Table of Contents

As filed with the Securities and Exchange Commission on August 6, 2018

Registration No.: 333-222311

United States

SECURITIES AND EXCHANGE COMMISSION

WASHINGTON, D.C. 20549

 

FORM S-1/A

(Amendment No. 4)

 

REGISTRATION STATEMENT

UNDER THE

SECURITIES ACT OF 1933

 

IIOT-OXYS, INC.

(Exact name of Registrant as Specified in Its Charter)

 

Nevada   8711   56-2415252
(State or other jurisdiction of
incorporation or organization)
  (Primary Standard Industrial
Classification Code Number)
  (I.R.S. Employer
Identification No.)

 

705 Cambridge Street

Cambridge, MA 02141

(617) 500-5101

(Address, including zip code, and telephone number, including area code,

of registrant's principal executive offices)

 

Clifford L. Emmons, CEO

705 Cambridge Street

Cambridge, MA 02141

(617) 500-5101

clemmons791@gmail.com

(Name, address, including zip code, and telephone number

including area code, of agent for service)

 

Copies to:

 

Ronald N. Vance

Pearson, Butler, & Carson, PLLC

1802 South Jordan Parkway

Suite 200

South Jordan, UT 84095

(801) 495-4104

(801) 254-9427 (fax)

ron@pearsonbutler.com

 

Approximate date of commencement of proposed sale to the public: From time to time after this Registration Statement becomes effective.

 

If any of the securities being registered on this form are to be offered on a delayed or continuous basis pursuant to Rule 415 under the Securities Act of 1933, check the following box. x

 

If this Form is filed to register additional securities for an offering pursuant to Rule 462(b) under the Securities Act, please check the following box and list the Securities Act registration statement number of the earlier effective registration statement for the same offering. ¨

 

If this Form is a post-effective amendment filed pursuant to Rule 462(c) under the Securities Act, check the following box and list the Securities Act registration statement number of the earlier effective registration statement for the same offering. ¨

  

     
 

 

If this Form is a post-effective amendment filed pursuant to Rule 462(d) under the Securities Act, check the following box and list the Securities Act registration statement number of the earlier effective registration statement for the same offering. ¨

 

Indicate by check mark whether the registrant is a large accelerated filer, an accelerated filer, a non-accelerated filer, a smaller reporting company or an emerging growth company. See the definitions of “large accelerated filer,” “accelerated filer,” “smaller reporting company” and “emerging growth company” in Rule 12b-2 of the Exchange Act.

 

Large accelerated filer ¨ Accelerated filer ¨
Non-accelerated filer ¨ Smaller reporting company x
    Emerging growth company x

 

If an emerging growth company, indicate by check mark if the registrant has elected not to use the extended transition period for complying with any new or revised financial accounting standards provided to Section 7(a)(2)(B) of the Securities Act. ¨

 

Calculation of Registration Fee
 
Title of Each Class
of Securities to be
Registered
  Amount to be
Registered
    Proposed Maximum
Offering Price Per
Share (1)
    Proposed Maximum
Aggregate Offering
Price
    Amount of
Registration Fee*
 
Common Stock, $0.001 par value     34,673,202     $ 1.25     $ 43,341,503     $ 5,397  
TOTAL     34,673,202             $ 43,341,503     $ 5,397  

___________________

  (1) Estimated pursuant to Rule 457(c) solely for the purpose of calculating the amount of the registration fee.
  * Previously paid

 

The registrant hereby amends this registration statement on such date or dates as may be necessary to delay its effective date until the registrant shall file a further amendment which specifically states that this registration statement shall thereafter become effective in accordance with Section 8(a) of the Securities Act or until the registration statement shall become effective on such date as the Securities and Exchange Commission, acting pursuant to Section 8(a), may determine.

 

 

 

 

 

 

     
 

 

SUBJECT TO COMPLETION, DATED AUGUST __, 2018

 

The information in this preliminary prospectus is not complete and may be changed. We may not sell these securities until the registration statement filed with the Securities and Exchange Commission is effective. This preliminary prospectus is not an offer to sell these securities and we are not soliciting an offer to buy these securities in any jurisdiction where the offer or sale is not permitted.

 

PROSPECTUS

 

IIOT-OXYS, Inc.

 

34,673,202 Shares of Common Stock

 

This prospectus relates to the resale by the selling stockholders of up to 34,673,202 shares of our common stock. Each of the selling stockholders received his, her, or its shares either in the reverse acquisition transaction which closed on July 28, 2017, pursuant to a Consulting Agreement dated October 1, 2017, or pursuant to a Consulting Agreement dated effective December 1, 2017.

 

The selling stockholders, or their pledgees, donees, transferees or other successors-in-interest, may offer the shares of our common stock for resale in the over-the-counter market, in isolated transactions, or in a combination of such methods of sale. The selling stockholders will sell their shares at prevailing market prices or privately negotiated prices. There will be no underwriter’s discounts or commissions, except for the charges to a selling shareholder for sales through a broker-dealer. All net proceeds from a sale will go to the selling shareholder and not to us. We will pay the expenses of registering these shares.

 

Our stock is quoted on OTC Pink under the symbol “ITOX.” On July 27, 2018, the last reported sale price of shares of our common stock on the OTC Pink Marketplace was $2.20.

 

We are an “emerging growth company” under the federal securities laws and will be subject to reduced public company reporting requirements. Investing in our stock involves risks. You should carefully consider the Risk Factors beginning on page 2 of this prospectus.

 

Neither the Securities and Exchange Commission nor any state securities commission has approved or disapproved of these securities or passed upon the adequacy or accuracy of this prospectus. Any representation to the contrary is a criminal offense.

 

The date of this prospectus is ____________, 2018

 

 

 

 

 

 

 

 

 

     
 

 

TABLE OF CONTENTS

 

Page

PROSPECTUS SUMMARY 1
RISK FACTORS 2
FORWARD-LOOKING STATEMENTS 11
USE OF PROCEEDS 12
MARKET FOR OUR COMMON STOCK 12
MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS 14
CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS 18
BUSINESS AND PROPERTIES 19
LEGAL PROCEEDINGS 27
MANAGEMENT 28
EXECUTIVE COMPENSATION 30
SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT 31
SELLING STOCKHOLDERS 32
DESCRIPTION OF SECURITIES 34
PLAN OF DISTRIBUTION 35
LEGAL MATTERS 36
EXPERTS 36
ADDITIONAL INFORMATION 36
INDEX TO FINANCIAL STATEMENTS F-1

 

We have not authorized anyone to provide you with information different from that contained in this prospectus. The selling stockholders are offering to sell, and seeking offers to buy, shares of our common stock only in jurisdictions where offers and sales are permitted. The information contained in this prospectus is accurate only as of the date of this prospectus, regardless of the time of delivery of this prospectus or of any sale of common stock.

 

For investors outside the U.S.: We have not and the selling stockholders have not done anything that would permit this offering or possession or distribution of this prospectus in any jurisdiction where action for that purpose is required, other than in the U.S. You are required to inform yourselves about and to observe any restrictions relating to the offering of the shares of common stock and the distribution and possession of this prospectus outside of the U.S.

 

Unless otherwise indicated, any reference to “the Company”, “our company”, “we”, “us”, or “our” refers to IIOT-OXYS, Inc., a Nevada corporation, and as applicable to its wholly owned subsidiaries, OXYS Corporation, a Nevada corporation, and HereLab, Inc., a Delaware corporation.

 

 

 

 

 

     
 

 

PROSPECTUS SUMMARY

 

The following summary highlights material information contained in this prospectus. This summary does not contain all the information you should consider before investing in the securities. Before making an investment decision, you should read the entire prospectus carefully, including the “Risk Factors” section, the financial statements and the notes to the financial statements.

 

IIOT-OXYS, Inc.

 

We were incorporated in the State of New Jersey on October 1, 2003 under the name of Creative Beauty Supply of New Jersey Corporation and subsequently changed our name to Gotham Capital Holdings, Inc. on May 18, 2015. We commenced operations in the beauty supply industry as of January 1, 2004. On November 30, 2007, our Board of Directors approved a plan to dispose of our wholesale and retail beauty supply business. From January 1, 2009 until July 28, 2017, we had no operations and were a shell company.

 

On March 16, 2017, our Board of Directors adopted resolutions, which were approved by shareholders holding a majority of our outstanding shares, to change our name to “IIOT-OXYS, Inc.”, to authorize a change of domicile from New Jersey to Nevada, to authorize a 2017 Stock Awards Plan, and to approve the Securities Exchange Agreement (the “ OXYS SEA ”) between the Company and OXYS Corporation (“ OXYS ”), a Nevada corporation incorporated on August 4, 2016.

 

Under the terms of the OXYS SEA we acquired 100% of the issued voting shares of OXYS in exchange for 34,687,244 shares of our Common Stock. We also cancelled 1,500,000 outstanding shares of our Common Stock and changed our management to Mr. DiBiase who also served in management of OXYS. Also, one of our principal shareholders entered into a consulting agreement with OXYS to provide consulting services during the transition. The OXYS SEA was effective on July 28, 2017, and our name was changed to “IIOT-OXYS, Inc.” at that time. Effective October 26, 2017, our domicile was changed from New Jersey to Nevada.

 

On December 14, 2017, we entered into a Share Exchange Agreement (the “ HereLab SEA ”) with HereLab, Inc., a Delaware corporation (“ HereLab ”), and HereLab’s two shareholders pursuant to which we would acquire all the issued and outstanding shares of HereLab in exchange for the issuance of 1,650,000 shares of our Common Stock, on a pro rata basis, to HereLab’s two shareholders. The closing of the transaction occurred on January 11, 2018 and HereLab became our wholly-owned subsidiary.

 

At the present time, we have two, wholly-owned subsidiaries which are OXYS Corporation and HereLab, Inc., through which our operations are conducted.

 

General Overview

 

IIOT-OXYS, Inc., a Nevada corporation (the “ Company ”), and OXYS, were originally established for the purposes of designing, building, testing, and selling Edge Computing systems for the Industrial Internet. Both companies were, and presently are, early stage technology startups that are largely pre-revenue in their development phase. HereLab is also an early-stage technology development company. The Company received its first revenues in the last quarter of 2017 and expects considerable revenue due to its business development pipeline for 2018 including revenues to be realized in the first and second quarters of 2018.

 

Our unique value proposition is as follows:

 

Edge Computing

 

Within the Internet of Things (“ IoT ”) and Industrial Internet of Things (“ IIoT ”), most companies right now are adopting an approach which sends all sensor data to the cloud for processing. OXYS specializes in edge computing, where the data processing is done locally right where the data is collected.

 

Advanced Algorithms

 

OXYS has sought to differentiate itself by licensing advanced algorithms from world-leading research institutions such as the Massachusetts Institute of Technology (“ MIT ”). These algorithms are an essential part of the edge computing strategy that convert raw data into actionable knowledge right where the data is collected without having to send the data to the cloud first.

 

 

 

 

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Reconfigurable Hardware and Software

 

Instead of focusing on creating tools, OXYS uses open source tools to create proprietary content. More specifically, OXYS uses hardware manufactured by companies such as HARTING (www.harting-usa.com) as well as others. This hardware is reconfigurable and flexible.

 

The Offering

 

Common stock offered by selling stockholders:   Up to 34,673,202 outstanding shares of common stock.
     
Offering price:   All shares offered by means of this prospectus will be sold at prevailing market prices.
     
Common stock outstanding:    
Before offering   40,633,328
After offering   40,633,328
     
Use of proceeds:   We will not receive any proceeds from the sale of the common stock by the selling stockholders.
     
OTCQB Marketplace symbol:   Shares of our common stock are currently quoted on the OTC Pink Marketplace under the symbol “ITOX.”
     
Risk factors:   Investing in our securities involves a high degree of risk. See “Risk Factors” beginning on page 2 of this prospectus for a discussion of factors you should consider before making a decision to invest in our securities.

  

RISK FACTORS

 

Investment in our common stock has a high degree of risk. Before you invest you should carefully consider the risks and uncertainties described below and the other information in this prospectus. If any of the following risks actually occur, our business, operating results and financial condition could be harmed and the value of our common stock could go down. This means you could lose all or a part of your investment.

 

Because of our continued losses, there is substantial doubt about our ability to continue as a going concern, which may hinder our ability to obtain future financing.

 

Our financial statements as of and for the year ended December 31, 2017 and for the period from inception (August 4, 2016) to December 31, 2016 were prepared assuming that we would continue as a going concern. Our significant cumulative losses from operations as of December 31, 2017, raised substantial doubt about our ability to continue as a going concern. If the going-concern assumption were not appropriate for our financial statements, then adjustments would be necessary to the carrying values of the assets and liabilities, the reported revenues and expenses, and the balance sheet classifications used. Since December 31, 2017, we have continued to experience losses from operations. We have continued to fund operations primarily through the sale of equity securities. Nevertheless, we will require additional funding to complete much of our planned operations. Our ability to continue as a going concern is subject to our ability to generate a profit and/or obtain necessary additional funding from outside sources, including obtaining additional funding from the sale of our securities. Except for potential proceeds from the sale of equity in offerings by us and minimal revenues, we have no other source for additional funding. Our continued net operating losses and stockholders’ deficiency increase the difficulty in meeting such goals and there can be no assurances that such methods will prove successful.

 

The majority of our sales come from a small number of customers and a reduction in demand or loss of one or more of our significant customers may adversely affect our business.

 

At the present time, we are dependent on a small number of direct customers for a majority of our business, revenue and results of operations. At present, we have customers in the automotive sector as well as the civil infrastructure sector. Our presently active contracts are with two customers, Madison Electric and Gill Engineering Associates, Inc. Madison Electric is a subcontractor to the automotive sector, and Gill Engineering is a subcontractor of the State of Massachusetts. To date, these customers have generated all our revenue. For 2018, year to date, 89% of booked revenue has come from Gill Engineering and 11% has come from Madison Electric. The contracts are purchase orders where we are not the primary contractor but are a subcontractor. By the end of 2018, we expect the revenue position will be roughly one-third from biotech customers, one-third from state governments in the New England region, and one-third from automotive customers. We are currently in business development discussions with two biotech companies, one internet data center company, and the previous automotive customer we had from 2017, an aerospace company, and additional contract discussions with the state government we are presently doing business with. Although we cannot guarantee that all customers will place contracts, the present revenue which we expect will be booked (but not billed) by the end of 2018 is approximately $1,000,000, and the percentages of revenue from various customers is expected to break down, as described above. We expect to continue to experience significant customer concentration in future periods.

 

 

 

 

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This customer concentration increases the risk of quarterly fluctuations in our operating results and sensitivity to any material, adverse developments experienced by our significant customers. In addition, our top customers’ purchasing power has, in some cases, given them the ability to make greater demands on us with regard to pricing and contractual terms in general. We expect this trend to continue, which may adversely affect our gross margins on certain products. Although we believe that our relationships with our major customers are good, we generally do not have long-term contracts with any of them, which is typical of our industry. Our customers often provide us with medium- to long-term product roadmaps and related indications of their product needs and purchases on a periodic basis, but they generally purchase our products on a periodic basis pursuant to purchase orders, and the relationship, as well as particular orders, can be terminated at any time without significant penalty. In addition, orders can be, and often are, rescheduled, canceled and modified with little or no notice. To ensure availability of our products for some of our largest customers, we start manufacturing our relevant products in advance of receiving purchase orders, based on our customers’ forecasts. These forecasts are not binding purchase commitments and, as a result, we incur inventory and manufacturing costs in advance of anticipated sales. Since actual demand for our products may not match these forecasts, we may be subject to increased risks of high inventory carrying costs, product obsolescence and increased operating costs. In addition, the loss of, or any substantial reduction in sales to, any of our major direct or end customers could have a material adverse effect on our business, financial condition and results of operations.

  

Our operating subsidiaries have limited operating history and have generated very limited revenues thus far.

 

The limited operating history of OXYS and HereLab in the IIoT field, makes evaluating our business and future prospects difficult. OXYS was incorporated on August 4, 2016 and HereLab was incorporated on February 27, 2017. We do not anticipate generating substantial income from OXYS or HereLab’s operations until at the earliest 2018, and only then if we are able to successfully implement our business plan. To date, we have generated only $53,450 from business operations. We intend in the longer term to derive further revenues from consulting services, product sales, and software licensing. Development of our services, products, and software will require significant investment prior to commercial introduction, and we may never be able to successfully develop or commercialize the services, products, or software in a material way.

 

We will require additional funding to develop and commercialize our services, products, and software. If we are unable to secure additional financing on acceptable terms, or at all, we may be forced to modify our current business plan or to curtail or cease our planned operations.

 

We anticipate incurring significant operating losses and using significant funds for product development and operating activities. Our existing cash resources are insufficient to finance even our immediate operations. Accordingly, we will need to secure additional sources of capital to develop our business and product candidates, as planned. We intend to seek substantial additional financing through public and/or private financing, which may include equity and/or debt financings, and through other arrangements, including collaborative arrangements. As part of such efforts, we may seek loans from certain of our executive officers, directors and/or current shareholders.

 

If we are unable to secure additional financing in the near term, we may be forced to:

 

  · curtail or abandon our existing business plans;
  · default on any debt obligations;
  · file for bankruptcy;
  · seek to sell some or all of our assets; and/or
  · cease our operations.

 

If we are forced to take any of these steps our common stock may be worthless.

 

Any future financing may result in ownership dilution to our existing shareholders and may grant rights to investors more favorable than the rights currently held by our existing shareholders.

 

If we raise additional capital by issuing equity, equity-related or convertible securities, the economic, voting and other rights of our existing shareholders may be diluted, and those newly-issued securities may be issued at prices that are at a significant discount to current and/or then prevailing market prices. In addition, any such newly issued securities may have rights superior to those of our common stock. If we obtain additional capital through collaborative arrangements, we may be required to relinquish greater rights to our technologies or product candidates than we might otherwise have or become subject to restrictive covenants that may affect our business.

 

Our CEO and COO, who are our sole executive officers, devote limited time to our business. If we are unable to find other executives and employees to assist us with our business, our business could fail.

 

Cliff Emmons and Patrick Phillips, who are our sole executive officers, are each currently devoting approximately 35-40 and 40 hours, respectively, a week of his time to our business. We have entered into Consulting Agreements with each of Messrs. Emmons and Phillips; however, each Consulting Agreement has term provisions. Currently, our services are being provided by Messrs. Emmons and Phillips and other consultants. If we are unable to hire employees and contractors to assist us with our business, or if Messrs. Emmons and Phillips are unwilling or unable to continue to provide services, our business could fail.

   

 

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Uncertain global economic conditions could materially adversely affect our business and results of operations.

 

Our operations and performance are sensitive to fluctuations in general economic conditions, both in the U.S. and globally. The ongoing uncertainty created by volatile currency markets, the continued weakness in the personal computer (“ PC ”) and energy sectors, alone or in combination, may continue to have a material adverse effect on our net sales and the financial results of our operations. In addition, we remain concerned about the geopolitical and fiscal instability in the Middle East and some emerging markets as well as the continued volatility of the equity markets. The impending Brexit and results of the recent U.S. election may also create additional global economic uncertainty. These factors could have a material adverse effect on the spending patterns of businesses including our current and potential customers which could have a material adverse effect on our net sales and our results of operations. Other factors that could adversely influence demand for our products include unemployment, labor and healthcare costs, access to credit, consumer and business confidence, and other macroeconomic factors that could have a negative impact on capital investment and spending behavior.

 

We are subject to various risks associated with international operations and foreign economies.

 

Our international sales are subject to inherent risks, including:

 

  · fluctuations in foreign currencies relative to the U.S. dollar;
  · unexpected changes to currency policy or currency restrictions in foreign jurisdictions;
  · delays in collecting trade receivable balances from customers in developing economies;
  · unexpected changes in regulatory requirements;
  · difficulties and the high tax costs associated with the repatriation of earnings;
  · fluctuations in local economies;
  · disparate and changing employment laws in foreign jurisdictions;
  · difficulties in staffing and managing foreign operations;
  · costs and risks of localizing products for foreign countries;
  · unexpected changes in regulatory requirements;
  · government actions throughout the world;
  · tariffs and other trade barriers; and,
  · the burdens of complying with a wide variety of foreign laws.

 

Moreover, there can be no assurance that our international sales will continue at existing levels or grow in accordance with our efforts to increase foreign market penetration.

 

In many foreign countries, particularly in those with developing economies, it is common to engage in business practices that are prohibited by U.S. regulations applicable to us such as the Foreign Corrupt Practices Act. Although we have policies and procedures designed to ensure compliance with these laws, there can be no assurance that all of our employees, contractors and agents, including those based in or from countries where practices which violate such U.S. laws may be customary, will not take actions in violation of our policies. Any violation of foreign or U.S. laws by our employees, contractors or agents, even if such violation is prohibited by our policies, could have a material adverse effect on our business. We must also comply with various import and export regulations. The application of these various regulations depends on the classification of our products which can change over time as such regulations are modified or interpreted. As a result, even if we are currently in compliance with applicable regulations, there can be no assurance that we will not have to incur additional costs or take additional compliance actions in the future. Failure to comply with these regulations could result in fines or termination of import and export privileges, which could have a material adverse effect on our operating results. Additionally, the regulatory environment in some countries is very restrictive as their governments try to protect their local economy and value of their local currency against the U.S. dollar.

 

Revenue derived from large orders could adversely affect our gross margin and could lead to greater variability in our quarterly results.

 

Large orders may be more sensitive to changes in the global industrial economy, may be subject to greater discount variability, lower gross margins, and may contract at a faster pace during an economic downturn compared to smaller orders. To the extent that the amount of our net sales derived from large orders increases in future periods, either in absolute dollars or as a percentage of our overall business, our gross margins could decline, and we could experience greater volatility and see a greater negative impact from future downturns in the global industrial economy. This dynamic may also have an impact on the historical seasonal pattern of our net sales and our results of operations. These types of orders also make managing inventory levels more difficult as we have in the past and may have to in the future build large quantities of inventory in anticipation of future demand that may not materialize.

 

 

 

 

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Any future product revenues are dependent on certain industries, and contractions in these industries could have a material adverse effect on our results of operations.

 

Sales of our products are dependent on customers in certain industries, particularly the telecommunications, semiconductor, consumer electronics, automotive, energy, automated test equipment, power generation, federal government, state governments, defense and aerospace industries. As we have experienced in the past, and as we may continue to experience in the future, downturns characterized by diminished product demand in any one or more of these industries may result in decreased sales and a material adverse effect on our operating results. We cannot predict when and to what degree contractions in these industries may occur; however, any sharp or prolonged contraction in one or more of these industries could have a material adverse effect on our business and results of operations.

  

We intend to make significant investments in new products that may not be successful or achieve expected returns.

 

We plan to continue to make significant investments in research, development, and marketing for new and existing products and technologies. These investments involve a number of risks as the commercial success of such efforts depend on many factors, including our ability to anticipate and respond to innovation, achieve the desired technological fit, and be effective with our marketing and distribution efforts. If our existing or potential customers do not perceive our latest product offerings as providing significant new functionality or value, or if we are late to market with a new product or technology, we may not achieve our expected return on our investments or be able recover the costs expended to develop new product offerings, which could have a material adverse effect on our operating results. Even if our new products are profitable, our operating margins for new products may not be as high as the margins we have experienced historically.

 

Our success depends on new product introductions and market acceptance of our products.

 

The market for our products is characterized by rapid technological change, evolving industry standards, changes in customer needs and frequent new product introductions, and is therefore highly dependent upon timely product innovation. Our success is dependent on our ability to successfully develop and introduce new and enhanced products on a timely basis to replace declining revenues from older products, and on increasing penetration in domestic and international markets. As has occurred in the past and as may be expected to occur in the future, we have experienced significant delays between the announcement and the commercial availability of new products. Any significant delay in releasing new products could have a material adverse effect on the ultimate success of a product and other related products and could impede continued sales of predecessor products, any of which could have a material adverse effect on our operating results. There can be no assurance that we will be able to introduce new products in accordance with announced release dates, that our new products will achieve market acceptance or that any such acceptance will be sustained for any significant period. Failure of our new products to achieve or sustain market acceptance could have a material adverse effect on our operating results.

 

Our reported financial results may be adversely affected by changes in accounting principles generally accepted in the U.S.

 

We prepare our financial statements in conformity with accounting principles generally accepted in the U.S. These accounting principles are subject to interpretation by the Financial Accounting Standards Board (“ FASB ”) and the Securities and Exchange Commission. A change in these policies or interpretations could have a significant effect on our reported financial results, may retroactively affect previously reported results, could cause unexpected financial reporting fluctuations, and may require us to make costly changes to our operational processes and accounting systems.

 

We operate in intensely competitive markets.

 

The markets in which we operate are characterized by intense competition from numerous competitors, some of which are divisions of large corporations having far greater resources than we have, and we may face further competition from new market entrants in the future. Some examples of large and small competitors include, but are not limited to:

 

  · General Electric with its GE Predix product for IoT;
  · IBM with its IBM BlueMix and IBM IoT Watson products;
  · Siemens with its MindSphere IoT product;
  · Microsoft with its Microsoft Azure IoT Suite;
  · FogHorn Systems;
  · Tulip.io; and
  · Uptake.

  

 

 

 

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Our financial results are subject to fluctuations due to various factors that may adversely affect our business and result of operations.

 

Our operating results have fluctuated in the past and may fluctuate significantly in the future due to a number of factors, including:

 

  · fluctuations in foreign currency exchange rates;
  · changes in global economic conditions;
  · changes in the mix of products sold;
  · the availability and pricing of components from third parties (especially limited sources);
  · the difficulty in maintaining margins, including the higher margins traditionally achieved in international sales;
  · changes in pricing policies by us, our competitors or suppliers;
  · the timing, cost or outcome of any future intellectual property litigation or commercial disputes;
  · delays in product shipments caused by human error or other factors; or
  · disruptions in transportation channels.

  

Any future acquisitions made by us will be subject to a number of related costs and challenges that could have a material adverse effect on our business and results of operations.

 

We have recently completed an acquisition and we plan to make more in the future. Achieving the anticipated benefits of an acquisition depends upon whether the integration of the acquired business, products or technology is accomplished efficiently and effectively. In addition, successful acquisitions generally require, among other things, integration of product offerings, manufacturing operations and coordination of sales and marketing and R&D efforts. These difficulties can become more challenging due to the need to coordinate geographically separated organizations, the complexities of the technologies being integrated, and the necessities of integrating personnel with disparate business backgrounds and combining different corporate cultures. The integration of operations following an acquisition also requires the dedication of management resources, which may distract attention from our day-to-day business and may disrupt key R&D, marketing or sales efforts. Our inability to successfully integrate any of our acquisitions could harm our business. The existing products previously sold by entities we have acquired may be of a lesser quality than our products or could contain errors that produce incorrect results on which users rely or cause failure or interruption of systems or processes that could subject us to liability claims that could have a material adverse effect on our operating results or financial position. Furthermore, products acquired in connection with acquisitions may not gain acceptance in our markets, and we may not achieve the anticipated or desired benefits of such transactions.

 

We may experience component shortages that may adversely affect our business and result of operations.

 

We have experienced difficulty in securing certain types of high power connectors for one of our projects and anticipate that supply shortages of components used in our products, including limited source components, can result in significant additional costs and inefficiencies in manufacturing. If we are unsuccessful in resolving any such component shortages in a timely manner, we will experience a significant impact on the timing of revenue, a possible loss of revenue, or an increase in manufacturing costs, any of which would have a material adverse impact on our operating results.

 

We rely on management information systems. Interruptions in our information technology systems or cyber-attacks on our systems could adversely affect our business.

 

We rely on the efficient and uninterrupted operation of complex information technology systems and networks to operate our business. We rely on a primary global center for our management information systems and on multiple systems in branches not covered by our global center. As with any information system, unforeseen issues may arise that could affect our ability to receive adequate, accurate and timely financial information, which in turn could inhibit effective and timely decisions. Furthermore, it is possible that our global center for information systems or our branch operations could experience a complete or partial shutdown. A significant system or network disruption could be the result of new system implementations, computer viruses, cyber-attacks, security breaches, facility issues or energy blackouts. Threats to our information technology security can take a variety of forms and individuals or groups of hackers or sophisticated organizations including state-sponsored organizations, may take steps that pose threats to our customers and our infrastructure. If we were to experience a shutdown, disruption or attack, it would adversely impact our product shipments and net sales, as order processing and product distribution are heavily dependent on our management information systems. Such an interruption could also result in a loss of our intellectual property or the release of sensitive competitive information or partner, customer or employee personal data. Any loss of such information could harm our competitive position, result in a loss of customer confidence, and cause us to incur significant costs to remedy the damages caused by the disruptions or security breaches. In addition, changing laws and regulations governing our responsibility to safeguard private data could result in a significant increase in operating or capital expenditures needed to comply with these new laws or regulations. Accordingly, our operating results in such periods would be adversely impacted.

  

 

 

 

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We are continually working to maintain reliable systems to control costs and improve our ability to deliver our products in our markets worldwide. Our efforts include, but are not limited to the following: firewalls, antivirus protection, patches, log monitors, routine backups with offsite retention of storage media, system audits, data partitioning and routine password modifications. Our internal information technology systems environment continues to evolve and our business policies and internal security controls may not keep pace as new threats emerge. No assurance can be given that our efforts to continue to enhance our systems will be successful.

 

We are subject to risks associated with our website.

 

We devote significant resources to maintaining our website, www.oxyscorp.com, as a key marketing, sales and support tool and expect to continue to do so in the future. Failure to properly maintain our Website may interrupt normal operations, including our ability to provide quotes, process orders, ship products, provide services and support to our customers, bill and track our customers, fulfill contractual obligations and otherwise run our business which would have a material adverse effect on our results of operations. We host our Website internally. Any failure to successfully maintain our Website or any significant downtime or outages affecting our Website could have a material adverse impact on our operating results.

 

Our products are complex and may contain bugs or errors.

 

As has occurred in the past and as may be expected to occur in the future, our new software products or new operating systems of third parties on which our products are based often contain bugs or errors that can result in reduced sales or cause our support costs to increase, either of which could have a material adverse impact on our operating results. 

  

Compliance with sections 302 and 404 of the Sarbanes-Oxley act of 2002 is costly and challenging.

 

As required by Section 302 of the Sarbanes-Oxley Act of 2002, our periodic reports contain our management’s certification of adequate disclosure controls and procedures, a report by our management on our internal control over financial reporting including an assessment of the effectiveness of our internal control over financial reporting, and in the future, an attestation and report by our external auditors with respect to the effectiveness of our internal control over financial reporting under Section 404. Material weaknesses have been identified by our external auditors and ongoing compliance with Sections 302 and 404 is required for each future fiscal year end. We expect that the ongoing compliance with Sections 302 and 404 will continue to be both very costly and very challenging and there can be no assurance that material weaknesses identified will be remediated and will not be identified in future periods. Any adverse results from such ongoing compliance efforts could result in a loss of investor confidence in our financial reports and have an adverse effect on our stock price.

 

Our business depends on our proprietary rights and we may be subject to intellectual property litigation in the future.

 

Our success depends on our ability to obtain and maintain patents and other proprietary rights relative to the technologies used in our principal products. Despite our efforts to protect our proprietary rights, unauthorized parties may infringe in the future our intellectual property rights. We may therefore be required from time to time engage in litigation to protect our intellectual property rights. In monitoring and policing our intellectual property rights, we may be required to spend significant resources in the future. From time to time we may be notified that we are infringing certain patent or intellectual property rights of others. There can be no assurance that any future intellectual property dispute or litigation will not result in significant expense, liability, injunction against the sale of some of our products, and a diversion of management’s attention, any of which may have a material adverse effect on our operating results.

 

We are subject to the risk of product liability claims.

 

Our products are designed to provide information upon which users may rely. Our products are also used in “real time” applications requiring extremely rapid and continuous processing and constant feedback. Such applications give rise to the risk that a failure or interruption of the system or application could result in economic damage, bodily harm or property damage. We attempt to assure the quality and accuracy of the processes contained in our products, and to limit our product liability exposure through contractual limitations on liability, limited warranties, express disclaimers and warnings as well as disclaimers contained in our “shrink wrap” and electronically displayed license agreements with end-users. If our products contain errors that produce incorrect results on which users rely or cause failure or interruption of systems or processes, customer acceptance of our products could be adversely affected. Further, we could be subject to liability claims that could have a material adverse effect on our operating results or financial position. Although we maintain liability insurance for product liability matters, there can be no assurance that such insurance or the contractual limitations used by us to limit our liability will be sufficient to cover or limit any claims which may occur.

 

 

 

 

  7  
 

  

Each of our current product candidates and services is in an early stage of development and we may never succeed in developing and/or commercializing them. If we are unable to commercialize our services, products, or software, or if we experience significant delays in doing so, our business may fail.

 

We intend to invest a significant portion of our efforts and financial resources in our software and we will depend heavily on its success. This software is currently in the beta stage of development. We need to devote significant additional research and development, financial resources and personnel to develop additional commercially viable products, establish intellectual property rights, if necessary, and establish a sales and marketing infrastructure. We are likely to encounter hurdles and unexpected issues as we proceed in the development of our software and our other product candidates. There are many reasons that we may not succeed in our efforts to develop our product candidates, including the possibility that our product candidates will be deemed undesirable; our product candidates will be too expensive to develop or market or will not achieve broad market acceptance; others will hold proprietary rights that will prevent us from marketing our product candidates; or our competitors will market products that are perceived as equivalent or superior.

 

We depend on third parties to assist us in the development of our software and other product candidates, and any failure of those parties to fulfill their obligations could result in costs and delays and prevent us from successfully commercializing our software and product candidates on a timely basis, if at all.

 

We may engage consultants and other third parties to help our software and product candidates. We may face delays in our commercialization efforts if these parties do not perform their obligations in a timely or competent fashion or if we are forced to change service providers. Any third parties that we hire may also provide services to our competitors, which could compromise the performance of their obligations to us. If these third parties do not successfully carry out their duties or meet expected deadlines, the commercialization of our software and product candidates may be extended, delayed or terminated or may otherwise prove to be unsuccessful. Any delays or failures as a result of the failure to perform by third parties would cause our development costs to increase, and we may not be able to commercialize our product candidates. In addition, we may not be able to establish or maintain relationships with these third parties on favorable terms, if at all. If we need to enter into replacement arrangements because a third party is not performing in accordance with our expectations, we may not be able to do so without undue delays or considerable expenditures or at all.

 

The loss of or inability to retain key personnel could materially adversely affect our operations.

 

Our management includes a select group of experienced technology professionals, particularly Cliff Emmons and Patrick Phillips, who will be instrumental in the development our software and product candidates. The success of our operations will, in part, depend on the successful continued involvement of these individuals. If these individuals leave the employment of or engagement with us, OXYS, or HereLab, then our ability to operate will be negatively impacted. We do not have any employment agreements with these parties and do not maintain any “key-man” insurance for them.

  

Risks Related to Our Intellectual Property

 

Patents acquired by us may not be valid or may be challenged by third parties.

 

We do not intend to seek a legal opinion or other independent verification that any patents issued or licensed to us would be held valid by a court or administrative body or that we would be able to successfully enforce our patents against infringers, including our competitors. The issuance of a patent is not conclusive as to its validity or enforceability, and the validity and enforceability of a patent is susceptible to challenge on numerous legal grounds. Challenges raised in patent infringement litigation brought by or against us may result in determinations that patents that have been issued or licensed to us or any patents that may be issued to us or our licensors in the future are invalid, unenforceable or otherwise subject to limitations. In the event of any such determinations, third parties may be able to use the discoveries or technologies claimed in these patents without paying licensing fees or royalties to us, which could significantly diminish the value of our intellectual property and our competitive advantage. Even if our patents are held to be enforceable, others may be able to design around our patents or develop products similar to our products that are not within the scope of any of our patents.

 

In addition, enforcing the patents that have been licensed to us and any patents that may be issued to us in the future against third parties may require significant expenditures regardless of the outcome of such efforts. Our inability to enforce our patents against infringers and competitors may impair our ability to be competitive and could have a material adverse effect on our business.

 

 

 

  8  
 

  

If we are not able to protect and control our unpatented trade secrets, know-how and other technological innovation, we may suffer competitive harm.

 

We rely on unpatented technology, trade secrets, confidential information and proprietary know-how to protect our technology and maintain any future competitive position, especially when we do not believe that patent protection is appropriate or can be obtained. Trade secrets are difficult to protect. In order to protect proprietary technology and processes, we rely in part on confidentiality and intellectual property assignment agreements with our employees, consultants and others. These agreements generally provide that the individual must keep confidential and not disclose to other parties any confidential information developed or learned by the individual during the course of the individual’s relationship with us except in limited circumstances. These agreements generally also provide that we shall own all inventions conceived by the individual in the course of rendering services to us. These agreements may not effectively prevent disclosure of confidential information or result in the effective assignment to us of intellectual property and may not provide an adequate remedy in the event of unauthorized disclosure of confidential information or other breaches of the agreements. In addition, others may independently discover trade secrets and proprietary information that have been licensed to us or that we own, and in such case, we could not assert any trade secret rights against such party.

 

Enforcing a claim that a party illegally obtained and is using trade secrets that have been licensed to us or that we own is difficult, expensive and time-consuming, and the outcome is unpredictable. In addition, courts outside the United States may be less willing to protect trade secrets. Costly and time-consuming litigation could be necessary to seek to enforce and determine the scope of our proprietary rights, and failure to obtain or maintain trade secret protection could have a material adverse effect on our business. Moreover, some of our academic institution licensors, collaborators and scientific advisors have rights to publish data and information to which we have rights. If we cannot maintain the confidentiality of our technologies and other confidential information in connection with our collaborations, our ability to protect our proprietary information or obtain patent protection in the future may be impaired, which could have a material adverse effect on our business.

 

Risks Related to Our Common Stock

 

The public trading market for our common stock is volatile and will likely result in higher spreads in stock prices.

 

Our common stock is trading in the over-the-counter market and is quoted on the OTC Pink. The over-the-counter market for securities has historically experienced extreme price and volume fluctuations during certain periods. These broad market fluctuations and other factors, such as our ability to implement our business plan, as well as economic conditions and quarterly variations in our results of operations, may adversely affect the market price of our common stock. In addition, the spreads on stock traded through the over-the-counter market are generally unregulated and higher than on stock exchanges, which means that the difference between the price at which shares could be purchased by investors on the over-the-counter market compared to the price at which they could be subsequently sold would be greater than on these exchanges. Significant spreads between the bid and asked prices of the stock could continue during any period in which a sufficient volume of trading is unavailable or if the stock is quoted by an insignificant number of market makers. We cannot insure that our trading volume will be sufficient to significantly reduce this spread, or that we will have sufficient market makers to affect this spread. These higher spreads could adversely affect investors who purchase the shares at the higher price at which the shares are sold, but subsequently sell the shares at the lower bid prices quoted by the brokers. Unless the bid price for the stock increases and exceeds the price paid for the shares by the investor, plus brokerage commissions or charges, shareholders could lose money on the sale. For higher spreads such as those on over-the-counter stocks, this is likely a much greater percentage of the price of the stock than for exchange listed stocks. There is no assurance that at the time the shareholder wishes to sell the shares, the bid price will have sufficiently increased to create a profit on the sale.

  

Because our shares are designated as “penny stock”, broker-dealers will be less likely to trade in our stock due to, among other items, the requirements for broker-dealers to disclose to investors the risks inherent in penny stocks and to make a determination that the investment is suitable for the purchaser.

 

Our shares are designated as “penny stock” as defined in Rule 3a51-1 promulgated under the Securities Exchange Act of 1934, as amended (the “ Exchange Act ”), and thus may be more illiquid than shares not designated as penny stock. The SEC has adopted rules which regulate broker-dealer practices in connection with transactions in “penny stocks.” Penny stocks are defined generally as: non-Nasdaq equity securities with a price of less than $5.00 per share; not traded on a “recognized” national exchange; or in issuers with net tangible assets less than $2,000,000, if the issuer has been in continuous operation for at least three years, or $10,000,000, if in continuous operation for less than three years, or with average revenues of less than $6,000,000 for the last three years. The penny stock rules require a broker-dealer to deliver a standardized risk disclosure document prepared by the SEC, to provide the customer with current bid and offer quotations for the penny stock, the compensation of the broker-dealer and its salesperson in the transaction, monthly account statements showing the market value of each penny stock held in the customer’s account, to make a special written determination that the penny stock is a suitable investment for the purchaser and receive the purchaser’s written agreement to the transaction. These disclosure requirements may have the effect of reducing the level of trading activity, if any, in the secondary market for a stock that is subject to the penny stock rules. Since our securities are subject to the penny stock rules, investors in the shares may find it more difficult to sell their shares. Many brokers have decided not to trade in penny stocks because of the requirements of the penny stock rules and, as a result, the number of broker-dealers willing to act as market makers in such securities is limited. The reduction in the number of available market makers and other broker-dealers willing to trade in penny stocks may limit the ability of purchasers in this offering to sell their stock in any secondary market. These penny stock regulations, and the restrictions imposed on the resale of penny stocks by these regulations, could adversely affect our stock price.

 

 

 

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Our Board of Directors can, without shareholder approval, cause preferred stock to be issued on terms that adversely affect common shareholders.

 

Under our Articles of Incorporation, our board of directors is authorized to issue up to 10,000,000 shares of preferred stock, none of which are issued and outstanding as of the date of this prospectus. Also, our board of directors, without shareholder approval, may determine the price, rights, preferences, privileges and restrictions, including voting rights, of those shares. If our board of directors causes any shares of preferred stock to be issued, the rights of the holders of our common stock could be adversely affected. Our board of directors’ ability to determine the terms of preferred stock and to cause its issuance, while providing desirable flexibility in connection with possible acquisitions and other corporate purposes, could have the effect of making it more difficult for a third party to acquire a majority of our outstanding voting stock. Preferred shares issued by our board of directors could include voting rights, or even super voting rights, which could shift the ability to control our company to the holders of our preferred stock. Preferred shares could also have conversion rights into shares of our common stock at a discount to the market price of the common stock which could negatively affect the market for our common stock. In addition, preferred shares would have preference in the event of our liquidation, which means that the holders of preferred shares would be entitled to receive the net assets of our company distributed in liquidation before the common stock holders receive any distribution of the liquidated assets.

 

We have not paid, and do not intend to pay in the near future, dividends on our common shares and therefore, unless our common stock appreciates in value, our shareholders may not benefit from holding our common stock.

 

We have not paid any cash dividends since inception. Therefore, any return on the investment made in our shares of common stock will likely be dependent initially upon the shareholder’s ability to sell our common shares in the open market, at prices in excess of the amount paid for our common shares and broker commissions on the sales.

 

Because we became public by means of a reverse merger, we may not be able to attract the attention of brokerage firms.

 

Additional risks may exist because we became public through a “reverse merger.” Securities analysts of brokerage firms may not provide coverage of our company since there is little incentive for brokerage firms to recommend the purchase of our common stock. No assurance can be given that brokerage firms will want to conduct secondary offerings on our behalf in the future.

 

Shares of our common stock that have not been registered under federal securities laws are subject to resale restrictions imposed by Rule 144, including those set forth in Rule 144(i) which apply to a former “shell company.”

 

Prior to the closing of the SEA, we were deemed a “shell company” under applicable SEC rules and regulations because we had no or nominal operations and either no or nominal assets, assets consisting solely of cash and cash equivalents, or assets consisting of any amount of cash and cash equivalents and nominal other assets. Pursuant to Rule 144 promulgated under the Securities Act sales of the securities of a former shell company, such as us, under that rule are not permitted (i) until at least 12 months have elapsed from the date on which Form 10-type information reflecting our status as a non-shell company, is filed with the SEC and (ii) unless at the time of a proposed sale, we are subject to the reporting requirements of Section 13 or 15(d) of the Exchange Act and have filed all reports and other materials required to be filed by Section 13 or 15(d) of the Exchange Act, as applicable, during the preceding 12 months, other than Form 8-K reports. Without registration under the Securities Act, our shareholders will be forced to hold their shares of our common stock for at least that 12-month period after the filing of the report on Form 8-K following the closing of the reverse merger before they are eligible to sell those shares pursuant to Rule 144, and even after that 12-month period, sales may not be made under Rule 144 unless we are in compliance with other requirements of Rule 144. Further, it will be more difficult for us to raise funding to support our operations through the sale of debt or equity securities unless we agree to register such securities under the Securities Act, which could cause us to expend significant time and cash resources. The lack of liquidity of our securities as a result of the inability to sell under Rule 144 for a longer period of time than a non-former shell company could negatively affect the market price of our securities.

 

 

 

 

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We are an “emerging growth company,” and will be able take advantage of reduced disclosure requirements applicable to “emerging growth companies,” which could make our common stock less attractive to investors.

 

We are an “emerging growth company,” as defined in the Jumpstart Our Business Startups Act of 2012, or JOBS Act, and, for as long as we continue to be an “emerging growth company,” we intend to take advantage of certain exemptions from various reporting requirements applicable to other public companies but not to “emerging growth companies,” including, but not limited to, not being required to comply with the auditor attestation requirements of Section 404 of the Sarbanes-Oxley Act, reduced disclosure obligations regarding executive compensation in our periodic reports and proxy statements, and exemptions from the requirements of holding a nonbinding advisory vote on executive compensation and stockholder approval of any golden parachute payments not previously approved. We could be an “emerging growth company” for up to five years, or until the earliest of (i) the last day of the first fiscal year in which our annual gross revenues exceed $1 billion, (ii) the date that we become a “large accelerated filer” as defined in Rule 12b-2 under the Exchange Act, which would occur if the market value of our common stock that is held by non-affiliates exceeds $700 million as of the last business day of our most recently completed second fiscal quarter, or (iii) the date on which we have issued more than $1 billion in non-convertible debt during the preceding three year period. We cannot predict if investors will find our common stock less attractive if we choose to rely on these exemptions. If some investors find our common stock less attractive as a result of any choices to reduce future disclosure, there may be a less active trading market for our common stock and our stock price may be more volatile. 

 

FORWARD-LOOKING STATEMENTS

 

This prospectus contains not only statements that are historical facts, but also statements that are forward-looking. Forward-looking statements are, by their very nature, uncertain and risky. Forward-looking statements can be identified by the use of forward-looking terminology such as the words “believes,” “intends,” “may,” “should,” “anticipates,” “expects,” “could,” “plans,” or comparable terminology. These risks and uncertainties include the following:

 

Factors that may cause differences between actual results and those contemplated by forward-looking statements include those discussed in “Risk Factors” and are not limited to the following:

 

  · general market and economic conditions;
  · our ability to maintain and grow our business with our current customers;
  · our ability to meet the volume and service requirements of our customers;
  · industry consolidation, including acquisitions by us or our competitors;
  · capacity utilization and the efficiency of manufacturing operations;
  · success in developing new products;
  · timing of our new product introductions;
  · new product introductions by competitors;
  · the ability of competitors to more fully leverage low cost geographies for manufacturing or distribution;
  · product pricing, including the impact of currency exchange rates;
  · effectiveness of sales and marketing resources and strategies;
  · adequate manufacturing capacity and supply of components and materials;
  · strategic relationships with our suppliers;
  · product quality and performance;
  · protection of our products by effective use of intellectual property laws;
  · the financial strength of our competitors;
  · the outcome of any future litigation or commercial dispute;
  · barriers to entry imposed by competitors with significant market power in new markets; and
  · government actions throughout the world.

 

Although the forward-looking statements in this prospectus reflect the good faith judgment of our management, such statements can only be based on facts and factors currently known by them. Consequently, and because forward-looking statements are inherently subject to risks and uncertainties, the actual results and outcomes may differ materially from the results and outcomes discussed in the forward-looking statements. You are urged to carefully review and consider the various disclosures made by us in this prospectus as we attempt to advise interested parties of the risks and factors that may affect our business, financial condition, and results of operations and prospects.

 

 

 

 

  

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USE OF PROCEEDS

 

We will not receive any proceeds from the sale of the common stock by the selling stockholders.

 

MARKET FOR OUR COMMON STOCK

 

Market Information

 

Our common stock is quoted on the OTC Pink under the symbol “ITOX.” The table below sets forth for the periods indicated the quarterly high and low bid prices as reported by OTC Markets. Limited trading volume has occurred during these periods. These quotations reflect inter-dealer prices, without retail mark-up, mark-down, or commission and may not necessarily represent actual transactions.

