UNITED STATES
SECURITIES AND EXCHANGE COMMISSION
Washington, DC 20549
FORM 6-K
REPORT OF FOREIGN PRIVATE ISSUER
PURSUANT TO RULE 13a-16 OR 15d-16 UNDER
THE SECURITIES EXCHANGE ACT OF 1934
March 30, 2021
Commission File Number: 001-32403
TURQUOISE HILL RESOURCES LTD.
(Translation of Registrants Name into English)
Suite 354 200 GRANVILLE STREET, VANCOUVER, BRITISH COLUMBIA V6C 1S4
(Address of Principal Executive Office)
Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F.
Form 20-F- ☐ Form 40-F- ☒
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1): ☐
Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7): ☐
SIGNATURES
Pursuant to the requirements of the Securities Exchange Act of 1934, as amended, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.
TURQUOISE HILL RESOURCES LTD. |
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Date: March 30, 2021 |
By: |
/s/ Dustin S. Isaacs |
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Dustin S. Isaacs |
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Corporate Secretary |
EXHIBIT INDEX
99.1 | Management Proxy Circular, including Notice of Meeting | |
99.2 |
Form of Proxy |
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99.3 | Supplemental Return Card | |
99.4 | Shareholder Consent to Delivery of Electronic Materials |
Exhibit 99.1
Turquoise Hill Resources Ltd.
Notice of Annual Meeting of Shareholders and
Management Proxy Circular
Dated: March 26, 2021
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March 26, 2021
On behalf of the Board of Directors, I am pleased to invite you to our Annual Meeting of Shareholders to be held in a virtual format at 9:00 a.m. (Eastern Time), on May 12, 2021, via live audio webcast online at https://web.lumiagm.com/ 497834284.
To mitigate risks to the health and safety of our communities, shareholders and other stakeholders in the context of the COVID-19 pandemic, we will be holding our Annual Meeting of Shareholders in a virtual format which will be conducted via live audio webcast at https://web.lumiagm.com/ 497834284. We believe that hosting a virtual meeting will facilitate shareholder attendance and participation at the meeting by enabling shareholders to participate remotely from any location around the world, while preserving the health and safety of our employees, Shareholders, communities and other stakeholders. However, the circumstances surrounding the COVID-19 pandemic remain fluid. We will continue to monitor the situation and will adhere to all applicable government and public health authority recommendations and restrictions in order to support efforts to reduce the impact and spread of COVID-19. If circumstances change and it becomes necessary or advisable to change the date, location or format of the meeting, Turquoise Hill will update shareholders accordingly.
Achievement of significant financial and operational goals
Despite the unprecedented challenges that the COVID-19 pandemic has presented, the Oyu Tolgoi open pit has continued to operate without interruptions, and the underground development has continued to progress. We are seeing the benefits of a highly skilled local workforce being able to adapt to the challenges presented by restrictions imposed due to the COVID-19 pandemic. Despite these restrictions, Turquoise Hill achieved significant financial and operational milestones at Oyu Tolgoi in 2020 that demonstrate substantial progress toward our long-term goals, including the following:
● Copper production meeting original guidance and gold production exceeding original guidance ranges;
● Achieveing a new record safety performance rating;
● Gross cash generated from operating activities was $371.2 million, an 8.6% increase from 2019;
● Over one million tonnes of material moved through Shaft 2 since commissioning;
● Receiving the Copper Mark while meeting over 30 Criteria for Responsible Environmental, Social and Governance (ESG) operating practices; and
● Releasing an updated technical report, which highlights once again the quality of the Oyu Tolgoi ore body and the value proposition for investors. |
We believe that due to these efforts, a strong foundation was laid for the continued operational excellence and development of the Oyu Tolgoi underground mine.
Continued focus on financing
Despite the challenges of 2020 and the impacts of the COVID-19 pandemic, strong operational results from the open pit coupled with stronger commodity prices have improved the Corporations liquidity position and reduced the anticipated incremental funding requirements of the Oyu Tolgoi project. On September 10, 2020, the Corporation announced the signing of a non-binding Memorandum of Understanding with Rio Tinto, which established a process for addressing the long-term funding needs of the project. In November 2020, the Corporation commenced arbitration proceedings seeking clarification to the relevant agreements between the Corporation and Rio Tinto relating to each partys role and obligations in obtaining additional financing for the project. While the arbitration is pending, the management team together with the independent Directors continued to advance negotiations with Rio Tinto to finalize a financing plan. We believe there are multiple sources of available capital to fund the completion of Oyu Tolgois world class underground development.
CEO Transition
On March 4, 2021, the Corporation announced a change to its senior management team with the resignation of Ulf Quellmann as CEO and the appointment of Mr. Steve Thibeault as Interim CEO. We are grateful to Mr. Quellmann for his contributions to Turquoise Hill. Mr. Thibeault served as CFO of the Corporation between June 2014 and April 2017. The Board of Directors is confident that Mr. Thibeaults familiarity with the Corporation, the Oyu Tolgoi project and Mongolia will provide a smooth transition and maintain our positive momentum on project development and financing.
Mr. Thibeaults independence from Rio Tinto and his direct employment by the Corporation positions us well to advance the Corporations interests in negotiations with Rio Tinto. In addition, the independent Directors have taken steps to ensure the continued advancement of the Corporations interests with respect to financing discussions with Rio Tinto, including through the continued oversight of financing discussions by a special committee of independent directors and the continuation of the arbitration proceedings commenced under Mr. Quellmanns tenure.
Alignment with shareholder and other stakeholder interests
We will continue to engage with our Shareholders to seek your input and understand your concerns. I and representatives of Turquoise Hills Board and senior management met during 2020 with several of our Shareholders to gather feedback from you directly. We listened and action was taken to improve our overall governance and compensation alignment. With respect to compensation, we believe that the compensation outcomes disclosed in this Circular are effective in aligning our management team with the strategic direction of Turquoise Hill and the long-term value creation expected by you, our Shareholders. We encourage you to support our executive pay program by voting in favour of our say-on-pay proposal.
Members of the Board of Directors and the Compensation and Benefits Committee will be available at the annual meeting to respond to questions.
Please take the time to review the enclosed materials and ensure that your voice is heard by exercising your right to vote. As always, we thank you for your continued support.
R. Peter Gillin Chair of the Board |
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
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Notice of 2021 Annual Meeting of Shareholders
Meeting Information |
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Date: |
May 12, 2021 |
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Time: |
9 a.m. (Eastern Time) |
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Location: |
Virtual only meeting via live audio webcast online at https://web.lumiagm.com/497834284
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Dear Shareholders:
You are invited to attend Turquoise Hill Resources Ltd.s (Turquoise Hill, the Corporation, we, our or us) Annual Meeting of Shareholders (the Meeting) for the following purposes:
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to receive the annual report of the Corporations directors (Directors) to the shareholders of the Corporation (Shareholders); |
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to receive the audited consolidated financial statements of the Corporation for the year ended December 31, 2020, and the auditors report thereon; |
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to elect seven Directors for the ensuing year; |
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to reappoint auditors for the ensuing year and to authorize the Directors to fix the auditors remuneration; |
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to consider and, if deemed appropriate, to adopt an ordinary resolution (the full text of which is reproduced in the accompanying Management Proxy Circular (the Management Proxy Circular: or the Circular) under Section - Adoption of Say on Pay Resolution) providing for a non-binding advisory vote on the Corporations approach to executive compensation; and |
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to consider such other business as may properly come before the Meeting or any adjournment or postponement thereof. |
The Board of Directors has fixed the close of business on March 24, 2021 as the record date for the determination of Shareholders entitled to attend and to receive notice of, and to vote at, the Meeting and at any adjournment or postponement thereof.
Shareholders will be able to vote on all business brought before the Meeting and submit questions for consideration as they would in an in-person meeting. Shareholders that usually vote by proxy ahead of a meeting will be able to do so in the usual way. More details about voting can be found at page 11 of this Circular.
Technical support will be available to Shareholders who wish to attend the meeting, prior to and during the Meeting by clicking on the support button on the login page. Should any specific queries not be answered, Shareholders can click on the link to the support page where they will have the capacity y to chat with representatives from LUMI.
Although the Corporation currently intends to hold a virtual Meeting on May 12, 2021, we will continue to monitor public health and travel safety protocols required or recommended by federal, provincial and local governments. If necessary or advisable, Turquoise Hill may change the date, format and/or location of the Meeting and any such changes will be announced in advance through a press release, which will be filed on SEDAR at www.sedar.com and posted on the Corporations website at www.turquoisehill.com and will provide such other notice as may be required by applicable law.
The Circular, the form of proxy (Form of Proxy) or voting instruction form, the audited consolidated financial statements and managements discussion and analysis for the year ended December 31, 2020 and a return envelope accompany this notice of Meeting.
Shareholders may register and log into the live audio webcast platform from 8:00 a.m. (Eastern Time). We would appreciate your early registration so that the Meeting may start promptly at 9:00 a.m. (Eastern Time).
A Shareholder who wishes to appoint a person as proxy other than the management nominees identified in the Form of Proxy or voting instruction form (including a non-registered Shareholder who wishes to appoint themselves to attend the virtual Meeting) must carefully follow the instructions set out in the Form of Proxy or voting instruction form, as applicable, and in the Circular. These instructions include the additional step of registering such proxyholder with our transfer agent, AST Trust Company (Canada), after submitting the Form of Proxy or voting instruction form. Failure to register the proxyholder with our transfer agent will result in the proxyholder not receiving a control number to participate in the Meeting and only being able to attend as a guest. Guests will be able to listen to the Meeting but will not be able to vote.
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
2 |
Dated in Montreal, Quebec this 26th day of March, 2021.
By order of the Board of Directors, | ||
Dustin Isaacs |
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Dustin Isaacs Chief Legal Officer and Corporate Secretary |
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
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SUMMARY
The following summary highlights some of the important information found in this Circular. These highlights do not contain all the information that should be considered. It is recommended to read the entire Circular before voting.
Shareholders |
Voting Matters |
Voting matters |
Management and Board vote recommendation |
More information on pages |
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Election of seven Directors |
FOR each Director nominee | 17-36 | ||
Reappointment of KPMG LLP as Auditors |
FOR | 37 | ||
Adoption of an advisory say on pay resolution |
FOR | 38 |
Director Nominees
NAME AND COUNTRY |
DIRECTOR SINCE |
POSITION |
INDEPEN -DENT |
COMMITTEE MEMBERSHIP |
2020 OVERALL ATTENDANCE |
OTHER PUBLIC BOARDS |
TOP THREE AREAS OF EXPERTISE |
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G. R. Burns Canada |
2020 | President and Chief Executive Officer, Eldorado Gold | Yes | HSEC, Audit, Compensation, Special Committees | 95% | 1 | Mining Operations, Health, Safety, Environment and Communities, Senior Management | |||||||
R. P. Gillin Canada |
2012 |
Director, Chair of the Board |
Yes | Special Committees | 100% | 31 | CEO, Capital Markets, Strategic Planning | |||||||
A. P. Grigg Australia |
2020 | Chief Counsel, Aluminum and Strategic, Partnerships, Rio Tinto | No | NCG | 100% | 0 | Corporate Law, Business Development, Government Policy/Relations | |||||||
S. Jones Australia |
2017 |
Managing Director, Planning Integration & Assets,
Rio Tinto Iron Ore |
No | HSEC (Chair) | 100% | 0 | Mining Operations, Health, Safety, Environment and Communities, Engineering | |||||||
R. C. Robertson Canada |
2012 | Director | Yes | Audit (Chair), Compensation, NCG, Special Committees | 100% | 2 | CFO, Accounting Designation, Banking | |||||||
M. Saint-Laurent Canada |
2017 | Director | Yes | Compensation (Chair), NCG (Chair), Audit, Special Committees | 100% | 1 | Capital Markets, Human Resources, Governance | |||||||
S. Thibeault Canada |
2021 | Interim Chief Executive Officer | No | HSEC | N/A | 0 |
CFO, Enterprise Risk Management, Strategic Planning/Leading Growth |
Code of Business Conduct |
work on reinforcing the values of the Corporation through the proper application of the Corporations Code of Business Conduct. |
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The Corporations Board of Directors (the Board of Directors or the Board) and management continually |
1 Mr. Gillin is a member of the Independent Review Committee and Advisory Board of the Strathbridge group of investment funds. As part of his role with Srathbridge, Mr. Gillin sits on three boards of publicly traded Strathbridge investment funds. Mr. Gillins commitment with Strathbridge is substantially less and not comparable to commitments at typical public companies For further information, please refer to Mr. Gillins biography on page 19.
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
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The Board of Directors comprises a majority of independent Directors under applicable laws and stock exchange requirements. The independent Directors meet in-camera, separately from management, at the end of each Board meeting. |
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The Chair of the Board of Directors is independent under applicable laws and stock exchange requirements. |
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The Audit Committee and Compensation and Benefits Committee are solely comprised of independent Directors under applicable laws and stock exchange requirements. |
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The Board of Directors has established two special committees solely comprised of independent Directors to ensure independent oversight of certain matters involving Rio Tinto plc. so as to prevent any actual, potential or perceived conflicts of interest. |
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The effectiveness of the Board, its committees, the Board Chair, the Committee Chairs and individual Directors is assessed on an annual basis. |
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The Nominating and Corporate Governance Committee evaluates annually the succession plans for the Board of Directors in line with the strategic needs of the Corporation, the Corporations skills matrix and the Corporations Diversity Policy (including the targets set out therein) ensuring that the Board has an appropriate mix of skills and expertise to address the needs of the Corporation. |
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There are no interlocking directorships. |
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The Corporations over-boarding policy limits the number of public company board memberships to two for Directors who are chief executive officers or senior executives of a public company and to five for non-executive Directors, including the Board. |
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The Corporations Majority Voting Policy requires the Board of Directors to accept, except in exceptional circumstances, a director nominees resignation following a meeting at which he or she received a greater number of votes withheld or abstained than votes for with respect to his or her election. |
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The Corporation has a Strategy and Risk Management Committee composed of members of senior management of Turquoise Hill which reports to the Board at least annually. |
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The Board has a standing Health, Safety, Environment and Communities Committee mandated to ensure that the Corporation maintains appropriate practices with respect to health, safety and environmental matters, including climate change, affecting the Corporations activities and overseeing the Corporations relationship with communities in its operations. |
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The Corporation has a clawback policy enabling it to recoup any compensation from executive officers in the event that financial information is later restated and the participant committed misconduct. |
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The Corporation has a policy preventing the purchase of financial instruments that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held by Directors or NEOs |
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
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The Corporation has a policy supporting its commitment to diversity and recognition of the benefits of promoting diversity and inclusion on its Board and in executive officer positions. The Corporation has adopted a target of 30% women on the Board by 2024. |
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The average tenure of Directors is 3.85 years, with two of the four independent Directors having been appointed over the past 4 years (Maryse Saint-Laurent in 2017, George Burns in 2020). |
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To align independent Directors interests with those of Shareholders, 50%, and up to 100% (if elected by the Director), of an independent Directors base retainer is directly linked to share performance and cannot be realized until independent Directors cease to be on the Board. |
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The Corporation has Executive and Director Shareholding Guidelines including a post-departure holding period for NEOs. |
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The Corporations NEOs are directly employed by Turquoise Hill. |
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The Corporation has a policy supporting its commitment to regular and constructive engagement with the Corporations Shareholders which contributes to good corporate governance and transparency. This commitment is reflected in the independent Directors and Managements regular engagement with the Corporations Shareholders. |
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The Board oversees the development of the Corporations strategic plan through an annual strategy session and the receipt of regular updates as well as discussions with management. |
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The guiding principles for the Corporations executive compensation philosophy ensure a strong link between performance and compensation levels in relation to the Corporations key short, medium and long-term business strategy and objectives; |
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The Corporation maintains robust executive Shareholding Guidelines and requires its executives to hold such holdings after leaving the Corporation for a period of 12 months. |
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[NTD : to be updated prior to filing]
VOTING AND PROXIES | 8 | |||||
Solicitation of proxies |
8 | |||||
Meeting procedures |
8 | |||||
Voting at the Meeting |
9 | |||||
Exercise of discretion |
13 | |||||
Helpful reminder |
14 | |||||
BUSINESS OF MEETING | 15 | |||||
Election of directors |
15 | |||||
Reappointment of auditors |
35 | |||||
Adoption of say on pay resolution |
36 | |||||
COMPENSATION DISCUSSION AND ANALYSIS | 39 | |||||
Compensation philosophy and goals |
39 | |||||
Compensation and Benefits Committee |
40 | |||||
Benchmarking practices |
43 | |||||
Elements of executive compensation |
45 | |||||
Performance graph |
56 | |||||
Named Executive Officers profiles |
57 | |||||
COMPENSATION DISCLOSURE FOR NAMED EXECUTIVE OFFICERS | 61 | |||||
Summary compensation table |
61 | |||||
Share-based awards |
62 | |||||
Termination and change of control benefits |
63 | |||||
COMPENSATION DISCLOSURE FOR DIRECTORS | 69 | |||||
Elements of Director compensation |
69 | |||||
Directors total 2020 compensation |
71 | |||||
Share-based awards | 72 | |||||
CORPORATE GOVERNANCE | 73 | |||||
Board of Directors |
74 | |||||
Board committees |
77 | |||||
Health, safety, environment and communities |
79 |
Independent Directors |
82 | |||
Code of Business Conduct |
82 | |||
Statement of corporate governance practices |
83 | |||
OTHER INFORMATION | 83 | |||
Indebtedness of Directors and executive officers |
83 | |||
Interest of certain persons |
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84
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Interest of informed persons |
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84
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Shareholder proposals |
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84
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Additional information |
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84
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Directors approval |
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84
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Schedule A Statement of Corporate Governance Practices | 86 | |||
Schedule B Board Mandate | 100 | |||
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
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VOTING AND PROXIES
SOLICITATION OF PROXIES
Proxies are being solicited by and on behalf of Turquoise Hills management from the holders of common shares (Common Shares) of the Corporation in connection with the Meeting of the Shareholders to be held electronically at 9:00 a.m. (Eastern Time), on May 12, 2021 at via live audio webcast online at https://web.lumiagm.com/497834284 and at any adjournment or postponement thereof, for the purposes set forth in the Notice of 2021 Annual Meeting of Shareholders (the Notice of Meeting).
The solicitation of proxies by management will be made primarily by mail, but proxies may be solicited personally or by telephone by directors of the Corporation, officers and regular employees of the Corporation and its affiliates. All costs of this solicitation will be borne by the Corporation, save for the cost of solicitation of the OBOs (as defined in Voting by Non-Registered Shareholders of this Circular).
The Board of Directors has fixed the close of business on March 24, 2021 as the record date, being the date for the determination of registered Shareholders entitled to receive notice of, and to vote at, the Meeting (the Record Date).
General information
Unless otherwise stated, the information contained in this Circular is as of March 26, 2021. All dollar amounts are expressed in Canadian dollars ($ or C$) or United States dollars (US$), as indicated.
In this Circular, accompanying Form of Proxy and Notice of Meeting, references to you, your and shareholder are references to registered Shareholders unless specifically stated otherwise.
MEETING PROCEDURES
Meeting location details
Meeting Information |
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Date: |
May 12, 2021 |
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Time: |
9:00 a.m. (Eastern Time) |
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Location: |
Virtual only meeting via live audio webcast online at https://web.lumiagm.com/497834284 |
Quorum
The Corporations by-laws provide that the quorum for the transaction of business at the Meeting is at least one individual present at the commencement of the Meeting holding, or representing by proxy the holder or holders of, Common Shares carrying, in the aggregate, not less than one-third (33 1/3%) of the votes eligible to be cast at the Meeting.
Votes required to pass a resolution
Under the Business Corporations Act (Yukon) (the YBCA), a simple majority of the votes cast by Shareholders at the Meeting is required to pass an ordinary resolution.
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
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Voting shares and principal holders thereof
The Corporations authorized capital consists of an unlimited number of Common Shares without par value and an unlimited number of preferred shares without par value.
In 2020, and following approval of a special resolution to this effect by Shareholders at the July 24, 2020 Annual and Special Meeting, the Corporation implemented a consolidation (or reverse stock split) of the Corporations Common Shares at a ratio of one post-consolidation share for every 10 pre-consolidation shares the Consolidation)
The Consolidation was completed effective on October 23, 2020 and, at that time, reduced the number of Common Shares then-outstanding from 2,012,314,469 to 201,231,430. As of March 26, 2021, Turquoise Hill had 201,231,430 fully paid and non-assessable issued and outstanding Common Shares, each carrying the right to one vote. As of such date, no preferred shares were issued or outstanding. A holder of record of one or more Common Shares on the securities register of the Corporation on the Record Date who either attends the Meeting or deposits a Form of Proxy in the manner and subject to the provisions described below will be entitled to vote or to have such share or shares voted at the Meeting, except to the extent that:
(a) |
the Shareholder has transferred the ownership of any such Common Share after the Record Date, and |
(b) |
the transferee produces a properly endorsed share certificate for, or otherwise establishes ownership of, any of the transferred Common Shares and makes a demand to AST Trust Company (Canada) (AST) no later than ten days before the Meeting that the transferees name be included in the list of Shareholders in respect thereof. |
To the knowledge of the Directors and executive officers of the Corporation, Rio Tinto plc is the only person who beneficially owns, controls or directs, directly or indirectly, Common Shares carrying 10% or more of the voting rights attached to all outstanding Common Shares. The approximate number of Common Shares so owned, controlled or directed, and the percentage of voting shares of the Corporation represented by such shares, in each case as at March 26, 2021, is as follows:
Name and Jurisdiction of Residence |
Number of Common Shares Owned, Controlled or Directed |
Percentage of Common Shares Outstanding |
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Rio Tinto plc(1) United Kingdom |
102,196,643 | 50.8% |
Notes:
(1) |
Common Shares are held by Rio Tinto plc indirectly through Rio Tinto International Holdings Limited (RTIH) (as to 43,947,833 shares) and indirectly through 535630 Yukon Inc. (as to 21,510,000 Common Shares), 46117 Yukon Inc. (as to 15.228.810 Common Shares) and 7999674 Canada Inc. (as to 21,510,000 Common Shares), each company a wholly-owned subsidiary of Rio Tinto plc, a London listed public company headquartered in the United Kingdom (together with its affiliates, Rio Tinto). The information as to Common Shares beneficially owned, controlled or directed by Rio Tinto is not within the knowledge of management of the Corporation and is based on public filings. |
With regard to the effect of the Consolidation on PSUs, RSUs and Deferred Share Units (each a DSU, collectively DSUs), in accordance with the plans governing such share units, the number of PSUs, RSUs and DSUs outstanding prior to the Consolidation was reduced proportionately and using the same one to 10 ratio as was used in the Consolidation, such that the underlying award value did not change. All references in this Circular to Common Shares and/or units held by individuals have been retroactively adjusted to reflect the amounts reduced by the 1:10 ratio.
VOTING AT THE MEETING
Voting instructions differ depending on whether you are a registered or a Non-Registered Shareholder (as defined in Section - Voting by Non-Registered Shareholders of this Circular):
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You are a registered Shareholder if you have a share certificate issued in your name or appear as the registered holder in the books and records of the Corporation. |
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
9 |
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You are a Non-Registered (or beneficial) Shareholder if your Common Shares are registered with a third-party (for example, a bank, investment dealer, trust company, clearing agency, or other institution or intermediary). |
The voting and participation process for the Meeting is different for registered and Non-Registered (or beneficial) Shareholders. Please follow the instructions below carefully and vote or provide voting instructions for all of the Common Shares you hold. Non-Registered Shareholders will be able to attend as guests but not vote unless they follow and properly complete the instructions requiring them to appoint themselves as proxyholder through their Broker in their voting instruction form (as defined in Section Voting by Non-Registered Shareholders of this Circular). See Section Voting as a Non-Registered Shareholder Appointing a proxyholder below for more details.
Voting as a registered Shareholder
If you are a registered Shareholder, you can vote using any of the following options:
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
10 |
To have full access to the Meeting the proxyholder must also call AST at 1-866-751-6315 (toll free in Canada and the United States) or 212-235-5754 by 9:00 a.m. (Eastern Time) on May 10, 2021 so that AST may provide the appointee with a 13-digit proxyholder control number via email. Such 13-digit proxyholder number will differ from the control number set forth on the Form of Proxy. Without the 13-digit proxyholder control number, the proxyholder will be able to attend the Meeting as a guest, but will not be able to participate, interact, ask questions or vote at the Meeting. |
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At the Meeting (Voting electronically)
You do not need to complete or return a Form of Proxy if you intend to vote electronically at the Meeting. If you attend the Meeting electronically, you will be able to attend the virtual Meeting and vote in real time, provided you are connected to the internet and follow the instructions set out below. Guests can also log into the meeting as set out below. Guests will be able to listen to the meeting but will not be able to vote during the meeting.
● Step 1: Log in online at https://web.lumiagm.com/497834284. ● Step 2: Follow these instructions:
Registered Shareholders: Click I have a control number and then enter your control number and password [password] (case sensitive). The control number located on the form of proxy or in the email notification you received from AST is your control number. If you use your control number to log in to the meeting, any vote you cast at the meeting will revoke any proxy you previously submitted. If you do not wish to revoke a previously submitted proxy, you should not vote during the meeting.
Guests: Click Guest and then complete the online form.
It is your responsibility to ensure internet connectivity for the duration of the meeting and you should allow ample time to log in to the meeting online before it begins. |
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By appointing another person to attend the Meeting
See below for more information on appointing and revoking proxyholders. |
Appointing a proxyholder
A registered Shareholder entitled to vote at the Meeting may, by means of a proxy, appoint a proxyholder or one or more alternate proxyholders, who need not be Shareholders, to attend and act at the Meeting for the Shareholder, and on the Shareholders behalf.
The individuals named in the enclosed form of proxy (the Form of Proxy) are Directors and/or officers of the Corporation. A registered Shareholder may appoint, as proxyholder or alternate proxyholder, a person or company other than any of the persons designated in the enclosed Form of Proxy, and may do so either by inserting the name or names of such person(s) or company (ies) in the blank space provided in the enclosed Form of Proxy or by completing another proper Form of Proxy.
The appointment of a proxyholder or alternate proxyholder will not be valid unless a Form of Proxy making the appointment, signed by the registered Shareholder or by an attorney of such Shareholder authorized in writing, is deposited with AST:
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by facsimile to 1-866-781-3111 or 1-416-368-2502
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by mail to AST Trust Company (Canada), P.O. Box 721, Agincourt, Ontario, M1S 0A1 |
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by email at proxyvote@astfinancial.com;
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by hand to The Oceanic Plaza, 1600 1066 W. Hastings Street, Vancouver, British Columbia, V6E 3X1 or 1 Toronto Street, Suite 1200, Toronto, Ontario, M5C 2A6 or 1600-2001 Robert-Bourassa Blvd., Montreal, Quebec, H3A 2V6 |
AST must receive your proxy not less than 48 hours (excluding Saturdays, Sundays, and statutory holidays) before the Meeting or the adjournment or postponement thereof at which the proxy is to be used. To have full access to the meeting the proxyholder must call AST at 1-866-751-6315 (toll free in Canada and the United States) or 212-235-5754 by 9:00 a.m. (Eastern Time) on May 10, 2021 so that AST may provide the appointee with a 13-digit proxyholder control number via email. Such 13-digit proxyholder number will differ from the control number set forth on the Form of Proxy. Without the 13-digit proxyholder control number, the proxyholder will be able to attend the Meeting as a guest, but will not be able to participate, interact, ask questions or vote at the Meeting.
The cut-off time for appointing proxies is 9:00 a.m. (Eastern Time) on May 10, 2021.
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
11 |
The Chair of the Meeting reserves the right to accept late proxies and may waive or extend the proxy cut-off, with or without notice, but is under no obligation to accept or reject any particular late proxy.
Revoking a proxy
If you have given a proxy, you may revoke it:
(a) |
by depositing an instrument in writing executed by you or by your attorney authorized in writing: |
(i) |
with AST, not less than 48 hours (excluding Saturdays, Sundays, and statutory holidays) before the Meeting, or the adjournment or postponement thereof at which the proxy is to be used; |
(ii) |
at the registered office of the Corporation at any time up to and including the last business day preceding the day of the Meeting, or an adjournment or postponement thereof, at which the proxy is to be used; or |
(iii) |
with the Chair of the Meeting on the day of the Meeting before the commencement of the Meeting or an adjournment or postponement thereof; or |
(b) |
in any other manner provided by law. |
A revocation of a proxy will not affect a matter on which a vote is taken before the revocation.
Voting as a Non-Registered Shareholder
The information set forth in this section should be reviewed carefully by non-registered Shareholders of Turquoise Hill. Shareholders who do not hold their Common Shares in their own name (the Non-Registered Shareholders) should note that only proxies deposited by Shareholders who appear on the records maintained by AST, the Corporations registrar and transfer agent, as registered holders of shares will be recognized and acted upon at the Meeting. Duly appointed proxyholders that attend the Meeting will be able to vote by completing a ballot online during the Meeting through the live webcast platform. If shares are listed in an account statement provided to a Shareholder by his, her or its broker, trust company, bank or similar institution (collectively, a Broker), those shares are, in all likelihood, not registered in the Shareholders name. Such shares are more likely registered under the name of the Shareholders Broker or an agent of that Broker. In Canada, the vast majority of such shares are registered under the name of CDS & Co. (the registration name for CDS Clearing and Depository Services Inc., which acts as nominee for many Canadian brokerage firms).
Common Shares held by Brokers (or their agents or nominees) on behalf of a Brokers client can only be voted at the direction of the Non-Registered Shareholder. Without specific instructions, Brokers and their agents and nominees are prohibited from voting shares for the Brokers clients. Therefore, each Non-Registered Shareholder should ensure that voting instructions are communicated to the appropriate person well in advance of the Meeting.
If you are a Non-Registered Shareholder, you have two voting options:
|
By mail
Applicable securities laws require Brokers and other intermediaries to seek voting instructions from Non-Registered Shareholders in advance of shareholders meetings. The various Brokers and other intermediaries have their own mailing procedures and provide their own return instructions to clients, which should be carefully followed by Non-Registered Shareholders in order to ensure that their Common Shares are voted at the Meeting. If you have any questions respecting the voting of shares held through a Broker or other intermediary, please contact that Broker or other intermediary immediately for assistance.
|
|||
|
Appointing a proxyholder
A Non-Registered Shareholder may appoint someone else as proxyholder for the purposes of voting at the Meeting. A Non-Registered Shareholder should enter their proxyholders name in the blank space on the voting instruction form provided to them by their Broker (or the Brokers agent) and return the same to their Broker (or the Brokers agent) in accordance with the instructions provided by such Broker (or the Brokers agent). |
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
12 |
Although a Non-Registered Shareholder may not be recognized at the Meeting for the purposes of voting Common Shares registered in the name of his or her Broker (or an agent of such Broker), a Non-Registered Shareholder may attend the Meeting as proxyholder for the registered Shareholder and vote the Common Shares in that capacity only if the Non-Registered Shareholder follows and properly completes the instructions provided by his or her Broker (or an agent of such Broker) and appoints him or herself as the named proxyholder in the voting instruction form. Non-Registered Shareholders who wish to attend the Meeting and indirectly vote their Common Shares as proxyholder for the registered Shareholder (the Broker) should enter their own names in the blank space on the voting instruction form provided to them by their Broker (or the Brokers agent) and return the same to their Broker (or the Brokers agent) in accordance with the instructions provided by such Broker (or the Brokers agent).
To have full access to the Meeting the proxyholder must also call AST at 1-866-751-6315 (toll free in Canada and the United States) or 212-235-5754 by 9:00 a.m. (Eastern Time) on May 10, 2021 so that AST may provide the appointee with a 13-digit proxyholder control number via email. Such 13-digit proxyholder number will differ from the control number set forth on the Form of Proxy. Without the 13-digit proxyholder control number, the proxyholder will be able to attend the Meeting as a guest, but will not be able to participate, interact, ask questions or vote at the Meeting.
Proxyholders can log into the Meeting as set out below. Guests will be able to listen to the meeting but will not be able to vote during the meeting.
● Step 1: Log in online at https://web.lumiagm.com/497834284. ● Step 2: Follow these instructions:
Duly appointed proxyholders: Click I have a control number and then enter your control number and password [password] (case sensitive). Proxyholders who have been duly appointed and registered with AST as described in this circular will receive a control number by email from AST after the proxy voting deadline has passed.
Guests: Click Guest and then complete the online form.
It is the proxyholders responsibility to ensure internet connectivity for the duration of the meeting and allow ample time to log in to the meeting online before it begins. |
Non-Registered Shareholders are either objecting beneficial owners, or OBOs, who object that intermediaries disclose information about their ownership in the Corporation, or non-objecting beneficial owners, or NOBOs, who do not object to such disclosure. The Corporation pays intermediaries to send proxy-related materials to NOBOs.
If you are a Non-Registered Shareholder located outside of Canada (including U.S. Non-Registered Shareholders) and wish to vote at the Meeting or, if permitted, appoint yourself or a third party as a proxyholder, in addition to the steps described above, you may also be required to obtain a valid legal proxy from your Broker (or the Brokers agent). You must then follow the instructions from your Broker (or the Brokers agent) included with the legal proxy form AND in the voting instruction form sent to you or contact your Broker (or the Brokers agent) to request a legal proxy form or a legal proxy if you have not received one. After obtaining a valid legal proxy, you must then submit such legal proxy in accordance with the instructions set out in the proxy.
