SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 

 

FORM 6-K

 

 

REPORT OF FOREIGN PRIVATE ISSUER

Pursuant to Rule 13a-16 or 15d-16 under

the Securities Exchange Act of 1934

 

For the month of: July 2018

  

Commission File Number: 001-33526

 

 

NEPTUNE TECHNOLOGIES & BIORESSOURCES INC.

(Translation of Registrant’s name into English)

 

545 Promende du Centropolis

Suite 100

Laval, Québec

Canada H7T 0A3

(Address of Principal Executive Office )

 

Indicate by check mark whether the registrant files or will file annual reports under cover of Form 20-F or Form 40-F.

Form 20-F               Form 40-F  

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(1):  

Indicate by check mark if the registrant is submitting the Form 6-K in paper as permitted by Regulation S-T Rule 101(b)(7):  

Indicate by check mark whether by furnishing the information contained in this Form, the registrant is also thereby furnishing the information to the Commission pursuant to Rule 12g3-2(b) under the Securities Exchange Act of 1934.

Yes                No  

If “Yes” is marked, indicate below the file number assigned to the registrant in connection with Rule 12g3-2(b): N/A

 

 


 

 


 

SIGNATURES

Pursuant to the requirements of the Securities Exchange Act of 1934, the registrant has duly caused this report to be signed on its behalf by the undersigned, thereunto duly authorized.

 

 

 

 

NEPTUNE TECHNOLOGIES& BIORESSOURCES INC.

 

 

 

 

Date: July 17, 2018

By:

 

/s/ Mario Paradis

 

Name:

 

Mario Paradis

 

Title:

 

VP & Chief Financial Officer

 

 

 

 


 

EXHIBIT INDEX

 

Exhibit

Description of Exhibit

 

 

99.1

Notice of Annual Meeting of Shareholders

 

 

99.2

Neptune Management Information Circular dated July 17, 2018

 

 

99.3

Form of Proxy

 

 

99.4

Voting Instruction Form

 

 

 

Exhibit 99.1

 

 

NOTICE OF ANNUAL MEETING OF SHAREHOLDERS

 

To the shareholders of Neptune Technologies & Bioressources Inc. (the “ Corporation ”):

 

NOTICE IS HEREBY GIVEN THAT the annual meeting of the shareholders (the “ Meeting ”) of the Corporation will be held at the McCord Museum , located at 690 Sherbrooke Street West, Montreal, Quebec, H3A 1E9, Canada, on August 15, 2018 at 10:30 a.m. , for the following purposes:

 

1.

to receive the financial statements of the Corporation for the financial year ended March 31, 2018 and the auditors’ report thereon;

 

2.

to elect the directors of the Corporation for the ensuing year;

 

3.

to appoint the auditors for the ensuing year and to authorize the directors of the Corporation to fix their remuneration;

 

4.

to consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving the unallocated options under the Corporation’s stock option plan, as more particularly described in the accompanying management information circular (the “ Circular ”);

 

5.

to consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming certain amendments to the Corporation’s stock option plan, as previously approved by the board of directors of the Corporation (the “ Board ”), as more particularly described in the Circular;

 

6.

to consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming the grant of 2,095,333 options to purchase common shares of the Corporation to certain executives and Board members, as previously approved by the Board, as more particularly described in the Circular;

 

7.

to consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving the unallocated entitlements under the Corporation’s equity incentive plan, as more particularly described in the Circular;

 

8.

to consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming certain amendments to the Corporation’s equity incentive plan, as previously approved by the Board, as more particularly described in the Circular;

 

9.

to consider and, if deemed appropriate, to pass, with or without variation, a special resolution approving, ratifying and confirming a change of name of the Corporation from “Neptune Technologies & Bioressources Inc.” to “Neptune Wellness Solutions Inc.” / “Neptune Solutions Bien-être Inc.”; and

 

10.

to transact such other business as may properly be brought before the Meeting or any adjournment thereof.

 

SIGNED in Laval, Québec, ON JULY 17, 2018

 

By Order of the Board of Directors

 

/s/ Jean-Daniel Bélanger

 

Jean-Daniel Bélanger

Corporate Secretary

 


The Corporation’s shareholders may exercise their rights by attending the Meeting or by completing a form of proxy. The directors have established June 25, 2018 as the record date for the purpose of determining the Corporation’s shareholders who are entitled to receive notice of and to vote at the Meeting. Should you be unable to attend the Meeting in person, please complete, date and sign the enclosed form of proxy and return it in the envelope provided for that purpose. Proxies must be received by the transfer agent and registrar of t he Corporation, Computershare Investor Services Inc. (Attention: Proxy Department), 100 University Avenue, 9 th Floor, Toronto, Ontario, Canada, M5J 2Y1, no later than 10:30   a.m. on August 13, 2018 , or, in the event the Meeting is adjourned or postponed, no t less than 48 hours (excluding Saturdays, Sundays and holidays) before the adjourned meeting is reconvened or the postponed meeting is convened. Your shares will be voted in accordance with your instructions as indicated on the form of proxy, or failing i nstructions, in the manner set forth in the accompanying Circular.

Exhibit 99.2

 

 

MANAGEMENT INFORMATION CIRCULAR

 

Unless otherwise indicated, the following information is given as at July 17, 2018 and all amounts in dollars refer to Canadian currency, unless stated otherwise.

 

SOLICITATION OF PROXIES BY MANAGEMENT

 

This management information circular (this “ Circular ”) is provided in connection with the solicitation by the management of Neptune Technologies & Bioressources Inc. (the “ Corporation ”) of proxies to be used at the annual meeting (the “ Meeting ”) of the shareholders of the Corporation (the “ Shareholders ”) to be held at the McCord Museum , located at 690 Sherbrooke Street West, Montreal, Quebec H3A 1E9, Canada, on August 15, 2018 at 10:30 a.m. , and any adjournment thereof for the purposes set out in the accompanying notice of Meeting (the “ Notice of Meeting ”). It is expected that the solicitation will be made primarily by mail. However, directors, officers and employees of the Corporation may also solicit proxies by telephone, fax, email or in person. The cost of solicitation of proxies will be borne by the Corporation.

 

APPOINTMENT AND REVOCATION OF PROXIES

 

The persons named in the enclosed form of proxy are directors of the Corporation (“ Directors ”) and officers of the Corporation. Each Shareholder who is entitled to vote at the Meeting is entitled to appoint a person, who need not be a Shareholder of the Corporation, to represent him or her at the Meeting other than those whose names are printed on the accompanying form of proxy by inserting such other person’s name in the blank space provided in the form of proxy and signing the form of proxy or by completing and signing another proper form of proxy. To be valid, the duly completed form of proxy must be deposited at the offices of Computershare Investor Services Inc. (Attention: Proxy Department), 100 University Avenue, 9 th Floor, Toronto, Ontario M5J 2Y1 no later than 10:30 a.m. on August 13, 2018, or, in the event the Meeting is adjourned or postponed, not less than 48 hours (excluding Saturdays, Sundays and holidays) before the adjourned meeting is reconvened or the postponed meeting is convened. The instrument appointing a proxy-holder must be executed by the Shareholder or by his attorney authorized in writing or, if the Shareholder is a corporate body, by its authorized officer or officers.

 

A Shareholder who has given a proxy may revoke it, as to any motion on which a vote has not already been cast pursuant to the authority conferred by it, by an instrument in writing executed by the Shareholder or by the Shareholder’s attorney authorized in writing or, if the Shareholder is a corporation, under its corporate seal or by an officer or attorney thereof duly authorized. The revocation of a proxy, in order to be acted upon, must be deposited with Computershare Investor Services Inc. (Attention: Proxy Department), 100 University Avenue, 9 th Floor, Toronto, Ontario M5J 2Y1 no later than 10:30 a.m. on August 13, 2018, or, in the event the Meeting is adjourned or postponed, not less than 48 hours (excluding Saturdays, Sundays and holidays) before the adjourned meeting is reconvened or the postponed meeting is convened, or in any other manner permitted by law.

 

In addition, a proxy may be revoked by the Shareholder executing another form of proxy bearing a later date and depositing same at the offices of Computershare Investor Services Inc. (Attention: Proxy Department), 100 University Avenue, 9 th Floor, Toronto, Ontario M5J 2Y1 at any time no later than 10:30 a.m. on August 13, 2018, or, in the event the Meeting is adjourned or postponed, not less than 48 hours (excluding Saturdays, Sundays and holidays) before the adjourned meeting is reconvened or the postponed meeting is convened.

 

1

 


EXERCISE OF DISCRETION BY PROXIES

 

All common shares of the Corporation (the “Common Shares”) represented at the Meeting by properly executed proxies will be voted and where a choice with respect to any matter to be acted upon has been specified in the instrument of proxy, the Common Shares represented by the proxy will be voted in accordance with such specifications. In the absence of any such specifications, the management designees, if named as proxy, will vote in favour of all the matters set out herein . Instructions with respect to voting will be respected by the persons designated in the enclosed form of proxy. With respect to amendments or variations to matters identified in the Notice of Meeting and with respect to other matters that may properly come before the Meeting, such Common Shares will be voted by the persons so designated at their discretion. At the time of printing this Circular, management of the Corporation knows of no such amendments, variations or other matters.

 

NON-REGISTERED SHAREHOLDERS

 

Only registered Shareholders, or proxy holders duly appointed by the Shareholders, are permitted to vote at the Meeting. However, in many cases, shares beneficially owned by a person (a “ Non-Registered Shareholder ”) are registered either:

 

 

(a)

in the name of an intermediary (an “ Intermediary ”) that the Non-Registered Shareholder deals with in respect of the Common Shares, such as securities dealers or brokers, banks, trust companies, and trustees or administrators of self-administered RRSPs, RRIFs, RESPs and similar plans; or

 

 

(b)

in the name of a clearing agency of which the Intermediary is a participant. In accordance with National Instrument 54‑101 of the Canadian Securities Administrators, entitled “Communication with Beneficial Owners of Securities of a Reporting Issuer”, the Corporation has distributed copies of the Notice of Meeting and this Circular (collectively, the “ Meeting Materials ”) to the clearing agencies and Intermediaries for distribution to Non-Registered Shareholders.

 

Intermediaries are required to forward the Meeting Materials to Non-Registered Shareholders, and often use a service corporation for this purpose. Non-Registered Shareholders will either:

 

 

(a)

typically, be provided with a computerized form (often called a “voting instruction form”) which is not signed by the Intermediary and which, when properly completed and signed by the Non-Registered Shareholder and returned to the Intermediary or its service corporation, will constitute voting instructions which the Intermediary must follow. The Non-Registered Shareholder will generally be given a page of instructions which contains a removable label containing a bar-code and other information. In order for the applicable computerized form to validly constitute a voting instruction form, the Non-Registered Shareholder must remove the label from the instructions and affix it to the computerized form, properly complete and sign the form and submit it to the Intermediary or its service corporation in accordance with the instructions of the Intermediary or service corporation. In certain cases, the Non-Registered Shareholder may provide such voting instructions to the Intermediary or its service corporation through the Internet or through a toll-free telephone number; or

 

 

(b)

less commonly, be given a proxy form which has already been signed by the Intermediary (typically by a facsimile, stamped signature), which is restricted to the number of Common Shares beneficially owned by the Non-Registered Shareholder but which is otherwise not completed. In this case, the Non-Registered Shareholder who wishes to submit a proxy should properly complete the proxy form and submit it to Computershare Investor Services Inc. (Attention: Proxy Department), 100 University Avenue, 9 th Floor, Toronto, Ontario M5J 2Y1 prior to the proxy deadline.

 

In either case, the purpose of these procedures is to permit Non-Registered Shareholders to direct the voting of the Common Shares which they beneficially own.

 

Should a Non-Registered Shareholder who receives a voting instruction form wish to vote at the Meeting in person (or have another person attend and vote on behalf of the Non-Registered Shareholder), the Non-Registered Shareholder should print his or her own name, or that of such other person, on the voting instruction form and return it to the Intermediary or its service corporation. Should a Non-Registered Shareholder who receives a proxy form wish to vote at the Meeting in person (or have another person attend and vote on behalf of the Non-Registered Shareholder), the Non-Registered Shareholder should strike out

2

 


the names of the persons set out in the proxy form and insert the name of the Non-Registered Shareholder or such other person in the blank space provided and submit it to Computershare Investor Services Inc. at the address set out at (b) above prior to the proxy deadline.

 

In all cases, Non-Registered Shareholders should carefully follow the instructions of their Intermediary, including those regarding when, where and by what means the voting instruction form or proxy form must be delivered.

 

A Non-Registered Shareholder may revoke voting instructions which have been given to an Intermediary at any time prior to the Meeting by written notice to the Intermediary.

 

RECORD DATE

 

Shareholders registered as at June 25, 2018 (the “ Record Date ”) are entitled to attend and vote at the Meeting. Shareholders who wish to be represented by proxy at the Meeting must, to entitle the person appointed by the proxy to attend and vote, deliver their proxies at the place and within the time set forth in this Circular.

 

VOTING SHARES

 

The authorized share capital of the Corporation is comprised of an unlimited number of Common Shares. Each holder of Common Shares has the right to vote at any meeting of the Shareholders of the Corporation.

 

As at the Record Date , there were 79,221,689 issued and outstanding Common Shares, each entitling its holder to one (1) vote.

 

The by-laws of the Corporation provide that during any meeting of the Shareholders, the attendance, in person or by proxy, of Shareholders representing ten percent (10%) of the Common Shares shall constitute a quorum.

 

PRINCIPAL SHAREHOLDERS

 

Other than as set forth below, as at the Record Date , to the best of the Corporation’s knowledge, no corporation and none of the Directors or executive officer of the Corporation or other person beneficially owns, or controls or directs, directly or indirectly, voting securities carrying 10% or more of the voting rights attached to the Corporation’s Common Shares.

 

Name and address of Shareholder

Number of Common

Shares held

% of Voting Rights represented

by the Common Shares

Perceptive Advisors LLC

8,374,015

10.57%

 

INTEREST OF CERTAIN PERSONS OR COMPANIES IN MATTERS TO BE ACTED UPON

 

To the best of the Corporation’s knowledge, no one who has been a (i) Director or executive officer of the Corporation at any time since the beginning of the Corporation’s last financial year; (ii) a proposed nominee for election as a Director of the Corporation; and (iii) an associate or affiliate of the persons or Companies listed in (i) and (ii) above, has any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise in any matter to be acted upon other than (a) the election of Directors, and (b) for those individuals listed above who are eligible participants in the Stock Option Plan (as defined below) or the Equity Incentive Plan (as defined below), the interest of such persons in the resolutions approving the renewal of or amendments to such plans.

 

 


3

 


PARTICULARS OF MATTERS TO BE ACTED UPON

 

PRESENTATION OF FINANCIAL STATEMENTS

 

The annual audited financial statements for the financial year of the Corporation ended March 31, 2018 and the report of the auditors thereon (the “ Annual Report ”) will be placed before the Meeting. The Annual Report was mailed to Shareholders who requested a copy and is also available on SEDAR at www.sedar.com and the Corporation’s website at www.neptunecorp.com .

 

ELECTION OF DIRECTORS

 

The Corporation’s articles currently provide that the board of directors of the Corporation (the “ Board ” or the “ Board of Directors ”) may consist of a maximum of ten directors (the “ Directors ”). The Board is currently comprised of seven Directors, two of whom will not be standing for re-election as a Director at the Meeting. The term of office of each of François Roy and Leendert Staal will end at the conclusion of the Meeting. The Board has determined to nominate each of the five current Directors listed below for election as a Director at the Meeting. The Board recommends that Shareholders vote FOR the election of each of the five nominees as Directors.

 

The persons named in the enclosed form of proxy intend to vote for the election of the five nominees whose names are set forth below. Management does not contemplate that any such nominees will be unable to serve as a Director of the Corporation. However, if, for any reason, any of the proposed nominees does not stand for election or is unable to serve as such, proxies in favour of management designees will be voted for another nominee at their discretion unless the Shareholder has specified in his proxy that his shares are to be withheld from voting in the election of Directors.

 

The Directors are appointed at each annual meeting of the Shareholders to hold office for a term expiring at the close of the next annual meeting or until their respective successors are elected or appointed. The Directors hold office for a term expiring at the conclusion of the next annual meeting of Shareholders or until their successors are elected or appointed and will be eligible for re-election. A Director appointed by the Board between meetings of Shareholders or to fill a vacancy will be appointed for a term expiring at the conclusion of the next annual meeting or until his or her successor is elected or appointed and will be eligible for election or re-election.

 

Majority Voting Policy

 

The Board has adopted a policy that entitles each Shareholder to vote for each nominee on an individual basis. The policy also stipulates that if the votes in favour of the election of a Director represent less than a majority of the Common Shares voted and withheld, the nominee will submit his or her resignation promptly after the Meeting for the consideration of the Board. After reviewing the matter, the Board’s decision whether to accept or reject the resignation offer will be disclosed to the public within 90 days of the Meeting. The Board has discretion to accept or reject a resignation. However, the Board must accept the resignation absent exceptional circumstances. The nominee will not participate in any Board deliberations on the resignation offer. The policy does not apply in circumstances involving contested elections.

 

Advance Notice

 

The Corporation’s by-laws contain advance notice requirements for Director nominations. Shareholders who wish to nominate candidates for election as Directors must provide timely notice in writing to the attention of the Secretary of the Corporation, and include the information set forth in the advance notice by-laws of the Corporation. Among other requirements, the notice must be made not less than 30 days and not more than 65 days prior to the date of the relevant shareholder meeting. The Corporation’s by-laws are available on SEDAR at www.sedar.com .

 

4

 


Nominees for Election as Director

 

The following table sets out the name and the province and country of residence of each of the persons proposed for election as Directors, and all other positions and offices with the Corporation held by such person, his or her principal occupation, the year in which the person became a Director of the Corporation, and the number of Common Shares, that such person has declared to beneficially own, directly or indirectly, or over which control or direction is exercised by such person as at the date indicated below.

 


Name, province or state,

as the case may be, and

country of residence and

position with the

Corporation

Principal Occupation

First year as

Director

Number of Common Shares

beneficially owned or over which

control is exercised as at the

Record Date

John M. Moretz
North Carolina, United States
of America

Chief Executive Officer and
President, Moretz Marketing,
LLC

2014

2,689,763

Katherine Crewe, ICD.D

Québec, Canada

Chair, TEC Canada

2015

-

Dr. Ronald Denis
Québec, Canada

Chief of Surgery at
Sacré‑Coeur Hospital
in Montréal

2000

87,915

James S. Hamilton

Québec, Canada

President and CEO of
the Corporation

2015

83,000

Richard P. Schottenfeld

New York, United States of America

Managing Partner & CEO of
Schottenfeld Group, LLC

2016

3,574,655

 

The information as to voting securities beneficially owned or over which the above-named individuals exercise control or direction and the foregoing information is not within the knowledge of the Corporation and has been furnished by the respective nominees.

 

The following is a brief biography of the nominees:

John M. Moretz – Director

 

Mr. Moretz currently serves as Chief Executive Officer and President of Moretz Marketing, LLC and is Managing Director for Kathy Ireland, LLC. In addition, he is the managing director for various real estate entities, including LaMoe, LLC and Moretz Mills, LLC. Mr. Moretz spent 39 years in the hosiery industry. He served as the Chairman and Chief Executive Officer of Gold Toe Moretz Holdings Corp. and its subsidiaries prior to its acquisition by Gildan Activewear Inc. in 2011. Mr. Moretz also founded Moretz Marketing in 1987 to create and manage lifestyle brands and create licensing opportunities.

