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Exhibit No.
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Description
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10.1
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Executive Severance Plan, as amended and restated effective as of April 1, 2017
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NEENAH PAPER, INC.
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(Registrant)
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Date: April 25, 2017
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/s/ Steven S. Heinrichs
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Steven S. Heinrichs
Senior Vice President, General Counsel and Secretary |
ARTICLE I
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ESTABLISHMENT AND PURPOSE OF THE PLAN
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1
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1.1
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Amendment and Restatement of the Plan
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1
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1.2
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Background
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1
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1.3
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Purpose of Plan
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1
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1.4
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Type of Plan
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1
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1.5
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Effective Date
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1
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ARTICLE II
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DEFINITIONS
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2
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2.1
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Accounting Firm
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2
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2.3
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Affiliate
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2
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1.2
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Base Salary
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2
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2.4
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Board
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2
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2.5
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Cause
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2
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2.6
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Change of Control
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3
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2.7
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Code
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4
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2.8
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Committee
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4
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2.9
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Company
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4
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2.1
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Eligible Employee
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5
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2.1
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Equity Plan
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5
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2.1
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Excise Tax
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5
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2.1
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Good Reason
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5
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2.2
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Net After-Tax Receipt
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7
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2.2
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Parachute Value
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7
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2.2
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Participant
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7
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2.2
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Participation Agreement
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7
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2.2
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Payment
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7
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2.2
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Plan Year
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7
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2.2
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Qualified Termination of Employment
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7
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2.2
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Reduced Amount
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7
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2.2
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Safe Harbor Amount
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7
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2.3
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Section 16 Officer
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8
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2.3
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Separation Payment
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8
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2.3
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Severance Period
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8
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2.3
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Tier
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8
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2.3
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Value
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8
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ARTICLE III
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PARTICIPATION
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8
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3.1
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Participation
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8
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ARTICLE IV
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TERMINATION OF EMPLOYMENT OF PARTICIPANTS
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9
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4.1
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Termination of Employment of Participants
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9
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ARTICLE V
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PAYMENTS UPON QUALIFIED TERMINATION OF EMPLOYMENT
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9
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5.1
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Cash Separation Payment
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9
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5.2
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Accelerated Vesting
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11
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5.3
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Outplacement Services
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11
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ARTICLE VI
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CERTAIN REDUCTION OF PAYMENTS BY THE COMPANY
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12
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6.1
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Determination of Need for Reduction
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12
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6.2
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Reduced Payments
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13
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ARTICLE VII
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RELEASE AND RESTRICTIVE COVENANTS
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14
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ARTICLE VIII
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OTHER TERMS AND CONDITIONS
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14
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ARTICLE IX
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NONASSIGNABILITY
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15
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ARTICLE X
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UNFUNDED PLAN
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15
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ARTICLE XI
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MITIGATION AND SETTLEMENT OF CLAIMS
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15
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12.1
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No Duty to Mitigate
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15
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12.2
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Full Settlement
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15
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ARTICLE XII
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TERMINATION AND AMENDMENT OF THIS PLAN
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16
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ARTICLE XIII
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SUCCESSORS
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16
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ARTICLE XIV
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CLAIMS PROCEDURES
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16
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15.1
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Claims Procedure
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16
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15.2
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Notice of Denial
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17
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15.3
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Right to Review
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17
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15.4
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Application for Review
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17
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15.5
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Hearing
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17
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15.6
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Notice of Hearing
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17
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15.7
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Counsel
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18
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15.8
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Decision on Review
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18
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15.9
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Filing a Claim
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18
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1.1
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Amendment and Restatement of the Plan
. Neenah Paper, Inc. (the “Company”) hereby amends and restates this severance plan for its Eligible Employees, to be known as the Neenah Executive Severance Plan (formerly known as the Neenah Paper Executive Severance Plan) (the “Plan”), as set forth in this document.
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1.2
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Background
. The Plan was originally established effective December 1, 2004, was last amended and restated as of January 1, 2009 and has been amended once since such date. The Plan is now amended and restated into its current form effective April 1, 2017.
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1.3
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Purpose of Plan
. The purpose of this Plan is to provide temporary income replacement to Eligible Employees who are involuntarily terminated by the Company and to assure the Company that it will have the continued dedication of, and the availability of objective advice and counsel from, key executives of the Company notwithstanding the possibility, threat, or occurrence of a change of control of the Company. In the event the Company receives any proposal from a third person concerning a possible business combination with the Company, or acquisition of the Company’s equity securities, or otherwise considers or pursues a transaction that could lead to a change of control, the Board of Directors of the Company believes it imperative that the Company and the Board be able to rely upon key executives to continue in their positions and be available for advice, if requested, without concern that those individuals might be distracted by the personal uncertainties and risks created by such a possibility. Should the Company receive or consider any such proposal or transaction, in addition to their regular duties, such key executives may be called upon to assist in the assessment of the proposal or transaction, to advise management and the Board as to whether the proposal or transaction would be in the best interest of the Company and its stockholders, and to take such other actions as the Board might determine to be appropriate.