Whether you vote by mail, telephone, Internet or other means permitted by your Broker, your voting instruction form must be received by AST not less than 48 hours (excluding Saturdays, Sundays, and statutory holidays) before the Meeting or the adjournment or postponement thereof at which it is to be used. The Chair of the Meeting may waive or extend the proxy cut-off without notice.
The Chair of the Meeting reserves the right to accept late proxies or voting instructions and may waive or extend the proxy cut-off, with or without notice, but is under no obligation to accept or reject any particular late proxy or voting instruction form.
Revoking a proxy
If, as a Non-Registered Shareholder, you have voted through your Broker and would like to change or revoke your vote, contact your Broker to discuss whether this is possible and what procedures you need to follow. The change or revocation of voting instructions by a Non-Registered Shareholder can take several days or longer to complete and, accordingly, any such action should be completed well in advance of the deadline prescribed in the voting instruction form by the Broker or its service company to ensure it is given effect to at the Meeting.
EXERCISE OF DISCRETION
The persons named in the enclosed Form of Proxy or voting instruction form will vote or withhold from voting the Common Shares in respect of which they are appointed in accordance with the direction of the registered Shareholders appointing them.
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
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If you decide to appoint the Directors and/or officers of the Corporation named in the enclosed Form of Proxy or voting instruction form as your proxyholders, and do not indicate how you want to vote, they will vote as follows:
FOR electing each Director nominated by management
|
||||||
FOR appointing KPMG LLP as auditors at a remuneration to be fixed by the Directors
|
||||||
FOR the non-binding advisory vote on our approach to executive compensation
|
The persons named in the enclosed Form of Proxy or voting instruction form will have discretionary authority with respect to any amendments or variations of the matters of business to be acted on at the Meeting or any other matters properly brought before the Meeting or any adjournment or postponement thereof, in each instance, to the extent permitted by law, whether or not the amendment, variation or other matter that comes before the Meeting is routine and whether or not the amendment, variation or other matter that comes before the Meeting is contested.
As of the date of this Circular, management of the Corporation knows of no such amendments, variations, or other matters to come before the Meeting. However, if any such or other matters, which are not currently known to management, should properly come before the Meeting, the shares will be voted on such matters in accordance with the best judgment of the persons named in the Form of Proxy or voting instruction form.
HELPFUL REMINDER
If you do not intend to attend the Meeting, you need to vote or provide your proxy or voting instructions in advance of the Meeting:
☐ |
If you are voting online:
Make sure you have voted on all matters presented to Shareholders.
The cut-off time for voting over the Internet is 9:00 a.m. (Eastern Time) on May 10, 2021.
|
|||
☐ |
If you are voting by mail:
Make sure your Form of Proxy or voting instruction form is completed and that voting instructions are included for all matters presented to Shareholders.
Your Form of Proxy or voting instruction form should be returned by 9:00 a.m. (Eastern Time) on May 10, 2021.
|
|||
☐ |
If you are appointing another person to attend in your place:
Make sure the proxyholder is clearly identified in your Form of Proxy or voting instruction form and that voting instructions are included on all matters presented to Shareholders.
You can return your Form of Proxy or voting instruction form by facsimile, by mail, by email or by hand, following the instructions above, depending on whether you are a Registered or Non-Registered Shareholder
To have full access to the Meeting the proxyholder must also call AST at 1-866-751-6315 (toll free in Canada and the United States) or 212-235-5754 by 9:00 a.m. (Eastern Time) on May 10, 2021 so that AST may provide the appointee with a 13-digit proxyholder control number via email. Such 13-digit proxyholder number will differ from the control number set forth on the Form of Proxy. Without the 13-digit proxyholder control number, the proxyholder will be able to attend
|
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
14 |
the Meeting as a guest, but will not be able to participate, interact, ask questions or vote at the Meeting.
|
||||
☐ |
If you are a Non-Registered Shareholder:
Make sure you have completed and deposited the voting instruction form according to your Brokers instructions. The voting and participation process is different for Non-Registered Shareholders, who are not permitted to attend or vote at the Meeting unless they follow and properly complete the instructions requiring them to appoint themselves as proxyholder through their Broker in their voting instruction form. See Section Voting as a Non-Registered Shareholder Appointing a proxyholder above for more details. |
BUSINESS OF MEETING
ELECTION OF DIRECTORS
The Corporations Restated Articles of Incorporation currently provide that the number of Directors will be a minimum of three and a maximum of 14. In determining the nominees for election, management has considered the advisability of having a majority of the Directors of the Board being independent under applicable securities laws and stock exchange requirements, the need for strong professional and industry-sector representation while remaining small enough to facilitate diversity together with effective dialogue and decision-making. In accordance with the Corporations by-laws, the number of Directors to be elected at a meeting of Shareholders will be equal to the number of nominees for election recommended by management in the proxies in respect of the Meeting, which is within the minimum and maximum number of Directors permitted under the Corporations Restated Articles. The maximum number of Directors to be elected at the Meeting is fixed at seven, as reflected in the enclosed management Form of Proxy and voting instruction form.
The Section Board Nominees below details managements seven nominees, four of which are independent directors under applicable securities laws and stock exchange requirements (for more details see Section - Board Composition), for election as Directors at the Meeting.
Director nominees
The following tables set out information with respect to each of managements seven nominees for election as Directors at the Meeting, including their age, all major offices and positions each now holds with the Corporation and any of its significant affiliates if applicable, each nominees principal occupation, business or employment, the period of time during which each has been a Director, the number of Common Shares beneficially owned, or controlled or directed, directly or indirectly, by each as at March 26, 2021, and the number of DSUs held by each as at March 26, 2021. All of managements seven nominees for election are currently Directors. The term of office of each of the present Directors will expire at the close of the Meeting unless he or she is re-elected at the Meeting. As you will note from the enclosed Form of Proxy or
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
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voting instruction form, Shareholders may vote for each Director individually. Each Director is required to be elected annually by a majority vote. See Section - Majority Voting Policy below for further details.
|
Management recommends that Shareholders vote FOR each of the following nominees.
|
|
Unless contrary instructions are indicated in the Form of Proxy or the voting instruction form, the persons designated in the accompanying Form of Proxy or voting instruction form intend to vote FOR the election of the nominees recommended by management as Directors of the Corporation, to hold office until the conclusion of the next meeting of Shareholders or until their successors are duly elected.
Mr. Burns has over 30 years of experience in the mineral sector including executive, operations, development and engineering leadership roles in gold, copper and coal operations. Mr. Burns was appointed as Chief Executive Officer and President of Eldorado Gold Corporation in April 2017.
Prior to his role at Eldorado, Mr. Burns was Executive Vice President and Chief Operating Officer at Goldcorp Inc. from 2012 to 2017. Prior to that, he also held the Goldcorp positions of Senior Vice President, Mexican Operations and Senior Vice President, Canada and United States respectively. Prior to that he was Senior Vice President & Chief Operating Officer of Centerra Gold Inc.
BOARD/COMMITTEE MEMBERSHIP AND 2020 MEETING ATTENDANCE
Regular
|
Ad hoc
|
Total
|
||||||||
Board |
4/4 | 12/14 | 16/18 | |||||||
Audit |
4/4 | 1/1 | 5/5 | |||||||
Compensation and Benefits |
4/4 | 2/3 | 6/7 | |||||||
Health, Safety, Environment and Communities |
4/4 | | 4/4 | |||||||
Special Committee (Financing)(3) |
26/26 | | 26/26 | |||||||
Total Board & Committee Attendance |
|
95% |
OTHER PUBLIC COMPANY BOARD MEMBERSHIP
Company
|
|
|
|
|
Eldorado Gold Corporation |
COMMON SHARES BENEFICIALLY OWNED, CONTROLLED OR DIRECTED
Total as at March 26, 2021(4) |
||
None |
||
Total as at June 17, 2020(4) |
||
None |
DEFERRED SHARE UNITS HELD(5)(6)
Total as at March 26, 2021(4)
|
17,562
|
Turquoise Hill Resources Ltd. 2020 Proxy Circular |
16 |
Mr. Burns has served in various capacities for Asarco LLC including Vice President of Mining as well as numerous capacities for Cyprus Minerals Corporation. He began his career with Anaconda Company in 1978. He is a member of the Institute of Corporate Directors.
Total as at June 17, 2020(4)
|
13,770
|
Turquoise Hill Resources Ltd. 2020 Proxy Circular |
17 |
|
R. Peter Gillin Toronto (Ontario), Canada Corporate Director(1)
Age: 72
Status: Independent(2)
Joined Board: May 2012
Top 3 Areas of Expertise:
CEO
Capital Markets
Strategic Planning |
Mr. Gillin served as Chief Executive Officer of public mining companies in Canada and, prior to that, was a career investment banker. As investment banker, he eventually served as Vice Chair of N.M. Rothschild & Sons Canada and became Acting Chief Executive Officer.
Mr. Gillin currently serves as Deputy Chair of Dundee Precious Metals Inc. and is a director of Wheaton Precious Metals Corp. He recently also joined the Independent Review Committee of Strathbridge Asset Management.(i)
Mr. Gillin holds an Honours Business Administration degree from the Richard Ivey School of Business, Western University, and is a Chartered Financial Analyst. He is a member of the Institute of Corporate Directors, the Chartered Financial Analysts Institute and the Toronto Society of Financial Analysts. He holds his ICD.D designation.
BOARD/COMMITTEE MEMBERSHIP AND 2020 MEETING ATTENDANCE
Regular
|
Ad hoc
|
Total
|
||||||
Board Chair |
4/4 | 14/14 | 18/18 | |||||
Special Committee (Financing)(3) |
26/26 | | 26/26 | |||||
Total Board & Committee Attendance |
|
100% |
OTHER PUBLIC COMPANY BOARD MEMBERSHIP
Company | Since | |||||
Wheaton Precious Metals Corp. (TSX; NYSE) (Compensation Chair) |
2004 | |||||
Dundee Precious Metals Inc. (TSX) (Deputy Chair; Compensation Chair) |
2009 | |||||
Strathbridge group of investment funds.(i) |
2021 |
COMMON SHARES BENEFICIALLY OWNED, CONTROLLED OR DIRECTED
Total as at March 26, 2021(4) |
||
13,000 |
||
Total as at June 17, 2020(4) |
||
3.000 |
DEFERRED SHARE UNITS HELD(5)(6)
Total as at March 26, 2021(4) |
||
73,420.8 |
||
Total as at June 17, 2020(4) |
||
73,420.8 |
(i) Mr. Gillin is a member of the Independent Review Committee and Advisory Board of the Strathbridge group of investment funds, which includes eight publicly listed investment funds. As part of this role, Mr. Gillin serves on the board of directors of three of the TSX-listed Strathbridge investment funds that are corporations, being Premium Income Corporation, S Split Corp. and World Financial Split Corp. Mr. Gillins commitment with the Strathbridge investment funds is substantially less and not comparable to commitments at typical public companies because the Strathbridge investment funds (A) have virtually no employees, (B) have an external manager that manages all of the operations of the investment funds, (C) only function as investment funds (rather than operating companies), and (D) have a much reduced time commitment with the Independent Review Committee and Advisory Board. It is noted that Mr. Gillin has had a perfect attendance record for the companies on which he serves as a director.
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Turquoise Hill Resources Ltd. 2020 Proxy Circular |
18 |
|
Alfred P. Grigg Brisbane, Australia Chief Counsel, Aluminum and Strategic Partnerships, Rio Tinto(1)
Age: 46
Status: Non-independent(2)
Joined Board: September 2020
Top 3 Areas of Expertise:
Corporate Law
Business Development
Government Policy/Relations |
|
Mr. Grigg is currently Chief Counsel, Aluminum and Strategic Partnerships for Rio Tinto leading the legal and regulatory activities for Rio Tintos portfolio of bauxite mines, alumina refineries, aluminium smelters and associated power generation assets in the Pacific region as well as supporting the development and management of relationships with strategic partners and stakeholders.
Mr. Grigg has more than 20 years of experience as a legal executive and senior advisor, with extensive depth in the resources, energy and technology sectors, across a wide range of corporate and commercial matters, strategy, joint ventures, business development and M&A, sales & marketing, cross-border transactions and international trade, anti-trust, native title, government and stakeholder relations, capital markets, treasury and finance, corporate governance, complex negotiations and litigation. Mr. Grigg is a director or company secretary of a number of Rio Tinto subsidiaries, and has served as a director or representative for Rio Tinto on a number of joint venture boards including Boyne Smelters Limited, New Zealand Aluminium Smelters Limited and Gladstone Power Station.
Since joining Rio Tinto in 2007, Mr. Grigg has held a range of legal and regulatory roles across corporate, operational and commercial areas of Rio Tinto.
Mr. Grigg holds a Bachelor of Laws (Honours), and a Bachelor of Business (Management) from Monash University. He is a member of the Australian Institute of Company Directors.
BOARD/COMMITTEE MEMBERSHIP AND 2020 MEETING ATTENDANCE(8)
Regular
|
Ad hoc
|
Total
|
||||||
Board |
1/1 | 3/3 | 4/4 | |||||
Nominating and Corporate Governance Committee(8) |
1/1 | 1/1 | 1/1 | |||||
Total Board & Committee Attendance |
|
100% |
OTHER PUBLIC COMPANY BOARD MEMBERSHIP
Company
|
None |
COMMON SHARES BENEFICIALLY OWNED, CONTROLLED OR DIRECTED(9)
Total as at March 26, 2021
|
None |
DEFERRED SHARE UNITS HELD(9)
Total as at March 26, 2021
|
None |
|
Turquoise Hill Resources Ltd. 2020 Proxy Circular |
19 |
|
Stephen Jones
Managing Director, Planning, Integration & Assets Rio Tinto Iron Ore(1)
Age: 45
Status: Non-independent(2)
Joined Board: December 2017
Top 3 Areas of Expertise:
Mining Operations
Health, Safety, Environment and Communities Engineering |
Mr. Jones is currently the Managing Director, Planning, Integration & Assets for the Iron Ore product group in Rio Tinto. In this role, he has accountability for Resource Development, Mine Technical Services, Asset Management, Sustaining Capital, Studies and Technology and Integrated Operations including the remote operations centre in Western Australia.
Before this appointment, Mr. Jones was Technical Director for the Copper & Diamonds product group in Rio Tinto, and previously led the technical operating model program at Rio Tinto and spent four years working in Mongolia for Oyu Tolgoi LLC. During his time in Mongolia, his roles included Chief Operating Officer, Acting Chief Executive Officer and General Manager Operations.
Mr. Jones has 23 years of experience working for Rio Tinto in Copper & Diamonds, Growth & Innovation, Aluminium, Iron Ore, and Technology & Innovation in Australia, Canada, Mongolia and the United States.
Mr. Jones holds a Bachelor of Engineering (Hons) from the University of Queensland, Australia and a Graduate Diploma in Management from Deakin University, Australia. He is a member of the Australian Institute of Company Directors.
BOARD/COMMITTEE MEMBERSHIP AND 2020 MEETING ATTENDANCE
Regular
|
Ad hoc
|
Total
|
||||||
Board |
4/4 | 14/14 | 18/18 | |||||
Health, Safety, Environment and Communities - Chair |
4/4 | | 4/4 | |||||
Total Board & Committee Attendance |
|
100% |
OTHER PUBLIC COMPANY BOARD MEMBERSHIP
Company |
||
None |
COMMON SHARES BENEFICIALLY OWNED, CONTROLLED OR DIRECTED(9)
Total as at March 26, 2021
|
||
None |
DEFERRED SHARE UNITS HELD(9)
Total as at March 26, 2021 |
||
None |
|
Turquoise Hill Resources Ltd. 2020 Proxy Circular |
20 |
|
Russel C. Robertson Toronto (Ontario), Canada Corporate Director(1)
Age: 73
Status: Independent(2)
Joined Board: June 2012
Top 3 Areas of Expertise:
CFO
Accounting Designation
Banking/Capital Markets/ M&A |
From June 2013 to August 2016, Mr. Robertson served as Executive Vice-President, and Head, Anti-Money Laundering at BMO Financial Group. From March 2011 to June 2013, Mr. Robertson served as Executive Vice-President, Business Integration at BMO Financial Group, and as Vice-Chair at BMO Financial Corp. (formerly Harris Financial Corp.). In this capacity, he was responsible for overseeing the integration of Marshall & Ilsley Bank with BMOs long-time subsidiary, Harris Bank. Prior to this role, Mr. Robertson was the Chief Financial Officer at BMO Financial Group between March 2008 and March 2011. Before joining BMO, he spent over 35 years as a Chartered Professional Accountant. Mr. Robertson held various senior positions with two major accounting firms, including holding the positions of Vice-Chair, Deloitte & Touche LLP (Canada), and Canadian Managing Partner, Arthur Andersen LLP (Canada).
Mr. Robertson currently serves as a director of Bausch Health Companies Inc. and Hydro One Limited.
Mr. Robertson holds an Honours Business Administration degree from the Richard Ivey School of Business, Western University, is a Chartered Professional Accountant (FCPA, FCA) and a Fellow of the Institute of Chartered Professional Accountants (Ontario). He is a member of the Institute of Corporate Directors.
BOARD/COMMITTEE MEMBERSHIP AND 2020 MEETING ATTENDANCE
Regular | Ad hoc | Total | ||||
Board |
4/4 | 14/14 | 18/18 | |||
Audit Chair |
4/4 | 1/1 | 5/5 | |||
Compensation and Benefits |
4/4 | 3/3 | 7/7 | |||
Nominating and Corporate Governance |
4/4 | 3/3 | 7/7 | |||
Special Committee (Financing)(3) |
26/26 | | 26/26 | |||
Total Board & Committee Attendance |
100% |
OTHER PUBLIC COMPANY BOARD MEMBERSHIP
Company |
Since | |||
Bausch Health Companies Inc (TSX; NYSE) (Audit) |
2016 | |||
Hydro One Limited (TSX) (Audit) |
2018 |
COMMON SHARES BENEFICIALLY OWNED, CONTROLLED OR DIRECTED
Total as at March 26, 2021 |
||
None
|
||
Total as at June 17, 2020 |
||
None |
DEFERRED SHARE UNITS HELD(5)(6)
Total as at March 26, 2021(4) |
||||
78,173.8 |
||||
Total as at June 17, 2020(4) |
||||
68,708.8 |
|
Turquoise Hill Resources Ltd. 2020 Proxy Circular |
21 |
|
Maryse Saint-Laurent
Calgary (Alberta), Canada
Corporate Director(1)
Age: 61
Status: Independent(2)
Joined Board: January 2017
Top 3 Areas of Expertise:
Human Resources
Capital Markets
Governance |
Ms. Saint-Laurent is an accomplished executive and corporate director with over 25 years experience as a business-oriented corporate, transactional and securities lawyer in the energy, electricity and mining sectors. Ms. Saint-Laurent has led several M&A and financing transactions and has a strong governance background. Ms. Saint-Laurent also possesses several years experience in human resources, compensation and benefits/pension management. From 2013 to 2015, she was Vice-President Legal and Corporate Secretary for TransAlta Renewables Inc., a renewable power generation company, and from 2011 to 2015, she was also Vice-President Legal and Corporate Secretary for TransAlta Corporation, a power generation company with domestic and international operations.
Ms. Saint-Laurent is a member of the board of the Alberta Securities Commission, North American Construction Group Ltd. and the Calgary Prostate Cancer Centre.
Ms. Saint-Laurent holds a Master of Laws (securities and finance), from York University, Osgoode Hall Law School, a LL.B., BA and Certification in Human Resources from the University of Alberta as well as her ICD.D designation.
BOARD/COMMITTEE MEMBERSHIP AND 2020 MEETING ATTENDANCE
Regular | Ad hoc | Total | ||||
Board |
4/4 | 14/14 | 18/18 | |||
Audit |
4/4 | 1/1 | 5/5 | |||
Compensation and Benefits Chair |
4/4 | 3/3 | 7/7 | |||
Nominating and Corporate Governance Chair |
4/4 | 3/3 | 7/7 | |||
Special Committee (Financing)(3) |
26/26 | | 26/26 | |||
Total Board & Committee Attendance |
100% |
OTHER PUBLIC COMPANY BOARD MEMBERSHIP
Company |
Since |
|||
North American Construction Group Ltd. |
2019 |
COMMON SHARES BENEFICIALLY OWNED, CONTROLLED OR DIRECTED
Total as at March 26, 2021(4) |
||
3,080
|
||
Total as at June 17, 2020(4)
|
||
2,080 |
DEFERRED SHARE UNITS HELD(5)(6)
Total as at March 26, 2021 (4) |
|
|
26,225 |
||
Total as at June 17, 2020(4) |
||
26,225 |
|
Turquoise Hill Resources Ltd. 2020 Proxy Circular |
22 |
|
Steve Thibeault
Lac Delage (Quebec), Canada
Interim Chief Executive Officer, Turquoise Hill Resources Ltd.(1)
Age: 62
Status: Non-independent(2)
Joined Board: March 2021
Top 3 Areas of Expertise:
CFO
Strategic Planning/Leading Growth
Enterprise Risk Management |
Steve Thibeault was appointed Interim Chief Executive Officer of Turquoise Hill Resources on March 3, 2021.
Throughout his 40 years experience in the mining and shipping industries, Mr. Thibeault has worked extensively across North America, Europe, Australia and Asia. Over the course of his career, he was able to expand his role constantly in various finance-related positions, including the role of Chief Financial Officer for the past 10 years.
Mr. Thibeault joined Alcan Inc. in 1981 and held various positions in Finance, working his way from the Operations group to Corporate. In 2009, he became Chief Financial Officer of Energy Resources of Australia, an Australian mining corporation held in majority by Rio Tinto. His career at Rio Tinto continued to expand as CFO of its subsidiary Turquoise Hill Resources (TRQ), from 2014 to 2017. Finally, Mr. Thibeault was the Chief Financial Officer of the CSL Group (Canada Steamship Lines) from 2017 to 2020.
Mr. Thibeault is also an advisor on the audit committee of Astérix Inc. and Federal Fleet Services Inc., two divisions of Davie Shipbuilding.
He graduated in Finance from the Université du Québec à Chicoutimi (1981), and in Accounting from the École des Haute Études Commerciales de Montréal (1990).
Mr. Thibeault is currently a member of the Institute of Corporate Directors.
BOARD/COMMITTEE MEMBERSHIP AND 2020 MEETING ATTENDANCE(10)
Regular | Ad hoc | Total | ||||||||
Board |
N/A | N/A | N/A | |||||||
Health, Safety, Environment and Communities |
N/A | N/A | N/A | |||||||
Total Board & Committee Attendance |
|
N/A |
OTHER PUBLIC COMPANY BOARD MEMBERSHIP
Company |
Since |
|||
None |
COMMON SHARES BENEFICIALLY OWNED, CONTROLLED OR DIRECTED
Total as at March 26, 2021(4) |
||
None
|
||
Total as at June 17, 2020(4)
|
||
N/A |
DEFERRED SHARE UNITS HELD(11)
Total as at March 26, 2021 |
|
|
None |
|
Turquoise Hill Resources Ltd. 2020 Proxy Circular |
23 |
Notes:
1. |
The biographical information is not within the knowledge of management of the Corporation and has been furnished by the nominee. |
2. |
The independence of nominees was determined by the Board in accordance with applicable corporate and securities laws and stock exchange requirements, including the CSA Corporate Governance Guidelines, the NYSE Corporate Governance Standards and the CSA Audit Committee Rules, as well as the independence requirements of the TSX. See also Section Corporate Governance of this Circular for more details. 2. |
3. |
As part of a Special Committee (Financing) (as defined in Section Independent Directors and Special Committees), independent Directors had the responsibility of overseeing and supervising negotiations with Rio Tinto in respect of the sourcing of incremental funding necessary to progress underground development at Oyu Tolgoi LLC. For additional details, see Section Independent Directors and Special Committees. |
4. |
On October 23, 2020, the Corporation implemented the Consolidation which resulted in the consolidation of the Corporations Common Shares at a ratio of 1:10. The numbers of each then outstanding DSU were reduced proportionately such that the underlying award value did not change. The number of units and/or Common Shares held by individuals have been retroactively adjusted to reflect the Consolidation. For additional details, see Section Voting shares and principal holders thereof. |
5. |
The Deferred Share Unit Plan of the Corporation (the DSU Plan) was approved in May 2013 and was subsequently amended on November 12, 2019. For additional details relating to the DSU Plan, see Section Annual Retainers, Attendance Fees and Other Remuneration. |
6. |
Under the terms of the DSU Plan, any DSUs held by a Director are redeemed for cash as of the date such person ceases to be a Director. |
7. |
Mr. Grigg was appointed Director as of September 18, 2020 following Mr. Alan Chirgwins resignation, effective September 17, 2020. Mr. Chirgwins 2020 meeting attendance was as follows: |
BOARD/COMMITTEE MEMBERSHIP AND 2020 MEETING ATTENDANCE | ||||||||
Regular | Ad hoc | Total | ||||||
Board |
3/3 | 8/11 | 11/14 | |||||
Nominating and Corporate Governance Committee |
3/3 | 6/6 | 9/9 | |||||
Total Board & Committee Attendance
|
|
100% |
8. |
Mr. Grigg became a member of the Nominating and Corporate Governance Committee on November 11, 2020. The number of meetings for this committee has been adjusted to reflect Mr. Griggs attendance since he became a member of the committee. |
9. |
In accordance with Rio Tintos corporate policies, Directors employed by Rio Tinto are not eligible to receive DSU grants and any compensation that they would normally receive from the Corporation is paid directly to Rio Tinto. As such, the Director Shareholding Guidelines only apply to independent Directors. |
10. |
Mr. Thibeault was appointed Director as of March 3, 2021 following Mr. Ulf Quellmanns resignation, effective March 3, 2021. Mr. Quellmanns 2020 meeting attendance was as follows: |
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BOARD/COMMITTEE MEMBERSHIP AND 202019 MEETING ATTENDANCE | ||||||||||
Regular | Ad hoc | Total | ||||||||
Board |
4/4 | 14/14 | 18/18 | |||||||
Health, Safety, Environment and Communities |
4/4 | | 4/4 | |||||||
Total Board & Committee Attendance |
|
100% |
11. |
As an Executive Director, Mr. Thibeault is not eligible to receive DSU grants under the DSU Plan. Also, considering his interim status, Mr. Thibeault is not eligible to participate in the Corporations long-term incentive and short term incentive plans. |
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Skills matrix
The Nominating and Corporate Governance Committee maintains and uses a skills matrix to identify and track the key skills and areas of strength that the Board believes are important for overseeing Turquoise Hills business, management and future growth. The Committee reviews the skills matrix at least once a year to assess whether the size and composition of the Board are appropriate for the Corporations needs. The skills matrix is also used to develop a list of potential candidates for nomination to the Board of Directors. The following table identifies the skills and competencies of each nominee in the various areas of experience:
|
|
|
|
|
|
|
||||||||||||||||||||||||||
Governance |
||||||||||||||||||||||||||||||||
Board Experience |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Committee Experience |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Chair Experience |
4 | ✓ | ✓ | ✓ | ✓ | |||||||||||||||||||||||||||
Leadership |
||||||||||||||||||||||||||||||||
CEO |
5 | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||||
COO |
2 | ✓ | ✓ | |||||||||||||||||||||||||||||
CFO |
2 | ✓ | ✓ | |||||||||||||||||||||||||||||
Senior Management / Partner |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Relevant Industry Knowledge/Experience |
||||||||||||||||||||||||||||||||
Exploration |
5 | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||||
Mining Operations |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Power |
4 | ✓ | ✓ | ✓ | ✓ | |||||||||||||||||||||||||||
Other Resources |
5 | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||||
Financial Acumen |
||||||||||||||||||||||||||||||||
Financial Literacy |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Accounting Designation |
1 | ✓ | ||||||||||||||||||||||||||||||
Banking / Capital Markets / M&A |
6 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | |||||||||||||||||||||||||
Operations/Management |
||||||||||||||||||||||||||||||||
Business Development |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Engineering |
2 | ✓ | ✓ | |||||||||||||||||||||||||||||
Human Resources / Compensation |
5 | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||||
International |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Information Systems / Technology |
4 | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||||
Sales & Marketing |
3 | ✓ | ✓ | ✓ | ||||||||||||||||||||||||||||
Strategic Planning / Leading Growth |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Enterprise Risk Management |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Legal/Government/Environment |
||||||||||||||||||||||||||||||||
Corporate Law |
3 | ✓ | ✓ | ✓ | ||||||||||||||||||||||||||||
Securities Law / Regulations |
4 | ✓ | ✓ | ✓ | ✓ | |||||||||||||||||||||||||||
Government Policy / Relations |
4 | ✓ | ✓ | ✓ | ✓ | |||||||||||||||||||||||||||
Health, Safety, Environment & Communities |
6 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | |||||||||||||||||||||||||
Corporate Social Responsibility/Sustainable Practices |
7 | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ✓ | ||||||||||||||||||||||||
Other |
||||||||||||||||||||||||||||||||
Diversity |
1 | ✓ |
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Previous years voting results
Notes:
(1) |
Mr. Chirgwin resigned from the Corporation effective September 17, 2020. |
(2) |
Mr. Quellmann resigned from the Corporation effective March 3, 2021. |
The Corporations Nominating and Corporate Governance Committee regularly assesses the optimal size, composition and qualifications needed of potential independent Board members, including based on the Corporations established Diversity Policy, skills matrix, succession planning needs, annual assessment results and minority Shareholder feedback. This process is carried out with the assistance of external advisors and approved by the Board. Two of four independent Directors have been appointed over the past years (Maryse Saint-Laurent in 2017 and George Burns in 2020). The Corporation believes this has ensured appropriate Board renewal while maintaining a depth of institutional knowledge through the other two independent Directors. The Board comprises a majority of Directors who are independent under applicable securities laws and stock exchange requirements (4 of 7). The Board Chair, and all members of the Audit Committee, the Compensation and Benefits Committee and the Special Committees established by the Board are independent Directors.
Following the Corporations 2020 Annual and Special Meeting, the independent Directors undertook an in-depth review of the Boards composition with a view to the Corporations long-term strategy and needs. Such process included regular engagement between the independent Directors and minority Shareholders during which possible changes to the Board were discussed with a view to maximizing the effectiveness of its decision-making and the ideal complement of skills needed on the Board.
The Nominating and Corporate Governance Committee has a rigorous process in place for selecting independent Directors, including the use of external search firms where appropriate to assist in identifying candidates from a broad pool that might meet the criteria needed to continuously enhance the Boards and its committees decision-making with regard to the Corporations Diversity Policy, skills matrix, and the results of annual assessments of Directors, among other factors. In determining the list of potential candidates, the Nominating and Corporate Governance Committee considers feedback received as part of the independent Directors engagement with the Corporations various Shareholders and other stakeholders and the need for strong professional and industry-sector representation while remaining small enough to facilitate diversity together with effective dialogue and decision-making.
Additional disclosure relating to Directors
To the knowledge of the Corporation, no proposed Director is, or has been within the last 10 years, a director or executive officer of an issuer that, while that individual was acting in such capacity or after that individual ceased to be a director or executive officer, but as a result of an event that occurred while that individual was acting as a director or executive officer of that issuer was the subject of a cease trade order or similar order or an order that denied the issuer access to any exemptions under Canadian securities regulations, for a period of more than 30 consecutive days or while that individual was acting in such capacity or within one year of that individual ceasing to act in such capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets. In addition, to the knowledge of the Corporation, no proposed Director has within the last ten years become bankrupt, made a proposal under legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceeding,
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arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold his or her assets.
Majority voting policy
Pursuant to Turquoise Hills Majority Voting Policy, in an uncontested election of Directors, if a nominee for election as a Director receives a greater number of votes withheld or abstained than votes for with respect to the election of Directors by Shareholders, he or she will be expected to tender his or her resignation to the Board promptly following the meeting of Shareholders at which the Director is elected. The Board will accept such resignation, except in exceptional circumstances, and announce such decision in a press release to be issued within 90 days following the meeting of Shareholders. The resignation will be effective when accepted by the Board. The Director who offered to tender his or her resignation pursuant to this policy will not participate in any committee or Board deliberations and decisions pertaining to the resignation offer.
Term of office
The term of office of each of the current Directors will end at the conclusion of the Meeting. Unless a Directors office is earlier vacated in accordance with the provisions of the YBCA, each Director elected will hold office until the conclusion of the next annual meeting of Shareholders or, if no Director is then elected, until a successor is elected.
Tenure
Collectively, the seven nominees for election as Directors have 27 years of experience on the Board and individually, the years of service go up to nine years. In light of the renewals on the Board in recent years, the average tenure of the Directors on the Board is 3.93 years, with two of the four independent Directors nominated for election at the Meeting having been elected in the past four years (Maryse Saint-Laurent in 2017 and George Burns in 2020).
The Board Mandate requires that Directors offer their resignation to the Chair of the Nominating and Corporate Governance Committee upon reaching 12 years of service on the Board, which term may be extended as determined by the Board in its discretion. In exercising this discretion, the Board takes into consideration the skills, background and diversification requirements of the Corporations future strategic initiatives.
Diversity
The Corporation is committed to diversity and recognizes the benefits of promoting diversity, both within the Corporation and at the level of the Board of Directors.
