Washington
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000-50107
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91-0626366
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(State
or other jurisdiction of incorporation)
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(Commission
File Number)
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(IRS
Employer Identification No.)
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601
W. Main Ave., Suite 1012
Spokane,
WA
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99201
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(Address
of principal executive offices)
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(Zip
Code)
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[
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Written
communications pursuant to Rule 425 under the Securities Act
(17CFR230.425)
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[
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Soliciting
material pursuant to Rule 14a-12 under the Exchange Act (17CFR
240.14a-12)
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[
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Pre-commencement
communications pursuant to Rule 14d-2(b) under the Exchange Act (17 CFR
240.14d-2(b))
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[
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Pre-commencement
communication pursuant to Rule 13e-4(c) under the Exchange Act (17 CFR
240.13e-4(c))
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●
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The
Amended Bylaws reflect the change in the name of the Company from Daybreak
Uranium, Inc. to Daybreak Oil and Gas,
Inc.
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●
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The
Amended Bylaws provide that the principal office and place of business of
the Company will be located at either
the principal
place of business of the Company, or the office of the Company’s
registered agent, in the State of Washington. The Previous
Bylaws had provided that the Company’s registered office would be in the
Town of Opportunity, Washington.
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Under
the Amended Bylaws, the annual meeting of the shareholders will be held
each year on the date and at the time as determined by the Board of
Directors. The Previous Bylaws set the annual meeting date as
the first Friday in the month of June each year. In addition,
the Amended Bylaws provide that, except as provided by law, special
meetings of shareholders shall be held whenever called by the Board of
Directors. The Previous Bylaws stated that special meetings of
the shareholders could be called by the Board of Directors, any director,
or any shareholder(s) holding one-fifth of the voting power of all
shareholders, or by any shareholder if more than 18 months elapsed without
the annual shareholders’ meeting being
held.
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●
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The
Amended Bylaws provide for not less than 10 nor more than 60 days notice
of each shareholders’ meetings (subject to applicable law), which may be
given in any manner and by any means permitted under Title 23B of the
Revised Code of Washington (the “
WBCA
”). The
Previous Bylaws contained only the ten-day reference. The
Amended Bylaws also clarify and expand the procedures set forth in the
Previous Bylaws for shareholders to waive notice of
meetings.
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●
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The
Amended Bylaws change the time period with respect to which the Board of
Directors may fix a record date for a shareholders meeting from not more
than 40 days prior to the date of the meeting, as provided in the Previous
Bylaws, to not less than ten nor more than 70 days prior to the date of
the meeting.
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●
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The
Amended Bylaws provide that director nominations for election to the Board
of Directors must be made by the Board of Directors or a Board of
Directors committee or by any shareholder entitled to vote for the
election of directors, and set forth the procedures and time limits for
nominations by shareholders. The Amended Bylaws also set forth
the procedures pursuant to which business may be properly brought before
any shareholders meeting, including the time limits for proposals by
shareholders. The Previous Bylaws did not contain any
provisions relating to these
matters.
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●
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Consistent
with the Articles of Incorporation of the Company (the “
Articles
”), the Amended
Bylaws provide that the Board of Directors will consist of not less than
three nor more than nine directors, subject to increases or decreases as
determined by the Board of Directors in accordance with the Articles and
applicable law. The Previous Bylaws provided for a Board of
Directors of at least five directors, or such other number as determined
by the Board of Directors, but which could not be less than three nor more
than five directors.
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●
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The
Amended Bylaws also provide for the election of a Chair of the Board of
Directors to preside at meetings of the Board of Directors and have such
other powers as the Board of Directors determines. The Previous
Bylaws did not contain any provision regarding the election of a Chair,
but provided that the President would preside at all meetings of the
shareholders and the Board of
Directors.
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●
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While
the Previous Bylaws provided for annual meetings and special meetings as
called by the President or any Vice-President or any director, the Amended
Bylaws provide that (i) regular meetings of the Board of Directors are to
be held at such times as the Board of Directors may determine, (ii) an
annual meeting of the Board of Directors will be held each year on the day
of the Annual Meeting of Shareholders and (iii) special meetings may be
called by the President or any Vice President or by any two or more
members of the Board of Directors. The Amended Bylaws also
provide that notice of special meetings shall be given at least two days
prior to the date of the meeting (while the Previous Bylaws provided for
one day), and permit notice by various means of communication, including
by facsimile, email or telephone (which were not included in the Previous
Bylaws). The Amended Bylaws also provide that meetings of the
Board of Directors may be held via telephone or similar communications
equipment.
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●
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The
Amended Bylaws provide that any action permitted or required to be taken
at a meeting of the Board of Directors may be taken without a meeting if
one or more consents are executed by all of the directors in a tangible
written form, in an electronic transmission or in any other form then
allowed under the WBCA or other applicable law. The Previous
Bylaws did not contain any provisions relating to these
matters.
