SECURITIES AND EXCHANGE COMMISSION

Washington, D.C. 20549

 


FORM 10-Q

[Mark One]

 

[X]     QUARTERLY REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 for the quarterly period ended September 30, 2013

[ ]       TRANSITION REPORT PURSUANT TO SECTION 13 OR 15(d) OF THE SECURITIES EXCHANGE ACT OF 1934 for the transition period from _______ to ________

 

Commission File Number: 0-25203

 

OmniComm Systems, Inc.

(Exact name of registrant as specified in its Charter)

   
   

Delaware

11-3349762

(State or other jurisdiction of Incorporation or organization)

(IRS Employer Identification Number)

   

2101 W. Commercial Blvd. Suite 3500, Fort Lauderdale, FL

33309

Address of principal executive offices

Zip Code

   

954.473.1254

(Registrant’s Telephone Number including area code)

 

No Changes

(Former name, former address and former fiscal year, if changed since last report)

 

Indicate by check mark whether the registrant: (1) has filed all reports required to be filed by Section 13 or 15(d) of the Securities Exchange Act of 1934 during the preceding 12 months (or for such shorter period that the registrant was required to file such reports), and (2) has been subject to such filing requirements for the past 90 days. Yes [X] No [ ]

 

Indicate by check mark whether the registrant has submitted electronically and posted on its corporate Web site, if any, every Interactive Data File required to be submitted and posted pursuant to Rule 405 of Regulation S-T during the preceding 12 months (or for such shorter period that the registrant was required to submit and post such files).  Yes [X] No 

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, or a smaller reporting company. See the definitions of “large accelerated filer,” “accelerated filer” and “smaller reporting company” in Rule 12b-2 of the Exchange Act

 

Large accelerated filer

[ ]

Accelerated filer

[ ]

Non-accelerated filer

(Do not check if smaller reporting company)

[ ]

Smaller reporting company

[√]

 

Indicate by check mark whether the registrant is a shell company (as defined in Rule 12b-2 of the Exchange Act). Yes [ ] No [X]

 

The number of shares outstanding of each of the issuer’s classes of common equity as of November 13, 2013: 90,104,659 common stock $.001 par value.

 

 

 

 
1

 

 

 

Table of Contents to the Quarterly Report on Form 10-Q for the NINE MONTH

pERIOD Ended SEPTEMBER 30, 2013  

       

PART I. FINANCIAL INFORMATION

  3
       
 

ITEM 1.

FINANCIAL STATEMENTS   3
       
 

ITEM 2.

MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS   35
       
 

ITEM 3.

QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK.   53
       
 

ITEM 4.

CONTROLS AND PROCEDURES   53
       

PART II OTHER INFORMATION

  53
   
 

ITEM 1.

LEGAL PROCEEDINGS.   53
       
 

ITEM 1A.

RISK FACTORS.   53
       
 

ITEM 2.

UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS.   53
       
 

ITEM 3.

DEFAULTS UPON SENIOR SECURITIES.   53
       
 

ITEM 4.

MINE SAFETY DISCLOSURES.   53
       
 

ITEM 5.

OTHER INFORMATION.   53
       
 

ITEM 6.

EXHIBITS   54
       

SIGNATURES

55

EXHIBIT 10.71*

 56

EXHIBIT 10.72*

 78

EXHIBIT 31.1*

83

EXHIBIT 31.2*

84

EXHIBIT 32.1**

85

 

 

Exhibit 101.INS XBRL Instance Document***

Exhibit 101.SCH XBRL Taxonomy Extension Schema Document***  

Exhibit 101.CAL XBRL Taxonomy Extension Calculation Document***

Exhibit 101.DEF XBRL Taxonomy Extension Definition Document***

Exhibit 101.LAB XBRL Taxonomy Extension Label Document***

Exhibit 101.PRE XBRL Taxonomy Extension Presentation Document***

 

* Filed herewith

**Furnished herewith

*** In accordance with Rule 406T of Regulation S-T, the information in Exhibit 101 is furnished and deemed not filed or a part of a registration statement or prospectus for purposes of Sections 11 or 12 of the Securities Act of 1933, is deemed not filed for purposes of Section 18 of the Exchange Act of 1934, and otherwise is not subject to liability under these sections and shall not be incorporated by reference into any registration statement or other document filed under the Securities Act of 1933, as amended, except as expressly set forth by specific reference in such filing.

 

 

 
2

 

 

PART I. FINANCIAL INFORMATION

 

ITEM 1. FINANCIAL STATEMENTS

 

 

OMNICOMM SYSTEMS, INC. AND SUBSIDIARIES

CONDENSED CONSOLIDATED BALANCE SHEETS

 

   

September 30, 2013

   

December 31, 2012

 
   

(unaudited)

         

ASSETS

               
                 

CURRENT ASSETS

               

Cash

  $ 394,949     $ 873,315  

Accounts receivable, net of allowance for doubtful accounts of $49,380 and $84,210, respectively

    1,292,547       1,240,898  

Prepaid expenses

    137,974       131,942  

Total current assets

    1,825,470       2,246,155  

Property and equipment, net

    415,211       481,803  

Other assets

               

Prepaid stock compensation

    187,917       -0-  

Other assets

    51,562       51,153  
                 

TOTAL ASSETS

  $ 2,480,160     $ 2,779,111  
                 

LIABILITIES AND SHAREHOLDERS' (DEFICIT)

               
                 

CURRENT LIABILITIES

               

Accounts payable and accrued expenses

  $ 2,006,180     $ 2,124,365  

Notes payable, current portion

    17,500       -0-  

Deferred revenue, current portion

    3,414,966       3,732,240  

Line of credit

    800,000       -0-  

Convertible notes payable, related parties, current portion, net of discount

    160,000       160,000  

Convertible notes payable, current portion, net of discount

    275,000       75,000  

Patent settlement liability, current portion

    962,500       962,500  

Conversion feature liability, related parties

    3,882,966       2,240,782  

Conversion feature liability

    141,592       46,541  

Warrant liability, related parties

    7,336,989       6,095,153  

Warrant liability

    138,187       192,445  

Total current liabilities

    19,135,880       15,629,026  
                 

LONG TERM LIABILITIES

               

Notes payable, long term, net of current portion

    634,487       651,987  

Notes payable, related parties, long term, net of current portion, net of discount of $599,916 and $656,524, respectively

    4,415,963       3,830,355  

Deferred revenue, long term, net of current portion

    1,220,998       987,328  

Convertible notes payable, related parties, net of current portion

    8,965,000       8,965,000  

Convertible notes payable, net of current portion

    265,000       465,000  

Patent settlement liability, long term, net of current portion

    1,031,188       1,223,715  
                 

TOTAL LIABILITIES

    35,668,516       31,752,411  
                 

COMMITMENTS AND CONTINGENCIES (See Note 11)

               
                 

SHAREHOLDERS' (DEFICIT)

               

Preferred stock, $0.001 par value, 10,000,000 shares authorized 3,772,500 shares undesignated

    -0-       -0-  

Series B convertible preferred stock - 230,000 shares authorized, -0- and -0- issued and outstanding, respectively at $0.001 par value; liquidation preference $-0- and $-0-, respectively

    -0-       -0-  

Series C convertible preferred stock - 747,500 shares authorized, -0- and -0- issued and outstanding, respectively at $0.001 par value; liquidation preference $-0- and $-0-, respectively

    -0-       -0-  

Series A convertible preferred stock - 5,000,000 shares authorized, 4,125,224 and 4,125,224 issued and outstanding, respectively at $0.001 par value; liquidation preference $4,125,224 and $4,125,224, respectively

    4,125       4,125  

Series D preferred stock - 250,000 shares authorized, 250,000 and 250,000 issued and outstanding, respectively at $0.001 par value

    250       250  

Common stock - 250,000,000 shares authorized, 87,834,659 and 86,598,659 issued and outstanding, respectively, at $0.001 par value

    87,835       86,599  

Additional paid in capital - preferred

    4,717,804       4,717,804  

Additional paid in capital - common

    36,926,907       36,645,589  

Accumulated other comprehensive (loss)

    (99,577 )     (69,092 )

Accumulated deficit

    (74,825,700 )     (70,358,575 )
                 

TOTAL SHAREHOLDERS' (DEFICIT)

    (33,188,356 )     (28,973,300 )
                 

TOTAL LIABILITIES AND SHAREHOLDERS' (DEFICIT)

  $ 2,480,160     $ 2,779,111  
 

 

See accompanying summary of accounting policies and notes to unaudited condensed consolidated financial statements

 

 
3

 

 

 

OMNICOMM SYSTEMS, INC. AND SUBSIDIARIES

CONDENSED CONSOLIDATED STATEMENTS OF OPERATIONS

(unaudited)

 

   

For the nine months ended

September 30,

   

For the three months ended

September 30,

 
   

2013

   

2012

   

2013

   

2012

 

Revenues

  $ 10,543,197     $ 11,317,590     $ 3,449,661     $ 3,894,656  

Reimbursable revenues

    412,947       579,898       27,960       163,664  

Total revenues

    10,956,144       11,897,488       3,477,621       4,058,320  
                                 

Cost of goods sold

    1,942,126       2,020,507       648,369       690,763  

Reimbursable expenses-cost of goods sold

    297,328       397,817       64,110       50,289  

Total cost of sales

    2,239,454       2,418,324       712,479       741,052  
                                 

Gross margin

    8,716,690       9,479,164       2,765,142       3,317,268  
                                 

Operating expenses

                               

Salaries, benefits and related taxes

    6,496,528       6,374,375       2,130,385       2,086,203  

Rent and occupancy expenses

    665,932       649,424       199,492       226,979  

Consulting services

    117,410       144,496       14,496       77,060  

Legal and professional fees

    205,767       236,967       53,312       39,512  

Travel

    326,578       292,323       100,860       86,240  

Telephone and internet

    131,476       111,921       38,618       38,317  

Selling, general and administrative

    634,481       698,512       197,765       232,371  

Bad debt expense

    (4,830 )     126,763       8,191       42,619  

Depreciation expense

    174,436       308,666       54,894       75,912  

Amortization expense

    -0-       232,117       -0-       -0-  

Total operating expenses

    8,747,778       9,175,564       2,798,013       2,905,213  
                                 

Operating income/(loss)

    (31,088 )     303,600       (32,871 )     412,055  
                                 

Other income/(expense)

                               

Interest expense

    (107,952 )     (89,537 )     (37,760 )     (28,649 )

Interest expense, related parties

    (1,750,327 )     (1,573,444 )     (588,425 )     (527,442 )

Interest income

    9       225       3       17  

Change in derivative liabilities

    (2,524,671 )     (4,804,260 )     2,418,612       (4,215,476 )

Loss on sale of fixed assets

    -0-       (22,106 )     -0-       -0-  

Transaction gain/(loss)

    (4,497 )     6       3,780       973  

Income/(loss) before income taxes

    (4,418,526 )     (6,185,516 )     1,763,339       (4,358,522 )

Income taxes

    (48,599 )     (54,699 )     (30,869 )     (54,699 )

Net income/(loss)

    (4,467,125 )     (6,240,215 )     1,732,470       (4,413,221 )

Preferred stock dividends

                               

Preferred stock dividends in arrears

                               

Series A preferred

    (154,272 )     (177,528 )     (51,989 )     (51,989 )

Total preferred stock dividends

    (154,272 )     (177,528 )     (51,989 )     (51,989 )

Net income/(loss) attributable to common stockholders

  $ (4,621,397 )   $ (6,417,743 )   $ 1,680,481     $ (4,465,210 )
                                 

Net income/(loss) per share

                               

Basic and diluted

  $ (0.05 )   $ (0.07 )   $ 0.02     $ (0.05 )

Weighted average number of shares outstanding

                               

Basic and diluted

    87,515,641       86,496,550       87,867,268       86,526,332  

 

 

See accompanying summary of accounting policies and notes to unaudited condensed consolidated financial statements

 

 
4

 

 

 

OMNICOMM SYSTEMS, INC. AND SUBSIDIARIES

CONDENSED CONSOLIDATED STATEMENTS OF COMPREHENSIVE INCOME/(LOSS)

(unaudited)

 

   

For the nine months ended

September 30,

   

For the three months ended

September 30,

 
   

2013

   

2012

   

2013

   

2012

 

Net income/(loss) attributable to common stockholders

  $ (4,621,397 )   $ (6,417,743 )   $ 1,680,481     $ (4,465,210 )

Other comprehensive income/(loss)

                               

Change in foreign currency translation adjustment

    (30,485 )     (10,586 )     (3,006 )     (3,398 )
                                 

Other comprehensive income/(loss)

    (30,485 )     (10,586 )     (3,006 )     (3,398 )
                                 

Comprehensive income/(loss)

  $ (4,651,882 )   $ (6,428,329 )   $ 1,677,475     $ (4,468,608 )

 

   

 

See accompanying summary of accounting policies and notes to unaudited condensed consolidated financial statements

 

 
5

 

 

 

OMNICOMM SYSTEMS, INC. AND SUBSIDIARIES

CONDENSED CONSOLIDATED STATEMENT OF SHAREHOLDERS' (DEFICIT)

FOR THE YEAR ENDED DECEMBER 31, 2012 AND THE NINE MONTHS ENDED SEPTEMBER 30, 2013

(unaudited)

 

   

Preferred Stock

   

Common Stock

                         
   

5% Series A Convertible

   

8% Series B Convertible

   

8% Series C Convertible

   

Series D Preferred Stock

   

Additional

                   

Additional

           

Accumulated

         
   

Number

     $  0.001    

Number

     $  0.001    

Number

     $  0.001    

Number

     $  0.001    

paid in

   

Number

     $  0.001    

paid in

           

other

   

Total

 
    of     Par     of     Par     of     Par     of     Par    

capital

   

of

    Par    

capital

   

Accumulated

   

comprehensive

   

shareholders'

 
   

shares

   

 value

   

 shares

   

value

   

 shares

   

 value

   

shares

   

 value

   

preferred

   

 shares

   

value

   

common

   

deficit

   

income

   

(deficit)

 
                                                                                                                         

Balances at December 31, 2011

    4,125,224     $ 4,125       -0-     $ -0-       -0-     $ -0-       250,000     $ 250     $ 4,717,804       86,481,495     $ 86,482     $ 36,572,099     $ (62,525,605 )   $ (53,714 )   $ (21,198,559 )
                                                                                                                         

Employee stock option expense

                                                                                            65,744                       65,744  
                                                                                                                         

Foreign currency translation adjustment

                                                                                                            (15,378 )     (15,378 )
                                                                                                                         

Issuance of common stock in lieu of accrued interest

                                                                            42,164       42       7,821                       7,863  
                                                                                                                         

Employee stock option exercise

                                                                            75,000       75       (75 )                     -0-  
                                                                                                                         

Net loss for the twelve months ended December 31, 2012

    -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       (7,832,970 )     -0-       (7,832,970 )
                                                                                                                         

Balances at December 31, 2012

    4,125,224       4,125       -0-       -0-       -0-       -0-       250,000       250       4,717,804       86,598,659       86,599       36,645,589       (70,358,575 )     (69,092 )     (28,973,300 )
                                                                                                                         

Employee stock option expense

                                                                                            60,054                       60,054  
                                                                                                                         

Foreign currency translation adjustment

                                                                                                            (30,485 )     (30,485 )
                                                                                                                         

Restricted stock issuance

                                                                            1,225,000       1,225       221,275                       222,500  
                                                                                                                         

Employee stock option exercise

                                                                            11,000       11       (11 )                     -0-  
                                                                                                                         

Net loss for the nine months ended September 30, 2013

    -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       -0-       (4,467,125 )     -0-       (4,467,125 )
                                                                                                                         

Balances at September 30, 2013

    4,125,224     $ 4,125       -0-     $ -0-       -0-     $ -0-       250,000     $ 250     $ 4,717,804       87,834,659     $ 87,835     $ 36,926,907     $ (74,825,700 )   $ (99,577 )   $ (33,188,356 )

 

See accompanying summary of accounting policies and notes to unaudited condensed consolidated financial statements

 

 

 
6

 

 

 

OMNICOMM SYSTEMS, INC. AND SUBSIDIARIES

CONDENSED CONSOLIDATED STATEMENTS OF CASH FLOWS

(unaudited)

 

   

For the nine months ended September 30,

 
   

2013

   

2012

 
                 

CASH FLOWS FROM OPERATING ACTIVITIES

               

Net loss

  $ (4,467,125 )   $ (6,240,215 )

Adjustment to reconcile net loss to net cash (used in) operating activities

               

Change in derivative liabilities

    2,524,671       4,804,260  

Interest expense from derivative instruments

    456,750       356,715  

Loss from sale of fixed assets, net

    -0-       14,606  

Employee stock option expense

    60,054       47,211  

Amortization of prepaid compensation

    34,583       -0-  

Provision for doubtful accounts

    (4,830 )     126,763  

Depreciation and amortization

    174,436       540,783  

Changes in operating assets and liabilities

               

Accounts receivable

    (46,819 )     (134,757 )

Prepaid expenses

    (6,032 )     (10,029 )

Other assets

    (409 )     (17,004 )

Accounts payable and accrued expenses

    410,815       452,712  

Patent settlement liability

    (192,527 )     (133,557 )

Deferred revenue

    (83,604 )     (103,145 )

Net cash (used in) operating activities

    (1,140,037 )     (295,657 )
                 

CASH FLOWS FROM INVESTING ACTIVITIES

               

Proceeds from sale of property and equipment

    -0-       50,000  

Purchase of property and equipment

    (107,844 )     (108,698 )

Net cash (used in) investing activities

    (107,844 )     (58,698 )
                 

CASH FLOWS FROM FINANCING ACTIVITIES

               

Repayments of notes payable

    -0-       (131,800 )

Proceeds from revolving line of credit

    800,000       -0-  

Net cash provided by/(used in) financing activities

    800,000       (131,800 )
                 

Effect of exchange rate changes on cash and cash equivalents

    (30,485 )     (10,586 )

Net decrease in cash and cash equivalent

    (478,366 )     (496,741 )

Cash and cash equivalents at beginning of period

    873,315       1,302,287  
                 

Cash and cash equivalents at end of period

  $ 394,949     $ 805,546  
                 

Supplemental disclosures of cash flow information:

               

Cash paid during the period for:

               

Income taxes

  $ 48,599     $ 54,699  

Interest

  $ 725,546     $ 1,242,079  
                 

Non-cash transactions

               

Notes payable issued in exchange for existing notes payable

  $ 2,866,879     $ -0-  

Promissory notes issued for accrued interest

  $ 529,000     $ -0-  

 

See accompanying summary of accounting policies and notes to unaudited condensed consolidated financial statements

 

 

 
7

 

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

NOTE 1:                  ORGANIZATION AND NATURE OF OPERATIONS

 

OmniComm Systems, Inc. (“OmniComm” or the “Company”) is a healthcare technology company that provides Web-based electronic data capture (“EDC”) solutions and related value-added services to pharmaceutical and biotech companies, clinical research organizations, and other clinical trial sponsors principally located in the United States and Europe. Our proprietary EDC software applications; TrialMaster ® , TrialOne ® , and eClinical Suite, allow clinical trial sponsors and investigative sites to securely collect, validate, transmit, and analyze clinical trial data.

 

Our ability to compete within the EDC industry is predicated on our ability to continue enhancing and broadening the scope of solutions offered through our EDC software and services. Our research and development (sometimes referred to as “R & D”) efforts are focused on developing new and complementary software solutions, as well as enhancing our existing software solutions through the addition of increased functionality. During the nine month periods ended September 30, 2013 and September 30, 2012 we spent approximately $1,718,079 and $1,867,778, respectively, on research and development activities, which is primarily comprised of salaries to our developers and other R & D personnel and related costs associated with the development of our software products.

 

NOTE 2:                SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

 

BASIS OF PRESENTATION AND PRINCIPLES OF CONSOLIDATION

 

The Company’s accounts include those of all its wholly-owned subsidiaries, which are more fully described in the Company’s 2012 Annual Report filed on Form 10-K with the Securities and Exchange Commission, and have been prepared in conformity with (i) accounting principles generally accepted in the United States of America; and (ii) the rules and regulations of the United States Securities and Exchange Commission. All significant intercompany accounts and transactions between the Company and its subsidiaries have been eliminated in consolidation.

 

UNAUDITED FINANCIAL STATEMENTS

 

The accompanying unaudited condensed consolidated financial statements of the Company have been prepared in accordance with accounting principles generally accepted in the United States of America for interim financial information, pursuant to the rules and regulations of the Securities and Exchange Commission. Pursuant to such rules and regulations, certain financial information and footnote disclosures normally included in the consolidated financial statements have been condensed or omitted. The results for the periods indicated are unaudited, but reflect all adjustments (consisting only of normally recurring adjustments) which management considers necessary for a fair presentation of operating results.

 

The operating results for the three and nine month periods ended September 30, 2013 are not necessarily indicative of the results that may be expected for the year-ended December 31, 2013. These unaudited condensed consolidated financial statements should be read in conjunction with the consolidated financial statements and footnotes thereto included in the Company’s Annual Report on Form 10-K for the year-ended December 31, 2012.

 

ESTIMATES IN FINANCIAL STATEMENTS

 

The preparation of the unaudited condensed consolidated financial statements in conformity with generally accepted accounting principles requires management to make estimates and assumptions that affect the amounts reported in the financial statements and footnotes thereto. Significant estimates incorporated in our financial statements include the recorded allowance for doubtful accounts, the estimate of the appropriate amortization period of our intangible assets, the evaluation of whether our intangible assets have suffered any impairment, the allocation of revenues under multiple-element customer contracts, royalty-based patent liabilities, the value of derivatives associated with debt issued by the Company and the valuation of any corresponding discount to the issuance of our debt. Actual results may differ from those estimates.

 

 

 
8

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

Reclassifications

 

Certain reclassifications have been made in the 2012 financial statements to conform to the 2013 presentation. These reclassifications did not have any effect on our net loss or shareholders’ deficit.

 

foreign currency translation

 

The financial statements of the Company’s foreign subsidiaries are translated in accordance with ASC 830-30, Foreign Currency Matters—Translation of Financial Statements . The reporting currency for the Company is the U.S. dollar. The functional currency of the Company’s subsidiaries, OmniComm Europe GmbH in Germany and OmniComm Spain S.L. in Spain is the Euro. The functional currency of the Company’s subsidiary OmniComm Ltd., in the United Kingdom, is the British Pound Sterling. Accordingly, the assets and liabilities of the Company’s foreign subsidiaries are translated into U.S. dollars using the exchange rate in effect at each balance sheet date. Revenue and expense accounts of the Company’s foreign subsidiaries are translated using an average rate of exchange during the period. Foreign currency translation adjustments are accumulated as a component of other comprehensive income/(loss) as a separate component of stockholders’ equity. Gains and losses arising from transactions denominated in foreign currencies are primarily related to intercompany accounts that have been determined to be temporary in nature and accordingly, are recorded directly to the statement of operations. We record translation gains and losses in accumulated other comprehensive income as a component of stockholders’ equity. We recorded translation losses of $30,485 and $10,586 for the nine month periods ended September 30, 2013 and September 30, 2012 respectively.

 

REVENUE RECOGNITION POLICY 

 

The Company derives revenues from software licenses and services of its EDC products and services which can be purchased on a stand-alone basis. License revenues are derived principally from the sale of term licenses for the following software products offered by the Company: TrialMaster, TrialOne and eClinical Suite ( the “EDC Software”). Service revenues are derived principally from the Company's delivery of the hosted solutions of its TrialMaster and eClinical Suite software products, and consulting services and customer support, including training, for all of the Company's products.

 

The Company recognizes revenues when all of the following conditions are satisfied: (1) there is persuasive evidence of an arrangement; (2) the product or service has been provided to the customer; (3) the collection of fees is probable; and (4) the amount of fees to be paid by the customer is fixed or determinable.

 

The Company operates in one reportable segment which is the delivery of EDC Software and services to clinical trial sponsors. The Company segregates its revenues based on the activity cycle used to generate its revenues. Accordingly, revenues are currently generated through four main activities, including hosted applications, licensing, professional services and maintenance-related services.

 

Hosted Application Revenues

 

The Company offers its TrialMaster and eClinical Suite software products as hosted application solutions delivered through a standard Web-browser, with customer support and training services. The Company's TrialOne solution is presently available only on a licensed basis. To date, hosted applications revenues have been primarily related to TrialMaster .

 

Revenues resulting from TrialMaster and eClinical Suite application hosting services consist of three components of services for each clinical trial. The first component is comprised of application set up, including design of electronic case report forms and edit checks, installation and server configuration of the system. The second component involves application hosting and related support services as well as billable change orders which consist of amounts billed to customers for functionality changes made. The third stage involves services required to close out, or lock, the database for the clinical trial.