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1.4
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Type of Plan
. This Plan is intended to be an employee welfare benefit plan for severance benefits within the meaning of Section 3(1) of the Employee Retirement Income Security Act of 1974, as amended.
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1.5
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Effective Date
. The effective date of this amendment and restatement is April 1, 2017. The original effective date of the Plan is December 1, 2004.
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2.1
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Accounting Firm
. Deloitte & Touche LLP or such other certified public accounting firm designated by the Company.
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2.2
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Affiliate
. The Company and any company, person, or organization which, on the date of determination, (A) is a member of a controlled group of corporations (as defined in Code section 414(b)) which includes the Company; (B) is a trade or business (whether or not incorporated) which controls, is controlled by or is under common control with (within the meaning of Code section 414(c)) the Company; (C) is a member of an affiliated service group (as defined in Code section 414(m)) which includes the Company; or (D) is otherwise required to be aggregated with the Company pursuant to Code section 414(o) and regulations promulgated thereunder.
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2.3
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Base Salary
. The base salary of an Eligible Employee at his or her stated rate on his or her Qualified Termination of Employment without regard to any reduction prior to the Qualified Termination of Employment that was the basis for a Good Reason resignation. Base Salary does not include overtime pay or other remuneration. The method of determining an Eligible Employee’s Base Salary shall be determined by the Plan Administrative Committee in the event of any question related to Base Salary.
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2.4
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Board
. The Board of Directors of the Company.
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2.5
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Cause
. A Participant engaging in any of the following activities:
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(A)
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Willful failure to perform his duties and responsibilities;
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(B)
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Embezzlement, fraud, or misappropriation against or with respect to the Company, its Affiliates and/or their assets;
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(C)
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Conviction of a felony charge or a plea of guilty or nolo contendre to a felony charge under State or Federal law or discovery by the Employer of such a conviction or plea that occurred within the last ten (10) years and was not previously disclosed to the Employer;
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(D)
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Reporting to work under the influence of or while possessing in his body or person illegal drugs or other intoxicants in any amount consistent with a Company or Affiliate policy;
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(E)
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Reporting to work or performing work legally impaired by alcohol or under the influence of drugs or other intoxicants, including failure or refusal to take a test as required by a Company or Affiliate policy; provided, however, the Employee can use over the counter or prescription drugs according to the direction for use for such medication provided that the Employee is able to safely and effectively perform his job;
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(F)
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Unlawful trading in the securities of any corporation (including the Company) based on information gained as a result of the Participant’s performance of services for the Company or an Affiliate;
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(G)
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Violation of any of the corporate policies, work rules or standards of the Company or an Affiliate, including but not limited to the Code of Conduct, sexual harassment policy and insider trading policy, or violation of any applicable statute, regulation, or rule, or provision of any applicable code of professional ethics; or
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(H)
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Willful disclosure to unauthorized persons of confidential information or trade secrets of the Company or an Affiliate, other than reporting any violation, or suspected violation, of any State or Federal law to the appropriate governmental agency, including, without limitation, reporting any violation of any securities laws to the Securities and Exchange Commission or disclosure in the context of an investigation or proceeding conducted by any government agency against the Company or any Affiliate, including, without limitation, for retaliation for reporting any violation, or suspected violation, of any State or Federal law.