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●
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The
Amended Bylaws also provide that a director who is present at a Board of
Directors meeting at which action on any matter is taken shall be presumed
to have assented to the action taken unless he or she takes certain
specified actions, which was not included in the Previous
Bylaws.
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●
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The
Amended Bylaws clarify that the Board of Directors may designate
committees with powers as delegated by the Board of Directors, and set
forth procedures with respect to the meetings and actions of the
committee. The Previous Bylaws did not contain any provisions
relating to these matters.
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●
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The
Amended Bylaws clarify that the officers of the Company may be a
President, one or more Vice Presidents, a Secretary, and a Treasurer, and
such other officers and assistant officers as may be
necessary. Under the Amended Bylaws, the officers are to be
appointed annually and hold office until a successor shall have been
appointed and qualified or until said officer’s earlier death,
resignation, or removal, which was not expressly provided for in the
Previous Bylaws. The Amended Bylaws also set forth specific
powers and duties with respect to the President, Vice Presidents,
Secretary and Treasurer that expand and clarify the powers and duties set
forth in the Previous Bylaws.
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The
Amended Bylaws provide that no shares of the Company shall be issued
unless authorized by the Board of Directors. Additionally, the
Amended Bylaws provide for the form and contents of stock certificates,
but state that shares may but need not be represented by
certificates.
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The
Amended Bylaws also provide for the procedures for stock transfers, and
the provision of duplicate stock certificates in case of the loss,
mutilation, or destruction of
certificates.
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The
Amended Bylaws set forth the Company’s responsibilities with respect to
maintaining books and records of the Company, including minutes and
records relating to meetings and actions of the shareholders and Board of
Directors, accounting and financial records, and other corporate
information. The Previous Bylaws did not contain any provisions
relating to these items, other than with respect to the maintenance of the
Company’s Bylaws.
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The
Amended Bylaws provide for indemnification by the Company for any person
against liability arising out of any action, suit, or proceeding to which
such person was made a party because the individual is or was a person
serving as a director or officer of the Company, or serving as a director,
officer, employee or agent of another corporation or of a partnership,
joint venture, trust or other enterprise at the request of the Company, to
the full extent permitted by applicable law. The Amended Bylaws
expressly provide that the Company may maintain insurance to protect
against any liability, enter into contracts with any indemnitee in
furtherance of such indemnification rights and consistent with the WBCA,
and create a trust fund, grant a security interest, or use other means to
ensure the payment of such indemnification
amounts.
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The
Amended Bylaws also provide for advances of expenses incurred by
indemnitees under certain specified circumstances, and set forth the
procedures with respect to the payment of indemnification
claims.
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The
Amended Bylaws provide that, in accordance with the WBCA and the Articles,
the Amended Bylaws may be amended or repealed (a) at any regular or
special meeting of the shareholders and (b) by the affirmative vote of a
majority of the whole Board of Directors of any meeting of the Board of
Directors, in each case if notice of the amendment is contained in the
notice of the meeting. The Previous Bylaws did not contain any
provisions relating to these items.
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3.1
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Amended
and Restated Bylaws
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99.1
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Ethical
Business Conduct Policy Statement, as
amended
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99.2
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Code
of Ethics for Senior Financial
Officers
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DAYBREAK OIL AND GAS, INC. | |||
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By:
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/s/ James F. Westmoreland | |
James
F. Westmoreland, Executive Vice
President
and Chief Financial Officer
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Date: | April 9, 2008 |
3.1
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Amended
and Restated Bylaws
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99.1
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Ethical
Business Conduct Policy Statement, as
amended
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99.2
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Code
of Ethics for Senior Financial
Officers
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INTEREST
OF ASSOCIATE
-
When an associate, a member of the associate's family or a trust in which
the associate is involved, has a significant direct or indirect financial
interest in, or obligation to, a joint venture partner, an actual or
potential competitor, supplier, lender, service provider or
customer of the
Company.
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●
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INTEREST
OF RELATIVE
-
When
an associate conducts business on behalf of the Company with a joint
venture partner, supplier or customer of whom a relative by blood or
marriage is a principal, partner, shareholder, officer, employee or
representative.
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●
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GIFTS
-
When an
associate, a member of the associate’s household, a trust in which the
associate is involved, or any other person or entity designated by the
associate, accepts gifts, credits, payments, services or anything else of
more than token or nominal value from an actual or potential joint
interest partner, competitor, supplier or
customer.
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●
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MISUSE
OF INFORMATION - When an employee or consultant misuses information
obtained in the course of employment or consulting work with
Daybreak.