The Board of Directors has adopted a written policy regarding diversity on the Board and in named executive officer positions (the Diversity Policy) which sets forth the Corporations approach to achieving and maintaining diversity (including but not limited to gender diversity) on its Board and in executive officer positions. In an increasingly complex global marketplace, the ability to draw on a wide range of viewpoints, backgrounds, skills, and experiences is critical to the Corporations success. The Corporation believes that by bringing together highly qualified individuals from diverse backgrounds, including from underrepresented groups that may not have access to traditional networks, and giving each person the opportunity to contribute their skills, experiences and perspectives, it is able to deliver the best solutions to challenges and deliver sustainable value for the Corporation and its stakeholders. The Corporation considers diversity to be an important attribute of a well-functioning Board and management team. Maintaining and advancing diversity in the Corporation will assist in upholding its status as a leading mining company. For the purposes of Board composition and composition of the team of executive officers, diversity includes, but is not limited to, characteristics such as gender, age, and disability, as well as the inclusion of Indigenous peoples and members of visible minorities. In particular, Turquoise Hill recognizes that gender diversity is a significant aspect of diversity and acknowledges the important role that women can play in contributing to the diversity of perspective on the Board and in executive officer positions. The Corporation is also committed to inclusiveness within all its positions. See Schedule A Statement of Corporate Governance Practices for more details regarding the Diversity Policy.
The Board is committed to ensuring that gender diversity is actively pursued and seeks to ensure that there is at least one woman on the Board at all times, giving due consideration to all other above-mentioned factors. The Diversity Policy
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sets out the Corporations target of having not less than 30% of women Directors on the Board by 2024 in line with the Corporations term of office as established in its Board Mandate, and vacancies as may occur from time to time. Additionally, the Diversity Policy highlights the Corporations commitment to strive to maintain a representation of not less than 30% of women in Named Executive Officer positions. The table below shows the number of women currently on the Board and in Named Executive Officer positions:
As at March 26, 2021 |
|
|||||
Female Directors (as a percentage of all Directors) |
1 of 7 | 14% | ||||
Female Directors (as a percentage of independent Directors) |
1 of 4 | 25% | ||||
Female Named Executive Officers |
1 of 4 | 25% |
The Corporation is also committed to appointing at least one (1) Director belonging to a Designated Group, such Designated Groups including Indigenous peoples, persons with disabilities or members of visible minorities, as the Corporation looks to fulfill its other targets and commits to consider the appointment of members of Designated Groups within Named Executive Officer positions.
As at March 26, 2021 |
|
|||||
Directors belonging to Designated Groups |
1 of 7 | 14% | ||||
Named Executive Officers members of Designated Groups |
2 of 4 | 50% |
Turquoise Hills commitment to diversity and inclusion aligns with its values of accountability, respect, teamwork and integrity and is reflected in its Code of Business Conduct. For more details, see Section - Code of Business Conduct.
Over-boarding policy
As part of the Board Mandate, the Corporation has adopted an over-boarding policy which includes the application of the following guidelines when considering candidates to become Directors: (a) for candidates that are chief executive officers or other senior executives of public corporations, individuals should hold no more than two public corporation directorships (including the Corporations Board), and (b) for other candidates, individuals should hold not more than a total of five public corporation directorships (including the Corporations Board). The Corporation believes that this policy underscores the importance for each candidate to make the commitment of time and effort necessary to be an effective Director.
In addition to the over-boarding policy, the charter of the Audit Committee provides, among other things, that no member of the Audit Committee may serve simultaneously on the audit committees of more than three public companies, including the Corporations, unless the Board determines that such simultaneous service would not limit or impair the ability of such member to effectively serve on the Audit Committee of the Corporation.
Interlocking directorships
There are no interlocking directorships that exist among managements seven Director nominees as of March 26, 2021.
Succession planning for the Board of Directors
The Nominating and Corporate Governance Committee maintains an evergreen list of potential candidates to serve on the Board. In establishing this evergreen list of potential candidates, the Board of Directors and the Nominating and Corporate Governance Committee consider individuals that possess the skills and knowledge required to make a meaningful contribution to the Board, which has oversight of the development of the succession planning process.
The Nominating and Corporate Governance Committee has a rigorous process in place for selecting independent Directors including the use of external search firms where appropriate to assist in identifying candidates from a broad pool that might meet the criteria needed to continuously enhance the Boards and its Committees decision-making with regard to the Corporations Diversity Policy, skills matrix, and the results of annual assessments of Directors, among other factors. In determining the list of potential candidates, the Nominating and Corporate Governance Committee considers feedback
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received as part of the independent Directors regular engagement with the Corporations Shareholders and various other stakeholders and the need for strong professional and industry-sector representation while remaining small enough to facilitate diversity together with effective dialogue and decision-making.
Considering the Corporations objective of achieving a target of not less than 30% of women on the Board by 2024, and its commitment of having at least one Director member of Designated Groups, it will include diverse candidates in the short list of candidates being considered for a Board position, recognizing that maintaining and advancing diversity on Turquoise Hills Board will assist in upholding its status as a leading mining company.
Succession planning for senior management
The Board of Directors has oversight of the development of succession plans for the Chief Executive Officer of the Corporation and the senior management team. The succession plan for the Chief Executive Officer is managed by the Nominating and Corporate Governance Committee while succession plans for other members of senior management are managed by the Chief Executive Officer in coordination with the Board and the Nominating and Corporate Governance Committee. These plans include potential candidates for interim roles, near-term potential candidates and long-term potential candidates.
Each year, the Board considers the strength of the succession plan for the Chief Executive Officer and the senior management team in light of the Corporations short and long-term business objectives. In establishing a list of suitable candidates to be considered for senior roles, the Board of Directors ensures that diverse candidates are included for consideration with other candidates, including candidates from Rio Tinto, a leading global mining group with access to a significant pool of talent.
Effective March 3rd, 2020, Mr. Ulf Quellmann resigned as the Corporations Chief Executive Officer. The Board has appointed Steve Thibeault as Interim Chief Executive Officer. Mr. Thibeault served as the Companys Chief Financial Officer between June 2014 and April 2017. Since April 2017, Mr. Thibeault has had no affiliation with either Turquoise Hill or Rio Tinto. The Board is currently engaged in a process to identify and recruit a permanent Chief Executive Officer.
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Summary of Board and Committee Meetings Held
The following table summarizes the meetings of the Board of Directors and its various committees held during the year ended December 31, 2020:
Board/Committee |
Total
number of
|
Average attendance by Directors and Committee members |
||
Board of Directors |
18 | 97% | ||
Compensation and Benefits Committee |
7 | 95% | ||
Audit Committee |
5 | 100% | ||
Nominating and Corporate Governance Committee |
7 | 89% | ||
Health, Safety, Environment and Communities Committee |
4 | 100% | ||
Special Committee (Financing) |
26 | 100% |
In addition to the number of meetings above, seven resolutions in writing were passed by the Board of Directors in 2020. Resolutions in writing must be signed by all of the Directors entitled to vote on the subject matter of the resolution.
The independent Directors held 26 special committee (the Special Committee (Financing)) meetings during the year ended December 31, 2020. These meetings were in addition to regular in camera meetings of the independent Directors, which are a standing agenda item for all Board of Directors meetings.
Under the Board Mandate, the Board has the right to appoint committees and delegate to any such committee powers of the Board. The Special Committee (Financing), solely comprised of independent Directors, is an ad hoc committee that was formed in 2019 for the purposes of overseeing and supervising negotiations with Rio Tinto in respect of the sourcing of incremental funding necessary to progress underground development at Oyu Tolgoi. The functions carried out by the Special Committee at its meetings included the following:
● |
Raise and review substantive issues related to the Corporations funding options that are more appropriately discussed in the absence of management and Directors who are Rio Tinto employees or secondees, which entails actively supervising negotiations on such funding options between management and Rio Tinto; and |
● |
Discuss and consider how various potential funding options and alternatives would impact the interests of the minority Shareholders and other stakeholders of the Corporation, which entails, managing and overseeing conflicts of interest that arise between management and Directors and Rio Tinto. |
In December 2020, a second special committee (the Special Committee (Operations) and together with the Special Committee (Financing) the Special Committees), solely comprised of independent Directors was formed for the purposes, among other things, assisting with the investigation and review of sustainable first production delays and project development capital spend increases in relation to the Oyu Tolgoi underground mine development. This Special Committee was formed to supplement the work already conducted by the independent directors during its in camera meetings of the Board. Formal meetings of the Special Committee (Operations) were held commencing in 2021.
Each Special Committee has the power to engage such professional advisors as the Special Committee considers appropriate (including, without limitation, technical, legal and accounting advisors or consultants) to obtain independent expert advice and assistance on questions it is asked to consider.
Orientation and continuing education for Directors
New Board members are provided with an information package on the Corporation containing copies of all corporate policies (including the Code of Business Conduct) and other key documents and participate in an on-boarding session organized by the Corporations Chief Legal Officer (CLO or Chief Legal Officer), who provides an overview of legal and regulatory requirements, Board and committee mandates and policies, corporate disclosure protocols, as well as an overview of compliance, contractual and corporate governance matters. There is also an opportunity to discuss with the Chair of the Board the contribution individual Directors are expected to make, including the commitment of time and energy that the Corporation expects from its Directors and other factors that are important to Board effectiveness. All of the Directors are members of the Institute of Corporate Directors, which provides them with access to its publications and events to enhance their knowledge of directors responsibilities and current governance trends. The Corporation encourages and Directors have attended other appropriate
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continuing education activities, including seminars, conferences, and industry forums. In particular, certain Directors have participated in the external and internal activities outlined in the table below during fiscal 2020:
Date
|
Topic
|
Prepared/Hosted by
|
||||
February |
Corporate Governance Trends | Institute of Corporate Directors | ||||
March |
Corporate Governance Insights | Davies Ward Phillips & Vineberg SENCRL srl | ||||
March |
Shareholder Activism and Subsidiary Governance | Turquoise Hill Chief Legal Officer | ||||
March |
Regulatory and Market Developments | TD Asset Management | ||||
March |
Culture in the Boardroom | Institute of Corporate Directors | ||||
April |
Executive Compensation and Covid Whats Happening | Hugessen Consulting Inc. | ||||
April |
Covid-19 Accounting Issues | PricewaterhouseCooper LLP. | ||||
April |
Pandemic aftermath in Canada | Norton Rose Fulbright SENCRL srl | ||||
May |
Covid-19 considerations and risk management | Turquoise Hill Chief Legal Officer | ||||
May |
Accounting Implications of the coronavirus | KPMG LLP. | ||||
May |
Covid-19 and Executive Compensation | Institute of Corporate Directors | ||||
June |
Preparing for Chinas New Export Control Law: Strategic Considerations for Global Businesses | Mayer Brown LLP. | ||||
June |
Your Changing Executive Compensation Strategy | Mercer (Canada) Limited. | ||||
June |
Society and the Future: Accelerating your digital transformation roadmap to thrive in a new reality | Deloitte LLP. | ||||
June |
2020 Proxy Season - Executive Pay Trends and Issues | Hugessen Consulting Inc. | ||||
June |
ESG and Stakeholder Capitalism | Diligent and World Economic Forum | ||||
June |
ESG and Equator Principles 4 Are you Ready | Norton Rose Fulbright SENCRL srl. | ||||
June |
Preparing for Chinas New Export Control Law: Strategic Considerations for Global Businesses | Mayer Brown LLP. | ||||
July |
Mining and the Low Carbon Economy | Dundee Precious Metals Inc | ||||
July |
Diversity and inclusion | Turquoise Hill Chief Legal Officer | ||||
September |
Q3 Reporting Issues | PricewaterhouseCooper LLP. | ||||
September |
The Boards role Beyond the Covid Crisis | Institute of Corporate Directors | ||||
October |
The Changing Role of the CEO and Corporations in Society | Institute of Corporate Directors | ||||
October |
Climate Change, Covid-19 and Canadian Business: Our path Ahead | Institute of Corporate Directors | ||||
October |
At the Market Offerings (US) | Mayer Brown LLP. | ||||
October |
Effective Virtual Board Governance | Institute of Corporate Directors | ||||
November |
Diversity and Inclusion: Leading from the Board | Institute of Corporate Directors | ||||
November |
ESG disclosure and compensation trends | Turquoise Hill Chief Legal Officer | ||||
December |
Q4 Reporting Issues | PricewaterhouseCooper LLP. |
Board members have full access to the Corporations records. The Corporations Chief Legal Officer also provides, at regularly scheduled meetings of the Board, updates on corporate governance best practices, regulatory changes and other relevant developments. Directors also receive, through learn-in sessions, both updates and more detailed overviews of the underground development of the Oyu Tolgoi mine delivered by our Chief Operating Officer and the Oyu Tolgoi project lead. In addition, the Board visits the site either in person or, more recently, virtually in order to see the progress made in the underground development. The Board has in the past, prior to the Covid era, also visited various community projects sponsored by Oyu Tolgoi and has met with key stakeholders in order to maintain an understanding of local needs and expectations. The Board also holds an annual strategy session and receives regular financing, operations and development updates from senior management.
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Board members are encouraged to communicate with management, auditors and technical consultants to assist them in maintaining the skills and knowledge necessary to meet their obligations as Directors; to keep themselves current with industry trends and developments and changes in legislation with managements assistance; and to attend related industry seminars.
Board and Director performance assessment
On an annual basis, the Nominating and Corporate Governance Committee oversees the process for assessing the effectiveness of the Board as a whole and the effectiveness of its committees, the Board Chair, the Committee Chairs and individual Directors. The Nominating and Corporate Governance Committee has adopted a written questionnaire and regularly reviews and updates the assessment process as needed. Directors complete Board and committee assessments. Such assessments are in the form of a performance evaluation questionnaire. The questionnaire covers a wide range of matters, including corporate governance items, and provides for qualitative ratings and subjective comments and recommendations in each area being assessed. The Nominating and Corporate Governance Committee reviews the aggregated responses for each committee and the Board, in order to initiate any governance changes that may arise from the assessments. In addition, each committee reviews their own aggregated responses and the Board receives and reviews the aggregated responses for the Board and all committees. Discussions around such reviews are held in camera.
Further, as part of the evaluation process, Directors complete self-assessments which assess matters including skills and experience, preparation, attendance, accountability, communication, and contribution to strategic planning. Following the self-assessments, the Chair of the Board conducts one-on-one reviews on an annual basis with each Director assessing their contributions to the Board, commentary on the workings of the Board generally and seeking feedback on other Directors as well as the Chair of the Board. Overall, the process is comprehensive and provides each Director with the ability to receive and provide feedback on the workings of the Board.
Identification and resolution of potential conflicts of interests
It is the duty of the Board to supervise the management of the business and affairs of the Corporation with a view to furthering the best interests of the Corporation as a whole, including its Shareholders. In discharging this duty, the Board establishes procedures for the identification and resolution of conflicts that might arise between the interests of the Corporation and the interests of its controlling Shareholder.
Board members are regularly asked to disclose any conflict or potential conflict of interest prior to Board and committee meetings. A Directors conflict or potential conflict is recorded in the minutes of the meeting and the Director is required to abstain from voting on any resolution in respect of that matter. In particular, decisions or agreements entered into between Rio Tinto and the Corporation are made solely by the independent Directors, including through its Special Committees, where appropriate. The independent Directors meet in camera, separately from management, at the end of all meetings of the Board of Directors, to discuss various matters, some of which present actual or potential conflicts of interest. In addition to meetings of the Special Committees to oversee matters within their respective mandates, meetings of independent Directors are held to receive updates on corporate or other developments that may occur between regularly scheduled Board meetings or to discuss any related party transaction, matters which pertain to the controlling Shareholder or matters raised by other Shareholders and requiring the attention of the independent Directors. In addition to in camera sessions, the independent Directors also hold ad hoc meetings. See above Section Summary of Board and Committee meetings held.
In addition, the Board has constituted the Special Committees to oversee and supervise negotiations with Rio Tinto in respect of the sourcing of incremental funding necessary to progress underground development at Oyu Tolgoi and to oversee any investigation and review regarding the sustainable first production delay and project development capital spent increase in relation to the Oyu Tolgoi underground mine development. See the Section Summary of Board and Committee meetings held above.
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Committees of the Board
The Boards oversight responsibilities are significantly carried out through the four standing committees, which report to the Board on their activities on a regular basis.
The committee charters set out the roles and responsibilities of each committee along with the composition requirements and procedures for the committee meetings. All charters include a duty for the Committee Chair to report to the Board of Directors on the activities of the committee so that the full Board is aware of the activities of all committees.
These charters can be found on our website at www.turquoisehill.com/company/corporate-governance.
The committee charters authorize each committee, in its sole discretion, to hire external consultants to assist the committee in discharging its duties, at the expense of Turquoise Hill. The only requirement is to advise the Chair of the Board that the external consultant has been hired.
Each committee reviews its charter at least once a year, with the Nominating and Corporate Governance Committee reviewing all committee charters on an annual basis. Any change to a committee charter is recommended to the Board for approval.
The following table sets out committee membership as of March 26, 2021:
Committee | Members | |
Audit Committee |
Russel C. Robertson (Chair), George R. Burns and Maryse Saint-Laurent | |
Compensation and Benefits Committee |
Maryse Saint-Laurent (Chair), George R. Burns and Russel C. Robertson | |
Health, Safety, Environment and Communities Committee |
Stephen Jones (Chair), George R. Burns and Steve Thibeault | |
Nominating and Corporate Governance Committee |
Maryse Saint-Laurent (Chair), Alfred P. Grigg and Russel C. Robertson |
Committee composition is adjusted according to the needs of each committee and new appointments to the Board. The Nominating and Corporate Governance Committee reviews committee membership and chairs at least on an annual basis and recommends approval of membership and chairs to the Board.
More information on the Board Committees can be found in Section - Board Committees of this Circular.
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REAPPOINTMENT OF AUDITORS
Shareholders will be requested to reappoint KPMG LLP (KPMG) as auditor of the Corporation to hold office until the next annual meeting of Shareholders and to authorize the Directors to fix its remuneration and the terms of its engagement. The reappointment of KPMG must be approved by ordinary resolution at the Meeting.
|
Management and the Board recommend that Shareholders vote FOR the reappointment of KPMG as auditor of Turquoise Hill. |
KPMG was first appointed as auditor of the Corporation at Turquoise Hills Annual and Special Meeting of Shareholders on July 24, 2020. Prior to that, PricewaterhouseCoopers LLP (PwC) was the auditor of the Corporation.
Unless contrary instructions are indicated on the Form of Proxy or the voting instruction form, the persons designated in the accompanying Form of Proxy or voting instruction form intend to vote FOR the reappointment of KPMG, as auditor of the Corporation to hold office until the next annual meeting of Shareholders, at a remuneration to be fixed by the Directors.
Fees for audit and other services
The aggregate fees billed by PwC and KPMG (and their respective affiliates) in fiscal 2020 and fiscal 2019, as applicable, are detailed below (rounded). Amounts presented in each year may be impacted by timing of billing.
2020 | 2019 | |||||
Audit Fees (a) |
C$ 2,094,422 | C$ 2,559,413 | ||||
Audit Related Fees(b) |
C$ 60,990 | C$ 53,000 | ||||
Tax Fees |
C$ Nil | C$ 5,000 | ||||
Other Fees |
C$ Nil | C$ Nil | ||||
Total |
C$ 2,144,412 | C$ 2,617,413 |
Notes:
(a) |
Fees for audit services billed relating to fiscal 2020 and 2019 consist of: |
|
Audit of the Corporations annual consolidated financial statements; |
|
Audit of the Corporations subsidiaries in Mongolia, Singapore and the Netherlands; |
|
Reviews of the Corporations interim financial statements; and |
(b) |
Audit related fees billed relating to fiscal 2020 and 2019 consist of translation services. |
In addition, in 2019 and 2020, fees were paid for services provided pursuant to section 404 of the Sarbanes-Oxley Act of 2002 (the Sarbanes-Oxley Act), applicable Canadian securities laws and the required attestations relating to the effectiveness of the Corporations internal control on financial reporting.
The Audit Committees charter requires the pre-approval by the Audit Committee of all audit services provided by the external auditor. Pre-approval from the Audit Committee can be sought for planned engagements based on budgeted or committed fees. The Audit Committee has adopted a procedure whereby the Chair of the Audit Committee shall pre-approve any non-audit services totalling segments of $50,000 or less per occurrence, up to a total of $100,000 per year, and shall be required to report on this at the first scheduled Audit Committee meeting following such pre-approval. Any amounts exceeding the $100,000 threshold must be pre-approved by the Committee, according to the procedure. No further approval is required to pay pre-approved fees. Additional pre-approval is required for any increase in scope or in final fees.
Pursuant to these procedures, all of the services provided by the Corporations external auditor requiring pre-approval relating to the fees reported as audit, audit-related, tax and other fees were pre-approved by the Audit Committee.
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ADOPTION OF A SAY ON PAY RESOLUTION
An advisory say on pay resolution (reproduced below) is submitted for adoption by the Shareholders. As this is an advisory vote, the results will not be binding upon the Corporation. If a significant number of Shareholders vote against the say on pay resolution, the Board will consult with Shareholders with respect to the Corporations compensation plans so that Directors clearly understand their concerns. The Board will then review the Corporations approach to compensation in light of these concerns. At the 2020 Annual and Special Meeting of Shareholders, 81.9% of Shareholders voted for the Corporations approach to executive compensation. Following the 2020 Annual and Special Meeting of Shareholders, the Chair of the Board and the Chair of the Compensation Committee engaged with its minority shareholders to discuss with them any compensation concerns they may have. Please see the Letter from the Compensation Committee for further details on changes made following this consultation.
At the Meeting, Shareholders will be asked to review and, if deemed appropriate, to adopt the following resolution:
BE IT RESOLVED THAT:
on an advisory basis and not to diminish the role and responsibilities of the Board of Directors, the shareholders accept the approach to executive compensation disclosed in the Corporations Circular delivered in advance of the 2021 annual meeting of shareholders.
|
Management and the Board of Directors recommend that Shareholders vote FOR this say on pay resolution. |
Unless contrary instructions are indicated in the Form of Proxy or the voting instruction form, the persons designated in the accompanying Form of Proxy or voting instruction form intend to vote FOR this advisory say on pay resolution.
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|
March 26, 2021 |
|||||
Letter from the Compensation and Benefits Committee |
Dear Shareholders,
On behalf of the Compensation and Benefits Committee of Turquoise Hill, I would like to share with you how we approached executive compensation in 2020, and the considerations we made to the views provided by you, our shareholders.
In 2020, the world experienced unprecedented challenges due to the impact of the Covid-19 pandemic. While the open pit and ore processing operations at Oyu Tolgoi continued to operate uninterrupted, restrictions imposed by the Government of Mongolia on travel and the movement of goods and people both across and within its borders, made it more difficult for teams to access the site. |
|||||
Our management and operational teams displayed resilience in keeping operations running to deliver shipments of copper concentrate to our customers across the border. Our teams worked closely with the Mongolian authorities to prioritize the health and safety of all Oyu Tolgoi employees and the wider community and assisted in performing employee health screens. Further, we continued strong safety performance at Oyu Tolgoi with no fatalities and with an all-injury frequency rate (AIFR) of 0.15. |
||||||
Achievement of significant financial and operational goals |
||||||
In 2020, Turquoise Hill achieved several significant operational milestones at Oyu Tolgoi towards its long-term production goals, despite the restrictions imposed by the pandemic. Our achievements included the following: |
||||||
● Met copper production guidance and exceeded gold production guidance ranges; |
||||||
● Increased shareholder returns in 2020 in comparison to 2019, as total shareholder return (TSR) was 67% in 2020, compared to -58% in 2019; |
||||||
● Identified sources of financing options to support Oyu Tolgois funding strategy for the completion of this world-class underground development; |
||||||
● Amended the Power Source Agreement Framework to extend current power needs and to work towards a longer-term power solution for Oyu Tolgoi; |
||||||
● Achieved progress on the Oyu Tolgoi underground project by conducting independent reviews of the work done by our Manager Rio Tinto with respect to mine design and the definitive estimate; |
||||||
● Filed updated technical reports in Canada, reflecting the mine re-design; |
||||||
● Established an in-country exploration team who has already completed their first season of exploratory work on Turquoise Hills existing leases. |
||||||
In addition, we received positive results on our employee engagement survey, with strong scores in health and safety, innovation, inclusion, meaning and empowerment, and we commenced our own work to issue our inaugural stand-alone ESG report in 2021. |
||||||
We believe that due to these efforts, a strong foundation was laid for the continued operational excellence and development of the Oyu Tolgoi underground mine. To recognize our leaderships accomplishments and efforts throughout this past year and crisis, the Compensation and Benefits Committee awarded its CEO 143% of his target annual incentive award. We did not amend any of our executives short- or long-term incentive plan objectives in 2020 as a result of the Covid-19 pandemic as the goals and targets established at the beginning of the year remained appropriate throughout the period. |
||||||
Alignment with Shareholder and other stakeholder interests |
||||||
We continue to engage with our Shareholders to seek input and understanding of your concerns. Our Board Chair, Peter Gillin, myself, and representatives of Turquoise Hill management met during 2020 |
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37 |
with several of our Shareholders, representing 36% of our minority Shareholders, to gather feedback on our governance and compensation actions and decisions. |
||
We listened to the concerns expressed by our minority Shareholders about the level of equity ownership of our leadership and their alignment with Shareholders. To address these concerns, we engaged our independent consultant to help us explore ways to enhance equity alignment at our executive team level. Further, we reviewed director compensation to align it with the market, recognizing that at least half of each non-executive directors base retainer is issued in the form of DSUs (equity-based compensation), which must be held until a director leaves the board. This allocation to equity-based compensation applies even if the director has met the equity ownership guidelines. DSUs, like shares, remain at risk as they track the Companys share price until paid out when the director leaves the board. |
||
Last year, 81.9% of Shareholders voted in favour of our say-on-pay proposal. We believe that the compensation outcomes disclosed in this Circular aligns with the strategic direction of Turquoise Hill and the long-term Shareholder value creation expected from you, our Shareholders. We encourage you to support our executive pay program by voting in favour of our say-on-pay proposal. |
||
Members of the Compensation and Benefits Committee and Board of Directors will be available at the annual meeting to respond to questions. |
||
|
||
Maryse Saint-Laurent |
||
Chair of the Compensation and Benefits Committee |
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38 |
COMPENSATION DISCUSSION AND ANALYSIS
In accordance with the requirements of applicable securities regulations in Canada, the compensation discussion and analysis in respect of fiscal 2020 is provided in respect of Corporations Named Executive Officers (or NEOs) outlined below:
● |
Mr. Ulf Quellmann, Chief Executive Officer of the Corporation (until March 3rd, 2021) (CEO); |
● |
Mr. Luke Colton, Chief Financial Officer (CFO); |
● |
Ms. Jo-Anne Dudley, Chief Operating Officer (COO); and |
● |
Mr. Dustin Isaacs, Chief Legal Officer and Corporate Secretary (effective December 1, 2020) (CLO) and previously VP, General Counsel and Corporate Secretary. |
The Corporations NEOs have direct employment agreements with the Corporation. Ms. Dudleys agreement is with a wholly-owned subsidiary of the Corporation.
Following Mr. Quellmanns resignation, Mr. Steve Thibeault was appointed as Interim Chief Executive Officer effective as of March 3, 2021. Mr. Thibeault has not received any compensation from the Corporation for the past three years and does not form part of this years Compensation Discussion and Analysis.
COMPENSATION PHILOSOPHY AND GOALS
The guiding principles for the Corporations executive compensation philosophy are as follows:
● |
Ensure a strong link between performance and compensation levels in relation to the Corporations key short, medium and long-term business strategy and objectives; |
● |
Align the Corporations executives interests with those of its Shareholders; |
● |
Encourage and reward high performance; and |
● |
Provide competitive, transparent and balanced compensation in relation to the role being performed. |
The Corporations compensation policies and practices are designed to reflect the following considerations:
● |
A significant portion of each executives compensation is performance-based, assessed against a number of measures that are aligned with the Corporations key strategic goals over the short, medium and long term; |
● |
The measures include both corporate financial metrics as well as individual and/or corporate non-financial metrics which are key to incentivizing and meeting the goals of the Corporation; |
● |
The payment of performance-based compensation is aligned with the period of time over which results are achieved and the related risks are assumed; |
● |
If performance targets are exceeded, compensation above target levels may be warranted, provided that compensation is similarly reduced in the event that performance is below target; |
● |
Performance-based compensation is paid if the individual or the Corporation actually meets or exceeds the measurable performance targets, as applicable; |
● |
Variable compensation includes caps to ensure an appropriate sharing of value between management and Shareholders and to limit the incentive to take excessive risks in order to achieve short-term, unsustainable performance; and |
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● |
In cases where the performance metrics used indicate a substantial payout, the Board assesses the extent to which the performance may have been favourably affected by factors outside of managements control and, in such instances, considers whether any adjustments to award levels are warranted. |
Say on pay advisory vote
As part of Turquoise Hills commitment to governance best practices, the Corporation holds an annual say on pay advisory vote that allows Shareholders to indicate whether they are in agreement with Turquoise Hills executive compensation practices and policies. At last years Annual and Special meeting, Shareholders voted 81.9% in favour of our approach to executive compensation. As part of our commitment to Shareholder engagement, as set forth in our Shareholder Engagement Policy, it is important for us to receive direct feedback from our Shareholders and have a dialogue about compensation decisions. As such, following the Annual and Special Meeting, we engaged with certain of our Shareholders to obtain feedback on our compensation practices. The specific take away and actions that arose from those conversations are reflected in our letter to Shareholders. For more information on how the Board of Directors engages with Shareholders, see below at Section - Board of Directors.
COMPENSATION AND BENEFITS COMMITTEE
Composition and role
The Corporations executive compensation program is administered by the Compensation and Benefits Committee. The Compensation and Benefits Committee is composed of Ms. Saint-Laurent (Chair), Mr. Burns and Mr. Robertson, all of whom are independent Directors, under applicable securities laws and stock exchange requirements. Further, all Compensation and Benefits Committee members have direct experience and skills in executive compensation that enables the Committee to make decisions on the suitability of compensation policies and practices:
● |
Ms. Saint-Laurent was elected Chair of the Compensation and Benefits Committee in May 2017 and possesses over 30 years of direct and indirect experience in human resources management, compensation analysis, pension administration and the development of comprehensive compensation programs for senior executives. She currently serves as chair of one other compensation committee and as a member of another. |
● |
Mr. Burns has over 18 years of executive level experience in public mining companies with direct experience in human resources management including the past 3 years as President and Chief Executive Officer with direct involvement with the compensation committee of Eldorado Gold Corporation. |
● |
Mr. Robertson has over 15 years of experience in the areas of compensation and human resources. He has held various senior executive positions with two large accounting firms and with a major public company where he was responsible for determining compensation and oversight of performance evaluations. |
The primary objective of the Compensation and Benefits Committee is to assist the Board in discharging its responsibilities relating to compensation of the executive officers and Directors. The Compensation and Benefits Committees responsibilities include the following:
● |
Reviewing and making recommendations to the Board on an annual basis with respect to the adequacy and form of compensation and benefits of all executive officers and Directors; |
● |
Reviewing and approving on an annual basis corporate goals and objectives relevant to CEO compensation, evaluating the CEOs performance in light of those goals and objectives and setting the CEOs compensation level based on such evaluation; |
● |
Reviewing senior managements annual performance assessment and compensation level based on the recommendation of the CEO; |
● |
Reviewing annually senior managements succession plans with the recommendation of the CEO; |
● |
Reviewing the recipients of, and the nature and size of equity-linked awards and bonuses granted from time to time, in compliance with applicable securities law, stock exchange requirements and other regulatory requirements; |
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● |
Administering and making recommendations to the Board with respect to the Corporations compensation policies, incentive compensation plans and equity-based plans, including setting performance targets so that incentive compensation aligns with the Corporations performance and the interests of all Shareholders; |
● |
Overseeing risk identification and management in relation to compensation policies and practices and reviewing disclosure in that respect; |
● |
Determining fees payable to members of any ad hoc committee established by the Board; and |
● |
Overseeing the selection of benchmark groups for the purposes of comparing compensation or any element of compensation and reviewing disclosure in this respect. |
The Compensation and Benefits Committee meets as often as necessary, but not less frequently than four times per year, to address compensation matters. Its recommendations are reviewed and, if deemed appropriate, approved by the Board.
The Compensation and Benefits Committee, with the advice of its independent external compensation consultant, establishes and the Board approves the base salary, short-term and long-term incentive award opportunities and employee benefits of the Corporations NEOs. Market testing for all NEOs is conducted bi-annually to ensure that the Corporation can attract and retain the best talent.
The Corporations Performance Share Unit Plan (PSU Plan) and Restricted Share Unit Plans (RSU Plan) (together the Plans) and the Executive Shareholding Guidelines provide a critical equity driven, performance based long-term incentive element to senior executives compensation packages by linking compensation directly to the performance of the Corporation. The Board, on the recommendation of the Compensation and Benefits Committee, determines and designates the PSU Plan and RSU Plan participants. In addition, all NEOs are subject to robust share ownership requirements, as set forth under the Corporations Executive Share Ownership Guidelines.
Management of compensation risk in 2020
In making compensation decisions, the Compensation and Benefits Committee and the Board regularly assess the risks associated with the Corporations compensation policies and practices. This is done to ensure that the executive compensation policies and practices do not encourage the executives to take inappropriate risks that are reasonably likely to have an adverse effect on Turquoise Hills business and strategy. The Board and the Compensation and Benefits Committee have developed certain practices which help them identify, mitigate, and manage compensation-related risks.