 

Fees charged and costs incurred for the trial system design, set up and implementation are amortized and recognized ratably over the estimated hosting period. Work performed outside the original scope of work is contracted for separately as an additional fee and is generally recognized ratably over the remaining term of the hosting period. Fees for the first and third stages of the service are billed based upon milestones. Revenues earned upon completion of a contractual milestone are deferred and recognized over the estimated remaining hosting period. Fees for application hosting and related services in the second stage are generally billed quarterly in advance. Revenues resulting from hosting services for the eClinical Suite products consist of installation and server configuration, application hosting and related support services. Services for this offering are generally charged as a fixed fee payable on a quarterly or annual basis. Revenues are recognized ratably over the period of the service.

 

 

 
9

 

  OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

Licensing Revenues

 

The Company's software license revenues are earned from the sale of off-the-shelf software. From time-to-time a client might require significant modification or customization subsequent to delivery to the customer. The Company generally enters into software term licenses for its EDC Software products with its customers for three to five year periods, although customers have entered into both longer and shorter term license agreements. These arrangements typically include multiple elements: software license, consulting services and customer support. The Company bills its customers in accordance with the terms of the underlying contract. Generally, the Company bills license fees in advance for each billing cycle of the license term, which typically is either on a quarterly or annual basis. Payment terms are generally net 30 days.

 

In the past the Company has sold perpetual licenses for EDC Software products in certain situations to existing customers with the option to purchase customer support, and may, in the future, do so for new customers based on customer requirements or market conditions. The Company has established vendor specific objective evidence of fair value for the customer support. Accordingly, license revenues are recognized upon delivery of the software and when all other revenue recognition criteria are met. Customer support revenues are recognized ratably over the term of the underlying support arrangement. The Company generates customer support and maintenance revenues from its perpetual license customer base.

 

Professional Services

 

The Company may also enter into arrangements to provide consulting services separate from a license arrangement. In these situations, revenue is recognized on a time-and-materials basis. Professional services can be deemed to be as essential to the functionality of the software at inception and typically are for initial trial configuration, implementation planning, loading of software, building simple interfaces, running test data and documentation of procedures. Subsequent additions or extensions to license terms do not generally include additional professional services.

 

Pass-through Revenue and Expense

 

The Company accounts for pass-through revenue and expense in accordance with ASC 605-45, Principal Agent Considerations . In accordance with ASC 605-45, Principal Agent Consideration, these amounts are recorded as revenue in the statement of operations with a corresponding expense recorded in cost of goods sold. Pass-through revenues and expenses include amounts associated with third-party services provided to our customers by our service and product partners. These third-party services are primarily comprised of Interactive Voice and Web Response software services (IVR and IWR), travel and shipping that are incurred on our clients’ behalf.

 

Maintenance Revenues

 

Maintenance includes telephone-based help desk support and software maintenance. The Company generally bundles customer support with the software license for the entire term of the arrangement. As a result, the Company generally recognizes revenues for both maintenance and software licenses ratably over the term of the software license and support arrangement. The Company allocates the revenues recognized for these arrangements to the different elements based on management's estimate of the relative fair value of each element. The Company generally invoices each of the elements based on separately quoted amounts and thus has a fairly accurate estimate of the relative fair values of each of the invoiced revenue elements.

 

 

 
10

 

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

The fees associated with each business activity for the periods ended September 30, 2013 and September 30, 2012, respectively are:

 
   

For the nine months ended

 

Revenue activity

 

September 30, 2013

   

September 30, 2012

 

Set-up fees

  $ 2,584,285     $ 4,085,437  

Change orders

    344,400       202,498  

Maintenance

    3,495,908       3,928,079  

Software licenses

    2,333,016       2,525,933  

Professional services

    1,625,600       638,302  

Hosting

    572,935       517,239  

Total

  $ 10,956,144     $ 11,897,488  

 

 

   

For the three months ended

 

Revenue activity

 

September 30, 2013

   

September 30, 2012

 

Set-up fees

  $ 988,990     $ 1,458,304  

Change orders

    119,870       48,417  

Maintenance

    1,186,023       1,307,547  

Software licenses

    430,323       847,297  

Professional services

    552,719       213,187  

Hosting

    199,696       183,568  

Total

  $ 3,477,621     $ 4,058,320  

 

 

COST OF REVENUES

 

Cost of revenues primarily consists of costs related to hosting, maintaining and supporting the Company’s application suite and delivering professional services and support. These costs include salaries, benefits, bonuses and stock-based compensation for the Company’s professional services staff. Cost of revenues also includes outside service provider costs . Cost of revenues is expensed as incurred.

 

CASH AND CASH EQUIVALENTS

 

Cash equivalents consist of highly liquid, short-term investments with maturities of 90 days or less. The carrying amount reported in the accompanying consolidated balance sheets approximates fair value.

 

ACCOUNTS RECEIVABLE

 

Accounts receivable are judged as to collectability by management and an allowance for bad debts is established as necessary. The allowance is based on an evaluation of the collectability of accounts receivable and prior bad debt experience. The Company had recorded an allowance for uncollectible accounts receivable of $49,380 as of September 30, 2013 and $84,210 as of December 31, 2012, respectively.

 

 

 
11

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

The following table summarizes activity in the Company's allowance for doubtful accounts for the periods presented.

 
   

September 30, 2013

   

December 31, 2012

 

Beginning of period

  $ 84,210     $ 142,444  

Bad debt expense

    (4,830 )     (58,234 )

Write-offs

    (30,000 )     -0-  

End of period

  $ 49,380     $ 84,210  

 

 

Concentration of Credit Risk

 

Cash and cash equivalents and restricted cash are deposited with major financial institutions and, at times, such balances with any one financial institution may be in excess of FDIC-insured limits. As of September 30, 2013, $129,390 was deposited in excess of FDIC-insured limits. Management believes the risk in these situations to be minimal.

 

Except as follows, the Company has no significant off-balance-sheet risk or credit risk concentrations. Financial instruments that subject the Company to potential credit risks are principally cash equivalents and accounts receivable. Concentrated credit risk with respect to accounts receivable is limited to creditworthy customers. The Company's customers are principally located in the United States and Europe. The Company is directly affected by the overall financial condition of the pharmaceutical, biotechnology and medical device industries and management believes that credit risk exists and that any credit risk the Company faces has been adequately reserved for as of September 30, 2013. The Company maintains an allowance for doubtful accounts based on accounts past due according to contractual terms and historical collection experience. Actual losses when incurred are charged to the allowance. The Company's losses related to collection of accounts receivable have consistently been within management's expectations. As of September 30, 2013, the Company believes no additional credit risk exists beyond the amounts provided for in our allowance for uncollectible accounts. The Company evaluates its allowance for uncollectable accounts on a monthly basis based on a specific review of receivable aging and the period that any receivables are beyond the standard payment terms. The Company does not require collateral from its customers in order to mitigate credit risk.

 

One customer accounted for 11% of our revenues during the nine month period ended September 30, 2013 or approximately $1,221,000 and another customer accounted for 9% or approximately $959,000. One customer accounted for 21% of our revenues during the nine month period ended September 30, 2012 or approximately $2,442,000 and another customer accounted for 17% or approximately $2,043,000. The following table summarizes the number of customers who individually comprise greater than 10% of total revenue and/or total accounts receivable and their aggregate percentage of the Company's total revenue and gross accounts receivable for the periods presented.

 
   

Revenues

   

Accounts receivable

 

For the period ended

 

Number of

customers

   

Percentage of

total revenues

   

Number of

customers

   

Percentage of

accounts receivable

 

September 30, 2013

    1       11%       2       29%  

December 31, 2012

    2       35%       3       54%  

September 30, 2012

    2       38%       1       13%  

 

The table below provides revenues from European customers for the nine month periods ended September 30, 2013 and September 30, 2012, respectively.

 
 

European revenues

 
 

For the nine months ended

 
 

September 30, 2013

   

September 30, 2012

 
 

European revenues

   

% of Total revenues

   

European revenues

   

% of Total revenues

 
  $ 1,214,121       11%     $ 1,157,462       10%  

 

 

 
12

 

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

The Company serves all of its hosting customers from third-party web hosting facilities located in the United States. The Company does not control the operation of these facilities, and they are vulnerable to damage or interruption. The Company maintains redundant systems that can be used to provide service in the event the third-party web hosting facilities become unavailable, although in such circumstances, the Company's service may be interrupted during the transition.

 

PROPERTY AND EQUIPMENT

 

Property and equipment are recorded at cost. Additions and betterments are capitalized; maintenance and repairs are expensed as incurred. Depreciation is calculated using the straight-line method over the asset’s estimated useful life, which is 5 years for leasehold improvements, computers, equipment and furniture and 3 years for software. Gains or losses on disposal are charged to operations.

 

ASSET IMPAIRMENT

 

Acquisitions and Intangible Assets  

 

We account for acquisitions in accordance with ASC 805, Business Combinations (“ASC 805”) and ASC 350, Intangibles- Goodwill and Other (“ASC 350”). The acquisition method of accounting requires that assets acquired and liabilities assumed be recorded at their fair values on the date of a business acquisition. Our consolidated financial statements and results of operations reflect an acquired business from the completion date of an acquisition.

 

The judgments that we make in determining the estimated fair value assigned to each class of assets acquired and liabilities assumed, as well as asset lives, can materially impact net income in periods following an asset acquisition. We generally use either the income, cost or market approach to aid in our conclusions of such fair values and asset lives. The income approach presumes that the value of an asset can be estimated by the net economic benefit to be received over the life of the asset, discounted to present value. The cost approach presumes that an investor would pay no more for an asset than its replacement or reproduction cost. The market approach estimates value based on what other participants in the market have paid for reasonably similar assets. Although each valuation approach is considered in valuing the assets acquired, the approach ultimately selected is based on the characteristics of the asset and the availability of information.

 

Long-lived Assets  

 

We review long-lived assets for impairment whenever events or changes in circumstances indicate that the related carrying amounts may not be recoverable. Determining whether an impairment has occurred typically requires various estimates and assumptions, including determining which cash flows are directly related to the potentially impaired asset, the useful life over which cash flows will occur, their amount and the asset’s residual value, if any. In turn, measurement of an impairment loss requires a determination of fair value, which is based on the best information available. We use quoted market prices when available and independent appraisals and management estimates of future operating cash flows, as appropriate, to determine fair value.

 

FAIR VALUE MEASUREMENT

 

OmniComm’s capital structure includes the use of warrants and convertible debt features that are classified as derivative financial instruments. Derivative financial instruments are recognized as either assets or liabilities and are measured at fair value under ASC 815 Derivatives and Hedging. ASC 815 requires that changes in the fair value of derivative financial instruments with no hedging designation be recognized as gains/(losses) in the earnings statement. The fair value measurement is determined in accordance with ASC 820 Fair Value Measurements and Disclosures.

 

DEFERRED REVENUE

 

Deferred revenue represents cash advances and amounts in accounts receivable as of the balance sheet date received in excess of revenue earned on on-going contracts. Payment terms vary with each contract but may include an initial payment at the time the contract is executed, with future payments dependent upon the completion of certain contract phases or targeted milestones. In the event of contract cancellation, the Company is generally entitled to payment for all work performed through the point of cancellation. As of September 30, 2013, the Company had $4,635,964 in deferred revenues relating to contracts for services to be performed over periods ranging from one month to five years. The Company had $3,414,966 in deferred revenues that are expected to be recognized in the next twelve fiscal months.

 

 

 
13

 

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

ADVERTISING

 

Advertising costs are expensed as incurred. Advertising costs were $175,095 and $191,894 for the nine month periods ended September 30, 2013 and September 30, 2012, respectively and are included under selling, general and administrative expenses on our consolidated financial statements.

 

RESEARCH AND DEVELOPMENT EXPENSES

 

Software development costs are included in research and development and are expensed as incurred. ASC 985.20, Software Industry Costs of Software to Be Sold, Leased or Marketed , requires the capitalization of certain development costs of software to be sold once technological feasibility is established, which the Company defines as completion to the point of marketability. The capitalized cost is then amortized on a straight-line basis over the estimated product life. To date, the period between achieving technological feasibility and the general availability of such software has been short and software development costs qualifying for capitalization have been immaterial. Accordingly, the Company has not capitalized any software development costs under ASC 985.20. During the nine month periods ended September 30, 2013 and September 30, 2012 we spent approximately $1,718,079 and $1,867,778 respectively, on research and development activities, which include costs associated with the development of our software products and services for our clients’ projects and which are primarily comprised of salaries and related expenses for our software developers and consulting fees paid to third-party consultants. Research and development costs are primarily included under Salaries, benefits and related taxes in our Statement of Operations.

 

EMPLOYEE EQUITY INCENTIVE PLANS

 

The OmniComm Systems, Inc. 2009 Equity Incentive Plan (the “2009 Plan”) was approved at our Annual Meeting of Shareholders on July 10, 2009. The 2009 Plan provides for the issuance of up to 7,500,000 shares to employees, directors and key consultants in accordance with the terms of the 2009 Plan documents. The predecessor plan, the OmniComm Systems, Inc., 1998 Stock Incentive Plan (the “1998 Plan”) expired on December 31, 2008. The 1998 Plan provided for the issuance of up to 12 ,5 00,000 shares in accordance with the terms of the 1998 Plan document. Each plan is more fully described in “Note 14, Employee Equity Incentive Plans.” The Company accounts for its employee equity incentive plans under ASC 718, Compensation – Stock Compensation which addresses the accounting for transactions in which an entity exchanges its equity instruments for goods or services, with a primary focus on transactions in which an entity obtains employee services in share-based payment transactions.

 

ASC 718 requires companies to estimate the fair value of share-based payment awards on the date of grant using an option-pricing model. The value of the portion of the award that is ultimately expected to vest is recognized as expense over the requisite service periods in the Company’s consolidated statements of operations. The Company currently uses the Black Scholes option pricing model to determine grant date fair value.

 

EARNINGS PER SHARE

 

The Company accounts for Earnings per Share using ASC 260 – Earnings per Share. Unlike diluted earnings per share, basic earnings per share excludes any dilutive effects of options, warrants, and convertible securities.

 

INCOME TAXES

 

The Company accounts for income taxes in accordance with ASC 740, Income Taxes. ASC 740 has as its basic objective the recognition of current and deferred income tax assets and liabilities based upon all events that have been recognized in the financial statements as measured by the provisions of the enacted tax laws.

 

Valuation allowances are established when necessary to reduce deferred tax assets to the estimated amount to be realized. Income tax expense represents the tax payable for the current period and the change during the period in the deferred tax assets and liabilities.

 

 

 
14

 

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

IMPACT OF NEW ACCOUNTING STANDARDS

 

During the first nine months of 2013, we adopted the following new accounting pronouncements:

 

In July 2012, FASB issued Accounting Standards Update 2012-02, Balance Sheet- Intangibles- Goodwill and Other (Topic 350): Testing Indefinite-Lived Intangible Assets for Impairment (“ASU 2012-02”). ASU 2012-002 is an Amendment to FASB Accounting Standards Update 2011-08. The objective of the amendments in this Update is to reduce the cost and complexity of performing an impairment test for indefinite-lived intangible assets by simplifying how an entity tests those assets for impairment and to improve consistency in impairment testing guidance among long-lived asset categories. The amendments permit an entity first to assess qualitative factors to determine whether it is more likely than not that an indefinite-lived intangible asset is impaired as a basis for determining whether it is necessary to perform the quantitative impairment test in accordance with Subtopic 350-30, Intangibles—Goodwill and Other—General Intangibles Other than Goodwill. The more-likely-than-not threshold is defined as having a likelihood of more than 50 percent. The amendments are effective for annual and interim impairment tests performed for fiscal years beginning after September 15, 2012. The Company adopted ASU 2012-02 on January 1, 2013, and the adoption did not have a material impact on its consolidated financial position or results of operations.

 

In February 2013, FASB issued Accounting Standards Update 2013-02, Comprehensive Income (Topic 220) (“ASU 2013-02”). ASU 2013-002 provides guidance on the presentation of amounts reclassified out of accumulated other comprehensive income. This update requires an entity to provide information about the amounts reclassified from accumulated other comprehensive income by component. In addition, an entity is required to present, either on the face of the income statement or in the notes, significant amounts reclassified from accumulated other comprehensive income by the net income line item. The Company adopted ASU 2013-02 as of January 1, 2013, and the adoption did not have a material impact on its consolidated financial position or results of operations.

 

Accounting standards-setting organizations frequently issue new or revised accounting rules. We regularly review all new pronouncements to determine their impact, if any, on our financial statements.

 

NOTE 3:                 GOING CONCERN

 

We have experienced net losses and negative cash flows from operations and have utilized debt and equity financings to help provide for our working capital, capital expenditure and R&D needs. We will continue to require substantial funds to continue our research and development activities and to market, sell and commercialize our technology. We may need to raise substantial additional capital to fund our future operations. Our capital requirements will depend on many factors, including the following: problems, delays, expenses and complications frequently encountered by companies developing and commercializing new technologies; the progress of our research and development activities; the rate of technological advances; determinations as to the commercial potential of our technology under development; the status of competitive technology; the establishment of collaborative relationships; the success of our sales and marketing programs; and other changes in economic, regulatory or competitive conditions in our planned business.

 

Estimates about the adequacy of funding for our activities are based upon certain assumptions, including assumptions that the research and development programs relating to our technology can be conducted at projected costs and that progress towards the commercialization of our technology will be timely and successful. There can be no assurance that changes in our research and development plans, acquisitions or other events will not result in accelerated or unexpected expenditures.

 

To satisfy our capital requirements, we may seek additional financing through debt and equity financings. There can be no assurance that any such funding will be available to us on favorable terms or at all. If adequate funds are not available when needed, we may be required to delay, scale back or eliminate some or all of our research and product development and marketing programs. If we are successful in obtaining additional financings, the terms of such financings may have the effect of diluting or adversely affecting the holdings or the rights of the holders of our common and preferred stock or result in increased interest expense in future periods.

 

The ability of the Company to continue in existence is dependent on its having sufficient financial resources to bring products and services to market for marketplace acceptance. As a result of our historical operating losses, negative cash flows and accumulated deficits for the period ending September 30, 2013 there is substantial doubt about the Company’s ability to continue as a going concern.

 

 

 
15

 

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

The consolidated financial statements do not include any adjustments relating to the recoverability and classification of recorded assets or the amounts and classification of liabilities that might be necessary should the Company be unable to continue as a going concern.

 

NOTE 4.                 EARNINGS (LOSS) PER SHARE

 

Basic earnings (loss) per share were calculated using the weighted average number of shares outstanding of 87,515,641 and 86,496,550 for the nine month periods ended September 30, 2013 and September 30, 2012, respectively.

 

Basic earnings (loss) per share were calculated using the weighted average number of shares outstanding of 87,867,268 and 86,526,332 for the three month periods ended September 30, 2013 and September 30, 2012, respectively.

 

Antidilutive shares aggregating 79,502,620 and 82,521,509 have been omitted from the calculation of dilutive earnings (loss) per share for the nine month periods ended September 30, 2013 and September 30, 2012, respectively, as the shares were antidilutive. Provided below is the reconciliation between numerators and denominators of the basic and diluted earnings per shares: There were no differences between basic and diluted earnings per share for the nine month periods ended September 30. The table below provides a reconciliation of anti-dilutive securities outstanding as of September 30, 2013 and September 30, 2012, respectively. 

 

Anti-dilutive security

 

September 30, 2013

   

September 30, 2012

 

Preferred stock

    2,750,149       2,750,149  

Employee stock options

    6,175,000       10,502,500  

Warrants

    44,728,873       44,089,580  

Convertible notes

    24,620,000       24,620,000  

Shares issuable for accrued interest

    1,228,598       559,280  

Total

    79,502,620       82,521,509  

 

The employee stock options are exercisable at prices ranging from $0.045 to $0.69 per share. The exercise price on the stock warrants range from $0.25 to $0.60 per share. Shares issuable upon conversion of Convertible Debentures have conversion prices ranging from $0.25 to $0.50 per share.

 

The Company’s convertible debt and convertible preferred stock have an anti-dilutive effect on net income (loss) per share and were not included in the computation of diluted earnings per share.

 

 

 
16

 

 

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

For the nine months ended

 
   

September 30, 2013

   

September 30, 2012

 
   

Income (loss)

numerator

   

Shares

denominator

   

Per-share

amount

   

Income (loss)

numerator

   

Shares

denominator

   

Per-share

amount

 

Basic EPS

  $ (4,621,397 )     87,515,641     $ (0.05 )   $ (6,417,743 )     86,496,550     $ (0.07 )
                                                 

Effect of dilutive securities

                                               
                                                 

None

    -0-       -0-       -0-       -0-       -0-       -0-  

Diluted EPS

  $ (4,621,397 )     87,515,641     $ (0.05 )   $ (6,417,743 )     86,496,550     $ (0.07 )

 

 

For the three months ended

 
   

September 30, 2013

   

September 30, 2012

 
   

Income (loss)

numerator

   

Shares

denominator

   

Per-share

amount

   

Income (loss)

numerator

   

Shares

denominator

   

Per-share

amount

 

Basic EPS

  $ 1,680,481       87,867,268     $ 0.02     $ (4,465,210 )     86,526,332     $ (0.05 )
                                                 

Effect of dilutive securities

                                               
                                                 

None

    -0-       -0-       -0-       -0-       -0-       -0-  

Diluted EPS

  $ 1,680,481       87,867,268     $ 0.02     $ (4,465,210 )     86,526,332     $ (0.05 )

 

NOTE 5:                PROPERTY AND EQUIPMENT, NET

 

Property and equipment consists of the following:

 

   

September 30, 2013

   

December 31, 2012

         
   

Cost

   

Accumulated

depreciation

   

Net book

value

   

Cost

   

Accumulated

depreciation

   

Net book value

   

Estimated useful

life (years)

 

Computer & office equipment

  $ 1,578,095     $ 1,288,626     $ 289,469     $ 1,519,617     $ 1,181,451     $ 338,166       5  

Leasehold improvements

    92,786       73,771       19,015       92,686       68,044       24,642       5  

Computer software

    1,549,577       1,459,622       89,955       1,502,524       1,403,705       98,819       3  

Office furniture

    114,001       97,229       16,772       110,780       90,604       20,176       5  

Total

  $ 3,334,459     $ 2,919,248     $ 415,211     $ 3,225,607     $ 2,743,804     $ 481,803          

 

Depreciation expense for the nine month periods ended September 30, 2013 and September 30, 2012 was $174,436 and $308,666, respectively.

 

 

 
17

 

 

OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

NOTE 6:                 INTANGIBLE ASSETS, AT COST

 

Intangible assets consist of the following:

 
   

September 30, 2013

   

December 31, 2012

   

Asset

 

Cost

   

Accumulated amortization

   

Net book

 value

   

Cost

   

Accumulated amortization

   

Net book

value

 

Estimated useful life (years)

Customer lists

  $ 1,392,701     $ 1,392,701     $ -0-     $ 1,392,701     $ 1,392,701     $ -0-  

3

    $ 1,392,701     $ 1,392,701     $ -0-     $ 1,392,701     $ 1,392,701     $ -0-    

 

Amortization expense was $-0- and $232,117 for the nine month periods ended September 30, 2013 and September 30, 2012, respectively.

 

NOTE 7:                 ACCOUNTS PAYABLE AND ACCRUED EXPENSES

 

Accounts payable and accrued expenses consist of the following:

 

 

Account

 

September 30, 2013

   

December 31, 2012

 

Accounts payable

  $ 356,470     $ 665,139  

Accrued payroll and related costs

    466,420       383,859  

Other accrued expenses

    85,094       124,154  

Accrued interest

    1,098,196       951,213  

Total accounts payable and accrued expenses

  $ 2,006,180     $ 2,124,365  

 

NOTE 8:                 LINES OF CREDIT AND NOTES PAYABLE

 

On March 18, 2013, the Company entered into a $2,000,000 revolving line of credit with The Northern Trust Company guaranteed by Cornelis F. Wit, Chief Executive Officer and Director. The line of credit matures on March 17, 2014 and carries a variable interest rate based on the prime rate. At September 30, 2013, $800,000 was outstanding on the line of credit at an interest rate of 2.75%.

 

At September 30, 2013, the Company owed $5,667,866 in notes payable all of which are unsecured. The table below provides details as to the terms and conditions of the notes payable.

