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February 21, 2018
RERC, LLC
6600 Westown Parkway
Suite 260
West Des Moines, IA 50266
Attention: Mr. Kenneth P. Riggs, Jr.
Re: TIAA Real Estate Account - ERISA Independent Fiduciary
Dear Mr. Riggs:
This amended and restated letter agreement (the “Agreement”) sets forth the terms and
conditions under which Teachers Insurance and Annuity Association of America (the
“Company” or “TIAA”) offers to appoint RERC, LLC, a Situs Company, (“RERC”) to serve as
the Independent Fiduciary, as defined below, under the Employee Retirement Income Security
Act of 1974, as amended (“ERISA”) for the Company’s real estate pooled separate account,
called the TIAA Real Estate Account (the “Account”). The Account is designed primarily for
investment by participants in retirement plans qualified under §401(a) and §403(a) of the Internal
Revenue Code of 1986, as amended (“Code”), Code §403(b) plans, and certain individual
retirement annuities under §408 of the Code. As used hereunder, each of Company and
Independent Fiduciary shall also be referred to as a “Party” and collectively, the “Parties.”
This Agreement hereby amends and restates in its entirety the prior letter agreement
between the Parties hereto dated February 2, 2015.
1. Background
On October 17, 1996 the Company was granted a prohibited transaction exemption
(“PTE”) from the Department of Labor (“DOL”), PTE 96-76, Exemption Application No.D-
09915, 61 Fed. Reg. 54229 (1996). PTE 96-76 provides an exemption from certain potential
prohibited transactions under § 406 of ERISA and § 4975 of the Code with respect to certain
transactions or classes of transactions involving the Account. Among other features, the Account
offers a stand-by liquidity mechanism under which units of interest in the Account (“Units”)
may be purchased or sold by the Company. PTE 96-76 contemplates that various aspects of the
Account’s operation will be subject to the oversight of an Independent Fiduciary (“Independent
Fiduciary”) which will be a business organization with substantial real estate investment
experience and which will be familiar with the responsibilities of a fiduciary with respect to
benefit plans under ERISA. The Independent Fiduciary will act for the exclusive benefit of the
plans and plan participants who elect to participate in the Account. As used hereunder, the term
“Independent Fiduciary” shall refer to RERC.
Exhibit 10.1
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Included in PTE 96-76, Section III (e), 61 Fed. Reg. 54230-54231, are descriptions of the
responsibilities of the Independent Fiduciary. The valuation procedures and rules for the
Account are described in Exhibit A to this Agreement and in the proposed PTE, 61 Fed. Reg.
15128, pages 15134-15136 (1996).
2. Compensation
Compensation for services rendered by RERC pursuant to this Agreement shall be paid
from the Account in the amounts and in accordance with the terms and conditions set forth in
Schedule 1 attached hereto.
3. Duties and Responsibilities of the Company
The Company is an investment manager, as defined in Section 3(38) of ERISA, with
respect to the Account, and shall be primarily responsible, as a fiduciary under ERISA, for all
aspects of the establishment and administration of the Account. The Company alone shall be
responsible for making determinations with respect to the acquisition and disposition of
properties by the Account and for all other aspects of the investment of Account assets, subject
to the duties and responsibilities of specifically set forth in PTE 96-76 and paragraph 4 hereof.
4. Duties and Responsibilities of Independent Fiduciary
A. The Independent Fiduciary’s duties and responsibilities under this Agreement
shall be those set forth in PTE 96-76 and as described below:
(1) The Independent Fiduciary will review and approve the valuation of the
Account and of the properties held in the Account as outlined in the proposed PTE, 61 Fed. Reg.
15128, pgs. 15134-15136 and as more specifically described in the valuation procedures and
rules which have been adopted for the Account by the Company (the “Valuation Procedures
and Rules”) and which shall be subject to the approval of the Independent Fiduciary. A current
copy of the Valuation Procedures and Rules for the Account is attached hereto as Exhibit A.
(2) The Independent Fiduciary will approve the appointment of all
independent appraisers retained by the Company to perform periodic valuations of Account
properties. For this purpose, the Company will forward to the Independent Fiduciary information
provided to the Company with respect to the background, education and experience of each such
independent appraiser.
