or determine that such amounts have been paid by the Company.
3.02-3 A participants entitlement to benefits under the Plans shall be determined by the Committee. Any claim for such benefits shall be considered and reviewed under the claims procedures set out in the Plans.
3.02-4 The Trustee shall use the assets of the trust or any Subtrust to make benefit payments or other payments in the following order of priority:
(a) Parent Common Stock shall be used to pay any benefits required under the Plans to be paid in Parent Common Stock and Acquiror Stock shall be use to pay any benefits required under the Plans to be paid in Acquiror Stock;
13
(b) All assets of the trust or Subtrust other than Contracts with Insurers, in such order as the Committee may request;
(c) Cash contributions from the Company; and the Company hereby agrees to make cash contributions to the trust to enable the Trustee to make all benefit payments and other payments when due, unless the Company makes such payments directly, whenever the Trustee advises the Company that the assets of the trust or Subtrust, other than Contracts with Insurers, are insufficient to make such payments; and
(d) Contracts with Insurers held in the trust or Subtrust; and in using any such Contracts, the Trustee shall first borrow the cash surrender value of each such Contract, proceeding in order of Contracts from the Contracts which have been in force for the longest times (and in alphabetical order based on the last name of the insured for Contracts placed in force on the same date) to the Contracts which have most recently been placed in force; and thereafter the Trustee shall surrender Contracts in the same order of priority as set forth above.
Notwithstanding the foregoing, the Trustee may use the assets of the trust or any Subtrust in any other order of priority directed by the Committee with the Written Consent of Participants affected thereby.
3.02-5 With respect to any benefit payments due to participants and beneficiaries under the Plans, the Committee may direct by notice in advance to the Trustee that the Company shall make such payments and that the Trustee shall, upon receipt of evidence of such payments satisfactory to the Trustee, reimburse the Company for such payments from the applicable Subtrust. In such cases, the Company shall make any required income tax withholding and reporting, and shall pay amounts withheld to taxing authorities.
The Trustee shall keep complete records on the trust fund open to inspection by the Company and the Committee at all reasonable times. In addition to accountings required below, the Trustee shall furnish to the Company and Committee any information requested about the trust fund.
3.04-1 The Trustee shall furnish the Committee with a complete statement of accounts annually within 60 days after the end of the trust year showing assets and liabilities and income and expense for the year of each Subtrust. The form and content of the account shall be sufficient for the Company to include in computing its taxable income and credits the income, deductions and credits against tax that are attributable to the trust fund.
3.04-2 The Committee may object to an accounting within 60 days after it is furnished and require that it be settled by audit by a qualified, independent certified public accountant. The auditor shall be chosen by the Trustee from a list of at least five such accountants furnished by the Committee at the time the audit is requested. Either the Committee or the Trustee may require that the account be settled by a court of competent jurisdiction, in lieu of or in conjunction with the audit. All expenses of any audit or court proceedings, including reasonable attorneys fees, shall be allowed as administrative expenses of the trust.
14
3.04-3 If the Committee does not object to an accounting within the time provided, the account shall be settled for the period covered by it.
3.04-4 When an account is settled, it shall be final and binding on all parties, including all participants and persons claiming through them.
3.05-1 The Trustee shall be reimbursed for all expenses and shall be paid a reasonable fee fixed by it from time to time. No increase in the fee shall be effective before 60 days after the Trustee gives notice to the Company of the increase. The Trustee shall notify the Committee periodically of expenses and fees.
3.05-2 The Company shall pay administrative fees or expenses. If not so paid, the fees and expenses shall be paid from the trust fund. The Company shall reimburse the trust fund for any fees and expenses paid out of it.
Liability
The Company shall indemnify and defend the Trustee from any claim, loss, liability or expense arising from any action or inaction in administration of this trust based on direction or information from the Committee, absent willful misconduct or bad faith.
The Trustee need not give any bond or other security for performance of its duties under this trust.
Insolvency
5.01 Determination of Insolvency
5.01-1 The Company is Insolvent for purposes of this trust if:
(a) The Company is unable to pay its debts as they come due; or
(b) The Company is the subject of a pending proceeding as a debtor under the Bankruptcy Code.
15
5.01-2 The Chief Executive Officer and the Board of Directors of the Company shall promptly give notice to the Trustee upon becoming Insolvent. If the Trustee receives such notice or receives from any other person claiming to be a creditor of the Company a written allegation that the Company is Insolvent, the Trustee shall independently determine whether such insolvency exists. The expenses of such determination shall be allowed as administrative expenses of the trust.
5.01-3 The Trustee shall continue making payments from the trust fund to participants under the Plans while it is determining the existence of insolvency. Such payments shall cease and the Trustee shall commence Insolvency Administration under 5.02 upon the earlier of:
(a) A determination by the Trustee that the Company is Insolvent; or
(b) 30 days after the notice or allegation of insolvency is received under 5.01-2, unless the Trustee has determined that the Company is not Insolvent since receipt of such notice or allegation.
5.01-4 The Trustee shall have no obligation to investigate the financial condition of the Company prior to receiving a notice or allegation of insolvency under 5.01-2.
5.02 Insolvency Administration
5.02-1 During Insolvency Administration, the Trustee shall hold the trust fund for the benefit of the general creditors of the Company and make payments only in accordance with 5.02-2. The Trustee shall continue the investment of the trust fund in accordance with 2.02.
5.02-2 The Trustee shall make payments out of the trust fund in one or more of the following ways:
(a) To general creditors in accordance with instructions from a court, or a person appointed by a court, having jurisdiction over the Companys condition of insolvency;
(b) To Plan participants and beneficiaries in accordance with such instructions; or
(c) In payment of its own fees or expenses.
5.02-3 The Trustee shall be a secured creditor with a priority claim to the trust fund with respect to its own fees and expenses.
16
5.03 Termination of Insolvency Administration
5.03-1 Insolvency Administration shall terminate when the Trustee determines that the Company:
(a) Is not Insolvent, in response to a notice or allegation of insolvency under 5.01-2; or
(b) Has ceased to be Insolvent.
5.03-2 Upon termination of Insolvency Administration under 5.03-1, the trust fund shall continue to be held for the benefit of the participants in the Plans. Benefit payments due during the period of Insolvency Administration shall be made as soon as practicable, together with interest from the due dates at the following rates:
(a) For the EDCP, the rate credited on the participants account under the EDCP.
(b) For the ESRIP, a rate equal to the interest rate fixed by the Pension Benefit Guaranty Corporation for valuing immediate annuities in the preceding month for terminated single employer plans.
5.04 Creditors Claims During Solvency
5.04-1 During periods of Solvency, the Trustee shall hold the trust fund exclusively to pay benefits and fees and expenses until all have been paid. Creditors of the Company shall not be paid during Solvency from the trust fund, which may not be seized by or subjected to the claims of such creditors in any way.
5.04-2 A period of Solvency is any period not covered by 5.02.
Successor Trustees
6.01-1 The Trustee may resign at any time by notice to the Committee, which shall be effective in 60 days unless the Committee and the Trustee agree otherwise.
6.01-2 The Trustee may be removed by the Committee on 60 days notice or shorter notice accepted by the Trustee.
6.01-3 When resignation or removal is effective, the Trustee shall begin transfer of assets to the successor Trustee immediately. The transfer shall be completed within 60 days, unless the Committee extends the time limit.
6.01-4 If the Trustee resigns or is removed, the Committee shall appoint a successor by the effective date of resignation or removal under 6.01-1 or 6.01-2. If no such appointment has been made, the Trustee may apply to a court of competent jurisdiction for appointment of a successor or for instructions. All expenses of the Trustee in connection with the proceeding shall be allowed as administrative expenses of the trust.