 
             

Ending

                                 
             

principal

   

Non related party

   

Related party

 

Origination

Maturity

 

Interest

   

September 30,

           

Long

           

Long

 

date

date

 

rate

   

2013

   

Current

   

term

   

Current

   

term

 

12/31/2011

1/1/2015

    12%     $ 1,600,000     $ -0-     $ -0-     $ -0-     $ 1,600,000  

4/1/2012

1/1/2014

    12%       17,500       17,500       -0-       -0-       -0-  

12/17/2012

12/16/2014

    12%       20,000       -0-       20,000       -0-       -0-  

1/1/2013

1/1/2016

    12%       529,000       -0-       -0-       -0-       529,000  

1/1/2013

1/1/2015

    10%       308,562       -0-       308,562       -0-       -0-  

1/1/2013

1/1/2015

    10%       123,425       -0-       123,425       -0-       -0-  

1/1/2013

1/1/2015

    12%       45,000       -0-       45,000       -0-       -0-  

2/1/2013

1/1/2016

    12%       20,000       -0-       -0-       -0-       20,000  

3/5/2013

1/1/2015

    12%       137,500       -0-       137,500       -0-       -0-  

4/1/2013

3/31/2016

    12%       2,866,879       -0-       -0-       -0-       2,866,879  

Discount on note payable

                    -0-       -0-       -0-       (599,916 )

Total

          $ 5,667,866     $ 17,500     $ 634,487     $ -0-     $ 4,415,963  

 

 

 

 
18

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

At December 31, 2012, the Company owed $5,138,866 in notes payable all of which were unsecured. The table below provides details as to the terms and conditions of the notes payable.

 
             

Ending

                                 
             

principal

   

Non related party

   

Related party

 

Origination

Maturity

 

Interest

   

December 31,

           

Long

           

Long

 

date

date

 

rate

   

2012

   

Current

   

term

   

Current

   

term

 

12/31/2010

1/1/2015

    10%     $ 308,562     $ -0-     $ 308,562     $ -0-     $ -0-  

12/31/2010

1/1/2015

    10%       123,425       -0-       123,425       -0-       -0-  

2/1/2011

1/1/2015

    12%       137,500       -0-       137,500       -0-       -0-  

3/31/2011

4/1/2014

    12%       2,866,879       -0-       -0-       -0-       2,866,879  

12/31/2011

1/1/2015

    12%       1,600,000       -0-       -0-       -0-       1,600,000  

12/31/2011

1/1/2016

    12%       20,000       -0-       -0-       -0-       20,000  

4/1/2012

1/1/2014

    12%       17,500       -0-       17,500       -0-       -0-  

10/1/2012

1/1/2015

    12%       45,000       -0-       45,000       -0-       -0-  

12/17/2012

12/16/2014

    12%       20,000       -0-       20,000       -0-       -0-  

Discount on note payable

                    -0-       -0-       -0-       (656,524 )

Total

          $ 5,138,866     $ -0-     $ 651,987     $ -0-     $ 3,830,355  

 

On January 1, 2013, the Company issued a promissory note in the principal amount of $529,000 and warrants to purchase 2,116,000 shares of common stock of the Company at an exercise price of $0.25 per share with an expiration date of January 31, 2016 to our Chief Executive Officer and Director, Cornelis F. Wit. The note carries an interest rate of 12% per annum and is due on January 1, 2016.

 

This issuance caused us to calculate and record a derivative liability for the warrant liability. The warrants were valued using the Black Scholes option pricing model. A value of $400,142 was calculated and allocated to the warrants and recorded as a liability to the issuance of the note payable. As a result of the liability we recorded a discount to the note payable. The carrying amount of the note at the time of issuance was therefore $128,858. The warrant liability (discount) will be amortized over the 36 month duration of the note payable. The Company will continue to perform a fair value calculation periodically on the warrant liability and accordingly the warrant liability is increased or decreased based on the fair value calculation. The resulting increase or decrease is reflected in operations as an unrealized gain or loss on changes in derivative liabilities.

 

On January 1, 2013 the Company issued promissory notes in the amount of $431,987 in exchange for existing promissory notes in the same amount. The promissory notes carry an interest rate of 10% and have a maturity date of January 1, 2015.

 

On January 1, 2013 the Company issued a promissory note in the amount of $45,000 in exchange for an existing promissory note in the same amount. The promissory note carries an interest rate of 12% and has a maturity date of January 1, 2015.

 

On February 1, 2013 the Company issued a promissory note in the amount of $20,000 to our Chairman and Chief Technology Officer Randall G. Smith in exchange for an existing promissory note in the same amount. The promissory note carries an interest rate of 12% and has a maturity date of January 1, 2016.

 

On March 5, 2013 the Company issued a promissory note in the amount of $137,500 in exchange for a promissory note in the same amount. The promissory note carries an interest rate of 12% and has a maturity date of January 1, 2015.

 

On April 1, 2013 the Company issued a promissory note in the amount of $2,866 ,879 to our Chief Executive Officer Cornelis F. Wit in exchange for an existing promissory note in the same amount. The promissory note carries an interest rate of 12% and has a maturity date of March 31, 2016.

 

 

 
19

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

NOTE 9:                 CONVERTIBLE NOTES PAYABLE

 

The following table summarizes the convertible debt outstanding as of September 30, 2013 .  

 
                                                           
                     

Principal

                 

Discount

   

Carrying

             
                  at                

at

   

amount at

   

Carrying amount

 
                  September          

Total

    September     September    

Short term

   

Long term

 

Date of

Maturity

 

Interest

   

Original

   

 30,

   

Allocated

   

discount

   

30,

   

 30,

           

Non

           

Non

 

issuance

date

 

rate

   

principal

   

2013

   

discount

   

amortized

   

2013

   

2013

   

Related

   

related

   

Related

   

related

 

8/1/1999

6/30/2004

    10%     $ 862,500     $ 75,000     $ -0-     $ -0-     $ -0-     $ 75,000     $ -0-     $ 75,000     $ -0-     $ -0-  

8/29/2008

1/1/2015

    10%       150,000       150,000       135,600       135,600       -0-       150,000       -0-       -0-       150,000       -0-  

8/29/2008

1/1/2016

    10%       2,120,000       1,770,000       1,916,480       1,916,480       -0-       1,770,000       -0-       -0-       1,770,000       -0-  

12/16/2008

12/16/2013

    12%       160,000       160,000       44,024       44,024       -0-       160,000       160,000       -0-       -0-       -0-  

12/16/2008

1/1/2014

    12%       200,000       200,000       55,030       55,030       -0-       200,000       -0-       200,000       -0-       -0-  

12/16/2008

1/1/2015

    12%       100,000       100,000       27,515       27,515       -0-       100,000       -0-       -0-       -0-       100,000  

12/16/2008

1/1/2016

    12%       4,615,000       4,520,000       1,243,681       1,243,681       -0-       4,520,000       -0-       -0-       4,505,000       15,000  

9/30/2009

1/1/2016

    12%       1,400,000       1,200,000       526,400       526,400       -0-       1,200,000       -0-       -0-       1,100,000       100,000  

12/31/2009

1/1/2016

    12%       1,490,000       1,490,000       935,720       935,720       -0-       1,490,000       -0-       -0-       1,440,000       50,000  

Total

          $ 11,097,500     $ 9,665,000     $ 4,884,450     $ 4,884,450     $ -0-     $ 9,665,000     $ 160,000     $ 275,000     $ 8,965,000     $ 265,000  

 

The following table summarizes the convertible debt outstanding as of December 31, 2012 .

 
                                                             
                     

Principal

                 

Discount

   

Carrying

             
                  at                

at

   

amount at

   

Carrying amount

 
                  December          

Total

    December     December    

Short term

   

Long term

 

Date of

Maturity

 

Interest

   

Original

   

 31,

   

Allocated

   

discount

   

 31,

   

31,

           

Non

           

Non

 

issuance

date

 

rate

   

principal

   

2012

   

discount

   

amortized

   

2012

   

2012

   

Related

   

related

   

Related

   

related

 

8/1/1999

6/30/2004

    10%     $ 862,500     $ 75,000     $ -0-     $ -0-     $ -0-     $ 75,000     $ -0-     $ 75,000     $ -0-     $ -0-  

8/29/2008

1/1/2015

    10%       150,000       150,000       135,600       135,600       -0-       150,000       -0-       -0-       150,000       -0-  

8/29/2008

1/1/2016

    10%       2,120,000       1,770,000       1,916,480       1,916,480       -0-       1,770,000       -0-       -0-       1,770,000       -0-  

12/16/2008

12/16/2013

    12%       160,000       160,000       44,024       44,024       -0-       160,000       160,000       -0-       -0-       -0-  

12/16/2008

1/1/2014

    12%       200,000       200,000       55,030       55,030       -0-       200,000       -0-       -0-       -0-       200,000  

12/16/2008

1/1/2015

    12%       100,000       100,000       27,515       27,515       -0-       100,000       -0-       -0-       -0-       100,000  

12/16/2008

1/1/2016

    12%       4,615,000       4,520,000       1,243,681       1,243,681       -0-       4,520,000       -0-       -0-       4,505,000       15,000  

9/30/2009

1/1/2016

    12%       1,400,000       1,200,000       526,400       526,400       -0-       1,200,000       -0-       -0-       1,100,000       100,000  

12/31/2009

1/1/2016

    12%       1,490,000       1,490,000       935,720       935,720       -0-       1,490,000       -0-       -0-       1,440,000       50,000  

Total

          $ 11,097,500     $ 9,665,000     $ 4,884,450     $ 4,884,450     $ -0-     $ 9,665,000     $ 160,000     $ 75,000     $ 8,965,000     $ 465,000  

 

 

10% Convertible Notes

 

During 1999, the Company issued 10% Convertible Notes payable in the amount of $862,500 pursuant to a Confidential Private Placement Memorandum. There were costs of $119,625 associated with this offering. The net proceeds to the Company were $742,875. The notes bear interest at ten percent annually, payable semi-annually. The notes were convertible after maturity, which was June 30, 2004, into shares of common stock of the Company at $1.25 per share. As of September 30, 2013, $787,500 of the Convertible Notes had been repaid in cash or converted into 1,495,179 shares of common stock of the Company leaving an outstanding principal balance of $75,000 that is in default. There was $107,858 of accrued interest at September 30, 2013.

 

Secured Convertible Debentures

 

On September 30, 2009, the Company sold an aggregate of $1,400,000 principal amount 12% Secured Convertible Debentures (the “Debentures”) and common stock purchase warrants (the “Warrants”) to purchase an aggregate of 5,600,000 shares of our common stock exercisable at a price of $0.25 per share for four years subsequent to the closing of the transaction to four accredited investors including our Chief Executive Officer. The Debentures, which bear interest at 12% per annum, matured on March 30, 2011. The Debentures are convertible at any time at the option of the holder into shares of our common stock based upon a conversion rate of $0.25 per share. On March 30, 2011, the Company repaid $200,000 of the outstanding principal amounts owed and extended $1,200,000 of the convertible debentures until April 1, 2013, including $1,100,000 in convertible debentures held by our Chief Executive Officer and Director, Cornelis F. Wit. The Company also extended the expiration date of the warrants associated with the offering until September 30, 2015. On February 22, 2013 the Company and the lenders agreed to extend the maturity date of $1,200,000 of the convertible debentures including $1,100,000 due to our Chief Executive Officer and Director, Cornelis F. Wit to January 1, 2016. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

Convertible Debentures

 

On August 29, 2008, the Company sold $2,270,000 of convertible debentures and warrants to purchase an aggregate of 4,540,000 shares of our common stock to four accredited investors including our Chief Executive Officer and one of our Directors. The convertible debentures, which bear interest at 10% per annum, were due on August 29, 2010. The convertible debentures are convertible at any time at the option of the holder into shares of our common stock based upon a conversion rate of $0.50 per share. On September 30, 2009, two Affiliates of the Company extended $1,920,000 of the convertible debentures until August 29, 2013 in accordance with the terms of a Secured Convertible Debenture issued on that date. On February 22, 2013 the Company and Mr. van Kesteren extended the maturity date of $150,000 of the convertible debentures due to our Director, Guus van Kesteren to January 1, 2015. The expiration date of the warrants associated with the debentures was also extended to January 1, 2015. On February 22, 2013 the Company and Mr. Wit extended the maturity date of $1,770,000 of the convertible debentures due to our Chief Executive Officer and Director, Cornelis F. Wit to January 1, 2016. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

 

 
20

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

On December 16, 2008, we sold $5,075,000 of convertible debentures and warrants to purchase an aggregate of 10,150,000 shares of our common stock to eleven accredited investors including our Chief Executive Officer, Chief Operating Officer, Chief Technology Officer, Chief Financial Officer and four of our Directors. The convertible debentures, which bear interest at 12% per annum, were due on December 16, 2010. The convertible debentures are convertible at any time at the option of the holder into shares of our common stock based upon a conversion rate of $0.50 per share. On September 30, 2009 Affiliates of the Company extended $4,980,000 of Convertible Notes until December 16, 2013 in accordance with the terms of a Secured Convertible Debenture issued on that date. On February 22, 2013 the Company and the lenders agreed to extend the maturity date of $4,505,000 of the convertible debentures including $4,475,000 due to our Chief Executive Officer and Director Cornelis F. Wit, $25,000 due to our Chief Operating Officer and President Stephen E. Johnson and $5,000 due to our Chairman and Chief Technology Officer Randall G. Smith to January 1, 2016. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016. On February 27, 2013 the Company and Mr. Veatch extended the maturity date of $15,000 of convertible debentures issued to our former Director Matthew Veatch to January 1, 2016. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016. On March 6, 2013, the Company and the lenders agreed to extend the maturity date of $200,000 of convertible debentures to January 1, 2014. The expiration date of the warrants associated with the debentures was also extended to January 1, 2014. On March 12, 2013, the Company and the lenders agreed to extend the maturity date of $100,000 of convertible debentures to January 1, 2015. The expiration date of the warrants associated with the debentures was also extended to January 1, 2015.

 

On December 31, 2009, the Company sold an aggregate of $1,490,000 principal amount 12% convertible debentures and warrants to purchase an aggregate of 5,960,000 shares of our common stock exercisable at a price of $0.25 per share for four years subsequent to the closing of the transaction to three accredited investors including our Chief Executive Officer. The debentures, which bear interest at 12% per annum, matured on June 30, 2011. The debentures are convertible at any time at the option of the holder into shares of our common stock based upon a conversion rate of $0.25 per share. On June 30, 2011, the Company and the lenders agreed to extend all $1,490,000 of the convertible debentures until October 1, 2013, including $1,440,000 of the Debentures held by our Chief Executive Officer and Director, Cornelis F. Wit. The Company also extended the expiration date of the warrants associated with the December 2009 offering until December 31, 2015. On February 22, 2013 the Company and the lenders agreed to extend the maturity date of all $1,490,000 of the convertible debentures , including $1,440,000 due to our Chief Executive Officer and Director Cornelis F. Wit, to January 1, 2016. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

The payments required at maturity under the Company’s outstanding convertible debt at September 30, 2013 are as follows:

 

2013

  $ 235,000  

2014

    200,000  

2015

    250,000  

2016

    8,980,000  

Total

  $ 9,665,000  

 

NOTE 10:              FAIR VALUE MEASUREMENT

 

The Company measures the fair value of its assets and liabilities under the guidance of ASC 820, Fair Value Measurements and Disclosures , which defines fair value, establishes a framework for measuring fair value in accordance with generally accepted accounting principles and expands disclosures about fair value measurements. ASC 820 does not require any new fair value measurements, but its provisions apply to all other accounting pronouncements that require or permit fair value measurement.

 

 
21

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

ASC 820 clarifies that fair value is an exit price, representing the price that would be received to sell an asset or paid to transfer a liability in an orderly transaction between market participants based on the highest and best use of the asset or liability. As such, fair value is a market-based measurement that should be determined based on assumptions that market participants would use in pricing an asset or liability. ASC 820 requires the Company to use valuation techniques to measure fair value that maximize the use of observable inputs and minimize the use of unobservable inputs. These inputs are prioritized as follows:

 

 

Level 1 : Observable inputs such as quoted prices for identical assets or liabilities in active markets;

 

Level 2 : Inputs, other than the quoted prices in active markets, that are observable either directly or indirectly such as quoted prices for similar assets or liabilities or market-corroborated inputs; and

 

Level 3 : Unobservable inputs for which there is little or no market data, which require the reporting entity to develop its own assumptions about how market participants would price the assets or liabilities.

 

The valuation techniques that may be used to measure fair value are as follows:

 

 

A.

  Market approach - Uses prices and other relevant information generated by market transactions involving identical or comparable assets or liabilities

 

B.

Income approach - Uses valuation techniques to convert future amounts to a single present amount based on current market expectations about those future amounts, including present value techniques, option-pricing models and excess earnings method

 

C.

Cost approach - Based on the amount that currently would be required to replace the service capacity of an asset (replacement cost)

 

The Company also adopted the provisions of ASC 825, Financial Instruments . ASC 825 allows companies to choose to measure eligible assets and liabilities at fair value with changes in value recognized in earnings. Fair value treatment may be elected either upon initial recognition of an eligible asset or liability or, for an existing asset or liability, if an event triggers a new basis of accounting. The Company did not elect to re-measure any of its existing financial assets or liabilities under the provisions of this Statement and did not elect the fair value option for any financial assets and liabilities transacted in the nine month periods ended September 30, 2013 and September 30, 2012.

 

The Company’s financial assets or liabilities subject to ASC 820 as of September 30, 2013 include the conversion feature and warrant liability associated with convertible debentures issued during fiscal 2008 and 2009 and the warrants issued during 2011 and 2013 that are associated with notes payable that were issued to our Chief Executive Officer and Director, Cornelis F. Wit. The conversion feature and warrants were deemed to be derivatives (the “Derivative Instruments”) since a fixed conversion price cannot be determined for either of the Derivative Instruments due to anti-dilution provisions embedded in the offering documents for the convertible debentures. The derivative instruments were not issued for risk management purposes and as such are not designated as hedging instruments under the provisions of ASC 815 Disclosures about Derivative Instruments and Hedging Activities . See Note 9 – Convertible Notes Payable.

 

Following is a description of the valuation methodologies used to determine the fair value of the Company’s financial assets including the general classification of such instruments pursuant to the valuation hierarchy.

 

 
22

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

A summary of the fair value of liabilities measured at fair value on a recurring basis follows:

 
                                 
   

Fair value at

September 30,

   

Quoted prices in active markets for identical assets/ liabilities

   

Significant other observable inputs

   

Significant unobservable inputs

 
   

2013

   

(Level 1)

   

(Level 2)

   

(Level 3)

 
                                 

Derivatives: (1) (2)

                               

Conversion feature liability

  $ 4,024,558     $ -0-     $ -0-     $ 4,024,558  

Warrant liability

    7,475,176       -0-       -0-       7,475,176  

Total of derivative liabilities

  $ 11,499,734     $ -0-     $ -0-     $ 11,499,734  

 

(1) The fair value of the derivative instruments was estimated using the Income Approach and the Black Scholes option pricing model with the following assumptions for the nine months ended September 30, 2013

(2) The fair value at the measurement date is equal to their carrying value on the balance sheet

 

 

Significant valuation assumptions of derivative instruments at September 30, 2013

Risk free interest rate

   0.13%    

Dividend yield

   0.00%    

Expected volatility

 191.87 to 235.24  

Expected life (range in years)

       

Conversion feature liability

 0.21 to 2.25  

Warrant liability

 0.21 to 2.50  

 

  

A summary of the fair value of liabilities measured at fair value on a recurring basis follows:

 
                                 
   

Fair value at

December 31,

   

Quoted prices in active markets for identical assets/ liabilities

   

Significant other observable inputs

   

Significant unobservable inputs

 
   

2012

   

(Level 1)

   

(Level 2)

   

(Level 3)

 
                                 

Derivatives: (1) (2)

                               

Conversion feature liability

  $ 2,287,323     $ -0-     $ -0-     $ 2,287,323  

Warrant liability

    6,287,598       -0-       -0-       6,287,598  

Total of derivative liabilties

  $ 8,574,921     $ -0-     $ -0-     $ 8,574,921  

 

(1) The fair value of the derivative instruments was estimated using the Black Scholes option pricing model with the following assumptions for the year ended December 31, 2012

 

(2) The fair value at the measurement date is equal to their carrying value on the balance sheet

 

Significant valuation assumptions of derivative instruments at December 31, 2012

Risk free interest rate

0.18%  to 0.36%  

Dividend yield

   0.00%    

Expected volatility

 218.2% to 259.1%  

Expected life (range in years)

       

Conversion feature liability

 0.25 to 0.96  

Warrant liability

 0.66 to 3.25  

 

 

 
23

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

   

Other income

for the nine months ended

 
   

September 30, 2013

   

September 30, 2012

 

The net amount of (losses) for the period included in earnings attributable to the unrealized loss from changes in derivative liabilities at the reporting date

  $ (2,524,671 )   $ (4,804,260 )
                 

Total unrealized (losses) included in earnings

  $ (2,524,671 )   $ (4,804,260 )

 

The tables below set forth a summary of changes in fair value of the Company’s Level 3 financial liabilities at fair value for the periods ended September 30, 2013 and December 31, 2012. The tables reflect changes for all financial liabilities at fair value categorized as Level 3 as of September 30, 2013 and December 31, 2012.

 
   

Level 3 financial assets and financial liabilities at fair value

 
                   

Net unrealized

                         
                   

(gains)/losses

                       
                   

relating to

   

Net

                 
                  instruments    

purchases,

             
   

Balance,

           

still

   

issuances

   

Net transfers

   

Balance,

 
   

beginning

   

Net realized

   

held at the

   

and

   

in and/or out

   

end of

 
   

of year

   

gains/(losses)

   

reporting date

   

settlements

   

of Level 3

   

period

 

Period ended September 30, 2013

                                               

Derivatives:

                                               

Conversion feature liability

  $ 2,287,323     $ -0-     $ 1,737,235     $ -0-     $ -0-     $ 4,024,558  

Warrant liability

    6,287,598       -0-       787,436       400,142       -0-       7,475,176  

Total of derivative liabilties

  $ 8,574,921     $ -0-     $ 2,524,671     $ 400,142     $ -0-     $ 11,499,734  

 
   

Level 3 financial assets and financial liabilities at fair value

 
                   

Net unrealized

                         
                   

(gains)/losses

                       
                   

relating to

   

Net

                 
                  instruments    

purchases,

             
   

Balance,

           

still

   

issuances

   

Net transfers

   

Balance,

 
   

beginning

   

Net realized

   

held at the

   

and

   

in and/or out

   

end of

 
   

of year

   

gains/(losses)

   

reporting date

   

settlements

   

of Level 3

   

year

 

Year ended December 31, 2012

                                               

Derivatives:

                                               

Conversion feature liability

  $ 758,911     $ -0-     $ 1,528,412     $ -0-     $ -0-     $ 2,287,323  

Warrant liability

    1,692,708       -0-       4,594,890       -0-       -0-       6,287,598  

Total of derivative liabilties

  $ 2,451,619     $ -0-     $ 6,123,302     $ -0-     $ -0-     $ 8,574,921  

 

NOTE 11:              COMMITMENTS AND CONTINGENCIES

 

The Company currently leases office space under operating leases for its office locations and has several operating leases related to server and network co-location and disaster recovery for its operations. The minimum future lease payments required under the Company’s operating leases at September 30, 2013 are as follows:

 
 

2013

  $ 146,166  
 

2014

    528,154  
 

2015

    493,130  
 

2016

    270,852  
 

2017

    45,682  
 

Total

  $ 1,483,984  

 

 

 
24

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

In addition to annual base rental payments, the Company pays for the operating expenses associated with its leased office space and is responsible for any escalation in operating expenses as determined in the leases. Rent expense was $665,932 and $649,424 for the nine month periods ended September 30, 2013 and September 30, 2012, respectively.

 

The Company’s corporate office lease expires in September 2016. The Company’s lease on its New Jersey field office expires in February 2016. The Company currently operates its wholly-owned subsidiary, OmniComm Ltd., in the United Kingdom under the terms of a lease that expires in September 2017. The Company currently operates its wholly-owned subsidiary, OmniComm Europe, GmbH, in Germany under the terms of a lease that expires in July 2015.

 

LEGAL PROCEEDINGS

 

None.

 

PATENT LITIGATION SETTLEMENT

 

On April 9, 2009, we entered into a Settlement and License Agreement with DataSci, LLC (“DataSci”) . DataSci granted us a worldwide, non-exclusive non-transferable right and license under the Licensed Patent and the right to sublicense TrialMaster on a Technology Transfer and Technology Transition basis. Under the terms of the license, we are obligated to pay royalties quarterly for sales of Licensed Products, as defined therein, from January 1, 2009 until the expiration of the Licensed Patent equal to two percent (2%) of OmniComm’s annual Gross Revenues or, alternatively, the annual minimum royalty payment(s), whichever is greater. The remaining minimum royalty payments per year are as follows:

 

 

2013

  $ 625,000  

2014

    450,000  

2015

    450,000  

2016

    450,000  

2017

    450,000  

Total

  $ 2,425,000  

 

During the nine month periods ended September 30, 2013 and September 30, 2012 the Company recorded a charge to earnings of $144,972 and $166,442 respectively, which amounts represent (1) the amount of additional license expense incurred above the stipulated minimum in the DataSci License Agreement during the nine month periods ended September 30, 2013 and September 30, 2012 and (2) the accretion of the difference between the total stipulated annual minimum royalty payments and the recorded present value accrual of the annual minimum royalty payments.