In fiscal 2020, there were no material risks identified by the Board or the Compensation and Benefits Committee in Turquoise Hills compensation practices that were reasonably likely to have a material adverse effect on the Corporation.
What we do:
✓ |
We pay for performance. Awards under the PSU Plan are paid out only if the applicable performance conditions are met. |
✓ |
Awards under the RSU Plan align NEOs interest with those of Shareholders by providing a direct link to growth in Shareholder value. |
✓ |
Total compensation is a balanced mix of base salary and short- and long-term incentives. |
✓ |
Compensation decisions are not based on fixed formulas but are subject to the Board and Compensation and Benefits Committees exercise of discretion as appropriate. |
✓ |
We cap payouts under both short-term and long-term incentives. |
✓ |
The Compensation and Benefits Committee uses the services of an independent external compensation advisor, as appropriate. |
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✓ |
We ensure the long-term alignment of interests of our NEOs and Directors with those of our Shareholders through our Shareholding Guidelines and require holding periods for awards earned following a NEOs departure. |
✓ |
We maintain a clawback policy enabling the Corporation to recoup or claw back vested or unvested incentive awards, and require repayment of all or a portion of the incentive awards that have already been paid where such incentive compensation was based on achieving financial results that were later restated by the Corporation and the participant committed misconduct (the Clawback Policy). |
✓ |
We hold an annual say on pay advisory vote. |
What we dont do:
We do not guarantee incentive compensation. |
We do not permit executives or Directors to purchase financial instruments to hedge equity securities granted as compensation or held, directly or indirectly, by the executive or the Director. |
Outside consultants
The Compensation and Benefits Committee has the authority to engage outside advisors to provide advice in its deliberations, and assistance at the expense of the Corporation. Before retaining an advisor the Compensation and Benefits Committee considers the independence of an advisor, including any independence factors that it is required to consider in accordance with applicable securities laws, stock exchange requirements or any other regulatory requirements. The Compensation and Benefits Committee has sole authority to determine the terms of engagement and the extent of funding necessary for payment of compensation to any advisors or other professionals retained and the amount of ordinary course administrative expenses of the Compensation and Benefits Committee that are necessary or appropriate in carrying out its duties.
The Compensation and Benefits Committee originally retained Mercer in 2008 to examine and make a recommendation for long-term incentive awards for the CEO and CFO positions and to establish an expanded peer comparator group for setting executive pay. In 2019, the Compensation and Benefits Committee conducted a request for proposal with compensation advisory firms to assess the expertise, quality of services offered and competitive pricing for the level of services provided. Following this review, the Corporation again retained Mercer to assist in reviewing this Circular, developing compensation and performance peer groups and benchmarking executive and Director compensation, including reviewing and advising on the Corporations Shareholding Guidelines.
The advice provided by the Committees consultant, together with feedback obtained from Shareholders through engagement with management and independent Directors, led to various changes being implemented in the Corporations compensation practices in 2020. Namely, the Corporation:
|
continued the transition of the Corporations employment structure to provide for the CLO to be directly employed by the Corporation; |
|
conducted a review of executive compensation vis a vis its peers; |
|
conducted a review of directors compensation and effective January 1, 2021, only directors who are members of the committee shall be compensated for attending such committees meetings; and |
|
conducted a review and recommended revisions to the Corporations performance and compensation peer groups; and |
|
undertook a review of shareholding requirements for our NEOs and Directors in comparison to their peers. |
Executive Compensation-Related Fees
The following table indicates the compensation received by Mercer and its affiliates in fiscal 2020 and 2019.
2020 |
2019 | |||||||
Executive Compensation-Related Fees(1) |
C$ | 100,057 | C$ | 55,515 | ||||
All Other Fees |
C$ | Nil | C$ | Nil | ||||
Total |
C$ | 100,057 | C$ | 55,515 |
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Notes:
(1) |
Includes all fees received for services related to determining compensation for Directors and NEOs of the Corporation, including services relating to the review of the Corporations management information circular, developing appropriate compensation and performance peer groups and benchmarking executive and Director compensation, including the Corporations Shareholding Guidelines. |
BENCHMARKING PRACTICES
In establishing total direct compensation (salary, short-term and long-term incentives) for the CEO, CFO, COO and CLO the Compensation and Benefits Committee asked Mercer to review market compensation levels. In fiscal 2020, Mercer reviewed CEO, CFO, COO and CLO total direct compensation relative to a new compensation peer group of 15 companies engaged in mining and mineral exploration development.
The Compensation and Benefits Committee considered the compensation information presented recognizing that Turquoise Hill has several unique features relative to its compensation peer group. The Corporations executives typically come from the mining/resource extraction sector and have international experience. Therefore, global mining industry companies are appropriate comparators. However, Turquoise Hill has a different mandate and operational scope than many of the global mining companies with which it competes for executive talent and has a unique ownership and management structure. Turquoise Hill is a controlled company and though its executives are employed under direct employment agreements, several of its other services are provided under statements of work by its parent, Rio Tinto.
Compensation peer group
Turquoise Hills compensation peer group in 2020 consists of the following 15 companies in the mining and mineral exploration and development industry with significant projects, development activities and operations in complex, international locations (all values in C$ million):
Company Name | Revenue (1) |
Market Cap.(2) |
Enterprise Value (2) |
Total Assets (3) | Head Office | |||||||||||||||||||
First Quantum Minerals Ltd. |
|
$6,548 | $15,699 | $29,129 | $32,315 | Canada | ||||||||||||||||||
Fresnillo Plc |
|
$2,913 | $14,315 | $14,939 | $6,379 | Mexico | ||||||||||||||||||
Lundin Mining Corporation |
|
$2,790 | $8,317 | $9,163 | $9,352 | Canada | ||||||||||||||||||
B2Gold Corp. |
|
$2,177 | $7,491 | $7,199 | $4,269 | Canada | ||||||||||||||||||
Centerra Gold Inc. |
|
$2,165 | $4,360 | $3,739 | $4,013 | Canada | ||||||||||||||||||
Cameco Corporation |
|
$2,124 | $6,749 | $6,964 | $7,567 | Canada | ||||||||||||||||||
Yamana Gold Inc. |
|
$1,989 | $6,926 | $7,874 | $9,791 | Canada | ||||||||||||||||||
Pan American Silver Corp. |
|
$1,761 | $9,227 | $9,123 | $4,432 | Canada | ||||||||||||||||||
IAMGOLD Corporation |
|
$1,593 | $2,220 | $1,829 | $5,378 | Canada | ||||||||||||||||||
Hudbay Minerals Inc. |
|
$1,468 | $2,328 | $3,393 | $6,157 | Canada | ||||||||||||||||||
Eldorado Gold Corporation |
|
$1,261 | $2,939 | $3,074 | $6,595 | Canada | ||||||||||||||||||
OZ Minerals Limited |
|
$1,168 | $5,783 | $6,011 | $3,715 | Australia | ||||||||||||||||||
Hecla Mining Company |
|
$976 | $4,615 | $5,183 | $3,508 | United States | ||||||||||||||||||
Torex Gold Resources Inc. |
|
$976 | $1,633 | $1,527 | $1,628 | Canada | ||||||||||||||||||
Alamos Gold Inc. |
|
$949 | $4,367 | $4,083 | $4,851 | Canada | ||||||||||||||||||
75th percentile | $2,177 | $8,317 | $9,123 | $7,567 | ||||||||||||||||||||
|
|
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50th percentile | $1,761 | $5,783 | $6,011 | $5,378 | ||||||||||||||||||||
|
|
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25th percentile | $1,168 | $2,939 | $3,393 | $4,013 | ||||||||||||||||||||
|
|
|||||||||||||||||||||||
Average | $2,057 | $6,465 | $7,549 | $7,330 | ||||||||||||||||||||
|
|
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Turquoise Hill Resources Ltd. |
|
$1,200 | $3,185 | $5,383 | $17,554 | Canada | ||||||||||||||||||
Percentile ranking |
|
27% | 26% | 45% | 90% |
Notes:
(1) |
Revenue reflects the last 12 months reported as of December 31, 2020 (Source: S&P Capital IQ). Figures for companies in markets outside North America are sourced from S&P Capital IQ and converted to Canadian dollars as per the Bank of Canada annual average daily rate on December 31, 2020 (US$1.00/C$1.34). |
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(2) |
Market capitalization and enterprise value as of December 31, 2020 (Source: S&P Capital IQ). Figures for companies in markets outside North America are sourced from S&P Capital IQ as at December 31, 2020, and converted to Canadian dollars as per the Bank of Canada daily exchange rate on December 31, 2020 (US$1.00/C$1.34). |
(3) |
Assets disclosed are as most recently reported for each company (Source: S&P Capital IQ). Figures for companies in markets outside North America are sourced from S&P Capital IQ as at December 31, 2020, and converted to Canadian dollars as per the Bank of Canada daily exchange rate on December 31, 2020 (US$1.00/C$1.34). |
Performance peer group
Turquoise Hills performance peer group in 2020 consists of 13 companies that are predominantly copper producers with an international focus and a median market capitalization comparable to that of the Corporation and at least three years of trading history (the PSU Peer Comparator Group).
The performance criteria for PSU grants made to the NEOs under the PSU Plan are based on the Corporations total shareholder return (share price plus reinvested dividends, where applicable) over a three-year period compared to total shareholder return of the PSU Peer Comparator Group for the same period. Provision is made in each PSU grant letter to address situations where a comparator return ceases to exist, or ceases to be relevant, or the Compensation and Benefits Committee otherwise determines in its sole discretion to add or remove a comparator in the PSU Peer Comparator Group.
The following table sets out Turquoise Hills PSU Peer Comparator Group (all values in C$ millions):
Company Name | Revenue (1) |
Market
Cap. (2) |
Enterprise
Value (2) |
Total Assets(3) | Head Office | |||||||||||||||||
Freeport-McMoRan Inc. |
$19,044 | $50,706 | $71,966 | $56,528 | United States | |||||||||||||||||
Southern Copper Corporation |
$10,710 | $67,524 | $74,784 | $22,730 | United States | |||||||||||||||||
Teck Resources Limited |
$8,948 | $12,303 | $20,202 | $41,278 | Canada | |||||||||||||||||
Boliden AB (publ) |
$8,217 | $11,628 | $12,206 | $10,577 | Sweden | |||||||||||||||||
KGHM Polska Miedz S.A. |
$7,624 | $12,444 | $14,629 | $14,183 | Poland | |||||||||||||||||
First Quantum Minerals Ltd. |
$6,973 | $15,699 | $29,129 | $32,508 | Canada | |||||||||||||||||
Antofagasta plc |
$6,880 | $24,425 | $28,111 | $22,271 | United Kingdom | |||||||||||||||||
AngloGold Ashanti Limited |
$5,938 | $11,687 | $14,001 | $10,290 | South Africa | |||||||||||||||||
Kinross Gold Corporation |
$5,651 | $11,752 | $13,115 | $14,665 | Canada | |||||||||||||||||
Lundin Mining Corporation |
$2,738 | $8,317 | $9,163 | $9,468 | Canada | |||||||||||||||||
Yamana Gold Inc. |
$2,094 | $6,926 | $7,874 | $11,298 | Canada | |||||||||||||||||
Hudbay Minerals Inc. |
$1,465 | $2,328 | $3,393 | $6,259 | Canada | |||||||||||||||||
OZ Minerals Limited |
$1,241 | $5,783 | $6,011 | $4,397 | Australia | |||||||||||||||||
75th percentile | $8,583 | $20,062 | $28,620 | $27,619 | ||||||||||||||||||
|
||||||||||||||||||||||
50th percentile | $6,880 | $11,752 | $14,001 | $14,183 | ||||||||||||||||||
|
||||||||||||||||||||||
25th percentile | $2,416 | $7,622 | $8,519 | $9,879 | ||||||||||||||||||
|
||||||||||||||||||||||
Average | $6,733 | $18,579 | $23,429 | $19,727 | ||||||||||||||||||
|
||||||||||||||||||||||
Turquoise Hill Resources Ltd. |
$1,446 | $3,185 | $5,383 | $17,932 | Canada | |||||||||||||||||
Percentile ranking |
14% | 9% | 13% | 60% |
Notes:
(1) |
Revenue reflects the last 12 months reported as of December 31, 2020 (Source: S&P Capital IQ). Figures for companies in markets outside North America are sourced from S&P Capital IQ and converted to Canadian dollars as per the Bank of Canada annual average daily rate on December 31, 2020 (US$1.00/C$1.34). |
(2) |
Market capitalization and enterprise value as of December 31, 2020 (Source: S&P Capital IQ). Figures for companies in markets outside North America are sourced from S&P Capital IQ as at December 31, 2020, and converted to Canadian dollars as per the Bank of Canada daily exchange rate on December 31, 2020 (US$1.00/C$1.34). |
(3) |
Assets disclosed are as most recently reported for each company (Source: S&P Capital IQ). Figures for companies in markets outside North America are sourced from S&P Capital IQ as at December 31, 2020, and converted to Canadian dollars as per the Bank of Canada daily exchange rate on December 31, 2020 (US$1.00/C$1.34). |
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ELEMENTS OF EXECUTIVE COMPENSATION
Overview of elements of compensation
Each NEO has the same overall compensation structure which includes base salary, short-term incentive plan (STIP), LTIP as well as benefits and perquisites.
The executive pay and reward framework is designed to align total remuneration with individual short- and long-term business unit performance, including long-term Shareholder value creation and performance relating to health, safety and the environment. These policies strike an appropriate balance between fixed and variable components, link variable components to the achievement of challenging personal and corporate performance targets, and are designed to ensure the attract, motivate and retain high caliber senior executives required to lead Turquoise Hill.
The STIP is designed to recognize contributions and performance for the previous year and align the interests of employees and Shareholders, whereas the LTIP is designed to motivate executives to achieve long-term Shareholder value, attraction and retention.
The following table provides an overview of the short- and long-term incentive bonus award opportunities, as well as the STIP payout range and weightings for all NEOs:
Executive compensation
Mr. Quellmann, the Corporations CEO (until March 3, 2021) was appointed on August 1, 2018 and was employed directly by the Corporation. The Corporations CFO and COOs compensation are also approved by the Board of Directors, at the recommendation of the CEO and the Compensation and Benefits Committee.
Mr. Isaacs, the Corporations CLO and Corporate Secretary, was seconded by Rio Tinto to Turquoise Hill, and worked exclusively for Turquoise Hill as its General Counsel and Corporate Secretary from 2013 to 2017 and as its VP, General Counsel and Corporate Secretary from 2017 to November 30, 2020 (the Secondment Period). Continuing its efforts to align the NEOs employment and compensation structure with the CEOs structure, as of December 1, 2020, the Corporation now directly employs Mr. Isaacs as its Chief Legal Officer and Corporate Secretary. The dual status of secondee and employee in the course of 2020 results in the CLO compensation being calculated in two distinct ways depending on the period during which it was earned. During his Secondment Period, Mr. Isaacs remuneration and benefits reflect remuneration policies and practices determined by Rio Tintos policies with input from the Turquoise Hill Board and a portion of his Long-Term Incentive being directly granted and linked to the Corporations performance. Going forward, the CLOs compensation, as is for the CEO, CFO and COO, will be directly aligned with the performance of the Corporation and approved by the Board of Directors, at the recommendation of the CEO and the Compensation and Benefits Committee.
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Base salary
The base salaries of the Corporations NEOs were set at a level consistent with market expectations.
The base salary of the CEO was set by the Board upon the recommendation of the Compensation and Benefits Committee based on the 2020 CEO benchmarking analysis conducted by Mercer as described under Section - Benchmarking Practices. The CFO, COO and CLOs salaries were also bench marked to peer data provided by independent firms in 2020. Base salaries are paid in cash.
Short-term incentive
The evaluation of Personal and Corporate performance for the short-term incentive awards of NEOs for 2020 was based on an assessment by the Compensation and Benefits Committee and the Board of each NEOs contribution in 2020 and the extent to which the personal and corporate performance targets were achieved. The assessment of the CEOs STIP award for 2020 was done by the Compensation and Benefits Committee and the Board. The assessment of the CFOs, COOs and CLOs STIP award performance for 2020 was done by the CEO, the Compensation and Benefits Committee and the Board.
Annual STIP payments made to the NEOs are calculated using the following formula:
(*) Weighted Corporate Score is provided by Turquoise Hill for all NEOs whilst directly employed by the Corporation. For the CLOs Secondment Period, the Corporate Score is based upon Oyu Tolgoi financial and health and safety measures
The evaluation of individual performance for the short-term incentive awards of NEOs for 2020 was based on an assessment by the Compensation and Benefits Committee and the Board of the NEOs contribution in 2020 and the extent to which the personal and corporate performance targets were achieved. The assessment of the CEOs STIP award for 2020 was done by the Compensation and Benefits Committee and the Board. The assessment of the CFOs, COOs and CLOs STIP award performance for 2020 was done by the CEO, the Compensation and Benefits Committee and the Board.
In assessing whether a particular performance measure was achieved or exceeded, the Compensation and Benefits Committee and the Board reviewed the performance of the NEOs against objectives set annually and reviewed by the Compensation and Benefits Committee and the Board. The Compensation and Benefits Committee and the Board use discretion in determining the rating for all subjective goals, considering both the efforts and achievements of the NEOs. Discretion is also used with respect to measurable goals, where it has been determined that other factors, independent of the NEOs direct actions, had an impact on the result, such as business or group performance versus individual contributions.
The STIP award for the NEOs reflected as a percentage of their base salary is set out in the following table:
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Short-term incentive award (as a % of base salary) | ||||
Executive | Target | Actual | ||
Ulf Quellmann ( Chief Executive Officer) |
60% | 86% | ||
Luke Colton, (Chief Financial Officer) |
50% | 73% | ||
Jo-Anne Dudley, (Chief Operating Officer) |
30% | 41% | ||
Dustin Isaacs (Chief Legal Officer and Corporate Secretary)(1) |
35%(2) | 49%(2) |
(1) |
During the Secondment Period, the Business STIP target was determined by Oyu Tolgoi Financial and Health, Safety and Environment (HSE) results and the personal score was determined by Turquoise Hill. |
(2) |
During the Secondment Period, the STIP target was 30% for Mr. Isaacs and actual score was 41%. . |
The actual corporate and personal performance scores of each NEO for fiscal 2020 and the weight attributed to each component are set forth in the table below. The total score is then applied to the applicable STIP target percentage for each NEO (set forth in the table above) to determine the amount of the award. The actual corporate-based scores are determined by calculating weighted scores for corporate performance measures. The personal performance measures applicable to each NEO vary from person to person and form a non-weighted overall personal score. See Section - Determination of the 2020 short-term incentive award for additional details on the personal and corporate performance measures.
Corporate Performance Measures |
Personal Performance Measures |
|||||||||
Executive |
Actual Score |
Weighting in Total Award |
Actual
Score |
Weighting
in Total Award |
Total Score | |||||
Ulf Quellmann (Chief Executive Officer) |
145% | 70% | 138% | 30% | 143% | |||||
Luke Colton (Chief Financial Officer) |
145% | 70% | 145% | 30% | 145% | |||||
Jo-Anne Dudley (Chief Operating Officer) |
145% | 40% | 130% | 60% | 136% | |||||
Dustin Isaacs (Chief Legal Officer and Corporate Secretary) |
145%(1) | 40% | 136% | 60% | 140%(1) |
Notes:
(1) |
During his Secondment Period, the actual corporate-based score for the CLO was based on Oyu Tolgoi Financial and Health & Safety factors as determined by Rio Tinto. For 2020, the total score for Mr. Isaacs during his Secondment Period was 135%. |
Determination |
of the 2020 short-term incentive award |
For the Corporations NEOs, the performance measures combined both corporate and personal objectives. The corporate objectives for 2020 (the Corporate Objectives) are outlined in the table below as well as the rating, weighting and overall result associated with each of the components for 2020:
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CEO
The CEOs personal objectives for 2020 included:
- |
Promoting employee engagement as well and inclusion and diversity at both Turquoise Hill and Oyu Tolgoi level. |
- |
Reporting and highlighting existing ESG-related practices at Oyu Tolgoi as well as promoting other ESG friendly strategic business decisions; and |
- |
Ensuring timely reporting to the Board and providing timely reporting on operational, financing and project development to the Board. |
A self-assessment was completed by the CEO which was followed by a discussion on the completed assessment at both the Compensation and Benefits Committee and the Board. A final score was then determined by the Board, based on recommendation from the Compensation and Benefits Committee.
CFO, COO and CLO
For the Corporations CFO, COO and CLO, the personal performance measures combined both objective and subjective goals which include the Corporate Objectives indicated in the table above. In addition to specific subjective goals, each of the CFO, COO and CLO included objectives related to ESG reporting as well as more detailed and timely reporting to the Board. Each measure provides for a performance evaluation of threshold (50%), target (100%) and outstanding (up to 200%), of the STIP opportunity.
Long-term incentives
The Corporations LTIP is administered by the Board, on the recommendation of the Compensation and Benefits Committee and incorporates PSUs (75% of LTIP awards) and RSUs (25% of LTIP awards).
At the Compensation and Benefits Committees recommendation, the Board determines and designates the Plans participants, in accordance with the terms and conditions of the Plans, considering the present and potential contributions of, and the services rendered by the participant in furtherance of the success of the Corporation and any other factors which the Compensation and Benefits Committee determines appropriate and relevant.
The target value of LTIP grant for 2020 for each NEO is set out in the table below:
Positions |
Target Eligibility (as % of base salary) |
|
Ulf Quellmann (Chief Executive Officer) |
170% | |
Luke Colton (Chief Financial Officer) |
75% | |
Jo-Anne Dudley (Chief Operating Officer) |
75% | |
Dustin Isaacs (Chief Legal Officer and Corporate Secretary) | 40% |
The Compensation and Benefits Committee retains discretion to recommend to the Board that a NEO receive a LTIP grant with an award value higher or lower than the target eligibility set forth above.
The two Plans that constitute the LTIP are detailed below:
RSU Plan 25% of LTIP awards
The RSU Plan was approved by the Board in February 2019. Under the RSU Plan, each RSU evidences the right of a holder to receive, on a vesting date, a cash payment equal to the volume weighted average closing price (VWAP) of the Common
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Shares on the TSX or the New York Stock Exchange (NYSE) (as may be determined by the Board or Compensation and Benefits Committee) for the five trading days immediately preceding the vesting date. RSUs vest after three years.
PSU Plan 75% of LTIP awards
Under the PSU Plan, each PSU evidences the right of a holder to receive, on a deferred basis, a cash payment equal to the following formula:
When PSUs are granted, the Compensation and Benefits Committee establishes a performance period of three years commencing at the start of the year in which the PSUs are granted.
In 2019, an absolute total shareholder return (TSR) measure was incorporated into the PSU Plan. For grants made in 2019 and going forward, each PSU evidences the right of a holder to receive, on a deferred basis, a cash payment equal to the following formula:
The Fair market value of a Common Share is calculated using the VWAP of the Common Shares on the TSX or the NYSE (as may be determined by the Board or Compensation and Benefits Committee) for the five trading days immediately preceding the last day of the applicable performance period.
The Relative Performance Multiplier to apply at the end of the performance period is based on the percentile that the TSR of a Common Share over the performance period represents to the returns of the PSU Peer Comparator Group, in accordance with the following table:
Turquoise Hill Return Compared to PSU Peer Comparator Group Returns | Multiplier | |
Performance below the 20th percentile |
0% | |
Threshold performance at the 20th percentile |
50% | |
Performance at the median 50th percentile |
100% | |
Superior performance at the 65th percentile |
200% | |
Maximum performance at the 80th percentile |
250% |
Depending on the Corporations absolute performance at the end of the performance period, the multiplier may range anywhere from 0% to 250%. However, even if the Corporations relative performance exceeds the 50th percentile, the Relative Performance Multiplier will be capped at 100% if the TSR of a Common Share for the performance period is negative.
The Absolute Performance Multiplier to apply at the end of the performance period is based on a weighted average of the TSR of a Common Share, on a compounded basis, over three separate performance sub-periods from the date of grant, weighted as follows: one year period (25%), two-year period (25%), and three year period (50%) (collectively the 3-Year TSR)
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3-Year TSR | Multiplier | |
3-Year TSR performance below 2% |
0% | |
3-Year TSR performance threshold at 2% |
50% | |
3-Year TSR target performance at 8% |
100% | |
3-Year TSR superior performance at 16% |
200% | |
Maximum performance at 20% |
250% |
Depending on the Corporations absolute performance at the end of the performance period, the multiplier may range anywhere from 0% to 250%. However, if the TSR over the entire performance period is negative, the Absolute Performance Multiplier will be reduced by 50%.
The Plans and associated grant letters address the treatment of PSUs and RSUs on various events that may occur during a participants employment and provide whether PSUs or RSUs are to be accelerated, prorated, terminated or continue to vest according to the terms of the Plans. The Plans provide for double trigger provisions in the event of a change of control (as defined in the Plan) where prior to such change of control, the Board determines that appropriate substitute shares of a successor entity are available to the participant. Pursuant to such provisions, the performance or vesting of PSUs and RSUs would not accelerate upon a change of control, unless the participant is terminated at any time prior to the earlier of (i) two years following the change of control and (ii) the end of the applicable performance period for PSUs and vesting period for RSUs.
The provision states that, in the event of a change of control, the acceleration of the performance or vesting period would not occur if the Board determines that the shares of the successor entity are an appropriate substitute to the original PSUs and RSUs granted to the participant. If such appropriate substitute is granted and a participant is terminated at any time prior to the earlier of (i) two years following the change of control and (ii) the end of the applicable performance period for PSUs and vesting period for RSUs, all outstanding PSUs and RSUs shall vest and become payable in full upon such termination. Discretion is left with the Board to take into account any special circumstances.
PSUs and RSUs are not transferable, in whole or in part, either directly or by operation of law, except by will or by the laws of descent and distribution.
In fiscal 2020, PSUs granted by Turquoise Hill to its NEOs in 2018 vested. The Relative Performance Multiplier applied to the payouts was 0% based on the relative performance of the Corporation in comparison to the PSU Performance Peer Group designated in the grant letters over a three-year period following the terms of the PSU Plan. Accordingly, no payments were made to any participants in respect of PSUs that vested in 2020.
During their respective prior secondment periods, NEOs seconded from Rio Tinto to the Corporation were entitled to receive equity-based, time-vesting incentive awards. During his Secondment Period in 2020, Mr. Isaacs was granted an award under the Rio Tinto LTIP. The awards have vesting conditions. The value of the awards is charged back to the Corporation upon vesting. Any Rio Tinto LTIP held by any NEO are exclusively legacy awards that were granted or earned while the NEO was employed by Rio Tinto; NEOs are not entitled to receive any Rio Tinto LTIP since becoming direct employees of Turquoise Hill. See below Section - Summary Compensation Table for additional details on Rio Tinto LTIPs.
Benefits and perquisites
As provided under the terms of their employment agreements, the NEOs are entitled to benefits, and group insurance coverage which is provided under Rio Tinto Canadas group plans, NEOs also receive a car allowance which provides a taxable annual allowance distributed evenly throughout the year. They also receive paid time off during each calendar year for vacation and for all public holidays. All amounts paid to NEOs as benefits and perquisites are charged back to the Corporation by Rio Tinto.
Pension plans
The Corporation does not sponsor or administer any pension plans in which Directors, executive officers or employees accrue pension benefits. Rather, the Corporation is a participating employer in certain pension plans sponsored and administered exclusively by the Corporations affiliated controlling Shareholder, Rio Tinto, in which the NEOs accrue defined benefit (DB) or defined contribution (DC) pension benefits in respect of their employment service with the Corporation.
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The Corporation contributes, or reimburses Rio Tinto for, the current service cost of the Corporations employees accruals. The Corporation does not pay special payments in respect of going concern unfunded liabilities or solvency deficiencies. Directors do not participate, and nor are they eligible to, in any Corporate or Rio Tinto sponsored pension plans.
CEO
Mr. Ulf Quellmann participated in the Rio Tinto Alcan Pension Plan (Canada) (RTAPP) comprising two components: (1) a registered pension plan component, and (2) a supplemental pension plan component.
Mr. Quellmann contributed 6.5% of his pensionable earnings (defined to include base salary and a target short term incentive plan (STIP) capped at 35% of base salary), up to a maximum of an amount equal 3.5 times the Canada Revenue Agency (the CRA) maximum pension.
Mr. Quellmanns entitlement under the RTAPP and RTASRBP components as of the end of 2020 was as follows.
Ulf Quellmann |
Number of years
credited service |
Annual benefits
payable at year end (C$) |
Opening
present value of defined benefit obligation (C$) |
Compensatory
change (C$) |
Non-
compensatory change (C$) |
Closing present
value of defined benefit obligation (C$) |
||||||
18.17 years |
$192,508 | $3,204,200 | $188,177 | $710,202 | $4,102,579 |
The cost to the Corporation in employer contributions in respect of Mr. Quellmanns participation in 2020 was $107,236.
CFO
Mr. Luke Colton participates in a DC pension plan sponsored and administered by Rio Tinto comprising two components: (1) a registered pension plan component, and (2) a supplemental, non-registered savings plan account (NREG Account) component.
Under the DC pension plan, the Corporation contributes annually 20% of an employees pensionable earnings, defined as base salary plus a percentage of the paid STIP, varying between 70% to 80% depending on the employees level (80% for Mr. Colton). The contributions to the DC registered pension plan component (Multi-Employer Rio Tinto Canadian Business Units Pension Plan for Certain Non-Unionized Employees) are limited to a maximum prescribed by the Income Tax Act (Canada), being the lesser of 18% of the employees pensionable earnings and a prescribed amount increasing annually ($27,830 for 2020). The Corporations contributions exceeding this limit are taxed at source and deposited into the employees NREG Account component. Amounts contributed to the DC plan are invested based on the investment options selected by the plan administrator at the direction of the employee.
Mr. Coltons entitlement under the Canadian DC pension plan as of the end of 2020 is as follows.
Luke Colton |
Accumulated
value at start of the year (C$) |
Compensatory (C$) |
Accumulated
value at year end (C$) |
|||||
Registered DC Plan (Canada)
|
$24,216.93
|
$35,858.79
|
$60,075.72
|
|||||
NREG Account
|
$2,690.77
|
$53,881.73
|
$56,572.50
|
The cost to the Corporation in employer contributions to the DC pension plan in respect of Mr. Coltons participation in 2020 was C$77,169.80.
Prior to August 1, 2019, Mr. Colton participated in a U.S. 401(k) Savings Plan maintained by Rio Tinto, namely the Rio Tinto America Inc. 401(k) Savings Plan and Investment Partnership Plan.
Based on information provided by the plan administrator, Rio Tinto, Mr. Coltons entitlement under the U.S. 401(k) Savings Plan as of the end of 2020 was nil as Mr. Colton requested a full distribution of his 401(k) Savings Plan assets in 2020, as allowed under the plans provisions and U.S. regulations. The distribution was US$551,245.22 (gross)/CA$738,668.
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Luke Colton |
Accumulated value at start of the year (C$) |
Compensatory
(C$)
|
Accumulated
value at year end (C$) |
|||||
Rio Tinto America
401(k) savings plan (Qualified
|
$741,293.91
|
-$2,625.31
|
$0(2)
|
Notes
(1) |
Compensation that has been paid in currency other than Canadian dollars has been converted to Canadian dollars, for reporting purposes, at the Bank of Canada average annual exchange rate for 2020 (US$1.00/C$1.34), 2019 (US$1.00/C$1.33), and 2018 (US$1.00/C$1.30). |
(2) |
Mr. Colton requested a full distribution of his 401(k) Savings Plan assets in 2020, as allowed under the plans provisions and U.S. regulations. The distribution was US$551,245.22 (gross)/CA$738,668. Mr. Colton no longer has any benefit due from the Rio Tinto America 401(k) Savings Plan. |
Prior to August 1, 2019, Mr. Colton also participated in a U.S. DB pension plan sponsored and administered by Rio Tinto comprising two components: (1) a qualified pension plan component (RTA Qualified Plan, also known as the Rio Tinto America Inc. Retirement Plan), and (2) a supplemental pension plan component (RTA SERP, also known as the Rio Tinto America Inc. Supplemental Executive Retirement Plan).
The Corporation has only been responsible for reimbursing Rio Tinto for the portion earned by Mr. Colton since his direct employment by Turquoise Hill. Mr. Coltons entitlement under the DB pension plan as of the end of 2020 was as follows:
Luke Colton |
Number of years credited service |
Annual benefits payable (C$)
|
Opening present value of defined benefit obligation (C$) |
Compensatory change (C$) |
Non- compensatory change (C$) |
Closing present value of defined benefit obligation (C$) |
||||||||
At year end |
At age 65 |
|||||||||||||
15.29 years |
$73,621 | $657,428 | $0 | $223,560 | $880,988 |
COO
Ms. Dudley participates in a third-party DC pension plan in Australia administered by Equip Superannuation (Equip). Her employment contract provides for superannuation to be calculated at 19% of her base salary and she is eligible for superannuation on any STIP at a rate of 3.8% of the gross STIP amount.
Under Australian superannuation legislation, the concessional contribution cap is the maximum amount of employer and salary sacrifice contributions concessionally taxed. The concessional contribution cap for the 2020/2021 Australian financial year is A$25,000. If an employers concessional superannuation contributions are in excess of this A$25.000 amount, the employee has the option to reduce their employer contributions to the concessional contributions cap, and receive the excess contributions as taxable income, known as cashing down. Ms. Dudley has elected this option.