17
6.02-1 The Committee may appoint any bank or trust company that has total assets in excess of $5 million as a successor to replace the Trustee upon resignation or removal. The appointment shall be effective when accepted in writing by the new Trustee, who shall have all of the rights and powers of the former Trustee including ownership rights in the trust assets. The former Trustee shall execute any instrument necessary or reasonably requested by the Committee or the successor Trustee to evidence the transfer.
6.02-2 The successor Trustee need not examine the records and acts of any prior Trustee and may retain or dispose of existing trust assets, subject to Article II. The successor Trustee shall not be responsible for and the Company shall indemnify and defend the successor Trustee from any claim or liability because of any action or inaction of any prior Trustee or any other past event, any existing condition or any existing assets.
6.03-1 A Trustee who resigns or is removed shall submit a final accounting to the Committee as soon as practicable. The accounting shall be received and settled as provided in 3.04 for regular accountings.
6.03-2 No resignation or removal of the Trustee or change in identity of the Trustee for any reason shall cause a termination of the Plans or this trust.
General Provisions
7.01-1 The interest of a participant in the trust fund may not be assigned, seized by legal process, transferred or subjected to the claims of the participants creditors in any way.
7.01-2 The Company may not create a security interest in the trust fund in favor of any of its creditors. The Trustee shall not make payments from the trust fund of any amounts to creditors of the Company who are not Plan participants, except as provided in 5.02.
7.01-3 The participants shall have no interest in the assets of the trust fund beyond the right to receive payment of Plan benefits and reimbursement of expenses from such assets subject to the instructions for Insolvency Administration referred to in 5.02-2. During Insolvency Administration the participants rights to trust assets shall not be superior to those of any other general creditor of the Company.
The Company and the Trustee may amend this trust at any time by a written instrument executed by both parties and with the Written Consent of Participants.
18
Notwithstanding the foregoing, any amendment may be made by written agreement of the Company and the Trustee without the Written Consent of Participants if such amendment will not have a material adverse effect on the rights of any Participant hereunder or is necessary to comply with any laws, regulations or other legal requirements.
This trust shall be construed according to the laws of Oregon except as preempted by federal law.
7.04 Agreement Binding on All Parties
This agreement shall be binding upon the heirs, personal representatives, successors and assigns of any and all present and future parties. The term successors as used herein in respect of Parent or the Company shall include any corporate or other business entity which shall, whether by merger, consolidation, purchase or otherwise, acquire all or substantially all of the business and assets of Parent or the Company, and successors of any such corporation or other business entity.
Any notice or direction under this trust shall be in writing and shall be effective when actually delivered or, if mailed, when deposited postpaid as first-class mail. Mail to a party shall be directed to the address stated in this trust or to such other address as either party may specify by notice to the other party. Notices to the Committee shall be sent to the address of the Company.
The duties of the Trustee shall be those stated in this Trust, and no other duties shall be implied.
Company: | NORTHWEST NATURAL GAS COMPANY | |||
By: |
/s/ DAVID H. ANDERSON |
|||
Its: |
Chief Executive Officer |
|||
Executed: October 1, 2018 | ||||
Trustee: | WELLS FARGO BANK, NATIONAL ASSOCIATION | |||
By: |
/s/ Alan C. Frazier |
|||
Its: |
Senior Vice President |
|||
Executed: September 27, 2018 |
19
EXHIBIT A
Assumptions and Methodology for
Calculation Required Under 2.01-3 and 2.03
1. |
The liability will be calculated using two (2) different assumptions as to when the employee terminates employment and receives a change of control benefit: |
a) |
As of the date of the Triggering Event. |
b) |
Twenty-four (24) months after the date of the Triggering Event assuming future compensation continues at current levels. |
The benefit liability will be the greater of the liabilities calculated in accordance with a) and b) above.
2. |
Calculations will be based upon the most valuable optional form of payment available to the participant. |
3. |
The benefit liability is equal to the present value of benefits discounted to the trigger date at the Applicable Interest Rate determined under Code Sec. 417(e)(3) and the regulations thereunder. The Applicable Interest Rate shall be determined on each December 31 and shall apply to all calculations in the next calendar year. |
4. |
No mortality is assumed prior to the commencement of benefits. Future mortality is assumed to occur in accordance with the mortality table used for purposes of Code Sec. 417(e)(3), as set forth in Rev. Rul. 2001-62 (2001-2 C.B. 632) and subsequent rulings. |
5. |
Where left undefined by 1. through 4. above, calculations will be performed in accordance with generally accepted actuarial principles. |
6. |
For the purposes of projecting deferral account balances, the interest crediting rate on all EDCP Cash Accounts is assumed to remain at the Applicable Interest Rate determined under 3. above. |
Exhibit 10.11
NORTHWEST NATURAL GAS COMPANY
UMBRELLA TRUST FOR DIRECTORS
EFFECTIVE JANUARY 1, 1991
RESTATED AS OF OCTOBER 1, 2018
NORTHWEST NATURAL GAS COMPANY One Pacific Square 220 N.W. 2nd Portland, Oregon 97209 |
Company |
WELLS FARGO BANK, NATIONAL ASSOCIATION Wells Fargo Institutional Retirement and Trust 100 North Main Street Winston-Salem, North Carolina 27101 |
Trustee |
TABLE OF CONTENTS
Page | ||||||||
Preamble | ||||||||
ARTICLE I | 2 | |||||||
1.01 | 2 | |||||||
1.02 | 2 | |||||||
1.03 | 3 | |||||||
1.04 | 3 | |||||||
ARTICLE II | 5 | |||||||
2.01 | 5 | |||||||
2.02 | 6 | |||||||
2.03 | 9 | |||||||
2.04 | 9 | |||||||
2.05 | 9 | |||||||
2.06 | 10 | |||||||
ARTICLE III | 13 | |||||||
3.01 | 13 | |||||||
3.02 | 13 | |||||||
3.03 | 14 | |||||||
3.04 | 14 | |||||||
3.05 | 15 | |||||||
ARTICLE IV | 15 | |||||||
4.01 | 15 | |||||||
4.02 | 15 | |||||||
ARTICLE V | 15 | |||||||
5.01 | 15 | |||||||
5.02 | 16 | |||||||
5.03 | 16 | |||||||
5.04 | 17 | |||||||
ARTICLE VI | 17 | |||||||
6.01 | 17 | |||||||
6.02 | 18 | |||||||
6.03 | 18 |
i
Page | ||||||||
ARTICLE VII | 18 | |||||||
7.01 | 18 | |||||||
7.02 | 18 | |||||||
7.03 | 19 | |||||||
7.04 | 19 | |||||||
7.05 | 19 | |||||||
7.06 | 19 | |||||||
EXHIBIT A |
INDEX OF TERMS
TERM |
PROVISION | PAGE | ||||
Acquiror Stock | 2.02-3 | 7 | ||||
Act | 1.04-2(c) | 4 | ||||
Board | 1.02-3 | 2 | ||||
Cash Benefits | 2.01-1 | 5 | ||||
Change in Control | 1.04-2 | 4 | ||||
Code | 1.02-3 | 2 | ||||
Committee | Preamble | 1 | ||||
Company | Heading | 1 | ||||
Contract(s) | 2.02-1 | 6 | ||||
Corporate Transaction | 1.04-3 | 4 | ||||
DDCP | Preamble | 1 | ||||
DRSPP | 2.02-2 | 7 | ||||
ERISA Funding | 1.02-4 | 3 | ||||
Excess Assets | 2.03-2 | 9 | ||||
Experts | 2.06-2 | 11 | ||||
Incumbent Directors | 1.04-2(b) | 3 | ||||
Insolvency Administration | 5.01-3 | 16 | ||||
Insolvent | 5.01-1 | 15 | ||||
Insurer | 2.02-1 | 6 | ||||
Merger | 1.04-2(a) | 4 | ||||
NEDSCP | 2.01-2 | 5 | ||||
Parent | Preamble | 1 | ||||
Parent Common Stock | Preamble | 1 | ||||
Plans | Preamble | 1 | ||||
Potential Change In Control | 2.01-3 | 6 | ||||
Retirement Bylaw | Preamble | 1 | ||||
Solvency | 5.04-2 | 17 | ||||
Subtrusts | 2.04 | 9 | ||||
Tax Funding | 1.02-5 | 3 | ||||
Triggering Event | 2.01-3 | 5 | ||||
Trustee | Heading | 1 | ||||
Voting Securities | 1.04-2(a) | 4 | ||||
Written Consent of Participants | 1.02-6 | 3 |
iii
NORTHWEST NATURAL GAS COMPANY
UMBRELLA TRUST FOR DIRECTORS
EFFECTIVE JANUARY 1, 1991
RESTATED AS OF OCTOBER 1, 2018
NORTHWEST NATURAL GAS COMPANY One Pacific Square 220 N.W. 2nd Portland, Oregon 97209 |
Company |
WELLS FARGO BANK, NATIONAL ASSOCIATION Wells Fargo Institutional Retirement and Trust 100 North Main Street Winston-Salem, North Carolina 27101 |
Trustee |
The Company has adopted the following plans (the Plans) for the benefit of directors of the Company and its affiliates:
Northwest Natural Gas Directors Deferred Compensation Plan (DDCP)
Bylaws Article III, Section 5 on Directors Retirement Benefits (Retirement Bylaw)
The Plans are administered by an administrative committee (the Committee) appointed by the Company. If the Plans are administered by more than one (1) Committee at any time, references in this Trust Agreement to the Committee which relate to a particular Plan shall refer to the Committee which administers that Plan, and, if the reference does not relate to a particular Plan, shall refer to all of such Committees. The purpose of this trust is to give Plan participants greater security by placing assets in trust for use only to pay benefits or, if the Company becomes insolvent, to pay creditors. The trust is intended to be a grantor trust, the income of which is taxable to the Company. No contribution to or income of the trust is to be taxable to Plan participants until benefits are distributed to them.
