Filed with the Securities and Exchange Commission on September 11, 2020
Securities Act of 19933 File No. 333-180308
Investment Company Act of 1940 File No. 811-22680
U.S. SECURITIES AND EXCHANGE COMMISSION
WASHINGTON, D.C.
FORM N-1A
REGISTRATION STATEMENT UNDER THE SECURITIES ACT OF 1933 | [X] |
Pre-Effective Amendment No. | |
Post-Effective Amendment No. 166 | |
REGISTRATION STATEMENT UNDER THE INVESTMENT COMPANY ACT OF 1940 | [X] |
Amendment No. 169 |
(Check appropriate box or boxes)
ULTIMUS MANAGERS TRUST
(Exact Name of Registrant as Specified in Charter)
225 Pictoria Drive, Suite 450
Cincinnati, Ohio 45246
(Address of Principal Executive Offices)
Registrant’s Telephone Number, including Area Code: (513) 587-3400
Matthew J. Beck
Ultimus Fund Solutions, LLC
225 Pictoria Drive, Suite 450
Cincinnati, Ohio 45246
(Name and Address of Agent for Service)
It is proposed that this filing will become effective (check appropriate box):
/ X / | immediately upon filing pursuant to paragraph (b) |
/ / | on _____ pursuant to paragraph (b) |
/ / | 60 days after filing pursuant to paragraph (a) (1) |
/ / | on (date) pursuant to paragraph (a) (1) |
/ / | 75 days after filing pursuant to paragraph (a) (2) |
/ / | on (date) pursuant to paragraph (a) (2) of Rule 485(b) |
If appropriate, check the following box:
/ / | This post-effective amendment designates a new effective date for a previously filed post-effective amendment. |
PART C. | OTHER INFORMATION |
Item 28. | Exhibits |
Item 29. | Persons Controlled by or Under Common Control with Registrant |
No person is directly or indirectly controlled by or under common control with the Registrant.
Item 30. | Indemnification |
Article VI of the Registrant’s Agreement and Declaration of Trust provides for indemnification of officers and Trustees as follows:
“Section 6.4 Indemnification of Trustees, Officers, etc.
Subject to and except as otherwise provided in the Securities Act of 1933, as amended, and the 1940 Act, the Trust shall indemnify each of its Trustees and officers, including persons who serve at the Trust’s request as directors, officers or trustees of another organization in which the Trust has any interest as a shareholder, creditor or otherwise (hereinafter referred to as a “Covered Person”) against all liabilities, including but not limited to amounts paid in satisfaction of judgments, in compromise or as fines and penalties, and expenses, including reasonable accountants’ and counsel fees, incurred by any Covered Person in connection with the defense or disposition of any action, suit or other proceeding, whether civil or criminal, before any court or administrative or legislative body, in which such Covered Person may be or may have been involved as a party or otherwise or with which such person may be or may have been threatened, while in office or thereafter, by reason of being or having been such a Trustee or officer, director or trustee, and except that no Covered Person shall be indemnified against any liability to the Trust or its Shareholders to which such Covered Person would otherwise be subject by reason of willful misfeasance, bad faith, gross negligence or reckless disregard of the duties involved in the conduct of such Covered Person’s office.
Section 6.5 Advances of Expenses. The Trust shall advance attorneys’ fees or other expenses incurred by a Covered Person in defending a proceeding to the full extent permitted by the Securities Act of 1933, as amended, the 1940 Act, as amended, and Ohio Revised Code Chapter 1707, as amended. In the event any of these Federal laws conflict with Ohio Revised Code Section 1701.13I, as amended, these Federal laws, and not Ohio Revised Code Section 1701.13I, shall govern.
Section 6.6 Indemnification Not Exclusive, etc. The right of indemnification provided by this Article VI shall not be exclusive of or affect any other rights to which any such Covered Person may be entitled. As used in this Article VI, “Covered Person” shall include such person’s heirs, executors and administrators. Nothing contained in this article shall affect any rights to indemnification to which personnel of the Trust, other than Trustees and officers, and other persons may be entitled by contract or otherwise under law, nor the power of the Trust to purchase and maintain liability insurance on behalf of any such person.”
The Investment Advisory Agreements with Lyrical Asset Management LP, Wavelength Capital Management, LLC, Edge Capital Group, LLC, Sun Life Capital Management (U.S.) LLC, Waycross Partners, LLC, Marshfield Associates, Inc., Hudson Valley Investment Advisors, Inc., Stralem & Company Incorporated, Kempner Capital Management, Inc., Edgemoor Investment Advisors, Inc., Adler Asset Management, LLC, Karner Blue Capital, LLC, Q3 Asset Management Corporation, Blueprint Fund Management LLC, and Evolutionary Tree Capital Management LLC (the “Advisers”) and the Investment Sub-Advisory Agreement with Blueprint Investment Partners LLC (the “Sub-Adviser”) provide that the Advisers and Sub-Adviser shall not be liable for any error of judgment or for any loss suffered by the Trust or the Funds in connection with the performance of their duties, except a loss resulting from a breach of fiduciary duty with respect to receipt of compensation for services (in which case any award of damages shall be limited to the period and the amount set forth in Section 36(b)(3) of the 1940 Act) or a loss resulting from willful misfeasance, bad faith or gross negligence on the part of the Advisers in the performance of their duties, or from reckless disregard of its duties and obligations thereunder.
The Distribution Agreement with Ultimus Fund Distributors, LLC (the “Distributor”) provides that the Distributor, its directors, officers, employees, shareholders and control persons shall not be liable for any loss, damage or expense (including the reasonable costs of investigation and reasonable attorneys’ fees) reasonably incurred by any of them in connection with the matters to which the Agreement relates, except a loss resulting from the failure of Distributor or any such other person to comply with applicable law or the terms of the Agreement, or from willful misfeasance, bad faith or negligence, including clerical errors and mechanical failures, on the part of any of such persons in the performance of Distributor’s duties or from the reckless disregard by any of such persons of Distributor’s obligations and duties under the Agreement.
The Distribution Agreement with the Distributor further also provides that the Distributor agrees to indemnify and hold harmless the Trust and each person who has been, is, or may hereafter be a Trustee, officer, employee, shareholder or control person of the Trust against any loss, damage or expense (including the reasonable costs of investigation and reasonable attorneys’ fees) reasonably incurred by any of them in connection with any claim or in connection with any action, suit or proceeding to which any of them may be a party, which arises out of or is alleged to arise out of or is based upon (i) any untrue statement or alleged untrue statement of a material fact, or the omission or alleged omission to state a material fact necessary to make the statements not misleading, on the part of Distributor or any agent or employee of Distributor or any other person for whose acts Distributor is responsible, unless such statement or omission was made in reliance upon written information furnished by the Trust; (ii) Distributor’s failure to exercise reasonable care and diligence with respect to its services, if any, rendered in connection with investment, reinvestment, automatic withdrawal and other plans for Shares; and (iii) Distributor’s failure to comply with applicable laws and the Rules of FINRA.
The Registrant intends to maintain a standard mutual fund and investment advisory professional and directors and officers liability policy. The policy shall provide coverage to the Registrant, its Trustees and officers and the Adviser. Coverage under the policy will include losses by reason of any act, error, omission, misstatement, misleading statement, neglect or breach of duty.
Item 31. | Business and Other Connections of the Investment Advisers |
(a) | Lyrical Asset Management LP (“Lyrical”), located at 250 West 55th Street, 37th Floor, New York, New York 10022, has been registered as an investment adviser since 2008. Lyrical provides investment advisory services to high net worth individuals, pension and profit sharing plans, corporations and other businesses and a UCITS fund. |
The directors, officers, and partners of Lyrical are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Andrew Wellington – Managing Partner and Chief Investment Officer |
(2) | Jeffrey Keswin – Managing Partner |
(3) | Jeffrey Moses, Chief Compliance Officer |
(4) | Edward Peyton Gage, Chief Financial Officer |
(b) | Wavelength Capital Management, LLC (“Wavelength”), located at 250 West 57th Street, Suite 2032, New York, New York 10107, has been registered as an investment adviser since 2013. |
The directors, officers, and partners of Wavelength are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Andrew G. Dassori – Founding Partner and Chief Investment Officer |
a. | Partner at Den LLC / Den II LLC |
(2) | Mark Landis – Founding Partner |
(c) | Edge Capital Group, LLC (“Edge”), located at 1380 Paces Ferry Road, NW, Suite 1000, Atlanta, Georgia 30327, has been registered as an investment adviser since 2006. |
The directors, officers, and partners of Edge are listed below along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Henry M.T. Jones – Managing Partner |
(2) | Albert Rayle – Partner |
(3) | William Skeean – Partner |
(4) | Barrett Karvis – Chief Operating Officer |
(5) | Mary Johnston – Chief Compliance Officer |
(6) | Dennis Sabo – Partner |
(7) | Elizabeth Mackie - Partner |
(d) | Sun Life Capital Management (U.S.) LLC (formerly Ryan Labs Asset Management, Inc.) (“SLC Management”), located at 500 Fifth Avenue, Suite 2500, New York, New York 10110, has been registered as an investment adviser since 1989. |
The directors, officers, and partners of SLC Management are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Richard Familetti – Board Member, President, and Chief Investment Officer |
(2) | Stephen Preacher – Chairman of the Board |
a. | President of Sun Life Investment Management under Sun Life Financial |
(3) | Thomas Keresztes, Chief Compliance Officer and Chief Operating Officer |
(4) | William C. Adair – Board Member, Head of Sales, Client Service and Strategy |
(5) | Peter Murphy, Chairman of the Board, Head of Institutional Business, SLC Management |
(6) | James Blue, Board Member, Head of Legal, SLC Management |
(e) | Waycross Partners, LLC (“Waycross”) located at 4965 U.S. Highway 42, Suite 2900, Louisville, Kentucky 40202, has been registered as an investment adviser since 2015. |
The directors, officers, and partners of Waycross are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Larry Walker – Member |
a. | Manager at Walker One, LLC |
b. | Member of Boca Properties, LLC |
(2) | John Ferreby – Member |
(3) | Matthew Bevin – Member |
a. | Governor of the Commonwealth of Kentucky |
b. | Owner of Integrity Holdings, Inc. |
c. | President Board Chair of Brittiney’s Wish, Inc. |
d. | Member of Heart and Soul Candies, LLC |
e. | Member of Golden Rule Signs, LLC |
f. | President of Bevin Bros. |
g. | Board Member and Investor in Neuronetric Solutions |
h. | Investor, Munder Capital Management |
(4) | Emily O’Leary, Chief Compliance Officer |
(f) | Marshfield Associates, Inc. (“Marshfield”), located at 21 Dupont Circle NW, Suite 500, Washington, D.C. 20036, has been registered as an investment adviser since 1989. |
The directors, officers, and partners of Marshfield are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Christopher M. Niemczewski – Managing Principal |
(2) | Elise J. Hoffmann – Principal |
(3) | Carolyn Miller – Principal |
(4) | Melissa Vinick – Principal |
(5) | William G. Stott – Principal |
(6) | Chad Goldberg – Principal |
(7) | Kimberly Vinick – Director of Operations |
(8) | Carmen Colt – Chief Compliance Officer |
The above individuals are also all principals and employees of Yogi Advisors, LLC and Bushido Capital Partners LLC.
(g) | Hudson Valley Investment Advisors, Inc. (“Hudson Valley”), located at 117 Grand Street, Suite 201, Goshen, New York 10924, has been registered as investment adviser since 1995. |
The directors, officers, and partners of Hudson Valley are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Gustave Scacco – CEO and Chief Investment Officer |
a. | Chief Operating Officer and Senior Equity Analyst at TigerShark Management, LLC (February 2011 – February 2015) |
(2) | Mark Lazarczyk –Chief Compliance Officer |
(3) | Louis Heimbach –Director |
a. | Chairman, President and CEO of Sterling Forest LLC |
b. | Chairman of the Board of Directors of Orange County Trust Company |
c. | Director at Hudson Valley Economic Development Corporation |
d. | Trustee of Orange County Citizens Foundation |
e. | Chairman of Stewart Airport Commission |
(4) | Michael Gilfeather – Director |
a. | President and CEO of Orange County Trust Company |
(5) | Thomas Guarino – Director |
(6) | Peter Larkin – Director |
(7) | Michael Markhoff – Director |
a. | Partner at Danziger & Markhoff LLP |
(8) | Elizabeth Stradar - Director |
(h) | Stralem & Company Incorporated (“Stralem”), located at 551 Madison Avenue, 10th Floor, New York, New York 10022, has been registered as investment adviser since 1966. |
The directors, officers, and partners of Stralem are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Hirschel B. Abelson – Chairman |
(2) | Adam S. Abelson – Chief Investment Officer |
(3) | Andrea Baumann Lustig – President |
(4) | Joanne Paccione – Chief Compliance Officer |
(i) | Edgemoor Investment Advisors, Inc. (“Edgemoor”), located at 7250 Woodmont Avenue, Suite 315, Bethesda, Maryland 20814, has been registered as an investment adviser since 1999. |
The directors, officers, and partners of Edgemoor are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Thomas P. Meehan – President |
(2) | Paul P. Meehan – Managing Director and Chief Compliance Officer |
(3) | R. Jordan Smyth, Jr. – Managing Director |
(j) | Kempner Capital Management, Inc. (“Kempner”), located at 2201 Market Street, Galveston, 12th Floor, Texas 77550, has been registered as an investment adviser since 1982. |
The directors, officers, and partners of Kempner are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Harris Leon Kempner, Jr. – President |
(2) | Diana Bartula – Vice President, Treasurer, and Chief Compliance Officer |
(3) | Vera, Greene – Vice President and Head Trader |
(4) | Michael S. Gault – Vice President and Portfolio Manager |
(5) | Bridgette Landis – Asst. Vice President and Trader |
(k) | Adler Asset Management, LLC (“Adler”), located at 600 Third Avenue, Suite 26, New York, New York 10016 |
The directors, officers, and partners of Adler are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | David R. Adler – Chief Executive Officer |
(l) | Karner Blue Capital, LLC (“Karner Blue”), located at 2175 Cole Street, Birmingham, MI 48009 |
The directors, officers, and partners of Karner Blue are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Andrew K. Niebler – Managing Member, Executive Vice President, General Counsel and Chief Compliance Officer |
(2) | Vicky L. Benjamin – Managing Member, President and Treasurer |
(3) | Wayne P. Pacelle, Managing Member |
(m) | Q3 Asset Management Corporation (“Q3AM”), located at 7315 Wisconsin Avenue, #400, Bethesda, Maryland 20814 |
The directors, officers, and partners of Q3AM are listed below, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(1) | Bradford Giaimo – President and Chief Compliance Officer |
(2) | Adam Quiring – Vice President |
(n) | Blueprint Fund Management LLC (“Blueprint”), located at 1250 Revolution Mill Drive, Suite 150, Greensboro, NC 27405 |
The directors, officers, and partners of Blueprint, to be added by Post-Effective Amendment, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
(o) | Evolutionary Tree Capital Management LLC (“Evolutionary Tree”), located at 1199 N. FAIRFAX ST., Suite 801, Alexandria, VA 22314 |
The directors, officers, and partners of Blueprint, to be added by Post-Effective Amendment, along with their position(s) within the firm and any other position in the capacity of director, officer, partner, or trustee, in any other business, profession, vocation or employment of a substantial nature that they have engaged at any time during the past two years, if any.