 

Katherine Crewe, ICD.D – Director

Ms. Crewe is a strong and proactive leader with a consistent track record for identifying and maximizing manufacturing and business processes. She has spent 30 years in the medical device and pharmaceutical manufacturing space for companies with sales and distribution networks spanning the globe. During her career, she held several executive positions in various operations and quality management positions. Most recently, Ms. Crewe was Managing Director, Canadian operations, at Mallinckrodt Pharmaceuticals and prior to this she was Vice President, Operations, at Cryocath Technologies. Ms. Crewe is currently a Chair with TEC Canada, where she works with entrepreneurs, executives and business owners in understanding current challenges and opportunities and helps set objectives and goals, in order to meet new milestones. Ms. Crewe holds the Institiute of Corporate Directors ICD.D designation, a Master of Engineering (Biomedical) from McMaster University and a Bachelor of Science (Chemical Engineering) from Queen’s University.

Dr. Ronald Denis – Director

Dr. Ronald Denis has been Chief of Surgery and director of the Trauma Program at Hôpital du Sacré-Coeur in Montréal since 1997. Also, since 1987, Dr. Denis has occupied the position of medical co-director of the Canadian Formula 1 Grand Prix. Dr. Denis sits on several scientific boards and management committees.

 

5

 


James S. Hamilton – Director, Preside nt and Chief Executive Officer

 

Mr. Jim Hamilton became Neptune’s President and CEO in 2015. Prior to this, he was Vice President of Human Nutrition and Health, North America, and President of DSM Nutritional Products USA. He also served on the global management team of DSM Nutritional Product's Human Nutrition Business, an organization with over $2 billion in sales and operations in more than 40 countries. During the course of his over 30-year career, Jim has played a leading role in nutritional ingredients for the dietary supplement, food, animal-feed and personal-care industries. Mr. Hamilton's industry knowledge and innovative approach have made him a valuable contributor to several trade associations. He is a past Chairman of the Board of Directors of CRN, the dietary supplement industry's leading trade association. He currently sits on the Board of Directors of Vitamin Angels, a not-for-profit organization that provides life-changing vitamins to children in need. He has also been an invited speaker to numerous industry and governmental events in the field, including to the United Nations General Assembly to present on “The role of partnerships in the implementation of the UN’s post 2015 development agenda”. Mr. Hamilton is a graduate of Concordia University in Montreal and has attended numerous business and leadership programs at the London Business School and INSEAD.

 

Richard P. Schottenfeld – Director

 

Mr. Schottenfeld is the founder and Chairman of Schottenfeld Group holding, the parent company of Koyote Capital which is a proprietary trading firm in New York City. He has also served as the general partner of Schottenfeld Associates and the Schottenfeld Opportunity Fund. Mr. Schottenfeld is a graduate of Franklin & Marshall College with degrees in both Economics and Government. Mr. Schottenfeld has been a frequent guest on CNBC and other business news programs.

 

Cease Trade Orders, Bankruptcies, Penalties or Sanctions

 

To the knowledge of the Corporation, none of the nominees for election as Director of the Corporation is as at the date hereof, or within 10 years before the date hereof:

 

 

(i)

is, or has been a director, chief executive officer (“ CEO ”) or chief financial officer (“ CFO ”) of any corporation that was subject to a cease trade order, an order similar to a cease trade order, or an order that denied the relevant corporation access to any exemption under applicable securities legislation, that was in effect for a period of more than 30 consecutive days (an “ Order ”), which Order was issued while the director or executive officer was acting in the capacity as director, CEO or CFO;

 

(ii)

was subject to an Order that was issued after the director or executive officer ceased to be a director, CEO or CFO and which resulted from an event that occurred while that person was acting in the capacity as director, CEO or CFO;

 

(iii)

is, or has been a director or executive officer of any corporation (including the Corporation) that, while that person was acting in that capacity, or within a year of that person ceasing to act in that capacity, became bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency or was subject to or instituted any proceedings, arrangement or compromise with creditors or had a receiver, receiver manager or trustee appointed to hold its assets; or

 

(iv)

has become bankrupt, made a proposal under any legislation relating to bankruptcy or insolvency, or become subject to or instituted any proceedings, arrangement or compromise with creditors, or had a receiver, receiver manager or trustee appointed to hold the assets of the proposed director, with the exception of:

Mr. Schottenfeld is the managing member and CEO of Schottenfeld Group LLC (“ SG LLC ”), a registered broker-dealer that was in the business of employing proprietary stock traders. On November 5, 2009, the U.S. Securities and Exchange Commission (“ SEC ”) filed two complaints in the U.S. District Court for the Southern District of New York against SG LLC and three of its former proprietary traders alleging that the traders engaged in insider trading through their SG LLC accounts. The cases were captioned SEC v. Cutillo, et al., Civ 9208 (RJS)(SDNY) and SEC v. Galleon Management, LP, et al., 09 Civ. 8811 (JSR)(SDNY). The allegations were based solely on the actions of former Schottenfeld Group employees. There were no allegations of wrongdoing against Mr. Schottenfeld or any member of SG LLC management. In March and April 2010, SG LLC settled both matters with the SEC, agreeing to the disgorgement of the traders’ profits, the payment of civil penalties, injunctions against future violations of the federal securities laws, and the retention of an independent compliance monitor to review SG LLC’s internal compliance procedures. SG LLC has fully complied with the terms of the settlement and the matter has been completely resolved.

 

6

 


Furthermore, to the knowledge of the Corporation, no nominee has been subject to (i) any penalties or sanctions imposed by a court relating to securities legislation or by a securities regulatory authority or has entered into a settlement agreement with a securities regulatory authority; or (ii) any other penalties or sanctions imposed by a court or regulatory body that would likely be considered important to a reasonable security holder in deciding whether to vote for a nominee.

 

Voting for election of Directors is by individual voting and not by slate voting. You can vote your Common Shares for the election of all of these nominees as Directors of the Corporation; or you can vote for some of these nominees for election as Directors and withhold your votes for others; or you can withhold all of the votes attached to the Common Shares you own and, thus, not vote for the election of any of these nominees as Directors of the Corporation.

 

THE BOARD OF DIRECTORS RECOMMENDS THAT SHAREHOLDERS VOTE IN FAVOUR OF THE ELECTION OF THE PROPOSED NOMINEES AS DIRECTORS OF THE CORPORATION FOR THE ENSUING YEAR.

 

The voting rights pertaining to Common Shares represented by duly executed proxies in favour of the persons named in the accompanying form of proxy will be exercised, in the absence of specifications to the contrary, FOR the election of the proposed nominees as Directors of the Corporation for the ensuing year.

 

APPOINTMENT OF AUDITORS

 

At the Meeting, Shareholders will be asked to appoint the firm of KPMG LLP to hold office as the Corporation’s auditors until the close of the next annual general meeting of Shareholders and to authorize the Board of Directors to fix their remuneration. The auditors will hold office until the next annual general meeting of Shareholders or until their successors are appointed. KPMG LLP has been acting as auditors for the Corporation since 2006.

 

The reappointment of KPMG LLP must be approved by a majority of the votes cast on the matter at the Meeting.

 

THE BOARD OF DIRECTORS RECOMMENDS THAT SHAREHOLDERS VOTE IN FAVOUR OF THE APPOINTMENT OF KPMG LLP, AS auditors for the Corporation and to authorize the Board to FIX their remuneration.

 

The voting rights pertaining to Common Shares represented by duly executed proxies in favour of the persons named in the accompanying form of proxy will be exercised, in the absence of specifications to the contrary, FOR the appointment of KPMG LLP, as auditors for the Corporation and to authorize the Board to fix their remuneration.

 

For the financial years ended March 31, 2018 and the 13-month period ended March 31, 2017, the Corporation was billed the following fees for audit, audit-related, tax and all other services provided to the Corporation by its external auditor, KPMG LLP:

 

 

Financial Year Ended

March 31, 2018

 

Financial Year Ended

March 31, 2017

Audit Fees (1)

$369,875

 

$380,425

Audit-Related Fees (2)

-

 

-

Tax Fees (3)

$64,100

 

$43,800

 

 

 

 

Total Fees Paid

$433,975

 

$424,225

 

 

1.

“Audit fees” consist of fees for professional services for the audit of the Corporation’s annual financial statements, interim reviews and limited procedures on interim financial statements, securities filings, Sarbanes–Oxley Act Section 404 opinions and c onsultations on accounting or disclosure issues.

 

2.

“Audit-related fees” consist of fees for professional services that are reasonably related to the performance of the audit or review of the Corporation’s financial statements and which are not reported under “Audit Fees” above.

 

3.

“Tax fees” consist of fees for professional services for tax compliance, tax advice and tax planning. Tax fees include, but are not limited to, preparation of tax returns and R&D tax credit claims.

7

 


 

APPROVAL OF RENEWAL OF STOCK OPTION PLAN

 

The Corporation’s stock option plan (the “ Stock Option Plan ”), in its current form, was last approved by Shareholders at a meeting held on July 14, 2015. For a description of the principal terms of the Stock Option Plan, see “Compensation Discussion and Analysis - Stock Option Plan” below.

 

In accordance with the requirements of the Toronto Stock Exchange (the “ TSX ”), every three years after adoption, all unallocated options, rights and other entitlements under a security-based compensation arrangement which does not have a fixed maximum number of securities issuable thereunder (commonly referred to as “rolling plans”), must be approved by the majority of the Shareholders. Because the Stock Option Plan does not have a fixed maximum number of securities issuable pursuant thereto and was last approved by shareholders on July 14, 2015, the Shareholders are required to approve all unallocated options issuable pursuant to the Stock Option Plan by no later than July 14, 2018.

 

Because the Meeting is currently scheduled to be later than three years from the date the Stock Option Plan was approved by shareholders, all unallocated stock options will be cancelled and the Corporation will not be permitted to make further grants under the Stock Option Plan until Shareholder approval is obtained. Shareholders are therefore being asked at the Meeting to pass a resolution approving the renewal of the Stock Option Plan and approve all unallocated options, rights or other entitlements under the Stock Option Plan, to remain in effect until August 15, 2021. Whether or not the proposed resolution is approved by the Shareholders, all allocated options under the Stock Option Plan will continue unaffected.

 

If the resolution approving the renewal of the Stock Option Plan and approving all unallocated options under the Stock Option Plan is not approved by the Shareholders at the Meeting, then no new grants of options will be made pursuant to the Stock Option Plan.

 

Shareholders will therefore be asked at the Meeting to pass the following resolution, with or without variation, relating to the approval as described above (the “ Stock Option Plan Renewal Resolution ”):

 

RESOLVED THAT:

 

 

1.

All unallocated options under the Stock Option Plan be and are hereby approved and that the Corporation be authorized to continue granting options under the Stock Option Plan until August 15, 2021, which is the date that is three years from the date of this Meeting.

 

 

2.

Any director or officer of the Corporation be and is hereby authorized and directed to do such things and to execute and deliver all such instruments, deeds and documents, and any amendments thereto, as may be necessary or advisable in order to give effect to the foregoing resolutions, and to complete all transactions in connection therewith.

 

To be adopted, the Stock Option Plan Renewal Resolution must be approved by at least a majority of the votes cast on the matter at the Meeting.

 

THE BOARD OF DIRECTORS BELIEVES THE PASSING OF THE STOCK OPTION PLAN RENEWAL RESOLUTION IS IN THE BEST INTEREST OF THE CORPORATION AND RECOMMENDS THAT SHAREHOLDERS OF THE CORPORATION VOTE IN FAVOUR OF THE STOCK OPTION PLAN RESOLUTION.

 

The voting rights pertaining to shares represented by duly executed proxies in favour of the persons named in the accompanying form of proxy will be exercised, in the absence of specifications to the contrary, FOR the Stock Option Plan Renewal Resolution.

 


8

 


APPROVAL OF AMENDMENT TO STOCK OPTION PLAN

 

On July 6, 2018, the Board approved, subject to Shareholder approval, amendments to the Stock Option Plan to increase the insider participation limits set forth in the Stock Option Plan from 10% to 15%, as described below.

 

Under the terms of the Stock Option Plan, a grant of options to acquire Common Shares under the Stock Option Plan (“ Stock Options ”) must not result in (a) the number of Common Shares issuable pursuant to Stock Options granted to insiders exceeding 10% of the issued and outstanding Common Shares (on a non-diluted basis) on the date of the grant, or (b) the number of Common Shares issuable pursuant to Stock Options granted to insiders within any twelve (12) month period exceeding in the aggregate 10% of the issued and outstanding Common Shares (on a non-diluted basis) on the date of the grant (collectively, the “ SOP Insider Participation Limits ”).

 

At the Meeting, Shareholders will be asked to consider a resolution to approve amendments to the Stock Option Plan to increase the 10% SOP Insider Participation Limits (representing 7,880,421 Common Shares as of March 31, 2018) described above to 15% (representing 11,820,631 Common Shares as of March 31, 2018) (the “ Amended SOP Insider Participation Limits” ).

 

In addition, the Stock Option Plan provides that no amendments to the Stock Option Plan to increase the SOP Insider Participation Limits in excess of 10% can be made without approval of Shareholders (the “ SOP Amendment Approval Provision ”). If the Amended SOP Insider Participation Limits is approved, the SOP Amendment Approval Provision will be increased to 15%, to reflect the changes to the SOP Insider Participation Limits (the “ Revised SOP Amendment Approval Provision ”).

 

Under the current terms of the Stock Option Plan and before the implementation of the proposed amendment, as of the Record Date, 11,883,253 Common Shares were issuable under the Stock Option Plan. Further, the Stock Option Plan prescribes various limits to the number of Common Shares that can be reserved for issuance for specific grants made under the Stock Option Plan. A copy of the Stock Option Plan which includes the Amended SOP Insider Participation Limits and the Revised SOP Amendment Approval Provision can be obtained by contacting the Corporation’s Corporate Secretary.

 

The Amended SOP Insider Participation Limits and Revised SOP Amendment Approval Provision are necessary for the Corporation to be able to continue implementing its compensation plan and provide the Corporation with the flexibility to award grants under the Stock Option Plan to achieve appropriate equity incentives.

 

The Amended SOP Insider Participation Limits and Revised SOP Amendment Approval Provision must be approved by at least a majority of the votes cast by Shareholders at the Meeting who are not insiders to whom Stock Options may be granted under the Stock Option Plan and their associates (the “ Disinterested Shareholders ”). As at the Record Date, and based on the information available to the Corporation, holders of 7,237,985 Common Shares are not entitled to vote on the resolution to approve the Amended SOP Insider Participation Limits under the rules of the TSX and the terms of the Stock Option Plan.

 

Accordingly, Disinterested Shareholders will be asked to consider, and if deemed advisable, to pass, with or without variation, the following ordinary resolution (the “ SOP Insider Participation Limits Resolution ”):

 

RESOLVED THAT:

 

 

1.

The amendments to the Stock Option Plan to implement the Amended SOP Insider Participation Limits and Revised SOP Amendment Approval Provision, as described in the Circular, are hereby approved, ratified and confirmed.

 

 

2.

Any director or officer of the Corporation be and is hereby authorized and directed to do such things and to execute and deliver all such instruments, deeds and documents, and any amendments thereto, as may be necessary or advisable in order to give effect to the foregoing resolutions, and to complete all transactions in connection with the implementation of the Amended SOP Insider Participation Limits and Revised SOP Amendment Approval Provision.

 

9

 


THE BOARD OF DIRECTORS BELIEVE S THE PASSING OF THE SOP INSIDER PARTICIPATION LIMITS RESOLUTION IS IN THE BEST INTEREST OF THE CORPORATION AND RECOMMENDS THAT SHAREHOLDERS OF THE CORPORATION VOTE IN FAVOUR OF THE SOP INSIDER PARTICIPATION LIMITS RESOLUTION.

 

The voting rights pertaining to shares represented by duly executed proxies in favour of the persons named in the accompanying form of proxy will be exercised, in the absence of specifications to the contrary, FOR the SOP Insider Participation Limits Resolution.

 

In addition to the amendments described above, the Corporation may, in accordance with the terms of the Stock Option Plan, make certain amendments of a housekeeping nature to the Stock Option Plan.

 

RATIFICATION OF STOCK OPTION GRANTS

 

Shareholders will be asked to approve a resolution (the “ Option Grant Resolution ”) as set forth below to approve, ratify and confirm a previous grant of a total of 2,095,333 options to purchase Common Shares to certain directors and officers of the Corporation.

 

To provide appropriate long-term compensation and to align the interests of directors and officers with the interests of Shareholders, the Board granted 2,095,333 options to purchase Common Shares with an exercise price of $1.98 and a term of five (5) years to certain directors and officers of the Corporation on December 6, 2017 (the “ Granted Options ”). The Granted Options were all granted to certain key senior executives pursuant to a special grant of stock options. See “Compensation Discussion and Analysis – Outstanding Share-Based and Option-Based Awards for Named Executive Officers – Option-Based Awards” for the Granted Options granted to NEOs (as defined herein).

 

The Granted Options are governed by option agreements and, except as provided therein, the terms of the Stock Option Plan also apply to such Granted Options. If the SOP Insider Participation Limits Resolution and the Option Grant Resolution are adopted, the Granted Options will become Stock Options issued under and governed by the Stock Option Plan.

 

To be adopted, the Option Grant Resolution must be approved by at least a majority of the votes cast by Shareholders on the matter at the Meeting, excluding the votes of the recipients of the Granted Options. As at the Record Date, and based on information available to the Corporation, holders of 885,652 Common Shares are not entitled to vote on the Option Grant Resolution.

 

Accordingly, Shareholders, excluding certain directors and officers of the Corporation, will be asked to consider, and if deemed advisable, to pass, with or without variation, the following Option Grant Resolution:

 

RESOLVED THAT:

 

 

1.

The Granted Options, the whole as described in the Circular, are hereby approved, ratified and confirmed, such Granted Options to become, subject to the approval of the SOP Insider Participation Limits Resolution, Stock Options issued under and governed by the Stock Option Plan.

 

 

2.

Any director or officer of  the Corporation be and is hereby authorized and directed to do such things and to execute and deliver all such instruments, deeds and documents, and any amendments thereto, as may be necessary or advisable in order to give effect to the foregoing resolutions, and to complete all transactions in connection with the implementation of the Granted Options.

 

THE BOARD OF DIRECTORS BELIEVES THE PASSING OF THE OPTION GRANT RESOLUTION IS IN THE BEST INTEREST OF THE CORPORATION AND RECOMMENDS THAT SHAREHOLDERS OF THE CORPORATION VOTE IN FAVOUR OF THE OPTION GRANT RESOLUTION.

 

The voting rights pertaining to shares represented by duly executed proxies in favour of the persons named in the accompanying form of proxy will be exercised, in the absence of specifications to the contrary, FOR the Option Grant Resolution.

 

10

 


APPROVAL OF RENEWAL OF EQUITY INCENTIVE PLAN

 

As a result of the Corporation’s desire for more flexibility in granting certain equity incentive awards, including restricted shares, restricted share units, performance share units, deferred share units and other stock-based awards (collectively referred to as “ Awards ”), the Board unanimously adopted the Corporation’s equity incentive plan (the “ Equity Incentive Plan ”) on January 30, 2013, subject to Shareholder approval obtained on June 27, 2013. For a description of the principal terms of the Equity Incentive Plan, see “Compensation Discussion and Analysis - Equity Incentive Plan” below.