The Company and the original trustee of this trust established this trust effective as of January 1, 1991 pursuant to a Trust Agreement dated as of that date. The Company and the Trustee restated this trust effective as of December 1, 2001, amended it effective as of February 27, 2003 pursuant to an Amendment No. 1 dated as of that date and amended it again effective as of February 24, 2005 pursuant to an Amendment No. 2 dated as of that date. The Company and the Trustee amended and restated this trust effective as of December 15, 2005.
1
Effective October 1, 2018, the Company became a wholly-owned subsidiary of Northwest Natural Holding Company (Parent) and holders of Company common stock became holders of Parent common stock (Parent Common Stock). To make appropriate changes to the Trust in relation to the foregoing corporate transaction, the Company and the Trustee now hereby amend and restate the Trust effective as of October 1, 2018 on the following terms:
Effective Date; Duration
This trust shall be effective January 1, 1991. The trust year shall coincide with the Companys fiscal year, which is the calendar year.
1.02-1 This trust shall continue in effect until all the assets of the trust fund are exhausted through distribution of benefits to participants, reimbursement of benefits paid by the Company pursuant to Section 3.02-5, payment to general creditors in the event of insolvency, payment of fees and expenses of the Trustee, and return of remaining funding of a Subtrust pursuant to 1.02-2.
1.02-2 Except as provided in 1.03, the trust shall be irrevocable with respect to amounts contributed to it for a Plan until all benefit rights covered by the Subtrust for that Plan are satisfied. The Trustee shall then return to the Company any assets remaining in the Subtrust for that Plan.
1.02-3 If the existence of this trust is held to be ERISA Funding or Tax Funding by a federal court and appeals from that holding are no longer timely or have been exhausted, this trust shall terminate. The board of directors of Parent (the Board) may also terminate this trust if it determines, based on an opinion of legal counsel which is satisfactory to the Trustee, that either (i) judicial authority or the opinion of the U.S. Department of Labor, Treasury Department or Internal Revenue Service (as expressed in proposed or final regulations, advisory opinions or rulings, or similar administrative announcements) creates a significant risk that the trust will be held to be ERISA Funding or Tax Funding, or (ii) ERISA or the Internal Revenue Code (the Code) requires the trust to be amended in a way that creates a significant risk that the trust will be held to be ERISA Funding or Tax Funding, and failure to so amend the trust could subject the Company to material penalties. Upon such determination, the assets of each Subtrust remaining after payment of the Trustees fees and expenses shall be distributed as follows:
(a) Such assets shall be transferred to a new trust established by the Company which is not deemed to be ERISA Funding or Tax Funding, but which is similar in all other respects to this trust, if the Company determines that it is possible to establish such a trust.
(b) If the Company determines that it is not possible to establish the trust in (a) above, then the assets shall be distributed to the Company if the Written Consent of Participants, as defined in 1.02-6, is obtained for such distribution.
2
(c) If the Company determines that it is not possible to establish the trust in (a) above and the Written Consent of Participants is not obtained to distribute the assets to the Company, then the assets shall be allocated in proportion to the accrued and vested benefits of the participants and distributed to them in lump sums. Any assets remaining shall be distributed to the Company.
(d) Notwithstanding the foregoing, the Trustee shall distribute funds to a participant to the extent that a federal court has held that the interest of the participant in this trust is includible for federal income tax purposes in the gross income of the participant prior to actual payment of Plan benefits to the participant and appeals from that holding are no longer timely or have been exhausted. This provision shall also apply to any beneficiary of a participant.
1.02-4 This trust is ERISA Funding if it prevents any of the Plans from meeting the unfunded criterion of the exceptions to various requirements of Title I of the Employee Retirement Income Security Act of 1974 (ERISA) for plans that are unfunded and maintained primarily for the purpose of providing deferred compensation for a select group of management or highly compensated employees.
1.02-5 This trust is Tax Funding if it causes the interest of a participant in this trust to be includible for federal income tax purposes in the gross income of the participant prior to actual payment of Plan benefits to the participant.
1.02-6 Written Consent of Participants means, for the purposes of this trust, consent in writing by participants who (i) are a majority in number and (ii) have at least sixty-six and two-thirds percent (66-2/3%) in value of the accrued benefits of all participants in the Plans which are subject to this trust on the date of such consent.
1.03-1 This trust shall become irrevocable upon the issuance by the Internal Revenue Service of a private letter ruling establishing that its existence and ownership of assets do not cause the benefit rights of participants under the Plans to be taxable currently. If such a ruling is denied or if the Internal Revenue Service declines to issue such a ruling, the Company may revoke the trust and take possession of all assets held by the Trustee for the trust.
1.03-2 Notwithstanding the provisions of 1.03-1, if any of the events described in 2.01-4 has occurred, the Company may declare the trust to be irrevocable.
1.04-1 On a Change in Control described in 1.04-2, the trust assets shall be held for participants who had benefit rights under the Plans before the Change in Control occurred. If the Company makes contributions for benefits owed to new participants under a Plan following a Change in Control, such contributions and any insurance contracts or other assets purchased with them shall be held in a new Subtrust separate from the existing Subtrust for previous participants. The existing Subtrust shall cover all the benefits provided by the Plan for a previous participant, including benefits accrued after the Change in Control.