Item 32. | Principal Underwriters |
(a) | The Distributor also acts as the principal underwriter for the following other open-end investment companies: |
(b) |
Name | Position with Distributor | Position with Registrant |
Kevin M. Guerette | President | None |
Stephen L. Preston | Chief Compliance Officer | None |
Douglas K. Jones | Vice President | None |
Melvin Van Cleave | Vice President | None |
The address of the Distributor and each of the above-named persons is 225 Pictoria Drive, Suite 450, Cincinnati, Ohio 45246.
(c) | Inapplicable |
Item 33. | Location of Accounts and Records |
Accounts, books, and other documents required to be maintained by Section 31(a) of the Investment Company Act of 1940 and the Rules promulgated thereunder will be maintained by the Registrant at the principal executive offices of its administrator or investment advisers:
Ultimus Fund Solutions, LLC
225 Pictoria Drive, Suite 450
Cincinnati, Ohio 45246
Adler Asset Management, LLC
600 Third Avenue, Suite 226
New York, New York 10016
Blueprint Fund Management LLC
1250 Revolution Mill Drive, Suite 150
Greensboro, NC 27405Edge
Capital Group, LLC
1380 West Paces Ferry Rd., Suite 1000
Atlanta, Georgia 30327
Edgemoor Investment Advisors, Inc.
7250 Woodmont Avenue, Suite 315
Bethesda, Maryland 20814
Evolutionary Tree Capital Management LLC
1199 N. Fairfax Street, Suite 801
Alexandria, VA 22314
Hudson Valley Investment Advisors, Inc.
117 Grand Street, Suite 201
Goshen, New York 10924
Karner Blue Capital, LLC
7315 Wisconsin Avenue, #400
Bethesda, Maryland 20814
Kempner Capital Management, Inc.
2201 Market Street
Galveston, Texas 77550
Lyrical Asset Management LP
250 West 55th Street, 37th Floor
New York, New York 10022
Marshfield Associates, Inc.
21 Dupont Circle NW, Suite 500
Washington, District of Columbia 20036
Q3 Asset Management Corporation
2175 Cole Street
Birmingham, MI 48009
SLC Management
500 Fifth Avenue, Suite 2520
New York, NY 10110
Stralem & Company Incorporated
551 Madison Avenue, 10th Floor
New York, New York 10022
Wavelength Capital Management, LLC
545 Madison Avenue, 16th Floor
New York, New York 10022
Waycross Partners, LLC
4965 U.S. Highway 42, Suite 2900
Louisville, Kentucky 40202
Certain records, including records relating to the possession of Registrant’s securities, may be maintained at the offices of Registrant’s custodians:
U.S. Bank, N.A.
425 Walnut Street
Cincinnati, Ohio 45202
MUFG Union Bank, N.A.
350 California Street, Suite 2018
San Francisco, California 94104
Pershing, LLC
One Pershing Plaza
Jersey City, New Jersey 07399
Item 34. | Management Services Not Discussed in Parts A or B |
Inapplicable
Item 35. | Undertakings |
Inapplicable
SIGNATURES
Pursuant to the requirements of the Securities Act of 1933 (the “Securities Act”) and the Investment Company Act of 1940, each as amended, the Registrant certifies that the Fund has caused this Post-Effective Amendment (“PEA”) to the Registrant’s Registration Statement on Form N-1A, under Rule 485(b) under the Securities Act, to be signed below on its behalf by the undersigned, thereto duly authorized, in Cincinnati, Ohio on September 11, 2020.
ULTIMUS MANAGERS TRUST | |||
By: | /s/ David R. Carson | ||
David R. Carson | |||
President |
Pursuant to the requirements of the Securities Act, this PEA has been signed below by the following persons in the capacities and on the dates indicated.
Signature | Title | Date | ||
/s/ Robert G. Dorsey | Trustee | September 11, 2020 | ||
Robert G. Dorsey | ||||
* | Trustee | September 11, 2020 | ||
David M. Deptula | ||||
* | Trustee | September 11, 2020 | ||
Janine L. Cohen | ||||
* | Trustee | September 11, 2020 | ||
Jacqueline A. Williams | ||||
* | Trustee | September 11, 2020 | ||
Clifford N. Schireson | ||||
* | Trustee | September 11, 2020 | ||
Robert E. Morrison | ||||
/s/ Jennifer L. Leamer | Treasurer/Controller/Principal Financial Officer | September 11, 2020 | ||
Jennifer L. Leamer | ||||
/s/ Todd Heim | Vice President | September 11, 2020 | ||
Todd Heim | ||||
/s/ Matthew J. Beck | Attorney-in-Fact* | September 11, 2020 | ||
Matthew J. Beck |
EXHIBITS
FIRST AMENDMENT TO THE INVESTMENT ADVISORY AGREEMENT
This First Amendment to the Investment Advisory Agreement (the “Amendment”) is effective as of January 1, 2020 and is made by and between Ultimus Managers Trust, an Ohio business trust (the “Trust”) and Sun Life Capital Management (U.S.) LLC, formerly Ryan Labs Asset Management Inc., a Delaware corporation (the “Adviser”) on behalf of each series of the Trust set forth on Schedule A to the Investment Advisory Agreement, dated March 31, 2015 between the Trust and the Adviser (the “Agreement”).
WHEREAS, as part of a rebranding and corporate restructuring effort by its parent company, Ryan Labs Asset Management Inc. was merged with and into its affiliate, Sun Life Capital Management (U.S.) LLC effective January 1, 2020;
WHEREAS, the Adviser has represented to the Trust that the merger did not result in an assignment under the Investment Company Act of 1940, as amended;
WHEREAS, as a result of the merger, the Adviser is now named Sun Life Capital Management (U.S.) LLC; and
WHEREAS, the Adviser and the Trust wish to amend the Agreement to reflect the Adviser’s new name.
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the Adviser and the Trust do hereby amend the Agreement to reflect the Adviser’s name as Sun Life Capital Management (U.S.) LLC
Except as hereby amended, the Agreement shall remain in full force and effect.
This Amendment may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, each party hereto has caused this Amendment to be executed by its duly authorized officer as of the date and year first above written.
ULTIMUS MANAGERS TRUST, on behalf of the Fund(s) listed on Schedule A to the Investment Advisory Agreement | SUN LIFE CAPITAL MANAGEMENT (U.S.) LLC | ||||
By: | /s/ David R. Carson | By: | /s/ James S. Familetti | ||
Name: | David R. Carson | Name: | James S. Familetti | ||
Title: | President | Title: | CIO U.S. Total Returns | ||
By: | /s/ Thomas Keresztes | ||||
Name: | Thomas Keresztes | ||||
Title: | Managing Director |
FIRST AMENDMENT TO THE INVESTMENT ADVISORY AGREEMENT
This First Amendment to the Investment Advisory Agreement (the “Amendment”) is effective as of January 1, 2020 and is made by and between Ultimus Managers Trust, an Ohio business trust (the “Trust”) and Sun Life Capital Management (U.S.) LLC, formerly Ryan Labs Asset Management Inc., a Delaware corporation (the “Adviser”) on behalf of each series of the Trust set forth on Schedule A to the Investment Advisory Agreement, dated November 13, 2015 between the Trust and the Adviser (the “Agreement”).
WHEREAS, as part of a rebranding and corporate restructuring effort by its parent company, Ryan Labs Asset Management Inc. was merged with and into its affiliate, Sun Life Capital Management (U.S.) LLC effective January 1, 2020;
WHEREAS, the Adviser has represented to the Trust that the merger did not result in an assignment under the Investment Company Act of 1940, as amended;
WHEREAS, as a result of the merger, the Adviser is now named Sun Life Capital Management (U.S.) LLC; and
WHEREAS, the Adviser and the Trust wish to amend the Agreement to reflect the Adviser’s new name.
NOW, THEREFORE, for good and valuable consideration, the receipt of which is hereby acknowledged, the Adviser and the Trust do hereby amend the Agreement to reflect the Adviser’s name as Sun Life Capital Management (U.S.) LLC
Except as hereby amended, the Agreement shall remain in full force and effect.
This Amendment may be executed in two or more counterparts, each of which shall be deemed an original, but all of which together shall constitute one and the same instrument.
IN WITNESS WHEREOF, each party hereto has caused this Amendment to be executed by its duly authorized officer as of the date and year first above written.
ULTIMUS MANAGERS TRUST, on behalf of the Fund(s) listed on Schedule A to the Investment Advisory Agreement | SUN LIFE CAPITAL MANAGEMENT (U.S.) LLC | ||||
By: | /s/ David R. Carson | By: | /s/ James S. Familetti | ||
Name: | David R. Carson | Name: | James S. Familetti | ||
Title: | President | Title: | CIO U.S. Total Returns | ||
By: | /s/ Thomas Keresztes | ||||
Name: | Thomas Keresztes | ||||
Title: | Chief Operating Officer |
INVESTMENT ADVISORY AGREEMENT
This Investment Advisory Agreement (the “Agreement”) is made and entered into effective as of September 8, 2020, by and between Ultimus Managers Trust, an Ohio business trust (the “Trust”) on behalf of each series of the Trust set forth on Schedule A attached hereto (individually the “Fund” and collectively the “Funds”), a series of shares of the Trust, and Evolutionary Tree Capital Management LLC, a Delaware limited liability company (the “Adviser”).
WHEREAS, the Trust is registered under the Investment Company Act of 1940, as amended (the “1940 Act”), as an open-end management investment company, and offers for sale distinct series of shares of beneficial interest, each corresponding to a distinct portfolio, including, the Fund; and
WHEREAS, the Trust desires to avail itself of the services, information, advice, assistance and facilities of an investment adviser on behalf of the Fund, and to have that investment adviser provide or perform for the Fund various research, statistical and investment services; and
WHEREAS, the Adviser is registered as an investment adviser under the Investment Advisers Act of 1940 (“Advisers Act”), and engages in the business of asset management and is willing to furnish such services to the Fund on the terms and conditions hereinafter set forth;
NOW, THEREFORE, the Trust and the Adviser hereby agree as follows:
1. Employment of the Adviser. The Trust hereby employs the Adviser to invest and reinvest the assets of the Fund in the manner set forth in Section 2 of this Agreement subject to the direction of the Board of Trustees of the Trust (“Trustees”) and the officers of the Trust, for the period, in the manner, and on the terms set forth hereinafter. The Adviser hereby accepts such employment and agrees during such period to render the services and to assume the obligations herein set forth. The Adviser shall for all purposes herein be deemed to be an independent contractor and shall, except as expressly provided or authorized (whether herein or otherwise), have no authority to act for or represent the Trust in any way or otherwise be deemed an agent of the Trust.
2. Obligations of Investment Adviser
(a) Services. The Adviser agrees to perform the following services (the “Services”) for the Trust:
(1) manage the investment and reinvestment of the assets of the Fund;
(2) continuously review, supervise, and administer the investment program of the Fund;
(3) determine, in its discretion, the securities to be purchased, retained or sold (and implement those decisions) with respect to the Fund;
(4) provide the Trust and the Fund with records concerning the Adviser’s activities under this Agreement which the Trust and the Fund are required to maintain;
(5) render regular reports to the Trust’s Trustees and officers concerning the Adviser’s discharge of the foregoing responsibilities; and
(6) perform such other services as agreed by the Adviser and the Trust from time to time.
The Adviser shall discharge the foregoing responsibilities subject to the control of the Trustees and officers of the Trust and in compliance with (i) such policies as the Trustees may from time to time establish; (ii) the Fund’s objectives, policies, and limitations as set forth in its prospectus (“Prospectus”) and statement of additional information (“Statement of Additional Information”), as the same may be amended from time to time; and (iii) with all applicable laws and regulations. All Services to be furnished by the Adviser under this Agreement may be furnished through the medium of any directors, officers or employees of the Adviser or through such other parties as the Adviser may determine from time to time.
(b) Expenses and Personnel. The Adviser agrees, at its own expense or at the expense of one or more of its affiliates, to render the Services and to provide the office space, furnishings, equipment and personnel as may be reasonably required in the judgment of the Trustees and officers of the Trust to perform the Services on the terms and for the compensation provided herein. The Adviser shall authorize and permit any of its officers, directors and employees, who may be elected as Trustees or officers of the Trust, to serve in the capacities in which they are elected. Except to the extent expressly assumed by the Adviser herein and except to the extent required by law to be paid by the Adviser, the Trust shall pay all costs and expenses in connection with its operation.
(c) Books and Records. All books and records prepared and maintained by the Adviser for the Trust and the Fund under this Agreement shall be the property of the Trust and the Fund and, upon request therefor, the Adviser shall surrender to the Trust and the Fund such of the books and records so requested.