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●
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POSITION
OF INFLUENCE - If an associate or a member of that associate's family has
a financial or other beneficial interest in an actual or potential joint
interest partner, supplier or customer, the associate may not, without
full disclosure and specific written clearance by appropriate Company
representatives, influence decisions with respect to business with such
joint interest partner, supplier or customer. Such positions include
situations where associates recommend oil and gas joint venture
partnerships, the use of financial services (including investor relations
and brokerage services), create specifications for suppliers' raw
materials, products or services; recommend, evaluate, test or approve such
raw materials, products or services; or participate in the selection of,
or negotiating arrangements with,
suppliers.
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●
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OTHER
POSITIONS - It is expressly acceptable for individuals of this Company to
serve as officers, directors or principals of other companies at their
discretion. If the other company is in the oil and gas industry or the
financial services industry (including investor relations or brokerage
business) then the Board of Directors of Daybreak will need to grant
specific written permission for any individual to serve as an officer,
director or principal of the
company.
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Officer,
director, employee or private contractor theft, fraud, embezzlement,
misappropriation, or any form of wrongful conversion of property belonging
to the Corporation or another
employee.
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Any
act of fraud, deception or intentional misrepresentation against or
involving the Corporation, an investor, a customer, a supplier or any
other party.
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●
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Any
act of bribery, including a promise, offer or gift of money or anything of
value made or offered by an employee
to:
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1.
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A
government official or someone acting for the government. In
some countries it is permissible to pay government employees for
performing certain required duties. These facilitating
payments, as they are known, are small sums paid to facilitate or expedite
routine, non-discretionary government actions, such as obtaining phone
service or an ordinary license, or
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2.
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A
person employed by, or acting on behalf of, an investor, a customer,
supplier or other organization, with which the Corporation does business
or has prospective business, (except in the case of certain permitted
gifts described below).
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The
destruction or alteration of Corporation records in order to falsify,
conceal or misrepresent information for any purpose including any
motivation to:
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1.
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Avoid
criticism for errors of judgment or to conceal failure to follow a
supervisor's instructions.
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2.
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Show
a performance record better than, or different from, performance actually
achieved.
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3.
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Misrepresent
the employee's performance, activities, or other transactions, or those of
another employee.
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●
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Political
contributions of money, services, or other property of the Corporation
that are in violation of the law when the contributions are
made.
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Violations
of securities laws rules or regulations, including concealment of
information required to be disclosed in filings the Corporation makes with
the Securities and Exchange
Commission.
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Antitrust
laws are designed to ensure a fair and competitive marketplace by
prohibiting various types of anticompetitive behavior. Some of
the most serious antitrust offenses occur between competitors, such as
agreements to fix prices or to divide customers, territories or
markets. Accordingly, it is important to avoid discussions with
our competitors regarding pricing, terms and conditions, costs, marketing
plans, customers and any other proprietary or confidential
information. Foreign countries often have their own body of
antitrust laws, so our international operations may also be subject to
antitrust laws of other foreign
countries.
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Unlawful
agreements need not be written. They can be based on informal
discussions or the mere exchange of information with a
competitor. If you believe that a conversation with a
competitor enters an inappropriate area, end the conversation at
once. Membership in trade associations is permissible only if
approved in advance by our Compliance
Officer.
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●
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Whenever
any question arises as to application of antitrust laws, you should
consult with legal counsel, and any agreements with possible antitrust
implications should be made only with the prior approval of legal
counsel.
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Business
entertainment and other courtesies such as meals, sporting events, and the
like, that involves no more than ordinary amenities, and can be properly
reciprocated by the employee and charged as a business expense. Lavish or
extravagant entertainment, such as weekend trips, etc., should not be
accepted unless full reimbursement is made by the recipient to the
donor.
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●
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Gifts
received because of kinship, marriage, or social relationships and not
because of any business
relationship.
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Unsolicited
advertising or promotional materials that are made widely
available.
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Customer
or supplier paid travel or lodging where the trip has a legitimate
business purpose. An appropriate Company representative must approve any
such trips in advance in writing.
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●
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Fees
or other compensation received from an organization in which membership or
an official position is held, subject to prior written approval by an
appropriate Company representative.
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All
employees and private contractors shall cooperate fully with the
independent auditors of the Company and under no circumstances withhold
any information from
them.
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A
director, officer, employee or private contractor may not maintain the
Company's accounting or other records, or cause them to be maintained, in
such a way that they do not reflect the true nature of transactions,
account balances or other matters with clarity and
completeness.
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●
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A
director, officer, employee or private contractor may not
establish
for
any
purpose an unauthorized, undisclosed, or
unrecorded fund
or asset account involving Company
assets.
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●
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A
director, officer, employee or private contractor may not allow
transactions with an investor, supplier, agent, or
customer to be
structured or
recorded in a way
not consistent with normal business practice or generally accepted
accounting principles.
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●
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No
false,
incomplete, misleading or artificial entries or records shall be made on
the books or records of the Company or
its subsidiaries
for any reason. The shifting of charges or costs to inappropriate accounts
is prohibited.