3
1.04-2 A Change in Control means the occurrence of any of the following events:
(a) The consummation of:
(i) any consolidation, merger or plan of share exchange involving Parent (a Merger) as a result of which the holders of outstanding securities of Parent ordinarily having the right to vote for the election of directors (Voting Securities) immediately prior to the Merger do not continue to hold at least 50% of the combined voting power of the outstanding Voting Securities of the surviving corporation or a parent corporation of the surviving corporation immediately after the Merger, disregarding any Voting Securities issued to or retained by such holders in respect of securities of any other party to the Merger;
(ii) any consolidation, merger, plan of share exchange or other transaction involving the Company as a result of which Parent does not continue to hold, directly or indirectly. at least 50% of the outstanding securities of the Company ordinarily having the right to vote for the election of directors; or
(iii) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent or the Company;
(b) At any time during a period of two consecutive years, individuals who at the beginning of such period constituted the board of directors of Parent (Incumbent Directors) shall cease for any reason to constitute at least a majority thereof; provided, however, that the term Incumbent Director shall also include each new director elected during such two-year period whose nomination or election was approved by two-thirds of the Incumbent Directors then in office; or
(c) Any person (as such term is used in Section 14(d) of the Securities Exchange Act of 1934 (the Act), other than Parent or the Company or any employee benefit plan sponsored by Parent or the Company) shall, as a result of a tender or exchange offer, open market purchases or privately negotiated purchases from anyone other than Parent, have become the beneficial owner (within the meaning of Rule 13d-3 under the Act), directly or indirectly, of Voting Securities representing twenty percent (20%) or more of the combined voting power of the then outstanding Voting Securities.
1.04-3 Corporate Transaction means any of the following:
(a) any consolidation, merger or plan of share exchange involving Parent pursuant to which shares of Parent Common Stock would be converted into cash, securities or other property; or
(b) any sale, lease, exchange or other transfer (in one transaction or a series of related transactions) of all, or substantially all, the assets of Parent.
4
Trust Fund
2.01-1 The Company shall contribute to the trust such amounts as the Committee shall reasonably decide are necessary to provide for all benefits payable under the Plans in cash (Cash Benefits). The time of payment of such contributions shall be decided by the Committee, except as provided in 2.01-3.
2.01-2 If a participant in the DDCP elects under the DDCP to defer shares of Parent Common Stock awarded to the participant under the Companys Non-Employee Directors Stock Compensation Plan (the NEDSCP), promptly after the deferral election becomes irrevocable the Administrator of the NEDSCP shall cause the Parent Common Stock subject to such irrevocable deferral to be transferred to the Trustee as a contribution to this trust. The Parent Common Stock so contributed shall nevertheless remain subject to forfeiture under the terms of the NEDSCP prior to vesting under the NEDSCP. If a participant in the DDCP elects under the DDCP to defer Fees (as defined in the DDCP) into the participants Stock Account (as defined in the DDCP), the amount of such Fees deferred to the participants Stock Account shall be contributed by the Company to the trust at the time that Fees are paid to other directors who do not elect to defer the payment of such Fees. As soon as practicable after January 1, 1998, the Company shall contribute to the trust a number of shares of Parent Common Stock equal to the number of shares of Parent Common Stock credited to the Retirement Benefit Accounts (as defined in the DDCP) of all Directors under the DDCP.
2.01-3 The Company shall, upon the occurrence of any of the events described in 2.01-4 (Triggering Event) and annually thereafter if the Triggering Event results in a Change in Control, contribute to the trust the sum of the following:
(a) The present value of the remaining premiums and the interest on any policy loan on insurance contracts held in the trust.
(b) The amount by which the present value of all Cash Benefits payable under the Plans exceeds the value of all trust assets other than those required under 2.02-2 or 2.02-3 to be invested in Parent Common Stock or Acquiror Stock. Each participants Cash Benefit for purposes of calculating present value shall be the highest Cash Benefit the participant would have under the Plan within the twenty-four (24) months following the Triggering Event, assuming that no changes are made in the participants level of income or deferral, that service on the Board continues for twenty-four (24) months at the same rate of compensation, and that the participant receives any benefit enhancement provided by the Plans upon a Change in Control. The insurance contracts shall be valued at cash surrender value, and other assets of the trust shall be valued at their fair market value.
(c) A reasonable estimate provided by the Trustee of its fees due over the remaining duration of the trust.
5
Any contribution to the trust under 2.01-3 due to a Triggering Event shall be returned to the Company one (1) year after delivery of such contribution to the Trustee unless a Change in Control shall have occurred during such one (1) year period, if the Company requests such return within forty-five (45) days after such one (1) year period. If no such request is made within the forty-five (45) day period, then, subject to 2.03-1, the contribution shall become a permanent part of the trust fund. The one (1) year period shall start over again in the event of and upon the date of any subsequent Potential Change in Control. A Potential Change in Control shall include the events described in 2.01-4(a) or (b).
2.01-4 The events referred to in 2.01-3 shall include the following:
(a) The Company becomes aware that preliminary or definitive copies of a proxy statement and information statement or other information have been filed with the Securities and Exchange Commission pursuant to Rule 14a-6, Rule 14c-5, or Rule 14f-1 under the Act relating to a Potential Change in Control of Parent.
(b) The delivery to Parent pursuant to Rule 14d-3 under the Act of a Tender Offer Statement relating to Voting Securities of Parent.
(c) The termination of any of the Plans by the Company or any amendment to any of the Plans which would reduce the accrued benefits currently provided for under any of such Plans.
(d) Failure by the Company to contribute, within sixty (60) days of receipt of a written notice from the Trustee, the full amount of any insufficiency in trust assets that is required to pay any benefit that is payable upon a direction from the Committee pursuant to 3.02-2.
2.01-5 The calculations required under 2.01-3 shall be based on the actuarial assumptions set forth in the attached Exhibit A, which, prior to a Change in Control, may be revised by the Committee from time to time. For purposes of 2.01-3(a), the discount rate shall be the same as the rate applied to determine the present value of all Cash Benefits payable under the Plans.
2.01-6 The Trustee shall accept the contributions made by the Company and shall hold them as a trust fund for the payment of benefits under the Plans. The Trustee shall not be responsible for determining the required amount of contributions or for collecting any contribution not voluntarily paid. Contributions may be in cash or in kind.
2.02-1 Except as provided in 2.02-2 or 2.02-3, the trust fund may be invested in insurance contracts (Contracts). Such Contracts may be purchased by the Company and transferred to the Trustee as in-kind contributions or may be purchased by the Trustee with the proceeds of cash contributions. The purchase and holding of such Contracts shall be an investment directed by the Company, pursuant to 2.02-5. The Trustee shall have the power to exercise all rights, privileges, options and elections granted by or permitted under any Contract or under the rules of the insurance company (Insurer). Prior to the occurrence of any of the events referred to in 2.01-4, the exercise by the Trustee of any incidents of ownership under any Contract shall be subject to the direction of the Committee.
6
Notwithstanding anything contained herein to the contrary, neither the Company nor the Trustee shall be liable for the refusal of any Insurer to issue or change any Contract or Contracts or to take any other action requested by the Trustee; nor for the form, genuineness, validity, sufficiency or effect of any Contract or Contracts held in the trust; nor for the act of any person or persons that may render any such Contract or Contracts null and void; nor for failure of any Insurer to pay the proceeds of any such Contract or Contracts as and when the same shall become due and payable; nor for any delay in payment resulting from any provision contained in any such Contract or Contracts; nor for the fact that for any reason whatsoever (other than its own negligence or willful misconduct) any Contract or Contracts shall lapse or otherwise become uncollectible.