3. Fund Transactions. The Adviser is authorized to select the brokers or dealers that will execute the purchases and sales of portfolio securities for the Fund. With respect to brokerage selection, the Adviser shall seek to obtain the best overall execution for Fund transactions, which is a combination of price, quality of execution and other factors. The Adviser may, in its discretion, purchase and sell portfolio securities from and to brokers and dealers who provide the Adviser with brokerage, research, analysis, advice and similar services, and the Adviser may pay to these brokers and dealers, in return for such services, a higher commission or spread than may be charged by other brokers and dealers, provided that the Adviser determines in good faith that such commission is reasonable in terms either of that particular transaction or of the overall responsibility of the Adviser to the Fund and its other clients and that the total commission paid by the Fund will be reasonable in relation to the benefits to the Fund and its other clients over the long-term. The Adviser will promptly communicate to the Trustees and the officers of the Trust such information relating to portfolio transactions as they may reasonably request.
4. Compensation of the Adviser. As compensation for the services that the Adviser is to provide or cause to be provided pursuant to Paragraph 2, the Fund shall pay to the Adviser an annual fee, computed and accrued daily and paid in arrears monthly, at the rate set forth on Schedule A, which shall be a percentage of the average daily net assets of the Fund (computed in the manner set forth in the Fund’s most recent Prospectus and Statement of Additional Information) determined as of the close of business on each business day throughout the month. If the Adviser shall so request in writing, with the approval of the Trustees, some or all of such fee shall be paid directly to a sub-adviser. The fee for any partial month under this Agreement shall be calculated on a proportionate basis.
2
5. Status of Investment Adviser. The services of the Adviser to the Trust and the Fund are not to be deemed exclusive, and the Adviser shall be free to render similar services to others so long as its Services to the Trust and the Fund are not impaired thereby. The Adviser shall be deemed to be an independent contractor and shall, unless otherwise expressly provided or authorized, have no authority to act for or represent the Trust or the Fund in any way or otherwise be deemed an agent of the Trust or the Fund. Nothing in this Agreement shall limit or restrict the right of any director, officer or employee of the Adviser, who may also be a trustee, officer or employee of the Trust, to engage in any other business or to devote his or her time and attention in part to the management or other aspects of any other business, whether of a similar nature or a dissimilar nature.
6. Permissible Interests. Trustees, agents, and stockholders of the Trust are or may be interested in the Adviser (or any successor thereof) as directors, partners, officers, or stockholders, or otherwise; and directors, partners, officers, agents, and stockholders of the Adviser are or may be interested in the Trust as Trustees, stockholders or otherwise; and the Adviser (or any successor) is or may be interested in the Trust as a stockholder or otherwise.
7. Limits of Liability; Indemnification. The Adviser assumes no responsibility under this Agreement other than to render the Services called for hereunder. The Adviser shall not be liable for any error of judgment or for any loss suffered by the Trust or the Fund in connection with the matters to which this Agreement relates, except a loss resulting from a breach of fiduciary duty with respect to receipt of compensation for services (in which case any award of damages shall be limited to the period and the amount set forth in Section 36(b)(3) of the Act) or a loss resulting from willful misfeasance, bad faith, gross negligence, or reckless disregard on its part in the performance of, or from reckless disregard by it of its obligations and duties under, this Agreement. It is agreed that the Adviser shall have no responsibility or liability for the accuracy or completeness of the Trust’s registration statement under the Act or the Securities Act of 1933, as amended (“1933 Act”), except for information supplied by the Adviser for inclusion therein. The Trust agrees to indemnify the Adviser to the full extent permitted by the Trust’s Declaration of Trust, a copy of which is on file with the Secretary of the State of Ohio. Notice is hereby given that this instrument is executed on behalf of the Trustees and not individually and that the obligations of this instrument are not binding upon any of the Trustees, officers or shareholders individually but are binding only upon the assets and property of the Trust (or if the matter relates only to a particular Fund, that Fund), and the Adviser shall look only to the assets of the Trust, or the particular Fund, for the satisfaction of such obligations or any liability arising in connection therewith, and no other series of the Trust shall incur any liability or obligation in connection therewith.
8. Term. This Agreement shall remain in effect for an initial term of two years from the date hereof, and from year to year thereafter provided such continuance is approved at least annually by the vote of a majority of the trustees of the Trust who are not “interested persons” (as defined in the 1940 Act) of the Trust, which vote must be cast in person at a meeting called for the purpose of voting on such approval; provided, however, that:
(a) the Trust may, at any time and without the payment of any penalty, terminate this Agreement upon 60 days written notice of a decision to terminate this Agreement by (i) the Trustees; or (ii) the vote of a majority of the outstanding voting securities of the Fund;
3
(b) the Agreement shall immediately terminate in the event of its assignment (within the meaning of the Act and the Rules thereunder);
(c) the Adviser may, at any time and without the payment of any penalty, terminate this Agreement upon 60 days written notice to the Trust and the Fund; and
(d) the terms of paragraph 7 of this Agreement shall survive the termination of this Agreement.
9. Amendments. No provision of this Agreement may be changed, waived, discharged or terminated orally, but only by an instrument in writing signed by the party against which enforcement of the change, waiver, discharge or termination is sought, and no amendment of this Agreement shall be effective until approved by vote of the holders of a majority of the Fund’s outstanding voting securities.
10. Applicable Law. This Agreement shall be construed in accordance with, and governed by, the substantive laws of the State of Ohio without regard to the principles of the conflict of laws or the choice of laws.
11. Representations and Warranties
(a) Representations and Warranties of the Adviser. The Adviser hereby represents and warrants to the Trust as follows: (i) the Adviser is a limited liability corporation duly organized, validly existing, and in good standing under the laws of the State of Delaware and is fully authorized to enter into this Agreement and carry out its duties and obligations hereunder; and (ii) the Adviser is registered as an investment adviser with the Securities and Exchange Commission (“SEC”) under the Advisers Act, and shall maintain such registration in effect at all times during the term of this Agreement.
(b) Representations and Warranties of the Trust. The Trust hereby represents and warrants to the Adviser as follows: (i) the Trust has been duly organized as a business trust under the laws of the State of Ohio and is authorized to enter into this Agreement and carry out its terms; (ii) the Trust is registered as an investment company with the SEC under the Act; (iii) shares of the Fund are registered for offer and sale to the public under the 1933 Act; and (iv) such registrations will be kept in effect during the term of this Agreement.
12. Structure of Agreement. The Trust is entering into this Agreement solely on behalf of the Fund or Funds named herein individually and not jointly. Notwithstanding any to the contrary in this Agreement, no breach of any term of this Agreement shall create a right or obligation with respect to any series of the Trust other than the Fund; (b) under no circumstances shall the Adviser have the right to set off claims relating to the Fund by applying property of any other series of the Trust; and (c) the business and contractual relationships created by this Agreement, consideration for entering into this Agreement, and the consequences of such relationship and consideration relate solely to the Trust and the Fund.
4
13. Compliance Procedures. The Adviser will, in accordance with Rule 206(4)-7 of the Advisers Act, adopt and implement written policies and procedures reasonably designed to prevent violations of the Advisers Act and will provide the Trust with copies of such written policies and procedures upon request.
14. Severability. If any provision of this Agreement shall be held or made invalid by a court decision, statute, rule or otherwise, the remainder of this Agreement shall not be affected thereby and, to this extent, the provisions of this Agreement shall be deemed to be severable.
15. Notice. Notices of any kind to be given to the Trust hereunder by the Adviser shall be in writing and shall be duly given if mailed or delivered to the Ultimus Managers Trust at 225 Pictoria Drive, Suite 450, Cincinnati, Ohio 45246, Attention: Director of Fund Administration, or to such other address or to such individual as shall be so specified by the Trust to the Adviser. Notices of any kind to be given to the Adviser hereunder by the Trust shall be in writing and shall be duly given if mailed or delivered to Evolutionary Tree Capital Management LLC at 1199 N. Fairfax Street, Suite 801, Alexandria, VA 22314, Attention: Thomas Ricketts, or at such other address or to such individual as shall be so specified by the Adviser to the Trust. Notices shall be deemed received when delivered in person or within four days after being deposited in the United States mail, postage prepaid, registered or certified mail, return receipt requested or upon receipt of proof of delivery when sent by overnight mail or overnight courier, addressed as stated above.
16. Trade Name and Service Marks. The Trust and Fund acknowledge that the Adviser uses and claims rights in the“Evolutionary Tree” trade name and word and logo service marks. The Adviser hereby grants permission to the Trust and the Fund to use the “Evolutionary Tree” trade name and service marks in connection with the subject matter of this Agreement so long as neither party has terminated this Agreement. The parties agree that the use of the “Evolutionary Tree” trade name and service marks in connection with the Adviser’s services hereunder will inure to the benefit of the Adviser.
In Witness Whereof, the parties hereto have caused this Agreement to be executed as of the day and the year first written above.
Ultimus Managers Trust, on behalf of the Fund listed on Schedule A | Evolutionary Tree Capital Management LLC | ||||
By: | /s/ David R. Carson | By: | /s/ Thomas Ricketts | ||
Name: | David R. Carson | Name: | Thomas Ricketts | ||
Title: | President | Title: | President |
5
SCHEDULE A
TO
INVESTMENT ADVISORY AGREEMENT
BETWEEN
ULTIMUS MANAGERS TRUST
AND
EVOLUTIONARY TREE CAPITAL MANAGEMENT LLC
Name of Fund | Fee* | |
Evolutionary Tree Innovators Fund | 0.80% |
* | As a percent of average daily net assets. Note, however, that the Adviser shall have the right, but not the obligation, to voluntarily waive any portion of the advisory fee from time to time. |
6
ULTIMUS MANAGERS TRUST
SEVENTEENTH AMENDMENT TO THE
CUSTODY AGREEMENT
THIS SEVENTEENTH AMENDMENT dated as of the 3rd December, 2019 to the Custody Agreement, dated as of June 5, 2012, as amended August 20, 2012, August 21, 2012, December 31, 2012, May 28, 2013, September 11, 2013, May 15, 2014, August 26, 2014, November 11, 2014, March 24, 2015, April 6, 2015, July 9, 2015, August 26, 2015, December 16, 2015, July 28, 2016, January 23, 2017 and May 24, 2017 (the “Custody Agreement”), is entered into by and between ULTIMUS MANAGERS TRUST, an Ohio business trust, (the “Trust”) and U.S. BANK, N.A., a national banking association (the “Custodian”).
RECITALS
WHEREAS, the parties have entered into the Custody Agreement; and
WHEREAS, the parties desire to amend the Agreement to add the following funds as a series of the Trust:
Q3 All-Weather Sector Rotation Fund,
Q3 All-Weather Tactical Fund;
and
WHEREAS, Article XV, Section 15.02 of the Custody Agreement allows for its amendment by a written instrument executed by both parties.
NOW, THEREFORE, the parties agree as follows:
Exhibit Q is hereby added to the Custody Agreement and attached hereto.
Except to the extent amended hereby, the Custody Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Seventeenth Amendment to be executed by a duly authorized officer on one or more counterparts as of the date and year first written above.
ULTIMUS MANAGERS TRUST | U.S. BANK NATIONAL ASSOCIATION | ||||
By: | /s/ David R. Carson | By: | /s/ Anita Zagrodnik | ||
Name: | David R. Carson | Name: | Anita Zagrodnik | ||
Title: | President | Title: | Senior Vice President |
1
ULTIMUS MANAGERS TRUST
EIGHTEENTH AMENDMENT TO THE
CUSTODY AGREEMENT
THIS EIGHTEENTH AMENDMENT dated as of the 29th day of January 2020 to the Custody Agreement, dated as of June 5, 2012, as amended August 20, 2012, August 21, 2012, December 31, 2012, May 28, 2013, September 11, 2013, May 15, 2014, August 26, 2014, November 11, 2014, March 24, 2015, April 6, 2015, July 9, 2015, August 26, 2015, December 16, 2015, July 28, 2016, January 23, 2017, May 24, 2017 and 3rd December, 2019 (the “Custody Agreement”), is entered into by and between ULTIMUS MANAGERS TRUST, an Ohio business trust, (the “Trust”) and U.S. BANK, N.A., a national banking association (the “Custodian”).
RECITALS
WHEREAS, the parties have entered into the Custody Agreement; and
WHEREAS, the parties desire to amend the Agreement to update the funds on Exhibit F; and
WHEREAS, Article XV, Section 15.02 of the Custody Agreement allows for its amendment by a written instrument executed by both parties.
NOW, THEREFORE, the parties agree as follows:
1. | Lyrical International Value Equity Fund will be added to Amended Exhibit F attached hereto. |
2. | Lyrical Liquid Hedge Fund will be removed from Amended Exhibit F attached hereto. |
Except to the extent amended hereby, the Custody Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, the parties hereto have caused this Eighteenth Amendment to be executed by a duly authorized officer on one or more counterparts as of the date and year first written above.
ULTIMUS MANAGERS TRUST | U.S. BANK NATIONAL ASSOCIATION | ||||
By: | /s/ David R. Carson | By: | /s/ Anita Zagrodnik | ||
Name: | David R. Carson | Name: | Anita Zagrodnik | ||
Title: | President | Title: | Senior Vice President |
1
SECOND AMENDED AND RESTATED EXPENSE LIMITATION AGREEMENT
FOR ULTIMUS MANAGERS TRUST
THIS SECOND AMENDED AND RESTATED EXPENSE LIMITATION AGREEMENT (the “Agreement”), dated as of January 1, 2020, is made and entered into by and between the Ultimus Managers Trust, an Ohio business trust (the “Trust”), on behalf of each series of the Trust set forth on Schedule A attached hereto (each a “Fund” and collectively, the “Funds”), and Sun Life Capital Management (U.S.) LLC, formerly Ryan Labs Asset Management Inc. (the “Adviser”).