 

In accordance with the requirements of the TSX, every three years after adoption, all unallocated Awards, rights and other entitlements under a security-based compensation arrangement which do not have a fixed maximum number of securities issuable thereunder (commonly referred to as “rolling plans”), must be approved by a majority of Shareholders. Because the total number of Common Shares available for issuance under the Equity Incentive Plan is equal to a number that shall not exceed 2.5% of the issued and outstanding Common Shares from time to time and the Equity Incentive Plan was last approved by Shareholders on July 12, 2016, the Shareholders are required to approve all unallocated Awards issuable pursuant to the Equity Incentive Plan by no later than July 12, 2019.

 

To simplify the procedure of seeking Shareholder approvals in relation to the renewal of the Stock Option Plan and the Equity Incentive Plan every three years, the Board has deemed it desirable to seek such approvals in the same year. Shareholders are therefore being asked at the Meeting to pass a resolution approving the renewal of the Equity Incentive Plan and approve all unallocated Awards, rights or other entitlements under the Equity Incentive Plan to remain in effect until August 15, 2021. Whether or not the proposed resolution is approved by Shareholders, all allocated Awards under the Equity Incentive Plan will continue unaffected.

 

If the resolution approving the renewal of the Equity Incentive Plan and the unallocated Awards under the Equity Incentive Plan is not approved by Shareholders at the Meeting, then no new Awards will be granted pursuant to the Equity Incentive Plan after July 12, 2019.

 

Shareholders will be asked at the Meeting to pass the following resolution, with or without variation, relating to the approval as described above (the “ Equity Incentive Plan Renewal Resolution ”):

 

RESOLVED THAT:

 

 

1.

All unallocated entitlements under the Equity Incentive Plan be and are hereby approved and that the Corporation be authorized to continue granting entitlements under the Equity Incentive Plan until August 15, 2021, which is the date that is three years from the date of this Meeting.

 

 

2.

Any director or officer of the Corporation be and is hereby authorized and directed to do such things and to execute and deliver all such instruments, deeds and documents, and any amendments thereto, as may be necessary or advisable in order to give effect to the foregoing resolutions, and to complete all transactions in connection therewith.

 

To be adopted, the Equity Incentive Plan Renewal Resolution must be approved by at least a majority of the Shareholders of the Corporation, present in person or represented by proxy.

 

THE BOARD OF DIRECTORS BELIEVES THE PASSING OF THE EQUITY INCENTIVE PLAN RENEWAL RESOLUTION IS IN THE BEST INTEREST OF THE CORPORATION AND RECOMMENDS THAT SHAREHOLDERS OF THE CORPORATION VOTE IN FAVOUR OF THE EQUITY INCENTIVE PLAN RENEWAL RESOLUTION.

 

The voting rights pertaining to Common Shares represented by duly executed proxies in favour of the persons named in the accompanying form of proxy will be exercised, in the absence of specifications to the contrary, FOR the Equity Incentive Plan Renewal Resolution.

 

APPROVAL OF Amendment to EQUITY INCENTIVE PLAN

 

On July 6, 2018, the Board approved, subject to Shareholder approval, amendments to the Equity Incentive Plan to increase the insider participation limits set forth in the Equity Incentive Plan from 10% to 15%, as described below.

 

11

 


Under the terms of the Equity Incentive Plan, a grant of Awards under the Equity Incentive Plan must not result in (a) the number of Common Shares issuable pursuant to Awards or other security based compensation arrangements (within the meaning of the rules of the TSX), including any Stock Options, granted to insiders exceeding 10% of the issued and outstanding Common Shares (on a non-diluted basis) on the date of the grant, or (b) the number of Common Shares issuable pursuant to Awards or other securiby based compensation arrangements (within the meaning of the rules of the TSX), including any Stock Options, granted to insiders within any twelve (12) month period exceeding in the aggregate 10% of the issued and outstanding Com mon Shares (on a non-diluted basis) on the date of the grant (collectively, the “ EIP Insider Participation Limits ”).

 

At the Meeting, Shareholders will be asked to consider a resolution to approve amendments to the Equity Incentive Plan to increase the 10% EIP Insider Participation Limits (representing 7,880,421 Common Shares as of March 31, 2018) described above to 15% (representing 11,820,631 Common Shares as of March 31, 2018) (the “ Amended EIP Insider Participation Limits ”).

 

Under the current terms of the Equity Incentive Plan and before the implementation of the proposed amendment, as of the Record Date, 1,980,542 Common Shares were issuable under the Equity Incentive Plan. Further, the Equity Incentive Plan prescribes various limits to the number of Common Shares that can be reserved for issuance for specific grants made under the Equity Incentive Plan. A copy of the Equity Incentive Plan which includes the Amended EIP Insider Participation Limits can be obtained by contacting the Corporation’s Corporate Secretary.

 

The Amended EIP Insider Participation Limits are necessary for the Corporation to be able to continue implementing its compensation mode and provide the Corporation with the flexibility to award grants under the Equity Incentive Plan to achieve appropriate equity incentives.

 

The Amended EIP Insider Participation Limits must be approved by at least a majority of the votes cast by Disinterested Shareholders at the Meeting. As at the Record Date, and based on the information available to the Corporation, holders of 7,237,985 Common Shares are not entitled to vote on the resolution to approve the Amended EIP Insider Participation Limits under the rules of the TSX and the terms of the Equity Incentive Plan.

 

Accordingly, Disinterested Shareholders will be asked to consider, and if deemed advisable, to pass, with or without variation, the following ordinary resolution (the “ EIP Insider Participation Limits Resolution ”):

 

RESOLVED THAT:

 

 

1.

The amendments to the Equity Incentive Plan to implement the Amended EIP Insider Participation Limits, as described in the Circular, is hereby approved, ratified and confirmed.

 

 

2.

Any director or officer of the Corporation be and is hereby authorized and directed to do such things and to execute and deliver all such instruments, deeds and documents, and any amendments thereto, as may be necessary or advisable in order to give effect to the foregoing resolutions, and to complete all transactions in connection with the implementation of the Amended EIP Insider Participation Limits.

 

THE BOARD OF DIRECTORS BELIEVES THE PASSING OF THE AMENDED EQUITY INCENTIVE PLAN RESOLUTION IS IN THE BEST INTEREST OF THE CORPORATION AND RECOMMENDS THAT SHAREHOLDERS OF THE CORPORATION VOTE IN FAVOUR OF THE EIP INSIDER PARTICIPATION LIMITS RESOLUTION.

 

The voting rights pertaining to shares represented by duly executed proxies in favour of the persons named in the accompanying form of proxy will be exercised, in the absence of specifications to the contrary, FOR the EIP Insider Participation Limits Resolution.

 

 

APPROVAL OF NAME CHANGE

 

The Board has determined that it would be in the best interests of the Corporation to change its name from “Neptune Technologies & Bioressources Inc.” to “Neptune Wellness Solutions Inc.” / “Neptune Solutions Bien-être Inc.” (the “ Change of Name ”) because the new name better reflects and describes the business of the Corporation. To take effect, the Change of Name must be approved by at least two thirds of the votes cast by the Shareholders at the Meeting.

 

12

 


Accordingly, Shareholders will be asked to consider, and if deemed advisable, to pass, with or without variation, the following special resolution (the “ Change of Name Resolution ”):

 

RESOLVED THAT:

 

 

1.

The name of Neptune Technologies & Bioressources Inc. (the “ Corporation ”) be changed to “Neptune Wellness Solutions Inc.” / “Neptune Solutions Bien-être Inc.” or such other name as the Board of Directors determines appropriate and which all applicable regulatory authorities may accept (the “ Name Change ”).

 

 

2.

The articles of incorporation of the Corporation be amended to reflect the Name Change and that the form of articles of amendment reflecting such change be approved.

 

 

3.

Notwithstanding that this resolution has been passed (and the Name Change approved) by the shareholders of the Corporation, the directors of the Corporation are hereby authorized and empowered, without the further notice to, or approval of, the shareholders of the Corporation to: (a) revoke this resolution at any time prior to the issue of a certificate of amendment giving effect to the amendment of the articles of the Corporation set forth above; and (b) determine not to proceed with the amendment.

 

 

4.

The Corporation execute or cause to be executed and deliver or cause to be delivered, all such other documents and instruments, and do or cause to be done all other such acts and things, as in the opinion of the directors of the Corporation may be necessary or desirable to carry out the intent of the foregoing resolutions, such necessity or desirability to be conclusively evidenced by the execution and delivery of any such documents or instruments or the taking of any such actions.

 

THE BOARD OF DIRECTORS BELIEVES THE PASSING OF THE CHANGE OF NAME RESOLUTION IS IN THE BEST INTEREST OF THE CORPORATION AND RECOMMENDS THAT SHAREHOLDERS OF THE CORPORATION VOTE IN FAVOUR OF THE CHANGE OF NAME RESOLUTION.

 

The voting rights pertaining to shares represented by duly executed proxies in favour of the persons named in the accompanying form of proxy will be exercised, in the absence of specifications to the contrary, FOR the Change of Name Resolution.

 

The implementation of the Change of Name Resolution is conditional upon the Corporation obtaining the necessary regulatory consents, including the approval of the TSX.

 

OTHER MATTERS

 

Management of the Corporation is not aware of any other matters to come before the Meeting other than those referred to in the Notice of Meeting. However, if any other matters that are not known to management should be properly brought before the Meeting, the accompanying form of proxy confers discretionary authority upon the persons named therein to vote on such matters in accordance with their best judgment.

 

Compensation Discussion and Analysis

 

Named Executive Officer ” (or “ NEO ”) means: (a) a CEO, (b) a CFO, (c) each of the three most highly compensated executive officers of the Corporation, including any of its subsidiaries, or the three most highly compensated individuals acting in a similar capacity, other than the CEO and the CFO, at the end of the most recently completed financial year whose total compensation was, individually, more than $150,000, and (d) each individual who would be an NEO under (c) above but for the fact that the individual was neither an executive officer of the Corporation or its subsidiaries, nor acting in a similar capacity, at the end of that financial year.

 

During the fiscal year ended March 31, 2018 (“ Fiscal 2018 ”), the Corporation had five NEOs, being, Mr. James S. Hamilton, President and CEO, Mr. Mario Paradis, Vice President & CFO, Mr. Michel Timperio, President of Cannabis Business, Mr. François-Karl Brouillette, Vice President, Science and Innovation – Nutrition Business and Mr. Marc Vaugeois, Vice President, Sales – Nutrition Business .

 

13

 


Compensation Governance

 

Compensation of executive officers and Directors of the Corporation is recommended to the Board of Directors by the Governance and Human Resources Committee (the “ GHR Committee ”). In its review process, the GHR Committee relies on input from management on the assessment of executives and Corporation performance.

 

During Fiscal 2018, the GHR Committee was composed of the following independent members: Ms. Katherine Crewe, acting as chairperson, Dr. Ronald Denis and Mr. François R. Roy . The GHR Committee establishes management compensation policies and oversees their general implementation. All members of the GHR Committee have direct experience which is relevant to their responsibilities as GHR Committee members. All members are or have held senior executive or director roles within significant businesses or public organizations, several also having public companies experience, and have a good financial understanding which allows them to assess the costs versus benefits of compensation plans. The members combined experience in the Corporation’s sector provides them with the understanding of the Corporation’s success factors and risks, which is very important when determining metrics for measuring success.

 

Risk management is a primary consideration of the GHR Committee when implementing its compensation program. It does not believe that its compensation program results in unnecessary or inappropriate risk taking, including risks that are likely to have a material adverse effect on the Corporation. Payments of bonuses, if any, are not made unless performance goals are met.

 

For executive, more than half of target direct compensation base salary + target STIP (as defined below) + target LTIP (as defined below) is considered “at risk”. This mix results in a strong pay-for-performance relationship and an alignment with Shareholders and competitive with other firms of comparable size in similar fields. The CEO makes recommendations to the GHR Committee as to the compensation of the Corporation’s executive officers, other than himself, for approval by the Board. The GHR Committee makes recommendations to the Board of Directors as to the compensation of the CEO, for approval. The CEO’s salary is based on comparable market consideration and the GHR Committee’s assessment of his performance, with regard to the Corporation’s financial performance and progress in achieving strategic performance.

 

Qualitative factors beyond the quantitative financial metrics are also a key consideration in the determination of individual executive compensation payments. How executives achieve their financial results and demonstrate leadership consistent with the Corporation’s values are key to individual compensation decisions.

 

The GHR Committee has authority to retain the services of independent compensation consultants to advise its members on executive compensation and related matters, and to determine the fees and the terms and conditions of the engagement of such consultants. In April 2017, the GHR Committee retained the services of Hexarem Inc. (“ Hexarem ”) to review the Corporation’s executive compensation programs, including base salary, short-term incentives, total cash compensation levels, severance packages and total direct compensation of certain senior positions, against those of peer groups of similar and larger size, as measured by market capitalization, biotechnology, pharmaceutical and nutrition companies listed or headquartered in North America. All of the services of Hexarem were provided to the GHR Committee and their report was issued on May 18, 2017.

 

Following the exit of the krill oil manufacturing business by the Corporation in August 2017 and its subsequent business repositioning, the GHR Committee retained the services of Hexarem in September 2017 to review the Corporation’s long-term incentive program for certain key senior positions. All of the services by Hexarem were provided to the GHR Committee and their report was issued on November 7, 2017.

 

The GHR Committee has assessed the independence of Hexarem and concluded that its engagement of Hexarem does not raise any conflict of interest with the Corporation or any of the Directors or executive officers. The total remuneration received by Hexarem for their services amounted to an aggregate value of $18,650 (plus taxes).


14

 


The following two comparator groups were used to benchmark the NEO positions.

 

Canadian Pharmaceutical and Biotechnology Industries (n=12)

U.S. Vitamins and Nutritional Supplements Industry (n=8)

Aralez Pharmaceuticals Inc.

Arbutus Biopharma Corporation

Lifevantage Corporation

Mannatech, Inc.

Biosyent Inc.

CanniMed Therapeutics Inc.

MusclePharm Corp.

Natural Alternatives International Inc.

Cardiome Pharma Corp

Cipher Pharmaceuticals Inc.

Nature's Sunshine Products Inc.

Nutraceutical International Corporation

Merus Labs International Inc.

Neovasc Inc.

Omega Protein Corporation

Reliv International, Inc.

Novelion Therapeutics Inc.

Nuvo Pharmaceuticals Inc.

 

 

Theratechnologies Inc.

Xenon Pharmaceuticas Inc.

 

 

 

Benchmarking Against the Canadian Market

 

The GHR Committee regularly reviews the competitiveness of its compensation programs and the compensation of certain senior positions against other organizations with whom the Corporation compete for talent. The GHR Committee retains the services of an independent advisor to select an appropriate comparator group and to perform a compensation market review. Selected positions are normally reviewed every two or three years.

 

The comparator group proposed by the independent advisor and approved by the GHR Committee normally meets the following selection criteria:

 

 

publicly-traded organizations;

 

in the pharmaceutical, nutrition or biotechnology industry; and

 

headquartered in Canada.

 

Compensation review results presented by the Corporation’s independent consultant are size-adjusted to the scope of the Corporation. This method mitigates the impact that much larger companies may have on the competitive compensation levels. Exceptionally, certain senior positions may also be benchmarked against a similar group of U.S. based organizations.

Alignment at Target with 50 th Percentile

The Corporation anchors its target compensation at the 50th percentile of the reference market with the following components: (i) 80/120 salary structure with midpoints anchored at the 50th percentile, (ii) STIP and LTIP targets fixed at the 50th percentile of the reference market, and (iii) competitive group benefits.

Summary of the Corporation’s Compensation Programs

 

The components of our compensation programs are highlighted in the table below:

 

 

What are the
key features?

Primary objective

What does the compensation
element reward?

How is the annual value or target determined?

ANNUAL
BASE SALARY

Fixed compensation

  Payable in cash

  Revised annually and adjusted, as necessary

Provides a market competitive fixed rate of pay

Rewards skills, knowledge, responsibilities and experience

Targets are set at the 50 th percentile of what is paid in the reference market for similar positions

15

 


 

What are the
key features?

Primary objective

What does the compensation
element reward?

How is the annual value or target determined?

S HORT-TERM
INCENTIVE

PLAN (STIP)

Variable compensation

  Payable in cash following the end of each fiscal year

Encourages performance against our annual corporate and individual objectives

Rewards the achievement of our annual objectives

Targets are set at the 50 th percentile of what is paid in the reference market for similar positions

LONG-TERM
INCENTIVE
PLAN (LTIP)

Variable compensation

  In forms of stock options, which vest over three years at a rate of 1/3 per year and expire after five years

  Generally granted annually at the beginning of each financial year

  Equity incentive grants

Aligns interests of executives and shareholders

Rewards the creation of shareholder value

Targets are set at the 50 th percentile of what is paid in the reference market for similar positions

EMPLOYEE BENEFITS AND PERQUISITES

Fixed compensation

Group Benefits

  Life, medical,
dental and disability insurance perquisites

  RRSP Matching Program

Group Benefits

  Provides employees and their families with assistance and security perquisites

   Complements executives’ total compensation

---

Competitive overall with programs offered in comparable organizations

PENSION

The Corporation does not have any pension plan available for its executives or Directors

---

---

----

RRSP Matching Program

 

The Corporation sponsors a voluntary RRSP matching program (the “ RRSP Matching Program ”) which is open to all eligible employees, including NEOs.

To match employees voluntary contribution to a tax-sheltered vehicle  for an amount of up to $2,000 for the fiscal year ending March 31, 2019

Encourages employees to invest and earn interest for retirement or other personal long term project

Competitive overall with programs offered in comparable organizations and set in accordance with The Corporation’s capacity to pay

 

The Corporation’s executive compensation program is intended to attract, motivate and retain high performing senior executives, encourage and reward superior performance and align the executives’ interests with those of the Corporation by providing a compensation which is competitive with the compensation received by executives employed by comparable companies and ensuring that the achievement of annual objectives is rewarded through the payment of bonuses and providing executives with long-term incentive through the grant of stock options.

16

 


Use of Fixed and Variable Pay Components

 

Compensation of NEOs is revised each year and has been structured to encourage and reward the executive officers on the basis of short-term and long-term corporate performance. In the context of the analysis of the compensation for Fiscal 2018, the following components were examined:

 

(i)

base salary;

 

(ii)

short-term incentive plan, consisting of a cash bonus;

 

(iii)

long-term incentive plan, consisting of stock options and equity incentive grants based on performance and/or time vesting conditions; and

 

(iv)

other elements of compensation, consisting of group benefits and perquisites.

 

Base Salary

 

Actual base salary paid to executives is set within a salary structure consistent with the Corporation’s pay equity policy with a mid-point aligned with the 50 th percentile value of the job within the comparator group. The actual paid salary is set in recognition of the individual’s skills, experience and contribution.

 

Short-Term Incentive Plan (“ STIP ”)

 

STIP targets are aligned with the 50 th percentile of our reference market and set as a percentage of the executive’s base salary. Mr. James S. Hamilton, President and CEO, is eligible for up to a 50% target bonus (up to a 100% maximum bonus) of his annual base salary, Mr. Mario Paradis, CFO, and Mr. Michel Timperio, President of Cannabis Business, are eligible for up to a 40% target bonus (up to a 80% maximum bonus) of their respective annual base salary, Mr. François-Karl Brouillette, Vice President, Science and Innovation – Nutrition Business and Mr. Marc Vaugeois, Vice President, Sales – Nutrition Business are eligible for up to a 30% target bonus (up to a 60% maximum bonus) of their respective annual base salary.

 

The STIP is revised by the GHR Committee and its independent advisor every two (2) to three (3) years as market conditions evolve. The annual bonus provides an opportunity for management and executive employees to earn an annual cash incentive based on the global financial results of the Corporation and the degree of achievement of objectives set by the Board of Directors, generally based on actual versus budgeted results.