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2.6
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Change of Control
. Any of the following events:
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(A)
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Acquisition of Substantial Percentage
. The acquisition by any Person of beneficial ownership of thirty percent (30%) or more of the combined voting power of the then outstanding voting securities of the Company entitled to vote generally in the election of directors (the “Outstanding Company Voting Securities”); provided, however, that for purposes of this Section, the following acquisitions shall not constitute a Change of Control: (i) any acquisition by a Person who on December 1, 2004 is the beneficial owner of thirty percent (30%) or more of the Outstanding Company Voting Securities, (ii) any acquisition directly from the Company, including without limitation, a public offering of securities, (iii) any acquisition by the Company, (iv) any acquisition by any employee benefit plan (or related trust) sponsored or maintained by the Company or any of its Affiliates, or (v) any acquisition by any corporation pursuant to a transaction which complies with subparagraphs (i), (ii), and (iii) of Section 2.6(C) hereof;
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(B)
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Change in Majority of Board Members
. During any period of two consecutive years, individuals who at the beginning of such period constitute the Board (the “Incumbent Board”) cease for any reason to constitute at least a majority of the Board, provided that any individual becoming a director whose election, or nomination for election by the Company’s shareholders, was approved by a vote of at least a majority of the directors then comprising the Incumbent Board shall be considered as though such individual were a member of the Incumbent Board, but excluding, for this purpose, any such individual whose initial assumption of office is in connection with an actual or threatened election contest relating to the election or removal of the directors of the Company or other actual or threatened solicitation of proxies of consents by or on behalf of a Person other than the Board;
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(C)
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Reorganization, Merger or Consolidation
. Consummation of a reorganization, merger, or consolidation to which the Company is a party or a sale or other disposition of all or substantially all of the assets of the Company (a “Business Combination”), in each case unless, following such Business Combination: (i) all or substantially all of the individuals and entities who were the beneficial owners of Outstanding Company Voting Securities immediately prior to such Business Combination beneficially own, directly or indirectly, more than sixty percent (60%) of the combined voting power of the outstanding voting securities entitled to vote generally in the election of directors of the Company resulting from the Business Combination (including, without limitation, a corporation which as a result of such transaction owns the Company or all or substantially all of the Company’s assets either directly or through one or more Affiliates) (the “Successor Entity”) in substantially the same proportions as their ownership immediately prior to such Business Combination of the Outstanding Company Voting Securities; and (ii) no Person (excluding any Successor Entity or any employee benefit plan, or related trust, of the Company or such Successor Entity) beneficially owns, directly or indirectly, thirty percent (30%) or more of the combined voting power of the then outstanding voting securities of
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(D)
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Liquidation or Dissolution
. Approval by the shareholders of the Company of a complete liquidation or dissolution of the Company.
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2.7
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Code
. The Internal Revenue Code of 1986, as amended from time to time, and as construed and interpreted by valid regulations or rulings issued thereunder.
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2.8
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Committee
. The Compensation Committee of the Board.
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2.9
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Company
. Neenah Paper, Inc., a Delaware corporation.
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2.10
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Eligible Employee
. Those key employees of the Company and its Affiliates who are from time to time designated by the Chief Executive Officer as eligible to participate in the Plan. Notwithstanding the above, the Committee may approve criteria for the Chief Executive Officer to use for eligibility purposes of the Plan and shall have the sole authority to approve participation in the Plan by Section 16 Officers of the Company. The current list of Eligible Employees as of the effective date of this amendment and restatement of the Plan is set forth in
Exhibit A
attached hereto. If an Eligible Employee incurs a termination of employment that is not a Qualified Termination of Employment, the individual will cease to be an Eligible Employee. The Company may update
Exhibit A
at any time to reflect the then current Eligible Employees, without formally amending the Plan.
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2.11
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Equity Plan
. The Neenah Paper, Inc. Amended and Restated 2004 Omnibus Stock and Incentive Compensation Plan, and any successor or additional plans under which a Participant receives stock options, restricted stock, or other equity-based compensation.
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2.12
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Excise Tax
. The excise tax imposed by Code Section 4999, together with any interest or penalties imposed with respect to such excise tax.
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2.13
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Good Reason
. Any of the following:
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(A)
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the assignment to the Participant of any duties diminishing the Participant’s position as an employee or officer of the Company or a substantial adverse alteration in the nature of the Participant’s responsibilities and position from those in effect immediately prior to the Change of Control, other than any such alteration primarily attributable to the fact that the Company is no longer a public company;
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(B)
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a reduction by the Company of the Participant’s annual base salary by five percent (5%) or more as in effect immediately prior to the Change of Control, except for across-the-board salary reductions similarly affecting all Eligible Employees;
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(C)
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without the express written agreement of the Participant, any assignment or change in duties that would require the relocation of the Participant’s work place to a location that is more than fifty (50) miles from the Participant’s work place immediately prior to a Change of Control of the Company; provided however, the relocation of the Participant’s work place must also increase the regular commute distance between the Participant’s residence and work place by more than fifty (50) miles (one-way).