(3) The Independent Fiduciary may require an appraisal in addition to those
conducted by an independent appraiser appointed as provided in clause (2) above, when it
believes that the characteristics of a particular property have changed materially or with respect
to any property where it deems an additional appraisal to be necessary or appropriate in order to
assure a correct Account valuation. The Independent Fiduciary will perform such reviews of
Account properties as it may determine to be necessary or desirable in establishing the necessity
of such additional appraisals. The Independent Fiduciary shall have the authority to designate
independent appraisers to be hired by the Company to perform any such additional appraisals,
but the Company hereby reserves the right to disapprove any such selection. Accordingly, the
Independent Fiduciary shall notify the Company at least fourteen (14) days prior to the
anticipated hiring of any appraiser not previously approved by the Company. Any such appraiser
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will be deemed approved by the Company if the Company fails to object within fourteen (14)
days of receipt of the aforesaid notice and the Company will, thereupon, hire such appraiser. The
Company may in its sole discretion withdraw its approval of an appraiser at any time prior to
hiring such appraiser for future appraisals by giving a notice of withdrawal of its approval.
(4) The Independent Fiduciary shall review purchases and sales of Units (as
defined in PTE 96-76, Section IV(P), 61 Fed. Reg. 54233) by Account participants and the
Company to assure that correct Account values are applied. With respect to the foregoing, the
Independent Fiduciary may rely upon the truth, completeness and correctness of information
provided to it by the Company or by the independent auditor designated by the Company with
respect to the Account.
(5) If required under PTE 96-76, the Independent Fiduciary will determine
with the Company the appropriate “Trigger Point” (as defined in PTE 96- 76, Section IV(o), 61
Fed. Reg. 54233) relating to the level of the Company’s ongoing ownership of Liquidity Units
(as defined in PTE 9676, Section IV(g), 61 Fed. Reg. 54232) in the Account and the manner in
which any reduction of the Company’s participation in excess of such Trigger Point is to be
effected as contemplated under the PTE. If the Independent Fiduciary believes that asset sales
are desirable in order to reduce the Company’s ownership of Units in the Account, then the
Independent Fiduciary will participate in the planning of any such program of sales, including
the selection of the properties to be sold and the guidelines to be followed in making such sales.
(6) In the event of the termination of the Account as described in PTE 96-76,
Section III(e)(10) and (11), 61 Fed. Reg. 54231, the Independent Fiduciary will approve the sale
of Account properties and supervise Account operation during the “Wind Down” period (as
defined in PTE 96-76, Section IV(q), 61 Fed. Reg. 54233). Such period will commence with the
Company’s notice to Account participants of its termination of the Account and will end on the
date that no Units are held by any Participant and, if applicable, Participating Plans (as such
terms are defined in PTE 96-76, Section IIII, 61 Fed. Reg. 54229 and Section IV(h), 61 Fed.
Reg. 54232, respectively).
(7) The Independent Fiduciary will review and approve the investment
guidelines established by the Company for the Account and will monitor the conformity of all
property acquisitions and sales with the requirements of such guidelines.
(8) With respect to any other transaction or matter involving the Account that
is submitted to the Independent Fiduciary by the Company, the Independent Fiduciary will
review said transaction or matter in order to determine whether it is fair to the Account and in the
Account’s best interests.
(9) The Independent Fiduciary and management of the Company, acting on
behalf of the Account, may agree to have more frequent communications than required under
PTE 96-76 and under this Agreement to discuss the affairs of the Account, including but not
limited to the economic conditions impacting the commercial real estate markets and valuations
of the assets and liabilities in the Account and oversight with respect to the Account’s liquidity
position from time to time.
B. In the event that the Company or the DOL or any other governmental agency
requires or requests the Independent Fiduciary to perform additional functions reasonably related
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to the type of review described herein, or to undertake duties with respect to the Account beyond
those specifically enumerated herein, these additional duties and functions shall be deemed to be
included among the duties of under this Agreement, provided that:
(1) The Company requests the Independent Fiduciary to perform such activity
in writing; and
(2) The Independent Fiduciary and the Company determine the nature and
amount of any additional compensation that may be appropriate with respect to such additional
duties. If the Independent Fiduciary and the Company are not able to agree upon the nature and
amount of any additional compensation, the Independent Fiduciary and the Company hereby
agree to submit any disputed issues to arbitration conducted in accordance with the rules
(“Rules”) of the American Arbitration Association (“AAA”) then in effect and to be bound by
the results thereof; provided, however, that the Independent Fiduciary shall nevertheless perform
the additional duties described above during the time required for a final determination to be
made with respect to the nature and/or amount of any additional compensation that it may
receive. Any such arbitration will be conducted before a panel of three arbitrators selected using
the screening process provided in the Rules. The arbitration panel, and not any federal, state or
local court or agency, shall have exclusive authority to resolve any dispute relating to payment of
such additional compensation to the Independent Fiduciary as referenced in this paragraph
4.B.(2). The arbitration panel shall have no power to award non-monetary or equitable relief of
any sort and such panel shall also have no power to award damages inconsistent with the terms
of this Agreement. Judgment on any arbitration award may be entered in any court having
jurisdiction over this Agreement.