Ms. Dudley has an Ill Health insurance component within her pension plan that is funded by the Corporation. The premiums paid by the Corporation are approximately $611 per annum. All other administration and insurance premiums are funded from Ms. Dudleys account balance.
Ms. Dudleys entitlement under the Australian DC pension plan as of the end of 2020 is as follows:
Jo-Anne Dudley |
Accumulated value at start of the year (CA$) |
Compensatory (CA$) |
Accumulated value at year end (CA$) |
|||
$630,032
|
$57,049
|
$687,081
|
The cost to the Corporation in employer contributions to the DC pension plan in respect of Ms. Dudleys participation in 2020 was C$57,049.
CLO
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Mr. Dustin Isaacs participates in a DC pension plan sponsored and administered by Rio Tinto comprising two components: (1) a registered pension plan component, and (2) an NREG Account component.
Under the DC pension plan, the Corporation contributes annually a base contribution of 6% plus a matching percentage of the employee optional contributions based on age and service criteria (for a total 10% Corporation contribution for Mr. Isaacs in 2020). The employees pensionable earnings are defined as base salary plus paid STIP. The contributions to the DC registered pension plan component (Multi-Employer Rio Tinto Canadian Business Units Pension Plan for Certain Non-Unionized Employees) are limited to a maximum prescribed by the Income Tax Act (Canada), being the lesser of 18% of the employees pensionable earnings and a prescribed amount increasing annually ($27,830 for 2020). Corporation contributions exceeding this limit are taxed at source and deposited into the employees NREG Account component. Amounts contributed to the DC plan are invested based on investment options selected by the plan administrator at the direction of the employee.
Mr. Isaacs entitlement under the DC pension plans as of the end of 2020 is as follows:
Dustin Isaacs |
Accumulated
value at start of the year (C$) |
Compensatory
(C$)
|
Accumulated
value at year end (C$) |
|||||
Registered DC Plan (Canada) |
$199,344.36 |
$44,224.84 |
$338,068 |
|||||
NREG Account |
$53,652.37 |
$15,752.95 |
$98,629 |
The cost to the Corporation in employer contributions to the DC pension plan in respect of Mr. Isaacs participation in 2020 following the end of his secondment period was C$26,617.56.
Executive Shareholding Guidelines and other compensation policies
Executive Shareholding Guidelines
The purpose of the Executive Shareholding Guidelines is to promote and reinforce alignment of NEOs interests with those of the Shareholders. The Corporations guidelines are consistent with market practice. The following table describes the multiple of base salary required to be held in Common Shares, PSUs or RSUs by the NEOs:
Officer
|
Multiple of Base Salary
|
|
Former Chief Executive Officer |
3.5 | |
Chief Financial Officer |
1.5 | |
Chief Operating Officer |
1.0 | |
Chief Legal Officer and Corporate Secretary |
1.0 |
The extent to which these guidelines are met is evaluated annually at the end of each financial year. When determining if the guidelines are met, the value of each Common Share corresponds to the greater of the purchase price of a Common Share as at the date such share was acquired and the fair market value of a Common Share at the time of the calculation; and the value of each PSU corresponds to 50% of the greater of the value at the time of the grant or the fair market value of a Common Share at such time (the PSU Value). The value of each RSU corresponds to 100% of the greater of the value at the time of the grant or the fair market value of a Common Share at the time of the calculation (the RSU Value). NEOs have five years starting on the later of (i) the coming into effect of these guidelines (March 2017), and (ii) the hiring or promotion of an individual to an office covered by these guidelines to reach the above-mentioned shareholding level.
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Executive Officers | Total Value(1) |
Share
Ownership Target |
Total value as
Share Ownership Target |
End of Five-
Year Period |
Guidelines Met | |||||
Ulf Quellmann |
C$2,253,425 | C$1,708,861 | 131.87% | August 2023 | Met | |||||
Luke Colton |
C$544,835 | C$490,097 | 111.17% | October 2022 | Met | |||||
Jo-Anne Dudley |
C$272,410 | C$325,984 | 83.57% | June 2024 | On track | |||||
Dustin Isaacs |
C$224,162 | C$290,000 | 77.30% | December 2025 | On track |
Notes
(1) |
The total value is calculated by adding the value at the time of the grant of each Common Shares held by the executive officer, the PSU Value and the RSU Value. |
Under the Executive Shareholding Guidelines, for a period of one year following a NEOs departure from the Corporation, such period to be extended to 18 months if the NEO is then employed by an affiliate of the Corporation, a NEO must (a) maintain the last applicable minimum share ownership requirement or (b) retain all Common Shares, PSUs and RSUs held at the time of the NEOs departure if the NEO has not yet complied with the applicable minimum share ownership requirement.
Anti-Hedging Policy
Under the Corporations Corporate Disclosure, Confidentiality and Securities Trading Policy, NEOs and Directors are not permitted to purchase financial instruments, including, for greater certainty, prepaid variable forward contracts, equity swaps, collars, or units of exchange funds, that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the NEO or Director.
Clawback Policy
The Corporation adopted the Clawback Policy permitting it to recoup or clawback vested or unvested incentive awards, and require repayment of all or a portion of the incentive awards that have already been paid as set out in the Clawback Policy. The Board has sole discretion to cancel all or a portion of the PSUs or RSUs awarded to an executive officer of the Corporation under the PSU or the RSU Plans or require the reimbursement of all or any portion of any cash payments made to an executive officer resulting from the settlement of PSUs or RSUs in each case if:
· |
the number of PSUs granted to the executive officer or any cash payment made to such executive officer upon settlement of PSUs was calculated or based upon the fair market value of Turquoise Hill Common Shares and/or the multiplier determined by comparing Turquoise Hills return with the comparator return for the applicable period (as such terms are defined in the PSU Plan), any or all of which were subsequently affected by a restatement of all or a portion of the Corporations financial statements; |
· |
the number of PSUs or RSUs that would have been granted to the executive officer or the amount of the cash payment that would have been made, upon the settlement of the PSUs or RSUs, to such executive officer had the financial results been properly and reported would have been lower than the amount actually awarded or received; and |
· |
the executive officer engaged in misconduct. For purposes of the Clawback Policy, misconduct is defined as: |
(i) |
the commission or omission of an act or engagement in conduct that causes (or could reasonably be expected to cause) material financial or reputational harm to the Corporation (including any subsidiary or affiliate of the Corporation); |
(ii) |
a breach of the Corporations Code of Business Conduct; |
(iii) |
a material violation of the Corporations risk policies or limits; |
(iv) |
fraud, theft or gross negligence; or |
(v) |
any failure to report or take action to stop misconduct of another employee that the employee knew or ought to have known about. |
For certainty, any act or omission that constitutes grounds for termination of employment for cause under applicable law constitutes misconduct, but misconduct is not limited to such acts or omissions.
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PERFORMANCE GRAPH
The following graph and table compare the cumulative TSR on a C$100 investment in Common Shares to a similar investment in companies comprising the S&P/TSX Composite Index and the S&P/TSX Materials Index, including dividend reinvestment, for the period from December 31, 2015 to December 31, 2020.
Dec-15
|
Dec-16
|
Dec-17
|
Dec-18
|
Dec-19
|
Dec-20
|
|||||||||||||
Turquoise Hill Resources Ltd. | 100 | 127 | 135 | 65 | 29 | 49 | ||||||||||||
S&P/TSX Composite Index | 100 | 121 | 132 | 120 | 148 | 156 | ||||||||||||
S&P/TSX Capped Materials Index | 100 | 141 | 152 | 138 | 171 | 207 |
The Corporations share price and the selected indexes increased in 2016 and remained stable in 2017. The total executive compensation reported for these periods remained stable. The Corporations share price trended downwards in 2018 and 2019, while the indexes increased. In comparison, executive compensation remained stable in 2018 and increased in 2019. The latter increase in total compensation, while the share price performance decreased, is notably due to certain one-time payments made in connection with senior management relocation and retirements. The Corporations share price and selected indexes increased in 2020, with total executive compensation also increasing, namely due to compensation adjustments made following benchmarking exercises relative to comparable companies. It is of note that an important portion of total executive compensation is granted in the form of long-term equity-based incentives in the form of PSUs and RSUs. The value of these incentive payments is calculated and disclosed based on grant date fair values, despite the fact that actual values will be realized only to the extent that performance targets (for PSUs only), are met and the Corporations share price increases. Accordingly, the value of these long-term incentives directly relates to the Corporations share price performance.
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NAMED EXECUTIVE OFFICERS PROFILES
|
ULF QUELLMANN
CHIEF EXECUTIVE OFFICER
(UNTIL MARCH 3, 2021)
As Chief Executive Officer of the Corporation, Mr. Quellmann was responsible for the overall leadership of the Corporation creating value to its Shareholders by developing and expanding Oyu Tolgoi into the next tier 1 copper asset.
Mr. Quellmann was appointed CEO of the Corporation effective August 1, 2018 and had been a member of the Board since May 2017. Mr. Quellmann resigned from the Corporation on March 4, 2021. The compensation information for 2018 has been prorated to reflect compensation earned between the date of his appointment and December 31, 2018.
|
2020 PAY MIX
|
(1) The number of Common Shares held by individuals have been retroactively adjusted to reflect the Consolidation. For additional details, see Section Voting shares and principal holders thereof.
(2) Mr. Quellmann received a supplemental bonus of $230,000 to assist him in attaining minimum Shareholding Guidelines as well as an additional amount of $33,000 in flexible perquisites.
(3) Mr. Quellmann received Rio Tinto LTIP in 2019 relating to prior years of service (C$51,777) which is in addition to the LTIP amounts disclosed in this table. Mr. Quellmann did not receive a Rio Tinto LTIP in 2020.
(4) This amount includes a one-time relocation allowance of $159,662 for his familys move from London to Montreal in June 2019. He also received a supplemental bonus of $230,000 to assist him in attaining Shareholding Guidelines. Additional amounts include $36,793 in benefits, and $22,000 in flexible perquisites.
(5) Mr. Quellmann was appointed CEO of the Corporation effective August 1, 2018 and has been a member of the Board since May 2017. The compensation information for 2018 has been prorated to reflect compensation earned between the date of his appointment and December 31, 2018.
(6) This amount includes a relocation allowance of $319,324 paid to Mr. Quellmann in 2018 for his personal move to Montreal. Before his appointment as CEO of the Corporation, Mr. Quellmann was a member of the Corporations Board of Directors for which compensation of $102,424 was paid directly to Rio Tinto pursuant to Rio Tinto corporate policy.
|
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|
LUKE COLTON
CHIEF FINANCIAL OFFICER
As Chief Financial Officer of the Corporation, Mr. Colton is responsible for the overall oversight of treasury, financial, tax and accounting matters.
Mr. Colton was appointed CFO of the Corporation effective October 9, 2017.
|
● The STIP amount is paid 100% in cash.
● The PSU and RSU payouts are at risk, based on Turquoise Hills performance and subject to a 3-year vesting period.
● The at-risk pay amounts to 46% of overall compensation.
|
Common Shares held (as at December 31) |
2020 |
2019 |
2018 |
|||||
4,488 | None | None | ||||||
Compensation (as at December 31) |
2020 |
2019 |
2018 |
|||||
Fixed |
||||||||
Base salary (C$)
|
$320,224
|
$313,090
|
$278,261
|
|||||
Variable |
||||||||
STIP Amount (C$) |
$232,920 | $157,489 | $163,612 | |||||
PSUs | $187,294 | $168,750(3) | $134,235(3) | |||||
LTIP Amount (C$)
|
RSUs |
$60,122
|
$56,249
|
n/a
|
||||
Other compensation |
||||||||
Pension value(C$)
|
$87,115(1)
|
$89,059
|
$16,696
|
|||||
All other compensation (C$)
|
$169,505(1)(2)
|
$691,325(4)
|
$12,795
|
|||||
Total compensation |
$1,057,180 | $1,475,962 | $605,599 | |||||
Variation from previous year
|
(28%)
|
144%
|
|
2020 PAY MIX
|
(1) Mr. Colton requested a full distribution of his 401(k) Savings Plan assets in 2020, as allowed under the plans provisions and U.S. regulations. The distribution represented an amount of $738,668 which value was accumulated under Mr. Coltons employment with Rio Tinto and is not reimbursable by the Corporation. Mr. Colton no longer has any benefit due from the Rio Tinto America 401(k) Savings Plan. For further details see Section Pension Plans of this Circular.
(2) This amount includes a supplementary bonus of $105,000 to assist in obtaining minimum Shareholding Guidelines, a car allowance of $25,500, international medical coverage in the amount of $30,597, and education assistance.
(3) Mr. Colton also received Rio Tinto LTIP in 2018 (C$172,024) and in 2019 (C$324,145) which are in addition to the LTIP amounts disclosed in this table. Mr. Colton did not receive a Rio Tinto LTIP in 2020.
(4) This amount includes a relocation allowance of $495,718, a reimbursement of closing costs for his home in Salt Lake City of $77,590, a partner assistance allowance of $6,816, education assistance of $5,218, a flexible perquisite of $10,625, an award of $19,500 for CEO replacement, a tax gross-up amount of $20,473, a vacation payout of $31,620 and health care benefits of $23,765.
Compensation that has been paid in currency other than Canadian dollars has been converted to Canadian dollars, for reporting purposes, at the Bank of Canada average annual exchange rate for 2020 (US$1.00/C$1.34), 2019 (US$1.00/C$1.33), and 2018 (US$1.00/C$1.30).
|
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|
JO-ANNE DUDLEY
CHIEF OPERATING OFFICER
As Chief Operating Officer of the Corporation, Ms. Dudley is responsible for monitoring and reviewing the underground development at Oyu Tolgoi and is responsible for the general oversight on the exploration activities of the Corporation.
Ms. Dudley was appointed COO of the Corporation effective June 3, 2019. The compensation information for 2019 has been prorated to reflect compensation earned between the date of her appointment and December 31, 2019.
|
2020 PAY MIX
|
(1) Ms. Dudley received a supplemental bonus of $72,450 to assist her in attaining minimal Shareholding Guidelines. She also received a car allowance in the amount of $26,772.
(2) Ms. Dudley was appointed COO of the Corporation effective June 3, 2019. The compensation information for 2019 has been prorated to reflect compensation earned between the date of her appointment and December 31, 2019.
(3) Ms. Dudley received a vehicle allowance of $13,077 and medical benefits in the amount of $686.
Compensation that has been paid in currency other than Canadian dollars has been converted to Canadian dollars, for reporting purposes, at the Bank of Canada average annual exchange rate for 2020 (AUD1.00/C$0.92), 2019 (AUD$1.00/C$0.91).
|
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|
DUSTIN ISAACS
CHIEF LEGAL OFFICER AND CORPORATE SECRETARY
As Chief Legal Officer and Corporate Secretary of the Corporation, Mr. Isaacs is responsible for overall oversight of the legal affairs of the Corporation.
Mr. Isaacs was appointed Chief Legal Officer and Corporate Secretary of the Corporation effective December 1, 2020. Before that, Mr. Isaacs acted as Vice President, General Counsel and Corporate Secretary for the Corporation from 2017 to 2020 and as General Counsel and Corporate Secretary from 2013 to 2017.
|
2020 PAY MIX
|
(1) Mr. Isaacs also received Rio Tinto LTIP in 2018 (C$22,974), in 2019 (C$52,786) and in 2020 (C$14,668) which are in addition to the LTIP amounts disclosed in this table and are included in the his Total compensation for each year.
(2) Mr. Isaacs received a car allowance of $6,667 and reimbursement of professional dues in the amount of $2,640.
(3) Mr. Isaacs received an additional incentive bonus of $60,000 and reimbursement of professional dues in the amount of $2,694.
(4) Mr. Isaacs received an additional incentive bonus of $40,000.
|
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COMPENSATION DISCLOSURE FOR NAMED EXECUTIVE OFFICERS
SUMMARY COMPENSATION TABLE
The following executive compensation disclosure is provided as at December 31, 2020, December 31, 2019 and December 31, 2018, in respect of the NEOs.(1)
Name and Principal Position | Year |
Salary (C$) |
Share- Based Awards (C$)(2) |
Non-Equity Incentive Plan Compensation |
Pension Value (C$)(5) |
All Other Compensation (C$) |
Total Compensation (C$) |
|||||||||
Annual Incentive Plans (C$)(3) |
Long- Term Incentive Plans (C$)(4) |
|||||||||||||||
Ulf Quellmann |
2020 | $478,524 | $814,564 | $411,625 | Nil | $188,177 | $263,000(6) | $2,155,890 | ||||||||
Chief Executive Officer |
2019 | $468,931 | $800,221 | $268,309 | $51,777(7) | $169,000 | $449,379(8) | $2,207,617 | ||||||||
2018 | $191,667(9) | $325,833(9) | $166,190(9) | n/a | $68,600(9) | $447,607(9)(10)(11) | $1,199,937 | |||||||||
Luke Colton |
2020 | $320,224 | $247,416 | $232,920 | Nil | $87,115(12) | $169,505(12)(13) | $1,057,180 | ||||||||
Chief Financial Officer | 2019 | $313,090 | $224,999 | $157,489 | $324,145 | $89,059 | $691,325(14) | $1,800,107 | ||||||||
2018 | $278,261 | $134,235 | $163,612 | $172,024 | $16,696 | $12,422(15) | $777,250 | |||||||||
Jo-Anne Dudley |
2020 | $294,267 | $205,139 | $120,426 | Nil | $57,049 | $99,222(16) | $776,103 | ||||||||
Chief Operating Officer |
2019 | $141,556(17) | Nil | $59,137(17) | Nil | $19,195(17) | $13,763(17)(18) | $233,651(17) | ||||||||
2018 | n/a | n/a | n/a | n/a | n/a | n/a | n/a | |||||||||
Dustin Isaacs |
2020 | $291,495 | $114,182 | $97,322 | $14,668 | $59,978 | $9,307(19) | $586,952 | ||||||||
Chief Legal Officer |
2019 | $281,233 | $112,797 | $65,262 | $52,786 | $63,823 | $62,694(20) | $638,595 | ||||||||
and Corporate Secretary |
2018 | $249,626 | $59,218 | $62,861 | $22,974 | $18,583 | $40,000(21) | $453,262 |
Notes:
(1) |
Compensation that has been paid in currency other than Canadian dollars has been converted to Canadian dollars, for reporting purposes, at the Bank of Canada average annual exchange rate for 2019 (US$1.00/C$1.33) and 2018 (US$1.00/C$1.30). |
(2) |
Share-based awards consist of PSUs and RSUs granted under the PSU Plan and RSU Plan to the NEOs. Each NEO is eligible to a target amount (expressed as percentage of base salary) of LTIPs awarded in the form of PSUs (75%) and RSUs (25%). Amounts shown in this column reflect the amounts obtained by multiplying the number of PSUs or RSUs granted by the closing price of the Common Shares on the TSX on the date of each grant. The value of each PSU is calculated with a multiplier at target (100%). |
(3) |
Amounts shown in this column reflect STIP payments made to the NEOs. See Section -Elements of Executive Compensation for additional details on STIP payments. |
(4) |
Amounts shown in this column reflect awards received by the NEOs under the Rio Tinto LTIP while employed by them or while under secondment. These amounts are charged back to the Corporation upon vesting for the period NEOs were seconded or employed by the Corporation. Rio Tinto LTIP awards are paid in British Pound (£) and Australian dollars (AUD) which has been converted to Canadian dollars, for reporting purposes, at the Bank of Canada average annual exchange rate for 2020 ((£1.00/C$1.72) and (AUD$1.00/C$0.91), for 2019 (£1.00/1.69) and for 2018 (£1.00/C$1.73). NEOs are not entitled to receive any Rio Tinto LTIP since becoming direct employees of Turquoise Hill and, as such, the Rio Tinto LTIP amounts reflected in their compensation are exclusively legacy awards that were granted or earned while employed by Rio Tinto. All LTIP awards granted to or earned by NEOs since their direct employment by Turquoise Hill are entirely linked to Turquoise Hill equity. |
(5) |
The Corporation does not have a pension plan for any of its executive officers, including its NEOs. Each NEO participates in a pension plan sponsored by Rio Tinto or one of its affiliates. The proportionate cost of the benefits is charged back to the Corporation annually. See Section -Elements of Executive Compensation for additional details on the NEOs pension plans. |
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(6) |
Perquisites include: supplemental bonus of $230,000 to assist in attaining the applicable minimal shareholding requirement and $33,000 in flexible perquisites. |
(7) |
Mr. Quellmanns 2019 award represents the deferred element of his 2018 Rio Tinto STIP earned prior to commencement of employment with Turquoise Hill. The 2018 award is restated from prior years. |
(8) |
Perquisites include: relocation allowance of $159,662, supplemental bonus of $230,000 to assist in attaining the applicable minimal shareholding requirement, $36,793 in benefits and $22,000 in flexible perquisites. |
(9) |
Mr. Quellmann was appointed CEO of the Corporation effective August 1, 2018; the amounts shown for fiscal 2018 are pro-rated to reflect salary, annual incentive and all other compensation earned, as applicable, while performing his duties at the Corporation. |
(10) |
Perquisites include: health/medical insurance of $3,922, international health insurance of $5,540, relocation allowance of $319,324, flexible perks of $14,791, and director compensation of $102,424; director compensation was paid directly to Rio Tinto as per note (11) below. |
(11) |
As a Director of the Corporation, before his appointment as CEO, Mr. Quellmann was receiving compensation which was paid directly to Rio Tinto pursuant to Rio Tinto corporate policy. Since his appointment as CEO of the Corporation on August 1, 2018, Mr. Quellmann had not been entitled to receive any fees in his capacity as Director. |
(12) |
Mr. Colton requested a full distribution of his 401(k) Savings Plan assets in 2020, as allowed under the plans provisions and U.S. regulations. The distribution represented an amount of $738,668 which value was accumulated under Mr. Coltons employment with Rio Tinto and is not reimbursable by the Corporation. Mr. Colton no longer has any benefit due from the Rio Tinto America 401(k) Savings Plan. For further details see Section Pension Plans of this Circular. |
(13) |
Perquisites include: supplementary bonus of $105,000 to assist in attaining the applicable minimal shareholding requirement, car allowance of $25,500, international medical coverage of $30,597 and education assistance. |
(14) |
Perquisites include: relocation allowance of $495,718, reimbursement of closing costs for the sale of his home in Salt Lake City of $77,590, reimbursement of US vacation and holidays of $31,620, a partner assistance allowance of $6,816, education assistance of $5,218, a flexible perquisite of $10,625, a recognition payment of $19,500 while acting as CEO of the Corporation, a tax gross-up amount of $20,473 and health care benefits of $23,765. |
(15) |
Perquisites include: health/medical insurance of $1,240 and a tax gross-up allowance of $3,910. |
(16) |
Perquisites include: supplemental bonus of $72,450 to assist in attaining the applicable minimal shareholding requirement and vehicle allowance of $26,772. |
(17) |
Ms. Dudley was appointed COO of the Corporation effective June 3, 2019; the amounts shown for fiscal 2019 are pro-rated to reflect salary, annual incentive and all other compensation earned, as applicable, while performing her duties at the Corporation. |
(18) |
Perquisites include: vehicle allowance of $13,077. |
(19) |
Perquisites include: car allowance of $6,667. |
(20) |
Perquisites include: additional incentive bonus of $60,000. |
(21) |
Perquisites include: additional incentive bonus of $40,000. |
SHARE-BASED AWARDS
Outstanding share-based awards
The Corporation does not have any option-based awards. The following table sets forth information with respect to the PSUs and RSUs held as at December 31, 2021:
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Share-Based Awards
|
||||||||||||
Name
|
Number of Shares or
|
Market or Payout Value of Share-
|
Market or Payout Value
Awards not paid out or distributed (C$)
|
|||||||||
PSUs | RSUs | PSUs | RSUs | Total | ||||||||
Ulf Quellmann |
127,020.9 | 39,029 | $1,039,031 | $638,514 | $1,677,545 | Nil | ||||||
Luke Colton |
34,037.1 | 11,345.7 | $285,785 | $185,616 | $464,039 | Nil | ||||||
Jo-Anne Dudley |
19,981.1 | 6,660.4 | $163,445 | $108,964 | $272,410 | Nil | ||||||
Dustin Isaacs |
16,442.3 | 5,480.7 | $134,498 | $89,664 | $224,162 | Nil |
Notes:
(1) |
On October 23, 2020, the Corporation implemented the Consolidation which resulted in the consolidation of the Corporations Common Shares at a ratio of 1:10. Each then outstanding DSU was reduced proportionately such that its underlying award value did not change. The number of units and/or Common Shares held by individuals have been retroactively adjusted to reflect the Consolidation. For additional details, see Section Voting shares and principal holders thereof. |
(2) |
The Market or Payout Value of Share-Based Awards that have not Vested is determined at target (100%) by multiplying the number of PSUs or RSUs held as at December 31, 2020 by the five-day VWAP of the Common Shares on the TSX for the period ending on December 31, 2020 ($16.36). PSUs granted before February 2019 have a value which is based on the performance of the Common Shares of the Corporation relative to the PSU Peer Comparator Group during an established performance period, which is typically a period of three years. PSUs granted after February 2019 have a value which is calculated by basing (i) 73.33% of PSUs on the performance of the Common Shares relative to the PSU Peer Comparator Group and (ii) 26.67% of PSUs on a weighted average of the Total Shareholder Return of a Common Share, on a compounded basis, over three separate performance sub-periods from the date of grant. Depending on the shareholder return of the Common Shares as compared to the return of the comparator group, the payout value of the PSUs can range from 0% to 250% of their fair market value at the end of the performance period. RSUs have a value which is based on the Performance of the Common Shares of the Corporation during an established vesting period of three years. See Section - Compensation of NEOs. |
Incentive plan awards value vested or earned during 2020
The following table shows the value of incentive plan awards that vested or were earned for each NEO for fiscal 2020. All awards that vested or were earned by the NEOs during fiscal 2020 were granted by the Corporation.
Name
|
Share-Based Awards Value Vested During the Year (C$)(1)(2)
|
Non-Equity Incentive Plan
Compensation Value Earned
|
||||
PSUs | RSUs | |||||
Ulf Quellmann |
Nil | Nil | $411,625 | |||
Luke Colton |
$0 | Nil | $232,920 | |||
Jo-Anne Dudley |
Nil | Nil | $120,426 | |||
Dustin Isaacs |
$0 | Nil | $97,322 |
Notes:
(1) |
Compensation that has been paid in currency other than Canadian dollars has been converted to Canadian dollars, for reporting purposes, at the Bank of Canada average annual exchange rate for 2020 (AUS$1.00/C$0.92) |
(2) |
The Share-Based Awards Value Vested During the Year in the above table are the amounts paid to each NEO during fiscal 2020 for any PSU or RSU vested during 2020. In fiscal 2020, Mr. Isaacs and Colton had PSUs vesting. The PSU payout for the performance period of March 21, 2018 to December 31, 2020 amounted to C$0. Turquoise Hills performance compared to that of its PSU Peer Comparator Group was below the 20th percentile for the performance period, which equates to a multiplier of 0%. No RSU vested in 2020. |
(3) |
The only value earned by NEOs under Non-Equity Incentive Plan compensation is the annual STIP amount they each received. |
TERMINATION AND CHANGE OF CONTROL BENEFITS
Chief Executive Officer
Mr. Quellmanns employment agreement provides that he may terminate his employment at any time by giving Turquoise Hill a three-month notice in writing. In addition, Turquoise Hill may terminate Mr. Quellmanns employment either (i) for cause, without notice or severance or (ii) without cause upon giving Mr. Quellmann prior notice in writing or paying Mr.
|
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Quellmann the equivalent of his base salary, STIP and long-term incentive payment, (as provided below). Mr. Quellmans employment agreement also contains non-competition and non-solicitation clauses in the event of a termination. The following table illustrates the various end-of-employment scenarios:
Voluntary Resignation |
Resignation for
or Termination
|
Termination with
Cause |
Retirement |
Change of Control in
without cause only(2)
|
||||||
Base Salary |
Only earned portion (minimal notice period of three months). | Earned portion plus 24 months. | Only earned portion. | Only earned portion. |
Earned portion plus 24 months. |
|||||
STIP |
None. | Earned portion plus 24 months (at target). | None. | Average bonus pro-rated by the number of months in the current year prior to the retirement date. |
Earned portion plus 24 months (at target). |
|||||
Long-term Incentive (PSUs and RSUs) |
Entitlement to PSUs and RSUs previously granted is prorated on the basis of the number of days since the resignation compared to the total number of days in the performance and vesting period. The performance and vesting period are not accelerated. |
All active PSUs and RSUs will be settled on a pro rata basis at the last day of employment with the performance being evaluated as at such date in the case of PSUs.(3)(4) | All PSUs and RSUs are immediately forfeited and cease to be credited. |
Entitlement to PSUs and RSUs previously granted is prorated on the basis of the numbers of days since the retirement compared to the total number of days in the performance period and vesting period. The performance period and vesting period are not accelerated. |
All active PSUs and RSUs will be settled on a pro rata basis at the last day of employment, with the performance being evaluated as at such date in the case of PSUs (2) |
|||||
Benefits |
Cease on the last day of employment. |
Health & Welfare:
Net allowance equivalent to 24 months of coverage.
Pension:
Allowance equivalent to 24 additional months contribution cost. |
Cease on the last day of employment. | Cease on the last day of employment. Some benefits might be extended. |
Health & Welfare:
Net allowance equivalent to 24 months of coverage.
Pension:
Allowance |
Notes: |
|
(1) |
Resignation for Good Reason is more fully defined in the relevant agreements and includes any material adverse change to the duties, responsibilities or functions, any compensation reduction not otherwise applied to substantially all employees or any other change in the terms and conditions of employment that would constitute a constructive dismissal under applicable law. |
(2) |
Following a review by Turquoise Hills independent Directors of generally accepted parameters and payments for senior management in the case of a change of control or corporate transaction, compensatory provisions for the benefit of the |
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CEO in the case of a change of control or corporate transaction were incorporated into Mr. Quellmanns employment agreement in 2019. |
(3) |
If the Corporation does not exercise its discretion under the Plans to settle, on a pro rata basis, each of the PSUs and/or RSUs for which the Vesting Period or Performance Period (as defined in the applicable Plan) has not expired, the Corporation may instead pay a lump sum payment equal to the amount that would have been payable to the NEO in accordance with the formulas set out in the Plans and grant instruments as if the Vesting Period or Performance Period ended on the date the employment ceases, reduced on a pro rata basis based on the number of days following the date employment ceases compared to the total number of days in the Vesting Period or Performance Period to which the instrument of grant relates. |
The following table illustrates the various payments that would have been made to the former CEO in case of resignation, termination (with or without cause), retirement or change of control, assuming that the event occurred on December 31, 2020 and payment in lieu of notice had occurred:
CEO |
Voluntary
Resignation |
Resignation for
/or/ Termination
|
Termination
with Cause |
Retirement |
Change of
Control |
|||||||
Base Salary |
Nil | $1,536,272 | Nil | Nil | $1,536,272 | |||||||
STIP |
Nil | Nil | Nil | Nil | Nil | |||||||
Long-term Incentive |
PSUs
|
$0(1)
|
$0(1)
|
Nil
|
Nil
|
$0 (1)
|
||||||
RSUs |
$220,420(2)(3) | $220,420(2)(3) | Nil | Nil |
$220,420(2)(3) |
|||||||
TOTAL |
Nil | $1,756,109 | Nil | Nil |
$1,756,109 |
Notes:
(1) |
PSU payout for a performance period ending on December 31, 2020 would amount to C$0 since Turquoise Hills performance would equate to a multiplier of 0%. The PSU multiplier can vary from 0% to 250% which could have a substantial effect on the amounts disclosed above. See Section Long-term incentives for additional details on PSUs. |
(2) |
This assumes all active RSUs are settled on a pro rata basis of the number of days lapsed in the vesting period. |
(3) |
RSU payout for a vesting period ending on December 31, 2020 is calculated using the five-day VWAP of the Common Shares on the TSX for the period ending on December 31, 2020 ($16.36). |
Other NEOs
All other NEOs, have entered into employment agreements (the Employment Agreements) with Turquoise Hill pursuant to which they receive a base salary, short-term incentives, long-term incentives, benefits and other remuneration such as health and post-retirement benefits.
The Employment Agreements have an indefinite term. A NEO may terminate his or her employment at any time by giving Turquoise Hill a three-month notice in writing. In addition, the Corporation may terminate a NEOs employment either: (i) for cause, without notice or severance or (ii) without cause, upon giving the NEO applicable prior notice in writing or paying the NEO the equivalent of the NEOs base salary, STIP and long-term incentive payment (as provided below). Each Employment Agreement also contains non-competition and non-solicitation clauses in the event of a termination.
The following table outlines the payments and/or benefits the NEO would be eligible for upon a resignation or termination:
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Voluntary
Resignation |
Resignation for
without Cause |
Termination with
Cause |
Retirement |
Change of Control
in the event of
without cause only |
||||||
Base Salary |
Only earned portion (minimal notice period of three months). | Earned portion plus 18 months | Only earned portion. | Only earned portion. |
Earned portion plus 18 months |
|||||
STIP |
None. | Earned portion plus 18 months (at target). | None. | Average bonus pro-rated by the number of months in the current year prior to the retirement date. |
Earned portion plus 18 months (at target). |
|||||
Long- term Incentive (PSUs) |
Entitlement to PSUs and RSUs previously granted is prorated on the basis of the number of days since the resignation compared to the total number of days in the performance period and vesting period.