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(D)
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the failure of the Company to pay any portion of the Participant’s current compensation that is due and payable;
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(E)
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the failure of the Company to continue in effect, or continue the Participant’s participation in, any compensation plan in which the Participant participates immediately prior to the Change of Control which is material to the Participant’s total compensation and such failure diminishes the Participant’s total compensation (including but not limited to the Company’s stock option, incentive compensation, and bonus plans);
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(F)
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the failure by the Company to continue to provide the Participant with benefits in the aggregate at least as favorable to those enjoyed by the Participant under any of the Company’s pension, life insurance, medical, health and accident, or disability plans, or other fringe benefit plans or arrangements, in which the Participant was participating at the time of the Change of Control, the taking of any action by the Company which would directly or indirectly materially reduce such benefits and fringe benefits in the aggregate, or the failure by the Company to provide the Participant with the number of paid vacation days to which the Participant is entitled on the basis of years of service with the Company in accordance with the Company’s normal vacation policy in effect at the time of the Change of Control;
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(G)
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the failure by the Company to continue to cover the Participant in defined benefit pension plans (tax-qualified and non-qualified) with benefit formulas at least as favorable in the aggregate to the Participant to those under the Company’s defined benefit pension plans (both tax-qualified and non-qualified) in which the Participant was participating at the time of the Change of Control, if any, or the taking of any action by the Company which would directly or indirectly materially reduce the future accrual of benefits in the aggregate under such plans; or
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(H)
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the failure by the Company to continue to cover the Participant in a tax-qualified defined benefit pension plan with a benefit formula at least as favorable to the Participant to that under the Company’s tax-qualified defined benefit pension plan in which the Participant was participating at the time of the Change of Control, if any, or the taking of any action by the Company which would directly or indirectly materially reduce the future accrual of benefits under such plan, except, in either case, to the extent required by a change in the laws applicable to such plan.
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2.14
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Net After-Tax Receipt
. The Value of a Payment, net of all taxes imposed on a Participant with respect thereto, including, without limitation, under Code Sections 1 and 4999.
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2.15
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Parachute Value
. With respect to a Payment, the present value as of the date of the Change of Control for purposes of Code Section 280G of the portion of such Payment that constitutes a “parachute payment” under Code Section 280G(b)(2), as determined by the Accounting Firm for purposes of determining whether and to what extent the Excise Tax will apply to such Payment.
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2.16
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Participant
. An Eligible Employee who is a party to a Participation Agreement which has not been terminated in accordance with the terms of this Plan.
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2.17
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Participation Agreement
. An agreement to participate in the Plan in substantially the form shown as
Exhibit B
hereto.
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2.18
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Payment
. Any payment or distribution in the nature of compensation (within the meaning of Code Section 280G(b)(2)) to or for the benefit of a Participant, whether paid or payable pursuant to this Plan or otherwise.
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2.19
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Plan Year
. The calendar year.
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2.20
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Qualified Termination of Employment
. A Participant’s “separation from service” within the meaning of Code Section 409A that is also a complete cessation of the Participant’s status as a common law employee of the Company and all its Affiliates and that occurs either (A) involuntarily by the Company without Cause or (B) by the Participant for Good Reason within two (2) years following a Change of Control.
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2.21
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Reduced Amount
. With respect to a Participant, the greatest aggregate amount of Separation Payments which (a) is less than the sum of all Separation Payments and (b) results in aggregate Net After-Tax Receipts which are equal to or greater than the Net After-Tax Receipts which would result if the Participant were paid the sum of all Separation Payments.
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2.22
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Safe Harbor Amount
. The amount that is equal to 2.99 multiplied by a Participant’s “base amount” as such term is defined in Code Section 280G.
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2.23
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Section 16 Officer
. An Eligible Employee who is designated by the Board as an “officer” of the Company for the purposes of Section 16 of the Securities Exchange Act of 1934.
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2.24
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Separation Payment
. With respect to a Participant, a Payment paid or payable to the Participant pursuant to this Plan (disregarding Article VI of this Plan).
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2.25
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Severance Period
. The period of two (2) years beginning on the date of the Qualified Termination of Employment.
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2.26
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Tier
. The schedule of benefit levels Participants will receive upon a Qualified Termination of Employment. The Plan includes Tier 1, Tier 2 and Tier 3 with respective benefits as provided for in Article V of this Plan. The Chief Executive Officer has the authority to designate Participants who are not Section 16 Officers as receiving benefits under either Tier 2 or Tier 3. The Committee shall have the sole authority to designate Participants as receiving benefits under Tier 1 and to designate the Tier of any Section 16 Officer. The Tiers in which Participants benefit under is as set forth in
Exhibit A
attached hereto. The Company may update
Exhibit A
at any time without formally amending the Plan.
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2.27
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Value
. With respect to a Payment, the economic present value of a Payment as of the date of the Change of Control for purposes of Code Section 280G, as determined by the Accounting Firm using the discount rate required by Code Section 280G(d)(4).
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3.1
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Participation
. Upon designation as an Eligible Employee, the Executive shall be offered a Participation Agreement and upon execution and delivery thereof by the Eligible Employee evidencing such Eligible Employee’s agreement not to voluntarily leave the employ of the Company and its Affiliates and to continue to render services during the period of any threatened Change of Control of the Company, such Eligible Employee shall become a Participant in the Plan. A Participant shall cease to be a Participant in the Plan upon the termination of the Participant’s Participation Agreement, the termination of the Plan, the termination of the Participant’s employment (other than due to a Qualified Termination of Employment), or payment of all amounts due hereunder.