WHEREAS, the Trust is registered under the Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Adviser has been appointed the investment adviser of each Fund pursuant to an Investment Advisory Agreement between the Trust, on behalf of each Fund, and the Adviser (the “Advisory Agreement”); and
WHEREAS, the Trust and the Adviser entered into that certain Expense Limitation Agreement (the “Original Expense Limitation Agreement”) dated January 24, 2017, under which the Adviser agreed to limit the expenses of each Fund in order to help maintain each Fund’s expense ratio within a certain operating expense limit; and
WHEREAS, the Trust and the Adviser caused the Original Expense Limitation Agreement to be amended and restated in its entirety pursuant to an Amended and Restated Limitation Agreement (the “Amended and Restated Expense Limitation Agreement”), dated February 1, 2019; and
WHEREAS, the Trust and the Adviser wish to amend and restate the Amended and Restated Expense Limitation Agreement to update the name of the adviser and extend the term of the agreement; and
WHEREAS, each Fund may, from time to time, invest in affiliated or unaffiliated money market funds, other investment companies such as exchange-traded funds (“ETFs”), such underlying investments collectively referred to herein as “Acquired Funds”;
NOW, THEREFORE, the Trust and the Adviser hereby agree as follows:
1. For each Fund, the Adviser agrees, subject to Section 2 hereof, to reduce the fees payable to it under the Advisory Agreement (but not below zero) and/or reimburse other expenses of each Fund, through the applicable termination date set forth on Schedule A, to the extent necessary to limit the Total Annual Operating Expenses of each class of shares of the Fund (exclusive of brokerage costs; taxes; interest; borrowing costs such as interest and dividend expenses on securities sold short; costs to organize the Fund; Acquired Fund fees and expenses; and extraordinary expenses such as litigation and merger or reorganization costs; and other expenses not incurred in the ordinary course of such Fund’s business) to the amount of the “Maximum Operating Expense Limit” applicable to each Fund and each class of shares thereof as set forth on the attached Schedule A.
2. The applicable Fund agrees to pay to the Adviser the amount of fees (including any amounts foregone through limitation or reimbursed pursuant to Section 1 hereof) that, but for Section 1 hereof, would have been payable by the applicable Fund to the Adviser pursuant to the Advisory Agreement or which have been reimbursed in accordance with Section 1 hereof (the “Deferred Fees”), subject to the limitations provided in this Section 2. Such repayment shall be made monthly, but only if the operating expenses of the applicable Fund and each class of shares of the Fund (exclusive of brokerage costs; taxes; interest; borrowing costs such as interest and dividend expenses on securities sold short; costs to organize the Fund; Acquired Fund fees and expenses; and extraordinary expenses such as litigation and merger or reorganization costs; and other expenses not incurred in the ordinary course of such Fund’s business) without regard to such repayment, are at an annual rate (as a percentage of the average daily net assets of the applicable Fund) that is equal to or less than the “Maximum Operating Expense Limit” of the respective class of shares of the applicable Fund, as set forth on Schedule A. Furthermore, the amount of Deferred Fees paid by the applicable Fund in any month shall be limited so that the sum of (a) the amount of such payment and (b) the other operating expenses of the Fund (exclusive of brokerage costs; taxes; interest; borrowing costs such as interest and dividend expenses on securities sold short; costs to organize the Fund; Acquired Fund fees and expenses; and extraordinary expenses such as litigation and merger or reorganization costs; and other expenses not incurred in the ordinary course of such Fund’s business) do not exceed (x) the “Maximum Operating Expense Limit” for the respective class of shares of the applicable Fund then in effect and (y) the “Maximum Operating Expense Limit” for the respective class of shares of the applicable Fund in effect at the time the expenses to be repaid were incurred.
Deferred Fees are subject to repayment by the Fund for a period of 36 months after the end of the fiscal month in which the Deferred Fees were incurred. Notwithstanding anything to the contrary in this Agreement, in no event will one Fund be obligated to pay any Deferred Fees with respect to any other series of the Trust.
3. This Agreement with respect to each Fund shall continue in effect until the applicable termination date set forth on Schedule A and annually thereafter provided each such continuance is specifically approved by a majority of the Trustees of the Trust who (i) are not “interested persons” of the Trust or any other party to this Agreement, as defined in the 1940 Act, and (ii) have no direct or indirect financial interest in the operation of this Agreement (“Non-Interested Trustees”). Nevertheless, this Agreement may be terminated by either party hereto, without payment of any penalty, upon written notice at least ninety (90) days prior to the end of the then-current term of the Agreement to the other party at its principal place of business; provided that, in the case of termination by the Trust, such action shall be authorized by resolution of a majority of the Non-Interested Trustees of the Trust or by a vote of a majority of the outstanding voting securities of the Fund. Any termination pursuant to this Section 3 shall become effective, unless otherwise specifically agreed upon, on the last day of the then-current term of the Agreement. This Agreement will terminate automatically as to a Fund if the Advisory Agreement with respect to that Fund is terminated. Upon the termination of this Agreement for any reason, the Adviser acknowledges and agrees that (i) it remains liable for all fee reductions and reimbursement obligations pursuant to Section 1 hereof that accrued prior to the termination of this Agreement and (ii) the obligations under Section 2 hereof shall cease and terminate as to all Funds if the entire Agreement is terminated, and if the entire Agreement is not terminated, as to each Fund with respect to which the Agreement is terminated.
4. The captions in this Agreement are included for convenience of reference only and in no other way define or delineate any of the provisions hereof or otherwise affect their construction or effect.
5. This agreement may be modified only at the request of either party and with the approval of the Board of Trustees of the Trust (the “Board”).
Nothing herein contained shall be deemed to require the Trust or a Fund to take any action contrary to the Trust’s Declaration of Trust or By-Laws, or any applicable statutory or regulatory requirement to which it is subject or by which it is bound, or to relieve or deprive the Trust’s Board of its responsibility for and control of the conduct of the affairs of the Trust or the Fund.
Any question of interpretation of any term or provision of this Agreement, including but not limited to the investment advisory fee, the computations of net asset values, and the allocation of expenses, having a counterpart in or otherwise derived from the terms and provisions of the Advisory Agreement or the 1940 Act, shall have the same meaning as and be resolved by reference to such Advisory Agreement for the Funds or the 1940 Act.
Notice is hereby given that this Agreement is executed by the Trust on behalf of each Fund by an officer of the Trust as an officer and not individually and that the obligations of or arising out of this Agreement are not binding upon any of the Trustees, officers, or shareholders individually but are binding only upon the assets and property belonging to the applicable Fund.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written.
ULTIMUS MANAGERS TRUST | sun life capital management (u.s.) LLC | ||||
By: | /s/ David R. Carson | By: | /s/Richard S. Familetti | ||
Name: | David R. Carson | Name: | Richard S. Familetti | ||
Title: | President | Title: | CIO U.S. Total Returns | ||
By: | /s/ Thomas Keresztes | ||||
Name: | Thomas Keresztes | ||||
Title: | Managing Director |
SCHEDULE A
to
SECOND AMENDED AND RESTATED EXPENSE LIMITATION AGREEMENT
Dated January 1, 2020
Between
FOR ULTIMUS MANAGERS TRUST
And
SUN LIFE CAPITAL MANAGEMENT (U.S.) LLC
OPERATING EXPENSE LIMITS
Fund Name |
Maximum Operating Expense Limit* |
Termination Date |
Ryan Labs Core Bond Fund | 0.40% | March 31, 2021 |
Ryan Labs Long Credit Fund | 0.50% | March 31, 2021 |
* | Expressed as a percentage of a Fund’s average daily net assets. This amount is exclusive of brokerage costs; taxes; interest; borrowing costs such as interest and dividend expenses on securities sold short; costs to organize the Fund; Acquired Fund fees and expenses; and extraordinary expenses such as litigation and merger or reorganization costs; and other expenses not incurred in the ordinary course of such Fund’s business. |
EXPENSE LIMITATION AGREEMENT
FOR ULTIMUS MANAGERS TRUST
THIS EXPENSE LIMITATION AGREEMENT (the “Agreement”), dated as of September 8, 2020, is made and entered into by and between the ULTIMUS MANAGERS TRUST, an Ohio business trust (the “Trust”), on behalf of each series of the Trust set forth on Schedule A attached hereto (each a “Fund”), and EVOLUTIONARY TREE CAPITAL MANAGEMENT LLC, a Delaware limited liability company (the “Adviser”).
WHEREAS, the Trust is registered under the Investment Company Act of 1940, as amended (the “1940 Act”); and
WHEREAS, the Adviser has been appointed the investment adviser of the Fund pursuant to an Investment Advisory Agreement between the Trust, on behalf of the Fund, and the Adviser (the “Advisory Agreement”); and
WHEREAS, the Trust and the Adviser desire to enter into the arrangements described herein relating to certain expenses of the Fund in order to help maintain the Fund’s expense ratio within a certain operating expense limit; and
WHEREAS, the Fund may, from time to time, invest in affiliated or unaffiliated money market funds or other investment companies such as exchange-traded funds (“ETFs”), such underlying investments collectively referred to herein as “Acquired Funds”;
NOW, THEREFORE, the Trust and the Adviser hereby agree as follows:
1. The Adviser agrees, subject to Section 2 hereof, to reduce the fees payable to it under the Advisory Agreement (but not below zero) and/or reimburse other expenses of each Fund, through the applicable termination date set forth on Schedule A, to the extent necessary to limit the total operating expenses of each class of shares of the Fund (exclusive of brokerage costs, taxes, interest, borrowing costs such as interest and dividend expenses on securities sold short, costs to organize the Fund, Acquired Fund fees and expenses, and extraordinary expenses such as litigation and merger or reorganization costs and other expenses not incurred in the ordinary course of such Fund’s business) to the amount of the “Maximum Operating Expense Limit” applicable to the Fund and each class of shares thereof as set forth on the attached Schedule A.
2. The Fund agrees to pay to the Adviser the amount of fees (including any amounts foregone through limitation or reimbursed pursuant to Section 1 hereof) that, but for Section 1 hereof, would have been payable by the Fund to the Adviser pursuant to the Advisory Agreement or which have been reimbursed in accordance with Section 1 hereof (the “Deferred Fees”), subject to the limitations provided in this Section 2. Such repayment shall be made monthly, but only if the operating expenses of the Fund (exclusive of brokerage costs, taxes, interest, borrowing costs such as interest and dividend expenses on securities sold short, costs to organize the Fund, Acquired Fund fees and expenses, and extraordinary expenses such as litigation and merger or reorganization costs and other expenses not incurred in the ordinary course of such Fund’s business) without regard to such repayment, are at an annual rate (as a percentage of the average daily net assets of the Fund) that is equal to or less than the “Maximum Operating Expense Limit” of the respective class of shares of the Fund, as set forth on Schedule A. Furthermore, the amount of Deferred Fees paid by the Fund in any month shall be limited so that the sum of (a) the amount of such payment and (b) the other operating expenses of the Fund (exclusive of brokerage costs, taxes, interest, borrowing costs such as interest and dividend expenses on securities sold short, costs to organize the Fund Acquired Fund fees and expenses, and extraordinary expenses such as litigation and merger or reorganization costs and other expenses not incurred in the ordinary course of such Fund’s business) do not exceed (x) the “Maximum Operating Expense Limit” for the respective class of shares of the Fund then in effect and (y) the Maximum Operating Expense Limit for the respective class of shares of the Fund in effect at the time the expenses to be repaid were incurred.
Deferred Fees are subject to repayment by the Fund for a period of 36 months after the end of the fiscal month in which the Deferred Fees were incurred. Notwithstanding anything to the contrary in this Agreement, in no event will one Fund be obligated to pay any Deferred Fees with respect to any other series of the Trust.
3. This Agreement with respect to the Fund shall continue in effect until the applicable termination date set forth on Schedule A and annually thereafter provided each such continuance is specifically approved by a majority of the Trustees of the Trust who (i) are not “interested persons” of the Trust or any other party to this Agreement, as defined in the 1940 Act, and (ii) have no direct or indirect financial interest in the operation of this Agreement (“Non-Interested Trustees”). Nevertheless, this Agreement may be terminated by either party hereto, without payment of any penalty, upon written notice at least ninety (90) days prior to the end of the then-current term of the Agreement to the other party at its principal place of business; provided that, in the case of termination by the Trust, such action shall be authorized by resolution of a majority of the Non-Interested Trustees of the Trust or by a vote of a majority of the outstanding voting securities of the Fund. Any termination pursuant to this Section 3 shall become effective, unless otherwise specifically agreed upon, on the last day of the then-current term of the Agreement. This Agreement will terminate automatically as to the Fund if the Advisory Agreement with respect to that Fund is terminated. Upon the termination of the Agreement for any reason, the Adviser acknowledges and agrees that (i) it remains liable for all fee reductions and reimbursement obligations pursuant to Section 1 hereof that accrued prior to the termination of this Agreement and (ii) the obligations under Section 2 hereof shall cease and terminate as to the Fund if the entire Agreement is terminated, and if the entire Agreement is not terminated, as to each Fund with respect to which the Agreement is terminated.
4. The captions in this Agreement are included for convenience of reference only and in no other way define or delineate any of the provisions hereof or otherwise affect their construction or effect.
5. This agreement may be modified only at the request of either party and with the approval of the Board of Trustees (the “Board”).
Nothing herein contained shall be deemed to require the Trust or the Fund to take any action contrary to the Trust’s Declaration of Trust or By-Laws, or any applicable statutory or regulatory requirement to which it is subject or by which it is bound, or to relieve or deprive the Trust’s Board of its responsibility for and control of the conduct of the affairs of the Trust or the Fund.
2
Any question of interpretation of any term or provision of this Agreement, including but not limited to the investment advisory fee, the computations of net asset values, and the allocation of expenses, having a counterpart in or otherwise derived from the terms and provisions of the Advisory Agreement or the 1940 Act, shall have the same meaning as and be resolved by reference to such Advisory Agreement for the Fund or the 1940 Act.
Notice is hereby given that this Agreement is executed by the Trust on behalf of the Fund by an officer of the Trust as an officer and not individually and that the obligations of or arising out of this Agreement are not binding upon any of the Trustees, officers or shareholders individually but are binding only upon the assets and property belonging to the Fund.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the date first above written.