 

      Quarter     High     Low  
FISCAL YEAR ENDING DECEMBER 31, 2018       First     $ 3.00     $ 1.42  
        Second     $ 2.40     $ 2.01  
                           
        Quarter       High       Low  
FISCAL YEAR ENDED DECEMBER 31, 2017       First     $ 0.80     $ 0.40  
        Second     $ 0.65     $ 0.40  
        Third     $ 1.15     $ 0.56  
        Fourth     $ 2.50     $ 1.42  

 

    Quarter     High     Low  
FISCAL YEAR ENDED DECEMBER 31, 2016     First     $ 1.50     $ 0.60  
      Second     $ 0.60     $ 0.30  
      Third     $ 0.30     $ 0.30  
      Fourth     $ 1.50     $ 0.30  

 

Our common stock is considered to be penny stock under rules promulgated by the Securities and Exchange Commission (the “ SEC ”). Under these rules, broker-dealers participating in transactions in these securities must first deliver a risk disclosure document which describes risks associated with these stocks, broker-dealers’ duties, customers’ rights and remedies, market and other information, and make suitability determinations approving the customers for these stock transactions based on financial situation, investment experience and objectives. Broker-dealers must also disclose these restrictions in writing, provide monthly account statements to customers, and obtain specific written consent of each customer. With these restrictions, the likely effect of designation as a penny stock is to decrease the willingness of broker-dealers to make a market for the stock, to decrease the liquidity of the stock and increase the transaction cost of sales and purchases of these stocks compared to other securities.

 

Availability of Rule 144

 

We were a shell company prior to the filing of our report on Form 8-K on August 3, 2017. Rule 144 is not available for the resale of securities issued by companies that are, or previously were, shell companies, such as our company, unless certain conditions are met. Paragraph (i) of Rule 144 prohibits the use of the rule for resale of securities issued by any shell companies (other than business combination related shell companies) or any issuer that has been at any time previously a shell company, except where the following conditions are met:

 

  · the issuer of the securities that was formerly a shell company has ceased to be a shell company;
  · the issuer of the securities is subject to the reporting requirements of Section 13 or 15(d) of the Exchange Act;
  · the issuer of the securities has filed all Exchange Act reports and material required to be filed, as applicable, during the preceding 12 months (or such shorter period that the issuer was required to file such reports and materials), other than Current Reports on Form 8-K; and
  · at least one year has elapsed from the time that the issuer filed current comprehensive disclosure with the SEC reflecting its status as an entity that is not a shell company.

  

As a result, our shareholders will not be able to sell their shares of our common stock under Rule 144 at least prior to the one-year anniversary of the filing of our Current Report on Form 8-K on August 3, 2017.

 

 

 

 

 

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Holders

 

As of the close of business on July 27, 2018, we had approximately 136 holders of our common stock. The number of record holders was determined from the records of our transfer agent and does not include beneficial owners of common stock whose shares are held in the names of various security brokers, dealers, and registered clearing agencies. We have appointed Issuer Direct, 1981 East 4800 South, Suite 100, Salt Lake City, UT 84117, to act as transfer agent for the common stock.

 

Dividends

 

We have not declared or paid any cash dividends on our common stock during the fiscal years ended December 31, 2017 and December 31, 2016, or in any subsequent period. We do not anticipate or contemplate paying dividends on our common stock at the present time. The only restrictions that limit the ability to pay dividends on common equity, or that are likely to do so in the future, are those restrictions imposed by law.

 

Securities Authorized for Issuance under Equity Compensation Plans

 

Equity Compensation Plan Information

 

Plan category   Number of securities to be issued upon exercise of outstanding options, warrants and rights     Weighted-average exercise price of outstanding options, warrants and rights     Number of securities remaining available for future issuance under equity compensation plans (excluding securities reflected in column (a))  
    (a)     (b)     (c)  
Equity compensation plans approved by security holders              
Equity compensation plans not approved by security holders             4,500,000  
Total             4,500,000  

 

2017 Stock Incentive Plan

 

On March 16, 2017, our board of directors assumed the 2017 Stock Awards Plan adopted by the Company while domiciled in New Jersey. No awards were made under this plan. On December 14, 2017, the Board of Directors terminated this plan and adopted a new 2017 Stock Incentive Plan (the “ Plan ”). The purposes of the Plan are (a) to enhance our ability to attract and retain the services of qualified employees, officers, directors, consultants, and other service providers upon whose judgment, initiative and efforts the successful conduct and development of our business largely depends, and (b) to provide additional incentives to such persons or entities to devote their utmost effort and skill to the advancement and betterment of our company, by providing them an opportunity to participate in the ownership of our Company and thereby have an interest in the success and increased value of our Company.

 

There are 4,500,000 shares of common stock authorized for non-qualified and incentive stock options, restricted stock units, restricted stock grants, and stock appreciation rights under the Plan, which are subject to adjustment in the event of stock splits, stock dividends, and other situations.

  

The Plan is administered by our board of directors; however, the board of directors may designate administration of the Plan to a committee consisting of at least two independent directors. Only employees of our Company or of an “Affiliated Company”, as defined in the Plan, (including members of the board of directors if they are employees of our Company or of an Affiliated Company) are eligible to receive incentive stock options under the Plan. Employees of our Company or of an Affiliated Company, members of the board of directors (whether or not employed by our company or an Affiliated Company), and “Service Providers”, as defined in the Plan, are eligible to receive non-qualified options, restricted stock units, and stock appreciation rights under the Plan. All awards are subject to Section 162(m) of the Internal Revenue Code.

 

No option awards may be exercisable more than ten years after the date it is granted. In the event of termination of employment for cause, the options terminate on the date of employment is terminated. In the event of termination of employment for disability or death, the optionee or administrator of optionee’s estate or transferee has six months following the date of termination to exercise options received at the time of disability or death. In the event of termination for any other reason other than for cause, disability or death, the optionee has 30 days to exercise his or her options.

 

 

 

 

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The Plan will continue in effect until all the stock available for grant or issuance has been acquired through exercise of options or grants of shares, or until ten years after its adoption, whichever is earlier. Awards under the Plan may also be accelerated in the event of certain corporate transactions such as a merger or consolidation or the sale, transfer or other disposition of all or substantially all our assets.

 

The Board has not granted any vested awards under the Plan.

 

MANAGEMENT’S DISCUSSION AND ANALYSIS OF FINANCIAL CONDITION AND RESULTS OF OPERATIONS

 

This Management’s Discussion and Analysis of Financial Condition and Results of Operations contain certain forward-looking statements. Historical results may not indicate future performance. Our forward-looking statements reflect our current views about future events; are based on assumptions and are subject to known and unknown risks and uncertainties that could cause actual results to differ materially from those contemplated by these statements. Factors that may cause differences between actual results and those contemplated by forward-looking statements include, but are not limited to, those discussed above and in “Risk Factors.” We undertake no obligation to publicly update or revise any forward-looking statements, including any changes that might result from any facts, events, or circumstances after the date hereof that may bear upon forward-looking statements. Furthermore, we cannot guarantee future results, events, levels of activity, performance, or achievements

  

Basis of Presentation

 

The financial information presented below and the following Management Discussion and Analysis of the Consolidated Financial Condition, Results of Operations, Stockholders’ Equity and Cash Flow for the periods ended December 31, 2016 and 2017 gives effect to our acquisition of OXYS Corporation (“ OXYS ”) on July 28, 2017. In accordance with the accounting reporting requirements for the recapitalization related to the “reverse merger” of OXYS, the financial statements for OXYS have been adjusted to reflect the change in the shares outstanding and the par value of the common stock of OXYS. Additionally, all intercompany transactions between the Company and OXYS have been eliminated.

 

Forward-Looking Statements

 

Statements in this management’s discussion and analysis of financial condition and results of operations contain certain forward-looking statements. To the extent that such statements are not recitations of historical fact, such statements constitute forward looking statements which, by definition involve risks and uncertainties. Where in any forward-looking statements, if we express an expectation or belief as to future results or events, such expectation or belief is expressed in good faith and believed to have a reasonable basis, but there can be no assurance that the statement of expectation or belief will result or be achieved or accomplished.

  

Factors that may cause differences between actual results and those contemplated by forward-looking statements include those discussed in “Risk Factors” and are not limited to the following:

 

  · general market and economic conditions;
  · our ability to maintain and grow our business with our current customers;
  · our ability to meet the volume and service requirements of our customers;
  · industry consolidation, including acquisitions by us or our competitors;
  · capacity utilization and the efficiency of manufacturing operations;
  · success in developing new products;
  · timing of our new product introductions;
  · new product introductions by competitors;
  · the ability of competitors to more fully leverage low cost geographies for manufacturing or distribution;
  · product pricing, including the impact of currency exchange rates;
  · effectiveness of sales and marketing resources and strategies;
  · adequate manufacturing capacity and supply of components and materials;
  · strategic relationships with our suppliers;
  · product quality and performance;
  · protection of our products by effective use of intellectual property laws;
  · the financial strength of our competitors;
  · the outcome of any future litigation or commercial dispute;
  · barriers to entry imposed by competitors with significant market power in new markets; and
  · government actions throughout the world.

 

 

 

 

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You should not rely on forward-looking statements in this document. This management’s discussion contains forward looking statements that involve risks and uncertainties. We use words such as “anticipates,” “believes,” “plans,” “expects,” “future,” “intends,” and similar expressions to identify these forward-looking statements. Prospective investors should not place undue reliance on these statements, which apply only as of the date of this document. Our actual results could differ materially from those anticipated in these forward-looking statements.

 

Critical Accounting Policies

 

The following discussions are based upon our financial statements, which have been prepared in accordance with accounting principles generally accepted in the United States. These financial statements and accompanying notes have been prepared in accordance with accounting principles generally accepted in the United States.

 

The preparation of these financial statements requires management to make estimates, judgments and assumptions that affect the reported amounts of assets, liabilities, revenues and expenses, and related disclosures of contingencies. We continually evaluate the accounting policies and estimates used to prepare the financial statements. We base our estimates on historical experiences and assumptions believed to be reasonable under current facts and circumstances. Actual amounts and results could differ from these estimates made by management.

 

Trends and Uncertainties

 

On July 28, 2017, we closed the reverse acquisition transaction under the Securities Exchange Agreement dated March 16, 2017, as reported in the Company’s report on Form 8-K filed with the Commission on August 3, 2017. Following the closing, the business of the Company has been that of OXYS, Inc. and HereLab, Inc., our wholly owned subsidiaries. The operations of the Company have varied significantly following the closing since prior to that time, the Company was an inactive shell company.

 

Historical Background

 

We were incorporated in the State of New Jersey on October 1, 2003 under the name of Creative Beauty Supply of New Jersey Corporation and subsequently changed our name to Gotham Capital Holdings, Inc. on May 18, 2015. We commenced operations in the beauty supply industry as of January 1, 2004. On November 30, 2007, our Board of Directors approved a plan to dispose of our wholesale and retail beauty supply business. From January 1, 2009 until July 28, 2017, we had no operations and were a shell company.

 

On March 16, 2017, our Board of Directors adopted resolutions, which were approved by shareholders holding a majority of our outstanding shares, to change our name to “IIOT-OXYS, Inc.”, to authorize a change of domicile from New Jersey to Nevada, to authorize a 2017 Stock Awards Plan, and to approve the Securities Exchange Agreement (the “ OXYS SEA ”) between the Company and OXYS Corporation (“ OXYS ”), a Nevada corporation incorporated on August 4, 2016.

 

Under the terms of the OXYS SEA we acquired 100% of the issued voting shares of OXYS in exchange for 34,687,244 shares of our Common Stock. We also cancelled 1,500,000 outstanding shares of our Common Stock and changed our management to Mr. DiBiase who also served in management of OXYS. Also, one of our principal shareholders entered into a consulting agreement with OXYS to provide consulting services during the transition. The OXYS SEA was effective on July 28, 2017, and our name was changed to “IIOT-OXYS, Inc.” at that time. Effective October 26, 2017, our domicile was changed from New Jersey to Nevada.

 

On December 14, 2017, we entered into a Share Exchange Agreement (the “ HereLab SEA ”) with HereLab, Inc., a Delaware corporation (“ HereLab ”), and HereLab’s two shareholders pursuant to which we would acquire all the issued and outstanding shares of HereLab in exchange for the issuance of 1,650,000 shares of our Common Stock, on a pro rata basis, to HereLab’s two shareholders. The closing of the transaction occurred on January 11, 2018 and HereLab became our wholly-owned subsidiary.

 

At the present time, we have two, wholly-owned subsidiaries which are OXYS Corporation and HereLab, Inc., through which our operations are conducted.

 

 

 

 

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General Overview

 

IIOT-OXYS, Inc., a Nevada corporation (the “ Company ”), and OXYS, were originally established for the purposes of designing, building, testing, and selling Edge Computing systems for the Industrial Internet. Both companies were, and presently are, early stage technology startups that are largely pre-revenue in their development phase. HereLab is also an early-stage technology development company. The Company received its first revenues in the last quarter of 2017 and expects considerable revenue due to its business development pipeline for 2018 including first 2018 revenues, which were mostly realized in the first quarter of 2018.

 

Our unique value proposition is as follows:

 

Edge Computing

 

Within the Internet of Things (“ IoT ”) and Industrial Internet of Things (“ IIoT ”), most companies right now are adopting an approach which sends all sensor data to the cloud for processing. OXYS specializes in edge computing, where the data processing is done locally right where the data is collected.

 

Advanced Algorithms

 

OXYS has sought to differentiate itself by licensing advanced algorithms from world-leading research institutions such as the Massachusetts Institute of Technology (“ MIT ”). These algorithms are an essential part of the edge computing strategy that convert raw data into actionable knowledge right where the data is collected without having to send the data to the cloud first.

 

Reconfigurable Hardware and Software

 

Instead of focusing on creating tools, OXYS uses open source tools to create proprietary content. More specifically, OXYS uses hardware manufactured by companies such as HARTING (www.harting-usa.com) as well as others. This hardware is reconfigurable and flexible.

 

Liquidity and Capital Resources

 

At March 31, 2018, the Company had a cash balance of $381,182, which represents a $320,319 increase from the $60,863 balance at December 31, 2017. This increase was primarily the result of cash provided by the issuance of a convertible note in the amount of $500,000 offset by cash used to satisfy the requirements of a reporting company and due to acceleration in product development activities. The Company’s working capital at March 31, 2018 was $365,869, as compared to a December 31, 2017 working capital of $77,663.

 

For the three months ended March 31, 2018, we incurred a net loss of $259,833. Net cash used in operating activities was $180,477 for the three months ended March 31, 2018.

 

For the three months ended March 31, 2017, we incurred a net loss of $31,732. Net cash used by operating activities was $42,474 for the three months ended March 31, 2017.

 

For the three months ended March 31, 2018, investing activities consisted of $119 of cash primarily received in conjunction with the acquisition of a subsidiary. During the same period, financing activities consisted of cash received totaling $500,677 from an infusion of owner’s capital and proceeds from a convertible note payable.

 

For the three months ended March 31, 2017, investing activities consisted of $0. During the same period, financing activities consisted of cash received totaling $134,392 primarily related to issuance of common stock net of costs.

 

The Company presently owns no real property and at this time has no intention of acquiring any such property. The Company’s expenses are associated with professional fees as well as product development expenses and activities.

 

The accompanying financial statements have been prepared assuming the Company will continue as a going concern. As shown in the accompanying financial statements, the Company has incurred losses from operations of $259,833 for the three months ended March 31, 2018, and $31,732 for the three months ended March 31, 2017 and has an accumulated deficiency which raises substantial doubt about the Company’s ability to continue as a going concern.

 

Management believes the Company will continue to incur losses and negative cash flows from operating activities for the foreseeable future and will need additional equity or debt financing to sustain its operations until it can achieve profitability and positive cash flows, if ever. Management plans to seek additional debt and/or equity financing for the Company but cannot assure that such financing will be available on acceptable terms. At our current rate of expenditure, we anticipate being able to maintain current operations for five months; however, management is proposing to raise any necessary additional funds not provided by operations through loans or through additional sales of equity securities. There is no assurance that the Company will be successful in raising this additional capital or in achieving profitable operations. 

 

 

 

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The Company’s continuation as a going concern is dependent upon its ability to ultimately attain profitable operations, generate sufficient cash flow to meet its obligations, and obtain additional financing as may be required. Our auditors have included a going concern qualification in their auditors’ report dated April 17, 2018. Such a going concern qualification may make it more difficult for us to raise funds when needed. The outcome of this uncertainty cannot be assured.

 

The accompanying financial statements do not include any adjustments that might result from the outcome of this uncertainty. There can be no assurance that management will be successful in implementing its business plan or that the successful implementation of such business plan will actually improve the Company’s operating results.

 

Results of Operations for the Three Months Ended March 31, 2018 compared to the Three Months Ended March 31, 2017

 

For the three months ended March 31, 2018, we earned revenues of $13,650 and incurred related cost of sales of $8,750. We incurred professional fees of $142,994 and other general and administrative expenses of $65,301. As a result, we incurred a net loss of $259,833 for the three months ended March 31, 2018. As previously mentioned, our revenue for 2018 year to date is derived from two customers, namely Madison Electric and Gill Engineering.

 

Comparatively, for the three months ended March 31, 2017, we did not earn any revenues. We incurred professional fees of $26,820 other general and administrative expenses of $4,912 As a result, we incurred a net loss of $31,732 for the three months ended March 31, 2017.

 

The change in expenses has been due to our extensive software development activities which we have undertaken during the three months ended March 31, 2018 and 2017, respectively. We had a total of three software interns and two contractors working on various software development projects during the three months ended March 31, 2018 and 2017, respectively which contributed to the increase in expenses. The software created was instrumental to meeting our current and future needs for our customers and represents a significant creation of proprietary IP for the Company. We will be incorporating this software into our present projects we are pursuing for all customers and will continue to upgrade this software and further develop it as it represents a critical aspect of our offering going forward.

 

During the current and prior period, the Company did not record an income tax benefit due to the uncertainty associated with the Company’s ability to utilize the deferred tax assets.

 

Recently Issued Accounting Standards

 

Management does not believe that any other recently issued, but not yet effective, accounting standard if currently adopted would have a material effect on the accompanying financial statements.

 

Off-Balance Sheet Arrangements

 

We do not have any off-balance sheet arrangements that have or are reasonably likely to have a current or future material effect on our consolidated financial condition, changes in financial condition, revenues or expenses, results of operations, liquidity capital expenditures or capital resources.

 

Emerging Growth Company

 

We are an “emerging growth company,” as defined in the Jumpstart Our Business Startups Act of 2012, or the JOBS Act. Certain specified reduced reporting and other regulatory requirements that are available to public companies that are emerging growth companies. These provisions include:

 

  1. an exemption from the auditor attestation requirement in the assessment of our internal controls over financial reporting required by Section 404 of the Sarbanes-Oxley Act of 2002;

 

  2. an exemption from the adoption of new or revised financial accounting standards until they would apply to private companies;

 

  3. an exemption from compliance with any new requirements adopted by the Public Company Accounting Oversight Board, or the PCAOB, requiring mandatory audit firm rotation or a supplement to the auditor’s report in which the auditor would be required to provide additional information about our audit and our financial statements; and

 

  4. reduced disclosure about our executive compensation arrangements.

 

We have elected to take advantage of the exemption from the adoption of new or revised financial accounting standards until they would apply to private companies. As a result of this election, our financial statements may not be comparable to public companies required to adopt these new requirements.

 

 

 

 

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CHANGES IN AND DISAGREEMENTS WITH ACCOUNTANTS

 

On August 8, 2017, Rotenberg Meryl Solomon Bertiger & Guttilla, P.C. (“ Rotenberg ”), we dismissed our principal accountant and engaged Pritchett Siler & Hardy, P.C. (“ Pritchett Siler & Hardy ”) as our principal accountant for the fiscal year ending December 31, 2017, and the interim periods for 2017. The decision to change principal accountants was approved by our Board of Directors.

 

None of the reports of Rotenberg on our financial statements for either of the past two years or any subsequent interim period contained an adverse opinion or disclaimer of opinion, or was qualified or modified as to uncertainty, audit scope or accounting principles except that the reports of Rotenberg included in our Annual Reports on Form 10-K for the years ended 2016 and 2015 included a paragraph disclosing uncertainty about our ability to continue as a going concern.

 

There were no disagreements between us and Rotenberg for the two most recent fiscal years and any subsequent interim period through August 8, 2017 (date of dismissal) on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedure, which, if not resolved to the satisfaction of Rotenberg, would have caused them to make reference to the subject matter of the disagreement in connection with its report. Further, Rotenberg has not advised us that:

 

  1. internal controls necessary to develop reliable financial statements did not exist; or

 

  2. information has come to the attention of Rotenberg which made it unwilling to rely upon management’s representations, or made it unwilling to be associated with the financial statements prepared by management; or

 

  3. the scope of the audit should be expanded significantly, or information has come to the attention of Rotenberg that they have concluded will, or if further investigated, might materially impact the fairness or reliability of a previously issued audit report or the underlying financial statements, or the financial statements issued or to be issued covering the fiscal year ended December 31, 2016.

 

On August 8, 2017, we engaged Pritchett Siler & Hardy as our principal accountant to audit our financial statements as successor to Rotenberg. During our two most recent fiscal years or subsequent interim period, we did not consult with Pritchett Siler & Hardy regarding the application of accounting principles to a specific transaction, either completed or proposed, or the type of audit opinion that might be rendered on our financial statements, nor did Pritchett Siler & Hardy provide advice to us, either written or oral, that was an important factor considered by us in reaching a decision as to the accounting, auditing or financial reporting issue.

 

Further, during our two most recent fiscal years or subsequent interim period, we have not consulted Pritchett Siler & Hardy on any matter that was the subject of a disagreement or a reportable event.

 

On January 16, 2018,  Pritchett Siler & Hardy, P.C.  (“ Pritchett Siler & Hardy ”), resigned as principal accountant of IIOT-OXYS, Inc., a Nevada corporation (the “ Company ”) due to an acquisition of Pritchett Siler & Hardy by Haynie & Company, Salt Lake City, Utah (“ Haynie ”). On January 16, 2018 the Company engaged  Haynie  as the Company’s principal accountant for the Company’s fiscal year ended December 31, 2017. The decision to appoint Haynie as the Company’s principal accountant was approved by the Company’s Board of Directors.

 

Due to the fact that Pritchett Siler & Hardy was appointed as the Company’s principal accountant on August 8, 2017, Pritchett Siler & Hardy did not issue any reports on the Company’s financial statements for either of the past two years.

 

There were no disagreements between the Company and Pritchett Siler & Hardy, for the two most recent fiscal years and any subsequent interim period through January 16, 2018 (date of resignation) on any matter of accounting principles or practices, financial statement disclosure, or auditing scope or procedure, which, if not resolved to the satisfaction of Pritchett Siler & Hardy, would have caused them to make reference to the subject matter of the disagreement in connection with its report. Further, Pritchett Siler & Hardy has not advised the Company that:

 

  1) internal controls necessary to develop reliable financial statements did not exist; or

 

  2) information has come to the attention of Pritchett Siler & Hardy which made it unwilling to rely upon management’s representations, or made it unwilling to be associated with the financial statements prepared by management; or

 

  3) the scope of the audit should be expanded significantly, or information has come to the attention of Pritchett Siler & Hardy that they have concluded will, or if further investigated, might materially impact the fairness or reliability of a previously issued audit report or the underlying financial statements, or the financial statements issued or to be issued covering the fiscal year ended December 31, 2017.

 

 

 

 

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On January 16, 2018, the Company engaged Haynie as its principal accountant to audit the Company’s financial statements as successor to Pritchett Siler & Hardy. During the Company’s two most recent fiscal years or subsequent interim period, the Company has not consulted with Haynie regarding the application of accounting principles to a specific transaction, either completed or proposed, or the type of audit opinion that might be rendered on the Company’s financial statements, nor did Haynie provide advice to the Company, either written or oral, that was an important factor considered by the Company in reaching a decision as to the accounting, auditing or financial reporting issue.

 

Further, during the Company’s two most recent fiscal years or subsequent interim period, the Company has not consulted Haynie on any matter that was the subject of a disagreement or a reportable event.

 

BUSINESS AND PROPERTIES

 

Historical Background

 

We were incorporated in the State of New Jersey on October 1, 2003 under the name of Creative Beauty Supply of New Jersey Corporation and subsequently changed our name to Gotham Capital Holdings, Inc. on May 18, 2015. We commenced operations in the beauty supply industry as of January 1, 2004. On November 30, 2007, our Board of Directors approved a plan to dispose of our wholesale and retail beauty supply business. From January 1, 2009 until July 28, 2017, we had no operations and were a shell company.

 

On March 16, 2017, our Board of Directors adopted resolutions, which were approved by shareholders holding a majority of our outstanding shares, to change our name to “IIOT-OXYS, Inc.”, to authorize a change of domicile from New Jersey to Nevada, to authorize a 2017 Stock Awards Plan, and to approve the Securities Exchange Agreement (the “ OXYS SEA ”) between the Company and OXYS Corporation (“ OXYS ”), a Nevada corporation incorporated on August 4, 2016.

 

Under the terms of the OXYS SEA we acquired 100% of our issued voting shares of OXYS in exchange for 34,687,244 shares of our Common Stock. We also cancelled 1,500,000 outstanding shares of our Common Stock and changed our management to Mr. DiBiase who also served in management of OXYS. Also, one of our principal shareholders entered into a consulting agreement with OXYS to provide consulting services during the transition. The OXYS SEA was effective on July 28, 2017, and our name was changed to “IIOT-OXYS, Inc.” at that time. Effective October 26, 2017, our domicile was changed from New Jersey to Nevada.

 

On December 14, 2017, we entered into a Share Exchange Agreement (the “ HereLab SEA ”) with HereLab, Inc., a Delaware corporation (“ HereLab ”), and HereLab’s two shareholders pursuant to which we would acquire all the issued and outstanding shares of HereLab in exchange for the issuance of 1,650,000 shares of our Common Stock, on a pro rata basis, to HereLab’s two shareholders. The closing of the transaction occurred on January 11, 2018 and HereLab became our wholly-owned subsidiary.

 

At the present time, we have two, wholly-owned subsidiaries which are OXYS Corporation and HereLab, Inc., through which our operations are conducted.

 

General Overview

 

IIOT-OXYS, Inc., a Nevada corporation (the “ Company ”), and OXYS, were originally established for the purposes of designing, building, testing, and selling Edge Computing systems for the Industrial Internet. Both companies were, and presently are, early stage technology startups that are largely pre-revenue in their development phase. HereLab is also an early-stage technology development company. The Company received its first revenues in the last quarter of 2017 and expects considerable revenue due to its business development pipeline for 2018 including first 2018 revenues to be realized in the first quarter of 2018.

 

Our unique value proposition is as follows:

 

Edge Computing

 

Within the Internet of Things (“ IoT ”) and Industrial Internet of Things (“ IIoT ”), most companies right now are adopting an approach which sends all sensor data to the cloud for processing. OXYS specializes in edge computing, where the data processing is done locally right where the data is collected.

 

 

 

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Advanced Algorithms

 

OXYS has sought to differentiate itself by licensing advanced algorithms from world-leading research institutions such as the Massachusetts Institute of Technology (“ MIT ”). These algorithms are an essential part of the edge computing strategy that convert raw data into actionable knowledge right where the data is collected without having to send the data to the cloud first.

 

Reconfigurable Hardware and Software

 

Instead of focusing on creating tools, OXYS uses open source tools to create proprietary content. More specifically, OXYS uses hardware manufactured by companies such as HARTING (www.harting-usa.com) as well as others. This hardware is reconfigurable and flexible.

  

OXYS History and Operations

 

In August 2016, OXYS was formed based on the value proposition above and, despite developing the business, including generating revenues, OXYS still remains an early-stage technology startup. The OXYS technology, which we have licensed, consists of three offerings:

 

  · EdgeTelligence ® is our Edge computing platform currently based on the HARTING MICA hardware platform;
     
  · EdgeRune ® is our analysis software; and
     
  · EdgeMap® is our consulting service template.

 

Based on initial business development discussions and extensive discussions with various industry contacts and industry experts, several market areas were identified as potential early markets for the OXYS technology. These various areas are enumerated below:

 

Industrial Equipment

 

Starting with simple energy measurements and going all the way to online, real time determination of part and process quality, the monitoring of so-called “brownfield” industrial equipment represents a very significant market. There are millions of machine tools worldwide that could benefit from such monitoring. Any IIoT solution for industrial equipment must be at a price point that is lower than the cost of replacement of the programmable logic controller (“ PLC ”). OXYS management determined in August 2016 that the price point of such a device must be between $2,000 and $5,000 for the initial cost with an annual maintenance fee in addition.

 

Structural Health Monitoring

 

OXYS management determined that the monitoring of civil infrastructure represents a significant opportunity for the implementation of IIoT solutions based on the OXYS technology. There are tens of thousands of bridges across the U.S. that are deemed “structurally deficient.” Other structures include tunnels, pilings in rivers, dams, levees, etc. OXYS management set this as a strategic initiative in September 2016.

 

Agricultural and Environmental IoT

 

This was one of the early adopter industries that had demonstrated use cases and associated business cases. OXYS management started looking for potential partners in this area in October 2016 and had initial conversations with HereLab in December 2016.

 

Medical IoT

 

The emergency room is a bewildering place with dozens of unconnected devices. Data overload is common, and this is one contributing cause of the over 200,000 ER deaths occurring in the U.S. every year. 1 There are other applications involving patient care and monitoring both within the hospital as well as extended care facilities. OXYS management determined that this was a strategic area of focus in December 2016.

 

 

 

1 https://www.healthaffairs.org/doi/abs/10.1377/hlthaff.2015.1394

 

 

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As a result of these initial decisions taken by OXYS management, during the first six months after OXYS was formed in 2016, the following activities, proposals, and technical efforts were undertaken during the calendar years 2016, 2017, and 2018. These activities are indicative of the status of OXYS as an early-stage technology startup company that is now realizing revenues and anticipates to realize both revenues and profits within calendar year 2018.

 

2016 OXYS Technical Development Activities, Customers, and Proposals

 

Smart Grid

 

The first business activity undertaken by OXYS management was the potential application of Edge Computing to the smart grid. The specific problem OXYS management attempted to solve was the measurement of current and voltage for a terminal block in a substation. Within such a substation, there could be hundreds of such terminal blocks each with dozens of interconnections. The IoT objective was to wirelessly transmit current and voltage measurements terminal by terminal so that potential problems could be identified before they cascade into a failure that could cause a blackout or loss of service.

  

During the final quarter of 2016, OXYS management developed a hardware and software solution that was capable of making the requisite measurements. Advanced Edge computing algorithms were developed on low level embedded systems (FPGAs) as well as general purpose code written in Python and Java. Development was a joint effort between OXYS management and a third party, who also engaged outside contractors. No funds were exchanged as this was a joint development where each party bore its own expenses with the expectation of revenue sharing upon product sale. A complete systems level design of the OXYS/Interactive Machines solution was presented on December 18, 2016 to the potential customer, a large utility company in the northeastern U.S. Although the utility company was favorably impressed, they ultimately decided not to adopt the proposal as they chose to develop their own in-house system instead. Therefore, this significant design and development activity did not lead to commercial orders. In addition, no written agreement was entered into by OXYS and the third party for the joint development.

 

Monitoring of 3D Printing of Metal

 

OXYS management has significant previous experience in the 3D printing of metal. The technical challenge of 3D printing of metal is that it is very difficult to determine the quality of each layer as it is deposited. Therefore, advanced quality control and monitoring strategies are always important for 3D printing. OXYS management believes that OXYS technology can offer an easy means of getting the data collected by the 3D printing machine itself onto a cloud-based platform so it can be further analyzed or compared to data from other machines and other plants. In October 2016, OXYS management approached a company specializing in 3D printing quality control, to conduct joint development activities. In October 2016, OXYS management presented a jointly-developed solution at the Smart Industry 2016 Conference held in Chicago, Illinois. The initially envisioned launch customer for this jointly-developed technology was a large German manufacturer of 3D printing equipment. After being presented the technology, the German company felt that it was a good solution, but decided not to immediately move forward at that time; however, our partner continues to speak with several other manufacturers of equipment in Germany and Belgium regarding the technology. We believe this project is still potentially viable and continues to be on our list of projects for business development by management. No written agreement was entered into by OXYS and the partner who assisted with the development of the technology.

 

Machine Monitoring

 

As mentioned previously, machine monitoring, and especially machine monitoring of older machine tools is a major market for IoT and continues to be one of our business development focus areas. After significant research activity, OXYS management decided to use an edge gateway and computing device made by a German company. Also, in collaboration with the German company, OXYS management approached a large machine tool manufacturer in Ohio regarding the monitoring of a machine tool used to make critical drive train and steering components for automotive production. The machine tool company in question wanted a demo unit installed in their facility, which would then lead to orders that at that time were estimated to be up to 10 per month where each unit could be sold for $3,000-$5,000, depending on configuration. In December 2016, a demo unit was successfully deployed to the customer factory in Ohio. The customer was pleased and in January 2017 they requested a quotation, which management provided. The quote was a per unit price of what it would take to instrument up to 10 machines per month. The quote was submitted in February 2017. In May 2017, OXYS management learned after significant and regular follow up efforts that the engineer at the company in charge of this project had left. In addition, the company experienced financial hardship during the first half of 2017 and has now refocused its strategic efforts to focus on profitability. This project is therefore still of interest but is currently on hold and will be revisited by OXYS in 2018.

 

 

 

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Funding Raising and Gotham Letter of Intent

 

As a result of successful initial validation of its value proposition, OXYS management sought means to expand the operations of OXYS as well as raise additional funds that would be needed to expand said activities. The initial funding of OXYS was conducted through a private placement for a total investment of $684,500. Over 95% of these funds were received from investors in 2016, and the balance of the funds were received by March 2017. This initial financing was expected to fund initial development activities as well as gain sufficient early adopter traction to justify a larger future raise. Evidenced by the successful market reception in 2016, OXYS management decided to proceed with a fund-raising strategy that would allow raising greater funds. OXYS management decided to seek possible entry into the OTC Markets which resulted in the completion of the reverse merger with the Company on July 28, 2017.

  

2017 OXYS Technical Development Activities, Customers, and Proposals

 

Sigma Labs

 

OXYS intends to generate revenue through partnerships with other companies. At the present time, OXYS has one joint technology development agreement which was executed on June 13, 2017 and has a five-year term from the date of execution. The client is Sigma Labs Inc. based in Santa Fe, New Mexico. Under this agreement, OXYS will provide time and materials consulting services to Sigma Labs Inc. and will investigate the potential for future joint product development opportunities. Each project pursuant to this agreement will be agreed to in a separate addendum to the agreement. To date, no addendums have been entered into.

 

HereLab Acquisition

 

OXYS management was able to validate several of the unique value propositions of OXYS during 2016, and these activities were significantly expanded during 2017. OXYS continued its operations as an early stage technology startup and expanded its activities considerably. Because of the success experienced in 2016, OXYS management sought to both expand the customer base as well as launch new initiatives, mainly structural health monitoring, in addition to those developed in 2016. Additionally, the entire area of Medical IoT was investigated by OXYS management in 2017 and key strategic partnerships were put into place. There was a significant acquisition by the Company which was initiated in 2017 and was completed in early 2018, namely that of HereLab, another early-stage technology startup. HereLab acquired several key early adopter customers in 2017 and these are now part of the customer base for the Company. As of the date of this filing, HereLab is now a wholly owned subsidiary of the Company and the President of HereLab, Patrick Phillips, serves as a Director and Vice President of Product Management for the Company.

 

Automotive Edge Device and User Interface

 

In April 2017, a large automotive manufacturer that is headquartered in Asia but that has extensive operations in the U.S. approached HARTING for a specific application involving edge devices and edge computing. HARTING then approached OXYS and the joint team met with this automotive manufacturer in May 2017. A final specification for the devices to be made was developed in June 2017. OXYS designed, built, tested and delivered 24 edge computing units with user interfaces to the experimental manufacturing technology center recently built by this large automotive company in Kentucky. The final installation was completed and accepted in September 2017. The resulting revenue was just under $40,000. This project provided valuable lessons learned which are guiding current product development. Management is presently developing a second-generation edge device internally and at the Company’s own cost which is of significant interest to this automotive company as well as to the entire automotive component manufacturing industry. It is expected to roll out during the third quarter of 2018. A technical services agreement was reached; however, management does not deem it material at this time. OXYS retains rights to market and sell the product to others, but the customer has rights to use the source code within their own facility.

 

Machine Monitor and Energy Monitor

 

Another large automotive manufacturer which an American company was originally and has a major presence in the Detroit area approached OXYS in 2017 for a demo for machine energy monitoring. The monitoring of energy provides multiple benefits and insights. Firstly, it reveals energy usage patterns right at the machine tool and not averaged over the entire plant. This immediately flags abnormal energy profiles that could be the result of poor machine maintenance or a sudden change in the manufacturing process. Secondly, the raw voltage and current data can be used as a machine health monitor as well as a process health monitor by implementing the advanced edge algorithms that the Company has licensed from MIT. The initial request for a demonstration of the OXYS technology came in August 2017. OXYS personnel visited the plant location in October 2017 to get the final specifications and requirements. The energy monitoring demo was designed, built, and tested by OXYS and was then installed in November 2017 at the factory site. The demo was very favorably received, and a small initial order for three units (consisting of hardware and software) was requested in December 2017. During the first quarter of 2018, OXYS personnel worked with the automotive manufacturer’s information technology (IT) department to get permission for wireless data communications within the plant using OXYS devices and sensors. This request was approved, and work is now proceeding to fulfill the initial order. Management expects that this initial order could lead to dozens of additional units in 2018 with this one manufacturer, and hundreds of additional units within the automotive industry as a whole. The initial price of these units is approximately $3,000 plus an annual maintenance agreement for every installed unit.

 

 

 

 

 

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Structural Health Monitoring

 

As identified by management, structural health monitoring is a major area of focus, opportunity, and sales and revenue potential. During June and July 2017, OXYS management had extensive discussions with the Massachusetts Department of Transportation regarding the monitoring of bridges. In particular, there is a strong interest and need for the monitoring of so-called box beam concrete bridges. There are hundreds of thousands of such bridges across the U.S. In August 2017, management submitted its first proposal for the monitoring of a bridge in Massachusetts. The proposal was favorably received; however, the bridge replacement ended up being accelerated and the monitoring did not take place. Through the rest of 2017, management worked with the Massachusetts Department of Transportation to identify a new project that could be suitable for monitoring. Such a project was found in December 2017 and consists of three separate concrete box beam bridges which are located all within a few miles of one another in the central part of the Massachusetts. A proposal for the monitoring of these bridges was submitted in January 2018. We have received a subcontract to begin work and work is in progress at the time of this filing. Several other projects have been identified by management and structural health monitoring is expected to be a major source of revenue for the Company during 2018 and beyond.

  

HereLab Joint work and Acquisition

 

Beginning in 2017 and continuing in the future, OXYS had been working with HereLab, first on a consulting basis and eventually through acquisition as part of the Company itself. OXYS management originally engaged HereLab on a consulting basis for the development of a Structural Health Monitoring (“ SHM ”) node in April 2017. This led to the joint development of an intelligent edge device node that could be generalized. By June of 2017, the joint team was implementing accelerometers to existing HereLab hardware. The team also developed firmware in C++ for low power telemetry. Preliminary tests of the SHM node were successfully conducted in July 2017. Starting in September 2017, management directed OXYS to work on automotive IIoT in collaboration with OXYS student interns (three paid interns worked with OXYS from May 2017 to December 2017). HereLab closely supported the OXYS automotive IIoT deliveries in October 2017 and November 2017. Based on these early successes, the Company entered into a letter of intent to acquire HereLab in October 2017 and completed the acquisition in January 2018. Currently, HereLab has $157,000 in revenue potential in terms of projects in various states of delivery. This is expected to be realized by the end of the fourth quarter of 2018. We estimate that there is an additional $250,000+ in the business development pipeline for HereLab independent of other activities occurring in OXYS.

 

HereLab Business Description

 

HereLab was incorporated as a privately held Delaware corporation in February 2017. HereLab is based in and has operated only in the U.S. HereLab is also a startup and an early-stage technology company. HereLab had revenues in 2017 and, based on customer interest/feedback and existing contracts that could be expanded to encompass this additional business, is expecting a significant increase in activity and revenue in 2018 as it more fully monetizes its developments, now as a wholly owned subsidiary of the Company.

 

HereLab consists of two founders and 2-4 full time equivalent (FTE) contractors for engineering and design services. HereLab’s founder resides in the U.S. and its engineer resides in the United Kingdom.

 

HereLab is an environmental IoT hardware and software company, acting primarily as an original equipment manufacturer (“ OEM ”). HereLab designs radio-enabled/internet connected hardware for market, designs radio-enabled hardware for other customers, integrates sensors for soil, air, water and built environments, designs firmware and manages design for manufacture activities for customers.

 

During the prior year of activity, HereLab has designed multiple prototypes and products for major sensor manufacturers, global integrated circuit corporations, agricultural data aggregators and several independent startup companies.

 

HereLab focused 2017 design and design for manufacture OEM activity on agricultural sensing — row crop, specialty crop and pivot crops.

 

HereLab has worked with international suppliers and contract manufacturers. Distribution of HereLab’s products is typically done through a by-PO basis through the contract manufacturer.

 

Agricultural applications provide a typical business workflow example. HereLab typically works with a customer to design an application-specific hardware design — for corn, or hazelnuts or row crops — which requires an understanding of the environment and the data required. HereLab then designs a prototype for deployment and testing. From that prototype a product bill of materials is produced and sent to a manufacturer for quote. Once quoted, the customer supplies a purchase order to the company.

 

 

 

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HereLab is now maturing beyond design for prototype services to design for manufacture. At this stage, HereLab’s revenues will expand from design consulting to a per unit wholesale markup for multiple customers.

 

We believe the acquisition of HereLab is one of mutual benefit. HereLab provides hardware and firmware development services not just for environmental IoT as described above but for industrial applications as well.

 

In total, HereLab has designed hardware/firmware platforms for long range radio enabled IoT nodes for over 35 sensors for hydrology, soil moisture, flood, irrigation, architectural applications, airborne gas detection, light, sound, temperature and humidity detection among others.

 

HereLab has spent a significant amount of its own time developing solutions. This activity could be called R&D. It is estimated that 20% of HereLab’s time in total is spent developing solutions and 80% is spent on customer-centered solutions. Of that 80%, 25% is design-development.

  

Materials for production are supplied by global distributors (Digi-Key, Arrow) or are acquired by contract manufacture, direct from the manufacturer.

 

While HereLab’s agricultural applications largely cycle around spring/fall cycles, its other products and services have no such seasonality.

 

HereLab currently has no patents. HereLab does anticipate working directly with the Company on technology it has licensed for energy monitoring.

 

HereLab maintains no inventory of product and only acquires sufficient raw material to design and build prototypes, test hardware/enclosure requirements in the process of developing a final bill of materials for the product.

 

HereLab works directly with multiple customers in-channel to design and develop product. Thereby, the company-customer relationship is crucial. HereLab considers channel partners as potential value-chain partners as well. For example, HereLab will discount design services and “share” wholesale value in order to: 1) spread value among customers, 2) build customer loyalty, and 3) create private-label and HereLab label products.

 

HereLab has diversified to multiple customer types and will continue to be conduct business as a design-build OEM across multiple industry verticals.

 

Project and Revenue Outlook for 2018

 

On the books and in the plans for 2018, the Company presently has nearly a dozen projects for nine different customers in a wide range of industries including automotive, aerospace, state government, primary metal working, agriculture, and forest products. The Company, therefore, has a broad customer base and does not excessively rely on any one customer for revenue in 2018 and beyond.

 

Customers

 

Automotive Industry

 

  · OXYS has an active project to deliver machine monitoring units to a subcontractor to the automotive industry by September 2018. In support of this work, on May 16, 2018, OXYS received a purchase order from Madison Electric for OXYS products totaling $16,419. The purchase order is attached hereto as an exhibit.

 

  · OXYS has exploratory proposals with other automotive component manufacturers that could result in sales of several dozen units within the first six months of 2018. There are no definitive agreements or contracts to support this work as of the date of this filing.

 

Aerospace Industry

 

  · OXYS has a proposal for machine monitoring under active consideration by a large aerospace engine manufacturer located in the U.S. The proposal would be for delivering five machine monitoring systems. Contract award, if selected, is expected in the third quarter of 2018. There is no definitive agreement in place to support this work as of the date of this filing.

 

  · OXYS has several other exploratory proposals to other aerospace manufacturers in the U.S. and E.U. which could lead to the sale of dozens of additional units.

 

 

 

 

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Casting – Primary Metal Working

 

Through a partner, namely Barrett Electric, OXYS has submitted proposals for machine monitoring to a casting facility located in New England. This casting facility runs melting furnaces which expend considerable energy and therefore energy management is a key consideration. OXYS equipment will allow this facility to actively monitor its energy usage and reduce usage by identifying process inefficiencies. Proposals are presently under review and contract award, if selected, is expected in the second quarter of 2018. An agreement is expected to be reached with Barrett Electric during the third quarter of 2018. There is no definitive agreement in place to support this work as of the date of this filing.

 

Lumber Industry – Saw Mills

 

In Northern New England and elsewhere in North America, the lumber industry is a major local economic driving force. The largest variable cost for the lumber industry is energy and electricity and is the dominant mode of energy used. Management is again working with Barrett Electric to identify opportunities to sell machine monitoring systems to lumber mills to reduce energy consumption. Several lumber mills have been identified and exploratory proposals have been submitted. Contract award, if selected, is expected in the third quarter of 2018. There is no definitive agreement in place to support this work as of the date of this filing.

  

Agricultural Customers

 

HereLab has six projects that are already under contract and are scheduled for delivery in 2018. These projects include rain buckets, soil moisture sensors, irrigation control systems, and several design projects where HereLab will design components for other customers and will receive a royalty stream for use of their designs. HereLab is serving four different customers with these six projects. Additionally, HereLab has several exploratory proposals out to customers and contract award, if selected, is expected in the second and third quarters of 2018. A license agreement is expected during the third quarter of 2018. There is no definitive agreement in place to support this work as of the date of this filing.

 

Structural Health Monitoring Customers

 

Effective February 21, 2018, OXYS entered into a Subconsultant Agreement for Professional Services with Gill Engineering Associates, Inc., attached hereto as an exhibit, pursuant to which OXYS agreed to provide real-time monitoring of three bridges in the State of Massachusetts for a cost estimate of $144,590. Pursuant to the agreement, services may be suspended, delayed, or interrupted upon notice from Gill Engineering. Gill Engineering may terminate the agreement upon notice to OXYS and payment for services rendered through the termination date will be paid by Gill Engineering to OXYS. OXYS may terminate the agreement for cause, as defined in the agreement.

 

Marketing

 

Our marketing and sales efforts are divided into several distinct categories:

 

  1) Working with technical partners who have larger sales forces;

 

  2) Direct business development and discussions with end use customers by company management;

 

  3) Working with distribution channel partners who can leverage their existing sales channels for increased visibility; and

 

  4) Trade shows and international technical, sales and marketing meetings.

 

Although the present expenditures on marketing and sales have been modest (less than 10% of expenditures) they are expected to increase in 2018, and we expect to hire a business development manager after the next funding to coordinate and focus our marketing and sales efforts.

 

Competition

 

There are two principal sources of competition to us. The first comes from large companies such as IBM, GE, Amazon, Google etc. who all have their efforts in IIoT. However, these large companies are cloud – computing centric and they are trying to move towards edge devices from their present position of being solely cloud computing based. 2345 We will be starting in edge computing from day one as opposed to force-fitting a cloud-based solution into the limited computational capability and storage space of an edge device. We believe our systems will be more computationally efficient as compared to a cloud-based solution which requires more computational resources. We also believe our systems will embody the unique algorithms that we have licensed from MIT and seek to license from such research institutions as the National Labs.