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4.1
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Termination of Employment of Participants
. Nothing in this Plan shall be deemed to entitle a Participant to continued employment with the Company and its Affiliates and the rights of the Company to terminate the employment of a Participant shall continue as fully as though this Plan were not in effect, provided that any Qualified Termination of Employment shall entitle the Participant to the benefits herein provided. In addition, nothing in this Plan shall be deemed to entitle a Participant under this Plan to any rights, or to payments under this Plan, with respect to any plan in which the Participant was not a participant prior to a Qualified Termination of Employment.
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5.1
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Cash Separation Payment
. Subject to Articles VI and VII hereof, in the event of a Participant’s Qualified Termination of Employment, a lump sum cash Separation Payment shall be made to such Participant as compensation for services rendered, in an amount (subject to any applicable payroll or other taxes required to be withheld) equal to the sum of the amounts specified in subsections (A) or (B) below. Such payment will be made as soon as practicable (subject to Article VII), but in no event later than the fifteenth (15
th
) day of the third (3
rd
) month following the end of the calendar year in which the Qualified Termination of Employment occurs.
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(A)
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Regular Separation Payment.
If a Participant experiences a Qualified Termination of Employment that does not occur within two (2) years following a Change in Control, the Participant will be paid an amount depending on the Participant’s Tier. The amount will be equal to:
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(i)
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for a Tier 1 Participant, one and one-half (1.5) times the Participant’s Base Salary; and
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(ii)
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for a Tier 2 or Tier 3 Participant, one (1) times the Participant’s Base Salary.
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(B)
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Change of Control Separation Payment.
If a Participant experiences a Qualified Termination of Employment occurring within two years following a Change of Control, the Participant will receive a payment equal to the sum of (i) through (v) below.
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(i)
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Base Salary Amount.
An amount equal to: (a) for a Tier 1 Participant, two (2) times the Participant’s Base Salary; (b) for a Tier 2 Participant, one and one-half (1.5) times the Participant’s Base Salary; and (c) for a Tier 3 Participant, one (1) times the Participant’s Base Salary.
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(ii)
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Bonus Amounts
. An amount equal to the amount of the annual bonus under the Company’s Management Incentive Plan (or any successor plan adopted by the Company) that Participant has earned through the date of the Change in Control or, if higher, immediately before the Qualified Termination of Employment. Additionally, a Tier 1 or Tier 2 Participant will receive an additional lump sum amount equal to two (2) times the Participant’s target bonus in the year a Qualified Termination of Employment occurred.
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(iii)
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Neenah Paper Supplemental Retirement Contribution Plan
. An amount will be paid to a Tier 1 or Tier 2 Participant equal to (a) in the case of such a Participant who is receiving “Retirement Contributions” under the Neenah Paper 401(k) Retirement Plan (or any successor or additional plan), the Participant’s annual contributions payable by the Company or an Affiliate as “Retirement Contributions” under the Neenah Paper 401(k) Retirement Plan (or any successor or additional plans) and the Neenah Paper Supplemental Retirement Contribution Plan (or any successor or additional plans) (collectively, the “Non-Elective Contributions”) to which the Participant would have been entitled if he had remained employed by the Company for the Severance Period and earned as compensation the amount set forth in Section 5.1(B)(i) ratably over the Severance Period, plus (b) an amount equal to any Non-Elective Contributions that the Participant forfeits as a result of not being fully vested in any such benefits upon his or her termination of employment, based upon the value of the Participant’s account as of the most recent valuation date before the date of the Qualified Termination of Employment, provided that this benefit shall be payable from the general assets of the Company;
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(iv)
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Neenah Paper Pension Plan
. An amount will be paid to a Tier 1 or Tier 2 Participant, in the case of such a Participant who participates in the Neenah Paper Pension Plan, in addition to any benefits received under the Neenah Paper Supplemental Pension Plan (or any successor or additional plans) (the “Supplemental Plan”) and the Neenah Paper Pension Plan (or any successor or additional plans) (the “Pension Plan”), equal to the excess of (a) the benefits under the Pension Plan and the Supplemental Plan determined as if the Participant had remained employed by the Company for the Severance Period (including credit for age, benefit service, and vesting service) and earned as compensation the amount set forth in Section 5.1(B)(i) ratably over the Severance Period, minus (b) the benefits to which the Participant actually is entitled under the Pension Plan and the Supplemental Plan; provided that this benefit shall be equal to the actuarial present value of a straight life annuity without the level income option using the interest rate and factors applicable under the Pension Plan as of the date of payment; and provided further that this benefit shall be payable from the general assets of the Company;
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(v)
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Medical and Dental Benefits
. An amount will be paid to a Tier 1 or Tier 2 Participant in an amount equal to the amount of the monthly premiums that the Participant would be required to pay, if he or she elected “COBRA” continuation coverage under the medical and dental plans of the Company in which the Participant was participating immediately before the Qualified Termination of Employment, based upon the premium rates in effect as of the date of the Qualified Termination of Employment, times twenty-four (24). In addition, the Participant shall receive a cash payment for his or her accrued retiree medical credits (with no additional age or service provided and no additional enhanced access to retiree medical), if any, equal to one dollar ($1) multiplied by the number of his or her accrued retiree medical credits; and
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5.2
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Accelerated Vesting
. If a Participant experiences a Qualified Termination of Employment occurring within two (2) years following a Change of Control, the Participant will be fully vested in the Participant’s account under the Neenah Paper Deferred Compensation Plan and in any awards under the Equity Plan: provided, however, that this accelerated vesting will not change the time or form of payment to the extent a benefit or award is subject to Code Section 409A.