 

These performance goals will take into account (i) the Corporation’s adjusted EBITDA (consistent with the definition retained by the Corporation in the preparation of the audited financial statements and accompanying Management & Discussion Analysis) and with budgeted results, (ii) the Corporation’s revenues during the last completed financial year (consistent with the definition retained by the Corporation in the preparation of the audited financial statements and accompanying Management & Discussion Analysis), (iii) the business development of our Cannabis business through the implementation of our commercial strategy and (iv) other personal achievements fulfilled by each executive officer, as the case may be. The Board may apply a corporate multiplier to consider the Corporation’s capacity to pay even if corporate and individual objectives are met.

 

Long-Term Incentive Plan (“ LTIP ”)

 

LTIP targets are aligned with the 50 th percentile of our reference market and set as a percentage of the executive base salary. LTIP targets are revised by the GHR Committee and its independent advisor every 2 to 3 years as market conditions evolve. The grant of stock options by the Corporation to executives and management aims to recognize and reward the impact of longer-term strategic actions undertaken by management, offering an added incentive for the retention of the Corporation’s executives as well as aligning the interests of the Corporation’s executives with that of its Shareholders.

 

The GHR Committee is responsible for overseeing and managing the Stock Option Plan. Grants of stock options to executives and management are approved by the Board of Directors. Generally, new stock option grants do not take into account previous grants of stock options when considering new awards. The terms of the Stock Option Plan are described below under the heading “ Stock Option Plan ”.

 

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The GHR Committee may also determine, in its sole discretion and tak ing into consideration a wide variety of qualitative and quantitative factors, ad hoc numbers of stock options to be granted to participants in order to address extraordinary situation affecting the Corporation’s overall activities.

 

The CEO is also provided with a pool of stock options for ad hoc grants to a limited number of other contributors. The CEO has the discretion, with the concomitant support of the GHR Committee to allocate none or all the pool at his/her discretion to:

 

 

reward top performers;

 

new hires;

 

retain high-potential contributors; and

 

address special needs.

 

Each ad hoc grant must be ratified and approved by the Board of Directors in order to give full effect to the issuance of such securities under the Stock Option Plan.

 

In September 2017, the GHR Committee ordered a study report from Hexarem in order to review the Corporation’s long-term incentive program for certain key senior positions following the repositioning of the Corporation’s activities after its exit from the krill oil manufacturing business. The GHR Committee has considered the pros and cons of different designs in order to identify the best-suited approach to support the current and upcoming transformational turnaround challenge. Based on the foregoing, the Co rporation approved the GHR Committee recommendations to award a single grant of stock options to certain key senior positions equal to three times the target annual LTIP value for such position, as set forth under the Management Compensation Policy, provided that (i) such options vest over three years (if not accelerated), and (ii) option holders receiving such options will no longer be eligible to receive annual grant of stock options equal to their respective annual LTIP target as set forth under the Management Compensation Policy during such three years. One third of the special grant of stock options is subject to ratification by Shareholders as described under “Particulars of Matters to be Acted Upon – Ratification of Stock Option Grants”.

 

The Corporation believes that this substantial immediate incentive is appropriate for a company in a rapid growth phase, or whishing to reinvent itself as it lets the market judge its success. It also provides the necessary retention power consistent with the expected time required to fully deploy its strategic plan and the current and upcoming transformational turnaround challenge.

 

An Equity Incentive Plan was adopted by the Board of Directors in order to provide the Corporation with a share-related mechanism to attract, retain and motivate qualified Directors, employees and consultants of the Corporation and its subsidiaries. The terms of the Stock Option Plan are described below under the heading “Stock Option Plan”, and the terms of the Equity Incentive Plan are described below under the heading “Equity Incentive Plan”.

 

The Directors and executive officers are not permitted to purchase financial instruments, including for greater certainty, prepaid variable forward contracts, equity swaps, collars or units of exchange funds that are designed to hedge or offset a decrease in market value of equity securities granted as compensation or held, directly or indirectly, by the Director or officer.

 

Management Share Ownership Policy

 

Effective for the financial year ended March 31, 2018, executives holding offices of Vice President or above have a maximum period of 5 years to acquire stock ownership equal to one time (1x) their annual base salary, with the exception of the Corporation’s CEO for which such target is set at two times (2x) his/her annual base salary. Similarly, newly appointed executives will have a maximum period of 5 years from the date of their appointment to meet their ownership target. Common Shares, as well as “in-the-money” options granted under the Stock Option Plan, Deferred Share Units (“ DSUs ”), Restricted Share Units (“ RSUs ”) or similar types of equity-based awards granted under the Corporation’s Equity Incentive Plan (collectively the “ Equity-Based Awards ”), count towards meeting these ownership targets.

 

Ownership targets will be measured annually as at the end of the Corporation’s fiscal year, based on a share market value calculated as the higher of (i) the last 10-day volume weighted average price (10-day VWAP) of the Common Shares trading on the TSX as at fiscal year-end, and (ii) the acquisition cost of the Common Shares (or value of the underlying Common Shares as of the grant date of any Equity-Based Award).

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To foster shareholder alignment and to facilitate equity accumulation as well as compliance with this share ownership policy, the annual STIP bonus payable to such executives, pursuant to the Corporation’s Management Compensation Policy, as amended from time to time, will be payable 50% in cash and 50% in fully-vested DSUs. At the sole discretion of the executive, if he/she elects his/her STIP bonus be paid in full in DSUs only, the executive will be entitled to receive 110% of the STIP bonus payable in fully-vested DSUs.

 

Stock Option Plan

 

The following is a summary of important provisions of the Stock Option Plan. It is not a comprehensive discussion of all of the terms and conditions of the Stock Option Plan. Readers are advised to review the full text of the Stock Option Plan to fully understand all terms and conditions of the Stock Option Plan. A copy of the Stock Option Plan can be obtained by contacting the Corporation’s Corporate Secretary.

 

The Stock Option Plan was adopted on May 10, 2001 and was amended from time to time, including most recently on May 25, 2016.

 

The grant of options is part of the long-term incentive component of executive and Director compensation and an essential part of compensation. Qualified Directors, employees and consultants of the Corporation and its subsidiaries may participate in the Stock Option Plan, which is designed to encourage optionees to link their interests with those of Shareholders, in order to promote an increase in Shareholder value. Awards and the determination of any exercise price are made by the Board of Directors, after recommendation by the GHR Committee. Awards are established, among other things, according to the role and responsibilities associated with the participant’s position and his or her influence over appreciation in Shareholder value. Any award grants a participant the right to purchase a certain number of Common Shares during a specified term in the future, after a vesting period and/or specific performance conditions, at an exercise price equal to at least 100% of the Market Price (as defined after) of the Common Shares on the grant date.

 

Under the Stock Option Plan, the “ Market Price ” of Common Shares as of a particular date shall generally mean the volume weighted average trading price of the Common Shares, calculated by dividing the total value by the total volume of Common Shares traded for a relevant period (“ VWAP ”), on the TSX (and if listed on more than one stock exchange, then the highest of such closing prices) during the last ten (10) business days prior to the grant date (10-day VWAP) (or, if the Common Shares are not then listed and posted for trading on the TSX, on such stock exchange in Canada on which the Common Shares are listed and posted for trading as may be selected for such purpose by the Board). In the event that the Common Shares did not trade during such period, the Market Price shall be the average of the bid and asked prices in respect of the Common Shares at the close of trading on any such date during that ten (10) business day period. In the event that the Common Shares are not listed and posted for trading on any stock exchange, the Market Price shall be the fair market value of the Common Shares as determined by the Board in its sole discretion. Previous awards may sometimes be taken into account when new awards are considered.

 

On May 25, 2016, the Board of Directors approved several amendments to the Stock Option Plan pursuant to which (i) all of an option holder’s options will immediately vest on the date of a Change of Control event (as such term is defined in the Stock Option Plan), subject to the terms of any employment agreement or other contractual arrangement between the option holder and the Corporation, (ii) the period during which an option holder can exercise its vested options, in the case of disability or retirement is extended to 12 months, and (iii) the exercise of each option granted under the Stock Option Plan is subject to the satisfaction of all applicable withholding taxes or other withholding liabilities as the Corporation may determine to be necessary or desirable in respect of such exercise. Shareholder approval is not required for the May 25, 2016 amendments as the Stock Option Plan contains specific amendment provisions pursuant to which such amendments may be made to the Stock Option Plan upon approval of the Board, without Shareholder approval.

 

Options for Common Shares representing, from time to time, up to 15% of the outstanding issued Common Shares then outstanding may be granted by the Board pursuant to the Stock Option Plan. As at the Record Date and as at March 31, 2018, there were respectively 11,883,253 and 11,820,631 Common Shares reserved for issuance pursuant to the Stock Options Plan, representing in each case 15% of the Common Shares issued and outstanding at such dates. As of the Record Date and as of March 31, 2018, there were respectively 10,202,869 and 10,416,546 options outstanding under the Stock Option Plan. For additional information as of March 31, 2018, see “Securities Authorized for Issuance Under Equity Compensation Plans”.

 

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Not more than 5% of Common Shares issued by the Corporation pursuant to the Stock Option Plan may be granted to any sin gle optionee during a 12-month period (not more than 2% if such optionee is a consultant or an employee providing investor relations services). In addition, the Stock Option Plan, together with any other plan to be established or any options already grante d, will not result in either (i) the number of Common Shares reserved for issuance in connection with options granted to insiders representing more than 10% of the number of Common Shares issued and outstanding, or (ii) the issuance to insiders, during a 1 2-month period, of a number of options representing more than 10% of the number of Common Shares issued and outstanding. At the Meeting, Shareholders will be asked to vote on the SOP Insider Participation Limits Resolution. See “Particulars of Matters to B e Acted Upon – Approval of Amendment to Stock Option Plan”.

 

Options granted under the Stock Option Plan are non-transferable and are subject to a minimum vesting period of 18 months, with gradual and equal vesting on no less than a quarterly basis. They are exercisable, subject to vesting and/or performance conditions, at the Market Price of the Common Shares on the day prior to the grant of such options. The expiry date of an option is fixed by the Board at the time the particular option is granted, and must not exceed 10 years.

 

In the event that the holder of options dies, becomes disable or retires from the Corporation while he or she is still an employee, director or consultant, the expiry date of the options will be the first anniversary of the holder’s date of death, disability or retirement, as applicable.

 

If the holder of options holds his or her option as a director of the Corporation and such holder ceases to be a director of the Corporation other than by reason of death or disability, the expiry date of the option will not exceed the 60th day following the date the holder ceases to be a director of the Corporation unless the holder ceases to be a director of the Corporation as a result of (i) ceasing to meet the qualifications of a director set forth under applicable corporate law, (ii) an ordinary resolution having been passed by the shareholders of the Corporation pursuant to applicable corporate law, or (iii) an order made by any regulatory authority having jurisdiction to so order, in which case the expiry date will be the date the holder ceases to be a director of the Corporation.

 

If the holder of options holds his or her option as an employee or consultant of the Corporation and such holder ceases to be an employee or consultant of the Corporation other than by reason of death, disability or retirement, the expiry date of the option will not exceed the 60th day following the termination date or, if the employee or consultant provides investor relations services, the 30th day following the termination date, unless the holder (i) ceases to be an employee of the Corporation as a result of termination for cause, or (ii) ceases to be an employee or consultant of the Corporation as a result of an order made by any regulatory authority having jurisdiction to so order, in which case the expiry date will be the termination date.

 

In the event that an holder of options commits an act of bankruptcy or any proceeding is commenced against the holder under applicable bankruptcy or insolvency legislation in force at the time of such bankruptcy or insolvency, the expiry date of the option will be the date immediately preceding the date on which such holder commits such act of bankruptcy.

 

Subject to the approval of the relevant authorities, including the TSX if applicable, and compliance with any conditions attached to such approval (including, in certain circumstances, approval by Shareholders) if applicable, the Board may amend, suspend or discontinue the Stock Option Plan, and amend or discontinue any options granted under the Stock Option Plan, at any time without shareholder approval. Without limiting the foregoing, the Board is specifically authorized to amend the terms of the Stock Option Plan, and the terms of any options granted under the Stock Option Plan, without obtaining shareholder approval, to:
(i) amend the vesting provisions, (ii) amend the termination provisions, except as otherwise provided in the Stock Option Plan, (iii) amend the eligibility requirements of eligible Directors, employees or consultants which would have the potential of broadening or increasing insider participation, (iv) add any form of financial assistance, (v) amend a financial assistance provision which is more favourable to Directors, employees or consultants, (vi) add a cashless exercise feature, payable in cash or securities, whether or not the feature provides for a full deduction of the number of underlying Common Shares from the reserved Common Shares, (vii) add a deferred or restricted share unit or any other provision which results in Directors, employees or consultants receiving securities while no cash consideration is received by the Corporation, and (viii) make other amendments of a housekeeping nature or to comply with the requirements of any regulatory authority. However, unless option holders consent to the amendment or termination of the Stock Option Plan in writing, any such amendment or termination of the Stock Option Plan cannot affect the conditions of options that have already been granted and that have not been exercised under the Stock Option Plan.

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The Board may not amend the Stock Option Plan without Shareholders’ approval to: (i) increase the number of Common Shares reserved for issuance under the Stock Option Plan, including a change determining the exercise price of the options, (ii) increase the aggregate number of Common Shares in respect of which options have been granted and remain outstanding so that such number of Common Shares, when taken together with all of the Corporation’s security based compensation arrangements then either in effect or proposed, shall at any time be such as to result in the number of Common Shares issuable to insiders pursuant to stock options exceeding 10% of the issued and outstanding Common Shares, or the issuance to insiders pursuant to stock options, within a one-year period, of a number of Common Shares exceeding 10% of the issued and outstanding Common Shares, (iii) amend the amending provisions of the Stock Option Plan, and (iv) change the employees (or class of employees) eligible to receive options under this plan. Further, the Board may not amend granted options without Shareholders’ approval to reduce the exercise price for the benefit of insiders, or to extend the termination date for the benefit of insiders, other than in accordance with the Stock Option Plan.

 

Options granted under the Stock Option Plan to U.S. Taxpayers may be nonqualified stock options or incentive stock options intended to qualify under Section 422 (“ ISOs ”) of the United States Internal Revenue Code of 1986 and the applicable authority thereunder (the “ Code ”). “U.S. Taxpayer” means a person who is a U.S. citizen, U.S. permanent resident or U.S. tax resident for the purposes of the Code whose purchase of Common Shares under the Stock Option Plan would be subject to U.S. taxation under the Code. Such person shall be considered a U.S. Taxpayer solely with respect to such options.

 

The maximum number of options that may be granted as ISOs is equal to the maximum number of Common Shares issuable under the Stock Option Plan. The terms and conditions of any ISOs granted, including the eligible recipients of ISOs, shall be subject to the provisions of Section 422 of the Code, and the terms, conditions, limitations and administrative procedures established by the Board of Directors of the Corporation from time to time in accordance with the Stock Option Plan.

 

If an ISO is granted to a person who owns shares representing more than ten percent of the voting power of all classes of shares of the Corporation or of a subsidiary or parent, as such terms are defined in Section 424(e) and (f) of the Code, the term of the option shall not exceed five years from the time of grant of such option and the exercise price shall be at least 110 percent (110%) of the Market Price (at the time of grant) of the Common Shares subject to the option.

 

To the extent the aggregate Market Price (determined at the time of grant) of the Common Shares for which ISOs are exercisable for the first time by any person during any calendar year (under all plans of the Corporation) exceeds $100,000, such excess ISOs shall be treated as nonqualified stock options.

 

Any options granted to U.S. Taxpayers shall be limited to employees or consultants providing services to the Corporation or to an affiliate which is an “eligible issuer”, as defined in final Treas. Reg. 1.409A-1(b)(iii) (this includes corporate subsidiaries in which the Corporation has a controlling interest).

 

The Stock Option Plan provides that if the expiration of the term of options awarded under the Stock Option Plan occurs during, or within five business days after, a trading black-out imposed by the Corporation to restrict trades in the Corporation’s securities (a “ Blackout Period ”), then such term will be extended until the tenth business day after the end of such Blackout Period.

 

Equity Incentive Plan

 

On January 30, 2013, the Board of Directors adopted a resolution approving the Equity Incentive Plan in order to provide the Corporation with a share related mechanism to attract, retain and motivate qualified Directors, employees and consultants of the Corporation and its subsidiaries. The adoption of the Equity Incentive Plan was approved by the Shareholders of the Corporation at its 2013 Shareholders’ meeting held on June 27, 2013 and renewed at its 2016 Shareholder’s meeting held on July 12, 2016 .

 

The following is a summary of important provisions of the Equity Incentive Plan. It is not a comprehensive discussion of all of the terms and conditions of the Equity Incentive Plan. Readers are advised to review the full text of the Equity Incentive Plan to fully understand all terms and conditions of the Equity Incentive Plan. A copy of the Equity Incentive Plan can be obtained by contacting the Corporation’s Corporate Secretary.

 

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Purpose . The purpose of the Equity Incentive Plan is to promote the Corporation’s interests and long-term success by providing Directors, officers, employees and consultants with greater incentive to further develop and promote the Corporation’s business and finan cial success, to further the identity of interest of persons to whom certain awards may be granted with those of the Shareholders generally through a proprietary ownership interest in the Corporation, and to assist the Corporation in attracting, retaining and motivating its Directors, officers, employees and consultants.

 

Administration . Under the Equity Incentive Plan, the Board of Directors can, at any time, appoint a committee to, among other things, interpret, administer and implement the Equity Incentive Plan on behalf of the Board of Directors in accordance with such terms and conditions as the Board may prescribe, consistent with the Equity Incentive Plan (provided that if at any such time such a committee has not been appointed by the Board of Directors, the Equity Incentive Plan will be administered by the Board of Directors).

 

Eligible Persons . Under the Equity Incentive Plan, awards may be granted to any Director, officer, employee or consultant (as defined in the Equity Incentive Plan) of the Corporation or of a subsidiary (an “ Eligible Person ”). A participant (“ Participant ”) is an Eligible Person to whom an award has been granted under the Equity Incentive Plan.

 

Number of Securities Reserved for Issuance . Subject to the adjustment provisions provided for in the Equity Incentive Plan and the applicable rules and regulations of all regulatory authorities to which the Corporation is subject (including any stock exchange), the total number of Common Shares reserved for issuance pursuant to awards granted under the Equity Incentive Plan will be equal to a number that shall not exceed 2.5% of the issued and outstanding Common Shares from time to time.

 

The aggregate maximum number of Common Shares available under the Equity Incentive Plan may be used for any type of award. Subject to the provisions and restrictions of the Equity Incentive Plan, if any award is exercised, cancelled, expired or otherwise terminated for any reason whatsoever, the number of Common Shares in respect of which an award is exercised, cancelled, expired or otherwise terminated for any reason whatsoever, as the case may be, will again be immediately available for purchase pursuant to awards granted under the Equity Incentive Plan.

 

Maximum Grant to Any Participants that are Insiders . If, and for so long as the Common Shares are listed on the TSX, the number of Common Shares (A) issuable, at any time, to Participants that are insiders, and (B) issued to Participants that are insiders within any 12-month period, pursuant to the Equity Incentive Plan, or when combined with all of Corporation’s other security based share compensation arrangements shall not, in aggregate, exceed 10% of the total number of outstanding Common Shares on a non-diluted basis. At the Meeting, Shareholders will be asked to vote on the EIP Insider Participation Limits Resolution. See “Particulars of Matters to Be Acted Upon – Approval of Amendment to Equity Incentive Plan”.