C. The Independent Fiduciary will meet with the Company on no less than a quarterly
basis to review the activities of the Account and the actions that the Independent Fiduciary has
taken under this Agreement. The Independent Fiduciary will submit to the Company a summary
report from time to time as it may deem necessary or appropriate, but no less frequently than
annually. Such report shall be a written report that summarizes and explains all actions and
activities that the Independent Fiduciary has undertaken since the submission of the last such
report or the commencement of its terms, except those actions and activities that the Independent
Fiduciary in its judgment deems to be not material. All or any part of any such report may, after
consultation with the Independent Fiduciary, be provided by the Company to any Account
participant or to the DOL or any other governmental agency. The Independent Fiduciary shall
maintain appropriate records of its actions and activities under this Agreement and will allow the
Company to review such records during normal business hours upon reasonable prior request by
the Company, and the Company, after consultation with, may provide the results of any such
review to the DOL or to any other governmental agency.
D. The Independent Fiduciary may make all reasonable inquiries, consult with
whomever it reasonably deems necessary, do all acts that are reasonably necessary to the
performance of its duties, and review such Company documents as are reasonably appropriate
for carrying out its responsibilities under this Agreement. All work to be performed, pursuant to
this paragraph 4, may be performed during normal business hours at the Company’s Home
Office, 730 Third Avenue, New York, New York 10017-3206 or such other place as may be
reasonably designated by the Independent Fiduciary, including its offices.
5. Representations, Warranties and Covenants
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The Independent Fiduciary represents and agrees that:
A. The Independent Fiduciary has at least five years of experience with respect to
commercial real estate investments.
B. The gross income which is received by the Independent Fiduciary (or any
partnership or corporation of which is a 10 percent or more partner or shareholder) from the
Company and its affiliates (as defined in PTE 96-76, Section IV(b), 61 Fed. Reg. 54231-54232)
for any fiscal year ending during the term of this Agreement shall not exceed 5 percent of its
annual gross income from all sources for the preceding fiscal year. Such income limitation will
include services rendered to the Account as the Independent Fiduciary under any PTE granted by
the DOL. The Independent Fiduciary will provide, on or before February 15, of each year, a
written report to the Company of the gross income it received from the Company in the prior
fiscal year as a percentage of the gross income received during the preceding fiscal year.
C. The Independent Fiduciary shall not (i) acquire any property from, sell any
property to or borrow any funds from, the Company or any of its affiliates during the period for
which it serves as an Independent Fiduciary under this Agreement and for a period of six months
thereafter, or (ii) negotiate any such transaction described in (i) during the period that serves as
the Independent Fiduciary.
D. In the event that the DOL requires additional representations by the Independent
Fiduciary, it is agreed that the Independent Fiduciary will make any such reasonably required
representations that are true in fact.
6. Independent Status
As the Independent Fiduciary, the Independent Fiduciary shall not be an agent of the
Company. In keeping with this status, the Independent Fiduciary shall be free to control its
method of fulfilling its responsibilities within the framework of its obligations to the Participants
(and their beneficiaries) and, if applicable, Participating Plans (as such terms are defined in PTE
96-76, Section IIII, 61 Fed. Reg. 54229 and Section IV(h), 61 Fed. Reg. 54232, respectively) and
to the Company.
7. Fiduciary Standards and Confidentiality
A. Fiduciary Standards
(1) Notwithstanding any other provision of this Agreement, it is understood
that the Independent Fiduciary will act as a fiduciary, as defined in ERISA, with respect to the
Participants and their beneficiaries (and, if applicable, Participating Plans) that invest in the
Account, and that the Independent Fiduciary will perform its duties under this Agreement for the
exclusive benefit of such Participants, their beneficiaries and Participating Plans and in
conformity with the legal requirements imposed upon it by ERISA.
(2) It is understood that the Independent Fiduciary will not unnecessarily
engage in any activity in connection with this appointment that is adverse to the interest of the
Company. The Independent Fiduciary may provide similar independent fiduciary services with
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respect to other benefit plans subject to ERISA; provided, however, that the Independent
Fiduciary does not use or disclose in such relationships Confidential Information (as defined
below) obtained by the Independent Fiduciary in the course of providing services under this
Agreement.