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5.3
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Outplacement Services
. Upon experiencing a Qualified Termination of Employment the Participant shall be entitled to reimbursement for expenses of professional outplacement services as follows:
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(A)
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A Participant who experiences a Qualified Termination of Employment that does not occur within two (2) years following a Change in Control and:
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(i)
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who is a Tier 1 Participant will be entitled to reimbursement during the Severance Period for an amount not to exceed $50,000, by an outplacement service provider selected by the Company; or
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(ii)
|
who is a Tier 2 or Tier 3 Participant will be entitled to reimbursement during the six (6) month period following the Qualified Termination of Employment for an amount not to exceed $10,000, by an outplacement service provider selected by the Company.
|
(B)
|
A Participant who experiences a Qualified Termination of Employment within two (2) years following a Change of Control and:
|
(i)
|
who is a Tier 1 or Tier 2 Participant will be entitled to reimbursement during the Severance Period for an amount not to exceed $50,000, by an outplacement service provider selected by the Company; or
|
(ii)
|
who is a Tier 3 Participant will be entitled to reimbursement during the six (6) month period following the Qualified Termination of Services for an amount not to exceed $10,000, by an outplacement service provider selected by the Company; or
|
5.4
|
Exemption from and Compliance with Code Section 409A
. The Company intends that the payments and benefits provided under the Plan are to be exempt from the rules of Code Section 409A, including, but not limited to by reason of (a) in the case of payments described in Section 5.1, the exception for short term deferrals as defined in Treas. Reg. Section 1.409A-1(b)(4) or (b) in the case of reimbursements described in Section 5.3, the exemption relating to reimbursements and certain other separation payments described in Treas. Reg. Section 1.409A-1(b)(9)(v)(A). To the extent, however, that any payment or benefit is determined not to qualify for an applicable exception from the rules of Code Section 409A, the Plan shall be interpreted in a manner consistent with the rules of Code Section 409A.
|
6.1
|
Determination of Need for Reduction
. Notwithstanding anything in this Plan or any Participation Agreement to the contrary, in the event that the Accounting Firm shall have determined that any Payment to a Participant would be subject to the Excise Tax, then the Accounting Firm shall determine whether there is a Reduced Amount, and if so, the amount of the necessary reduction of the Participant’s Separation Payments to meet the definition of a Reduced Amount. All fees payable to the Accounting Firm with respect to this Section shall be paid solely by the Company.
|
6.2
|
Reduced Payments
.
|
(A)
|
Notice of Reduced Payments and Reductions
. If the Accounting Firm determines that there is a Reduced Amount under 6.1, the Company shall promptly give the Participant notice to that effect and a copy of the detailed calculation thereof. The amount of the Separation Payment payable under Section 5.1 will then be reduced so that the aggregate Separation Payments equal the Reduced Amount. In the event that the Separation Payments have to be reduced to a Reduced Amount, the portions of the Separation Payments that would be paid latest in time will be reduced first and if multiple portions of the Separation Payments to be reduced would be paid at the same time, any non-cash payments will be reduced before any cash payments, and any remaining cash payments will be reduced pro-rata.
|
(B)
|
Binding Determinations by Accounting Firm
. All determinations made by the Accounting Firm under this Section shall be binding upon the Company and the Participant and shall be made within sixty (60) days of a termination of employment of the Participant.
|
(C)
|
Timing of Payment
. As promptly as practicable following such determination of the Reduced Amount, the Company shall pay to or distribute for the benefit of the Participant such Separation Payments as are then due to the Participant under this Plan; provided that such payment or distribution shall be made no later than the sixtieth (60
th
) day following the Qualified Termination of Employment.