The performance and vesting period are not accelerated. |
All active PSUs and RSUs will be settled on a pro rata basis at the last day of employment, with the performance being evaluated as at such date in the case of PSUs (2) | All PSUs and RSUs are immediately forfeited and cease to be credited. |
Entitlement to PSUs and RSUs previously granted is prorated on the basis of the numbers of days since the resignation compared to the total number of days in the performance period and vesting period.
The performance period and vesting period are not accelerated. |
All active PSUs and RSUs will be settled on a pro rata basis at the last day of employment, with the performance being evaluated as at such date in the case of PSUs (2) |
|||||
Benefits |
Cease on the last day of employment |
Health & Welfare: Net allowance equivalent to 18 months of coverage.
Pension:
Allowance equivalent to 18 additional months contribution cost.
|
Cease on the last day of employment | Cease on the last day of employment. Defined contribution plan participants will be paid their account balance. |
Health & Welfare:
Net allowance equivalent to 18 months of coverage.
Pension:
Allowance equivalent to 18 additional |
Notes:
(1) |
Resignation for Good Reason is more fully defined in the relevant agreements and includes any material adverse change to the duties, responsibilities or functions, any compensation reduction not otherwise applied to substantially all employees or any other change in the terms and conditions of employment that would constitute a constructive dismissal under applicable law. |
(2) |
If the Corporation does not exercise its discretion under the Plans to settle, on a pro rata basis, each of the PSUs and/or RSUs for which the Vesting Period or Performance Period (as defined in the applicable Plan) has not expired, the Corporation may instead pay a lump sum payment equal to the amount that would have been payable to the NEO in accordance with the formulas set out in the Plans and grant instruments as if the Vesting Period or Performance Period ended on the date the employment ceases, reduced on a pro rata basis based on the number of days following the date employment ceases compared to the total number of days in the Vesting Period or Performance Period to which the instrument of grant relates. |
The following tables illustrate the various payments that would have been made to the CFO, COO and CLO in case of resignation, termination (with or without cause), retirement or change of control, assuming that the event occurred on December 31, 2020 and payment in lieu of notice had occurred:
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CFO |
Voluntary
Resignation |
Resignation for
Termination
|
Termination
with Cause |
Retirement | Change of Control | |||||||
Base Salary |
Nil | $722,855 | Nil | Nil | $722,855 | |||||||
STIP |
Nil | Nil | Nil | Nil | Nil | |||||||
Long-term Incentive |
PSUs |
Nil | $0(1) | Nil | Nil | $0(1) | ||||||
RSUs |
Nil | $63,531(2)(3) | Nil | Nil |
$63,531(2)(3) |
|||||||
TOTAL |
Nil | $786,386 | Nil | Nil |
$786,386 |
Notes:
(1) |
PSU payout for a performance period ending on December 31, 2020 would amount to C$0 since Turquoise Hills performance would equate to a multiplier of 0%. The PSU multiplier can vary from 0% to 250% which could have an effect on the amounts disclosed above. See Section Long-term incentives for additional details on PSUs. |
(2) |
This assumes all active RSUs are settled on a pro rata basis of the number of days lapsed in the vesting period. |
(3) |
RSU payout for a vesting period ending on December 31, 2020 is calculated using the five-day VWAP of the Common Shares on the TSX for the period ending on December 31, 2020 ($16.36). |
COO |
Voluntary
Resignation |
Resignation
for Good Reason |
Termination
with Cause |
Termination
without Cause |
Retirement |
Change of
Control |
||||||||
Base Salary |
Nil | $442,741 | Nil | $785,031(1) | Nil | $785,031(1) | ||||||||
STIP |
Nil | $132,822 | Nil | Nil | Nil | Nil | ||||||||
Long-term Incentive |
PSUs |
Nil | $0(2) | Nil | $0(2) | Nil | $0(2) | |||||||
RSUs | Nil | $27,863(3)(4) | Nil | $27,863(3)(4) | Nil |
$27,863(3)(4) |
||||||||
TOTAL |
Nil | $603,426 | Nil | $812,394 | Nil |
$812,394 |
Notes:
(1) |
Due to her previous role with Rio Tinto and as per legacy agreements with the latter, Ms. Dudley is eligible to certain additional payments not included in this table. |
(2) |
PSU payout for a performance period ending on December 31, 2020 would amount to C$0 since Turquoise Hills performance would equate to a multiplier of 0%. The PSU multiplier can vary from 0% to 250% which could have an effect on the amounts disclosed above. See Section Long-term incentives for additional details on PSUs. |
(3) |
This assumes all active RSUs are settled on a pro rata basis of the number of days lapsed in the vesting period. |
(4) |
RSU payout for a vesting period ending on December 31, 2020 is calculated using the five-day VWAP of the Common Shares on the TSX for the period ending on December 31, 2020 ($16.36). |
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CLO |
Voluntary
Resignation |
Resignation
for Good Reason /or/ Termination without Cause |
Termination with
Cause |
Retirement |
Change of
Control |
|||||||
Base Salary |
Nil | $587,250 | Nil | Nil | $587,250 | |||||||
STIP |
Nil | Nil | Nil | Nil | Nil | |||||||
Long-term Incentive |
PSUs |
Nil | $0(1) | Nil | Nil | $0(1) | ||||||
RSUs |
Nil | $30,983(2)(3) | Nil | Nil |
$30,983(2)(3) |
|||||||
TOTAL |
Nil | $618,233 | Nil |
Nil |
$618,233 |
Notes:
(1) |
PSU payout for a performance period ending on December 31, 2020 would amount to C$0 since Turquoise Hills performance would equate to a multiplier of 0%. The PSU multiplier can vary from 0% to 250% which could have an effect on the amounts disclosed above. See Section Long-term incentives for additional details on PSUs. |
(2) |
This assumes all active RSUs are settled on a pro rata basis of the number of days lapsed in the vesting period. |
(3) |
RSU payout for a vesting period ending on December 31, 2020 is calculated using the five-day VWAP of the Common Shares on the TSX for the period ending on December 31, 2020 ($16.36). |
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COMPENSATION DISCLOSURE FOR DIRECTORS
ELEMENTS OF DIRECTOR COMPENSATION
As part of their overall compensation, all independent Directors receive (i) a cash base annual retainer of C$100,000 (C$250,000 for the Chair of the Board) (the Annual Base Cash Retainer) and (ii) an annual grant of DSUs under the DSU Plan (the Annual DSU Grant). See Section Deferred share units below. Directors who are not executives of Turquoise Hill but are employees of Rio Tinto (Non-Independent Directors) receive a base annual retainer of C$100,000 paid directly to Rio Tinto pursuant to Rio Tintos corporate policy.
Elements of Director compensation in 2020 are described in the following table:
Compensation Element |
|
Amount Payable (C$) | ||||||
Annual Base Cash Retainer |
Chair of the Board Independent and Non-Independent Directors |
|
250,000
100,000 |
|
||||
Annual DSU Grant |
Chair of the Board Independent Directors |
|
250,000
100,000 |
|
||||
Committee chair retainer) |
Audit Committee Chair Compensation and Benefits Committee Chair Health, Safety, Environment and Communities Committee Chair Nominating and Corporate Governance Committee Chair |
|
50,000
30,000 30,000 20,000
|
|
||||
Meeting fee (per meeting)(1) |
Independent and Non-Independent Directors |
2,000 | ||||||
Travel fee (per quarter, if travelled for more than three hours) |
Independent and Non-Independent Directors |
2,000 |
Notes:
(1) |
As of January 1, 2021, meeting fees are no longer payable to Directors for attending meetings of Committees of which they are not members. |
Each independent Director may also elect to receive all or a portion of their Annual Base Cash Retainer in the form of DSUs.
All fees payable to the Non-Independent Directors, including attendance and travel fees, are paid directly to Rio Tinto in accordance with Rio Tintos corporate policy.
From time to time, the Board may form ad hoc committees to assist in the discharge of its responsibilities. During 2020, the Corporations independent Directors held 26 Special Committee (Financing) meetings. Additional details with respect to these meetings are found in Section - Summary of Board and Committee meetings held. Members of the Special Committee (Financing) were entitled to a meeting fee of $2,000 and the Chair of the Committee was entitled to receive a meeting fee of $2,500.
Deferred Share Units
On May 10, 2013, the Board approved the DSU Plan and also approved an annual grant of DSUs to each independent Director. The purpose of the DSU Plan is to strengthen the alignment of interests between independent Directors and Shareholders by linking a significant component of annual Director compensation to the future value of the Corporations Common Shares.
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The DSU Plan is administered by the Compensation and Benefits Committee, which has the authority to adopt and amend rules and regulations and make all other determinations necessary or desirable for the administration of the DSU Plan, subject to oversight and approval by the Board. The number of DSUs to be granted to an independent Director is determined by dividing the Annual DSU Grant amount by the fair market value of a Common Share for the period ending on the business day immediately preceding the date the DSUs are issued, as determined by the Compensation and Benefits Committee, rounded to the nearest 10 DSUs. DSUs cannot be granted during a period when a participant is prohibited from trading in the Corporations securities pursuant to the Corporate Disclosure, Confidentiality and Securities Trading Policy, or any other restrictions imposed by the Corporation (Blackout Period). Fair market value for purposes of the DSU Plan means, with respect to Common Shares of the Corporation on a particular day, the VWAP of the Common Shares on the TSX or the NYSE, as may be determined by the Compensation and Benefits Committee or the Board, for the five days on which Common Shares were traded immediately preceding the date in respect of which the fair market value is to be determined.
Directors cannot realize or redeem the value of their DSUs until they cease to serve on the Corporations Board.
Each DSU held by a participant is redeemable by the Corporation on the date such person ceased to be a Director for any reason, including the death of the Director (the Separation Date) subject to the Blackout Period. If the relevant Separation Date for a Participant occurs during a Blackout Period applicable to such Participant, then the date on which such DSU becomes redeemable shall be the close of business on the business day following the expiration of the Blackout Period. A participant may, by written notice to the Corporation and following the process covered under the DSU Plan, elect a date, outside of a Blackout Period, on which to redeem all of its DSUs (the Redemption Date). A cash payment equal to the after-tax fair market value of the Common Shares on the relevant Redemption Date is made to the Director as soon as practicable after the elected Redemption Date and in any event no later than on December 15 of the calendar year following such Participants Separation Date. Should a participant fail to elect a Redemption Date, a cash payment equal to the after-tax fair market value of the Common Shares on the relevant Separation Date is made to the Director on such date as the Corporation determines, but not later than 60 days after the Separation Date, without any further action required by the Director. DSUs are not exercisable, convertible or exchangeable into Common Shares. If and when distributions (including dividends but excluding stock dividends of Common Shares) are paid on any Common Shares, additional DSUs shall be credited as of the distribution payment date. The number of additional DSUs (including fractional DSUs to two decimal places) to be credited are determined by multiplying the dollar value of the distribution per Common Share by the total number of DSUs held by such Director, all divided by the fair market value of a Common Share as of the date the distribution is paid. Such additional DSUs are subject to the same terms and conditions (including the terms and conditions set out in the applicable DSU grant letter) as the DSUs giving rise to such additional DSUs. In addition, if the number of outstanding Common Shares is increased or decreased as a result of a subdivision, consolidation, reclassification, stock dividend, recapitalization or otherwise but not as a result of the issuance of Common Shares for additional consideration (including for services rendered or to be rendered), then the number of DSUs that each independent Director has will be adjusted such that the total expected value of those DSUs after such adjustment is equal to the total expected value immediately prior thereto and such adjustment shall be effective and binding for all purposes of the DSU Plan.
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The DSU Plan further provides that the Compensation and Benefits Committee has the right to make such adjustments as it deems appropriate upon the occurrence of any other event which has an impact on the amount of cash to be remitted to an independent Director. An adjustment will take effect at the time of the event giving rise to the adjustment, and the adjustments provided for in this section are cumulative.
Determination of Annual DSU Grant amount
On the recommendation of the Compensation and Benefits Committee, the Board determines the Annual DSU Grant amount. It has been the practice to award Annual DSU Grants equivalent to the Annual Base Cash Retainer of each independent Director. In addition, Directors may elect to receive all or a portion of their Annual Base Cash Retainer in the form of DSUs. As noted above, each DSU tracks the fair market value of the Common Shares on the applicable exchange on which such Common Shares are listed and must be held by each Director for as long as the Director serves on the Board. Directors cannot elect to receive the cash value of any Annual DSU Grant until the Director ceases to serve on the Board. Further, if the Director elects to receive the Annual Base Cash Retainer in DSUs, they can only receive the cash value of such DSUs once they cease to serve on the Board. For the year ended December 1, 2020, Messrs., Robertson and Burns both elected to receive 100% of their Annual Base Cash Retainer in the form of DSUs in addition to the Annual DSU Grant.
Director Shareholding Guidelines
On May 10, 2013, the Board of Directors approved the Director Shareholding Guidelines which apply to all independent Directors (the Director Guidelines). The Director Guidelines promotes alignment between the Directors interests with those of Shareholders.
The Director Guidelines provide that independent Directors should hold Common Shares or DSUs with an aggregate value equal to at least three times their Annual Base Cash Retainer within a three-year period starting on the later of (i) the coming into effect of the Director Guidelines; and (ii) the first election of the independent Director to the Board of Directors, as applicable. The value of the Common Shares held by a Director is calculated using the greater of the VWAP of the Common Shares on the TSX or the NYSE, as may be determined by the Board, for the five days on which Common Shares were traded immediately preceding the date in respect of which the fair market value is to be determined or the purchase value at the date on which they were acquired. The value of the DSUs, all of which are vested, (but none of which may be realized or redeemed unless and until the Director ceases to serve on the Board), held by a Director used in making the determination will be the greater of the VWAP of the Common Shares on the TSX or the NYSE for the five days on which Common Shares were traded immediately preceding the date in respect of which the fair market value is to be determined or the value at the time of the grant.
Director |
Total Common
Shares and DSUs(1) |
Target |
End of
Three-Year
|
Percentage of Target Met
|
Guidelines
Met |
At Risk
(tracking
price) |
At Risk Value (C$)(2) |
|||||||
R. Peter Gillin |
86,420.8 | 3X Annual Base Cash Retainer (C$750,000) | May 2020 | 275% | Met | 86,420.8 | $1,830,393 | |||||||
Russel C. Robertson |
78,173.8 | 3X Annual Base Cash Retainer (C$300,000) | May 2016 | 645.1% | Met | 78,173.8 | $1,655,704 | |||||||
Maryse Saint-Laurent |
29,305 | 3X Annual Base Cash Retainer (C$300,000) | May 2020 | 208% | Met | 29,305 | $620,680 | |||||||
George R. Burns |
17,562 | 3X Annual Base Cash Retainer (C$300,000) | January 2023 | 95.8% | On track | 17,562 | $371,963 |
Notes:
(1) |
On October 23, 2020, the Corporation implemented the Consolidation which resulted in the consolidation of the Corporations Common Shares at a ratio of 1:10. Each then outstanding DSU was reduced proportionately such that its underlying award value did not change. The number of units and/or Common Shares held by individuals have been retroactively adjusted to reflect the Consolidation. For additional details, see Section Voting shares and principal holders thereof. |
(2) |
The At Risk Value is calculated using the five-day VWAP of the Common Shares on the TSX for the period ending on March 26, 2021 (C$21.18). Directors cannot realize or redeem the value of their DSUs until they cease to serve on the Corporations Board. |
DIRECTORS TOTAL 2020 COMPENSATION
The following table reflects compensation earned by independent Directors in respect of fiscal 2020 under the compensation arrangements described above.
Mr. Quellmann, the Corporations CEO, who also acted as Director of the Corporation, did not receive any compensation for his role as Director of the Corporation.
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Name | Fees Earned(C$) |
Share-Based Awards (C$)(4) |
All other
Compensation (C$) |
Total
Compensation (C$) |
||||||||||||
Annual Cash Retainer(1)(2)
|
Meeting
fees(3) |
Travel fees |
At risk pay
amount (C$)(5) |
|||||||||||||
Paid in Cash | Paid in DSUs | |||||||||||||||
Alan Chirgwin(5)(6)(7) |
$100,000 | Nil | $54,000 | Nil | Nil | Nil | Nil | $154,000 | ||||||||
George R. Burns |
Nil | $100,000 | $128,000(10) | Nil | $100,000 | Nil | $200,000 | $328,000 | ||||||||
R. Peter Gillin(2) |
$250,000 | Nil | $134,000(10) | Nil | $250,000 | Nil | $250,000 | $634,000 | ||||||||
Alfred P. Grigg(6)(7)(8) |
$100,000 | Nil | $18,000 | Nil | Nil | Nil | Nil | $118,000 | ||||||||
Stephen Jones(2)(6)(7) |
$130,000 | Nil | $78,000 | Nil | Nil | Nil | Nil | $208,000 | ||||||||
Ulf Quellmann(9) |
Nil | Nil | Nil | Nil | Nil | Nil | Nil | Nil | ||||||||
Russel C. Robertson(2) |
Nil | $150,000 | $149,500(10) | Nil | $100,000 | Nil | $250,000 | $399,500 | ||||||||
Maryse Saint-Laurent(2) |
$150,000 | Nil | $138,000(10) | Nil | $100,000 | Nil | $100,000 | $388,000 |
Notes:
(1) |
Directors may elect to receive all or a portion of their annual cash retainer in the form of DSUs |
(2) |
The fees earned by Ms. Saint-Laurent and Messrs. Gillin, Jones and Robertson include the retainers for acting as Chairs of the Board, the Audit, Compensation and Benefits, Health, Safety, Environment and Communities, and Nominating and Corporate Governance Committees, as applicable. |
(3) |
Amount includes per meeting fees paid for all meetings of the board, committees and Special Committee (Financing). As of January 1, 2021, meeting fees are no longer paid to Directors for attending meetings of Committees of which they are not members. See Section Summary Board and Committee meeting held under Business of Meeting Election of Directors. |
(4) |
Share-Based Awards includes the fair value of DSUs granted to non-executive independent Directors in respect of the 2020 fiscal year, calculated using the five-day VWAP of the Common Shares on the TSX immediately preceding the date the DSUs were issued, but excludes the DSUs granted in respect of fees earned and for which Directors have elected to receive DSUs instead of cash. |
(5) |
The Share-Based Award and Annual Retainer amount (for Directors who elect to) are received in the form of DSUs, which are directly linked to the Corporations share price. |
(6) |
In accordance with Rio Tinto corporate policy, individuals who are employees of Rio Tinto and Rio Tinto nominees on the Board are not eligible to receive DSUs given their entitlements under Rio Tinto incentive plans. |
(7) |
In accordance with Rio Tinto corporate policy, Director fees otherwise payable to Messrs. Chirgwin, Jones and Grigg, as Rio Tinto nominees on the Board, were paid directly to Rio Tinto. |
(8) |
Mr. Grigg was appointed as Director of the Corporation on September 18, 2020, following the resignation of Mr. Chirgwin on September 17, 2020. . |
(9) |
Mr. Quellmann was not entitled to receive any fees in his capacity as Director when he acted as the CEO of the Corporation. All compensation information for Mr. Quellmann is included in the Section Summary Compensation Table of this Circular. |
(10) |
The Meeting fees portion of the compensation paid to Messrs. Burns and Gillin and Ms. Saint-Laurent includes the $2,000 per meeting fee to which they were entitled as members of the Special Committee (Financing). As chair of the Special Committee (Financing), Mr. Robertson received an amount of $2,500 for each meeting of such committee. |
SHARE-BASED AWARDS
The Corporation no longer has a stock option plan in place and no Director held unexercised options of the Corporation as at December 31, 2020.
The following tables set out information with respect to the Directors DSUs held as at December 31, 2020. Please note that DSUs vest upon their grant but may not be realized or redeemed unless and until the Director ceases to serve on the Board (and, accordingly, the actual value per DSU to be received by a Director will depend on the fair market value of the Common Shares at the time of realization or redemption of such DSUs when the Director ceases to serve on the Board:
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Name |
Share-Based Awards Value Vested During the Year (C$)(1)(2) |
Non-Equity Incentive Plan
Compensation Value Earned
|
||
George R. Burns |
$200,000 | Nil | ||
R. Peter Gillin |
$250,000 | Nil | ||
Russel C. Robertson |
$250,000 | Nil | ||
Maryse Saint-Laurent |
$100,000 | Nil |
Notes:
(1) |
The Share-Based awards Value Vested During the Year includes the fair value of DSUs granted to non-executive independent Directors in respect of the 2020 fiscal year, calculated using the five-day VWAP of the Common Shares on the TSX immediately preceding the date the DSUs were issued, and includes the DSUs granted in respect of fees earned and for which Directors have elected to receive DSUs instead of cash. |
(2) |
Although DSUs vest upon their grant, the amounts granted to Directors are not realized or redeemed until the Separation Date or the Redemption Date, as defined in the DSU Plan. These amounts have not been paid to Directors and will only be payable when a Director ceases to be on the Board. For more details on the DSUS, see Section Deferred Share Units. |
Share-Based Awards
|
||||
Name | Number of DSUs held(1) |
Market or Payout Value of vested
DSUs not paid out or distributed (C$)(2) |
||
George R. Burns |
17,562 | $371,963 | ||
R. Peter Gillin |
73,420.8 | $1,555,053 | ||
Russel C. Robertson |
78,173.8 | $1,655,721 | ||
Maryse Saint-Laurent |
26,225 | $555,446 |
Note: |
|
(1) |
On October 23_2020, the Corporation implemented the Consolidation which resulted in the consolidation of the Corporations Common Shares at a ratio of 1:10. Each then outstanding DSU was reduced proportionately such that its underlying award value did not change. The number of units and/or Common Shares held by individuals have been retroactively adjusted to reflect the Consolidation. For additional details, see Section Voting shares and principal holders thereof. |
(2) |
The Market or Payout Value of vested DSUs not paid out or distributed is calculated by multiplying the number of DSUs held by a Director by the five-day VWAP of the Common Shares on the TSX for the period ending on March 26, 2021 (C$21.18). |
CORPORATE GOVERNANCE
The Corporation is required under National Instrument 58-101 Disclosure of Corporate Governance Practices to disclose its corporate governance practices with reference to a series of corporate governance practices outlined in National Policy 58-201 Corporate Governance Guidelines (the CSA Corporate Governance Guidelines) that the Canadian Securities Administrators (CSA) believe reflect best practices standards to which they encourage Canadian public companies to adhere. These standards are substantially consistent with the revised corporate governance listing standards of the NYSE. Highlights concerning the Corporations governance practices and processes can also be found in Section Summary Highlights of Governance Best Practices of this Circular.
The Common Shares are listed on the TSX and the NYSE. The Corporation is also subject to provisions of U.S. securities laws and regulations relating to corporate governance applicable to foreign private issuers, including certain provisions of each of the Sarbanes-Oxley Act and the Dodd-Frank Wall Street Reform and Consumer Protection Act. The NYSE has implemented numerous rules (the NYSE Corporate Governance Standards) that set forth the corporate governance standards for domestic NYSE-listed companies, some of which are applicable to foreign private issuers including the Corporation.
National Instrument 52-110 Audit Committees (CSA Audit Committee Rules), the CSA Corporate Governance Guidelines, and the NYSE Corporate Governance Standards address, among other things, the composition and independence of Boards of Directors and Board committees. The CSA Corporate Governance Guidelines are recommendations only and reflect a best practices standard to which Canadian public companies are encouraged to
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adhere. For example, the CSA Corporate Governance Guidelines recommend that a Board of Directors be comprised of a majority of independent directors. On the other hand, the NYSE Corporate Governance Standards are prescriptive and require that the Board of a domestic NYSE-listed company be comprised of a majority of independent directors.
Each of the Sarbanes-Oxley Act, the NYSE Corporate Governance Standards and the CSA Corporate Governance Guidelines define independence in a slightly different way. Although a finding of independence remains a matter of judgment and perception based on a particular Directors circumstances, the Sarbanes-Oxley Act, the NYSE Corporate Governance Standards and the CSA Corporate Governance Guidelines prescribe certain legal bars to a finding of independence. In addition, there are specific independence requirements for members of audit committees under the Sarbanes-Oxley Act, the NYSE Corporate Governance Standards and the CSA Audit Committee Rules. Unlike the CSA Corporate Governance Guidelines, compliance with the requirements of the CSA Audit Committee Rules relating to the composition of audit committees and the standard of independence for audit committee members is mandatory.
As a foreign private issuer listed on the NYSE, the Corporation is not required to comply with most of the NYSE Corporate Governance Standards, and instead may comply with CSA Corporate Governance Guidelines requirements. However, the Corporation has voluntarily chosen to adopt corporate governance practices that largely comply with the NYSE Corporate Governance Standards and, accordingly, the Corporation believes that its corporate governance practices are generally similar to those followed by U.S. companies under NYSE listing standards. The Corporation also believes that most, but not all, of its corporate governance practices are consistent with the CSA Corporate Governance Guidelines. The Corporations statement of corporate governance practices with reference to each of the CSA Corporate Governance Guidelines is set out in Schedule A to this Circular.
Our Governance Structure
In 2006, the Corporation identified Rio Tinto International Holdings Limited (RTIH) as a strategic investor to support the development of our only asset, Oyu Tolgoi. The parties have entered into a series of agreements since 2006 pursuant to which RTIH has provided equity and debt financing to fund ongoing development of Oyu Tolgoi and operations of the Corporation. RTIH, together with other Rio Tinto affiliates, has a 50.8% majority interest in Turquoise Hill, and is responsible for the day-to-day operational management and development of Oyu Tolgoi. For further information on our governance structure and the nature of the agreements that govern that relationship, please reference our Annual Information Form dated March 8, 2021, available on SEDAR at www.sedar.com (the AIF), Agreements with Rio Tinto.
BOARD OF DIRECTORS
Board composition
The CSA Corporate Governance Guidelines recommend that a majority of the directors of a corporation be independent directors. Under the CSA Corporate Governance Guidelines and the applicable provisions of the NYSE Corporate Governance Standards, an independent director is a director who has no direct or indirect material relationship with the Corporation, including as a partner, shareholder or officer of an organization that has a relationship with the Corporation. A material relationship is one that would, or in the view of the Board of Directors could, be reasonably expected to interfere with the exercise of a Directors independent judgment.
A total of seven persons have been nominated by management for election as Directors at the Meeting. The Board has determined that if all such nominees are elected, the Board will consist of four independent directors (as defined in the CSA Corporate Governance Guidelines and the NYSE Corporate Governance Standards) and three non-independent Directors, as follows:
Independent Director Nominees | Non-independent Director Nominees | |||||||
George R. Burns | Alfred P. Grigg(1) | |||||||
R. Peter Gillin | Stephen Jones(1) | |||||||
Russel C. Robertson | Steve Thibeault(2) | |||||||
Maryse Saint-Laurent |
Notes:
(1) |
Messrs. Grigg and Jones, officers of Rio Tinto, are considered to be non-independent Directors as a result of the material relationship between the Corporation and Rio Tinto. |
(2) |
Mr. Thibeault Interim CEO of the Corporation, is considered to be a non-independent Director. |
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The Board believes that the nomination of a majority of independent Directors for election at the Meeting fairly reflects the investment in the Corporation by Shareholders other than the majority Shareholder. The Board is satisfied with the proposed size and composition of the Board of Directors and believes that the resulting Board composition is a balanced representation among management and non-management Directors, independent Directors and non-independent nominees of the Corporations majority Shareholder.
The Corporations Nominating and Corporate Governance Committee regularly assesses the optimal size, composition and qualifications needed of potential independent Board members, including based on the Corporations established Diversity Policy, skills matrix, succession planning needs, annual assessment results and minority Shareholder feedback. This process is carried out with the assistance of external advisors and approved solely by the Board. Two of four independent Directors have been appointed over the past years (Maryse Saint-Laurent in 2017 and George Burns in 2020). The Corporation believes this has ensured appropriate Board renewal while maintaining a depth of institutional knowledge through the other two independent Directors. The Board comprises a majority of Directors who are independent under applicable securities laws and stock exchange requirements (4 of 7). As discussed below, the Board Chair, and all members of the Audit Committee, the Compensation and Benefits Committee and the Special Committees established by the Board are independent Directors under applicable securities laws and stock exchange requirements. The Nominating and Corporate Governance Committee is composed of a majority of independent Directors.
Board Mandate
The Board has responsibility for supervising the conduct of the Corporations affairs and the management of its business, with the objective of increasing Shareholder value. The Board fulfills its mandate through oversight responsibility, authority and specific duties including: setting policy, reviewing and approving the strategic plans of the Corporation, reviewing and evaluating the key risks of the Corporation, appointing committees of the Board to assist in the oversight responsibilities of the Board and assigning their respective mandates, and appointing the CEO. From time to time, the Board may delegate certain tasks to its committees. Such delegation does not relieve the Board of its overall responsibilities.
A copy of the Board Mandate, as revised, is annexed as Schedule B hereto.
Corporate disclosure
The Corporation has a Corporate Disclosure, Confidentiality and Securities Trading Policy addressing, among other things, how the Corporation interacts with analysts and the public, and contains measures for the Corporation to avoid selective disclosure. The Corporation has a Disclosure Committee responsible for overseeing the Corporations disclosure practices. This Committee comprises the CEO, the CFO, the COO, the Head of Investor Relations and Corporate Communications, and the Chief Legal Counsel and Corporate Secretary. The Disclosure Committees responsibilities include assessing controls, procedures and policies with respect to all electronic, written and oral disclosure of corporate information. The Disclosure Committee, in consultation with the Corporations controlling Shareholder, makes judgments on what information is material, determines when developments affecting the Corporations business require or justify public disclosure and reviews and authorizes all disclosure in advance of public release. The Disclosure Committee also monitors the Corporations website, scrutinizes the effectiveness of and compliance with its disclosure controls, procedures and policies and is responsible for educating the Directors, officers and employees on all matters related to corporate disclosure. If it is determined that the information should remain confidential, the Disclosure Committee determines how that inside information will be controlled.
The Disclosure Committee and the Nominating and Corporate Governance Committee review the Corporate Disclosure, Confidentiality and Securities Trading Policy at least annually and as otherwise needed to ensure compliance with regulatory requirements and to foster adherence to best practices. The Corporations material disclosure documents, including its Annual Report, Annual Information Form and Management Proxy Circular are reviewed by the Disclosure Committee, the Nominating and Corporate Governance Committee, the Audit Committee and to the extent applicable the Health, Safety, Environment and Communities Committee and are recommended to the Board for approval. The Corporations disclosure in the compensation discussion and analysis section of this Circular is reviewed by the Disclosure Committee and the Compensation and Benefits Committee and recommended to the Board for approval. The Corporations Annual and
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Quarterly Financial Statements, Managements Discussion and Analysis and other financial disclosure are reviewed by the Disclosure Committee and the Audit Committee and recommended to the Board for approval prior to its release.
Risk oversight
The Corporation also has a Strategy and Risk Management Committee composed of senior executives of the Corporation which reports to the Board periodically. The Board of Directors is responsible for risk oversight and approves managements approach to risk monitoring and classification. The Audit Committee reviews the Corporations risk register together with the risk mitigation plan and assessment semi-annually.
The Strategy and Risk Management Committee focuses on the most pressing and important risks to Turquoise Hill. Risk mitigation strategies are also identified and reviewed.
A detailed discussion of the risks faced by the Corporation can be found in the Corporations AIF available on SEDAR at www.sedar.com (the AIF). Upon request, Turquoise Hill will promptly provide a copy of any such document without charge.
Strategy development and oversight
The Board of Directors oversees the development of the Corporations strategic plan through an annual strategy session and regularly engages with management in its oversight of the execution of the Corporations strategic plans and objectives. The strategic plan addresses the Corporations near to long-term challenges and opportunities.
The Corporations current strategic plan is centered on unlocking Oyu Tolgois full potential and advancing value for Shareholders. This is achievable through the completion of the underground development at Oyu Tolgoi, transforming Turquoise Hills main asset into a tier 1 asset with a unique ore body size and grade, and a productive, local workforce dedicated to making Oyu Tolgoi a success.
Meetings of the Board
The Board holds regular annual and quarterly meetings. The Board also meets on an ad hoc basis as required, generally by means of virtual meetings. Management communicates informally with members of the Board on a regular basis, and solicits the advice of Board members on matters falling within their special knowledge and experience.
Shareholder engagement
The Board believes that regular, transparent communication with our Shareholders and other stakeholders is essential to the Corporations long-term success. We value the views of our Shareholders and other stakeholders, and the input that we receive from them and aim to maintain regular engagements with them. Through these engagements, we seek to ensure that our corporate governance can accommodate the demands of our business environment and remain responsive to the priorities of our Shareholders and other stakeholders.
In order to facilitate and formalize our engagement with our Shareholders and other stakeholders, in 2018, the Board adopted a Shareholder Engagement Policy. Our Shareholder Engagement Policy can be found on our website at www.turquoisehill.com/company/corporate-governance. We believe that regular and constructive engagement with our Shareholders is important in contributing to transparency and good corporate governance. We communicate regularly with Shareholders and other stakeholders through various channels, including our Annual Report, Annual Information Form, Management Proxy Circular, quarterly reports, press releases, website, industry conferences, quarterly investor conference calls, and other meetings involving management or members of the Board. Our quarterly earnings call is open to all, over the phone or online, and now features a live webcast with a presentation of the results. In the last year, the Board has engaged with the Corporations principal minority Shareholders by way of phone calls, email exchanges and virtual meetings.