 

Restricted Shares . The Board of Directors is authorized to grant restricted shares (“ Restricted Shares ”) to Eligible Persons subject to the terms and conditions of the Equity Incentive Plan and the requirements of the stock exchange where the Common Shares are listed for trading. Subject to the provisions of the Equity Incentive Plan and any applicable award agreement, the Eligible Person shall generally have the rights and privileges of a Shareholder as to such Restricted Shares, including the right to vote such Restricted Shares. A Restricted Share award will be subject to a Restricted Share award agreement containing such terms and conditions, not inconsistent with the provisions of the Equity Incentive Plan, as the Board of Directors determines and which the stock exchange where the Common Shares are listed for trading allows. The number of Restricted Shares to be credited to each Eligible Person’s account shall be computed by dividing (a) the award value, by (b) the Market Price (as defined hereunder) of a Common Share on the day immediately preceding the grant date, with fractions rounded down to the nearest whole number.

 

In addition to any other restrictions set forth in an Eligible Person’s award agreement, until such time that the restricted period for the Restricted Shares has lapsed pursuant to the terms of the applicable award agreement, which restricted period the Board may in its sole discretion accelerate at any time, the Eligible Person shall not be permitted to sell, transfer, pledge, or otherwise encumber the Restricted Shares.

 

For the purposes of the Equity Incentive Plan, “ Market Price ” at any date in respect of the Common Shares shall be the VWAP on the TSX (and if listed on more than one stock exchange, then the highest of such closing prices) during the last ten (10) business days prior to the relevant date (10-day VWAP) (or, if the Common Shares are not then listed and posted for trading on the TSX, on such stock exchange in Canada on which the Common Shares are listed and posted for trading as may be selected for such purpose by the Board). In the event that the Common Shares did not trade on such ten (10) business days, the Market Price shall be the average of the bid and asked prices in respect of the Common Shares at the close of trading on any such date within that ten (10) business day period. In the event that the Common Shares are not listed and posted for trading on any stock exchange, the Market Price shall be the fair market value of the Common Shares as determined by the Board in its sole discretion.

 

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Restricted Share Units. The Board of Directors is authorized to grant Restricted Share Units (“ RSUs ”) to Eligible Persons subject to the terms and conditions of the Equity Incentive Plan and the requirements of the stock exchange on which the Common Shares are listed for trading. The number of RSUs to be credited to e ach Eligible Person’s account shall be computed by dividing (a) the award value, by (b) the Market Price of a Common Share on the day immediately preceding the grant date, with fractions rounded down to the nearest whole number. A RSU award will be subject to a restricted share unit award agreement containing such terms and conditions, not inconsistent with the provisions of the Equity Incentive Plan, as the Board of Directors determines and which the stock exchange where the Common Shares are listed for tr ading allows.

 

The Board shall have the authority to condition the grant of RSUs upon the attainment of specified performance goals, or such other factors as the Board may determine in its sole discretion. The Board shall have the authority to determine at the time of grant, in its sole discretion, the duration of the vesting period and other vesting terms applicable to the grant of RSUs, provided that no RSU granted shall vest and be payable after December 31 of the third calendar year following the year of service for which the RSU was granted.

 

Performance Share Units . The Board of Directors is authorized to grant performance share units (“ PSUs ”) to Eligible Persons subject to the terms and conditions of the Equity Incentive Plan and the requirements of the stock exchange where the Common Shares are listed for trading. A PSU award will be subject to a performance share unit award agreement containing such terms and conditions, not inconsistent with the provisions of the Equity Incentive Plan, as the Board of Directors determines and which the stock exchange where the Common Shares are listed for trading allows. The number of PSUs to be credited to each Participant’s account shall be computed by dividing (a) the award value, by (b) the Market Price of a Common Share on the day immediately preceding the grant date, with fractions rounded down to the nearest whole number.

 

A PSU granted under the Equity Incentive Plan may be denominated in Common Shares and will confer on the holder thereof the right to receive payments, in whole or in part, upon the achievement of such performance goals during such performance periods as the Board of Directors establishes. Subject to the terms of the Equity Incentive Plan, the performance goals to be achieved during any performance period, the length of any performance period, the amount of any PSUs granted, the amount of any payment or transfer to be made pursuant to any PSUs and any other terms and conditions of the PSUs will be determined by the Board of Directors.

 

Deferred Share Units . The Board of Directors is authorized to grant Deferred Share Units (“ DSUs ”) to Eligible Persons subject to the terms and conditions of the Equity Incentive Plan and the requirements of the stock exchange where the Common Shares are listed for trading. A DSU award will be subject to a Deferred Share Unit award agreement containing such terms and conditions, not inconsistent with the provisions of the Equity Incentive Plan, as the Board of Directors determines and which the stock exchange where the Common Shares are listed for trading allows. The number of DSUs to be credited to each Participant’s account shall be computed by dividing (a) the award value, by (b) the Market Price of a Common Share on the day immediately preceding the grant date, with fractions rounded down to the nearest whole number. DSUs shall be settled on the date established in the award agreement; provided, however that in no event shall a DSU award be settled prior to the date of the applicable Participant’s separation from service. If the award agreement does not establish a date for the settlement of the DSUs, then the settlement date shall be the date of separation from service.

 

Other Share-Based Awards. The Board of Directors is authorized to grant to an Eligible Person, subject to the terms of the Equity Incentive Plan and the requirements of the stock exchange where the Common Shares are listed for trading, such other share-based awards consisting of a right (A) which is other than a Restricted Share, a RSU, a PSU, or a Deferred Share Unit and (B) which is denominated or payable in, valued in whole or in part by reference to, or otherwise based on or related to, Common Shares (including, without limitation, securities convertible into Common Shares), as are deemed by the Board of Directors to be consistent with the purpose of the Equity Incentive Plan.

 

Causes of Cessation . In the event the Participant ceases to be an Eligible Person for any reason, other than the death of the Participant or the termination of the Participant for cause, then unless otherwise determined by the Board of Directors and set forth in an award agreement, any awards held by the Participant that are not yet vested (or for which the restricted period has not lapsed) at the date the Participant ceases to be an Eligible Person are immediately forfeited to the Corporation on such date.

 

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In the event of the termination of the Participant for cause, all awards held by such Participant will be immediately forfeited to the Corporation.

 

In the event of the death or disability of a Participant prior to the Participant ceasing to be an Eligible Person (A) a portion of the next instalment of any awards due to vest (or for which the restricted period is due to lapse) shall immediately vest (or cease to be restricted) such portion to equal to the number of awards next due to vest (or cease to be restricted) multiplied by a fraction the numerator of which is the number of days elapsed since the date of vesting (or lapse of restricted period) of the last instalment of the awards (or if none have vested or have ceased to be restricted, the date of grant) to the date of disability or death and the denominator of which is the number of days between the date of vesting (or lapse of restricted period) of the last instalment of the awards (or if none have vested or have ceased to be restricted, the date of grant) and the date of vesting (or lapse of restricted period) of the next instalment of the awards; (B) unless otherwise determined by the Board of Directors and set forth in an award agreement and subject to subsection (C), any awards held by the Participant that are not yet vested (or for which the restricted period has not lapsed) at the date of disability or death are immediately forfeited to the Corporation on the date of disability or death; and (C) such Participant’s eligibility to receive further grants of awards under the Equity Incentive Plan ceases as of the date of disability or death.

 

Where a Director’s term of office terminates for any reason other than death or disability of the Director or a breach by the Director of his or her fiduciary duty to the Corporation (as determined by the Board in its sole discretion), the Board may, in its sole discretion, at any time prior to or following the termination date, provide for the vesting (or lapse of restrictions) of any or all awards held by a Director on the termination date.

 

Assignability . Awards granted under the Equity Incentive Plan are non-transferable and non-assignable to anyone other than to a “permitted assign” as defined in the Equity Incentive Plan.

 

Distribution Equivalents . RSUs, PSUs and DSUs shall be credited with dividend equivalents in the form of additional RSUs, PSUs and DSUs as of each dividend payment date in respect of which normal cash dividends are paid on Common Shares. Such dividend equivalents shall be computed by dividing: (a) the amount obtained by multiplying the amount of the dividend declared and paid per Common Share by the number of RSUs, PSUs and DSUs held by the participant on the record date for the payment of such dividend, by (b) the Market Price on the first business day immediately following the dividend record date, with fractions computed to three decimal places.  Dividend equivalents credited to a participant’s accounts shall vest in proportion to the RSUs, PSUs and DSUs to which they relate. The Board may in its discretion include in an award agreement applicable to an other share-based award a dividend equivalent right entitling the participant to receive amounts equal to the normal cash dividends that would be paid, during the time such award is outstanding and unexercised, on the Common Shares covered by such award if such Common Shares were then outstanding and may decide whether such payments shall be made in cash, in Common Shares or in another form, whether they shall be conditioned upon the vesting of the award to which they relate, the time or times at which they shall be made, and such other terms and conditions as the Board shall deem appropriate.

 

Procedure for Amending . Subject to terms of the Equity Incentive Plan and any applicable requirements of the stock exchange where the Common Shares are listed for trading, the Board may, without notice or Shareholder approval, at any time or from time to time, amend the Equity Incentive Plan for the purposes of:

 

 

1.

making any amendments to the general vesting provisions or restricted period of each award;

 

 

2.

making any amendments to the provisions governing the termination of employment or services;

 

 

3.

making any amendments to add covenants of the Corporation for the protection of Participants, as the case may be, provided that the Board shall be of the good faith opinion that such additions will not be prejudicial to the rights or interests of the Participants, as the case may be;

 

 

4.

making any amendments not inconsistent with the Equity Incentive Plan as may be necessary or desirable with respect to matters or questions which, in the good faith opinion of the Board, having in mind the best interests of the Participants and the Corporation, it may be expedient to make, including amendments that are desirable as a result of changes in law in any jurisdiction where a Participant resides, provided that the Board shall be of the opinion that such amendments and modifications will not be prejudicial to the interests of the Participants and the Corporation; or

 

24

 


 

5.

making such changes or corrections which, on the advice of counsel to the Corporation, are required for the purpose of curing or correcting any ambiguity or defect or inconsistent provision or clerical omission or mistake or manifest error, provided that the Board shall be of the opinion that such changes or corrections will not be prejudicial to the rights and interests of the Participants.

 

Notwithstanding the foregoing, both the approval of the stock exchange where the Common Shares are listed for trading and the approval of Shareholders is required for amendments (A) which would increase the number of Common Shares issuable under the Equity Incentive Plan, except as otherwise provided pursuant to the provisions in the Equity Incentive Plan, (B) which would increase the number of Common Shares issuable to insiders of the Corporation, except as otherwise provided pursuant to the provisions in the Equity Incentive Plan, and (C) which would amend the terms described under this “Procedure for Amending” section.

 

Subject to the terms of the Equity Incentive Plan with respect to a change in control of the Corporation, the Board of Directors shall not materially adversely alter or impair any rights or increase any obligations with respect to an award previously granted under the Equity Incentive Plan without the consent of the Participant, as the case may be.

 

Other Material Information . Should the Corporation effect a subdivision or consolidation of Common Shares or any similar capital reorganization or a payment of a stock dividend (other than a stock dividend that is in lieu of a cash dividend), or should any other change be made in the capitalization of the Corporation that does not constitute a change in control and that would warrant the amendment or replacement of any existing awards in order to adjust the number of Common Shares that may be acquired on the vesting of outstanding awards and/or the terms of any award in order to preserve proportionately the rights and obligations of the Participants holding such awards, the Board of Directors will, subject to the prior approval of the stock exchange on which the Common Shares are listed for trading, authorize such steps to be taken as it may consider to be equitable and appropriate to that end.

 

In the event of an amalgamation, combination, arrangement, merger or other transaction or reorganization involving the Corporation and occurring by exchange of shares, by sale or lease of assets or otherwise, that does not constitute a change in control and that warrants the amendment or replacement of any existing awards in order to adjust: (a) the number of shares that may be acquired on the vesting of outstanding awards and/or (b) the terms of any award in order to preserve proportionately the rights and obligations of the Participants holding such awards, the Board will, subject to the prior approval of the of the stock exchange on which the Common Shares are listed for trading, authorize such steps to be taken as it may consider to be equitable and appropriate to that end.

 

Where the Board determines that the steps provided in the two immediately preceding paragraphs would not preserve proportionately the rights, value and obligations of the Participants holding such awards in the circumstances or otherwise determines that it is appropriate, the Board may permit the immediate vesting of any unvested awards and immediate lapse of any restricted period.

 

The Board may, in its discretion, at any time prior to or following the termination of employment or services of a Participant, permit the acceleration of vesting (or restricted period) of any or all awards, all in the manner and on the terms as may be authorized by the Board.

 

The Board has the right to determine that any unvested or unearned awards subject to a restricted period outstanding immediately prior to the occurrence of a change in control shall become fully vested or earned or free of restriction upon the occurrence of such change in control. The Board of Directors may also determine that any vested or earned awards shall be cashed out at the Market Price as of the date such change in control is deemed to have occurred, or as of such other date as the Board of Directors may determine prior to the change in control. Further, the Board of Directors shall have the right to provide for the conversion or exchange of any awards into or for rights or other securities in any entity participating in or resulting from the change in control.

 

All option agreements entered into under the Stock Option Plan and future option grants will continue to be governed by the terms of the Stock Option Plan.

 

25

 


Burn Rate under Security-Based Compensation Arrangements

 

The table below sets out the burn rate for each of the Corporation’s equity compensation plans as of the ends of its last three fiscal years. The burn rate represents the total number of Stock Options or Awards granted during the applicable fiscal year of the Corporation, divided by the weighted average number of Common Shares outstanding in the applicable fiscal year.

 

Security-Based Compensation

Arrangements

February 29, 2016

March 31, 2017

March 31, 2018

Stock Option Plan

6.24%

5.44%

13.22%

Equity Incentive Plan

0.10%

0.55%

0.72%

 

Other Forms of Compensation

 

RRSP Matching Program

 

Since June 1, 2016, the Corporation sponsors a voluntary RRSP matching program (the “ RRSP Matching Program ”) which is open to all eligible employees, including NEOs. For the financial year ending March 31, 2019, the RRSP Matching Program matches employees’ contributions up to a maximum of $2,000 per fiscal year (from $1,500 for the previous year) for eligible employees who participate in the program.

 

Other than matching contributions under the RRSP Matching Program, the Corporation does not provide pension or retirement benefits to its employees or Directors.

 

Other Benefits and Perquisites

 

The Corporation’s executive employee benefit program also includes life, medical, dental and disability insurance. These benefits and perquisites are designed to be competitive overall with programs offered in comparable organizations.

 

Performance Graph

 

The following graph shows the cumulative total shareholder return (” TSR ”) in dollars of a $100 investment in Common Shares compared to the cumulative return on the S&P/TSX Composite Index for the five-year period from February 28, 2013 to March 31, 2018. (1)

 

 

(1)

As at closing on March 31, 2018, the trading price of the Common Shares on the TSX was $3.62 per share.

26

 


 

 

Feb. 28,

2013

Feb. 28,

2014

Feb. 28,

2015

Feb. 29,

2016

Mar. 31,

2017

Mar. 31,

2018

NEOs Total Annual

Compensation

$5,037,633

$5,186,221

$2,913,500

$2,711,915

$1,976,485

$7,784,162

Annual Change (in %)

 

2.95%

-43.82%

-6.92%

-27.12%

393.84%

Neptune TSR

$100.00

$111.11

$89.27

$57.47

$51.72

$138.70

Annual Change (in %)

 

11.11%

-19.66%

-35.62%

-10.00%

168.15%

 

Total annual compensation of the five NEOs, who were in office at the end of each fiscal year increased by approximately 55% between February 28, 2013 and March 31, 2018. Excluding the special option-based compensation (non-cash) awarded to the five NEOs during the fiscal year ended March 31, 2018, representing a deemed amount of $5,092,064, the NEOs total annual compensation would be equal to $2,692,098, which would represent a decrease in total annual compensation of approximately 47% between February 28, 2013 and March 31, 2018. Over the same period, the TSR of a $100 investment in the Common Shares, increased by approximately 39%. The GHR Committee is in charge of evaluating compensation and, in doing so, considers a number of factors and performance elements when determining compensation for NEOs. Although total cumulative shareholder return is one performance measure that is reviewed, it is not the only consideration in compensation deliberations. As a result, a direct correlation between total cumulative shareholder return over a given period and compensation levels is not anticipated.

COMPENSATION OF NAMED EXECUTIVE OFFICERS

Compensation paid by the Corporation to Named Executive Officers

 

The following compensation table provides a summary of the compensation earned by the NEOs of the Corporation in the fiscal year ended March 31, 2018 for the periods indicated.

 

Name and Position

Year ended

Salary
($)

Share-

Based

Awards
($) (1) (2)

Option-based

awards
($) (1) (3)

Annual
Incentive

plans
($)

All other

compensation
($)
(4)

Total

Compensation
($)

James S. Hamilton,

President and CEO

2018

444,904

-

2,692,529

434,050

-

3,571,483

2017

457,692

354,300

-

-

-

811,992

2016

425,000

95,000

-

106,250

-

626,250

Mario Paradis,

VP and CFO (5)

2018

269,904

-

880,858

105,805

-

1,256,567

2017

269,231

44,000

-

-

-

313,231

2016

125,000

50,000

282,009

25,000

-

482,009

Michel Timperio,

President of Cannabis Business

2018

256,657

-

1,017,785

145,808

-

1,420,250

2017

261,923

38,183

50,852

-

-

350,958

2016

240,000

-

162,375

40,000

-

442,375

François-Karl Brouillette (6) ,

VP Science and Innovation – Nutrition Business

 

2018

194,246

-

579,671

57,855

-

831,772

2017

194,749

-

37,561

18,047

-

250,357

2016

24,231

-

-

18,334

-

42,565

Marc Vaugeois (7) ,

VP, Sales – Nutrition Business

2018

194,246

-

579,671

42,851

-

816,768

2017

194,812

-

37,561

17,574

-

249,947

2016

24,231

-

-

18,334

-

42,565

 

(1)

The Corporation has adopted the IFRS 2 Share-based payment to account for the issuance of stock options to employees and non-employees. The fair value of stock options is estimated at the grant date using the Black-Scholes Option Pricing Model or a Binomial – barrier options model for performance options granted. These models

27

 


 

require the input of a number of pa rameters, including stock price, stock exercise price, expected stock price volatility, expected time until exercise and risk-free interest rates. Although the assumptions used reflect management’s best estimates, they involve inherent uncertainties based on market conditions generally outside of the Corporation’s control.

 

(2)

For the period ended on March 31, 2017 , (i) the fair market value of the April 17, 2017 share-based awards of the Corporation is based on a fair value of $1.36 per DSU granted to Messrs. Hamilton, Paradis and Timperio.

For the period ended on February 29, 2016, (i) the fair market value of the May 30, 2016 share-based awards of the Corporation is based on a fair value of $1.63 per DSU granted to Messrs. Hamilton and Paradis; (ii) the fair market value of the May 30, 2016 share-based awards of the Corporation is based on a fair value of $1.63 per performance DSU granted to Mr. Hamilton.

 

(3)

For the period ended March 31, 2018, (i) the fair market value of the December 6, 2017 option-based awards of the Corporation is based on a fair value of $0.70 per option granted to Mr. Jim Hamilton, Mr. Mario Paradis, Mr. Michel Timperio, Mr. François-Karl Brouillette and Mr. Marc Vaugeois; (ii) the fair market value of the December 6, 2017 option-based awards of the Corporation, subject to shareholder’s approval at the Meeting, is based on a fair value of $2.11 per option granted to Mr. Jim Hamilton, Mr. Mario Paradis, Mr. Michel Timperio, Mr. François-Karl Brouillette and Mr. Marc Vaugeois. The fair market value of the option-based awards described in (ii) has been revaluated as at March 31, 2018 since it has not yet been approved by Shareholders. See “Particulars of Matters to Be Acted Upon – Ratification of Stock Option Grants”.