|
(D)
|
Overpayments and Underpayments
. While it is the intention of the Company to reduce the amounts payable or distributable to a Participant hereunder only if the aggregate Net After Tax Receipts to the Participant would thereby be increased, as a result of the uncertainty in the application of Code Section 4999 at the time of the initial determination by the Accounting Firm hereunder, it is possible that amounts will have been paid or distributed by the Company to or for the benefit of a Participant pursuant to this Plan which should not have been so paid or distributed (“Overpayment”) or that additional amounts which will have not been paid or distributed by the Company to or for the benefit of a Participant pursuant to this Plan could have been so paid or distributed (“Underpayment”), in each case, consistent with the calculation of the Reduced Amount hereunder.
|
(E)
|
Overpayment
. In the event that the Accounting Firm determines that an Overpayment has been made, based upon the assertion of a deficiency by the Internal Revenue Service against the Company or the Participant which the Accounting Firm believes has a high probability of success, any such benefit of a Participant shall be treated for all purposes as a loan to the Participant which the Participant shall repay to the Company together with interest at the applicable federal rate provided for in Code Section 7872(f)(2); provided, however, that no such loan shall be deemed to have been made and no amount shall be payable by a Participant to the Company if and to the extent (i) such deemed loan and payment would not either reduce the amount on which the Participant is subject to tax under Code Sections 1 and 4999 or otherwise or generate a refund of such taxes, or (ii) such deemed loan would violate any applicable laws or regulations.
|
(F)
|
Underpayment
. In the event that the Accounting Firm, based upon controlling precedent or substantial authority, determines that an Underpayment has occurred, any such Underpayment shall be paid by the Company, within sixty (60) days following such determination by the Accounting Firm, to or for the benefit of the Participant together with interest at the applicable federal rate provided for in Code Section 7872(f)(2).
|
11.1
|
No Duty to Mitigate
. In no event shall any Participant be obligated to seek other employment or take any other action by way of mitigation of the amounts payable to the Participant under any of the provisions of this Plan, and such amounts shall not be reduced whether or not the Participant obtains other employment.
|
11.2
|
Mandatory Arbitration
. Notwithstanding anything contained in the Plan to the contrary, any controversy or claim arising out of or relating to this Plan shall be settled by binding arbitration in accordance with the Commercial Arbitration Rules of the American Arbitration Association in Atlanta, Georgia. Judgment upon the award rendered by the arbitrator may be entered only in the State Court of Fulton County or the federal court for the Northern District of Georgia. This Plan is construed under, to the extent not preempted by Federal law, enforced in accordance with and governed by, the laws of the State of Georgia.
|
11.3
|
Full Settlement
.
In the event that a Participant contests the Company’s interpretation of any provision of this Plan or the value of any Payment hereunder, and such Participant prevails through arbitration proceedings on at least a major point or significant portion of such contest, the Company agrees to reimburse the Participant, to the full extent permitted by law, all legal fees reasonably incurred by the Participant in such contest, up to a maximum of $50,000. Any amount payable under this Section 11.3 will be paid by the fifteenth (15
th
) day of the third month following the month of the delivery of the decision of the arbitrator finding in favor of the Participant, but only if the Participant provides evidence of such expenses incurred by Participant, which may be in the form, among other things, of a canceled check or receipt, within twenty (20) days following the entry of such decision.
|
14.1
|
Claims Procedure
. A Participant may file a written claim with the Company if the Participant believes he or she did not receive all benefits to which he or she is entitled under the Plan. The written claim must be filed within sixty (60) days of the Participant’s Qualified Termination. In the event that a claim is denied, the Company shall provide to the claimant written notice of the denial within ninety (90) days after the Company receives the claim, unless special circumstances require an extension of time for processing the claim. If such an extension of time is required, written notice of the extension shall be furnished to the claimant prior to the termination of the initial 90-day period. In no event shall the extension exceed a period of ninety (90) days from the end of such initial period. Any extension notice shall indicate the special circumstances requiring the extension of time, the date by which the Company expects to render the final decision, the standards on which entitlement to benefits are based, the unresolved issues that prevent a decision on the claim and the additional information needed to resolve those issues.
|
14.2
|
Notice of Denial
. If an Participant is denied a claim for benefits under the Plan, the Company shall provide to such claimant written notice of the denial which shall set forth:
|
(A)
|
the specific reasons for the denial;
|
(B)
|
specific references to the pertinent provisions of the Plan on which the denial is based;
|
(C)
|
a description of any additional material or information necessary for the claimant to perfect the claim and an explanation of why such material or information is necessary; and
|
(D)
|
an explanation of the Plan’s claim review procedures, and the time limits applicable to such procedures.