We recognize that feedback from Shareholders assists the Corporation in understanding what information and disclosure is most meaningful and helpful to Shareholders and the broader investment community. All Shareholder inquiries and comments relating to Turquoise Hills business and operations, financial results, strategic direction and similar matters should be directed to Turquoise Hills Investor Relations team at Info@turquoisehill.com. Management engages with Shareholders during formal investor and Shareholder presentations. This
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engagement is coordinated through the Corporations Investor Relations office. The Board receives regular reports from the Corporations Investor Relations office and senior management concerning the feedback received from our investors.
The Board also believes that Shareholder engagement is essential to the Corporations long-term success, and regularly solicits Shareholder feedback, including with respect to board composition, governance, our relationship with Rio Tinto and executive compensation, in an effort to understand and be responsive to the priorities and concerns of our minority Shareholders. As noted elsewhere in this Circular, the Corporation has and continues to listen and improve its compensation and governance structures so that it is in further alignment with the interests of its Shareholders.
The Board of Directors through the independent Directors and senior management regularly engage with the Corporations minority Shareholders, as well as its majority Shareholder, on a wide range of strategic, governance, compensation and other material issues. All Shareholder feedback is carefully considered when assessing appropriate Board-led initiatives and governance enhancements. Over time, the Board has implemented various changes as a result of such Shareholder engagement, including:
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aligning the NEOs employment and compensation so that the Corporation directly employs its CEO, CFO, COO and CLO; |
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committing itself to increasing its direct participation in the management of Oyu Tolgoi, including the various Oyu Tolgoi working groups that interact with the Government of Mongolia; |
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implementing and continuously enhancing Turquoise Hill equity-based compensation to align executives compensation with the interests of all Shareholders; |
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establishing processes to ensure that certain major decisions relating to the contractual relationship between Rio Tinto and Turquoise Hill are supervised by the independent Directors, including the formation of the Special Committee (Financing) and the Special Committee (Operations); and |
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implementing and maintaining robust Shareholding Guidelines for the independent Directors and the NEOs to align their interests with the long-term interests of our Shareholders. |
While Turquoise Hills governance structure is subject to the requirements set forth in various agreements between Turquoise Hill and its majority Shareholder, its Directors are committed to understanding Shareholder expectations, perspectives and concerns with a view to advancing in good faith the best interests of the Corporation. To that end, the Board has designated the Chair of the Board as its agent to receive communications addressed to the Board or any Director. Shareholders or other stakeholders may communicate with the Board by writing to the Chair, as follows: Peter.Gillin@turquoisehill.com.
BOARD COMMITTEES
The Directors have established the following standing committees of the Board: the Audit Committee, the Compensation and Benefits Committee, the Nominating and Corporate Governance Committee and the Health, Safety, Environment and Communities Committee.
Audit Committee
The primary objective of the Audit Committee is to act as a liaison between the Board and the Corporations independent auditors and internal auditors and to assist the Board in fulfilling its oversight responsibilities with respect to: (a) the accounting and financial reporting processes of the Corporation, including the integrity of the financial statements and other financial information provided by the Corporation to its Shareholders, the public and others, (b) the Corporations compliance with legal and regulatory requirements, (c) the audit of the Corporations financial statements, (d) the qualifications, independence and performance of the independent auditors, (e) the Corporations risk management and internal financial and accounting controls, and management information systems, including the performance of the Corporations internal audit function, and (f) such other matters as shall be mandated under applicable laws, rules and regulations. The Corporations independent auditors report directly to the Audit Committee, which communicates directly with the auditors in order to discuss audit and related matters whenever appropriate.
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The Audit Committee currently consists of Mr. Robertson (Chair), Ms. Saint-Laurent and Mr. Burns, all of whom are recommended by management for election as Directors at the Meeting. The composition of the Audit Committee is congruent with CSA Audit Committee Rules which provide for audit committees to consist solely of independent directors. As highlighted above, each of Mr. Robertson, Ms. Saint-Laurent and Mr. Burns satisfy the independence requirement applicable to audit committee members set forth in the CSA Audit Committee Rules and the NYSE Corporate Governance Standards. All Directors are invited guests to all meetings of the Audit Committee, even if they are not members.
The Board has determined that all members of the Audit Committee are financially literate since each member has the ability to read and understand a set of financial statements that present a breadth and level of complexity of accounting issues that are generally comparable to the breadth and complexity of the issues that can reasonably be expected to be raised by the Corporations financial statements.
Mr. Robertson has been determined by the Board of Directors to be an Audit Committee Financial Expert, as such term is defined in the Sarbanes-Oxley Act. Additional details on the qualifications and relevant experience of the members of the Audit Committee can be found in the Corporations AIF which is available on SEDAR at www.sedar.com.
The Corporation has adopted an Audit Committee charter which codifies the mandate of the Audit Committee to, and specifically defines its relationship with, and expectations of, the external auditors, including the establishment of the independence of the external auditors and the pre-approval of any non-audit mandates of the external auditors; the engagement, evaluation, remuneration and termination of the external auditors; its relationship with, and expectations of, the internal auditor function and its oversight of internal control; and the disclosure of financial and related information. The Board, on the recommendation of the Nominating and Corporate Governance Committee, reviews and reassesses the adequacy of the Audit Committee charter on an annual basis. The charter of the Audit Committee is available on SEDAR at www.sedar.com in the Corporations AIF.
The Audit Committee has regular access to the CFO of the Corporation. The external auditors attend all quarterly meetings of the Audit Committee. At each meeting of the Audit Committee, a portion of the meeting is set aside to discuss matters with the external auditors without management being present. In addition, the Audit Committee has the authority to call a meeting with the external auditors without management being present, at the Audit Committees discretion.
Furthermore, the internal auditors attend all quarterly meetings of the Audit Committee. At each meeting of the Audit Committee, there is a session to discuss matters with the internal auditors without management being present. The Audit Committee has the authority to call a meeting with the internal auditors without management being present, at the Audit Committees discretion.
The charter of the Audit Committee provides, among other things, that no member of the Audit Committee may serve simultaneously on the audit committees of more than three public companies, including the Corporation, unless the Board of Directors determines that such simultaneous service would not limit or impair the ability of such member to effectively serve on the Audit Committee of the Corporation.
Compensation and Benefits Committee
The primary objective of the Compensation and Benefits Committee is to assist the Board in discharging its responsibilities relating to compensation of the executive officers and Directors.
The Compensation and Benefits Committee currently consists of Ms. Saint-Laurent (Chair), Mr. Robertson, and Mr. Burns, all of whom are recommended by management for election as Directors at the Meeting. All members of the Compensation and Benefits Committee qualify as an independent director for the purposes of the CSA Corporate Governance Guidelines, and the NYSE Corporate Governance Standards. See Section Compensation and Benefits Committee for additional details on the mandate and composition of the Compensation and Benefits Committee.
Nominating and Corporate Governance Committee
The primary objective of the Nominating and Corporate Governance Committee is to assist the Board in fulfilling its oversight responsibilities by: (a) identifying individuals qualified to become Board and Board committee members, and recommending that the Board select director nominees for appointment or election to the Board; (b) developing and recommending to the Board corporate governance guidelines for the Corporation and making recommendations to the Board with respect to corporate governance practices (including on the adoption of an ESG framework and related disclosure, processes and procedures); (c) recommending such permanent or ad hoc committees as it deems
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necessary for the purposes of assisting in the corporate governance of the Corporation; and (d) addressing such other matters as shall be mandated under applicable laws, rules and regulations.
The Nominating and Corporate Governance Committee of the Board currently consists of Ms. Saint-Laurent (Chair), and Messrs. Robertson and Grigg, all of whom are nominees recommended by management for election as Directors at the Meeting. Ms. Saint-Laurent and Mr. Robertson each qualify as an independent director for the purposes of the CSA Corporate Governance Guidelines, and the NYSE Corporate Governance Standards. The overall composition of the Nominating and Corporate Governance Committee meets the requirements of the CSA Corporate Governance Guidelines, the NYSE Corporate Governance Standards for controlled companies. Although the Nominating and Corporate Governance Committee is not composed entirely of independent Directors, the Committee consults independent Directors, minority Shareholders and holds discussions in camera, as necessary, in order to ensure that its decisions are impartial and reflective of the diverse interests of its Shareholder and broader stakeholder base.
Health, Safety, Environment and Communities Committee
The Health, Safety, Environment and Communities (HSEC) Committee of the Board currently consists of Messrs. Jones (Chair), Burns and Thibeault. The role of the HSEC Committee is to assist the Board in fulfilling its oversight responsibilities by ensuring that the Corporation has established appropriate practices with respect to sustainable development matters affecting the Corporation in the following areas: health, safety, environment (including climate change) and relationships with communities.
The Corporation has a HSEC Policy that affirms its commitment to protecting the environment and to safeguarding the health, safety and welfare of people affected by the Corporation or its subsidiaries including employees, contractors and communities in which we operate. The Corporation is dedicated to performing its duties in a safe, sustainable and environmentally responsible manner.
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Corporate practices
The table below outlines various initiatives undertaken by the Corporation in the management and disclosure of environmental and social matters affecting the Corporations activities:
Best practices |
Corporate initiatives |
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Corporate culture |
Turquoise Hill adopted a HSEC Policy on March 14, 2018, demonstrating our commitment to HSEC matters. Fulsome HSEC updates are provided to the Board of Directors on a quarterly basis along with a monthly overview included as part of Managements reports to the Board of Directors. In addition, safety shares are part of all Board of Directors and management meetings which the Corporation believes foster a strong culture of HSEC consciousness throughout the Corporation. |
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Risk management |
The Corporations disclosure of risk factors in the AIF which was filed on SEDAR at www.sedar.com includes information on key HSEC risks. Risks of significance are monitored by management. Management is able to influence the inclusion of additional HSEC risks, or elevation of existing risks in the Corporations principal risk register. HSEC risks are also tracked by Oyu Tolgoi LLC management on a continuous basis. |
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Corporate strategy |
Material risks are taken into account in the Corporations strategy. At this time, other than the risks related to COVID-19 as disclosed in the Corporations risk factors in the AIF, no other material environmental and social risks that would have an impact on the overall strategy of the Corporation have been identified and highlighted in the strategy outside of the broader risks which could have an impact on environmental and social matters. |
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Board composition |
The Nominating and Corporate Governance Committee reviews the Board of Directors skills matrix every year to ensure that the Board of Directors is composed of the right mix of skills, knowledge and experience. The skills matrix includes a HSEC component to ensure the Board of Directors is able to meet its oversight responsibilities on all HSEC matters. |
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Board structure |
The Board of Directors has the ultimate oversight on HSEC matters and created the HSEC Committee to help discharge its duties on these matters. The HSEC Committee meets as often as necessary, but no less than four times per year. |
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Board practices |
The HSEC Committee meets a minimum of four times a year. All meetings of the HSEC Committee follow an established agenda and are minuted. Safety shares are part of all Board meetings which the Corporation believes foster a strong culture of HSEC consciousness. |
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Performance evaluation and incentives |
All short-term incentive awards paid to the Corporations executives contain an HSEC component. |
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Disclosure to shareholders |
Both the Corporations AIF and this Circular contain a dedicated section on the importance of HSEC matters for the Corporation and on HSEC matters at Oyu Tolgoi. This disclosure is reviewed and recommended by the HSEC Committee and approved by the Board of Directors before the documents are filed. |
For additional information on the Corporations practices on health, communities, environmental and social matters with regards to the Corporation, please refer to the Health, Safety, Environment and Communities Section in the Corporations AIF, available on SEDAR at www.sedar.com. Upon request, Turquoise Hill will promptly provide a copy of any such document without charge.
Independent Directors and Special Committees
At the end of each regularly scheduled meeting of the Board, Board members and the CEO meet in camera, separately from management and guests. Such meeting is followed by a meeting of the full Board without the CEO and an in camera session of the independent Directors only, at the end of each regularly scheduled and ad hoc meeting of the Board. The independent Directors are also required to meet in camera to discuss various matters, some of which present actual or potential conflicts of interest, as appropriate.
As required or advisable, between Board meetings, a meeting of independent Directors is held by teleconference or in person to update the independent Directors on corporate or other developments since the last Board meeting.
In addition, two Special Committees solely comprised of independent Directors were formed by the Board. For more information on the Independent Directors and Special Committees see Section Summary of Board and Committee meetings held above.
CODE OF BUSINESS CONDUCT
The Corporations Code of Business Conduct is applicable to all employees, consultants, officers, and Directors regardless of their position in the organization, at all times and everywhere the Corporation does business. The Code of Business Conduct provides that the Corporations employees, consultants, officers, and Directors will uphold its commitment to a culture of honesty, integrity and accountability, and that the Corporation requires the highest standards of professional and ethical conduct from its employees, consultants, officers, and Directors. In every country in which the Corporation operates, all personnel are expected to comply with the applicable law, the Code of Business Conduct, and the Corporations other policies and standards.
The Corporation takes any violation of applicable laws very seriously and any employee who violates these laws will be subject to disciplinary measures up to and including termination of employment. The Corporation believes that its Code of
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Business Conduct is responsive to any potential issues which such policies are meant to address and demonstrates the Corporations full commitment to all of its stakeholders to act at all times as a responsible social and corporate citizen.
Because the Corporation operates on a global scale, it is especially sensitive to monitoring situations of conflicts of interest, bribery, corruption and improper conduct by its employees, consultants, officers and Directors wherever they are located. The Code of Business Conduct underscores the importance of oversight of matters contemplated by the Corruption of Foreign Public Officials Act and the Foreign Corrupt Practices Act of 1977. The Corporation does not offer, promise, give, demand or accept anything of value, whether directly or indirectly, to or from government officials; political candidates, parties, or party officials; community leaders or other persons in a position of public trust; or private sector employees (including a person who directs or works for a private sector enterprise in any capacity) in order to obtain, retain or direct business or to secure any other advantage in the conduct of business.
The Corporation has a confidential whistleblower program. Employees are encouraged to report any suspicion of unethical or illegal practices. The Corporation is committed to maintaining a reporting mechanism that permits confidential, anonymous reporting of an issue, violation or complaint. Information regarding the identity of any person making such a report remains anonymous and confidential at all times unless otherwise expressly permitted by this person or as required by applicable law and is only disclosed to those persons who have a need to know of such information to properly carry out an investigation of the issue, violation or complaint, in accordance with the Code of Business Conduct.
A copy of the Code of Business Conduct is available on the Corporations website (http://www.turquoisehill .com/sustainability/citizenship) or through SEDAR at www.sedar.com. A copy may also be obtained, without charge, by request to the Corporation, Attn: Corporate Secretarial Department, 3680 1 Place Ville Marie, Montreal, Quebec, Canada H3B 3P2, telephone to (514) 848-1567.
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
The Corporations statement of corporate governance practices with reference to each of the CSA Corporate Governance Guidelines is set out in Schedule A.
OTHER INFORMATION
INDEBTEDNESS OF DIRECTORS AND EXECUTIVE OFFICERS
As of the date of this Circular, there is no indebtedness outstanding by, or any guarantees, support agreements, letters of credit or other similar arrangements or understandings provided by the Corporation or its subsidiaries to, any of the Corporations Directors or executive officers or any of their associates. At no time since the beginning of the Corporations
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most recently completed financial year was any Director, executive officer or proposed Director nominee for election as a Director, or any associate of such Director, executive officer or proposed nominee, indebted to the Corporation or any of its subsidiaries, or to another entity where such indebtedness is or has been the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Corporation or any of its subsidiaries.
INTEREST OF CERTAIN PERSONS IN MATTERS TO BE ACTED UPON
No person who has been a Director or executive officer of the Corporation at any time since the beginning of its last completed financial year, no proposed nominee for Director nor any associate or affiliate of the foregoing, has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise (other than the election of Directors and the appointment of auditors) in any matter to be acted upon at the Meeting.
INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS
Other than as disclosed below or elsewhere in this Circular, no Director, proposed Director or executive officer of the Corporation, or person or company who beneficially owns, or controls or directs, directly or indirectly, 10% or more of the issued and outstanding Common Shares, or any Director or executive officer of such 10% shareholder, nor any associate or affiliate of the foregoing, has any material interest, direct or indirect, in any transaction since the commencement of the Corporations most recently completed financial year or in any proposed transaction that has materially affected or would materially affect the Corporation or any of its subsidiaries.
Under the 2010 heads of agreement, a subsidiary of Rio Tinto, RTIH, was appointed as the manager of Oyu Tolgoi. Rio Tinto receives a management services payment in the amount equal to a percentage of all capital costs and operating costs incurred by Oyu Tolgoi. As manager of Oyu Tolgoi, Rio Tinto recovers the costs of providing general corporate support services and mine management services to the Corporation. During the year ended December 31, 2020, Rio Tinto provided services to the Corporation on a cost-recovery basis which amounted to US$ 94.5 million (2019 US$ 83.5 million; 2018 US$84.7 million; 2017 US$83.3 million); the majority of services related to the Oyu Tolgoi Mine. For more information on the management of Oyu Tolgoi, see Section - General Development of the Business Agreements with Rio Tinto of the Corporations AIF, available via SEDAR at www.sedar.ca. In addition, various other transactions were entered into between the Corporation and Rio Tinto in fiscal 2020, as further described under Item 14 (Related-Party Transactions) of the Corporations Management Discussion and Analysis for the financial year ended on December 31, 2020, also available via SEDAR at www.sedar.ca. Rio Tintos head offices are located at 6 St. James Square, London England, SW1Y 4AD.
SHAREHOLDER PROPOSALS
Pursuant to section 138(5)(a) of the YBCA, any notice of a Shareholder proposal intended to be raised at our next annual meeting must have been submitted to us at our registered office, to the attention of the Chief Legal Officer and Corporate Secretary, on or before January 12, 2022, to be considered for inclusion in the management proxy circular to be furnished in connection with the solicitation by, or on behalf of, the management of Turquoise Hill of proxies to be used at the next annual meeting. Shareholder proposals need to be recognized by the Corporation only if made in accordance with the foregoing procedure and the provisions of the YBCA.
ADDITIONAL INFORMATION
Financial information is provided in the Corporations comparative Financial Statements and Management Discussion and Analysis for its most recently completed fiscal year. Copies of the Corporations AIF, Annual Financial Statements, and Management Discussion and Analysis for its most recently completed financial year filed pursuant to applicable Canadian provincial securities laws are available free of charge on the Corporations website at www.turquoisehill.com or through SEDAR at www.sedar.com. Security holders may contact the Corporation directly to receive copies of such filings, without charge, upon written or oral request to the Corporation, Attn: Corporate Secretarial Department, 3680 1 Place Ville Marie, Montreal, Quebec, Canada, H3B 3P2, or by telephone at (514) 848-1567.
DIRECTORS APPROVAL
The contents of this Circular and its distribution to Shareholders have been approved by the Board of Directors.
DATED at Montreal, Quebec, as of the 26th day of March, 2021.
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BY ORDER OF THE BOARD |
Dustin Isaacs
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Dustin Isaacs |
Chief Legal Officer and Corporate Secretary |
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SCHEDULE A
STATEMENT OF CORPORATE GOVERNANCE PRACTICES
We consider good corporate governance practices to be an important factor in the success of the Corporation and we are committed to adopting and adhering to high standards in corporate governance. As a Canadian reporting issuer with securities listed on the TSX and the NYSE, the Corporation continuously reviews and updates its corporate governance practices in order to best comply with all applicable rules adopted by the Canadian Securities Administrators (the CSA) and the U.S. Securities and Exchange Commission. The following table provides disclosure in accordance with CSA National Policy 58-101 Disclosure of Corporate Governance Practices.
CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1) |
COMMENTS | |
1. Board of Directors (a) Disclose the identity of directors who are independent. |
The Board has reviewed the independence of each Director on the basis of the definitions and interpretations in Sections 1.4 and 1.5 of National Instrument 52-110 Audit Committees, the applicable provisions of the NYSE Corporate Governance Standards and the U.S. Exchange Act Rules. A Director is independent if he or she is not an executive officer or employee of the Corporation and has no direct or indirect material relationship with the Corporation, including as a partner, shareholder or officer of an organization that has a relationship with the Corporation. A material relationship is one that would, or in the view of the Board could, be reasonably expected to interfere with the exercise of a Directors independent judgment. The Board has determined, after reviewing the roles and relationships of each of the Directors, that a majority of four out of seven of the Director nominees (57%) recommended by management for election to the Board at the Meeting, all of whom are current Directors, are independent under applicable laws and stock exchange requirements. The following nominees have been affirmatively determined to be independent by the Board:
George R. Burns R. Peter Gillin Russel C. Robertson Maryse Saint-Laurent
This determination was made on the basis that, among other considerations:
(a) they are not and have not been within the last three years an executive officer or employee of the Corporation (or any parent or subsidiary of the Corporation) and their immediate family members are not and have not been within the last three years an executive officer of the Corporation (or any parent or subsidiary of the Corporation);
(b) they are not a partner or employee of the Corporations internal or external auditor;
(c) their immediate family members are not a partner of the Corporations internal or external auditor nor are they an employee of such auditor who (i) participates in its audit, assurance or tax compliance (but not tax planning) practice or (ii) personally worked on the Corporations audit; |
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1)
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COMMENTS | |
of seven Director nominees recommended by management for election to the Board are not independent under all applicable laws and stock exchange requirements. These non-independent nominees are the following:
Alfred P. Grigg Stephen Jones Steve Thibeault
Mr. Thibeault is employed by the Corporation as its Interim CEO and Messrs. Grigg and Jones are employed by Rio Tinto. The Board has considered the relationship between Rio Tinto and the Corporation resulting from Rio Tintos controlling interest in the Corporation and the terms and conditions of the contractual arrangements currently in place between Rio Tinto and the Corporation. Accordingly, it has concluded that such relationship is a material relationship within the meaning of the applicable provisions of the CSA Corporate Governance Guidelines, and the NYSE Corporate Governance Standards, and therefore considers Messrs. Grigg, Jones and Thibeault to be non-independent nominee Directors. |
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(c) Disclose whether or not a majority of the directors are independent. If a majority of directors are not independent, describe what the Board of Directors does to facilitate its exercise of independent judgment in carrying out its responsibilities. |
Four of the seven Director nominees or 57% recommended by management for election to the Board, all of whom are current Directors, are independent Directors as defined in the CSA Corporate Governance Guidelines, and the NYSE Corporate Governance Standards.
The Board is satisfied with the current and proposed size and composition of the Board and believes that the resulting Board composition is a balanced representation among management and non-management Directors, and the Corporations majority Shareholder. |
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(d) If a director is presently a director of any other issuer that is a reporting issuer (or the equivalent) in a jurisdiction or a foreign jurisdiction, identify both the director and the other issuer. |
All directorships with other public entities for each of the nominees are set out next to the individuals name in Section - Director Nominees of this Circular. |
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(e) Disclose whether or not the independent directors hold regularly scheduled meetings at which non-independent directors and members of management are not in attendance. If the independent directors hold such meetings, disclose the number of meetings held since the beginning of the issuers most recently completed financial year. If the independent directors do not hold such meetings, describe what the Board does to facilitate open and candid discussion among its independent directors. |
The independent Directors meet in camera, separately from management, to discuss various matters, some of which present actual or potential conflicts of interest. In addition, meetings of independent Directors are held to receive updates on corporate or other developments that may occur between regularly scheduled Board meetings or to discuss any related party transaction, matters which pertain to the controlling Shareholder or matters raised by other Shareholders and requiring the attention of the independent Directors. The independent Directors held 26 Special Committee (Financing) meetings during the year ended December 31, 2020. These meetings are in addition to regular in camera meetings of the independent Directors, which are a standing agenda item for all |
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CORPORATE GOVERNANCE DISCLOSURE REQUIREMENT(1)
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COMMENTS | |
Board of Directors meetings. Additional details on the Special Committees are provided in Section - Independent Directors and Special Committees of this Circular.
During 2020, there were 18 Board meetings, 7 meetings of the Compensation and Benefits Committee, 5 meetings of the Audit Committee, 7 meetings of the Nominating and Corporate Governance Committee, and 4 meetings of the Health, Safety, Environment and Communities Committee. |
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(f) Disclose whether or not the chair of the Board is an independent director. If the Board has a chair or lead director who is an independent director, disclose the identity of the independent chair or lead director, and describe his or her role and responsibilities. If the Board has neither a chair that is independent nor a lead director that is independent, describe what the Board does to provide leadership for its independent directors. |
Mr. Gillin, an independent Director under applicable laws and stock exchange requirements, serves as Chair of the Board of Directors. The Chair is responsible for ensuring the Board of Directors carries out its responsibilities contemplated by applicable statutory and regulatory requirements and stock exchange listing standards. The Chair is also responsible for, among other things, leadership of the Board, ensuring the provision of accurate, timely and clear information to the Directors, ensuring effective communication with Shareholders, facilitating Board discussions to ensure core issues facing the Corporation are addressed and promoting constructive and respectful relations among Board members and between the Board and management. |
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(g) Disclose the attendance record of each director for all Board meetings held since the beginning of the issuers most recently completed financial year. |
A record of attendance by each Director at meetings of the Board and its Committees as well as the number of Board and Board Committee meetings held during the financial year ended December 31, 2020, is set out next to each individuals name in the Section - Director Nominees of this Circular. |
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2. Board Mandate Disclose the text of the Boards written mandate. If the Board does not have a written mandate, describe how the Board delineates its role and responsibilities. |
The Board has assumed responsibility for supervising (i) the conduct of the Corporations affairs and (ii) the management of its business, with the objective of increasing shareholder value and has adopted a formal mandate as described in Section - Board Mandate of this Circular.
The Board Mandate is available on the Corporations website (www.turquoisehill.com) and a copy is annexed hereto as Schedule B. A copy may also be obtained upon request to the Corporation, Attn: Corporate Secretarial Department, 3680 1 Place Ville Marie, Montreal, Quebec, Canada H3B 3P2, or by telephone at (514) 848-1567. |
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3. Position Descriptions (a) Disclose whether or not the Board has developed written position descriptions for the chair and the chair of each Board committee. If the Board has not developed written position descriptions for the chair and/or the chair of each Board committee, briefly describe how the Board delineates the role and responsibilities of each such position.
(b) Disclose whether or not the Board and CEO have developed a written position description for the CEO. If the Board and CEO have not developed such a position description, briefly describe how the Board delineates the role and responsibilities of the CEO. |
The Board has developed written position descriptions for the Chair, the Chairs of each of the Committees and the CEO clearly defining their respective roles and responsibilities. Such position descriptions were reviewed by the Nominating and Corporate Governance Committee and approved by the Board and are subject to annual review by the Nominating and Corporate Governance Committee. |
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4. Orientation and Continuing Education (a) Briefly describe what measures the Board takes to orient new members regarding:
(i) the role of the Board, its committees and its directors, and
(ii) the nature and operation of the issuers business. |
The Corporation takes steps to ensure that prospective directors fully understand the role of the Board and its Committees and the contribution individual Directors are expected to make, including in particular the commitment of time and energy that the Corporation expects of its Directors. Among these steps, new Board members are provided with an information package on the Corporation containing copies of all corporate policies (including the Code of Business Conduct) and other key documents and participate in an on-boarding session organized by the Corporations Chief Legal Officer, who provides an overview of legal and regulatory requirements, Board and committee mandates and policies, corporate disclosure protocols, as well as an overview of compliance, contractual and corporate governance matters. There is also an opportunity to discuss with the Chair of the Board the contribution individual Directors are expected to make, including the commitment of time and energy that the Corporation expects from its Directors and other factors that are important to Board effectiveness. All of the Directors are members of the Institute of Corporate Directors, which provides them with access to its publications and events to enhance their knowledge of directors responsibilities and current governance trends. The Corporation encourages Directors to attend other appropriate continuing education activities and industry forums. Board members have full access to the Corporations records.
Directors also receive, through learn-in sessions, both updates and more detailed overviews of the underground development of the Oyu Tolgoi mine delivered by our Chief Operating Officer and the Oyu Tolgoi project lead. In addition, the Board visits the site either in person or more recently virtually in order to see the progress made in the underground development. The Board has in the past, prior to the Covid era, also visited various community projects sponsored by Oyu Tolgoi and has met with key stakeholders in order to maintain an understanding of local needs and expectations. The Board also holds an annual strategy session and receives regular financing, operations and development updates from senior management |
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Board members are encouraged to communicate with management, auditors and technical consultants to assist them in maintaining the skills and knowledge necessary to meet their obligations as directors; to keep themselves current with industry trends and developments and changes in legislation with managements assistance; and to attend related industry seminars. |
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(b) Briefly describe what measures, if any, the Board takes to provide continuing education for its directors. If the Board does not provide continuing education, describe how the Board ensures that its directors maintain the skill and knowledge necessary to meet their obligations as directors. |
Management and outside advisors provide information and education sessions to the Board and its committees on a continuing basis as necessary to keep the Directors up-to-date with the Corporation, its business and the environment in which it operates as well as with developments in the responsibilities of Directors, corporate governance, ethics and compliance. All Directors are members of the Institute of Corporate Directors.
Presentations are given to the Board from time to time to educate Directors and keep them informed of changes within the Corporation and of regulatory and industry requirements and standards. For a list of external and internal activities attended by Board members during fiscal 2020, see the Section Orientation and continuing education for Directors of this Circular.
In addition, Directors are encouraged to take courses relevant to the Corporation and its business, particularly with respect to corporate governance and the mining industry, at the Corporations expense. |
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5. Ethical Business Conduct (a) Disclose whether or not the Board has adopted a written code for its directors, officers and employees. If the Board has adopted a written code: (i) disclose how a person or company may obtain a copy of the code; (ii) describe how the Board monitors compliance with its code, or if the Board does not monitor compliance, explain whether and how the Board satisfies itself regarding compliance with its code; and (iii) provide a cross-reference to any material change report filed since the beginning of the issuers most recently completed financial year that pertains to any conduct of a director or executive officer that constitutes a departure from the code. |
The Corporations Code of Business Conduct is applicable to all employees, consultants, officers and Directors regardless of their position in the organization, at all times and everywhere the Corporation does business. The Code of Business Conduct provides that the Corporations employees, consultants, officers and Directors will uphold its commitment to a culture of honesty, integrity and accountability, and that the Corporation requires the highest standards of professional and ethical conduct from its employees, consultants, officers and Directors. In every country in which the Corporation operates, all personnel are expected to comply with applicable law, the Code of Business Conduct and the Corporations other policies and standards.
The Corporation takes any violation of applicable laws very seriously and any employee who violates these laws will be subject to disciplinary measures up to and including termination of employment. The Corporation believes that its Code of Business Conduct is responsive to any potential issues which the Corporations policies are meant to address and clearly demonstrates the Corporations full commitment to all of its stakeholders to act at all times as a responsible social and corporate citizen.
The Chief Legal Officer and Corporate Secretary, among his other duties, monitors compliance with the Code of Business Conduct |
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and training completion on ethics and compliance matters for employees of the Corporation; oversees complaints reported; promptly responds to any issues reported; and reports on ethics and compliance quarterly to the Audit Committee and the Board of Directors.
Because the Corporation operates on a global scale, it is especially sensitive to monitoring situations of conflicts of interest, bribery, corruption and improper conduct by its employees, consultants, officers and Directors. The Code of Business Conduct underscores the importance of oversight of matters in connection with the Corruption of Foreign Public Officials Act and the Foreign Corrupt Practices Act of 1977. The Corporation does not offer, promise, give, demand or accept anything of value, whether directly or indirectly, to or from government officials; political candidates, parties, or party officials; community leaders or other persons in a position of public trust; or private sector employees (including a person who directs or works for a private sector enterprise in any capacity) in order to obtain, retain or direct business or to secure any other advantage in the conduct of business.
The Corporation has a confidential whistleblower program. Employees are encouraged to report any suspicion of unethical or illegal practices. The Corporation is committed to maintaining a reporting mechanism that permits confidential, anonymous reporting of an issue, violation or complaint. Information regarding the identity of any person making such a report remains anonymous and confidential at all times unless otherwise expressly permitted by this person or as required by applicable law and is only disclosed to those persons who have a need to know such information to properly carry out an investigation of the issue, violation or complaint, in accordance with the Code of Business Conduct.
Violations of United States or Canadian anti-bribery laws could subject both the Corporation and the relevant individuals to substantial criminal and civil penalties. The Corporation takes any violation of these laws very seriously and any employee who violates these laws will be subject to disciplinary measures up to and including termination of employment. In addition, should an employee fail to acknowledge by way of email or other written confirmation that he or she has been provided with and read a copy of the Code of Business Conduct; such failure could result in termination of employment, the non-renewal of a contract or a reassignment to another position.
All Directors, officers, supervisors and employees are required to confirm, on an annual basis, that they have reviewed the Corporations Code of Business Conduct.
The Audit Committee monitors the compliance with the Code of Business Conduct and also ensures that management encourages and promotes a culture of ethical business conduct. |
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The Board has not granted any waiver of the Code of Business Conduct in favour of a Director or executive officer. Accordingly, no material change report has been required or filed.