(3) Upon termination of this Agreement, the Independent Fiduciary will
disclose to the Company all material in its possession that has been released to it by the
Company or produced pursuant to this Agreement. Such material may be retained by the
Independent Fiduciary if it deems such retention to be necessary to protect its interests or the
interests of the Participants and their beneficiaries (and, if applicable, Participating Plans) that
have invested in the Account. If the Independent Fiduciary retains any such material, it shall
promptly notify the Company in writing of such action. The aforesaid notice shall include an
itemized list of all retained documents and other materials. Upon receipt of the aforesaid notice,
or at any time thereafter, the Company may at its option, require that the Independent Fiduciary
deliver all such retained material to the person who succeeds to its position as Independent
Fiduciary. However, the Independent Fiduciary may retain any materials that it deems necessary
to protect its interests, provided that copies of said materials are furnished to either the Company
or the Independent Fiduciary’s successor as Independent Fiduciary, upon request.
B. Confidentiality. In connection with this Agreement, certain Confidential
Information (as defined below) regarding each Party (such party a “Disclosing Party”) may be
disclosed to the other Party (such party a “Recipient Party”) in order for each Party to perform
their respective obligations hereunder.
(1) Definitions. For purposes hereof, the definitions of Company and
Independent Fiduciary shall be deemed to include any parent, subsidiary, affiliate of, or entity
under common control with any entity constituting the Company or Independent Fiduciary.
“Affiliates” shall mean a business entity now or hereafter controlled by, controlling or under
common control with either Company or Independent Fiduciary. “Control” exists when an
entity owns or controls directly or indirectly 50% or more of the outstanding equity representing
the right to vote for the election of directors or other managing authority of another entity.
“Representatives” shall mean any of TIAA’s or Independent Fiduciary’s directors, officers,
employees, agents or advisors (including, without limitation, attorneys, accountants and
contractors or consultants retained by either Party).
(2) Confidential Information. As used herein, Confidential Information shall
mean any of the following information regarding either TIAA or Independent Fiduciary
disclosed before or after the date hereof (“Confidential Information”):
a. any data or information that is competitively sensitive and not
generally known to the public, including but not limited to, products, business and marketing
plans, marketing strategies or techniques, financial information, pricing, operations, vendor
relationships, customers or customer relationships, customer profiles, sales estimates, trade
secrets and internal performance results relating to the past, present or future business activities
of Independent Fiduciary or TIAA or any of their customers, subsidiaries, or third party vendors;
b. any scientific or technical information, concepts, design, process,
procedure, formula, or improvement that is commercially valuable, not generally known to the
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public and secret in the sense that its confidentiality affords TIAA or Independent Fiduciary a
competitive advantage over its competitors; and
c. all documentation, media, reports, data, specifications, computer
hardware or software, computer programs, source code, object code, flow charts, mappings,
interfaces, databases, inventions, engineering and laboratory notebooks, drawings, diagrams,
schema, prototypes and models, know-how, show-how, trade secrets and any other tangible
manifestation (including data in computer or other digital format) of any of the foregoing,
whether or not patentable or copyrightable; and
d. Highly Confidential Information. Highly Confidential Information
(“HCI”) shall mean non-public information that, if disclosed in violation of the terms of the
Agreement, could have a material adverse impact to TIAA’s business or operations, including, but
not limited to, (i) material non-public information about TIAA’s business, finances or operations;
(ii) authentication data, such as PINs or passwords; (iii) cryptographic keying material, with the
exception of public keys; (iv) information related to an information security incident; or (v) other
Confidential Information that TIAA classifies as HCI in accordance with TIAA’s data
classification policies
(3) Confidentiality Obligations. Except as expressly authorized by prior
written consent of the Disclosing Party, the Recipient Party shall:
a. limit access to and use of any Confidential Information received by
it to its Representatives who have a need-to-know in connection with evaluating the Opportunity,
and only for use in connection therewith;
b. advise its Representatives having access to the Confidential
Information of the proprietary nature thereof and of the obligations set forth in this Agreement;
c. take appropriate action by agreement with its Representatives
having access to the Confidential Information to fulfill its obligations under this Agreement;
d. safeguard all Confidential Information received by it using a
reasonable degree of care, but not less than that degree of care used by it in safeguarding its own
similar information or material; and
e. not disclose or disseminate any Confidential Information received
by it to third parties not authorized hereunder without the prior written consent of the Disclosing
Party.