 

 

 

2 https://www.ge.com/digital/predix/edge-to-cloud

3 https://www.siemens.com/global/en/home/products/software/mindsphere.html

4 https://www.ibm.com/blogs/bluemix/2017/11/ibm-cloud-container-service-edge-nodes/

5 https://aws.amazon.com/blogs/aws/new-machine-learning-inference-at-the-edge-using-aws-greengrass/

 

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Most of the IIoT implementations involve data going from sensor to cloud. This involves sending vast amounts of data to the cloud and then processing this data there. This takes a large computational footprint (many processors) and a large memory requirement to store the data. From our actual experience and according to many technical experts in the field (see for example the discussion on edge data in “Structural Health Monitoring” A Machine Learning Perspective,” by C.R. Farrar and K. Worden, John Wiley and Sons, New York, 2013) , a better approach is to use Edge Computing. Edge computing takes the raw data, which could be MB or GB per second, and extracts features. Features are attributes of the signal that preserve the essential physics of the signal but reduce the data density by a very large amount (up to a factor of one million). After the feature extraction step, the data has a data rate of approximately 10KB or 100KB per second. Next comes the classification step, which further reduces data by classifying data into at least two bins: nominal behavior or off-nominal or abnormal behavior. For example, in monitoring a machine tool in a factory, if the machine tool is behaving normally, there is nothing to report and therefore no data needs to be sent or transferred anywhere. Only the abnormal condition data needs to be sent along with a description of the problem. This is what Edge Computing accomplishes and it accomplishes this right where the data is being collected using relatively small computational and memory resources (For example our systems have a 1GHz processor and 1 few GB of RAM plus up to 32 GB of storage – which is less computational power than the average smart phone.). so considering all of these technical aspects, we are able to assert that our Edge Computing process is more efficient in terms of computational power and memory as compared to a cloud-based solution, that it only sends along the information (not just data) that is really needed, and it can still interact with cloud based services to provide data sharing across different platforms.

  

The second source of competition is from startups who are in the edge computing space. The most prominent example is Foghorn Systems Inc. There will be additional startups that will specifically target the edge computing space as the investor awareness and the technical focus shifts from cloud computing to edge computing. Whereas other startups focus on development of proprietary tools for edge computing, our solutions will use open source tools but will still create proprietary algorithms and software content for clients and customers. We feel this methodology of creating proprietary solutions using open source tools will allow us to rapidly address current and future customer needs.

 

Government Regulation

 

At present, we do not require any governmental approvals of any our products or services.

 

Environmental Laws

 

At present, we are not regulated by any environmental laws.

 

Research and Development

 

Other than expenses for legal, accounting, audit, tax preparation, intellectual property (IP), and other overhead expenses such rent, the vast majority of our funds are spent on technology development, product development, and research and development. We are an emerging growth, early-stage, technology company and, as such, most of our expenditures are aimed at innovation and product development.

 

We have a technology maturation model so that we avoid doing work on technologies that are too early and too new and belong in a pure search environment. We rely heavily on our research partners such as universities and National Labs for such early stage work. When the technology is ready to leave the lab, we take over the further development. Along the way we expect to file additional IP and otherwise protect technology by using trademarks, for example.

 

The efforts in research and development have already resulted in significant customer interest in various market verticals including industrial, automotive, aerospace, agricultural, infrastructure, and power generation. In 2017, one successful product sale occurred from this development and, as discussed elsewhere in this filing, product revenue as a direct result of our research and development activities is expected to grow in 2018 and onwards.

 

All the present projects that we are working on internally as research and development projects will go forward, so we do not have any projects in the category of projects that have incurred significant expense but that will not result in present or future product.

 

Intellectual Property

 

As mentioned before, a critical business strategy for edge computing is advanced algorithms. One such family of advanced algorithms comes from MIT from the Research Lab for Electronics. These algorithms are called non-intrusive load monitoring (NILM). Just by monitoring current, voltage and power, inferences about the behavior of the system to which the power is being supplied could be made. For example, in a factory, every major piece of equipment has its own characteristic startup, running, and shutdown signature. By closely examining these, not only can activity in the factory be actively tracked, but potential machine anomalies could also be detected.

 

 

 

 

 

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On February 5, 2018, we entered into a Non-Exclusive Patent License Agreement with the Massachusetts Institute of Technology (“ MIT ”). The agreement, which is effective February 1, 2018, grants to us a royalty-bearing non-exclusive license under U.S. Patent Nos. 8344724 (“Non-Intrusive Monitoring of Power and Other Parameters” issued January 1, 2013), 14/263407 (“Non-Intrusive Monitoring” filed April 28, 2014), and Patent Cooperation Treaty Serial No. PCT/US2016/057165 (“Noncontact Power Sensing” filed October 14, 2016) during the term of the agreement. The term of the agreement is from the effective date until the expiration or abandonment of all issued patents and filed patent applications licensed pursuant to the agreement, unless terminated earlier in accordance with the agreement.

 

Under the agreement, we are required to make a first commercial sale of a “LICENSED PRODUCT” and/or a first commercial performance of a “LICENSED PROCESS,” as defined in the agreement, on or before September 30, 2018. We have negotiated revenue targets with MIT which will determine annual royalty payments. The 2018 minimum revenue target for the sale of products and services incorporating the MIT technology is $100,000. This minimum revenue amount will increase in subsequent years.

  

Within 30 days of invoicing, a non-refundable license issue fee of $10,000 is to be paid by us to MIT. Pursuant to the agreement, we are required to pay to MIT additional patent maintenance fees in years beyond 2018.

 

Pursuant to the agreement, we are required to pay to MIT a running royalty of 2% of “NET SALES,” as defined in the agreement made in the calendar years 2018, 2019, and 2020. For “NET SALES” made in the calendar year 2021 and every calendar year thereafter through the term of the agreement, we are required to pay to MIT a running royalty of 4%.

 

Management is also currently pursuing several additional licensing deals with National Laboratories, but the terms of these agreements are not able to be disclosed at this time. Lastly, management applied for and was granted several trademarks including EdgeTelligence®, EdgeMap®, EdgeRune®, and MakerSafe® to represent the range of products and services that the Company has developed or is the process of currently developing.

 

Employees

 

We have no full or part-time employees; however, we do have contractor employees (1099 basis) who are working daily on the core business activities of the business and have been doing so since the beginning of the business formation. During the second quarter of 2018, we plan on transitioning contractors such as Cliff Emmons, Patrick Phillips, and Giro DiBiase to a W-2 basis. Cliff Emmons, our CEO, President, and director, currently devotes approximately 35 hours a week to our business and Patrick Phillips, our COO and director currently devotes approximately 40 hours a week to our business. At the present time, there are no conflicts of interest between the Company and any of our contract employees. This was determined as follows: i) none of their outside activities are soliciting business from our customers or business contacts; ii) they are not soliciting our investors to invest in other ventures; and iii) they are not soliciting our contract employees to leave us and join other efforts. In 2018 we anticipate hiring 3-5 full time employees. At present, all our business services are provided by outside contractors.

 

Properties

 

We currently do not own any properties.

 

LEGAL PROCEEDINGS

 

At the present time we are not involved or engaged in any legal proceedings. From time to time however, we may become involved in various lawsuits and legal proceedings, which arise in the ordinary course of business. However, litigation is subject to inherent uncertainties, and an adverse result in these or other matters may arise from time to time that may harm our business. We are currently not aware of any such legal proceedings or claims that we believe will have, individually or in the aggregate, a material adverse effect on our business, financial condition or operating results.

  

 

 

 

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MANAGEMENT

 

Current Management

 

The following table sets forth information concerning our directors and executive officers:

 

Name   Position   Age
Executive Officers :        
Cliff Emmons   Chief Executive Officer, President, and Interim Chief Financial Officer   56
         
Directors :        
Cliff Emmons   Director   56
Vidhydhar Mitta   Director   45
Patrick Phillips   Director   59

 

Directors are elected to serve until the next annual meeting of stockholders and until their successors are elected and qualified. Directors are elected by a plurality of the votes cast at the annual meeting of stockholders and hold office until the expiration of the term for which he or she was elected and until a successor has been elected and qualified.

 

A majority of the authorized number of directors constitutes a quorum of the Board of Directors for the transaction of business. The directors must be present at the meeting to constitute a quorum. However, any action required or permitted to be taken by the Board of Directors may be taken without a meeting if all members of the Board of Directors individually or collectively consent in writing to the action.

 

Business Experience of Executive Officers and Directors

 

The principal occupation and business experience during the past five years for our executive officers and directors is as follows:

 

Clifford L. Emmons: Mr. Emmons has served as our Chief Executive Officer, President, and Interim Chief Financial Officer since June 4, 2018. From 1995 to 2017, Mr. Emmons worked for Medtronic, a global leader in medical technology, services, and solutions, where he served in various capacities including several Vice President and Director positions. Mr. Emmons is also the founder of AHI, LLC, a consultancy firm. Mr. Emmons received an Executive Certificate in Strategy & Innovation from MIT, a Masters of Science in Management Engineering from the University of Bridgeport, a Bachelor of Science in Electrical Engineering from the University of New Haven, and a Bachelor of Science in Mechanical Engineering from the University of Connecticut.

 

Vidhydhar Mitta: Mr. Mitta has served as a director of the Company since the closing of the reverse acquisition on July 28, 2017.Mr. Mitta has also served as a director of OXYS since its inception on August 4, 2016. Since 2000, he has been the founder and President of Synergic Solutions Inc., a software development company that designs custom software for a variety of industries including radio-medicine and associate allied health fields. In his position as President, Mr. Mitta has responsibility for all aspects of Synergic Solutions including technical program guidance, employee supervision, business development, and profit and loss responsibility. Mr. Mitta received a BS in Information Science & Technology from BMS College of Engineering in 1995.

 

Patrick Phillips: Mr. Phillips has served as a director of the Company since the closing of the HereLab SEA which occurred on January 11, 2018. Mr. Phillips has also served as a director and CEO of HereLab since its inception on February 27, 2017. In September 2015, Mr. Phillips founded HereLab’s predecessor entity. Mr. Phillips continued work for that entity until HereLab was incorporated in February 2017. From January 2011 until July 2015, Mr. Phillips was Executive Director of Arts & Ideas, Inc. was a nationally focused, nonprofit publishing organization.

  

Legal Proceedings

 

During the past ten years there have been no events under any bankruptcy act, no criminal proceedings and no judgments, injunctions, orders or decrees material to the evaluation of the ability and integrity of any of our directors or executive officers, and none of these persons has been involved in any judicial or administrative proceedings resulting from involvement in mail or wire fraud or fraud in connection with any business entity, any judicial or administrative proceedings based on violations of federal or state securities, commodities, banking or insurance laws or regulations, or any disciplinary sanctions or orders imposed by a stock, commodities or derivatives exchange or other self-regulatory organization.

 

 

 

 

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Family Relationships

 

There are no family relationships between any of our directors and executive officers.

 

Director Independence

 

We are not currently subject to listing requirements of any national securities exchange or inter-dealer quotation system which has requirements that a majority of the board of directors be “independent” and, as a result, we are not at this time required to have our Board of Directors comprised of a majority of “independent directors.”

 

We currently have not established any committees of the Board of Directors. Our Board of Directors may designate from among its members an executive committee and one or more other committees in the future. We do not have a nominating committee or a nominating committee charter. Further, we do not have a policy with regard to the consideration of any director candidates recommended by security holders. To date, other than as described above, no security holders have made any such recommendations. The entire Board of Directors performs all functions that would otherwise be performed by committees. Given the present size of our board it is not practical for us to have committees. If we are able to grow our business and increase our operations, we intend to expand the size of our board and allocate responsibilities accordingly.

 

Certain Relationships and Related Transactions

 

Under the terms of the OXYS SEA we acquired 100% of the issued and outstanding voting shares of OXYS in exchange for 34,687,244 shares of our Common Stock. In addition, 1,500,000 outstanding shares of our Common Stock were cancelled and our management was changed to Mr. DiBiase who also served in management of OXYS. The OXYS SEA was effective on July 28, 2017.

 

Also, OXYS entered into a Consulting Agreement dated June 15, 2017 with Pasquale Catizone, one of our principal shareholders, to provide consulting services during the transition. The agreement terminated 120 days from the closing of the OXYS SEA. OXYS paid to Mr. Catizone $25,000 upon the execution of the agreement and an additional $50,000 upon the closing of the OXYS SEA.

 

Upon the Closing of the HereLab SEA, we issued to Mr. Phillips 1,500,000 shares of our Common Stock and appointed Mr. Phillips as a director of the Company.

 

We have entered into a Consulting Agreement dated August 22, 2017 with Mr. Phillips pursuant to which we have agreed to pay him $7,000 per month in consulting fees. The term of the agreement is month-to-month for one year.

 

We entered into a lease agreement on August 1, 2017 with the DiBiase family, which began on January 1, 2018 and will terminate on December 31, 2018. Pursuant to the lease, we are obligated to pay the DiBiase family monthly installments of $2,000 for a total lease payment of $24,000 in 2018. Giro DiBiase was our CEO and Interim CFO and is still a shareholder and involved in management of OXYS on a consulting basis.

 

On December 1, 2017, we entered into a Consulting Agreement with Accelerated Healthcare Innovations LLC, a Massachusetts limited liability company owned by Cliff Emmons, our CEO, interim CFO, and director. The term of the agreement is until the completion of the Services, as defined in the agreement or until early termination upon 10 days’ written notice given by either party. Pursuant to the agreement, the consultant has agreed to provide business consulting services to us in exchange for a flat fee of $24,000 and the issuance of 30,000 shares of our Common Stock.

 

 

 

 

  29  
 

 

On July 31, 2018, we entered into Amendment No. 1 to Consulting Agreement dated December 1, 2017 with Accelerated Healthcare Innovations LLC which changed the fee from a flat fee to an hourly fee not to exceed $24,000 in the aggregate and also eliminated the obligation of the Company to issue to the Consultant any equity compensation pursuant to the agreement.

 

On March 1, 2018, we entered into a Consulting Agreement with Accelerated Healthcare Innovations LLC. The term of the agreement is until the completion of the Services, as defined in the agreement or until early termination upon 10 days’ written notice given by either party. Pursuant to the agreement, the consultant has agreed to provide business consulting services to us in exchange for a flat fee of $48,000 and the issuance of 60,000 shares of our Common Stock.

 

On July 31, 2018, we entered into Amendment No. 1 to Consulting Agreement dated March 1, 2018 with Accelerated Healthcare Innovations LLC which changed the fee from a flat fee to an hourly fee not to exceed $48,000 in the aggregate and also eliminated the obligation of the Company to issue to the Consultant any equity compensation pursuant to the agreement.

 

On July 31, 2018, we entered into the Termination Agreement with Accelerated Healthcare Innovations LLC which terminated the Consulting Agreement, as amended, dated March 1, 2018 effective June 4, 2018.

  

EXECUTIVE COMPENSATION

 

Executive Compensation

 

The following table sets forth information concerning the annual compensation awarded to, earned by, or paid to the following named executive officers for all services rendered in all capacities to our company and its subsidiaries for the years ended December 31, 2017 and 2016.

 

Except as described below, we have not entered into any employment or compensation agreements or arrangements with Mr. DiBiase for his previous services as an officer or director of our company.

 

Summary Compensation Table

Name and principal position   Year   All other
compensation
($)
  Total
($)
Carmine Catizone (1)   2017   0   0  
    2016   0   0  
Giro DiBiase (2)   2017   25,000   25,000 (3)
    2016   0   0  
  (1) Carmine Catizone served as our President until July 28, 2017.
  (2) Giro DiBiase served as our Chief Executive Officer from July 28, 2017 until February 28, 2018.
  (3) Consisted of fees paid for misc. management, business development, administrative, accounting, and operational services rendered on a consulting basis.

 

Equity Awards

 

No equity awards were granted to our named executive officers during the years ended December 31, 2017 or 2016.

 

Compensation of Directors

 

The following table sets forth information concerning the compensation awarded to, earned by, or paid to the following directors for all services rendered in all capacities to our company and its subsidiaries for the year ended December 31, 2017. This table includes any person who served as a director at any time during fiscal 2017.

 

Except as described below, we have not entered into any employment or compensation agreements or arrangements with Messrs. Hanumara and Mitta for their services as directors of our company.

 

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Director Compensation

 

Name   Fees earned or paid in cash
($)
  Total
($)
Nevan Hanumara   12,500   12,500 (1)
Vidhydhar Mitta   0   0  

 

  (1) Consists of fees paid for misc. technical, program management, administrative, and general operational services rendered on a consulting basis.

 

SECURITY OWNERSHIP OF CERTAIN BENEFICIAL OWNERS AND MANAGEMENT

 

The following table and footnotes thereto sets forth information regarding the number of shares of common stock beneficially owned by (i) each director and named executive officer of our company, (ii) each person known by us to be the beneficial owner of 5% or more of its issued and outstanding shares of common stock, and (iii) all executive officers and directors of the Company as a group. In calculating any percentage in the following table of common stock beneficially owned by one or more persons named therein, the following table assumes 40,633,328 shares of common stock issued and outstanding. Unless otherwise further indicated in the following table, the footnotes thereto and/or elsewhere in this prospectus, the persons and entities named in the following table have sole voting and sole investment power with respect to the shares set forth opposite the shareholder’s name, subject to community property laws, where applicable. Unless as otherwise indicated in the following table and/or the footnotes thereto, the address of each person beneficially owning in excess of 5% of the outstanding common stock named in the following table is: 705 Cambridge Street, Cambridge, MA 02141.

  

Name and Address of Beneficial Owner   Amount and
Nature of
Beneficial
Ownership (1)
    Percent
of Class (1)
 
Named Executive Officers and Directors                
Nevan Hanumara     3,000,000       7.38%  

Cliff Emmons

    0      

 
Vidhydhar Mitta     1,736,843       4.27%  
Patrick Phillips     1,500,000       3.69%  
Carmine Catizone     1,072,550       2.64%  
Giro DiBiase     3,000,000       7.38%  
Named Executive Officers and Directors as a Group (6 Persons)     10,399,393       25.59%  
5% Beneficial Holders (Not Named Above)                

Nutan Dave

705 Cambridge Street

Cambridge, MA 02141

    3,000,000       7.38%  

*Less than 1%

 

  (1) Under Rule 13d-3 of the Exchange Act, a beneficial owner of a security includes any person who, directly or indirectly, through any contract, arrangement, understanding, relationship, or otherwise has or shares: (i) voting power, which includes the power to vote, or to direct the voting of shares; and (ii) investment power, which includes the power to dispose or direct the disposition of shares. Certain shares may be deemed to be beneficially owned by more than one person (if, for example, persons share the power to vote or the power to dispose of the shares). In addition, shares are deemed to be beneficially owned by a person if the person has the right to acquire the shares (for example, upon exercise of an option) within 60 days of the date as of which the information is provided. In computing the percentage ownership of any person, the amount of shares outstanding is deemed to include the number of shares beneficially owned by such person (and only such person) by reason of these acquisition rights. As a result, the percentage of outstanding shares of any person as shown in the above table does not necessarily reflect the person’s actual ownership or voting power with respect to the number of shares of common stock actually outstanding on the date of this prospectus.

 

 

 

  31  
 

 

SELLING STOCKHOLDERS

 

This prospectus relates to the possible resale by the selling stockholders named below of shares of the Company’s common stock. References in this prospectus to the “selling stockholder(s)” includes the selling stockholders listed below, and any donees, pledgees, transferees or other successors in interest selling shares received after the date of this prospectus from a selling stockholder as a gift, pledge or other non-sale related transfer.

 

The selling stockholders will offer their shares at prevailing market or privately negotiated prices including (without limitation) in one or more transactions that may take place by ordinary broker’s transactions, privately-negotiated transactions or through sales to one or more dealers for resale or at prevailing market if a market should develop.

 

The distribution of the selling stockholders’ shares may be effected in one or more transactions that may take place through customary brokerage channels, in privately-negotiated sales, by a combination of these methods or by other means. The selling stockholders may from time to time offer their shares through underwriters, brokers-dealers, agents or other intermediaries. Usual and customary or specifically negotiated brokerage fees or commissions may be paid by the selling stockholders in connection with sales of the shares.

 

The distribution of the shares by the selling stockholders may be effected in one or more transactions that may take place through customary brokerage channels, in privately negotiated sales; by a combination of these methods; or by other means. We do not know how long the selling stockholders will hold the shares before selling them, and we currently have no agreements, arrangements or understandings with the selling stockholders regarding the sale of any of the shares. The Company will not receive any portion or percentage of any of the proceeds from the sale of the shares.

 

The following table sets forth ownership of shares held by each person who is a selling stockholder.

 

Name   Amount
Beneficial
Ownership
Before
Offering
    Percentage
of Common
Stock
Owned
Before
Offering 1
    Amount to be
Offered for the
Security Holder’s
Account
    Amount to
be
Beneficially
Owned
After
Offering 1
    Percentage
of Common
Stock
Owned
After
Offering 2
 
Alta Investments, LLC 3     1,294,200       3.19%       1,290,000       4,200       *  
Matthew Bechtel     1,250,010       3.08%       1,250,010       0       0%  
Nutan V. Dave     3,000,000       7.38%       3,000,000       0       0%  
Deerfield Valley Investments, LLC     99,990       *       99,990       0       0%  
Giro DiBiase 4     3,000,000       7.38%       2,934,558       65,442       *  
Sergey Gogin     1,283,158       3.16%       1,283,158       0       0%  
Robert B. Greene Revocable Trust     999,990       2.46%       999,990       0       0%  
Nevan Hanumara     3,000,000       7.38%       2,934,558       65,442       *  
Imperio Capital, LLC     1,290,000       3.17%       1,290,000       0       0%  
Carolyn LaMain     1,290,000       3.17%       1,290,000       0       0%  
Liberator Holding, LLC     900,000       2.21%       900,000       0       0%  
MJM Companies, LLC     300,010       *       300,010       0       0%  
Joanne Maser     399,000       *       399,000       0       0%  
Joseph Mattia 5     99,990       *       99,990       0       0%  
Lenny Morales     1,220,000       3.00%       1,220,000       0       0%  
Mountain Ranch Partners, Inc.     1,299,990       3.20%       1,299,990       0       0%  
Timothy Murphy     99,990       *       99,990       0       0%  
Nata Solutions, Inc.     1,290,000       3.17%       1,290,000       0       0%  
Mary Peck     1,290,000       3.17%       1,290,000       0       0%  
Michael & Heidi Salaman     650,010       1.60%       650,010       0       0%  
Laszlo Schwartz     1,403,010       3.45%       1,403,010       0       0%  
Dmitriy Shapiro     1,290,000       3.17%       1,290,000       0       0%  
Valerie Vekkos Trust     999,990       2.46%       999,990       0       0%  
Joseph Bardenheier     100,000       *       100,000       0       0%  
Catalytic Capital, LLC     526,316       1.30%       526,316       0       0%  

 

 

 

 

 

  32  
 

 

Pat Catizone     200,000       *       200,000       0       0%  
Kurtis Hughes 6     100,000       *       100,000       0       0%  
Gang Lian & Xiao Ning Wang     200,000       *       200,000       0       0%  
Charles McSorley     100,000       *       100,000       0       0%  
Thomas D. Murphy     500,000       1.23%       500,000       0       0%  
Thomas Ott     100,000       *       100,000       0       0%  
Dinesh Patel     1,052,632       2.59%       1,052,632       0       0%  
William Peck     526,316       1.30%       526,316       0       0%  
Eduard Pinskiy     105,263       *       105,263       0       0%  
Seymore & Mark Rubin     500,000       1.23%       500,000       0       0%  
Michael Semidubersky     105,263       *       105,263       0       0%  
Roman Shteynshlyuger     210,526       *       210,526       0       0%  
KDT Real Estate Holding, LLC     200,000       *       200,000       0       0%  
Daniel Tulbovich     105,263       *       105,263       0       0%  
Vidhyadhar Mitta 7     1,736,843       4.27%       1,736,843       0       0%  
Daniel & Maryellen Whittier     100,000       *       100,000       0       0%  
Maxim Zakharchenko     105,263       *       105,263       0       0%  
Denis Zaslavskiy     105,263       *       105,263       0       0%  
Draco Financial LLC     350,000       *       350,000       0       0%  
DATHNA Partners LLC     30,000       *       30,000       0       0%  
TOTAL     34,808,286               34,673,202       135,084           

____________________________

*Less than 1%

1 Based upon 40,633,328 shares outstanding.

2 Based upon 40,633,328 shares outstanding after the offering.

3 Includes 4,200 held in a brokerage account by Stephen Funk, the Managing Member.

4 Mr. Dibiase served as our Chief Executive Officer, Interim Financial Officer, and a director until February 28, 2018, at which time he resigned from all positions but remains in a consultant capacity. He also serves as the Chief Executive Officer, Interim Chief Financial Officer, and director of OXYS, our operating subsidiary.

5 Mr. Mattia is a FINRA-registered broker-dealer and is also affiliated with NYPPEX, LLC, a FINRA-registered brokerage firm. Due to Mr. Mattia’s license as a FINRA-registered broker-dealer, he is a statutory underwriter.

6 Mr. Hughes is affiliated with Issuer Direct, the transfer agent of the Company.

7 Mr. Mitta serves as a director of the Company. He also serves as a director of OXYS.

 

Each of the selling stockholders received his, her, or its shares either in the reverse acquisition transaction which closed on July 28, 2017, pursuant to a Consulting Agreement dated October 1, 2017, or pursuant to a Consulting Agreement dated effective December 1, 2017.

 

The number and percentage of shares beneficially owned is determined in accordance with Rule 13d-3 of the Exchange Act and the information is not necessarily indicative of beneficial ownership for any other purpose. Under such rule, beneficial ownership includes any shares as to which the selling shareholder has sole or shared voting power or investment power and also any shares, which the selling shareholder has the right to acquire within 60 days. Except for as noted above, none of our selling stockholders is a broker-dealer or an affiliate of a broker-dealer.

 

 

 

  33  
 

  

DESCRIPTION OF SECURITIES

 

Authorized Capital Stock

 

We have 190,000,000 shares of Common Stock authorized with a par value of $0.001. As of the date of this prospectus, we had 40,633,328 common shares issued and outstanding.

 

Description of our Common Stock

 

The holders of outstanding common shares are entitled to receive dividends out of assets or funds legally available for the payment of dividends of such times and in such amounts as the board from time to time may determine. Holders of common stock are entitled to one vote for each share held on all matters submitted to a vote of stockholders. There is no cumulative voting of the election of directors then standing for election. The common shares are not entitled to pre-emptive rights and are not subject to conversion or redemption. Upon liquidation, dissolution or winding up of the Company, the assets legally available for distribution to stockholders are distributable ratably among the holders of the common shares after payment of liquidation preferences, if any, on any outstanding payment of other claims of creditors. Each outstanding common share is duly and validly issued, fully paid and non-assessable.

 

Convertible Securities

 

As of the date hereof, we do not have any outstanding convertible securities.

 

Transfer Agent

 

Our transfer agent is Issuer Direct whose address is 1981 E. Murray Holladay Rd #100, Salt Lake City, UT 84117 and its telephone number is (801) 272-9294.

 

Nevada Anti-Takeover Laws

 

The Nevada Business Corporation Law contains a provision governing “Acquisition of Controlling Interest.” This law provides generally that any person or entity that acquires 20% or more of the outstanding voting shares of a publicly-held Nevada corporation in the secondary public or private market may be denied voting rights with respect to the acquired shares, unless a majority of the disinterested shareholders of the corporation elects to restore such voting rights in whole or in part. The control share acquisition act provides that a person or entity acquires “control shares” whenever it acquires shares that, but for the operation of the control share acquisition act, would bring its voting power within any of the following three ranges: (1) 20 to 33 1/3%, (2) 33 1/3 to 50%, or (3) more than 50%. A “control share acquisition” is generally defined as the direct or indirect acquisition of either ownership or voting power associated with issued and outstanding control shares. The shareholders or board of directors of a corporation may elect to exempt the stock of the corporation from the provisions of the control share acquisition act through adoption of a provision to that effect in the Articles of Incorporation or Bylaws of the corporation. Our Articles of Incorporation and Bylaws do not exempt our common stock from the control share acquisition act. The control share acquisition act is applicable only to shares of “Issuing Corporations” as defined by the act. An Issuing Corporation is a Nevada corporation, which; (1) has 200 or more shareholders, with at least 100 of such shareholders being both shareholders of record and residents of Nevada; and (2) does business in Nevada directly or through an affiliated corporation.

 

At this time, we do not have 100 shareholders of record resident of Nevada. Therefore, the provisions of the control share acquisition act do not apply to acquisitions of our shares and will not until such time as these requirements have been met. At such time as they may apply to us, the provisions of the control share acquisition act may discourage companies or persons interested in acquiring a significant interest in or control of the company, regardless of whether such acquisition may be in the interest of our shareholders.

  

 

 

 

  34  
 

 

The Nevada “Combination with Interested Stockholders Statute” may also have an effect of delaying or making it more difficult to effect a change in control of the company. This statute prevents an “interested stockholder” and a resident domestic Nevada corporation from entering into a “combination,” unless certain conditions are met. The statute defines “combination” to include any merger or consolidation with an “interested stockholder,” or any sale, lease, exchange, mortgage, pledge, transfer or other disposition, in one transaction or a series of transactions with an “interested stockholder” having; (1) an aggregate market value equal to 5% or more of the aggregate market value of the assets of the corporation; (2) an aggregate market value equal to 5% or more of the aggregate market value of all outstanding shares of the corporation; or (3) representing 10% or more of the earning power or net income of the corporation. An “interested stockholder” means the beneficial owner of 10% or more of the voting shares of a resident domestic corporation, or an affiliate or associate thereof. A corporation affected by the statute may not engage in a “combination” within three years after the interested stockholder acquires its shares unless the combination or purchase is approved by the board of directors before the interested stockholder acquired such shares. If approval is not obtained, then after the expiration of the three-year period, the business combination may be consummated with the approval of the board of directors or a majority of the voting power held by disinterested stockholders, or if the consideration to be paid by the interested stockholder is at least equal to the highest of: (1) the highest price per share paid by the interested stockholder within the three years immediately preceding the date of the announcement of the combination or in the transaction in which he became an interested stockholder, whichever is higher; (2) the market value per common share on the date of announcement of the combination or the date the interested stockholder acquired the shares, whichever is higher; or (3) if higher for the holders of preferred stock, the highest liquidation value of the preferred stock. The effect of Nevada’s business combination law is to potentially discourage parties interested in taking control of the company from doing so if it cannot obtain the approval of our board of directors.

 

Currently, we have no Nevada shareholders. Further, we do not do business in Nevada directly or through an affiliate corporation and we do not intend to do so. Accordingly, there are no anti-takeover provisions that have the effect of delaying or preventing a change in our control.

 

Dividend Policy

 

We have never declared or paid any cash dividends on our common stock.

 

PLAN OF DISTRIBUTION

 

General

 

The selling stockholders may seek an underwriter, broker-dealer or selling agent to sell the shares. Except for as disclosed herein, as of the date of this prospectus, no selling stockholder has entered into any arrangements with any underwriter, broker-dealer or selling agent for the sale of the shares. The Company has no arrangements, nor has it entered into any agreement with any underwriters, broker-dealer or selling agents for the sale of the shares.

 

The selling stockholders and any underwriters, broker-dealers or agents who participate in the sale or distribution of the shares may be deemed to be “underwriters” within the meaning of the Securities Act. As a result, any profits on the sale of the shares by the selling stockholders and any discounts, commissions or agent’s commissions or concessions received by any such broker-dealer or agents may be deemed to be underwriting discounts and commissions under the Securities Act. If any selling stockholder is deemed to be an “underwriter” within the meaning of Section 2(11) of the Securities Act, it will be subject to prospectus delivery requirements of the Securities Act. Underwriters are subject to certain statutory liabilities, including, but not limited to, Sections 11, 12 and 17 of the Securities Act.

 

The selling stockholders are not obligated to sell any or all of the shares under this prospectus. Further, they are may transfer, devise or gift the shares by other means not described in this prospectus. In addition, any shares covered by this prospectus that qualify for sale under Rule 144 or Rule 144A of the Securities Act may be sold under Rule 144 or Rule 144A in certain instances, rather than under this prospectus.

 

 

 

 

  35  
 

 

The shares covered by this prospectus may also be sold to non-U.S. persons outside the U.S. in accordance with Regulation S under the Securities Act rather than under this prospectus. The shares may be sold in some states only through registered or licensed brokers or dealers. In addition, in some states the shares may not be sold unless they have been registered or qualified for sale or an exemption from registration or qualification is available and complied with. If any of the shares offered for resale pursuant to this prospectus are transferred other than pursuant to a sale under this prospectus, the subsequent holders could not use this prospectus until a post-effective amendment to the registration statement of which this prospectus is a part or a prospectus supplement is filed naming such holders.

  

The selling stockholders and any other person participating in the sale of the shares may be subject to the Exchange Act. The Exchange Act rules include, without limitation, Regulation M, which may limit the timing of purchases and sales of any of the shares by the selling stockholders and any other such person. In addition, Regulation M may restrict the ability of any person engaged in the distribution of the common stock to engage in market-making activities with respect to the particular shares being distributed. This may affect the marketability of the shares and the ability of any person or entity to engage in market-making activities with respect to the shares.

 

The Company intends to maintain the currency and accuracy of this prospectus for a period of up to two years, unless earlier completely sold, pursuant to Rule 415 of the General Rules and Regulations of the Securities and Exchange Commission.

 

Resales of the Shares under State Securities Laws

 

The National Securities Market Improvement Act of 1996 (“ NSMIA ”) limits the authority of states to impose restrictions upon resales of securities made pursuant to Sections 4(a)(1) and 4(a)(3) of the Securities Act of companies which file reports under Sections 13 or 15(d) of the Exchange Act. Resales of the shares in the secondary market will be made pursuant to Section 4(a)(1) of the Securities Act (sales other than by an issuer, underwriter or broker).

 

LEGAL MATTERS

 

The validity of the shares of common stock offered under this prospectus is being passed upon for us by Pearson, Butler & Carson, PLLC.

 

EXPERTS

 

Our financial statements for the year ended December 31, 2016, were audited by Connolly, Grady & Cha, P.C., and are included in reliance upon such reports given upon the authority of Connolly, Grady & Cha, P.C., as experts in accounting and auditing.”

 

Our financial statements for the year ended December 31, 2017, were audited by Haynie & Company , and are included in reliance upon such reports given upon the authority of Haynie & Company , as experts in accounting and auditing.”

 

ADDITIONAL INFORMATION

 

We have filed a registration statement on Form S-1 under the Securities Act (SEC File No. 333-_________) relating to the shares of common stock being offered by this prospectus, and reference is made to such registration statement. This prospectus constitutes the prospectus of IIOT-OXYS, Inc., filed as part of the registration statement, and it does not contain all information in the registration statement, as certain portions have been omitted in accordance with the rules and regulations of the SEC.

 

Upon the effective date of the registration statement of which this prospectus is a part, we will be required to file reports and other documents with the SEC. We do not presently intend to voluntarily furnish you with a copy of our annual report. You may read and copy any materials we file with the SEC at the public reference room of the SEC at 100 F Street, NE., Washington, DC 20549, between the hours of 10:00 a.m. and 3:00 p.m., except federal holidays and official closings, at the Public Reference Room. You may obtain information on the operation of the Public Reference Room by calling the SEC at 1-800-SEC-0330. Our SEC filings are also available to you on the Internet website for the SEC at http://www.sec.gov.

 

 

 

  36  
 

 

INDEX TO FINANCIAL STATEMENTS

 

    Page
Balance Sheets at March 31, 2018 and December 31, 2017   F-2
     
Statements of Operations for the three months ended March 31, 2018 and March 31, 2017   F-3
     
Statements of Cash Flows for the three months ended March 31, 2018 and March 31, 2017   F-4
     
Notes to Financial Statements   F-5
     
Reports of Independent Registered Public Accounting Firms   F-12
     
Balance Sheets at December 31, 2017 and 2016   F-14
     
Statements of Operations for the year ended December 31, 2017 and for the Period from August 4, 2016 (Date of Inception) to December 31, 2016   F-15
     
Statements of Changes in Stockholders’ Deficit for the year ended December 31, 2017 and for the Period from August 4, 2016 (Date of Inception) to December 31, 2016   F-16
     
Statements of Cash Flows for the year ended December 31, 2017 and for the Period from August 4, 2016 (Date of Inception) to December 31, 2016   F-17
     
Notes to Financial Statements   F-18

 

 

 

 

 

 

 

 

 

  F- 1  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Consolidated Balance Sheets

As of March 31, 2018 and December 31, 2017

 

    As of
March 31, 2018
(unaudited)
    As of 
December 31, 2017
 
             
Assets                
Current Assets                
Cash and Cash Equivalents   $ 381,182     $ 60,863  
Cash - Escrow           1,782  
Accounts Receivable, net     3,001       39,800  
Unbilled Receivable     7,380        
Prepaid Expense     25,456       14,778  
Inventory     828        
Total Current Assets     417,847       117,223  
                 
Other Assets                
Other Asset - Licensing Agreement           1,000  
Total Other Assets           1,000  
                 
Total Assets   $ 417,847     $ 118,223  
                 
Liabilities and Stockholders' Equity                
Current Liabilities                
Accounts Payable     27,153       38,357  
Credit Card Payable     78       203  
Accrued Liabilities     6,767        
Deferred Revenue     13,648        
Income Tax Payable     3,332        
Due to Stockholder     1,000       1,000  
Total Current Liabilities     51,978       39,560  
                 
Long-Term Liabilities                
Note Payable, net of discount     46,575        
Total Long-Term Liabilities     46,575        
                 
Total Liabilities     98,553       39,560  
                 
Commitments and Contingencies                
                 
Stockholders' Equity (Deficit)                
Preferred stock $0.001 par value, 10,000,000 shares authorized; 0 issued and outstanding at March 31, 2018 and December 31, 2017            
Common stock $0.001 par value, 190,000,000 shares authorized; 40,633,327 issued and outstanding at March 31, 2018; 38,983,327 shares issued and outstanding at December 31, 2017     40,633       38,983  
Additional Paid in Capital     2,078,215       1,579,401  
Accumulated Deficit     (1,799,554 )     (1,539,721 )
                 
Total Stockholders' Equity (Deficit)     319,294       78,663  
Total Liabilities and Stockholders' Equity   $ 417,847     $ 118,223  

  

 

See accompanying notes to unaudited consolidated financial statements.

 

  F- 2  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Consolidated Statements of Operations

For the three months ended March 31, 2018 and 2017

(unaudited)

 

    For the three months ended March 31,  
    2018     2017  
Revenues                
Sales   $ 13,650     $  
Cost of Sales     8,750        
Gross Profit     4,900        
                 
Expenses                
Demo Parts     230        
Bank Service Charges     266       80  
Office Expenses     7,459       828  
Organization costs     8,220       2,275  
Insurance     5,708        
Professional     142,994       26,820  
Travel     2,342       1,729  
Patent License Fee     41,076        
Total Expenses     208,295       31,732  
                 
Other Income (Expenses)                
Interest Expense     (56,438 )      
Total Other Income (Expense)     (56,438 )      
                 
Net (Loss) Before Income Taxes     (259,833 )     (31,732 )
                 
Income Tax Benefit (Expense)            
                 
Net (Loss)   $ (259,833 )   $ (31,732 )
                 
Loss per Common Share   $ (0.0067 )   $ (0.0009 )
                 
Weighted Average Number of Shares Outstanding - Basic and Diluted     38,983,327       34,213,091  

 

 

See accompanying notes to unaudited consolidated financial statements.

 

  F- 3  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Consolidated Statements of Cash Flows

For the three months ended March 31, 2018 and 2017

(unaudited)

 

    For the three months ended March 31,  
    2018     2017  
             
Cash Flows from Operating Activities:                
Net (Loss)   $ (259,833 )   $ (31,732 )
                 
Adjustments to reconcile net loss to net cash (used) by operating activities:                
Non-Cash Acquisition of Net Assets     (332 )      
Non-Cash Amortization of Discount on Note Payable     46,575        
                 
Changes in operating assets and liabilities:                
(Increase) Decrease in:                
Accounts Receivable     36,799        
Unbilled Receivable     (7,380 )      
Inventory     (828 )     (1,338 )
Prepaid Expense     (10,678 )      
Escrow     1,782       (11,700 )
Licensing Agreement     1,000        
Increase (Decrease) in:                
Accounts Payable     (11,204 )     2,296  
Credit Card Payable     (125 )      
Accrued Liabilities     6,767        
Deferred Revenue     13,648        
Income Tax Payable     3,332        
Due to Stockholder            
Net Cash (Used) by Operating Activities     (180,477 )     (42,474 )
                 
Cash Flows from Investing Activities:                
Subsidiary Cash Obtained in Acquisition     119        
Net Cash (Used) by Investing Activities     119        
                 
Cash Flows from Financing Activities:                
Cash Paid Related to Securities Exchange Agreement           (7,108 )
Change in Owner's Investment, net     677        
Cash Received from Convertible Note Payable     500,000        
Issuance of Common Stock, Net of Costs           141,500  
Net Cash Provided by Financing Activities     500,677       134,392  
                 
Net (Decrease) Increase in Cash and Cash Equivalents     320,319       91,918  
                 
Cash and Cash Equivalents at Beginning of Period     60,863       481,841  
                 
Cash and Cash Equivalents at End of Period     381,182     $ 573,759  
                 
Supplemental Information:                
Interest paid during the period     9,863     $  
Taxes paid during the period         $  
                 
Supplemental Schedule of Noncash Investing and Financing Activities:                
Shares issued in acquisition of subsidiary valued at $1,650                

 

 

See accompanying notes to unaudited consolidated financial statements.

 

  F- 4  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Notes to Unaudited Consolidated Financial Statements

March 31, 2018

 

1. NATURE OF OPERATIONS

 

On July 28, 2017, IIOT-OXYS, Inc., a Nevada corporation (the “ Company ”) (previously known as Gotham Capital Holdings, Inc.), the Company executed and closed the Securities Exchange Agreement dated effective March 16, 2017, between the Company, OXYS Corporation, a Nevada corporation (“ OXYS ”), and the shareholders of OXYS and changed its name to “IIOT-OXYS, Inc.” As a result of the Closing, the Company issued 34,687,244 shares on a pro rata basis to the shareholders of OXYS, and OXYS became a wholly owned subsidiary of the Company. In addition, the Company cancelled 1,500,000 outstanding shares held by principal shareholders of the Company, which resulted in a total of 38,453,328 shares issued and outstanding upon completion of the Closing.

 

On December 14, 2017, the Company entered into a Securities Exchange Agreement dated December 14, 2017, between the Company, OXYS, and HereLab, Inc., a Delaware corporation (“ HereLab ”), and the shareholders of HereLab. Upon completion of the closing of the Exchange Agreement, on January 11, 2018, the Company issued an aggregate of 1,650,000 shares of its common stock on a pro rata basis to the two shareholders of HereLab and HereLab became a wholly-owned subsidiary of the Company.

 

OXYS Corporation was incorporated on August 4, 2016 in Nevada. It maintains its principal office in Massachusetts at 705 Cambridge St., Cambridge, MA 02142.

 

The Company was only recently formed and is currently devoting substantially all its efforts in identifying, developing and marketing engineered products, software and services for applications in the Industrial Internet which involves collecting and processing data collected from a wide variety of industrial systems and machines.

 

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

 

Basis of Presentation

 

The Company's financial statements are prepared on the accrual method of accounting. The accounting and reporting policies of the Company conform with generally accepted accounting principles (GAAP).

 

Interim Financial Statements

 

The accompanying unaudited condensed interim financial statements and related notes have been prepared in accordance with accounting principles generally accepted in the United States of America (“ U.S. GAAP ”) for interim financial information, and in accordance with the rules and regulations of the United States Securities and Exchange Commission with respect to Form 10-Q and Article 8 of Regulation S-X. Accordingly, they do not include all of the information and footnotes required by U.S. GAAP for complete financial statements. The unaudited interim financial statements furnished reflect all adjustments (consisting of normal recurring adjustments) which are, in the opinion of management, necessary for a fair statement of the results for the interim periods presented. Interim results are not necessarily indicative of the results for the full year. These unaudited interim financial statements should be read in conjunction with the audited financial statements of the Company for the year ended December 31, 2017.

 

Principles of Consolidation

 

The consolidated financial statements for March 31, 2018 include the accounts of IIOT-OXYS, Inc., OXYS Corporation, and HereLab, Inc. All significant intercompany balances and transactions have been eliminated.

 

The consolidated financial statements for fiscal year 2017 include the accounts of IIOT-OXYS, Inc., and OXYS Corporation. All significant intercompany balances and transactions have been eliminated.

 

Accounts Receivable and Allowance for Doubtful Accounts

 

Trade accounts receivable are carried at original invoice amount less an estimate made for doubtful accounts. The Company determines the allowance for doubtful accounts by identifying potential troubled accounts and by using historical experience and future expectations applied to an aging of accounts. Trade accounts receivable are written off when deemed uncollectible. Recoveries of trade accounts receivable previously written off are recorded as income when received. The allowance for doubtful accounts at March 31, 2018 and December 31, 2017 was $0, respectively.

 

 

 

  F- 5  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Notes to Unaudited Consolidated Financial Statements

March 31, 2018

 

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

 

Revenue Recognition

 

The Company’s revenue is derived primarily from providing services under contractual agreements. The Company recognizes revenue in accordance with ASC Topic No. 606 based on the following criteria:

 

  · Identification of a contract or contracts, with a customer.
  · Identification of the performance obligations in the contract.
  · Determination of contract price.
  · Allocation of transaction price to the performance obligation.
  · Recognition of revenue when, or as, performance obligation is satisfied.

 

Reclassification

 

Certain amounts in prior-period financial statements have been reclassified for comparative purposes to conform to presentation in the current-period financial statements.

 

Use of Estimates

 

Management uses estimates and assumptions in preparing these financial statements in accordance with generally accepted accounting principles. These estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported revenues and expenses during the reporting period. Actual results could vary from the estimates that were used.

 

Fair Value of Financial Instruments

 

Fair Value of Financial Instruments - The Company accounts for fair value measurements in accordance with accounting standard ASC 820-10-50, Fair Value Measurements. This guidance defines fair value, establishes a three-level valuation hierarchy for disclosures of fair value measurement and enhances disclosure requirements for fair value measures. The three levels are defined as follows:

 

Level 1 inputs to the valuation methodology are quoted prices (unadjusted) for identical assets or liabilities in active markets.

 

Level 2 inputs to the valuation methodology include quoted prices for similar assets and liabilities in active markets, and inputs that are observable for the asset or liability, either directly or indirectly, for substantially the full term of the financial instrument.

 

Level 3 inputs to valuation methodology are unobservable and significant to the fair measurement.

 

The fair value of certain of our financial instruments including cash and cash equivalents, cash escrow and due to stockholder approximate their carrying amounts because of the short-term maturity of these instruments.

 

Income Taxes

 

The Company accounts for income taxes in accordance with FASB ASC 740, Income Taxes, which requires the recognition of deferred income taxes for differences between the basis of assets and liabilities for financial statement and income tax purposes. Deferred taxes are recognized for operating losses that are available to offset future taxable income. Valuation allowances are established to reduce deferred tax assets to the amount expected to be realized.

 

The Company adopted the provisions of FASB ASC 740-10-25, which prescribes a recognition threshold and measurement attribute for the recognition and measurement of tax positions taken or expected to be taken in income tax returns. FASB ASC 740-10-25 also provides guidance on de-recognition of income tax assets and liabilities, classification of current and deferred income tax assets and liabilities, and accounting for interest and penalties associated with tax positions. The Company's tax returns are subject to tax examinations by U.S. federal and state authorities until respective statute of limitation. Currently, the 2016 tax year is open and subject to examination by taxing authorities. However, the Company is not currently under audit nor has the Company been contacted by any of the taxing authorities. The Company does not have any accruals for uncertain tax positions at March 31, 2018 and December 31, 2017. It is not anticipated that unrecognized tax benefits would significantly increase or decrease within 12 months of the reporting date.

 

 

 

  F- 6  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Notes to Unaudited Consolidated Financial Statements

March 31, 2018

 

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

 

Cash and Cash Equivalents

 

For purposes of the statement of cash flows, the Company considers all unrestricted highly liquid investments with an original maturity of three months or less to be cash equivalents.

 

Concentration of Risk

 

Financial instruments that potentially expose the Company to concentrations of risk consist primarily of cash and cash equivalents and cash-escrow, which are generally not collateralized. The Company’s policy is to place its cash and cash equivalents with high quality financial institutions, in order to limit the amount of credit exposure. Accounts at each institution are insured by the Federal Deposit Insurance Corporation (FDIC), up to $250,000. At March 31, 2018 and December 31, 2017, the Company had approximately $138,540 and $0 in excess of the FDIC insurance limit, respectively.

 

Inventory

 

Inventory consists primarily of demo equipment and is recorded at the lower of cost (first-in, first out method) or market.