 

EMPLOYMENT AGREEMENTS

 

We have employment agreements in place with the following members of our executive management team:

 

Cornelis F. Wit, Chief Executive Officer

Randall G. Smith, Chief Technology Officer

Stephen E. Johnson, President and Chief Operating Officer

 

The agreements provide, among other things, for participation in employee benefits available to employees and executives. Each of the agreements will renew for successive one-year terms unless the agreement is expressly cancelled by either the employee or the Company ninety days prior to the end of the term. Under the terms of the agreement, we may terminate the employee’s employment upon 30 days notice of a material breach and the employee may terminate the agreement under the same terms and conditions. The employment agreements contain customary non-disclosure and severance provisions, as well as non-compete clauses.

 

NOTE 12:               RELATED PARTY TRANSACTIONS

 

On February 1, 2013, our Chairman and Chief Technology Officer, Randall Smith extended the maturity date of his $20,000 promissory note until January 1, 2016. The promissory note bears interest at 12% per annum. The note was originally issued on December 16, 2010 with a maturity date of December 31, 2011. On December 31, 2011, Mr. Smith extended the maturity date of his promissory note until April 1, 2013.    

 

 

 
25

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

On February 22, 2013, our Director Guus van Kesteren, extended the maturity date of $150,000 of convertible debentures to January 1, 2015. The convertible debentures were originally issued in August 2008. The expiration date of the warrants associated with the debentures was also extended to January 1, 2015.

 

On February 22, 2013, our Chief Operating Officer and President, Stephen Johnson extended the maturity date of $25,000 of convertible debentures to January 1, 2016. The convertible debentures were originally issued in December 2008. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

On February 22, 2013, our Chairman and Chief Technology Officer, Randall Smith extended the maturity date of $5,000 of convertible debentures to January 1, 2016. The convertible debentures were originally issued in December 2008. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016 .

 

As of September 30, 2013, we have an aggregate of $13,780,879 principal amount of convertible debentures and promissory notes outstanding to Cornelis Wit, our Chief Executive Officer and Director, and have issued certain warrants to Mr. Wit, as follows:

 

 

In June 2008, Mr. Wit invested $510,000 in convertible notes. On August 29, 2008, Mr. Wit converted the $510,000 and invested an additional $1,260,000 in a private placement of convertible debentures and warrants to purchase 3,540,000 shares of our common stock. The convertible debentures, which bear interest at 10% per annum, were due on August 29, 2010. The convertible debentures are convertible at any time at the option of the holder into shares of our common stock based upon a conversion rate of $0.50 per share. On September 30, 2009, the Company and Mr. Wit extended the $1,770,000 of convertible debentures until August 29, 2013 in accordance with the terms of a Secured Convertible Debenture issued on that date. On February 22, 2013, the Company and Mr. Wit extended the maturity date of the $1,770,000 of convertible debentures to January 1, 2016. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

 

In February 2008, Mr. Wit invested $150,000 in promissory notes and from September 2008 to December 2008, Mr. Wit invested $4,200,000 in convertible notes. On December 16, 2008, Mr. Wit converted the $4,350,000 into a private placement of convertible debentures and warrants to purchase 8,700,000 shares of our common stock. The convertible debentures, which bear interest at 12% per annum, were due on December 16, 2010. The convertible debentures are convertible at any time at the option of the holder into shares of our common stock based upon a conversion rate of $0.50 per share. On September 30, 2009, the Company and Mr. Wit extended the $4,350,000 of convertible debentures until December 16, 2013 in accordance with the terms of a Secured Convertible Debenture issued on that date. In a private transaction on October 16, 2012 , Mr. Wit purchased $125,000 of the December 2008 convertible debentures and the related 250,000 warrants from Mr. Ronald Linares, the Company’s former Chief Financial Officer. On February 22, 2013, the Company and Mr. Wit extended the maturity date of the $4,475,000 of convertible debentures to January 1, 2016. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

 

From July 2009 to September 2009, Mr. Wit invested $1,100,000 which amount was aggregated under the terms of one convertible note dated September 30, 2009.  On September 30, 2009, Mr. Wit agreed to convert this convertible note into a private placement of secured convertible debentures bearing interest at a rate of 12% per annum with a maturity date of March 30, 2011. The convertible debentures were convertible into 4,400,000 shares of common stock and Mr. Wit received 4,400,000 warrants to purchase common stock of the Company at a price of $0.25. On March 30, 2011, the Company and Mr. Wit extended the maturity date of his convertible note until April 1, 2013 in accordance with the terms of Amendment Number One To Securities Purchase Agreement. The Company also extended the expiration date of the 4,400,000 warrants issued with convertible note by two years to September 30, 2015. On February 22, 2013, the Company and Mr. Wit extended the maturity date of his convertible debentures to January 1, 2016 in accordance with the terms of Amendment Number Two To Securities Purchase Agreement. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

 

 

 
26

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

 

 

From October 2009 to December 2009, Mr. Wit invested $1,440,000, which amount was aggregated under the terms of one convertible note dated December 31, 2009. On December 31, 2009, Mr. Wit agreed to convert this Convertible Note into a private placement of unsecured convertible debentures bearing interest at a rate of 12% per annum, which Convertible Debentures were due on June 30, 2011. The Company and Mr. Wit extended the maturity date of his convertible note until October 1, 2013 in accordance with the terms of Amendment Number One To Securities Purchase Agreement. The Company also extended the expiration date of the 5,760,000 warrants issued with convertible note by two years to December 31, 2015. On February 22, 2013, the Company and Mr. Wit extended the maturity date of his convertible debentures to January 1, 2016 in accordance with the terms of Amendment Number Two To Securities Purchase Agreement. The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

 

 

On March 31, 2011, the Company issued a note payable in the principal amount of $2,866,879 and warrants to purchase 11,467,517 shares of common stock of the Company at an exercise price of $0.25 per share with an expiration date of March 31, 2016 to our Chief Executive Officer and Director, Cornelis F. Wit. The note accrues interest at a rate of 12% per annum and had a maturity date of April 1, 2014. On April 1, 2013, the Company and Mr. Wit extended the maturity date of the promissory note to March 31, 2016. The Promissory Note replaced the following Promissory Notes that had been previously issued:

 

i.  

Promissory Note issued on April 13, 2010 for $450,000 with a maturity date of December 31, 2011;

ii.  

Promissory Note issued on June 29, 2010 for $115,000 with a maturity date of December 31, 2011;

iii.  

Promissory Note issued on September 30, 2010 for $695,000 with a maturity date of December 31, 2011;

iv.  

Promissory Note issued on December 31, 2010 for $1,197,500 with a maturity date of December 31, 2011; and

v.  

Promissory Note issued on December 31, 2010 for $409,379 with a maturity date of April 01, 2012.

 

 

 

On December 31, 2011, the Company issued a promissory note in the principal amount of $1,600,000 and warrants to purchase 6,400,000 shares of common stock of the Company at an exercise price of $0.25 per share with an expiration date of December 31, 2015 to our Chief Executive Officer and Director, Cornelis F. Wit. The note carries an interest rate of 12% per annum and is due on January 1, 2015. The promissory note consolidates the amounts owed as detailed below:

 

i.  

Promissory Note issued on May 13, 2011 for $96,000 with a maturity date of January 01, 2013;

ii.  

Promissory Note issued on September 30, 2011 for $342,000 with a maturity date of April 01, 2014;

iii.  

Promissory Note issued on October 05, 2011 for $130,000 with a maturity date of April 01, 2014;

iv.  

Promissory Note issued on October 28, 2011 for $123,000 with a maturity date of April 01, 2014;

v.  

Promissory Note issued on October 31, 2011 for $82,000 with a maturity date of April 01, 2014;

vi.  

Promissory Note issued on November 23, 2011 for $60,000 with a maturity date of January 1, 2013; and

vii.  

Accrued and unpaid interest in the amount of $767,000.

 

 

On January 1, 2013, the Company issued a promissory note in the principal amount of $529,000 and warrants to purchase 2,116,000 shares of common stock of the Company at an exercise price of $0.25 per share with an expiration date of January 31, 2016 to our Chief Executive Officer and Director, Cornelis F. Wit. The note carries an interest rate of 12% per annum and is due on January 1, 2016.

 

On March 18, 2013, the Company entered into a $2,000,000 revolving line of credit with The Northern Trust Company guaranteed by Cornelis F. Wit, Chief Executive Officer and Director. The line of credit matures on March 17, 2014 and carries a variable interest rate based on the prime rate.

 

For the nine months ended September 30, 2013 and September 30, 2012 we incurred $1,750,327 and $1,573,444, respectively, in interest expense payable to related parties. 

 

NOTE 13:               STOCKHOLDERS’ (DEFICIT)

 

Our authorized capital stock consists of 250,000,000 shares of common stock, $.001 par value per share, and 10,000,000 shares of preferred stock, par value $.001 per share, of which 5,000,000 shares have been designated as 5% Series A Preferred Stock, 230,000 shares have been designated as Series B Preferred Stock, 747,500 shares have been designated as Series C Preferred Stock and 250,000 shares have been designated as Series D Preferred Stock.

 

 

 
27

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

As of September 30, 2013 we had the following outstanding securities:

 

o     87,834,659 shares of common stock issued and outstanding;

o     44,728,873 warrants issued and outstanding to purchase shares of our common stock;

o     4,125,224 shares of our Series A Preferred Stock issued and outstanding,

o     -0- shares of our Series B Preferred Stock issued and outstanding;

o     -0- shares of our Series C Preferred Stock issued and outstanding;

o     250,000 Series D Preferred Stock issued and outstanding; and

o       $9,665,000 principal amount Convertible Debentures convertible into 24,620,000 shares of common stock.

 

Common Stock

 

Holders of common stock are entitled to one vote for each share on all matters submitted to a stockholder vote. Holders of our voting securities do not have cumulative voting rights. Holders of common stock are entitled to share in all dividends that the Board of Directors, in its discretion, declares from legally available funds. In the event of our liquidation, dissolution or winding up, subject to the preferences of the Series A Preferred Stockholders, each outstanding share of common stock entitles its holder to participate in all assets that remain after payment of liabilities and after providing for each class of stock, if any, having preference over the common stock.

 

Holders of common stock have no conversion, preemptive or other subscription rights, and there are no redemption provisions for the common stock. The rights of the holders of common stock are subject to any rights that may be fixed for holders of preferred stock, when and if any preferred stock is outstanding. All outstanding shares of common stock are duly authorized, validly issued, fully paid and non-assessable.

 

Preferred Stock

 

Our Board of Directors, without further stockholder approval, may issue preferred stock in one or more series from time to time and fix or alter the designations, relative rights, priorities, preferences, qualifications, limitations and restrictions of the shares of each series. In addition, the Board of Directors may fix and determine all privileges and rights of the authorized preferred stock series including:

 

o     dividend and liquidation preferences,

o     voting rights,

o     conversion privileges, and

o     redemption terms.

 

Our Board of Directors may authorize the issuance of preferred stock which ranks senior to our common stock for the payment of dividends and the distribution of assets on liquidation. In addition, our Board of Directors can fix limitations and restrictions, if any, upon the payment of dividends on our common stock to be effective while any shares of preferred stock are outstanding.

 

The following table presents the cumulative arrearage of undeclared dividends by class of preferred stock as of September 30, 2013 and September 30, 2012, respectively, and the per share amount by class of preferred stock.  

 
   

Cumulative arrearage as of

September 30,

   

Cumulative arrearage as of

September 30,

 

Series of preferred stock

 

2013

   

2012

   

2013

   

2012

 
                                 

Series A

  $ 2,328,450     $ 2,122,189     $ 0.56     $ 0.51  

Series B

    609,887       609,887     $ 3.05     $ 3.05  

Series C

    1,472,093       1,472,093     $ 4.37     $ 4.37  

Total preferred stock arrearage

  $ 4,410,430     $ 4,204,169                  

 

 
28

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

The following table presents preferred dividends accreted for the nine month periods ended September 30, 2013 and September 30, 2012, respectively, and the per share effect of the preferred dividends if their effect was not anti-dilutive.

 
   

Dividends accreted

nine months ended September 30,

   

Dividends per share

nine months ended September 30,

 
   

2013

   

2012

   

2013

   

2012

 

Preferred stock dividends in arrears Series A

  $ 154,272     $ 177,528     $ 0.037     $ 0.043  

Preferred stock dividends in arrears Series B

  $ -0-     $ -0-     $ -0-     $ -0-  

Preferred stock dividends in arrears Series C

  $ -0-     $ -0-     $ -0-     $ -0-  

 

Warrants Issued for Services and in Capital Transactions

 

The following tables summarize all outstanding warrants for the nine month periods ended September 30, 2013 and September 30, 2012, and the related changes during these periods.

 

September 30, 2013 warrants outstanding

   

September 30, 2013 warrants exercisable

 
Range of exercise price  

Number outstanding at

September 30, 2013

   

Weighted average

remaining contractual life

   

Weighted average

exercise price

   

Number exercisable at

September 30, 2013

   

Weighted average

exercise price

 
 $0.25 0.60     44,728,873       2.27     0.36       44,728,873     $ 0.36  

   

December 31, 2012 warrants outstanding

   

December 31, 2012 warrants exercisable

 
Range of exercise price    

Number outstanding at

December 31, 2012

   

Weighted average

remaining contractual life

   

Weighted average

exercise price

   

Number exercisable at

December 31, 2012

   

Weighted average

exercise price

 
 $0.25 - 0.60       43,412,873       2.32     $ 0.36       43,412,873     $ 0.36  

 

Warrants

       

Balance at December 31, 2012

    43,412,873  

Issued

    2,116,000  

Exercised

    -0-  

Expired/forfeited

    (800,000 )

Balance at September 30, 2013

    44,728,873  

Warrants exercisable at September 30, 2013

    44,728,873  

Weighted average fair value of warrants granted during 2013

  $ 0.21  

 

Other Comprehensive (Loss)

 

Due to the availability of net operating losses and related deferred tax valuations, there is no tax effect associated with any component of other comprehensive (loss). The following table lists the beginning balance, quarterly activity and ending balance of the components of accumulated other comprehensive (loss).  

 
   

Foreign currency

translation

   

Accumulated other comprehensive (loss)

 

Balance December 31, 2011

  $ (53,714 )   $ (53,714 )

2012 Activity

    (15,378 )     (15,378 )

Balance at December 31, 2012

    (69,092 )     (69,092 )

2013 Activity

    (30,485 )     (30,485 )

Balance at September 30, 2013

  $ (99,577 )   $ (99,577 )

 

 
29

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

NOTE 14:              EMPLOYEE EQUITY INCENTIVE PLANS

 

Stock Option Plan

 

Description of 2009 Equity Incentive Plan

 

In 2009, the Company’s Board of Directors and shareholders approved the 2009 Equity Incentive Plan of OmniComm Systems, Inc. (the “2009 Plan”). The 2009 Plan provides for granting Incentive Stock Options, Nonqualified Stock Options, Stock Appreciation Rights, Restricted Stock Awards, Phantom Stock Unit Awards and Performance Share Units. Pursuant to the 2009 Plan, 7,500,000 shares of the Company’s common stock are authorized for issuance.

  

The maximum term for any option grant under the 2009 Plan is ten years from the date of the grant; however, options granted under the 2009 Plan will generally expire five years from the date of grant for most employees, officers and directors of the Company. Options granted to employees generally vest either upon grant or in two installments. The first vesting, which is equal to 50% of the granted stock options, occurs upon completion of one full year of employment from the date of grant and the second vesting occurs on the second anniversary of the employee’s employment. The vesting period typically begins on the date of hire for new employees and on the date of grant for existing employees. The restrictions on restricted shares granted to employees generally lapse in three equal annual installments on the anniversary of the date of grant.  Any unvested stock options or restricted shares with restrictions that have not lapsed that are granted under the 2009 Plan are forfeited and expire upon termination of employment.

 

As of September 30, 2013, there were 3,851,000 outstanding options and 1,225,000 restricted stock shares that have been granted under the 2009 Plan. At September 30, 2013, there were 2,424,000 shares available for grant as options or other forms of share-based compensation under the 2009 Plan.

 

Description of 1998 Stock Incentive Plan

 

In 1998, the Company’s Board of Directors and shareholders approved the 1998 Stock Incentive Plan of OmniComm Systems, Inc. (the “1998 Plan”). The 1998 Plan provides for granting Incentive Stock Options, Nonqualified Stock Options, Stock Appreciation Rights, Restricted Stock Awards, Phantom Stock Unit Awards and Performance Share Units. Pursuant to the 1998 Plan, 12,500,000 shares of the Company’s common stock were authorized for issuance. The 1998 Plan expired as of December 31, 2008. As of September 30, 2013, there were 2,324,000 outstanding options that have been granted under the 1998 Plan.

 

 

The following table summarizes the stock option activity for the Company’s equity incentive plans:  

 
   

Number of

shares

   

Weighted average exercise price

(per share)

   

Weighted average remaining

contractual term

(in years)

   

Aggregate

intrinsic value

 
                                 

Outstanding at December 31, 2011

    11,158,000     $ 0.37       2.52     $ -0-  

Granted

    425,000       0.12                  

Exercised

    (265,000 )     0.20                  

Forfeited/cancelled/expired

    (865,500 )     0.43                  
                                 

Outstanding at December 31, 2012

    10,452,500       0.36       1.68     $ 149,598  

Granted

    200,000       0.18                  

Exercised

    (100,000 )     0.18                  

Forfeited/cancelled/expired

    (4,377,500 )     0.43                  
                                 

Outstanding at September 30, 2013

    6,175,000     $ 0.30       1.72     $ 133,165  
                                 
                                 

Vested and exercisable at September 30, 2013

    5,329,166     $ 0.33       1.45     $ 82,165  

 

 
30

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

The aggregate intrinsic value in the table above represents the total intrinsic value (the difference between the Company’s closing stock price at quarter-end and the exercise price, multiplied by the number of in-the-money options) that would have been received by the option holders had all option holders exercised their options on September 30, 2013.

 

The total number of shares vesting and the fair value of shares vesting for the nine month periods ended September 30, 2013 and September 30, 2012, respectively, was:

 
   

Number of options

vested

   

Fair value of

options vested

 

Fair value of options vesting during the nine months ended September 30, 2013

    593,833     $ 62,204  

Fair value of options vesting during the nine months ended September 30, 2012

    691,333     $ 70,383  

 

Cash received from stock option exercises for the nine month periods ended September 30, 2013 and September 30, 2012 was $-0- and $-0-, respectively. Due to the Company’s net loss position, no income tax benefit has been realized during the nine month periods ended September 30, 2013 and September 30, 2012.

 

The following table summarizes information concerning options outstanding at September 30, 2013:

 
 

Awards breakdown by price range at September 30, 2013

 
         

Outstanding

   

Vested

 
Strike price range ($)    

Outstanding

stock options

   

Weighted average remaining

contractual life

   

Weighted average outstanding strike price

   

Vested stock

options

   

Weighted average remaining vested contractual life

   

Weighted average vested strike price

 
 0.00 to 0.20       3,111,000       2.29     $ 0.15       2,365,166       1.97     $ 0.16  

 0.21

to 0.29       1,025,000       1.44       0.25       925,000       1.08       0.25  
 0.30 to 0.49       395,000       0.52       0.46       395,000       0.52       0.46  
 0.50 to 0.70       1,644,000       1.12       0.59       1,644,000       1.12       0.59  
 0.00 to 0.70       6,175,000       1.72     $ 0.30       5,329,166       1.45     $ 0.33  

 

The following table summarizes information concerning options outstanding at December 31, 2012:

 
 

Awards breakdown by price range at December 31, 2012

 
         

Outstanding

   

Vested

 
Strike price range ($)    

Outstanding

stock options

   

Weighted average remaining

contractual life

   

Weighted average outstanding strike price

   

Vested stock

options

   

Weighted average remaining vested contractual life

   

Weighted average vested strike price

 
 0.00  to 0.20       3,428,500       3.02     $ 0.15       2,035,083       2.50     $ 0.17  
 0.21  to 0.29       2,550,000       1.18       0.26       2,550,000       1.18       0.26  
 0.30  to 0.49       755,000       0.79       0.45       755,000       0.79       0.45  
 0.50  to 0.70       3,719,000       0.97       0.60       3,719,000       0.97       0.60  
 0.00 to  0.70       10,452,500       1.68     $ 0.36       9,059,083       1.36     $ 0.39  

 

The weighted average fair value (per share) of options granted during the nine month period ended September 30, 2013 was $0.17 and $0.10 during the nine month period ended September 30, 2012. The Black Scholes option-pricing model was utilized to calculate these values.

 

Basis for Fair Value Estimate of Share-Based Payments

 

Based on analysis of its historical volatility, the Company expects that the future volatility of its share price is likely to be similar to the historical volatility the Company experienced since the Company’s commercialization activities were initiated during the second half of 2000. The Company used a volatility calculation utilizing the Company’s own historical volatility to estimate its future volatility for purposes of valuing the share-based payments that have been granted. Actual volatility, and future changes in estimated volatility, may differ substantially from the Company’s current estimates.

 

 

 
31

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

The Company utilizes the historical data available regarding employee and director exercise activity to calculate an expected life of the options. The table below presents the weighted average expected life in years of options granted under the Plan as described above. The risk-free rate of the stock options is based on the U.S. Treasury yield curve in effect at the time of grant, which corresponds with the expected term of the option granted.

 

Below are the assumptions for the fair value of share-based payments for the nine month periods ended September 30, 2013 and September 30, 2012.

 
   

Stock option assumptions for the nine months ended

 

Stock option assumptions

 

September 30, 2013

   

September 30, 2012

 

Risk-free interest rate

    0.70%       0.37%  

Expected dividend yield

    0.0%       0.0%  

Expected volatility

    203.4%       186.6%  

Expected life of options (in years)

    5       5  

 

The following table summarizes weighted average grant date fair value activity for the Company’s incentive stock plans:

 
   

Weighted average grant date fair value

 
   

2013

   

2012

 

Stock options granted during the nine month period ended September 30,

  $ 0.17     $ 0.10  
                 

Stock options vested during the nine month period ended September 30,

  $ 0.10     $ 0.10  
                 

Stock options forfeited during the nine month period ended September 30,

  $ 0.28     $ 0.33  

 

A summary of the status of the Company’s non -vested shares underlying stock options as of September 30, 2013, and changes during the nine month period ended September 30, 2013 is as follows:

 
   

Shares underlying stock options

   

Weighted average grant date fair value

 

Nonvested shares at January 1, 2013

    1,393,417     $ 0.10  
                 

Nonvested shares at September 30, 2013

    845,834     $ 0.12  

 

As of September 30, 2013, approximately $68,959 of total unrecognized compensation cost related to unvested stock options is expected to be recognized over a weighted-average period of 0.8 year.

  

 

 
32

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

NOTE 15:               INCOME TAXES

  

A reconciliation of income tax expense and the amount computed by applying the statutory federal income tax rate to the income before provision for income taxes is as follows:

 
   

September 30, 2013

   

September 30, 2012

 

Federal statutory rate applied to loss before income taxes

  $ (1,662,692 )   $ (2,327,610 )

Increase/(decrease) in income taxes results from:

               

Current tax expense

    48,599       54,699  

Non deductible expenses

    1,144,767       1,961,459  

Change in deferred assets

    37,086       62,632  

Change in valuation allowance

    480,839       303,519  
                 

Income tax expense

  $ 48,599     $ 54,699  

 

The components of income tax expense (benefit) for the nine month periods ended:

           
   

September 30, 2013

   

September 30, 2012

 

Current tax expense:

  $ 48,599     $ 54,699  

Deferred tax expense/(benefit):

               

Bad debt allowance

    13,106       (47,701 )

Operating loss carryforward

    (531,031 )     (318,450 )

Patent litigation settlement

    37,086       62,632  
      (480,839 )     (303,519 )

Valuation allowance

    480,839       303,519  
                 

Total tax expense

  $ 48,599     $ 54,699  

 

Deferred income taxes reflect the net tax effects of temporary differences between the carrying amounts of assets and liabilities for financial reporting purposes and the amounts used for income tax purposes. Significant components of our deferred tax assets and liabilities are as follows:

 
   

September 30, 2013

   

September 30, 2012

 

Amortization of intangibles

  $ 283,698     $ 283,698  

Bad debt allowance

    17,608       100,330  

Patent litigation liability accrual

    349,596       401,020  

Operating loss carryforwards

    17,887,001       17,238,505  

Gross deferred tax assets

    18,537,904       18,023,553  

Valuation allowance

    (18,537,904 )     (18,023,553 )
                 

Net deferred tax liability/(asset)

  $ -0-     $ -0-  

 

The Company has net operating loss carryforwards (NOL) for income tax purposes of approximately $49,779,986. This loss is allowed to be offset against future income until the year 2033 when the NOL’s will expire. Other timing differences relate to depreciation and amortization for the stock acquisition of Education Navigator in 1998. The tax benefits relating to all timing differences have been fully reserved for in the valuation allowance account due to the substantial losses incurred through September 30, 2013. The change in the valuation allowance for the nine month period ended September 30, 2013 was an increase of $480,839 .