(4) Return of Confidential Information. Upon the request of the Disclosing
Party, the Recipient Party shall collect and surrender (or confirm the destruction or non-
recoverable data erasure of) all Confidential Information and all memoranda, notes, records,
drawings, manuals, records, and other documents or materials (and all copies of same, including
“copies” that have been converted to computerized media in the form of image, data or word
processing files either manually or by image capture) based on or including any Confidential
Information, and such destruction shall be certified in writing to the Disclosing Party by an
authorized officer of the Recipient Party supervising such destruction; provided, however, that
RERC may retain such limited media and materials containing Confidential Information of the Company
for customary archival and audit purposes (including with respect to regulatory compliance).
(5) Exceptions. Notwithstanding anything herein to the contrary, no
obligation or liability shall accrue hereunder with respect to any Confidential Information that:
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a. was in the public domain prior to the date of this Agreement or
subsequently came into the public domain through no act of the Recipient Party;
b. was lawfully received by the Recipient Party from a third party
free of any obligation of confidentiality to such third party;
c. was already in the lawful possession of the Recipient Party prior to
receipt thereof from the Disclosing Party;
d. is required to be disclosed in a judicial or administrative
proceeding, or as otherwise required to be disclosed by law; provided, however, the Recipient
Party shall give as much advance notice (unless prohibited by law) of the possibility of such
disclosure as practicable so the Disclosing Party may attempt to stop such disclosure or obtain a
protective order concerning such disclosure with Recipient Party’s reasonable assistance, at
Disclosing Party’s expense;
e. was independently developed by the Recipient Party without using
or referring to the Disclosing Party’s Confidential Information; or
f. is disclosed by the Recipient Party in accordance with prior written
approval of the Disclosing Party.
(6) No Rights in Confidential Information. This Agreement does not confer
any right, license, interest or title in, to or under the Confidential Information to the Recipient
Party and no license is hereby granted to the Recipient Party, by estoppel or otherwise, under any
patent, trademark, copyright, trade secret or other proprietary rights of the Disclosing Party. Title
to the Confidential Information shall remain solely in the Disclosing Party.
8. Personnel with Primary Responsibility; Successor
The Independent Fiduciary agrees that, without limiting its responsibilities under this
Agreement or under ERISA, primary responsibility for the performance of the services
contemplated under this Agreement shall be assigned to Kenneth P. Riggs, Jr., and that the
Independent Fiduciary will use its best efforts to assure that Kenneth P. Riggs, Jr. continues to
act in such capacity during the term of this Agreement. In the event that Kenneth P. Riggs, Jr.
does not, for any reason, continue to serve in such capacity, the Independent Fiduciary agrees
that it will assign primary responsibility for the duties contemplated under this Agreement to a
senior employee of the Independent Fiduciary of similar experience and ability (the
“Successor”). Any Successor shall be subject to the written approval or rejection by the
Company (which approval or rejection shall be made by the Company in its sole discretion)
within forty-five (45) days of the Company’s receipt of written notice from the Independent
Fiduciary of the Successor. Any such Successor will be deemed approved by the Company if the
Company fails to reject the Successor within such forty-five (45) day period.
9. Effective Date/Termination Notice
A. The term of the Agreement shall become effective on March 1, 2018.
B. The Independent Fiduciary’s appointment shall commence on the date this
Agreement becomes effective for a term extending through February 28, 2021, and shall be
renewable by the Company, from time to time, and without limitation on the number of
renewals, for additional three (3) year terms. The Company shall delegate to a special
subcommittee of the Company’s Investment Committee (the “Subcommittee”) the sole power
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to renew any such appointment and the Subcommittee shall not renew the appointment if forty
percent (40%) of the Subcommittee members disapprove of such renewal. Upon expiration of
the Independent Fiduciary’s appointment without renewal this Agreement shall terminate.
C. The Independent Fiduciary may terminate this Agreement at any time but must
give at least one hundred eighty (180) days prior written notice to the Company. The Company
must terminate this Agreement and the Independent Fiduciary’s appointment prior to the
expiration of the term of its appointment if a majority of the Subcommittee members determines
that: (1) the Independent Fiduciary has breached any representation set forth in paragraph 5
above; (2) that the Independent Fiduciary has failed to carry out its responsibilities under this
Agreement in an effective manner, or is unable to do so; or (3) that a merger or restructuring of
the Independent Fiduciary with or into another entity may cause a conflict of interest that shall
impair the Independent Fiduciary’s ability to carry out its responsibilities under this Agreement
in an effective manner. In addition, this Agreement shall be terminable, at the Company’s sole
option, if (i) the Independent Fiduciary ever ceases to be a legal entity, whether through merger,
acquisition or otherwise, or (ii) the Independent Fiduciary shall ever be owned directly by an
‘Affiliate’ (as such term is defined in PTE 96-76) of TIAA. In the event that the Independent
Fiduciary’s term shall terminate as described in this paragraph 9C., the Independent Fiduciary
shall be compensated only for services performed by it prior to the date of such termination.