ULTIMUS MANAGERS TRUST | EVOLUTIONARY TREE CAPITAL MANAGEMENT LLC | ||||
By: | /s/ David R. Carson | By: | /s/ Thomas Ricketts | ||
Name: | David R. Carson | Name: | Thomas Ricketts | ||
Title: | President | Title: | President |
3
SCHEDULE A
to
EXPENSE LIMITATION AGREEMENT
DATED SEPTEMBER 8, 2020
FOR ULTIMUS MANAGERS TRUST
OPERATING EXPENSE LIMITS
Fund Name |
Maximum Operating Expense Limit* |
Termination Date |
Evolutionary Tree Innovators Fund | 0.97% | October 31, 2023 |
* | Expressed as a percentage of a Fund’s average daily net assets. This amount is exclusive of brokerage costs, taxes, interest, borrowing costs such as interest and dividend expenses on securities sold short, costs to organize the Fund, Acquired Fund fees and expenses, and extraordinary expenses such as litigation and merger or reorganization costs and other expenses not incurred in the ordinary course of such Fund’s business. |
4
|
|
Sun Life Capital Management Code of Ethics Policy
APPROVAL | |
Approved By: | SLC Management (U.S.) LLC Board of Managers |
Approval Date: | 13-Jan-2020 |
Approved By: | SLC Management (Canada) Inc. Board of Directors |
Approval Date: | 19-Dec-2019 |
Approved By: | SLC Management CER Committee |
Approval Date: | 19-Dec-2019 |
Effective date of Latest Amendment | 1-Jan-2020 |
President, SLC Management | |
Sponsors of the Code | Chief Investment Officer, Sun Life & Head of Insurance Asset Management, SLC Management |
Responsible Person | AVP & Chief Compliance Officer |
VERSION CONTROL | |
Last Review Date: | 11-Jun-2020 |
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TABLE OF CONTENTS
1. | Introduction & Standards of Conduct | 4 | |
2. | Fiduciary duty | 4 | |
2.1 | Fair Dealing and Integrity | 5 | |
2.2 | Conduct of Personal Trading | 5 | |
2.3 | Spreading false or misleading rumours | 5 | |
2.4 | Use of Social networking sites | 5 | |
2.5 | Disclosure of Client Trading Knowledge | 5 | |
3. | Definitions | 6 | |
4. | Compliance with law | 11 | |
5. | Reporting Violations of this Code | 11 | |
6. | Outside Activities | 12 | |
6.1 | Outside employment | 12 | |
6.2 | Directorship | 12 | |
6.3 | Family member positions | 12 | |
6.4 | Significant ownership | 12 | |
6.5 | Investment club | 12 | |
7. | Gifts and Entertainment | 12 | |
7.1 | Gifts | 13 | |
7.2 | Entertainment | 14 | |
8. | Personal trading | 15 | |
8.1 | Disclosure of accounts | 15 | |
8.2 | Preclearance | 15 | |
8.3 | Exemptions | 16 | |
8.4 | Short term trading | 17 | |
8.5 | Limited Offerings and Initial Public Offerings | 18 | |
8.6 | Blackout periods - Transactions during Prohibited Periods | 18 | |
8.7 | Restricted lists | 19 | |
8.8 | Short Sales | 19 | |
8.9 | Excessive trading | 19 | |
8.10 | Trading through Certain Persons | 19 | |
9. | Reporting Requirements | 20 |
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9.1 | Initial Reporting | 20 | |
9.2 | Quarterly Reporting | 20 | |
9.3 | Annual Reporting | 21 | |
9.4 | Reporting for Exempt Securities and Transactions | 22 | |
9.5 | Duplicate Confirmations and Statements | 22 | |
9.6 | Acknowledgement of Code and Amendments | 22 | |
10. | Identifying New Access Persons To The Compliance Review Office | 23 | |
11. | Compliance Review Office | 23 | |
12. | Violations And Sanctions | 23 | |
13. | Confidentiality | 24 | |
14. | Recordkeeping Requirements | 24 | |
15. | Amendments To The Code | 25 | |
16. | Questions Or Concerns | 25 | |
17. | Appendix A – Modification History | 26 | |
18. | Appendix B-1: North America : Trade preclearance and reporting requirements | 27 | |
19. | Appendix B-2: Asia : Trade preclearance and reporting requirements | 28 | |
20. | Appendix C – Broker Accounts Types | 29 | |
21. | Appendix D: Types of violations | 30 |
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Code of Ethics Policy
1. | INTRODUCTION & STANDARDS OF CONDUCT |
This Code of Ethics (“Code”) sets forth standards of conduct and governs personal trading in securities and certain other activities by Access Persons and, in some circumstances, family members and others in a similar relationship. This Code applies equally to certain employees of:
• | Sun Life Capital Management (Canada) Inc.; |
• | Sun Life Capital Management (U.S.) LLC; |
• | Sun Life of Canada, Philippines (SLOCPI); |
• | Sun Life Asset Management Company, Inc., Philippines (SLAMCI); |
• | Sun Life Hong Kong Limited (SLHK); |
• | Sun Life Asset Management (HK) Limited; and |
• | PT Sun Life Indonesia (SLFI). |
Collectively referred to as “SLC Management” entities.
The SLC Management entities are indirect, wholly owned subsidiaries of Sun Life (“Sun Life”), a corporation organized in Canada. This Code complements the Sun Life Financial Code of Business Conduct in its commitment to fair dealing and integrity on the part of SLC Management. This Code also applies to employees of other companies in the Sun Life group of companies, who meet the definition of Access Persons.
2. | FIDUCIARY DUTY |
The valid interests of SLC Management clients always take precedence over the personal interests of its personnel. SLC Management Access Persons owe a fiduciary duty to the firm’s clients and as such, have an obligation to conduct themselves in accordance with the following principles at all times:
1. | Access Persons must avoid placing their personal interests ahead of the interest of the firm’s clients; |
2. | Access Persons must avoid actual and potential conflicts of interest between personal activities and firm client activities. If an actual or potential conflict exists and cannot be avoided, Access Persons must provide adequate disclosure of such conflict so that the client may provide informed consent; and |
3. | Access Persons must not take advantage of their position at SLC Management to misappropriate investment opportunities from the firm’s clients. |
As such, Access Persons must conduct their personal financial transactions and related activities, along with those persons with whom they share a personal relationship, in a manner that is consistent with this Code and in such way as to avoid any actual or potential conflict of interest(s) with the firm’s clients or abuse of their position of trust and responsibility.
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2.1 | Fair Dealing and Integrity |
SLC Management believes that even the appearance of conflict or unethical conduct could damage the firm’s reputation for fair dealing and integrity. The policies in this Code reflect the firm’s desire to detect and prevent both actual and potential conflicts of interest.
2.2 | Conduct of Personal Trading |
Without limiting the fiduciary duty that Access Persons owe to clients, SLC Management considers it proper that Access Persons personally purchase and sell securities in the same marketplace as the firm, or its clients. In making personal investment decisions with respect to any security, however, Access Persons must use caution to ensure that the prohibitions of this Code are not violated. Moreover, the policies in this Code may not specifically address every situation involving personal trading.
These policies will be interpreted and applied, and exceptions and amendments may be made by SLC Management in a manner considered fair and equitable, but in all cases without placing the interests of the firm or its Access Persons ahead of the interests of the firm’s clients. Accordingly, technical compliance with the requirements of this Code will not insulate Access Persons from scrutiny of, and sanctions for, personal securities transactions that indicate abuse of their fiduciary duty to the firm’s clients.
SLC Management considers personal trading to be a privilege, not a right.
As an Access Person, extreme care must be exercised to ensure that the provisions and prohibitions of this Code are not violated when making personal investment decisions. Furthermore, personal investing should be conducted in a manner that will eliminate the possibility that Access Persons’ time and attention are devoted to their personal investments at the expense of the time and attention that should be devoted to their duties for and on behalf of SLC Management.
2.3 | Spreading false or misleading rumours |
No Access Person shall intentionally engage in the creation, spreading, or using of false or misleading rumours intended to manipulate securities prices.
2.4 | Use of Social networking sites |
All Access Persons are prohibited from using social networking websites (i.e., Facebook, Linked In, Twitter) in a manner that is inconsistent with SLC Management’s policies.
2.5 | Disclosure of Client Trading Knowledge |
No Access Person shall, directly or indirectly, communicate to any person who is not an Access Person any material non-public information relating to SLC Management or any issuer of any security owned by the firm, or its clients, including, without limitation, the purchase or sale or considered purchase or sale of a security on behalf of the firm, or its clients, except to the extent necessary to effect securities transactions on behalf of the firm, or its clients.
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3. | DEFINITIONS |
For purposes of this Code, the following definitions shall apply:
1) | The term “Access Person1” shall mean any executive, director, officer, or employee of the SLC Management entities, prescribed as such by senior management as a result of such person’s involvement in investment related activities. The term “Access Person” also includes any Sun Life employee (including a temporary employee or intern) who has access to current: |
a. | Non-public information regarding SLC Management’s purchase or sale of reportable securities; |
b. | Non-public information regarding the portfolio holdings of SLC Management and its clients; and/or |
c. | Non-public securities recommendations made by SLC Management. |
Access to such non-public information may be obtained from regular reports on investment activities or securities recommendations; systems (trading, accounting, etc.); databases or shared drives where investments information is stored, or by attending meetings where investment decisions are discussed.
Access Persons include Investment Persons (as defined in Section 3.13) and may also include the following types of personnel depending on their role and responsibilities and their access to non-public information:
• | Client service representatives who communicate investment advice or information to clients. |
• | Asset Liability Management or Actuarial personnel who work closely with Investments staff regarding portfolio positioning. |
• | Administrative, technical, and clerical personnel if their functions or duties may give them access to non-public information described above. |
• | Risk Management personnel who are involved in credit risk analysis, or other types of investment risk analysis. |
• | Compliance and Legal staff who may have access to investment information in the course of performing their duties. |
• | Other Sun Life employees including temporary employees or interns who, depending upon their role and responsibilities, may have access to non-public information. |
1 | In the US, any persons considered “Supervised Persons” as defined in Section 202(a)(25) of the Investment Advisers Act of 1940 are presumed to be Access Persons under this Code. |
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• | Any other employee who has otherwise been designated as an Access Person by the SLC Management CCO and the sponsor of this Code. |
Note: Contracts with vendors (consultants, accountants etc.) should contain language that restricts use or dissemination of non-public information learned as a result of their engagement.
Note: Individuals shall be deemed to be Access Persons if they have access to any of the types of information described above in subparagraphs (a) through (c), and will be held accountable for compliance with this Code even if they have not been formally notified that they are Access Persons. The CCO and the sponsor of this Code may exempt Access Persons from certain obligations under the Code if they determine there is no perceived risk to the firm, or its clients, keeping in mind regulatory requirements. Access Persons shall not include, for purposes of this Code, any employee of any subadviser engaged by SLC Management. SLC Management expects that such persons shall instead be subject to the Code of Ethics of such subadviser.
2) | The term “acquisition” or “acquire” includes, without limitation, a purchase or the receipt of any gift or distribution of a reportable security (as defined below). |
3) | The term “automatic investment plan” shall mean a program in which regular periodic purchases (or withdrawals) of reportable securities are made automatically in (or from) investment accounts in accordance with a predetermined schedule and allocation. An automatic investment plan includes a dividend reinvestment plan. |
4) | The term “beneficial ownership” shall mean a direct or indirect “pecuniary interest” that is held or shared by a person directly or indirectly (through any contract, arrangement, understanding, relationship or otherwise) in a security. The term “pecuniary interest” generally means the opportunity, directly or indirectly, to receive or share in any profit derived from a transaction in a security, whether or not the security or the relevant account is in such person’s name or held in an ordinary brokerage or retirement plan account. An indirect pecuniary interest in securities would be deemed to exist as a result of: |
a. | Ownership of reportable securities by any covered person; |
Note: In certain rare cases, the presumption of beneficial ownership of securities held by family members in the Access Person’s household may be rebutted if the Compliance Review Office determines, based on all of the relevant facts, that it is not appropriate to attribute these family members’ securities transactions to the Access Person.
b. | The person’s partnership interest in the portfolio securities held by a general or limited partnership which such person controls; |
c. | The existence of a performance-related fee (not simply an asset-based fee) received by such person as broker, dealer, investment adviser or manager to a securities account;2 separable from the underlying securities; |
d. | The person’s right to receive dividends from a security even if such right is separate or |
2 | See Section 240.16a-1(a)(2)(ii)(C) of the Securities Exchange Act of 1934 for certain exceptions. |
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e. | The person’s interest in securities held by a trust under some circumstances; and |
f. | The person’s right to acquire securities through the exercise or conversion of a “derivative security” (which term includes: (i) a broad-based index option or future; (ii) a right with an exercise or conversion privilege at a price that is not fixed; and (iii) a security giving rise to the right to receive such other security only pro rata and by virtue of a merger, consolidation or exchange offer involving the issuer of the first security). |
5) | The “Code of Ethics Review Committee” or “CER Committee” shall be composed of the SLC Management CCO and representatives of SLC Management’s senior management. The members of the CER Committee may appoint additional senior personnel to the CER Committee from time to time as they deem appropriate. The CER Committee will have ultimate decision making authority on Code-related matters. Should a CER Committee member have a conflict, the relevant member shall abstain from the decision making process. |
6) | The “Compliance Review Office” or “CRO” shall be composed of the SLC Management CCO and members of SLC Management Compliance prescribed to receive and review reports of purchases and sales by Access Persons, gifts and entertainment and outside business activities, to interpret this Code, and to establish procedures under this Code. |
7) | The term “controlled account” of any person covered under this Code includes but is not limited to: |
• | The Employee’s own Accounts and Accounts “beneficially owned” by the Employee; |
• | The accounts of any covered persons; |
• | Accounts in which the Employee and/or a covered person have a beneficial interest (i.e., share in the profits even if there is no influence on voting or disposition of the shares); and |
• | Accounts (including corporate Accounts and trust Accounts) over which the Employee or a covered person exercises investment discretion or direct or indirect influence or control. For purposes of this definition “direct or indirect influence or control” includes the ability of the Employee to amend or terminate the applicable investment management agreement. |
See Appendix C for a more detailed discussion on broker account types. For additional guidance in determining whether an account is reportable, contact a member of the CRO.