 

 

 
33

 

 

 OMNICOMM SYSTEMS, INC.

NOTES TO THE UNAUDITED CONDENSED CONSOLIDATED FINANCIAL STATEMENTS

SEPTEMBER 30, 2013 AND SEPTEMBER 30, 2012

(unaudited)

 

NOTE 16:               SUBSEQUENT EVENTS  

 

On November 11, 2013, with economic effect as of October 31, 2013, we acquired 100% of the capital stock of Promasys B.V., a privately held Netherlands company, from the 4 shareholders of Promasys B.V. pursuant to a share exchange agreement in exchange for 435,998 euros (approximately $593,000) and 2,270,000 shares of our common stock with a fair value of $0.25 per share ($567,500). We issued the 2,270,000 shares to 3 of the shareholders who were all non US- persons / non US- entities and the issuance of the shares to them occurred in an offshore transaction. The issuance of the 2,270,000 shares of common stock to the 3 shareholders of Promasys B.V pursuant to the share exchange agreement was exempt from registration under the Securities Act of 1933, as amended, pursuant to Regulation S thereof.

 

Subsequent to September 30, 2013 the Company drew an additional $750,000 on its Line of Credit. The proceeds were primarily used to finance the acquisition of Promasys B.V.

 

 
34

 

 

ITEM 2. MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

 

General

 

The following information should be read in conjunction with the information contained in our unaudited consolidated financial statements and notes thereto appearing elsewhere herein and other information set forth in this report.

    

Forward-Looking Statements

 

Statements contained in this Form 10-Q that are not historical fact are "forward -looking statements". These statements can often be identified by the use of forward-looking terminology such as "estimate", "project", "believe", "expect", "may", "will", "should", "intends", or "anticipates" or the negative thereof or other variations thereon or comparable terminology, or by discussions of strategy that involve risks and uncertainties. We wish to caution the reader that these forward-looking statements, contained in this Form 10-Q regarding matters that are not historical facts, are only predictions. No assurance can be given that plans for the future will be consummated or that the future results indicated, whether expressed or implied, will be achieved. While sometimes presented with numerical specificity, these plans and projections and other forward-looking statements are based upon a variety of assumptions, which we consider reasonable, but which nevertheless may not be realized. Because of the number and range of the assumptions underlying our projections and forward-looking statements, many of which are subject to significant uncertainties and contingencies that are beyond our reasonable control, some of the assumptions inevitably will not materialize, and unanticipated events and circumstances may occur subsequent to the date of this Form 10-Q. Therefore, our actual experience and results achieved during the period covered by any particular projections or forward-looking statements may differ substantially from those projected. Consequently, the inclusion of projections and other forward-looking statements should not be regarded as a representation by us or any other person that these plans will be consummated or that estimates and projections will be realized, and actual results may vary materially. There can be no assurance that any of these expectations will be realized or that any of the forward-looking statements contained herein will prove to be accurate. The Company does not undertake any obligation to update or revise any forward-looking statement made by it or on its behalf, whether as a result of new information, future events or otherwise.

 

Overview

 

We are a healthcare technology company that provides Web-based electronic data capture (“EDC”) solutions and related value-added services to pharmaceutical and biotech companies, clinical research organizations, and other clinical trial sponsors worldwide. Our proprietary EDC software applications: TrialMaster ® ; TrialOne ® ; and eClinical Suite (the “eClinical Software Products”), allow clinical trial sponsors and investigative sites to securely collect, validate, transmit and analyze clinical trial data.

 

In 2013, the primary focus of our strategy includes:

 

  

Stimulating demand by providing clinical trial sponsors with high value eClinical applications and services;

  

An emphasis on penetrating the Phase I trial market with our dedicated Phase I solution, TrialOne;

  

Expanding our penetration of the large pharmaceutical sponsor market;

  

Broadening our eClinical suite of services and software applications on an organic R & D basis and on a selective basis via the acquisition or licensing of complementary solutions;

  

Expanding our business development efforts in Europe to capitalize on our operational and clinical capabilities vis-à-vis our competition in that geographic market;

  

Providing our services to small and midsize pharmaceutical, biotechnology, medical device companies and CROs; and

  

Emphasizing low operating costs.

 

Our operating focus is first, to increase our sales and marketing capabilities and penetration rate and secondly, to continue developing and improving our software solutions and services to ensure our services and products remain an attractive, high-value EDC choice.  During 2012, we increased our marketing and sales personnel both in the U.S. and European markets and expanded the scope of our CRO Preferred Program in order to increase our penetration of the domestic CRO market.  The CRO Preferred Program offers fixed pricing and pay-as-you-go hosted services.  We will seek to expand the scope of our sales and marketing efforts both domestically and in Europe during the remainder of 2013.

 

Our ability to compete within the EDC and eClinical industries is predicated on our ability to continue enhancing and broadening the scope of solutions we offer. Our R & D efforts are focused on developing new, complementary software solutions, as well as enhancing our existing software solutions through the addition of increased functionality. We spent approximately $1,718,079 and $1,867,778 on R & D activities during the nine months ended September 30, 2013 and September 30, 2012, respectively.  The majority of these expenses represent salaries and related benefits to our developers which include the costs associated with the continued development of our EDC software applications to meet current customer requirements and with our efforts at enhancing our suite of products by incorporating new features and services we believe will improve the products and consequently improve our market position. As our industry matures a critical success factor will be the ability of eClinical service providers to offer robust, end-to-end solutions than can either provide a comprehensive eClinical solution for our clients or that will allow us the ability to seamlessly integrate with complementary partnered products and services.  Our R&D team is comprised of software programmers, engineers and related support personnel. 

 

 

 
35

 

 

Our selling efforts include marketing our products to several Fortune 1000 pharmaceutical and medical device manufacturers and several of the largest CROs. We have experienced success in broadening our client roster over the past several fiscal years, via both organic growth and through acquisitions. Continued success in broadening our existing client relationships and forging new relationships should provide us the opportunity to limit our need for funding our operations via debt and equity capital. Continuing to obtain contracts with clients of this size and reputation will also increase the credibility of the Company to the clinical trial market.  We believe that strengthening our reputation and broadening the scope of our brand recognition will serve to improve the effectiveness of our sales and marketing efforts.

 

Our business development focus continues to include increasing our penetration of all phases of the clinical trial market with a particular emphasis on becoming the market leader in Phase I EDC services. We believe this market is an operating and strategic strength of the Company due to the inherent flexibility of our solutions including the solutions provided by our TrialOne products and services. We believe we have the ability to produce trials more quickly and economically than our competitors for this specialized and large market. During fiscal 2012, we emphasized commercializing our products on a licensed basis.  During 2012 we experienced positive strides towards achieving this goal.  We successfully increased the number of clients utilizing our software on a licensed basis as well as increasing the scope of licenses existing clients had deployed in our eClinical and TrialMaster product lines.  In the first nine months of 2013 we added five new clients to our base of installed licenses.  We expect to experience increased success in penetrating the market for larger pharmaceutical, biotechnology and medical device clinical trial sponsors as we continue expanding our marketing and sales efforts during the remainder of 2013.

 

Our clients are able to partially or completely license our EDC solutions. The licensing business model provides our clients with a more cost effective means of deploying our EDC solutions on a large-scale basis. Our licensed products, falling under the auspices of either a Tech Transition (partial transfer with some services performed by OmniComm) or Tech Transfer, allows us to broaden our potential client base, provides us with a high-margin revenue source and affords us the ability to improve our competitive position within the EDC industry.  Additionally, we continue to focus on adding CROs as strategic and marketing partners. These relationships provide marketing leverage in the form of joint marketing and sales efforts and provide an installed base of trained users for our EDC and eClinical software applications. This installed base of users increases our ability to provide rapidly developed, cost effective solutions for our clients.  Additionally, we believe we have established an effective presence in the European clinical trial market and will seek to expand the scope of our sales and marketing operations there.  In 2012 we expanded our presence in Europe with the establishment of a wholly owned subsidiary in Spain, OmniComm Spain S.L. The European market accounted for approximately 11% of total revenues for the nine months ended September 30, 2013.

 

We feel that the momentum established from new client acquisitions and our ability to retain clients for repeat engagements provide a good operating base from which to build during the remainder of 2013.  We increased the marketing and business development budget for our TrialOne product during 2012 and the first nine months of 2013 as we place increased emphasis on increasing our penetration of the Phase I market both in the U.S. and in Europe since we believe that segment of the EDC market is the least penetrated and allows for the greatest potential increases in market share and in sales volumes.  We expect to continue increasing the level of resources deployed in our sales and marketing efforts through the addition of sales personnel and by increasing the number of industry tradeshows and conferences that we attend. We feel that a combination of our existing infrastructure, broadened array of eClinical products and services, and increased success in new client acquisition, coupled with our ability to retain our existing clients will allow us to compete effectively within the EDC market. 

   

 
 

 

 

The nine months ended September 30, 2013 compared with the nine months ended September 30, 2012

   

Results of Operations

 

A summarized version of our results of operations for the nine months ended September 30, 2013 and September 30, 2012 is included in the table below.

 

Summarized Statement of Operations

For the nine months ended

September 30,   

           

% of

           

% of

    $    

%

 
   

2013

   

Revenues

   

2012

   

Revenues

   

Change

   

Change

 

Total revenues

  $ 10,956,144             $ 11,897,488             $ (941,344 )     -7.9 %
                                                 

Cost of sales

    2,239,454       20.4 %     2,418,324       20.3 %     (178,870 )     -7.4 %
                                                 

Gross margin

    8,716,690       79.6 %     9,479,164       79.7 %     (762,474 )     -8.0 %
                                                 

Salaries, benefits and related taxes

    6,496,528       59.3 %     6,374,375       53.6 %     122,153       1.9 %

Rent

    665,932       6.1 %     649,424       5.5 %     16,508       2.5 %

Consulting

    117,410       1.1 %     144,496       1.2 %     (27,086 )     -18.7 %

Legal and professional fees

    205,767       1.9 %     236,967       2.0 %     (31,200 )     -13.2 %

Other expenses

    627,660       5.7 %     1,071,790       9.0 %     (444,130 )     -41.4 %

Selling, general and administrative

    634,481       5.8 %     698,512       5.9 %     (64,031 )     -9.2 %

Total operating expenses

    8,747,778       79.8 %     9,175,564       77.1 %     (427,786 )     -4.7 %
                                                 

Operating income/(loss)

    (31,088 )     -0.3 %     303,600       2.6 %     (334,688 )     -110.2 %
                                                 

Interest expense

    (1,858,279 )     -17.0 %     (1,662,981 )     -14.0 %     (195,298 )     11.7 %

Interest income

    9       0.0 %     225       0.0 %     (216 )     -96.0 %

Other comprehensive (loss)

    (4,497 )     0.0 %     6       0.0 %     (4,503 )     n/m  

Loss on sale of fixed assets

    -0-       0.0 %     (22,106 )     -0.2 %     22,106       -100.0 %

Change in derivatives

    (2,524,671 )     -23.0 %     (4,804,260 )     -40.4 %     2,279,589       -47.4 %
                                                 

(Loss) before income taxes and dividends

    (4,418,526 )     -40.3 %     (6,185,516 )     -52.0 %     1,766,990       -28.6 %

Income tax (expense)

    (48,599 )     -0.4 %     (54,699 )     -0.5 %     6,100       -11.2 %
                                                 

Net (loss)

    (4,467,125 )     -40.8 %     (6,240,215 )     -52.4 %     1,773,090       -28.4 %
                                                 

Total preferred stock dividends

    (154,272 )     -1.4 %     (177,528 )     -1.5 %     23,256       -13.1 %
                                                 

Net loss attributable to common stockholders

  $ (4,621,397 )     -42.2 %   $ (6,417,743 )     -53.9 %   $ 1,796,346       -28.0 %
                                                 

Net loss per share

  $ (0.05 )           $ (0.07 )                        
                                                 

Weighted average number of shares outstanding

    87,515,641               86,496,550                          

 

 

Revenues for the nine months ended September 30, 2013 decreased 7.9% as compared to the nine months ended September 30, 2012. The table below provides a comparison of our recognized revenues for the nine months ended September 30, 2013 and September 30, 2012.  

 
   

For the nine months ended

                 

Revenue activity

 

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

Set-up fees

  $ 2,584,285       23.6 %   $ 4,085,437       34.3 %   $ (1,501,152 )     -36.7 %

Change orders

    344,400       3.1 %     202,498       1.7 %     141,902       70.1 %

Maintenance

    3,495,908       32.0 %     3,928,079       33.0 %     (432,171 )     -11.0 %

Software licenses

    2,333,016       21.3 %     2,525,933       21.2 %     (192,917 )     -7.6 %

Professional services

    1,625,600       14.8 %     638,302       5.4 %     987,298       154.7 %

Hosting

    572,935       5.2 %     517,239       4.3 %     55,696       10.8 %

Total

  $ 10,956,144       100.0 %   $ 11,897,488       100.0 %   $ (941,344 )     -7.9 %

 

 

Overall Revenue decreased by $941,344 or 7.9%. This is primarily the result of a decrease in Set-up fees. This was partially offset by an increase in Professional Services of $987,298 or 154.7%. Professional services were $1,625,600 and $638,302 for the nine months ended September 30, 2013 and September 30, 2012 respectively.

 

We recorded Revenue of $7,269,312, including $1,220,273 from licensing and $2,045,492 from maintenance associated with our TrialMaster suite during the nine months ended September 30, 2013 compared with Revenue of $8,398,821 that included $1,377,287 in licensing revenues and $2,308,526 in maintenance revenues during the nine months ended September 30, 2012.  

 

 

 
37

 

 

We recorded $2,598,287 in revenues associated with clients using the eClinical software application suite (“eClinical”) during the nine months ended September 30, 2013 compared with $3,360,120 for the nine months ended September 30, 2012.  eClinical revenues are primarily comprised of license subscriptions and revenues associated with our hosting and maintenance services.  The 2012 results included a non-recurring order for additional licenses from a long time client.

 

We recorded $326,692 in revenues from hosting activities and $384,606 in consulting services associated with the eClinical suite during the nine months ended September 30, 2013 compared with $429,939 from hosting activities and $256,961 from consulting activities for the nine months ended September 30, 2012.  Generally, these revenues are paid quarterly and are connected to hosting and client support for clients licensing that application.

 

We recorded $1,088,544 in revenues associated with clients of our TrialOne EDC software for the nine months ended September 30, 2013 compared with $138,546 for the nine months ended September 30, 2012.  The 2013 results included $678,019 in licensing revenue and $382,800 in consulting revenues. We are continuing our efforts at commercializing and developing our sales and marketing campaign for the TrialOne application.  TrialOne revenues are primarily comprised of license subscriptions and maintenance services since the software is currently only sold under a technology transfer basis.

 

We recorded $412,947 in Reimbursable revenues for the nine months ended September 30, 2013 and $579,898 for the nine months ended September 30, 2012. These amounts represent amounts associated with third-party services provided to our customers by our service and product partners. Although the services or products are provided by these third-party partners, we have a primary contractual obligation to our customers. These third-party services are primarily comprised of Interactive Voice and Web Response software services (IVR and IWR), travel and shipping that are incurred on our clients’ behalf. In accordance with ASC 605-45, Principal Agent Consideration, these amounts are recorded as revenue in the statement of operations with a corresponding expense recorded in cost of goods sold. While these relationships are an important part of our service offering we do not expect these amounts to grow.

 

Our TrialMaster EDC application has historically been sold on an application service provider (“ASP”) basis that provides EDC and other services such as an enterprise management suite which assists our clients in the pharmaceutical, biotechnology and medical device industries in accelerating the completion of clinical trials. During 2009 we completed the acquisition of the eResearch EDC Assets and TrialOne (the “Acquired Software”).  Both software applications have historically been sold on a licensed or technology transfer basis.  As we continue developing our software applications and our client relationships mature, we expect some of our clients to deploy TrialMaster on a licensed, rather than ASP hosted basis. We expect both Acquired Software applications to continue to be sold primarily on a licensed basis.

 

TrialMaster contracts for ASP services provide for pricing that is based on both the size and duration of the clinical trial. Size parameters include the number of case report forms used to collect data and the number of sites utilizing TrialMaster. The client will pay a trial setup fee at the beginning of a project based on the previously mentioned factors and then pay an on-going maintenance fee for the duration of the clinical trial that provides software, network and site support during the trial.

 

Generally, ASP contracts will range in duration from one month to several years. ASP Set-up fees are generally recognized in accordance with Accounting Standards Codification 605 (“ASC 605”) “Revenue Recognition” , which requires that the revenues be recognized ratably over the life of the contract. ASP maintenance fee revenues are earned and recognized monthly. Costs associated with contract revenues are recognized as incurred.

 

License contracts are typically sold on a subscription basis that takes into account system usage both on a data volume and system user basis.  Pricing includes additional charges for consulting services associated with the installation, validation, training and deployment of our software and solutions.  Licensed contracts of the eClinical suite have historically been sold both on a term and on a perpetual license basis with hosting and maintenance charges being paid quarterly.  The Company expects any licenses it sells of its software products to be sold under three to five year term licenses.

 

Our top five customers accounted for approximately 38.7% of our revenues during the nine months ended September 30, 2013 and approximately 51.1% of our revenues during the nine months ended September 30, 2012.  One customer accounted for approximately 11.1% and another accounted for approximately 8.8% of our revenues during the nine months ended September 30, 2013.   One customer accounted for approximately 20.5% and another accounted for approximately 17.2% during the nine months ended September 30, 2012. The loss of any of these contracts or these customers in the future could adversely affect our results of operations. 

 

Cost of goods sold decreased approximately 7% or $178,870 for the nine months ended September 30, 2013 as compared to the nine months ended September 30, 2012.  Cost of goods sold were approximately 20.4% of revenues for the nine months ended September 30, 2013 compared to approximately 20.3% for the nine months ended September 30, 2012. Cost of goods sold relates primarily to salaries and related benefits associated with the programmers, developers and systems analysts producing clinical trials on behalf of our clients and the costs associated with pass-through revenues. Cost of goods sold decreased during the nine months ended September 30, 2013 primarily due to a decrease in volume relating to pass-through expenses for a third-party service that is classified under cost of goods sold.  The pass-through revenue and expense primarily relate to specific work being performed for a single client. At this time we do not expect the volume of the pass-through revenue and expense to grow significantly and therefore we do not expect any significant degradation of our gross margin. Although our experience to-date in licensing and deploying TrialMaster on a technology transfer or licensed basis has been limited, we expect our cost of goods sold to approximate 20% of revenues associated with those engagements.

 

 

 
38

 

 

We expect to increase development programming and support labor costs, the key components of our cost of goods sold, on an absolute basis as our trial revenues increase. We expect our cost of goods sold to remain in the 20% to 22% range we have historically experienced as we expand the number of licenses we deploy and service since we expect cost of sales from licensed engagements to fall in the 20% range as that business model matures. We expect to continue to increase follow-on engagements from existing clients and expect to increase the Phase I and CRO portions of our client base.  At least initially, we expect the costs to deploy TrialOne to exceed our long-term estimates as we develop and refine our installation, validation, and training procedures.

 

Overall, total operating expenses decreased approximately 4.7% for the nine months ended September 30, 2013 when compared to the nine months ended September 30, 2012.  We are maintaining our focus on keeping our cost structure in line with our revenue.  Total operating expenses were approximately 79.8% of revenues during the nine months ended September 30, 2013 compared to approximately 77.1% of revenues for the nine months ended September 30, 2012. We expect operating expenses to decrease as a percentage of revenues. We believe we are currently achieving operating and administrative efficiencies at the operating expense level that will provide us leverage as our client and revenue base increase.

 

Salaries and related expenses were our biggest operating expense at 74.3% of total operating expenses for the nine months ended September 30, 2013 compared to 69.5% of total operating expenses for the nine months ended September 30, 2012.  Salaries and related expenses increased approximately 1.9% for the nine months ended September 30, 2013 when compared to the same period that ended September 30, 2012.  The increase in salary expense is related to the additional staff required to support our increased workload resulting from the successful acquisition of new business coupled with cost of living and merit increases that occurred during the 4 th quarter of 2012.  The table below provides a summary of the significant components of salary and related expenses by primary cost category for the nine month periods ended September 30 .

 

For the nine months ended

 
   

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

OmniComm corporate operations

  $ 4,957,947     $ 4,948,201     $ 9,746       0.2 %

New Jersey operations office

    258,756       216,996       41,760       19.2 %

OmniComm Europe, GmbH

    630,622       753,657       (123,035 )     -16.3 %

OmniComm Ltd.

    442,776       404,010       38,766       9.6 %

OmniComm Spain

    111,100       -0-       111,100    

n/a

 

Employee stock compensation

    95,327       51,511       43,816       85.1 %

Total salaries and related expenses

  $ 6,496,528     $ 6,374,375     $ 122,153       1.9 %

 

 

We currently employ approximately 54 employees out of our Ft. Lauderdale, Florida corporate office, ten employees out of our New Jersey regional operating office, ten out-of-state employees, eight employees out of a wholly-owned subsidiary in the United Kingdom, one employee out of a wholly-owned subsidiary in Spain and 20 employees out of a wholly-owned subsidiary in Bonn, Germany.  We expect to continue to selectively add experienced sales and marketing personnel in an effort to increase our market penetration, particularly as it relates to the largest pharmaceutical, biotechnology and CRO customers and to continue broadening our client base domestically as well as in Europe.  In addition we expect to increase R & D personnel as we continue our efforts to integrate an end-to-end solution comprised of our three primary eClinical solutions: TrialMaster, TrialOne and eClinical Suite.

 

During the nine months ended September 30, 2013 and the nine months ended September 30, 2012 we incurred $95,327 and $51,511, respectively, in salary expense in connection with ASC 718 Compensation – Stock Compensation , which establishes standards for transactions in which an entity exchanges its equity instruments services from employees. This standard requires companies to measure the cost of employee services received in exchange for an award of equity instruments based on the grant-date fair value of the award.

 

Rent and related expenses increased by approximately 2.5% during the nine months ended September 30, 2013 when compared to the nine months ended September 30, 2012.  The table below details the significant portions of our rent expense.  In particular, the increase in 2013 is primarily associated with increases in our Corporate office, Co-location and disaster recovery facilities and German office rent expense offset by decreases in our New Jersey and U.K. office rent expense.  Our primary data site is located at a Cincinnati Bell owned co-location facility in Cincinnati, Ohio and we will continue utilizing this facility for the foreseeable future since it is designed to ensure 100% production system up-time and to provide system redundancy. We lease co-location and disaster recovery space in the Ft. Lauderdale, Florida area. This facility provides us with disaster recovery and business continuity services for our operations. This lease expires in April 2016 .  We currently lease office space in Bonn, Germany for our European subsidiary, OmniComm Europe, GmbH under a lease that expires in July 2015.  We currently lease office space for a regional operating office in New Jersey under a lease that expires in February 2016 .  The staff at this location is primarily focused on the development and integration of the eResearch EDC Assets.  Our OmniComm Ltd. subsidiary leases office space in Southampton, UK under a lease that expires in September 2017.  In September 2010 we renewed our corporate office lease.  That lease now extends through September 2016.  The table below provides the significant components of our rent related expenses by location or subsidiary.  Included in rent during the first nine months of 2013 was a reduction in expense of $5,691 in non-cash, straight line rent recorded to give effect to contractual, inflation-based rent increases in our leases compared to a reduction in expense of $6,965 in the first nine months of 2012.

 

 

 
39

 

 

 
For the nine months ended  
   

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

Corporate office

  $ 266,414     $ 238,780     $ 27,634       11.6 %

Co-location and disaster recovery facilities

    249,697       243,193       6,504       2.7 %

New Jersey operations office

    38,208       59,699       (21,491 )     -36.0 %

OmniComm Europe, GmbH

    64,823       38,855       25,968       66.8 %

OmniComm Ltd.