For the period ended March 31, 2017, (i) the fair market value of the May 30, 2016 option-based awards of the Corporation is based on a fair value of $0.58 per option granted to Mr. Michel Timperio, Mr. François-Karl Brouillette and Mr. Marc Vaugeois.

For the period ended February 29, 2016, (i) the fair market value of the June 1, 2015 option-based awards of the Corporation is based on a fair value of $0.72 per option granted to Mr. Michel Timperio; (ii) the fair market value of the August 5, 2015 option-based awards of the Corporation is based on a fair value of $0.67 per option granted to Mr. Mario Paradis; (iii) the fair market value of the October 16, 2015 performance option-based awards of the Corporation is based on a fair value of $0.82 per option granted to Mr. Michel Timperio.

(4)

The value of perquisites and other personal benefits received by these executives did not total an aggregate value of $50,000 or more, and does not represent 10% or more of their total salary for fiscal years 2018, 2017 and 2016.

(5)

Mr. Mario Paradis was appointed Vice President and CFO of the Corporation on August 5, 2015 and began his functions on August 24, 2015.

(6)

Mr. François-Karl Brouillette was appointed Vice President, Science and Innovation – Nutrition Business and began his functions on January 7, 2016.

(7)

Mr. Marc Vaugeois was appointed Vice President, Sales – Nutrition Business and began his functions on January 7, 2016.

 

Outstanding Share-Based and Option-Based Awards for Named Executive Officers

 

The following tables provide information on the number and value of the outstanding share-based and option-based awards held by NEOs as of March 31, 2018. This includes awards granted before the beginning of Fiscal 2018.

 

Share-Based Awards

 


Named Executive

Officers

Number of shares or

units of shares that have

not vested (#)

Market or payout value

of share-based awards

that have not vested

($) (1)

Market or payout value of

vested share-based

awards not paid-out or

distributed ($) (1)

James S. Hamilton

160,000

579,200

459,856

Mario Paradis

-

-

228,154

Michel Timperio

-

-

101,635

François-Karl Brouillette

-

-

-

Marc Vaugeois

-

-

-

(1) Calculation is based on a trading price of $3.62 for the Common Shares on the TSX, as at closing on March 31, 2018.

 

28

 


Option-Based Awards

 

Name / Grant Date

Number of Common

Shares underlying

unexercised options

Option

exercise

price ($)

Option expiration

date

Value of

unexercised in-

the-money

options (1)
($)

James S. Hamilton

December 6, 2017

771,333 (2)

1.98

December 7, 2022

1,264,986

December 6, 2017

1,527,240

1.98

December 7, 2022

2,504,674

November 20, 2014

1,300,000

2.16

November 19, 2021

1,898,000

Mario Paradis

December 6, 2017

251,333 (2)

1.98

December 7, 2022

412,186

December 6, 2017

502,667

1.98

December 7, 2022

824,374

August 5, 2015

420,000

1.83

August 5, 2022

751,800

Michel Timperio

December 6, 2017

237,667 (2)

1.98

December 7, 2022

389,774

December 6, 2017

675,333

1.98

December 7, 2022

1,107,546

April 7, 2017

89,895

1.36

April 7, 2022

203,163

May 30, 2016

88,000

1.63

May 29, 2021

175,120

October 16, 2015

150,000

1.55

October 16, 2020

310,500

June 1, 2015

55,000

1.65

June 1, 2022

108,350

October 20, 2014

75,000

1.80

October 19, 2019

136,500

François-Karl Brouillette

December 6, 2017

155,667 (2)

1.98

December 7, 2022

255,294

December 6, 2017

311,333

1.98

December 7, 2022

510,586

April 7, 2017

68,300

1.36

April 7, 2022

154,358

May 30, 2016

65,000

1.63

May 29, 2021

129,350

Marc Vaugeois

December 6, 2017

155,667 (2)

1.98

December 7, 2022

255,294

December 6, 2017

311,333

1.98

December 7, 2022

510,586

April 7, 2017

68,300

1.36

April 7, 2022

154,358

May 30, 2016

65,000

1.63

May 29, 2021

129,350

(1) Calculation is based on a trading price of $ 3.62 for the Common Shares on the TSX, as at closing on March 31, 2018.

(2) Options subject to shareholder’s approval at the Meeting. See “Particulars of Matters to Be Acted Upon – Ratification of Stock Option Grants”.

29

 


 

Share-based and Option-based Awards to Named Executive Officers – value vested during Fiscal 2018

 

The following table sets out the value of share-based awards of the Corporation held by the NEOS that vested during Fiscal 2018:

 


Name

Share-based Awards of the

Corporation – value vested during

Fiscal 2018 ($) (1)

Option-based Awards of the

Corporation – value vested during

Fiscal 2018 ($) (1)

James S. Hamilton

93,500

-

Mario Paradis

44,000

74,200

Michel Timperio

38,183

293,500

François-Karl Brouillette

-

-

Marc Vaugeois

-

-

 

(1)

Calculation is based on the trading price for the Common Shares on the TSX, as at closing on the vesting date of each vested award.

 

DIRECTORS’ COMPENSATION

 

Compensation of Directors

 

For Fiscal 2018, Mr. James S. Hamilton, the Corporation’s President and CEO, did not receive any compensation from the Corporation in his capacity as Director and was not considered by the Board as being “independent” within the meaning of National Instrument 52-110 – Audit Committees (“ NI 52-110 ”).

For Fiscal 2018, Non-executive Directors were paid according to the following flat fee structure which is aligned with the comparator group’s 50 th percentile total annual compensation and varies for different roles:

Role

Annual Retainer

Chairman of the Board

$100,000

Member of the Board

$50,000

Chairperson of a Committee

Additional $10,000 (per chair position)

Member of a Committee

Additional $10,000 (per committee)

 

Board Compensation and Share Ownership Policy

 

Our Board Compensation and Share Ownership Policy, effective since July 12, 2016, guides the development of compensation programs designed to attract competent and dedicated directors to provide oversight and represent the interests of shareholders. The policy is articulated in terms of three pillars:

 

1.

Benchmarking against the Canadian Market

The GHR Committee periodically reviews the form and amount of non-executive Directors’ compensation with a view to aligning the interests of Directors and shareholders, and providing market competitive compensation. When changes are appropriate, the GHR Committee makes recommendations to the Board of Directors for consideration and approval.

30

 


The GHR Committee considers the responsibilities, workload, time commitment and expertise required of the Directors. It assesses the design and competitiveness of our board compensation against a comparator group of Canadian publicly-traded healthcare companie s and other Quebec-based companies of comparable scope, complexity and size, as measured by financial criteria, including market capitalization, total revenue and other measures. As of 2017, the comparator group consists of the following 18 companies:

Healthcare Canada (n=12)

 

General Industry Quebec (n=6)

Neovasc Inc.

Theratechnologies Inc.

 

Stingray Digital Group Inc.

Aralez Pharmaceuticals Inc.

Immunotec Inc.

 

BTB Real Estate Investment Trust

Arbutus Biopharma Corporation

Cardiome Pharma Corp. 

 

D-Box Technologies Inc.

Cipher Pharmaceuticals Inc.

BioSyent Inc.

 

Imvescor Restaurant Group Inc.

Merus Labs International Inc.

Xenon Pharmaceuticals Inc

 

Mediagrif Interactive Technologies

CRH Medical Corporation

Medicure Inc.

 

Savaria Corporation

 

 

2.

Share Ownership Policy

The Board of Directors believes the following share ownership policy aligns the interests of Directors with those of shareholders.

Non-executive Directors have a maximum period of five (5) years to acquire stock ownership equal to two times their annual retainer. Similarly, new Directors will have a maximum period of five (5) years from the date of their appointment to meet the share ownership policy. Common Shares as well as “in-the-money” vested options, DSUs, RSUs or similar types of Equity-Based Awards available under the Corporation’s Equity Incentive Plan, count towards meeting the share ownership policy.

 

3.

Equity-Based Compensation

To foster shareholder alignment and to facilitate equity accumulation as well as compliance with the share ownership policy, the annual retainers of Directors will be payable 50% in cash and 50% in fully-vested DSUs.

A Director may also request that a higher percentage of his/her annual retainer be payable in fully-vested DSUs by sending a written request to the Corporation’s Corporate Secretary on the date of his/her election or re-election as Director at the annual general meeting of shareholders.

A Director whose equity ownership meets or exceeds the share ownership policy may request that up to 100% of his/her annual retainer be paid in cash.

 

4.

Initial Grant of Stock Options

Following their first election to the Board of Directors, non-executive Directors are eligible to receive an initial grant of up to 75,000 stock options, representing no more than 1.5x their annual cash retainer worth of stock options. The stock option shall be issued for a term of five (5) years and vest annually in equal installments over a 3-year period (1/3 every year), and be subject to the other terms and conditions set forth under the Stock Option Plan. Any option granted hereunder to any non-executive Directors should be subject to reissuance by the Board if they expire unexercised by said non-executive Director. The number of stock options to be reissued will be computed as of the date of their reissuance, based on the formula mentioned above.

31

 


Compensation Paid to Directors

 

The total compensation paid by the Corporation to the non-executive Directors during Fiscal 2018 is set out in the following table:

 


Financial

Year Ended

March 31

Salary
($) (1)

Share-Based

Awards ($) (2)(4)

Option-based

awards (2)(3)
($)

All other

compensation
(5)(6)
($)

Total
($)

John M. Moretz

2018

90,000

-

83,844

33,333

207,177

Katherine Crewe

2018

32,500

40,501

-

-

73,001

Ronald Denis

2018

60,000

-

-

-

60,000

François R. Roy

2018

37,500

40,051

-

33,333

110,884

Richard P. Schottenfeld

2018

60,000

-

-

33,333

93,333

Leendert H. Staal

2018

40,000

-

-

-

40,000

(1) Salary represents the sum of the annual fixed compensation and fees per meeting earned by each Director for their duties performed for the Corporation for the period ending on March 31, 2018.

(2) The Corporation has adopted the IFRS 2 Share-based payment to account for the issuance of stock options to employees and non-employees. The fair value of the awards is estimated at the grant date using the Black-Scholes Option Pricing Model. This model requires the input of a number of parameters, including stock price, stock exercise price, expected stock price volatility, expected time until exercise and risk-free interest rates. Although the assumptions used reflect management’s best estimates, they involve inherent uncertainties based on market conditions generally outside of the Corporation’s control.

(3) For the period ended on March 31, 2018, the fair market value of the December 12, 2017 option-based awards of the Corporation is based on a fair value of $1.12 per option granted to Mr. John Moretz.

(4) For the period ended on March 31, 2018, the fair market value of the August 17, 2017 share-based awards of the Corporation is based on a fair value of $1.11 per DSU granted to Ms. Katherine Crewe and Mr. François Roy.

(5) Directors do not receive pension benefits or other non-equity based annual compensation.

(6) Includes special compensation for work performed under a special committee project of the Board.

32

 


Outstanding Share-Based and Option-Based Awards for Directors

 

The Corporation

 

The following tables provide information on the number and value of the outstanding share-based, and option‑based awards held by non-executive Directors of the Corporation as of March 31, 2018.

 

Share-Based Awards

 


Non-Executive

Directors’ Name

Number of shares or

units of shares that have

not vested (#)

Market or payout value

of share-based awards

that have not vested

($) (1)

Market or payout

value of vested share-

based awards not

paid-out or distributed

($) (1)

John M. Moretz

-

-

-

Katherine Crewe

9,020

32,652

173,908

Ronald Denis

-

-

-

François R. Roy

9,020

32,652

186,564

Richard P. Schottenfeld

-

-

-

Leendert. H. Staal

-

-

271,500 (2)

(1) Calculation is based on a trading price of $3.62 for the Common Shares on the TSX, as at closing on March 31, 2018.

(2) An award of 75,000 DSU was granted on July 16, 2015 to a company controlled by Dr. Staal for consulting services rendered to the Corporation.

 

Option-Based Awards

 


Name / Grant Date

Number of Common

Shares underlying

unexercised

options

Option

exercise

price ($)

Option expiration date

Value of

unexercised in-the-

money options (1)
($)

John Moretz

December 13, 2017

75,000

2.13

December 13, 2022

111,750

Katherine Crewe

July 16, 2015

75,000

1.72

July 16, 2022

142,500

Ronald Denis

July 14, 2016

75,000

1.24

July 14, 2021

178,500

François R. Roy

July 16, 2015

25,000

1.72

July 16, 2022

47,500

Richard P. Schottenfeld

July 14, 2016

75,000

1.24

July 14, 2021

178,500

Leendert H. Staal

July 16, 2015

75,000

1.72

July 16, 2022

142,500

(1) Calculation is based on a trading price of $3.62 for the Common Shares on the TSX, as at closing on March 31, 2018.

 

33

 


Share-based and Option-based Awards to Non-Executive Directors – value vested during Fiscal 2018

 

The following table sets out the value of share-based and option-based awards of the Corporation held by non-executive Directors that vested during Fiscal 2018:

 


Name

Share-based Awards of the

Corporation – value vested during

Fiscal 2018 ($) (1)

Option-based Awards of the

Corporation – value vested during

Fiscal 2018 ($) (1)

John M. Moretz

-

-

Katherine Crewe

52,404

-

Ronald Denis

-

-

François R. Roy

53,366

-

Richard P. Schottenfeld

-

-

Leendert H. Staal

-

-

 

(1)

Calculation is based on the trading price for the Common Shares on the TSX, as at closing on the vesting date of each vested award.

34

 


SECURITIES AUTHORIZED FOR ISSUANCE UNDER EQUITY COMPENSATION PLANS

 

The following table sets out, as of the March 31, 2018, the share-based compensation plans of the Corporation pursuant to which shares can be issued from treasury. The number of shares which appears at in the line “Share-based compensation plan” refers to the Stock Option Plan and Equity Incentive Plan of the Corporation.

 

Corporation

 

Plan Category

(A)

Number of securities

to be issued upon

the exercise of

outstanding options

or other equity-

based awards

 

Percentage

of issued

and

outstanding

Common

Shares

represented

by

outstanding

options or

other equity-

based

awards (1)

 

(B)

Weighted

average

exercise

price of

outstanding

options or

other equity-

based

awards

($)

(C)

Numbers of

shares

available for

further

issuance

under the

stock based

compensation

plans

(excluding

shares from

(A))

(Common

Shares)

 

Percentage of

issued and

outstanding

Common

Shares

represented by

shares

available for

issuances in

(C) (1)

Equity compensation plans approved by security holders

Stock Option Plan (2)

8,321,213

10.56%

$1.89

1,404,085

1.78%

Equity Incentive Plan (3)

570,752

0.72%

$1.50

1,399,533

1.78%

Equity compensation plans not approved by security holders

Stock Option Plan

2,095,333 (4)

2.66%

$1.98

n/a

n/a

Total

10,987,298

13.94%

n/a

2,803,618

3.56%

(1) For the purposes of the calculations, the number of issued and outstanding Common Shares as of March 31, 2018 was 78,804,212.

(2) Please refer to Section entitled “Compensation of Named Executive Officers – Compensation Discussion Analysis – Stock Option Plan” in of this Circular for a description of the principal terms of the Stock Option Plan.

(3) Please refer to Section entitled “Compensation of Named Executive Officers – Compensation Discussion Analysis –Equity Incentive Plan” in this Circular for a description of the principal terms of the Equity Incentive Plan.

(4) At the Meeting, Shareholders will be asked to consider a resolution approving, ratifying and confirming the grant of 2,095,333 options to purchase Common Shares to certain executives, as previously approved by the Board. See “Particulars of Matters to be Acted Upon – Ratification of Stock Option Grant”.

 


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PENSION PLAN

 

The Corporation does not have a pension plan.

TERMINATION AND CHANGE OF CONTROL BENEFITS

 

James S. Hamilton, President and CEO

 

In accordance with the terms and provisions of the employment agreement entered into between the Corporation and Mr. Hamilton, the Corporation may terminate the executive’s employment at any time without cause by providing him with notice of termination, payment of base salary in lieu of notice, or a combination of notice and payment of base salary, equal to twelve (12) months. In the event the employment is terminated within twenty-four (24) months following a Change of Control event (as such term is defined in the Stock Option Plan), the payment of base salary in lieu of notice would be equal to eighteen (18) months of his base salary.

 

Any amounts in excess of the minimum requirements of severance as required per applicable law, are conditional upon (i) the executive signing a full and final release in a form satisfactory to the Corporation, (ii) the executive continuing to comply with the covenants and restrictions contained in the employment agreement, and (iii) upon the request of the Corporation, the executive promptly re-confirming in writing his agreement to be bound by the covenants and restrictions contained in the employment agreement.

 

Mario Paradis, Vice President and CFO

 

In accordance with the terms and provisions of the employment agreement entered into between the Corporation and Mr. Paradis, the Corporation may terminate the executive’s employment at any time without cause by providing him with notice of termination, payment of base salary in lieu of notice, or a combination of notice and payment of base salary, equal to twelve (12) months. In the event the employment is terminated within twenty-four (24) months following a Change of Control event (as such term is defined in the Stock Option Plan), the payment of base salary in lieu of notice would be equal to eighteen (18) months of his base salary.

 

Any amounts in excess of the minimum requirements of severance as required per applicable law, are conditional upon (i) the executive signing a full and final release in a form satisfactory to the Corporation, (ii) the executive continuing to comply with the covenants and restrictions contained in the employment agreement, and (iii) upon the request of the Corporation, the executive promptly re-confirming in writing his agreement to be bound by the covenants and restrictions contained in the employment agreement.

 

Michel Timperio, President of Cannabis Business

 

In accordance with the terms and provisions of the employment agreement entered into between the Corporation and Mr. Timperio, the Corporation may terminate the executive’s employment at any time without cause by providing him with notice of termination, payment of base salary in lieu of notice, or a combination of notice and payment of base salary, equal to twelve (12) months. In the event the employment is terminated within twenty-four (24) months following a Change of Control event (as such term is defined in the Stock Option Plan), the payment of base salary in lieu of notice would be equal to eighteen (18) months of his base salary.

 

Any amounts in excess of the minimum requirements of severance as required per applicable law, are conditional upon (i) the executive signing a full and final release in a form satisfactory to the Corporation, (ii) the executive continuing to comply with the covenants and restrictions contained in the employment agreement, and (iii) upon the request of the Corporation, the executive promptly re-confirming in writing his agreement to be bound by the covenants and restrictions contained in the employment agreement.

 

François-Karl Brouillette, Vice President, Science and Innovation – Nutrition Business

 

In accordance with the terms and provisions of the employment agreement entered into between the Corporation and Mr. Brouillette, the Corporation may terminate the executive’s employment at any time without cause by providing him with notice of termination, payment of base salary in lieu of notice, or a combination of notice and payment of base salary, equal to six (6) months plus one (1) month for each year of service that Mr. Brouillette completed with the Corporation after January 7, 2016 up to maximum of twelve (12) months.

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Any amounts in excess of the minimum requirements of severance as required per applicable law, are conditional upon (i) the executive signing a full and final release in a form satisfactory to the Corporation, (ii) the executive continuing to comply with the covenants and restrictions contained in the employment agreement, and (iii) upon the request of the Corporation, the executive promptly re-confirming in writing his agreement to be bound by the covenants and restrictions contained in the employment agreement.