8) | The term “covered person” shall mean an immediate family member and/or domestic partner sharing the household with an Access Person, including a child, stepchild, grandchild, parent, stepparent, grandparent, spouse (including civil unions granted to same-sex couples), siblings, mother- or father-in-law, sister- or brother-in-law, and son- or daughter-in-law. |
9) | The term “Debt Instrument” shall refer to a contract that serves as a legally enforceable evidence of a debt and the promise of its timely repayment. Examples include government and/or corporate bond. |
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10) | The term “Discretionary Account” is an account in which the Access Person has given a third party full discretionary management authority and trading rights to execute transactions without consent from the account owner. The third party may decide upon securities, pricing and timing, subject to any limitations in the account owner’s agreement. |
11) | The term “fund” shall mean a registered investment company or a mutual fund. |
12) | The term “initial public offering” shall mean an initial offering of securities the issuer of which, immediately before registration, was not subject to the reporting requirements of the relevant jurisdiction. |
13) | The term “Investment Person” shall mean any Access Person whose role is a Chief Investment Officer or head of Investments, portfolio manager or as a person who assists the portfolio managers in making investment decisions for SLC Management, including but not limited to, analysts and traders of SLC Management. |
14) | The term “limited private offering” shall mean an offering that is exempt from registration under the securities laws of the relevant jurisdiction. These types of securities include private placements such as hedge funds and private pooled vehicles. |
15) | The term “material non-public information” with respect to an issuer shall mean information, not yet released to the general public, which would have a substantial likelihood of affecting a reasonable investor’s decision to buy or sell any securities of such issuer. |
16) | The term “personal relationship” shall mean any covered person, or other person(s) with whom the Access Person has had a long standing relationship, where the potential for a beneficial interest or conflict exists. |
17) | The term “prevailing regulatory requirements” includes the requirements in the U.S. under the Investment Advisers Act of 1940, as amended (the “Advisers Act”), the Investment Company Act of 1940, as amended, Securities Exchange Act of 1934, as amended (“the 1934 Act”), the Sarbanes-Oxley Act of 2002, Title VII of the Dodd-Frank Act, Title V of the Gramm- Leach-Bliley Act, any rules adopted by the SEC under any of these statutes, the Bank Secrecy Act as it applies to funds and investment advisers, and any rules adopted there under by the SEC or the Department of Treasury, and in Canada, the Ontario Securities Act Section 32(2) and Section 119, National Instrument 31-103 Section 11.1 |
18) | The term “purchase” shall include, but not be limited to, use put or call options that create an obligation to purchase, and the receipt of, through a gift or any other acquisition, a reportable security. |
19) | The term “reportable fund” shall mean any fund, other than a money market fund whose investment adviser or principal underwriter controls, is controlled by, or is under common control with SLC Management. Reportable funds include those funds for which a company affiliated with Sun Life serves as investment adviser or subadviser. Please note that investments in MFS, SLGI and SLIIC Funds, Sun Life Prosperity Mutual Funds and other affiliated mutual funds are reportable, including those made through a registered retirement plan or savings plans (i.e. TFSA), except the Sun Life Mandatory Provident Fund Schemes (“MFS Schemes”). For purposes of this section, “control” means the power to exercise a controlling influence over the management or policies of a company, or more than a 25% ownership of the voting securities. |
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20) | The term “reportable security” means any “security” or similar investment including but not limited to any note, stock, treasury stock, exchange traded fund (“ETF”), reportable fund unit or share, securities related futures contract, bond, debenture, evidence of indebtedness, certificate of interest or participation in any profit-sharing agreement, collateral-trust certificate, pre-organization certificate or subscription, transferable share, investment contract, voting-trust certificate, certificate of deposit for a security, fractional undivided interest in oil, gas, or other mineral rights, any put or call, straddle, option, or privilege on any security (including a certificate of deposit) or on any group or index (including any interest therein or based on the value thereof), or any put or call option, or privilege entered into on a national securities exchange relating to foreign currency, or, in general, any interest or instrument commonly known as a “security,” or any evidence of title, certificate of interest or participation in, temporary or interim certificate for, receipt for, guarantee of, or warrant or right to subscribe to or purchase, any of the foregoing, or “limited private offering”, as defined in Item 13 of this section, except that “reportable security” shall not include: |
a. | Sovereign debt for the country where the Access Person is domiciled; |
b. | Guaranteed Investment (Interest) Certificate (GIC) ) or bank issued Certificate of Deposit (CD); |
c. | Commercial paper; |
d. | High quality short term debt instruments, including repurchase agreements; |
e. | Shares of money market funds; |
f. | Shares of open-end funds other than reportable funds as defined above; |
g. | Shares of unit investment trusts that are invested exclusively in one or more open-end funds, none of which is a reportable fund as defined above; |
h. | Evidences of a deposit issued by a registered bank, credit union, loan corporation or trust corporation; and |
i. | A contract of insurance, annuity contract or variable unit-linked insurance product issued by a licensed insurance company determined by regulatory authorities to be excluded under prevailing regulatory requirements. |
21) | The term “sale” or “sell” shall include, but not be limited to, the use of put and or call options that create an obligation to sell an underlying reportable security, and the making of a gift of a reportable security. |
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22) | The term “Section Head” shall mean the leaders of each Asset Class and business function, as identified by the CRO. The Section Head will have the following responsibilities under the Code: |
a. | Identifying Access Persons; |
b. | Informing the CRO of any changes (additions or deletions) in the statuses of Access Persons reporting to them; |
c. | Approving/ denying requests for any Entertainment that is above de minimis; and |
d. | Approving/ denying any Outside Business Activity that Access Persons reporting to them may wish to get involved in. |
23) | A security is “being considered for purchase or sale” when a recommendation to purchase or sell a security has been made and communicated and, with respect to the person making the recommendation, when such person seriously considers making such a recommendation. |
24) | The term “third party” shall mean any person or entity other than a Sun Life employee or Sun Life itself. |
4. | COMPLIANCE WITH LAW |
Under prevailing regulatory requirements, Access Persons are prohibited from engaging in the following activities in connection with the purchase or sale of a security held or to be acquired by SLC Management, or its clients:
1. | Use or employ, or attempt to use or employ, any manipulative device, scheme or artifice to defraud; |
2. | Make, or attempt to make, any untrue or misleading statement of a material fact or to omit to state a material fact necessary in order to make the statements made not untrue or misleading; or |
3. | Engage, or attempt to engage, in any act, practice, or course of business, which operates or would operate as a fraud or deceit upon any person. |
In addition, prevailing regulatory requirements require Access Persons to comply with the internal policies and procedures applicable to Access Persons including Sun Life’s Disclosure and Securities Trading policies.
5. | REPORTING VIOLATIONS OF THIS CODE |
Access Persons are required to report any violations of this Code promptly to any member of the Compliance Review Office (“CRO”). The CRO member who receives a report of any violation of the Code must report the violation to all the members of the CRO, including the relevant adviser’s Chief Compliance Officer.
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6. | OUTSIDE ACTIVITIES: |
Access Persons must report every activity, described below (see 6.1 through 6.5), that they are, or wish to get involved in. All activities except for the ones covered in Section 6.3 must be precleared. Activities covered under Section 6.3 must be disclosed within 10 days from the start date of the activity or when you become an Access Person. OSC registrants have additional responsibilities to disclose all activities, whether for profit or not, that are other than their SLC Management roles (e.g. Director of a company at the request of SLC Management, member of a charity, coach of a sports club etc.).
6.1 | Outside employment |
All Access Persons are prohibited from accepting any employment, engagement, or affiliation in, or with, any enterprise, business or otherwise, which is likely to interfere materially with the effective discharge of responsibilities to the firm and its clients. Access Persons must obtain preclearance and report any of the abovementioned activities.
6.2 | Directorship |
All Access Persons wishing to serve on the board of directors of any company must obtain preclearance prior to serving in this capacity. The CRO must determine that the board service would not prevent the firm or its Access Persons from satisfying the fiduciary duty owed to clients.
6.3 | Family member positions |
All Access Persons must report any immediate family members (covered persons regardless of where they reside) who hold officer or director positions with entities that have a business relationship with Sun Life. In addition all Access Persons are required to report any immediate family member who is considered an Investment Person at their place of employment.
6.4 | Significant ownership |
All Access Persons must obtain preclearance and report an ownership interest of more than 5% in a public company or of more than 25% in a private company. Access Persons are required to report on any changes in their ownership (more than 5%) of such company.
6.5 | Investment club |
No Access Person shall participate in an investment club without obtaining prior written approval from the CRO. Given the inherent conflicts, the CRO discourages participation in such clubs. If approved, investments made through the club are subject to the Code and its requirements.
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7. | GIFTS AND ENTERTAINMENT |
Access Persons must not make business decisions that are or appear to be influenced by the giving or accepting of gifts or entertainment. Access Persons are prohibited from soliciting gifts, entertainment and charitable contributions from persons or representatives of persons doing or seeking to do business with the firm or with whom the firm seeks to do business absent a legitimate personal relationship with such person or representative. If an Access Person provides or receives gifts or entertainment from such persons, the following restrictions and reporting thresholds apply:
7.1 | Gifts3 |
• | All gifts, given or received, must be reported, regardless of amount (Promotional items valued less than the permissible amounts mentioned below are not reportable). |
• | Gifts of cash, including gift cards are not permitted. |
• | No Access Person shall accept from, or give any gift to, a US public pension plan or any official thereof with or on behalf of SLC Management without obtaining prior written approval (irrespective of the amount). For more information, please see the Pay to Play policy in the US Compliance Manual. |
• | As required by the Code of Business Conduct, no Access Person shall accept from, or give any gift to, a government official without obtaining prior written approval (irrespective of the amount). |
• | No Access Person shall give any gift(s) of more than the permissible amount to a single organization within a calendar year. The permissible amount is the total of all gifts given to a single organization (irrespective of the number of recipients) within a calendar year. |
• | No Access Person shall receive any gift(s) of more than the permissible amount from a single organization within a calendar year. The permissible amount is the total of all gifts received from a single organization (irrespective of the number of givers) within a calendar year. |
• | Regional permissible amounts for gifts are: |
Region | Permissible amount |
USA | U$175 |
Canada | C$200 |
Hong Kong | C$200 |
Philippines | C$100 |
Indonesia | C$100 |
3 | Access Persons are permitted to accept “Lai See” or red packets (customary cash gifts that are normally given or received during Chinese New Year) from a third party provided that the value does not exceed the local permissible amount value per red packet, per recipient or per giver. The Lai See or Red Packet must be reported to the Compliance Review Office regardless of the amount. |
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• | If an Access Person receives any gift that might be prohibited under this Code, the Access Person promptly must inform the CRO and the gift may need to be returned or donated to charity. |
• | Gifts provided to a team or shared amongst the team (e.g. gift baskets) are reportable, unless otherwise directed. Shared gifts will not count towards individual gift totals. |
• | If you have additional questions on whether a Gift is acceptable or reportable, please contact a member of the CRO. |
7.2 | Entertainment |
• | All entertainment, given or received, that is above de minimis must be reported, regardless of the time of day it was given or received. |
• | All entertainment, given or received (such as a meal, sporting event or other similar activity), in excess of de minimis value must be preapproved by the Section Head. Entertainment of significant value requires approval from the Section Head as well as the CRO (See table below for the relevant amounts). Apply the greater of cost or market value when entering amounts in the declaration |
• | Access Persons are prohibited from giving or receiving airfare and/or lodging. |
• | No Access Person shall accept from or give any entertainment to a US public pension plan, or any official thereof, without obtaining prior written approval (irrespective of the amount). For more information, please see the Pay to Play policy in the US Compliance Manual. |
• | As required by the Code of Business Conduct, no Access Person shall accept entertainment from, or give any entertainment to, a government official without obtaining prior written approval (irrespective of the amount). |
• | Please refer to the regional de minimis values for Entertainment in the table below. If you have additional questions regarding the Entertainment policy, please contact a member of the CRO. |
Region |
No reporting or preapproval required (De Minimis amounts) (amounts are per person/ per event) |
Reporting only (amounts are per person/ per event) |
Entertainment values requiring Section Head preapproval (amounts are per person/ per event) |
Entertainment values requiring Section Head and CRO preapproval (amounts are per person/ per event) |
USA | U$0 – U$100 | U$100 – U$249 | U$250 – U$499 | U$500 |
Canada/ India | C$0 – C$100 | C$100 – C$249 | C$250 – C$499 | C$500 |
Hong Kong | C$0 – C$24 | C$25 – C$249 | C$250 – C$499 | C$500 |
Philippines | C$0 – C$9 | C$10 – C$99 | C$100 – C$249 | C$250 |
Indonesia | C$0 – C$9 | C$10 – C$99 | C$100 – C$249 | C$250 |
• | If an Access Person receives entertainment that may be prohibited under this Code, the Access Person must promptly inform the CRO. |
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• | Business entertainment provided to a SLC Management employee where a representative from the entertaining firm is not present is considered a gift and subject to the permissible amounts for Gifts under the Code. |
8. | PERSONAL TRADING |
8.1 | Disclosure of accounts |
All Access Persons must disclose all controlled accounts and all holdings in reportable securities (e.g., physical shares you hold), whether or not held in a controlled account, to the CRO. This includes reportable securities held directly with the transfer agent or in a dividend reinvestment plan. Access Persons must disclose the opening or closing of any controlled accounts promptly.
All Access Persons are required to utilize their broker’s electronic feed services, wherever available, for transaction reporting in their controlled accounts. Please contact a member of the CRO in order to get the electronic feed activated.
8.2 | Preclearance |
1. | Pre-clearance Procedure4. Unless exempt by Section 8.3, each Access Person must obtain approval prior to purchasing or selling any reportable security in a controlled account in which he or she has, or would acquire, beneficial ownership. To obtain prior approval, Access Persons must follow SLC Management’s pre-clearance procedure, as prescribed by the CRO. |
Requests for pre-clearance generally will not be granted if the trade is prohibited under the restrictions in Sections 8.6 through 8.8. The reasons for denying preclearance requests are generally confidential and Access Persons are not entitled to an explanation in the event a pre-clearance request is denied.