    46,552       75,862       (29,310 )     -38.6 %

OmniComm Spain

    5,929       -0-       5,929    

n/a

 

Straight-line rent expense

    (5,691 )     (6,965 )     1,274       -18.3 %

Total

  $ 665,932     $ 649,424     $ 16,508       2.5 %

 

 

Consulting services expense decreased to $117,410 for the nine months ended September 30, 2013 compared with $144,496 for the nine months ended September 30, 2012, a decrease of $27,086 or 18.7%. Consulting services were comprised of fees paid to consultants for help with developing our computer applications and for services related to our sales and marketing efforts. The table provided below provides the significant components of the expenses incurred related to consulting services. Consulting fees for Product Development were higher during the first nine months of 2012 as we utilized the services of additional third-party sources for portions of our product development work.

 
For the nine months ended  

Expense Category

 

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

Sales and marketing

  $ 21,412     $ 19,278     $ 2,134       11.1 %

Product development

    95,998       125,218       (29,220 )     -23.3 %

Total

  $ 117,410     $ 144,496     $ (27,086 )     -18.7 %

 

 

Legal and professional fees decreased approximately 13.2% for the nine months ended September 30, 2013 compared with the nine months ended September 30, 2012. Professional fees include fees paid to our auditors for services rendered on a quarterly and annual basis in connection with our SEC filings and fees paid to our attorneys in connection with representation in matters involving litigation or for services rendered to us related to securities and SEC related matters. During 2013, legal and professional fees decreased primarily due to decreases in Legal–employment related and General legal expense. The table below compares the significant components of our legal and professional fees for the nine months ended September 30, 2013 and September 30, 2012, respectively.

 
For the nine months ended  

Expense Category

 

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

Audit and related

  $ 57,178     $ 50,916     $ 6,262       12.3 %

Accounting services

    105,164       99,759       5,405       5.4 %

Legal-employment related

    16,199       59,310       (43,111 )     -72.7 %

Legal-financial related

    13,167       6,807       6,360       93.4 %

General legal

    14,059       20,175       (6,116 )     -30.3 %

Total

  $ 205,767     $ 236,967     $ (31,200 )     -13.2 %

 

 

Selling, general and administrative expenses (“SGA”) decreased by approximately $64,031 or 9.2% for the nine months ended September 30, 2013 compared to the nine months ended September 30, 2012. This decrease is primarily due to decreases in our License expense as well as our Miscellaneous expenses. During the nine months ended September 30, 2013 we recorded $144,972 in license fees associated with our license agreement with DataSci, LLC compared to $166,442 during the nine months ended September 30, 2012. In addition, SGA expenses relate primarily to costs incurred in running our offices in Fort Lauderdale, FL, Monmouth Junction, New Jersey, Southampton, England, Barcelona, Spain and Bonn, Germany on a day-to-day basis and other costs not directly related to other captioned items in our income statement. SGA includes the cost of office equipment and supplies, the costs of attending conferences and seminars and other expenses incurred in the normal course of business. In 2012 the company spent approximately $270,000 on marketing, sales and advertising. We expect that the 2013 marketing, sales and advertising expenses will be in line with the prior year’s expenditures.

 

 

 
40

 

 

During the nine month period ended September 30, 2013 we recognized a reversal of $4,830 of bad debt expense as compared to an expense of $126,764 for the nine month period ended September 30, 2012.   During the remainder of 2013 we will continue to carefully and actively manage our potential exposure to bad debt by closely monitoring our accounts receivable and proactively taking the action necessary to limit our exposure.  We have been very successful in managing and collecting our outstanding A/R.  We believe that our current allowance for uncollectible accounts accurately reflects any accounts which may prove uncollectible during the remainder of fiscal 2013 .

 

Interest expense was $1,858,279 during the nine months ended September 30, 2013 compared to $1,662,981 for the nine months ended September 30, 2012, an increase of $195,298 or 11.7%.  Interest incurred to related parties was $1,750,327 during the nine months ended September 30, 2013 and $1,573,444 for the nine months ended September 30, 2012.  Included in interest expense for both periods is the accretion of discounts recorded related to financial instrument derivatives that were deemed a part of the financings we undertook in fiscal 2008 and 2009 and relating to warrants issued during 2011 and 2013.  The table below provides detail on the significant components of interest expense for the nine months ended September 30, 2013 and September 30, 2012.

 

Interest Expense

 
                         
For the nine months ended  

Debt Description

 

September 30, 2013

   

September 30, 2012

   

$ Change

 

Accretion of discount from derivatives

  $ 456,750     $ 356,715     $ 100,035  

August 2008 convertible notes

    143,605       144,132       (527 )

December 2008 convertible notes

    446,972       448,609       (1,637 )

Sept 2009 secured convertible debentures

    107,704       108,099       (395 )

Dec 2009 convertible debentures

    133,733       134,222       (489 )

General interest

    66,966       67,016       (50 )

Related party notes payable

    502,549       404,188       98,361  

Total

  $ 1,858,279     $ 1,662,981     $ 195,298  

 

We evaluate the cost of capital available to us in combination with our overall capital structure and the prevailing market conditions in deciding what financing best fulfills our short and long-term capital needs. Given the difficult overall economic climate and in particular the difficulties nano-cap companies have experienced in obtaining financing, we believe the structure and terms of the transactions we entered into during 2013 were obtained at the best terms available to the Company.

 

We record unrealized gains/losses related to changes in our derivative liabilities associated with the issuance of convertible debt that occurred during fiscal 2008 and 2009 and warrants associated with promissory notes issued in 2011 and 2013 .  We recorded a net unrealized loss of $2,524,671 during the nine months ended September 30, 2013 compared with a net unrealized loss of $4,804,260 during the nine months ended September 30, 2012.  The unrealized gains/losses can be attributed to fair value calculations undertaken periodically on the warrant and conversion feature liabilities recorded by us at the time the convertible debt and promissory notes were issued.  Accordingly the warrant and conversion feature liabilities are increased or decreased based on the fair value calculations made at each balance sheet date.  These non-cash gains and losses have materially impacted our results of operations during the nine months ended September 30, 2013 and September 30, 2012 and can be reasonably anticipated to materially affect our net loss or net income in future periods. The fair value calculations are heavily reliant on the value of our common stock and on the calculated volatility of the price of our common stock on the OTC Bulletin Board. Accordingly, significant changes in our stock price will create large unrealized gains and losses on our financial statements. We are, however, unable to estimate the amount of such income/expense in future periods as the income/expense is partly based on the market price of our common stock at the end of a future measurement date. In addition, in the future if we issue securities which are classified as derivatives we will incur expense and income items in future periods. Investors are cautioned to consider the impact of this non-cash accounting treatment on our financial statements.

 

 

 
41

 

 

The Company recorded arrearages of $154,272 and $154 ,837 in its 5% Series A Preferred Stock dividends for the nine month periods ended September 30, 2013, and September 30, 2012, respectively.  As of September 30, 2013, the Company had cumulative arrearages for preferred stock dividends as follows:

 

 
Series of Preferred Stock   Cumulative Arrearage  
         

Series A

  $ 2,328,450  

Series B

    609,887  

Series C

    1,472,093  

Total preferred stock arrearages

  $ 4,410,430  

 

 

The three months ended September 30, 2013 compared with the three months ended September 30, 2012

 

Results of Operations

 

A summarized version of our results of operations for the three months ended September 30, 2013 and September 30, 2012 is included in the table below.

 

Summarized Statement of Operations

For the three months ended

September 30,  

           

% of

           

% of

    $    

%

 
   

2013

   

Revenues

   

2012

   

Revenues

   

Change

   

Change

 

Total revenues

  $ 3,477,621             $ 4,058,320             $ (580,699 )     -14.3 %
                                                 

Cost of sales

    712,479       20.5 %     741,052       18.3 %     (28,573 )     -3.9 %
                                                 

Gross margin

    2,765,142       79.5 %     3,317,268       81.7 %     (552,126 )     -16.6 %
                                                 

Salaries, benefits and related taxes

    2,130,385       61.3 %     2,086,203       51.4 %     44,182       2.1 %

Rent

    199,492       5.7 %     226,979       5.6 %     (27,487 )     -12.1 %

Consulting

    14,496       0.4 %     77,060       1.9 %     (62,564 )     -81.2 %

Legal and professional fees

    53,312       1.5 %     39,512       1.0 %     13,800       34.9 %

Other expenses

    202,563       5.8 %     243,088       6.0 %     (40,525 )     -16.7 %

Selling, general and administrative

    197,765       5.7 %     232,371       5.7 %     (34,606 )     -14.9 %

Total operating expenses

    2,798,013       80.5 %     2,905,213       71.6 %     (107,200 )     -3.7 %
                                                 

Operating income/(loss)

    (32,871 )     -0.9 %     412,055       10.2 %     (444,926 )     -108.0 %
                                                 

Interest expense

    (626,185 )     -18.0 %     (556,091 )     -13.7 %     (70,094 )     12.6 %

Interest income

    3       0.0 %     17       0.0 %     (14 )     -82.4 %

Other comprehensive (loss)

    3,780       0.1 %     973       0.0 %     2,807       288.5 %

Change in derivatives

    2,418,612       69.5 %     (4,215,476 )     -103.9 %     6,634,088       -157.4 %
                                                 

Net income/(loss)

    1,763,339       50.7 %     (4,358,522 )     -107.4 %     6,121,861       -140.5 %

Income tax (expense)

    (30,869 )     -0.9 %     (54,699 )     -1.3 %     23,830       -43.6 %

Net income/(loss)

    1,732,470       49.8 %     (4,413,221 )     -108.7 %     6,145,691       -139.3 %
                                                 

Total preferred stock dividends

    (51,989 )     -1.5 %     (51,989 )     -1.3 %     -0-       0.0 %
                                                 

Net income/(loss) attributable to common stockholders

  $ 1,680,481       48.3 %   $ (4,465,210 )     -110.0 %   $ 6,145,691       -137.6 %
                                                 

Net income/(loss) per share

  $ 0.02             $ (0.05 )                        
                                                 

Weighted average number of shares outstanding

    87,867,268               86,526,332                          

 

 

 

 
42

 

 

The table below provides a comparison of our recognized revenues for the three months ended September 30, 2013 and September 30, 2012.

 
   

For the three months ended

                 

Revenue Activity

 

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

Set-up fees

  $ 988,990       28.4 %   $ 1,458,304       35.9 %   $ (469,314 )     -32.2 %

Change orders

    119,870       3.5 %     48,417       1.2 %     71,453       147.6 %

Maintenance

    1,186,023       34.1 %     1,307,547       32.2 %     (121,524 )     -9.3 %

Software licenses

    430,323       12.4 %     847,297       20.9 %     (416,974 )     -49.2 %

Professional services

    552,719       15.9 %     213,187       5.3 %     339,532       159.3 %

Hosting

    199,696       5.7 %     183,568       4.5 %     16,128       8.8 %

Total

  $ 3,477,621       100.0 %   $ 4,058,320       100.0 %   $ (580,699 )     -14.3 %

 

 

Overall Revenue decreased by $580,699 or 14.3%. This is primarily the result of decreases in Set-up fees and Software licenses partially offset by increases in Professional services and Change orders.

 

We recorded revenue of $2,467,960 including $285,527 from licensing and $668,283 from maintenance associated with our TrialMaster suite during the three months ended September 30, 2013 compared with revenue of $2,907,241 that included $499,840 in licensing revenues and $768,634 in maintenance revenues during the three months ended September 30, 2012.  

 

We recorded $906,747 in revenues associated with clients using the eClinical software application suite (“eClinical”) during the three months ended September 30, 2013 compared with $1,069,636 for the three months ended September 30, 2012.  eClinical revenues are primarily comprised of license subscriptions and revenues associated with our hosting and maintenance services.  The 2012 results included a non-recurring order for additional licenses from a long time client.

 

We recorded $101,650 in revenues from hosting activities and $162,270 in consulting services associated with the eClinical suite during the three months ended September 30, 2013 compared with $131,518 from hosting activities and $89,625 from consulting activities for the three months ended September 30, 2012.  Generally, these revenues are paid quarterly and are connected to hosting and client support for clients licensing that application. In addition we recorded $514,322 in revenues from maintenance relating to eClinical in the three months ending September 30, 2013 as compared to $510,702 for the three months ending September 30, 2012.

 

We recorded revenue of $102,914 including $16,291 from licensing and $61,230 from consulting associated with clients on our TrialOne EDC software for the three months ended September 30, 2013 compared with revenue of $81,444 including $9,666 from licensing and $41,567 from consulting for the three months ended September 30, 2012.   We are continuing our efforts at commercializing and developing our sales and marketing campaign for the TrialOne application.  We expect to significantly increase our participation in industry trade shows and conferences and are in the process of developing a dedicated sales force for the TrialOne software.  TrialOne revenues are comprised of license subscriptions and maintenance services since the software is currently only sold under a technology transfer basis.

 

Our TrialMaster EDC application has historically been sold on an application service provider (“ASP”) basis that provides EDC and other services such as an enterprise management suite which assists our clients in the pharmaceutical, biotechnology and medical device industries in accelerating the completion of clinical trials. During 2009 we completed the acquisition of the eResearch EDC Assets and TrialOne (the “Acquired Software”).  Both software applications have historically been sold on a licensed or technology transfer basis.  As we continue developing our software applications and our client relationships mature, we expect some of our clients to deploy TrialMaster on a licensed, rather than ASP hosted basis. We expect both Acquired Software applications to continue to be sold primarily on a licensed basis.

 

TrialMaster contracts for ASP services provide for pricing that is based on both the size and duration of the clinical trial. Size parameters include the number of case report forms used to collect data and the number of sites utilizing TrialMaster. The client will pay a trial setup fee at the beginning of a project based on the previously mentioned factors and then pay an on-going maintenance fee for the duration of the clinical trial that provides software, network and site support during the trial.

 

Generally, ASP contracts will range in duration from one month to several years. ASP Setup fees are generally recognized in accordance with Accounting Standards Codification 605 (“ASC 605”) “Revenue Recognition” , which requires that the revenues be recognized ratably over the life of the contract. ASP maintenance fee revenues are earned and recognized monthly. Costs associated with contract revenues are recognized as incurred.

 

License contracts are typically sold on a subscription basis that takes into account system usage both on a data volume and system user basis.  Pricing includes additional charges for consulting services associated with the installation, validation, training and deployment of our eClinical software and solutions.  Licensed contracts of the eClinical suite have historically been sold both on a term and on a perpetual license basis with hosting and maintenance charges being paid quarterly.  The Company expects any licenses it sells of its software products to be sold under three to five year term licenses.

 

 

 
43

 

 

Our top five customers accounted for approximately 39.0% of our revenues during the three months ended September 30, 2013 and approximately 49.6% of our revenues during the three months ended September 30, 2012.  One customer accounted for approximately 12.8% and another accounted for approximately 8.9% of our revenues during the three months ended September 30, 2013.   One customer accounted for approximately 21.4% of our revenues and another accounted for approximately 16 .1% during the three months ended September 30, 2012. The loss of any of these contracts or these customers in the future could adversely affect our results of operations. 

 

Cost of goods sold decreased approximately 3.9% or $28,573 for the three months ended September 30, 2013 as compared to the three months ended September 30, 2012.  Cost of goods sold were approximately 20.5% of revenues for the three months ended September 30, 2013 compared to approximately 18.3% for the three months ended September 30, 2012. Cost of goods sold relates primarily to salaries and related benefits associated with the programmers, developers and systems analysts producing clinical trials on behalf of our clients and the costs associated with pass-through revenues. Cost of goods sold decreased during the three months ended September 30, 2013 primarily due to a decrease in volume relating to pass-through expenses for third-party services that are classified under cost of goods sold.  The pass-through revenue and expense primarily relate to specific work being performed for a single client. At this time we do not expect the volume of the pass-through revenue and expense to grow significantly and therefore we do not expect any significant degradation of our gross margin. Although our experience to-date in licensing and deploying TrialMaster on a technology transfer or licensed basis has been limited, we expect our cost of goods sold related to these types of engagements to approximate 20% of revenues associated with those engagements.

 

We expect to increase development programming and support labor costs on an absolute basis as our trial revenues increase. We expect our cost of goods sold to maintain the 20% to 22% range we have historically experienced as we expand the number of licenses we deploy and service since we expect cost of sales from licensed engagements to fall in the 20% range as that business model matures. We expect to continue to increase follow-on engagements from existing clients and expect to increase the Phase I and CRO portions of our client base.  At least initially, we expect the costs to deploy TrialOne to exceed our long-term estimates as we develop and refine our installation, validation, and training procedures.

 

Overall, total operating expenses decreased approximately 3.7% for the three months ended September 30, 2013 when compared to the three months ended September 30, 2012.  The decrease in operating expenses is primarily the result of decreases in our Consulting, SG&A, Bad debt, and Depreciation expenses. In 2013 our Bad debt expense decreased due to improved collections of aged receivables. Total operating expenses were approximately 80.5% of revenues during the three months ended September 30, 2013 compared to approximately 71.6% of revenues for the three months ended September 30, 2012.

 

Salaries and related expenses were our biggest operating expense at 76.1% of total operating expenses for the three months ended September 30, 2013 compared to 71.8% of total operating expenses for the three months ended September 30, 2012.  Salaries and related expenses increased by 2.1% for the three months ended September 30, 2013 when compared to the same period that ended September 30, 2012.  The table below provides a summary of the significant components of salary and related expenses by primary cost category.

 

For the three months ended

 
   

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

OmniComm corporate operations

  $ 1,590,414     $ 1,642,137     $ (51,723 )     -3.1 %

New Jersey operations office

    91,952       49,344       42,608       86.3 %

OmniComm Europe, GmbH

    205,237       247,746       (42,509 )     -17.2 %

OmniComm Ltd.

    168,470       129,192       39,278       30.4 %

OmniComm Spain

    38,826       -0-       38,826    

n/a

 

Employee stock compensation

    35,486       17,784       17,702       99.5 %

Total salaries and related expenses

  $ 2,130,385     $ 2,086,203     $ 44,182       2.1 %

 

 

During the three months ended September 30, 2013 and the three months ended September 30, 2012 we incurred $35,486 and $17,784, respectively, in salary expense in connection with ASC 718 Compensation – Stock Compensation , which establishes standards for transactions in which an entity exchanges its equity instruments services from employees. This standard requires companies to measure the cost of employee services received in exchange for an award of equity instruments based on the grant-date fair value of the award.

 

 

 
44

 

 

Rent and related expenses increased by approximately 12.1% during the three months ended September 30, 2013 when compared to the three months ended September 30, 2012.  The table below details the significant portions of our rent expense.  In particular, the increase in 2013 is primarily associated with increases in our Corporate and German office rent expenses offset by reductions in our Co-location and disaster recovery facilities, UK and New Jersey office rent expenses.  Our primary data site is located at a Cincinnati Bell owned co-location facility in Cincinnati, Ohio and we will continue utilizing this facility for the foreseeable future since it is designed to ensure 100% production system up-time and to provide system redundancy. We lease co-location and disaster recovery space in the Ft. Lauderdale, Florida area. This facility provides us with disaster recovery and business continuity services for our operations. This lease expires in April 2016 .  We currently lease office space in Bonn, Germany for our European subsidiary, OmniComm Europe, GmbH under a lease that expires in July 2015.  We currently lease office space for a regional operating office in New Jersey.  The staff at this location is primarily focused on the development and integration of the eResearch EDC Assets.  That lease was renewed in the first quarter of 2013 and now expires in February 2016.  Our OmniComm Ltd. subsidiary leases office space in Southampton, UK under a lease that expires in September 2017.  Our corporate office lease expires in September 2016.  The table below provides the significant components of our rent related expenses by location or subsidiary.  Included in rent during the three months ending September 30, 2013 was a decrease in expense of $1,500 in non-cash, straight line rent recorded to give effect to contractual, inflation-based rent increases in our leases compared to a decrease in expense of $4,986 for the three month period ending September 30, 2012.

 
For the three months ended  
   

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

Corporate office

  $ 83,143     $ 82,172     $ 971       1.2 %

Co-location and disaster recovery facilities

    64,879       84,606       (19,727 )     -23.3 %

New Jersey operations office

    13,293       20,296       (7,003 )     -34.5 %

OmniComm Europe, GmbH

    21,984       19,797       2,187       11.0 %

OmniComm Ltd.

    15,702       25,094       (9,392 )     -37.4 %

OmniComm Spain

    1,991       -0-       1,991    

n/a

 

Straight-line rent expense

    (1,500 )     (4,986 )     3,486       -69.9 %

Total

  $ 199,492     $ 226,979     $ (27,487 )     12.1 %

 

Consulting services expense decreased to $14,496 for the three months ended September 30, 2013 compared with $77,060 for the three months ended September 30, 2012. Consulting services were comprised of fees paid to consultants for help with developing our computer applications and for services related to our sales and marketing efforts. The table provided below provides the significant components of the expenses incurred related to consulting services. Consulting fees for Product Development were higher during the three months of 2012 as we utilized the services of additional third-party sources for portions of our product development work.

 
For the three months ended  

Expense Category

 

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

Sales and marketing

  $ 2,652     $ 9,104     $ (6,452 )     -70.9 %

Product development

    11,844       67,956       (56,112 )     -82.6 %

Total

  $ 14,496     $ 77,060     $ (62,564 )     -81.2 %

 

Legal and professional fees increased approximately 34.9% for the three months ended September 30, 2013 compared with the three months ended September 30, 2012. Professional fees include fees paid to our auditors for services rendered on a quarterly and annual basis in connection with our SEC filings and fees paid to our attorneys in connection with representation in matters involving litigation and acquisitions or for services rendered to us related to securities and SEC related matters. During the third quarter of 2013 legal and professional fees increased primarily due to increases in Accounting services and Legal– employment related expenses. The table below compares the significant components of our legal and professional fees for the three months ended September 30 , 2013 and September 30, 2012, respectively.

 
For the three months ended  

Expense Category

 

September 30, 2013

   

September 30, 2012

   

$ Change

   

% Change

 

Audit and related

  $ 5,180     $ 4,737     $ 443       9.4 %

Accounting services

    34,479       23,579       10,900       46.2 %

Legal-employment related

    8,758       6,677       2,081       31.2 %

Legal-financial related

    3,500       2,332       1,168       50.1 %

General legal

    1,395       2,187       (792 )     -36.2 %

Total

  $ 53,312     $ 39,512     $ 13,800       34.9 %

 

 

 
45

 

 

Selling, general and administrative expenses (“SGA”) decreased by $34,606 or approximately 14.9% for the three months ended September 30, 2013 compared to the three months ended September 30, 2012. The decrease is primarily due to decreases in Miscellaneous expenses. In addition, SGA expenses relate primarily to costs incurred in running our offices in Fort Lauderdale, FL, Monmouth Junction, New Jersey, Southampton, England Barcelona, Spain and Bonn, Germany on a day-to-day basis and other costs not directly related to other captioned items in our income statement. SGA includes the cost of office equipment and supplies, the costs of attending conferences and seminars and other expenses incurred in the normal course of business. In 2012 the company spent approximately $270,000 on marketing, sales and advertising. We expect that the 2013 marketing, sales and advertising expenses will be in line with the prior year’s expenditures.

 

During the three month period ended September 30, 2013 we recognized $8,191 for bad debt expense as compared to an expense of $42,619 for the three month period ended September 30, 2012.  This was the primarily the result of an increase in collections of aged receivable balances that had required us to increase our reserve in prior periods. During 2013 we will continue to carefully and actively manage our potential exposure to bad debt by closely monitoring our accounts receivable and proactively taking the action necessary to limit our exposure.  We have been very successful in managing and collecting our outstanding accounts receivable.  We believe that our current allowance for uncollectible accounts accurately reflects any accounts which may prove uncollectible during the remainder of fiscal 2013.

 

Interest expense was $626,185 during the three months ended September 30, 2013 compared to $556,091 for the three months ended September 30, 2012, an increase of $70,094 .  Interest incurred to related parties was $588,425 during the three months ended September 30, 2013 and $527,442 for the three months ended September 30, 2012.  Included in interest expense for both periods is the accretion of discounts recorded related to financial instrument derivatives that were deemed a part of the financings we undertook in fiscal 2008 and 2009 and relating to warrants issued during 2011 and 2013.  The table below provides detail on the significant components of interest expense for the three months ended September 30, 2013 and September 30, 2012.