 

Marc Vaugeois, Vice President, Sales – Nutrition Business

 

In accordance with the terms and provisions of the employment agreement entered into between the Corporation and Mr. Vaugeois, the Corporation may terminate the executive’s employment at any time without cause by providing him with notice of termination, payment of base salary in lieu of notice, or a combination of notice and payment of base salary, equal to six (6) months plus one (1) month for each year of service that Mr. Vaugeois completed with the Corporation after January 7, 2016 up to maximum of twelve (12) months.

 

Any amounts in excess of the minimum requirements of severance as required per applicable law, are conditional upon (i) the executive signing a full and final release in a form satisfactory to the Corporation, (ii) the executive continuing to comply with the covenants and restrictions contained in the employment agreement, and (iii) upon the request of the Corporation, the executive promptly re-confirming in writing his agreement to be bound by the covenants and restrictions contained in the employment agreement.

 

 

INDEBTEDNESS OF DIRECTORS AND OFFICERS

 

No person who is, or who was at any time during the financial year ended March 31, 2018 a Director, executive officer or senior officer of the Corporation or a subsidiary thereof, and no person who is a nominee for election as a Director of the Corporation, and no associate of such persons is, or was as of the Record Date indebted to the Corporation or a subsidiary of the Corporation, nor is, or was as of the Record Date, indebted to any other entity where such indebtedness is the subject of a guarantee, support agreement, letter of credit or other similar arrangement or understanding provided by the Corporation or a subsidiary of the Corporation.

 

 

INTEREST OF INFORMED PERSONS IN MATERIAL TRANSACTIONS

 

For the purposes of this Circular, “ informed person ” means: (i) a Director or executive officer of the Corporation; (ii) a Director or executive officer of a person or corporation that is itself an informed person or subsidiary of the Corporation; (iii) any person or corporation who beneficially owns, directly or indirectly, voting securities of the Corporation or who exercises control or direction over voting securities of the Corporation or a combination of both, carrying more than 10% of the voting rights attached to all outstanding voting securities of the Corporation, other than voting securities held by the person or corporation as underwriter in the course of a distribution; and (iv) the Corporation if it has purchased, redeemed or otherwise acquired any of its own securities, for so long as it holds any of its securities.

 

To the best of the Corporation’s knowledge, no informed person of the Corporation, and no associate or affiliate of the foregoing persons, at any time since the beginning of its last completed financial year, has or had any material interest, direct or indirect, by way of beneficial ownership of securities or otherwise, in any transaction since the beginning of its last completed financial year that has materially affected the Corporation, or in any proposed transaction that could materially affect the Corporation or its subsidiaries, or in any matter to be acted upon at this Meeting.

 

 

MANAGEMENT CONTRACTS

 

None of the management functions of the Corporation or any of its subsidiaries are to any substantial degree performed other than by the Directors or executive officers of the Corporation or its subsidiaries.

 

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RESTRICTED SECURITIES

 

No action to be taken as set out herein involves a transaction that would have the effect of converting or subdividing, in whole or in part, existing securities into restricted securities or creating new restricted securities.

 

 

DIRECTORS AND OFFICERS LIABILITY INSURANCE

 

The Corporation has liability insurance coverage. The Corporation has subscribed to liability insurance for its Directors and officers covering their liability which may be incurred in connection with their functions, subject to the relevant provisions of the Business Corporations Act (Québec) (RS.Q c. S-31.1) . As of the date of this Circular, the total insurance coverage is of $2,500,000 per insurable period. All claims are subject to up to $1,500,000 deductible per event for the Directors and officers as a whole, and up to US$5,000,000 for U.S. securities claims and U.S. SEC claims. The total premium for the current year of coverage is approximately $345,000.

 

AUDIT COMMITTEE INFORMATION

 

The Audit Committee is responsible for assisting the Board of Directors in fulfilling its oversight responsibilities with respect to financial reporting, including (i) reviewing the Corporation’s procedures for internal control with the Corporation’s auditors and management performing financial functions; (ii) reviewing and approving the engagement of the auditors; (iii) reviewing annual and quarterly financial statements and all other material continuous disclosure documents, including the Corporation’s annual information form and management’s discussion and analysis; (iv) assessing the Corporation’s financial and accounting personnel; (v) assessing the Corporation’s accounting policies; (vi) reviewing the Corporation’s risk management procedures; and (vii) reviewing any significant transactions outside the Corporation’s ordinary course of business and any pending litigation involving the Corporation.

 

The Audit Committee has direct communication channels with Neptune’s management performing financial functions and the external auditors of Neptune to discuss and review such issues as the Audit Committee may deem appropriate.

 

The Audit Committee is comprised of Mr. François R. Roy , who acts as Chair of the Committee, Mr. John M. Moretz and Mr. Richard P. Schottenfeld . Each of these individuals is “financially literate” and “independent” within the meaning of NI 52-110. For more information on the expertise and experience of each member, please refer to the “Report on the Audit Committee” section of the Corporation’s annual information form available on SEDAR at www.sedar.com . Following the Meeting, the Audited Committee is expected to be comprised entirely of members who are “financially literate” and “independent” within the meaning of NI 52 ‑110.

CORPORATE GOVERNANCE

 

Board of Directors

 

Director Independence

 

The Board of Directors believes that, in order to maximize effectiveness, the Board of Directors must be able to operate independently. A majority of Directors must satisfy the applicable tests of independence, such that the Board of Directors complies with all independence requirements under applicable corporate and securities laws and stock exchange requirements applicable to the Corporation. No Director will be independent unless the Board of Directors has affirmatively determined that the Director has no material relationship with the Corporation or any of its affiliates, either directly or indirectly or as a partner, shareholder or officer of an organization that has a relationship with the Corporation or its affiliates. Such determinations will be made on an annual basis and, if a Director joins the Board of Directors between annual meetings, at such time.

 

Independent Directors

 

The Board of Directors considers that Ms. Katherine Crewe, Dr. Ronald Denis, Mr. John Moretz, Mr. François R. Roy and Mr. Richard P. Schottenfeld are “independent” within the meaning of NI 52-110.

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Directors who are not independent

 

The Board of Directors considers that Mr. James S. Hamilton and Dr. Leendert H. Staal are not “independent” within the meaning of NI 52-110 given, respectively, that (i) Mr. Hamilton is President and CEO of the Corporation, and (ii) Staal Consulting LLC., a company controlled by Dr. Staal, received a compensation of more than $75,000 during the fiscal year ended February 29, 2016 for consulting services rendered to the Corporation.

 

Majority of Directors will be independent

 

As of the date of this Circular, the Board of Directors considers that currently five of the seven members of the Board of Directors are independent within the meaning of NI 52-110, as it applies to the Board of Directors. Assuming the election of the proposed Directors, four of the five members of the Board for the ensuing year will be independent within the meaning of NI 52-110, as it applies to the Board of Directors, and a majority of the Directors will therefore be independent .

 

Independent Directors hold regularly scheduled closed meetings

 

During the last completed financial year ended March 31, 2018, the independent Directors held at least four (4) scheduled meetings at which non-independent Directors and members of management were not in attendance.

 

Attendance record of Directors for Board meetings

 

Since the beginning of Fiscal 2018, the Board of Directors has held 14 meetings. Attendance of Directors at the meetings is indicated in the table below:

 

Board Members

Total Attendance

John M. Moretz

14/14

Katherine Crewe

14/14

Ronald Denis

13/14

James S. Hamilton

14/14

François R. Roy

14/14

Richard P. Schottenfeld

14/14

Leendert H. Staal

10/14

 

Mr. Moretz, an independent Director, acts as Chairman of the Board. His duties and responsibilities consist in the oversight of the quality and integrity of the Board of Directors’ practices.

 

 

Board Mandate

 

How the Board delineates its role and responsibilities

 

The Board approved a board mandate on January 12, 2017 (the “ Board Mandate ”).

 

The Board Mandate requires that the Board maintain a supervisory role over management, and requires that the Board will, among other things:

 

 

(a)

satisfy itself, to the extent feasible, as to the integrity of the CEO and other executive officers and that the CEO and other executive officers create a culture of integrity throughout the organization;

 

(b)

develop the Corporation’s approach to corporate governance, including establishing and maintaining a set of corporate governance principles and guidelines and establishing Board committees and approving their respective charters to assist the Board in carrying out its duties and responsibilities;

39

 


 

(c)

oversee the Corp oration’s strategic planning process and annually approve a strategic plan, which takes into account, among other things, the opportunities and risks of the Corporation’s business, its risk appetite, emerging trends, and the competitive environment in the industry;

 

(d)

approve all major corporate decisions and transactions;

 

(e)

ensure processes are in place to identify the principal risks of the Corporation’s businesses and requiring the implementation of appropriate systems to measure and manage these risks;

 

(f)

oversee the Corporation’s internal controls and management information systems, monitor their integrity and effectiveness and review reports provided by management on the effectiveness of internal control over financial reporting;

 

(g)

approve the Corporation’s disclosure policy that provides for timely and accurate disclosure to analysts, Shareholders, employees and the public that meets all applicable legal and regulatory requirements and guidelines;

 

(h)

oversee the Corporation’s succession planning process including the appointment, training, compensation and performance assessment of the Chairman of the Board, independent Directors, the CEO and other senior executives; and

 

(i)

establish annual performance expectations and corporate goals and objectives for the CEO, monitor progress against those expectations and dismiss and replace the CEO as necessary and establish expectations and responsibilities of the Chairman of the Board, the CEO, the chairs of each committee of the Board and other Directors.

 

The complete text of the Board Mandate is attached as Schedule “ A ” hereto.

 

 

Position Descriptions

 

How the Board delineates the role and responsibilities of the chair and the chair of each Board committee

The Board has developed written position descriptions for the chair of the Board and for chairs of each Board committee.

The chair is responsible for leading the board in fulfilling its duties under its mandate as independent of management and acting as an advisor to the CEO. More specifically, the chair will perform the duties as set out in the Board Mandate, or otherwise delegated by the Board or GHR Committee, and such other duties as may be necessary or appropriate, including (i) chairing all Board meetings and in camera sessions of the Board and establishing appropriate meeting procedures, (ii) ensuring the Board has adequate resources, including the appropriate flow of information and reviewing the adequacy and timing of materials,
(iii) ensuring the Board is appropriately approving strategy and supervising management’s progress against achieving such strategic goals, (iv) facilitating a candid and full discussion of all key matters that come before the Board and ensuring that the independent Directors have adequate opportunities to meet to discuss matters without management present and that decisions are made on a sound and well-informed basis, (v) providing input to the GHR Committee on recommendations to the Board for nomination of new directors and Board committee chairs, and on succession plans for the Chairman of the Board position,
(vi) maintaining on-going and active communications, on behalf of the Board, with the CEO and other senior executives, (vii) overseeing, in conjunction with the GHR Committee, the development of the Corporation’s succession plans for senior executives, (viii) chairing all annual and special meetings of Shareholders,
(ix) acting, as necessary, as liaison between the Board and the Corporation’s stakeholders, (x) inviting Board approved candidates to join the Board as requested by the GHR Committee, (xi) evaluating, in conjunction with the GHR Committee, Board effectiveness and suggesting improvements, and (xii) annually establishing objectives for the Board and for him or herself and reviewing such objectives with the GHR Committee prior to soliciting Board approval.

The chair of each Board committee is responsible for leading such committee in successfully fulfilling its duties under its charter and facilitating the committee’s operations. More specifically, the chair of each committee will perform his or her duties as set out in the committee charter or otherwise delegated by the Board and such other duties as may be necessary or appropriate including (i) coordinating with the Chairman of the Board and the other committee chairs to enhance the overall functioning of the Board and its committees, independent of management, (ii) facilitating a candid and full discussion of all key matters that come before the committee, (iii) establishing annual goals and objectives for themselves and presenting those goals and objectives to the GHR Committee, (iv) presiding over all committee meetings and liaising with regulars and external advisors as required, (v) participating in and providing input on, as required, succession plans in respect of the committee chair position, and (vi) overseeing the orientation of new committee members.

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How the Board delineates the role and responsibilities of the CEO

 

The CEO’s position description is, at a general level, the primary responsibility of the management of the business and affairs of the Corporation. As such, the CEO shall establish the strategic and operational orientation of the Corporation and in so doing, provide leadership and vision for the effective overall management, profitability, increasing shareholder value and growth of the Corporation and for conformity with policies agreed upon by the Board of Directors of the Corporation. More specifically, in collaboration with the Board, the CEO shall (i) create a culture within the corporation that supports the achievement of strategic and operational objectives by ensuring rigor in the recruitment, selection, individual development and the monitoring of executive team members thus ensuring the Corporation maintains a strong succession plan, (ii) provide leadership and vision for the Corporation and promote the Corporation’s goal of profitability and growth in a sustainable and responsible manner, (iii) promote an environment of customer focus and outstanding customer service so as to respond to the demands of increasingly service oriented markets,
(iv) develop and maintain a corporate culture that provides integrity and ethical values throughout the organization, fostering a culture of ethical business conduct, (v) promote and protect the Corporation’s reputation in its markets and with all customers, communities, and government and regulatory bodies,
(vi) develop and oversee the execution of, and monitor progress of, the business plan and the annual operating and capital budgets, (vii) identify, and develop plans to manage, the principal risks with respect to the Corporation and its business, (viii) oversee the development and implementation of, and compliance with, key corporate policies, including policies regarding corporate governance, social responsibility, risk management and financial reporting, as well as compliance with applicable legal and regulatory requirements, (ix) serve as the Corporation’s chief spokesperson to its principal stakeholders including its Shareholders, the financial community customers, government and regulatory bodies and the public generally, (x) ensure appropriate and timely disclosure of material information together with the Disclosure Committee and the CFO, and (xi) carry out any other appropriate duties and responsibilities assigned by the Board.

 

Orientation and Continuing Education

 

Measures the Board takes to orient new Directors

 

The Corporation provides orientation for new appointees to the Board of Directors and committees in the form of informal meetings with members of the Board and senior management, complemented by presentations on the main areas of the Corporation’s business.

 

Measures the Board takes to ensure that its Directors maintain the skill and knowledge necessary to meet their obligations as Directors

 

The Board does not formally provide continuing education to its Directors. The Directors are experienced members. The Board of Directors relies on professional assistance when judged necessary in order to be educated/updated on a particular topic.

 

Ethical Business Conduct

 

Code of Business Conduct and Ethics

 

The Board of Directors adopted a Code of Business Conduct and Ethics (the “ Code of Conduct ”) for its Directors, officers and employees on May 31, 2007, as amended from time to time, which can be found on SEDAR at www.sedar.com and on the Corporation’s web site on www.neptunecorp.com . A copy of the Code of Conduct can also be obtained by contacting the Corporate Secretary of the Corporation. Since its adoption by the Board of Directors, any breach of the Code of Ethics must be brought to the attention of the Board of Directors by the CEO or other senior executive of the Corporation. No material change report has ever been filed which pertains to any conduct of a Director or executive officer that constitutes a breach to the Code of Conduct.

 

The Board of Directors also adopted the following policies: (i) disclosure policy, (ii) insider trading policy, (iii) majority voting policy, (iv) management compensation policy, (v) board compensation and ownership policy, and (vi) whistleblower policy.

 

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Steps the Board takes to en sure Directors exercise independent judgement

 

The Board of Directors actively monitors compliance with the Code of Conduct and promotes a business environment where employees are encouraged to report malfeasance, irregularities and other concerns. The Code of Conduct provides for specific procedures for reporting non-compliant practices in a manner which, in the opinion of the Board of Directors, encourages and promotes a culture of ethical business conduct.

 

In addition, under the Civil Code of Québec, to which the Corporation is subject as a legal person incorporated under the Business Corporations Act (Québec) (L.R.Q., c. S-31), a Director of the Corporation must immediately disclose to the Board of Corporation any situation that may place him in a conflict of interest. Any such declaration of interest is recorded in the minutes of proceeding of the Board of Directors of the Corporation. The Director abstains, except if required, from the discussion and voting on the question. In addition, it is the policy of the Corporation that an interested Director recuse himself or herself from the decision-making process pertaining to a contract or transaction in which he or she has an interest.

 

 

NOMINATION OF DIRECTORS

 

The Board of Directors receives recommendations from the GHR Committee, but retains responsibility for managing its own affairs by, among other things, giving its approval for the composition and size of the Board of Directors, and the selection of candidates nominated for election to the Board of Directors. The GHR Committee shall initially evaluate candidates for election as Directors, having regard to the background, employment and qualifications of possible candidates.

 

The selection of nominees for the Board of Directors is made by the other members of the Board, based on the needs of the Corporation and the qualities required to sit on the Board of Directors, including ethical character, integrity and maturity of judgment of the candidates; the level of experience of the candidates, their ideas regarding the material aspects of the business of the Corporation, the expertise of the candidates in fields relevant to the Corporation while complementing the training and experience of the other members of the Board of Directors; the will and ability of the candidates to devote the necessary time to their duties to the Board of Directors and its committees, the will of the candidates to serve on the Board of Directors for numerous consecutive financial periods and finally, the will of the candidates to refrain from engaging in activities which conflict with the responsibilities and duties of a Director of the Corporation and its Shareholders. The Corporation researches the training and qualifications of potential new Directors which seem to correspond to the selection criteria of the Board of Directors and, depending on the results of said research, organizes meetings with the potential candidates.

 

In the case of incumbent Directors whose terms of office are set to expire, the Corporation will review such Directors’ overall service to the Corporation during their term of office, including the number of meetings attended, level of participation, quality of performance and any transactions of such Directors with the Corporation during their term of office.

 

The Corporation may use various sources in order to identify the candidates for the Board of Directors, including its own contacts and the references of other Directors, officers, advisors of the Corporation and executive placement agencies. The Corporation will consider Director candidates recommended by Shareholders and will evaluate such Director candidates in the same manner in which it evaluates candidates recommended by other sources. In making recommendations for Director nominees for the annual meeting of Shareholders, the Corporation will consider any written recommendations of Director candidates by Shareholders received by the Corporate Secretary of the Corporation no later than 120 days before the anniversary of the previous year’s annual meeting of Shareholders. Recommendations must be made in accordance with the Corporation’s advance notice by-law no. 2013-1 and include the candidate’s name, contact information and a statement of the candidate’s background and qualifications, and must be mailed to the Corporation.

 

Following the selection of the candidates by the Board of Directors, the Corporation will propose a list of candidates to the Shareholders, for the annual meeting of the Corporation.

 

The GHR Committee fulfills the functions of a nominating committee.

 

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COMPENSATION

 

The GHR Committee has the responsibility of evaluating the compensation, performance incentives as well as the benefits granted to the Corporation’s upper management in accordance with their responsibilities and performance as well as to recommend the necessary adjustments to the Board of Directors of the Corporation. This committee also reviews the amount and method of compensation granted to the Directors. The GHR Committee may mandate an external firm in order to assist it during the execution of its mandate. The GHR Committee considers time commitment, comparative fees and responsibilities in determining compensation. With respect to the compensation of the Corporation’s officers, see “Compensation of Named Executive Officers – Compensation Discussion and Analysis” above.

 

The GHR Committee is only composed of independent members within the meaning of NI 52-110, namely Ms. Katherine Crewe, who acts as Chair of the Committee , Dr. Ronald Denis, and Mr. François Roy.

 

Following the Meeting, the GHR Committee is expected to be comprised of Katherine Crewe , as Chair of the Committee, Dr. Ronald Denis ] and Mr. John Moretz , each of whom is “ independent” within the meaning of NI 52-110.

 

Other Board Committees

 

In addition to the Audit Committee, the Corporation also has the GHR Committee. In addition to its responsibility on compensation and nomination mentioned above, the GHR is responsible to review our corporate governance practices and procedures, to monitor relationships and communication between management and the Board of Directors, monitor emerging best practices in corporate governance and oversight of governance matters and assessing the Board of Directors and its committees. The GHR Committee is also in charge of establishing the procedure which must be followed by the Corporation in order for it to comply with the guidelines of the TSX regarding corporate governance.