D. Unless otherwise expressly provided herein, any notice, demand or request under
this Agreement shall be deemed to have been properly given and served by depositing the same
in First Class U.S. Mail, addressed as provided herein, postpaid and registered or certified with
return receipt requested. Any such notice, demand or request shall be effective upon being
deposited in such certified First Class U.S. Mail. However, the time period in which a response
or action to any such notice, demand or request must be given or taken shall commence to run
from the date of receipt on the return receipt of the notice, demand or request by the addressee
thereof. Rejection or other refusal to accept or the inability to deliver because of changed address
of which no notice was given shall be deemed to be receipt of the notice, demand or request.
E. Any notice given under this Agreement shall be in writing and addressed as
follows:
If to the Company (or such other person or persons as the Company may designate in
writing to RERC):
Chief Legal Officer
Teachers Insurance and Annuity Association of America
730 Third Avenue
New York, NY 10017-3206
If to RERC (or such other person or persons as the RERC may designate in writing to the
Company):
Mr. Kenneth P. Riggs, Jr.
President
RERC
6600 Westown Parkway, Suite 260
West Des Moines, IA 50266
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riggs@rerc.com
with a copy to the following address and email:
Situs
Attn: Legal Department
5065 Westheimer, Suite 700E
Houston, TX 77056
legal@situs.com
10. Indemnification and Insurance
A. Subject to the limitations below in clause C of this paragraph 10, the Independent
Fiduciary shall be indemnified and saved harmless by the Account from and against any and all
claims of liability arising in connection with the exercise of its duties and responsibilities to the
Account by reason of any act or omission, including all expenses reasonably incurred in the
defense of such act or omission, unless (1) it shall be established by final judgment of a court of
competent jurisdiction that such act or omission involved a violation of the duties imposed by
Part 4 of Title I of ERISA on the part of the Independent Fiduciary, or (2) in the event of a
settlement or other disposition of such claim involving the Account, it is determined by written
opinion of independent counsel acceptable to both Parties, that such act or omission involved a
violation of the duties imposed by Part 4 of Title I of ERISA on the part of the Independent
Fiduciary.
B. Subject to the limitations below in clause C of this paragraph 10, the Account shall
pay expenses (including reasonable attorneys’ fees and disbursements), judgments, fines and
amounts paid in settlement incurred by the Independent Fiduciary in connection with any of the
proceedings described above, in advance of the final disposition of such proceedings, provided
that (1) the Independent Fiduciary shall repay such advances to the Account, plus reasonable
interest, if it is established by a final judgment of a court of competent jurisdiction, or by written
opinion of independent counsel under the circumstances described above in clause A of this
paragraph 10, that the Independent Fiduciary violated its duties under Part 4 of Title I of ERISA,
and (2) the Independent Fiduciary shall, in the discretion and upon the request of the Company,
provide a bond or make other appropriate arrangements for repayment of advances.
Notwithstanding the foregoing, no such advances shall be made in connection with any claim
against the Independent Fiduciary that is made by the Account or the Company, provided that
upon the final disposition of such claim, the expenses (including reasonable attorneys’ fees and
disbursements), judgments, fines and amounts paid in settlement incurred by the Independent
Fiduciary shall be reimbursed by the Account to the extent provided above.
C. The indemnification provided under clauses A and B of this paragraph 10 shall
apply only to claims and expenses not actually covered by insurance. The Independent Fiduciary
agrees to maintain professional liability coverage that includes coverage for its responsibilities
under this Agreement, with limits of at least $5 million for errors and omissions, $2 million for
general business liability, and a $1 million fidelity bond, throughout the term of this Agreement.
11. Entire Agreement
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This Agreement contains the entire agreement between the Parties with respect to the
subject matter hereof and supersedes any and all prior written, oral or other understandings with
respect to the subject matter hereof. However, where the text of this Agreement contains express
reference to PTE 96-76, or specific paragraphs of PTE 96-76 and the proposed PTE, 61 Fed.
Reg. 15128 (1996), and the representations made therein, it is the intention of the Parties that
PTE 96-76 and the proposed exemption be incorporated in this Agreement for the purpose of
construing the meaning of such express references. This Agreement may not be changed orally
or by conduct but only by an agreement in writing signed by both Parties.