 

Convertible Debt

 

Convertible debt is accounted for under FASB ASC 470, Debt – Debt with Conversion and Other Options. The registrant records a beneficial conversion feature (“ BCF ”) related to the issuance of convertible debt that has conversion features at fixed or adjustable rates that are in-the-money when issued and records the relative fair value of any warrants issued with those instruments. The BCF for the convertible instruments is recognized and measured by allocating a portion of the proceeds to the warrants and as a reduction to the carrying amount of the convertible instrument equal to the intrinsic value of the conversion features, both of which are credited to additional paid-in capital.  The registrant calculates the fair value of warrants issued with the convertible instruments using the Black-Scholes valuation method, using the same assumptions used for valuing stock options.

 

Under these guidelines, the registrant allocates the value of the proceeds received from a convertible debt transaction between the conversion feature and any other detachable instruments (such as warrants) on a relative fair value basis.  The allocated fair value of the BCF and warrants are recorded as a debt discount and is accreted over the expected term of the convertible debt as interest expense.

 

The registrant accounts for modifications of its embedded conversion features in accordance with the ASC which requires the modification of a convertible debt instrument that changes the fair value of an embedded conversion feature and the subsequent recognition of interest expense or the associated debt instrument when the modification does not result in a debt extinguishment.

 

Earnings (Loss) Per Share

 

The Company computes net earnings (loss) per share under ASC 260-10, Earnings Per Share, which requires a dual presentation of basic and diluted earnings or loss per share. Basic earnings or loss per share (" EPS ") is computed by dividing net income (loss) available to common stockholders by the weighted average number of common shares outstanding for the period. Diluted earnings per share represent basic earnings per share adjusted to include the potentially dilutive effect of outstanding stock options and warrants. The diluted earnings per share were not calculated because we recorded net losses for the years ended December 31, 2017 and 2016, and the outstanding stock warrants are anti-dilutive.  

 

Going Concern

 

The accompanying financial statements have been prepared assuming that the Company will continue as a going concern. As shown in the accompanying financial statements, the Company was only recently formed, has incurred continuing operating losses and has an accumulated deficit of $1,799,554 and $1,539,721 at March 31, 2018 and December 31, 2017, respectively. These factors raise substantial doubt about the ability of the Company to continue as a going concern.

 

 

 

  F- 7  
 

IIOT-OXYS, Inc. and Subsidiaries

Notes to Unaudited Consolidated Financial Statements

March 31, 2018

 

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES (Continued)

 

Management believes that it will be able to achieve a satisfactory level of liquidity to meet the Company’s obligations for the next twelve months by generating revenues and through additional borrowings as needed. However, there can be no assurance that the Company will be able to generate sufficient liquidity to maintain its operations. The financial statements do not include any adjustments that might result from the outcome of these uncertainties.

 

3. RECENT ACCOUNTING PRONOUNCEMENTS

 

ASU 2016-02

 

In February 2016, the FASB issued ASU 2016-02, Leases (Topic 842). The new standard establishes a right-of-use (" ROU ") model that requires a lessee to record a ROU asset and a lease liability on the consolidated balance sheet for all leases with terms longer than 12 months. Leases will be classified as either finance or operating, with classification affecting the pattern of expense recognition in the consolidated income statement. ASU 2016-02 is effective for annual periods beginning after December 15, 2018, including interim periods within those annual periods, with early adoption permitted. A modified retrospective transition approach is required for lessees for capital and operating leases existing at, or entered into after, the beginning of the earliest comparative period presented in the financial statements, with certain practical expedients available. The Company is currently evaluating the potential impact of the adoption of this standard.

 

ASU 2017-11

 

In July 2017, ASU No. 2017-11, Earnings Per Share (Topic 260), Distinguishing Liabilities from Equity (Topic 480), Derivatives and Hedging (Topic 815). The amendments in Part I of this Update change the classification analysis of certain equity-linked financial instruments (or embedded features) with down round features.

 

When determining whether certain financial instruments should be classified as liabilities or equity instruments, a down round feature no longer precludes equity classification when assessing whether the instrument is indexed to an entity’s own stock. The amendments also clarify existing disclosure requirements for equity-classified instruments. As a result, a freestanding equity-linked financial instrument (or embedded conversion option) no longer would be accounted for as a derivative liability at fair value. For freestanding equity classified financial instruments, the amendments require entities that present earnings per share (EPS) in accordance with Topic 260 to recognize the effect of the down round feature when it is triggered. That effect is treated as a dividend and as a reduction of income available to common shareholders in basic EPS.

 

For public business entities, the amendments in Part I of this Update are effective for fiscal years, and interim periods within those fiscal years, beginning after December 15, 2018. Early adoption is permitted including adoption in an interim period. On January 1, 2018, the Company early adopted ASU 2017-11. See Note 7 for the effect early implementation had on 384,615 warrants issued in conjunction with the $500,000 convertible note issuance. Since the Company did not have any of these type instruments in prior periods there is no effect of early implementation on prior periods.

 

Other Accounting standards that have been issued or proposed by FASB that do not require adoption until a future date are not expected to have a material impact on the consolidated financial statements upon adoption. The Company does not discuss recent pronouncements that are not anticipated to have an impact on or are unrelated to its financial condition, results of operations, cash flows or disclosures.

 

4. COMMITMENTS AND CONTINGENCIES

 

The Company entered into a lease agreement on August 1, 2017 which began on January 1, 2018 and will terminate on December 31, 2018. The Company shall pay the landlord monthly installments of $2,000 for a total lease payment of $16,000 remaining in 2018.

 

 

 

  F- 8  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Notes to Unaudited Consolidated Financial Statements

March 31, 2018

 

 

5. STOCKHOLDERS' EQUITY

 

Common Stock

 

The Company has authorized 190,000,000 shares of $0.001 par value common stock and 10,000,000 shares of $0.001 par value preferred stock. At March 31, 2018 and December 31, 2017 the Company had 40,633,327 and 38,983,327 shares of common stock and no shares of preferred stock issued and outstanding, respectively.

 

Holders of shares of common stock are entitled to one vote for each share on all matters to be voted on by the stockholders. Holders of common stock do not have cumulative voting rights. Holders of common stock are entitled to share ratable in dividends, if any, as may be declared from time to time by the Board of Directors in its discretion from funds legally available therefore. In the event of liquidation, dissolution, or winding up of the Company, the holders of common stock are entitled to share pro rata in all assets remaining after payment in full of all liabilities. All of the outstanding shares of common stock are fully paid and non-assessable. Holders of common stock have no preemptive rights to purchase the Company’s common stock. There are no conversion or redemption rights or sinking fund provisions with respect to the common stock.

 

On March 16, 2017, the Board of Directors and a majority of the shareholders approved the IIOT-OXYS, Inc. 2017 Stock Awards Plan, (the “ Plan ”). The Plan provided for granted incentive stock options, options that do not constitute incentive stock options, stock appreciation rights, restricted stock awards, phantom stock awards, or any combination of the foregoing, as is best suited to the particular circumstances. The Plan was effective upon its adoption by the Board.

 

The aggregate number of common shares that may be issued under the Plan were 7,000,000 common shares. No further awards were to be granted under the Plan after ten years following the effective date. The Plan was to remain in effect until all awards granted under the Plan had been satisfied or expired. This Plan was terminated and replaced by the 2017 Stock Inventive Plan (the “ 2017 Plan ”) on December 14, 2017 (the “ Effective Date ”) as approved by the Board of Directors.

 

Awards may be made under the 2017 Plan for up to 4,500,000 shares of common stock of the Company. All of the Company’s employees, officers and directors, as well as consultants and advisors to the Company are eligible to be granted awards under the 2017 Plan. No awards can be granted under the 2017 Plan after the expiration of 10 years from the Effective Date, but awards previously granted may extend beyond that date. Awards may consist of both incentive and non-statutory options, restricted stock units, stock appreciation rights, and restricted stock awards. With the approval of the 2017 Plan, the Board terminated the 2017 Stock Awards Plan with no awards having been granted thereunder.

 

On July 28, 2017, the Company executed and closed the Securities Exchange Agreement dated effective March 16, 2017, between the Company, OXYS, and the shareholders of OXYS and changed its name to “IIOT-OXYS, Inc.” As a result of the closing, the Company issued 34,687,244 shares on a pro rata basis to the shareholders of OXYS, and OXYS became a wholly owned subsidiary of the Company. In addition, the Company cancelled 1,500,000 outstanding shares held by principal shareholders of the Company, which resulted in a total of 38,453,328 shares issued and outstanding upon completion of the Closing.

 

On December 14, 2017, the Company entered into a Securities Exchange Agreement dated December 14, 2017, between the Company, OXYS, and HereLab, Inc., a Delaware corporation (“ HereLab ”), and the shareholders of HereLab. Upon completion of the closing of the Exchange Agreement on January 11, 2018, the Company issued an aggregate of 1,650,000 shares of its common stock on a pro rata basis to the two shareholders of HereLab and HereLab became a wholly-owned subsidiary of the Company.

 

6. EARNINGS PER SHARE

 

The following table sets forth the composition of the weighted average shares (denominator) used in the basic per share computation for the three months ended March 31, 2018 and 2017, respectively.

 

    For the three months ended March 31, 2018     For the three months ended 
March 31, 2017
 
Net Loss   $ (259,833 )   $ (31,732 )
                 
Weighted average share outstanding basic     38,983,327       34,213,091  
                 
Basic and diluted loss per share   $ (0.0067 )   $ (0.0009 )

 

 

 

  F- 9  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Notes to Unaudited Consolidated Financial Statements

March 31, 2018

 

 

7. CONVERTIBLE NOTE PAYABLE

 

On January 18, 2018, the Board of Directors of the Company approved a non-public offering of up to $1,000,000 aggregate principal amount (the “ Offering ”) of its 12% Senior Secured Convertible Notes (the “ Notes ”). The Notes are convertible, in whole or in part, into shares of the Company’s Common Stock, at any time at a rate of $0.65 per share with fractions rounded up to the nearest whole share, unless paid in cash at the Company’s election. The Notes bear interest at a rate of 12% per
annum and interest payments will be made on a quarterly basis. The Notes mature January 15, 2020.

 

The Notes are governed by a Securities Purchase Agreement (the “ SPA ”) and are secured by all of the assets of the Company pursuant to a Security and Pledge Agreement. In addition to the issuance of the Notes in the Offering, the Company’s Board of Directors approved, as part of the Offering, the issuance of warrants to purchase one share of the Company’s Common Stock for 50% of the number of shares of Common Stock issuable upon conversion of each Note (the “ Warrants ”). Each Warrant is immediately exercisable at $0.75 per share, contains certain anti-dilution down-round features and expires on January 15, 2023. If the Company ever defaults on the loan the Warrants to be issued will increase from 50% of the number of shares of Common Stock issuable upon conversion to 100%.

 

On January 22, 2018, the Company entered into a SPA and Security and Pledge Agreement with its first investor in the Offering and issued a Note to the investor in the principal amount of $500,000. Subscription funds were received by the Company from the investor on February 7, 2018. In addition to the Note, the Company issued to the investor 384,615 Warrants. The Warrants are considered equity instruments based on the Company’s early adoption of ASU 2017-11.

 

The proceeds received upon issuing the Note and Warrants were allocated to each instrument on a relative fair value basis. The initial fair value of the Warrants was $838,404 determined using the Black-Scholes valuation model with the following assumptions: expected term of 2.5 years; risk free interest rate of 2.1%; and volatility of 142%. The effective conversion rate resulted in a Beneficial Conversion Feature greater than the proceeds received. Thus, the discount is limited to the proceeds received of $500,000 and is amortized to interest expense using the effective interest method over the term of the Note.

 

For the three months ended March 31, 2018 and 2017, interest expense paid to the investor amounted to $9,863 and $0, respectively. The Company also amortized to interest expense $46,575 from the amortization of the discount. The unpaid principal balance of the Note is $500,000 at March 31, 2018 and the remaining unamortized discount is $453,425.

 

8. RELATED PARTIES

 

At March 31, 2018 and December 31, 2017 the amount due to stockholders was $1,000. The balance is payable to two stockholders related to opening bank balances.

 

In August 2017 the Company entered into a lease agreement with a stockholder of the Company and paid monthly installments of $2,000 between August and December 2017. For the three months ended March 31, 2018 and 2017, rent expense paid to the stockholder amounted to $6,000 and $0, respectively.

 

The Company entered into a verbal arrangement with a company controlled by a shareholder to provide administrative services. Total payments to the related party for administrative services amounted to approximately $21,000 and $0, for the three months ended March 31, 2018 and 2017, respectively.  

 

For the three months ended March 31, 2018 and 2017, professional expense paid to directors and officers of the Company amounted to $43,000 and $0, respectively. For the three months ended March 31, 2018 and 2017, travel expense reimbursed to directors and officers of the Company amounted to approximately $0 and $1,300, respectively.

 

 

 

 

  F- 10  
 

 

IIOT-OXYS, Inc. and Subsidiaries

Notes to Unaudited Consolidated Financial Statements

March 31, 2018

 

9. SUBSEQUENT EVENTS

 

The Company has evaluated subsequent events from the balance sheet date through the date the financial statements were issued and determined there are the following items to disclose:

 

On May 2, 2018, the Board of Directors of IIOT-OXYS, Inc., (the “ Company ”), through unanimous written consent, approved a Consulting Agreement with Antony Coufal dated April 23, 2018. Pursuant to the Agreement, Mr. Coufal was appointed as Chief Technology Officer of the Company effective as of April 23, 2018. The Consulting Agreement will terminate upon the completion of the services to be provided by Mr. Coufal pursuant to the Consulting Agreement, subject to earlier termination (30 days’ written notice to be provided by either party). For the first three months of the Consulting Agreement, the Company shall pay to Mr. Coufal a monthly consulting fee of $3,600, which will rise to $6,300 per month after the first three months. In addition, Mr. Coufal will be eligible to participate in the Company’s 2018 Stock Incentive Plan and receive 200,000 of shares of Common Stock in 2018, 400,000 shares of Common Stock in 2019, and 600,000 shares of Common Stock in 2020, subject to coming to a mutually-agreed upon vesting schedule to be determined at a later date.

 

 

 

 

 

 

  F- 11  
 

 

 

 

 

REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

To the Board of Directors and Stockholders

Oxys Corporation

705 Cambridge Street

Cambridge, MA 02142

 

We have audited the accompanying balance sheet of Oxys Corporation as of December 31, 2016, and the related statements of operations, stockholders' equity, and cash flows for the period from inception (August 4, 2016) to December 31, 2016. Oxys Corporation's management is responsible for these financial statements. Our responsibility is to express an opinion on these financial statements based on our audits.

 

We conducted our audits in accordance with the standards of the Public Company Accounting Oversight Board (United States). Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. The company is not required to have, nor were we engaged to perform, an audit of its internal control over financial reporting. Our audit included consideration of internal control over financial reporting as a basis for designing audit procedures that are appropriate in the circumstances, but not for the purpose of expressing an opinion on the effectiveness of the company's internal control over financial reporting. Accordingly, we express no such opinion. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates made by management, as well as evaluating the overall financial statement presentation. We believe that our audit provides a reasonable basis for our opinion.

 

In our opinion, the financial statements referred to above present fairly, in all material respects, the financial position of Oxys Corporation as of December 31, 2016, and the results of their operations and their cash flows for the period from inception (August 4, 2016) to December 31, 2016, in conformity with accounting principles generally accepted in the United States of America.

 

/s/ Connolly, Grady & Cha, P. C.            

Certified Public Accountants

 

Philadelphia, Pennsylvania

 

April 27, 2017

 

 

 

 

 

 

 

 

Member of the American Institute of Certified Public Accountants,

Public Company Accounting Oversight Board, and Pennsylvania Institute of Certified Public Accountants

 

1608 Walnut Street, Suite 1703, Philadelphia, PA 19103 (215) 735-4580 Fax (215) 735-4584 www.cgcpc.com

 

 

  F- 12  
 

 

REPORT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

To the Board of Directors and

Stockholders of IIOT-OXYS, Inc.

 

Opinion on the Financial Statements

 

We have audited the accompanying balance sheet of IIOT-OXYS, Inc. (the Company) as of December 31, 2017, and the related statements of operations, stockholders’ equity, and cash flows for the year ended December 31, 2017, and the related notes (collectively referred to as the financial statements). In our opinion, the financial statements present fairly, in all material respects, the financial position of the Company as of December 31, 2017, and the results of its operations and its cash flows for the year ended December 31, 2017, in conformity with accounting principles generally accepted in the United States of America.

 

Basis for Opinion

 

These financial statements are the responsibility of the Company’s management. Our responsibility is to express an opinion on the Company’s financial statements based on our audit. We are a public accounting firm registered with the Public Company Accounting Oversight Board (United States) (PCAOB) and are required to be independent with respect to the Company in accordance with the U.S. federal securities laws and the applicable rules and regulations of the Securities and Exchange Commission and the PCAOB.

 

We conducted our audit in accordance with the standards of the PCAOB. Those standards require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement, whether due to error or fraud. The Company is not required to have, nor were we engaged to perform, an audit of its internal control over financial reporting. As part of our audit, we are required to obtain an understanding of internal control over financial reporting, but not for the purpose of expressing an opinion on the effectiveness of the Company’s internal control over financial reporting. Accordingly, we express no such opinion.

 

Our audit included performing procedures to assess the risks of material misstatement of the financial statements, whether due to error or fraud, and performing procedures that respond to those risks. Such procedures included examining, on a test basis, evidence regarding the amounts and disclosures in the financial statements. Our audit also included evaluating the accounting principles used and significant estimates made by management, as well as evaluating the overall presentation of the financial statements. We believe that our audit provide a reasonable basis for our opinion.

 

Consideration of the Company’s Ability to Continue as a Going Concern

 

The accompanying financial statements have been prepared assuming that the Company will continue as a going concern. As more fully described in Note 2 to the financial statements, the Company has incurred net losses since inception and has negative cash flows from operations. These factors raise substantial doubt about the Company’s ability to continue as a going concern. Management’s plans in regard to these matters are also described in Note 2 to the financial statements. The financial statements do not include any adjustments that might result from the outcome of this uncertainty.

 

/s/ Haynie & Company

 

We have served as the Company’s auditor since 2018.

 

Salt Lake City, Utah

April 17, 2018

 

 

 

  F- 13  
 

 

IIOT-OXYS, Inc. and Subsidiary

Consolidated Balance Sheets

As of December 31, 2017 and December 31, 2016

 

    December 31, 2017     December 31, 2016  
Assets                
Current Assets                
Cash and Cash Equivalents   $ 60,863     $ 481,841  
Cash - Escrow     1,782       52,659  
Accounts Receivable     39,800        
Prepaid Insurance     14,778        
Inventory           10,035  
Total Current Assets     117,223       544,535  
                 
Other Assets                
Other Asset - Licensing Agreement     1,000        
Total Other Assets     1,000        
                 
Total Assets   $ 118,223     $ 544,535  
                 
Liabilities and Stockholders' Equity                
Current Liabilities                
Accounts Payable   $ 38,357     $  
Credit Card Payable     203        
Due to Stockholder     1,000       1,000  
Total Current Liabilities     39,560       1,000  
                 
Total Liabilities     39,560       1,000  
                 
Commitments and Contingencies                
Stockholders' Equity                
Preferred stock $0.001 par value, 10,000,000 shares authorized; 0 issued and outstanding at December 31, 2017 and 2016            
Common stock $0.001 par value, 190,000,000 shares authorized; 38,983,327 issued and outstanding at December 31, 2017; 33,197,769 shares issued and outstanding at December 31, 2016     38,983       9,957  
Additional Paid in Capital     1,579,401       542,204  
Accumulated Deficit     (1,539,721 )     (8,626 )
                 
Total Stockholders' Equity     78,663       543,535  
Total Liabilities and Stockholders' Equity   $ 118,223     $ 544,535  

 

 

 

See accompanying notes to audited financial statements.

 

  F- 14  
 

 

IIOT-OXYS, Inc. and Subsidiary

Consolidated Statements of Operations

For the Year Ended December 31, 2017 and the

Period from Inception (August 4, 2016) to December 31, 2016

 

  For the Year Ended December 31, 2017     For the Period
from Inception (August 4, 2016) to December 31, 2016
 
Revenues                
Sales   $ 39,800     $  
Cost of Sales     47,887        
Gross Profit     (8,087 )      
                 
Expenses                
Demo Parts     34,393        
Bank Service Charges     648       82  
Office Expenses     17,090       100  
Organization costs     23,808       1,000  
Insurance     8,372        
Professional     1,416,527       7,162  
Travel     22,158       282  
Total Expenses     1,522,996       8,626  
                 
Other Income (Expenses)                
Interest Expense     (12 )      
Total Other Income (Expense)     (12 )      
                 
Net (Loss) Before Income Taxes     (1,531,095 )     (8,626 )
                 
Income Tax Benefit (Expense)            
                 
Net (Loss)   $ (1,531,095 )   $ (8,626 )
                 
Loss per Common Share     (0.0422 )     (0.0003 )
                 
Weighted Average Number of Shares Outstanding - Basic and Diluted     36,241,821       31,768,822  

 

 

 

See accompanying notes to audited financial statements.

 

  F- 15  
 

 

IIOT-OXYS, Inc. and Subsidiary

Statements of Changes in Stockholders' Equity

For the Year Ended December 31, 2017 and the

Period from Inception (August 4, 2016) to December 31, 2016

 

    Common Stock     Additional Paid-In     Accumulated     Total Stockholders'  
    Shares     Amount     Capital     (Deficit)     Equity  
                               
Balances, August 4, 2016         $     $     $     $  
                                         
Issuance of common stock at $1.00 per share     9,161       9       9,152             9,161  
                                         
Stock split 3,000 shares for 1 share of October 8, 2016 par $0.001     27,472,819       8,233       (8,233 )            
                                         
Issuance of common stock at $0.095 per share     5,715,789       1,715       541,285             543,000  
                                         
Net (loss)                       (8,626 )     (8,626 )
                                         
Balance December 31, 2016     33,197,769     $ 9,957     $ 542,204     $ (8,626 )   $ 543,535  
                                         
Issuance of common stock at $0.095 per share     1,489,474     $ 447     $ 141,052     $     $ 141,499  
                                         
Issuance of common stock at $1.15 to $1.90 per share     530,000       530       994,970             995,500  
                                         
To reflect effect of acquisition (reverse merger/ recapitalization)     3,766,084       28,049       (98,825 )           (70,776 )
                                         
Net (loss)                       (1,531,095 )     (1,531,095 )
                                         
Balance December 31, 2017     38,983,327     $ 38,983     $ 1,579,401     $ (1,539,721 )   $ 78,663  

 

 

 

See accompanying notes to audited financial statements.

 

  F- 16  
 

 

IIOT-OXYS, Inc. and Subsidiary

Consolidated Statement of Cash Flows

For the Year Ended December 31, 2017

and the Period from Inception (August 4, 2016) to December 31, 2016

 

    For the Year Ended December 31, 2017     For the Period
from Inception (August 4, 2016) to December 31, 2016
 
             
Cash Flows from Operating Activities:                
Net (Loss)   $ (1,531,095 )   $ (8,626 )
                 
Adjustments to reconcile net loss to net cash (used) by operating activities:                
                 
Non-Cash Stock Compensation     995,500        
                 
Changes in operating assets and liabilities:                
(Increase) Decrease in:                
Accounts Receivable     (39,800 )      
Inventory     10,035       (10,035 )
Prepaid Insurance     (14,778 )      
Escrow     50,877       (52,659 )
Increase (Decrease) in:                
Accounts Payable     38,357        
Credit Card Payable     203        
Due to Stockholder           1,000  
Net Cash (Used) by Operating Activities     (490,701 )     (70,320 )
                 
Cash Flows from Investing Activities:                
Cash Paid in Conjunction with Licensing Agreement     (1,000 )      
Net Cash (Used) by Investing Activities     (1,000 )      
                 
Cash Flows from Financing Activities:                
Issuance of Common Stock, Net of Costs     70,723       552,161  
Net Cash Provided by Financing Activities     70,723       552,161  
                 
Net (Decrease) Increase in Cash and Cash Equivalents     (420,978 )     481,841  
                 
Cash and Cash Equivalents at Beginning of Period     481,841        
                 
Cash and Cash Equivalents at End of Period   $ 60,863     $ 481,841  
                 
Supplemental Information:                
                 
Interest paid during the period   $ 12     $  
Taxes paid during the period   $     $  

 

 

 

See accompanying notes to audited financial statements.

 

  F- 17  
 

 

IIOT-OXYS, Inc. and Subsidiary

Notes to Audited Consolidated Financial Statements

For the Fiscal Year Ended December 31, 2017

 

1. NATURE OF OPERATIONS

 

On July 28, 2017, IIOT-OXYS, Inc., a Nevada corporation (the “ Company ”) (previously known as Gotham Capital Holdings, Inc.), executed and closed the Securities Exchange Agreement dated effective March 16, 2017, between the Company, OXYS Corporation, a Nevada corporation (“ OXYS ”), and the shareholders of OXYS and changed its name to “IIOT-OXYS, Inc.” As a result of the Closing, the Company issued 34,687,244 shares on a pro rata basis to the shareholders of OXYS, and OXYS became a wholly owned subsidiary of the Company. In addition, the Company cancelled 1,500,000 outstanding shares held by principal shareholders of the Company, which resulted in a total of 38,453,328 shares issued and outstanding upon completion of the Closing.

 

OXYS Corporation was incorporated on August 4, 2016 in Nevada. It maintains its principal office in Massachusetts at 705 Cambridge St., Cambridge, MA 02142.

 

The Company was only recently formed and is currently devoting substantially all its efforts in identifying, developing and marketing engineered products, software and services for applications in the Industrial Internet which involves collecting and processing data collected from a wide variety of industrial systems and machines.

 

2. SUMMARY OF SIGNIFICANT ACCOUNTING POLICIES

 

Basis of Presentation

 

The Company's financial statements are prepared on the accrual method of accounting. The accounting and reporting policies of the Company conform with generally accepted accounting principles (GAAP).

 

As a result of the change in control resulting from the closing of the Securities Exchange Agreement transaction, OXYS has assumed the public reporting obligations of the public company. Accordingly, the 2016 comparative financial statements are those of OXYS.

 

Principles of Consolidation

 

The consolidated financial statements for December 31, 2017 include the accounts of IIOT-OXYS, Inc., and OXYS Corporation. All significant intercompany balances and transactions have been eliminated.

 

Accounts Receivable and Allowance for Doubtful Accounts

 

Trade accounts receivable are carried at original invoice amount less an estimate made for doubtful accounts. The Company determines the allowance for doubtful accounts by identifying potential troubled accounts and by using historical experience and future expectations applied to an aging of accounts. Trade accounts receivable are written off when deemed uncollectible. Recoveries of trade accounts receivable previously written off are recorded as income when received. The allowance for doubtful accounts at December 31, 2017 and 2016 was $0.

 

Revenue Recognition

 

The Company’s revenue is derived primarily from providing services under contractual agreements. The Company recognizes revenue in accordance with ASC Topic No. 605 based on the following criteria: Persuasive evidence of an arrangement exists, services have been rendered, the price is fixed or determinable, and collectability is reasonably assured.

 

Reclassification

 

Certain amounts in prior-period financial statements have been reclassified for comparative purposes to conform to presentation in the current-period financial statements.

 

Use of Estimates

 

Management uses estimates and assumptions in preparing these financial statements in accordance with generally accepted accounting principles. These estimates and assumptions affect the reported amounts of assets and liabilities, the disclosure of contingent assets and liabilities at the date of the financial statements, and the reported revenues and expenses during the reporting period. Actual results could vary from the estimates that were used.

 

 

 

 

  F- 18  
 

 

Fair Value of Financial Instruments

 

Fair Value of Financial Instruments - The Company accounts for fair value measurements in accordance with accounting standard ASC 820-10-50, “Fair Value Measurements.” This guidance defines fair value, establishes a three-level valuation hierarchy for disclosures of fair value measurement and enhances disclosure requirements for fair value measures. The three levels are defined as follows:

 

Level 1 inputs to the valuation methodology are quoted prices (unadjusted) for identical assets or liabilities in active markets.

 

Level 2 inputs to the valuation methodology include quoted prices for similar assets and liabilities in active markets, and inputs that are observable for the asset or liability, either directly or indirectly, for substantially the full term of the financial instrument.

 

Level 3 inputs to valuation methodology are unobservable and significant to the fair measurement.

 

The fair value of certain of our financial instruments including cash and cash equivalents, cash escrow and due to stockholder approximate their carrying amounts because of the short-term maturity of these instruments.

 

Income Taxes

 

The Company accounts for income taxes in accordance with FASB ASC 740, Income Taxes, which requires the recognition of deferred income taxes for differences between the basis of assets and liabilities for financial statement and income tax purposes. Deferred taxes are recognized for operating losses that are available to offset future taxable income. Valuation allowances are established to reduce deferred tax assets to the amount expected to be realized.

 

The Company adopted the provisions of FASB ASC 740-10-25, which prescribes a recognition threshold and measurement attribute for the recognition and measurement of tax positions taken or expected to be taken in income tax returns. FASB ASC 740-10-25 also provides guidance on de-recognition of income tax assets and liabilities, classification of current and deferred income tax assets and liabilities, and accounting for interest and penalties associated with tax positions. The Company's tax returns are subject to tax examinations by U.S. federal and state authorities until respective statute of limitation. Currently, the 2016 tax year is open and subject to examination by taxing authorities. However, the Company is not currently under audit nor has the Company been contacted by any of the taxing authorities. The Company does not have any accruals for uncertain tax positions at December 31, 2017 and 2016. It is not anticipated that unrecognized tax benefits would significantly increase or decrease within 12 months of the reporting date.

 

Cash and Cash Equivalents

 

For purposes of the statement of cash flows, the Company considers all unrestricted highly liquid investments with an original maturity of three months or less to be cash equivalents.

 

Concentration of Risk

 

Financial instruments that potentially expose the Company to concentrations of risk consist primarily of cash and cash equivalents and cash-escrow, which are generally not collateralized. The Company’s policy is to place its cash and cash equivalents with high quality financial institutions, in order to limit the amount of credit exposure. Accounts at each institution are insured by the Federal Deposit Insurance Corporation (FDIC), up to $250,000. At December 31, 2017 and 2016, the Company had $0 and $231,841 in excess of the FDIC insurance limit, respectively.

 

Inventory

 

Inventory consists primarily of demo equipment and is recorded at the lower of cost (first-in, first out method) or market.

 

Earnings (Loss) Per Share

 

The Company computes net earnings (loss) per share under Accounting Standards Codification subtopic 260-10, "Earnings Per Share" ("ASC 260-1 O"). Basic earnings or loss per share ("EPS") is computed by dividing net income (loss) available to common stockholders by the weighted average number of common shares outstanding for the period.

 

 

 

 

  F- 19  
 

 

Going Concern

 

The accompanying financial statements have been prepared assuming that the Company will continue as a going concern. As shown in the accompanying financial statements, the Company was only recently formed, has incurred continuing operating losses and has an accumulated deficit of $1,539,721 and $8,626 at December 31, 2017 and 2016, respectively. These factors raise substantial doubt about the ability of the Company to continue as a going concern.

 

Management believes that it will be able to achieve a satisfactory level of liquidity to meet the Company’s obligations through December 31, 2018 by generating revenues and through additional borrowings as needed. However, there can be no assurance that the Company will be able to generate sufficient liquidity to maintain its operations. The financial statements do not include any adjustments that might result from the outcome of these uncertainties.

 

3. RECENT ACCOUNTING PRONOUNCEMENTS

 

In May 2016, accounting guidance was issued to clarify the not yet effective revenue recognition guidance issued in May 2014. This additional guidance does not change the core principle of the revenue recognition guidance issued in May 2014, rather, it provides clarification of accounting for collections of sales taxes as well as recognition of revenue (i) associated with contract modifications, (ii) for noncash consideration, and (iii) based on the collectability of the consideration from the customer. The guidance also specifies when a contract should be considered "completed" for purposes of applying the transition guidance. The effective date and transition requirements for this guidance are the same as the effective date and transition requirements for the guidance previously issued in 2014, which is effective for interim and annual periods beginning on or after December 15, 2017. The Company will adopt the new standard on January 1, 2018 and believes adoption will not have any material impact on its financial statements.

 

In February 2016, the FASB issued ASU 2016-02, Leases (Topic 842). The new standard establishes a right-of-use (" ROU ") model that requires a lessee to record a ROU asset and a lease liability on the consolidated balance sheet for all leases with terms longer than 12 months. Leases will be classified as either finance or operating, with classification affecting the pattern of expense recognition in the consolidated income statement. ASU 2016-02 is effective for annual periods beginning after December 15, 2018, including interim periods within those annual periods, with early adoption permitted. A modified retrospective transition approach is required for lessees for capital and operating leases existing at, or entered into after, the beginning of the earliest comparative period presented in the financial statements, with certain practical expedients available. The Company is currently evaluating the potential impact of the adoption of this standard.

 

In January 2016, the FASB issued ASU 2016-01, Recognition and Measurement of Financial Assets and Financial Liabilities. The amendments in this update revise the accounting related to the classification and measurement of investments in equity securities and the presentation of certain fair value changes for financial liabilities measured at fair value. The amendments are effective for annual reporting periods after December 15, 2017, including interim periods within those fiscal years. Early adoption is permitted. The Company is currently evaluating the potential impact of the adoption of this standard.

 

Other Accounting standards that have been issued or proposed by FASB that do not require adoption until a future date are not expected to have a material impact on the consolidated financial statements upon adoption. The Company does not discuss recent pronouncements that are not anticipated to have an impact on or are unrelated to its financial condition, results of operations, cash flows or disclosures.

 

4. INCOME TAXES

 

The Company accounts for income taxes in accordance with ASC Topic No. 740. This standard requires the Company to provide a net deferred tax asset or liability equal to the expected future tax benefit or expense of temporary reporting differences between book and tax accounting methods and any available operating loss or tax credit carryforwards. Income tax returns open for examination by the Internal Revenue Service consist of tax years ended December 31, 2016 and 2017.

 

The Company has available at December 31, 2017, unused operating loss carryforwards of approximately $1,539,721, which may be applied against future taxable income and which expire in various years through 2036. However, if certain substantial changes in the Company’s ownership should occur, there could be an annual limitation on the amount of net operating loss carryforward which can be utilized. The amount of and ultimate realization of the benefits from the operating loss carryforwards for income tax purposes is dependent, in part, upon the tax laws in effect, the future earnings of the Company and other future events, the effects of which cannot be determined. Because of the uncertainty surrounding the realization of the loss carryforwards, the Company has established a valuation allowance equal to the tax effect of the loss carryforwards and other temporary differences of approximately $598,181 and $3,351 at December 31, 2017 and 2016, respectively, and, therefore, no deferred tax asset has been recognized for the loss carryforwards. The change in the valuation allowance is approximately $594,830 and $3,351 for the years ended December 31, 2017 and 2016, respectively.

 

 

 

 

  F- 20  
 

 

Deferred tax assets are comprised of the following:

 

Deferred tax assets:   2017     2016  
NOL carryover   $ 598,181     $ 3,351  
Valuation allowance     (598,181 )     (3,351 )
Net deferred tax asset   $     $  

 

The reconciliation of the provisions for income taxes computed at the U.S. federal statutory tax rate (34%) to the Company’s effective tax rate for the periods ended December 31, 2017 and 2016 is as follows:

 

    2017     2016  
Book Loss   $ 520,572     $ 2,933  
State taxes     74,258       418  
Change in valuation allowance     (594,830 )     (3,351 )
Provision for Income Taxes   $     $  

 

5. COMMITMENTS AND CONTINGENCIES

 

The Company entered into a consulting agreement with DATHNA Partners, LLC on October 1, 2017 in which 10,000 shares were earned by the consultant on the first day of each month for the period of the contract (October, November and December of 2017). The shares were valued at fair market value and are accounted for as issued and outstanding at December 31, 2017 although the certificates representing the 30,000 shares were subsequently issued by the Company in January of 2018.

 

The Company also entered into a consulting agreement with Draco Financial, LLC in which the Company agreed to issue the consultant 500,000 shares of common stock. The shares were valued at fair marked valued and are accounted for as issued and outstanding at December 31, 2017 although the certificates representing the shares were subsequently issued in January and February of 2018 of 350,000 and 150,000, respectively.

 

The Company entered into a lease agreement with a related party on August 1, 2017 which begins on January 1, 2018 and will terminate on December 31, 2018. The Company shall pay the landlord monthly installments of $2,000 for a total lease payment of $24,000 in 2018.

 

6. STOCKHOLDERS' EQUITY

 

Common Stock

 

The Company has authorized 190,000,000 shares of $0.001 par value common stock and 10,000,000 shares of $0.001 par value preferred stock. At December 31, 2017 and 2016 the Company had 38,983,327 and 33,197,769 shares of common stock and no shares of preferred stock issued and outstanding, respectively.

 

Holders of shares of common stock are entitled to one vote for each share on all matters to be voted on by the stockholders. Holders of common stock do not have cumulative voting rights. Holders of common stock are entitled to share ratable in dividends, if any, as may be declared from time to time by the Board of Directors in its discretion from funds legally available therefore. In the event of liquidation, dissolution, or winding up of the Company, the holders of common stock are entitled to share pro rata in all assets remaining after payment in full of all liabilities. All of the outstanding shares of common stock are fully paid and non-assessable. Holders of common stock have no preemptive rights to purchase the Company’s common stock. There are no conversion or redemption rights or sinking fund provisions with respect to the common stock.

 

On March 16, 2017, the Board of Directors and a majority of the shareholders approved the IIOT-OXYS, Inc. 2017 Stock Awards Plan, (the “ Plan ”). The Plan provided for granted incentive stock options, options that do not constitute incentive stock options, stock appreciation rights, restricted stock awards, phantom stock awards, or any combination of the foregoing, as is best suited to the particular circumstances. The Plan was effective upon its adoption by the Board. The aggregate number of common shares that may be issued under the Plan were 7,000,000 common shares. No further awards were to be granted under the Plan after ten years following the effective date. The Plan was to remain in effect until all awards granted under the Plan had been satisfied or expired. This Plan was terminated and replaced by the 2017 Stock Inventive Plan (the “ 2017 Plan ”) on December 14, 2017 (the “ Effective Date ”) as approved by the Board of Directors. Awards may be made under the 2017 Plan for up to 4,500,000 shares of common stock of the Company. All of the Company’s employees, officers and directors, as well as consultants and advisors to the Company are eligible to be granted awards under the 2017 Plan. No awards can be granted under the 2017 Plan after the expiration of 10 years from the Effective Date, but awards previously granted may extend beyond that date. Awards may consist of both incentive and non-statutory options, restricted stock units, stock appreciation rights, and restricted stock awards. With the approval of the 2017 Plan, the Board terminated the 2017 Stock Awards Plan with no awards having been granted thereunder.

 

 

 

 

  F- 21  
 

 

On July 28, 2017, the Company executed and closed the Securities Exchange Agreement dated effective March 16, 2017, between the Company, OXYS, and the shareholders of OXYS and changed its name to IIOT-OXYS, Inc. As a result of the closing, the Company issued 34,687,244 shares on a pro rata basis to the shareholders of OXYS, and OXYS became a wholly owned subsidiary of the Company. In addition, the Company cancelled 1,500,000 outstanding shares held by principal shareholders of the Company, which resulted in a total of 38,453,328 shares issued and outstanding upon completion of the Closing.

 

On December 14, 2017, the Company entered into a Securities Exchange Agreement dated December 14, 2017, between the Company, OXYS, and HereLab, Inc., a Delaware corporation (“ HereLab ”), and the shareholders of HereLab. Upon completion of the closing of the Exchange Agreement, the Company will issue an aggregate of 1,650,000 shares of its common stock on a pro rata basis to the two shareholders of HereLab and HereLab will become a wholly owned subsidiary of the Company.

 

7. EARNINGS PER SHARE

 

The following table sets forth the composition of the weighted average shares (denominator) used in the basic per share computation for the year ended December 31, 2017 and for the period from inception (August 4, 2016) to December 31, 2016.

 

    For the year ended December 31, 2017     For the period
from inception
(August 4, 2016) to December 31, 2016
 
Net Loss   $ (1,531,095 )   $ (8,626 )
                 
Weighted average share outstanding basic     36,241,821       31,768,822  
                 
Basic and diluted loss per share   $ 0.0422     $ 0.0003  

 

8. RELATED PARTIES

 

For the years ended December 31, 2017 and 2016, the amount due to stockholders was $1,000. The balance is payable to two stockholders related to opening bank balances.

 

In August 2017 the Company entered into a lease agreement with a stockholder of the Company and paid monthly installments of $2,000 between August and December 2017. For the years ended December 31, 2017 and 2016, rent expense paid to the stockholder amounted to $10,000 and $0, respectively.

 

The Company entered into a verbal arrangement with a company controlled by a shareholder to provide administrative services. Total payments to the related party for administrative services amounted to approximately $33,000 and $0, as of December 31, 2017 and 2016, respectively.

 

For the years ended December 31, 2017 and 2016, professional expense paid to directors and officers of the Company amounted to $40,000 and $0, respectively. For the years ended December 31, 2017 and 2016, travel expense reimbursed to directors and officers of the Company amounted to approximately $5,000 and $0, respectively.

 

9. SUBSEQUENT EVENTS

 

The Company has evaluated subsequent events from the balance sheet date through the date the financial statements were issued and determined there are the following items to disclose:

 

On January 18, 2018, the Board of Directors of the Company approved a non-public offering of up to $1,000,000 aggregate principal amount (the “ Offering ”) of its 12% Senior Secured Convertible Notes (the “ Notes ”). The Notes are convertible, in whole or in part, into shares of the Company’s Common Stock, at any time at a rate of $0.65 per share with fractions rounded up to the nearest whole share, unless paid in cash at the Company’s election. The Notes bear interest at a rate of 12% per annum and interest payments will be made on a quarterly basis. The Notes mature January 15, 2020.

 

 

 

 

  F- 22  
 

 

The Notes are governed by a Securities Purchase Agreement (the “SPA”) and are secured by all of the assets of the Company pursuant to a Security and Pledge Agreement. In addition to the issuance of the Notes in the Offering, the Company’s Board of Directors approved, as part of the Offering, the issuance of warrants to purchase one share of the Company’s Common Stock for 50% of the number of shares of Common Stock issuable upon conversion of each Note (the “Warrants”). Each Warrant is immediately exercisable at $0.75 per share and expires on January 15, 2023.

 

On January 22, 2018, the Company entered into a SPA and Security and Pledge Agreement with its first investor in the Offering and issued a Note to the investor in the principal amount of $500,000. Subscription funds were received by the Company from the investor on February 7, 2018. In addition to the Note, the Company issued to the investor 384,615 Warrants.

 

On January 11, 2018, the closing of the Securities Exchange Agreement dated December 14, 2017, between the Company, HereLab, Inc., and the shareholders of HereLab was held. Upon completion of the closing, the Company issued an aggregate of 1,650,000 shares of its Common Stock on a pro rata basis to the two shareholders of HereLab, and HereLab became a wholly owned subsidiary of the Company.

 

The following unaudited pro forma condensed combined balance sheet aggregates the balance sheet of IIOT-OXYS, Inc., a Nevada corporation (the “Company”) as of December 31, 2017 and the balance sheet of HereLab, Inc., a Delaware corporation (“HereLab”) as of December 31, 2017 accounting for the transaction as an acquisition with the issuance of an aggregate of 1,650,000 shares of common stock of the Company to the shareholders of HereLab in exchange for all of the outstanding common shares of HereLab, giving effect to the transaction, as if the transaction had occurred as of the end of the period.

 

The following unaudited pro forma condensed combined statement of operations combines the results of operations of the Company for the year ending December 31, 2017 and the results of operations of HereLab for the period from inception (February 27, 2017) to December 31, 2017 as if the transaction had occurred at the beginning of the periods.

 

The pro forma condensed combined financial statements should be read in conjunction with the separate financial statements and related notes thereto of the Company and HereLab. These pro forma financial statements are not necessarily indicative of the combined financial position, had the acquisition occurred at the end of the periods indicated above, or the combined results of operations which might have existed for the periods indicated or the results of operations as they may be in the future.

 

 

 

 

 

  F- 23  
 

 

IIOT-OXYS, INC.

AND HERELAB, INC.

PRO FORMA CONDENSED COMBINED BALANCE SHEET

[ Unaudited ]

 

December 31, 2017

 

ASSETS

 

    IIOT-OXYS,     HereLab,                  
    Inc.     Inc.     Pro Forma            
    12/31/2017     12/31/2017     Increase         Pro Forma  
    [Company]     [HereLab]     (Decrease)         Combined  
ASSETS:                                    
Cash   $ 60,863     $ 119     $         $ 60,982  
Cash in Escrow     1,782                       1,782  
Accounts Receivable     39,800       3,000                 42,800  
Prepaid Insurance     14,778                       14,778  
Licensing Agreement     1,000                       1,000  
                      1,650     [A]        
Investment in Subsidiary                 (1,650 )   [B]      
Total Assets   $ 118,223     $ 3,119     $         $ 121,342  
                                     
LIABILITIES AND STOCKHOLDERS’ EQUITY (DEFICIT)                                    
                                     
LIABILITIES:                                    
Accounts Payable   $ 38,357     $     $         $ 38,357  
Credit Card Payable     203                       203  
Due to Stockholders     1,000                       1,000  
Income Tax Payable           3,332                 3,332  
Total Liabilities     39,560       3,332                   42,892  
                                     
STOCKHOLDERS’ EQUITY (DEFICIT):                                    
                      1,650     [A]        
Common stock     38,983       33       (33 )   [B]     40,633  
Additional paid in capital     1,579,401       2,673       (4,536 )   [B]     1,577,538  
Accumulated Deficit     (1,539,721 )     (2,919 )     2,919     [B]     (1,539,721 )
Total Stockholders’ Equity (Deficit)     78,663       (213 )               78,450  
    $ 118,223     $ 3,119     $         $ 121,342  

 

 

 

See Notes To Unaudited Pro Forma Condensed Financial Statements.

 

  F- 24  
 

 

IIOT-OXYS, INC.

AND HERELAB, INC.

PRO FORMA CONDENSED COMBINED STATEMENT OF OPERATIONS

 

[ Unaudited ]

 

   

IIOT- OXYS Inc.
For the Year

Ended

    HereLab, Inc. For the Period Since Inception
(February 27, 2017)
    Pro Forma            
    12/31/2017     to 12-31-2017     Increase         Pro Forma  
    [Company]     [HereLab]     (Decrease)         Combined  
                             
REVENUE   $ 39,800     $ 27,759     $ (17,304 )   [C]   $ 50,255  
                                     
COST OF SALES     47,887                       47,887  
                                     
GROSS (LOSS) PROFIT     (8,087 )     27,759       (17,304 )         2,368  
                                     
                                     
EXPENSES:                                    
Selling, General and Administrative     106,467       13,609                 120,076  
Professional fees     1,416,527             (17,304 )   [C]     1,399,223  
                                     
Total Expenses     1,522,996       13,609       (17,304 )         1,519,301  
                                     
(LOSS) INCOME FROM OPERATIONS     (1,531,083 )     14,150                 (1,516,933 )
                                     
OTHER INCOME (EXPENSE)                                    
Interest expense     (12 )                     (12 )
                                     
Total Other Income (Expense)     (12 )                     (12 )
                                     
INCOME (LOSS) FROM OPERATIONS BEFORE TAXES     (1,531,095 )     14,150                 (1,516,945 )
                                     
INCOME TAX EXPENSE           (3,332 )               (3,332 )
                                     
NET (LOSS) INCOME FROM CONTINUING OPERATIONS     (1,531,095 )     10,818                 (1,520,277 )
DISCONTINUED OPERATIONS                            
NET (LOSS) INCOME   $ (1,531,095 )   $ 10,818     $         $ (1,520,277 )
                                     
BASIC NET (LOSS) PER COMMON SHARE (Note 4)                               $ (0.07 )

 

 

 

See Notes To Unaudited Pro Forma Condensed Financial Statements.

  F- 25  
 

 

IIOT-OXYS, INC.

AND HERELAB, INC.

Notes to Unaudited Proforma Financial Statements

 

  [A] To record the issuance of 1,650,000 shares of common stock pursuant to the Securities Exchange Agreement.

 

  [B] To eliminate the common stock accounts and the prior retained earnings of HereLab, Inc.

 

  [C] To eliminate the sales and expenses incurred between the Company and Herelab, Inc. during the fiscal year.

 

 

 

 

 

 

 

 

  F- 26  
 

 

[OUTSIDE BACK COVER]


IIOT-OXYS, Inc.
[A Nevada Corporation]

34,673,202 Shares

Common Stock

 

PROSPECTUS

 

IIOT-OXYS, INC.