2.02-2 To the extent that contributions of Parent Common Stock are made to this trust under 2.01-2, the trust fund shall continue to be invested in such shares of Parent Common Stock. Any cash contributions made to this trust under 2.01-2 shall be invested by the Trustee in Parent Common Stock by purchasing Parent Common Stock under Parents Dividend Reinvestment and Direct Stock Purchase Plan (the DRSPP) on the next Investment Date (as defined in the DRSPP). All dividends received on Parent Common Stock held in the trust under this 2.02-2 shall be reinvested in Parent Common Stock pursuant to the DRSPP. The purchase and holding of Common Stock under this 2.02-2 shall be an investment directed by the Company, pursuant to 2.02-5.
2.02-3 Notwithstanding 2.02-2, following a Corporate Transaction, the trust fund shall no longer be invested in Parent Common Stock. Except as provided below, if Parent Common Stock is converted or exchanged in the Corporate Transaction in whole or in part for common stock of the acquiring company (Acquiror Stock), then (a) the trust fund shall continue to be invested in such shares of Acquiror Stock, (b) any cash contributions thereafter made to this trust under 2.01-2 shall be invested by the Trustee in Acquiror Stock by purchasing Acquiror Stock in the public market as soon as practicable, with related brokerage commissions paid by the Company, and (c) the purchase and holding of Acquiror Stock under this 2.02-3 shall be an investment directed by the Company, pursuant to 2.02-5. If a participant elects pursuant to Paragraph 3(g)(iv) of the DDCP to transfer the amount credited in the participants Stock Account and Retirement Benefit Account to the participants Cash Account, then the Trustee shall sell the number of shares of Acquiror Stock equal to the number of shares then credited to the participants Stock Account and Retirement Benefit Account, in the public market as soon as practicable following the effectiveness of such election, with related brokerage commissions paid by the Company.
2.02-4 If the Trustee is required to invest cash contributions by purchasing Parent Common Stock or Acquiror Stock in the public market or is required to sell Parent Common Stock or Acquiror Stock in the public market, the following provisions shall apply:
(a) Purchases and sales of Parent Common Stock or Acquiror Stock shall be made on the date on which the Trustee receives from the Company in good order all information and documentation necessary to accurately effect such purchases and sales (or, in the case of purchases, the subsequent date on which the Trustee has received a wire transfer of the funds necessary to make such purchases). Purchases and sales of Parent Common Stock or Acquiror Stock shall be made on the open market on such day unless the following applies:
(i) The Trustee is unable to determine the number of shares required to be purchased or sold on such day; or
7
(ii) If the Trustee is unable to purchase or sell the total number of shares required to be purchased or sold on such day as a result of market conditions; or
(iii) If the Trustee is prohibited by the Securities and Exchange Commission, the New York Stock Exchange, or any other regulatory body from purchasing or selling any or all of the shares required to be purchased or sold on such day.
(b) In the event of the occurrence of the circumstances described in (i), (ii) or (iii) above, the Trustee shall purchase or sell such shares as soon as possible thereafter and shall determine the price of such purchases or sales to be the average purchase or sale price of all such shares purchased or sold. The Trustee may follow written directions from the Company to deviate from the above purchase procedures.
2.02-5 Except as otherwise required by 2.02-2 or 2.02-3, the Trustee shall invest the trust fund in accordance with written directions by the Committee. The Trustee shall act only as an administrative agent in carrying out the directed investment transactions and shall not be responsible for the investment decision. If a directed transaction violates the duty to diversify, to maintain liquidity or to meet any other investment standard under this trust or applicable law, the entire responsibility shall rest upon the Company. The Trustee shall be fully protected in acting upon or complying with any investment objectives, guidelines, restrictions or directions provided in accordance with this paragraph.
2.02-6 If the Trustee does not receive instructions from the Committee for the investment of part or all of the trust fund, the Trustee shall invest it in securities or other property in accordance with applicable law. Permissible investments shall include, but not be limited to, the following:
(a) Preferred or common stocks, notes, debentures, bonds or other securities.
(b) Mutual funds, money market funds, commercial paper, savings and loan accounts, certificates of deposit and savings accounts, including deposits bearing a reasonable rate of interest in the savings department of the Trustee.
(c) Real estate or mortgages.
2.02-7 The Company shall be responsible for filing appropriate registration forms and all other reports required under Federal or state securities laws with respect to the ownership by this trust of Parent Common Stock, including, without limitation, any reports required under Section 13 or 16 of the Act, and shall immediately notify the Trustee in writing of any requirement to stop purchases of Parent Common Stock pending the filing of any report. The Company shall be responsible for the registration of any Plan interests required under Federal or state securities laws.
8
2.03 Recapture of Excess Assets .
2.03-1 In the event any Subtrust shall hold Excess Assets, the Committee, at its option, may direct the Trustee to return part or all of such Excess Assets to the Company.
2.03-2 Excess Assets are (a) assets of any Subtrust (other than those required under 2.02-2 or 2.02-3 to be invested in Parent Common Stock or Acquiror Stock) exceeding one hundred twenty-five percent (125%) of the present value of the Cash Benefits due participants in such Subtrust, (b) shares of Parent Common Stock required by 2.02-2 to be held in any Subtrust in excess of the number of shares of Parent Common Stock then credited to the Stock Accounts and Retirement Benefit Accounts of all participants under the DDCP, and (c) shares of Acquiror Stock required by 2.02-3 to be held in any Subtrust in excess of the number of shares of Acquiror Stock then credited to the Stock Accounts and Retirement Benefit Accounts of all participants under the DDCP.
2.03-3 The calculation required by 2.03-2 shall be based on the terms of the Plans and the actuarial assumptions set forth in Exhibit A. Before a Change in Control, the calculations shall be made by an actuary selected by the Company. After a Change in Control, the calculations shall be made by an actuary selected by the Trustee, provided the Committee may select the actuary with the Written Consent of Participants.
2.04-1 The Trustee shall establish a Subtrust for each Plan to which it shall credit contributions for that Plan. The account shall reflect an undivided interest in assets of the trust fund and shall not require any segregation of particular assets, except that an insurance contract covering benefits of a particular Plan shall be held in the Subtrust for that Plan and Parent Common Stock or Acquiror Stock covering benefits of a particular Plan shall be held in the Subtrust for that Plan.
2.04-2 The Trustee shall allocate investment earnings and losses of the trust fund among the Subtrusts in proportion to their balances, except that changes in the value of an insurance contract shall be allocated to the Subtrust for which it is held and changes in the value of, and dividends paid on, Parent Common Stock or Acquiror Stock shall be allocated to the Subtrust for which it is held. Payments to general creditors during Insolvency Administration under 5.02 shall be charged against the Subtrusts in proportion to their balances, except that the payment of benefits to a Plan participant as a general creditor shall be charged against the Subtrust for that Plan.
2.05 Substitution of Other Property .
2.05-1 The Company shall have the power to reacquire part or all of the trust fund (other than fund assets required under 2.02-2 or 2.02-3 to be invested in Common Stock or Acquiror Stock) at any time, by substituting for it other property of equivalent value. Such power is exercisable in a nonfiduciary capacity.
9
2.05-2 The value of any insurance contracts reacquired under 2.05-1 shall be the present value of future projected cash flow of benefits payable under the Contract. The projection shall include death benefits based on reasonable mortality assumptions. The value of all other assets in the trust fund shall be at their fair market value. Values shall be determined by the Trustee.