 

Assessments

 

The Board of Directors, its committees and each Director of the Corporation are subject to periodic evaluations of their efficacy and contribution at least once a year. The evaluation procedure consists in identifying any shortcomings and implementing adjustments proposed by Directors for the Board of Directors and each of its committees. Among other things, these adjustments deal with the level of preparation of Directors, management and consultants employed by the Corporation, the relevance and sufficiency of the documentation provided to Directors and the time allowed to Directors for discussion and debate of items on the agenda.

 

DIRECTOR TERM LIMITS

 

The Board has actively considered the issue of term limits for Directors and will continue to do so. At this time, the Board does not believe that it is in the best interests of the Corporation to establish a limit on the number of times a Director may stand for election. While such a limit could help create an environment where fresh ideas and viewpoints are available to the Board, a director term limit could also disadvantage the Corporation through the loss of the beneficial contribution of directors who have developed increasing knowledge of, and insight into, the Corporation and its operations, over a period of time. As the Corporation operates in a unique industry, it is difficult to find qualified directors with the appropriate background and experience and the introduction of a director term limit would impose further difficulty.

 

POLICIES REGARDING THE REPRESENTATION OF WOMEN ON THE BOARD AND AMONGST EXECUTIVE OFFICERS

 

The Corporation has not adopted a formal written policy regarding diversity amongst executive officers and members of the Board of Directors, including mechanisms for board renewal, in connection with, among other things, the identification and nomination of women Directors. Nevertheless, the Corporation recognizes that gender diversity is a significant aspect of diversity and acknowledges the important role that women with appropriate and relevant skills and experience can play in contributing to the diversity of perspective on the Board of Directors.

 

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Rather than considering the level of representation of women for directorship and executive officer positions when making board or executi ve officer appointments, Neptune considers all candidates based on their merit and qualifications relevant to the specific role. While Neptune recognizes the benefits of diversity at all levels within its organization, it does not currently have any target s, rules or formal policies that specifically require the identification, consideration, nomination or appointment of candidates for directorship or executive management positions or that would otherwise force the composition of the Corporation’s Board of Directors and executive management team. Currently, Neptune does not have any women who are executive officers of the Corporation. There is currently one woman, Ms. Katherine Crewe, who serves on the Board of Directors which represents one out of the seven current Directors.

 

 

ADDITIONAL INFORMATION

 

Additional financial and other information relating to the Corporation is included in its audited annual and unaudited quarterly financial statements, annual and quarterly management discussion and analysis, annual information form and other continuous disclosure documents, which are available on SEDAR at www.sedar.com .

 

In addition, copies of the Corporation’s Annual Report, financial statements and management information circular, all as filed on SEDAR, may be obtained from the Corporate Secretary of the Corporation upon request. The Corporation may require the payment of a reasonable charge if the request is made by a person who is not a Shareholder.

 

 

AUTHORIZATION

 

The Board of Directors of the Corporation has approved the contents and the mailing of this Circular.

 

DATED at Laval, Québec, as at July 17, 2018.

 

By order of the Board of Directors

 

 

/s/ Jean-Daniel Bélanger

Jean-Daniel Bélanger

Corporate Secretary

 


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Schedule A

Board Mandate

 

 

NEPTUNE TECHNOLOGIES & BIORESSOURCES INC.

 

BOARD OF DIRECTORS’ MANDATE

 

 

The board of directors (the “ Board ”) of Neptune Technologies & Bioressources Inc. (the “ Corporation ”) is responsible for supervising the management of the business and affairs of the Corporation. In carrying out these responsibilities and discharging its obligations, the Corporation will, either directly or through its committees, perform the duties set out in this Board of Directors’ Mandate and such other duties as necessary or appropriate, including:

 

1.

Culture of Integrity

 

1.1

approving and monitoring compliance procedure , the Corporation’s code of business conduct and ethics; and

 

1.2

satisfying itself, to the extent feasible, as to the integrity of the Chief Executive Officer and other executive officers and that the Chief Executive Officer and other executive officers create a culture of integrity throughout the organization.

 

2.

Governance

 

2.1

developing the Corporation’s approach to corporate governance, including establishing and maintaining a set of corporate governance principles and guidelines;

 

2.2

establishing appropriate structures and procedures to allow the Board to function independently of management;

 

2.3

establishing Board committees, appointing Board committee chairs (with prior recommendation of the GHR Committee) and approving their respective charters to assist the Board in carrying out its duties and responsibilities;

 

2.4

evaluating, on a regular basis, the Board, its committees and individual directors, and reviewing the size, composition and policies of the Board and its committees with a view to the effectiveness, contribution, skills and independence of the Board and its members; and

 

3.

Strategic Planning Process

 

3.1

overseeing the Corporation’s strategic planning process and annually approving a strategic plan, which takes into account, among other things, the opportunities and risks of the Corporation’s business, its risk appetite, emerging trends, and the competitive environment in the industry;

 

3.2

monitoring the implementation and effectiveness of the Corporation’s approved strategic and operating plans;

 

3.3

reviewing, approving and monitoring performance against the Corporation’s financial objectives, plans and actions, including significant capital allocations and expenditures and the declaration of dividends; and

 

3.4

approving all major corporate decisions and transactions.

 

4.

Risk Management, Internal Controls and Organizational Structure

 

4.1

ensuring processes are in place to identify the principal risks of the Corporation’s businesses and requiring the implementation of appropriate systems to measure and manage these risks;

 

4.2

monitoring risk management activities for sufficient independence, status and visibility;

45

 


4.3

reviewing and approving periodically significant policies and practices that require respect for, and compliance with, applicable legal, regulatory and internal requ irements and obtaining reasonable assurance about the Corporation’s compliance;

 

4.4

overseeing the Corporation’s internal controls and management information systems and monitoring their integrity and effectiveness;

 

4.5

reviewing reports provided by management on the effectiveness of internal control over financial reporting; and

 

4.6

reviewing and approving periodically the Corporation’s organizational structure.

 

5.

Communications and Public Disclosure

 

5.1

reviewing and approving the Corporation’s significant disclosure documents including financial statements;

 

5.2

approving the Corporation’s disclosure policy that provides for timely and accurate disclosure to analysts, shareholders, employees and the public that meets all applicable legal and regulatory requirements and guidelines;

 

5.3

monitoring feedback received from the Corporation’s stakeholders; and

 

5.4

ensuring a process whereby shareholders and other stakeholders may communicate directly with the Corporation’s independent directors through the Chairman of the Board by furnishing publicly available instructions in the Corporation’s management proxy circular and/or on its website.

 

6.

Evaluation and Succession Planning

 

6.1

overseeing the Corporation’s succession planning processes including the appointment, training, compensation and performance assessment of the Chairman of the Board, independent directors, the Chief Executive Officer and other senior executives;

 

6.2

establishing annual performance expectations and corporate goals and objectives for the Chief Executive Officer, monitoring progress against those expectations and dismissing and replacing the Chief Executive Officer as necessary;

 

6.3

approving the selection criteria for new directors, nominating directors for election, appointing Board committee members, reviewing the independence of directors and overseeing the orientation and continuing education of new directors; and

 

6.4

establishing expectations and responsibilities of the Chairman of the Board, the Chief Executive Officer, the chairs of each committee of the Board and other directors, which includes the approval of the position descriptions for each of the foregoing.

 

 

46

 

 

Exhibit 99.3

 

 

8th Floor, 100 University Avenue Toronto, Ontario M5J 2Y1 www.computershare.com Security Class COMMON SHARES Holder Account Number C1234567890 IND Form of Proxy - Annual General and Special Meeting to be held on August 15, 2018 This Form of Proxy is solicited by and on behalf of Management. Notes to proxy 1. Every holder has the right to appoint some other person or company of their choice, who need not be a holder, to attend and act on their behalf at the meeting or any adjournment or postponement thereof. If you wish to appoint a person or company other than the persons whose names are printed herein, please insert the name of your chosen proxyholder in the space provided (see reverse). 2. If the securities are registered in the name of more than one owner (for example, joint ownership, trustees, executors, etc.), then all those registered should sign this proxy. If you are voting on behalf of a corporation or another individual you must sign this proxy with signing capacity stated, and you may be required to provide documentation evidencing your power to sign this proxy. 3. This proxy should be signed in the exact manner as the name(s) appear(s) on the proxy. 4. If this proxy is not dated, it will be deemed to bear the date on which it is mailed by Management to the holder. 5. The securities represented by this proxy will be voted as directed by the holder, however, if such a direction is not made in respect of any matter, this proxy will be voted as recommended by Management. 6. The securities represented by this proxy will be voted in favour or withheld from voting or voted against each of the matters described herein, as applicable, in accordance with the instructions of the holder, on any ballot that may be called for and, if the holder has specified a choice with respect to any matter to be acted on, the securities will be voted accordingly. 7. This proxy confers discretionary authority in respect of amendments or variations to matters identified in the Notice of Meeting or other matters that may properly come before the meeting or any adjournment or postponement thereof. 8. This proxy should be read in conjunction with the accompanying documentation provided by Management. Proxies submitted must be received by 10:30 am, Eastern Time, on August 13, 2018. VOTE USING THE TELEPHONE OR INTERNET 24 HOURS A DAY 7 DAYS A WEEK! To Vote Using the Telephone To Vote Using the Internet • Call the number listed BELOW from a touch tone telephone. 1-866-732-VOTE (8683) Toll Free • Go to the following web site: www.investorvote.com • Smartphone? Scan the QR code to vote now. If you vote by telephone or the Internet, DO NOT mail back this proxy. Voting by mail may be the only method for securities held in the name of a corporation or securities being voted on behalf of another individual. Voting by mail or by Internet are the only methods by which a holder may appoint a person as proxyholder other than the Management nominees named on the reverse of this proxy. Instead of mailing this proxy, you may choose one of the two voting methods outlined above to vote this proxy. To vote by telephone or the Internet, you will need to provide your CONTROL NUMBER listed below. CONTROL NUMBER

 

 


 

 

Appointment of Proxyholder I/We being holder(s) of Neptune Technologies & Bioressources Inc. hereby appoint: Mr. John Moretz, or failing him Mr. Jim Hamilton Print the name of the person you are OR appointing if this person is someone other than the Management Nominees listed herein. as my/our proxyholder with full power of substitution and to attend, act and to vote for and on behalf of the shareholder in accordance with the following direction (or if no directions have been given, as the proxyholder sees fit) and all other matters that may properly come before the Annual General and Special Meeting of shareholders of Neptune Technologies & Bioressources Inc. to be held at McCord Museum, 690, Sherbrooke Street West, Montréal (Québec) H3A 1E9, on August 15, 2018 at 10:30 a.m., and at any adjournment or postponement thereof. VOTING RECOMMENDATIONS ARE INDICATED BY HIGHLIGHTED TEXT OVER THE BOXES. 1. Election of Directors For Withhold For Withhold For Withhold 1. Mr. John M. Moretz 2. Mr. James S. Hamilton 3. Mr. Richard P. Schottenfeld 4. Dr. Ronald Denis 5. Ms. Katherine Crewe For Withhold 2. Appointment of Auditors Appointment of KPMG LLP as Auditors of the Corporation for the ensuing year and authorizing the Directors to fix their remuneration. 3. Stock Option Plan Renewal To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving the unallocated options under the Corporation’s stock option plan, as more particularly described in the accompanying management information circular (the “Circular”). 4. Stock Option Plan Amendment To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming certain amendments to the Corporation’s stock option plan, as previously approved by the board of directors of the Corporation (the “Board”), as more particularly described in the Circular. 5. Stock Option Grants Ratification To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming the grant of 2,095,333 options to purchase common shares of the Corporation to certain executives and Board members, as previously approved by the Board, as more particularly described in the Circular. 6. Equity Incentive Plan Renewal To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving the unallocated entitlements under the Corporation’s equity incentive plan, as more particularly described in the Circular. 7. Equity Incentive Plan Amendments To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming certain amendments to the Corporation’s equity incentive plan, as previously approved by the Board, as more particularly described in the Circular. 8. Name Change Approval To consider and, if deemed appropriate, to pass, with or without variation, a special resolution approving, ratifying and confirming a change of name of the Corporation from “Neptune Technologies & Bioressources Inc.” to “Neptune Wellness Solutions Inc.” / “Neptune Solutions Bien-être Inc.”. For Against Authorized Signature(s) – This section must be completed for your instructions to be executed. I/We authorize you to act in accordance with my/our instructions set out above. I/We hereby revoke any proxy previously given with respect to the Meeting. If no voting instructions are indicated above, this Proxy will be voted as recommended by Management. Signature(s) Date MM / DD / YY Interim Financial Statements – Mark this box if you would like to receive Interim Financial Statements and accompanying Management’s Discussion and Analysis by mail. Annual Financial Statements – Mark this box if you would like to receive the Annual Financial Statements and accompanying Management’s Discussion and Analysis by mail. Information Circular – Mark this box if you would like to receive the Information Circular by mail for the next securityholders’ meeting. If you are not mailing back your proxy, you may register online to receive the above financial report(s) by mail at www.computershare.com/mailinglist.

 

 

Exhibit 99.4

 

 

 

8th Floor, 100 University Avenue Toronto, Ontario M5J 2Y1 www.computershare.com Security Class COMMON SHARES Holder Account Number C1234567890 IND Intermediary Voting Instruction Form (“VIF”) - Annual General and Special Meeting to be held on August 15, 2018 NON-REGISTERED (BENEFICIAL) SECURITYHOLDERS 1. We are sending to you the enclosed proxy-related materials that relate to a meeting of the holders of the series or class of securities that are held on your behalf by the intermediary identified above. Unless you attend the meeting and vote in person, your securities can be voted only by management, as proxy holder of the registered holder, in accordance with your instructions. 2. We are prohibited from voting these securities on any of the matters to be acted upon at the meeting without your specific voting instructions. In order for these securities to be voted at the meeting, it will be necessary for us to have your specific voting instructions. Please complete and return the information requested in this VIF to provide your voting instructions to us promptly. 3. If you want to attend the meeting and vote in person, please write your name in the place provided for that purpose in this form. You can also write the name of someone else whom you wish to attend the meeting and vote on your behalf. Unless prohibited by law, the person whose name is written in the space provided will have full authority to present matters to the meeting and vote on all matters that are presented at the meeting, even if those matters are not set out in this form or the information circular. Consult a legal advisor if you wish to modify the authority of that person in any way. If you require help, please contact the Registered Representative who services your account. 4. This VIF should be signed by you in the exact manner as your name appears on the VIF. If these voting instructions are given on behalf of a body corporate set out the full legal name of the body corporate, the name and position of the person giving voting instructions on behalf of the body corporate and the address for service of the body corporate. 5. If this VIF is not dated, it will be deemed to bear the date on which it is mailed by management to you. 6. When properly signed and delivered, securities represented by this VIF will be voted as directed by you, however, if such a direction is not made in respect of any matter, the VIF will direct the voting of the securities to be made as recommended in the documentation provided by Management for the meeting. 7. This VIF confers discretionary authority on the appointee to vote as the appointee sees fit in respect of amendments or variations to matters identified in the notice of meeting or other matters as may properly come before the meeting or any adjournment thereof. 8. Your voting instructions will be recorded on receipt of the VIF. 9. By providing voting instructions as requested, you are acknowledging that you are the beneficial owner of, and are entitled to instruct us with respect to the voting of, these securities. 10. If you have any questions regarding the enclosed documents, please contact the Registered Representative who services your account. 11. This VIF should be read in conjunction with the information circular and other proxy materials provided by Management. VIFs submitted must be received by 10:30 am, Eastern Time, on August 13, 2018. VOTE USING THE TELEPHONE OR INTERNET 24 HOURS A DAY 7 DAYS A WEEK! To Vote Using the Telephone To Vote Using the Internet • Call the number listed BELOW from a touch tone telephone. 1-866-734-VOTE (8683) Toll Free • Go to the following web site: www.investorvote.com • Smartphone? Scan the QR code to vote now. If you vote by telephone or the Internet, DO NOT mail back this VIF. Voting by mail may be the only method for securities held in the name of a corporation or securities being voted on behalf of another individual. Voting by mail or by Internet are the only methods by which a holder may choose an appointee other than the Management appointees named on the reverse of this VIF. Instead of mailing this VIF, you may choose one of the two voting methods outlined above to vote this VIF. To vote by telephone or the Internet, you will need to provide your CONTROL NUMBER listed below. CONTROL NUMBER

 


 

Appointee(s) Management Appointee(s) are: Mr. John Moretz, or failing him Mr. Jim Hamilton OR If you wish to attend in person or appoint someone else to attend on your behalf, print your name or the name of your appointee in this space (see Note #3 on reverse). as my/our proxyholder with full power of substitution and to attend, act and to vote for and on behalf of the shareholder in accordance with the following direction (or if no directions have been given, as the proxyholder sees fit) and all other matters that may properly come before the Annual General and Special Meeting of shareholders of Neptune Technologies & Bioressources Inc. to be held at McCord Museum, 690, Sherbrooke Street West, Montréal (Québec) H3A 1E9, on August 15, 2018 at 10:30 a.m., and at any adjournment or postponement thereof. VOTING RECOMMENDATIONS ARE INDICATED BY HIGHLIGHTED TEXT OVER THE BOXES. 1. Election of Directors For Withhold For Withhold For Withhold 1. Mr. John M. Moretz 2. Mr. James S. Hamilton 3. Mr. Richard P. Schottenfeld 4. Dr. Ronald Denis 5. Ms. Katherine Crewe For Withhold 2. Appointment of Auditors Appointment of KPMG LLP as Auditors of the Corporation for the ensuing year and authorizing the Directors to fix their remuneration. 3. Stock Option Plan Renewal To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving the unallocated options under the Corporation’s stock option plan, as more particularly described in the accompanying management information circular (the “Circular”). 4. Stock Option Plan Amendment To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming certain amendments to the Corporation’s stock option plan, as previously approved by the board of directors of the Corporation (the “Board”), as more particularly described in the Circular. 5. Stock Option Grants Ratification To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming the grant of 2,095,333 options to purchase common shares of the Corporation to certain executives and Board members, as previously approved by the Board, as more particularly described in the Circular. 6. Equity Incentive Plan Renewal To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving the unallocated entitlements under the Corporation’s equity incentive plan, as more particularly described in the Circular. 7. Equity Incentive Plan Amendments To consider and, if deemed appropriate, to pass, with or without variation, an ordinary resolution approving, ratifying and confirming certain amendments to the Corporation’s equity incentive plan, as previously approved by the Board, as more particularly described in the Circular. 8. Name Change Approval To consider and, if deemed appropriate, to pass, with or without variation, a special resolution approving, ratifying and confirming a change of name of the Corporation from “Neptune Technologies & Bioressources Inc.” to “Neptune Wellness Solutions Inc.” / “Neptune Solutions Bien-être Inc.”. For Against Authorized Signature(s) - This section must be completed for your instructions to be executed. If you are voting on behalf of a corporation or another individual you may be required to provide documentation evidencing your power to sign this VIF with signing capacity stated. Signature(s) Date MM / DD / YY Interim Financial Statements – Mark this box if you would like to receive Interim Financial Statements and accompanying Management’s Discussion and Analysis by mail. Annual Financial Statements – Mark this box if you would like to receive the Annual Financial Statements and accompanying Management’s Discussion and Analysis by mail. If you are not mailing back your VIF, you may register online to receive the above financial report(s) by mail at www.computershare.com/mailinglist.