705 Cambridge Street

Cambridge, MA 02141


Telephone (617) 500-5101

 
_______________, 2018

 

Until                    , 2018, all dealers that effect transactions in our shares, whether or not participating in this offering, may be required to deliver a prospectus. This is in addition to the dealer’s obligation to deliver a prospectus when acting as underwriters and with respect to their unsold allotments or subscriptions.

 

 

 

 

 

 

 

 

 

 

     
 

 

PART II

 

INFORMATION NOT REQUIRED IN THE PROSPECTUS

 

Item 13. Other Expenses of Issuance and Distribution

 

The following is an itemized statement of the estimated amounts of all expenses payable by us in connection with the registration of the common stock, other than underwriting discounts and commissions. All amounts are estimates except the SEC registration fee.

 

Securities and Exchange Commission - Registration Fee   $ 5,397  
Edgarizing Costs     3,000  
Accounting Fees and Expenses     10,000  
Legal Fees and Expenses     10,000  
Miscellaneous     3,652  
Total   $ 32,049  

 

None of the expenses of the offering will be paid by the selling security holders.

 

Item 14. Indemnification of Directors and Officers

 

Nevada law expressly authorizes a Nevada corporation to indemnify its directors, officers, employees, and agents against liabilities arising out of such persons’ conduct as directors, officers, employees, or agents if they acted in good faith, in a manner they reasonably believed to be in or not opposed to the best interests of the company, and, in the case of criminal proceedings, if they had no reasonable cause to believe their conduct was unlawful. Generally, indemnification for such persons is mandatory if such person was successful, on the merits or otherwise, in the defense of any such proceeding, or in the defense of any claim, issue, or matter in the proceeding. In addition, as provided in the articles of incorporation, bylaws, or an agreement, the corporation may pay for or reimburse the reasonable expenses incurred by such a person who is a party to a proceeding in advance of final disposition if such person furnishes to the corporation an undertaking to repay such expenses if it is ultimately determined that he did not meet the requirements. In order to provide indemnification, unless ordered by a court, the corporation must determine that the person meets the requirements for indemnification. Such determination must be made by a majority of disinterested directors; by independent legal counsel; or by a majority of the shareholders.

 

Section 9.01 of our Bylaws provides that we will indemnify and hold harmless each person and his or her heirs and administrators who shall serve at any time hereafter as a director or officer of the Company from and against any and all claims, judgments and liabilities to which such person shall become subject by reason of his or her having heretofore or hereafter been a director officer of the Company or by reason of any action alleged to have heretofore or hereafter been taken or admitted to have been taken by him or her as such director or officer and shall reimburse each such persons for all legal and other expenses reasonably incurred by him or her in connection with any such claim or liability, including power to defend such person from all suits or claims as provided for under the laws of the state of Nevada; provided, however, that no such person shall be indemnified against, or be reimbursed for, any expense incurred in connection with any claim or liability arising out of his or her negligence or willful misconduct.

 

Insofar as indemnification for liabilities arising under the Securities Act may be permitted to directors, officers and controlling persons of the Company pursuant to the foregoing provisions, or otherwise, we have been advised that in the opinion of the SEC, such indemnification is against public policy as expressed in the Securities Act and is, therefore, unenforceable.

  

Item 15. Recent Sales of Unregistered Securities

 

In connection with the closing of the reverse acquisition on July 28, 2017, we issued an aggregate of 34,687,244 shares of Common Stock to the 45 shareholders of OXYS in exchange for all of the outstanding common shares of OXYS. Each of these parties was an accredited investor as defined in Rule 501(b) of Regulation D. Each of the above shareholders delivered appropriate investment representations with respect to the securities issued at closing and consented to the imposition of restrictive legends upon the stock certificates representing the shares. No shareholder entered into the transaction with us as a result of or subsequent to any advertisement, article, notice, or other communication published in any newspaper, magazine, or similar media or broadcast on television or radio, or presented at any seminar or meeting. Each shareholder was also afforded the opportunity to ask questions of management and to receive answers concerning the terms and conditions of the reverse acquisition transaction. These securities were issued without registration under the Securities Act by reason of the exemption from registration afforded by the provisions of Section 4(a)(2) thereof, and Rule 506(b) promulgated thereunder, as a transaction by an issuer not involving any public offering. No selling commissions were paid in connection with the issuance of these securities.

 

Pursuant to the Consulting Agreement dated October 1, 2017 with DATHNA Partners LLC, we issued 30,000 shares of our Common Stock. The consultant was an accredited investor as defined in Rule 501(b) of Regulation D. The consultant delivered appropriate investment representations with respect to the securities issued and consented to the imposition of a restrictive legend upon the stock certificate representing the shares issued. The consultant did not enter into the transaction with us as a result of or subsequent to any advertisement, article, notice, or other communication published in any newspaper, magazine, or similar media or broadcast on television or radio, or presented at any seminar or meeting. The consultant was also afforded the opportunity to ask questions of management and to receive answers concerning the share issuance. These securities were issued without registration under the Securities Act by reason of the exemption from registration afforded by the provisions of Section 4(a)(2) thereof, and Rule 506(b) promulgated thereunder, as a transaction by an issuer not involving any public offering. No selling commissions were paid in connection with the issuance of these securities.

 

 

 

  II- 1  
 

 

Pursuant to the Consulting Agreement dated effective December 1, 2017 with Draco Financial LLC, we issued 350,000 shares of our Common Stock and we agreed to issue 150,000 shares of our Common Stock on or before February 15, 2018, as long as the agreement has not been terminated prior to such issuances. The Consultant is an accredited investor as defined in Rule 501(b) of Regulation D. The consultant has delivered appropriate investment representations with respect to the securities to be issued and has consented to the imposition of restrictive legends upon the stock certificates representing the shares to be issued. The consultant did not enter into the transaction with us as a result of or subsequent to any advertisement, article, notice, or other communication published in any newspaper, magazine, or similar media or broadcast on television or radio, or presented at any seminar or meeting. The consultant was also afforded the opportunity to ask questions of management and to receive answers concerning the share issuances. These securities will be issued without registration under the Securities Act by reason of the exemption from registration afforded by the provisions of Section 4(a)(2) thereof, and Rule 506(b) promulgated thereunder, as a transaction by an issuer not involving any public offering. No selling commissions will be paid in connection with the issuances of these securities.

 

Pursuant to the Closing of the HereLab SEA on January 11, 2018 we issued 1,650,000 shares of our common stock to two shareholders of HereLab in exchange for the outstanding ownership of HereLab. The shareholders were accredited investors as defined in Rule 501(b) of Regulation D. The shareholders delivered appropriate investment representations with respect to the securities issued and consented to the imposition of a restrictive legend upon the stock certificate representing the shares issued. The shareholders did not enter into the transaction with us as a result of or subsequent to any advertisement, article, notice, or other communication published in any newspaper, magazine, or similar media or broadcast on television or radio, or presented at any seminar or meeting. The shareholders were also afforded the opportunity to ask questions of management and to receive answers concerning the share issuances. These securities were issued without registration under the Securities Act by reason of the exemption from registration afforded by the provisions of Section 4(a)(2) thereof, and Rule 506(b) promulgated thereunder, as a transaction by an issuer not involving any public offering. No selling commissions were paid in connection with the issuance of these securities.

 

On January 18, 2018, our Board of Directors approved a non-public offering of up to $1,000,000 aggregate principal amount of its 12% Senior Secured Convertible Notes. The Notes are convertible, in whole or in part, into shares of our Common Stock, at any time at a rate of $0.65 per share with fractions rounded up to the nearest whole share, unless paid in cash at our election. The Notes bear interest at a rate of 12% per annum and interest payments will be made on a quarterly basis. The Notes mature January 15, 2020. The Notes are governed by a Securities Purchase Agreement and are secured by all of our assets pursuant to a Security and Pledge Agreement. In addition to the issuance of the Notes in the offering, our Board of Directors approved, as part of the offering, the issuance of warrants to purchase one share of our Common Stock for 50% of the number of shares of Common Stock issuable upon conversion of each Note. Each Warrant is immediately exercisable at $0.75 per share and expires on January 15, 2023. On January 22, 2018, we entered into a SPA and Security and Pledge Agreement with our first investor in the offering and issued a Note to the investor in the principal amount of $500,000. Subscription funds were received by us from the investor on February 7, 2018. In addition to the Note, we issued to the investor 384,615 Warrants. The investor was an accredited investor as defined in Rule 501(b) of Regulation D. The investor delivered appropriate investment representations with respect to the securities issued and consented to the imposition of a restrictive legend upon the warrants and stock certificate(s) representing the conversion shares. The investor did not enter into the transaction with us as a result of or subsequent to any advertisement, article, notice, or other communication published in any newspaper, magazine, or similar media or broadcast on television or radio, or presented at any seminar or meeting. The investor was also afforded the opportunity to ask questions of management and to receive answers concerning the transaction. These securities were issued without registration under the Securities Act by reason of the exemption from registration afforded by the provisions of Section 4(a)(2) thereof, and Rule 506(b) promulgated thereunder, as a transaction by an issuer not involving any public offering. No selling commissions were paid in connection with the issuance of these securities.

 

 

 

  II- 2  
 

 

Item 16. Exhibits and Financial Statement Schedules

 

Exhibits

 

The following exhibits are included with this prospectus:

 

Incorporated by Reference      
Exhibit
Number
  Exhibit Description   Form   File No.   Exhibit   Filing 
Date
  Filed 
Here-
with
2.1 & 10.1   Securities Exchange Agreement dated March 16, 2017, by and among Gotham Capital Holdings, Inc., OXYS Corp. and the Shareholders of OXYS Corp.   8-K   000-50773   2.1   8/3/17    
2.2 & 10.2   Agreement and Plan of Merger dated July 10, 2017   8-K   000-50773   2.1   11/1/17    
2.3 & 10.3   Securities Exchange Agreement dated December 14, 2017, with HereLab, Inc.   8-K   000-50773   2.1   12/19/17    
3.1   Nevada Articles of Incorporation for IIOT-OXYS, Inc.   8-K   000-50773   3.1   11/1/17    
3.2   Bylaws for IIOT-OXYS, Inc.   8-K   000-50773   3.2   11/1/17    
3.3   Nevada Articles of Merger dated July 14, 2017   8-K   000-50773   3.3   11/1/17    
3.4   New Jersey Certificate of Merger dated October 26, 2017   8-K   000-50773   3.4   11/1/17    
3.5   Articles of Exchange   8-K   000-50773   2.1   1/12/18    
4.1 & 10.4   2017 Stock Incentive Plan   8-K   000-50773   4.1   12/19/17    
5.1   Opinion re Legality of Shares                   X
10.5   Consulting agreement with Pasquale Catizone dated June 15, 2017   8-K   000-50773   99.1   6/16/17    
10.6   Indemnification Agreement dated July 28, 2017   8-K   000-50773   99.1   8/3/17    
10.7   Non-Exclusive Patent License Agreement with MIT dated February 5, 2018   10-K   000-50773   10.7   4/17/18    
10.8   Technology Cooperation Agreement with Sigma Labs, Inc. dated effective June 13, 2017   10-K   000-50773   10.8   4/17/18    
10.9   Form of 12% Senior Secured Convertible Note   8-K   000-50773   99.1   2/13/18    
10.10   Form of Securities Purchase Agreement   8-K   000-50773   99.2   2/13/18    
10.11   Form of Security and Pledge Agreement   8-K   000-50773   99.3   2/13/18    
10.12   Form of Warrant   8-K   000-50773   99.4   2/13/18    
10.13   Consulting Agreement with Patrick Phillips dated August 22, 2017   10-K   000-50773   10.13   4/17/18    
10.14   Consulting Agreement with Antony Coufal dated April 23, 2018   8-K   000-50773   99.1   5/4/18    
10.15   Consulting Agreement with Accelerated Health Care Innovations LLC dated December 1, 2017   S-1/A   333-222311   10.15   6/8/18    
10.16   Consulting Agreement with Accelerated Health Care Innovations LLC dated March 1, 2018   S-1/A   333-222311   10.16   6/8/18    
10.17   Consulting Agreement with Patrick Phillips dated May 22, 2018   S-1/A   333-222311   10.17   6/8/18    
10.18   Consulting Agreement with DATHNA Partners LLC dated October 1, 2017   S-1/A   333-222311   10.18   6/8/18    
10.19   First Amendment to Consulting Agreement with DATHNA Partners LLC dated effective October 1, 2017   S-1/A   333-222311   10.19   6/8/18    
10.20   Financial Consulting Agreement with Draco Financial LLC dated effective December 1, 2017   S-1/A   333-222311   10.20   6/8/18    
10.21  

Amendment No. 1 to Consulting Agreement dated December 1, 2018

  8-K   000-50773   99.1   8/1/18    
10.22  

Amendment No. 1 to Consulting Agreement dated December 1, 2018

  8-K   000-50773   99.2   8/1/18    
10.23   Termination Agreement dated July 31, 2018   8-K   000-50773   99.3   8/1/18    
10.24  

Subconsultant Agreement for Professional Services dated effective February 21, 2018 with Gill Engineering Associates, Inc.

                  X
10.25   Purchase Order dated May 16, 2018 with Madison Electric                   X
14.1   Code of Ethics   10-K   000-50773   14.1   4/17/18    
16.1   Letter from Rotenberg Meril Solomon August 14, 2017   8-K   000-50773   16.1   8/14/17    
16.2   Letter from  Pritchett Siler & Hardy, P.C.  Dated January 19, 2018 Regarding Change in Certifying Accountant   8-K   000-50773   16.1   1/19/18    
21.1   List of Subsidiaries   10-K   000-50773   21.1   4/17/18    
23.1   Consent of Connolly, Grady & Cha, P.C., independent registered public accounting firm                   X
23.2   Consent of Haynie & Company, independent registered public accounting firm                   X
23.3   Consent of Attorney (included in Exhibit 5.1)                  
101.INS   XBRL Instance Document   S-1/A   333-222311   101.INS   1/30/18    
101.SCH   XBRL Taxonomy Extension Schema Document   S-1/A   333-222311   101.SCH   1/30/18    
101.CAL   XBRL Taxonomy Extension Calculation Linkbase Document   S-1/A   333-222311   101.CAL   1/30/18    
101.DEF   XBRL Taxonomy Extension Definition Linkbase Document   S-1/A   333-222311   101.DEF   1/30/18    
101.LAB   XBRL Taxonomy Extension Label Linkbase Document   S-1/A   333-222311   101.LAB   1/30/18    
101.PRE   XBRL Taxonomy Extension Presentation Linkbase Document   S-1/A   333-222311   101.PRE   1/30/18    

 

 

 

 

  II- 3  
 

 

Item 17. Undertakings

 

The undersigned registrant hereby undertakes:

 

(1)           To file, during any period in which offers or sales are being made, a post-effective amendment to this registration statement to:

 

(i)           Include any prospectus required by section 10(a)(3) of the Securities Act;

 

(ii)           Reflect in the prospectus any facts or events arising after the effective date of the registration statement (or the most recent post-effective amendment thereof) which, individually or in the aggregate, represent a fundamental change in the information set forth in the registration statement. Notwithstanding the foregoing, any increase or decrease in volume of securities offered (if the total dollar value of securities offered would not exceed that which was registered) and any deviation from the low or high and of the estimated maximum offering range may be reflected in the form of prospectus filed with the SEC pursuant to Rule 424(b) if, in the aggregate, the changes in volume and price represent no more than 20% change in the maximum aggregate offering price set forth in the “Calculation of Registration Fee” table in the effective registration statement.

 

(iii)           Include any material or changed information with respect to the plan of distribution not previously disclosed in the registration statement or a material change to such information in the registration statement.

  

(2)           That, for the purpose of determining any liability under the Securities Act, each such post-effective amendment shall be deemed to be a new registration statement relating to the securities offered therein, and the offering of such securities at that time shall be deemed to be the initial bona fide offering thereof.

 

(3)           To remove from registration by means of a post-effective amendment any of the securities being registered which remain unsold at the termination of the offering.

 

(4)           Each prospectus filed pursuant to Rule 424(b) as part of a registration statement relating to an offering, other than registration statements relying on Rule 430B or other prospectuses filed in reliance on Rule 430A, shall be deemed to be part of and included in the registration statement as of the date it is first used after effectiveness. Provided , however , that no statement made in a registration statement or prospectus that is part of the registration statement or made in a document incorporated or deemed incorporated by reference into the registration statement or prospectus that is part of the registration statement will, as to a purchaser with a time of contract of sale prior to such first use, supersede or modify any statement that was made in the registration statement or prospectus that was part of the registration statement or made in any such document immediately prior to such date of first use.

 

(5)           That, for the purpose of determining liability under the Securities Act to any purchaser in the initial distribution of the securities, the undersigned registrant undertakes that in a primary offering of securities of the undersigned registrant pursuant to this registration statement, regardless of the underwriting method used to sell the securities to the purchaser, if the securities are offered or sold to such purchaser by means of any of the following communications, the undersigned registrant will be a seller to the purchaser and will be considered to offer or sell such securities to such purchaser:

 

(i)           Any preliminary prospectus or prospectus of the undersigned registrant relating to the offering required to be filed pursuant to Rule 424 of Regulation C of the Securities Act;

 

(ii)           Any free writing prospectus relating to the offering prepared by or on behalf of the undersigned registrant or used or referred to by the undersigned registrant;

 

(iii)           The portion of any other free writing prospectus relating to the offering containing material information about the undersigned registrant or its securities provided by or on behalf of the undersigned registrant; and

 

(iv)           Any other communication that is an offer in the offering made by the undersigned registrant to the purchaser.

 

Insofar as indemnification for liabilities arising under the Securities Act may be permitted to directors, officers and controlling persons of the registrant pursuant to the foregoing provisions, or otherwise, the registrant has been advised that in the opinion of the SEC such indemnification is against public policy as expressed in the Act and is, therefore, unenforceable. In the event that a claim for indemnification against such liabilities (other than the payment by the registrant of expenses incurred or paid by a director, officer or controlling person of the registrant in the successful defense of any action, suit or proceeding) is asserted by such director, officer or controlling person in connection with the securities being registered, the registrant will, unless in the opinion of its counsel the matter has been settled by controlling precedent, submit to a court of appropriate jurisdiction the question whether such indemnification by it is against public policy as expressed in the Act and will be governed by the final adjudication of such issue.

 

 

 

 

  II- 4  
 

 

SIGNATURES

 

Pursuant to the requirements of the Securities Act of 1933, the registrant has duly caused this amended registration statement to be signed on its behalf by the undersigned, thereunto duly authorized, in the city of Cambridge, Massachusetts, on August 6, 2018.

 

  IIOT-OXYS, Inc.
   
  By: /s/ Clifford L. Emmons                              
 

Clifford L. Emmons, CEO

   

 

Pursuant to the requirements of the Securities Act of 1933, this amended registration statement has been signed by the following persons in the capacities and on the dates stated.

 

Name   Title   Date
         
/s/ Clifford L. Emmons   Director, CEO, President & Interim CFO   August 6, 2018
Clifford L. Emmons   (Principal Executive Officer and Principal Financial and Accounting Officer)    
         
/s/ Patrick Phillips   Director   August 6, 2018
Patrick Phillips        
         
         
/s/ Vidhydhar Mitta   Director   August 6, 2018
Vidhydhar Mitta        
         

 

 

 

 

 

 

 

  II- 5  

Exhibit 5.1

 

 

 

 

 

 

August 6, 2018

 

Clifford L. Emmons, CEO

IIOT-OXYS, Inc.

705 Cambridge Street

Cambridge, MA 02141

 

Re: Registration Statement on Form S-1

 

Dear Mr. Emmons:

 

I have acted as counsel for IIOT-OXYS, Inc., a Nevada corporation (the “ Company ”) in connection with the Company’s Registration Statement on Form S-1, including Pre-Effective Amendments Nos. 1, 2, and 3 (the “ Registration Statement ”) filed with the U.S. Securities and Exchange Commission under the Securities Act of 1933, as amended.

 

I have reviewed the Registration Statement, including the prospectus (the “ Prospectus ”) that is a part of the Registration Statement.  The Registration Statement registers the offering and sale by certain selling stockholders of the Company of 34,673,202 shares of the Company’s common stock (the “ Shares ”).

In connection with this opinion, I have reviewed originals or copies (certified or otherwise identified to my satisfaction) of the Company’s Articles of Incorporation, as amended, the Company’s Bylaws, resolutions adopted by the Company’s Board of Directors, the Registration Statement, the exhibits to the Registration Statement, and such other records, documents, statutes and decisions, and such certificates or comparable documents of public officials and of officers and representatives of the Company, and have made such inquiries of such officers and representatives, as I have deemed relevant in rendering this opinion.

 

In such examination, I have assumed the genuineness of all signatures, the legal capacity of all natural persons, the authenticity of all documents submitted to me as originals, the conformity to original documents of all documents submitted to me as certified, conformed or photostatic copies and the authenticity of the originals of such latter documents.

 

I am counsel admitted to practice in the State of Nevada, and have made such inquiries as I consider necessary to render the opinions contained herein. The opinions expressed below are limited to the laws of the State of Nevada (including the applicable provisions of the Nevada Constitution, applicable judicial and regulatory decisions interpreting these laws, and applicable rules and regulations underlying these laws) and the federal laws of the United States.  

  

Based on the foregoing and in reliance thereon and subject to the assumptions, qualifications and limitations set forth herein, I am of the opinion that pursuant to the corporate laws of the State of Nevada, including all relevant provisions of the state constitution and all judicial interpretations interpreting such provisions, the Shares are legally issued, fully paid and non-assessable.

 

I hereby consent to the filing of this opinion as an exhibit to the Registration Statement and to the use of my firm’s name in the related Prospectus under the heading “Legal Matters.”

 

Very truly yours,

 

/s/ Stephen S. Oliver

Exhibit 10.24

 

Gill Engineering Associates, Inc.
63 Kendrick Street
Needham, MA 02494
www.gill-eng.com
781-355-7100

 

SUBCONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES

 

This Agreement between OXYS corporation a                         located at 705 Cambridge St, Cambridge, MA 02141 ("Subconsultant") and Gill Engineering Associates, Inc., a corporation, located at 63 Kendrick Street, Needham, MA 02494 ("Consultant") takes effect on 2/21/2018 .

 

Background

 

The Consultant and MassDOT Highway Division  (the "Owner") entered into an agreement dated 2/21/2018 for Development of Real Time In-Service Prestressed Beem Monitoring Program (the "Project").

 

The agreement between Consultant and Owner, including attachments and amendments, is referred to in this Agreement as the "Prime Agreement". A copy of the Prime Agreement (which may have compensation and confidential provisions deleted) is attached as Exhibit A.

The Agreement

SUBCONSULTANT'S COMMENCEMENT OF SERVICES IS CONSIDERED ACCEPTANCE OF ALL TERMS AND CONDITIONS OF THIS AGREEMENT BY SUBCONSULTANT.

1      Subconsultant's Services

  1.1 Subconsultant agrees to perform the Services described in Exhibit B (the "Scope of Services") for the compensation and duration stated in Exhibit C. Exhibit B and Exhibit C are attached and incorporated into this Agreement.
  1.2 Subconsultant is an independent contractor and not an employee of Consultant or a joint venture partner with Consultant As an independent contractor, Subconsultant is solely responsible for the means and methods it uses in performing the Services.
  1.3 While rendering professional services under this Agreement, Subconsultant shall comply with all applicable professional registration, licensing, and practice requirements.
  1.4 Subconsultant is required to cooperate with Consultant in performing the Services to enable Consultant to fulfill its obligations under the Prime Agreement.
  1.5 Consultant may add to or delete from the Services. If a portion of the Services is deleted, Consultant may equitably adjust Subconsultant's compensation and time to perform the Services. Subconsultant is required to obtain prior written approval from the Consultant of any increase in compensation or time for the performance by Subconsultant of additional services; otherwise, Consultant is not required to increase Subconsultant's compensation or time for additional services.
  1.6 Before subcontracting any portion of the Services, Subconsultant must obtain Consultant's written consent to the proposed subcontractor and the proposed subcontract; Consultant may withhold its consent, in its sole and absolute discretion. Consultant is not bound and is not liable to Subconsultant or Subconsultant's subcontractor under any subcontract.
  1.7

The standard of care for Subconsultant's performance of the Services is the skill and diligence ordinarily exercised by professionals performing similar services in similar location and condition. The Subconsultant has a duty to correct deficiencies in the Services without additional compensation. If Subconsultant does not correct the deficiencies in a prompt and timely manner, Consultant may correct, or have others correct, the deficiencies in Subconsultant's Services and Subconsultant is liable for the costs. Consultant may deduct the costs from Subconsultant's compensation or invoice Subconsultant for the costs, or both. If Consultant invoices Subconsultant for the costs to correct a deficiency, Subconsultant must pay Consultant the full amount no more than 30 days after the invoice date.

 

 

 

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  1.8 Subconsultant represents that the Services and work product furnished by Subconsultant shall have clear title; shall be free from any valid claim for copyright, patent, or trademark infringement; and, shall be free of all liens, claims, demands, and encumbrances.
  1.9 Subconsultant agrees to perform the Services in compliance with applicable federal, state, and local laws, statutes, codes, rules, regulations and the requirements of authorities and agencies having jurisdiction over the Services or the Subconsultant.

2      Prime Agreement 

  2.1 Subconsultant agrees to be bound to Consultant as Consultant is bound to Owner under the Prime Agreement for the performance of the Scope of Services described in Exhibit B.
  2.2 Subconsultant agrees that Consultant's rights and remedies are cumulative under this Agreement and include, without limitation, all the rights and remedies of the Owner under the Prime Agreement
  2.3 Subconsultant agrees that if the Prime Agreement is amended or changed, this Agreement is amended or changed to the same extent.
  2.4 Subconsultant agrees that if a term or condition of the Prime Agreement and this Agreement conflict, then the term or condition of the Prime Agreement applies to Subconsultant unless this Agreement imposes a greater requirement or burden on Subconsultant.
  2.5 Subconsultant agrees that if the Prime Agreement requires Consultant to include a term or condition of the Prime Agreement textually in this Agreement, then those required terms and conditions are considered incorporated and textually included.

3      Terms of Payment 

  3.1 Subconsultant agrees to prepare invoices for its Services and expenses in the form and with the supporting documentation Consultant requires. Subconsultant agrees to submit invoices once a month by the 7th day of the month for consideration for payment the following month subject to the other terms and conditions of this Agreement.
  3.2 Subconsultant agrees that Subconsultant's delivery to Consultant of an original of this Agreement signed by Subconsultant without revision is a condition precedent to Consultant's duty to pay Subconsultant for Subconsultant's Services and expenses.
  3.3 Subconsultant agrees that:
A. Owner's payment to Consultant for Subconsultant's Services and expenses is a condition precedent to Consultant's duty to pay Subconsultant for Subconsultant's Services and expenses;
B. Consultant is obligated to pay Subconsultant only the amount Owner pays Consultant for Subconsultant's Services and expenses;
C. Consultant will pay Subconsultant no more than 10 calendar days after Owner pays Consultant for Subconsultant's Services and expenses;

  3.4 In addition to the requirements of Paragraph 3.3 of this Agreement, Subconsultant's completion of the Services in strict accordance with this Agreement and the Prime Agreement is a condition precedent to Consultant's duty to make final payment to Subconsultant for Subconsultant's Services and expenses.

 

4      Insurance

  4.1 Before Subconsultant begins to perform the Services, Subconsultant must obtain and maintain, at its own expense, during the term of the Agreement and for the immediately following three years, at least the kinds of insurance coverage and the limits of insurance coverage required by this Agreement:
A. worker's compensation and employer's liability insurance as required by the jurisdiction or jurisdictions in which the Services are to be performed;
  B. comprehensive automobile and vehicle liability insurance covering claims for injuries to members of the public and/or damages to property of others arising from use of motor vehicles, including onsite and offsite operations, and owned, non-owned, or hired vehicles, with $1,000,000 combined single limits;

 

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  C. commercial general liability insurance covering claims for injuries to members of the public at large or damage to property of others arising out of any act or omission of the Subconsultant or of any of its employees, agents, or Subcontractors, with $1,000,000 combined single limits; and,
  D. professional liability insurance of $1,000,000.

  4.2 Subconsultant agrees to name Consultant as an additional insured under the commercial general liability insurance and automobile liability insurance policies required of Subconsultant by this Agreement and the Prime Agreement.
  4.3 Subconsultant warrants that Subconsultant's and its insurer's rights of subrogation against Consultant and Owner are waived under Subconsultant's commercial general liability insurance and comprehensive automobile liability insurance policies.
  4.4 Insurance certificates delivered to Consultant under this Agreement must state that Subconsultant's insurer agrees to notify Consultant 30 days before any insurance policy required to be maintained by Subconsultant under this Agreement or the Prime Agreement is canceled, not renewed, or materially changed.

 

5      Indemnification 

  5.1 Subconsultant agrees to indemnify Consultant, and Consultant's directors, officers, shareholders, members, managers, partners, employees, and agents, and the Owner, against any claim, action, liability, damage, cost, or expense, including, without limitation, reasonable attorney's fees, to the extent caused by Subconsultant's, or its agent's, breach of any representation, agreement or covenant in this Agreement or the Prime Agreement, or by Subconsultant's, or its agent's, intentional misconduct or negligent act or omission, or by Subconsultant's, or its agent's, violation of applicable laws, rules, and regulations, in carrying out, or in failing to carry out, Subconsultant's, or its agent's, duties, responsibilities, or activities under this Agreement or the Prime Agreement This Article 5 survives this Agreement's expiration or termination.

 

6      Waiver of Consequential Damages 

  6.1 Both Consultant and Subconsultant waive all contingent, consequential, or other indirect damages including, without limitation, damages for loss of use, revenue or profit; operating costs and facility downtime, however the same may be caused. The limitations and exclusions of liability set forth in this Article shall apply regardless of the fault, breach of contract, tort (including negligence), strict liability or otherwise of Consultant, its employees, or subconsultants.
  6.2 If Consultant accepts the liability of consequential damages in the Prime Agreement, the Subconsultant shall be held liable also.

 

7      Suspension & Termination 

  7.1 Subconsultant will, upon notice from Consultant, suspend, delay or interrupt all or part of the Services. In such event, the Subconsultant will resume the Services upon notice from Consultant, and an appropriate extension of time will be mutually agreed upon and added to the Subconsultant's time of performance, without any increase in price if the Services are to be performed for a fixed fee.
  7.2 Consultant may terminate this Agreement for its convenience upon notice to Subconsultant Subject to the other provisions of this Agreement governing payment for Services, Consultant will pay Subconsultant for the Services rendered in accordance with this Agreement through the termination date. Subconsultant shall submit a detailed invoice of the Services to Consultant. Subconsultant shall not be entitled to profit or other compensation on Services not performed.
  7.3 Consultant may terminate this Agreement for cause if:
  A. Subconsultant fails to perform its obligations under this Agreement, and does not effect a prompt and timely cure;
  B. Subconsultant undertakes a general assignment for the benefit of its creditors;
  C. Subconsultant files a bankruptcy petition;
  D. a receiver is appointed for Subconsultant's assets; or,
  E. all or a substantial part of Subconsultant's assets are attached.

 

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  7.4 If Consultant terminates this Agreement for cause, then Consultant may, at its option:
  A. perform the Services in any manner it considers appropriate; and,
  B. deduct any additional costs Consultant incurs from any amount that would otherwise be due Subconsultant under this Agreement, including, without limitation, Consultant's attorney's fees related to Subconsultant's default, regardless of whether proceedings are instituted to enforce the provisions of this Agreement or the Prime Agreement.

  

8      Liens & Claims 

  8.1 Acceptance by Subconsultant of final payment shall operate as a full and final release of Consultant and Owner from liability for any and all claims by Subconsultant, and its subcontractors or suppliers, for additional compensation or payment for Services rendered, costs incurred, or work performed by Subconsultant under this Agreement Consultant may withhold an amount sufficient to discharge any or all liens asserted at any time by or through Subconsultant or Subconsultant's subcontractors or suppliers from any payment due the Subconsultant

 

9      Project Files & Furnished Information 

  9.1 Upon request, Subconsultant agrees to deliver all drawings, specifications, technical data, and other information that Subconsultant prepares or develops under this Agreement ("Project Files") to Consultant The Project files are considered a work made for hire. Consultant owns all proprietary rights and the copyright in the Project Files. To the extent the Project Files are not considered a work made for hire, Subconsultant agrees to transfer, upon request, the copyright in the Project Files to Consultant Subconsultant may retain an archival copy of the Project Files. If requested, Subconsultant agrees to deliver additional copies of the Project Files to Consultant for Subconsultant's reasonable costs to reproduce the Project Files. Subconsultant consents to the use of the Project Files by Consultant or others to complete the Project The Consultant agrees to waive claims against and indemnify the Subconsultant for claims resulting from the use, misuse, unauthorized re-use, or alteration of these project files.
  9.2 All drawings, specifications, technical data, and other information furnished to Subconsultant either by Consultant or Owner for the Services ("Furnished Information") are, and will remain, the property of Consultant or Owner. Subconsultant agrees to use the Furnished Information only for the Services, and agrees not to disclose the Furnished Information to third parties or to use the Furnished Information in any manner detrimental to the interests of Consultant or Owner.

 

10      Accounting Records  

  10.1 Subconsultant will maintain accounting records, in accordance with generally accepted accounting principles and practices, to substantiate all invoiced amounts. The Subconsultant's accounting records will be available for examination by Consultant during Subconsultant's normal business hours for a period of three years after Subconsultant's final invoice or that period required under the Prime Agreement, whichever is longer.

 

11      Dispute Resolution 

  11.1 The method of dispute resolution shall follow the provisions of the Prime Agreement, if provided for therein. If not provided for in the Prime Agreement, the parties agree to negotiate all disputes between them arising out of this Agreement in good faith for a period of 30 days. prior to requesting mediation, Should the parties fail to reach agreement through negotiation, the dispute shall be mediated by the parties within a reasonable time after the first request for mediation, prior to either party filing a suit in a court of law, provided, however, that neither party shall be obligated to mediate prior to requesting injunctive relief.

  

12      Transfer or Assignment  

  12.1 Subconsultant agrees not to transfer or assign any rights or duties under this Agreement without Consultant's prior written consent. Unless otherwise stated in Consultant's written consent to a transfer or an assignment, no transfer or assignment will release or discharge the Subconsultant from any obligation under this Agreement

 

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13      Other Provisions 

  13.1 Subconsultant will not disclose the nature of its Services on the Project, or engage in any other publicity or public media disclosures with respect to this Project without the prior written consent of the Owner. This paragraph 12.1 survives this Agreement's expiration or termination.
  13.2 Neither party will be liable to the other for delays caused by circumstances beyond the reasonable control of the nonperforming party.
  13.3 This Agreement gives no rights or benefits to anyone other than the Subconsultant and Consultant, and has no third-party beneficiaries.
  13.4 Subconsultant, its employees and agents, will look solely to the Consultant for recovery of any judgment or award Subconsultant obtains against Consultant or those for whom Consultant is liable. Subconsultant and Consultant agree that each other's partners, members, shareholders, officers, directors, managers, employees, and agents, are not personally liable to each other under this Agreement.
  13.5 Notice must be in writing and delivered to the address for the party set forth in this Agreement. To change its address for delivery of notice, a party must notify the other party.
  13.6 Massachusetts law governs this Agreement, regardless of Massachusetts's choice of law rules.
  13.7 Neither party waives strict performance of this Agreement nor its rights or remedies under this Agreement because of an earlier waiver of the performance of any part of this Agreement.
  13.8 The captions in this Agreement are for purpose of convenience only and form no part of this Agreement.
  13.9 If any part of any provision of this Agreement is illegal, invalid, or unenforceable, then that part shall be ineffective to the extent of the illegality or invalidity or lack of enforceability only, without in any way affecting the remaining parts of that provision or remaining parts of this Agreement.
  13.10 Subconsultant agrees to comply with all applicable anti-discrimination and equal employment laws and regulations and agrees to provide any necessary certificates to show such compliance.
  13.11 This Agreement represents the entire understanding, and supersedes all prior understandings, between the parties relating to the subject matter of this Agreement. The parties may amend this Agreement only by a writing signed by each party's authorized representative.

 

Exhibits :

A.    Prime Agreement

B.    Scope of Services

C.    Compensation

 

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EXHIBIT A  


Prime Agreement

 

 

 

 

 

 

 

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Notice to Proceed

 

October 15, 2013

 

Gill Engineering Associates

200 Highland Avenue, 4th Floor

Needham, MA 02494

 

Contract Number:   77862 (N13000000001)
Action Date:   October 9, 2013
Action Item#:   31

 

Dear Joseph P. Gill, P. E.

 

Enclosed is your signed copy of the contract award with the Massachusetts Department of Transportation (MassDOT) - Highway Division.

 

This contract is for providing design and review services to MassDOT on an open end basis for various statewide highway and bridge projects.

 

This is a rate contract with duration dates from October 9, 2013 until October 8, 2018.

 

Cordially,

 

 

 

TMB/1rd  
     
Email:   Michael J. Schwartz
    Oscar Epstein
    Joseph Pavao
     
CC:   Fiscal Management
    Contracts & Records

 

 

 

 

  Ten Park Plaza, Suite 7520
    Boston, MA 02116
Leading the Nation in Transportation Excellence   Tel: 857-368-9537 Fax:857-368-0623
    www.mass.gov/massdot

   

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ATTACHMENT A

SCOPE OF SERVICES

 

The services to be provided by the Consultant in connection with assisting MassDOT Highway Division will generally fall within the following work categories:

 

1.    Project Scoping — General

2.    Design Services

3.    Review Services

4.    Construction Phase Engineering

5.    Special Studies, Reports and Document Preparation

6.    Emergency Assignments

 

DESCRIPTION OF WORK CATEGORIES

 

1.      Project Scoping (General)

 

Specific assignments will be designated whereby the Consultant will be directed to provide MassDOT with detailed scopes of work and estimates of workhours and project costs for various statewide projects. Project scoping may be requested for preliminary design, final design through P.S.& E., construction engineering, or a combination of project phases. The Consultant shall prepare project scopes of work that are clearly written and sufficiently detailed to ensure that subsequent project plans and specifications developed for MassDOT meet all MassDOT, FHWA, and AASHTO standards and criteria, including the best engineering policies and practices as currently accepted.

 

Tasks under this category will include: research; compilation and review of existing data; meetings with MassDOT staff; photographic and video record of the existing project site (structural, roadway, waterway, railroad, etc.); and field evaluation of the proposed project. The Consultant shall make replacement/rehabilitation recommendations that are consistent with MassDOT's Non-National Highway System Bridge R&R Policy.

 

2.      Design Services

 

Design assignments shall include all work necessary to furnish either preliminary designs or final designs in accordance with applicable Sections of the Standard Provisions, Division II-Standard Task Descriptions and Special Provisions. These assignments may include the completion of work previously performed but not completed by others. Design assignments may also include construction phase services, to be furnished in accordance with the Standard Provisions, Divisions I and II and the Special Provisions, such as review of shop drawings, furnishing advice during construction, and field inspection of traffic signal installations.

 

  A-1  

  

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DESCRIPTION OF WORK CATEGORIES                           (Cont'd.)

 

3.     Review Services

 

Review assignments shall include all work necessary for the complete review of plans and specifications for MassDOT projects, and confirmation that the plans and specifications meet all MassDOT, FHWA, and AASHTO standards and criteria, including the best engineering policies and practices, as currently accepted. Items to be reviewed may consist of any or all of the following: highway design plans; specifications and estimates; right-of-way and layout plans; bridge calculations, plans, specifications and estimates; drainage and grading plans; hydraulic plans; utility plans; roll base plans; cross sections; profiles; traffic control devices plans; detail plans; and any other materials related to MassDOT projects.

 

4.      Construction Phase Engineering

 

Assignments under construction phase services will be done in accordance with the Standard Provisions, Division II-Standard Task Descriptions (Section 900) and Special Provisions. These assignments may include pre-bid services; participation in a pre-construction conference; review and approval of shop drawings; preparation of signal permits; review, approve or take appropriate action regarding conformance to bridge construction procedures; furnish advice during construction including review and response to RFIs; perform field inspection including traffic signal installations; perform geotechnical construction evaluation and complete a bridge rating including photographs.

 

5.      Special Studies, Reports and Document Preparation

 

Assignments under this work category will involve the preparation of studies, reports, specifications, guides, and other documents required by the MassDOT. Tasks may involve research, site visits, meetings and coordination with MassDOT staff and others, writing, editing, and printing of documents. The Consultant may also be required to train MassDOT staff and others regarding materials prepared by them under these assignments.

 

6.      Emergency Assignments

 

The Engineer may request that emergency assignments and/or those which may only require a field visit and/or submission of a brief report be performed by the Consultant on a costs plus a net fee basis, without the necessity of an agreed-upon cost prior to the performance of the work. All such assignments shall require written approval of the Engineer, certifying that the work was performed at MassDOT's request and that the cost was reasonable.

 

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GENERAL

 

The Consultant, upon written notice from MassDOT of a project assignment, shall attend a scope of work meeting with the Engineer; shall visit the project site for the purpose of making an inspection or evaluation of the project as may be necessary to familiarize, determine, and confirm the extent of the assignment; and shall submit a written proposal report to MassDOT for approval by the Engineer. The proposal report shall include the Consultants suggested procedures, along with the estimated workhours to perform the services and an estimate of all associated costs, including direct expenses. The proposal report shall also include an estimate of the construction costs of all improvements to be made (if applicable).

 

For each assignment, the Consultant shall comply with all Sections of the Standard Provisions, Divisions I and II, and as amended by the Special Provisions excepting as expressly amended or supplemented for each assignment.

 

 

 

 

 

 

 

 

 

 

 

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INTEROFFICE MEMORANDUM

Pre-Award Review # 14A-820

 

 

 
To:   MichaelSchwartz,Consultant Contracts Engineer
     
From:   Richard Liberatore, Deputy Director of Audit Operations
     
Date:   October 1, 2013
     
Re:  

Pre-Award Review of Gill EngineeringAssociates.Inc.

Project:Master Service Agreement - Design & Review of Highway & Bridge

Projects - Statewide

Highway Division Contract # 77862

Maximum Obligation:Unknown - State Funded

 

 

As requested,Audit Operations has completed a Pre-Award Review on the above consultant and its subconsultants for this proposed Master Service Agreement !MSA).

 

To assist your office in determining the reasonableness of the proposed labor and indirect cost rates we present the following comments.

 

Audit Operations has reviewed the proposed salaries for Gill Engineering Associates, Inc. and their subconsultants under the proposed MSA. The proposed salary rates and costs appear to be reasonable. We note on the subconsultant. Lamson Engineering Consultant,the Principal of the firm is scheduled to work the Principal. and the Project Manager and the Senior Engineer positions at the same rate of pay. Further, a second employee will be working the Senior Engineer and the Engineer positions at the same rate of pay. In accordance with the contract's standard provisions. Article VI,A. (a) the labor rate paid should be commensurate with the position.

 

Audit Operations has also reviewed the indirect cost rate submittal for Gill Engineering Associates,Inc. and their subconsultants for their most recently completed fiscal years and have approved the following rates, which we recommend be used for billing purposes on the proposed state funded MSA:

 

Prime Consultant: Gill Engineering Associates, Inc. 111.94%
Subconsultant: Steere Engineers, Inc. 106.68%
  Lamson Engineering Consultant 130.17%

 

Audit Operations has not reviewed any other. proposed direct expenses. Contract Administration procedures require direct expenses to be reviewed and approved by Highway Division's Project Engineer prior to being incurred. Audit Operations has not reviewed any other area of the proposed contract

 

If you have any questions. please contact Therese Moran at extension 368-9783.

 

 

CC Audit Unit File

 

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Attachment I

Standard Provisions

 

Division I -General Requirements and Covenants

 

 

TABLE OF CONTENTS.

 

Section 1 - Definition of Terms 1
Section 2 - Legal Relations and Responsibilities 3
Section 3 - Errors and Omissions 11
Section 4 - Progress of the Work 12
Section 5 - Compensation 13
Section 6 - Negotiations After Contract Execution 20
Section 7 - Out of Scope Services 21
Section 8 - Miscellaneous Provisions 23
Section 9 - Progress Payments 28

 

 

SECTION 1

DEFINITION OF TERMS

 

1.01      Definitions of Terms

 

Wherever in these provisions the following terms, or pronouns in place of them, are used, the intent and meaning shall be interpreted as follows:

 

COMMONWEALTH -The Commonwealth of Massachusetts.

 

CONSULTANT - Professional Services Contractor, or the Party of the Second Part to this Contract.

 

CONTRACT -The written agreement executed between M.assDOT and the Consultant setting forth the obligations of the parties thereunder, including, but not limited to, the performance of the Scope of Services, the furnishing of deliverables and the basis of payment. The Contract includes the MassDOT Standard Contract Form, the MassDOT Terms and Conditions, the Scope of Services, the Budget, Special Provisions, and all manuals, guides and regulations indicated in these Standard Provisions to be part of the Contract by reference. °The Contract shall be further defined as including any and all approved Amendments.

 

CONTRACT COMPLETION DATE - The date specified in the Standard Contract Form for the completion of services, or the extended completion date, accepted by the Consultant and approved by MassDOT.

 

ENGINEER - The Chief Engineer of the MassDOT Highway Division, acting directly or through an authorized representative, such representative acting within the scope of the duties assigned to him/her.

 

 

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DIRECT EXPENSES - Expenses reimbursable to the Consultant for goods or services obtained by the Consultant for the Project or for work performed on the Project by parties other than the Consultant.

 

FEDERAL HIGHWAY ADMINISTRATION OR "FHWA" - The Federal Highway Administration of the United States Department of Transportation.

 

FIXED FEE - A portion of the Total Limiting Fee, as shown in the Contract Budget, to cover the Consultant's profit, miscellaneous. expenses, and other factors that may be considered under the applicable regulations and that"are not paid for otherwise. The total amount of the Fixed Fee, as shown in the Contract Budget,.shall be paid to the Consultant upon completion of the services to be provided under the Contract, or, if terminated prior to completion by "the Engineer, upon such termination with such payment(s) being made in accordance with the relevant provisions of Division I, Section S. Proportional payments of,the Fixed Fee shall be made Over the course of the Project based on work completed. Fixed Fees are most commonly used on single assignment Contracts .

 

MASSDOT -The Massachusetts Department of Transportation, or the Party of the First Part to this Contract.

 

MAXIMUM OBLIGATION - The sum of the Maximum Payment Amount and Special Engineering payment components set forth in the Contract Budget.

 

MAXIMUM PAYMENT AMOUNT - The sum of the Total Limiting Fee and Direct Expenses payment components set forth in the Contract Budget.

 

NET FEE - A portion of the Total Limiting Fee, as shown in the Contract Bud get, to cover the Consultant's profit, miscellaneous expenses, and ·other factors that may be considered under the applicable regulations and that are not paid for otherwise. The Net Fee, as shown in the Contract Budget, shall be assigned proportionately to assignments authorized under the Contract and shall be paid to the Consultant for each assignment under the Contract, with such payment(s) being made in accordance with the relevant provisions of Division I, Section 5. Proportional payments of the Net Fee shall be made over the course of the Project based on work completed. Net Fees are most commonly used on multiple assignment Contracts .

 

NOTICE TO PROCEED - A written communication issued by MassDOT to the Consultant authorizing the Consultant to proceed with the Scope of Services and establishing the date of commencement of the services.

 

PARTY OF THE FIRST PART -MassDOT.

 

PARTY OF THE SECOND PART -The Consultant.

 

PROJECT - All services described in the Scope of Services.

 

SPECIAL ENGINEERING - Any services required, subject to prior written approval by the Engineer, which was not anticipated or was not included in the original Scope of Services, but is provided for in the Contract Budget.

 

 

 

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SPECIAL PROVISIONS - The special directions, provisions and requirements prepared to cover proposed services not expressly provided for in the Standard Provisions. The Special Provisions shall be included within the general term "Specifications" and shall be made a part of the Contract with the expressed understanding that in the event of conflict, they shall prevail over all other specifications of the Contract.

 

SPECIFICATIONS - The directions, provision's and requirements comprising both these Standard Provisions and the Special Provisions.

 

TOTAL LIMITING FEE - The sum of the Direct Salary Costs, Indirect Costs and Fee (Fixed Fee or Net Fee) payment components set forth in the Contract Budget. ·

 

 

SECTION 2

 

LEGAL RELATIONS AND RESPONSIBILITIES

 

2.01     Employment and Staffing

 

The Consultant shall maintain an office located within a reasonable distance of the project location(s) assigned under this Contract. Such office shall be staffed with professional personnel adequate in number, training and experience to perform the services required by this Contract.