2. | Trade Execution. Each pre-clearance request that has been approved is valid until the end of the next trading day after the approval is granted. The end of the trading day for any reportable security is the closing time on the exchange where the reportable security is principally traded. If the transaction has not been executed by the end of the specified time, the approval will expire. Access Person can seek another approval if desired. |
3. | Automatic Revocation. If a pre-clearance request is granted, the Access Person may assume that the transaction will not violate this Code unless the Access Person has actual knowledge to the contrary. Investment Persons are always assumed to have knowledge of company trading activities. |
If an Access Person receives pre-clearance for a reportable security transaction, then becomes aware that the reportable security:
4 | Preclearance requirements differ for SLAM-HK Access Persons, they must refer to their Sun Life Asset Management (HK) Limited Compliance Manual for the specific requirements. |
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a. | is being considered for purchase or sale; or |
b. | has become the subject of a purchase or sell order for a SLC Management account, or its client; |
the pre-clearance shall no longer be valid for any unexecuted transaction or part of a transaction. If the Access Person’s personal transaction is executed before the Access Person becomes aware of the consideration or order, the transaction will not necessarily be considered to violate the Code. Rather, the CRO will review the particular facts and circumstances and make a determination regarding the Access Person’s conduct.
4. | Private Placements. Access Persons must obtain prior approval from the CRO before participating in a Private Placement. The CRO will consult with the appropriate parties in evaluating the request. |
5. | Limit Orders. Access Persons who wish to take advantage of limit orders must receive pre-approval prior to placing the order. They also need to ensure that a valid pre-approval exists at the time the limit order is executed in the market, which might require seeking subsequent pre-approvals. Please contact a member of the CRO if you need assistance with seeking pre-approval. |
8.3 | Exemptions |
A. | Exempt Securities |
Transactions in the following types of securities are exempt from the preclearance requirements and trading restrictions set forth in Sections 8.6and 8.7, but not the reporting requirements set forth in Section 9 of this Code:
a. | Open End Exchange Traded Funds (“ETF”); |
b. | Options, futures and structured notes based on a security index; |
c. | Unit investment trusts in which the Access Person has no direct or indirect influence or control over the investment portfolio; |
d. | Bonds issued or guaranteed by sovereign, provincial governments or supranational issuers (e.g. World Bank); |
e. | Securities issued by U.S. government agencies or instrumentalities; |
f. | Options granted as part of a stock option plan (please note that subsequent sale of the shares exercised are subject to the pre-clearance and reporting requirements); and |
g. | Securities of Sun Life, including securities of reportable funds and other funds that invest in Sun Life securities where such securities are offered by an employee benefit plan for employees of companies in the Sun Life group of companies. |
Please see Appendix B for more information.
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B. | Exempt Transactions |
The types of transactions described below shall be exempt from the preclearance requirements and trading restrictions set forth in Sections 8.4 and 8.6 through 8.8. Transactions of the type described below remain subject to the reporting requirements set forth in Section 9.
a. | Purchase or sale of reportable securities in a discretionary accounts. Note: This exemption is extremely narrow. Access Persons must provide Compliance with paperwork proving that the account is discretionary. An Access Person relying on this exception must (1) authorize the third party to send Compliance duplicate account statements; (2) provide information about the trustee or third-party discretionary manager’s relationship to the Access Person; (3) instruct his/her third-party discretionary manager to provide assurance that the Access Person will not provide any direct or indirect influence or control over the account; and (4) certify that he/she has not and will not exercise any direct or indirect influence or control over the account. |
b. | Acquisitions or dispositions or purchases or sales of reportable securities as a result of a corporate action or option exercise by counterparties which are non-volitional on the part of the Access Person. |
c. | Purchases of reportable securities which are part of an automatic investment plan, but only to the extent that the Access Person makes no voluntary adjustments in the predetermined schedule or allocation. Note: Access Persons must obtain pre- clearance for withdrawals or sell transactions under an automatic investment plan. |
d. | Purchases of reportable securities made by exercising rights distributed by an issuer pro rata to all holders of a class of its securities, to the extent such rights were acquired by the Access Person from the issuer. |
e. | Tenders of reportable securities pursuant to tender offers that are expressly conditioned on the tender offer’s acquisition of all of the securities of the same class. |
f. | Transactions under a dividend reinvestment program. |
C. | Other Exemption |
Subject to applicable law, the CER Committee may from time to time, grant exemptions from the trading restrictions, pre-clearance requirements, or other provisions of this Code with respect to particular individuals, types of transactions, reportable securities or reportable funds, where such exemptions are appropriate in light of all the surrounding circumstances and in compliance with various regulations. In each case, the transaction or conduct may be subject to special review by the CRO and may be subject to additional policies or restrictions intended to ensure that the exemptions are not being used to circumvent the policies and purposes of this Code.
8.4 | Short term trading5 |
All Access Persons are prohibited from profiting within 30 calendar days from the purchase and sale of the same or equivalent reportable security or reportable fund that belongs to the security type group, which is traded by the entity/jurisdiction where the Access Person is located, unless it is exempt under Section 8.3. Transactions in securities held [exclusively] in certain firm portfolios (e.g., certain indextracking accounts) may additionally be excluded from this prohibition if the sponsor of this Code determines that doing so is consistent with the firm’s duties to SLC Management clients. The 30 day period is determined using the LIFO6 method. Profits from such trades must be disgorged (surrendered). Any disgorgement amount shall be calculated by the CRO, which calculation shall be binding.
5 | Short term trading requirements differ for SLAM-HK Access Persons, they must refer to their Sun Life Asset Management (HK) Limited Compliance Manual for the specific requirements |
6 | LIFO – Last In, First Out. For trading purposes, Access Persons must calculate the 30 day holding period by using the trade date of the most recently purchased (or shorted) lot of the security and add 30 days to such date. For example – Access Person purchases 100 shares of XYZ stock on January 10 and again on March 1. Sales (at a profit) would not be allowed until April 1, 30 days after the most recent purchase |
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This provision does not apply to transactions effected through an automatic investment plan.
8.5 | Limited Offerings and Initial Public Offerings |
Access Persons must obtain prior approval from the CRO before participating in an Initial Public Offering or in a Limited Offering. The CRO will consult with the appropriate parties in evaluating the request.
Note: Access Persons are generally prohibited from taking part in such offerings. An exemption from this prohibition may be given only in rare circumstances. Please contact a member of the CRO to determine eligibility.
8.6 | Blackout periods - Transactions during Prohibited Periods |
No Access Person shall, directly or indirectly, purchase or sell any reportable security in which he or she has, or by reason of such acquires, any beneficial ownership:
i. | Within a period of seven (7) calendar days before and after the day on which SLC Management, or its clients has purchased or sold such security or an equivalent security. |
ii. | At a time when: (a) the same security or a security where the underlying reference asset is the same, such as a derivative, is being considered for purchase or sale by SLC Management, or its clients; or (b) SLC Management, or its clients have a pending “buy” or “sell” order in that same security or a security where the underlying reference asset is the same. This prohibition continues until that security ceases being considered for purchase or sale or the order is executed or withdrawn. Transactions in securities held [exclusively] in certain firm portfolios (e.g., certain index tracking accounts) may be excluded from this prohibition if the sponsor of this Code determines that doing so is consistent with the firm’s duties to SLC Management clients. |
The system will deny any trade requests that is entered for a security which is on the blackout list.
An Investment Person has an affirmative obligation to recommend and/or effect suitable and attractive trades for clients regardless of whether such trades will cause a prior personal trade to violate this restriction. It would constitute a breach of fiduciary duty and a violation of this Code for an Investment Person to delay or fail to make any such recommendation or transaction in order to avoid a conflict with this restriction.
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The CRO will review any extenuating circumstances that may warrant an exception from this restriction. For example, events following an investment person’s personal trade may create an opportunity or necessity for a firm client to trade in the same reportable security. Such events would include, without limitation, a change of circumstance, a liquidation, rebalancing, or other decision initiated by SLC Management or a client, or another similar event that did not exist or was not anticipated by the investment person at the time of the personal trade
8.7 | Restricted lists |
SLC Management maintains a restricted list of corporate names for which one or more persons within the company may hold material non-public information. The restricted list is confidential and maintained by Compliance. Access Persons are prohibited from trading in any security of an issuer that is on the restricted list and preclearance requests for these securities will be denied.
8.8 | Short Sales |
No Access Person shall, directly or indirectly, sell any reportable security short, sell a call option to open or purchase a put option to open on any reportable securities in which SLC Management, or its clients has an investment interest. No Access Person shall, directly or indirectly, sell any Sun Life security short, sell a call option to open or purchase a put option to open on any Sun Life security.
8.9 | Excessive trading |
An unusually high level of personal trading is strongly discouraged and may be monitored by the CRO and reported to senior management for review. A pattern of excessive trading may lead to action wherein the CRO may limit the number of pre-clearance requests that an Access Person may submit within any specified time period.
8.10 | Trading through Certain Persons |
a. | No Investment person shall, directly or indirectly, execute reportable securities transactions for their personal account through investment adviser, bank or broker-dealer personnel who provide similar services to the Sun Life group of companies as part of their account coverage responsibilities. |
b. | No Investment Person shall, directly or indirectly, execute reportable securities transactions on behalf of SLC Management or its clients through individual investment adviser, bank or broker-dealer personnel who have a personal relationship with the Investment Person. All Investment Persons must report any personal relationships with bank or broker-dealer personnel with whom SLC Management does business. |
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9. | REPORTING REQUIREMENTS |
9.1 | Initial Reporting |
No later than 10 calendar days after becoming an Access Person, each new Access Person shall submit his/her initial reporting requirements in the format prescribed by the CRO, providing information current as of a date no more than forty-five (45) calendar days prior to the date the person becomes an Access Person. Currently, the reports are required to set forth the following information:
1. | Account Information The report shall contain the following information with respect to reportable securities in which the Access Person had beneficial ownership during the reporting period7: |
a. | The name and office of the broker-dealer or bank, or other sponsor maintaining the account and the account number; |
b. | Account type; |
c. | The name of the primary account holder; and |
d. | The date the account was established. |
2. | Security Holdings The initial and annual reports shall contain the following information for each reportable securities position held in safekeeping, a controlled account or any other securities account which such Access Person has any beneficial ownership during the reporting period: |
The title and type of security, and as applicable, the exchange ticker or CUSIP number, and the number of shares and principal amount of each reportable security in which the Access Person had any direct or indirect beneficial ownership;
3. | Certification that the Access Person: (i) has read and understands this Code and recognizes that he or she is subject hereto; (ii) has complied with the requirements of this Code; (iii) has disclosed or reported all personal securities transactions, holdings and accounts required to be disclosed or reported pursuant to the requirements of this Code; and (iv) has taken the Initial Code of Ethics Training. |
9.2 | Quarterly Reporting |
Each Access Person shall submit a quarterly report in the format prescribed by the CRO and not later than thirty (30) calendar days after the end of each calendar quarter, regardless of whether the Access Person has any transactions, brokerage accounts, gifts or entertainment to report for the quarter. An account statement or equivalent statement that shows transactions in reportable Sun Life mutual funds may be submitted in lieu of the individual reporting of such transactions at quarter-end.
7 | Additionally, Access Persons of SEC-registered “SLC Management” entities must include in their initial holdings report the name of any broker, dealer or bank with which the Access Person maintains an account in which any securities, not only reportable securities, are held for the Access Person's direct or indirect benefit. |
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Currently, the reports are required to set forth the following information:
Transaction Information. The quarterly report shall contain the following information for each reportable securities transaction in a controlled account or any other securities account which such Access Person has, or by reason of such transactions acquires or disposes of, any beneficial ownership during the reporting period:
a. | The date of each transaction, the title, and as applicable, the exchange ticker or CUSIP number, interest rate and maturity date (if applicable), number of shares or units, and the principal amount of each reportable security or reportable fund involved; |
b. | The nature of each transaction (i.e., purchase, sale or other type of acquisition or disposition); and |
c. | The price at which each transaction was effected. |
Brokerage Account Information. The quarterly report shall contain the following information with respect to any controlled or any other account in which the Access Person had beneficial ownership in which reportable securities transactions were effected during the reporting period:
a. | The name of the broker-dealer or bank with or through whom each transaction was effected; |
b. | The account number; and |
c. | The account type |
Gifts and Entertainment Information8. On a quarterly basis each Access Person is required to report gifts or entertainment given to or received from any third party that does business with SLC Management, or on behalf of the firm’s client, including Sun Life advisors, agents and distributors.
9.3 | Annual Reporting |
Each Access Person shall submit an Annual report in a format prescribed by the CRO. The report shall be due no later than thirty (30) calendar days after the end of each calendar year. The report must include the following information:
a. | All holdings in reportable securities as of December 31. |
8 | Sun Life Asia Investment staff and certain employees in the Asia Business Group are Access Persons covered under this Code. To properly effect their reporting requirements under the Code, such Access Persons must consider the business objectives for which the gift or entertainment is provided or received, and undertake whether they relate specifically to an investment business mandate (e.g. broker, etc.). All Code-related gifts and entertainment by such Access Persons must follow the requirements under this Code and report them through StarCompliance. For other types of gifts and entertainment not covered by this Code, such Access Persons must follow their respective local GHE Operating Guideline. When in doubt about the reporting requirements please refer to the Code or reach out directly to the Compliance Review Office for guidance. |
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b. | All reportable broker accounts9; |
c. | All Outside Activity Declarations. |
9.4 | Reporting for Exempt Securities and Transactions |
Section 8.3 describes securities and transactions that are exempt from pre-clearance requirements. However, these securities and transactions generally are not exempt from the reporting requirements set forth in Section 9.