2.06 Administrative Powers of Trustee .
2.06-1 Subject in all respects to applicable provisions of this Trust Agreement and the Plans, the Trustee shall have the rights, powers and privileges of an absolute owner when dealing with property of the trust, including (without limiting the generality of the foregoing) the powers listed below:
(a) To sell, convey, transfer, exchange, partition, lease, and otherwise dispose of any of the assets of the trust at any time held by the Trustee under this Trust Agreement;
(b) To exercise any option, conversion privilege or subscription right given the Trustee as the owner of any security held in the trust; to vote any corporate stock, including Parent Common Stock or Acquiror Stock, either in person or by proxy, with or without power of substitution; to consent to or oppose any reorganization, consolidation, merger, readjustment of financial structure, sale, lease or other disposition of the assets of any corporation or other organization, the securities of which may be an asset of the trust; and to take any action in connection therewith and receive and retain any securities resulting therefrom;
(c) To deposit any security with any protective or reorganization committee, and to delegate to such committee such power and authority with respect thereto as the Trustee may deem proper, and to agree to pay out of the trust such portion of the expenses and compensation of such committee as the Trustee, in its discretion, shall deem appropriate;
(d) To cause any property of the trust to be issued, held or registered in the name of the Trustee as trustee, or in the name of one (1) or more of its nominees, or one (1) or more nominees of any system for the central handling of securities, or in such form that title will pass by delivery, provided that the records of the Trustee shall in all events indicate the true ownership of such property;
(e) To renew or extend the time of payment of any obligation due or to become due;
(f) To commence or defend lawsuits or legal or administrative proceedings; to compromise, arbitrate or settle claims, debts or damages in favor of or against the trust; to deliver or accept, in either total or partial satisfaction of any indebtedness or other obligation, any property; to continue to hold for such period of time as the Trustee may deem appropriate any property so received; and to pay all costs and reasonable attorneys fees in connection therewith out of the assets of the trust;
(g) To grant options to purchase or to acquire options to purchase any real property;
10
(h) To foreclose any obligation by judicial proceeding or otherwise;
(i) To manage any real property in the trust in the same manner as if the Trustee were the absolute owner thereof, including the power to lease the same for such term or terms within or beyond the existence of the trust and upon such conditions, including (but not by way of limitation) agreements for the purchase or disposal of buildings thereon and options to the tenant to renew such lease from time to time, or to purchase such property, as the Trustee may deem proper;
(j) To borrow money from any person in such amounts, upon such terms and for such purposes as the Trustee, in its discretion, may deem appropriate; and in connection therewith, to execute promissory notes, mortgages or other obligations and to pledge or mortgage any trust assets as security; and to lend money on a secured or unsecured basis to any person other than a party in interest;
(k) To appoint one (1) or more persons or entities as ancillary trustee or sub-trustee for the purpose of investing in and holding title to real or personal property or any interest therein located outside the State of North Carolina; provided that any such ancillary trustee or sub-trustee shall act with such power, authority, discretion, duties, and functions of the Trustee as shall be specified in the instrument establishing such ancillary or sub-trust, including (without limitation) the power to receive, hold and manage property, real or personal, or undivided interests therein; and the Trustee may pay the reasonable expenses and compensation of such ancillary trustees or sub-trustees out of the trust;
(l) To deposit any securities held in the trust with a securities depository;
(m) To hold such part of the assets of the trust uninvested for such limited periods of time as may be necessary for purposes of orderly account administration or pending required directions, without liability for payment of interest;
(n) To determine how all receipts and disbursements shall be credited, charged or apportioned as between income and principal, and the decision of the Trustee shall be final and not subject to question by any participant or beneficiary of the trust; and
(o) Generally to do all acts, whether or not expressly authorized, which the Trustee may deem necessary or desirable for the orderly administration or protection of the trust fund.
2.06-2 The Trustee may engage one (1) or more independent attorneys, accountants, actuaries, appraisers or other experts (the Experts) for any purpose, including the determination of Excess Assets. The determination of the Experts shall be final and binding on the Company, the Trustee, and all of the participants unless within thirty (30) days after receiving a determination deemed by any participant to be adverse, any participant initiates suit in a court of competent jurisdiction seeking appropriate relief. The Trustee shall have no duty to oversee or independently evaluate the determination of the Experts. The Trustee shall be authorized to pay the fees and expenses of any Experts out of the assets of the trust fund.
11
2.06-3 The Company shall from time to time pay taxes (references in this Trust Agreement to the payment of taxes shall include interest and applicable penalties) of any and all kinds whatsoever which at any time are lawfully levied or assessed upon or become payable in respect of the trust fund, the income or any property forming a part thereof, or any security transaction pertaining thereto. To the extent that any taxes levied or assessed upon the trust fund are not paid by the Company or contested by the Company pursuant to the last sentence of this paragraph, the Trustee shall pay such taxes out of the trust fund, and the Company shall upon demand by the Trustee deposit into the trust fund an amount equal to the amount paid from the trust fund to satisfy such tax liability. If requested by the Company, the Trustee shall, at the Companys expense, contest the validity of such taxes in any manner deemed appropriate by the Company or its counsel, but only if it has received an indemnity bond or other security satisfactory to it to pay any expenses of such contest. Alternatively, the Company may itself contest the validity of any such taxes, but any such contest shall not affect the Companys obligation to reimburse the trust fund for taxes paid from the trust fund.
2.06-4 In the event a participants beneficiary designation results in a participant or the participants spouse being deemed to have made a generation-skipping transfer as defined in Section 2611 of the Code, then to the extent that the participant or participants executor, as said term is defined in the Code (or the spouse of the participant or said spouses statutory executor in the case of a generation-skipping transfer deemed to have been made by a participants spouse), have not previously used the total generation-skipping transfer exemption that is available under Section 2631 of the Code to such transferor, such unused exemption shall be allocated in the manner prescribed by Section 2632 of the Code, except that (a) any generation-skipping transfer resulting from said beneficiary designation shall be excluded from the allocation; and (b) the method of allocation under Section 2632 shall be reversed so that such unused portion of said transferors exemption shall be applied first to trusts or trust equivalents of which transferor is the deemed transferor and from which taxable distributions occur and, second, to direct skips occurring at said transferors death. Any portion of said transferors total generation-skipping transfer exemption not used pursuant to the provisions of the previous sentence shall be allocated to the transfer resulting from the beneficiary designation that gives rise to the generation-skipping transfer hereunder.
Notwithstanding any provisions in the Plans or this Trust Agreement to the contrary, the Company and the Trustee may withhold any benefits payable to a beneficiary as a result of the death of the participant or any other beneficiary until such time as (a) the Company or Trustee is able to determine whether a generation-skipping transfer tax, as defined in Chapter 13 of the Code, or any substitute provision therefor, is payable by the Company or Trustee; and (b) the Company or Trustee has determined the amount of generation-skipping transfer tax that is due, including interest thereon. If any such tax is payable, the Company or Trustee shall reduce the benefits otherwise payable hereunder to such beneficiary by the amount necessary to provide said beneficiary with a benefit equal to the amounts that would have been payable if the original benefits had been calculated on the basis of a present value at the time of the generation skipping transfer equal to the then present value of the originally contemplated benefit less an amount equal to the generation-skipping transfer tax and any interest thereon that is payable as a result of
12
the death in question. The Company or Trustee may also withhold from distribution by further reduction of the then net present value of benefits calculated in accordance with the terms of the previous sentence such amounts as the Company or Trustee feels are reasonably necessary to pay additional generation-skipping transfer tax and interest thereon from amounts initially calculated to be due. Any amounts so withheld shall be payable as soon as there is a final determination of the applicable generation-skipping tax and interest thereon. No interest shall be payable by the Company or Trustee to any beneficiary for the period of time that is required from the date of death to the time when the aforementioned generation-skipping transfer tax determinations are made and the amount of benefits payable to a beneficiary can be fully determined.
Administration
3.01-1 The Committee is the plan administrator for the Plans and has general responsibility to interpret the Plans and determine the rights of participants and beneficiaries.
3.01-2 The Trustee shall be given the names and specimen signatures of the Chairman, Secretary and members of the Committee. The Trustee shall accept and rely upon the names and signatures until notified of change. Instructions to the Trustee shall be signed for the Committee by the Chairman or such other person as the Committee may designate.