 

Prior to commencing services, the Consultant shall submit the names, titles and salary rates of personnel to be assigned to the project. In addition, education and experience records of key personnel, who will actively participate in the Project shall be submitted, if so requested by MassDOT. If,at any time- during the term of this Contract, a key position is vacated, notice shall be immediately sent to the Engineer as to the person vacating the position and the name, title, education, experience record and rate of pay of the person who will fi ll the vacancy. MassDOT reserves the right to disapprove key personnel staff changes proposed by the Consultant.

 

·Authorized representatives of MassDOT (and FHWA) may inspect or review the Consultant's in process design work. Plans and documents, including those in the formative stage, shall be readily available in the Consultant's local office during normal working hours.

 

Every person employed in the work covered by this Contract shall lodge, board or trade where and with whom he/she elects, and neither the Consultant nor its agents or employees shall directly or indirectly require, as a condition of employment therein, that an employee shall lodge, board or trade at a·particular place or with a particular person.

 

MassDOT personnel are not allowed to be under the employ of the Consultant to perform any portion of the work of this Contract.

 

 

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2.02     Subcontracting

 

The Consultant shall perform the work with its own organization amounting to not less than fifty (50) percent of the original Contract Maximum Payment Amount, except that any items designated in the Contract as "Specialty Items" may be performed by subconsultants or subcontractors, and the costs of any such "Specialty Items" shall be deducted from the Maximum Payment Amount prior to determining the total amount of work required to be performed by the Consultant with its own organization.

 

If the complexity and nature of the project" require specialized or expert assistance, services or advice ·in connection with the work,. which normally are not the types of services performed directly by the Consultant, such services may be provided by subcontracting, provided that prior written approval is received from MassDOT. The employment of subconsultant firms or individuals for supplemental specialized services, such as soil testing, hazardous materials testing and ground or aerial survey work, included in the predetermined Maximum Payment Amount, shall require prior written approval from the Engineer.

 

Requests for approval of services to be subcontracted shall include a clear description of the services to be performed, capabilities of the subconsultant to perform such services, breakdown of costs and work hours, method of payment and maximum amount to be paid. In addition, any subcontract which exceeds $50,000 in cost will require a pre-award audit of the subconsultant by MassDOT or its respective designee.

.

MassDOT reserves the right to require the Consultant to obtain proposals for any subcontract for work -or services not included in the original Maximum Payment Amount. These services will be solicited and compensated 'for in accordance with Division I, Section 5.03 (d). MassDOT reserves the right to approve any changes in subconsultants or changes in the amounts or rates of cost reimbursement to any subconsultant.

 

The Consultant warrants that all contracts with subconsultants shall bind each subconsultant to all provisions of this Contract to the extent that the regulations, right and interests of MassDOT and the FHWA may be affected; and that the Consultant accepts legal and financial responsibility for any failures to so protect and enforce the regulations, rights and interests of MassDOT and the FHWA.

 

2.03      Warranty

 

The Consultant warrants that its firm has not employed or retained any company or person, other than a bona fide employee working solely for the Consultant, to solicit or secure this Contract, and that they have not paid or agreed to pay any company or person, other than a bona fide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gift, or any other consideration, contingent upon or resulting from the award or making of this Contract. For breach or violation of this warranty, MassDOT shall have the right to annul this Contract without liability, or, in its discretion, to deduct from the Contract price or consideration without liability, or otherwise recover the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.

 

 

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2.04     Non-Discrimination and Affirmative Action

 

During the performance of this Contract, the Consultant, for itself, its assignees and successors in interest, shall comply with the US Department of Transportation's regulations relative to nondiscrimination in Federally assisted programs of the Department of Transportation (Title 49, CFR, Part 21, hereinafter referred to as the Regulations), which are herein incorporated (Appendix A of the Standard Title VI Assurance).

 

Appendix A

Standard Title VI Assurance

 

During the performance of this contract, the contractor, for itself, its assignees and successors in interest (hereinafter referred to as the "contractor") agrees as follow:

 

1. Compliance with Regulations: The contractor shall comply with the Acts and the Regulations relative to Nondiscrimination in federally-assisted programs of the U.S. Department of Transportation, Federal Highway Administration, as they may be amended from time to time, which are herein incorporated by reference and made a part of this contract.

 

2. Nondiscrimination: The contractor, with regard to the work performed by it during the contract; shall not discriminate on the grounds of race, color, national origin, sex, age, or disability till the selection and retention of subcontractors, including procurements "of materials and leases of equipment. The contractor shall not participate either directly or indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices when the contract covers a program set forth in Appendix B of 49 CFR Part 21.

 

3. Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations either by competitive bidding or negotiation made by the contractor for work to be performed under a subcontract, including procurements of materials or leases of equipment, each potential subcontractor or supplier shall be notified by the contractor of the contractor's obligations under this contract and the Acts and the Regulations relative to Nondiscrimination on the grounds of race, color, national origin, sex, age, or disability.

 

4. Information and Reports: The contractor shall provide all information and reports required by the Acts, the Regulations and directives issued pursuant thereto and shall permit access to its books, records, accounts, other sources of information, and its facilities as may be determined by the Recipient or the Federal Highway Administration (FHWA) to be pertinent to ascertain compliance with such Acts, Regulations, orders, and instructions. Where any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish this information the contractor shall so certify to the Recipient or the FHWA, as appropriate, and shall set forth what efforts it has made to obtain the information.

 

 

 

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5. Sanctions for Noncompliance: In the event of the contractor's noncompliance with the Nondiscrimination provisions of this contract, the Recipient shall impose such contract sanctions as it or the FHWA may determine to be appropriate, including, but not limited to:

 

Withholding of payments to the contractor under the contract until the contractor complies; and/or
  Cancellation, termination, or suspension of the Contract, in whole or in part.

  

 

6. Incorporation of Provisions: The contractor shall include the provisions of paragraphs 1 through 6 in every subcontract, including procurements ·of materials and leases of equipment, unless exempt by the Acts, the Regulations and directives issued pursuant thereto. The contractor shall take such action with respect to any subcontract or procurement as the Recipient or the FHWA may direct as a means of enforcing such provisions including sanctions for noncompliance. Provided, however, that in the event a contractor becomes involved in, or is threatened with, litigation with a subcontractor or supplier as a result of such direction, the contractor may request the Recipient to enter into such litigation to protect the interests of the Recipient and, in addition, the contractor may request the United States to enter into such litigation to protect the interests of the United States.

 

 

***

 

With respect to employment, under Executive Order 11246 non-construction (service and supply) contractors 50 or more employees and government contracts of $50,000 or more are required to develop and implement a written affirmative action program ("AAP") for each establishment. The regulations define an AAP as a set of specific and result-oriented procedures to which a contractor commits itself to apply every good faith effort. The AAP is developed by the contractor (with technical assistance from the Office of Federal Contract Compliance Programs ("OF€CP") if requested) to assist the contractor in a self-audit of its workforce. The AAP is kept on file and carried out by the contractor; it is submitted to OFCCP-only if MassDOT or FHWA requests it for the purpose of conducting a compliance review.

 

The AAP identifies those areas, if any, in the contractor's workforce that reflect utilization of women and minorities. The regulations at 41 CFR 60-2. 11 (b). define under-utilization as having fewer minorities or women in a particular job group than would reasonably be expected by their availability. When determining availability of women and minorities, contractors consider, among other factors, the presence of minorities and women having requisite skills in an area in which the contractor can reasonably recruit.

 

Based on the utilization analyses under Executive Order 11246 and the availability of qualified individuals, the contractors establish goals to reduce or overcome the under-utilization. Good faith efforts may include expanded efforts in outreach, recruitment, training and other activities to increase the pool of qualified minorities and women. The actual selection decision is to be made on a non-discriminatory basis.

 

 

 

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The Consultant shall also comply with the "Disadvantaged Business Enterprise Special Provision" and must include the following assurance in each subcontract under this Contract:

 

The contractor, sub recipient ·or subcontractor shall not discriminate on the basis of race,. color, ·national origin, or sex in the performance of this contract. The contractor shall carry out applicable requirements of 49 CFR part 26 in the award and administration of DOT-assisted contracts. Failure by the contractor to carry out these requirements is a · material breach of this contract, which may result in the termination of this contract or such other remedy as the recipient deems appropriate;

 

2.05      Notice ·

 

Unless otherwise specified, any notice hereunder shall be in writing and shall be deemed delivered when given in person to either party or deposited iri the U..S. Mail, postage prepaid and addressed as follows:

 

To MassDOT:  

Chief Engineer

MassDOT Highway Division

Ten Park Plaza

Boston, MA 02116-3973

     
To the Consultant:   (Consultant's ·address. as listed on the Standard Contract Form)

   

2.06      Insurance

 

A. Types of Insurance

  

1.      General Liability

 

The Consultant shall maintain the following minimum limits of General Liability Insurance:

 

  $1,000,000 per occurrence for bodily injury and property damage
  $5,000 medical expense
  $1,000,000 personal injury
  $2,000,000 general aggregate
  $2,000,000 products/completed operations 

  

Coverage shall be written on an occurrence basis and include (a) products and completed operations, (b) contractual coverage, (c) personal injury, and (d) the "XCU" hazards. Coverage must be equivalent to ISO Form CG 00 01 12 07. General Liability policies·subject to a deductible must be approved in writing by MassDOT.

 

 

 

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2.      Automobile Liability

 

The Consultant shall maintain the following minimum limit of Automobile Liability Insurance:

 

$1,000,000 per accident, bodily. injury and property damage combined

 

Coverage must include non-owned and hired liability. Coverage must be written on a per accident basis.

 

3.      Workers Compensation

 

The Consultant shall maintain Workers Compensation insurance, as required by Massachusetts Law.

 

4.      Restoration of Valuable Papers

 

The Consultant shall maintain insurance in a sufficient amount to assure· the restoration of any plans, drawings. computations, field notes or other similar data relating to the work covered by this Contract in the event of loss or destruction until all data is turned over to MassDOT.

 

5.      Professional Services Liability

 

The Consultant shall maintain Professional Services Liability Insurance for errors and omissions· in the amongst stated in the Special Provisions. This insurance shall be obtained by the Consultant and shall remain in force from the date when the Consultant affixes his/her Registered Professional Engineer's stamp to the Contract documents to the date when all construction work designed under this Contract is completed, unless this Contract is terminated as herein provided, or until it is determined by the Engineer that construction has advanced to the stage where errors in design cannot further affect said construction.

 

B.     Insurance Carriers

 

Insurance Carriers must be authorized to write business in the Commonwealth of Massachusetts or be approved by the Massachusetts Commissioner of Insurance and have a minimum AM Best Rating of A-IX unless approved in writing by MassDOT.

 

C.     Other Requirements

 

Certificates of Insurance must name the Massachusetts Department of Transportation as Certificate Holder. Certificates must also specifically state that the Massachusetts Department of Transportation is named as an additional insured on the general liability and automobile liability policies. The certificates must also state that coverage is being afforded to the additional insured on a primary and non-contributory basis. An endorsement specifying the additional insured status must be provided to MassDOT.

 

 

 

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The AM Best Rating of each carrier should be specified on the appropriate certificate of insurance.

 

The Consultant shall submit, as evidence of the insurance policies, copies of applicable Certificates of Insurance to MassDOT for subsequent filing with MassDOT 's Office of Contracts and Records. MassDOT shall not be obligated to make any payment to the Consultant for services performed under the provisions of this Contract before evidence of insurance coverage is received. MassDOT reserves the right to periodically review the types and amounts of insurance being maintained by the Consultant and to require any additional insurance which is considered reasonable.

 

All insurance required must be maintained throughout the duration of the Contract. In addition, products and completed operations and professional coverage must be maintained for three (3) years thereafter.

 

No cancellation of such insurance, whether by the insurers or by the insured, shall be valid unless written not ice thereof is given by the party proposing cancellation to the other party and to MassDOT at least twenty (20) days prior (or ten days prior for non-payment of premium) to the intended effective date, as expressed in said notice. Notice of cancellation, sent by the party proposing cancellation and made by mail, facsimile or PDF mailing, shall be deemed sufficient notice. An affidavit from any officer, agent or employee, duly authorized by the insured, shall be prima facie evidence that the notice was set.

 

This section shall apply to the legal representative, trustee in bankruptcy, receiver; assignee, trustee and the successor in interest of such Consultant. The aforesaid insurance shall be taken out and maintained by the Consultant.

 

Failure to provide and continue in force any insurance, as described in this Section, shall be deemed a material breach of the Contract and shall operate as an immediate termination thereof.

 

2.07     Indemnification of Commonwealth/Consultant Liability

 

The Consultant shall be liable for all damages caused by errors or omissions in its work or in the work of its subcontractors, agents, or employees performed under this Contract. The Consultant expressly agrees that its subcontractors, agents, or employees shall possess the experience, knowledge and character necessary to qualify them individually for the particular duties they perform in a manner consistent with that degree of skill and care ordinarily exercised by practicing design professionals performing similar services in the same locality, at the same site and under the same or similar circumstances and conditions. The Consultant makes no other representations or warranties, whether express or implied, with respect to the professional design services rendered hereunder.

 

Nothing in this Section, or in this Contract, shall create or give to third parties any claim or right of action against the Consultant or MassDOT beyond such as may legally exist irrespective of this Section or Contract.

 

 

 

 

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2.08      Conflict of Interest Law

 

The Consultant is advised that its performance of work for MassDOT may, at any time, raise questions about real or perceived conflicts of interest because of the Consultant's relationship to other entities or individuals, including without limitation: (1) private and public owners of properties that abut or may be affected by the Project, and/or (2) other state-created entities with potentially conflicting interests and/or concerns.

 

Conflicts may also arise as a result of the Consultant's role at an earlier stage of a project. If the Consultant' role at an earlier stage was significant, e.g., it included assistance in the development of ·instructions to bidders, detailed cost estimates, 'project schedules, evaluation criteria or other key documents and information that assisted MassDOT in determining the scope, budget or schedule of the Project, or in choosing among design alternatives or design firms, the Consultant may be precluded from participation in the Project at" a later stage. All potential conflicts must be disclosed to MassDOT and MassDOT will determine whether or not the Consultant may be awarded a contract or assignment.

 

The Consultant agrees to certify from time to time, in a form approved by MassDOT, that in connection with its work, it is in full compliance with the provisions of Chapter 268A of the Massachusetts General Laws, and any other applicable conflict of interest laws.

 

2.09      Public Records Law

 

The Consultant acknowledges and agrees that all records, documents, drawings, plans, specifications and other materials in MassDOT's possession, including materials submitted by the Consultant, are subject to the provisions of the Massachusetts Public Records Law (Mass. Gen. L. c. 66, § I0). The Consultant shall be solely responsible for all determinations made by it under such Law, and for clearly and prominently marking each and every page or sheet of materials with Trade Secret or Confidential as it determines to be appropriate. The Consultant is advised to contact legal counsel concerning such Law and its application to the Contract.

 

2.10      Purchase of Non-Expendable Equipment

 

With respect to non-expendable equipment purchased by the Consultant under this Contract, the Consultant shall adhere to the applicable provisions of the latest version of Federal Policy Guide 49 CFR, Part 18.00, with particular adherence to the property management standards incorporated by Part 18.32 therein. Further, all such non-expendable equipment purchased by the Consultant under this Contract shall become the property of MassDOT and shall be transferred unto its care and custody at MassDOT's direction.

 

 

 

 

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SECTION 3

ERRORS AND OMISSIONS

3.01      General

 

MassDOT will investigate construction extra work orders and overruns determined to be associated with errors or omissions by the Consultant in the preparation of construction contract documents. This procedure is known as the Cost Recovery Procedure.

 

3.02      Procedure

 

If, during the course of administering a construction contract, the Engineer determines that MassDOT may have incurred additional costs that are directly related to an error or omission on the part of the Consultant, the Cost Recovery Procedure will be initiated in accordance with MassDOT Highway Division S.O.P.No: HED-70-01-1-000.

 

During this process, the Consultant may be asked to provide information regarding the Cost Recovery issue. MassDOT and the Consultant agree that information will be freely exchanged during this period with the objective to determine the cause of the extra work and to agree to the amount of reimbursement appropriate to the issue, if any.

 

During this process, MassDOT and the Consultant may agree to use an Alternative Dispute Resolution Process.

 

Prior to the initiation of any legal proceedings, the parties to this Contract agree to submit all claims, disputes or controversies arising out of or in relation to the interpretation, application or enforcement of this Contract to non-binding mediation. Such mediation shall be conducted under the auspices of the American Arbitration Association or such other mediation service or mediator upon which the parties agree. The party seeking to initiate mediation shall do so by submitting a formal, written request to the other party to this Agreement. This section shall survive completion or termination of this Contract, but under no circumstances shall either party call for mediation of any claim or dispute arising out of this Contract after such period of time as would normally bar the initiation of legal proceedings to litigate such claim or dispute under the laws of the Commonwealth of Massachusetts.

 

3.03      Settlement

 

If, at the conclusion of the Cost Recovery Process, it is determined by MassDOT that the Consultant is responsible for reimbursing MassDOT, both parties will agree to one of the following methods of reimbursement: by payment in full, in kind services or a reduction in the amount of a subsequent invoice.

 

 

 

 

 

 

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SECTION 4

PROGRESS OF THE WORK  

 

4.01      Schedule

 

The Consultant shall begin performance ·of the services designated in the Contract promptly after receipt of the Notice to Proceed, and shall complete the services in a reasonable and timely fashion.

 

All services shall be performed by the Consultant in accordance with the time schedule as specified in this Contract; or in subsequent agreements between MassDOT and the Consultant.

 

The Consultant will be required to submit, for review and approval, a schedule 'depicting the major milestones in the design process. MassDOT may request an updated project schedule, if during the implementation of the contract, the Engineer determines that the progress of the work does not conform to the approved schedule.

 

Should circumstances occur which are beyond the control of the Consultant, such as an increase in the scope of services, revisions to approved services, or a change in the conditions under which the services are to be performed, the specified contract completion date may be extended in accordance with Division I, Section 4.02.

 

4.02      Extension of Time

 

Approximately six months prior to the contract completion date, the Consultant shall evaluate the work remaining in all contract assignments and determine if sufficient time remains to complete all work. In the event that additional time is required, the Consultant shall provide to MassDOT a written explanation of the circumstances that caused the work not to be completed within the contract specified time, and also request a revised date for consideration. If MassDOT determines that an Extension of Time is warranted, both parties shall agree to a new completion date. The extension must be approved by MassDOT prior to the prevailing completion date. If not so approved, the contract shall expire.

 

An Extension of Time will not be granted if it is determined that contract work suffered delays that are directly related to errors, omissions, negligence or failure to adequately staff the work by the Consultant.

 

The Consultant shall not be responsible for delays caused by factors beyond the Consultant's reasonable control, including but not limited to, delays because of strikes, lockouts, work slowdowns or stoppages, accidents, acts of God, failure of any governmental or other regulatory authority to act in a timely manner, failure of MassDOT to furnish timely information or approve or disapprove of the Consultant's services or work product, or delays caused by faulty performance by MassDOT or by its contractors of any level. When such delays beyond the Consultant's reasonable control occur, MassDOT agrees that the Consultant shall not be responsible for damages, nor shall the Consultant be deemed in default of this Contract Should an extension of the contract completion date be granted, MassDOT shall consider granting an increase in the Maximum Payment Amount to account for increases in costs incurred by the Consultant, if requested by the Consultant.

 

 

 



 

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4.03        Contract Termination.

 

MassDOT reserves the right to terminate the Contract at any time during the progress of the work, at its sole discretion. Upon receipt of written notification from MassDOT that this Contract, or any part thereof, is to be terminated, the Consultant shall immediately cease operations on the work stipulated, and assemble all materials that have been prepared, developed, furnished or obtained under the terms of this Contract that may be in his/her possession or custody, and shall transmit the same to MassDOT on or before the 15th calendar day following the receipt of the above written notice of termination, together with an evaluation of the cost of the work performed. The Consultant shall be entitled to just and equitable payment in accordance· with Division-I, Section 5 for any associated termination costs and for any uncompensated work performed prior to such notice, as discussed under Division I, Section 6.04.

 

 

SECTION 5

 

COMPENSATION

 

5.01      Maximum Payment Amount and Record Keeping

 

All costs and expenses, as described in the foregoing paragraphs, are to be determined by actual records kept by the Consultant in accordance with the provisions of this Contract and are subject to final audit by the MassDOT (or its designee) and the FHWA. The total partial payments made hereunder shall be adjusted to conform to determinations made in such audit(s). MassDOT, or its designee, and the FHWA may undertake interim audits and make retroactive interim payment adjustments as a result of such audits at any time during the term of this Contract.

 

The Consultant is obligated to maintain, in professional manner, books, records and other compilations of data pertaining to the performance of the provisions and requirements of this Contract to the extent and in such detail as shall properly substantiate claims for payment under this Contract. These shall include employee time and payroll records, as well as documents, papers and other evidence pertaining to billings to MassDOT under this Contract; and shall also maintain records supporting the original cost proposal on this Contract. The Consultant shall make such materials available at its office at reasonable times during the term of this Contract, and thereafter for inspection by the various agencies and entities identified in this Section. Copies of such materials shall be furnished upon request of MassDOT or its designee or the FHWA.

 

The Consultant shall comply with any programmatic or fiscal reporting requirements identified in this Contract, including format, contents, detail and submission requirements. The Consultant's failure to timely submit required reports may be considered a material breach of this Contract and may subject the Consultant to delayed or reduced payments without penalty to MassDOT.

 

 

 

 

 

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All such records and reports, noted above, shall be kept for a minimum period of seven (7) years or until the resolution of any litigation, claim, negotiation, audit or other action involving the records, which may arise at any time during the retention period. All document retention periods shall begin on the first day after final payment under this Contract. If any, litigation, claim negotiation, audit or other action involving the records has been started before the expiration of the applicable retention period, all records shall be retained until completion of the action and resolution of all issues resulting there from, or until the end of the applicable retention period, whichever is later.

 

Pursuant to Executive Order No. 195, or as· amended, the Governor of the Commonwealth of Massachusetts or his/her designee, the Secretary of Administration and Finance, the State Auditor, MassDOT or their duly authorized designees, shall have access, at reasonable times and upon reasonable notice to examine the books, records, reports, and other compilation of data of the Consultant noted above which 'pertain to the performance of the provisions and requirements of this Contract. Such access shall include on-site audits, review, and photocopying of such records, reports or other data, at a reasonable expense (which is not included in the Maximum Payment Amount).

 

In no event shall the maximum amount to be paid under this Contract exceed the amount as shown on the Standard Contract Form, notwithstanding final audit results, except by agreement of all parties, and with the concurrence of the FHWA in the case of Federal-Aid projects.

 

The Maximum Payment Amount may be adjusted when the Consultant establishes, and MassDOT and the FHWA, if applicable, are in agreement that there has been or is to be a material change in:

 

  Scope, complexity, or character of the services to be performed;
  Conditions under which the services are required to be performed; or
  Duration of the services, if the change from the time period specified in the agreement for completion of the services warrants such adjustment. 

 

As part of any adjustment of the Maximum Payment Amount, an appropriate adjustment in the predetermined fee (Fixed Fee or Net Fee) shall also be made based on the fee percentage factor of the original Contract.

 

The Consultant shall ensure that the compensation provisions and cost principles in Federal Acquisition Regulation 31 (Technical Reference 48 CFR, Chapter 1, Part 31) are adhered to and are referenced in contracts with subconsultants.

 

The Consultant agrees to accept as full compensation for all services rendered to the satisfaction of MassDOT, an amount established in accordance with one of the payment methods set forth in Section 5.02, 5.03 or 5.04.

 

 

 

 

 

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5.02       Lump Sum (Payment Method 1)

 

For pre-construction services to be performed under the Contract the Consultant shall be paid a lump sum amount plus an allowance for direct expenses as described in Section 5.03, Payment Method 2(d) of such allowance for direct expenses, as expressly provided for in the Special Provisions. For all construction phase services to be performed under the Contract, the Consultant shall be paid in accordance with Section 5.03, Payment Method 2, as expressly provided for in the Special Provisions. Budgets established for Lump Sum assignment type contracts shall allocate funds for construction phase services in accordance with Section 5.03; Payment Method 2.

 

5.03      Cost Plus Net Fee (Payment Method 2)

 

For all services to be performed under the Contract, the ·Consultant shall be paid an amount equal to the sum of the following items a, b, c, and d:

 

a.      Direct Salary Costs

 

Actual direct salary costs shall consist of the Consultant's payroll costs at straight time for engineering and technical employees, for work to fulfill the provisions· of the Contract. If it is the usual practice for salaried principals or administrative officers of firms to perform engineering work, or under un usual conditions and for specific periods of time, these principals and administrative officers are eligible for reimbursement for the time they are actually engaged in this work:, but at a rate of pay commensurate with the type of work performed.

 

Salary rates and increases thereof paid to engineering or technical employees assigned to this project shall be commensurate with salaries paid and increases thereof made to other employees of the Consultant engaged in similar work. In general, increases in salary shall be the result of a company-wide evaluation of all engineering and technical employees. Staff evaluations shall be in accordance with company-wide personnel program regulations and established written policies.

 

All salary rate changes from those submitted on the previous invoice shall be specifically noted by the Consultant on its next invoice giving the effective date of the salary rate increase. Any such salary rate changes shall not be considered as justification for an increase in the maximum payment for direct salary costs shown under the Maximum Payment Amounts established in the Contract Budget, unless the contract completion date has been extended, through no fault of the consultant.

 

No premium payment shall be made for overtime work unless previously approved by the Engineer.

 

It is the current policy of MassDOT to limit the hourly rate reimbursed for engineering and technical employees to a maximum of $60.00 per hour. Permission for reimbursement of higher hourly rates may be granted in special situations with the written approval of the Engineer.

 

 

 

 

 

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b.     Indirect Costs

 

Applicable indirect costs incurred during the period of this Contract, to the extent that such indirect costs are allowable under the "Contract Cost Principles and Procedures" set forth in the Federal Acquisition Regulation 31 (Technical Reference 48 CFR, Chapter I, Part 31).

 

For purposes of partial payments, an indirect cost additive rate, expressed as a percentage of actual direct salary costs, will be as specified in the Special Provisions.

 

The amount to be allowed for indirect costs shall be the actual audited amounts of such costs incurred by the Consultant during the period of this Contract, provided, however, that the total allowance for such costs shall not exceed one hundred fifty five percent (155%} of the actual direct salary costs paid under subsection (a) above. Said limit on allowable indirect costs shall apply notwithstanding any audit, which indicates that higher indirect costs were actually incurred, unless otherwise specified in the Special Provisions. Permission for reimbursement of higher indirect cost rates may be granted in special situations with the written approval of the Engineer.

 

c.     Net Fee or Fixed Fee  

A net fee or a fixed fee", as shown in the Contract Budget, is for covering the Consultant's profit, miscellaneous expenses, and other factors that may be considered under the applicable regulations and that are not paid for otherwise.

 

d.     Direct Expenses  

Reimbursable direct expenses shall include, but not be limited to, costs covering · work performed by other parties such as borings, laboratory tests, field surveys, special electronic computer programming, services of other professionals or specialists, special printing and reproductions and certain telephone and travel expenses, as further set forth below, and normally not included in indirect cost expenses.

 

Following receipt of MassDOT's Notice to Proceed, unless otherwise provided for, the Consultant shall submit a breakdown of anticipated direct expenses to be incurred for the period of the ·Contract or specific Contract Assignment. All requests for reimbursement of such direct expenses shall be ·submitted in writing to the ·Engineer, together with estimates of the cost for each type of expense and the reasons for such expenses. Once the Engineer has ·determined that requested direct expenses are reasonable, a written approval will be provided to the Consultant. Additions, deletions or changes to any previously approved direct expense authorizations may be made upon written request by the Consultant and subsequent written approval by the Engineer.

 

 

 

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Direct expenses in excess of the stated limit or amended limit, well as any expenses which are directly attributable to this Contract, and which are not pre-approved in writing as direct expenses, shall not be reimbursed.

 

MassDOT will compensate the Consultant for all appropriate charges billed by direct expense subconsultants, provided the Consultant's invoice includes a list of paid invoices or certified payrolls, and a written statement from the subconsultant certifying that the services have been delivered to the Consultant. No mark-up will be allowed on subconsultant invoices.

 

Reimbursement for direct expenses shall be in conformance with Federal Acquisition Regulation 31 (Technical Reference 48 CFR Chapter I, Part 31) and the following:

 

Travel Expenses:

 

  Travel shall be made by the least expensive reasonable means.
  The use of rented vehicles will be reimbursed only at the same mileage rate as approved for personal or firm-owned vehicles.
  Travel shall be measured from the local office of the Consultant, or the residence of the Consultant's employee traveling to a project-related destination point, whichever is the lesser distance, unless otherwise expressly authorized by the Engineer in writing.
  Since it is agreed that the work under this Contract shall be performed in an adequately staffed office of the Consultant located within a reasonable distance of the project location(s), costs incurred by ·the Consultant for telephone calls and travel to or from their non-local or out-of-state offices shall not be reimbursed.

  

Reimbursable direct expenses for private mileage, meals and lodging described shall conform to the following limits:

  o Private Mileage - Subject to present company policy but limited to a maximum amount per mile in accordance with the most current rate allowed by MassDOT at the time of Contract signing as shown in the Contract Budget.
  o Parking and Tolls - In accordance with present company policy and Federal Travel Regulations these costs will be reimbursed.
  o Meals - In accordance with present company policy and the Federal Travel Regulations, but limited to $5.00 maximum for breakfast,
  o $10.00 maximum for lunch, and $20.00 maximum for dinner, except that the cost of meals related to trips made in the course of a normal. work day will not be reimbursed.
  o Lodging - Actual costs, in accordance with present company policy and the Federal Travel Regulations, but not to exceed $125.00 per day only when the work performed is greater than 50 miles from the Consultant's or a subconsultant's local office and only when overnight lodging is required. 

 

 

 

 

 

 

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Printing:

 

In-house printing is not reimbursable, unless prior approval is received from the Engineer.
Outside printing of plans and other materials required for normal progress reviews and submissions, special printing of reports, and preparation of materials to be distributed at public meetings, hearings and similar occasions are reimbursable.
Costs for additional materials printed -by the Consultant beyond those required by MassDOT shall not be reimbursed.

 

Specialized Supplemental Services:

 

The employment of other firms and 'individuals for technical "Specialized Supplemental Services" that fall under the jurisdiction of the MassDOT Architects and Engineers Review Board (A.&E Board) shall require use of a firm/individual that is pre-qualified by the A&E Board.
Use of a firm/individual not pre-qualified by the A&E Board for technical services shall require approval from the Engineer.
In the case of non-technical direct expense work (such as printing) with a value greater than $5,000, the Consultant shall be required to obtain price quotes from at least 3 vendors, unless authorized otherwise by the Engineer.
While non-technical direct expense work less than $5,000 does not require multiple proposals, it is expected that the Consultant will use good business practice when acquiring these specialized services.
In the case of technical direct expense services (such as for survey or geotechnical services) with a value greater than $5,000 the Consultant shall · be required to submit a scope and workhour breakdown for these services to MassDOT for its approval.
The Engineer reserves ·the right to determine the best value based on the information provided.

 

Miscellaneous:

 

Telephone charges shall not be reimbursed as a direct expense.
CADD machine time charges shall not be reimbursed as a direct expense.
Expenses for administrative personnel performing administrative work shall not be reimbursed as a direct expense.
No markup shall be allowed on direct expenses.

 

All billings of direct expenses shall be accompanied by the proper documentation, consisting of receipted bills and certification by the supplier(s) that the subject goods and/or services have been provided to the Consultant. They shall be itemized by date, name of person incurring such expenses, location of travel or communication points, and shall include all other data relevant to a verification of the expenses, together with a copy of the Engineer's letter authorizing such expenditure.

 

 

 

 

 

 

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The written direct expense approvals from MassDOT must accompany all subsequent invoices for payment of direct expense charges that were included in the written approvals. Costs incurred prior to the date of MassDOT's written approval are not reimbursable, unless specifically approved by the Engineer. 

All direct expenses not reimbursable as stated in this section, and not allowable upon audit of the Consultant's records as an indirect cost item, shall be included in the fixed fee or net fee for profit and unallocated costs.

 

5.04      Costs Per Unit of Work (Payment Method 3)

 

For all services to be performed under the Contract, the Consultant shall be paid an amount to be determined by applying agreed costs to each unit of work, plus an allowance for direct expenses as described in Section 5.03, Payment Method 2 (d) of such allowance.

 

5.05      Special Engineering

 

Unless otherwise specified in the Contract or directed by the Engineer, the payment method for Special Engineering services shall be the same as the payment method for the Maximum Payment Amount.

 

Before the Engineer authorizes the Consultant to perform any Special Engineering work, the Consultant and the Engineer shall concur as to the maximum amount to be paid.

 

No Special Engineering work for which payment is claimed shall be performed unless previously ordered in writing by the Engineer and no claim shall be valid unless so ordered.

 

5.06      Construction Phase Services

 

For all construction phase services performed by the Consultant, including visits to the work site for consultations as described in Division II, Section 900, the Consultant shall be paid in accordance with Section 5.03, Payment Method 2 (Cost Plus a Net Fee). In addition, authorized travel expenses shall be paid from the Consultant's local office or from the employee's home, whichever is the shorter distance, in accordance with Section 5.03, payment Method 2 (d).

 

No payments to the Consultant shall be made for visits to the construction site in connection with errors and/or omissions, or insufficient data in work previously submitted by the Consultant.

 

 

 

 

 

 

  I- 34  
 

 

uncompensated work performed prior to the date of said notice in one or more of the following methods, as determined by the Engineer:

 

By an estimate of the amount of work completed and by payment of ·a lump sum amount.
By costs plus a net fee, as stated in Section 5.03, Payment Method 2. Such net fee shall be in proportion with the amount of work performed.
By payment of work completed as applied to the cost of each unit.

 

In determining the value of the work performed by the Consultant prior to termination, no consideration will be given to profit that the Consultant might have reasonably expected to earn on the uncompleted portion of the work.

 

If the work to be performed ·under this Contract is terminated due to bankruptcy proceedings, or for any other cause due to action or inaction by the Consultant, the Consultant shall be paid for any uncompensated work performed prior to said termination as so stated above, minus an amount determined by MassDOT to compensate for damages suffered by MassDOT due to the Consultant's failure to complete the Contract.

 

 

SECTION 7

 

OUT OF SCOPE SERVICES

 

7.01       Approval of Additional Services

 

In the event the Consultant determines that additional services are necessary and that said services warrant additional compensation, the Consultant must immediately contact the Engineer to discuss the merits of the out of scope services. No work for which additional payment is claimed shall be performed unless previously ordered in writing by the Engineer and no claim shall be valid unless so ordered.

 

Should both parties to the Contract agree that the Consultant is due compensation in excess of the prevailing Maximum Payment Amount for the Contract (or assignment), the Consultant shall submit a Scope of Services and Workhour Estimate. The Consultant will be compensated based on one of the payment methods described in Section 5.02, 5.03 or 5.04. The payment method for Additional Fees in Excess of the Maximum Payment Amount shall be the same as the payment method for the Maximum Payment Amount unless otherwise specified in the Contract or directed by the Engineer.

 

Subsequent to the negotiations the Consultant shall receive written confirmation from MassDOT approving the out of scope effort. Should the Engineer determine that it is in the public interest to proceed with the out of scope effort prior to formal approval, the enclosed form document shall serve to confirm the negotiations and provide authorization to proceed. Actual payment for out of scope effort that requires additional funding cannot be made until such time as formal approval is received from MassDOT and additional funds are encumbered.

 

 

 

 

 

 

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SECTION 8

 

MISCELLANEOUS PROVISIONS

 

8.01      Agreements

 

MassDOT shall negotiate and prepare all necessary agreements with rail roads, public utilities, municipalities, and agencies of the United States Government or others.

 

The Consultant shall prepare the plans, sketches and other data necessary in connection with these agreements per the Scope of Services and assist the Engineer, if requested, at hearings, meetings or conferences related to such agreements.

 

8.02      Appearance as Witness

 

If and when ·required by MassDOT, the Consultant shall prepare for and appear in any litigation concerning this project in behalf of the Commonwealth, and shall be paid on a costs plus a net fee basis for his/her services and shall be reimbursed for any expenses incurred in relation thereto. These services and expenses shall not be considered as covered by the total of the fees stipulated in this Contract.

 

8.03      Hearings and Meetings

 

MassDOT 'shall make all arrangements for and hold all necessary official public hearings · in connection with the project.

 

Public meetings to obtain citizen participation in the planning and design of the project may be arranged by MassDOT or by the Consultant under the direction of the Engineer.

 

The Consultant shall not, at any time, make any commitments or provide any information regarding projects being planned by MassDOT without prior approval of the Engineer.

  

The Consultant shall, when requested by the Engineer, render such assistance as necessary, including preparation and explanation of sketches or plans, at or for any hearing, meeting or conference held by MassOOT.

 

The Consultant shall provide personnel who have worked on the project to attend hearings and meetings, as directed by the Engineer. These personnel shall have direct knowledge of the project.

 

8.04      Meeting Documentation

 

The Consultant shall keep a record indicating the subject and substance of formal meetings (excluding transcribed hearings) as outlined in the project scope and attended by MassDOT personnel, as well as with representatives of other State and Federal agencies, municipalities, private organizations and the general public. Reports or memoranda shall be prepared and submitted to the Engineer describing the subject matter discussed at each meeting, and subsequent reports/memoranda shall be submitted reflecting actions taken as· a result of recommendations presented.

 

 

 

 

 

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8.05       Design Standards

 

The Consultant shall perform the services required under this Contract in conformance with the provisions of the Standard Specifications for Highways and Bridges and amendments thereto in a manner consistent with that degree of skill and care ordinarily exercised by practicing design professionals performing similar services in the same locality, at the same site and under the same or similar circumstances and conditions. The Consultant makes no other representations or warranties, whether expressed or implied, with respect to the professional design services rendered here under.

 

All work shall be designed in accordance with the applicable standards adopted by the American Association of State Highway and Transportation Officials (AASHTO) and with the applicable design standards of MassDOT using criteria established in the current English editions of the following publications, including all amendments thereto:

 

AASHTO's A Policy on Geometric Design of Highways and Streets

AASHTO's Roadside Design Guide

AASHTO' s A 'Policy on Design Standards Interstate System

FHWA's Manual on Uniform Traffic Control Devices for Streets and Highways

Standard Specifications for Highways and Bridges

Project Development and Design Guide (Guidebook)

Bridge Manual

Construction Standard Details

Traffic Standard Details

Survey Manual

Highway Division CAD Standards

Right of Way Manual

Utility Accommodation Policy

Engineering and Policy Directives

 

Unless otherwise noted, all of the above publications are MassDOT publications.

 

In addition to the publications listed herein, all work shall be designed in accordance with Commonwealth of Massachusetts Regulation 521 CMR, Architectural Access Board, and with other applicable standards, specifications, memoranda, directives, policies, procedures and practices presently adopted for use by MassDOT and as may be amended from time to time.

 

8.06      Units of Measure

 

English units shall be used exclusively on all MassDOT plans, documents and correspondence in accordance with MassDOT Engineering Directive E-04-001, dated July 30, 2003.

 

The Consultant shall make all submittals of electronic files via email, CD, flash drive, FTP site or other method, as directed by the Engineer.

 

 

 

 

 

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8.09      Approval of Contract Plans

 

It is understood that after the Consultant has submitted to the Engineer contract plans, special provisions, estimates and layout plans as required under Sections 8.07 and 8.08, the Engineer shall, within a reasonable time, either approve said documents or return them with such comments or recommended changes as deemed necessary. Such approval shall not relieve the Consultant of liability for any defect, error or omission in its work.

 

8.10      Contract Proposals

 

After the Consultant has furnished MassDOT with complete, approved contract drawings, special provisions, estimates of quantities and unit costs by items, MassDOT shall prepare the documents for receipt of proposals from construct ion contractors and for execution of a construction contract or contracts.

 

8.11      Publication of Plans

 

No copies or sketches of plans or documents, including design plans in the formative stage, are to be released by the Consultant to any other person or agency, except after prior written approval by MassDOT. All press releases, including plans, documents and information to be published in newspapers, magazines, and other news media shall be disseminated by MassDOT personnel only, unless the Consultant is authorized and directed by prior written approval from MassDOT to provide such services.

 

8.12      Limitations of Responsibility

 

Notwithstanding anything to the contrary in this Contract, the Consultant shall not be responsible for (a) construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the Project; (b) the failure of any contractor, subcontractor, vendor, or other Project participant, not under contract to the Consultant, to fulfill contractual responsibilities to MassDOT or to comply with federal, state, or local laws, regulations, and codes; or (c) procuring permits, certificates, and licenses required for any construct ion unless such procurement responsibilities are specifically assigned to Consultant in the Scope of Services.

 

In the event that the Engineer requests the Consultant to execute any certificates or other documents, the proposed language of such certificates or documents shall be submitted to the Consultant for review at least 15 days prior to the requested date of execution. The Consultant shall not be required to execute any certificates or documents that in any way would, in the Consultant's sole judgment, (a) increase the Consultant's legal or contractual obligations or risks; (b) require knowledge, services or responsibilities beyond the scope of this Contract; or (c) result in the Consultant having to certify, guarantee or warrant the existence of conditions whose existence it cannot ascertain.

 

 

 

 

 

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8.13      Opinions of Cost and Schedule

 

Because the Consultant has no control over the cost of labor, materials, or equipment furnished by others, or over the resources provided by others to meet Project schedules, the Consultant's opinion of probable costs and of Project schedules shall be made on the basis of experience and qualifications as a practitioner of its profession. The Consultant does not guarantee that proposals, bids, or actual Project costs will not vary from Consultant's cost estimates or that actual schedules will not vary from the Consultant's projected schedules.

 

8.14      Reuse of Deliverables

 

All documents including, but not limited to plans, drawings and specifications prepared by the Consultant as deliverables pursuant to the Scope of Services are instruments of service in respect to the Project. They are not intended or represented to be suitable for reuse by MassDOT or others on modifications or extensions of the Project or on any other project. Any reuse without prior written verification or adaptation by the Consultant for the specific purpose intended will be at the user's sole risk and without liability or legal exposure to Consultant. Any verification or adaptation of documents will entitle the Consultant to additional compensation at rates to be agreed upon by MassDOT and the Consultant.

 

8.15      Ownership of Deliverables and Intellectual Property

 

Except as otherwise provided in this Contract, documents, drawings, specifications and other deliverables prepared by the Consultant and furnished to MassDOT pursuant to the Scope of Services shall become the property of MassDOT; provided, however, that the Consultant shall have the unrestricted right to their use. The Consultant shall retain its copyright and ownership rights in its design, drawing details, specifications, databases, computer software, and other proprietary property. Intellectual property developed, utilized, or modified in the performance of the Scope of Services shall remain the property of the Consultant.

 

Ownership rights of proprietary materials and computer software used in the development of Contract deliverables shall be retained by their owner. However, all work products completed and paid for under the Contract shall become the property of MassDOT and not subject to royalty, premium, or other future payments. Federal funds shall not participate directly or indirectly in premium or royalty payments under 23 CFR 635.411.

 

 

 

 

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Partial payments of all work performed by the Consultant under Division II, Section 900, Construction Phase Services, shall be made in accordance with Cost Plus Net Fee (payment Method 2).

 

9.03      Cost Plus Net Fee (Payment Method 2)

 

Partial payments shall be based on actual salaries paid as specified under Division I, Section 5.03, Payment Method 2, subsection (a); plus indirect costs specified under subsection (b); plus the proportionate share of the net fee {or the fixed fee specified under subsection (c), which represents the percentage of work completed to date covered by the monthly invoices); plus reimbursement for authorized direct expenses as provided under subsection (d).

 

Invoices must be accompanied by actual or certified copies of time records of the Consultant's employees and invoices or certified copies of payrolls from other firms for work authorized and performed under the provisions of this Contract.

 

9.04      Costs Per Unit of Work {Payment Method 3)

 

Partial payments shall be made for the value of all services completed by the Consultant, as shown on the invoices submitted by the Consultant and approved by the Engineer Partial payments shall be based on units of work completed during the payment period, as shown in the Contract budget and as specified under Division I, Section 5.04, Payment Method 3, plus reimbursement for authorized direct expenses incurred.

 

9.05      Invoices

 

The Consultant shall prepare and submit all Invoices to MassDOT in accordance with Section 9 and as directed by the Engineer. The Consultant shall refer to the MassDOT website for detailed instructions and to obtain standard Invoice templates and forms.

 

In general, all Invoices for partial payments shall include the following:

 

1. Payment Request Commodity (PRC) Form
2. Estimate of Fee for Consultant Services
3. Certified Payroll Report (for Cost Plus services)
4. Certified Narrative
5. Progress Report
6. Direct Expense Summary
7. Direct Expense Backup Information .
8. Direct Expense Approval (letter or other written approval)
9. Record of Payment to M/W/DBEs ·

 

9.06      Project Closeout Requirements

 

A "Consultant Cumulative Claim and Reconciliation Form" shall be prepared by the Consultant and returned to MassDOT seven months after the close of the Consultant's fiscal year for all contracts completed in the previous fiscal year. MassDOT will release retainage (if held) within a reasonable time frame once MassDOT receives the form, pending any adjustments to final billings. The required form is posted on MassDOT 's website.

 

 

 

 

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The purpose of the Consultant's Cumulative Claim and Reconciliation Form is to determine the final estimated cost of the Contract. Two original forms are to be submitted:

 

1) MassDOT Highway Division
    10 Park Plaza
    Boston, MA 02116
    Attention: Project Manager's Name 

 

 

2) Massachusetts Department of Transportation
    10 Park Plaza, Suite 7310
    Boston, MA 02116
    Attention: Audit Operations 

  

Records and reports shall be kept for a minimum period of seven (7) years or until the resolution of any litigation, claim, negotiation, audit or other action involving the records, which arise at any time during the retention period. All document retention periods shall begin on the first day after ·final payment under this Contract. If any litigation, claim negotiation, audit or other audit action involving the records has been started before the expiration of the applicable retention period, all records shall be retained until completion of the action and resolution of all issues resulting from the action, or until the end of the applicable retention period, whichever is later.

 

 

 

 

 

 

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Division II - Standard Task Descriptions  

 

Table of Contents  

 

Section 100 - Project Development Engineering  1
Section 150 - Environmental 3
Section 200 - Functional Design Report 12
Section 220 - Design Exception Report 15
Section 230 - Inter-change Justification /Modification Report (IJR/IMR) 16
Section 300 - 25% Highway Design Submission 16
Section 350 - Design Public Hearing 23
Section 400 - 75% Highway Design Submission 23
Section 450 - 100% Highway Design Submission 27
Section 500 - Right of Way 28
Section 600 - Geotechnical Design 30
Section 700 - Project Development - Structural 33
Section 710 - Sketch Plans 34
Section 750 - Final Bridge Design 35
Section 800 - PS&E Submission 37
Section 900 - Construction Engineering 38

 

 

General

 

Division II provides Standard Task Descriptions as a general guide for a range of design services that may be provided on projects. As such, not all tasks are applicable to a given project or design contract. Actual contracted services and level of effort arc to be based on project specific scopes of work, tasks and fee breakdown developed by the Consultant and MassDOT, as part of the scoping and negotiation process. This project-specific scoping supersedes the Standard Tasks of Division II and is hereby made part of the Contract.

 

 

SECTION 100

PROJECT DEVELOPMENT ENGINEERING

 

The broad purpose of the Project Development Phase is to conduct an analysis in accordance with Section 2.2, Step II: Planning in the Project Development and Design Guide. This analysis evaluates alternatives for a proposed transportation project and arrives at a preferred alternative or a range of reasonable alternatives to be advanced into the environmental review process.

 

As part of the Project Development Phase, the Consultant shall prepare a purpose and need discussion for the proposed transportation project. The purpose and need discussion shall clearly identify and describe the transportation problem(s) or other needs that the proposed transportation project is anticipated to correct, in terms understandable to the general public. The purpose and need discussion shall form the basis for the selection of reasonable alternatives, including the no-build alternative. Elements relevant to all agreed upon alternatives should be developed using location specific data to compare the present, future no-build, and future build conditions.