Exception for accounts where there is no control. Transactions information relating to purchases or sales of reportable securities for accounts over which the Access Person has no direct or indirect influence or control (e.g. blind trust) may be excluded from manual reporting as long as Compliance is sent duplicate statements for those account.
9.5 | Duplicate Confirmations and Statements |
Access Persons are required to direct their brokers to supply or, if that is not possible, personally submit to the CRO, duplicate copies of periodic statements for all controlled accounts or accounts in which the Access Person has a beneficial ownership interest. Access Persons located in Hong Kong, Philippines, Indonesia and India are only required to submit duplicate copies of their periodic statements and confirms if they are considered Investment Persons. Access Persons are required to use electronic broker feeds for all of their brokerage accounts where the feed is available. Access Persons are required to direct their brokers to supply the CRO duplicate copies of confirmations and statements for all discretionary accounts. If the duplicate statements are being submitted by your broker, periodically confirm that they are doing so. The CRO retains the right to periodically request statements and confirmations from all Access Persons. Non-submission of account statements may be deemed a violation under this Code.
9.6 | Acknowledgement of Code and Amendments |
Access Persons must provide a written acknowledgement, in the format prescribed by the CRO, that they have received the Code and any amendments.
1. | Initial Receipt. The Certificate of Compliance submitted together with the Initial Code of Ethics Report shall serve as the receipt for initial delivery of the Code. |
2. | Subsequent Amendments. The CRO will notify all Access Persons of material amendments to the Code. The Annual Certificate of Compliance will serve as the written acknowledgement of receipt of any amendment to the Code. |
9 | Additionally, Access Persons of SEC-registered “SLC Management” entities must include in their annual holdings report the name of any broker, dealer or bank with which the Access Person maintains an account in which any securities, not only reportable securities, are held for the Access Person's direct or indirect benefit. |
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10. | IDENTIFYING NEW ACCESS PERSONS TO THE COMPLIANCE REVIEW OFFICE |
The Section Head is responsible for identifying new Access Persons and ensuring that the CRO is notified about such new Access Persons on a timely basis.
11. | COMPLIANCE REVIEW OFFICE |
A. | Notification to Access Persons. The CRO will inform Access Persons of their duties, and provide Access Persons with copies of this Code and any amendments as well as the Initial Code of Ethics Report and access to the reporting module. |
B. | Review of Reports. The CRO shall from time to time establish such procedures as it deems appropriate for the review of information regarding transactions and holdings of Access Persons. The CRO shall: |
1. | Examine the quarterly and annual reports and prepare summary reports of all reporting violations by Access Persons; |
2. | Compare pre-clearance requests with portfolio transactions of SLC Management or its clients and determine whether a violation of this Code may have occurred; |
3. | Conduct surveillance and monitoring on other substantive provisions of the Code; and |
4. | Provide the CER Committee with quarterly reports. |
C. | Reporting of Violations. Before making any determination that an Access Person has committed a violation of this Code, the CRO shall give the Access Person an opportunity to supply additional explanatory material relating to the potential violation. If the CRO then determines that a violation of this Code has occurred, the circumstances of the violation will be brought before the CER Committee. |
D. | Annual Training. The CRO will conduct annual training and educational sessions. Access Persons are required to attend training sessions and/or continuing education as well as read any applicable materials as instructed by the CRO. Access Persons are expected to complete the trainings within the time provided. Failure to complete required trainings by calendar year-end may be considered a violation of the Code. |
12. | VIOLATIONS AND SANCTIONS |
The CER Committee may investigate potential violations of the Code either on its own accord or in response to an inquiry. The CER Committee may determine the required and appropriate scope of an investigation of a potential violation in its sole discretion. The CER Committee may delegate its investigation to the CRO. The CRO will conduct a two-year look back for previous offenses when an Access Person is subject to an investigation. In certain circumstances, the CRO will conduct a more rigorous review of all previous offenses. When it is determined that a violation has occurred, the CER Committee may impose one or more sanctions. Sanctions may include, but are not limited to, one or more of the following:
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• | A reminder memo |
• | A management discussion |
• | A written Notice of Violation |
• | A monetary penalty |
• | Reversals of trades |
• | Forfeit of profit |
• | Suspension of personal trading privileges |
• | Suspension or termination of employment |
• | Referral to civil or criminal authorities |
For a list of potential types of violations, please refer to Appendix D. The CER Committee may take into consideration any mitigating circumstances when applying sanctions.
Any monetary sanction amounts paid by an Access Person under this Code shall go to Sun Life Philanthropy.
13. | CONFIDENTIALITY |
Reports of securities transactions hereunder will be made available to OSFI, OSC, SEC or any other regulatory or self-regulatory organization to the extent required by law or regulation or in the CRO’s discretion, and may be made available to other civil and criminal authorities. In addition, information regarding material violations of this Code may be provided to clients or former clients of Sun Life or its affiliates as applicable. Lastly, any information regarding activities governed by the Code may be shared with the Access Persons’ manager or others within SLC Management at the discretion of the CRO.
14. | RECORDKEEPING REQUIREMENTS |
Compliance shall maintain and preserve records relating to this Code of the type and in the manner and form and for the time period prescribed from time to time by applicable law. Currently, Compliance will maintain and preserve the following records in an easily accessible place:
1. | A copy of this Code (and any prior code of ethics that was in effect at any time during the past seven years) for a period of seven years; |
2. | A record of any violation of this Code (or any prior code of ethics that was in effect at any time during the past seven years) and of any action taken as a result of such violation for a period of seven years following the end of the fiscal year in which the violation occurs, provided that for the first two years such copy must be preserved in an easily accessible place; |
3. | A record of all written acknowledgements of receipt of this Code (or any prior Code), and any amendments to this Code (or any prior Code), for each person who is currently, or within the past seven years was, an Access Person of SLC Management; |
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4. | A copy of each report (or any information supplied in lieu thereof) submitted by an Access Person under this Code for a period of seven years after the end of the fiscal year in which the report is made or the information is supplied, provided that for the first two years such copy must be preserved in an easily accessible place; |
5. | A list of all persons who are, or within the past seven years were, required to make reports pursuant to this Code; |
6. | A list of all persons who are or were members of the CRO within the past seven years; and |
7. | A written record of any decision and the reasons supporting such decision, to approve the acquisition by an Access Person of securities offered in any initial public offering or private placement for a period of seven years following the end of the fiscal year in which the approval is granted. |
15. | AMENDMENTS TO THE CODE |
All material amendments to this Code must be approved by the following:
• | SLC Management (U.S.) LLC Board of Managers |
• | SLC Management (Canada) Inc. Board of Directors |
• | SLC Management CER Committee |
16. | QUESTIONS OR CONCERNS |
Access Persons, and others concerned about the meaning or applicability of this Code, are encouraged to bring any questions to the CRO.
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17. | APPENDIX A – MODIFICATION HISTORY |
Introduced: | October 31, 2013 |
Reviewed and Updated: | March 26, 2014 |
Reviewed and Updated: | May 28, 2015 |
Reviewed and Updated: | February 2, 2016 |
Reviewed and Updated: | December 9, 2016 |
Reviewed and Updated: | April 1, 2019 |
Reviewed and Updated: | June 19, 2019 |
Reviewed and Updated: | January 1, 2020 |
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18. | APPENDIX B-1: NORTH AMERICA: TRADE PRECLEARANCE AND REPORTING REQUIREMENTS |
Security Type | Requires Pre- clearance | Requires Reporting | Subject to 30 day holding period |
Equities | Yes | Yes | No |
Open-end Exchange Traded Funds | No | Yes | No |
Closed-end Exchange Traded Fund | Yes | Yes | No |
Derivatives on single name equities | Yes | Yes | No |
Options, futures and structured notes based on a security index | No | Yes | No |
Foreign currency not via options or futures (spot market) | No | No | No |
Options and futures on Foreign currency | No | Yes | No |
Fixed Income securities | Yes | Yes | Yes |
US Municipal Bond | Yes | Yes | Yes |
Bonds issued or guaranteed by sovereign, provincial governments or supranational issuers | No | Yes | No |
Direct obligations of US and/or Canadian Government | No | Varies | No |
Closed-end Funds / REITs | Yes | Yes | No |
Open ended Mutual Funds - SLF-MFS affiliated | No | Yes | Yes |
Open ended Mutual Funds - (other than SLF- MFS affiliated Funds) | No | No | No |
Unit investment trusts which are exclusively invested in one or more open-end funds, none of which are Reportable Funds | No | No | No |
Initial Public Offerings | Yes | Yes | Yes |
Private Placements | Yes | Yes | n/a |
Non-volitional dividend reinvestment transactions | No | Yes | n/a |
Corporate action elections for which formal public documents are issued | No | Yes | n/a |
Sun Life Shares | No | Yes | No |
Bankers acceptances, commercial paper, repurchase agreements, bitcoins, currencies, certificate of deposits, money market funds | No | No | No |
Commodities and options and futures on commodities | No | No | No |
NOTE: This represents a general summary, specific exceptions as set forth in the Code may apply.
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19. | APPENDIX B-2: ASIA10: TRADE PRECLEARANCE AND REPORTING REQUIREMENTS |
Security Type | Requires Pre-clearance | Requires Reporting | Subject to 30 day holding period |
Equities | Yes | Yes | Varies 11 |
Open-end Exchange Traded Funds | No | Yes | No |
Closed-end Exchange Traded Fund | Yes | Yes | No |
Derivatives on single name equities | Yes | Yes | Yes |
Options, futures and structured notes based on a security index | No | Yes | No |
Foreign currency not via options or futures (spot market) | No | No | No |
Options and futures on Foreign currency | No | Yes | No |
Fixed Income securities | Yes | Yes | Yes |
US Municipal Bond | Yes | Yes | No |
Bonds issued or guaranteed by sovereign, provincial governments or supranational issuers | No | Yes | No |
Direct obligations of US and/or Canadian Government | No | Varies | No |
Closed-end Funds / REITs | Yes | Yes | No |
Open ended Mutual Funds - SLF-MFS affiliated | No | Yes | Yes |
Open ended Mutual Funds - (other than SLF- MFS affiliated Funds) | No | No | No |
Unit investment trusts which are exclusively invested in one or more open-end funds, none of which are Reportable Funds | No | No | No |
Initial Public Offerings | Yes | Yes | Yes |
Private Placements | Yes | Yes | n/a |
Non-volitional dividend reinvestment transactions | No | Yes | n/a |
Corporate action elections for which formal public documents are issued | No | Yes | n/a |
Sun Life Shares | No | Yes | No |
Bankers acceptances, commercial paper, repurchase agreements, bitcoins, currencies, certificate of deposits, money market funds | No | No | No |
Commodities and options and futures on commodities | No | No | No |
NOTE: This represents a general summary, specific exceptions as set forth in the Code may apply.
10 | Preclearance and 30 day holding period requirements differ for SLAM-HK Access Persons, they must refer to their Sun Life Asset Management (HK) Limited Compliance Manual for the specific requirements |
11 | Will apply to any Business Unit that trades Equities. This includes the Investment Operations in any affiliated organization. |
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20. | APPENDIX C – BROKER ACCOUNTS TYPES |
Account Type | Description | Requires Reporting |
College Savings | 529 or RESP College savings plans | Yes |
Employee Stock Participation Plan | Automatic purchase plan where amount is deducted from the salary | Yes |
Brokerage Regular | Account for the purchase of stocks, bonds, options, commodities. Account is subject to taxation. | Yes |
Brokerage Discretionary | Account where broker executes all the transaction without first consulting with the Account Owner; or | Yes |
Account where investment advisor has trading authority over a brokerage account wherein all the transaction are executed without first consulting with the Account Owner | ||
Automatic Investment Plan | Account that will reinvest dividends in the purchase of more common shares, often fractional interests | Yes |
Account that purchases a fixed dollar amount at regular intervals based on a set of instructions | ||
Trust Accounts | Account is discretionary and the securities transactions are handled by a Trust Officer as Trustee | Yes |
Safekeeping | Account for recording securities that are outside the scope of regular broker accounts (e.g. paper shares, percentage stake in a private company) | Yes |
Retirement-Sun Life | A Sun Life sponsored retirement account that belongs to Sun Life employees (e.g. 401Ks) | Yes |
Retirement-Non Sun Life | All retirement accounts of any nature that have the ability to hold reportable security. Account is not subject to taxation. | Yes |
Brokerage-TFSA | Brokerage-Tax Free Savings Account not subject to taxation | Yes |
Reportable Mutual Funds account | All accounts that hold SLF-MFS affiliated Mutual funds covered under Section 3 (19) above | Yes |
NOTE: Preclearance requirements vary on security type. Only Brokerage Discretionary and Automatic Investment Plan account types are generally exempt from preclearance requirement.
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21. | APPENDIX D: TYPES OF VIOLATIONS |
Below is a list of potential violations of the Code. This list is not exhaustive and is provided by way of example only.
I. | Reporting Violations |
• | Failure to file the Initial Code of Ethics Report within 10 days of becoming an Access Person. |
• | Failure to file the Quarterly Code of Ethics Attestation & Reporting and Annual Code of Ethics Report within 30 days after quarter-end/year-end. |
• | Failure to disclose a controlled account within 10 days. |
• | Failure to disclose reportable security and/or corporate actions as part of the Annual Attestation. |
• | Failure to disclose reportable Outside Activity. |
• | Failure to complete the Annual Code of Ethics training before year-end. |
II. | Trading Violations |
• | Trading without receiving appropriate pre-clearance or trading outside the approval period (including the blackout period). |
• | Trading after being denied approval. |
• | Selling a security within 30 days of a purchase of the same security or purchasing a security within 30 days of a short sale of the same security resulting in a profit. |
• | Selling a Sun Life security short, selling a call option to open or purchasing a put option to open on any Sun Life security. |
• | Failure to have an active trade request at the time of execution of a good till cancel limit order. |
III. | Gifts & Entertainment Violations |
• | Failure to pre-clear entertainment greater than de minimis. |
• | Failure to report gifts and entertainment during the quarter. |
• | Failure to pre-clear any gifts or entertainment to a US public pension plan or official thereof. |
• | Accepting or giving a gift above the threshold maximum. |
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