3.02-1 Except as provided in 3.02-5, the Trustee shall pay benefits to participants and beneficiaries on behalf of the Company in satisfaction of its obligations under the Plans. Benefit payments from a Subtrust shall be made in full until the assets of the Subtrust are exhausted. Payments due on the date the Subtrust is exhausted shall be covered pro rata. The Companys obligation shall not be limited to the trust fund and a participant shall have a claim against the Company for any payment not made by the Trustee.
3.02-2 The Trustee shall make payments in accordance with the written direction from the Committee. The Trustee shall make any required income tax withholding and shall pay amounts withheld to taxing authorities on the Companys behalf or determine that such amounts have been paid by the Company.
3.02-3 A participants entitlement to benefits under the Plans shall be determined by the Committee. Any claim for such benefits shall be considered and reviewed under the claims procedures set out in the Plans.
3.02-4 The Trustee shall use the assets of the trust or any Subtrust to make benefit payments or other payments in the following order of priority:
(a) Parent Common Stock shall be used to pay any benefits required under the Plans to be paid in Parent Common Stock and Acquiror Stock shall be use to pay any benefits required under the Plans to be paid in Acquiror Stock;
13
(b) All assets of the trust or Subtrust other than Contracts with Insurers, in such order as the Committee may request;
(c) Cash contributions from the Company; and the Company hereby agrees to make cash contributions to the trust to enable the Trustee to make all benefit payments and other payments when due, unless the Company makes such payments directly, whenever the Trustee advises the Company that the assets of the trust or Subtrust, other than Contracts with Insurers, are insufficient to make such payments; and
(d) Contracts with Insurers held in the trust or Subtrust; and in using any such Contracts, the Trustee shall first borrow the cash surrender value of each such Contract, proceeding in order of Contracts from the Contracts which have been in force for the longest times (and in alphabetical order based on the last name of the insured for Contracts placed in force on the same date) to the Contracts which have most recently been placed in force; and thereafter the Trustee shall surrender Contracts in the same order of priority as set forth above.
Notwithstanding the foregoing, the Trustee may use the assets of the trust or any Subtrust in any other order of priority directed by the Committee with the Written Consent of Participants affected thereby.
3.02-5 With respect to any benefit payments due to participants and beneficiaries under the Plans, the Committee may direct by notice in advance to the Trustee that the Company shall make such payments and that the Trustee shall, upon receipt of evidence of such payments satisfactory to the Trustee, reimburse the Company for such payments from the applicable Subtrust. In such cases, the Company shall make any required income tax withholding and reporting, and shall pay amounts withheld to taxing authorities.
The Trustee shall keep complete records on the trust fund open to inspection by the Company and the Committee at all reasonable times. In addition to accountings required below, the Trustee shall furnish to the Company and Committee any information requested about the trust fund.
3.04-1 The Trustee shall furnish the Committee with a complete statement of accounts annually within sixty (60) days after the end of the trust year showing assets and liabilities and income and expense for the year of each Subtrust. The form and content of the account shall be sufficient for the Company to include in computing its taxable income and credits the income, deductions and credits against tax that are attributable to the trust fund.
3.04-2 The Committee may object to an accounting within sixty (60) days after it is furnished and require that it be settled by audit by a qualified, independent certified public accountant. The auditor shall be chosen by the Trustee from a list of at least five (5) such accountants furnished by the Committee at the time the audit is requested. Either the Committee or the Trustee may require that the account be settled by a court of competent jurisdiction, in lieu of or in conjunction with the audit. All expenses of any audit or court proceedings, including reasonable attorneys fees, shall be allowed as administrative expenses of the trust.
14
3.04-3 If the Committee does not object to an accounting within the time provided, the account shall be settled for the period covered by it.
3.04-4 When an account is settled, it shall be final and binding on all parties, including all participants and persons claiming through them.
3.05-1 The Trustee shall be reimbursed for all expenses and shall be paid a reasonable fee fixed by it from time to time. No increase in the fee shall be effective before sixty (60) days after the Trustee gives notice to the Company of the increase. The Trustee shall notify the Committee periodically of expenses and fees.
3.05-2 The Company shall pay administrative fees or expenses. If not so paid, the fees and expenses shall be paid from the trust fund. The Company shall reimburse the trust fund for any fees and expenses paid out of it.
Liability
The Company shall indemnify and defend the Trustee from any claim, loss, liability or expense arising from any action or inaction in administration of this trust based on direction or information from the Committee, absent willful misconduct or bad faith.
The Trustee need not give any bond or other security for performance of its duties under this trust.
Insolvency
5.01 Determination of Insolvency .
5.01-1 The Company is Insolvent for purposes of this trust if:
(a) The Company is unable to pay its debts as they come due; or
(b) The Company is the subject of a pending proceeding as a debtor under the Bankruptcy Code.
15
5.01-2 The Chief Executive Officer and the Board of Directors of the Company shall promptly give notice to the Trustee upon becoming Insolvent. If the Trustee receives such notice or receives from any other person claiming to be a creditor of the Company a written allegation that the Company is Insolvent, the Trustee shall independently determine whether such insolvency exists. The expenses of such determination shall be allowed as administrative expenses of the trust.
5.01-3 The Trustee shall continue making payments from the trust fund to participants under the Plans while it is determining the existence of insolvency. Such payments shall cease and the Trustee shall commence Insolvency Administration under 5.02 upon the earlier of:
(a) A determination by the Trustee that the Company is Insolvent; or
(b) Thirty (30) days after the notice or allegation of insolvency is received under 5.01-2, unless the Trustee has determined that the Company is not Insolvent since receipt of such notice or allegation.
5.01-4 The Trustee shall have no obligation to investigate the financial condition of the Company prior to receiving a notice or allegation of insolvency under 5.01-2.
5.02 Insolvency Administration .
5.02-1 During Insolvency Administration, the Trustee shall hold the trust fund for the benefit of the general creditors of the Company and make payments only in accordance with 5.02-2. The Trustee shall continue the investment of the trust fund in accordance with 2.02.
5.02-2 The Trustee shall make payments out of the trust fund in one (1) or more of the following ways:
(a) To general creditors in accordance with instructions from a court, or a person appointed by a court, having jurisdiction over the Companys condition of insolvency;
(b) To Plan participants and beneficiaries in accordance with such instructions; or
(c) In payment of its own fees or expenses.
5.02-3 The Trustee shall be a secured creditor with a priority claim to the trust fund with respect to its own fees and expenses.
5.03 Termination of Insolvency Administration .
5.03-1 Insolvency Administration shall terminate when the Trustee determines that the Company:
(a) Is not Insolvent, in response to a notice or allegation of insolvency under 5.01-2; or
16
(b) Has ceased to be Insolvent.
5.03-2 Upon termination of Insolvency Administration under 5.03-1, the trust fund shall continue to be held for the benefit of the participants in the Plans. Benefit payments due during the period of Insolvency Administration shall be made as soon as practicable, together with interest from the due dates at the following rates:
(a) For the DDCP, the rate credited on the participants account under the DDCP.
(b) For the Retirement Bylaw, a rate equal to the interest rate fixed by the Pension Benefit Guaranty Corporation for valuing immediate annuities in the preceding month for terminated single employer plans.
5.04 Creditors Claims During Solvency .
5.04-1 During periods of Solvency, the Trustee shall hold the trust fund exclusively to pay benefits and fees and expenses until all have been paid. Creditors of the Company shall not be paid during Solvency from the trust fund, which may not be seized by or subjected to the claims of such creditors in any way.
5.04-2 A period of Solvency is any period not covered by 5.02.
Successor Trustees
6.01-1 The Trustee may resign at any time by notice to the Committee, which shall be effective in sixty (60) days unless the Committee and the Trustee agree otherwise.