 

 

 

 

 

  II- 1  
 

 

 

The Consultant shall become familiar with the topographic, environmental and other physical characteristics of the study area. The general location of environmental resources, cultural and historic resources, major topographic features, and utilities that the proposed transportation facility may affect shall be graphically depicted. The Consultant shall also be responsible for acquainting itself with the details of the existing transportation facilities, previous studies, and for collecting necessary data and information, unless otherwise specified in the scope of services in the Special Provisions.

 

The Consultant shall initiate early coordination with the appropriate federal, stale, and local agencies to present the proposed project to them, to consider the plans and suggestions of these agencies in the development of the alternatives analysis, and to develop a consensus on the range of alternatives to be studied.

 

The evaluation of each alternative shall take into account factors affecting construction cost, such as foundation problems, construction difficulties, major utilities affected, environmental impacts, and environmental mitigation. As detailed in the Scope of Services, the Consultant shall also ascertain known economic and social impacts on communities in the project area for alternatives evaluated. For each endorsed alternative, the evaluation shall consider existing and known future land uses, transportation facilities, cultural resources, natural resources, and other factors that may influence the proposed project.

 

The Consultant shall demonstrate that endorsed alternatives have been investigated to an appropriate level of detail before an alternative is eliminated or advanced to a further level of analysis. The endorsed alternatives shall be developed with a view toward producing a context sensitive project consistent with public safety and the interests of the communities in the project area. Endorsed alternatives shall be available for review by the Engineer.

 

As specified in the Scope of Services the Consultant shall develop a broad-based public outreach program intended to fully involve the public with the purpose and need of the project, project status, and potential effects of the project. The program is to obtain input from the study area residents, businesses, elected officials and other stakeholders. The public outreach program shall include presenting the project at public meetings or open houses using graphics or other visual aids to help explain the various alternatives. Use of community focus groups to assemble issues, develop evaluation criteria, and obtain consensus should also be considered. Various aspects of the project, such as the project area, environmental constraints and impacts, traffic data, and alternative cross sections shall be described at the public meetings.

 

As specified in the Scope of Services the Consultant shall prepare a Conceptual Stage Relocation Plan based on the Guidelines for Consultant Work in Preparing Relocation Plan and Submission of Relocation Data.

 

 

 

 

 

  II- 2  
 

 

101       Project Concept Preparation (Development of Purpose and Need)

 

Prepare a general description and definition of the project. Visit site and conduct preliminary surveys.

 

102       Preliminary Project Area Analysis

 

Prepare an overview that evaluates the project area in light of the project's purpose and need to determine any additional studies that are beyond the Scope of Services that may be required. Also, examine planning any applicable criteria, degree of citizen and agency involvement and other issues and factors that may influence the design of the project provided by the Engineer.

 

103       Reasonable Alternative(s) Identification

 

Evaluate endorsed alternatives that meet the project's purpose and need to determine, if they are feasible and reasonable.

 

104       Alternatives Analysis and Report Preparation

 

Select engineering and environmental solutions to accomplish the project's purpose and need and prepare a report that presents all findings. The written evaluation of alternatives shall include a description of the alternatives, a comparison of the advantages and disadvantages of each alternative, and supporting data for the conclusions. Those alternatives that are eliminated from further study shall be graphically illustrated and should be accompanied by descriptions of the locations with statements as to why further consideration is not warranted.

 

 

SECTION 150

 

ENVIRONMENTAL

 

The Consultant shall meet all the requirements of both the National Environmental Policy Act (NEPA) and the Massachusetts environmental Policy Act (MEPA) for purpose of implementing the Proposed Project and produce any and all documents required for submittal under each/either act(s) (the "Environmental Document(s)"). The MassDOT Environmental Services Division should be consulted regarding NEPA and MEPA requirements.

 

The National Environmental Policy Act is codified at 23 CFR 771, which prescribes the policies and procedures of the Federal Highway Administration (FHWA) and the Federal Transit Administration (FTA) for implementing the NEPA. The Consultant should refer to FHWA's guidance document for preparing environmental and Section 4(f) documents found in FHWA's Technical Advisory 6640.8A, dated October 30, 1987. MEPA is found at Massachusetts General Laws, Chapter 30, Sections 61 through 621, with implementing regulations found at 301 CMR 11.00.

 

 

 

 

 

 

  II- 3  
 

 

 

Sufficient information shall be presented in the Environmental Document(s) to demonstrate that a comprehensive examination has been made of the social, economic, and environmental effects of the Proposed Project. The comprehensiveness of the evaluation shall vary depending on the complexity of the Project and the level of environmental documentation required. Projects requiring major filings, such as an Environmental Impact Statement (EIS) or Environmental Assessment (EA) in accordance with NEPA, or an Environmental lmpact Report (EIR) in accordance with MEPA, will require the most comprehensive level of evaluation. In these cases, the Consultant must provide a detailed, project-specific scope of the services. Environmental documents such as Environmental Notification Forms and Categorical Exclusion Determinations require a less comprehensive, although still thorough, evaluation. The Environmental Document(s) shall be written in a concise manner and presented in a format and language that will be readily understandable to the public.

 

Generally, an EIS or EIR shall discuss the purpose and need for the Proposed Project. It shall also describe the Proposed Project; alternatives to the Proposed Project; the affected environment in the project area; probable impact of the Proposed Project on the environment; steps to be taken to avoid, minimize, and mitigate harm; and coordination with and input from federal, state, and local agencies and the general public.

 

The basic approach to be employed in the development of a major Environmental Document(s) shall be as follows:

 

  1. Establishment of a clear purpose and need for the Proposed Project;
  2. A comprehensive data collect ion program of existing social and natural environmental resources in the project area and coordination with the general public and local, state, and federal agencies, as required;
  3. Examination of data to establish baselines to be used as reference for environmental impacts and against which the ability of various alternatives to meet the stated purpose and need can be measured;
  4. Preliminary evaluation of the Proposed Project to meet purpose and need and identify environmental impacts and possible problem areas;
  5. A more detailed analysis of environmental impacts, methods to avoid and minimize those impacts to the greatest extend practicable, and establishments of the indirect and cumulative environmental impacts;
  6. Preparation of the Draft Environmental Document(s), with copies lo be distributed to various public agencies, the general public, and others for comment; and
  7. Upon receipt and evaluation of comments following a public hearing, preparation of a Final Environmental Document(s) with copies, as required, for distribution.

 

This approach will assure that all major Environmental Documents fulfill the previously established purpose and need by providing a comprehensive evaluation of a wide range of environmental considerations. This approach will also allow periodic reviews and modifications to the study as more information becomes available.

 

The Consultant shall also prepare permit or approval applications, with supporting documentation and plans, to satisfy the requirements found in the following state and federal environmental laws, as necessary, or as specified in the scope of services in the Special Provisions:

 

 

 

 

 

 

  II- 4  
 

  

Massachusetts Wetland Protection Act (MGL c. 131, § 40);
Massachusetts Endangered Species Act (MGL c. 131A);
Article 97 (MGL c.21A, § 2);
Chapter 91 Public Waterfront Act (MGL c. 91);
Section 401 of the Clean Water Act - Water Quality Certification (33 USC § 1341, administered by state regulation found in 314 CMR 9.00);
Section 402 of the Clean Water Act - National Pollution Discharge Elimination System (NPDES, 33 USC § 1342);
Section 404 of the Clean Water Act -U.S. Anny Corps of Engineers (33 USC § 1344);
Section 10 of the Rivers and Harbors Act of 1899 (33 USC § 403);
Coastal Zone Management Act (16 USC §§ 1451-1464);
Section 9 of the Rivers and Harbors Act of 1899 -Coast Guard Bridge Permit (33 USC §
401);
Wild and Scenic Rivers Act (16 USC §§ 1271-1287);
Section 106 of the National Historic Preservation Act (16 USC § 470£); and
Section 4(f) of the DOT Act (49 USC § 303).

 

The following task descriptions included in this Section provide a basic description of the various actions to be taken in the environmental permitting process. MassDOT's Environmental Services Division should be consulted regarding all environmental permitting requirements.

 

151        Early Environmental Coordination Design Submission Checklist

 

Complete the 25% Design Submission Checklist Early Environmental Coordination for Design Projects. This involves ensuring that coordinating with local, regional, state, and federal resource agency staff has been completed. This effort provides project stakeholders with an opportunity to comment on the presence of environmental resources in the project area, their extent and potential significance. Documentation that an adequate level of consideration has been made to avoid and minimize impacts to identified environmental resources shall be presented; completion of the early coordination requirements ensures necessary deliverables (CE, WQDF, etc.) have been prepared and design plans are adequate for environmental review. Written responses are required for each item, and supporting documentation must be included.

 

152        Historic/Archaeology - Federal Section 106 and State Chapter 254

 

Provide information in accordance with the requirements of Section 2.4.2.5, Environmental Requirements for the Preliminary (25 Percent) Design Submission of the Project Development & Design Guide as itemized in the 25% Design Submission Checklist Early Environmental Coordination for Design Projects. Check the MassDOT Highway Division website for the most recent version of the checklist, a template for the standard local historic commission/tribal historic preservation officer solicitation letter; and an updated contact/address list be available to meet with MassDOT's Cultural Resources Unit (CRU) staff, and with local and state historical commission representatives, as agreed upon between MassDOT and the Consultant.

 

 

 

 

 

 

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153        Reserved

 

 

154        Hazardous Materials Research/Review

 

Provide information generated in accordance with the requirements of Section 2.4.2.5, Environmental Requirements for the Preliminary (25 Percent) Design Submission of the Project Development & Design Guide to the MassDOT Hazardous Materials Unit during its review. Also include all responses to comments from local and state agencies and attendance at meetings, as agreed upon between MassDOT and the Consultant.

 

155        Project Development Meetings and Public Hearings

 

Prepare for and hold public meetings and public hearing(s) as agreed upon by MassDOT and the Consultant.

 

156        National Environmental Policy Act/Massachusetts Environmental Policy Act Determination

 

Determine the appropriate level of documentation in the NEPA process (Categorical Exclusion, Environmental Assessment (EA) or Environmental impact Statement (EIS)) and the MEPA process (Environmental Notification Form (ENF) or Environmental impact Report (EIR)) by meeting and coordinating early with MassDOT, FHWA and other government agencies, local boards and commissions, and conducting public meetings, as agreed upon in the Scope of Services.

 

157        NEPA - Categorical Exclusion (CE)

 

Prepare a Categorical Exclusion (CE) Determination Checklist for Federal-Aid Actions in accordance with the Programmatic Agreement For Approval Of Categorical Exclusions Between The Federal Highway Administration And The Massachusetts Highway Department, dated May 17, 2005, and Federal Highway Administration Regulation 23 CFR 771.1 17 (1987).

 

Typically, the NEPA and MEPA Environmental Documents for major projects are prepared jointly, that is, as either an EA/EIR or as an EIS/EIR. In some cases, the NEPA and MEPA documents are prepared and processed separately. The Consultant shall perform the tasks described in Sections 155 through 158 and 161 through 163, as agreed upon by MassDOT and the Consultant.

 

158       NEPA - Environmental Assessment (EA)

 

Prepare an Environmental Assessment (EA), in accordance with FHWA's NEPA regulations (23 CFR 771), that includes a description of the Proposed Project; the alternatives under consideration; the social, economic and environmental impacts of the alternatives; avoidance, minimization, and mitigation measures; and a section on comments and coordination. See FHWA Technical Advisory T6640.8A, dated October 30, 1987.

 

 

 

 

 

 

  II- 6  
 

 

 

After a public hearing is held and the preferred alternative is agreed to, update the EA, as necessary, to include the Finding of No Significant Impact (FONSI) and to reflect any changes resulting from comments from federal, state, and local agencies and the general public. This document should also include the disposition of comments from these agencies and the general public.

 

159        NEPA - Draft Environmental Impact Statement (EIS)

 

Prepare a Draft EIS, in accordance with the NEPA regulations (23 CFR 771), that includes a description of the purpose 'and need for action; the proposed alternatives; the affected environment; the social, economic, and environmental impacts of the alternatives; avoidance, minimization and mitigation measures; and comments and coordination. See FHWA Technical Advisory T6640.8A, dated October 30, 1987.

 

160        NEPA - Final Environmental Impact Statement (EIS)

 

Prepare a Final EIS, in accordance with FHWA's NEPA regulations (23 CFR 771), that includes any changes, new information, or further developments on a Proposed Project, with an emphasis on those that result in substantial environmental impacts. This Final EJR should describe the basis for the selection of the preferred alternative; includes a transcript of the public hearing; copies of comments received from agencies and the public with responses to these comments; and a Record of Decision. See FHWA Technical Advisory T6640.8A, dated October 30, 1987.

 

If there are changes, new information, or further developments on a Proposed Project that result in significant environmental impacts not identified in the most recent distributed version of the Draft or Final EIS, the Consultant shall perform the following task:

 

161        NEPA Supplemental Environmental Impact Statement (EIS)

 

Prepare a Draft Supplemental EIS and a Final Supplemental EIS, in accordance with FHWA's NEPA regulations (23 CFR 77 1), that briefly describes the Proposed Project, the reason(s) why a supplement is being prepared, and the status of the previous Draft or Final EIS. These documents should also summarize the previous Draft or Final EIS. The Draft Supplemental EIS and the Final Supplemental EIS need only to address those changes or new information that are the basis for preparing the supplement and that were not addressed in the previous Draft or Final EIS.

 

As defined by FHWA's NEPA regulations (23 CFR 77 1), occasionally there is a lapse in time on a Proposed 'Project that requires the following task to be conducted:

 

 

 

 

 

 

  II- 7  
 

 

 

162        NEPA Reevaluation

 

Prepare a NEPA Reevaluation, in accordance with FHWA's N EPA regulations, (23 CFR 771), that describes any changes to the Proposed Project, its surroundings and impacts, and any new issues identified since the Draft EIS, Final EIS, EA, or FONSI. It should also appropriately discuss the decision as to whether a Supplemental NEPA document is needed,

 

163        MEPA - Environmental Notification Form (ENE)

 

Prepare an ENF and associated correspondence to various agencies, as necessary, in accordance with the Massachusetts Environmental Policy Act and MEPA Regulations 301 CMR 11.00. Prepare associated filling attachments, such as a distribution list and public notice; responses to comments, as necessary; and attend public meetings,

 

164       MEPA - Draft Environmental Impact Report (DEIR)

 

Prepare a DEIR in accordance with the Massachusetts Environmental Policy Act and MEPA Regulations 301 CMR 11.00, include analyses necessary to adequately address environmental issues contained in the EEA Scope on the DEIR. Also include necessary preparation for attending the public hearing.

 

165       MEPA - Fi n al Environmental Impact Report (FER)

 

Prepare an FEIR in accordance with the Massachusetts Environmental Policy Act and MEPA Regulations 301 CMR 11.00. Include responses to public and agency comments and Draft Section 61 Findings, As defined by the MEPA Regulations (301 CMR 11.00), if there is any material change to a Proposed Project or a lapse in time, the Consultant shall perform the following task:

 

I66        MEPA Notice of Project Change

 

Prepare a Notice of Project Change that includes a detailed discussion of any changes in the information provided in any previous MEPA document if, as a result of the Notice of Project Change, there is a determination that the project change or lapse in time may result in Significant environmental consequences, the Consultant may have to perform the following task:

 

167       MEPA Supplemental Environmental Impact Report

 

Prepare a Supplemental EIR, in accordance with the Massachusetts Environmental Policy Act and MEPA Regulations 301 CMR 11.00. Include analyses necessary to adequately address environmental issues contained in the EEA Scope for the Supplemental EIR.

 

168       Reserved

 

 

169       Reserved

 

 

 

 

 

 

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170        USACE Section 404 General Permit (PGP)

 

Prepare backup documentation for Category I or Category II permitting under the U.S. Anny Corps of Engineers (USACE), New England Division General Permit upon request. Backup documentation may include the information generated in accordance with the requirements of Section 2.4.2.5, Environmental Requirements for the Preliminarily (25 Percent) Design Submission of the Project Development & Design Guide.

 

171        USACE Individual Section 404 Permit

 

Coordination with the U.S. Army Corps of Engineers (USACE) shall be conducted for project review pursuant to the USACE Highway Methodology. The application shall be prepared and submitted to the USACE pursuant to Section 404 of the Federal Clean Water Act following completion of the Phase I review. The application shall be submitted to the Regulatory Branch, New England District. Preparation of the submission shall include the application form, text describing the proposed work, impacts, and mitigation measures. The application shall include evidence of consultation with other agencies, such as the U.S. Fish and 'Wildlife Service, the National Park Service, Environmental Protection Agency, and the Massachusetts Office of Coastal Zone Management, as necessary.

 

172        U.S. Coast Guard (USCG) Bridge Permit

 

Prepare an application for a U.S. Coast Guard (USCG) bridge permit pursuant to Section 9 of the Rivers and Harbors Act and the General Bridges Act. A Coast Guard bridge permit is not required if the waterway is not considered navigable by the USCG and is not tidal or, if tidal, is used only by recreational boating, fishing, and other small vessels less than 21 feet long, as determined by consultation with the local harbor master or other appropriate local official.

 

The application shall be submitted to the District Bridge Administration, First Coast Guard District. Preparation of the application shall include the application form, text and plans in accordance with the USCG Permit Application Checklist in Section 2.4.2.5, Environmental Requirements. For the Preliminary (25 Percent) Design submission of the Project Development & Design Guide, and all associated meetings and agency coordination. The public hearing for the project can be held as a joint hearing with the USCG.

 

l73        Programmatic Section 4(f) Evaluation

 

Prepare a Programmatic Section 4(f) Evaluation till accordance with associated programmatic Section 4(f) Evaluation and Approval Processes. There are five nationwide programmatic Section 4(f) evaluations: projects that involve historic bridges; projects that involve minor amounts of parkland, recreation areas, wildlife and waterfowl refuges; projects that involve minor amounts of land from historic sites; bikeway projects; and projects where the use of the Section 4(f) property will result in a net benefit to the Section 4(t) property. See FHWA Technical Advisory T6640.8A, dated October 30, 1987; FHWA Section 4(f) Policy Paper, dated March 1, 2005; associated Programmatic Section 4(f) Federal Notices, Regulations, and Policy Papers.

 

 

 

 

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174       Draft Individual Section 4(f) Evaluation

 

Prepare a Draft Individual Section 4(f) Evaluation that includes a description of: the Proposed Project, the Section 4(f) property, impacts on the Section 4(f) property, avoidance alternatives and their impacts, measures to minimize harm, and a discussion of the results of. preliminary coordination with agencies having jurisdiction over the Section 4(f) property. See FHWA Technical Advisory T6640.8A, dated October 30, 1987; FHWA Section 4(f) Policy Paper, dated March 1, 2005.

 

175       Final Individual Section 4(f) Evaluation

 

Prepare a Final Section 4(f) Evaluation that includes all information required for a Draft Section 4(f) Evaluation, formal comments and responses from all agencies, and a discussion of the basis for the determination that there are no feasible and prudent alternatives to the use of Section 4(f) land. See FHWA Technical Advisory T6640.8A, dated October 30 1987; FHWA Section 4(f) Policy Paper, dated March 1, 2005.

 

176       Wetland Resource Area Delineation

 

Conduct wetland resource area delineation in accordance with the Massachusetts Wetlands Protection Act (WPA), the Federal Clean Water Act, the Corps of Engineers Wetlands Delineation Manual (1987 edition), and guidance in Clarification and Interpretation of the 1987 Manual, dated March 6, 1992. Tasks include field time associated with delineating and documenting the wetland boundaries and time attending local, state, and federal site meetings to review and verify wetland boundary lines. If applicable, documentation must be provided on state Appendix G Wetland Delineation Forms or US Army Corps Wetland Determination Forms for submittal to regulatory agencies.

 

177       WPA Abbreviated Notice of Resource Area Determination (ANRAD)

 

Prepare an ANRAD in accordance with the WPA to obtain approval from the local conservation commission of state wetland resource area boundary lines. Tasks include preparation of all associated forms and backup documentation, coordination during review, site walks, and attending conservation commission meetings.

 

178       WPA Request for Determination of Applicability (RDA)

 

Prepare and submit an RDA in accordance with the WPA to determine if work within the 100-foot or 200-foot buffer zones of certain wetland resource areas is subject to the WPA and whether or not it will have an impact on wetland resource areas. Tasks include preparation of all associated forms and backup documentation, coordination during review, site walks, and attending conservation commission meetings.

 

 

 

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179        WPA Notice of Intent (NOI)

 

Prepare and submit an NOI to the local conservation commission in accordance with the WPA. Tasks include preparation of all associated forms and backup documentation; permit plans, coordination during review, site walks, and attending conservation commission hearings.

 

180        WPA Variance

 

Prepare and submit a variance to the DEP in accordance with the WPA: Tasks include preparation of all associated forms and backup documentation, permit plans, coordination during review, site walks, and attending conservation commission hearings.

 

181        Chapter 91 - License/Permit Application

 

Prepare an application for a Chapter 91 License or a Chapter 91 Permit in accordance with the Massachusetts Chapter 91 Waterways Act. Tasks include preparation of the application form, backup documentation, and plans/mylars in accordance with Chapter 91 submission requirements.

 

182        Water Quality Certification

 

Prepare an application for a Water Quality Certification (WQC) in accordance with the Massachusetts Surface Water Quality Standards, 314 CMR 4.00. Tasks include preparation of the appropriate state application form, WQC Standard Form for applicable Footprint Bridge projects, supporting documentation, plan preparation, and sediment analysis, when applicable.

 

183        Coastal Zone Management Consistency Review

 

Prepare material for a Consistency Review pursuant to the Massachusetts Coastal Zone Management Program. Tasks related to agency coordination and meetings are included, as agreed upon between MassDOT and the Consultant.

 

184        Wildlife/Rare Species Assessment

 

Prepare a wildlife habitat assessment, vernal pool study, and/or a rare species study, in accordance with associated regulations and/or as required by the Massachusetts Natural Heritage and Endangered Species Program, EPA, USACE, DEP or local conservation commissions.

 

185        Essential Fish Habitat Assessment

 

Prepare an assessment that describes and identifies potential impacts to Essential Fish Habitat (EFH) (i.e., waters and substrate necessary for fish to spawn, breed, feed or grow to maturity) within the project limits, in accordance with associated EFH regulations and as required by the USACE for the Section 404 regulatory review process and the National Oceanic and Atmospheric Administration Fisheries Service (NOAA).

 

 

 

 

 

 

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186        Reserved

 

 

187        Impaired Waterbody Assessment and Water Quality Data Form

 

Determine if there are Impaired Waterbodies, as evaluated per the requirements of Section 303(d) of the Federal Clean Water Act, affected by highway runoff generated in the project area by completing the 25% Design portion of the Water Quality Data Form. Document the incorporation of Best Management Practices (BMPs) in the stormwater management system by completing the 75% Design portion of the Water Quality Data Form.

 

 

SECTION 200

 

FUNCTIONAL DESIGN REPORT

 

A Functional Design Report documents the process for determining the preferred alternative and the parameters for design. Refer to the Project Development Guide, Section 2.2. 1 for more information concerning Project Planning Reports. Also, refer to the Traffic and Safety Engineering 25% Design Submission Guidelines.

 

201        Establish Purpose and Need

 

Establish purpose and need statement of the project.

 

202        Public and Agency Outreach

 

Conduct public and agency outreach for the project to ensure that the project meets its intended purpose, benefits from the input and feedback from interested citizens, local and regional groups, and elected officials, and maintain strong support. General public outreach guidelines and tools are described in Section 2.9 of MassDOT Project Development and Design Guide.

 

203        Evaluate Existing Conditions/Context

 

Provide a narrative of the existing study area including Jane configurations, key dimensions, design speed, posted speed, Speed Regulations, functional classification, environmental constraints, Roadway context, roadway users, etc. Include a project locus map.

 

204       Prepare Traffic Volumes

 

Coordinate the procurement of the appropriate traffic counts for the study area and provide an assessment of data to determine factors for background growth and seasonal adjustments. Prepare the future design volumes.

 

 

 

 

 

 

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205        Conduct Safety Analysis

 

Collect, tabulate, and analyze the crash data and document trends and causes. Prepare crash rate work sheets, collision diagrams, collision mapping as required. Review safety with respect to the Safety Review Prompt List or conduct a Road Safety Audit based on HSIP eligibility.

 

206        Evaluate Signal Warrants

 

Collect, tabulate, and analyze traffic count data with respect to the MUTCD Traffic Control Signal Needs (Warrants) based on the existing geometric conditions to determine if signals are justified.

 

207        Operational Analysis for Existing Conditions

 

Determine Peak-Hour Factor, Truck Percentage, and applicability of pedestrian phasing. Determine, tabulate, and discuss Level of Service, volume-to-capacity ratio and vehicle delays in accordance with MassDOT's A Guide on Traffic Analysis Tools and average and 95 th percentile Queue calculations. Analyze Existing Traffic Volumes (No Build). Perform Systems Analysis for closely spaced and/or coordinated systems. Perform operational analysis for the following roadway components:

 

Signalized Intersections

Un-signalized Intersections Roundabouts

Basic Freeway Segments

Weaving Area Segments

Multi-Jane Highways

Two-Lane Highways

Arterials

 

Present LOS results graphically.

 

208        Establishment of Basic Design Controls and Evaluation Criteria

 

Establish basic design controls such as:

 

Roadway Context

Roadway Users

Transportation Demand

Measure of Effectiveness

Design Speed

Sight Distance

 

Establish evaluation criteria for accessing each alternative.

 

 

 

 

 

 

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209        Development of Alternatives

 

Provide a discussion of alternatives considered. Alternatives should be developed using the design guidance provided in the MassDOT Project Development and Design Guide. Develop alternatives to comparable levels and present in an evaluation matrix.

 

210        Operational Analysis for Future Conditions

 

Analyze Future Traffic Volumes (in both No-Build and Build). Where volume and geometric conditions allow, evaluate roundabout alternative in addition to traditional intersection design. Perform Systems Analysis for closely spaced and/or coordinated systems. Perform operational analysis for the following roadway components:

 

Signalized Intersections

Un-signalized Intersections

Roundabouts

Basic Freeway Segments

Weaving Area Segments

Multi-lane Highways

Two-Lane Highways

Arterials

 

Present LOS results graphically.

 

211        Preferred Alter native

 

Provide a detail description and graphical presentation of the preferred alternative. Include a discussion how selections of the following were made:

 

Typical Sections

Horizontal and vertical alignment

Clear Zone

Bicycle/Pedestrian accommodation

ROW impacts/Mitigations Environmental impacts/mitigations

Safety improvements

 

212        Complete Streets

 

Document how the project addresses bicycle and pedestrian accommodation in accordance with Complete Streets policies and the principles of the Project Development and Design Guide and associated Engineering Directives. Address desirable accommodation parameters and the context and impacts associated with the selection of the project cross-section.

 

 

 

 

 

 

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213       GreenDOT

 

Document how the project addresses the three primary goals of the GreenDOT Policy Directive, P-10-002.

 

214       Traffic Management

 

Prepare a Construction Management Outline providing a description of all major construction components of the project and how vehicle, pedestrian, and bicycle accommodations will be maintained.

 

215        Construction Cost

 

Provide an estimated construction cost.

 

216        Conclusion and Recommendation

 

Provide a conclusion and recommendation.

 

217        Report Preparation

 

Prepare a report detailing the various design alternatives with appropriate graphics, descriptive text and cost estimates justifying the recommendations presented.

 

 

SECTION 220

 

DESIGN EXCEPTION REPORT

 

The Federal Highway Administration (FHWA) has established 13 controlling criteria as defined in 23 CFR 625, which must be adhered to when designing a roadway improvement project. MassDOT has adopted this policy and applies the requirements of 23 CFR 625 to all projects regardless of funding source. Chapter 2, Section 2.11 of the Project Development and Design Guide (Guidebook) describes in detail the Design Exception Process. Additional guidance regarding the Design Exception process is described in Engineering Directives E-97- 007 and E-99-002.

 

The Design Exception Report Checklist (See Appendix 2-A- 11) standardizes the preparation of Design Exception reports and streamlines MassDOT's review process. The Design Exception Report should follow the Table of Contents listed in Appendix 2-A-11.

 

221       Evaluate the 13 Controlling Criteria

 

Compare the recommended values of the 13 controlling criteria of Chapter 2 of the Guidebook to the proposed values. Revisit those features requiring a design exception and work toward developing a design that is consistent with current recommended design standards.

 

 

 

 

 

 

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222       Perform Incremental Evaluation

 

For each of the controlling criteria that do not meet the current recommended design criteria, prepare a summary of impacts resulting from implementing the desirable, minimum and the proposed designs. Also include a summary of impacts of designs in the range between the minimum and the proposed designs. Include right of way impacts, impacts to trees, walls, wetland resource areas, constructions costs and other impacts which influence the selected design.

 

223       Prepare Narrative/Report

 

Prepare a Design Exception Report including a narrative, traffic analysis, typical sections, photographs, and summary of impacts.

 

 

SECTION 230

 

INTERCHANGE JUSTIFICATION/MODIFICATION REPORT (IJR/IMR)

 

231       Prepare an IJR/IMR

 

Prepare an IJR/IMR, in accordance with the FHWA's eight policy criteria (23 USC 111) for the FHWA approval for the project that proposes new or revised access to existing Interstate facilities. Access approval may be a two-step process. The first step could be a finding of operational and engineering acceptability in accordance with the eight policy requirements. The second step could be the final FHWA approval which constitutes a Federal Action, and as such, requires that NEPA procedures are followed.

 

MassDOT will consult with FHWA for their latest policy for preparing an IJR/IMR.

 

 

SECTION 300

 

25% HIGHWAY DESIGN SUBMISSION

 

Field Surveys

 

Complete or partial field surveys may be made by either the MassDOT or the Consultant or partially by each, as designated in the Scope of Services and Special Provisions.

 

Surveys shall be made as necessary for the preparation and completion of preliminary and final designs, contract plans and layout plans for the project, including an investigation and survey of property boundaries and property owners' names as obtained from records filed at the Registry of Deeds.

 

 

 

 

 

 

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Horizontal control, including control for photogrammetry, shall be of second order precision and accuracy unless otherwise specified, and in strict conformance to the current Massachusetts Highway Department Survey Manual (Survey Manual) or Specifications for Aerial Surveys and Mapping by Photogrammetric Methods for Highways, whichever applies. All surveying field notes shall be recorded in MassDOT field notebooks. Field notebooks shall be obtained from the respective district survey office, and returned to that same office when the design work is complete.

 

Primary traverses and proposed connection to Massachusetts Geodetic Survey (MGS) control shall conform to Section 2 (Survey Information) of the Survey Manual. The primary traverse must be designed so that it will be connected in position and azimuth to MGS monumentation of equal or higher accuracy. If the Survey Engineer determines that the existing MGS control is for some reason inadequate, he/she may direct MassDOT forces to expand, resurvey and readjust the MOS control. The intent is that the Consultant shall base its project surveys upon MOS control that the MassDOT has at the time judged reliable and the Consultant shall expand control so that there will be sufficient, dependable and accurate permanent and semi-permanent control, at the project site, on the Massachusetts State Plane Coordinate System.

 

Primary control and all main base line surveys shall be computed and adjusted according to the guidelines set forth in the Survey Manual. The Consultant shall submit a copy of the traverse closure computation to the District Survey Supervisor for review. Work, which does not conform to MassDOT standards, will be rejected, and the Consultant will be directed to perform the work correctly at its own expense.

 

Vertical control, including control for photogrammetry, shall be of the accuracy and datum as specified in the Survey Manual and shall be subject to the same review and other conditions as horizontal control.

 

All base line, detail, level and cross section notes must be recorded in notebooks furnished by MassDOT and performed in accordance with the Survey Manual or alternate procedures approved by MassDOT.

 

The Consultant shall include in the survey notebooks adequate ties to all horizontal and vertical control points so that these points may be reproduced accurately. The Consultant shall also furnish tie-sheets of these points. The Consultant shall be responsible for reestablishing points, including baseline stakes or pins, which it placed and which become displaced or removed and cannot be replaced by existing ties.

 

All field survey work performed by the Consultant shall be subject to inspection by MassDOT during and after actual survey. The Consultant shall keep the local Highway Division District Office aware of the location of its survey parties. District Survey Supervisors and their superiors, as well as representatives of the Boston Survey Section, may make field inspections, as necessary, to ensure proper procedures are employed by the Consultant, and may require changes or additions subject to approval of the Survey Engineer.

 

 

 

 

 

 

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Surveys made by photogrammetric methods may be used upon MassDOT approval, but must be supplemented by necessary ground survey to obtain information not available or not sufficiently accurate by using this photogrammetric method, such as base lines, property lines, underground structures, wetland boundaries, underwater data and other detail and elevations obscured by natural growth and structures..

 

Field survey shall include the location and staking of points where borings or other sub surface investigations are required. Where soft, unstable material is evident, such as swamps, organic deposits, etc., sufficient punchings shall be taken to show the approximate profile of the hard bottom. This work will be considered as part of the field survey work and no extra compensation will be paid. Field survey shall also include obtaining the location of wetland flags or other marks, which have been established by others.

 

Data from survey notes shall be transcribed and plotted on base plans, profiles and cross sections in accordance with current practices of MassDOT and to the scales directed by the Engineer.

 

All field surveys and plotting of such data, including base lines, details and cross sections, shall be performed in accordance with the Survey Manual, data collection specifications and approved MassDOT CADD procedures.

 

Utilities

 

The Consultant shall contact the various utility companies and authorities, whose facilities may be affected by the proposed construction, to request from such companies and authorities the locations of existing facilities, together with proposed changes, if any.

 

The Consultant shall design alterations of publicly owned utilities, which may be required due to construction of the project, except in cases such as alterations of fire or police signal systems or other systems where, in the opinion of the Engineer, public convenience or safety requires such alterations to be designed and performed by the particular public agency involved. Insofar as practical, and as approved by the Engineer, designs of such alterations of publicly owned utilities by the Consultant shall conform to the requirements and design standards of the particular public agency involved.

 

In connection with all alterations of utilities not designed by the Consultant, whether publicly or privately owned, and in connection with alterations of facilities of public transit systems or railroads, the Consultant shall furnish to the agencies involved data needed for their design of the alterations, including data regarding possible interference with other facilities. The Consultant shall review designs prepared by other agencies in connection with the work under this Contract and shall coordinate all alterations, whether designed by him/her or by others. in the case of utility or railroad alterations to be designed at the expense of the Commonwealth by other agencies, such as state or municipal departments, utility owners or railroad companies, the Consultant shall assist MassDOT in obtaining cost estimates from those agencies.

 

 

 

 

 

 

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301       Project Initiation and Data Compilation

 

Compile and review all available documents of existing features and planned projects in the vicinity of the proposed work. Included, as part of this task, is the investigation of utility installations, previous subsurface explorations, traffic data, and right of way research.

 

302       Utility Coordination

 

Contact utility companies to verify locations of existing utilities and to assess impacts to those facilities. Ensure that the proposed design addresses impacts associated with accommodating both existing and proposed utilities. Provide a list of utility companies that may be affected by the proposed work, as part of the 25% submission.

 

303       Survey Coordination and Controls

 

Coordinate ground survey effort, review survey controls and closures, baseline ties and overall quality of survey.

 

304       Base Plans, Profiles and Typical Sections

 

Perform field review of base plan information. Verify the location of existing features, note legends on all warning, regulatory and route marker signs. Verify that the plans provide sufficient information regarding existing drainage and sewer systems. Verify that the cross sections include existing features such as walls, hydrants, poles, trees, sills, wells, ledge, layout lines, etc. Verify that profiles include station equations, cross culverts, bridge structures, sills, high-tension lines, benchmarks, etc.

 

305       Field Reconnaissance

 

Perform site investigations to observe the general site conditions, traffic patterns, traffic management, potential detour routes, wetland and cultural resources and other relevant features. Take photographs and/or video existing facility and surrounding environment.

 

306       Plot Existing Layout Lines

 

Plot and calculate all existing layout line geometry and note all property owners.

 

307       Meetings and Liaison

 

Attend coordination meetings, as scoped with MassDOT, the community, utility-owners, local commissions and others. Prepare and distribute minutes of the meeting.

 

 

 

 

 

 

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308        Determine Roadway Cross Section

 

Determine the proposed roadway cross section based on functional classification, traffic volumes, local environmental and cultural resources and the Guidebook. For Non-NHS bridge projects refer to Engineering Directive P-92-010.

 

309        Preliminary Horizontal Geometry

 

Develop horizontal geometry based on the proposed cross section, horizontal clearances, the proposed design speed and functional classification. Develop horizontal roadway geometry at intersections.

 

310        Preliminary Vertical Geometry

 

Develop vertical geometry based on the proposed design speed giving consideration to drainage, vertical clearances, construction cost and the interfacing with the proposed horizontal geometry.

 

311        Cross Section Studies

 

Conduct iterative horizontal and vertical geometry refinements for critical cross sections based on the interface with the proposed roadway cross-section and existing features.

 

312        Prepare Cross Sections

 

Prepare cross sections to determine the tops and bottoms of slope. Evaluate the impacts to resource areas, the need for retaining walls and determine the limits of work at driveways.

 

313        Plot Proposed Layout and Easements

 

Plot proposed alterations to existing layouts and proposed permanent or temporary easements and rights of entry, based on the limits of work determined by the cross sections.

 

314        Pavement Design

 

Prepare a pavement design in accordance with the Guidebook for review by MassDOT. Perform pavement cores, prepare pavement design checklist, determine DBR value, and assemble traffic data. For bridge R&R projects refer to the 11/ 12/09 MassDOT Memorandum on standard bridge deck pavements.

 

315        Typical Sections

 

Prepare representative typical sections for mainline, ramps and secondary roadways. Label the location of roadway crown line; describe the method of banking, guardrail location, pavement structure and material types in accordance with Standard Nomenclature and Materials Specifications.

 

 

 

 

 

 

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316       Construction Details

 

Provide details of key features not satisfactorily described in the Construction and Traffic Standard Details. Key details shall include the labeling of key materials in accordance with the Standard Nomenclature and Materials Specifications.

 

317       Hydrological Studies and Hydraulics Report

 

Investigate hydrological characteristics of rivers and streams in the vicinity of the project based on storm frequencies commensurate with roadway functional classification and MassDOT standards. Prepare calculations to determine the size of opening to accommodate the design flows. Prepare a hydraulics report with pertinent data and recommendations.

 

318        Preliminary Drainage and Utility Studies

 

Investigate project impacts on existing surface and closed drainage systems. Evaluate hydraulics and structural adequacy of existing culverts. Establish preliminary limits of proposed open and closed drainage system improvements and outlet locations.

 

319        Lane Configurations

 

Assess travel lane configurations at intersections and at weaving and merging sections to establish traffic requirements/capacities.

 

320        Traffic Signals

 

Prepare signal plans depicting signal head type, quantity, and location. and include the sequence and timing chart and preferential phasing diagram. Additional guidance regarding the Traffic related details required for the 25% Design Submission is described in the Traffic and Safety Engineering 25% Design Submission Guidelines.

 

321        Signs and Pavement Markings

 

Prepare preliminary sign and pavement marking plan to document changes associated with conceptual design.

 

322        Traffic Management

 

Develop a general methodology for constructing the proposed project to minimize the impact to all facility users and abutters, while at the same time addressing construct ion costs and constructability. Prepare preliminary temporary traffic control plans. The preparation of these plans should include a preliminary estimate that takes into account the use of police and/or flaggers to be used for traffic control.

 

323        Reserved

 

 

 

 

 

 

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324       Constructability Review

 

Review the proposed project to ensure that the project does not present unusual matters that would unduly increase the cost the project or present potential scheduling delays during construction resulting in claims for extra work. Particular attention must be given to the proposed construction staging and available right of way.

 

325       Quality Control (QC) Review

 

Perform review of the quality and accuracy of the documents to ensure that key aspects of the information to be presented to MassDOT are prepared in accordance with the Guidebook, the Standard Specifications for Highways and Bridges and the most recent Supplemental Specifications, Standard Nomenclature and Engineering Directives. Particular attention is directed to Chapter 2 of Guidebook for the 25% submission requirements. The design should also be reviewed for conformity to design standards. Deviations from the 13 controlling criteria in Chapter 2 of the Guidebook must be documented under Section 220, Design Exception Report.

 

326        Preliminary Construction Estimate

 

Prepare a preliminary cost estimate using MassDOT's Weighted Average Bid Application (WABA). The estimate should be prepared with a level of detail" commensurate with a 25% submittal. Refer to Chapter 2 of the Guidebook for the 25% cost estimating requirements.

 

327        Submission Checklists

 

Prepare and submit the 25% Highway Design and Traffic Checklists.

 

328       Modifications and Revisions

 

Revise the plans accordingly, prior to scheduling the public hearing, in order to properly present the nature and extent of the project to the public at the hearing.

 

329       Value Engineering (VE)

 

On projects requiring VE studies, the consultant shall participate in a VE review to be conducted by an independent VE Team retained by MassDOT. Effort of the Consultant under this task will include the preparation of materials, project presentations, and field visits to familiarize the VE Team with the Project.

 

The VE Report shall be in accordance with the FHWA definition and application of Value Engineering as published in the Federal Register on February 14, 1997, as well as in accordance with the FHWA Value Engineering Policy, dated September 8, 1998. The effort will also include follow up with the VE Team and MassDOT to review and discuss VE recommendations and make accepted revisions to the project.

 

 

 

 

 

 

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SECTION 350

 

DESIGN PUBLIC HEARING

 

351        Hearing Preparation

 

Prepare the graphics and other visual aids per the negotiated scope of services to display at the public hearing. Prepare a public hearing handout.

 

352        Design Public Hearing

 

Attend Design Public Hearing, present the project to the public and respond to questions. Assist MassDOT in preparing written responses to letters received from concerned individuals as a result of the hearing.

 

 

SECTION 400

 

75% HIGHWAY DESIGN SUBMISSION

 

401       Response to 25% Comments

 

Prepare a formal written response to all comments received regarding the 25% review and address revisions stemming from the Design Public Hearing that MassDOT and the Consultant deem necessary.

 

402       Field Reconnaissance

 

Conduct a field review of the proposed project interface with adjacent properties, streets, drives, drainage, utilities, wetlands, etc. Define additional survey needs, if needed.

 

403       Meetings Liaison and Coordination

 

Attend meetings and provide the liaison necessary to advance the design of a project. Coordinate and attend meetings with MassDOT's Boston and District Offices, community representatives, planning agencies, as determined in the project scoping process. Provide MassDOT with minutes of the meetings.

 

404       Utility Coordination

 

Contact utility companies affected by the proposed work. Discuss project impacts and note the locations of relocated utilities (poles, pipes, etc.) on the plans. Include estimate and special provisions for publicly owned utility work that is to be performed by the construction contractor.

 

 

 

 

 

 

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405        Final Horizontal Design Geometrics

 

Adjust the horizontal geometry based on the 25% review comments and comments stemming from the Design Public Hearing. Plans must clearly show all aspects of the horizontal geometry, including curve components such as Point of Curvature {PC), Radius (R), DELTA, Length of Curve (L), Tangent (T) and Point of Tangency (PT) along with a description of roadway widths, station equations and horizontal offsets between survey baseline and design centerline.

 

406        Final Vertical Design Geometrics

 

Adjust vertical geometry based on 25% review comments and comments stemming from the Design Public Hearing. Plans must clearly show all pertinent aspects of the vertical geometry including Stopping Sight Distance (SSD), Passing Sight Distance (PSD), Grade 1 (G l), Grade 2 (G2), Length of Vertical Curve (L), K (factor), station and elevation of Point of Vertical curvature (PVC), Point of Vertical Tangency (PVT) and Point of Vertical Intersection (PVI). Profiles are to be prepared in accordance with the Guidebook.

 

407        Pavement Design

 

Respond to Pavement Design Engineer's review comments and prepare a detailed pavement design with updated data sheets, per the Guidebook. For bridge R&R projects refer to the 11/12/09 MassDOT Memorandum on standard bridge deck pavements.

 

408        Typical Cross Sections

 

Finalize the typical cross sections ensuring that materials and dimensions are clearly labeled in accordance with the proposed pavement structure approved by the Pavement Management Section.

 

409        Plot Cross Sections

 

Adjust cross sections to ensure that the slope limits and treatments of each cross section are crafted to suit the specific site locations. Individual cross sections should be evaluated regarding guardrail locations, gravel box detail, pay limits, and the need for subdrains and retaining walls.

 

410        Plot Proposed Layout and Easements

 

Adjust the plans based on the limits establish by the final cross sections to ensure that adequate right of way is available to perform the work. Existing layout lines, proposed alterations and any temporary or permanent easements must be clearly labeled.

 

 

 

 

 

 

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411         Construction Plans

 

Prepare the Construction Plans in accordance with the Guidebook. Each item of work within the project limits must be clearly labeled. Drawings must be formatted as described in the Guidebook.

 

412         Grading and Tie Plans

 

Prepare grading and tie plans as applicable showing detailed information regarding proposed curve geometry and grades.

 

413         Drainage and Water Supply Details

 

Clearly show all existing and proposed drainage and water supply installations. The drainage and water supply design must address all work required to accommodate the proposed roadway improvements.

 

During the Project's design development, the plan presentation of proposed drainage facilities will show rim and invert elevations. These will be included in a separate CADD layer, so that they can be frozen off in the PS&E documents. These elevations shall not be shown on the final plans.

 

414         Traffic Signs

 

Identify locations for all warning, regulatory and route marker signs. Indicate on the construction plans the status of existing sign structures.

 

415         Guide Sign Design and Overhead Directional (QD) Elevations

 

Indicate proposed locations of all ground mounted and overhead guide signs. Develop panel legends and calculate size. Prepare a Sign Summary Sheet. Design support foundations and include calculations. Draft guide sign details and overhead sign elevations.

 

416         Traffic Signals and Plan Preparation

 

Include designs for traffic signal installations, supports, and foundations. Develop traffic signal specifications. Finalize phasing details and prepare the traffic signal plans.

 

417         Pavement Markings and Plan Preparation

 

Design and layout the roadway pavement markings, stop lines, cross walks, gore markings, etc. Prepare pavement marking plans.

 

 

 

 

 

 

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418       Traffic Management

 

Finalize the construction staging. Prepare the temporary traffic control construction plans in accordance with the MUTCD such that sufficient information is provided to demonstrate a feasible means of constructing the project. The level of detail shall recognize that the actual traffic management plan implemented by the contractor may vary from that shown on the plans. A more definitive estimate for the use of police/flaggers will be made based on the finalization of the traffic control plans/traffic management plans.

 

419       Highway Lighting Plans and Details

 

Complete the highway lighting distribution system, control equipment, wiring schematics, and other relevant details.

 

420       Landscaping and Plan Preparation

 

Finalize planting locations and species based on review comments. Develop planting schedules and tabulate relevant data.

 

421       Erosion Control

 

Detail the sequencing, material placement and measures to control the potential damage to adjacent properties, wetlands, bodies of water, etc. Include erosion control measures in the plans.

 

422       Miscellaneous Contract Plans

 

Prepare miscellaneous full size drawings for presentation of the proposed project. These shall include the following miscellaneous contract plans, as required: Title Sheet, Index, Key Plan, Boring Plans, Boring Logs, Typical Sections, and Special Details.

 

423       Quantity & Cost Estimate

 

Prepare a detailed estimate using MassDOT’s Weighted Average Bid Application (WABA). Also prepare a calculation book based on the latest edition of the Standard Nomenclature. Check that every item of work shown on the plans has a pay item.

 

424       Special Provisions

 

Prepare draft special provisions based on the latest edition of the Standard Specifications for Highways and Bridges and Supplemental Specifications, and verify that every item in the estimate that is listed in the Standard Nomenclature with an asterisk (*) has a special provision. Ensure that special provisions are drafted only when absolutely necessary to describe a specific or unique activity to be performed by the contractor.

 

 

 

 

 

 

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425       Constructability and Quality Control (QC) Reviews

 

Perform an independent review of the project using an experienced engineer, who is not directly involved in the preparation of the contract documents. The review shall focus on the practicality of constructing the project based on access to site, equipment needs, material properties, etc. Also provide an overall review of the plans, specifications and estimate for conformity to the Guidebook, the Standard Specifications for Highways and Bridges, the latest Supplemental Specifications, the Bridge Manual, the Construction and Traffic Standard Details, and the latest Engineering and Policy Directives.

 

426       Submission Check List

 

Prepare and submit the 75% Design Check List.

 

 

SECTION 450

 

100% HIGHWAY DESIGN SUBMISSION

 

451       Respond to 75% Comments

 

Prepare a formal written response to all comments received regarding the 75% review. Resolve any further review comments.