12. No Waiver
Failure to insist upon strict compliance with any of the terms, covenants, or conditions of
this Agreement shall not be deemed a waiver of such term, covenant, or condition, nor shall any
waiver or relinquishment of any right or power hereunder at any one or more times be deemed a
waiver or relinquishment of such right or power at any other time or times.
13. Severability
The invalidity or unenforceability any provision of this Agreement shall in no way affect
the validity or enforceability of any other provision.
14. Choice of Law
This Agreement and performance hereunder is subject to ERISA. However, to the extent
that this Agreement and performance hereunder is not governed by ERISA or other applicable
federal law, the laws of the State of New York shall apply without giving effect to any provisions
relating to conflict of laws that would require the laws of another jurisdiction to apply. The
choice of law embodied in this paragraph 15 shall be effective irrespective of the jurisdiction in
which any suit, action or proceeding may be instituted.
15. Written Information Security Program
During the term of this Agreement, and thereafter for so long as RERC retains any TIAA
HCI, RERC shall maintain an effective written information security program designed to protect
any HCI provided by TIAA to RERC.
Please signify your acceptance by signing below and returning a copy of this Agreement
to the Company.
Sincerely,
TEACHERS INSURANCE AND ANNUITY ASSOCIATION OF AMERICA
By:
Name: Robert L. Rivenbark
Title: Sourcing Manager
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Accepted:
RERC, LLC
By: ____________________________________
Name: ______________________________
Title: _______________________________
Kenneth P. Riggs, Jr.
President
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SCHEDULE 1
TEACHERS INSURANCE AND ANNUITY ASSOCIATION OF AMERICA
INDEPENDENT FIDUCIARY COMPENSATION
SCHEDULE FOR THE TIAA REAL ESTATE ACCOUNT
The fee payable to RERC during the term of this Agreement shall be a fixed annual fee of Eight
Hundred and Fifty Thousand Dollars ($850,000) for each 12 month period between March 1, 2018
and February 28, 2021, plus its reasonable out-of-pocket expenses. One quarter of the fee for each
such 12 month period set forth above shall be paid in arrears on the last business day of each calendar
quarter, with the first pro rated payment due as of March 31, 2018 and the final pro rated payment
due on February 28, 2021.
In addition, the fee will be adjusted to reflect changes in the number of individual properties owned
by the Account as compared to the number of individual properties owned as of February 28, 2018
(the “Baseline Level”), which Baseline Level shall be mutually agreed to between the Parties prior to
such date. Thereafter the Baseline Level shall be reset annually on February 1 of each succeeding
year during the term of this Agreement to a level mutually agreed to between the Parties prior to such
date.
For purposes hereof, an “individual property” shall mean a property that is appraised on a quarterly
basis, regardless of whether the Account reports, for financial statement purposes, such property as
an individual investment. For every increase (decrease) of twenty-five (25) properties from the
Baseline Level, the fee will increase (decrease) by twenty-five thousand dollars ($25,000) on an
annualized basis as follows. The fee increase (decrease), if any, will be assessed as of the first day of
each calendar quarter and will be adjusted up (down) by Six Thousand Two Hundred and Fifty
Dollars ($6,250) for every increase (decrease) of twenty-five (25) properties from the Baseline Level
through the term of this Agreement. As an example only, if the Baseline Level was 150 individual
properties and as of July 1, 2018, the Account owned 176 individual properties, the fee would
increase by $6,250 for the calendar quarter ending September 30, 2018. If then, as of October 1,
2018, the Account owned 174 individual properties, the fee would decrease by $6,250 for the
calendar quarter ending December 31, 2018 and overall be the same as the fee for the quarter ended
June 30, 2018.
Notwithstanding the foregoing, no further payment during any fiscal year shall be paid to RERC by
the Company, the Account or any affiliates thereof if such payment, when aggregated with all other
payments from the Company, the Account or its affiliates to RERC and its affiliates during such
fiscal year, would exceed five percent (5%) of RERC’s annual gross income from all sources during
RERC’s preceding fiscal year (the “5% Limit”). In addition to the covenants set forth in Section 5.B.
of the Agreement, the Parties hereto agree to work in good faith and cooperate reasonably in advance
of any payment under this Agreement to ascertain whether the 5% Limit may be reached, including
but not limited to RERC making its independent auditors available for consultation with the
Company, upon reasonable request and with reasonable notice.