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●
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No
payment on behalf
of
the
Company shall be made or
approved with the
understanding that it will or
might be used
for
something other
than the stated purposes.
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●
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Undisclosed
or unrecorded corporate funds shall not be established for any purpose,
nor shall the Company funds be placed in any personal or non-corporate
account.
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●
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"Slush
funds" or
similar off-book
accounts, where there is no
accounting for
receipts or expenditures on corporate books, are
prohibited.
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●
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are
executed in accordance with management's
authorization.
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●
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are
recorded in a manner that permits preparation of the Company's financial
statements in conformity with generally accepted accounting principles and
applicable regulations.
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●
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are
recorded so as to maintain accountability for the Company's
assets.
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●
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In
the case of any non-officer employee, such employee's supervisor. If such
employee has concerns regarding the supervisor's objectivity or
independence with respect to the matter, the appropriate Company
representative is the Chief Financial Officer or the Chief Compliance
Officer.
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●
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In
the case of any officer, private contractor or management employee (other
than the CEO, President, CFO or Controller) the appropriate Company
representative is the Chief Financial Officer. If such employee
has concerns regarding the Chief Financial Officer's objectivity or
independence with respect to the matter, the appropriate Company
representative is the Chief Executive Officer or the
President.
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●
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In
the case of the Chief Executive Officer, the President, the Chief
Financial Officer or the Controller, and any director, the appropriate
Company representative is the Chairman of the Audit Committee of the Board
of Directors or, if the Chairman so determines, the full Audit
Committee.
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(a)
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The
Company’s Ethical Business Conduct Policy Statement has been adopted as
the official policy of the Company by its Board;
and
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(b)
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It
is my responsibility to comply fully with the Policy Statement in all of
my activities on behalf of the Company and its Subsidiaries;
and
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(c)
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As
an employee of the Company or its Subsidiaries, it is my responsibility to
help advise and instruct Employees that the business and operations of the
Company and its Subsidiaries are to be conducted in full compliance with
the Policy Statement.
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Check
the appropriate box below in Section 1:
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1. (a.)
I have not violated, and to the best of my knowledge, the members of my
family, as defined in the Ethics Policy Statement, did not have any
significant financial interest in violation of, the Ethical Business
Conduct Policy Statement during the fiscal year ended February 29,
200___.
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_______________
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-or-
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(b.)
I may have violated, or a member of my family may have had a significant
financial interest in violation of, the Ethical Business Conduct Policy
Statement during the fiscal year ended February 29, 200____, as disclosed
on the attached statement.
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_______________
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Check
the appropriate box below in Section 2:
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2. (a.)
I do not have knowledge of any unethical or fraudulent practices at the
Company that are in violation of the Ethical Business Conduct Policy
Statement.
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_______________
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-or-
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(b.)
I am aware of unethical or fraudulent practices that are in violation of
the Ethical Business Conduct Policy Statement and wish to report suspected
violation(s) as disclosed on the attached statement.
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_______________
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Print
Name
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Title/Position
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|||
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Signature
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Date
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●
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You
or a family member owns more than 1% of the outstanding stock of a
business or you or a family member has or shares discretionary authority
with respect to the decisions made by that business,
or
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●
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The
investment represents more than 5% of your total assets or of your family
member’s total assets.
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●
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Maintain
high standards of honest and ethical conduct and avoid any actual or
apparent conflict of interest as defined in the Company’s Ethical Business
Conduct Policy Statement, including conflicts between personal and
professional relationships;
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●
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Report
to the Audit Committee of the Board of Directors any conflict of interest
that may arise and any material transaction or relationship that
reasonably could be expected to give rise to a
conflict;
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●
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Take
all steps reasonably necessary to ensure the Company’s full, fair,
accurate, timely, and understandable disclosure of financial and other
information required to be filed with the Securities and Exchange
Commission, including without limitation, taking reasonable steps to
ensure that the Company’s internal accounting controls are followed at all
times;
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●
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Take
all steps reasonably necessary to ensure the Company’s compliance with all
applicable governmental laws, rules, and regulations relating to financial
reporting, accounting and related controls, including without limitation,
taking reasonable steps to ensure the Company’s familiarity with all such
laws, rules and regulations through the retention of qualified legal,
financial and accounting experts or other
means;
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●
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Comply
in his or her personal conduct with all applicable governmental laws,
rules, and regulations relating to financial reporting, accounting and
related controls, and never intentionally and willfully violate any such
law, rule or regulation in the course of his or her
employment;
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●
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Comply
with this Code and the Company’s Ethical Business Conduct Policy Statement
with an understanding that violation of either may result in disciplinary
action including termination of employment;
and
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●
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Promptly
report violations of this Code to the Audit
Committee.
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April 3, 2008 | Page 2 of 2 |