 

452       Finalize Plans

 

Prepare a set of plans addressing all comments received from the 75% review. Ensure that the plans are clear and are prepared in accordance with Chapter 2 of the Guidebook.

 

453       Finalize special Provisions

 

Review the special provisions to ensure that the special provisions do not duplicate those with respect to Division I of the Standard Specifications. Review the Method of Measurement and Basis of Payment for every item in order to ensure that the special provisions are clearly defined and not ambiguous.

 

454       Finalize Estimate

 

Prepare Detail Sheets, Quantity Sheets, and a Cost Summary Sheet. Finalize calculation book in accordance with Chapter 18 of the Guidebook. Prepare calculations for all items of work that have a pay item. Identify any non-participating work. The estimate submitted shall be prepared using MassDOT's Weighted Average Bid Application (WABA).

 

 

 

 

 

 

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455       Quality Control (QC) Review

 

Perform an independent review of the project using an experienced engineer, who is not directly involved in the preparation of the contract documents to perform an independent review of the Project. Refer to the MassDOT web site for the latest edition of all reference documents, Engineering Directives and Policy Directives. Verify that the plans, specifications and estimate are prepared in accordance with these documents.

 

456       Submission Check List

 

Prepare and submit the 100% Highway Design Check List.

 

 

SECTION 500

 

RIGHT OF WAY

 

The Consultant or MassDOT shall prepare right of way plans as specified in the Guidebook, and as noted in applicable FHWA policies and regulations. Preliminary right-of-way plans shall be submitted prior to the 25 percent design approval and the public hearing.

 

Right of way plans shall include all pertinent data affecting the costs of the right of way applicable for appraisal purposes, such as structures, access roads, improvements, landscaping, drainage, fences, cesspools, septic tanks, wells, property bounds, etc.

 

The size, form and arrangement of right of way plans shall conform to the general requirements for highway plans as specified in the Guidebook. The three main components of the Right of Way process are:

 

Preliminary Right of Way plans shall be prepared prior to holding the 25% Design Public Hearing. Existing data, details and all proposed work shall be prepared in such a manner as to be readily discernible. These plans shall remain in the preliminary stage until after the layout has been duly filed in the Registry of Deeds.

 

Right of way acquisition data shall be itemized by the Consultant on the preliminary right of way plans, as soon as the data is obtained. The Consultant shall, as required, provide MassDOT with copies of the preliminary right of way plans for coordination and informational purposes, particularly as this may relate to changes in parcel dimensions or title names.

 

Deeds and plans of the abutting property owners shall be used to verify the location of all the abutter's property lines. Electronic copies of the research materials and any updates shall be maintained throughout the right of way process. All research materials are to be made available to MassDOT during the preparation of the Preliminary Right of Way Plans.

 

Final Right of Way plans are only required on projects that MassDOT has responsibility for right of way takings. After MassDOT has recorded the layout in the Registry of Deeds, the preliminary right of way plans will become the final right of way plans, subject to any approved revisions.

 

 

 

 

 

 

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The Consultant shall make all changes to the preliminary right of way plans to ensure conformity with the recorded layout plans. Each sheet shall be labeled "Final Right of Way Plan". Upon completion, the final right of way plans shall be plotted on polyester film and Returned to MassDOT as a permanent record. Provision shall be made on each sheet of the final right of way plans for the notations and dates of additions and/or revisions.

 

Relative to Layout and Taking Plans and Orders of Taking, the Consultant shall prepare and submit to MassDOT, for approval by the Engineer, all the instruments which are required to be recorded in the Registry of Deeds in connection with the acquisition of any interest in real estate made necessary by the work to be performed under this Contract. These instruments shall consist of plans, descriptions and orders of taking for advance takings, alterations, layouts and/or easements. The preparation of these instruments shall conform to standard MassDOT practices. Drawings shall be plotted on polyester film, except in the case of Land Court ·plans, which must conform to Land Court standards, samples of which may be obtained from the Engineer. The title sheet of all plans to be recorded shall be signed and stamped with the seal of a Land Surveyor registered in the Commonwealth, who shall be in charge of the work.

 

Abutter's property lines shall be verified with updated deeds and plans. The Professional Land Surveyor shall maintain and update electronic copies of the research materials throughout the taking document process. All research materials are to be made available to MassDOT Highway Division during preparation of the Layout Plans and written instruments.

 

Any registered land subdivisions required for this project shall be submitted to and approved by the Land Court.

 

MassDOT shall handle the recording and filing of these instruments. MassDOT shall also handle the appraisal and settlement of all land damages, including negotiations with property owners.

 

501         Preliminary Right of Way Plans

 

Review the relationship between the limits of work necessary to satisfactorily construct the proposed improvements and the existing layout. Determine appropriate limits of alterations to existing layouts, takings, permanent easements, temporary easements, etc. Prepare Preliminary Right of Way Plans in accordance with Chapter 18 of the Guidebook. The Right of Way Plans include Title Sheet, Typical Sections, Parcel Summary Sheet, Location Maps and Property Plan Sheets.

 

502       Layout Plans and Order of Taking

 

Prepare Layout Plans based on the approved Preliminary Right of Way Plans. Show lengths and bearings of all lines and calculate areas. The Layout Plans shall be prepared in accordance with Chapter 18 of the Guidebook and shall include the proposed layout lines, property lines, comer markers, names of property owners, parcels to be taken, access and non- access points and the locations of all bounds. The preparation of a Decree Plan shall be included, if required.

 

 

 

 

 

 

 

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503        Written Instrument

 

The Written Instrument for the Layout and Order of Taking shall be prepared in accordance with MassDOT Policy. The Written Instrument shall be carefully checked against the Layout Plan.

 

504       Final Right of Way Plans

 

After the FHWA has granted authority to the State ·and approved Federal participating funds to acquire the right of way takings and/or the Right of Way Bureau accepts the Preliminary Right of Way Plan, the Preliminary Right of Way Plan will become the Final Right of Way.

 

 

SECTION 600

 

GEOTECHNICAL DESIGN

 

The Consultant shall conduct an investigation of sub-surface conditions of sufficient scope to permit determination of general soil characteristics and depth to bedrock as a basis for. the proper design of roadway and highway structures.

 

In order to properly make the determination of underground conditions, the Consultant. Shall submit to the Engineer for approval a proposed program of borings, test pits, plate bearing tests or other. Field or laboratory tests, along with an estimated cost for performing such work.

 

The Engineer may limit, reduce or extend the sub-surface investigation program proposed by the Consultant, or the Engineer may specify in detail the type, extent and details of sub surface investigations that are to be conducted by MassDOT forces or by such other means as the Engineer may determine. In any case, the Consultant shall lay out the work in detail and prepare necessary plans and contract documents for the approved work.

 

The Environmental Services Division shall be consulted for a determination of environmental permitting requirements for the sub-surface investigations. The Consultant shall be responsible for the preparation of any environmental permit applications required for the sub surface tests. Reimbursement for such work, as may be performed by the Consultant, shall be made in accordance with the relevant provisions of Division I.

 

If the Engineer requires the Consultant to subcontract field tests, the Consultant shall follow the requirements Division I Section 5.03d. All special laboratory tests requiring extra payment require the Engineer's prior approval. MassDOT shall reimburse the Consultant for the work in accordance with the relevant provisions of Division I.

 

 

 

 

 

 

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Field inspectors shall be furnished by the Consultant only if MassDOT inspectors are not available and only after written authorization is granted by the Engineer as to the number of inspectors to be provided.

 

The Consultant shall be responsible for properly identifying, describing and classifying soil and rock encountered in sub-surface investigations pursuant to the standard of care. The Consultant shall visually and manually examine all soil samples and rock cores and shall certify in writing to the Engineer, when, where and who examined such soil samples.

 

The Consultant shall prepare reports covering all sub-surface investigations and soils analyses and shall submit these reports to the Engineer. A sufficient number of copies of these reports, as determined by the Engineer, shall be submitted by the Consultant for review and retention by MassDOT and for submission to the FHWA.

 

The Consultant shall either have in its employ an engineer capable of performing the basic soils and ·foundation work or engage the services of a soils engineer, the cost of which is to be included in the General Fee as a direct expense.

 

Employees of the Consultant or the geotechnical sub consultant may not function as inspectors if the drilling contractor is owned by or affiliated with the Consultant or geotechnical sub consultant.

 

Inspectors provided by the Consultant for inspection of geotechnical borings, soil sampling and field-testing shall be performed by:

 

A certified soils technician, who is knowledgeable in current policy and procedures for field inspection of geotechnical exploration programs and shall have a minimum of one year of boring inspection field experience, or

 

A holder of a Bachelor of Science degree in civil engineering, geology or equivalent, plus three months of boring inspection field experience,

 

To achieve certification, soils technicians must satisfy the rules and procedures of the certification program, as prepared by the National Institute for certification in Engineering Technologies (NICET) in their current editions of the following documents:

 

"Program Detail Manual" for certification in the field of geotechnical engineering technology

 

Section II and IV of the NICET manual entitled Engineering Technician and Technologist Certification Program"

 

Inspectors shall be capable of making independent site modifications regarding the extent and/or location of the subsurface investigations required.

 

The inspector shall have the responsibility of certifying that the drilling contractor's procedures for conducting soil sampling and in-situ testing work, such as undisturbed samples, vane shear tests, peizometer, installations, etc., are performed in accordance with the relevant specifications and current practices.

 

 

 

 

 

 

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The inspector shall follow the MassDOT's boring inspection procedures, which include, but are not limited to the following: an inspector's check list for site work, scope of work and description of the subsurface operations; special provision items and supplemental specifications; visual identification of soil and rock samples; standard penetration tests and soil descriptions; and standard operating procedures for recording daily boring activities.

 

601       Research Available Subsurface Data

 

Research, compile, and evaluate available subsurface and foundation data relative to the project site (plans, maps, etc.).

 

602       Field Reconnaissance

 

Conduct a field inspection at the project site to view site conditions, consider existing and proposed substructures, foundation elements, and assess requirements for the subsurface investigation plan.

 

603       Subsurface Investigation Plan

 

Prepare a subsurface investigation plan (boring, probing, testing type, location, depth, etc.) in accordance with the Bridge Manual. Revise and resubmit after MassDOT review. Prepare the specifications and estimates if the boring contract is to be paid for with direct expenses.

 

604       Subsurface Investigation Inspection

 

Conduct on-site inspections during subsurface operations. Follow inspection procedures, coordinate activities between the Consultant and MassDOT, and verify and record quantities for records and payment.

 

605       Office Studies. Analysis and Testing

 

Review soil/rock samples and field/laboratory test results. Evaluate the foundation options and determine parameters for foundation design.

 

606       Geotechnical Report

 

Prepare and edit the Geotechnical Report in accordance with the Bridge Manual and other guidelines. Correlate the contents of the report with the project construction plans.

 

607       Meetings. Reviews and Liaisons

 

Coordinate and meet with MassDOT for reviews, revisions, and advancement of project submittals.

 

 

 

 

 

 

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608       Plans Specifications and Estimates

 

Prepare and finalize geotechnical related details and items for the plans, special provisions, and estimates.

 

 

SECTION 700

 

PROJECT DEVELOPMENT-STRUCTURAL

 

The Consultant shall establish the site parameters and constraints that will impact the design and construction of the bridge structure through a field investigation, review of information related to the existing structure (if any), review of available hydraulic and scour data, geotechnical data, environmental information, and cultural resource information, hazmat information. The Consultant shall use this information to determine the most appropriate type of structure for the site that addresses these parameters and constraints to be pursued in the Final Bridge Design work.

 

701       Field Investigation

 

Conduct a field inspection to review the bridge site and adjacent conditions, and establish project parameters and constraints. Evaluate the ground and river survey to determine the parameters for bridge design.

 

702       Determine Bridge Configurations

 

Collaborate with the highway designer to determine the vertical and horizontal alignments and typical cross-sections for both the roadway over and the roadway under. Determine a preliminary span length and vertical bridge clearance. Provide accommodations on the bridge for both existing and proposed utilities.

 

703       Preliminary Structural Analysis

 

Determine bridge types as per scope of services. Perform a preliminary structural analysis to determine the approximate superstructure depth.

 

704       Comparative Design and Cost Analyses

 

Evaluate those alternate bridge structure types that are appropriate to the site based on considerations of highway design parameters, traffic safety, impacts to surrounding properties and environmentally sensitive areas, traffic management, constructability, and aesthetics. Cost shall only be used to select between alternates that have been determined to be equally appropriate to the site based on the Type Section Worksheet.

 

 

 

 

 

 

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705         Preliminary Structures Report Preparation

 

Prepare a Preliminary Structures Report where scope of services includes an investigation of rehabilitation verses replacement. The report shall evaluate the structural components that have less capacity than required for statutory live load, and shall justify the recommendation for rehabilitation or replacement.

 

706         Bridge Type Selection Worksheet Preparation

 

Prepare a Type Selection Worksheet per the MassDOT Bridge Manual detailing the various design alternatives for the bridge, complete with appropriate graphics, descriptive text and cost breakdowns justifying the recommendations presented.

 

707         Meetings and Liajson

 

Attend meetings and coordinate with MassDOT during the preparation of the type study report to advance the work. Respond to MassDOT review comments.

 

 

SECTION 710

 

SKETCH PLANS

 

711       Establish Boring locations

 

Determine the locations for the proposed bridge borings based on an approved structure type. Coordinate the boring program and the geotechnical design with MassDOT's Geotechnical Section. Prepare the boring location plans.

 

712         Hydraulics Study and Report (Bridges over Water)

 

Review the hydrological analysis and hydraulics report relative to the size of the hydraulics opening. Perform all calculations necessary to determine the size' of the opening required to accommodate the design flows. Prepare a Hydraulics Report that presents pertinent data and recommendations.

 

713       Sketch Plan Development

 

Prepare sketch plans for each structure in accordance with the MassDOT Bridge Manual. Submit review copies together with the foundation report to MassDOT. Check to ensure that the proposed design and construction staging plan addresses the cost and scheduling impacts associated with accommodating both existing and proposed utilities. Review the boring logs and foundation reports. Perform geometric design calculations. 

 

 

 

 

 

 

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714       Meetings. Coordination and Liaison

 

Participate in MassDOT Sketch Plan review meetings. Prepare responses to agency comments and plan revisions, as necessary. Provide coordination during the soils testing program and prior to the preparation of the soils and foundation reports being provided by the geotechnical staff or a subconsultant.

 

715       Constructability Review

 

Review the design of the proposed structure to ensure that the structure does not present any unusual matters that would unduly. Increase the cost the project or present potential scheduling delays during construction resulting in claims for extra work. Particular attention must be given to the proposed construction staging and available right of way.

 

716       Submission Checklist

 

Prepare and submit Bridge Section Checklist.

 

 

SECTION 750

 

FINAL BRIDGE DESIGN

 

751       Structural Design -Superstructure

 

Prepare the design calculations, and perform an independent design check of the calculations for all superstructure components in accordance with the MassDOT Bridge Manual.

 

752       Structural Design -Substructure

 

Prepare the design calculations and perform an independent design check of the calculations for all substructure components, including any cofferdams and permanent excavation support system requirements in accordance with the MassDOT Bridge Manual.

 

753       Bridge Layout Geometrics

 

Prepare the design calculations and perform an independent design check of the bridge geometric calculations, including framing, layout, critical clearance and elevation of footings, layout and ties, etc.

 

754       Contract Drawings

 

Prepare the structural drawings in accordance with the MassDOT Bridge Manual and check the drawings for content and accuracy.

 

 

 

 

 

 

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755        First Review Submission

 

Prepare and submit the bridge design plans for MassDOT review and subsequent resolution of the comments and recommendations received from MassDOT.

 

756        Quantity Cost Estimates

 

Prepare the quantity calculations, and perform an independent check of the quantity calculations of the bridge items and related cost estimates.

 

757        Special Provisions

 

Prepare the bridge special provisions in accordance with the MassDOT Bridge Manual.

 

758        Second Review Submission

 

Prepare and submit updated final bridge designs plans for MassDOT review and subsequent resolution of MassDOT comments and recommendations.

 

759        FHWA Reviews

 

On projects requiring FHWA oversight, provide copies of First and Second Bridge Plans for submission to FHWA for review. Respond to FHWA comments.

 

760        Meetings and Liaison

 

Participate in meetings and coordinate in scheduling and advancing the bridge design.

 

761        Constructability and Quality Control (QC) Review

 

Perform an independent review of the project by an experienced engineer who is not directly involved in the preparation of the contract documents. Review shall focus on the practicality of constructing the structure based on access to site, equipment needs, and material. properties, etc. Provide an overall review of the plans, specifications and estimate for conformity to the Guidebook, the Standard Specifications for Highways and Bridges, the latest Supplemental Specifications, the Bridge Manual, the Construction and Traffic Standard Details, and the latest Engineering and Policy Directives.

 

762        Submission Check List

 

Prepare and submit Bridge Section Check list.

 

 

 

 

 

 

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SECTION 800

 

PS&E SUBMISSION

 

Upon approval of the plans submitted for the preliminary design submission, the Consultant shall proceed with the preparation of the contract plans and documents in accordance with the relevant guidelines set forth in the Guidebook, the Bridge Manual, the Standard Specifications for Highways and Bridges, and other related publications as listed in Division I.

 

801       Respond to 100% Comment

 

Prepare a formal written response to all comments received regarding the 100% review.

 

802       Finalize Plans Specifications and Estimate

 

Ensure that all comments from 100% review are addressed and reflected in the contract documents.

 

803       Prepare Detail Sheets

 

Prepare Detail Sheets in accordance with Chapter 13 of the Guidebook. All items of work not adequately reflected on the plans are to be described in the Detail Sheets.

 

804       Combine Highway and Bridge

 

Ensure that the highway plans accurately depict the approved bridge design and that the index correctly identifies the page numbering of the bridge plans. Combine Special Provisions and Estimate into one package that eliminates redundancy and ambiguity.

 

805       Quality Control (QC) Review

 

Have an experienced engineer who is not directly involved in the preparation of the contract documents perform an independent review of the project. Log on to the MassDOT website for the latest reference documents such as Engineering Directives and Policy Directives, and verify that the Plans, Specifications and Estimate are prepared in accordance with these documents. Review all environmental permits and ensure that the contract documents provide a means of compensating the construction contractor for performing work described in the permits.

 

 

 

 

 

 

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SECTION 900

CONSTRUCTION ENGINEERING

 

The Consultant shall provide construction phase services for items of work identified in the Scope of Services. Compensation for all construction phase services shall be made on a Costs Plus a Net Fee basis, as described under Division I, regardless of the payment method used for other services specified under this Contract. Construction phase services shall generally fall within the major categories described hereafter, unless otherwise specified under this Contract or directed by the Engineer.

 

The Consultant shall furnish consultations and interpretation of the Contract drawings and specifications as may be required by the Engineer. No payment will be made for visits to the work site in relation to errors or omissions made by the Consultant or to insufficient data in work previously submitted by the Consultant.

 

The Consultant shall also make its services available during construction for visits to the work site for consultations regarding additional design services or unforeseen problems required by the Engineer. Payment for additional construction phase services, if required and approved by the Engineer, shall be made in accordance with Division I.

 

Consultant shall review and take appropriate action upon the contractor's submittal of shop drawings, samples of construction material, and product data, as required in the construction contract documents, but only for conformance with the design concept of the Project and with the information given in the construction documents. In its review of the shop drawings, Consultant is entitled to rely on the information provided and the stamp and certification of the submitting Contractor as described in the Construction Contractor's general conditions. Review of shop drawings, product data and samples of construction material shall not include review of dimensions, quantities, calculations, weights, fabrication processes, construction means and methods, coordination of trades or safety factors related to construction.

 

The purpose of the Consultant's site visits and observations is to become generally familiar with the progress and quality of the work to determine, in general, if the work is proceeding in accordance with the design intent of the contract documents. The Consultant shall not be required to make exhaustive or continuous on-site inspections to check the quality or quantity of work. On the basis of these on-site observations, the Consultant shall endeavor to keep the Engineer informed of portions of the work which the Consultant discovers are not proceeding in accordance with the design intent of the contract documents.

 

901       Pre-Bid Services

 

Review and respond to inquiries from MassDOT related to the bid documents. Participate in Pre-Bid Conference. Provide written responses to contractor's questions.

 

 

 

 

 

 

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902       Pre-Construction Conference

 

Attend the Pre-Construction Conference. Answer questions and prepare the minutes of the meeting.

 

903       Highway Shop Drawings and Signal Permit

 

Review lighting, traffic signals, and sign shop drawings, including foundations and supports; and perform an operational site inspection. Prepare a signal permit based on as-built conditions.

 

904       Bridge and Wall Shop Drawings

 

Review and approve or take other appropriate action upon structural shop drawings for conformance with the contract documents.

 

905       Bridge Construction Procedures

 

Review and approve or take other appropriate action according to the Bridge Manual regarding the conformance of the bridge demolition and erection procedures to the contract documents.

 

906       Furnishing Advice and Field Visits

 

Provide assistance to MassDOT in interpreting the contract documents. Conduct field visits to the project site during construction as requested by the Engineer to provide consultation on design intent, assistance in addressing unforeseen conditions and for similar matters, as requested by the Engineer. Attend periodic status and coordination meetings as determined by complexity of the project.

 

907       Geotechnical Construction Evaluation

 

Provide a technical recommendation to resolve unanticipated foundation issues encountered during all phases of construction.

 

908       Bridge Rating and Photographs

 

Visit the project site and evaluate structures for conformance to the contract documents. Take photographs of completed structure. Prepare the Bridge Rating Report.

 

 

 

 

 

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ATTACHMENT J

 

SPECIAL PROVISIONS

 

 

During the performance of the work assigned under this Contract, the parties shall comply with the applicable Provisions described in Division I and Division II of the Standard Provisions (Attachment I), except as expressly amended or supplemented in these Special Provisions.

 

DIVISION I - General Requirements and Covenants

 

SECTION 2

LEGAL RELATIONS AND RESPONSIBILITIES

 

2.02 Subcontracting

 

The following language is added to this Section:

 

The Prime Consultant has given a reasonable approximate percentage of job hour effort for each participating subconsultant which will be reflected in the Budget (Attachment B). The Consultant shall! provide a report to MassDOT for each subcontractor listed below stating the percentage (o/o) of work performed and the cumulative payments made to each subcontractor for the duration of the contract. This information shall be provided to MassDOT by using Attachment M and which shall be submitted on a quarterly basis per calendar year.

 

Subconsultant:  
Steere Engineering, Inc. 5% (MBE)
Lamson Engineering Corporation   5% (MBE)

 

The following section is added after Section 2.02:

 

2.02-A Minority and Women Business Enterprise (M/WBE) Participation

 

The M/WBE participation goal stated in the Request for Response (RFR#201304EDRS) for this contract is ten percent (10%) of the general fee. Only firms, other than the Prime, which have been certified by the Supplier Diversity Office as eligible to participate on state funded contracts as MBEs, Portuguese owned businesses or WBEs may be used on this contract toward the M/WBE participation goal.

 

The identities of the MBE or WBE were submitted within Request for Responses and are listed above within section 2.02. If MassDOT finds that the percentage of M/WBE participation through the reporting requirement for Sub-consultants will not meet the M/WBE goal stated above, and that the Prime consultant has not made a good faith effort to meet the goal, MassDOT may, at is discretion, take further action against the Prime consultant.

 

MassDOT may during the life of this contract utilize an electronic database where the Prime Consultant will have direct access to report on the M/WBE(s) participation. Payment for this work shall be considered the cost of doing business for which the Prime Consultant is not eligible to receive payment on either a manual or electronic reporting system.

 

 

 

  J- 1  
 

 

 

2.06 Insurance

 

The following language is added to Section 2.06, Part A:

 

5.       Professional Services Liability

 

The Consultant shall carry a professional services liability insurance policy for errors and omissions for the minimum amount of FIVE HUNDRED THOUSAND DOLLARS ($500,000.00).

 

SECTION 4

PROGRESS OF THE WORK

 

Section 4.01 is replaced in its entirety with the following:

 

4.01 Schedule

 

The Consultant shall begin performance of the services designated in the Contract promptly after receipt of the Notice to Proceed, and shall complete the services in a reasonable and timely fashion.

 

All services shall be performed by the Consultant in accordance with the time schedule as specified in this Contract, or in subsequent agreements between MassDOT and the Consultant.

 

Should circumstances occur which are beyond the control of the Consultant, such as an increase in the scope of service, revisions to approved services, or a change in the conditions under which the services are to be performed, the specified contract completion date may be extended in accordance to the approved schedule.

 

The initial length of each contract will be for five (5) years with two options to renew for two (2) years each.

 

SCHEDULE CONTROLS

 

For each design assignment, the Consultant must incorporate and maintain the following:

 

(1) A Project Design Schedule (PDS) using the template provided by MassDOT;
(2) Periodic Progress Reports with each invoice, using the template provided by MassDOT
(3) Updates and reconciliation statements of Project Scope, as appropriate.

 

Project Design Schedule

 

a) Content

 

The Consultant is required to submit a detailed Project Design Schedule (PDS) to MassDOT for review and approval. MassDOT has developed standard PDS templates which are posted on the MassDOT website. The Consultant shall use the appropriate MassDOT PDS template. MassDOT may require the Consultant to revise the PDS by, but not limited to, adding an activity relationship/logic or modifying certain logic to reflect expected work sequencing. The Consultant will be allowed to adjust the task logic of these templates to meet the specific needs of the Project, as authorized by MassDOT. The PDS shall be consistent with the Consultant's Project Management Pin and establish the framework for the Project. When appropriate, the PDS will be coded to identify the responsibilities of sub-consultants and others that may be involved.

 

 

  J- 2  
 

 

 

The PDS will outline the activities to accomplish the design effort, in accordance with the requirements of the Time Provisions of the Contract assignment (or Project). The PDS shall be used by the Consultant and MassDOT for planning and monitoring progress of design work; critical design tasks; critical decision dates; and critical actions required by all parties involved in the design process.

 

The design services shall be undertaken and completed in accordance with the PDS, as approved by MassDOT, and as revised and updated monthly by the Consultant. The PDS shall include a record of actual completion dates that have occurred.

 

b) Project tracking points

 

The PDS shall consist of all significant activities to be performed on the Project by MassDOT, the Consultant and any other entity, from the date of Notice to Proceed through completion of the Project, including the following activities to be performed by the Consultant: all Project milestones pertaining to data collection, field survey/inspection, preliminary and final design submissions, including plans, specifications and construction quantity development, and construction phasing plans (if included in the scope and fee). The PDS shall also clearly define progression of work from design phase execution to design completion, by using separate activities for all significant design components, including, but not limited to, those activities already identified in the MassDOT PDS template.

 

e) Format

 

The Consultant shall complete the PDS using Microsoft Project software, Oracle Primavera, or an equivalent approved by MassDOT, and shall include such information as required in the MassDOT PDS template (as may be amended), or other schedule guidance issued by MassDOT for the Project. Schedules shall be submitted to MassDOT in both hard copy (11" X 17") and electronic format.

 

SECTION 5

COMPENSATION

 

The following language is added to this Section;

 

5.03 Cost Plus Net Fee (Payment Method 2)

 

The Consultant shall be compensated under Payment Method 2.

 

b. Indirect Costs

 

The indirect cost rates that are to be used under this Contract by the Consultant and the Subconsultants shall conform to the billing rates below:

 

 

  J- 3  
 

 

 

Prime:

Gill Engineering Associates, Inc. 111.94%

 

b . Indirect Costs (Cont'd.)

 

Subconsultants

 

Steere Engineering, Inc. 106.68%

Lamson Engineering Corporation 130.17%

 

d. Direct Expenses

 

Private Mileage - Reimbursement shall be made in accordance with 'present company policy and Federal Travel Regulations, but limited to a maximum of 56.5 cents per mile.

 

 

DIVISION II -Standard Task Descriptions

 

The following Language is added to the Standard Task Descriptions in tire noted SECTIONS:

 

SECTION 100

PROJECT DEVELOPMENT ENGINEERING

 

105       Project Design Schedule Development and Monthly Updates

 

Develop and submit for approval a project design schedule in accordance with the requirements of Division I, Section 4.01 as amended by the language included above.

 

 

SECTION 300

25% HIGHWAY DESIGN SUBMISSION

 

330 Construction Contract Time Determination

 

At the 25% design stage the designer must provide the project manager with the anticipated construction duration. This preliminary duration shall be determined based on the know scope of work outcomes of early utility coordination, current proposed staging and anticipated traffic management plan. A full Construction Contract Time Determination (CCTD) performed by a Scheduler is not required until the 75% design and beyond.

 

 

331 Incentives/Disincentives

 

If required by MassDOT, the Consultant shall provide additional support services to develop contractor performance based incentives and disincentives (IID). The work under this task may include development of the following items:

 

a.)       Road User Impact Calculations

b.)       Acceleration Schedules

 

 

  J- 4  
 

 

 

Road User Impact Calculations (RUC)

These shall be generated using the traffic information that has been gathered during the design phase and shall be analyzed and presented in accordance with the standards that have been identified as part of the American Association of State Highway and Transportation Officials (AASHTO) User and Non-User Benefit Analysis for Highways (September 2010 or latest addition), and in accordance with MassDOT's current policies and procedures.

 

Acceleration Schedules

In support of the development of the 1/13 analysis and the RUC analysis, the Consultant may be directed by the Project Manager to provide several alternative Contract Time Determination Schedules (CTDs) to assist MassDOT in the finalization of parameters that will be provided to the contractors for their performance based incentive,

 

SECTION 400

75% HIGHWAY DESIGN SUBMISSION

 

423 Quantity & Cost Estimate (Weighted Average Bid Application)

 

Supplement the Standard Task Description with the following:

 

Provide tracking of significant changes (greater than 10%) since the 25% estimate.

 

427 Bottom Up Estimate and Reconciliation (if required)

 

a)       Bottom Up Estimate and Reconciliation

 

When required, as identified by one of the criteria i-iv below, the Consultant shall perform bottom-up cost estimates at the 75% design stage, 100% design stage and at PS&E stage for lump sum items. Bottom-up cost estimates will not be required for standard items with other units of measure. A bottom-up cost estimate is a cost estimate that is based on a detailed breakdown of labor, materials, equipment and production rates. The Consultant shall perform bottom-up cost estimates for lumpsurn items if the Project:

 

i. has an estimated construction cost of at least $15 million:
ii. has an estimated construction cost of at least 56 million and is complex (e.g., includes complex traffic sequencing, construction over a waterway, utility relocation, right of way issues, or railroad coordination), as determined by MassDOT;
iii. includes accelerated construction techniques;
iv. or on an as needed basis as determined by MassDOT.

 

b)       Basis of Estimate Narrative

 

As part of the 75%, 100% and PS&E design submissions, the Consultant shall submit a "Basis of Estimate Narrative" to MassDOT. Failure to submit a Basis of Estimate Narrative with a design submission may result in MassDOT's rejection of the cost estimate.

 

The form of the Basis of Estimate Narrative shall be in accordance with the sample template provided by MassDOT.

 

 

  J- 5  
 

 

 

c) Quality Control Procedures

 

The Consultant shall submit its Quality Control (QC) Procedures for performing cost · estimates to MassDOT for review and approval prior to commencing work on the Project. As a minimum requirement, the Consultant shall detail the roles of each individual performing the estimate (quantity survey, pricing, constructability, means-and-methods), and provide a description of how quantities will be checked, and how pricing computations will be maintained.

 

d) Independent Cost Estimating

 

For reliable and accurate construction cost estimates for projects, MassDOT may engage an Independent Estimator (IE) to develop independent cost estimates at various design stages of the Project.

 

If this is required the Consultant is responsible for responding to the IE's comments, reconciling documents generated by the Consultant and documents generated by the IE, and for revising the construction contract documents if deemed necessary by MassDOT.

 

e) Reconciling Estimates

 

The Consultant shall cooperate with MassDOT to reconcile its cost estimates with those of the Independent Estimator. If requested, the Consultant shall provide information and documentation to MassDOT in addition to the documentation and information set forth above.

 

MassDOT shall draft the reconciliation statements on estimates. The Consultant may be required to review the reconciliation statements for validity and, as directed by MassDOT, shall resolve and incorporate the cost estimates contained in the reconciliation statements in future submittals on the Project.

 

The Consultant shall also collaborate with MassDOT to determine whether alternatives may reduce the Project costs or schedule, and to identify these alternatives. Alternatives include, but are not limited to, constructability approaches. MassDOT and the Consultant will agree on a scope and fee adjustment for the Consultant's preparation of alternatives.

 

428        Construction Contract Time Determination

 

This language applies to all Projects with Project Utility Coordination Form and/or Incentives/Disincentives.

 

The Consultant shall prepare a Construction Contract Time Determination (CCTD) Schedule which sets forth an estimate for a reasonable duration of the construction contract, utilizing the details of the estimate for all projects that involve a Project Utility Coordination Form or Incentives/Disincentives that MassDOT choosesto offer the Contractors.

 

The CCTD Schedules at the 75% (INITIAL), 100% (UPDATED) and PS&E (UPDATED) design stages provide MassDOT with a basis to determine whether the Construction Contract Duration represents a reasonable approach to constructing the Project, to allow constructability issues to be addressed prior to design completion, to assist the Consultant with the requirements to validate that the contract plans/documents support a constructible approach, and to assist MassDOT ID the review of the Contractor's Baseline Schedule Submission.

 

 

  J- 6  
 

 

 

The Consultant shall employ an experienced construction scheduler to prepare construction schedules at the 75%, 100% and PS&E design stages. The Scheduler must have a minimum of 5 years construction scheduling experience, and may be an employee of the Consultant.

 

a)       Critical Path Method Scheduling

 

The CCTD Schedule shall use a Critical Path Method (CPM) and shall be developed and maintained using software approved by MassDOT (Primavera is preferred for consistency with MassDOT's construction specifications and master schedule). An evaluation of critical resources, shift differential, overtime, proposed methods, and all limitations of operations shall be included in the CCTD Schedule.

 

Based upon consultation with MassDOT the Consultant will be required to respond to any comments and update, explain or incorporate any MassDOT provided data, such as production factors, and/or revise the CCTD Schedule,as MassDOT determines necessary.

 

The Consultant shall submit a CCTD schedule following the 75%, 100% & PS&E submission of each construction cost estimate. The CCTD schedule submission will be due three (3) weeks after the construction cost estimates have been approved by MassDOT.

 

If required, the data from the bottoms up cost estimate for Lump Sum items (e.g., crews, equipment, production rates, quantities. construction sequence), must be used in the development of the CCTD Schedule. The Scheduler shall develop the logi.c (activity relationships) and activity durations using data from the estimate. Production rates and labor hours shall be used to develop reasonable crew hours based upon a reasonable crew composition. This evaluation shall also consider the intended construction sequence, construction seasons, and other construction time related aspects, such as any requirements to relocate utilities and Incentive/Disincentive provisions.

 

b)       Milestones and Access Restraints

 

The Consultant shall develop Contract Milestones and Access Restraints (to the Project site) including those identified to support the utility coordination developed as part of the Project Utilities Coordination Form and those needed to support the implementation of Incentives and Disincentives that should be included in the construction contract provisions, and shall include them in the CCTD schedule.

 

c)       Limitations of Operations -Construction Constraints

 

The Consultant shall identify significant implications of construction constraints as may be determinable, and reflect them in the cost estimate and schedule, including, but not limited to restrictions from temperature, noise, vibration, permitting, approved materials, emergency response and community events, as part of the Project Utility Coordination form. The Consultant shall include all of the resulting PUC form information in their CCTD and shall provide MassDOT a furnished PUC form in the Contract Documents. This effort also includes the development of access restraints (restrictions that clearly define when the contractor can start work in a specific area allowing for the third -party Utility to complete their work) into the Contract Documents. The Consultant shall identify any early utility work, permitting or Right of Way activities that must be performed prior to the Contractor N.T.P. These early coordination activities shall be identified and included in the CCTD updates.

 

 

  J- 7  
 

 

 

d) Elements

 

The Consultant shall include the following time (contract duration) related elements are included in the CCTD Schedule:

 

1) Preparation of a work plan and mobilization prior to starting physical work;
2) Preparation of critical submittals;
3) Review of critical submittals by the Consultant (MassDOT will provide standard submittal review durations to be used in the CCTD schedules);
4) Procurement/ordering of materials;
5) Fabrication and delivery of long-lead items;
6) Time necessary to complete each activity, as itemized in the Construction cost estimate;
7) Testing;
8) Commissioning (moveable drawbridges only);
9) Winter restrictions;
10) Environmental permitting or landowner restrictions;
11) Agency/utility/city restrictions;
12) Sequencing/logic required to complete the work;
13) Utility restraints and utility relocation milestones; and
14) Early/Critical coordination activities
A. Early Utilities
B. Remaining Right of Way
C. Permits that the Contractor must obtain

 

e)       Quality Control Procedures

 

The Consultant shall submit its Quality Control (QC) procedures for the performance of CCTD to MassDOT for review and approval prior to commencing work on the Project. As a minimum requirement, the Consultant shall detail the roles of each individual performing the planning schedule (utilization of estimating information, logic, durations, constructability, means-and-methods), and provide a description of how the schedule will be developed, monitored and approved by the Consultant.

 

429       Incentives/Disincentives with Road User Calculation

 

Refer to Standard Task Description 331 (Incentives/Disincentives) which details the effort involved in this task for the 25%, 75%, I 00% and PS&E Submissions.

 

 

  J- 8  
 

 

 

 

SECTION 450

100% HIGHWAY DESIGN SUBMISSION

 

454       Finalize Quantity and Cost Estimate (W.A.B.A. & Calculation Book)

 

Supplement the Standard Task Description with the following:

 

Provide tracking of significant changes (greater than 10%) since the 75% estimate.

 

457       Bottom Up Estimate and Reconciliation (if required)

 

Refer to Standard Task Description 427 (Bottom Up Estimate and Reconciliation) which details the effort involved in this task for the 75%, 100% and PS&E Submissions.

 

458       Construction Contract Time Determination

 

Refer to Standard Task Description 428 (Construction Contract Time Determination) which details the effort involved in this task for the 75%, I 00% and PS&E Submissions.

 

459       Incentives/Disincentives

 

Refer to Standard Task Description 331 (Incentives/Disincentives) which details the effort involved in this task for the 25%, 75%, I00% and PS&E Submissions.

 

Revise SECTION 700 PROJECT DEVELOPMENT - STRUCTURAL and SECTION 710 SKETCH PLANS by revising the number for Standard Task 712 Hydraulics Study and Report (Bridges over Water) to 708, Standard Task 712 is renamed to "Reserved."

 

SECTION 800

PS&E SUBMISSION

 

802       Finalize Plans, Specifications and Estimate

 

Supplement the Standard Task Description with the following:

 

Provide tracking of significant changes (greater than 10%) since the 100% estimate.

 

806       Finalize Bottom Up Estimate and Estimate Reconciliation (if required)

 

Refer to Standard Task Description 427 (Bottom Up Estimate and Reconciliation) which details the effort involved in this task for the 75%, 100% and PS&E Submissions.

 

807       Finalize Construction Contract Time Determination

 

Refer to Standard Task Description 428 (Construction Contract Time Determination) which details the effort involved in this task for the 75%, I00% and PS&E Submissions.

 

808       Finalize Incentives/Disincentives

 

Refer to Standard Task Description 331 (Incentives/Disincentives) which details the effort involved in this task for the 25%, 75%, 100% and PS&E Submissions.

 

  

  J- 9  
 

 

 

 

  Exhibit A- 1  
 

 

 

  Exhibit A- 2  
 

 

 

  Exhibit A- 3  
 

 

 

  Exhibit A- 4  
 

 

  Exhibit A- 5  
 

 

 

 

  Exhibit A- 6  
 

 

 

  Exhibit A- 7  
 

 

 

  Exhibit A- 8  
 

 

 

 

 

Master Service Agreements

 

Statewide Design and Review Services

 

RFR Number 201304EDRS

 

 

ContractNumber Name of Consultant Mailing Address
     
77847 BETA Group, Inc . 6 Blackstone Valley Place, Lincoln, RI02865
77862 Gill Engineering Associates,Inc. 200 Highland Ave., 4'" Floor, Needham, MA 02494
77863 Green International Affiliates,Inc. 239 Littleton Road, Suite 3,Westford, MA 01886

 

 

 

 

 

 

  Exhibit A- 9  
 

 

 

 

February 21, 2018

 

 

SUBJECT:   Development or Real Time In-Service Prestressed Beam Monitoring Program
    PARS No. X189000025P11
    Contract No. 77862
    Assignment No. 2 I NTP

 

 

Paul D. Moyer, P.E.

Gill Engineering Associates, Inc.

63 Kendrick Street

Needham, MA 02494

 

Dear Mr. Moyer:

 

This letter is written confirmation that you are authorized to proceed with the subject assignment. This authorization is based upon the negotiated settlement of scope and work hours as described in your letter, dated February 1, 2018. The Total Limiting Fee of $62,387.59 and approved Direct Expenses of $185,090.00 shall not be exceeded unless prior written approval is received from MassDOT. This assignment includes $52,522.41 in Special Engineering which shall not be utilized without prior written approval from MassDOT. A summary of the budget for this assignment is attached.

 

If you have any questions regarding this project, kindly call the Project Manager, Joe Pavao, at 857-368- 9287.

 

On all correspondence to the Highway Division, include the Project File Number and the MassDOT Project Manager's name in the subject heading.

 

 

Sincerely,

  

 

 

TPD/mjb

 

 

Att:   Budget sheet
Cc:   Joe Pavao, Project Manager
    Mike Bastoni Contract Manager
    Andrew Cardinale, MassDoT Audit Operations

 

 

 

 

Ten Park Plaza, Suite 4160, Boston, MA 02116

 Tel: 857-368-4636, TTY: 857-368-0655

www.mass.gov/massdot

  

  Exhibit A- 10  
 

 

  

  Exhibit A- 11  
 

 

   

EXHIBIT B & EXHIBIT C

 

Scope of Services & Compensation

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

  Exhibit B and C- 1  
 

 

 

 

Giro DiBiase, CEO

OXYS Corporation

705 Cambridge St.

Cambridge,MA 02141

 

January 29, 2018

 

Mr. Joseph Gill

Gill Engineering Associates, Inc.

63 Kendrick Street

Needham, MA 02494

 

Dear Mr. Gill:

IIoT-OXYS Corp. (Oxys) is pleased to provide a scope of work to provide real time monitoring of the following three bridges:

 

1) Route 31over Providence & Worcester RR (H-18-002); Holden, MA
2) Salisbury Street over Providence & Worcester RR (H-18-004); Holden, MA 3.)
3) Route 146 Ramp A over Emerson Brook (U-02-052); Uxbridge, MA

 

The scope of work is based on our site visit with MassDOT and Gill Engineering. Real time monitoring will provide MassDOT with the ability to evaluate the overall performance and changes in performance that may require corrective action and/or manual inspection over a defined period of time. In order to accurately monitor and provide useful results, a baseline condition will need to be established in order to calibrate the monitoring devices and provide a reference point for comparative monitoring. Oxys will furnish ready to install monitoring devices and provide monitoring services for the above bridges as follows:

 

Route 31 over Providence & Worcester RR (H-18-002); Holden, MA

Monitoring Devices

Provide six (6) -3 axis accelerometers/2 axis inclinometers per the attached plans
Provide up to three (3) MICA sensor junction box devices
Provide a base station and transmitter (we expect to use cell phone data services)
Provide all necessary wiring, enclosures and mounting hardware for installation by others
Provide manufacturer cut sheets and specifications
Calibrate sensors for baseline condition and temperature
All devices will be tested under laboratory (not field) conditions prior to installation
Oversee field installation per the installation plan and provide device calibration
Participate in the characterization of the baseline condition

 

 

 

 

 

OXYS Corporation • 705 Cambridge St. • Cambridge, MA 02141

 

  Exhibit B and C- 2  
 

 

Salisbury Street over Providence & Worcester RR (H-18-004): Holden, MA

Monitoring Devices

Provide five (5) -3 axis accelerometers/2 axis inclinometers per the attached plans
Provide up to three (3) MICA sensor junction box devices
Provide a base station and transmitter (we expect to use cell phone data services)
Provide all necessary wiring, enclosures and mounting hardware for installation by others
Provide manufacturer cut sheets and specifications
Calibrate sensors for baseline condition and temperature
All devices will be tested under laboratory (not field) conditions prior to installation
Oversee field installation per the installation plan and provide device calibration
Participate in the characterization of the baseline condition

 

Route 146 Ramp A over Emerson Brook (U-02-052; Uxbridge, MA

Monitoring Devices

Provide five (5) -3 axis accelerometers/2 axis inclinometers per the attached plans
Provide up to three (3) MICA sensor junction box devices
Provide a base station and transmitter (we expect to use cell phone data services)
Provide all necessary wiring, enclosures and mounting hardware for installation by others
Provide manufacturer cut sheets and specifications
Calibrate sensors for baseline condition and temperature
All devices will be tested under laboratory (not field) conditions prior to installation
Oversee field installation per the installation plan and provide device calibration
Participate in the characterization of the baseline condition

 

Monitoring Services

Oxys will provide 12 months of continuous monitoring (to commence upon completion of installation, testing and field calibration)
Develop *software to analyze data and organize into a usable format for MassDOT use-solicit MassDOT input on desired data formats and reporting structure (*Software developed by IIoT- OXYS Corporation will be developed at our cost and is not included in the fee. Software will be used for the purpose of data collection and interpretation only. Oxvs will retain ownership and rights associated with all software development)
Provide a method for MassDOT to receive alerts upon deviations from baseline condition
Provide a written quarterly report that summarizes the performance of the structure behavior for each bridge
Provide replacement malfunctioning equipment at no additional cost (for installation by others) during the monitoring duration.

 

Work required by others not included in Scope:

 

- Structure modeling for predicted acceleration and natural frequency response
- Development of site plans depicting installation layout diagram with sensor, junction box and base station locations; wiring diagram; sensor attachment details and specifications
- Temporary traffic control for installation and development of baseline condition
- Installation of monitoring devices and associated equipment provided by Oxys for a fully functional monitoring system
- Permitting costs, special licenses/insurance and police details required for access and installation

 

 

OXYS Corporation • 705 Cambridge St. • Cambridge, MA 02141

 

  Exhibit B and C- 3  
 

 

- Providing and installing a **120V/15Amp dedicated circuit with a disconnect at each location (**solar/backup battery has not been included in estimate and may require additional and/or different monitoring devices)
- Calibration will require a fully loaded tri-axle be driven over each structure a total of 6 passes (3 in each lane) to be provided and coordinated by others
- Coordination with State Police to weigh each axle using a portable scale
- Utility costs associated with providing power, data collect and transmission 

 

Oxys is pleased to provide the following cost estimate: Travel

 

Travel - $ 1,250.00  
Meals - $ 540.00  
Monitoring Equipment - $ 64,800.00  
Sensor Calibration/Testing (32 hours) - $ 4,800.00  
Install Oversite/Baseline Determination (72 hours) - $ 10,800.00  
Data Monitoring (Based on 8 hours week) - $ 62,400.00  
  - $ 144,590  

 

Upon Notice to Proceed, Oxys will immediately purchase and bench test monitoring equipment. We look forward to working with you to establish a schedule and make this a highly successful project which adds significant value for the MassDOT.

 

 

Sincerely,

 

 

 

 

 

OXYS Corporation • 705 Cambridge St. • Cambridge, MA 02141

 

  Exhibit B and C- 4  

 

Exhibit 10.25

 

 

 

 

Exhibit 23.1

 

 

 

 

CONSENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM

 

We consent to the use in this Amendment No. 4 to the Registration Statement on F orm S- 1 o f IIO T -OXYS , Inc. of our report dated April 27, 2017 relat i ng to our audit of the December 31 , 2 0 16 financial statements of Oxys Corporation appearing in the prospectus w hi c h is part of this Registration Statement.

 

 

We als o c o nsent to the reference to our firm under the cap ti o n "E xperts " in such prospec tu s .

 

 

  

Springfield , Pennsy l vania

 

August 6, 2018

Exhibit 23.2

 

 

CONSENT OF INDEPENDENT REGISTERED PUBLIC ACCOUNTING FIRM


We consent to the use in this Amendment No. 4 to the Registration Statement on Form S-1 of IIOT-OXYS, Inc. of our report dated April 17, 2018, relating to our audit of the December 31, 2017 consolidated financial statements, appearing in the Prospectus, which is part of this Registration Statement.


We also consent to the reference to our firm under the caption "Experts" in such Prospectus.




/s/ Haynie & Company
Haynie & Company
Salt Lake City, Utah
August 6, 2018