 

Interest Expense

 
                         
For the three months ended  

Debt Description

 

September 30, 2013

   

September 30, 2012

   

$ Change

 

Accretion of discount from derivatives

  $ 152,250     $ 118,905     $ 33,345  

August 2008 convertible notes

    48,395       48,395       -0-  

December 2008 convertible notes

    150,628       150,628       -0-  

Sept 2009 secured convertible debentures

    36,296       36,296       -0-  

Dec 2009 convertible debentures

    45,067       45,067       -0-  

General interest

    24,000       21,087       2,913  

Related party notes payable

    169,549       135,713       33,836  

Total

  $ 626,185     $ 556,091     $ 70,094  

 

 

We evaluate the cost of capital available to us in combination with our overall capital structure and the prevailing market conditions in deciding what financing best fulfills our short and long-term capital needs. Given the overall economic climate and in particular the difficulties nano-cap companies have experienced in obtaining financing, we believe the structure and terms of the transactions we entered into during 2013 were obtained at the best terms available to the Company.

 

We record unrealized gains/losses related to changes in our derivative liabilities associated with the issuance of convertible debt that occurred during fiscal 2008 and 2009 and warrants associated with promissory notes issued in 2011 and 2013.  We recorded a net unrealized gain of $2,418,612 during the three months ended September 30, 2013 compared with a net unrealized loss of $4,215,476 during the three months ended September 30, 2012.  The unrealized gains/losses can be attributed to fair value calculations undertaken periodically on the warrant and conversion feature liabilities recorded by us at the time the convertible debt and promissory notes were issued.  Accordingly the warrant and conversion feature liabilities are increased or decreased based on the fair value calculations made at each balance sheet date.  These non-cash gains and losses have materially impacted our results of operations during the three months ended September 30, 2013 and September 30, 2012 and can be reasonably anticipated to materially affect our net loss or net income in future periods. The fair value calculations are heavily reliant on the value of our common stock and on the calculated volatility of the price of our common stock on the OTC Bulletin Board. Accordingly, significant changes in our stock price will create large unrealized gains and losses on our financial statements. We are, however, unable to estimate the amount of such income/expense in future periods as the income/expense is partly based on the market price of our common stock at the end of a future measurement date. In addition, in the future if we issue securities which are classified as derivatives we will incur expense and income items in future periods. Investors are cautioned to consider the impact of this non-cash accounting treatment on our financial statements.

 

 

 
46

 

 

The Company recorded arrearages of $51,989 and $51,989 in its 5% Series A Preferred Stock dividends for the three month periods ended September 30, 2013, and September 30, 2012, respectively. The below table contains the cumulative arrearage for each series of preferred stock.

 
Series of Preferred Stock   Cumulative Arrearage  
         

Series A

  $ 2,328,450  

Series B

    609,887  

Series C

    1,472,093  

Total preferred stock arrearages

  $ 4,410,430  

 

 

Liquidity and Capital Resources

 

Liquidity is the ability of a company to generate adequate amounts of cash to meet its operating, investing and financing needs for cash.   We have historically experienced negative cash flows and have relied on the proceeds from the sale of debt and equity securities to fund our operations. In addition, we have utilized stock-based compensation as a means of paying for consulting and salary related expenses. At September 30, 2013, we had working capital deficit of approximately $17,310,410 .

 

The table provided below summarizes key measures of our liquidity and capital resources:

 

Liquidity and Capital Resources

 
                         

Summarized Balance Sheet Disclosure

 
   

September 30, 2013

   

December 31, 2012

   

$ Change

 

Cash

  $ 394,949     $ 873,315     $ (478,366 )

Accounts receivable, net of allowance for doubtful accounts

    1,292,547       1,240,898       51,649  

Prepaids

    137,974       131,942       6,032  

Current assets

    1,825,470       2,246,155       (420,685 )
                         

Accounts payable and accrued expenses

    2,006,180       2,124,365       (118,185 )

Notes payable, current portion

    17,500       -0-       17,500  

Patent litigation settlement liability, current portion

    962,500       962,500       -0-  

Deferred revenue, current portion

    3,414,966       3,732,240       (317,274 )

Line of Credit

    800,000       -0-       800,000  

Convertible notes payable, current portion, net of discount

    275,000       75,000       200,000  

Convertible notes payable, related parties, current portion, net of discount

    160,000       160,000       -0-  

Conversion feature liability, related parties

    3,882,966       2,240,782       1,642,184  

Conversion feature liability

    141,592       46,541       95,051  

Warrant liability

    138,187       192,445       (54,258 )

Warrant liability, related parties

    7,336,989       6,095,153       1,241,836  

Current liabilities

    19,135,880       15,629,026       3,506,854  
                         

Working capital (deficit)

  $ (17,310,410 )   $ (13,382,871 )   $ (3,927,539 )

 

Statement of Cash Flows Disclosure

 
   

For the nine months ended

 
   

September 30, 2013

   

September 30, 2012

 

Net cash (used in) operating activities

  $ (1,140,037 )   $ (295,657 )

Net cash (used in) investing activities

    (107,844 )     (58,698 )

Net cash provided by/(used in) financing activities

    800,000       (131,800 )
                 

Net (decrease) in cash and cash equivalents

    (478,366 )     (496,741 )
                 

Changes in working capital accounts

    81,424       54,220  
                 

Effect of non-cash transactions on cash and cash equivalents

  $ 3,245,664     $ 5,890,338  

 

 

 
47

 

 

Cash and Cash Equivalents

 

Cash and cash equivalents decreased by $478,366 to $394,949 at September 30, 2013. The decrease is primarily comprised of a net loss of $4,467,125, changes in working capital accounts of $81,424 and an increase from non-cash transactions of $3,245,664. During the nine months ended September 30, 2013 we had investing activities comprised of net purchases of property and equipment of $107,844. For financing activities, we borrowed $800,000 against our revolving line of credit.

 

During 2012 and the first nine months of 2013, our ability to collect on trade receivables improved as compared to fiscal 2011 and prior periods.  Our expectation is that during the remainder of 2013 we will continue to see improved trade receivables collections and will not experience any material customer defaults.

 

Capital Expenditures

 

We are not currently bound by any long or short-term agreements for the purchase or lease of capital expenditures. Any amounts expended for capital expenditures would be the result of an increase in the capacity needed to adequately service any increase in our business. To date we have paid for any needed additions to our capital equipment infrastructure from working capital funds and anticipate this being the case in the future.

 

Presently, we have approximately $25 0,000 planned for capital expenditures to further develop the Company’s infrastructure to allow for growth in our operations during the remainder of 2013.  We expect to fund these capital expenditure needs through a combination of vendor-provided financing, the use of operating or capital equipment leases and cash provided from operations.

 

Contractual Obligations

 

The following table sets forth our contractual obligations during the next five years as of September 30, 2013:

 

 

Contractual obligations

   

Payments due by period

 
                               
   

Total

    Less than 1 year     1-2 Years     2-3 Years     3-5 Years  

Promissory notes (1)

  $ 5,667,865     $ 17,500 (2)   $ 2,234,486 (3)   $ 3,415,879 (4)   $ -0-  

Convertible notes

    9,665,000       435,000 (5)     250,000 (6)     8,980,000 (7)     -0-  

Lines of credit (8)

    800,000       800,000       -0-       -0-       -0-  

Operating lease obligations (9)

    1,483,984       545,494       505,794       371,787       60,909  

Patent licensing fees (10)

    2,425,000       962,500       450,000       450,000       562,500  

Total

  $ 20,041,849     $ 2,760,494     $ 3,440,280     $ 13,217,666     $ 623,409  

 

1.

Amounts do not include interest to be paid.

2.

Includes $17,500 of 12% notes payable that mature in January 2014.

3.

Includes $20,000 of 12% notes payable that mature in December 2014; $431,986 of 10% notes payable that mature in January 2015; and $1,782,500 of 12% notes payable that mature in January 2015.

4.

Includes $549,000 of 12% notes payable that mature in January 2016 and $2,866,879 of 12% notes payable that mature in April 2016.

5.

Includes $75,000 of 10% convertible notes currently in default and due that are convertible into shares of common stock at the option of of the holder at a conversion rate of $1.25 per share; $160,000 of 12% convertible notes that mature in December 2013 and $200,000 of convertible notes that mature in January 2014.

6.

Includes $150,000 in 10% convertible notes that mature in January 2015 and $100,000 in 12% convertible notes that mature in January 2015.

7.

Includes $1,770,000 in 10% convertible notes that mature in January 2016 and $7,210,000 in 12% convertible notes that mature in January 2016.

8.

Includes $800,000 due on the revolving line of credit with The Northern Trust Company.

9.

Includes office lease obligations for our headquarters in Fort Lauderdale, our regional operating office in New Jersey, our R & D office in England and our European headquarters in Bonn, Germany.

10.

Relates to guaranteed minimum payments owed in connection with our settlement of a patent infringement lawsuit brought against the Company by DataSci, LLC.

 

 

Off Balance Sheet Arrangements

 

We have no off-balance sheet arrangements that have or are reasonably likely to have a current or future effect on our financial condition, changes in financial condition, revenues or expenses, results of operations, liquidity, capital expenditures or capital resources that are material to investors.

 

 

 
48

 

 

Debt Obligations

 

We are currently in arrears on principal and interest payments owed totaling $182,858 on our 10% Convertible Notes that were issued in 1998. We were in default effective January 30, 2002.

 

On January 1, 2013, the Company issued a promissory note in the amount of $529,000 and 2,116,000 warrants to purchase shares of our common stock at $0.25 per share to our Chief Executive Officer and Director, Cornelis F. Wit in exchange for accrued interest in the amount of $529,000. The note carries an interest rate of 12% per annum and matures on January 1, 2016. The warrants have an expiration date of January 1, 2016.

 

On January 1, 2013 the Company issued promissory notes in the amount of $431,986 in exchange for existing promissory notes in the same amount.  The promissory notes carry an interest rate of 10% and have a maturity date of January 1, 2015.

 

On January 1, 2013 the Company issued a promissory note in the amount of $45,000 in exchange for an existing promissory note in the same amount.  The promissory note carries an interest rate of 12% and has a maturity date of January 1, 2015.

 

On February 1, 2013 the Company issued a promissory note in the amount of $20,000 to our Chairman and Chief Technology Officer Randall G. Smith in exchange for an existing promissory note in the same amount.  The promissory note carries an interest rate of 12% and has a maturity date of January 1, 2016.

 

On February 22, 2013 the Company and Mr. van Kesteren extended the maturity date of $150,000 of convertible debentures to our Director, Guus van Kesteren originally issued in August 2008.  The debentures carry an interest rate of 10% and have a maturity date of January 1, 2015.  The expiration date of the warrants associated with the debentures was also extended to January 1, 2015.

 

On February 22, 2013 the Company and Mr. Wit extended the maturity date of $1,770,000 of convertible debentures to our Chief Executive Officer and Director, Cornelis F. Wit originally issued in August 2008.  The debentures carry an interest rate of 10% and have a maturity date of January 1, 2016.  The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

On February 22, 2013 the Company and the lenders extended the maturity date of $4,505,000 of convertible debentures, including $4,475,000 due to our Chief Executive Officer and Director Cornelis F. Wit, $25,000 due to our Chief Operating Officer and President Stephen E. Johnson and $5,000 due to our Chairman and Chief Technology Officer Randall G. Smith, originally issued in December 2008.  The debentures carry an interest rate of 12% and have a maturity date of January 1, 2016.  The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

On February 22, 2013 the Company and the lenders extended the maturity date of $1,200,000 of convertible debentures, including $1,100,000 due to our Chief Executive Officer and Director Cornelis F. Wit, originally issued in September 2009.  The debentures carry an interest rate of 12% and have a maturity date of January 1, 2016.  The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

On February 22, 2013 the Company and the lenders extended the maturity date of $1,490,000 of convertible debentures including $1,440,000 due to our Chief Executive Officer and Director Cornelis F. Wit originally issued in December 2009.  The debentures carry an interest rate of 12% and have a maturity date of January 1, 2016.  The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

On February 27, 2013 the Company and Mr. Veatch extended the maturity date of $15,000 of convertible debentures originally issued to our former Director Matthew Veatch in December 2008.  The debentures carry an interest rate of 12% and have a maturity date of January 1, 2016.  The expiration date of the warrants associated with the debentures was also extended to January 1, 2016.

 

On March 5, 2013 the Company issued a promissory note in the amount of $137,500 in exchange for a promissory note in the same amount.  The promissory note carries an interest rate of 12% and has a maturity date of January 1, 2015.

 

On March 6, 2013, the Company and the lenders extended the maturity date of $200,000 of convertible debentures originally issued in December 2008.  The debentures carry an interest rate of 12% and have a maturity date of January 1, 2014.  The expiration date of the warrants associated with the debentures was also extended to January 1, 2014.

 

On March 12, 2013, the Company and the lenders extended the maturity date of $100,000 of convertible debentures originally issued in December 2008.  The debentures carry an interest rate of 12% and have a maturity date of January 1, 2015.  The expiration date of the warrants associated with the debentures was also extended to January 1, 2015.

 

On March 18, 2013 the Company entered into a $2,000,000 revolving line of credit with The Northern Trust Company guaranteed by Cornelis F. Wit, Chief Executive Officer and Director.  The line of credit matures on March 17, 2014 and carries a variable interest rate based on the prime rate.

 

 

 
49

 

 

On April 1, 2013 the Company and Mr. Wit extended the maturity date of $2,866,879 of promissory notes due to our Chief Executive Officer and Director, Cornelis F. Wit originally issued in March 2011 .  The notes carry an interest rate of 12% and have a maturity date of March 31, 2016.

 

 

During the next twelve months we expect debt in the aggregate amount of $1,252 ,500 to mature as follows:  

 

 

$75,000 of 10% convertible notes currently in default and due that are convertible into shares of common stock at the option of the debenture holder at a conversion rate of $1.25 per share;

 

$160,000 of 12% convertible notes that mature in December 2013 that are convertible into shares of common stock at the option of the debenture holder at a conversion rate of $0.50 per share;

 

$200,000 of 12% convertible notes that mature in January 2014 that are convertible into shares of common stock at the option of the debenture holder at a conversion rate of $0.50 per share;

 

$17,500 of 12% notes payable that mature in January 2014; and

 

$800,000 due on our line of credit that matures in March 2014.

 

Sources of Liquidity and Capital Resources

 

Because of the losses we have experienced from operations we have needed to continue utilizing the proceeds from the issuance of debt and the sale of equity securities to fund our working capital needs. We have used a combination of equity financing, short-term bridge loans and long-term loans to fund our working capital needs. Other than our revenues, current capital and capital we may raise from future debt or equity offerings or short-term bridge loans, we do not have any additional sources of working capital.

 

We may continue to require substantial funds to continue our research and development activities and to market, sell and commercialize our technology. We may need to raise substantial additional capital to fund our future operations. Our capital requirements will depend on many factors, including the problems, delays, expenses and complications frequently encountered by companies developing and commercializing new technologies; the progress of our research and development activities; the rate of technological advances; determinations as to the commercial potential of our technology under development; the status of competitive technology; the establishment of collaborative relationships; the success of our sales and marketing programs; the cost of filing, prosecuting, defending and enforcing intellectual property rights; and other changes in economic, regulatory or competitive conditions in our planned business.  Estimates about the adequacy of funding for our activities are based upon certain assumptions, including assumptions that the research and development programs relating to our technology can be conducted at projected costs and that progress towards broader commercialization of our technology will be timely and successful. There can be no assurance that changes in our research and development plans or other events will not result in accelerated or unexpected expenditures.

 

While the Company has not sought capital from venture capital or private equity sources we believe that those sources of capital remain available although possibly under terms and conditions that might be disadvantageous to existing investors.

 

To satisfy our capital requirements, including ongoing future operations, we may seek to raise additional financing through debt and equity financings. There can be no assurance that any such funding will be available to us on favorable terms or at all. If adequate funds are not available when needed, we may be required to delay, scale back or eliminate some or all of our research and product development programs, and our business operations. If we are successful in obtaining additional financings, the terms of such financings may have the effect of diluting or adversely affecting the holdings or the rights of the holders of our common and preferred stock. Further, there can be no assurance that even if such additional capital is obtained or the planned cost reductions are implemented, that we will achieve positive cash flow or profitability or be able to continue as a business.

 

While several of our directors have historically, either personally or through funds with which they are affiliated, provided substantial capital either in the form of debt or equity financing there can be no assurance that they will continue to provide any such funding to us on favorable terms or at all.

 

Our ability to continue in existence is dependent on our having sufficient financial resources to bring products and services to market. As a result of our historical operating losses, negative cash flows and accumulated deficits for the periods ending September 30, 2013, there is substantial doubt about our ability to continue as a going concern. In addition, our auditors Liggett, Vogt & Webb P.A., included language which qualified their opinion regarding our ability to continue as a going concern in their report dated March 27, 2013 regarding our audited financial statements for the year ended December 31, 2012.

 

 

 
50

 

 

CRITICAL ACCOUNTING POLICIES

 

The preparation of financial statements and related disclosures in conformity with accounting principles generally accepted in the United States requires management to make judgments, assumptions and estimates that affect the amounts reported. Note 2 of Notes to the Condensed Consolidated Financial Statements describes the significant accounting policies used in the preparation of the condensed consolidated financial statements. Certain of these significant accounting policies are considered to be critical accounting policies, as defined below.

 

A critical accounting policy is defined as one that is both material to the presentation of our financial statements and requires management to make difficult, subjective or complex judgments that could have a material effect on our financial condition and results of operations. Specifically, critical accounting estimates have the following attributes: 1) we are required to make assumptions about matters that are highly uncertain at the time of the estimate; and 2) different estimates we could reasonably have used, or changes in the estimate that are reasonably likely to occur, would have a material effect on our financial condition or results of operations.

 

Estimates and assumptions about future events and their effects cannot be determined with certainty. We base our estimates on historical experience and on various other assumptions believed to be applicable and reasonable under the circumstances. These estimates may change as new events occur, as additional information is obtained and as our operating environment changes. These changes have historically been minor and have been included in the consolidated financial statements as soon as they became known. In addition, our Management is periodically faced with uncertainties, the outcomes of which are not within our control and will not be known for prolonged periods of time.  Based on a critical assessment of its accounting policies and the underlying judgments and uncertainties affecting the application of those policies, our Management believes that our condensed consolidated financial statements are fairly stated in accordance with accounting principles generally accepted in the United States (GAAP), and present a meaningful presentation of our financial condition and results of operations.

 

Our Management believes that the following are our critical accounting policies:

 

ASSET IMPAIRMENT

 

Asset Acquisitions and Intangible Assets

 

We account for asset acquisitions in accordance with ASC 350, Intangibles-Goodwill and Other . The acquisition method of accounting requires that assets acquired and liabilities assumed be recorded at their fair values on the date of an asset acquisition.

 

The judgments that we make in determining the estimated fair value assigned to each class of assets acquired and liabilities assumed, as well as asset lives, can materially impact net income in periods following an asset acquisition. We generally use either the income, cost or market approach to aid in our conclusions of such fair values and asset lives. The income approach presumes that the value of an asset can be estimated by the net economic benefit to be received over the life of the asset, discounted to present value. The cost approach presumes that an investor would pay no more for an asset than its replacement or reproduction cost. The market approach estimates value based on what other participants in the market have paid for reasonably similar assets. Although each valuation approach is considered in valuing the assets acquired, the approach ultimately selected is based on the characteristics of the asset and the availability of information.

 

Long Lived Assets

 

We review long-lived assets for impairment whenever events or changes in circumstances indicate that the related carrying amounts may not be recoverable. Determining whether an impairment has occurred typically requires various estimates and assumptions, including determining which cash flows are directly related to the potentially impaired asset, the useful life over which cash flows will occur, their amount and the asset’s residual value, if any. In turn, measurement of an impairment loss requires a determination of fair value, which is based on the best information available. We use quoted market prices when available and independent appraisals, as appropriate, to determine fair value.

 

FAIR VALUE MEASUREMENT

 

OmniComm’s capital structure includes the use of warrants and convertible debt features that are classified as derivative financial instruments. Derivative financial instruments are recognized as either assets or liabilities and are measured at fair value under ASC 815 Derivatives and Hedging. ASC 815 requires that changes in the fair value of derivative financial instruments with no hedging designation be recognized as gains/(losses) in the earnings statement. The fair value measurement is determined in accordance with ASC 820 Fair Value Measurements and Disclosures.

 

DEFERRED REVENUE

 

Deferred revenue represents cash advances and accounts receivable in excess of revenue earned on on-going contracts.  Payment terms vary with each contract but may include an initial payment at the time the contract is executed, with future payments dependent upon the completion of certain contract phases or targeted milestones.  In the event of contract cancellation, the Company is generally entitled to payment for all work performed through the point of cancellation.

 

 

 
51

 

 

REVENUE RECOGNITION POLICY

 

OmniComm’s revenue model is transaction-based and can be implemented either as an ASP (application service provider) or licensed for implementation by a customer such as a pharmaceutical company.  Revenues are derived from the set-up of clinical trial engagements; licensing arrangements, fees earned for hosting our clients’ data and projects, on-going maintenance fees incurred throughout the duration of an engagement; and fees for report writing and project change orders.  The clinical trials that are conducted using our EDC applications can last from a few months to several years.  Most of the fees associated with our product including post-setup customer support in the form of maintenance charges are recognized ratably over the term of clinical trial projects.  Cost of sales is primarily comprised of programmer salaries and taxes and is expensed as incurred.

 

The Company recognizes revenues, for both financial statement and tax purposes in accordance with SEC Staff Accounting Bulletin No. 104 “Revenue Recognition in Financial Statements (SAB 104)” (Codified within Accounting Standards Codification (ASC) Revenue Recognition ASC 605) and AICPA Statement of Position 97-2 (SOP 97-2) “Software Revenue Recognition” as amended by SOP 98-9 (Codified within ASC 605.985, Software Industry Revenue Recognition). SAB 104 requires that revenues be recognized ratably over the life of a contract.  The Company will periodically record deferred revenues relating to advance payments in contracts.  Under its licensing arrangements, the Company recognizes revenue pursuant to SOP 97-2.  Under these arrangements, the Company recognizes revenue when all of the following conditions are satisfied: (1) there is persuasive evidence of an arrangement; (2) the service has been provided to the customer and/or delivery has occurred; (3) the collection of fees is probable; and (4) the fee is fixed or determinable.  SOP 97-2, as amended, requires revenue earned on software arrangements involving multiple elements to be allocated to each element based on the relative fair values of the elements.  We have analyzed each element in our multiple element arrangements and determined that we have sufficient vendor-specific objective evidence (“VSOE”) to allocate revenues to license updates and product support.  License revenues are recognized on delivery if the other conditions of SOP 97-2 are satisfied.  License updates and product support revenue is recognized ratably over the term of the arrangement. In arrangements where term licenses are bundled with license updates and product support and such revenue is recognized ratably over the term of the arrangement, we allocate the revenue to license revenue and to license updates and product support revenue based on the VSOE of fair value for license updates and product support revenue on perpetual licenses of similar products.

 

STOCK BASED COMPENSATION.

 

The Company accounts for its employee equity incentive plans under ASC 718, Compensation–Stock Compensation which addresses the accounting for transactions in which an entity exchanges its equity instruments for goods or services, with a primary focus on transactions in which an entity obtains employee services in share-based payment transactions.

 

ASC 718 requires companies to estimate the fair value of share-based payment awards on the date of grant using an option-pricing model. The value of the portion of the award that is ultimately expected to vest is recognized as expense over the requisite service periods in the Company’s Consolidated Statements of Income. The Company currently uses the Black-Scholes option pricing model to determine grant date fair value.

 

EFFECT OF RECENTLY ISSUED ACCOUNTING PRONOUNCEMENTS

 

During the first nine months of 2013, we adopted the following new accounting pronouncements:

 

In July 2012, FASB issued Accounting Standards Update 2012-02, Balance Sheet-Intangibles-Goodwill and Other (Topic 350): Testing Indefinite-Lived Intangible Assets for Impairment (“ASU 2012-02”). ASU 2012-002 is an Amendment to FASB Accounting Standards Update 2011-08. The objective of the amendments in this Update is to reduce the cost and complexity of performing an impairment test for indefinite-lived intangible assets by simplifying how an entity tests those assets for impairment and to improve consistency in impairment testing guidance among long-lived asset categories. The amendments permit an entity first to assess qualitative factors to determine whether it is more likely than not that an indefinite-lived intangible asset is impaired as a basis for determining whether it is necessary to perform the quantitative impairment test in accordance with Subtopic 350-30, Intangibles—Goodwill and Other—General Intangibles Other than Goodwill. The more-likely-than-not threshold is defined as having a likelihood of more than 50 percent. The amendments are effective for annual and interim impairment tests performed for fiscal years beginning after September 15, 2012. Early adoption is permitted, including for annual and interim impairment tests performed as of a date before July 27, 2012, if a public entity’s financial statements for the most recent annual or interim period have not yet been issued or, for nonpublic entities, have not yet been made available for issuance.