6.01-2 The Trustee may be removed by the Committee on sixty (60) days notice or shorter notice accepted by the Trustee.
6.01-3 When resignation or removal is effective, the Trustee shall begin transfer of assets to the successor Trustee immediately. The transfer shall be completed within sixty (60) days, unless the Committee extends the time limit.
6.01-4 If the Trustee resigns or is removed, the Committee shall appoint a successor by the effective date of resignation or removal under 6.01-1 or 6.01-2. If no such appointment has been made, the Trustee may apply to a court of competent jurisdiction for appointment of a successor or for instructions. All expenses of the Trustee in connection with the proceeding shall be allowed as administrative expenses of the trust.
17
6.02 Appointment of Successor .
6.02-1 The Committee may appoint any bank or trust company that has total assets in excess of $5 million as a successor to replace the Trustee upon resignation or removal. The appointment shall be effective when accepted in writing by the new Trustee, who shall have all of the rights and powers of the former Trustee including ownership rights in the trust assets. The former Trustee shall execute any instrument necessary or reasonably requested by the Committee or the successor Trustee to evidence the transfer.
6.02-2 The successor Trustee need not examine the records and acts of any prior Trustee and may retain or dispose of existing trust assets, subject to Article II. The successor Trustee shall not be responsible for and the Company shall indemnify and defend the successor Trustee from any claim or liability because of any action or inaction of any prior Trustee or any other past event, any existing condition or any existing assets.
6.03 Accountings; Continuity .
6.03-1 A Trustee who resigns or is removed shall submit a final accounting to the Committee as soon as practicable. The accounting shall be received and settled as provided in 3.04 for regular accountings.
6.03-2 No resignation or removal of the Trustee or change in identity of the Trustee for any reason shall cause a termination of the Plans or this trust.
General Provisions
7.01 Interests Not Assignable .
7.01-1 The interest of a participant in the trust fund may not be assigned, seized by legal process, transferred or subjected to the claims of the participants creditors in any way.
7.01-2 The Company may not create a security interest in the trust fund in favor of any of its creditors. The Trustee shall not make payments from the trust fund of any amounts to creditors of the Company who are not Plan participants, except as provided in 5.02.
7.01-3 The participants shall have no interest in the assets of the trust fund beyond the right to receive payment of Plan benefits and reimbursement of expenses from such assets subject to the instructions for Insolvency Administration referred to in 5.02-2. During Insolvency Administration the participants rights to trust assets shall not be superior to those of any other general creditor of the Company.
The Company and the Trustee may amend this trust at any time by a written instrument executed by both parties and with the Written Consent of Participants. Notwithstanding the foregoing, any amendment may be made by written agreement of the Company and the Trustee without the Written Consent of Participants if such amendment will not have a material adverse effect on the rights of any Participant hereunder or is necessary to comply with any laws, regulations or other legal requirements.
18
This trust shall be construed according to the laws of Oregon except as preempted by federal law.
7.04 Agreement Binding on All Parties .
This agreement shall be binding upon the heirs, personal representatives, successors and assigns of any and all present and future parties. The term successors as used herein in respect of Parent or the Company shall include any corporate or other business entity which shall, whether by merger, consolidation, purchase or otherwise, acquire all or substantially all of the business and assets of Parent or the Company, and successors of any such corporation or other business entity.
Any notice or direction under this trust shall be in writing and shall be effective when actually delivered or, if mailed, when deposited postpaid as first-class mail. Mail to a party shall be directed to the address stated in this trust or to such other address as either party may specify by notice to the other party. Notices to the Committee shall be sent to the address of the Company.
The duties of the Trustee shall be those stated in this Trust, and no other duties shall be implied.
Company: |
NORTHWEST NATURAL GAS COMPANY | |||||
By: | /s/ DAVID H. ANDERSON | |||||
Its: | Chief Executive Officer | |||||
Executed: October 1, 2018 | ||||||
Trustee: |
WELLS FARGO BANK, NATIONAL ASSOCIATION | |||||
By: | /s/ Alan C. Frazier | |||||
Its: | Senior Vice President | |||||
Executed: September 27, 2018 |
19
EXHIBIT A
Assumptions and Methodology for
Calculation Required Under 2.01-3 and 2.03
1. |
The liability will be calculated using two (2) different assumptions as to when the director terminates service on the Board and receives a change of control benefit: |
a) |
As of the date of the Triggering Event. |
b) |
Twenty-four (24) months after the date of the Triggering Event assuming future compensation continues at current levels. |
The benefit liability will be the greater of the liabilities calculated in accordance with a) and b) above.
2. |
Calculations will be based upon the most valuable optional form of payment available to the participant. |
3. |
The benefit liability is equal to the present value of benefits discounted to the trigger date at the Applicable Interest Rate determined under Code Sec. 417(e)(3) and the regulations thereunder. The Applicable Interest Rate shall be determined on each December 31 and shall apply to all calculations in the next calendar year. |
4. |
No mortality is assumed prior to the commencement of benefits. Future mortality is assumed to occur in accordance with the mortality table used for purposes of Code Sec. 417(e)(3), as set forth in Rev. Rul. 2001-62 (2001-2 C.B. 632) and subsequent rulings. |
5. |
Where left undefined by 1. through 4. above, calculations will be performed in accordance with generally accepted actuarial principles. |
6. |
For the purposes of projecting deferral account balances, the interest crediting rate on all DDCP Cash Accounts is assumed to remain at the Applicable Interest Rate determined under 3. above. |
Exhibit 99.1
PRESS RELEASE
For Immediate Release, Oct. 1, 2018
Investor Contact: Nikki Sparley, 503-721-2530, nikki.sparley@nwnatural.com
Media Contact: Melissa Moore, 503-220-2436, melissa.moore@nwnatural.com
NW Natural Completes Holding Company Formation
New independent board director appointed to NW Natural
Portland, Ore . Oct. 1, 2018 Northwest Natural Holding Company (NW Natural Holdings) and NW Natural Gas Company (NW Natural) announced effective today, Oct. 1, 2018, the completion of a reorganization into a holding company structure. NW Natural Holdings is now the parent holding company of NW Natural, NW Natural Water Company, LLC, and other subsidiaries previously held by NW Natural.
NW Natural Holdings trades on the New York Stock Exchange under the same ticker symbol (NWN).
This reorganization was approved by NW Natural Holdings and NW Naturals boards of directors as well as by the Oregon, Washington and California public utility commissions earlier this year, and was approved by NW Naturals shareholders in May 2018.
As part of this reorganization, NW Natural shareholders automatically become shareholders of NW Natural Holdings on a one-for-one share basis with the same number of shares and same relative ownership percentage as shareholders held immediately prior to the reorganization.
The holding company structure provides further separation between the gas utility, water utility and other businesses and allows NW Natural Holdings to respond to growth opportunities, such as its regulated water utility strategy, in a more agile and efficient manner.
Additionally, as part of the holding company formation, Steven E. Wynne has been appointed as an independent board director to NW Natural effective Oct. 2, 2018. This board position is part of the regulatory order authorizing the holding company structure.
Wynne has served as the executive vice president of Moda, Inc., since 2012, and also serves on the boards of directors of two public companies and three privately held companies. Were pleased to have someone with Steves strong corporate and board expertise join our organization, said David H. Anderson, NW Natural president and CEO.
ABOUT NW NATURAL HOLDINGS
Northwest Natural Holding Company ((NW Natural Holdings) (NYSE: NWN)) is headquartered in Portland, Oregon, and operates through its largest wholly owned subsidiary, a 159-year-old regulated natural gas local distribution company, NW Natural Gas Company (NW Natural), its wholly owned subsidiary NW Natural Water Company, and other business interests and activities.
###