A copy of the Code of Business Conduct is available on the Corporations website (http://www.turquoisehill.com/sustainability/citizenship) or through SEDAR at www.sedar.com. A copy may also be obtained, without charge, by request to the Corporation, Attn: Corporate Secretarial Department, 3680 1 Place Ville Marie, Montreal, Quebec, Canada H3B 3P2 or by telephone at (514) 848-1567 |
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(b) Describe any steps the Board takes to ensure directors exercise independent judgment in considering transactions and agreements in respect of which a director or executive officer has a material interest. |
It is the duty of the Board to supervise the management of the business and affairs of the Corporation with a view to the best interests of the Corporation as a whole, including its Shareholders. In discharging this duty, the Board establishes procedures for the identification and resolution of conflicts that might arise between the interests of the Corporation and the interests of its controlling Shareholder. |
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Board members are regularly asked to disclose any conflict or potential conflict of interest prior to Board and committee meetings. A Directors conflict or potential conflict is recorded in the minutes of the meeting and the Director is required to abstain from voting on any resolution in respect of that matter. In particular, in relation to any agreements entered into between Rio Tinto and the Corporation, decisions are made solely by the independent Directors. |
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The independent Directors meet in camera, separately from management, at the end of all meetings of the Board of Directors, to discuss various matters, some of which present actual or potential conflicts of interest. In addition, meetings of independent Directors are held to receive updates on corporate or other developments that may occur between regularly scheduled Board meetings or to discuss any related party transaction, matters which pertain to the controlling Shareholder or matters raised by other Shareholders and requiring the attention of the independent Directors. |
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In addition to Board of Directors and committee meetings, the independent Directors may form ad hoc special committees with a view to mitigating conflicts of interest. For instance, each of the Special Committee (Financing) and Special Committee (Operations) were formed for purposes of the independent directors overseeing certain matters which present actual or potential conflicts of interest. |
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(c) Describe any other steps the Board takes to encourage and promote a culture of ethical business conduct. |
The Corporation has approved and published its Code of Business Conduct. It has also developed various corporate policies including a Corporate Disclosure, Confidentiality and Securities Trading Policy, and a Whistleblower Policy with a whistleblower line, the latter being administered by an independent third party. |
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The Chief Legal Officer and Corporate Secretary, among his other duties, monitors compliance with the Code of Business Conduct and training completion on ethics and compliance matters for employees of the Corporation; oversees complaints reported; promptly responds to any issues reported; and reports on ethics and compliance quarterly to the Audit Committee and the Board of Directors.
The Corporation has a confidential whistleblower program. Employees are encouraged to report any suspicion of unethical or illegal practices. |
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6. Nomination of Directors (a) Describe the process by which the Board identifies new candidates for Board nomination. (b) Disclose whether or not the board has a nominating committee composed entirely of independent directors. If the board does not have a nominating committee composed entirely of independent directors, describe what steps the board takes to encourage an objective nomination process. (c) If the board has a nominating committee, describe the responsibilities, powers and operation of the nominating committee. |
The Board has a Nominating and Corporate Governance Committee currently consisting of Ms. Saint-Laurent (Chair) and Messrs. Grigg and Robertson all of whom are Director nominees recommended by management for election as Directors at the Meeting. Ms. Saint-Laurent and Mr. Robertson each qualify as independent directors under the CSA Corporate Governance Guidelines, and the NYSE Corporate Governance Standards. The full Board determines, in light of the opportunities and risks facing the Corporation, what competencies, skills and personal qualities it should seek in new Board members in order to add value to the Corporation. Based on this framework, the Nominating and Corporate Governance Committee developed a skills matrix outlining the Corporations desired complement of Directors competencies, skills and characteristics as described in Section - Skills Matrix of this Circular. The Committee regularly assesses the current competencies and characteristics represented on the Board to determine the Boards strengths and identify any gaps that need to be filled. This analysis assists the Committee in discharging its responsibility for approaching and proposing to the full Board new nominees to the Board, and for assessing Directors on an ongoing basis. |
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The Nominating and Corporate Governance Committee receives and reviews recommendations from Directors and members of management in considering new candidates and has the authority to hire outside consultants to help identify additional qualified candidates as required. The Corporation has adopted a written Diversity Policy. |
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Rio Tinto, which holds 50.8% of the Corporations voting securities as at the date of this Circular, has sufficient voting rights to direct appointments to and the composition of the Board. Notwithstanding such shareholdings, over 57% of the Corporations Director nominees are independent within the meaning of applicable securities laws and stock exchange requirements.. The Corporation believes that its current level of independent Director representation on the Board fairly reflects the investment in the Corporation by Shareholders other than Rio Tinto. |
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Although the Nominating and Corporate Governance Committee is not composed entirely of independent Directors, the Committee consults independent Directors, minority |
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Shareholders and holds discussions in camera as necessary in order to ensure that its decisions are impartial and reflective of the diverse interests of its Shareholder and broader stakeholder base. |
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The charter of the Nominating and Corporate Governance Committee is available on the Corporations website (www.turquoisehill.com). A copy may also be obtained upon request to the Corporation, Attn: Corporate Secretarial Department, 3680 1 Place Ville Marie, Montreal, Quebec, Canada H3B 3P2, or by telephone at (514) 848-1567. |
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7. Compensation (a) Describe the process by which the Board determines the compensation for the issuers directors and officers. |
The Compensation and Benefits Committee is composed entirely of independent Directors within the meaning of applicable securities laws and stock exchange requirements and has responsibility for recommending compensation for the Corporations senior executive officers and Directors to the Board. For further information on the process by which the executive officers compensation is determined, see Section - Compensation and Benefits Committee of this Circular. |
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The Compensation and Benefits Committee reviews and makes recommendations to the Board regarding the adequacy and form of the compensation for independent Directors to ensure that such compensation reflects the responsibilities and risks involved in being an effective Director, without compromising a Directors independence. Directors who are executives of the Corporation receive no additional remuneration for their services as Directors. |
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For further information on independent Director compensation, see Section - Directors Total 2020 Compensation of this Circular. |
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(b) Disclose whether or not the Board has a compensation committee composed entirely of independent directors. If the Board does not have a compensation committee composed entirely of independent directors, describe what steps the Board takes to ensure an objective process for determining such compensation. |
The current members of the Compensation and Benefits Committee are Ms. Saint-Laurent (Chair), Mr. Burns and Mr. Robertson all of whom have been affirmatively determined by the Board to be independent directors under applicable laws and stock exchange requirements. All the current members of the Compensation and Benefits Committee are Director nominees recommended by management for election as Director at the Meeting. |
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The members of the committee have diverse professional backgrounds, with prior experience in executive compensation. See Section - Director Nominees. |
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(c) If the Board has a compensation committee, describe the responsibilities, powers and operation of the compensation committee. |
The primary objective of the Compensation and Benefits Committee is to assist the Board in discharging its responsibilities relating to compensation of the executive officers and Directors of the Corporation. The responsibilities, powers and operation of the Compensation and Benefits Committee are described in Section - Compensation and Benefits Committee of this Circular. |
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The charter of the Compensation and Benefits Committee is available on the Corporations website (www.turquoisehill.com). A copy may also be obtained upon request to the Corporation, Attn: Corporate Secretarial Department, 3680 1 Place Ville Marie, Montreal, Quebec, Canada H3B 3P2, or by telephone at (514) 848-1567. |
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8. Other Board Committees If the Board has standing committees other than the audit, compensation and nominating committees, identify the committees and describe their function. |
The Board has established a Health, Safety, Environment and Communities Committee, currently composed of Messrs. Jones (Chair), Burns and Quellmann. |
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The role of the HSEC Committee is to assist the Board in fulfilling its oversight responsibilities by ensuring that the Corporation has established appropriate practices with respect to health, safety and environmental (including climate change) matters affecting the Corporation and the Corporations relationships with communities. |
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9. Assessments Disclose whether or not the Board, its committees and individual directors are regularly assessed with respect to their effectiveness and contribution. If assessments are regularly conducted, describe the process used for the assessments. If assessments are not regularly conducted, describe how the Board satisfies itself that the Board, its committees, and its individual directors are performing effectively. |
On an annual basis, the Nominating and Corporate Governance Committee oversees the process for assessing the effectiveness of the Board as a whole and the effectiveness of its committees, the Board Chair, the Committee Chairs and individual Directors. The Nominating and Corporate Governance Committee has adopted a written questionnaire and regularly reviews and updates the assessment process as needed. Directors complete Board and committee assessments. Such assessments are in the form of a performance evaluation questionnaire. The questionnaire covers a wide range of matters, including corporate governance items, and provides for qualitative ratings and subjective comments and recommendations in each area being assessed. The Nominating and Corporate Governance Committee reviews the aggregated responses for each committee and the Board, in order to initiate any governance changes that may arise from the assessments. In addition, each committee reviews their own aggregated responses and the Board receives and reviews the aggregated responses for the Board and all committees. Discussion at the Board is held in camera. |
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Further, as part of the evaluation process, Directors complete self-assessments which assess matters including skills and experience, preparation, attendance, accountability, communication, and contribution to strategic planning. Following the self-assessments, the Chair of the Board conducts one-on-one reviews on an annual basis with each Director assessing their contributions to the Board, commentary on the workings of the Board generally and seeking feedback on other Directors as well as the Chair of the Board. Overall, the process is comprehensive and provides each Director with the ability to receive and provide feedback on the workings of the Board. |
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10. Director Term Limits and Other Mechanisms of Board Renewal Disclose whether or not the issuer has adopted term limits for the directors on its board or other mechanisms of board renewal, and, if so, include a description of those director term limits or other |
The Board Mandate requires that Directors offer their resignation to the Chair of the Nominating and Corporate Governance Committee upon reaching 12 years of service on the Board, which term may be extended as determined by the Board in its discretion. In |
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mechanisms of board renewal. If the issuer has not adopted term limits or other mechanisms of board renewal, disclose why it has not done so. |
exercising this discretion, the Board takes into consideration the skills, background and diversification requirements of the Corporations future strategic initiatives. |
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11. Policies Regarding the Representation of Women on the Board
(a) Disclose whether the issuer has adopted a written policy relating to the identification of women directors. If the issuer has not adopted such a policy, disclose why it has not done so.
(b) If an issuer has adopted a policy referred to in (a), disclose the following in respect of the policy: (i) a short summary of its objectives and key provisions, (ii) the measures taken to ensure that the policy has been effectively implemented, (iii) annual and cumulative progress by the issuer in achieving the progress of the policy, and (iv) whether and, if so, how the board or its nominating committee measures the effectiveness of the policy. |
The Board of Directors adopted a written Diversity Policy which sets forth the Corporations approach to achieving and maintaining diversity (including gender diversity) on its Board and in executive officer positions.
The Corporation is committed to diversity and recognizes the benefits of promoting diversity, both within the Corporation and at the level of the Board of Directors. The Corporation recognizes that diversity is important to ensure that the profiles of Board members and executive officers provide the necessary range of perspectives, experience and expertise required to achieve effective stewardship and management.
For the purposes of Board composition and composition of the team of executive officers, diversity includes, but is not limited to, characteristics such as gender, age, and disability, as well as the inclusion of Indigenous peoples and members of visible minorities. In particular, the Corporation recognizes that gender diversity is a significant aspect of diversity and acknowledges the important role that women play in contributing to the diversity of perspective on the Board and in executive officer positions.
On an annual basis, the Nominating and Corporate Governance Committee:
(i) assesses the effectiveness of the nomination process at achieving the Corporations diversity objectives outlined in its Diversity Policy; (ii) measures the annual and cumulative progress in achieving its gender diversity objectives; and (iii) monitors the implementation of the Diversity Policy.
As at March 26, 2021, one of seven (representing 14%) of the Corporations Directors were women. During the previous three years, one of seven (representing 14%) Directors on the Corporations Board was a woman. For additional information regarding the Corporations Diversity Policy, see Section - Diversity of this Circular. |
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12. Consideration of the Representation of Women in the Director Identification and Selection Process Disclose whether and, if so, how the board or nominating committee considers the level of representation of women on the board in identifying and nominating candidates for election and re-election to the board. If the issuer does not consider the level of representation of women on the board in identifying and nominating candidates for election and re-election to the |
In connection with its efforts to create and maintain a diverse Board, the Nominating and Corporate Governance Committee develops recruitment protocols that seek to include diverse candidates in any director search. These protocols take into account that qualified candidates may be found in a broad array of organizations, including academic institutions, privately held businesses, non-profit organizations, and trade associations, in addition to the traditional candidate pool of corporate directors and officers. The Nominating and Corporate Governance Committee also strives to use, to their fullest potential, the current network of organizations and trade groups that may help identify |
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board, disclose the issuers reasons for not doing so. |
diverse candidates, periodically reviews Board recruitment and selection protocols to ensure that diversity remains a component of any director search; and in order to support the specific objective of gender diversity, considers the level of representation of women on the Board. Considering the Corporations objective of achieving a target of not less that 30% of women on the Board by 2024, it will include women in the short list of candidates being considered for a Board position. |
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13. Consideration Given to the Representation of Women in Executive Officer Appointments Disclose whether and, if so, how the issuer considers the level of representation of women in executive officer positions when making executive officer appointments. If the issuer does not consider the level of representation of women in executive officer positions, disclose the issuers reasons for not doing so. |
In fulfilling its role, the person or committee of the Board in charge of the nomination of executive officers considers candidates that are highly qualified based on their experience, education, expertise, personal qualities, and general and sector-specific knowledge; reviews potential candidates from a variety of backgrounds and perspectives, with the Corporations diversity objectives in mind including, without limiting the generality of the foregoing, the specific objective of gender diversity; and considers the level of representation of women in executive officer positions when making executive officer appointments. The Corporation also seeks to include women in the short list of candidates being considered for an executive officer position. |
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14. Issuers Targets Regarding the Representation of Women on the Board and in Executive Officer Positions (a) For purposes of this Item, a target means a number or percentage, or a range of numbers and percentages, adopted by the issuer of women on the issuers board or in executive officer positions of the issuer by a specific date. (b) Disclose whether the issuer has adopted a target regarding women on the issuers board. If the issuer has not adopted a target, disclose why it has not done so. (c) Disclose whether the issuer has adopted a target regarding women in executive officer positions of the issuer. If the issuer has not adopted a target, disclose why it has not done so. (d) If the issuer has adopted a target referred to in either (b) or (c), disclose: (i) the target, and (ii) the annual and cumulative progress of the issuer in achieving the target. |
The Corporation will seek to achieve a target of not less than 30% women on the Board by 2024, in line with the Corporations tenure limit as established in its Board Mandate, and vacancies as may occur from time to time.
As at March 26, 2021, one of seven (representing 14%) of the Corporations Directors were women. One of seven (representing 14%) Directors on the Corporations Board was a woman during the previous three years. One of four (representing 25%) of the Corporations independent Directors is, and was for the previous three years, a woman.
The Board is committed to ensuring that gender diversity is pursued and seeks to have strong female representation among the members of the Corporations executive officers. In identifying suitable candidates for appointment to executive officer positions, candidates are considered against objective criteria, merit and with due regard for the benefits of diversity, including but not limited to gender. The Corporation will strive to attain and thereafter maintain a representation of not less than 30% of women in Named Executive Officer positions
As at March 26, 2021 and for the year 2020, one of four NEOs (representing 25%) were women. During the previous two years, there were no women among the Corporations NEOs. |
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15. Number of Women on the Board and in Executive Officer Positions |
One of the seven (representing 14%) nominees for election to the Board is a woman. One of four (representing 25%) independent nominees for election to the Board is a woman. |
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Note:
(1) |
Reference is made to the items in Form 58-101F1 of National Policy 58-101 Disclosure of Corporate Governance Practices. |
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SCHEDULE B
BOARD MANDATE
1 |
Purpose |
The Board of Directors (the Board) of Turquoise Hill Resources Ltd. (the Corporation) shall have the oversight responsibility, authority and specific duties as described below.
1.1 |
From time to time, the Board may delegate certain tasks to its committees. However, such delegation does not relieve the Board of its overall responsibilities. |
This Mandate will be reviewed periodically by the Board of Directors of the Corporation and modified as required from time to time.
2 |
Organization of the Board of Directors |
a) |
Size |
The Board is constituted of a minimum of three (3) and a maximum of fourteen (14) directors, as provided for in the articles of the Corporation.
b) |
Independence |
The Board is constituted with a majority of individuals who qualify as independent directors and satisfy the independence requirements under applicable securities laws, stock exchanges and any other regulatory requirements.
c) |
Director Compensation |
The Board shall establish guidelines for determining the form and amount of director compensation, upon recommendation of the Compensation and Benefits Committee.
d) |
Assessment |
The Nominating and Corporate Governance Committee annually supervises the performance assessment of individual directors, the Board as a whole, the Board committees, and the Board and committee chairs.
3 |
Meetings of the Board of Directors |
The quorum at any meeting of the Board is a majority of directors in office. The Board holds regular annual and quarterly meetings. The Board also meets on an ad hoc basis as required, generally by means of telephone conferencing facilities. Meetings of the Board shall be called by the chair of the Board or the corporate secretary upon the request of any director.
The Board chair develops the agenda for each meeting of the full Board in consultation with the CEO. The agenda and the appropriate material are provided to directors of the Corporation on a timely basis prior to any meeting of the Board. Each director shall review all Board meeting materials in advance of each meeting, shall make all reasonable efforts to attend all Board and Board committee meetings, and is expected to take an active part in Board decisions.
The agenda for each regularly scheduled and ad hoc Board meeting will include, as standing items at the end of each meeting: i) an in camera session of the full Board separate from management and ii) an in camera session of the independent directors separate from management. Additional meetings of independent directors may be held from time to time in order to discuss any related party transaction or matters which pertain to the controlling shareholder.
4 |
The Role of the Board of Directors |
Specific responsibilities of the Board include, but are not limited to, the following:
a) |
With respect to strategic planning |
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Establishing with management significant corporate plans and strategic initiatives. |
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Reviewing and approving, on at least an annual basis, the Corporations strategic plans, which take into account, among other things, the opportunities and risks of the business, and adopting a strategic planning process and monitoring the Corporations performance. |
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Taking all reasonable measures to ensure that policies and processes are in place for identifying principal business risks and opportunities for the Corporation, addressing the extent to which such risks are acceptable to the Corporation, and ensuring that appropriate systems are in place to manage risks. |
b) |
With respect to financial matters and internal control |
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Reviewing and approving the annual and quarterly capital and operating plans and budgets. |
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Reviewing and approving significant deviations from the capital and operating plans and budgets. |
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Overseeing the integrity and quality of the Corporations financial statements and approval of their disclosure. |
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Reviewing the general content of, and the Audit Committees report on the financial aspects of, the Corporations Management Discussion & Analysis, information circulars, annual information forms, annual reports, offering memorandums and prospectuses, and other documents required to be disclosed or filed by the Corporation and approving same for public disclosure and filing with regulatory authorities. |
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Approving material investments, dispositions and joint ventures, and approving any other major initiatives outside the scope of approved operating plans and budgets. |
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Approving the issuance of any securities of the Corporation. |
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Approving the incurrence of any debt by the Corporation outside the ordinary course of business. |
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Determining dividend policies and procedures, if applicable. |
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Taking all reasonable measures to ensure that policies and processes are in place to ensure the integrity of the Corporations internal control, financial reporting and management information systems. |
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Instructing the Corporations representatives on the Oyu Tolgoi Operating Committee and the Oyu Tolgoi Technical Committee on their votes on matters to be decided during those committee meetings. |
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Reviewing periodically the Corporations communications policy and monitoring the Corporations communications with analysts, investors and the public. |
c) |
With respect to human resources and performance assessment |
● |
Reviewing and approving the Corporations incentive compensation plans and policies based on the recommendations of the Compensation and Benefits Committee. |
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Appointing the CEO. |
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Monitoring, assessing and approving the performance and compensation of the CEO as well as the succession plans for the CEO on the recommendations of the Compensation and Benefits Committee. |
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Monitoring and approving the performance and compensation of senior management as well as their succession plans on the recommendations of the CEO and Compensation and Benefits Committee. |
d) |
With respect to director nominations and corporate governance matters |
● |
Nominating the candidates for the Board to the shareholders and filling vacancies as required, based on recommendations from the Nominating and Corporate Governance Committee. |
● |
Taking all reasonable measures to satisfy itself as to the integrity of management and that management creates a culture of integrity throughout the Corporation. |
● |
Reviewing, on a regular basis, appropriate corporate governance processes and procedures, including the identification of decisions requiring approval of the Board and, where appropriate, measures for receiving stakeholder feedback, and the adequate public disclosure thereof. |
● |
Based on the recommendation of the Nominating and Corporate Governance Committee, determining the composition, structure, processes, and characteristics of the Board and the terms of reference of committees of the Board, and establishing a process for monitoring and evaluating the performance of the Board, its committees and its directors on an ongoing basis. |
● |
Enhancing succession planning at the Board level by requiring directors to offer their resignation to the chair of the Nominating and Corporate Governance Committee upon reaching twelve (12) years of service on the |
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Board, for consideration by the Board in its absolute discretion. In exercising this discretion, the Board takes into consideration the skills, background and diversification requirements of the Corporations future strategic initiatives. |
● |
Taking reasonable steps to ensure the ability of each candidate to make the commitment of time necessary to be a director of the Corporation, including the application of the following guidelines when considering candidates to become directors of the Corporation or continued membership on the Board: (a) for candidates that are chief executive officers or other senior executives of public corporations, individuals should hold no more than two (2) public corporation directorships (including the Corporations Board), and (b) for other candidates, individuals should hold not more than five (5) public corporation directorships (including the Corporations Board). |
● |
Reviewing and approving, at its discretion, any outside directorships proposed to be held by any executive officer of the Corporation. |
● |
Appointing Board committees and delegating to any such committees powers of the Board as appropriate and legally permissible. |
● |
Ensuring an appropriate orientation and education program for directors is provided. |
● |
Monitoring the ethical conduct of the Corporation and ensuring that it complies with applicable legal and regulatory requirements as well as adopting and reviewing, on a regular basis, the Corporations Code of Business Conduct, applicable to the Corporations directors, its CEO, its financial officers and its other officers and employees and monitoring compliance with such code. |
● |
Reviewing this Mandate and other Board policies and charters for Board committees in place from time to time and proposing modifications as applicable based on the recommendation of the Nominating and Corporate Governance Committee. |
● |
Taking all reasonable measures to ensure that appropriate policies and processes are in place to ensure the Corporations compliance with applicable laws and regulations, including timely disclosure of relevant corporate information and regulatory reporting. |
● |
Ensuring that the directors have direct access to management and, as necessary and appropriate, independent advisors. |
● |
Ensuring evaluations of the Board, Board committees and Directors are carried out at least annually. |
● |
Approving the Corporations Management Information Circular and Annual Information Form based on the recommendations of the Nominating and Corporate Governance Committee, the Audit Committee and the Compensation and Benefits Committee. |
e) |
With respect to health, safety, environment and communities |
● |
Overseeing the adoption and review of health, safety, environmental and communities policies and procedures adopted for the Corporation and for its subsidiaries. |
● |
Taking all reasonable measures to ensure safety and security throughout the operations of the Corporation based on the recommendation of the Health, Safety, Environment and Communities Committee. |
● |
Taking all reasonable measures to ensure that appropriate management reporting and control systems are in place to monitor the status of compliance with the Corporations health, safety, environmental and communities policies, as well as applicable laws and regulations in the areas of health, safety, environment and communities based on the recommendation of the Health, Safety, Environment and Communities Committee. |
● |
Assessing the adequacy of the Corporations remedial actions following the identification of areas of concern with respect to health, safety, environmental and/or communities matters. |
● |
Reviewing the systems and controls in place to ensure appropriate scoping, estimating and accounting for environmental costs. |
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5 |
Retention of Independent Advisors |
In performing its responsibilities, the Board may, as required and subject to advising the chair of the Board, engage an outside advisor for advice and assistance at the expense of the Corporation.
6 |
Additional |
Note that the Corporation is subject to the requirements set forth in the following agreements which may affect the above:
● |
The Private Placement Agreement dated October 18, 2006 among the Corporation and Rio Tinto International Holdings Limited; |
● |
The Heads of Agreement dated December 8, 2010 among the Corporation and Rio Tinto International Holdings Limited; |
● |
The Memorandum of Agreement dated April 17, 2012 among the Corporation, Rio Tinto International Holdings Limited and Rio Tinto South East Asia Limited, as amended pursuant to an Amending Agreement dated May 22, 2012; |
● |
The Memorandum of Agreement dated August 23, 2013 among the Corporation, Rio Tinto International Holdings Limited and Rio Tinto South East Asia Limited, as amended pursuant to an Amending Agreement dated November 14, 2013; and |
● |
The Financing Support Agreement dated December 15, 2015 among the Corporation and Rio Tinto plc. |
Nothing contained in this mandate is intended to expand applicable standards of conduct under statutory, regulatory or exchange requirements for the directors of the Corporation or the members of the Board committees.
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Exhibit 99.2
2. Appointment of Auditors |
FOR | WITHHOLD | ||||||||||||
To appoint KPMG LLP as auditors of the Corporation at a remuneration to be fixed by the board of directors. |
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3. Non-biding advisory vote on the Corporation approach to executive compensation |
FOR | WITHHOLD | ||||||||||||
Non-binding advisory vote to accept the approach to executive compensation disclosed in the accompanying information circular. |
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Under Canadian Securities Law, you are entitled to receive certain investor documents. If you wish to receive such material, please tick the applicable boxes below. Please note that if you do not tick the appropriate box, you will not receive any documents from the Corporation. You may also go to AST Trust Company (Canada)s website https://ca.astfinancial.com/financialstatements and input code 3086a. |
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❑ I would like to receive quarterly financial statements
❑ I do not want to receive annual financial statements
I/We authorize you to act in accordance with my/our instructions set out above. I/We hereby revoke any proxy previously given with respect to the Meeting. If no voting instructions are indicated above, this proxy will be voted as recommended by Management or, if you appoint another proxyholder, as such other proxyholder sees fit. On any amendments or variations proposed or any new business properly submitted before the Meeting, I/We authorize you to vote as you see fit.
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Signature(s) |
Date |
Please sign exactly as your name(s) appear on this proxy. Please see reverse for additional instructions. All proxies must be received by May 10, 2021 at 9:00 a.m. Eastern Time. |
Proxy Form Annual Meeting of Shareholders of TURQUOISE HILL RESOURCES LTD. to be held on May 12, 2021 (the Meeting)
Notes to Proxy
1. This proxy must be signed by a holder or his or her attorney duly authorized in writing. If you are an individual, please sign exactly as your name appears on this proxy. If the holder is a corporation, a duly authorized officer or attorney of the corporation must sign this proxy, and if the corporation has a corporate seal, its corporate seal should be affixed.
2. If the securities are registered in the name of an executor, administrator or trustee, please sign exactly as your name appears on this proxy. If the securities are registered in the name of a deceased or other holder, the proxy must be signed by the legal representative with his or her name printed below his or her signature, and evidence of authority to sign on behalf of the deceased or other holder must be attached to this proxy.
3. Some holders may own securities as both a registered and a beneficial holder; in which case you may receive more than one Information Circular and will need to vote separately as a registered and beneficial holder. Beneficial holders may be forwarded either a form of proxy already signed by the intermediary or a voting instruction form to allow them to direct the voting of securities they beneficially own. Beneficial holders should follow instructions for voting conveyed to them by their intermediaries.
4. If a security is held by two or more individuals, any one of them present or represented by proxy at the Meeting may, in the absence of the other or others, vote at the Meeting. However, if one or more of them are present or represented by proxy, they must vote together in respect of such security.
All holders should refer to the Information Circular for further information regarding completion and use of this proxy and other information pertaining to the Meeting.
This proxy is solicited by and on behalf of the Corporations Management.
All proxies must be received by May 10, 2021 at 9:00 a.m. Eastern Time.
Exhibit 99.3
TO THE BENEFICIAL SHAREHOLDERS:
National Instrument 51-102 Continuous disclosure obligations - provides shareholders with the opportunity to elect to have their name added annually to the Corporations supplemental mailing list in order to receive interim and/or annual financial statements of the Corporation.
If you are interested in receiving such statements, please complete and return this letter to the following address:
AST Trust Company (Canada)
P.O. Box 700
Station B
Montreal QC H3B 3K3
You may also submit your request via the AST Website at:
https://ca.astfinancial.com/financialstatements
Please refer to the Corporation code listed below.
Note: |
Do not return this card by mail if you have submitted your request online. |
AUX ACTIONNAIRES NON-INSCRITS:
La Norme Canadienne 51-102 Obligation dinformation continue - permet aux actionnaires dinscrire annuellement leur nom sur la liste denvoi supplémentaire de la Société afin de recevoir les états financiers trimestriels et/ou annuels de la Société.
Si vous désirez vous prévaloir de ce droit, veuillez compléter et retourner cette lettre à ladresse suivante:
Société de fiducie AST (Canada)
C.P. 700
Succursale B
Montréal QC H3B 3K3
Vous pouvez aussi soumettre votre demande par lentremise du site web dAST au:
https://ca.astfinancial.com/etatsfinanciers
Veuillez vous référer au code de la Société ci-dessous.
Note: |
Si vous soumettez votre demande en ligne, veuillez ne pas retourner cette version imprimée du formulaire. |
Préférence linguistique: |
❒ Anglais |
❒ Français |
Code de la Société |
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Language preference: |
❒ English |
❒ French |
Corporation code 3086A |
Je désire recevoir : |
❒ États financiers trimestriels |
❒ États financiers annuels |
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I wish to receive: |
❒ Interim Financial Statements |
❒ Annual Financial Statements |
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Nom: (en lettres moulées) Name: (please print) |
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Adresse: Address: |
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Signature: |
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Je certifie que je suis actionnaire. I certify that I am a shareholder. |
Exhibit 99.4
SHAREHOLDER CONSENT TO DELIVERY OF ELECTRONIC MATERIALS
Turquoise Hill Resources Ltd. (the Company) is introducing a voluntary option for the delivery of Company documents to its shareholders (Shareholders) by electronic means rather than traditional mailing of paper copies. This option allows the Company to provide its shareholders a convenient method of receiving materials meant to increase timeliness for Shareholders, provide benefits to our environment and reduce costs.
I consent to the electronic delivery of the documents listed below that the Company elects to deliver to me electronically, all in accordance with the terms hereof. The consent granted herein will last until revoked by the Shareholder.
1. |
The following documents that are filed with securities regulators and mailed to other Shareholders will at the same time be delivered electronically to me (collectively referred to as the Documents or each of them as a Document): |
a) |
annual reports including financial statements; |
b) |
quarterly reports, including financial statements; |
c) |
management information circulars; and |
d) |
such other disclosure documents that the Company makes available by electronic means. |
2. |
The Documents will be delivered to me by the Company by making them available for my viewing, downloading and/or saving on the Internet website www.TurquoiseHill.com (the Website). |
I must then go to Investors and Financial & Technical Reports and locate the document of interest for viewing.
The Company will advise me by e-mail when the documents are available on the Website.
3. |
The viewing, downloading and/or saving of a Document requires me to use: |
a) |
a computer with a 486/33 processor (or MacIntosh LC III) or higher with at least 16 megabytes of RAM (Random Access Memory) and Windows 3.1; |
b) |
access to an Internet service provider; |
c) |
the program Netscape Navigator 3.0 (or higher) or Microsoft Internet Explorer 3.0 (or higher); |
d) |
the program Adobe Acrobat Reader 3.0 (or higher) to read the material; and |
e) |
an electronic mail account to receive notification. |
For Shareholders without Adobe Acrobat Reader, a link will be provided to allow the downloading of this program. Accordingly, I acknowledge that I understand the above technical requirements and that I possess the technical ability and resources to receive electronic delivery in the manner outlined in this Consent to Electronic Delivery of Documents.
4. |
I acknowledge that I may receive at no cost a paper copy of any Document to be delivered if the Company cannot make electronic delivery available or if I contact the Companys transfer agent, AST Trust Company (Canada) by telephone at 1-800-387-0825, regular mail at AST Trust Company (Canada) at P.O. Box 700, Station B, Montreal, QC, H3B 3K3, or via electronic mail at inquiries@astfinancial.com. I further acknowledge that my request of a paper copy of any Document does not constitute revocation of this Consent to Electronic Delivery of Documents. |
5. |
The Documents will be posted on the Website for delivery for a period of time corresponding to the notice period stipulated under applicable legislation and the Documents will remain posted on the Website thereafter for a period of time which is appropriate and relevant, given the nature of the document. |
6. |
I understand that my consent may be revoked or changed at any time by notifying the Companys transfer agent of such revocation or changed by telephone, regular mail or e-mail as specified in paragraph 4 above. |
7. |
I understand that the Company maintains in confidence the personal information I provide as a Shareholder and uses it only for the purpose of Shareholder communication. |
8. |
I understand that I am not required to consent to the electronic delivery of Documents. I have read and understand this Consent to Electronic Delivery of Documents and I consent to the electronic delivery of Documents on the foregoing terms. |
I have read and understand this Consent for Electronic Delivery of Documents for Turquoise Hill Resources Ltd. and consent to the electronic delivery of the Documents on the terms outlined above.
Please complete the sections below then mail or fax the form to AST Trust Company (Canada) at the address below.
Print Shareholder(s) Name | ||
(as it appears on your cheques, certificates, statements or correspondence) |
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E-mail Address | ||
Date: | ||
Shareholder Signature(s) |
Print and mail this form to:
AST Trust Company (Canada)
P.O. Box 700, Station B
Montreal, QC H3B 3K3
Mailing Address | ||
Address 1 | ||
Address 2 | ||
City, Province/State | ||
Country | ||
Post Code/Zip Code |
Or Fax to: 1-866-781-3111