 

 
52

 

In February 2013, FASB issued Accounting Standards Update 2013-02, Comprehensive Income (Topic 220) (“ASU 2013-02”). ASU 2013-002 provides guidance on the presentation of amounts reclassified out of accumulated other comprehensive income. This update requires an entity to provide information about the amounts reclassified from accumulated other comprehensive income by component. In addition, an entity is required to present, either on the face of the income statement or in the notes, significant amounts reclassified from accumulated other comprehensive income by the net income line item. The Company adopted ASU 2013-02 as of January 1, 2013, and the adoption did not have a material impact on its consolidated financial position or results of operations.

 

Accounting standards-setting organizations frequently issue new or revised accounting rules. We regularly review all new pronouncements that have been issued since the filing of our Form 10-K for the year ended December 31, 2012 to determine their impact, if any, on our financial statements.

 

ITEM 3. QUANTITATIVE AND QUALITATIVE DISCLOSURES ABOUT MARKET RISK.

 

Not applicable to smaller reporting companies.

 

ITEM 4. CONTROLS AND PROCEDURES

 

Evaluation of Disclosure Controls and Procedures

 

Based on their evaluation as of the end of the period covered by this Quarterly Report on Form 10-Q, being September 30, 2013, the Company’s principal executive officer and principal financial officer have concluded that the Company’s disclosure controls and procedures as defined in  Rule 13a-15(e) and 15d-15(e) under the Securities Exchange Act of 1934 (the “Exchange Act”) are effective such that the information relating to OmniComm, including our consolidating subsidiaries, required to be disclosed by the Company in reports that it files or submits under the Exchange Act (1) is recorded, processed, summarized and reported within the time periods specified in Securities and Exchange Commission rules and forms, and (2) is accumulated and communicated to our management, including our principal executive officer and principal financial officer, as appropriate, to allow timely decisions regarding required disclosure.

 

Changes in Internal Controls over Financial Reporting

 

There were no significant changes in the Company’s internal controls over financial reporting or in other factors that could significantly affect these controls over financial reporting that occurred subsequent to the date of their evaluation and up to the filing date of this quarterly report on Form 10-Q. There were no significant deficiencies or material weaknesses, and therefore there were no corrective actions taken.

 

It should be noted that any system of controls, however well designed and operated, can provide only reasonable, and not absolute, assurance that the objectives of the system are met. In addition, the design of any control system is based in part upon certain assumptions about the likelihood of future events. Because of these and other inherent limitations of control systems, there can be no assurance that any design will succeed in achieving its stated goals under all potential future conditions, regardless of how remote.

 

 

PART II OTHER INFORMATION

 

 

ITEM 1. LEGAL PROCEEDINGS.

 

None.

 

ITEM 1A. RISK FACTORS.

 

Not applicable for a smaller reporting company.

 

ITEM 2. UNREGISTERED SALES OF EQUITY SECURITIES AND USE OF PROCEEDS.

 

On November 11, 2013, with economic effect as of October 31, 2013, we acquired 100% of the capital stock of Promasys B.V., a privately held Netherlands company, from the 4 shareholders of Promasys B.V. pursuant to a share exchange agreement in exchange for 435,998 euros and 2,270,000 shares of our common stock.  We issued the 2,270,000 shares to 3 of the shareholders who were all non US- persons / non US- entities and the issuance of the shares to them occurred in an offshore transaction. The issuance of the 2,270,000 shares of common stock to the 3 shareholders of Promasys B.V pursuant to the share exchange agreement was exempt from registration under the Securities Act of 1933, as amended, pursuant to Regulation S thereof. 

 

ITEM 3. DEFAULTS UPON SENIOR SECURITIES.

 

None.

 

ITEM 4. MINE SAFETY DISCLOSURES.

 

Not Applicable.

 

ITEM 5. OTHER INFORMATION.

 

On November 11, 2013, with economic effect as of October 31, 2013, we acquired 100% of the capital stock of Promasys B.V., a privately held Netherlands company, from the 4 shareholders of Promasys B.V. pursuant to a share purchase agreement and as a result, Promasys B.V. became our wholly owned subsidiary.  Promasys B.V. is involved in the development and marketing of software and services relating to clinical data management (“Business”) and since its establishment in 2004, Promasys B.V. has built an international customer base, with a focus on the academic market and a strong presence in Asia. As consideration for the acquisition, we paid an aggregate of 435,998 euros (approximately $593,000) to one of the shareholders of Promasys B.V and issued an aggregate of 2,270,000 shares of our common stock with a fair value of $0.25 per share ($567,500) to the other 3 shareholders of Promasys B.V.   On the same day, and in connection with the share purchase agreement, we also entered into an employment agreement with one of the shareholders and a management agreement with the principal of a second shareholder pursuant to which, among other things, the individuals shall continue providing services to us as it relates to the Business. The foregoing description of the share purchase agreement does not purport to be complete and is qualified in its entirety by reference to the full text of such agreement which we have filed as Exhibit 10.71 to this Quarterly Report on Form 10-Q.

 

In conjunction with the share purchase agreement of the capital stock of Promasys B.V., effective October 31, 2013, our Board of Directors appointed Dr. Adam F. Cohen to serve on our Board of Directors. It is expected that Dr. Cohen will be a member of the Compensation and Governance and Nominating Committees. Dr. Cohen, age 61, has no family relationships with any of the executive officers or directors of the Company. Dr. Cohen was a director of Promasys B. V. and held a 10% equity interest in Promasys B.V. prior to the acquisition. He received 790,000 shares of OmniComm’s common shares at $0.25 per share in exchange for his interest in Promasys B.V. Other than the acquisition of Promasys B.V. there have been no related party transactions in the past two years in which the Company or any of its subsidiaries was or is to be a party, in which Dr. Cohen had, or will have, a direct or indirect material interest.

 

Dr. Cohen currently serves as the CEO of CHDR, a clinical research unit based in Leiden in the Netherlands. Dr. Cohen graduated in Pharmacy and Medicine from Leiden University. He subsequently joined the department of Clinical Pharmacology of the Wellcome Research Laboratories in Beckenham, UK where he obtained experience in early drug development. This work led to a PhD thesis about the development of an antihistamine (acrivastine) and an antiepileptic (lamotrigine). Further training in internal medicine was obtained at King’s College Hospital in London. Phase II-III drug development experience was obtained as European Clinical project leader for t-PA at Wellcome. He is professor of Clinical Pharmacology at Leiden University and has a clinical attachment at the department of nephrology at Leiden University Medical Centre. He is author of more than two hundred publications about a wide range of clinical pharmacological subjects. He is executive editor of the British Journal of Clinical Pharmacology.

 
53

 

 

ITEM 6. EXHIBITS 

 

The following documents are filed as a part of this report or are incorporated by reference to previous filings, if so indicated:

 

EXHIBIT NO.

DESCRIPTION

10.71* Share Purchase Agreement Promasys B.V.
10.72* Lease, Promasys B.V.

31.1*

Certification of Principal Executive Officer pursuant to Exchange Act Rules 13a-14(a) and 15d-14(a), as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.

31.2*

Certification of Principal Financial and Accounting Officer pursuant to Exchange Act Rules 13a-14(a) and 15d-14(a), as adopted pursuant to Section 302 of the Sarbanes-Oxley Act of 2002.

32.1**

Certification of Principal Executive Officer and Principal Financial Officer pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002.

101.INS***

XBRL Instance Document

101.SCH***

XBRL Taxonomy Extension Schema Document

101.CAL***

XBRL Taxonomy Extension Calculation Document

101.DEF***

XBRL Taxonomy Extension Definition Document

101.LAB***

XBRL Taxonomy Extension Label Document

101.PRE***

XBRL Taxonomy Extension Presentation Document

 

*

Filed herewith

**

Furnished herewith

***

In accordance with Rule 406T of Regulation S-T, the information in Exhibit 101 is furnished and deemed not filed or a part of a registration statement or prospectus for purposes of Sections 11 or 12 of the Securities Act of 1933, is deemed not filed for purposes of Section 18 of the Exchange Act of 1934, and otherwise is not subject to liability under these sections and shall not be incorporated by reference into any registration statement or other document filed under the Securities Act of 1933, as amended, except as expressly set forth by specific reference in such filing.

  

 

 
54

 

 

 

SIGNATURES

 

Pursuant to the requirements of Section 13 or 15(d) of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

Dated: November 13, 2013

 

OMNICOMM SYSTEMS, INC.

 

 

 

 

 

 

 

 

 

By:

 /s/Cornelis F. Wit

 

 

Cornelis F . Wit, Chief Executive Officer

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

By:

 /s/Thomas E. Vickers

 

 

Thomas E. Vickers, Chief Accounting and Financial Officer

 

 

 

 

 

 

 

 

 

 

55

Exhibit 10.71

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

 
 

 

 

 

 

Exhibit 10.72

 

 

 

 
     

 

LEASE AGREEMENT OFFICE ACCOMMODATION

 

 

and other commercial accommodation within the meaning of article 7:230a of the Dutch Civil Code

 

 

Execution Copy

 

 

Model established by the Real Estate Council (ROZ) on 30 July 2003.

 

 

Reference to and the use of this model are only permitted if the text filled in, added or amended is clearly recognisable as such. Additions and amendments should preferably be incorporated under the heading “special conditions”.

 

 

All liability for detrimental consequences of the use of the model is hereby expressly excluded by the ROZ

 

 

 

 

 

THE UNDERSIGNED

 

 

 

 

 

Stichting Centre for Human Drug Research , based in Leiden, at Zernikedreef 8 (2333 CL), listed in the trade register under number 41167480, represented by Mr A.F. Cohen, hereafter referred to as " the lessor ",

 

 

 

 

 

and

 

 

 

 

 

Promasys B.V. , a private company with limited liability, with its registered seat in Leiden, at Zernikedreef 8 (2333 CL), listed in the trade register under number 28101225, turnover tax number NL 813137561.B01, represented by Mr A.F. Cohen, hereafter referred to as " the lessee ",

 
     
 

HAVE AGREED

 

 

 

1.

The leased space, designated use

 

 

 

 

1.1.

The lessor leases to the lessee and the lessee leases from the lessor the commercial accommodation, located at Zernikedreef 8 in (2333 CL) Leiden, recorded in the land register as Municipality of Leiden, section XX, number 4466, consisting of:

     
   

a.

26.4 m² office accommodation on the third floor on the north side;

       
   

b.

a parking space in the car park of the lessor;

       
   

hereafter referred to as: " the leased space ".

     
 

1.2.

The leased space will only be designated by or on behalf of the lessee to be used as office accommodation and parking space.

     
 

1.3.

Without the lessor's prior written permission the lessee is not permitted to give another designation to the leased space than as described in .

 

 

 

 

 

1/5

   
 

Initials lessor:         

Initials lessee:         

 

Draft Houthoff Buruma dated 21-10-2013

 

 
 

 

 

 

2.

Conditions, partially applicable

 

 

 

 

2.1.

The “GENERAL TERMS AND CONDITIONS FOR THE LEASE OF OFFICE ACCOMMODATION and other commercial accommodation within the meaning of article 7:230A of the Dutch Civil Code’, filed at the registry of the District Court in The Hague on 11 July 2003 and registered there under number 72/2003, form part of this agreement, hereafter referred to as " general conditions " ( annex 1 ). The lessee and the lessor have received a copy of the general conditions.

 

 

 

 

2.2.

Only clause 19 of the general conditions (turn-over tax) and the clauses of the general conditions that are expressly referred to in this agreement are applicable.

 

 

 

 

3.

Duration, extension and termination

 

 

 

 

3.1.

This agreement has been entered into for a period of 5 years, commencing on 1 November 2013 and continuing up to and including 31 October 2018.

 

 

 

 

3.2.

After the expiry of the period referred to in this agreement will be continued for consecutive periods of always 1 year.

 

 

 

 

3.3.

Termination of this agreement is to be effected by notice of termination with effect from the end of a rental period, subject to a notice period of at least 6 months.

 

 

 

 

3.4.

Notice of termination must be given by bailiff’s service or by registered letter.

 

 

 

 

4.

Rental, turnover tax, rent review, payment obligation, payment period

 

 

 

 

4.1.

The initial rent of the leased space is €5,100 per annum (excluding turnover tax). In words: five thousand one hundred euros, excluding turnover tax.

 

 

 

 

4.2.

The parties agree that the lessor will charge turnover tax on the rental

     
 

4.3.

The lessee and the lessor make use of the possibility to refrain, on the basis of article 11, paragraph 1, part b, under 5 of the Dutch Turnover Tax Act 1968 in conjunction with article 6a of the Dutch Turnover Tax (Implementation) Decree 1968, from submitting a joint option request for a rental subject to turnover tax. By signing the lease agreement, also for the benefit of the legal successor(s) of the lessor, the lessee declares that it will use the leased space or cause them to be used continuously for purposes for which a complete or virtually complete deduction of turnover tax is available under article 15 of the Dutch Turnover Tax Act 1968. In clause 19.2 of the general conditions "Information Note 45, order of 24 March 1999, no. VB 99/571", is to be read as: "article 11, paragraph 1, part b, under 5 of the Dutch Turnover Tax Act 1968 in conjunction with article 6a of the Dutch Turnover Tax (Implementation) Decree 1968".

 

 

 

 

2/5

   
 

Initials lessor:         

Initials lessee:         

 

Draft Houthoff Buruma dated 21-10-2013

 

 
 

 

 

 

4.4.

The financial year of the lessee runs from 1 January up to and including 31 December.

     
 

4.5.

The rental is reviewed annually as of 1 January and for the first time as of 1 January 2015 in accordance with clauses 9.1. - 9.4 of the general conditions. In clause 9.1 of the general conditions the year "2000" is to be read as the year "2006".

     
 

4.6.

The amount the lessee owes for the additional supplies and services to be provided by or on behalf of the lessor will be determined in accordance with clause 16 of the general conditions. A system of advance payments with subsequent settlement will be applied to this payment, as stated in clause 16.

     
 

4.7.1.

The payment obligation of the lessee consist of:

     
   

a.

the rental;

       
   

b.

the turnover tax due on the rental;

       
   

c.

the advance on the payment for the additional supplies and services to be provided by or on behalf of the lessor together with the turnover tax due on that.

     
 

4.7.2.

The lessee is no longer obliged to pay turnover tax on the rental if the lessor may no longer lease the leased space subject to turnover tax, while the parties had agreed to do so. If this is the case, the payments referred to in clause 19.3.a of the general conditions will replace the turnover tax and the payment referred to in clause 19.3.a under I will be determined at a percentage to be decided on later of the rental applicable at the moment the option expires.

     
 

4.8.

On commencement of the lease agreement the payments for every payment period of 3 calendar months are:

     
    a.  the rental € 1,275  
           
    b.  the advance payment for additional supplies and services provided by or on behalf of the lessor   € 318.75  
           
    c.  VAT 334.69  
           
           
    Total:  € 1928.44  
     
   

In words: one thousand nine hundred twenty-eight euros and forty-four eurocents.

     
 

4.9.

Taking into account the date of commencement of the lease, the first payment of the lessee is related to the period from 1 November 2013 up to and including 31 December 2013 and the amount due for this first period is €1,062.50. This amount is excluding 21% turnover tax.

     
   

The lessee will pay this amount before or on 30 November 2013.

 

 

 

3/5

   
 

Initials lessor:         

Initials lessee:         

 

Draft Houthoff Buruma dated 21-10-2013

 

 
 

 

 

 

4.10.

The periodical payments to be made under this lease agreement by the lessee to the lessor as detailed in are to be paid in one sum, in advance, in euros and must be paid in full before or on the first day of the period to which the payments are related.

 

 

 

 

4.11.

Unless otherwise stated, all amounts stated in this lease agreement and the general conditions which form part of it, are exclusive of turnover tax.

 

 

 

 

5.

Supplies and services

 

 

 

 

5.1.

The parties agree that the additional supplies and services to be provided by or on behalf of the lessor are:

 

 

 

 

a.

the use of common areas and facilities, such as meeting rooms, auditorium, canteen, coffee machine, visitor parking spaces;

       
   

b.

the use of reception desk service, desk staff and access control of visitors;

       
   

c.

the provision of at the most eight units rack space in the lessor's data centre;

       
   

d.

supply of electricity, heating and light;

       
   

e.

supply of cable network and wireless network.

 

 

 

 

6.

Special conditions

 

 

 

 

 

Parking pass

 

 

 

 

6.1.

The lessor provides the lessee with an (extra) access pass for the parking facility located behind the CHDR building.

 

 

 

 

 

Installation of servers

 

 

 

 

6.2.

For its own account and risk the lessee will have servers installed by Omnicomm Systems Inc. (" Omnicomm ") for data storage and web hosting . It also installs two circuits for internet and VOIP. OmniComm will manage these servers. These systems do not form part of the leased space. If OmniComm requires physical access to the data centre for maintenance of the servers, the IT department of the lessor will provide this access and offer support.

 

 

 

   

Furniture

     
 

6.3.

The leased space has been furnished with three desks, three office chairs, one table with four chairs and two cupboards. This furniture does not form part of the leased space. The lessee is to use the furniture as a good lessee and leave it behind in good condition at the end of the lease agreement, all this subject to wear and tear and ageing as a result of normal use.

                                                                 
 

 

 

4/5

   
 

Initials lessor:         

Initials lessee:         

 

Draft Houthoff Buruma dated 21-10-2013

 

 
 

 

 

 

 

Demonstration space

 

 

 

 

6.4.

The lessor is prepared to offer the lessee the opportunity (space and facilities) to set up and maintain a temporary demonstration space for OmniComm’s software products, in particular Promasys, TrialOne and TrialMaster. The parties will make further arrangements on this matter on an ad hoc basis.

 

 

 

 

 

Insurance

 

 

 

 

6.5.

The lessee is obliged to take out and maintain adequate insurance cover against damage of the leased space. A copy of the insurance policy of the lessee has been attached to this lease agreement as annex 2 . Should the lessor so demand, the lessee will submit proof of payment to the lessor which shows that the insurance payments for a period specified by the lessor have been paid by the lessee.

 

 

 

 

 

Delivery of the lease premises at the end of the lease

 

 

 

 

6.6.

The leased premises shall be handed back by the lessee to the lessor at the end of the lease or the end of the lessee's use in the condition which might reasonably be expected from a well-maintained property of the type to which the lease relates, without defects, unless otherwise agreed in writing, and subject to normal wear and tear and ageing.

 

 

 

 

Agreed and signed in duplicate  

 

 

[place]

[date]  

[place]  

[date]

         
         
  /s/ A.F. Cohen     /s/ A.F. Cohen  
  (signature lessor)   (signature lessee)  
   

 

Annexes :

 

 

general conditions;

 

insurance policy of the lessee dated 1 November 2013 (to be added as soon as available).

     
 

Separate signature(s) of the lessee(s) (each) acknowledging receipt of a copy of the GENERAL TERMS AND CONDITIONS FOR LEASE OF OFFICE ACCOMMODATION and other commercial accommodation within the meaning of article 7:230A of the Dutch Civil Code, as specified in 2.1.

 

 

 

 

5/5

   
 

Initials lessor:         

Initials lessee:         

 

Draft Houthoff Buruma dated 21-10-2013

 

Exhibit 31.1

CERTIFICATION OF CHIEF EXECUTIVE OFFICER

 

PURSUANT TO SECTION 302 OF THE SARBANES-OXLEY ACT OF 2002

 

 

I, CORNELIS F. WIT, certify that:

 

1.     I have reviewed this quarterly report on Form 10-Q for the period ended September 30, 2013 of OmniComm Systems, Inc.;

 

2.     Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;

 

3.     Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;

 

4.     The registrant’s other certifying officers and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) for the registrant and we have:

 

o

Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designated under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;

 

o

Designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;

 

o

Evaluated the effectiveness of the registrant’s disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation;

 

o

Disclosed in this report any changes in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting, and

 

5.      The registrant’s other certifying officers and I have disclosed, based on our most recent evaluation of the internal controls over financial reporting, to the registrant’s auditors and the audit committee of the registrant’s board of directors (or persons performing the equivalent functions):

 

(a)      All significant deficiencies and material weaknesses in the design or operation of internal controls over financial reporting which are reasonably likely to adversely affect the registrant’s ability to record, process, summarize and report financial information; and

 

(b)      Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal controls over financial reporting.

 

  By: /s/ Cornelis F. Wit    
  Cornelis F. Wit      
  Chief Executive Officer (principal executive officer)       
   
  November 13, 2013       

 

 [A signed original of this written statement required by Section 906 has been provided to OmniComm Systems, Inc. and will be retained by OmniComm Systems, Inc. and furnished to the United States Securtities and Exchange Comission or its staff upon request.]

Exhibit 31.2

 

CERTIFICATION OF CHIEF FINANCIAL OFFICER

 

PURSUANT TO SECTION 302 OF THE SARBANES-OXLEY ACT OF 2002

 

I, THOMAS E. VICKERS, certify that:

 

1.     I have reviewed this quarterly report on Form 10-Q for the period ended September 30, 2013 of OmniComm Systems, Inc.;

 

2.     Based on my knowledge, this report does not contain any untrue statement of a material fact or omit to state a material fact necessary to make the statements made, in light of the circumstances under which such statements were made, not misleading with respect to the period covered by this report;

 

3.     Based on my knowledge, the financial statements, and other financial information included in this report, fairly present in all material respects the financial condition, results of operations and cash flows of the registrant as of, and for, the periods presented in this report;

 

4.     The registrant’s other certifying officers and I are responsible for establishing and maintaining disclosure controls and procedures (as defined in Exchange Act Rules 13a-15(e) and 15d-15(e)) for the registrant and we have:

 

o

Designed such disclosure controls and procedures, or caused such disclosure controls and procedures to be designated under our supervision, to ensure that material information relating to the registrant, including its consolidated subsidiaries, is made known to us by others within those entities, particularly during the period in which this report is being prepared;

 

o

Designed such internal control over financial reporting, or caused such internal control over financial reporting to be designed under our supervision, to provide reasonable assurance regarding the reliability of financial reporting and the preparation of financial statements for external purposes in accordance with generally accepted accounting principles;

 

o

Evaluated the effectiveness of the registrant’s disclosure controls and procedures and presented in this report our conclusions about the effectiveness of the disclosure controls and procedures, as of the end of the period covered by this report based on such evaluation;

 

o

Disclosed in this report any changes in the registrant’s internal control over financial reporting that occurred during the registrant’s most recent fiscal quarter (the registrant’s fourth fiscal quarter in the case of an annual report) that has materially affected, or is reasonably likely to materially affect, the registrant’s internal control over financial reporting, and

 

5.      The registrant’s other certifying officers and I have disclosed, based on our most recent evaluation of the internal controls over financial reporting, to the registrant’s auditors and the audit committee of the registrant’s board of directors (or persons performing the equivalent functions):

 

(a)      All significant deficiencies and material weaknesses in the design or operation of internal controls over financial reporting which are reasonably likely to adversely affect the registrant’s ability to record, process, summarize and report financial information; and

 

(b)      Any fraud, whether or not material, that involves management or other employees who have a significant role in the registrant’s internal controls over financial reporting.

 

By: /s/ Thomas E. Vickers    
Thomas E. Vickers      
  Chief Financial Officer (principal financial and accounting officer)       
   
November 13, 2013       

 

[A signed original of this written statement required by Section 906 has been provided to OmniComm Systems, Inc. and will be retained by OmniComm Systems, Inc. and furnished to the United States Securtities and Exchange Comission or its staff upon request.]

 

EXHIBIT 32.1

 

CERTIFICATION PURSUANT TO

18 U.S.C. SECTION 1350, AS ADOPTED PURSUANT TO

SECTION 906 OF THE SARBANES-OXLEY ACT OF 2002

 

 

In connection with the Quarterly Report on Form 10-Q of OmniComm Systems, Inc. (the “Company”) for the period ended September 30, 2013, as filed with the Securities and Exchange Commission on the date hereof (the “Report”), the undersigned, being, Cornelis F. Wit, Chief Executive Officer of the Company, and Thomas E. Vickers, Chief Financial Officer of the Company certify, pursuant to 18 U.S.C. Section 1350, as adopted pursuant to Section 906 of the Sarbanes-Oxley Act of 2002, that:

 

o     The Report fully complies with the requirements of Section 13(a) or 15(d) of the Securities Exchange Act of 1934; and

 

o     The information contained in the Report fairly presents, in all material respects, the financial condition and results of operations of the Company.

 

  /s/ Cornelis F. Wit    
  Cornelis F. Wit      
  Chief Executive Officer (principal executive officer)       
   
  November 13, 2013       
       

 

 

/s/ Thomas E. Vickers

   
  Thomas E. Vickers      
Senior Vice President and Chief Financial Officer (principal financial and accounting officer)  
   
  November 13, 2013