|
14.3
|
Right to Review
. After receiving written notice of the denial of a claim, a claimant or his or her representative shall be entitled to:
|
(A)
|
request a full and fair review of the denial of the claim by written application to the Company;
|
(B)
|
request, free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claim;
|
(C)
|
submit written comments, documents, records, and other information relating to the denied claim to the Company; and
|
(D)
|
a review that takes into account all comments, documents, records, and other information submitted by the claimant relating to the claim, without regard to whether such information was submitted or considered in the initial benefit determination.
|
14.4
|
Application for Review
. If a claimant wishes a review of the decision denying his or her claim to benefits under the Plan, he or she must submit the written application to the Company within sixty (60) days after receiving written notice of the denial.
|
14.5
|
Hearing
. Upon receiving such written application for review, the Company may schedule a hearing for purposes of reviewing the claimant’s claim, which hearing shall take place not more than thirty (30) days from the date on which the Company received such written application for review.
|
14.6
|
Notice of Hearing
. At least ten (10) days prior to the scheduled hearing, the claimant and his or her representative designated in writing by him or her, if any, shall receive written notice of the date, time, and place of such scheduled hearing. The claimant or his or her representative, if any, may request that the hearing be rescheduled, for his or her convenience, on another reasonable date or at another reasonable time or place.
|
14.7
|
Counsel
. All claimants requesting a review of the decision denying their claim for benefits may employ counsel for purposes of the hearing.
|
14.8
|
Decision on Review
. No later than sixty (60) days following the receipt of the written application for review, the Company shall submit its decision on the review in writing to the claimant involved and to his or her representative, if any, unless the Company determines that special circumstances (such as the need to hold a hearing) require an extension of time, to a day no later than one hundred twenty (120) days after the date of receipt of the written application for review. If the Company determines that the extension of time is required, the Company shall furnish to the claimant written notice of the extension before the expiration of the initial sixty (60) day period. The extension notice shall indicate the special circumstances requiring an extension of time and the date by which the Company expects to render its decision on review. In the case of a decision adverse to the claimant, the Company shall provide to the claimant written notice of the denial which shall include:
|
(A)
|
the specific reasons for the decision;
|
(B)
|
specific references to the pertinent provisions of the Plan on which the decision is based;
|
(C)
|
a statement that the claimant is entitled to receive, upon request and free of charge, reasonable access to, and copies of, all documents, records, and other information relevant to the claimant’s claim for benefits; and
|
(D)
|
an explanation of the Plan’s claim review procedures, and the time limits applicable to such procedures, including a statement of the claimant’s right to pursue his claim under binding arbitration as required by Section 11.2.
|
14.9
|
Filing a Claim
. No claim may be filed in a state or federal court regarding a denial of a claim for benefits under the Plan until the Participant has exhausted the administrative review procedures under the Plan as set forth in this Article XIV.
|
•
|
Examine, without charge, at the office of the Plan Administrator and at other specific locations such as worksites and union halls, all documents governing the Plan, and a copy of the latest annual report (Form 5500 Series) filed by the Plan with the U. S. Department of Labor and available at the Public Disclosure Room of the Employee Benefits Security Administration.
|
•
|
Obtain, upon written request to the Plan Administrator, copies of documents governing the operation of the Plan, and copies of the latest annual report (Form 5500 Series) and updated summary plan description. The Plan Administrator may request a reasonable charge for the copies.
|
•
|
Receive a summary of the Plan’s annual financial report. The Plan Administrator is required by law to furnish each participant with a copy of this summary annual report.
|
16.1
|
General Plan Information
.
|
(A)
|
Name, address and telephone number of Plan Sponsor (the Company):
|
(B)
|
Employer identification number of Plan Sponsor: 20-1308307
|
(C)
|
Plan number assigned to the Plan: 513
|
(D)
|
Type of plan: Welfare benefit severance plan.
|
(E)
|
Form of Plan Administration: Self-administered by the Plan Sponsor.
|
(F)
|
Name, address and telephone number of the Plan Administrator:
|
(G)
|
Service of legal process may be made on the Plan Sponsor’s General Counsel at:
|
(H)
|
Service of legal process may also be made upon the Plan Administrator.
|
(I)
|
Funding Medium: Benefits under the Plan are paid from the general assets of the Employer.
|
Tier 1
|
Tier 2
|
Tier 3
|
John P. O’Donnell
|
( names redacted)
|
(names redacted)
|
Bonnie C. Lind
|
|
|
Steven S. Heinrichs
|
|
|
Julie A. Schertell
|
|
|
James R. Piedmonte
|
|
|
Byron J. Racki
|
|
|
Matthew L. Duncan
|
|
|
|
|
|