Direct out-of-pocket documented expenses shall be reimbursed as incurred and shall be limited to
reasonable travel-related expenses, including transportation, hotels, and meals incurred in the
performance of RERC’s duties. RERC shall, however, bear the cost of all operating and
administrative expenses relating to the performance of its obligations and duties under this
Agreement.
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EXHIBIT A
TEACHERS INSURANCE AND ANNUITY ASSOCIATION OF AMERICA
VALUATION PROCEDURES AND RULES
FOR REAL ESTATE ACCOUNT
This outline summarizes the basic elements of the valuation procedures and rules for the
Account.
Basic Principles
1. The valuation of equity real estate holdings is not an exact science; it requires
appraisals which are independent estimates of market value.
A. Sales are the best measure of the value of equity real estate holdings, but since
they don’t occur frequently, appraisals are generally believed to be the best estimate of value at a
given point in time.
B. External appraisals are expensive, and a balance is required between the accuracy
of the estimate of value and the cost to the Account of additional appraisals.
2. The Account’s valuation procedures and rules are under the direct supervision of an
Independent Fiduciary and operate within guidelines and limits established by the Independent
Fiduciary.
Valuation Procedures for the Account
1. Independent Fiduciary. The valuation of Account properties is conducted under the
supervision of the Independent Fiduciary.
A. The valuation procedures and rules will be approved by the Independent
Fiduciary. They cannot be changed without the consent of the Independent Fiduciary.
B. The rules will limit the extent to which a property’s value can change without the
prior approval of the Independent Fiduciary.
C. The Independent Fiduciary may require a new independent appraisal of any
property at any time.
2. Initial Valuation. The initial value of each property will be based on an independent
appraisal at the time of closing of the purchase (or the contract price relating to the purchase, if there
is no independent appraisal at the time of closing), which may result in a potential unrealized gain or
loss reflecting the difference between the investment’s fair value and its cost basis (which is inclusive
of all expenses relating to purchase, such as acquisition fees, legal fees and expenses, and other
closing costs).
3. Scheduled Valuations.
A. Independent Appraisals. Each property will be valued by an independent appraiser
at least once per calendar quarter.
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(i) The appraisal cycle will be set up so that properties will be independently
appraised in as spread out a pattern as practical over the course of a calendar quarter, which is
intended to result in appraisal adjustments, if any, that happen regularly throughout each quarter and
not on one specific day in each quarter. This will be done by assigning to each property, at the time it
is purchased, the month in which its independent appraisal will occur each year.
(ii) The independent appraisers selected by TIAA must be approved by the
Independent Fiduciary.
(iii) The following would be among the factors generally considered in the
independent appraisals:
? description and condition of the property
? regional and local market conditions
? current and projected occupancy levels
? highest and best use of the property
? cost approach sales comparison approach
? income approach including discounted cash flow analysis
B. Quarterly Reviews. TIAA’s staff will review each quarterly independent appraisal,
in conjunction with the Independent Fiduciary, prior to the value reflected in that appraisal being
recorded in the Account.
(i) Appraisal assumptions (e.g. discount rates and rates of inflation) will be reviewed
and revised as necessary.
(ii) Occupancy levels, cash flow, etc. will be reviewed as well as regional and local
market conditions.
C. Accruals. The Accumulation and Liquidity Unit Values of the Account may
change by a daily accrual of projected income and expenses during a given month. The Annuity Unit
values of the Account may change on the last calendar day of each month by the accrual of projected
income and expenses for that month.
4. Special Adjustments. The value of a given property could be adjusted at any time to
reflect any immediate or significant changes in value.
5. Limits and Supervision.
A. The Independent Fiduciary receives quarterly valuation reports from TIAA which
detail Account activity. The format of these reports will be developed with the Independent
Fiduciary. The Fiduciary will, therefore, be familiar with Account properties.
B. Daily accruals of income and expenses, as well as incremental adjustments in
property value (from quarterly updates), will be reported to the Independent Fiduciary as they are
included in the Unit value calculation.
C. Material changes in value (as described in D. below) will be approved by the
Independent Fiduciary prior to inclusion in a Unit Value calculation
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D. TIAA cannot, without the prior approval of the Independent Fiduciary, change the
values of one or more properties if such changes would exceed the following limits:
(i) The adjustment would result in a 6 percent increase or decrease in the value of a
given property since the last external appraisal of that property;
(ii) The adjustments would result in a greater than 2 percent change in the value of
the Account since the prior monthly valuation date; or
(iii) The adjustments would result in a greater than 4 percent change in the value of
the Account within any calendar quarter.